December 12, 2003

Jonathan G. Katz
Secretary
U.S. Securities and Exchange Commission
450 Fifth Street, NW
Washington, DC 20549-0609.

Re: File No. S7-19-03

The Council of Institutional Investors (Council), an organization of more than 300 investment professionals, including more than 140 public, corporate and union pension funds with more than $3 trillion in investments, the National Association of State Retirement Administrators (NASRA), which represents directors and administrators of the nation's state employee retirement plans and the largest statewide public retirement systems responsible for combined assets exceeding $1.4 trillion and the National Council on Teacher Retirement (NCTR), which represents 77 state, territorial, local, and university pension systems serving more than 16 million active and retired teachers, non-teaching personnel, and other public employees and holding combined assets of more than $1.4 trillion, support the Commission's proposal to amend the proxy rules to give shareowners limited access to management's proxy card to nominate directors. (Lists of our members are attached.) However, the Council, NASRA and NCTR believe that certain modifications would enhance the proposed rule.

Sixty years have passed since the Securities and Exchange Commission first considered whether shareowners should be able to include director candidates on management's proxy card. This reform has been studied for decades and is long overdue. Its adoption would be the single most significant and important investor reform adopted by any regulatory or legislative body in decades. We congratulate and thank the SEC for its leadership in this important area.

The corporate scandals of the past few years have highlighted a longstanding concern-some directors are not doing the jobs expected by their employers, the shareowners. Compounding the problem is the fact that in too many cases the director nomination process is flawed, largely due to limitations imposed by companies and the securities laws.

Some boards are dominated by the CEO, who plays the key role in selecting and nominating directors. All-independent nominating committees ostensibly address this concern, but problems persist. Some companies don't have nominating committees, others won't accept shareowner nominations for directors, and our members' sense is that shareowner-suggested candidates-whether or not submitted to all-independent nominating committees-are rarely given serious consideration.

Shareowners can now only ensure that their candidates get full consideration by launching an expensive and complicated proxy fight-an unworkable alternative for most investors, particularly fiduciaries who must determine whether the very significant costs of a proxy contest are in the best interests of plan participants and beneficiaries. While companies can freely tap company coffers to fund their campaigns for board-recommended candidates, shareowners must spend their own money to finance their efforts. And companies often erect various obstacles, including expensive litigation, to thwart investors running proxy fights for board seats.

We believe that reasonable access to company proxy cards for long-term shareowners would address some of these problems. We believe such access would substantially contribute to the health of the U.S. corporate governance model and U.S. corporations by making boards more responsive to shareowners, more thoughtful about whom they nominate to serve as directors and more vigilant about their oversight responsibilities.

More detailed responses to the various issues raised in the release are included in the attached appendix, which was prepared by the Council. Our comments are based on the following Council policy:

Companies should provide access to management proxy materials for a long-term investor or group of long-term investors owning in aggregate at least 5 percent of a company's voting stock to nominate less than a majority of the directors. Eligible investors must have owned the stock for at least three years. Company proxy materials and related mailings should provide equal space and equal treatment for nominations presented by qualifying investors.

This policy is intended to be straightforward and intentionally limiting-reflecting the overriding principle that any access mechanism should not be used to affect a change in control.

While the SEC's proposal is an important and significant step in the right direction, the Council, NCTR and NASRA believe the following modifications would strengthen the proposed rule and enhance its effectiveness.

  1. Ideally, the final rule should include no triggers. To enable long-term shareowners to act quickly if they have concerns with a certain company's board, the Council's access policy does not contain any triggers. The SEC's proposal imposes a two-year wait before shareowners may include candidates on management's card. Such a delay is too long at seriously troubled companies.

  2. If the final rule includes triggers:

    1. The SEC should add "immediate triggers," so that at least in certain situations, shareowners would not have wait two years to include one or more candidates on management's proxy card.

    2. The withhold vote threshold should be lowered to 20 percent of the votes cast-the yardstick long used by the business and shareowner communities to gauge the significance of a "no" vote.

    3. Ownership requirements for a shareholder-sponsored access resolution should be consistent with current 14-8 rules. When it comes to proposals-whether sponsored by management or shareowners-the primary issue is and should be whether the resolution wins a majority vote. A proponent's ownership level is irrelevant.

    4. The SEC should add a trigger based on non-implementation of majority-vote-winning shareowner resolutions. Because the failure to act on a majority vote is significant evidence of a breakdown in the proxy process, such a trigger should be incorporated in the final rule. All voting-result-related triggers should be based on votes cast for and against. Most management proposals require approval of a majority of votes cast. A higher standard for the access mechanism would be inappropriate and unfair to shareowners.

  3. Requiring shareowner-suggested nominees to be independent of the nominating shareowner or group is unnecessary. Instead, we recommend requiring companies and nominating shareowners to fully disclose all relationships between director candidates and the company, company executives, and in the case of candidates nominated by shareowners, the nominating shareowners. Full and meaningful information about each candidate will ensure that shareowners can make reasoned, informed voting decisions.

  4. The Council, NASRA and NCTR agree that an access mechanism should not be used to unseat a board or facilitate a change in control. However, we believe an access mechanism should be structured to allow shareowners to nominate less than a majority of the board. The numerical limits proposed by the SEC overly complicate the rule and may hinder its effectiveness, particularly when shareowners are limited to including only one candidate on management's proxy card.

  5. The state law carve-out from the rule may be abused by companies. We request that the SEC require prompt 8-K disclosure of any bylaw or charter amendments or state law changes impacting the effectiveness of the access mechanism. Such disclosure would ensure that shareowners are promptly and fully aware of any changes to their rights.

  6. Shareowners need more time than 30 days before a scheduled meeting to learn of a company's determination to omit a shareowner-suggested candidate.

  7. The final rule should include mechanisms-such as the ones in place to review shareowner resolutions submitted under rule 14a-8 of the Securities Exchange Act of 1934-to handle disputes over director eligibility, shareowner eligibility and any other issues relating to the rule. We firmly believe that the SEC should mediate disputes arising from the rule. Without SEC involvement, shareowners will face extremely expensive litigation that would end up seriously impairing the effectiveness and usefulness of the access mechanism.

The Council, NCTR and NASRA appreciate this opportunity to comment. Please contact us with any questions.

Sincerely,

Sarah A.B. Teslik
Executive Director
Council
Jeannine Markoe Raymond
Director of Federal Relations
NASRA
Jim Mosman
Executive Director
NCTR

cc: Chairman William H. Donaldson
Commissioner Paul S. Atkins
Commissioner Roel C. Campos
Commissioner Cynthia A. Glassman
Commissioner Harvey J. Goldschmid
Alan L. Beller, Director, Division of Corporation Finance
Martin P. Dunn, Deputy Director, Division of Corporation Finance



Council of Institutional Investors

Appendix

General Questions

The Council of Institutional Investors wholeheartedly supports revising the proxy rules to give shareowners the right to include director nominees on company proxy cards. Current alternatives for shareowners to have a meaningful say on director nominations are not working and have not worked for decades.

The Council believes that the value of enhanced director accountability, the primary benefit of the proposed mechanism, would far outweigh the very limited costs of including additional director candidates on management's proxy card and in management's proxy materials. Of course, companies and sponsoring shareowners may elect to devote significant resources to electing their candidates. However, these costs are discretionary and not relevant to the analysis of the costs and benefits of the proposed mechanism.

Another benefit of the proposed mechanism is that shareowners would have the option to elect "outside" directors with new viewpoints. Groups such as boards of directors benefit from members' diverse perspectives and different experiences. An emphasis on boardroom collegiality-a focus of the business community-can be harmful when it leads to "groupthink," a term introduced by Irving Janis in 1971 to refer to situations when an emphasis on group cohesion and unity outweighs efforts to realistically evaluate alternative courses of action. Groupthink can lead to poor judgments and bad decisions. The Council does not believe that adding new viewpoints would harm boardroom operations. Indeed, such fresh perspectives may protect against groupthink and invigorate boardroom discussions.

Eligible Companies

The proposed access mechanism is intended to address situations "where there are indications that the proxy process has been ineffective or that security holders are dissatisfied with that process." Since such problems aren't isolated to certain companies, the Council believes the rule should apply to all companies subject to the proxy rules, including investment management firms.

The Council opposes restricting the rule to accelerated filers or imposing other limitations or carve-outs for companies taking specific steps or actions, such as adopting shareholder-recommended actions or including shareowner resolutions on proxy cards. Such limitations would significantly weaken the effectiveness of the rule.

State Law Considerations

Ideally, all companies, regardless of state laws, should be eligible for the proposed access procedure.

The Council understands that the SEC must craft the rules to work with state laws, but we are very concerned that the proposed state law carve-outs will negatively impact the effectiveness of the rule.

Time and again, we have watched state legislatures rush to approve last minute laws designed to protect in-state-incorporated companies. The Council is concerned that adoption of this rule would result in intense, big money corporate lobbying efforts to pressure states into adopting new laws banning or limiting shareholder nominations. Such pressure would be most intense after one or more companies report that triggers activating the mechanism are satisfied.

And of course, some companies may have already amended their bylaws and charters, if permitted, to eliminate or weaken the right of shareowners to use the access mechanism.

The end result is ironic-the companies most unresponsive to investors and displaying the most problems with the proxy process are likely to be the ones most inclined to run to their state legislatures for protection or, if permitted, to adopt bylaw or charter amendments restricting shareowner involvement in the director nomination process or imposing procedural hurdles and other blocks to shareowners.

Compounding these problems is the fact that shareowners are generally unaware of state law changes and bylaw and charter amendments affecting shareowner rights.

To remedy this problem, the Council requests that the SEC require prompt 8-K disclosure of any amendments to company charters or bylaws-including the adoption of any procedural requirements-since Oct. 14, 2003, and of any state law changes since Oct. 14, 2003, affecting the applicability of the access mechanism. This disclosure is consistent with a pending SEC rule change that would require near immediate Form 8-K disclosure of an expanded list of items, including material modifications to security-holders' rights. Although this disclosure wouldn't stop companies from doing all they can to limit shareowners' rights, it would ensure that shareowners are fully aware of these activities.

Triggering Events

The Council's policy does not contain any triggers. We believe a long-term shareowner or group of shareowners owning a significant stake in a company should have the ability to act like an owner and participate meaningfully in the director nomination process without facing numerous hurdles.

As a result, the Council believes that an access mechanism should allow for immediate activation of the process, at least in certain circumstances, since a two-year delay may be unfeasible for failing companies or other firms with significant governance problems.

However, if the final rules include triggers, the Council supports a Jan. 1, 2004, start date for triggering events. Shareowners have been waiting for this reform for more 60 years-it's time to move ahead with this important rule.

a. Withhold Votes

The 35 percent withhold vote trigger is high relative to the 20 percent yardstick used by investors and corporations to measure the significance of a withhold vote.

The "just vote no" strategy was first suggested more than 10 years ago by Joseph Grundfest, a former SEC Commissioner. In his keynote speech at the Council's fall 1990 meeting, he argued that a large "no" vote would signal that shareowners were seriously disaffected.

Bruce Atwater, then chairman and CEO of General Mills and chairman of the Business Roundtable's corporate governance task force, told an Oct. 17 1991, hearing of the Senate Banking Committee's Subcommittee on Securities, "If 20 percent of the votes of the given company for the board were withheld...it would be an open indication to all kinds of people that the board was vulnerable to an effort to mount an alternative slate."

The corporate and investor communities have long held that significant withhold votes are a meaningful signal of investor discontent, and a 20 percent withhold vote is clearly a significant show of discontent.

The Council's random survey of 2003 director votes at 100 S&P 500 firms, 100 S&P MidCap 400 companies, and 108 S&P SmallCap companies found only six companies (two S&P Midcap, four S&P SmallCap and no large cap companies)-2 percent of the entire survey group-reporting that at least one director received withhold votes of more than 35 percent of the votes cast. The Council would be pleased to forward this data to you.

Lowering the withhold vote threshold to 20 percent would increase the number of companies triggering the hurdle to 48-just under 16 percent of the sample. In both cases, the result is a modest number of companies that could potentially be eligible for the access mechanism.

The Council strongly believes that a withhold vote trigger should be based on votes cast, not votes outstanding. Companies and investors have historically evaluated the significance of director votes based on votes cast-not votes outstanding. The Council continues to believe that all vote tallies-including ones for director-should exclude broker votes. Automatic Data Processing reports that broker votes are always cast for management, which skews final vote tallies in favor of management-sanctioned candidates and management-recommended positions.

Requiring a vote based on outstanding shares would render the rule nearly meaningless for investors. If the hurdle is raised to 35 percent of the outstanding shares, only three companies-1 percent of the entire survey-would qualify. The difference is significant, and the Council believes the higher threshold would inappropriately hamstring shareowners and materially harm the effectiveness of the rule.

Of note, since inclusion of a shareowner-suggested director on management's proxy card results in a contest for board seats, broker votes should be prohibited in these situations. The Council encourages the SEC to work with the New York Stock Exchange to ensure that the stock exchange amends its rules to appropriately categorize access elections as "contests" not eligible for broker votes.

b. Shareowner Resolutions

The Council believes the current 14-8 rules-including ownership documentation, submission and resubmission requirements-should apply to all shareowner resolutions, including ones to activate the access mechanism. Requiring sponsors of access resolutions to own at least 1 percent of the stock unnecessarily complicates the rule and may adversely impact the effectiveness of the procedure.

When it comes to proposals-whether sponsored by management or shareowners-the primary issue is and should be whether the resolution wins support of a majority of the votes. A proponent's ownership level is irrelevant.

Concerns that lowering the ownership requirements for such proposals would open the floodgates and result in hundreds of resolutions are exaggerated. Once such a triggering event would be satisfied, a shareowner candidate may only be placed on management's card by a shareowner or group of shareowners holding at least 5 percent of the shares. And shareowner-suggested candidates will only end up on the board if they win the necessary support.

The Council strongly believes that a minimum of 50 percent of the votes cast for and against is the appropriate standard for determining whether a direct access shareholder proposal "passed" and activated the triggering event. Most management proposals, including the election of directors, equity compensation plans and other compensation plans, only need approval of a majority of votes cast. A higher standard for shareowner resolutions is inappropriate and unfair to shareowners.

c. Other Triggers

The Council believes that the failure to adopt or to take steps necessary to adopt actions recommended by a winning shareholder resolution is significant evidence that the proxy process has been ineffective. As a result, we believe such a trigger is appropriate and should be incorporated in the final rule.

A majority-vote trigger should be effective regardless of who sponsored the resolution, how many shares were owned by the proponent or the topic of the resolution. The issue here is whether a shareholder-suggested action wins support of a majority of the votes cast for and against. The proponent's name and stock ownership is irrelevant.

The Council strongly believes that using votes cast for and against is the appropriate measure for all shareowner resolutions. Basing the votes on outstanding shares is inappropriate and unfair to shareowners, since most management proposals, including the election of directors, equity compensation plans and other compensation plans, require only the approval of a majority of votes cast.

Companies should be required to file an Exchange Act Form 8-K stating any determination by a board of directors as to whether or not a majority-vote-winning security holder proposal, including one to trigger the access rule, has been implemented. For those isolated instances when companies and shareowners disagree over whether a resolution was implemented, a mechanism similar to the no-action process should be in place at the SEC for shareowners to contest such determinations.

The Council also urges the Commission to consider requiring companies to file Form 8-Ks promptly following the annual meetings to detail the vote totals on each item presented at the annual meeting. It is not uncommon for shareowners to wait more than six months to discover the voting results of annual meetings. Such a delay is unwarranted and unnecessary.

The Council asks the Commission to clarify and update the disclosure requirements for vote tallies. Some companies currently only disclose whether an item passed or failed. Such limited information is inadequate. Companies should be required to follow a consistent tabular format detailing votes for, against, withheld, abstained and broker votes. When broker votes are permitted on "routine" items, the voting detail should separately break out broker votes and detail how those votes were cast.

d. Consequences of Triggers

It's impossible to predict the consequences of the adoption of an access mechanism. However, it's important to note that Council members have a fiduciary duty to act in the best interests of plan participants and beneficiaries. As a result, they do not take actions-whether withholding votes from directors, supporting shareowner resolutions or suggesting director candidates-on a whim.

Such care is reflected by the results of a survey of public pension systems conducted by Lussier, Gregor, Vienna & Associates on behalf of the American Federation of State, County and Municipal Employees. According to the study, the top three significant reasons why public funds currently withhold votes from corporate directors are: (1) excessive absenteeism, (2) failure to implement shareholder resolutions receiving majority votes, (3) lack of independence or concerns with potential conflicts of interest.

The results are consistent with the Council's informal review of the proxy voting policies of 15 pension funds and investment managers. Specific guidelines varied widely, and reasons for withholding votes from directors included:

  • boards do not have at least a majority of independent directors

  • an insider is nominated to the audit, compensation, nominating or corporate governance committee

  • a re-nominated director attended less than 75% of board and committee meetings

  • a company has a history of substandard performance relative to a peer index and broad market index-particularly when coupled with other factors listed

  • a director serves on more than a certain number of public company boards

  • a company establishes or maintains anti-takeover devices

  • CEO/management compensation is excessive relative to industry standards

  • a company ignores shareholder proposals that receive majority votes-especially majority votes on the same issue received in two consecutive years

  • directors have a poor governance record at other companies

The Council is aware of concerns that the access mechanism may have the unintentional consequence of increasing the power of Institutional Shareholder Services, a proxy advisory firm. We believe such concern is misplaced for several reasons.

  • The largest institutional money managers, along with most of the Council's largest members, have their own voting guidelines; they do not "blindly" follow the recommendations of proxy advisory firms. And on complex issues, including ones that would be raised by the access mechanism, they generally have case-by-case policies requiring careful review and analysis before voting decisions are made. None of the Council's 10 largest public fund members, with pension assets totaling $750 billion (representing about a third of all assets held by public pension funds, according to a recent Conference Board report), base their domestic proxy votes solely on ISS recommendations. In each case, their domestic equity holdings are voted based on the funds' own proxy voting guidelines.

  • More than 70 percent of the equity holdings of all institutional investors are held by corporate pension funds, mutual funds, bank trust funds and insurance companies that tend to support management's recommendations.

  • The Council believes that the number of institutional investors, particularly mutual funds, voting based on their own guidelines will increase in the future, due in part to the SEC's new rules requiring greater disclosure of proxy votes by mutual funds and money managers.

  • Competition is increasing in the proxy advisory business, and the Council believes that institutional investors will increasingly rely on more than one firm for proxy voting advice.

  • The Council expects that institutional investors will be even more careful in the future on voting items that may trigger the access mechanism or on care in the future

Of note, the Council does not believe that the commencement of a proxy contest should halt the access mechanism once legitimately triggered. Such a restriction would overly complicate the rule and be unnecessary, since both the access mechanism and a proxy contest reflect dissatisfaction with a board.

Notice of Triggering Event(s)

Too often, important disclosures get lost in the larger 10-Q or 10-K filings. To ensure that shareowners don't have to sift through hundreds of pages of filings to find the relevant disclosure, the Council believes such disclosure should be consistently tagged/identified by all companies so that investors can readily locate the information. Notice of triggering events should also be posted on company websites.

Eligible Nominating Shareholders

The Council supports the proposed eligibility standards. While individual Council members have different preferred ownership levels, with several advocating a 3 percent level, Council policy holds that the access mechanism should be available to any long-term shareowner or group of shareowners owning in aggregate at least 5 percent of a company's voting stock for at least three years. Since the Council policy is not intended to facilitate corporate takeovers, the Council agrees that the access mechanism should not be available to Schedule 13D filers.

Shareowners should be permitted to aggregate their holdings in order to meet the ownership requirements. The proposed two-year holding requirement should apply to all shareowners of any "group" formed for purposes of the access mechanism.

While SEC data suggests that about 42 percent of all filers have at least one shareowner satisfying this standard, the Council's experience is that in most cases these 5-percent shareowners are not actively involved in governance activities. Large owners most likely vote their shares, but they tend to not be involved in more assertive activities, such as filing shareowner resolutions or suggesting candidates for director. As a result, prohibiting shareowners from aggregating their holdings in order to satisfy the 5 percent ownership threshold would render this reform meaningless.

It's important to stress that reaching a 5 percent ownership threshold will be no easy feat. According to a recent Conference Board report on institutional investor investments, U.S. institutional investors, which are more likely than individual investors to use an access mechanism, controlled 55.8 percent of the U.S. equity market at the end of 2001. Institutional ownership was higher-61.4 percent on aggregate-at the nation's largest 1,000 companies.

But institutional investors are not a monolithic block-they are very different in terms of their investment philosophies, the influences they are subject to and the roles they may or may not play in corporate governance. In terms of corporate governance efforts, the most active institutional investors have tended to be public pension funds, which in aggregate own only 8 percent of total U.S. equity market.

The Council expects that other institutional investors such as corporate pension funds, mutual funds, insurance companies, bank trust departments-which in aggregate own about 40 percent of U.S. equities, are unlikely to use the mechanism.

The data is solid evidence proof that the 5 percent ownership threshold is a significant hurdle that in most cases will only be satisfied if investors are permitted to combine holdings.

Nominee Independence and Other Standards

The Council agrees that shareowner-suggested candidates should qualify as independent under relevant non-subjective stock exchange listing standards and that nominating shareowners or groups should be required to disclose all relationships between the candidate, the company and the nominating shareowners. The Council also agrees that nominating shareowners should be required to represent that they don't have any direct or indirect agreements with the companies and that their candidates qualify as independent under the relevant stock exchange standards.

However, requiring candidates to comply with state laws may be necessary but also problematic, if, as discussed earlier, states adopt laws giving companies flexibility to block or otherwise impose hurdles applicable to shareowner-nominated candidates.

To ensure that shareowners understand the definitions and requirements used by each company, the Council suggests that the SEC require companies to provide proxy statement disclosure of independence and other qualifications for shareowner candidates.

While the Council agrees that shareowner-nominated candidates should satisfy certain independence requirements, the Council strongly disagrees that candidates should have to be independent of the nominating shareowner or group.

The Council is puzzled why a shareholder-suggested candidate should be held to a different standard than board-nominated candidates. Corporate boards are currently free to nominate candidates with a range of special interests, such as individuals from firms that provide investment banking, legal and other professional services, relatives of company executives and directors and other individuals with various links to the company and its executives. It's unclear to the Council why significant shareowners cannot nominate employees, service providers or other "non-independent" candidates.

Corporate concerns over "special interest" representation are exaggerated, since candidates will ultimately only be added to the board if the shareowners-the directors' bosses-vote to do so. Once shareowners have full information about relationships between all nominees-including board-nominated and shareowner-nominated candidates-they can make a reasoned and informed voting decision.

To ensure that shareowners have access to sufficient information to assess each director's independence, the SEC should require enhanced disclosure of relationships between directors, corporations, corporate executives and, if appropriate, nominating shareowners. Current disclosures are weak, and too often shareholders learn of ties between directors when it's been too late, with a company mired in a scandal and director independence called into question. We urge the Commission to act on the Council's rulemaking petition on this issue submitted in October 1997 and amended and resubmitted in October 1998.

The Council does not believe a candidate should be subject to resubmission requirements. Similar resubmission requirements aren't applicable to management's candidates, so they shouldn't apply to candidates suggested by shareowners.

Limit on Shareowner Candidates

Council members approved the Council's policy with the understanding that an access mechanism should not be structured to permit a shareowner or group to unseat an entire board or facilitate a change in control.

The Council policy advocates that the access mechanism be used to nominate less than a majority of the directors. Numeric limits such as the one proposed by the SEC overly complicate the rule and may also impair the effectiveness of the access mechanism, particularly when shareowners are restricted to including only one candidate on management's proxy card.

The Council is aware of too many situations where a lone "dissident" director faced a hostile board, was blackballed from key committees and was effectively cut out of key discussions. From a practical standpoint, giving shareowners the opportunity to nominate at least two candidates would improve the possibility that "dissident" directors might have one director willing to second their motions.

Timing Considerations

The Council is concerned that giving companies until 30 days before annual meetings to notify nominating shareowners of determinations to omit shareowner-suggested candidates would not give shareowners adequate time to contest a determination and cure a defective notice. Such a short time period also does not provide adequate time for the SEC to address any disputes regarding director determinations-a mechanism which the Council believes should be incorporated in the final rule.

Candidate Determinations

Giving companies too much latitude to request additional information to determine the eligibility of shareowner is problematic. The Council is concerned that some companies-unfortunately and ironically, usually the ones most in need of governance reforms-may spend countless hours and devote significant resources to "nit-picking" candidates and harassing nominating shareowners.

The final rule should be written to ensure that required disclosures include all necessary information, so that additional company inquiries should be minimal. If companies need to obtain additional information, such ability should be restricted to a very short period of time, and shareowners should be given a reasonable amount of time to respond to legitimate requests and to cure defective notices.

The final rule should include an SEC-handled mechanism to mediate shareowner concerns that companies are overstepping their rights to request additional information or to review shareowner objections of decisions to exclude shareowner candidates from management's proxy card. Without such an SEC mechanism, shareowners will be forced to undertake expensive litigation that would effectively render the access mechanism useless.

Proxy Statement Disclosure

The Council's access policy calls for company proxy materials and related mailings to provide equal space and equal treatment of nominations presented by qualifying investors. As a result, we believe shareowners should be permitted to include supporting statements regardless of whether companies include supporting/opposing statements.

At a minimum, a supporting statement of at least 500 words should be permitted. If companies devote more than 500 words to supporting their candidates or opposing shareowners' candidates, shareowners should be given equal space.

The final rule should prohibit companies from grouping management candidates to allow shareowners to vote for the entire slate. In contested elections such as ones resulting from the use of an access mechanism, shareowners should have separate votes on each candidate.

13-G Filing Requirement

The Council agrees that any Schedule 13D filers should not be eligible to use the access mechanism and that use of the access option should not result in the loss of 13G filing status.

The Council also agrees that shareowners participating in 5 percent groups should be required to sign a group Schedule 13G indicating ownership and intent to nominate candidates.

Regarding current rules and "vote no" campaigns, the Council has long called on the SEC to amend the rules to clarify that the 13D regulatory scheme is intended to only capture shareholders or groups of shareholders who intend to change or modify control of a public company, either through a tender offer or a proxy contest for board control. Specifically, the Council advocates establishing a safe harbor for the following activities: "short slate" campaigns that do not constitute a majority of the board and "just vote no" efforts in which shareholders urge other shareholders to simply withhold votes from directors.

While the 1992 rule changes, endorsed by the Council, relaxed the communications rules for situations when shareholders are not seeking proxy authority or are not attempting to change or influence the control of the company, they failed to provide concurrent 13D relief for many of these situations. This failure has created some gray legal areas that have hampered the full effectiveness of the intent of the 1992 rule changes.



National Association of State Retirement Administrators

Members

David G. Bronner, CEO
Retirement Systems of Alabama

Melanie Millhorn, Director
Alaska Public Employees' Retirement System

James D. Grisso, Executive Director
ASG Employees' Retirement Fund

Paul Matson, Director
Arizona State Retirement System

Gail H. Stone, Executive Director
Arkansas Public Employees Retirement System

Larry Dickerson, Executive Secretary
Arkansas State Highway Employees Retirement System

Fred R. Buenrostro, Jr., Chief Executive Officer
California Public Employees' Retirement System

Jack Ehnes, Chief Executive Officer
California State Teachers' Retirement System

Meredith Williams, Executive Director
Public Employees' Retirement Association of Colorado

Steven Weinberger, Director
Connecticut State Employees Retirement System

David C. Craik, Pension Administrator
Delaware Public Employees' Retirement System

Betty Ann Kane, Executive Director
District of Columbia Retirement Board

Sarabeth Snuggs, Interim State Retirement Director
Florida Retirement System

Cecelia Corbin Hunter, Executive Director
Employees' Retirement System of Georgia

Jeffrey Ezell, Executive Director
Teachers Retirement System of Georgia

Wilfred Aflague, Interim Director
Government of Guam Retirement Fund

David Shimabukuro, Administrator
Employees' Retirement System, State of Hawaii

Alan H. Winkle, Executive Director
Public Employee Retirement System of Idaho

Bob Knox, Executive Secretary
State Employees' Retirement System of Illinois

Louis Kosiba, Executive Director
Illinois Municipal Retirement Fund

Jon Bauman, Executive Director
Illinois Teachers' Retirement System

Craig Hartzer, Executive Director
Indiana Public Employees' Retirement Fund

William Christopher, Executive Director
Indiana State Teachers' Retirement Fund

Donna Mueller, Chief Executive Officer
Iowa Public Employees' Retirement System

Glenn Deck, Executive Director
Kansas Public Employees Retirement System

William P. Hanes, Esq., Executive Director
Kentucky Retirement Systems

Gary Harbin, Executive Secretary
Kentucky Teachers' Retirement System

Robert L. Borden, Executive Director
Louisiana State Employees' Retirement System

Bonita "Bonnie" Brown, Executive Director
Teachers' Retirement System of Louisiana

Kay R.H. Evans, Executive Director
Maine State Retirement System

Thomas Lee, Executive Director
State Retirement and Pension System of Maryland

Nicola "Nick" Favorito, Executive Director
Massachusetts State Board of Retirement

Joan Schloss, Executive Director
Massachusetts Teachers' Retirement System

Chris DeRose, Director
Michigan Office of Retirement Services

Anne Wagner, Chief Executive Officer
Municipal Employees Retirement System of Michigan

David Bergstrom, Executive Director
Minnesota State Retirement System

Mary Most Vanek, Executive Director
Public Employees Retirement Association of MN

Gary Austin, Executive Director
Minnesota Teachers Retirement Association

Frank Ready, Executive Director
Public Employees' Retirement System of Mississippi

Gary Findlay, Executive Director
Missouri State Employees' Retirement System

William R. (BILL) Schwartz, Executive Secretary
MO Local Government Employees Retirement System

Norm Robinson, Executive Director
Highway & Transportation Employees/ Highway Patrol Retirement System

M. Steve Yoakum, Executive Director
Public School Retirement System of Missouri

Mike O'Connor, Executive Director
Montana Public Employee Retirement Administration

Anna J. Sullivan, Executive Director
Nebraska Public Employees Retirement Systems

Dana Bilyeu, Executive Officer
Public Employees' Retirement System of Nevada

Eric Henry, Executive Director
New Hampshire Retirement System

Frederick J. Beaver, Director
NJ Division of Pensions & Benefits

Terry Slattery, Executive Director
Public Employees Retirement Association of New Mexico

Laura Anglin, Deputy Comptroller
NYS and Local Retirement Systems

George M. Philip, Executive Director
NYS Teachers' Retirement System

Michael Williamson, Director
North Carolina Retirement Systems

J. Sparb Collins, Executive Director
North Dakota Public Employees' Retirement System

Laurie Fiori Hacking, Executive Director
Public Employees Retirement System of Ohio

Thomas R. Anderson, Executive Director
School Employees Retirement System of Ohio

Thomas Spencer, Executive Director
Oklahoma Public Employees Retirement System

Laurie Warner, Acting Executive Director
Oregon Public Employees Retirement System

John Brosius, Executive Director
Pennsylvania State Employees' Retirement System

Marisol Marchand, Administrator
Government and Judiciary Retirement System Administration

Frank J. Karpinski, Executive Director
Employees' Retirement System of Rhode Island

Peggy G. Boykin, Executive Director
South Carolina Retirement Systems

Rob Wylie, Administrator
South Dakota Retirement System

Ed Hennessee, Director
Tennessee Consolidated Retirement System

Sheila W. Beckett, Executive Director
Employees Retirement System of Texas

Gary Anderson, Executive Director
Texas Municipal Retirement System

Ray Henry, Director
Texas County & District Retirement System

Ronnie Jung, Interim Executive Director
Teacher Retirement System of Texas

Robert Newman, Executive Director
Utah Retirement Systems

Cynthia L. Webster, Director
Vermont State Retirement System

Laurence E. Bryan, Administrator
Virgin Islands Government Employees' Retirement System

W. Forrest Matthews, Jr., Director
Virginia Retirement System

John Charles, Director
Washington State Department of Retirement Systems

Joseph Jankowski, Executive Director
WV Consolidated Public Retirement Board

Eric Stanchfield, Secretary
Wisconsin Dept. of Employee Trust Funds

Thomas Mann, Director
Wyoming Retirement System



National Council on Teacher Retirement

The National Council on Teacher Retirement (NCTR) is constituted as an independent association dedicated to safeguarding the integrity of public retirement systems in the United States and its territories to which teachers belong and to promoting the rights and benefits of the members, present or future, of the systems. NCTR had its beginnings in 1924, affiliated with the National Education Association in 1937, and became an independent association in 1971. The Council is constituted as a nonprofit tax-exempt entity under Section 501 (c) (6) of the Internal Revenue Code.

Members

NCTR membership includes 77 state, territorial, local, and university pension systems. These systems serve more than 16 million active and retired teachers, non-teaching personnel, and other public employees, and have combined assets of more than $1.4 trillion in their trust funds.

NCTR Member Systems Membership Assets
Retirement Systems of Alabama 288,598 $22.40 Billion
Alaska Teachers' Retirement System 21,730 $3.69 Billion
American Samoa Government Employees' Retirement Fund 5,698 $144 Million
Arizona State Retirement System. 337,771 $19.20 Billion
Arkansas Teacher Retirement System. 89,546 $7.59 Billion
California State Teachers' Retirement System. 706,423 $96.70 Billion
Los Angeles Unified School District Annuity Reserve Fund Board 2,820 $12.60 Million
Colorado Public Employees' Retirement Association 332,500 $23.50 Billion
Denver Public Schools Retirement System. 13,190 $2.30 Billion
State of Connecticut Teachers' Retirement Board 76,579 $12.02 Billion
State of Delaware Employees' Retirement Fund 57,379 $4.90 Billion
District of Columbia Retirement Board. 24,560 $2.10 Billion
Florida Retirement System 824,749 $96.39 Billion
Teachers' Retirement System of Georgia. 296,042 $38.20 Billion
State of Hawaii Employees' Retirement System . 96,373 $7.90 Billion
Public Employee Retirement System of Idaho 104,661 $6.30 Billion
Illinois Teachers' Retirement System 290,899 $20.46 Billion
State Universities Retirement System of Illinois 165,850 $ 9.94 Billion
Illinois Municipal Retirement Fund 325,358 $15.20 Billion
Public School Teachers' Pension and Retirement Fund of Chicago 56,262 $9.00 Billion
Indiana State Teachers' Retirement Fund 114,299 $5.72 Billion
Iowa Public Employees' Retirement System 328,410 $14.90 Billion
Kansas Public Employees Retirement System 243,962 $8.20 Billion
Wichita Employees Retirement System 4,872 $772.79 Million
Kentucky Teachers' Retirement System 94,300 $11.80 Billion
Kentucky Retirement System 246,751 $12.70 Billion
Teachers' Retirement System of Louisiana. 153,658 $10.55 Billion
Maine State Retirement System 160,151 $6.60 Billion
State Retirement and Pension System of Maryland 321,845 $26.50 Billion
Massachusetts Teachers' Retirement Board 136,897 $13.49 Billion
Michigan Department of Management and Budget, Office of Retirement Services 572,307 $40.99 Billion
Minnesota Teachers Retirement Association 134,336 $14.00 Billion
Minnesota Public Employees Retirement Association 326,476 $16.10 Billion
Duluth Teachers' Retirement Fund Association 3,500 $300 Million
Minneapolis Teachers' Retirement Fund Association 13,013 $717.65 Million
St. Paul Teachers' Retirement Fund Association. 9,222 $778 Million
Minneapolis Employees Retirement Fund 6,050 $1.10 Billion
Public Employees' Retirement System of Mississippi 323,490 $14.19 Billion
Public School Retirement System of Missouri 113,914 $19.30 Billion
Missouri State Employees' Retirement System 93,315 $5.00 Billion
Public School Retirement System of Kansas City 8,907 $563 Million
Public School Retirement System of the City of St. Louis 10,500 $820 Million
Montana Teachers' Retirement System 38,517 $2.02 Billion
Nebraska Public Employees Retirement Systems 61,636 $4.04 Billion
Omaha School Employees' Retirement System 9,156 $659.10 Million
Public Employees' Retirement System of Nevada 117,724 $12.80 Billion
New Hampshire Retirement System 63,105 $4.22 Billion
New Jersey Division of Pensions and Benefits. 894,288 $64.50 Billion
State of New Mexico Educational Retirement Board 104,074 $6.00 Billion
New Mexico Public Employees' Retirement Association 71,433 $7.50 Billion
New York State Teachers' Retirement System. 353,000 $73.00 Billion
Teachers' Retirement System of the City of New York. 166,091 $33.38 Billion
Board of Education Retirement System of the City of New York 34,844 $1.83 Billion
New York State and Local Retirement Systems 944,500 $112.00 Billion
North Carolina Teachers' and State Employees' Retirement System 458,415 $44.08 Billion
North Dakota Retirement and Investment Office 16,433 $1.20 Billion
State Teachers Retirement System of Ohio. 424,171 $47.46 Billion
Ohio School Employees Retirement System 188,026 $7.29 Billion
Teachers' Retirement System of Oklahoma. 134,211 $5.70 Billion
Oregon Public Employees Retirement System. 293,606 $37.16 Billion
Pennsylvania Public School Employees' Retirement System 430,006 $43.60 Billion
Pennsylvania State Employees' Retirement System 206,588 $21 Billion
Employees' Retirement System of Rhode Island. 57,511 $5.00 Billion
South Carolina Retirement Systems 444,546 $20.80 Billion
South Dakota Retirement System 62,485 $4.62 Billion
Tennessee Consolidated Retirement System 297,800 $23.00 Billion
Teacher Retirement System of Texas 1,048,086 $71.70 Billion
Utah Retirement Systems. 146,142 $11.70 Billion
Vermont State Teachers' Retirement System 17,180 $1.07 Billion
Virgin Islands Government Employees' Retirement System 15,429 $1.10 Billion
Virginia Retirement System 490,283 $37.89 Billion
Educational Employees' Supplementary Retirement System of Fairfax County 22,800 $1.40 Billion
Washington State Department of Retirement Systems 525,950 $35.90 Billion
West Virginia Consolidated Public Retirement Board 136,644 $4.20 Billion
Wisconsin Retirement System 503,400 $57.30 Billion
Wyoming Retirement System 50,000 $4.00 Billion
Totals 16,449,244 $1.44 Trillion

June 2003

NCTR Office

Jim Mosman, Executive Director
National Council on Teacher Retirement
7600 Greenhaven Drive, Suite 302
Sacramento, CA 95831
Ph: 916-394-2075 / Fax: 916-392-0295
Website: www.nctr.org

NCTR Washington Counsel

Cynthia L. (Cindie) Moore
The Moore Law Firm, PLLC
1911 N. Fort Myer Dr., Suite 702
Arlington, VA 22209
Ph: 703-243-1667 / Fax: 703-243-1672
Email: cmoore@nctr.org



COUNCIL OF INSTITUTIONAL INVESTORS

GENERAL MEMBERS

AFL-CIO Staff Retirement Plan
AFSCME Employees Pension Plan
Agilent Technologies Benefit Plans
Alameda County Employees' Retirement Association
Alaska Permanent Fund
Altria Services Pension Plan
American Federation of Teachers Pension Plan
Arkansas Public Employees Retirement System
Arlington County Employees Retirement System
Auto Workers International Union Staff Retirement Income Plan
Baltimore, Fire & Police Employees' Retirement System
BP Master Trust for Employee Pension Plans
Bricklayers & Trowel Trades International Pension Fund
Building Trades United Pension Trust Fund-Milwaukee and Vicinity
CWA/ITU Negotiated Pension Plan
California Public Employees' Retirement System
California State Teachers' Retirement System
Campbell Soup Retirement & Pension Plans
Carpenters Local Unions and Councils Pension Fund, United Brotherhood of Carpenters
Carpenters Pension Fund for Chicago District Council
Carpenters Pension Trust for Southern California
CERES Defined Contribution Retirement Plan and CERES Tax Deferred Annuity Plan
Coca-Cola Retirement Plan
Colgate-Palmolive Employees' Retirement Income Plan
Colorado, Public Employees' Retirement Association
Communications Workers of America Pension Fund
Computer Associates Savings Harvest Plan
Connecticut Retirement Plans and Trust Funds
Contra Costa County Employees' Retirement Association
Dallas Employees' Retirement Fund
Delaware Public Employees Retirement System
Delta Family-Care Savings Plan
Detroit General Retirement System
District of Columbia Retirement Board
Exxon Mobil Pension Plan
Fannie Mae
Flint Employees' Retirement System
Florida, State Board of Administration
Ford Motor U.S. Pension Plan
Gap
General Mills Retirement Plan
General Motors Investment Management
Hartford Municipal Employees Retirement Fund
Hewlett-Packard Retirement Plan
H.J. Heinz Pension Plan
Hotel Employees and Restaurant Employees International Union Officers and Staff Pension Plan
Hotel Employees and Restaurant Employees International Union Welfare-Pension Funds
I.A.M. National Pension Fund
ITT Industries Pension Fund Trust
IUE-CWA Pension Fund
Idaho, Public Employee Retirement System
Illinois Municipal Retirement Fund
Illinois State Board of Investment
Illinois, State Universities Retirement System
Illinois, Teachers' Retirement System
Indiana Public Employees' Retirement Fund
Indiana State Teachers' Retirement Fund
International Brotherhood of Electrical Workers' Pension Benefit Fund
Iowa, Municipal Fire & Police Retirement System
Iowa Public Employees Retirement System
Jacksonville Police and Fire Pension Fund
Jeffrey Company Pension Plan
Johnson & Johnson General Pension Trust
Kentucky Retirement Systems
Kern County Employees' Retirement Association
KeyCorp Cash Balance Pension Plan
Kodak Retirement Income Plan
Laborers' International Union of North America Local Union & District Council Pension Fund
Laborers' Pension Fund, Central
Los Angeles City Employees' Retirement System
Los Angeles County Employees Retirement Association
Los Angeles Fire and Police Pension System
Los Angeles Unified School District Annuity Reserve Fund
Lucent Technologies Pension Plan
Maine State Retirement System
Marin County Employees' Retirement Association
Maryland, State Retirement Agency
Massachusetts Bay Transportation Authority Retirement Fund
Massachusetts Pension Reserves Investment Management Board
McDonald's Employee Benefits Plan
Michigan Retirement Systems
Milwaukee Employes' Retirement System
Minneapolis Teachers' Retirement Fund Association
Minnesota State Board of Investment
Missouri State Employees' Retirement System
Missouri, Public School & The Non-Teacher School Employee Retirement Systems
Montana Board of Investments
Montgomery County Employees' Retirement System
Nathan Cummings Foundation
Navy-Marine Corps Relief Society
New Hampshire Retirement System
New Jersey Division of Investment
New York City Employees' Retirement System
New York City Pension Funds


    New York City Board of Education Retirement System
    New York City Fire Department Pension Fund
    New York City Police Pension Fund

New York City Teachers' Retirement System
New York State and Local Retirement Systems
New York State Teachers' Retirement System
North Carolina Retirement System
Noyes Foundation, Jessie Smith
Ohio Police and Fire Pension Fund
Ohio, Public Employees Retirement System
Ohio, School Employees Retirement System
Ohio, State Teachers' Retirement System
Oklahoma Teachers' Retirement System
Operating Engineers, Central Pension Fund
Pennsylvania State Employees' Retirement System
Pfizer Retirement Annuity Plan
Philadelphia Municipal Pension Retirement Fund
Pitney Bowes Pension Plan
Plumbers & Pipefitters National Pension Fund
RadioShack 401k Plan
Rhode Island Employees' Retirement System
Sacramento County Employees' Retirement System
San Bernardino County Employees' Retirement Association
San Diego City Employees' Retirement System
San Diego County Employees Retirement Association
San Diego Hotel & Restaurant Employees Health & Pension Fund
San Francisco City and County Employees' Retirement System
Schering-Plough Employees' Savings Plan
Sealed Air Retirement Plans
Service Employees International Union Pension Fund
Sheet Metal Workers' Local 19 Pension Plan
Sheet Metal Workers' National Pension Fund
Target Pension Fund
Teamster Affiliates Pension Plan
Tennessee Consolidated Retirement System
Texas, Employees Retirement System
Texas Municipal Retirement System
Texas, Teacher Retirement System
U.A. Local Union Officers and Employees Pension Fund
UNITE Laundry & Dry Cleaning Workers Pension Fund
UNITE National Cotton Retirement Fund
UNITE Textile Workers Pension Fund
United Food and Commercial Workers International Union Staff Trust Fund
United States Steel and Carnegie Pension Fund
Unocal Retirement Plan
Virginia Retirement System
Washington State Investment Board
West Virginia Investment Management Board
Wisconsin Investment Board
World Bank Staff Retirement Plan

HONORARY INTERNATIONAL PARTICIPANTS

Alecta Investment Management
Baladi & Associates, Andre
Deminor-Nederland
Euronext
Hermes Investment Management Limited
Iceland Pension Fund of Commerce
IR Japan, Inc.
Knight & Vinke & Cie
Manifest Information Services
Multilateral Investment Development
Ontario Municipal Employees' Retirement System
Ontario Pension Board
PIRC Limited
Remuneration Practice
Trevisan & Associati


EDUCATIONAL SUSTAINERS

ABP Investments
Acadian Asset Management
Alliance Capital Management
Amalgamated Bank of New York LongView Fund
Angelo, Gordon
Apollo Management
Ariel Capital Management
Automatic Data Processing Investor Communication Services
Avid Partners
Barclays Global Investors
Berman DeValerio Pease Tabacco Burt & Pucillo
Bernstein Liebhard & Lifshitz
Bernstein Litowitz Berger & Grossmann
Bingham McCutchen
Boeing
Bridgewater Associates
Bristol-Myers Squibb
Brown Brothers Harriman
Capital Guardian Trust
Capri/Capital Advisors
Cauley Geller Bowman Coates & Rudman
Chicago Equity Partners
Citigroup Asset Management
Clinton Group
Cohen, Milstein, Hausfeld & Toll
Columbia Management Group
Delaware Investment Advisers
Delphi Corporation
Deutsche Asset Management
Dimensional Fund Advisors
Entwistle & Cappucci
Equilar
Ernst & Young
ESL Investment
F&C Management
Fir Tree Partners
FTI Institutional
FTSE Americas
Gabelli Funds
GE Asset Management
Georgeson Shareholder Communications
Girard Gibbs & De Bartolomeo
Glass, Lewis & Co.
Goldman, Sachs
Goodkind Labaton Rudoff & Sucharow
GovernanceMetrics International
Grant & Eisenhofer
Independent Fiduciary Services
Innovest Strategic Value Advisors
Institutional Shareholder Services
Invesco
Iridian Asset Management
John Hancock Financial Services
JP Morgan Fleming Asset Management
Kaplan Fox & Kilsheimer
Kirby McInerney & Squire
Landmark Partners
Landon Butler & Company
Lawndale Capital Management
Lazard Asset Management
Lazard Frere
Legg Mason Value Trust
Lend Lease Real Estate Investments
LIATI Group
Lieff, Cabraser, Heimann & Bernstein
Loomis, Sayles & Company
Lord, Abbett
Lowey Dannenberg Bemporad & Selinger
MacKay Shields
MacKenzie Partners
MAGNA Securities
Marco Consulting Group
Merck
Merrill Lynch
Milberg Weiss Bershad Hynes & Lerach
Moody's Investors Service
Morgan Stanley Investment Management
Morrow & Co.
New Mountain Capital Group
Nicholas Applegate Capital Management
Nix, Patterson & Roach
Occidental Petroleum
Oppenheimer Capital
Pacific Corporate Group
Pareto Partners
Parish Capital Advisors
Patton, Haltom, Roberts, McWilliams & Greer
Pilgrim Baxter & Associates
Pomerantz Haudek Block Grossman & Gross
Potomac Investment Services
Process Management Group
Progress Investment Management
Providence Capital
Provident Investment Counsel
Prudential Investment Management
Relational Investors
Rosemont Investment Partners
Schiffrin & Barroway
Schroder Investment Management North America
Seligman J. & W.
SLM
Standard & Poor's
Stanford Management
State Street
Strong Capital Management
Sumitomo Trust & Banking
TIAA-CREF
Trust Company of the West
Turner Investment Partners
UBS Global Asset Management (*Americas)
Wellington Management Company
Wells Capital Management
Williams Capital
Wolf Popper
World Pension Forum
Wyser-Pratte
Yucaipa American Fund


SUBSCRIBERS

Davis Polk & Wardwell
Gillette Company
Oregon Public Employees' Retirement System
Wachtell, Lipton, Rosen & Katz
Weil, Gotshal & Manges