From: singley@WellsFargo.COM Sent: Thursday, August 15, 2002 3:24 PM To: rule-comments@sec.gov Subject: File No. S7-31-02 August 15, 2002 VIA ELECTRONIC MAIL Jonathan G. Katz Secretary Securities and Exchange Commission 450 Fifth Street, N.W. Washington, D.C. 20549-0609 File No. S7-31-02 Dear Mr. Katz: I am writing on behalf of Wells Fargo & Company in response to the invitation for comments made by the Commission as part of its consideration of amendments to the rules under Section 16(a) of the Securities Exchange Act of 1934 required by the Sarbanes-Oxley Act of 2002. Given the sweeping language of the new statute and its potential for disrupting the existing balance between the benefits and burdens of the present reporting system, we strongly urge the Commission to assert its expertise in this area to the extent necessary to maintain some measure of this balance. We are troubled that great burdens will be imposed on reporting companies by requiring frequent reports of information that will be relatively useless to investors and of no significance whatsoever with respect to liability under Section 16(b) of the Securities Exchange Act. In particular, we request that the new Section 16(a) rules provide some means of not only delaying, but also aggregating, reports of phantom stock units purchased pursuant to irrevocable elections, units of an issuer stock fund in a 401(k) plan purchased with regular payroll deductions (together with minor variations in the value of such a fund due to fluctuations in the market value of the cash equivalents included in the fund to provide liquidity), stock purchased pursuant to reinvested dividends and other pre-planned and harmless transactions. We know that it will be a severe strain on our Company's resources to provide these reports with the timeliness and frequency that they could be required. And we question whether the investing public will really benefit from the plethora of reports that will result. On the contrary, investors will have to dispose of much more chaff to get to the few grains of wheat in the multitude of newly required reports. Please consider these examples from our experience at Wells Fargo. During a typical year, the great majority of our directors do not buy or sell stock in the open market. Their only reportable activities are the grant to them of stock options, their receipt of stock under a formula stock award plan and the accrual of phantom stock from deferred retainer and meeting fees. Under the current system, all of this could be reported on one form. Potentially, under the new system, reporting would now be required on the quarterly dates when their retainers and meeting fees are used to purchase phantom stock units, on the separate quarterly dates when imputed dividends are deemed paid on and reinvested in phantom stock units and on the one day when options and formula stock awards are granted. Nine reports may now be required instead of one. And the two-day deadline imposes an urgency on this exercise that is not justified by the significance of the information conveyed. For an officer who participates in the Wells Fargo stock fund of the 401(k) plan and is deferring salary by purchasing phantom stock units, the contrast will be even more dramatic. Unless the Commission acts to relieve this burden, an additional 28 reports during the year will be required for such an officer, one for each of the semi-monthly paydays and one for each of the quarterly dividend payment dates. In other types of deferrals made by our officers, at least four additional reports will be required. A two-business-day filing deadline for Section 16 reports is as short as is humanly possible (assuming paper filings) and will no doubt result in added personnel burdens on filers as well as on external information providers, like plan administrators and stock transfer agents. In our own case, preparing and filing Forms 4 and 5 for all directors and officers now require only one lawyer. If all transactions must be reported within two business days, at least two additional lawyers or paralegals will need to be schooled in the arcane principles of Section 16 reporting and, eventually, EDGAR filing to allow for vacations or other absences. Assuming a two-business-day deadline and paper filings, plan administrators and stock transfer agents will have to instantaneously compute, prepare and send to their customers the information necessary for Section 16 reports, so that it may be received on the business day before the report is due. With only two business days to work with, this is patently impossible. Unless a more reasonable deadline is imposed, these providers will experience personnel disruptions as they train back-up employees in anticipation of vacations and other absences to cope with the new rules. Depending on what these new rules ultimately require, additional personnel resources may also be needed if plan statements must be separately provided for reporting persons on top of the normal practice of providing them for all employees at the end of a month or quarter. Additional expense for reporting companies may be assumed. For our own stock transfer agent, Wells Fargo Bank Minnesota, N.A., which administers approximately 70 dividend reinvestment plans, 50 employee stock purchase plans and 15 direct purchase plans, it is not possible to generate and mail the reports of purchases made under these plans sooner than five days after the purchase date. In the case of some of the larger plans, these purchases may be spread over three or four days to minimize market disruptions, and an average price may not be calculated until all transactions are completed. Time must also be allowed for delivery of the mail. We hope this demonstrates the need for much more than two business days where Section 16 reports require information from external plan administrators. We ask that the Commission, in the exercise of its powers under the new statute, determine that reporting on a two-day deadline, in light of the benefits and burdens of such reporting, is simply not feasible for certain kinds of transactions. We would hope that phantom stock units purchased pursuant to irrevocable elections, units of an issuer stock fund in a 401(k) plan purchased through payroll deductions, incidental fluctuations in the value of such units not caused by employer or participant contributions, and stock purchased with reinvested dividends would be included in this determination. We emphasize that not only is a longer deadline called for but also a means of reporting such transactions in the aggregate. We believe the use of the word "feasible" in Section 403 of the new statute, as opposed to "possible," is significant. By using this word, we believe, Congress has invited the Commission to use its expertise in determining whether the burden of reporting these insignificant transactions is offset by the value of the information provided to investors. In the cases cited above, we strongly suggest that the answer is no. We are heartened that in Release No. 34-46313 the Commission expressed its willingness to consider longer filing deadlines for certain pre-existing arrangements. We strongly urge the Commission to place the foregoing kinds of transactions in this category and also permit aggregate reporting for them as well. With respect to the eventual mandatory filing of Forms 4 via EDGAR, we appreciate the availability of EDGAR as a means for making full use of the two-day filing deadline. On the other hand, we wonder whether this will result in any real advantage unless the EDGAR filing will also satisfy the simultaneous filing requirement with the New York Stock Exchange. We ask that the Commission eliminate the latter requirement. Finally, in that connection, we ask for further clarification of the Commission's willingness, expressed in Release No. 34-46313, to accept electronically filed Forms 4 so long as all required information is presented in the proper order. Does this mean that a Form 4 in a conventional word-processing format like Word or WordPerfect could be attached to an e-mail and accepted for filing? Those of us who are not yet familiar with EDGAR would appreciate clarification and elaboration of this point. We hope that the Commission, with its years of administering the securities laws and its appreciation for what information is useful to investors, will be able to retain some balance in the transaction reporting system that Congress may not have appreciated in enacting Sarbanes-Oxley. Given the wide range of reportable information, and the correspondingly wide range of its significance to investors, we cannot imagine a reporting system that does not take account of these differences. We are relying on the Commission to retain the feasibility of this system. Thank you for your consideration of these comments. Very truly yours, WELLS FARGO & COMPANY By Robert S. Singley Vice President and Assistant Secretary