Delaware | 1-6903 | 75-0225040 |
_____________________ (State or other jurisdiction | _____________ (Commission | ______________ (I.R.S. Employer |
of incorporation) | File Number) | Identification No.) |
2525 N. Stemmons Freeway, Dallas, Texas | 75207-2401 | |
_________________________________ (Address of principal executive offices) | ___________ (Zip Code) |
Mr. James E. Perry, 214-631-4420 |
____________________________________________ (Name and telephone number, including area code, of the person to contact in connection with this report.) |
Trinity Industries, Inc. | |||
May 31, 2016 | By: | /s/ James E. Perry | |
Name: James E. Perry | |||
Title: Senior Vice President and Chief Financial Officer |
• | Development of a policy and communication of the policy to selected vendors whose products were determined reasonably likely to contain 3TGs; |
• | A conflict minerals committee periodically reporting to the Company’s executive management; |
• | A conflict minerals team comprised of representatives from Trinity’s corporate office and all of Trinity’s business segments (excluding the Railcar Leasing and Management Services Group), including executive level support, with representation from various functions such as supply chain management, engineering, legal, and accounting; |
• | Conflict minerals training to designated employees, including a summary of the relevant requirements of the Rule, Trinity’s obligations under the Rule, and the processes Trinity designed to evaluate and respond to the risk of 3TGs in its supply chain; and |
• | An integrity helpline where employees or third parties may report any concerns about or violation of the policy with respect to the sourcing of 3TGs. |
• | Performed an assessment of the applicability of the Rule to each of our five principal business segments and determined that: |
◦ | The conflict minerals rules did not apply to 1) our Railcar Leasing and Management Services Group because it has no manufacturing operations; 2) our aggregates business unit included in the Construction Products Group because those operations source raw materials entirely within the U.S.; or 3) our galvanizing business included in the Construction Products Group (until its sale in June 2015) because those operations sourced raw materials entirely within the U.S. |
◦ | Performed procedures for all other businesses to determine the presence of 3TGs. |
• | Identified products supplied to Trinity that are reasonably likely to contain 3TGs necessary to the functionality and/or production of the product. |
◦ | Management of these business units reviewed the listing of materials received during 2015 to identify those materials reasonably likely to contain 3TGs necessary to the functionality and/or production of our manufactured product. |
• | Stratified the Company’s list of potential 3TG suppliers to identify and focus efforts on the suppliers that make up the top 99% of the total spend. Approximately 7% of our total suppliers make up the top 99% of total potential 3TG spend. |
• | Conducted a supply chain survey using the Conflict Minerals Reporting Template (“CMRT”) developed by the Conflict-Free Sourcing Initiative (“CFSI”), requesting identified suppliers of products reasonably likely to contain 3TGs to identify smelters and refiners and country of origin of the 3TGs in products they supply to Trinity. |
◦ | 98% of the surveyed suppliers responded to the request. |
◦ | Over three quarters (82 %) of the respondents confirmed that their products did not contain 3TGs or were made from recycled or scrap products. |
◦ | A small number (5%) of the respondents indicated their products contained 3TGs that were necessary for the production of their products that did not originate from the Covered Countries. |
◦ | The remaining respondents (13%) were unable to determine the source of 3TGs in their products. |
• | Assessed the CMRTs received from our suppliers for completeness and reasonableness. |
• | Contacted respondents to obtain additional clarifying information in certain instances where survey responses were incomplete or contained possibly inaccurate information. To gain insight into the country of origin, chain of custody and conflict status of our 3TGs, we evaluated and utilized the findings of the Conflict-Free Smelter Program (“CFSP”). Established by members of the Electronic Industry Citizenship Coalition and the Global e-Sustainability Initiative (“GeSI”), CFSP is a voluntary program in which an independent third party evaluates smelters’ and refiners’ procurement and inventory practices and determines whether the smelter or refiner has demonstrated that all the materials it processed originated from conflict free sources. |
• | Regularly reported to designated senior management the findings of the supply chain risk assessment, such as relevant suppliers’ failure to meet key expectations set by the Trinity Industries, Inc. Conflict Minerals Policy. |
• | Designed and implemented a follow-up system for non-responsive suppliers. |
• | Continued to enhance supplier communication, training and escalation processes to improve due diligence data accuracy and completion by partnering with an online conflict minerals tool provider. |
• | Provided all identified suppliers with access to a Conflict Minerals Supplier Success Center and provided access to training for suppliers who failed to respond. |
• | Trinity does not have a direct relationship with any 3TG smelters or refiners, nor do we perform direct audits of these entities that may provide 3TGs to our supply chain. However, we do rely upon the industry initiatives (such as the CFSI), as well as industry efforts to influence smelters and refiners to be certified through independent third-party audit programs. |
• | Report on our supply chain due diligence policies and practices on an annual basis by filing a Form SD and Conflict Minerals Report, if necessary, with the SEC as required and made publicly available on our website, www.trin.net. |
• | Periodically evaluate and continue to communicate its policy to suppliers; |
• | Monitor conformity with the OECD Framework; |
• | Analyze program results and identify opportunities for improvement; |
• | Implement improvements to 3TG data collection, analysis and reporting tools, including additional tools or resources as appropriate; |
• | Engage suppliers to obtain current, accurate and complete information about the supply chain, smelters, and refiners; |
• | Ongoing dialog with suppliers about expectations to continue due diligence efforts to determine the sources of 3TGs; and |
• | Participate in industry initiatives to promote responsible sourcing of 3TGs. |
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