-----BEGIN PRIVACY-ENHANCED MESSAGE----- Proc-Type: 2001,MIC-CLEAR Originator-Name: webmaster@www.sec.gov Originator-Key-Asymmetric: MFgwCgYEVQgBAQICAf8DSgAwRwJAW2sNKK9AVtBzYZmr6aGjlWyK3XmZv3dTINen TWSM7vrzLADbmYQaionwg5sDW3P6oaM5D3tdezXMm7z1T+B+twIDAQAB MIC-Info: RSA-MD5,RSA, TYizvtkvYE1GYfTz+NGA0Zq+S3+IcZoOOw77qpM/9kWIoa9W9TAqTl30/uckqY0N 36k6Hukh1lWXF9RTuWRw5g== 0001206774-08-000629.txt : 20080328 0001206774-08-000629.hdr.sgml : 20080328 20080328110636 ACCESSION NUMBER: 0001206774-08-000629 CONFORMED SUBMISSION TYPE: DEF 14A PUBLIC DOCUMENT COUNT: 3 CONFORMED PERIOD OF REPORT: 20080422 FILED AS OF DATE: 20080328 DATE AS OF CHANGE: 20080328 EFFECTIVENESS DATE: 20080328 FILER: COMPANY DATA: COMPANY CONFORMED NAME: POTOMAC BANCSHARES INC CENTRAL INDEX KEY: 0000925173 STANDARD INDUSTRIAL CLASSIFICATION: STATE COMMERCIAL BANKS [6022] IRS NUMBER: 550732247 STATE OF INCORPORATION: WV FISCAL YEAR END: 0331 FILING VALUES: FORM TYPE: DEF 14A SEC ACT: 1934 Act SEC FILE NUMBER: 000-24958 FILM NUMBER: 08717380 BUSINESS ADDRESS: STREET 1: 111 EAST WASHINGTON ST CITY: CHARLES TOWN STATE: WV ZIP: 25414 BUSINESS PHONE: 3047258431 MAIL ADDRESS: STREET 1: P O BOX 906 CITY: CHARLES TOWN STATE: WV ZIP: 25414 DEF 14A 1 potomac_def14a.htm DEFINITIVE PROXY STATEMENT

SCHEDULE 14A

(Rule 14a-101)

INFORMATION REQUIRED IN PROXY STATEMENT

SCHEDULE 14A INFORMATION

Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934 (Amendment No. )

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Filed by a Party other than the Registrant [_]

Check the appropriate box:
[_]  Preliminary Proxy Statement                  [_] Soliciting Material Under Rule
[_]  Confidential, For Use of the                        14a-12
       Commission Only (as permitted
       by Rule 14a-6(e)(2))
[x]  Definitive Proxy Statement
[_]  Definitive Additional Materials

POTOMAC BANCSHARES, INC.
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(Name of Registrant as Specified In Its Charter)

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(Name of Person(s) Filing Proxy Statement, if Other Than the Registrant)

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POTOMAC BANCSHARES, INC.
Charles Town, West Virginia

_________________________________________________________________

NOTICE OF REGULAR ANNUAL MEETING OF SHAREHOLDERS

TO BE HELD APRIL 22, 2008
_________________________________________________________________

To the Shareholders:

     The Regular Annual Meeting of Shareholders of Potomac Bancshares, Inc. ("Potomac") will be held at Cliffside Inn Hotel and Conference Center, Harpers Ferry, West Virginia, at 10:30 a.m., on April 22, 2008, for the purposes of considering and voting upon proposals:

     1. To elect a class of directors for a term of three years.

     2. To ratify the selection by the board of directors of Yount, Hyde & Barbour, P.C., as independent certified public accountants for the year 2008.

     3. To approve any other business that may properly be brought before the meeting or any adjournment thereof.

     Only those shareholders of record at the close of business on February 29, 2008, shall be entitled to notice of the meeting and to vote at the meeting.

By Order of the Board of Directors
   

Robert F. Baronner, Jr.

President and Chief Executive Officer

PLEASE SIGN AND RETURN THE ENCLOSED PROXY AS PROMPTLY AS POSSIBLE, WHETHER OR NOT YOU PLAN TO ATTEND THE MEETING IN PERSON. IF YOU DO ATTEND THE MEETING, YOU HAVE THE OPTION TO WITHDRAW YOUR PROXY.

March 31, 2008


POTOMAC BANCSHARES, INC.
111 EAST WASHINGTON STREET
P.O. BOX 906
CHARLES TOWN, WEST VIRGINIA 25414-0906
(304) 725-8431

PROXY STATEMENT
ANNUAL MEETING OF SHAREHOLDERS - APRIL 22, 2008

     Potomac Bancshares, Inc. is furnishing this statement in connection with its solicitation of proxies for use at the annual meeting of shareholders of Potomac Bancshares, Inc. to be held on April 22, 2008, at the time and for the purposes set forth in the accompanying notice of regular annual meeting of shareholders.

Solicitation of Proxies

     Potomac’s management, at the direction of Potomac’s board of directors, is making this proxy solicitation. These proxies enable shareholders to vote on all matters scheduled to come before the meeting. If the enclosed proxy is signed and returned, it will be voted as directed; or if not directed, the proxy will be voted "FOR" all of the various proposals to be submitted to the vote of shareholders described in the enclosed notice of regular annual meeting and this proxy statement. A shareholder executing the proxy may revoke it at any time before it is voted by:

  • notifying Potomac in person,
     
  • giving written notice to Potomac of the revocation of the proxy,
     
  • submitting to Potomac a subsequently-dated proxy, or
     
  • attending the meeting and withdrawing the proxy before it is voted at the meeting.

     Potomac will pay the expenses of this proxy solicitation. In addition to this solicitation by mail, officers and regular employees of Potomac and Bank of Charles Town may, to a limited extent, solicit proxies personally or by telephone or telegraph, although no person will be engaged specifically for that purpose.

Eligibility of Stock for Voting Purposes

     Under Potomac’s bylaws, the board of directors has fixed February 29, 2008, as the record date for determining the shareholders entitled to notice of, and to vote at, the meeting or any adjournment thereof. Only shareholders of record at the close of business on that date are entitled to notice of and to vote at the annual meeting or any adjournment thereof. On that day, there were issued and outstanding 3,405,500 shares of common stock. The presence, in person, or by properly executed proxy, of the holders of a majority of the outstanding shares of the company’s common stock entitled to vote at the annual meeting is necessary to constitute a quorum at the annual meeting. Abstentions will be counted as shares present for purposes of determining the presence of a quorum. Any shares held in street name that are not voted (“broker non-votes”) in the election of directors or the proposal to ratify the company’s appointment of Yount, Hyde & Barbour, P. C. will not be included in determining the number of votes.

     As of the record date for the annual meeting, 3,405,500 shares of the capital stock of Potomac were outstanding and entitled to vote. The principal holders of Potomac common stock are discussed under the section of this proxy statement entitled, "Principal Holders of Voting Securities". As of the record date, Potomac had a total of approximately 1,100 shareholders of record.

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PURPOSES OF MEETING

1. ELECTION OF DIRECTORS

General

     Potomac’s articles of incorporation currently provide for a classified board of directors. There are three classes with each being elected for a three-year term. There are presently 10 directors on the board, three of whom are nominees for election at the 2008 annual meeting. Two of the nominees are non-employee directors and the third is an employee director.

     Directors are elected by a plurality of the shares voted. As required by West Virginia law, each share is entitled to one vote per nominee, unless a shareholder requests cumulative voting for directors at least 48 hours before the meeting. If a shareholder properly requests cumulative voting for directors, then each shareholder will have the right to vote the number of shares owned by that shareholder for as many persons as there are directors to be elected, or to cumulate such shares and give one candidate as many votes as the number of directors multiplied by the number of shares owned shall equal, or to distribute them on the same principle among as many candidates as the shareholder sees fit. If any shares are voted cumulatively for the election of directors, the proxies, unless otherwise directed, shall have full discretion and authority to cumulate their votes and vote for less than all such nominees. For all other purposes, each share is entitled to one vote. Because director nominees must receive a plurality of the votes cast at the meeting, a vote withheld will not affect the outcome of the election.

     The Board of Directors created a nominating committee in 2007. The committee has been tasked with identifying potential Board of Director members. The nominating committee makes nominations based upon its belief that candidates for director should have certain minimum qualifications, including:

  • Directors should be of the highest ethical character.
     
  • Directors should have excellent personal and professional reputations in the company’s market area.
     
  • Directors should be accomplished in their professions or careers.
     
  • Directors should be able to read and understand financial statements and either have knowledge of, or the ability and willingness to learn, financial institution law.
     
  • Directors should have relevant experience and expertise to evaluate financial data and provide direction and advice to the chief executive officer and the ability to exercise sound business judgment.
     
  • Directors must be willing and able to expend the time to attend meetings of the board of directors of the company and the bank and to serve on board committees.
     
  • The board of directors will consider whether a nominee is independent, as legally defined. In addition, directors should avoid the appearance of any conflict and should be independent of any particular constituency and be able to serve all shareholders of the company.
     
  • Because the directors of the company also serve as directors of the bank, a majority of directors must be residents of West Virginia, as required by state banking law.

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  • Directors must be acceptable to the company’s and the bank’s regulatory agencies, including the Federal Reserve Board, the Federal Deposit Insurance Corporation and the West Virginia Division of Banking and must not be under any legal disability which prevents them from serving on the board of directors or participating in the affairs of a financial institution.
     
  • Directors must own or acquire sufficient capital stock to satisfy the requirements of federal law, state law and the bylaws of Potomac.
     
  • Directors must be at least 21 years of age.

     The nominating committee reserves the right to modify these minimum qualifications from time to time, except where the qualifications are required by the laws relating to financial institutions.

     The process of identifying and evaluating nominees is as follows: In the case of incumbent directors whose terms are set to expire, the committee considers the directors’ overall service to the company during their term, including such factors as the number of meetings attended, the level of participation, quality of performance and any transactions between such directors of the company and the bank. The board also reviews the payment history of loans, if any, made to such directors of the bank to ensure that the directors are not chronically delinquent and in default. The committee considers whether any transactions between the directors and the bank have been criticized by any banking regulatory agency or the bank’s external auditors and whether corrective action, if required, has been taken and was sufficient. The nominating committee also confirms that such directors remain eligible to serve on the board of directors of a financial institution under federal and state law. For new director candidates, the committee uses its network of contacts in the company’s market area to compile a list of potential candidates. The committee then meets to discuss each candidate and whether he or she meets the criteria set forth above. The committee then discusses each candidate’s qualifications and chooses a candidate by majority vote.

     The committee will consider director candidates recommended by stockholders, provided that the recommendations are received at least 120 days before the next annual meeting of shareholders. In addition, the procedures set forth below are to be followed by stockholders submitting nominations. The committee does not intend to alter the manner in which it evaluates candidates, regardless of whether or not the candidate was recommended or nominated by a shareholder.

     Potomac’s bylaws provide that nominations for election to the board of directors, other than those made by or on behalf of Potomac’s existing management, must be made by a shareholder in writing delivered or mailed to the President not less than 14 days nor more than 50 days prior to the meeting called for the election of directors; provided, however, that if less than 21 days' notice of the meeting is given to shareholders, the nominations must be mailed or delivered to the President not later than the close of business on the 7th day following the day on which the notice of meeting was mailed. The notice of nomination must contain the following information, to the extent known:

  • name and address of proposed nominee(s);
     
  • principal occupation of nominee(s);
     
  • total shares to be voted for each nominee;
     
  • name and address of notifying shareholder; and
     
  • number of shares owned by notifying shareholder.
     
  • Nominations not made in accordance with these requirements may be disregarded by the chairman of the meeting and in such case the votes cast for each such nominee will likewise be disregarded.

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     The table beginning on page 7 of this proxy statement contains background information on each director nominee.

Committees of the Board

     Potomac’s board of directors has a standing audit committee and an asset/liability/investment management committee. Other functions of board committees for Potomac have been carried out by the board of directors as a whole or through committees of the board of directors of Bank of Charles Town. While there is no such requirement, the boards of directors of the bank and Potomac are, and have at all times been, identical.

     The report of the audit committee is given on pages 6 and 7 of this proxy statement.

     The audit committee consists of four independent directors: J. Scott Boyd, Guy Gareth Chicchirichi, Barbara H. Pichot and Donald S. Smith. All members of the committee meet the NASDAQ definition for independence. That definition is attached hereto as Exhibit B. The audit committee is appointed and approved by the boards of Potomac and the bank. The committee is to assist these boards in monitoring (1) the integrity of the financial statements of the company, (2) the compliance by the company with legal and regulatory requirements, (3) the independence of the company’s internal and external auditors and (4) the effectiveness of internal controls and procedures. During 2007, the audit committee held eight regular meetings.

     The company’s board of directors has determined that Barbara H. Pichot meets the requirements of an audit committee financial expert as defined by the Securities and Exchange Commission for 2007 and 2008.

     The asset/liability/investment management committee consists of nine members: Robert F. Baronner, Jr., Guy Gareth Chicchirichi, William R. Harner, David W. Irvin, Gayle Marshall Johnson, Tim Lewis, Brent Milbourne, C. Larry Togans and Bernadine Wean. The asset/liability/investment committee is appointed and approved by the boards of Potomac and the bank. This committee is comprised of board members and officers whose responsibilities are to manage the balance sheet of the bank by maximizing and maintaining the spread between interest earned and interest paid while assuming acceptable business risks and ensuring adequate liquidity. The committee recommends investment policies to the board and reviews investments as necessary. This committee held four meetings during 2007.

     The bank has a standing Community Reinvestment Act committee, personnel committee, trust committee, trust investment review committee, merger and acquisition committee, executive committee, information technology (IT) committee, Sarbanes-Oxley 404 (SOX 404) steering committee and nominating committee.

     The Community Reinvestment Act (CRA) committee consists of seven members: Robert F. Baronner, Jr., Donna J. Burns, Margaret Cogswell, David W. Irvin, Marcia Lerch, Susan Myers and Linda Sager. The CRA committee is responsible for recommending to the board of directors policies that address fair lending concerns and the requirements of the CRA. Fair lending concerns are directed at preventing lending practices that discriminate either overtly or that have the effect of discrimination. The Community Reinvestment Act requires that banks meet the credit needs of their communities, including those of low and moderate income borrowers. This committee held two meetings in 2007.

4


     The personnel committee consists of six members: one employee, Diane Armstrong; one employee director, Robert F. Baronner, Jr. (ex-officio); and four independent directors, J. Scott Boyd, Guy Gareth Chicchirichi, John C. Skinner, Jr. and Donald S. Smith. The independence definition attached as Exhibit B is also applicable for personnel committee independent members. The committee operates under the same charter as the company. The personnel committee's responsibilities include evaluating staff performance and requirements, reviewing salaries, and making necessary recommendations to the board regarding these responsibilities. The committee held one meeting in 2007. The executive officer who serves on this committee did not make recommendations or participate in meetings relating to his own salary. See "Personnel Committee Report on Executive Compensation.”

     The trust committee consists of six members: Robert F. Baronner, Jr., John P. Burns, Jr., William R. Harner, John C. Skinner, Jr., David S. (Joe) Smith and C. Larry Togans. The trust committee is responsible for the general supervision of the fiduciary activities performed by the Trust and Financial Services Division in order to ensure proper administration of all aspects of the bank's fiduciary business. It sets forth prudent policies and guidelines under which the department can fulfill its fiduciary responsibilities in a timely and efficient manner and meet state and federal regulatory requirements. The committee makes periodic reports to the board of directors and oversees the activities of the trust investment review committee. The trust committee held seven regular meetings in 2007.

     The trust investment review committee, consisting of two trust officers, David S. (Joe) Smith and Deborah A. Watts, and two directors, William R. Harner and C. Larry Togans, meets regularly to review investments in trust accounts and to determine that these investments remain within the guidelines of the account. This committee held 12 meetings during 2007.

     The merger and acquisition committee consists of five members: Robert F. Baronner, Jr., Guy Gareth Chicchirichi, Barbara H. Pichot, John C. Skinner, Jr. and Donald S. Smith. The committee shall have the authority to review and recommend merger and acquisition transactions and investment transactions proposed by management to the full Board of Potomac Bancshares, Inc. The committee held two meetings in 2007.

     The executive committee consists of seven members: Robert F. Baronner, Jr., J. Scott Boyd, John P. Burns, Jr., William R. Harner, John C. Skinner, Jr. Donald S. Smith and C. Larry Togans. This committee meets on an as needed basis to review and approve loans that exceed the chief executive officer’s lending authority. This committee held four meetings in 2007.

     The IT (Information Technology) committee consists of 19 members: Diane Armstrong, Robert F. Baronner, Jr., Donna J. Burns, Clara Carroll, Margaret Cogswell, Josh Householder, David W. Irvin, Gayle Marshall Johnson, Tim Lewis, Cindy Light, Brent Milbourne, Susan S. Myers (ex-officio), Linda Sager, David S. (Joe) Smith, Linda Stewart, Matt Stickel, Shawn Stotler, Bernadine Wean and Bob Weddle. The committee’s responsibilities are to prioritize major IT projects, establish IT policies and procedures, identify technology related opportunities, and set IT standards that insure cost effective and efficient operations. This committee held eleven meetings in 2007.

     The SOX 404 steering committee consists of 10 members: Robert F. Baronner, Jr., Donna J. Burns, David W. Irvin, Gayle Marshall Johnson, Tim Lewis, Susan S. Myers, Barbara H. Pichot, David (Joe) Smith, Shawn Stotler and Bernadine Wean. Additional non voting committee members attending on an as needed basis are Tammy Frazier of Yount, Hyde & Barbour, P.C. and Gayla Anderson of Bank of Charles Town. The SOX 404 steering committee is responsible for assisting with and reviewing project goals and timelines, reviewing and approving the mapping process of significant accounts, and reviewing SOX 404 documentation and testing materials to ensure that the bank will be in compliance with Section 404 of the Sarbanes-Oxley act. This committee held no meetings in 2007.

5


     The nominating committee consists of five members: J. Scott Boyd, John P. Burns, Guy Gareth Chicchirichi, Margaret Cogswell, and John C. Skinner, Jr. This committee is made up of five board members whose responsibility is to recommend candidates for positions on the Boards of Directors. This committee held two meetings during 2007.

     The board of directors of Potomac met for thirteen regular meetings in 2007. The board of directors of the bank held regular monthly meetings the second Tuesday of each month in 2007. Special meetings are held from time to time as required. During 2007, the bank board held 13 regular meetings. During the year, each of the directors attended at least 75% of all meetings of the boards of Potomac and the bank and all committees of the boards on which they served.

Audit Committee Report

     The members of the audit committee are all independent in accordance with the requirements of NASDAQ.

     The audit committee oversees Potomac’s financial reporting process on behalf of the board of directors. Management has the primary responsibility for the financial statements and the reporting process including the systems of internal controls.

     The audit committee has reviewed and discussed the audited financial statements with management, discussed with the independent auditor the matters required by SAS 61 as amended, received communications from the independent auditor as to their independence, and discussed independence with the auditor.

     The audit committee has received the written disclosures and the letter from the independent accountant required by Independence Standards Board No. 1, “Independence Discussions with Audit Committees”, and has discussed with the independent accountant the independent accountant’s independence.

     Based on its review and discussions with management and the independent auditor, the audit committee recommended to the board of directors that the audited financial statements be included in the Annual Report on Form 10-K filed by the company.

     The audit committee and the board of directors have adopted a written charter for the audit committee which is included as Exhibit A at the end of this proxy statement.

     The following fees were paid to Yount, Hyde & Barbour, P.C., Potomac Bancshares, Inc.’s certified public accountants, for services provided to the company for the fiscal years ending December 31, 2007 and 2006.

  2007   2006  
       Fees      Percentage      Fees      Percentage     
Audit fees       $  44,300  51.1%    $  42,400  54.0% 
Audit-related fees      37,600    43.3%    31,515    40.1% 
Tax fees    4,860    5.6%      4,650    5.9%   
 
  $  86,760    100.0%    $  78,565    100.0%   

A description of these fees is as follows:

  • Audit fees: Audit and review services, consents, and review of documents filed with SEC.
     
  • Audit-related fees: Agreed-upon procedures related to the Trust Department’s Regulation 9 examination, audit of the Bank’s pension plan and consultation concerning financial accounting and reporting standards and other related issues.
     
  • Tax fees: Preparation of federal and state tax returns and consultation concerning tax compliance issues.

6


     The audit committee of the board believes that the non-audit services provided by Yount, Hyde & Barbour are compatible with maintaining the auditor’s independence. The audit committee charter requires that the audit committee pre-approve all services performed by the independent auditors. However, the pre-approval requirement is waived for non-audit services if the amount of the non-audit service is not more than 5% of the total amount paid to the independent auditors during the fiscal year in which the services are provided and such services were not recognized at the time of the engagement to be non-audit services and such services are promptly brought to the committee’s attention and approved prior to the completion of the audit. All of the services described above for which Yount, Hyde & Barbour, P.C., billed the company for the fiscal year ended December 31, 2007, were pre-approved by the company’s audit committee. For the fiscal year ended December 31, 2007, the company’s audit committee did not waive the pre-approval requirement of any non-audit services to be provided to the company by Yount, Hyde & Barbour, P.C.

     This report should not be deemed incorporated by reference by any general statement incorporating by reference this proxy statement into any filing under the Securities Act of 1933 or the Securities Exchange Act of 1934, except to the extent that Potomac specifically incorporates this report by reference, and shall not otherwise be filed with such Acts.

Barbara H. Pichot, Chairperson 
J. Scott Boyd 
Guy Gareth Chicchirichi 
Donald S. Smith 

March 17, 2008

Management Nominees to the Board of Potomac

    Served As Family    
    Director Relation- Year  
    of ship With in Which  
    Potomac   Other Term Principal Occupation or
Nominees      Age      Since      Nominees      Expires      Employment Last Five Years
Robert F. Baronner, Jr. 49 2001   None 2008 Employed by bank as of 1/1/01 as President and Chief Executive Officer.
 
Guy Gareth Chicchirichi 66 1994 None 2008 Executive Manager, Secretary/Treasurer, Guy’s Buick-Pontiac-Oldsmobile-GMC Truck, Inc., Jefferson County, West Virginia; charter member of Charles Town Rotary Club.
 
Margaret Cogswell 49 2003 None 2008 Executive Director, Hospice of the Panhandle, Berkeley, Hampshire, Jefferson and Morgan Counties, West Virginia since 1986.

The Board of Directors recommends that shareholders vote “For” all of the nominees listed above.

7


Directors Continuing to Serve Unexpired Terms

    Served As Family    
    Director Relation- Year  
    of ship With in Which  
    Potomac   Other Term Principal Occupation or
Directors      Age      Since      Nominees      Expires      Employment Last Five Years
J. Scott Boyd 51 1999 None 2010 Pharmacist, owner Jefferson Pharmacy, Inc., Jefferson County, West Virginia since 1982; Pharmacist, owner JSB Enterprises, Inc. dba South Berkeley Pharmacy, Berkeley County, West Virginia since 2006; President and Chairman of Board of Directors of In Home Medications West Virginia, Inc; President Mountain Spring Properties, LLC.
         
John P. Burns, Jr. 66 1994 None 2010 Owner/operator of a beef and grain farm in Jefferson County, West Virginia; past President, Jefferson County Fair Association; Director, Valley Farm Credit.
 
William R. Harner 67 1994 None 2009 Employed at bank 1967 to 2004; Senior Vice President and Cashier 1988 to 2004 (retired); Senior Vice President and Secretary of Potomac 1994 to 2004.
 
Barbara H. Pichot 60 2004 None 2010 Retired certified public accountant and partner in CoxHollida LLP, a public accounting firm in Berkeley County, West Virginia, 1981—2006; past President, Hospice of the Panhandle; past Chair Board of Governors, Shepherd University.
 
John C. Skinner, Jr. 66 1994 None 2009 Retired Attorney, President and CEO of Nichols & Skinner, L. C., Jefferson County, West Virginia; bank attorney since 1986; Potomac attorney since 1994.
 
Donald S. Smith 79 1994 None 2009 Employed at bank 1947 to 1991; President 1978 to 1991 (retired); Vice President of Potomac since 1994.
 
C. Larry Togans 61 2004 None 2010 Retired Deputy, Branch of Human Resources, U. S. Geological Survey, employed 1973 to 2001.

     Robert F. Baronner, Jr. is the only management nominee or director who does not meet the NASDAQ definition of independence as detailed in Exhibit B to this proxy statement. Mr. Baronner is currently employed by the bank.

8


Ownership of Securities by Nominees, Directors and Officers

     The following table shows the amount of Potomac's outstanding common stock beneficially owned by nominees, directors and principal officers of Potomac individually and as a group. Beneficial ownership has been determined in accordance with the provisions of Rule 13d-3 of the Securities Exchange Act of 1934 under which a person is deemed to be the beneficial owner of a security if he or she has or shares the power to vote or direct the voting of the security or the power to dispose of or direct the disposition of the security or if he or she has the right to acquire beneficial ownership of the security within sixty days. The information is furnished as of January 31, 2008, on which date 3,405,500 shares were outstanding.

          Aggregate
    Amount and Nature of Shares Subject to a Percent of
Nominees              of Beneficial Ownership           Right to Acquire **           Common Stock
Robert F. Baronner, Jr.         
PO Box 906           18,934 shares  D            
Charles Town WV 25414    740 shares  I   9,164    .5777 
 
Guy Gareth Chicchirichi         
139 Blakeley Place             
Charles Town WV 25414      25,870 shares  D 5,250  .7597 
 
Margaret Cogswell           
122 Waverly Court           
Martinsburg WV 25403  5,656 shares  D 5,250  .1661 
 
Non-Nominees           
J. Scott Boyd           
201 S Preston Street  7,494 shares  D    
Ranson WV 25438    1,122 shares  I 5,250  .2530 
 
John P. Burns, Jr.           
1 Burns Farm Road           
Charles Town WV 25414    28,378 shares  D 5,250  .8333 
 
William R. Harner           
259 Fenway Drive           
Charles Town WV 25414  13,818 shares  D 5,250  .4058 
 
Barbara H. Pichot           
12586 Leetown Road         
Kearneysville, WV 25430  7,090 shares  D 3,892  .2082 
 
John C. Skinner, Jr.           
PO Box 487           
Charles Town WV 25414    28,584 shares  D 5,250  .8393 
 
Donald S. Smith           
419 S. Church Street  21,890 shares  D    
Charles Town WV 25414    18,360 shares  I 5,250  1.1819 
 
C. Larry Togans           
1486 Tuscawilla Drive         
Charles Town WV 25414    4,096 shares       D 3,892  .1203 

9



          Aggregate
    Amount and Nature of Shares Subject to a Percent of
Officers (Non-Nominees)            of Beneficial Ownership           Right to Acquire **           Common Stock
David W. Irvin         
PO Box 906           
Charles Town WV 25414  5,852 shares D   4,692    .1718  
 
Gayle Marshall Johnson           
PO Box 906             
Charles Town WV 25414-906    7,800 shares      D   4,692  .2290
 
All nominees, directors and         
principal officers as a group           
(14 persons)        195,684 shares     5.7461

D   Direct ownership
I   Indirect ownership
**   Consists of options exercisable within 60 days of January 31, 2008.

     Although there is no formal written policy, the company expects all directors to attend the annual meeting of shareholders. Twelve directors attended the annual meeting held on April 24, 2007.

Executive Compensation

     Potomac's officers did not receive compensation as such during 2007. The Summary Compensation Table sets forth the annual and long term compensation for services in all capacities to the bank for the fiscal years ended December 31, 2007 and 2006 of the named executive officers. Neither Potomac nor the bank has any stock option plans, employee stock ownership plans or other employee benefit plans except for the pension plan, 401(k) plan and stock incentive plan described in this proxy statement. There were 45,889 options granted in 2006 and 36,723 options granted in 2007 through the stock incentive plan.

SUMMARY COMPENSATION TABLE

                             Change in          
            Pension Value    
            and    
            Nonqualified    
          Non-Equity Deferred    
        Option Incentive Plan Compensation All Other  
  Name and    Salary Bonus Awards Compensation Earnings Compensation Total
  Principal Position      Year        ($)         ($)          ($)     ($)           ($)              ($)        ($)
  Robert F. Baronner, Jr.                   
  President and  2006  175,000  12,331  19,788  - -                20,812  15,770    243,701 
  Chief Executive Officer    2007    190,000    2,484    15,040    - -                  29,395    20,210    257,129 
  Gayle Marshall Johnson                     
  Senior Vice President  2006  78,000  15,000  10,290  1,000               25,899  2,726  132,915 
  and Chief Financial Officer    2007    81,500     8,500    7,670    - -                 58,752    7,200    163,622 
  David W. Irvin                   
  Executive Vice President  2006  100,000  10,466  10,290  41,937               10,503  4,233  177,429 
  and Senior Lender    2007    106,000    1,260    7,670    50,707                 18,836    3,957    188,430 

     Each officer receives option awards, incentive and other compensation. Option awards are calculated by multiplying the grant date fair value by the number of options granted. The grant date fair value is calculated under the provisions set forth by FASB statement 123(R). Non-equity incentive plan compensation is the incentives paid in cash as opposed to stock options. The non-equity incentive paid to the Chief Financial Officer was awarded for her recommendation of a new employee who was hired and remains with the bank. The non-equity incentive paid to the Executive Vice President is 10% of the total fees collected on commercial loans. All other compensation is the dollar value of certain benefits provided to each officer.

10


     The all other compensation total for each named executive officer can differ depending on their position. The CEO is paid, as a director, for board of director meetings. Each named executive officer is compensated in the form of matching contributions to their individual 401(k) plans and in the form of premiums paid for life insurance policies.

     During 2003, the Potomac board and the shareholders adopted and approved the 2003 Stock Incentive Plan which reserves 433,600 (183,600 original and 250,000 additional shares approved by shareholders in 2007) shares of common stock that may be granted as incentive stock options (“ISO”) and nonqualified or non-statutory stock options. There were 45,889 shares granted in 2006 and 36,723 options granted in 2007.

     The following table provides detail of the outstanding stock options for each named executive officer. No options have been exercised as of December 31, 2007.

OUTSTANDING EQUITY AWARDS AT FISCAL YEAR END

  Option Awards
  Number of Number of    
  Securities Underlying Securities Underlying Options  
  Unexercised Options Unexercised Options Exercise Options
  (#) (#) Price Expiration
Name Exercisable Unexercisable ($) Date
Robert F. Baronner, Jr.  - -  4,000               15.60                 1/09/2017 
  1,020  4,080               17.25                  1/10/2016 
  2,040  3,060                14.00                 1/11/2015 
  2,448  1,632               11.28                  2/10/2014 
Gayle Marshall Johnson  - -  2,040               15.60                  1/09/2017 
  530  2,122               17.25                 1/10/2016 
  1,061  1,591               14.00                  1/11/2015 
  1,224  816               11.28                 2/10/2014 
David W. Irvin  - -  2,040               15.60                 1/10/2017 
  530  2,122               17.25                 1/10/2016 
  1,061  1,591               14.00                 1/11/2015 
  1,224  816               11.28                 2/10/2014 

     For each named executive officer above, an additional 20% of options granted for each year became exercisable on the anniversary of the grant dates in January and February of 2008.

     Stock options vest 20% per year for a five year period. Fully vested options are eligible to be exercised for a period of 10 years after the grant date. Exercisable options represent 60% of the 2004 grant, 40% of the 2005 grant and 20% of the 2006 grant for each named executive officer.

Employee Benefit Plans

     Potomac sponsors a noncontributory, defined benefit pension plan under which benefits are determined based on an employee’s average annual compensation for any five consecutive full calendar years of service which produces the highest average. An employee is any person (but not including a person acting only as a director) who is regularly employed on a full-time basis. An employee becomes eligible to participate in the plan upon completion of at least one year of service and attainment of age 21.

     Normal retirement is at age 65 with the accrued monthly benefit determined on actual date of retirement. An employee may take early retirement from age 60 and the accrued monthly benefit as of the normal retirement date is actuarially reduced. There is no reduction if an employee is 62 years of age and has 30 years service.

11


     Compensation covered by the pension plan is based upon total pay. Effective for plan years beginning in 2007, Internal Revenue Code Section 401(a) (17) prohibits taking into account compensation in excess of $225,000 in determining one’s pension benefit.

     During 2002, the company established a 401(k) profit sharing plan available initially to all full-time employees. In 2007 the plan was expanded to include part time employees. After initiation of the plan, employees become eligible to participate in the plan upon reaching age 21 and completing one year of service. Employees can make a salary deferral election authorizing the employer to withhold up to the amount allowed by law each calendar year. The employer may make a discretionary matching contribution each plan year. The employer may also make other discretionary contributions to the plan. Part time employees are not eligible to receive matching contributions under the current plan.

Personnel Committee Report on Executive Compensation

     The personnel committee is comprised of six members: one employee, Diane Armstrong (Human Resources Director); one employee director, Robert F. Baronner, Jr. (ex-officio); and four independent directors, J. Scott Boyd, Guy Gareth Chicchirichi, John C. Skinner, Jr. and Donald S. Smith. The personnel committee reviews and recommends to the board changes to the compensation levels of all executive officers of the bank. The committee seeks to attract and retain highly capable and well-qualified executives and to compensate executives at levels commensurate with their amount of service to the bank. The committee met November 27, 2007 to review and approve the bank's 2008 compensation levels. The bank's chief executive officer reviews each executive officer's compensation and makes recommendations to the committee. The committee reviews these recommendations and independently evaluates each executive's job performance and contribution to the bank. The committee also considers the inflation rate and the compensation levels of executive officers holding similar positions with the bank's competitors. For instance, the committee compares the compensation levels of its executive officers with the levels, when known, of such institutions as Bank of Clarke County, First Bank and Marathon Bank. Compensation levels for executives of the bank are competitive when compared to these institutions.

     The chief executive officer's salary and bonus are tied to performance goals of the bank and the bank's profitability for the prior fiscal year. Robert F. Baronner, Jr. served on the committee and was the bank's chief executive officer; however, he did not make any recommendations relating to his salary and was not present at committee meetings when his compensation was being discussed.

     In 2007 Mr. Baronner had the opportunity to earn up to 22% of his base salary in bonus. This incentive program is based entirely on the following performance factors: earnings per share, return on equity, return on assets, average price per share, loan growth, deposit growth, efficiency ratio, credit quality and the growth of income of BCT Investments and the Trust Department. During 2007, Mr. Baronner earned $2,484 out of a possible bonus of $41,800.

     In 2001 Potomac and the bank entered into a written employment agreement with Mr. Baronner. The first year’s base salary for 2001 for Mr. Baronner as stated in the employment agreement was set after discussions with a professional executive recruiter as well as research regarding market rates for similar positions for candidates with equivalent education and experience. The salary is set each year as the agreement renews and is based on performance goals of the bank and the bank’s profitability as discussed above.

     This report should not be deemed incorporated by reference by any general statement incorporating by reference this proxy statement into any filing under the Securities Act of 1933 or the Securities Exchange Act of 1934, except to the extent that Potomac specifically incorporates this report by reference, and shall not otherwise be filed under such Acts.

12



This report is submitted by:
  Robert F. Baronner, Jr. (ex-officio)
J. Scott Boyd
Guy Gareth Chicchirichi
John C. Skinner, Jr.
Donald S. Smith

March 17, 2008

Employment Agreement

     Potomac and the bank have a written employment agreement with Robert F. Baronner, Jr., President and Chief Executive Officer of Potomac and the bank. The agreement is for a one-year term with automatic renewals for one year each, unless terminated by one of the parties. The agreement provided for an annual salary of $110,000 plus director’s fees in 2001. The subsequent annual salaries are set each year as the agreement renews. The personnel committee set the annual salary at $190,000 for 2008. Under the agreement, if Mr. Baronner’s employment is terminated (other than for cause), he is entitled to one year’s salary and benefits. In the event of an actual or constructive termination of Mr. Baronner’s employment after a change in control of Potomac or the bank, Mr. Baronner would receive two years’ compensation and benefits for 18 months.

Compensation of Directors

     Directors of Potomac were not compensated for their services as directors for 2007. Directors of the bank were compensated at the rate of $850 for each regular and each special board meeting attended in January through April in 2007 and $900 for each regular and each special board meeting attended in May through December in 2007. Directors were additionally compensated $100 for each committee meeting attended in January through April of 2007 and $110 for each committee meeting attended in May through December 2007. Directors that serve on the audit committee were compensated $200 for each audit committee meeting attended between January and April of 2007 and $220 for audit committee meetings attended in May through December of 2007. The audit committee member that is deemed the financial expert was compensated $300 dollars for each meeting attended from January through April and $330 per meeting attended from May through December of 2007. Directors who are operating officers of the bank are not compensated for committee meetings attended.

DIRECTOR COMPENSATION

  Fees Earned or   All Other  
  Paid in Cash Option Awards Compensation Total
Name ($) ($) ($)  ($)
J. Scott Boyd  12,950  4,185  - -     17,135 
John P. Burns, Jr.  11,680  4,185  - -     15,865 
Guy Gareth Chicchirichi  13,060  4,185  - -      17,245 
Margaret Cogswell  11,980  4,185  - -      16,165 
William R. Harner  13,500  4,185  - -     17,685 
Barbara H. Pichot  13,350  4,185  - -     17,535 
Johns C. Skinner, Jr.  12,690  4,185  - -     16,875 
Donald S. Smith  12,930  4,185  - -     17,115 
C. Larry Togans  13,400  4,185  - -     17,585 

13


Certain Transactions with Directors, Officers and Their Associates

     Potomac and the bank have had, and expect to have in the future, transactions in the ordinary course of business with directors, officers, principal shareholders and their associates. All of these transactions remain on substantially the same terms, including interest rates, collateral and repayment terms on the extension of credit, as those prevailing at the same time for comparable transactions with unaffiliated persons, and in the opinion of management of Potomac and the bank, did not involve more than the normal risk of collectibility or present other unfavorable features.

     The company does not have a policy on related transactions. As stated in the previous paragraph, transactions with directors are on the same terms and require the same documentation as those transactions with unaffiliated persons. These transactions are voted on by the Board of Directors with the particular director absent for the discussion and voting. The transactions and voting are recorded in the minutes. These transactions are designated so the information is accessible as needed for reporting purposes.

     Nichols and Skinner, L.C., a law firm in which Director John C. Skinner, Jr. is a shareholder, performed legal services for the bank and Potomac in 2007 and will perform similar services in 2008. On the basis of information provided by Mr. Skinner, it is believed that less than five percent of the gross revenues of this law firm in 2007 resulted from payment for legal services by Potomac and the bank. In the opinion of Potomac and the bank, the transactions with Nichols and Skinner, L.C., were on terms as favorable to Potomac and the bank as they would have been with third parties not otherwise affiliated with Potomac or the bank.

     J. Scott Boyd and John P. Burns, Jr., directors of the bank and Potomac, have been indebted to the bank during 2007 in excess of $120,000. In the opinion of Potomac and the bank, these loans were made in the ordinary course of business, were made on substantially the same terms, including interest rates and collateral, as those prevailing at the time for comparable transactions with other persons, and do not involve more than the normal risk of collectability or present other unfavorable features.

2. RATIFICATION OF SELECTION OF AUDITORS

     The board of directors has selected the firm of Yount, Hyde & Barbour, P.C. to serve as independent auditors for Potomac for the calendar year 2008. If the shareholders do not ratify the appointment of Yount, Hyde & Barbour, P.C., the board will consider the appointment of other auditors. Potomac is advised that no member of this accounting firm has any direct or indirect material interest in Potomac, or any of its subsidiaries.

     A representative of Yount, Hyde & Barbour, P.C., will be present at the annual meeting to respond to appropriate questions and to make a statement if he or she so desires. The enclosed proxy will be voted "FOR" the ratification of the selection of Yount, Hyde & Barbour, P.C., unless otherwise directed. The affirmative vote of a majority of the shares of Potomac's common stock represented at the annual meeting of shareholders is required to ratify the appointment of Yount, Hyde & Barbour, P.C. Because a majority of the votes cast will be sufficient for the ratification of the appointment of Yount, Hyde & Barbour, P. C., neither broker non-votes nor abstentions will affect the outcome of the proposal. Any shares held in street name that are not voted (“broker non-votes”) will not be included in determining the number of votes cast.

     The Audit Committee and the Board of Directors unanimously recommend that shareholders vote “For” such ratification.

FORM 10-K ANNUAL REPORT TO THE SECURITIES AND EXCHANGE COMMISSION

     Upon written request by any shareholder to Gayle Marshall Johnson, Sr. Vice President and Chief Financial Officer, Potomac Bancshares, Inc., 111 East Washington Street, PO Box 906, Charles Town, West Virginia 25414-0906, a copy of Potomac's 2007 Annual Report on Form 10-K will be provided without charge.

14


SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE

     Section 16(a) of the Securities Exchange Act of 1934 requires Potomac's directors and executive officers, and persons who own more than ten percent of a registered class of Potomac's equity securities, to file with the Securities and Exchange Commission initial reports of ownership and reports of changes in ownership of common stock and other equity securities of Potomac. Officers, directors and shareholders owning more than ten percent are required by SEC regulation to furnish Potomac with copies of all Section 16(a) forms which they file.

     To Potomac's knowledge, based solely upon review of the copies of such reports furnished to Potomac and written representations that no other reports were required, during the two fiscal years ended December 31, 2007, all Section 16(a) filing requirements applicable to its officers, directors and persons owning more than ten percent were complied with except as described herewith. Director Guy Gareth Chicchirichi filed late for two transactions in 2006. Forms 4’s for Director Chicchirichi were filed in May and December of 2006 for these two transactions.

OTHER MATTERS

     If any of the nominees for election as directors should be unable to serve as a director by reason of death or other unexpected occurrence, a proxy will be voted for a substitute nominee or nominees designated by the board of Potomac unless the board of directors adopts a resolution pursuant to the bylaws reducing the number of directors.

     The board of directors is unaware of any other matters to be considered at the meeting but, if any other matters properly come before the meeting, persons named in the proxy will vote such proxy in accordance with their judgment on such matters.

SHAREHOLDER COMMUNICATIONS WITH THE BOARD

     Any shareholder desiring to contact the Board of Directors or any individual director serving on the Board may do so by written communication mailed to: Board of Directors, Attention: (name of director(s), as applicable), c/o Corporate Secretary Gayle Marshall Johnson, Potomac Bancshares, Inc., PO Box 906, Charles Town WV 25414. Any proper communication so received will be processed by the Corporate Secretary as agent for the Board. Unless, in the judgment of the Corporate Secretary, the matter is not intended or appropriate for the Board (and subject to any applicable regulatory requirements), the Corporate Secretary will prepare a summary of the communication for prompt delivery to each member of the Board or, as appropriate, to the member(s) of the Board named in the communication. Any director may request the Corporate Secretary to produce for his or her review the original of the shareholder communication.

SHAREHOLDER PROPOSALS FOR 2008

     Any shareholder who wishes to have a proposal placed before the next Annual Meeting of Shareholders must submit the proposal to Robert F. Baronner, Jr., President and Chief Executive Officer of Potomac, at its executive offices, no later than November 21, 2008, to have it considered for inclusion in the proxy statement of the annual meeting in 2009.

  Robert F. Baronner, Jr. 
  President and Chief Executive Officer 
Charles Town, West Virginia   
March 31, 2008   

15


EX-99.A 2 exhibit99_a.htm AUDIT COMMITTEE CHARTER

Exhibit A

AUDIT COMMITTEE CHARTER

STATEMENT OF POLICY

     A soundly conceived, effective Audit Committee is essential to the management, operation, and financial reporting process of Potomac Bancshares, Inc. The Audit Committee shall provide assistance to the corporate directors in fulfilling their responsibilities to the shareholders, potential shareholders, and investment community relating to corporate accounting, reporting practices of the corporation, and the quality and integrity of the financial reports of the corporation. In so doing, it is the responsibility of the Audit Committee to maintain free and open means of communication between the directors, the independent auditors, the internal auditors, and the financial management of the corporation.

ORGANIZATION

     Members

     There shall be a committee of the Board of Directors known as the Audit Committee. This committee shall be composed of at least three (3) directors who are independent of the management of the corporation and are free of any relationship that, in the opinion of the Board of Directors, would interfere with their exercise of independent judgment as a committee member. Independent shall be defined using the NASDAQ’s standards as stated below:

     A director will not be considered independent, if among other things, he or she has:

  • been employed by the corporation or its affiliates in the current or past three years;
     
  • accepted any compensation from the corporation or its affiliates except for board or committee service or retirement plan benefits.
     
  • an immediate family member who is or has been in the past three years, employed by the corporation or its affiliates as an executive officer;
     
  • been a partner, controlling shareholder or an executive officer of any for profit business to which the corporation made, or from which it received, payments; or
     
  • been employed as an executive of another entity where any of the bank’s executives serve on that entity’s compensation committee.

     If a NASDAQ standard is questioned, the Audit Committee shall have the authority to obtain a legal opinion as to the independence standard questioned. Based on the legal opinion, subsequent board approval will be required pertaining to the members independence.

     The Proxy Statement shall disclose whether or not committee membership is comprised of one “Audit Committee financial expert” as defined by Section 407 of the Sarbanes-Oxley Act of 2002. If not, the reasons shall be disclosed.

     At the Committee’s discretion, management of the corporation may attend meetings of the Audit Committee, but this attendance shall be in a non-voting capacity.

     Committee membership standards will be maintained in accordance with applicable banking laws and regulations.

1


     Meetings

     The Audit Committee shall meet at its own discretion, but at least four times annually, with special meetings called as deemed necessary. The Committee reserves the right to meet without members of corporate management, internal audit, or the independent accounting firm.

     The Committee may meet periodically with the internal auditor and the independent auditors, and any other persons whom the Committee deems appropriate, in executive sessions, if deemed necessary.

     Minutes

     Minutes shall be prepared for all meetings of the Audit Committee to document the Committee’s discharge of its responsibilities. The minutes shall provide an accurate record of the proceedings, and shall be reviewed and approved by the Audit Committee.

AUTHORITY

     The authority for the Audit Committee is derived from the full Board of Directors of Potomac Bancshares, Inc.

     The Audit Committee is appointed by the Board to assist in monitoring (1) the integrity of the financial statements of the Company, (2) the compliance by the company with legal and regulatory requirements, (3) the independence and performance of the company’s internal and external auditors, and (4) the effectiveness of internal controls and procedures.

     The Audit Committee shall have the authority to retain special legal, accounting or other advisors to advise and assist the Committee. Potomac Bancshares, Inc shall provide appropriate funding, as determined by the Committee, for payment of compensation to such advisors. The Committee may request any officer or employee of the company or the company’s outside counsel or independent auditor to attend a meeting of the Committee or to meet with any members of, or advisors to, the Committee.

RESPONSIBILITIES

     In fulfilling the stated role of the Audit Committee, the primary and general responsibilities will be as follows:

  • To provide for an internal audit function to serve the corporation in an examining and advisory capacity
     
  • To provide for external audits of all corporate subsidiaries by suitable independent accountants
     
  • To serve as a focal point and reporting outlet for communications among non-committee directors, corporate management, internal auditors, and independent accountants
     
  • To maintain a “Whistle Blower” Policy under Section 301 of the Sarbanes-Oxley Act of 2002, which policy is hereby incorporated by reference and made a part thereof.
     
  • To assist the Board of Directors in fulfilling its fiduciary responsibilities for financial reporting and internal accounting and operations controls
     
  • To act as an agent for the Board of Directors to help ensure the independence of internal auditors and independent accountants, the integrity of management, and the adequacy of disclosures to stockholders.

2


     Specific duties of the Audit Committee include, but are not limited to the following items:

      1.       The Committee shall make regular reports to the Board.
 
2. The Committee shall annually evaluate its own performance.
 
3. Review and reassess the adequacy of this Charter annually and submit it to the Board for approval.
 
4. Ensure required Audit Committee disclosures are included in the Proxy Statement. The Committee may delegate this responsibility to the financial expert.
 
5. Preapprove all audit services and permissible non-audit services performed by the independent auditors. The preapproval requirement is waived for non-audit services if the amount of the non- audit service is not more than five percent of the total amount paid to the independent auditors during the fiscal year in which the services are provided and such services were not recognized at the time of the engagement to be non-audit services and such services are promptly brought to the committee’s attention and approved prior to the completion of the audit.
 
6. Prior to filing the annual report, review the annual audited financial statements with management and the independent auditors, including major issues regarding accounting and auditing principals and practices as well as the adequacy of internal controls that could significantly affect the Company’s financial statements.
 
7. Subject to the review and discussions noted in no. 6 above, recommend to the Board of Directors that the audited financial statements be included in the company’s annual report on Form 10K.
 
8. Prior to filing the annual report, the Committee or their designee, will review the Management Discussion and Analysis (MD & A) for inclusion on Form 10K.
 
9. Prior to the filing of the 10Q, the Audit Committee Chairman, or his designee, will discuss findings and issues with the Financial Officer and the external auditors and subsequently will report their findings to the Committee.
 
10. Recommend to the Board the appointment of the independent auditor, which firm is ultimately accountable to the Audit Committee and the Board.
 
11. Receive annual reports from the independent auditor regarding the auditor’s independence and discuss such reports with the auditor.
 
12. Review the internal audit and compliance reports and the outstanding recommendation lists detailing areas remaining to be addressed by management.
 
13. Discuss with the independent auditor the matters required to be discussed by Statement on Auditing Standards No 61 relating to the conduct of the audit.
 
14. Review with the independent auditor any problems or difficulties the auditor may have encountered and any management letter provided by the auditor and the Company’s response to that letter.
 
15. Perform any other activities consistent with this Charter, the organization’s By-laws and governing law, as the Committee or the Board deems necessary or appropriate.

Audit Committee approved: June 26, 2007
Board approved: July 10, 2007

3


EX-99.B 3 exhibit99_b.htm DEFINITION OF

Exhibit B

Definition of “Independent Director”
(NASDAQ Rule 4200 a(15))

     "Independent director" means a person other than an executive officer or employee of the company or any other individual having a relationship which, in the opinion of the issuer's board of directors, would interfere with the exercise of independent judgment in carrying out the responsibilities of a director. The following persons shall not be considered independent:

     (A) a director who is, or at any time during the past three years was, employed by the company or by any parent or subsidiary of the company;

     (B) a director who accepted or who has a Family Member who accepted any compensation from the company in excess of $60,000 during any period of twelve consecutive months within the three years preceding the determination of independence, other than the following:

     (i) compensation for board or board committee service;

     (ii) compensation paid to a Family Member who is an employee (other than an executive officer) of the company ; or

     (iii) benefits under a tax-qualified retirement plan, or non-discretionary compensation,

     Provided, however, that in addition to the requirements contained in this paragraph (B), audit committee members are also subject to additional, more stringent requirements under NASDAQ Rule 4350(d).

     (C) a director who is a Family Member of an individual who is, or at any time during the past three years was, employed by the company as an executive officer;

     (D) a director who is, or has a Family Member who is, a partner in, or a controlling shareholder or an executive officer of, any organization to which the company made, or from which the company received, payments for property or services in the current or any of the past three fiscal years that exceed 5% of the recipient's consolidated gross revenues for that year, or $200,000, whichever is more, other than the following:

     (i) payments arising solely from investments in the company's securities; or

     (ii) payments under non-discretionary charitable contribution matching programs.

     (E) a director of the issuer who is, or has a Family Member who is, employed as an executive officer of another entity where at any time during the past three years any of the executive officers of the issuer serve on the compensation committee of such other entity; or

     (F) a director who is, or has a Family Member who is, a current partner of the company's outside auditor, or was a partner or employee of the company's outside auditor who worked on the company's audit at any time during any of the past three years.




POTOMAC BANCSHARES, INC.
111 EAST WASHINGTON STREET
PO BOX 906
CHARLES TOWN WV 25414
VOTE BY MAIL
Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or return it to Potomac Bancshares, Inc., c/o Clara Carroll, P.O. Box 906, Charles Town, WV 25414.

 
POTOMAC BANCSHARES, INC.
 
     THE BOARD OF DIRECTORS RECOMMENDS A VOTE “FOR” THE ELECTION OF DIRECTORS AND “FOR” PROPOSAL 2.  
 
Vote on Directors
 
1.   Election of Three Directors
 
NOMINEES:
1.    Robert F. Baronner, Jr.
2. Guy Gareth Chicchirichi
3. Margaret Cogswell
 
 
   
 
 
    
For
All
Withhold
All
For All
Except
      To withhold authority to vote for any individual nominee(s), mark “For All Except” and write the number(s) of the nominee(s) on the line below.      
(  ) (  ) (  )


  

 
     Vote on Proposals         For Against Abstain
 
  2.   A proposal to ratify the appointment by the Board of Directors of Yount, Hyde & Barbour, P.C., as independent registered public accountants for the year 2008. (  ) (  ) (  )
 
3. Any other business which may be brought before the meeting or any adjournment thereof.
 
Unless otherwise specified on this Proxy, the shares represented by the Proxy will be voted “FOR” the propositions listed above and described more fully in the Proxy Statement of Potomac Bancshares, Inc. distributed in connection with this Annual Meeting. Each share is entitled to one vote per nominee, unless a shareholder requests cumulative voting for directors at least 48 hours before the meeting. If cumulative voting is elected for the election of Directors, the Proxies, unless otherwise directed, shall have full discretion and authority to cumulate their votes and vote for less than all such nominees. If any other business is presented at said meeting, this Proxy shall be voted in accordance with recommendations of management.
 
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS AND MAY BE REVOKED PRIOR TO ITS EXERCISE.
 
Note:  Please sign exactly as your name or names appear(s) on this Proxy. When shares are held jointly, each holder should sign. When signing as executor, administrator, attorney, trustee or guardian, please give full title as such. If the signer is a corporation, please sign full corporate name by duly authorized officer, giving full title as such. If signer is a partnership, please sign in partnership name by authorized person.
      
 
 
 
  
    
   
Signature (PLEASE SIGN) Date Signature (Joint Owners) Date



 

 

 

 

POTOMAC BANCSHARES, INC.

111 EAST WASHINGTON STREET, PO BOX 906, CHARLES TOWN, WV 25414-0906
PROXY FOR ANNUAL MEETING OF SHAREHOLDERS

 

APRIL 22, 2008

KNOW ALL PERSONS BY THESE PRESENTS, That the undersigned shareholder(s), of Potomac Bancshares, Inc. (“Potomac”), Charles Town, West Virginia, does (do) hereby nominate, constitute and appoint(s) Donald S. Smith and J. Scott Boyd, or either one of them, with full power to act alone as my (our) true and lawful attorney (s) with full power of substitution for me (us) in my (our) name, place and stead to vote all the Common Stock of Potomac, standing in my (our) name on its books at the close of business on February 29, 2008, at the Annual Meeting of Shareholders of Potomac Bancshares, Inc., called for and to be held at the Cliffside Inn and Conference Center, Harpers Ferry, West Virginia, on April 22, 2008 at 10:30 a.m., and at any and all adjournments of said meeting, with all the powers the undersigned would possess if personally present as follows:

 

 

 

Please date, sign and mail in your proxy card in the envelope provided as soon as possible
(Continued and to be signed on the reverse side)


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