10QSB 1 d10qsb.htm POTOMAC BANCSHARES FORM 10-QSB Potomac Bancshares Form 10-QSB

 

U.S. SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

 


 

FORM 10-QSB

 

(Mark One)

x     QUARTERLY REPORT UNDER SECTION 13 OR 15(d) OF THE

SECURITIES EXCHANGE ACT OF 1934

 

For quarterly period ended March 31, 2003

 

¨     TRANSITION REPORT UNDER SECTION 13 OR 15(d) OF THE

EXCHANGE ACT

 

For the transition period from                                  to                                  

 

Commission file number 0-24958

 


 

POTOMAC BANCSHARES, INC.

(Exact Name of Small Business Issuer as Specified in Its Charter)

 

West Virginia

 

55-0732247

(State or Other Jurisdiction

of Incorporation or Organization)

 

(IRS Employer

Identification Number)

111 East Washington Street, Charles Town WV

 

25414-1071

(Address of Principal Executive Offices)

 

(Zip Code)

 

304-725-8431

(Issuer’s Telephone Number, Including Area Code)

 

NO CHANGE

(Former Name, Former Address and Former Fiscal Year, if Changed Since Last Report)

 


 

Check whether the issuer: (1) filed all reports required to be filed by Section 13 or 15(d) of the Exchange Act during the past 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days.  Yes  x    No  ¨

 

 

APPLICABLE ONLY TO ISSUERS INVOLVED IN

BANKRUPTCY PROCEEDINGS DURING THE

PRECEDING FIVE YEARS

 

Check whether the registrant filed all documents and reports required to be filed by Section 12, 13 or 15(d) of the Exchange Act after the distribution of securities under a plan confirmed by a court. Yes  ¨    No  ¨    Not applicable

 

 

APPLICABLE ONLY TO CORPORATE ISSUERS

 

State the number of shares outstanding of each of the issuer’s classes of common equity, as of the latest practicable date: 1,781,670 shares

 

Transitional Small Business Disclosure Format (check one):  Yes  ¨    No  x

 



 

PART I. FINANCIAL INFORMATION

 

Item 1. Financial Statements

 

POTOMAC BANCSHARES, INC.

CONSOLIDATED BALANCE SHEETS

(000 OMITTED)

 

    

(Unaudited)

March 31 2003


  

December 31 2002


Assets:

             

Cash and due from banks

  

$

9 703

  

$

11 243

Interest-bearing deposits in financial institutions

  

 

106

  

 

1 970

Securities purchased under agreements to resell and federal funds sold

  

 

3 971

  

 

3 915

Securities held to maturity (fair value $8,226 at March 31, 2003 and $9,313 at December 31, 2002)

  

 

8 011

  

 

9 013

Securities available for sale, at fair value

  

 

41 381

  

 

42 728

Loans held for sale

  

 

693

  

 

1 924

Loans, net of allowance for loan losses of $1,705 at March 31, 2003 and $1,642 at December 31, 2002

  

 

118 847

  

 

115 404

Bank premises and equipment, net

  

 

4 650

  

 

4 457

Accrued interest receivable

  

 

998

  

 

1 065

Other assets

  

 

4 217

  

 

1 158

    

  

Total Assets

  

$

192 577

  

$

192 877

    

  

Liabilities and Stockholders’ Equity:

             

Liabilities:

             

Deposits

             

Noninterest-bearing deposits

  

$

20 958

  

$

21 574

Interest-bearing deposits

  

 

139 177

  

 

140 606

    

  

Total Deposits

  

 

160 135

  

 

162 180

Accrued interest payable

  

 

137

  

 

160

Securities sold under agreements to repurchase

  

 

7 275

  

 

6 103

Federal Home Loan Bank advances

  

 

1 962

  

 

2 042

Other liabilities

  

 

1 522

  

 

1 080

    

  

Total Liabilities

  

$

171 031

  

$

171 565

    

  

Stockholders’ Equity:

             

Common stock, $1 per share par value; 5,000,000 shares authorized; issued, 2003, 1,800,000 shares; 2002, 600,000 shares

  

$

1 800

  

$

600

Surplus

  

 

4 200

  

 

5 400

Undivided profits

  

 

15 232

  

 

14 801

Accumulated other comprehensive income

  

 

562

  

 

759

    

  

    

$

21 794

  

$

21 560

Less cost of shares acquired for the treasury, 2003, 18,330 shares; 2002, 6,110 shares

  

 

248

  

 

248

    

  

Total Stockholders’ Equity

  

$

21 546

  

$

21 312

    

  

Total Liabilities and Stockholders’ Equity

  

$

192 577

  

$

192 877

    

  

 

See Notes to Consolidated Financial Statements.

 

2


 

POTOMAC BANCSHARES, INC.

CONSOLIDATED STATEMENTS OF INCOME

(000 omitted except for per share data)

(Unaudited)

 

    

For the Three Months

Ended March 31


    

2003


  

2002


Interest and Dividend Income:

             

Interest and fees on loans

  

$

2 109

  

$

2 124

Interest on securities held to maturity—taxable

  

 

115

  

 

286

Interest on securities available for sale—taxable

  

 

407

  

 

325

Interest on securities purchased under agreements to resell and federal funds sold

  

 

10

  

 

22

Other interest and dividends

  

 

17

  

 

20

    

  

Total Interest and Dividend Income

  

$

2 658

  

$

2 777

Interest Expense:

             

Interest on deposits

  

 

519

  

 

672

Interest on securities sold under agreements to repurchase

  

 

41

  

 

19

Federal Home Loan Bank advances

  

 

28

  

 

32

    

  

Total Interest Expense

  

 

588

  

 

723

    

  

Net Interest Income

  

$

2 070

  

$

2 054

Provision for Loan Losses

  

 

57

  

 

90

    

  

Net Interest Income after Provision for Loan Losses

  

$

2 013

  

$

1 964

    

  

Noninterest Income:

             

Trust and financial services

  

$

130

  

$

112

Service charges on deposit accounts

  

 

268

  

 

271

Insurance commissions

  

 

19

  

 

11

Loan servicing fees

  

 

—  

  

 

1

Gain on sale of securities available for sale

  

 

80

  

 

—  

Net gain on sale of loans

  

 

91

  

 

37

Other operating income

  

 

98

  

 

47

    

  

Total Noninterest Income

  

$

686

  

$

479

    

  

Noninterest Expenses:

             

Salaries and employee benefits

  

$

988

  

$

790

Net occupancy expense of premises

  

 

101

  

 

74

Furniture and equipment expenses

  

 

172

  

 

109

Stationery and supplies

  

 

44

  

 

23

Communications

  

 

35

  

 

22

Other operating expenses

  

 

347

  

 

350

    

  

Total Noninterest Expenses

  

$

1 687

  

$

1 368

    

  

Income before Income Tax Expense

  

$

1 012

  

$

1 075

Income Tax Expense

  

 

349

  

 

386

    

  

Net Income

  

$

663

  

$

689

    

  

Earnings Per Share, basic and diluted

  

$

.37

  

$

.38

    

  

 

See Notes to Consolidated Financial Statements.

 

3


 

POTOMAC BANCSHARES, INC.

CONSOLIDATED STATEMENTS OF CHANGES IN STOCKHOLDERS’ EQUITY

FOR THE THREE MONTHS ENDED MARCH 31, 2003 AND 2002

(000 Omitted)

(Unaudited)

 

    

Common Stock


  

Surplus


    

Undivided

Profits


    

Treasury

Stock


      

Accumulated

Other

Comprehensive

Income (Loss)


      

Comprehensive

Income


    

Total


 

Balances, December 31, 2001

  

$

600

  

$

5 400

 

  

$

13 208

 

  

$

—  

 

    

$

209

 

             

$

19 417

 

Comprehensive income

                                                                

Net income

  

 

—  

  

 

—  

 

  

 

689

 

  

 

—  

 

    

 

—  

 

    

$

689

 

  

 

689

 

Other comprehensive (loss), unrealized holding (losses) arising during the period (net of tax $103)

  

 

—  

  

 

—  

 

  

 

—  

 

  

 

—  

 

    

 

(200

)

    

 

(200

)

  

 

(200

)

                                                   


        

Total comprehensive income

                                                 

$

489

 

        
                                                   


        
    

  


  


  


    


             


Balances, March 31, 2002

  

$

600

  

$

5 400

 

  

$

13 897

 

  

$

—  

 

    

$

9

 

             

$

19 906

 

    

  


  


  


    


             


Balances, December 31, 2002

  

$

600

  

$

5 400

 

  

$

14 801

 

  

$

(248

)

    

$

759

 

             

$

21 312

 

Comprehensive income

                                                                

Net income

  

 

—  

  

 

—  

 

  

 

663

 

  

 

—  

 

    

 

—  

 

    

$

663

 

  

 

663

 

Other comprehensive (loss), unrealized holding (losses) arising during the period (net of tax, $128)

  

 

—  

  

 

—  

 

  

 

—  

 

  

 

—  

 

    

 

(250

)

    

 

(250

)

  

 

(250

)

Add:  reclassification for gains included in net income (net of tax, $27)

                                      

 

53

 

    

 

53

 

  

 

53

 

                                                   


        

Total comprehensive income

                                                 

$

466

 

        
                                                   


        

Adjustment to reflect 200% stock divided declared as of March 1, 2003

  

 

1 200

  

 

(1,200

)

  

 

—  

 

  

 

—  

 

    

 

  —  

 

             

 

—  

 

Cash dividends

  

 

—  

  

 

—  

 

  

 

(232

)

  

 

—  

 

    

 

—  

 

             

 

(232

)

    

  


  


  


    


             


Balances, March 31, 2003

  

$

1 800

  

$

4 200

 

  

$

15 232

 

  

$

(248

)

    

$

562

 

             

$

21 546

 

    

  


  


  


    


             


 

 

 

 

 

 

 

 

See Notes to Consolidated Financial Statements.

 

4


 

POTOMAC BANCSHARES, INC.

CONSOLIDATED STATEMENTS OF CASH FLOWS

(000 Omitted)

(Unaudited)

 

    

For the Three Months Ended


 
    

March 31 2003


    

March 31 2002


 

CASH FLOWS FROM OPERATING ACTIVITIES

                 

Net income

  

$

663

 

  

$

689

 

Adjustments to reconcile net income to net cash provided by (used in) operating activities:

                 

Provision for loan losses

  

 

57

 

  

 

90

 

Depreciation

  

 

119

 

  

 

70

 

Discount accretion and premium amortization on securities, net

  

 

43

 

  

 

8

 

(Gain) on sale of securities available for sale

  

 

(80

)

  

 

—  

 

Proceeds from sale of loans

  

 

5 237

 

  

 

2 296

 

Origination of loans for sale

  

 

(4 006

)

  

 

(1 545

)

Changes in assets and liabilities:

                 

Decrease in accrued interest receivable

  

 

67

 

  

 

26

 

(Increase) in other assets

  

 

(2 957

)

  

 

(14

)

(Decrease) in accrued interest payable

  

 

(23

)

  

 

(35

)

Increase in other liabilities

  

 

442

 

  

 

277

 

    


  


Net cash provided by (used in) operating activities

  

$

(438

)

  

$

1 862

 

    


  


CASH FLOWS FROM INVESTING ACTIVITIES

                 

Proceeds from maturity of securities held to maturity

  

$

1 000

 

  

$

—  

 

Proceeds from maturity of securities available for sale

  

 

—  

 

  

 

3 250

 

Proceeds from sale of securities available for sale

  

 

5 079

 

  

 

—  

 

Purchase of securities available for sale

  

 

(3 991

)

  

 

—  

 

Net (increase) in loans

  

 

(3 500

)

  

 

(2 926

)

Purchases of bank premises and equipment

  

 

(313

)

  

 

(158

)

    


  


Net cash provided by (used in) investing activities

  

$

(1 725

)

  

$

166

 

    


  


CASH FLOWS FROM FINANCING ACTIVITIES

                 

Net (decrease) in noninterest-bearing deposits

  

$

(616

)

  

$

(855

)

Net increase (decrease) in interest-bearing deposits

  

 

(1 429

)

  

 

1 171

 

Net proceeds in securities sold under agreements to repurchase

  

 

1 172

 

  

 

474

 

Repayment of Federal Home Loan Bank advances

  

 

(80

)

  

 

(76

)

Cash dividends

  

 

(232

)

  

 

—  

 

    


  


Net cash provided by (used in) financing activities

  

$

(1 185

)

  

$

714

 

    


  


Increase (decrease) in cash and cash equivalents

  

$

(3 348

)

  

$

2 742

 

CASH AND CASH EQUIVALENTS

                 

Beginning

  

 

17 128

 

  

 

15 729

 

    


  


Ending

  

$

13 780

 

  

$

18 471

 

    


  


SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION

                 

Cash payments for:

                 

Interest

  

$

611

 

  

$

759

 

    


  


Income taxes

  

$

21

 

  

$

83

 

    


  


SUPPLEMENTAL SCHEDULE OF NON-CASH INVESTING AND FINANCING ACTIVITIES

                 

Unrealized (loss) on securities available for sale

  

$

(298

)

  

$

(303

)

    


  


 

See Notes to Consolidated Financial Statements.

 

5


 

POTOMAC BANCSHARES, INC.

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

MARCH 31, 2003 (UNAUDITED) AND DECEMBER 31, 2002

 

1.   In the opinion of management, the accompanying financial statements contain all adjustments (consisting of only normal recurring accruals) necessary to present fairly the financial position as of March 31, 2003, and December 31, 2002, and the results of operations and cash flows for the three months ended March 31, 2003 and 2002. The statements should be read in conjunction with Notes to Consolidated Financial Statements included in the Potomac Bancshares, Inc. annual report for the year ended December 31, 2002. The results of operations for the three month periods ended March 31, 2003 and 2002, are not necessarily indicative of the results to be expected for the full year.

 

2.   On February 11, 2003 the Board of Directors of Potomac Bancshares, Inc. declared a stock split in the form of a 200% stock dividend payable on March 1, 2003. Shares issued increased from 600,000 to 1,800,000.

 

3.   The amortized cost and fair value of securities being held to maturity as of March 31, 2003 and December 31, 2002 are as follows:

 

    

March 31, 2003


    

Amortized

Cost


  

Gross

Unrealized

Gains


  

Gross

Unrealized

(Losses)


  

Fair

Value


           
           
    

(000 Omitted)

Obligations of U. S. Government agencies

  

$

8 011

  

$

215

  

$

—  

  

$

8 226

    

  

  

  

    

December 31, 2002


    

Amortized

Cost


  

Gross

Unrealized

Gains


  

Gross

Unrealized

(Losses)


  

Fair

Value


           
           
    

(000 Omitted)

Obligations of U. S. Government agencies

  

$

9 013

  

$

300

  

$

—  

  

$

9 313

    

  

  

  

 

The amortized cost and fair value of securities available for sale as of March 31, 2003 and December 31, 2002 are as follows:

 

    

March 31, 2003


    

Amortized

Cost


  

Gross

Unrealized

Gains


  

Gross

Unrealized

(Losses)


    

Fair

Value


           
           
    

(000 Omitted)

Obligations of U. S. Government agencies

  

$

40 266

  

$

1 179

  

$

(64

)

  

$

41 381

    

  

  


  

    

December 31, 2002


    

Amortized

Cost


  

Gross

Unrealized

Gains


  

Gross

Unrealized

(Losses)


    

Fair

Value


           
           
    

(000 Omitted)

Obligations of U.S. Government agencies

  

$

41 315

  

$

1 413

  

$

—  

 

  

$

42 728

    

  

  


  

 

6


 

4.   The consolidated loan portfolio, stated at face amount, is composed of the following:

 

    

March 31 2003


  

December 31 2002


    

(000 Omitted)

Mortgage loans on real estate:

             

Construction, land development and other land

  

$

2 311

  

$

2 211

Secured by farmland

  

 

1 789

  

 

1 821

Secured by 1-4 family residential

  

 

66 824

  

 

63 239

Other real estate

  

 

26 326

  

 

26 151

Loans to farmers (except those secured by real estate)

  

 

204

  

 

249

Commercial and industrial loans (except those secured by real estate)

  

 

3 545

  

 

3 447

Consumer loans

  

 

18 862

  

 

19 198

All other loans

  

 

691

  

 

730

    

  

Total loans

  

$

120 552

  

$

117 046

Less: allowance for loan losses

  

 

1 705

  

 

1 642

    

  

    

$

118 847

  

$

115 404

    

  

 

5.   The following is a summary of transactions in the allowance for loan losses:

 

    

March 31 2003


    

December 31 2002


 
    

(000 Omitted)

 

Balance at beginning of period

  

$

1 642

 

  

$

1 402

 

Provision charged to operating expense

  

 

57

 

  

 

423

 

Recoveries added to the allowance

  

 

34

 

  

 

104

 

Loan losses charged to the allowance

  

 

(28

)

  

 

(287

)

    


  


Balance at end of period

  

$

1 705

 

  

$

1 642

 

    


  


 

6.   There were no impaired loans at March 31, 2003 and December 31, 2002.

 

Nonaccrual loans excluded from impaired loan disclosures under FASB 114 amounted to $285,600 at March 31, 2003. If interest on these loans had been accrued, such income would have been $6,715 for the first three months of 2003. There were no nonaccrual loans excluded from impaired loan disclosure under SFAS No. 114 at December 31, 2002.

 

7.   Weighted Average Number of Shares Outstanding

 

    

2003


  

2002


Weighted average number of shares outstanding for the three months ending March 31

  

1 781 670

  

1 800 000

 

Shares outstanding have been restated to reflect the 200% stock dividend discussed in Note 2.

 

8.   Recent Accounting Pronouncements

 

There were no recent accounting pronouncements since December 31, 2002.

 

7


 

Item 2. Management’s Discussion and Analysis of Financial Condition and Results of Operations

 

CRITICAL ACCOUNTING POLICIES

 

General

 

The Corporation’s financial statements are prepared in accordance with accounting principles generally accepted in the United States of America (GAAP). The financial information contained within our statements is, to a significant extent, financial information that is based on measures of the financial effects of transactions and events that have already occurred. A variety of factors could affect the ultimate value that is obtained either when earning income, recognizing an expense, recovering an asset or relieving a liability. We use historical loss factors as one factor in determining the inherent loss that may be present in our loan portfolio. Actual losses could differ significantly from the historical factors that we use. In addition, GAAP itself may change from one previously acceptable method to another method. Although the economics of our transactions would be the same, the timing of events that would impact our transactions could change.

 

Allowance for Loan Losses

 

The allowance for loan losses is an estimate of the losses that may be sustained in our loan portfolio. The allowance is based on two basic principles of accounting: (i) SFAS 5, Accounting for Contingencies, which requires that losses be accrued when they are probable of occurring and estimatable and (ii) SFAS 114, Accounting by Creditors for Impairment of a Loan, which requires that losses be accrued based on the differences between the value of collateral, present value of future cash flows or values that are observable in the secondary market and the loan balance.

 

Our allowance for loan losses has two basic components: the formula allowance and the unallocated allowance. Each of these components is determined based upon estimates that can and do change when the actual events occur. The formula allowance uses a historical loss view as an indicator of future losses and, as a result, could differ from the loss incurred in the future. However, since this history is updated with the most recent loss information, the errors that might otherwise occur are mitigated. The unallocated allowance captures losses that are attributable to various economic events, industry or geographic sectors whose impact on the portfolio have occurred but have yet to be recognized in the formula allowance.

 

FINANCIAL OVERVIEW

 

Between December 31, 2002 and March 31, 2003, total assets have remained stable at $192 million. Investments have decreased $2 million and loans have increased $3 million since December 31, 2002. Loan growth has been primarily in loans secured with 1-4 family residential property with some decline in consumer borrowing for personal expenditures.

 

Total deposits have decreased $2 million since December 31, 2002. There have been some slight changes between deposit categories which are typical in the normal course of business but no major trend shifts are apparent.

 

As management anticipated, loans have grown moderately during 2002 and during the first quarter of 2003 rather than dramatically as in 2001. Deposits have followed the same pattern except with a slight decline during the first quarter of 2003.

 

The March 31, 2003 annualized return on average assets is 1.38% compared to 1.35% at December 31, 2002. At March 31, 2003 the annualized return on average equity is 12.18% compared to 11.97% at December 31, 2002. The leverage capital (equity to assets) ratio is 10.90% at March 31, 2003 compared to 10.77% at December 31, 2002.

 

The following table is an analysis of the Corporation’s allowance for loan losses. Net charge-offs for the Corporation have been very low when compared with the size of the total loan portfolio. Management monitors the loan portfolio on a continual basis with procedures that allow for problem loans and potentially problem loans to be highlighted and watched. The loan policy regarding the grading and review system has recently been revised to enhance procedures for our growing portfolio of commercial loans as well as to update procedures for all other loans. Written reports are prepared on a quarterly basis for all loans except the commercial portfolio. Information on commercial loans graded below a certain level are reported to the Board of Directors on a monthly basis. Based on experience, these loan policies and the Bank’s grading and review system, management believes the loan loss allowance is adequate.

 

8


 

 

      

March 31, 2003


 
      

(000 Omitted)

 

Balance at beginning of period

    

$

1 642

 

Charge-offs:

          

Commercial, financial and agricultural

    

 

—  

 

Real estate – construction

    

 

—  

 

Real estate – mortgage

    

 

—  

 

Consumer

    

 

28

 

      


Total charge-offs

    

 

28

 

      


Recoveries:

          

Commercial, financial and agricultural

    

 

—  

 

Real estate – construction

    

 

—  

 

Real estate – mortgage

    

 

—  

 

Consumer

    

 

34

 

      


Total recoveries

    

 

34

 

      


Net charge-offs (recoveries)

    

 

(6

)

Additions charged to operations

    

 

57

 

      


Balance at end of period

    

$

1 705

 

      


Ratio of net charge-offs (recoveries) during the period to average loans outstanding during the period

    

 

(.005

)%

      


 

Loans are placed on nonaccrual status when a loan is specifically determined to be impaired or when principal or interest is delinquent for 90 days or more. Interest income generally is not recognized on specific impaired loans unless the likelihood of further loss is remote. Interest income on other nonaccrual loans is recognized only to the extent of interest payments received. Following is a table showing the risk elements in the loan portfolio.

 

      

March 31, 2003


 
      

(000 Omitted)

 

Nonaccrual loans

    

$

286

 

Restructured loans

    

 

—  

 

Foreclosed properties

    

 

—  

 

      


Total nonperforming assets

    

$

286

 

      


Loans past due 90 days accruing interest

    

$

8

 

      


Allowance for loan losses to period end loans

    

 

1.41

%

      


Nonperforming assets to period end loans and foreclosed properties

    

 

.237

%

      


 

At March 31, 2003, other potential problem loans (excluding impaired loans) totalled $778,960. Loans are viewed as potential problem loans according to the ability of such borrowers to comply with current repayment terms. These loans are subject to constant management attention, and their status is reviewed on a regular basis. Management has allocated a portion of the allowance for these loans according to the review of the potential loss in each loan situation.

 

The comparison of the income statements for the three months ended March 31, 2003 and 2002 shows a decrease of 4% in net income in 2003 when compared with 2002. Interest and dividend income is down about 4% in 2003 compared to 2002 primarily due to the lower interest rates. Interest expense is down 19% due to lower rates. Net interest income in 2003 is slightly above 2002 because of the reduction in interest expense.

 

Noninterest income increased 43% as of March 31, 2003 compared to March 31, 2002. A large part of increased income is from a gain on sale of securities available for sale. Additional increases were from secondary market fee income as a result of activity due to lower interest rates, increased Visa/MC fee income because of increased debit card usage, and income from increase in cash surrender value of bank owned life insurance purchased in January. Noninterest expense increased 23% in 2003 compared to 2002. Salaries and employee benefits increased 25% in 2003 when compared to 2002 due in large part to increased group insurance costs when the bank changed insurance carriers. Furniture and equipment expenses increased 57% in 2003 compared to 2002 due to a major computer conversion started late in 2002 and continuing through mid 2003.

 

 

9


 

Liquid assets of the Corporation include cash and due from banks, securities purchased under agreements to resell, federal funds sold, securities available for sale, and loans and investments maturing within one year. The Corporation’s statement of cash flows details this liquidity. Net income after certain adjustments for noncash transactions provided cash from operating activities that was also spent on operating activities such as initial funding of loans held for sale and purchase of bank owned life insurance. Funds from maturity and sale of securities available for sale were used to fund investing activities. Financing activities provided funds through increases in securities sold under agreements to repurchase. Cash and cash equivalents decreased during this period, however, liquidity of the Corporation is adequate to meet present and future financial obligations.

 

Item 3. Controls and Procedures

 

Under the supervision and with the participation of our management, including our principal executive officer and principal financial officer, we have evaluated the effectiveness of the design and operation of our disclosure controls and procedures within 90 days of the filing date of this quarterly report. Based on that evaluation, our principal executive officer and principal financial officer have concluded that these controls and procedures are effective. There were no significant changes in our internal controls or in other factors that could significantly affect these controls subsequent to the date of their evaluation.

 

Disclosure controls and procedures are our controls and other procedures that are designed to ensure that information required to be disclosed by us in the reports that we file or submit under the Exchange Act is accumulated and communicated to our management, including our principal executive officer and principal financial officer, as appropriate, to allow timely decisions regarding required disclosure.

 

10


 

PART II. OTHER INFORMATION

 

Item 1. Legal Proceedings.

 

There are no material legal proceedings to which the Registrant or its subsidiary, directors or officers is a party or by which they, or any of them, are threatened. All legal proceedings presently pending or threatened against Potomac Bancshares, Inc. and its subsidiary involve routine litigation incidental to the business of the Company or the subsidiary and are either not material in respect to the amount in controversy or fully covered by insurance.

 

Item 6. Exhibits and Reports on Form 8-K.

 

(a) Exhibits:

 

2.  

  

Plan of acquisition, reorganization, arrangement, liquidation or succession. Not applicable

4.  

  

Instruments defining the rights of security holders, including indentures. Not applicable

10.  

  

Material contracts. Not applicable

11.  

  

Statement re: computation of per share earnings. Not applicable

15.  

  

Letter on unaudited interim financial information. Not applicable

18.  

  

Letter on change in accounting principles. Not applicable

19.  

  

Reports furnished to security holders. Not applicable

22.  

  

Published report regarding matters submitted to vote of security holders. Not applicable

23.  

  

Consent of experts and counsel. Not applicable

24.  

  

Power of attorney. Not applicable

99.1

  

Certification Pursuant to 18 U.S.C. Section 1350, Chief Executive Officer (pursuant to Section 906 of Sarbanes-Oxley Act of 2002)

99.2

  

Certification Pursuant to 18 U.S.C. Section 1350, Chief Financial Officer (pursuant to Section 906 of Sarbanes-Oxley Act of 2002)

 

11


 

(b) Reports on Form 8-K:

 

A Form 8-K was filed with SEC on February 26, 2003. The form included notification that the Potomac Board of Directors had authorized

 

  (1)   a 200% stock dividend to shareholders of record as of February 15, 2003 payable March 1, 2003,

 

  (2)   payment of dividends on a quarterly basis rather than on a semi-annual basis as has been traditional, and

 

  (3)   the first quarterly dividend of $.13 per share for all shareholders of record on February 15, 2003 payable on March 1, 2003.

 

12


 

SIGNATURES

 

In accordance with the requirements of the Exchange Act, the registrant caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.

 

POTOMAC BANCSHARES, INC.

 

Date:

 

May 12, 2003    


     

/s/     ROBERT F. BARONNER, JR.         


           

Robert F. Baronner, Jr.

President & CEO

 

Date:

 

May 12, 2003    


     

/s/     GAYLE MARSHALL JOHNSON         


           

Gayle Marshall Johnson

Vice President and Chief Financial Officer

 

 

13


 

CERTIFICATION PURSUANT TO

18 U.S.C. SECTION 1350,

AS ADOPTED PURSUANT TO

SECTION 302 OF THE SARBANES-OXLEY ACT OF 2002

 

I, Robert F. Baronner, Jr., Chief Executive Officer, certify that:

 

1. I have reviewed this quarterly report on Form 10-QSB of Potomac Bancshares, Inc.;

 

2. Based on my knowledge, this quarterly report does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made, in light of the circumstances under which such statements were made, not misleading with respect to the period covered by this quarterly report;

 

3. Based on my knowledge, the financial statements, and other financial information included in this quarterly report, fairly present in all material respects the financial condition, results of operations and cash flows of the registrant as of, and for, the periods presented in this quarterly report;

 

4. The registrant’s other certifying officers and I are responsible for establishing and maintaining disclosure controls and procedures (as defined in Exchange Act Rules 13a-14 and 15d-14) for the registrant and have:

 

a) designed such disclosure controls and procedures to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this quarterly report is being prepared;

 

b) evaluated the effectiveness of the registrant’s disclosure controls and procedures as of a date within 90 days prior to the filing date of this quarterly report (“Evaluation Date”); and

 

c) presented in this quarterly report our conclusions about the effectiveness of the disclosure controls and procedures based on our evaluation as of the Evaluation Date;

 

5. The registrant’s other certifying officers and I have disclosed, based on our most recent evaluation, to the registrant’s auditors and the audit committee of registrant’s board of directors (or persons performing the equivalent functions):

 

a) all significant deficiencies in the design or operation of internal controls which could adversely affect the registrant’s ability to record, process, summarize and report financial data and have identified for the registrant’s auditors any material weaknesses in internal controls; and

 

b) any fraud, whether or not material, that involves management or other employees who have a significant role in the registrant’s internal controls; and

 

6. The registrant’s other certifying officers and I have indicated in this quarterly report whether or not there were significant changes in internal controls or in other factors that could significantly affect internal controls subsequent to the date of our most recent evaluation, including any corrective actions with regard to significant deficiencies and material weaknesses.

 

Date:

 

    May 12, 2003


         

/s/    ROBERT F. BARONNER, JR.        


               

Robert F. Baronner, Jr.

Chief Executive Officer

 

14


 

CERTIFICATION PURSUANT TO

18 U.S.C. SECTION 1350,

AS ADOPTED PURSUANT TO

SECTION 302 OF THE SARBANES-OXLEY ACT OF 2002

 

I, Gayle Marshall Johnson, Chief Financial Officer, certify that:

 

1. I have reviewed this quarterly report on Form 10-QSB of Potomac Bancshares, Inc.;

 

2. Based on my knowledge, this quarterly report does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made, in light of the circumstances under which such statements were made, not misleading with respect to the period covered by this quarterly report;

 

3. Based on my knowledge, the financial statements, and other financial information included in this quarterly report, fairly present in all material respects the financial condition, results of operations and cash flows of the registrant as of, and for, the periods presented in this quarterly report;

 

4. The registrant’s other certifying officers and I are responsible for establishing and maintaining disclosure controls and procedures (as defined in Exchange Act Rules 13a-14 and 15d-14) for the registrant and have:

 

a) designed such disclosure controls and procedures to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this quarterly report is being prepared;

 

b) evaluated the effectiveness of the registrant’s disclosure controls and procedures as of a date within 90 days prior to the filing date of this quarterly report (“Evaluation Date”); and

 

c) presented in this quarterly report our conclusions about the effectiveness of the disclosure controls and procedures based on our evaluation as of the Evaluation Date;

 

5. The registrant’s other certifying officers and I have disclosed, based on our most recent evaluation, to the registrant’s auditors and the audit committee of registrant’s board of directors (or persons performing the equivalent functions):

 

a) all significant deficiencies in the design or operation of internal controls which could adversely affect the registrant’s ability to record, process, summarize and report financial data and have identified for the registrant’s auditors any material weaknesses in internal controls; and

 

b) any fraud, whether or not material, that involves management or other employees who have a significant role in the registrant’s internal controls; and

 

6. The registrant’s other certifying officers and I have indicated in this quarterly report whether or not there were significant changes in internal controls or in other factors that could significantly affect internal controls subsequent to the date of our most recent evaluation, including any corrective actions with regard to significant deficiencies and material weaknesses.

 

Date:

 

    May 12, 2003


         

/s/    GAYLE MARSHALL JOHNSON         


               

Gayle Marshall Johnson

Chief Financial Officer

 

15