-----BEGIN PRIVACY-ENHANCED MESSAGE----- Proc-Type: 2001,MIC-CLEAR Originator-Name: webmaster@www.sec.gov Originator-Key-Asymmetric: MFgwCgYEVQgBAQICAf8DSgAwRwJAW2sNKK9AVtBzYZmr6aGjlWyK3XmZv3dTINen TWSM7vrzLADbmYQaionwg5sDW3P6oaM5D3tdezXMm7z1T+B+twIDAQAB MIC-Info: RSA-MD5,RSA, N6qslBSgDXr16/4RF370RCDHiBVIX3sqUQlipozZN6AFMCXJuPpEfeXOzlCuLcGG EKEpZRDDQMk5vtGLLiy+ow== 0001021408-03-005295.txt : 20030331 0001021408-03-005295.hdr.sgml : 20030331 20030328191610 ACCESSION NUMBER: 0001021408-03-005295 CONFORMED SUBMISSION TYPE: 10KSB PUBLIC DOCUMENT COUNT: 7 CONFORMED PERIOD OF REPORT: 20021231 FILED AS OF DATE: 20030331 FILER: COMPANY DATA: COMPANY CONFORMED NAME: POTOMAC BANCSHARES INC CENTRAL INDEX KEY: 0000925173 STANDARD INDUSTRIAL CLASSIFICATION: STATE COMMERCIAL BANKS [6022] IRS NUMBER: 550732247 STATE OF INCORPORATION: WV FISCAL YEAR END: 0331 FILING VALUES: FORM TYPE: 10KSB SEC ACT: 1934 Act SEC FILE NUMBER: 000-24958 FILM NUMBER: 03626814 BUSINESS ADDRESS: STREET 1: 111 EAST WASHINGTON ST CITY: CHARLES TOWN STATE: WV ZIP: 25414 BUSINESS PHONE: 3047258431 MAIL ADDRESS: STREET 1: P O BOX 906 CITY: CHARLES TOWN STATE: WV ZIP: 25414 10KSB 1 d10ksb.htm POTOMAC BANCSHARES, INC. ANNUAL REPORT ON FORM 10-KSB Potomac Bancshares, Inc. Annual Report on Form 10-KSB

 

UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

 


 

 

FORM 10-KSB

 

(Mark one)

x   Annual Report Under Section 13 or 15(d) of the Securities Exchange Act of 1934

 

For the fiscal year ended December 31, 2002

 

¨   Transition report under Section 13 or 15(d) of the Securities Exchange Act of 1934

 

For the transition period from                             to                            

 

Commission File No. 0-24958

 


 

Potomac Bancshares, Inc.

(Name of Small Business Issuer in Its Charter)

 

West Virginia

 

55-0732247

(State or Other Jurisdiction

of Incorporation or Organization)

 

(I.R.S. Employer

Identification No.)

 

 

111 East Washington Street

   

PO Box 906, Charles Town WV

 

25414-0906

(Address of Principal Executive Offices)

 

(Zip Code)

 

304-725-8431

(Issuer’s Telephone Number, Including Area Code)

 


 

Securities registered under Section 12(b) of the Exchange Act:

 

Title of Each Class


    

Name of Each Exchange

on Which Registered


NONE

      

 

Securities registered under Section 12(g) of the Exchange Act:

 

Common Stock, $1.00 Par Value

(Title of Class)

 


 

Check whether the issuer: (l) filed all reports required to be filed by Section 13 or 15(d) of the Exchange Act during the past 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for past 90 days. Yes    x    No    ¨        

 



2

 

 

Check if there is no disclosure of delinquent filers in response to Item 405 of Regulation S-B is not contained in this form, and no disclosure will be contained, to the best of registrant’s knowledge, in definitive proxy or information statements incorporated by reference in Part III of this Form 10-KSB or any amendment to this Form 10-KSB. XX

 

State issuer’s revenues for its most recent fiscal year.

$13,375,535

 

State the aggregate market value of the voting stock held by non-affiliates computed by reference to the price at which the stock was sold, or the average bid and asked prices of such stock, as of a specified date within the past 60 days.

$29,894,358

 

ISSUERS INVOLVED IN BANKRUPTCY PROCEEDINGS

DURING THE PAST FIVE YEARS

 

Check whether the issuer has filed all documents and reports required to be filed by Section 12, 13 or 15(d) of the Exchange Act after the distribution of securities under a plan confirmed by a court.

 

Yes          No          Not Applicable XXX

 

APPLICABLE ONLY TO CORPORATE REGISTRANTS

 

State the number of shares outstanding of each of the issuer’s classes of common equity, as of the latest practicable date.

1,781,670

 

Transitional Small Business Disclosure Format (check one):

Yes          No XXX

 

DOCUMENTS INCORPORATED BY REFERENCE

 

The following lists the documents which are incorporated by reference in the Form 10-KSB Annual Report, and the Parts and Items of the Form 10-KSB into which the documents are incorporated.

 

Document


  

Part of the Form 10-KSB Into Which

the Document is Incorporated


Report to Shareholders for the year ended December 31, 2002

Report to Shareholders for the year ended December 31, 2002

  

Part II, Items 6 and 7

Portions of Potomac Bancshares, Inc.’s Proxy Statement for the 2003 Annual Meeting of Shareholders

  

Part III, Items 9, 10, 11 and 12

 

PART I

 

Item 1. Description of Business.

 

History and Operations

 

The Board of Directors of Bank of Charles Town (the “bank”) caused Potomac Bancshares, Inc. (“Potomac”) to be formed on March 2, 1994, as a single-bank holding company. To date, Potomac’s only activities have involved the acquisition of the bank. Potomac acquired all of the shares of the bank’s common stock on July 29, 1994.


3

 

 

Bank of Charles Town is a West Virginia state-chartered bank that formed and opened for business in 1871.

The Federal Deposit Insurance Corporation insures the bank’s deposits. The bank engages in general banking business primarily in Jefferson County and Berkeley County, West Virginia. The bank also provides services to Washington County and Frederick County, Maryland and Loudoun County, Frederick County and Clarke County, Virginia. The main office is in Charles Town, West Virginia at 111 East Washington Street, with branch offices in

 

    Harpers Ferry, West Virginia,
    Kearneysville, West Virginia and
    Martinsburg, West Virginia.

 

The bank will be opening a branch office in Hedgesville, West Virginia in late spring 2003.

 

The bank provides consumers, businesses and governments with a broad range of banking services. These services include

 

    lines of credit,
    home equity lines of credit,
    commercial, agricultural, real estate, installment loans,
    checking, savings, NOW accounts,
    certificates of deposit, and
    individual retirement accounts.

 

Automated teller machines are located at each of the four offices. Touchline 24 is an interactive voice response system available at 1-304-728-2424 that provides certain services to customers on a twenty-four hour basis. Bill paying and certain other banking services are available online through any touch tone telephone and/or the World Wide Web. The trust and financial services department provides financial management, investment and trust services.

 

Lending Activities. The bank offers installment, term, and real estate loans for consumer, business and commercial purposes. These loans can be unsecured, secured by collateral being purchased or secured by other collateral.

 

Underwriting standards for all lending include

 

    sound credit analysis,
    proper documentation according to the bank’s loan documentation checklist,
    promotion of profitable customer relationships with cross-selling of bank services,
    avoidance of loan concentrations to a single industry or with a single class of collateral, and
    diligent maintenance of past due and nonaccrual loans.

 

The bank’s loan policy designates particular loan-to-value limits for real estate loans in accordance with recommendations in Section 304 of the Federal Deposit Insurance Corporation Improvement Act of 1991. As stated in the loan policy, there may be certain lending situations not subject to these loan-to-value limits and from time to time the Board of Directors may permit exceptions to the established limits. Any exceptions are sufficiently documented.

 

Loans secured by real estate are made to individuals and businesses

 

    for the purchase of raw land,
    for land development,
    for commercial, multi-family and other non-residential construction,
    to purchase improved property,
    to purchase owner occupied one to four family residential property,
    for lines of credit and
    for home equity loans.


4

 

 

Approximately 80% of the bank’s loans are secured by real estate. These loans had an average delinquency rate of .80% and a loss rate of 0% during 2002. The average delinquency rate and loss rate are based on comparisons to 2002 average total loans.

 

As of December 31, 2002, aggregate dollar amounts in loan categories secured by real estate are as follows:

 

Construction and land development

  

$

2,210,582

Secured by farmland

  

 

1,821,345

Secured by 1-4 family residential

  

 

63,239,443

Other

  

 

26,151,183

    

    

$

93,422,553

    

 

Loans to individuals for personal expenditures are approximately 16% of the bank’s total loans at December 31, 2002. The aggregate balance of these loans was $19,197,747 at December 31, 2002. The majority of these loans are installment loans with the remainder made as term loans.

 

The bank’s loan policy states that evaluation of applications for installment loans will consider place and length of residence, place and length of employment, and credit history. Although these are considered, verification of employment is usually not done, because it is recognized that unless immediate decisions on applications can be made, a lender may be unable to secure a fair share of loan business since instant credit is available from many sources in the market place. The bank’s policy for evaluating term loans involves consideration of credit history and current financial statements if the loan is of a certain amount and is unsecured. If term loans are not paid at original scheduled maturity, a loan officer must review the loan before a renewal can be approved. Loans to individuals for personal expenditures had an average delinquency rate of .24% and a loss rate of .09% in 2002 (based on comparisons to 2002 average total loans).

 

The remaining aggregate dollar amount of the bank’s loans is $4,425,449 (4% of total loans) at December 31, 2002. The amount includes:

 

(1) Dealer wholesale loans with generally no delinquencies or losses

  

$

1,208,437

(2) Installment and term loans for business and commercial purposes

  

 

2,238,801

(3) Obligations of states and political subdivisions secured by real estate

  

 

523,675

(4) Term loans for agricultural purposes

  

 

248,494

(5) Other loans

  

 

206,042

 

Investment Activities. The bank’s investment policy governs its investment activities.

 

The policy states that excess daily funds are to be invested in federal funds sold and securities purchased under agreements to resell. The daily funds are used to cover deposit draw downs by customers, to fund loan commitments and to help maintain the bank’s asset/liability mix.

 

According to the policy, funds in excess of those invested in federal funds sold and securities purchased under agreements to resell are to be invested in U.S. Treasury bills, notes or bonds, obligations of U.S. Government agencies, obligations of political subdivisions of the State of West Virginia with a rating of not less than AAA and, with prior approval of the Board of Directors, bank qualified local industrial revenue bonds to be carried in the bank’s loan portfolio.

 

The policy governs various other factors including maturities, the closeness of purchase price to par, amounts that may be purchased and percentages of the various types of investments that may be held.

 


5

 

 

Deposit Activities. The bank offers noninterest-bearing checking accounts, interest-bearing NOW accounts and statement savings accounts. The bank offers automatically renewable certificates of deposit in various terms from 91 days to five years. Individual retirement accounts in the form of certificates of deposit are also available.

 

To open a deposit account, the depositor must meet the following requirements:

 

    present a valid identification,
    have a social security number,
    must not be on record with Chex Systems (credit reporting agency),
    must be a U.S. citizen or possess evidence of legal alien status, and
    must be at least 18 years of age or share account with a person at least 18 years of age.

 

Competition

 

As of March 20, 2003, there were 61 bank holding companies (including multi-bank and one bank holding companies) operating in the State of West Virginia. These holding companies are headquartered in various West Virginia cities and control banks throughout the State of West Virginia, including banks that compete with the bank in its market area.

 

The bank’s market area is generally defined as Jefferson County and Berkeley County, West Virginia. As of June 30, 2002, there were five banks in Jefferson County with 12 banking offices. The total deposits of those commercial banks as of June 2002 were $507,986 million, and the bank ranked number one with $148,760 million or 29.28% of the total deposits in the market. The bank has one branch office in Berkeley County at this time. It opened in July, 2001 and has less than 1% of the market share of deposits in Berkeley County. There are nine banks with 26 banking offices in Berkeley County.

 

For most of the services which the bank performs, there is also competition from financial institutions other than commercial banks. For instance, credit unions and issuers of commercial paper and money market funds actively compete for funds and for various types of loans. In addition, personal and corporate trust and investment counseling services are offered by insurance companies, investment counseling firms and other business firms and individuals. Due to the geographic location of the bank’s primary market area, the existence of larger financial institutions in Maryland, Virginia and Washington, D.C. influences the competition in the market area. In addition, larger regional and national corporations continue to be increasingly visible in offering a broad range of financial services to all types of commercial and consumer customers. The principal competitive factors in the markets for deposits and loans are interest rates, either paid or charged. The chartering of numerous new banks in West Virginia and the opening of numerous federally chartered savings and loan associations have increased competition for the bank. The 1986 legislation passed by the West Virginia Legislature allowing state-wide branch banking provided increased opportunities for the bank, but it also increased competition for the bank in its service area. With the beginning of reciprocal interstate banking in 1988, bank holding companies (such as Potomac Bancshares, Inc.) also face additional competition in efforts to acquire other subsidiaries throughout West Virginia.

 

In 1994, Congress passed the Riegle-Neal Interstate Banking and Branching Efficiency Act. Under this Act, bank holding companies are permitted to acquire banks located in states other than the bank holding company’s home state without regard to whether the transaction is permitted under state law. Commencing on June 1, 1997, the Act allowed national banks and state banks with different home states to merge across state lines, unless the home state of a participating bank enacted legislation prior to May 31, 1997, that expressly prohibits interstate mergers. Additionally, the Act allows banks to branch across state lines, unless the state where the new branch will be located enacted legislation restricting or prohibiting denovo interstate branching on or before May 31, 1997. West Virginia adopted legislation, effective May 31, 1997, that allowed for interstate branch banking by merger across state lines and allowed for de novo branching and branching by purchase and assumption on a reciprocal basis with the home state of the bank in question. The effect of this legislation has been increased competition for West Virginia banks, including the bank.

 


6

 

 

Employees

 

Potomac currently has no employees.

 

As of March 26, 2003, the bank had 88 full-time employees and 11 part-time employees.

 

Supervision and Regulation

 

Introduction. Potomac is a bank holding company within the provisions of the Bank Holding Company Act of 1956, is registered as such, and is subject to supervision by the Board of Governors of the Federal Reserve System (“Board of Governors”). The Bank Holding Company Act requires Potomac to secure the prior approval of the Board of Governors before Potomac acquires ownership or control of more than five percent (5%) of the voting shares or substantially all of the assets of any institution, including another bank.

 

As a bank holding company, Potomac is required to file with the Board of Governors annual reports and such additional information as the Board of Governors may require pursuant to the Bank Holding Company Act. The Board of Governors may also make examinations of Potomac and its banking subsidiaries. Furthermore, under Section 106 of the 1970 Amendments to the Bank Holding Company Act and the regulations of the Board of Governors, a bank holding company and its subsidiaries are prohibited from engaging in certain tie-in arrangements in connection with any extension of credit or any provision of credit, sale or lease of property or furnishing of services.

 

Potomac’s depository institution subsidiaries are subject to affiliate transaction restrictions under federal law which limit the transfer of funds by the subsidiary banks to their respective parents and any nonbanking subsidiaries, whether in the form of loans, extensions of credit, investments or asset purchases. Such transfers by any subsidiary bank to its parent corporation or any nonbanking subsidiary are limited in an amount to 10% of the institution’s capital and surplus and, with respect to such parent and all such nonbanking subsidiaries, to an aggregate of 20% of any such institution’s capital and surplus.

 

Potomac is required to register annually with the Commissioner of Banking of West Virginia (“Commissioner”) and to pay a registration fee to the Commissioner based on the total amount of bank deposits in banks with respect to which it is a bank holding company. Although legislation allows the Commissioner to prescribe the registration fee, it limits the fee to ten dollars per million dollars of deposits rounded off to the nearest million dollars. Potomac is also subject to regulation and supervision by the Commissioner.

 

Potomac is required to secure the approval of the West Virginia Board of Banking before acquiring ownership or control of more than five percent of the voting shares or substantially all of the assets of any institution, including another bank. West Virginia banking law prohibits any West Virginia or non-West Virginia bank or bank holding company from acquiring shares of a bank if the acquisition would cause the combined deposits of all banks in the State of West Virginia, with respect to which it is a bank holding company, to exceed 25% of the total deposits of all depository institutions in the State of West Virginia.

 

Depository Institution Subsidiaries. The bank is subject to FDIC deposit insurance assessments. As of January 1, 2002, FDIC set the Financing Corporation (FICO) Bank Insurance Fund (BIF) premium for the bank at the annual rate of 1.680 basis points or .0001680 times the total deposits of the bank. This premium is not tied to the bank’s risk classification. The rate of the premium based on the bank’s risk classification is at 0.00%. It is possible that BIF insurance assessments will be changed, and it is also possible that there may be a special additional assessment. A large special assessment could have an adverse impact on Potomac’s results of operations.

 


7

 

 

Capital Requirements. The Federal Reserve Board has issued risk-based capital guidelines for bank holding companies, such as Potomac. The guidelines establish a systematic analytical framework that makes regulatory capital requirements more sensitive to differences in risk profiles among banking organizations, takes off-balance sheet exposures into explicit account in assessing capital adequacy, and minimizes disincentives to holding liquid, low-risk assets. Under the guidelines and related policies, bank holding companies must maintain capital sufficient to meet both a risk-based asset ratio test and leverage ratio test on a consolidated basis. The risk-based ratio is determined by allocating assets and specified off-balance sheet commitments into four weighted categories, with higher levels of capital being required for categories perceived as representing greater risk. The leverage ratio is determined by relating core capital (as described below) to total assets adjusted as specified in the guidelines. Bank is subject to substantially similar capital requirements adopted by applicable regulatory agencies.

 

Generally, under the applicable guidelines, the financial institution’s capital is divided into two tiers. “Tier 1”, or core capital, includes common equity, noncumulative perpetual preferred stock (excluding auction rate issues) and minority interests in equity accounts or consolidated subsidiaries, less goodwill. Bank holding companies, however, may include cumulative perpetual preferred stock in their Tier 1 capital, up to a limit of 25% of such Tier 1 capital. “Tier 2”, or supplementary capital, includes, among other things, cumulative and limited-life preferred stock, hybrid capital instruments, mandatory convertible securities, qualifying subordinated debt, and the allowance for loan losses, subject to certain limitations, less required deductions. “Total capital” is the sum of Tier 1 and Tier 2 capital.

 

Financial institutions are required to maintain a risk-based ratio of 8%, of which 4% must be Tier 1 capital. The appropriate regulatory authority may set higher capital requirements when an institution’s particular circumstances warrant.

 

Financial institutions that meet certain specified criteria, including excellent asset quality, high liquidity, low interest rate exposure and the highest regulatory rating, are required to maintain a minimum leverage ratio of 3%. Financial institutions not meeting these criteria are required to maintain a leverage ratio which exceeds 3% by a cushion of at least 100 to 200 basis points, and, therefore, the ratio of Tier 1 capital to total assets should not be less than 4%.

 

The guidelines also provide that financial institutions experiencing internal growth or making acquisitions will be expected to maintain strong capital positions substantially above the minimum supervisory levels, without significant reliance on intangible assets. Furthermore, the Federal Reserve Board’s guidelines indicate that the Federal Reserve Board will continue to consider a “tangible Tier 1 leverage ratio” in evaluating proposals for expansion or new activities. The tangible Tier 1 leverage is the ratio of an institution’s Tier 1 capital, less all intangibles, to total assets, less all intangibles.

 

Failure to meet applicable capital guidelines could subject the financial institution to a variety of enforcement remedies available to the federal regulatory authorities, including limitations on the ability to pay dividends, the issuance by the regulatory authority of a capital directive to increase capital and the termination of deposit insurance by the FDIC, as well as to the measures described in the “Federal Deposit Insurance Corporation Improvement Act of 1991” as applicable to undercapitalized institutions.

 

The Federal Reserve Board, as well as the FDIC, has adopted changes to their risk-based and leverage ratio requirements that require that all intangible assets, with certain exceptions, be deducted from Tier 1 capital. Under the Federal Reserve Board’s rules, the only types of intangible assets that may be included in (i.e., not deducted from) a bank holding company’s capital are readily marketable purchased mortgage servicing rights (“PMSRs”) and purchased credit card relationships (“PCCRs”), provided that, in the aggregate, that total amount of PMSRs and PCCRs included in capital does not exceed 50% of Tier 1 capital. PCCRs are subject to a separate limit of 25% of Tier 1 capital. The amount of PMSRs and PCCRs that a bank holding company may include in its capital is limited to the lesser of (i) 90% of such assets’ fair market value (as determined under the guidelines), or (ii) 100% of such assets’ book value, each determined quarterly. Identifiable intangible assets (i.e., intangible assets other than goodwill) other than PMSRs and PCCRs, including core deposit intangibles, acquired on or before February 19, 1992 (the date the Federal Reserve Board issued its original proposal for public comment), generally will not be deducted from capital for supervisory purposes, although they will continue to be deducted for purposes of evaluating applications filed by bank holding companies.


8

 

 

As of December 31, 2002, Potomac had capital in excess of all applicable requirements as shown below:

 

    

Actual


    

Required


    

Excess


 
    

(Amounts in thousands)

 

Tier 1 capital:

                          

Common stock

  

$

600

 

                 

Surplus

  

 

5,400

 

                 

Retained earnings

  

 

14,801

 

                 
    


                 
    

 

20,801

 

                 

Less cost of shares acquired for the treasury

  

 

248

 

                 
    


                 

Total tier 1 capital

  

$

20,553

 

  

$

4,482

 

  

$

16,071

 

    


  


  


Tier 2 capital:

                          

Allowance for loan losses (1)

  

 

1,403

 

                 
    


           


Total risk-based capital

  

$

21,956

 

  

$

8,963

 

  

$

12,993

 

    


  


  


Risk-weighted assets

  

$

112,038

 

                 
    


                 

Tier 1 capital

  

$

20,553

 

  

$

5,727

 

  

$

14,826

 

    


  


  


Average total assets

  

$

190,900

 

                 
    


                 

Capital ratios:

                          

Tier 1 risk-based capital ratio

  

 

18.34

%

  

 

4.00

%

  

 

14.34

%

Total risk-based capital ratio

  

 

19.60

%

  

 

8.00

%

  

 

11.60

%

Tier 1 capital to average total assets (leverage)

  

 

10.77

%

  

 

4.00

%

  

 

6.77

%

 

(1)   Limited to 1.25% of gross risk-weighted assets.

 

Gramm-Leach-Bliley Act of 1999. On November 4, 1999, Congress adopted the Gramm-Leach-Bliley Act of 1999. This Act, also known as the Financial Modernization Law, repealed a number of federal limitations on the powers of banks and bank holding companies originally adopted in the 1930’s. Under the Act, banks, insurance companies, securities firms and other service providers may now affiliate. In addition to broadening the powers of banks, the Act created a new form of entity, called a financial holding company, which may engage in any activity that is financial in nature or incidental or complimentary to financial activities.

 

The Federal Reserve Board provides the principal regulatory supervision of financial services permitted under the Act. However, the Securities and Exchange Commission and state insurance and securities regulators also assume substantial supervisory powers and responsibilities.

 

The Act addresses a variety of other matters, including customer privacy issues. The obtaining of certain types of information by false or fraudulent pretenses is a crime. Banks and other financial institutions must notify their customers about their policies on sharing information with certain third parties. In some instances, customers may refuse to permit their information to be shared. The Act also requires disclosures of certain automatic teller machine fees and contains certain amendments to the federal Community Reinvestment Act.

 

Permitted Non-Banking Activities. Under the Gramm-Leach-Bliley Act, bank holding companies may become financial holding companies and engage in certain non-banking activities. Potomac has not yet filed to become a financial holding company and presently does not engage in, nor does it have any immediate plans to engage in, any such non-banking activities.

 

A notice of proposed non-banking activities must be furnished to the Federal Reserve and the Banking Board before Potomac engages in such activities, and an application must be made to the Federal Reserve and Banking Board concerning acquisitions by Potomac of corporations engaging in those activities. In addition, the Federal Reserve may, by order issued on a case-by-case basis, approve additional non-banking activities.

 

The Bank. The bank is a state-chartered bank that is not a member of the Federal Reserve system and is subject to regulation and supervision by the FDIC and the Commissioner.


9

 

 

Compliance with Environmental Laws. The costs and effects of compliance with federal, state and local environmental laws will not have a material effect or impact on Potomac or the bank.

 

Item 2. Description of Property.

 

Potomac currently has no property.

 

The bank owns the land and buildings of the main office and the branch office facilities in Harpers Ferry and Kearneysville.

 

Main office property is located at 111 East Washington Street, Charles Town, West Virginia. This property consists of two separate two story buildings located side by side with adjoining corridors. During 2000, the construction of the newer of these two buildings was completed. The first floor of the new building houses the Trust and Financial Services Division. The second floor of the new building houses certain administrative and loan offices. Both of these floors open into the older bank premises. The basement of the new building is currently being remodeled for use as offices and a board/conference room. Record storage formerly kept in the basement is now held offsite.

 

The older premises, constructed in 1967, was renovated at the same time the new building was constructed. The renovation includes all new lighting, new ceilings, new floor and wall coverings as well as some minor structural changes for more efficient operations.

 

The Harpers Ferry branch office is located at 1318 Washington Street, Bolivar, West Virginia. The office is a one story brick building constructed in 1975. There is another building on this property which existed at the time of the bank’s purchase. This building is rented to others by the bank.

 

The branch facility in Kearneysville, West Virginia was erected in 1985. This one story brick building opened for business in April of 1985. During 1993, an addition was constructed, doubling the size of this facility.

 

The bank leases the facilities housing the branch office in Martinsburg, West Virginia that opened in July 2001. The amended lease expires in February 2008. The bank has an additional lease for property adjoining the original leased property. This property will be used for future construction of a new Martinsburg branch office building.

 

The bank purchased property in Hedgesville, West Virginia and is building a fourth full service branch office on the sight. Anticipated opening date for this branch is May 2003.

 

There are no encumbrances on any of these properties. In the opinion of management, these properties are adequately covered by insurance.

 

Item 3. Legal Proceedings.

 

Currently Potomac is involved in no legal proceedings.

 

The bank is involved in various legal proceedings arising in the normal course of business, and in the opinion of the bank, the ultimate resolution of these proceedings will not have a material effect on the financial position or operations of the bank.

 

Item 4. Submission of Matters to a Vote of Security Holders.

 

Not Applicable.

 

PART II

 

Item 5. Market for Common Equity and Related Stockholder Matters.

 

The following information reflects comparative per share data for the periods indicated for Potomac common stock for (a) trading values, and (b) dividends. As of March 15, 2003, there were approximately 1,100 shareholders.


10

 

 

Potomac’s common stock is not traded on any stock exchange or over the counter. Potomac (symbol PTBS) is now on the OTC Bulletin Board, a network available to brokers. Scott and Stringfellow, a regional securities firm with an office in Winchester, Virginia, is a market maker for Potomac common stock. A market maker is one who makes a market for a particular stock. Information about sales (but not necessarily all sales) of Potomac common stock is available on the Internet through many of the stock information services using Potomac’s symbol. Shares of Potomac common stock are occasionally bought and sold by private individuals, firms or corporations, and, in many instances, Potomac does not have knowledge of the purchase price or the terms of the purchase. The trading values for 2001 and 2002 are based on information available as a result of our participation on the Bulletin Board described above and information gathered on the Internet. No attempt was made by Potomac to verify or determine the accuracy of the representations made to Potomac or gathered on the Internet.

 

 

         

Price Range


    

Cash Dividends * Paid per Share


         

High


  

Low


    

2001

  

First Quarter

  

$

28.750

  

$

25.000

    

$

N/A

    

Second Quarter

  

 

33.500

  

 

25.250.

    

 

.50

    

Third Quarter

  

 

34.500

  

 

32.000

    

 

N/A

    

Fourth Quarter

  

 

38.500

  

 

33.000

    

 

.85

2002

  

First Quarter

  

$

38.350

  

$

35.250

    

$

N/A

    

Second Quarter

  

 

41.000

  

 

36.500

    

 

.70

    

Third Quarter

  

 

42.500

  

 

40.100

    

 

N/A

    

Fourth Quarter

  

 

46.500

  

 

41.750

    

 

.75

 

* Dividends have been declared traditionally by Potomac on a semi-annual basis. In 2003, Potomac began declaring dividends on a quarterly basis.

 

The primary source of funds for dividends paid by Potomac is the dividend income received from the bank. The bank’s ability to pay dividends is subject to restrictions under federal and state law, and under certain cases, approval by the FDIC and Commissioner could be required. Management of Potomac anticipates that the dividends paid by Potomac will likely be similar to those paid in the past, but dividends will only be paid when and as declared by the board of directors.

 

Item 6. Management’s Discussion and Analysis of Financial Condition and Results of Operations.

 

The information contained on pages 6-14 of the Annual Report to Shareholders for the year ended December 31, 2002, is incorporated herein by reference.

 

Item 7. Financial Statements.

 

The information contained on pages 15-34 of the Annual Report to Shareholders for the year ended December 31, 2002, is incorporated herein by reference.

 

Item 8. Changes In and Disagreements with Accountants on Accounting and Financial Disclosure.

 

Not Applicable.

 

PART III

 

Item 9. Directors, Executive Officers, Promoters and Control Persons; Compliance with Section 16(a) of the Exchange Act.

 

The information contained on pages 6-7 and 17 of the Proxy Statement dated March 31, 2003, for the April 22, 2003 Annual Meeting under the captions “Management Nominees to the Board of Potomac” and “Directors Continuing to Serve Unexpired Terms,” and page 17 under the caption “Section 16(a) Beneficial Ownership Reporting Compliance” is incorporated herein by reference.


11

 

 

The Executive Officers are as follows:

 

Name


  

Position Since


  

Age


  

Principal Occupation


Robert F. Baronner, Jr.

  

President & CEO

2001

  

44

  

Employed by bank as of 1/1/01 as President & CEO; former Senior Credit Officer BB&T Northern West Virginia May 2000—December 2000; former Executive Vice President One Valley Bank East September 1997—April 2000; Senior Vice President Commercial Lending Division One Valley Bank East April 1994—September 1997.

William R. Harner

  

Sr. Vice President,

Secretary & Treasurer 1994

  

62

  

Employed at bank since 1967; Sr. Vice President & Cashier since 1988.

Gayle Marshall Johnson

  

Vice President & Chief Financial Officer 1994

  

53

  

Employed with the bank 1977-1985 as as internal auditor. Rejoined bank in 1988 as Financial Officer. Vice President & Financial Officer of bank since 1990.

Donald S. Smith

  

Vice President & Assistant Secretary 1994

  

74

  

Employed at bank 1947 to 1991; President 1979 to 1991 (retired).

 

Item 10. Executive Compensation.

 

The information contained on pages 9-10 and 13 of the Proxy Statement dated March 31, 2003, for the April 22, 2003 Annual Meeting under the captions “Executive Compensation,” “Employee Benefit Plans,” “Employment Agreement,” and “Compensation of Directors” is incorporated herein by reference.

 

Item 11. Security Ownership of Certain Beneficial Owners and Management and Related Stockholder Matters.

 

The information contained on pages 7-9 of the Proxy Statement dated March 31, 2003, for the April 22, 2003 Annual Meeting under the captions “Principal Holders of Voting Securities” and “Ownership of Securities by Nominees, Directors and Officers” is incorporated herein by reference.

 

Item 12. Certain Relationships and Related Transactions.

 

The information contained on page 13 of the Proxy Statement dated March 31, 2003, for the April 22, 2003 Annual Meeting under the caption “Certain Transactions with Directors, Officers and Their Associates” is incorporated herein by reference.

 

Item 13. Exhibits List and Reports on Form 8-K.

 

(a) 2.1 Agreement and Plan of Merger dated March 8, 1994, by and between Potomac Bancshares, Inc., and Bank of Charles Town filed with and incorporated by reference from the Registration on Form S-4 filed with the Securities and Exchange Commission on June 10, 1994, Registration No. 33-80092.

 

3.1 Articles of Incorporation of Potomac Bancshares, Inc. filed with and incorporated by reference from the Registration on Form S-4 filed with the Securities and Exchange Commission on June 10, 1994, Registration No. 33-80092.


12

 

 

3.2 Amendments to Articles of Incorporation of Potomac Bancshares, Inc. adopted by shareholders on April 25, 1995 and filed with the West Virginia Secretary of State on May 23, 1995, and incorporated by reference from Potomac’s Form 10-KSB for the year ended December 31, 1995 and filed with the Securities and Exchange Commission, File No. 0-24958.

 

3.3 Bylaws of Potomac Bancshares, Inc. filed with and incorporated by reference from the Registration on Form S-4 filed with the Securities and Exchange Commission on June 10, 1994, Registration No. 33-80092.

 

3.4 Amended and Restated Bylaws of Potomac Bancshares, Inc. adopted by shareholders April 25, 1995 and incorporated by reference from Potomac’s Form 10-KSB for the year ended December 31, 1995, and filed with the Securities and Exchange Commission, File No. 0-24958.

 

10.2 Employment Agreement of Mr. Robert F. Baronner, Jr., filed with and incorporated by reference from Form 10-KSB for the year ended December 31, 2002, and filed with the Securities and Exchange Commission, File No. 0-24958.

 

13

  

2002 Annual Report to Shareholders*

21

  

Subsidiaries of the Registrant

99.1

  

Proxy Statement for the 2003 Annual Meeting for Potomac*

99.2

  

Certification of Chief Executive Officer

99.3

  

Certification of Chief Financial Officer

*

  

Filed herewith.

 

(b) No Form 8-K reports were filed during the last quarter of 2002.

 

Item 14. Controls and Procedures

 

The company’s chief executive officer and chief financial officer, based on their evaluation within 90 days prior to the date of this report of the company’s disclosure controls and procedures (as defined in Rule 13(a)-14(e) of the Securities Exchange Act of 1934), have concluded that the company’s disclosure controls and procedures are adequate and effective for purposes of Rule 13(a)-14(c) and timely, alerting them to material information relating to the company required to be included in the company’s filings with the Securities and Exchange Commission under the Securities Exchange Act of 1934.

 

There were no significant changes in the company’s internal controls or in other factors that could significantly affect internal controls subsequent to the date of their evaluation.

 

Appearing immediately following the signatures of this annual report on Form 10-KSB, certificates of the chief executive officer and chief financial officer appear. This form of certification is required in accordance with Section 302 of the Sarbanes-Oxley Act of 2002. This section of the annual report on Form 10-KSB is the information concerning the controls evaluation referred to in the Section 302 certifications. This information should be read in conjunction with those certifications for a more complete understanding of the topics presented.


13

 

 

Disclosure controls are procedures that a company designs with the objective of ensuring that information required to be disclosed in their reports filed under the Securities Exchange Act of 1934 (such as this Form 10-KSB), is recorded, processed, summarized and reported within the time period specified under the SEC’s rules and forms. Disclosure controls are also designed with the objective of ensuring that such information is accumulated and communicated to management, including the CEO and CFO, as appropriate, to allow timely decisions regarding required disclosure. Internal controls are procedures that a company designs with the objective of providing reasonable assurance that transactions are properly authorized, assets are safeguarded against unauthorized or improper use and transactions are properly recorded and reported all to permit the preparation of a company’s financial statements in conformity with generally accepted accounting principles.

 

The company’s management, including the CEO and CFO, does not expect that our disclosure controls or internal controls will prevent all error and fraud. A control system, no matter how well conceived and operated, can provide only reasonable, not absolute, assurance that the objectives of the control system are met. Further, the design of a control system must reflect the fact that there are resource constraints, and the benefits of controls must be considered relative to their costs. Because of the inherent limitations in all control systems, no evaluation of controls can provide absolute assurance that all control issues and instances of fraud, if any, within the company have been detected. These inherent limitations include the realities that judgments and decision-making can be faulty, and that breakdowns can occur because of simple error or mistake. Additionally, controls can be circumvented by the individual acts of some persons, by collusion of two or more people, or by management override of the control. The design of any system of control also is based in part upon certain assumptions about the likelihood of future events and there can be no assurance that any design will succeed in achieving its stated goals under all potential future conditions. Over time, controls may become inadequate because of changes in conditions, or the degree of compliance with the policies or procedures may deteriorate.

 

Based upon the controls evaluation conducted by our CEO and CFO, they have concluded that, subject to the limitations noted above, the company’s disclosure controls are effective to ensure that material information relating to Potomac and its subsidiaries is made known to management, including the CEO and CFO, particularly during the period when our periodic reports are being prepared, and that our internal controls are effective to provide reasonable assurance that our financial statements are fairly presented in conformity with generally accepted accounting principles.

 


14

 

 

SIGNATURES

 

In accordance with Section 13 or 15(d) of the Exchange Act, the registrant caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.

 

POTOMAC BANCSHARES, INC.

 

         

By

 

/s/    Robert F. Baronner, Jr.


         

March 27, 2003

   

Robert F. Baronner, Jr.

           
   

President & Chief Executive Officer

           

 

         

By

 

/s/    Gayle Marshall Johnson


         

March 27, 2003

   

Gayle Marshall Johnson

           
   

Vice President & Chief Financial Officer

           

 

In accordance with the Exchange Act, this report has been signed below by the following persons on behalf of the registrant and in the capacities and on the dates indicated.

 

Signature & Title

     

Date

By

 

/s/    J. Scott Boyd     


         

March 27, 2003

   

J. Scott Boyd, Director

           

 

By

 

/s/    John P. Burns, Jr.


         

March 27, 2003

   

John P. Burns, Jr., Director

           

 

By

 

/s/    Robert W. Butler


         

March 27, 2003

   

Robert W. Butler, Director

           

 

By

 

/s/    Guy Gareth Chicchirichi


         

March 27, 2003

   

Guy Gareth Chicchirichi, Director

           

 

By

 

/s/    Thomas C. G. Coyle    


         

March 27, 2003

   

Thomas C. G. Coyle, Director

           


15

 

 

Signature & Title

     

Date

By:

 

/s/    William R. Harner        


     

March 27, 2003

   

William R. Harner, Director

Sr. Vice President, Secretary & Treasurer

           

 

         

By:

 

/s/    E. William Johnson        


     

March 27, 2003

   

E. William Johnson, Director

           

 

 

         

By:

 

/s/    John C. Skinner, Jr        


     

March 27, 2003

   

John C. Skinner, Jr., Director

           

 

         

By:

 

/s/    Donald S. Smith


     

March 27, 2003

   

Donald S. Smith, Director

           


 

CERTIFICATION

 

I, Robert F. Baronner, Jr., certify that:

 

1. I have reviewed this annual report on Form 10-KSB of Potomac Bancshares, Inc.;

 

2. Based on my knowledge, this annual report does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made, in light of the circumstances under which such statements were made, not misleading with respect to the period covered by this annual report;

 

3. Based on my knowledge, the financial statements, and other financial information included in this annual report, fairly present in all material respects the financial condition, results of operations and cash flows of the registrant as of, and for, the periods presented in this annual report;

 

4. The registrant’s other certifying officers and I are responsible for establishing and maintaining disclosure controls and procedures (as defined in Exchange Act Rules 13a-14 and 15d-14) for the registrant and have:

 

a) designed such disclosure controls and procedures to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this annual report is being prepared;

 

b) evaluated the effectiveness of the registrant’s disclosure controls and procedures as of a date within 90 days prior to the filing date of this annual report (the “Evaluation Date”); and

 

c) presented in this annual report our conclusions about the effectiveness of the disclosure controls and procedures based on our evaluation as of the Evaluation Date;

 

5. The registrant’s other certifying officers and I have disclosed, based on our most recent evaluation, to the registrant’s auditors and the audit committee of registrant’s board of directors (or persons performing the equivalent functions):

 

a) all significant deficiencies in the design or operation of internal controls which could adversely affect the registrant’s ability to record, process, summarize and report financial data and have identified for the registrant’s auditors any material weaknesses in internal controls; and

 

b) any fraud, whether or not material, that involves management or other employees who have a significant role in the registrant’s internal controls; and

 

6. The registrant’s other certifying officers and I have indicated in this annual report whether there were significant changes in internal controls or in other factors that could significantly affect internal controls subsequent to the date of our most recent evaluation, including any corrective actions with regard to significant deficiencies and material weaknesses.

 

Date: March 27, 2003


     

/s/    Robert F. Baronner, Jr.


           

Robert F. Baronner, Jr.

           

President and Chief Executive Officer

 

 

 


 

CERTIFICATION

 

I, Gayle Marshall Johnson, certify that:

 

1. I have reviewed this annual report on Form 10-QSB of Potomac Bancshares, Inc.;

 

2. Based on my knowledge, this annual report does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made, in light of the circumstances under which such statements were made, not misleading with respect to the period covered by this annual report;

 

3. Based on my knowledge, the financial statements, and other financial information included in this annual report, fairly present in all material respects the financial condition, results of operations and cash flows of the registrant as of, and for, the periods presented in this annual report;

 

4. The registrant’s other certifying officers and I are responsible for establishing and maintaining disclosure controls and procedures (as defined in Exchange Act Rules 13a-14 and 15d-14) for the registrant and have:

 

a) designed such disclosure controls and procedures to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this annual report is being prepared;

 

b) evaluated the effectiveness of the registrant’s disclosure controls and procedures as of a date within 90 days prior to the filing date of this annual report (the “Evaluation Date”); and

 

c) presented in this annual report our conclusions about the effectiveness of the disclosure controls and procedures based on our evaluation as of the Evaluation Date;

 

5. The registrant’s other certifying officers and I have disclosed, based on our most recent evaluation, to the registrant’s auditors and the audit committee of registrant’s board of directors (or persons performing the equivalent functions):

 

a) all significant deficiencies in the design or operation of internal controls which could adversely affect the registrant’s ability to record, process, summarize and report financial data and have identified for the registrant’s auditors any material weaknesses in internal controls; and

 

b) any fraud, whether or not material, that involves management or other employees who have a significant role in the registrant’s internal controls; and

 

6. The registrant’s other certifying officers and I have indicated in this annual report whether or not there were significant changes in internal controls or in other factors that could significantly affect internal controls subsequent to the date of our most recent evaluation, including any corrective actions with regard to significant deficiencies and material weaknesses.

 

Date: March 27, 2003


     

/s/    Gayle Marshall Johnson


           

Gayle Marshall Johnson

           

Vice President and Chief Financial Officer

 

 

EX-13 3 dex13.htm 2002 ANNUAL REPORT TO SHAREHOLDERS 2002 Annual Report to Shareholders

 

Exhibit 13

 

cover page


 

CONTENTS

 

President’s Report

  

2-3

Description of Business

  

4

Board of Directors

  

4

Selected Consolidated Financial Data

  

5

Management’s Discussion and Analysis of Financial Condition and Results of Operations

  

6-14

Independent Auditor’s Report

  

15

Consolidated Financial Statements

    

Consolidated Balance Sheets

  

16

Consolidated Statements of Income

  

17

Consolidated Statements of Changes in Stockholders’ Equity

  

18

Consolidated Statements of Cash Flows

  

19

Notes to Consolidated Financial Statements

  

19-33

Officers

  

35

Annual Report on Form 10-KSB

  

36

General Information

  

36

 

FORWARD –LOOKING STATEMENTS

 

The Private Securities Litigation Reform Act of 1995 evidences Congress’ determination that the disclosure of forward-looking information is desirable for investors and encourages such disclosure by providing a safe harbor for forward-looking statements by corporate management. This Annual Report, including the President’s Letter and the Management’s Discussion and Analysis of Financial Condition and Results of Operations, contains forward-looking statements that involve risk and uncertainty. “Forward-looking statements are easily identified by the use of words such as “could,” “anticipate,” “estimate,” “believe,” and similar words that refer to a future outlook. To comply with the terms of the safe harbor, the corporation notes that a variety of factors could cause the corporation’s actual results and experience to differ materially from the anticipated results or other expectations expressed in the corporation’s forward-looking statements.

 

The risks and uncertainties that may affect the operations, performance, development and results of the corporation’s business include, but are not limited to, the growth of the economy, interest rate movements, the impact of competitive products, services and pricing, customer business requirements, Congressional legislation and similar matters. We caution readers of this report not to place undue reliance on forward-looking statements which are subject to influence by the named risk factors and unanticipated future events. Actual results, accordingly, may differ materially from management expectations.


 

THE PRESIDENT’S REPORT TO OUR SHAREHOLDERS

 

Dear Shareholder,

 

For the year ended December 31, 2002, Potomac Bancshares, Inc. had record earnings of $2.46 million, an increase of 22% over the previous year. This translated into an improvement in earnings per share from $3.35 to $4.12. Return on assets and return on equity were 1.35% and 11.97% respectively. The market price for Potomac Bancshares’ stock also improved from $35.25 on December 31, 2001 to $45.00 on December 31, 2002, an increase of 28%. We feel this is quite an accomplishment in a year when the Standard and Poor’s 500 Index was down 23%.

 

Improvement in earnings was achieved through loan and fee income growth as well as through aggressive reductions in funding costs. Average loans outstanding grew from $93.8 million to $109.4 million, an improvement of 17%. Non-interest income increased from $1.36 million to $2.1 million an improvement of 54%. This was primarily a result of increases in deposit account fees and commercial and secondary market loan fees. In 2002, interest rates on deposits and loans decreased significantly. However, our net interest margin improved from 4.89% in 2001 to 5.02 % in 2002. During 2003, we expect our net interest margin to decline as our loan portfolio continues to reprice. To counterbalance for this loss in margin, one of our primary goals in 2003 is to accelerate loan portfolio growth in primarily floating rate assets. As interest rates eventually increase, we anticipate this will have a favorable impact on net interest margin.

 

To achieve growth in our loan portfolio, it is critical that we continue to grow sources of low cost funding. Average deposits including our commercial cash management account, grew from $137.7 million in 2001 to $157.3 million in 2002, an increase of 14%. A loan to deposit ratio of 72% affords us the room to grow the loan portfolio without negatively impacting the bank’s liquidity.

 

Credit quality for the bank overall has been very good. The average delinquency for the year was .75% of the outstanding portfolio. Net loan charge-offs for the year were .09% of the total portfolio which compares very favorably to our peers. The majority of our charge-offs were concentrated in our retail lending area which includes a small indirect automobile portfolio. In 2003, we are revamping our retail credit approval systems and aggressively shrinking the indirect auto portfolio. We managed to grow our loan loss reserve by $240 thousand and ended the year with a respectable 1.40% reserve as a percentage of loans outstanding.

 

In 2003, we will complete two projects that will set the course of our growth in the years to come. First, we expect to open our new Hedgesville office in late May. Although this additional infrastructure may negatively affect earnings initially, we feel we have the right location and personnel to provide long term growth in earnings and assets for the bank. And second, our computer conversion to the Jack Henry 20/20 system will be completed in early July at a cost of approximately $1.0 million. This “state of the art” computer system will allow us to offer the products and timely service demanded by today’s consumer. It will also serve to make us more efficient and permit us to continue our growth without adding significant staffing.


 

For our stockholders, a 200 % stock dividend was paid to all shareholders of record on February 15, 2003. The purpose of this dividend is to make our stock more affordable thereby improving the liquidity of your Potomac Bancshares’ investment. We also decided to begin paying quarterly dividends starting March 1, 2003.

 

Since 1871 your bank has been an integral part of this community. During that time, the depositors, borrowers, shareholders, employees and members of the Board of Directors have all been members of the community. This consistent and deep community involvement is a significant reason for the past success of the bank. We take pride in our history of honorable and profitable service to all of our stakeholders and we will continue that tradition in the years ahead.

 

We continue to make the changes necessary to keep us competitive and independent. We hope you are pleased with your investment in our company and we also appreciate your support!

 

Sincerely

 

/s/    ROBERT F. BARONNER, JR.        


Robert F. Baronner, Jr.

President and CEO


 

DESCRIPTION OF BUSINESS

 

Potomac Bancshares, Inc., a one-bank holding company, and subsidiary, Bank of Charles Town (BCT), are engaged in general banking business serving primarily Berkeley County and Jefferson County, West Virginia. The corporation also provides services to Washington County and Frederick County, Maryland and Loudoun County, Frederick County, and Clarke County, Virginia. The main office is in Charles Town with branch offices in Harpers Ferry, Kearneysville and Martinsburg.

 

The corporation provides consumers, businesses, and governments with a broad range of banking services including lines of credit, home equity lines of credit, commercial, agricultural, real estate, and installment loans, checking, savings and NOW accounts, certificates of deposit, and individual retirement accounts. Automated teller machines located at each of the four offices and Touchline 24, an interactive voice response system available at 1-304-728-2424, provide certain services to customers on a twenty-four hour basis. Bill paying and certain other banking services are available online through any touch tone telephone and/or the World Wide Web. The trust and financial services department provides financial management, investment and trust services.

 

Bank of Charles Town is a West Virginia state chartered bank which formed and opened for business in 1871. The bank’s deposits are insured by Federal Deposit Insurance Corporation.

 

BOARD OF DIRECTORS

 

Potomac Bancshares, Inc. and Bank of Charles Town

 

Robert F. Baronner, Jr.

President & CEO

Bank of Charles Town

 

Robert W. Butler

Farmer-Orchardist

Warm Spring Orchard & Farm

 

E. William Johnson

Professor of Economics

Shepherd College

J. Scott Boyd

President

Jefferson Pharmacy, Inc.

 

Guy Gareth Chicchirichi

Executive Manager

Guy’s Buick-Pontiac-Oldsmobile-GMC Truck, Inc.

 

John C. Skinner, Jr.

Owner

Nichols & Skinner, L.C.

John P. Burns, Jr.

Partner

Burns Farm

 

Thomas C. G. Coyle

Retired Owner-Operator

Riddleberger’s Store

 

Donald S. Smith

Retired President

Bank of Charles Town

   

William R. Harner

Senior Vice President & Cashier

Bank of Charles Town

   


 

SELECTED CONSOLIDATED FINANCIAL DATA

 

(Dollars in Thousands Except Per Share Data)

 

    

2002


    

2001


    

2000


    

1999


    

1998


 

Summary of Operations

                                            

Interest income

  

$

11 279

 

  

$

10 956

 

  

$

10 328

 

  

$

10 009

 

  

$

10 055

 

Interest expense

  

 

2 823

 

  

 

3 758

 

  

 

3 968

 

  

 

4 191

 

  

 

4 401

 

    


  


  


  


  


Net interest income

  

 

8 456

 

  

 

7 198

 

  

 

6 360

 

  

 

5 818

 

  

 

5 654

 

Provision for (recovery of) loan losses

  

 

423

 

  

 

221

 

  

 

(70

)

  

 

125

 

  

 

125

 

    


  


  


  


  


Net interest income after provision for (recovery of) loan losses

  

 

8 033

 

  

 

6 977

 

  

 

6 430

 

  

 

5 693

 

  

 

5 529

 

Noninterest income

  

 

2 096

 

  

 

1 358

 

  

 

1 148

 

  

 

1 170

 

  

 

1 126

 

Noninterest expense

  

 

6 262

 

  

 

5 160

 

  

 

4 711

 

  

 

4 423

 

  

 

4 297

 

    


  


  


  


  


Income before income taxes

  

 

3 867

 

  

 

3 175

 

  

 

2 867

 

  

 

2 440

 

  

 

2 358

 

Income tax expense

  

 

1 408

 

  

 

1 166

 

  

 

1 053

 

  

 

897

 

  

 

869

 

    


  


  


  


  


Net income

  

$

2 459

 

  

$

2 009

 

  

$

1 814

 

  

$

1 543

 

  

$

1 489

 

    


  


  


  


  


Per Share Data

                                            

Net income, basic and diluted

  

$

4.12

 

  

$

3.35

 

  

$

3.02

 

  

$

2.57

 

  

$

2.48

 

Cash dividends declared

  

 

1.45

 

  

 

1.35

 

  

 

1.25

 

  

 

1.15

 

  

 

1.15

 

Book value at period end

  

 

35.89

 

  

 

32.36

 

  

 

29.94

 

  

 

27.81

 

  

 

26.99

 

Weighted-average shares outstanding

  

 

597 009

 

  

 

600 000

 

  

 

600 000

 

  

 

600 000

 

  

 

600 000

 

Average Balance Sheet Summary

                                            

Assets

  

$

181 741

 

  

$

158 385

 

  

$

145 339

 

  

$

147 612

 

  

$

138 698

 

Loans

  

 

109 461

 

  

 

93 816

 

  

 

81 755

 

  

 

78 710

 

  

 

78 552

 

Securities

  

 

50 454

 

  

 

41 870

 

  

 

44 935

 

  

 

48 865

 

  

 

44 752

 

Deposits

  

 

153 148

 

  

 

135 658

 

  

 

126 617

 

  

 

129 711

 

  

 

121 612

 

Stockholders’ equity

  

 

20 542

 

  

 

18 812

 

  

 

17 345

 

  

 

16 539

 

  

 

15 862

 

Performance Ratios

                                            

Return on average assets

  

 

1.35

%

  

 

1.27

%

  

 

1.25

%

  

 

1.05

%

  

 

1.07

%

Return on average equity

  

 

11.97

%

  

 

10.68

%

  

 

10.46

%

  

 

9.33

%

  

 

9.39

%

Dividend payout ratio

  

 

35.19

%

  

 

40.30

%

  

 

41.39

%

  

 

44.75

%

  

 

46.37

%

Capital Ratios

                                            

Leverage ratio

  

 

10.77

%

  

 

11.30

%

  

 

12.32

%

  

 

11.55

%

  

 

11.15

%

Risk-based capital ratios

                                            

Tier 1 capital

  

 

18.34

%

  

 

19.90

%

  

 

22.70

%

  

 

23.19

%

  

 

22.64

%

Total capital

  

 

19.60

%

  

 

21.15

%

  

 

23.95

%

  

 

24.45

%

  

 

23.89

%


SCHEDULE 1 – AVERAGE BALANCES, INCOME/EXPENSE AND AVERAGE YIELD/RATE

 

This schedule is a comparison of interest earning assets and interest-bearing liabilities showing average yields or rates derived from average balances and actual income and expenses. Income and rates on tax exempt loans are computed on a tax equivalent basis using a federal tax rate of 34%. Loans placed on nonaccrual status are reflected in the balances.

 

    

2002


    

2001


 
    

Average

Balances


    

Income/

Expense


  

Average

Yield/Rate


    

Average

Balances


    

Income/

Expense


  

Average

Yield/Rate


 

ASSETS

                                             

Loans

                                             

Taxable

  

 

$107 619 793

 

  

$

8 556 920

  

7.95

%

  

$

92 434 336

 

  

$

8 070 799

  

8.73

%

Tax exempt

  

 

1 841 205

 

  

 

159 231

  

8.65

%

  

 

1 381 761

 

  

 

137 003

  

9.92

%

    


  

         


  

      

Total loans

  

 

109 460 998

 

  

 

8 716 151

  

7.96

%

  

 

93 816 097

 

  

 

8 207 802

  

8.75

%

    


  

         


  

      

Taxable securities

  

 

50 454 026

 

  

 

2 444 342

  

4.84

%

  

 

41 870 474

 

  

 

2 318 806

  

5.54

%

Securities purchased under agreements to resell and federal funds sold

  

 

6 402 575

 

  

 

90 452

  

1.41

%

  

 

10 366 914

 

  

 

393 154

  

3.79

%

Other earning assets

  

 

3 300 322

 

  

 

82 074

  

2.49

%

  

 

2 113 431

 

  

 

82 289

  

3.89

%

    


  

         


  

      

Total earning assets

  

 

169 617 921

 

  

$

11 333 019

  

6.68

%

  

 

148 166 916

 

  

$

11 002 051

  

7.43

%

    


                


             

Allowance for loan losses

  

 

(1 528 580

)

                

 

(1 287 062

)

             

Cash and due from banks

  

 

8 015 469

 

                

 

6 352 987

 

             

Premises and equipment, net

  

 

3 660 177

 

                

 

3 278 950

 

             

Other assets

  

 

1 976 220

 

                

 

1 872 882

 

             
    


                


             

Total assets

  

$

181 741 207

 

                

$

158 384 673

 

             
    


                


             

LIABILITIES AND STOCKHOLDERS’ EQUITY

                                             

Deposits

                                             

Savings and interest – bearing demand deposits

  

$

86 844 968

 

  

$

852 591

  

.98

%

  

$

73 730 903

 

  

$

1 461 562

  

1.98

%

Time deposits

  

 

45 911 558

 

  

 

1 750 221

  

3.81

%

  

 

42 830 718

 

  

 

2 198 395

  

5.13

%

    


  

         


  

      

Total interest – bearing deposits

  

 

132 756 526

 

  

 

2 602 812

  

1.96

%

  

 

116 561 621

 

  

 

3 659 957

  

3.14

%

    


  

         


  

      

Securities sold under agreements to repurchase and federal funds purchased

  

 

4 196 410

 

  

 

98 536

  

2.35

%

  

 

1 093 284

 

  

 

31 160

  

2.85

%

Advances from FHLB

  

 

2 196 854

 

  

 

121 834

  

5.55

%

  

 

1 304 876

 

  

 

66 663

  

5.12

%

    


  

         


  

      

Total interest bearing liabilities

  

 

139 149 790

 

  

$

2 823 182

  

2.03

%

  

 

118 959 781

 

  

$

3 757 780

  

3.16

%

    


  

         


  

      

Noninterest-bearing demand deposits

  

 

20 391 089

 

                

 

19 096 124

 

             

Other liabilities

  

 

1 658 519

 

                

 

1 516 895

 

             

Stockholders’ equity

  

 

20 541 809

 

                

 

18 811 873

 

             
    


                


             

Total liabilities and stockholders’ equity

  

$

181 741 207

 

                

$

158 384 673

 

             
    


                


             

Net interest income

           

$

8 509 837

                  

$

7 244 271

      
             

                  

      

Net interest spread

                  

4.65

%

                  

4.27

%

Interest expense as a percent of average earning assets

                  

1.66

%

                  

2.54

%

Net interest margin

                  

5.02

%

                  

4.89

%


 

MANAGEMENT’S DISCUSSION AND ANALYSIS OF FINANCIAL

CONDITION AND RESULTS OF OPERATIONS

 

CRITICAL ACCOUNTING POLICIES

 

GENERAL

 

The corporation’s financial statements are prepared in accordance with accounting principles generally accepted in the United States (GAAP). The financial information contained within our statements is, to a significant extent, financial information that is based on measures of the financial effects of transactions and events that have already occurred. A variety of factors could affect the ultimate value that is obtained either when earning income, recognizing an expense, recovering an asset or relieving a liability. We use historical loss factors as one factor in determining the inherent loss that may be present in our loan portfolio. Actual losses could differ significantly from the historical factors that we use. In addition, GAAP itself may change from one previously acceptable method to another method. Although the economics of our transactions would be the same, the timing of events that would impact our transactions could change.

 

ALLOWANCE FOR LOAN LOSSES

 

The allowance for loan losses is an estimate of the losses that may be sustained in our loan portfolio. The allowance is based on two basic principles of accounting: (i) SFAS 5, Accounting for Contingencies, which requires that losses be accrued when they are probable of occurring and estimatable and (ii) SFAS 114, Accounting by Creditors for Impairment of a Loan, which requires that losses be accrued based on the differences between the value of collateral, present value of future cash flows or values that are observable in the secondary market and the loan balance.

 

Our allowance for loan losses has two basic components: the formula allowance and the unallocated allowance. Each of these components is determined based upon estimates that can and do change when the actual events occur. The formula allowance uses a historical loss view as an indicator of future losses and, as a result, could differ from the loss incurred in the future. However, since this history is updated with the most recent loss information, the errors that might otherwise occur are mitigated. The unallocated allowance captures losses that are attributable to various economic events, industry or geographic sectors whose impact on the portfolio have occurred but have yet to be recognized in the formula allowance.

 

GENERAL

 

Total assets increased $19.8 million or 11.4% in 2002 compared to 2001. Increases included loans 14.3% or $14.7 million, securities 4.1% or $2 million and premises and equipment 31.5% or $1.1 million. This asset growth is offset on the liability side with growth in deposits of $15.3 million or 10.4% and in the daily cash management accounts (securities sold under agreements to repurchase) of $3.2 million or 106.9%. The growth of loans and deposits indicates the bank is providing service and products that customers like and want. Increase in premises and equipment is due to the construction of a new branch in Hedgesville, WV and a core computer conversion in process with new products from Jack Henry and Associates. Both of these projects will enable us to continue to service our customers conveniently and efficiently.

 

The increase in net income of $450 thousand or 22.4% in 2002 compared to 2001 primarily results from decreased interest expense and increased noninterest income as well as an increase in interest income.

 

Management is unaware of any trends, events or uncertainties that would have a material effect on liquidity, capital resources or operations. There are no current recommendations by regulatory authorities which, if they were to be implemented would have a material effect on the corporation.


 

NET INTEREST INCOME

 

Net interest income increased 17.5% in 2002 compared to 2001 as a result of both increased interest income and decreased interest expense. Interest income increased $300 thousand, or 3.0% in 2002 when compared to 2001. Interest and fees on loans increased 6.1% in 2002 compared to 2001 due almost entirely to increased volume of the loan portfolio from $102 million at December 31, 2001 to $117 million at December 31, 2002. The average rate of the taxable portion of the portfolio dropped to 7.95% in 2002 from 8.73% in 2001. An experienced and aggressive lending staff has continued to grow the loan portfolio during 2002.

 

Interest income on securities held to maturity and securities available for sale increased 5.4% in 2002 compared to 2001. The increase resulted from volume growth even though there was a decrease in average rate in 2002 to 4.84% compared to 5.54% in 2001. Interest income from securities purchased under agreements to resell and federal funds sold decreased in 2002 compared to 2001 due to decreased rates and decreased volumes.

 

Other earning assets added over $80,000 of income during 2002. These assets included an average balance of $2.2 million in the Federal Home Loan Bank interest-bearing demand deposit account, Federal Home Loan Bank stock with an average balance of $554 thousand and loans held for sale with an average balance of $554 thousand.

 

Interest expense decreased 24.9% or $935 thousand in 2002 compared to 2001. Reduced interest rates were responsible for the decrease in interest expense since the volume of total deposits increased $15.3 million in 2002 compared to 2001. The average rate on interest-bearing deposits dropped to 1.96% in 2002 compared to 3.14% in 2001.

 

In 2002, the average yield for earning assets was 6.68% compared to 7.43% in 2001. The average rate paid on all interest bearing liabilities was 2.03% in 2002 compared to 3.16% in 2001. The net interest spread (difference between yield on earning assets and rate paid on interest-bearing liabilities) increased in 2002 to 4.65% from 4.27% in 2001. The net interest margin (total interest income less total interest expense divided by average earning assets) increased in 2002 to 5.02% from 4.89% in 2001. The reason the net interest spread and net interest margin continued to increase in 2002 is that the reduction in rates has a slower penetration in the loan and securities portfolios than in the deposit portfolio. Almost two thirds of the deposits reprice immediately after rates change while only a quarter to a third of the loans and securities reprice within the first three months after rates change.

 

SCHEDULE 2 – VOLUME AND RATE ANALYSIS

 

This schedule analyzes the change in net interest income attributable to changes in volume of the various portfolios and changes in interest rates. The change due to both rate and volume variances has been allocated between rate and volume based on the percentage relationship of such variances to each other. Income and rates on tax exempt loans are computed on a tax equivalent basis using a federal tax rate of 34%. Nonaccruing loans are included in average loans outstanding.

 

    

2002 Compared to 2001


    

2001 Compared to 2000


 
    

Change in

Income/Expense


    

Volume

Effect


    

Rate

Effect


    

Change in

Income/Expense


    

Volume

Effect


    

Rate

Effect


 

INTEREST INCOME

                                                     

Taxable loans

  

$

486 121

 

  

$

1 065 725

 

  

$

(579 604

)

  

$

961 138

 

  

$

961 138

 

  

$

—  

 

Tax exempt loans

  

 

22 228

 

  

 

36 154

 

  

 

(13 926

)

  

 

107 501

 

  

 

105 782

 

  

 

1 719

 

Taxable securities

  

 

125 536

 

  

 

327 216

 

  

 

(201 680

)

  

 

(327 098

)

  

 

(174 803

)

  

 

(152 295

)

Securities purchased under agreements to resell and federal funds sold

  

 

(302 702

)

  

 

(114 566

)

  

 

(188 136

)

  

 

(129 214

)

  

 

83 586

 

  

 

(212 800

)

Other earning assets

  

 

(215

)

  

 

599

 

  

 

(814

)

  

 

51,069

 

  

 

57,995

 

  

 

(6886

)

    


  


  


  


  


  


TOTAL

  

$

330 968

 

  

$

1 315 128

 

  

$

(984 160

)

  

$

 663,396

 

  

$

1 033 658

 

  

$

(370 262

)

    


  


  


  


  


  


INTEREST EXPENSE

                                                     

Savings and interest-bearing

    demand deposits

  

$

(608 971

)

  

$

331 045

 

  

$

(940 016

)

  

$

(506 759

)

  

$

123 669

 

  

 

(630 428

)

Time deposits

  

 

(448 174

)

  

 

173 900

 

  

 

(622 074

)

  

 

199 211

 

  

 

158 427

 

  

 

40 784

 

Securities sold under agreements to repurchase and federal funds purchased

  

 

67 376

 

  

 

71 815

 

  

 

(4 439

)

  

 

30 576

 

  

 

30 715

 

  

 

(139 

)

Advances from FHLB

  

 

55 171

 

  

 

49 134

 

  

 

6 037

 

  

 

66 663

 

  

 

66 663

 

  

 

—  

 

    


  


  


  


  


  


TOTAL

  

$

(934 598

)

  

$

625 894

 

  

$

(1 560 492

)

  

$

(210 309

)

  

$

379 474

 

  

$

(589 783

)

    


  


  


  


  


  


NET INTEREST INCOME

  

$

1 265 566

 

  

$

689 234

 

  

$

576 332

 

  

$

873 705

 

  

$

654 184

 

  

$

219 521

 

    


  


  


  


  


  



 

NONINTEREST INCOME AND EXPENSE

 

Noninterest income increased 54.4% in 2002 compared to 2001. The Trust and Financial Services income decreased 9.1% in 2002 compared with 2001, a reflection of fewer estate appointments and decreased market values of accounts (fees are based on account market values). Service charges on deposit accounts increased 136.4% in 2002 compared to 2001 due to the increased volume of overdraft charges in conjunction with the overdraft protection program begun late in 2001. Other customer service fees increased 25.2% in 2002 compared to 2001. These included volume increases for installment loan insurance commissions, credit and debit card fees, and merchant discount and cash advance fees. Fees associated with sale of loans in the secondary market increased 101.0% in 2002 compared to 2001 due to doubling the dollar volume of loans completed in 2002 compared to 2001.

 

Noninterest expense increased 21.4% in 2002 compared to 2001. Salaries and employee benefits increased 12.0% in 2002 compared to 2001. An increase of 10.9% in salaries, wages and related taxes in 2002 compared to 2001 included annual increases and incentives for officers and employees as well as some staffing additions by the bank in 2002. There were also increases in group insurance, pension and 401k expenses during 2002. Furniture and equipment expense increased 40.8% due to equipment replacement for maintenance of the bank’s high information technology standards which includes various conversion details prior to the core conversion to Jack Henry products in March 2003. Advertising and marketing expenses increased in 2002 by 20.6% compared to 2001 showing the bank’s continual effort to communicate product and service information to the public. Stationery and supplies expense increased 52.4% in 2002 compared to 2001 and postage expense increased 36.7% in 2002 compared to 2001. Increases in both of these areas are due to a combination of growth and communications with our customers regarding changes necessary and related to our computer conversion. Other operating expenses increased 43.0% in 2002 compared to 2001. Training and study expenses increased in 2002 in an ongoing effort to keep employees well informed and up to date in their particular job areas and due to training directly related to the computer conversion. West Virginia Business Franchise tax expense increased in 2002 due to growth in the bank’s capital. Correspondent bank fees increased due to decreased rates being paid on balances we kept with the various institutions.

 

INTEREST RATE SENSITIVITY

 

The table below shows the opportunities the corporation will have to reprice interest earning assets and interest-bearing liabilities as of December 31, 2002.

 

    

Mature or Reprice


    

Within

Three Months


    

After Three

Months But

Within

Twelve Months


    

After One Year

But Within

Five Years


  

After

Five Years


  

Nonsensitive


Interest Earning Assets:

                                      

Fixed rate loans

  

$

7 207 335

 

  

$

20 241 530

 

  

$

50 486 344

  

$

9 694 701

  

$

—  

Floating rate loans

  

 

29 415 839

 

  

 

—  

 

  

 

—  

  

 

—  

  

 

—  

Securities

  

 

999 894

 

  

 

9 114 712

 

  

 

41 626 703

  

 

—  

  

 

—  

Securities purchased under agreements to resell and federal funds sold

  

 

3 915 285

 

                             

Other earning assets

  

 

1 969 773

 

  

 

—  

 

  

 

—  

  

 

—  

  

 

586 600

    


  


  

  

  

Total

  

$

43 508 126

 

  

$

29 356 242

 

  

$

92 113 047

  

$

9 694 701

  

$

586 600

    


  


  

  

  

Interest-Bearing Liabilities:

                                      

Time deposits $100,000 and over

  

$

1 929 694

 

  

$

1 057 249

 

  

$

5 817 422

  

$

—  

  

$

—  

Other time deposits

  

 

6 766 531

 

  

 

12 398 120

 

  

 

18 921 379

  

 

—  

  

 

—  

Money market accounts

  

 

6 028 647

 

  

 

—  

 

  

 

—  

  

 

—  

  

 

—  

NOW accounts

  

 

47 854 376

 

  

 

—  

 

  

 

—  

  

 

—  

  

 

22 559 501

Savings accounts

  

 

—  

 

  

 

—  

 

  

 

—  

  

 

—  

  

 

17 273 338

Securities sold under agreements to repurchase

  

 

6 102 441

 

  

 

—  

 

  

 

—  

  

 

—  

  

 

—  

Federal Home Loan Bank advances

  

 

80 047

 

  

 

246 848

 

  

 

1 503 055

  

 

212 199

  

 

—  

    


  


  

  

  

Total

  

$

68 761 736

 

  

$

13 702 217

 

  

$

26 241 856

  

$

212 199

  

$

39 832 839

    


  


  

  

  

Rate Sensitivity Gap

  

$

(25 253 610

)

  

$

15 654 025

 

  

$

65 871 191

  

$

9 482 502

      
    


  


  

  

      

Cumulative Gap

  

$

(25 253 610

)

  

$

(9 599 585

)

  

 

56 271 606

  

$

65 754 108

      
    


  


  

  

      


 

INTEREST RATE SENSITIVITY (Continued)

 

The matching of the maturities or repricing opportunities of interest earning assets and interest-bearing liabilities may be analyzed by examining the extent to which these assets and liabilities are interest rate sensitive and by monitoring an institution’s interest rate sensitivity gap. An asset or liability is interest rate sensitive within a specific time period if it will mature or reprice within that period. The interest rate sensitivity gap is the difference between the amount of interest earning assets that will mature or reprice within a specific time period and the amount of interest-bearing liabilities that will mature or reprice within the same time period.

 

A gap is considered negative when the amount of liabilities maturing or repricing in a specific period exceeds the amount of assets maturing or repricing in the same period. An even match between assets and liabilities in each time frame is the safest position especially in times of rapidly rising or declining rates. During other times, the even match is not as critical. The advantages or disadvantages of positive and negative gaps depend totally on the direction in which interest rates are moving. An asset sensitive institution’s net interest margin and net interest income generally will be impacted favorably by rising interest rates, while that of a liability sensitive institution generally will be impacted favorably by declining interest rates.

 

During the first twelve months shown in the schedule on page 8, the corporation is liability sensitive and after that time period the corporation is asset sensitive. During January, February and March of 2003, $25 million more liabilities reprice or mature than assets. During April through December of 2003, $16 million more assets reprice or mature than liabilities. The net effect for 2003 is that almost $10 million more liabilities reprice than assets. Therefore, the corporation will be impacted favorably if interest rates continue to decline and unfavorably if interest rates rise.

 

LOAN PORTFOLIO

 

Loans at December 31, 2002 and 2001 are summarized below:

 

    

2002


  

2001


Commercial, financial and agricultural

  

$

3 695 732

  

$

2 998 473

Mortgage loans on real estate:

             

Construction and land development

  

 

2 210 582

  

 

530 000

Secured by farm land

  

 

1 821 345

  

 

1 801 165

Secured by 1-4 family residential

  

 

63 239 443

  

 

56 283 230

Other real estate

  

 

26 151 183

  

 

19 275 005

Consumer loans

  

 

19 197 747

  

 

21 213 959

All other loans

  

 

729 717

  

 

287 836

    

  

    

$

117 045 749

  

$

102 389 668

    

  

 

Loans have increased 14.3% in 2002 over 2001 when comparing year end totals without reducing the portfolio numbers by the allowance for loan losses. An experienced staff has enabled a continual growth in loans. Particular areas of growth to note include 23.3% in commercial, financial and agricultural loans; 317.1% in real estate construction and land development loans; 12.4% in real estate loans secured by 1-4 family residential properties, and 35.7% in other real estate loans.

 

There were no categories of loans that exceeded 10% of outstanding loans at December 31, 2002 which were not disclosed in the table above.

 

REMAINING MATURITIES OF SELECTED LOANS

 

 

    

Commercial,

Financial and

Agricultural


  

Real Estate-

Construction


Within one year

  

$

1 622 367

  

$

—  

Variable rate

  

 

1 315 219

  

 

329 732

Fixed rate, over one through five years

  

 

758 146

  

 

1 880 850

    

  

Total maturities

  

$

3 695 732

  

$

2 210 582

    

  


 

ALLOWANCE FOR LOAN LOSSES

 

The table shown below is an analysis of the corporation’s allowance for loan losses. Historically, net charge-offs (loans charged off as uncollectible less any amounts recovered on these loans) for the corporation have been very low when compared with the size of the total loan portfolio. Management continually monitors the loan portfolio with quarterly procedures that allow for problem loans and potentially problem loans to be highlighted and watched. Based on experience, the loan policies and the current monitoring program, management believes the allowance for loan losses is adequate.

 

    

2002


    

2001


    

2000


 

Balance at beginning of period

  

$

1 402 247

 

  

$

1 268 235

 

  

$

1 217 919

 

Charge-offs:

                          

Commercial, financial and agricultural

  

 

—  

 

  

 

12 456

 

  

 

—  

 

Real estate – construction

  

 

—  

 

  

 

—  

 

  

 

—  

 

Real estate – mortgage

  

 

—  

 

  

 

6 658

 

  

 

—  

 

Consumer

  

 

287 133

 

  

 

102 574

 

  

 

105 677

 

    


  


  


Total charge-offs

  

 

287 133

 

  

 

121 688

 

  

 

105 677

 

    


  


  


Recoveries:

                          

Commercial, financial and agricultural

  

 

—  

 

  

 

667

 

  

 

—  

 

Real estate – construction

  

 

—  

 

  

 

—  

 

  

 

—  

 

Real estate – mortgage

  

 

398

 

  

 

492

 

  

 

201 284

 

Consumer

  

 

103 307

 

  

 

33 966

 

  

 

24 709

 

    


  


  


Total recoveries

  

 

103 705

 

  

 

35 125

 

  

 

225 993

 

    


  


  


Net charge-offs (recoveries)

  

 

183 428

 

  

 

86 563

 

  

 

(120 316

)

Additions charged (credited) to operations

  

 

423 000

 

  

 

220 575

 

  

 

(70 000

)

    


  


  


Balance at end of period

  

$

1 641 819

 

  

$

1 402 247

 

  

$

1 268 235

 

    


  


  


Ratio of net charge-offs (recoveries) during the period to average loans outstanding during the period

  

 

0.17

%

  

 

0.09

%

  

 

(0.15

)%

    


  


  


 

As shown in the schedule above, net charge-offs increased in 2002 when compared to 2001. The loan portion of net charge-offs is $98,485, which is .09% of average loans outstanding during the period. This loan portion remains consistent with the 2001 level for loan net charge-offs that was also .09% of average outstanding loans. The remaining net charge-offs of $84,943 (.08% of average loans outstanding during the period) are for deposit accounts and are related to our overdraft protection program started in December 2001. Deposit account charge-offs in previous years were minimal and were not accounted for with a reserve account.

 

ALLOCATION OF ALLOWANCE FOR LOAN LOSSES

 

The following table shows an allocation of the allowance among loan categories based upon analysis of the loan portfolio’s composition, historical loan loss experience, and other factors, and the ratio of the related outstanding loan balances to total loans. This analysis is recorded each quarter with monitoring procedures where all loans are examined and problem loans and potentially problem loans are highlighted for continued observance.

 

    

2002


    

2001


 
    

Allowance


    

Percent of Loans in Each Category

to Total Loans


    

Allowance


    

Percent of Loans in Each Category to Total Loans


 

Commercial, financial and agricultural

  

$

36 957

    

3.16

%

  

$

14 992

    

2.92

%

Mortgage loans on real estate:

                               

Construction and land development

  

 

22 106

    

1.89

%

  

 

2 650

    

.52

%

Secured by farm land

  

 

1 821

    

1.56

%

  

 

9 006

    

1.76

%

Secured by 1-4 family residential

  

 

293 367

    

54.03

%

  

 

315 375

    

54.97

%

Other real estate

  

 

619 405

    

22.34

%

  

 

250 993

    

18.83

%

Consumer loans

  

 

124 360

    

16.40

%

  

 

119 331

    

20.72

%

All other loans

  

 

5 030

    

62

%

  

 

1 439

    

28

%

Unallocated

  

 

538 773

    

—  

 

  

 

688 461

    

—  

 

    

    

  

    

    

$

1 641 819

    

100.00

%

  

$

1 402 247

    

100.00

%

    

    

  

    


 

RISK ELEMENTS IN THE LOAN PORTFOLIO

 

    

2002


    

2001


    

2000


 

Nonaccrual loans

  

$

—  

 

  

$

9 060

 

  

$

—  

 

Restructured loans

  

 

—  

 

  

 

—  

 

  

 

—  

 

Foreclosed properties

  

 

—  

 

  

 

—  

 

  

 

12 647

 

    


  


  


Total nonperforming assets

  

$

—  

 

  

$

9 060

 

  

$

12 647

 

    


  


  


Loans past due 90 days accruing interest

  

$

41 161

 

  

$

29 293

 

  

$

790 349

 

    


  


  


Allowance for loan losses to period end loans

  

 

1.40

%

  

 

1.37

%

  

 

1.50

%

Nonperforming assets to period end loans and foreclosed properties

  

 

.00

%

  

 

.01

%

  

 

.01

%

 

Loans are placed on nonaccrual status when a loan is specifically determined to be impaired or when principal or interest is delinquent for 90 days or more. Interest income generally is not recognized on specific impaired loans unless the likelihood of further loss is remote. Interest income on other nonaccrual loans is recognized only to the extent of interest payments received.

 

There were no impaired loans at December 31, 2002 and 2001.

 

There were no nonaccrual loans excluded from impaired loan disclosure under SFAS No. 114 at December 31, 2002 and 2000. Nonaccrual loans excluded from impaired loan disclosure under SFAS No. 114 at December 31, 2001 totaled $9,060 in 2001.

 

At December 31, 2002, other potential problem loans totaled $799,740. Loans are viewed as potential problem loans according to the ability of such borrowers to comply with current repayment terms. These loans are subject to constant management attention, and their status is reviewed on a regular basis. Management has allocated a portion of the allowance for these loans according to the review of the potential loss in each loan situation.

 

SECURITIES PORTFOLIO

 

In accordance with Financial Accounting Standards Board Statement No. 115, “Accounting for Certain Investments in Debt and Equity Securities,” the corporation records securities being held to maturity at amortized cost and securities available for sale at fair value. The effect of unrealized gains and losses, net of tax effects, is recognized in stockholders’ equity.

 

The schedule below summarizes the book value of the portfolio by maturity classifications and shows the weighted average yield in each group.

 

    

2002

Book Value


  

Weighted

Average

Yield


    

2001

Book Value


  

Weighted

Average

Yield


 

Securities held to maturity

                           

Obligations of U.S. Government agencies:

                           

Maturing within one year

  

$

2 998 336

  

7.08

%

  

$

6 970 170

  

6.18

%

Maturing after one year but within five years

  

 

6 014 853

  

5.25

%

  

 

12 020 204

  

5.67

%

    

         

      

Total securities held to maturity

  

$

9 013 189

         

$

18 990 374

      
    

         

      

Securities available for sale

                           

Obligations of U.S. Government agencies:

                           

Maturing within one year

  

$

7 116 270

  

4.23

%

  

$

6 334 725

  

5.50

%

Maturing after one year but within five years

  

 

35 611 850

  

4.45

%

  

 

24 373 092

  

4.74

%

    

         

      

Total securities available for sale

  

$

42 728 120

         

$

30 707 817

      
    

         

      

Total securities

  

$

51 741 309

         

$

49 698 191

      
    

         

      


 

DEPOSITS

 

When comparing the 2002 and 2001 year end balances, total deposits increased $15.3 million or 10.4% in 2002. Interest- bearing deposits increased $14.3 million or 11.3%, and noninterest-bearing deposits increased $1 million or 4.7%. Growth in deposits has continued during 2002 for a number of reasons including that Bank of Charles Town remains one of only a few banks in the service area with no monthly maintenance fees on deposit accounts. An increasing customer base in Berkeley County, WV due to our Martinsburg branch that opened in July of 2001 also added to this growth. For the second year money market accounts showed a decrease in balance when comparing balances at December 31, 2002 and 2001. Most customers are choosing our Select Checking account, a form of NOW account that earns a higher rate of interest on balances of $5 thousand or more. This account is more flexible because there are no activity limitations as the money market account has. Based on these trends of account choices by the customer, beginning in 2003 the bank is no longer offering money market accounts and later in 2003 all existing money market accounts will be changed to Select Checking accounts. Select Checking account balances increased $9.6 million when comparing balances at December 31, 2002 with balances at December 31, 2001. NOW account balances increased $3.1 million when comparing December 31, 2002 balances to balances at December 31, 2001.

 

The average yield on savings and interest bearing demand deposits decreased to .98% at December 31, 2002 as compared to 1.98% at December 31, 2001. The average yield on time deposits decreased in 2002 to 3.81% compared to 5.13% at December 31, 2001.

 

At December 31, 2002, time deposits of $100 thousand or more were 5.43% of total deposits compared with 4.97% at December 31, 2001. Maturities of time deposits of $100 thousand or more at December 31, 2002 are as follows:

 

Within three months

  

$

1 929 694

Over three through six months

  

 

305 496

Over six months through twelve months

  

 

751 753

Over twelve months

  

 

5 817 421

    

Total

  

$

8 804 364

    

 

ANALYSIS OF CAPITAL

 

The adequacy of the corporation’s capital is reviewed by management on an ongoing basis with reference to the size, composition, and quality of the corporation’s asset and liability levels and consistency with regulatory requirements and industry standards. Management seeks to maintain a capital structure that will assure an adequate level of capital to support anticipated asset growth and absorb potential losses.

 

The Federal Reserve, the Comptroller of the Currency and the Federal Deposit Insurance Corporation have adopted capital guidelines to supplement the existing definitions of capital for regulatory purposes and to establish minimum capital standards. Specifically, the guidelines categorize assets and off-balance sheet items into four risk-weighted categories. The minimum ratio of qualifying total capital to risk-weighted assets is 8.0%, of which at least 4.0% must be Tier 1 capital, composed of common equity, retained earnings and a limited amount of perpetual preferred stock, less certain goodwill items. The corporation had a ratio of total capital to risk-weighted assets of 19.60% and a ratio of Tier 1 capital to risk-weighted assets of 18.34% at December 31, 2002. Both of these exceed the capital requirements adopted by the federal regulatory agencies.


 

ANALYSIS OF CAPITAL (Continued)

 

    

2002


    

2001


 

Tier 1 capital:

                 

Common stock

  

$

600

 

  

$

600

 

Surplus

  

 

5 400

 

  

 

5 400

 

Retained earnings

  

 

14 801

 

  

 

13 208

 

    


  


    

 

20 801

 

  

 

19 208

 

Less cost of shares acquired for the treasury

  

 

248

 

  

 

—  

 

    


  


Total tier 1 capital

  

$

20 553

 

  

$

19 208

 

Tier 2 capital:

                 

Allowance for loan losses (1)

  

 

1 403

 

  

 

1 209

 

    


  


Total risk-based capital

  

$

21 956

 

  

$

20 417

 

    


  


Risk-weighted assets

  

$

112 038

 

  

$

96 545

 

    


  


Capital ratios:

                 

Tier 1 risk-based capital ratio

  

 

18.34

%

  

 

19.90

%

Total risk-based capital ratio

  

 

19.60

%

  

 

21.15

%

Leverage ratio

  

 

10.77

%

  

 

11.30

%

 

  (1)   Limited to 1.25% of gross risk-weighted assets.

 

LIQUIDITY

 

Liquidity represents an institution’s ability to meet present and future financial obligations through either the sale or maturity of existing assets or the acquisition of additional funds through liability management. This could also be termed the management of the cash flows of an organization. Liquid assets include cash and due from banks, interest-bearing deposits in financial institutions, securities purchased under agreements to resell, federal funds sold, securities available for sale, and loans and investments maturing within one year. The corporation’s liquidity during 2002 is detailed in the statement of cash flows included in the financial statements. Operating cash flows are derived from net income adjusted for items that do not involve cash. Cash flows from investing activities include maturity of securities and payments on and maturities of loans. Cash flows from financing activities include increases in any deposit accounts, proceeds from securities sold under agreements to repurchase and proceeds from borrowed funds. As a result of the corporation’s management of liquid assets and the ability to generate liquidity through liability funding, management believes that the corporation’s overall liquidity is sufficient to satisfy its depositors’ requirements and to meet its customers’ credit needs.

 

At December 31, 2002, cash and due from banks, interest-bearing deposits in financial institutions, securities purchased under agreements to resell, federal funds sold and loans and securities maturing within one year were $40,455,495.

 

Borrowing capabilities provide additional liquidity. The subsidiary bank maintains a federal funds line of $4 million with another financial institution. The subsidiary bank is also a member of the Federal Home Loan Bank of Pittsburgh and has short and/or long-term borrowing capabilities of approximately $64,127,000. In June 2001, the subsidiary bank borrowed $2.5 million amortized over seven years from the Federal Home Loan Bank.


 

INDEPENDENT AUDITOR’S REPORT

 

To the Board of Directors and Stockholders

Potomac Bancshares, Inc. and Subsidiary

Charles Town, West Virginia

 

We have audited the accompanying consolidated balance sheets of Potomac Bancshares, Inc. and subsidiary as of December 31, 2002 and 2001, and the related consolidated statements of income, changes in stockholders’ equity and cash flows for the years ended December 31, 2002, 2001 and 2000. These financial statements are the responsibility of the corporation’s management. Our responsibility is to express an opinion on these financial statements based on our audits.

 

We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion.

 

In our opinion, the consolidated financial statements referred to above present fairly, in all material respects, the financial position of Potomac Bancshares, Inc. and subsidiary as of December 31, 2002 and 2001, and the results of their operations and their cash flows for the years ended December 31, 2002, 2001 and 2000, in conformity with accounting principles generally accepted in the United States of America.

 

Yount, Hyde & Barlour, P.C.

 

 

Winchester, Virginia

February 5, 2003


 

CONSOLIDATED BALANCE SHEETS

December 31, 2002 and 2001

 

    

2002


  

2001


ASSETS

             

Cash and due from banks

  

$

11 243 060

  

$

9 351 485

Interest-bearing deposits in financial institutions

  

 

1 969 773

  

 

2 466 314

Securities purchased under agreements to resell and federal funds sold

  

 

3 915 285

  

 

3 911 812

Securities held to maturity (fair value $9,313,460 in 2002 and $19,613,951 in 2001)

  

 

9 013 189

  

 

18 990 374

Securities available for sale, at fair value

  

 

42 728 120

  

 

30 707 817

Loans held for sale

  

 

1 923 694

  

 

915 576

Loans, net of allowance for loan losses of $1,641,819 in 2002 and $1,402,247 in 2001

  

 

115 403 930

  

 

100 987 421

Premises and equipment, net

  

 

4 456 560

  

 

3 388 033

Accrued interest receivable

  

 

1 064 815

  

 

1 144 467

Other assets

  

 

1 158 487

  

 

1 228 798

    

  

Total Assets

  

$

192 876 913

  

$

173 092 097

    

  

LIABILITIES AND STOCKHOLDERS’ EQUITY

             

LIABILITIES

             

Deposits

             

Noninterest-bearing

  

$

21 573 475

  

$

20 611 535

Interest-bearing

  

 

140 606 257

  

 

126 282 699

    

  

Total Deposits

  

$

162 179 732

  

$

146 894 234

Accrued interest payable

  

 

160 263

  

 

223 452

Securities sold under agreements to repurchase

  

 

6 102 441

  

 

2 949 056

Federal Home Loan Bank advances

  

 

2 042 149

  

 

2 351 558

Other liabilities

  

 

1 079 932

  

 

1 257 263

Commitments and contingent liabilities

  

 

—  

  

 

—  

    

  

Total Liabilities

  

$

171 564 517

  

$

153 675 563

    

  

STOCKHOLDERS’ EQUITY

             

Common stock, $1 per share par value; 5,000,000 shares authorized; 600,000 shares issued

  

$

600 000

  

$

600 000

Surplus

  

 

5 400 000

  

 

5 400 000

Undivided profits

  

 

14 801 225

  

 

13 207 472

Accumulated other comprehensive income

  

 

758 816

  

 

209 062

    

  

    

$

21 560 041

  

$

19 416 534

Less cost of shares acquired for the treasury, 2002, 6,110 shares

  

 

247 645

  

 

—  

    

  

Total Stockholders’ Equity

  

$

21 312 396

  

$

19 416 534

    

  

Total Liabilities and Stockholders’ Equity

  

$

192 876 913

  

$

173 092 097

    

  

 

See Notes to Consolidated Financial Statements.


 

CONSOLIDATED STATEMENTS OF INCOME

Years Ended December 31, 2002, 2001 and 2000

 

    

2002


  

2001


  

2000


 

Interest and Dividend Income:

                      

Interest and fees on loans

  

$

8 662 013

  

$

8 161 221

  

$

7 129 132

 

Interest on securities held to maturity – taxable

  

 

953 715

  

 

1 132 929

  

 

1 276 315

 

Interest on securities available for sale – taxable

  

 

1 490 627

  

 

1 185 877

  

 

1 369 589

 

Interest on securities purchased under agreements to resell and federal funds sold

  

 

90 452

  

 

393 154

  

 

522 368

 

Other interest and dividends

  

 

82 074

  

 

82 289

  

 

31 220

 

    

  

  


Total Interest and Dividend Income

  

$

11 278 881

  

$

10 955 470

  

$

10 328 624

 

    

  

  


Interest Expense:

                      

Interest on deposits

  

$

2 602 812

  

$

3 659 957

  

$

3 967 505

 

Interest on securities sold under agreements to repurchase

  

 

98 536

  

 

31 160

  

 

584

 

Federal Home Loan Bank advances

  

 

121 834

  

 

66 663

  

 

—  

 

    

  

  


Total Interest Expense

  

$

2 823 182

  

$

3 757 780

  

$

3 968 089

 

    

  

  


Net Interest Income

  

$

8 455 699

  

$

7 197 690

  

$

6 360 535

 

Provision for (Recovery of) Loan Losses

  

 

423 000

  

 

220 575

  

 

(70 000

)

    

  

  


Net Interest Income after Provision for (Recovery of) Loan Losses

  

$

8 032 699

  

$

6 977 115

  

$

6 430 535

 

    

  

  


Noninterest Income:

                      

Trust and financial services

  

$

464 633

  

$

510 933

  

$

547 727

 

Service charges on deposit accounts

  

 

1 121 826

  

 

474 556

  

 

379 763

 

Fees for other customer services

  

 

280 741

  

 

224 239

  

 

156 910

 

Net gain on sale of loans

  

 

175 645

  

 

87 382

  

 

—  

 

Other operating income

  

 

53 809

  

 

60 915

  

 

63 500

 

    

  

  


Total Noninterest Income

  

$

2 096 654

  

$

1 358 025

  

$

1 147 900

 

    

  

  


Noninterest Expenses:

                      

Salaries and employee benefits

  

$

3 520 647

  

$

3 143 150

  

$

2 860 274

 

Net occupancy expense of premises

  

 

324 661

  

 

296 740

  

 

211 838

 

Furniture and equipment expenses

  

 

653 302

  

 

464 058

  

 

396 045

 

Advertising and marketing

  

 

201 201

  

 

166 780

  

 

111 936

 

Stationery and supplies

  

 

190 788

  

 

125 173

  

 

111 389

 

Postage

  

 

143 587

  

 

105 042

  

 

92 212

 

Other operating expenses

  

 

1 228 277

  

 

859 197

  

 

927 267

 

    

  

  


Total Noninterest Expenses

  

$

6 262 463

  

$

5 160 140

  

$

4 710 961

 

    

  

  


Income before Income Tax Expense

  

$

3 866 890

  

$

3 175 000

  

$

2 867 474

 

Income Tax Expense

  

 

1 407 720

  

 

1 165 733

  

 

1 053 159

 

    

  

  


Net Income

  

$

2 459 170

  

$

2 009 267

  

$

1 814 315

 

    

  

  


Earnings Per Share, basic and diluted

  

$

4.12

  

$

3.35

  

$

3.02

 

    

  

  


 

See Notes to Consolidated Financial Statements.


 

CONSOLIDATED STATEMENTS OF CHANGES IN STOCKHOLDERS’ EQUITY

Years Ended December 31, 2002, 2001 and 2000

 

    

Common

Stock


  

Surplus


  

Undivided

Profits


    

Treasury

Stock


    

Accumulated

Other

Comprehensive

Income (Loss)


    

Comprehensive

Income


    

Total


 

Balances, December 31, 1999

  

$

600 000

  

$

5 400 000

  

$

10 943 890

 

  

$

—  

 

  

$

(256 213

)

           

$

16 687 677

 

Comprehensive income

                                                          

Net income – 2000

  

 

—  

  

 

—  

  

 

1 814 315

 

  

 

—  

 

  

 

—  

 

  

$

1 814 315

 

  

 

1 814 315

 

Other comprehensive income:

                                                          

Unrealized holding gains arising during the period (net of tax, $109,086)

  

 

—  

  

 

—  

  

 

—  

 

  

 

—  

 

  

 

211 756

 

  

 

211 756

 

  

 

211 756

 

                                             


        

Total comprehensive income

                                           

$

2 026 071

 

        
                                             


        

Cash dividends – 2000 ($1.25 per share)

  

 

—  

  

 

—  

  

 

(750 000

)

  

 

—  

 

  

 

—  

 

           

 

(750 000

)

    

  

  


  


  


           


Balances, December 31, 2000

  

$

600 000

  

$

5 400 000

  

$

12 008 205

 

  

$

—  

 

  

$

(44 457

)

           

$

17 963 748

 

Comprehensive income

                                                          

Net income – 2001

  

 

—  

  

 

—  

  

 

2 009 267

 

  

 

—  

 

  

 

—    

 

  

$

2 009 267

 

  

 

2 009 267

 

Other comprehensive income:

                                                          

Unrealized holding gains arising during the period (net of tax, $130,601)

  

 

—  

  

 

—  

  

 

—  

 

  

 

—  

 

  

 

253 519

 

  

 

253 519

 

  

 

253 519

 

                                             


        

Total comprehensive income

                                           

$

2 262 786

 

        
                                             


        

Cash dividends – 2001 ($1.35 per share)

  

 

—  

  

 

—  

  

 

(810 000

)

  

 

—  

 

  

 

—  

 

           

 

(810 000

)

    

  

  


  


  


           


Balances, December 31, 2001

  

$

600 000

  

$

5 400 000

  

$

13 207 472

 

  

$

—  

 

  

$

209 062

 

           

$

19 416 534

 

Comprehensive income

                                                          

Net income – 2002

  

 

—  

  

 

—  

  

 

2 459 170

 

  

 

—  

 

  

 

—  

 

  

$

2 459 170

 

  

 

2 459 170

 

Other comprehensive income:

                                                          

Unrealized holding gains arising during the period (net of tax, $372,679)

  

 

—  

  

 

—  

  

 

—  

 

  

 

—  

 

  

 

723 436

 

  

 

723 436

 

  

 

723 436

 

Minimum pension liability adjustment (net of tax, $89,473)

  

 

—  

  

 

—  

  

 

—  

 

  

 

—  

 

  

 

(173 682

)

  

 

(173 682

)

  

 

(173 682

)

                                             


        

Total comprehensive income

                                           

$

3 008 924

 

        
                                             


        

Cash dividends – 2002 ($1.45 per share)

  

 

—  

  

 

—  

  

 

(865 417 

)

  

 

—  

 

  

 

—  

 

           

 

(865 417

)

Purchase of common stock for the treasury

  

 

—  

  

 

—  

  

 

—  

 

  

 

(247 645

)

  

 

—  

 

           

 

(247 645

)

    

  

  


  


  


           


Balances, December 31, 2002

  

$

600 000

  

$

5 400 000

  

$

14 801 225

 

  

$

(247 645

)

  

$

758 816

 

           

$

21 312 396

 

    

  

  


  


  


           


 

 

See Notes to Consolidated Financial Statements.

 


 

CONSOLIDATED STATEMENTS OF CASH FLOWS

Years Ended December 31, 2002, 2001 and 2000

 

    

2002


    

2001


    

2000


 

CASH FLOWS FROM OPERATING ACTIVITIES

                          

Net income

  

$

2 459 170

 

  

$

2 009 267

 

  

$

1 814 315

 

Adjustments to reconcile net income to net cash provided by operating activities:

                          

Provision for (recovery of) loan losses

  

 

423 000

 

  

 

220 575

 

  

 

(70 000

)

Depreciation

  

 

417 120

 

  

 

288 464

 

  

 

236 554

 

Deferred tax expense (benefit)

  

 

1 517

 

  

 

(98 262

)

  

 

32 870

 

Discount (accretion) and premium amortization on securities, net

  

 

74 352

 

  

 

(14 578

)

  

 

(40 428

)

(Gain) on sale of other real estate

  

 

—  

 

  

 

(2 468

)

  

 

(12 220

)

(Gain) on sale and disposal of premises and equipment

  

 

—  

 

  

 

—  

 

  

 

(5 684

)

Proceeds from sale of loans

  

 

10 417 951

 

  

 

4 652 242

 

  

 

—  

 

Origination of loans for sale

  

 

(11 426 069

)

  

 

(5 567 818

)

  

 

—  

 

Changes in assets and liabilities:

                          

(Increase) decrease in accrued interest receivable

  

 

79 652

 

  

 

(93 250

)

  

 

60 741

 

(Increase) decrease in other assets

  

 

(214 413

)

  

 

31 788

 

  

 

(181 807

)

(Decrease) in accrued interest payable

  

 

(63 189

)

  

 

(79 232

)

  

 

(5 101

)

Increase (decrease) in other liabilities

  

 

(440 486

)

  

 

247 211

 

  

 

(24 013

)

    


  


  


Net cash provided by operating activities

  

$

1 728 605

 

  

$

1 593 939

 

  

$

1 805 227

 

    


  


  


CASH FLOWS FROM INVESTING ACTIVITIES

                          

Proceeds from maturity of securities held to maturity

  

$

10 000 000

 

  

$

8 000 000

 

  

$

7 000 000

 

Proceeds from maturity of securities available for sale

  

 

9 250 000

 

  

 

12 000 000

 

  

 

9 000 000

 

Purchases of securities held to maturity

  

 

—  

 

  

 

(9 035 270

)

  

 

(9 889 898

)

Purchases of securities available for sale

  

 

(20 271 354

)

  

 

(24 174 178

)

  

 

—  

 

Net (increase) in loans

  

 

(14 839 508

)

  

 

(18 029 396

)

  

 

(6 009 114

)

Purchases of premises and equipment

  

 

(1 485 648

)

  

 

(499 381

)

  

 

(1 271 019

)

Proceeds from sale of equipment

  

 

—  

 

  

 

—  

 

  

 

5 684

 

Proceeds from sale of other real estate

  

 

—  

 

  

 

15 115

 

  

 

213 649

 

    


  


  


Net cash (used in) investing activities

  

$

(17 346 510

)

  

$

(31 723 110

)

  

$

(950 698

)

    


  


  


CASH FLOWS FROM FINANCING ACTIVITIES

                          

Net increase in noninterest-bearing deposits

  

$

961 940

 

  

$

1 188 875

 

  

$

3 388 526

 

Net increase (decrease) in interest-bearing deposits

  

 

14 323 558

 

  

 

16 760 417

 

  

 

(1 128 107

)

Net proceeds in securities sold under agreements to repurchase

  

 

3 153 385

 

  

 

2 949 056

 

  

 

—  

 

Net proceeds (repayment) of Federal Home Loan Bank advances

  

 

(309 409

)

  

 

2 351 558

 

  

 

—  

 

Purchase of treasury shares

  

 

(247 645

)

  

 

—  

 

  

 

—  

 

Cash dividends

  

 

(865 417

)

  

 

(810 000

)

  

 

(750 000

)

    


  


  


Net cash provided by financing activities

  

$

17 016 412

 

  

$

22 439 906

 

  

$

1 510 419

 

    


  


  


Increase (decrease) in cash and cash equivalents

  

$

1 398 507

 

  

 

(7 689 265

)

  

$

2 364 948

 

CASH AND CASH EQUIVALENTS

                          

Beginning

  

 

15 729 611

 

  

 

23 418 876

 

  

 

21 053 928

 

    


  


  


Ending

  

$

17 128 118

 

  

$

15 729 611

 

  

$

23 418 876

 

    


  


  


SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION

                          

Cash payments for:

                          

Interest

  

$

2 886 371

 

  

$

3 837 012

 

  

$

3 973 190

 

    


  


  


Income taxes

  

$

1 702 789

 

  

$

1 123 613

 

  

$

1 088 541

 

    


  


  


SUPPLEMENTAL DISCLOSURES OF NON-CASH INVESTING AND FINANCING ACTIVITIES

                          

Other real estate acquired in settlement of loans

  

$

—  

 

  

$

—  

 

  

$

12 647

 

    


  


  


Loans originated upon sale of real estate

  

$

—  

 

  

$

—  

 

  

$

105 000

 

    


  


  


Unrealized gain on securities available for sale

  

$

1 096 115

 

  

$

384 120

 

  

$

320 842

 

    


  


  


Minimum pension liability adjustment

  

$

263 155

 

  

$

—  

 

  

$

—  

 

    


  


  


 

See Notes to Consolidated Financial Statements.


 

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

Note 1.   Nature of Banking Activities and Significant Accounting Policies

 

Potomac Bancshares, Inc. and subsidiary (the corporation) grant commercial, financial, agricultural, residential and consumer loans to customers, primarily in Berkeley County and Jefferson County, West Virginia. The corporation’s market area also includes Washington County and Frederick County, Maryland and Frederick County, Loudoun County and Clarke County, Virginia. The loan portfolio is well diversified and loans generally are collateralized by assets of the customers. The loans are expected to be repaid from cash flows or proceeds from the sale of selected assets of the borrowers.

 

The accounting and reporting policies of the corporation conform to accounting principles generally accepted in the United States of America and to general practices within the banking industry. The following is a summary of the more significant policies.

 

Principles of Consolidation

 

The consolidated financial statements of Potomac Bancshares, Inc. and its wholly-owned subsidiary, Bank of Charles Town (the bank), include the accounts of both companies. All material intercompany balances and transactions have been eliminated in consolidation.

 

Interest-bearing Deposits in Financial Institutions

 

Interest-bearing deposits in financial institutions mature within one year and are carried at cost.

 

Securities

 

Debt securities that management has the positive intent and ability to hold to maturity are classified as “held to maturity” and recorded at amortized cost. Securities not classified as held to maturity, including equity securities with readily determinable fair values, are classified as “available for sale” and recorded at fair value, with unrealized gains and losses excluded from earnings and reported in other comprehensive income.

 

Purchased premiums and discounts are recognized in interest income using the interest method over the terms of the securities. Declines in the fair value of held to maturity and available for sale securities below their cost that are deemed to be other than temporary are reflected in earnings as realized losses. Gains and losses on the sale of securities are recorded on the trade date and are determined using the specific identification method.

 

Loans

 

The corporation grants mortgage, commercial and consumer loans to customers. A substantial portion of the loan portfolio is represented by mortgage loans. The ability of the corporation’s debtors to honor their contracts is dependent upon the real estate and general economic conditions of the corporation’s market area.

 

Loans that management has the intent and ability to hold for the foreseeable future or until maturity or pay-off generally are reported at their outstanding unpaid principal balances adjusted for the allowance for loan losses. Interest income is accrued on the unpaid principal balance.

 

The accrual of interest on mortgage and commercial loans is discontinued at the time the loan is 90 days delinquent unless the credit is well-secured and in process of collection. Installment loans are typically charged off not later than 180 days past due. In all cases, loans are placed on nonaccrual or charged-off at an earlier date if collection of principal or interest is considered doubtful.

 

All interest accrued but not collected for loans that are placed on nonaccrual or charged-off is reversed against interest income. The interest on these loans is accounted for on the cash-basis or cost-recovery method, until qualifying for return to accrual. Loans are returned to accrual status when all principal and interest amounts contractually due are brought current and future payments are reasonably assured.

 

Allowance for Loan Losses

 

The allowance for loan losses is established as losses are estimated to have occurred through a provision for loan losses charged to earnings. Loan losses are charged against the allowance when management believes the uncollectibility of a loan balance is confirmed. Subsequent recoveries, if any, are credited to the allowance.


 

Note 1.   Nature of Banking Activities and Significant Accounting Policies (Continued)

 

Allowance for Loan Losses (Continued)

 

The allowance for loan losses is evaluated on a regular basis by management and is based upon management’s periodic review of the collectibility of the loans in light of historical experience, the nature and volume of the loan portfolio, adverse situations that may affect the borrower’s ability to repay, estimated value of any underlying collateral and prevailing economic conditions. This evaluation is inherently subjective as it requires estimates that are susceptible to significant revision as more information becomes available.

 

A loan is considered impaired when, based on current information and events, it is probable that the corporation will be unable to collect the scheduled payments of principal or interest when due according to the contractual terms of the loan agreement. Factors considered by management in determining impairment include payment status, collateral value, and the probability of collecting scheduled principal and interest payments when due. Loans that experience insignificant payment delays and payment shortfalls generally are not classified as impaired. Management determines the significance of payment delays and payment shortfalls on a case-by-case basis, taking into consideration all of the circumstances surrounding the loan and the borrower, including the length of the delay, the reasons for the delay, the borrower’s prior payment record, and the amount of the shortfall in relation to the principal and interest owed. Impairment is measured on a loan by loan basis for commercial and construction loans by either the present value of expected future cash flows discounted at the loan’s effective interest rate, the loan’s obtainable market price, or the fair value of the collateral if the loan is collateral dependent.

 

Large groups of smaller balance homogeneous loans are collectively evaluated for impairment. Accordingly, the corporation does not separately identify individual consumer and residential loans for impairment disclosures.

 

Loans Held for Sale

 

Loans originated and intended for sale in the secondary market are carried at the lower of cost or market determined in the aggregate.

 

Premises and Equipment

 

Premises and equipment are stated at cost less accumulated depreciation. Depreciation is computed primarily on the straight-line and declining-balance methods.

 

Maintenance and repairs of property and equipment are charged to operations and major improvements are capitalized. Upon retirement, sale or other disposition of property and equipment, the cost and accumulated depreciation are eliminated from the accounts and gain or loss is included in operations.

 

Other Real Estate

 

Assets acquired through, or in lieu of, loan foreclosure are held for sale and are initially recorded at the lower of the loan balance or the fair value at the date of foreclosure, establishing a new cost basis. Subsequent to foreclosure, valuations are periodically performed by management and the assets are carried at the lower of carrying amount or fair value less cost to sell. Revenue and expenses from operations and changes in the valuation allowance are included in net expenses from foreclosed assets.

 

Employee Benefit Plans

 

The corporation has a noncontributory, defined benefit pension plan covering employees meeting certain age and service requirements. The corporation computes the net periodic pension cost of the plan in accordance with Financial Accounting Standards Board Statement No. 87, “Employers’ Accounting for Pensions.”

 

The corporation sponsors a postretirement life insurance plan covering retirees with 25 years of service over the age of 60 and a health care plan for all retirees and three current employees that have met certain eligibility requirements. The corporation computes the net periodic postretirement benefit cost of the plan in accordance with Financial Accounting Standards Board Statement No. 106, “Employers’ Accounting for Postretirement Benefits Other Than Pensions.”

 

The corporation sponsors a 401(k) profit sharing plan available to fulltime employees meeting certain age and service requirements. Under this plan the employer may make a discretionary matching contribution each plan year and may also make other discretionary contributions to the plan.


 

Note 1.   Nature of Banking Activities and Significant Accounting Policies (Continued)

 

Earnings Per Share

 

Basic earnings per share represents income available to common stockholders divided by the weighted-average number of common shares outstanding during the period. The weighted-average number of common shares outstanding was 597,009, 600,000 and 600,000 at December 31, 2002, 2001 and 2000. Diluted earnings per share reflects additional common shares that would have been outstanding if dilutive potential common shares had been issued, as well as any adjustment to income that would result from the assumed issuance. The corporation had no potential common stock as of December 31, 2002, 2001, and 2000.

 

Income Taxes

 

Deferred income tax assets and liabilities are determined using the balance sheet method. Under this method, the net deferred tax asset or liability is determined based on the tax effects of the temporary difference between the book and tax bases of the various balance sheet assets and liabilities and gives current recognition to changes in tax rates and laws.

 

Cash and Cash Equivalents

 

For purposes of reporting cash flows, cash and cash equivalents include cash on hand, amounts due from banks, interest-bearing deposits in financial institutions, securities purchased under agreements to resell and federal funds sold. Generally, securities purchased under agreements to resell and federal funds sold are purchased and sold for one-day periods.

 

Trust Division

 

Securities and other property held by the Trust Division in a fiduciary or agency capacity are not assets of the corporation and are not included in the accompanying financial statements.

 

Use of Estimates

 

In preparing consolidated financial statements in conformity with accounting principles generally accepted in the United States of America, management is required to make estimates and assumptions that affect the reported amounts of assets and liabilities as of the date of the balance sheet and the reported amounts of revenues and expenses during the reported period. Actual results could differ from those estimates. Material estimates that are particularly susceptible to significant change in the near term relate to the determination of the allowance for loan losses, and the valuation of foreclosed real estate and deferred tax assets.

 

Advertising

 

The corporation follows the policy of charging the costs of advertising to expense as incurred.

 

Comprehensive Income

 

Accounting principles generally require that recognized revenue, expenses, gains and losses be included in net income. Although certain changes in assets and liabilities, such as unrealized gains and losses on available for sale securities and minimum pension liability adjustment, are reported as a separate component of the equity section of the balance sheet, such items, along with net income, are components of comprehensive income.

 

Recent Accounting Pronouncements

 

In December, 2001, the American Institute of Certified Public Accountants (“AICPA”) issued Statement of Position 01-6, Accounting by Certain Entities (Including Entities with Trade Receivables) That Lend to or Finance the Activities of Others, to reconcile and conform the accounting and financial reporting provisions established by various AICPA industry audit guides. This Statement is effective for annual and interim financial statements issued for fiscal years beginning after December 15, 2001, and did not have a material impact on the corporation’s consolidated financial statements.


 

Note 1.   Nature of Banking Activities and Significant Accounting Policies (Continued)

 

Recent Accounting Pronouncements (Continued)

 

On March 13, 2002, the Financial Accounting Standard Board determined that commitments for the origination of mortgage loans that will be held for sale must be accounted for as derivatives instruments, effective for fiscal quarters beginning after April 10, 2002. The corporation enters into commitments to originate loans whereby the interest rate on the loan is determined prior to funding. Such rate lock commitments on mortgage loans to be sold in the secondary market are considered derivatives. Accordingly, these commitments including any fees received from the potential borrower are recorded at fair value in derivative assets or liabilities, with changes in fair value recorded in the net gain or loss on sale of mortgage loans. Fair value is based on fees currently charged to enter into similar agreements, and for fixed-rate commitments also considers the difference between current levels of interest rates and the committed rates. The cumulative effect of adopting Statement No. 133 for rate lock commitments as of December 31, 2002, was not material. The corporation originally adopted Statement No. 133, Accounting for Derivative Instruments and Hedging Activities on January 1, 2001.

 

In April 2002, the Financial Accounting Standards Board issued Statement 145, Rescission of FASB No. 4, 44, and 64, Amendment of FASB Statement No. 13, and Technical Corrections. The amendment to Statement 13 eliminates an inconsistency between the required accounting for sale-leaseback transactions and the required accounting for certain lease modifications that have economic effects that are similar to sale-leaseback transactions. This Statement also amends other existing authoritative pronouncements to make various technical corrections, clarify meanings, or describe their applicability under changed conditions. The provisions of this Statement related to the rescission of Statement 4 shall be applied in fiscal years beginning after May 15, 2002. The provisions of this Statement related to Statement 13 are effective for transactions occurring after May 15, 2002, with early application encouraged.

 

In June 2002, the Financial Accounting Standards Board issued Statement 146, Accounting for Costs Associated with Exit or Disposal Activities. This Statement requires recognition of a liability, when incurred, for costs associated with an exit or disposal activity. The liability should be measured at fair value. The provisions of the Statement are effective for exit or disposal activities initiated after December 31, 2002.

 

Effective January 1, 2002, the corporation adopted Financial Accounting Standards Board Statement No. 142, Goodwill and Other Intangible Assets. Accordingly, goodwill is no longer subject to amortization over its estimated useful life, but is subject to at least an annual assessment for impairment by applying a fair value based test. Additionally, Statement 142 requires that acquired intangible assets (such as core deposit intangibles) be separately recognized if the benefit of the asset can be sold, transferred, licensed, rented, or exchanged, and amortized over their estimated useful life. Branch acquisition transactions were outside the scope of the Statement and therefore any intangible asset arising from such transactions remained subject to amortization over their estimated useful life.

 

In October 2002, the Financial Accounting Standards Board issued Statement No. 147, Acquisitions of Certain Financial Institutions. The Statement amends previous interpretive guidance on the application of the purchase method of accounting to acquisitions of financial institutions, and requires the application of Statement No. 141, Business Combinations, and Statement No. 142 to branch acquisitions if such transactions meet the definition of a business combination. The provisions of the Statement do not apply to transactions between two or more mutual enterprises. In addition, the Statement amends Statement No. 144, Accounting for the Impairment of Long-Lived Assets, to include in its scope core deposit intangibles of financial institutions. Accordingly, such intangibles are subject to a recoverability test based on undiscounted cash flows, and to the impairment recognition and measurement provisions required for other long-lived assets held and used.


Note 1.   Nature of Banking Activities and Significant Accounting Policies (Continued)

 

Recent Accounting Pronouncements (Continued)

 

The Financial Accounting Standards Board issued Statement No. 148, Accounting for Stock-Based Compensation – Transition and Disclosure, an amendment of Statement No. 123, in December 2002. The Statement amends Statement No. 123 to provide alternative methods of transition for a voluntary change to the fair value based method of accounting for stock-based employee compensation. In addition, the Statement amends the disclosure requirements of Statement 123 to require prominent disclosures in both annual and interim financial statements about the method of accounting for stock-based employee compensation and the effect of the method used on reported results. Finally, this Statement amends APB Opinion No. 28, Interim Financial Reporting, to require disclosure about the effects of stock options in interim financial information. The amendments to Statement No. 123 are effective for financial statements for fiscal years ending after December 15, 2002. The amendments to APB No. 28 are effective for financial reports containing condensed financial statements for interim periods beginning after December 15, 2002. Early application is encouraged for both amendments.

 

The adoption of Statement No. 142, 145, 146, 147 and 148 did not have a material impact on the corporation’s consolidated financial statements.

 

Reclassifications

 

Certain reclassifications have been made to prior period amounts to conform to the current year presentation.

 

Note 2.   Securities

 

The amortized cost and fair value of securities being held to maturity as of December 31, 2002 and 2001, are as follows:

 

 

    

2002


    

Amortized

Cost


  

Gross

Unrealized

Gains


  

Gross

Unrealized

(Losses)


  

Fair

Value


Obligations of U.S. Government agencies

  

$

9 013 189

  

$

300 271

  

$

—  

  

$

9 313 460

    

  

  

  

 

 

    

2001


    

Amortized

Cost


  

Gross

Unrealized

Gains


  

Gross

Unrealized

(Losses)


  

Fair

Value


Obligations of U.S. Government agencies

  

$

18 990 374

  

$

623 577

  

$

—  

  

$

19 613 951

    

  

  

  

 

The amortized cost and fair value of the securities being held to maturity as of December 31, 2002, by contractual maturity, are shown below:

 

    

Amortized

Cost


  

Fair

Value


Due in one year or less

  

$

2 998 336

  

$

3 052 820

Due after one year through five years

  

 

6 014 853

  

 

6 260 640

    

  

    

$

9 013 189

  

$

9 313 460

    

  

 

The amortized cost and fair value of securities available for sale as of December 31, 2002 and 2001 are as follows:

 

    

2002


    

Amortized

Cost


  

Gross

Unrealized

Gains


  

Gross

Unrealized

(Losses)


  

Fair

Value


Obligations of U.S. Government agencies

  

$

41 315 245

  

$

1 412 875

  

$

—  

  

$

42 728 120

    

  

  

  


Note 2.   Securities (Continued)

 

    

2002


    

Amortized

Cost


  

Gross

Unrealized

Gains


  

Gross

Unrealized

(Losses)


    

Fair

Value


Obligations of U.S. Government agencies

  

$

30 391 057

  

$

378 095

  

$

(61 335

)

  

$

30 707 817

    

  

  


  

 

The amortized cost and fair value of the securities available for sale as of December 31, 2002, by contractual maturity, are shown below:

 

    

Amortized

Cost


  

Fair

Value


Due in one year or less

  

$

7 028 614

  

$

7 116 270

Due after one year through five years

  

 

34 286 631

  

 

35 611 850

    

  

    

$

41 315 245

  

$

42 728 120

    

  

 

There were no sales of securities during 2002, 2001 and 2000.

 

Securities with a carrying value of $23,600,125 and $14,217,554 at December 31, 2002 and 2001, were pledged to secure public funds and other balances as required by law.

 

Note 3.   Loans and Related Party Transactions

 

The loan portfolio is composed of the following:

 

    

December 31


    

2002


  

2001


Mortgage loans on real estate:

             

Construction and land development

  

$

2 210 582

  

$

530 000

Secured by farm land

  

 

1 821 345

  

 

1 801 165

Secured by 1-4 family residential

  

 

63 239 443

  

 

56 283 230

Other real estate

  

 

26 151 183

  

 

19 275 005

Loans to farmers (except those secured by real estate)

  

 

248 494

  

 

46 020

Commercial loans (except those secured by real estate)

  

 

3 447 238

  

 

2 952 453

Consumer loans

  

 

19 197 747

  

 

21 213 959

All other loans

  

 

729 717

  

 

287 836

    

  

Total loans

  

$

117 045 749

  

$

102 389 668

Less: allowance for loan losses

  

 

1 641 819

  

 

1 402 247

    

  

    

$

115 403 930

  

$

100 987 421

    

  

 

At December 31, 2002 and 2001, overdraft demand deposits reclassified to loans totaled $113,408 and $125,443, respectively.

 

The Securities and Exchange Commission requires disclosure of loans which exceed $60,000 to executive officers and directors of the corporation or to their associates. Such loans were made on substantially the same terms as those prevailing for comparable transactions with similar risks. At December 31, 2002 and 2001, these loans totaled $869,861 and $979,348 respectively. During 2002, total principal additions were $145,246 and total principal payments were $254,733.


Note 4.   Allowance for Loan Losses

 

The following is a summary of transactions in the allowance for loan losses for 2002, 2001 and 2000:

 

    

2002


    

2001


    

2000


 

Balances at beginning of year

  

$

1 402 247

 

  

$

1 268 235

 

  

$

1 217 919

 

Provision charged (credited) to operating expense

  

 

423 000

 

  

 

220 575

 

  

 

(70 000

)

Recoveries added to the allowance

  

 

103 705

 

  

 

35 125

 

  

 

225 993

 

Loan losses charged to the allowance

  

 

(287 133

)

  

 

(121 688

)

  

 

(105 677

)

    


  


  


Balances at end of year

  

$

1 641 819

 

  

$

1 402 247

 

  

$

1 268 235

 

    


  


  


 

 

There were no impaired loans at December 31, 2002 and 2001.

 

 

There were no nonaccrual loans excluded from impaired loan disclosure under SFAS No. 114 at December 31, 2002 and 2000. Nonaccrual loans excluded from impaired loan disclosure under SFAS No. 114 at December 31, 2001 amounted to $9,060. If interest on this loan had been accrued, such income would have approximated $497 in 2001.

 

Note 5.   Premises and Equipment, Net

 

Premises and equipment consists of the following:

 

 

    

December 31


    

2002


  

2001


Premises

  

$

4 278 073

  

$

3 893 695

Furniture and equipment

  

 

3 986 277

  

 

2 958 031

    

  

    

$

8 264 350

  

$

6 851 726

Less accumulated depreciation

  

 

3 807 790

  

 

3 463 693

    

  

    

$

4 456 560

  

$

3 388 033

    

  

 

Depreciation included in operating expense for 2002, 2001 and 2000, was $417,120, $228,464 and $236,554 respectively.

 

Note 6.   Deposits

 

The aggregate amount of time deposits with a balance of $100,000 or more was $8,804,364 and $7,299,965 at December 31, 2002 and 2001, respectively.

 

At December 31, 2002, the scheduled maturities of all time deposits are as follows:

 

2003

  

$

22 150 892

2004

  

 

15 331 658

2005

  

 

7 525 719

2006

  

 

1 687 484

2007

  

 

194 641

    

    

$

46 890 394

    


Note 7.   Borrowings

 

Short-term borrowings consist of securities sold under agreements to repurchase which are secured transactions with customers and generally mature the day following the date sold.

 

In June 2001, the bank incurred fixed rate long term debt consisting of a Federal Home Loan Bank seven year loan with an original balance of $2,500,000 and monthly payments of interest and principal with an interest rate of 5.51%. The loan is secured by capital stock, deposits, mortgage collateral and securities collateral of the bank.

 

Principal payments on the note are due as follows:

 

2003

  

$

326 895

2004

  

 

345 369

2005

  

 

364 886

2006

  

 

385 507

2007

  

 

407 293

2008

  

 

212 199

    

    

$

2 042 149

    

 

The corporation has unused lines of credit with the Federal Home Loan Bank and other financial institutions totaling approximately $68,127,000 at December 31, 2002.

 

Note 8.   Employee Benefit Plans

 

The corporation sponsors a noncontributory, defined benefit pension plan covering full-time employees over 21 years of age upon completion of one year of service. Benefits are based on average compensation for the five consecutive full calendar years of service which produce the highest average. The corporation computes the net periodic pension cost of the plan in accordance with Financial Accounting Standards Statement No. 87, “Employers’ Accounting for Pensions.”

 

The corporation sponsors a postretirement life insurance plan covering retirees with 25 years of service over the age of 60 and health care plan for all retirees and three current employees that have met certain eligibility requirements. The plan is contributory for future retirees, with retiree contributions that are currently set at 20% of the required premium. The corporation accounts for its share of the costs of those benefits in accordance with Financial Accounting Standards Statement No. 106, “Employers’ Accounting for Postretirement Benefits Other Than Pensions.” Under that Statement, the corporation’s share of the estimated costs that will be paid after retirement is generally being accrued by charges to expense over the employees’ active service periods to the dates they are fully eligible for benefits, except that the corporation’s unfunded cost that existed at January 1, 1995 is being accrued primarily in a straight-line manner that will result in its full accrual by December 31, 2014.

 

The corporation sponsors a 401(k) profit sharing plan available to fulltime employees meeting certain age and service requirements. Employees become eligible to participate in the plan upon reaching age 21 and completing one year of service. Entry dates are January 1, April 1, July 1 and October 1. Employees can make a salary deferral election authorizing the employer to withhold up to the amount allowed by law each calendar year. The employer may make a discretionary matching contribution each plan year. The employer may also make other discretionary contributions to the plan. The corporation made 401(k) matching contributions of $30,302 and $17,011 in 2002 and 2001, respectively.


Note 8.   Employee Benefit Plans (Continued)

 

Information about the plans follow:

 

    

Pension Benefits


    

Postretirement Benefits


 
    

2002


    

2001


    

2000


    

2002


    

2001


    

2000


 

Change in Benefit Obligation:

                                                     

Benefit obligation, beginning

  

$

4 117 159

 

  

$

3 838 228

 

  

$

3 736 742

 

  

$

562 161

 

  

$

601 062

 

  

$

574 797

 

Service cost

  

 

112 001

 

  

 

106 081

 

  

 

133 682

 

  

 

5 806

 

  

 

5 482

 

  

 

9 219

 

Interest cost

  

 

293 612

 

  

 

282 256

 

  

 

289 811

 

  

 

38 012

 

  

 

38 252

 

  

 

45 160

 

Actuarial (gain) loss

  

 

6 843

 

  

 

(247 400

)

  

 

(182 204

)

  

 

(86 390

)

  

 

(55 207

)

  

 

—  

 

Benefits paid

  

 

(127 273

)

  

 

(120 116

)

  

 

(139 803

)

  

 

(31 828

)

  

 

(27 428

)

  

 

(28 114

)

Change in discount rates

  

 

98 664

 

  

 

258 110

 

  

 

—  

 

  

 

—  

 

  

 

—  

 

  

 

—  

 

    


  


  


  


  


  


Benefit obligation, ending

  

$

4 501 006

 

  

$

4 117 159

 

  

$

3 838 228

 

  

$

487 761

 

  

$

562 161

 

  

$

601 062

 

    


  


  


  


  


  


Change in Plan Assets:

                                                     

Fair value of plan assets, beginning

  

$

3 407 698

 

  

$

3 769 264

 

  

$

3 531 914

 

  

$

—  

 

  

$

—  

 

  

$

—  

 

Actual return on plan assets

  

 

(432 486

)

  

 

(241 450

)

  

 

208 776

 

  

 

—  

 

  

 

—  

 

  

 

—  

 

Employer contributions

  

 

174 692

 

  

 

—  

 

  

 

168 377

 

  

 

31 828

 

  

 

27 428

 

  

 

28 114

 

Benefits paid

  

 

(127 273

)

  

 

(120 116

)

  

 

(139 803

)

  

 

(31 828

)

  

 

(27 428

)

  

 

(28 114

)

    


  


  


  


  


  


Fair value of plan assets, ending

  

$

3 022 631

 

  

$

3 407 698

 

  

$

3 769 264

 

  

$

—  

 

  

$

—  

 

  

$

—  

 

    


  


  


  


  


  


Funded status

  

$

(1 478 375

)

  

$

(709 461

)

  

$

(68 964

)

  

$

(487 761

)

  

$

(562 161

)

  

$

(601 062

)

Unrecognized net (gain) loss

  

 

964 911

 

  

 

105 655

 

  

 

(491 923

)

  

 

(25 933

)

  

 

60 624

 

  

 

126 685

 

Unrecognized net obligation (asset) at transition

  

 

(56 037

)

  

 

(76 339

)

  

 

(96 641

)

  

 

208 940

 

  

 

226 352

 

  

 

243 764

 

Unrecognized prior service cost

  

 

716

 

  

 

870

 

  

 

1 025

 

  

 

—  

 

  

 

—  

 

  

 

—  

 

Minimum liability adjustment

  

 

(263 155

)

  

 

—  

 

  

 

—  

 

  

 

—  

 

  

 

—  

 

  

 

—  

 

    


  


  


  


  


  


Accrued benefit cost included in other liabilities

  

$

(831 940

)

  

$

(679 274

)

  

$

(656 503

)

  

$

(304 754

)

  

$

(275 185

)

  

$

(230 613

)

    


  


  


  


  


  


 

    

Pension Benefits


    

Postretirement Benefits


 
    

2002


    

2001


    

2000


    

2002


    

2001


    

2000


 

Components of Net Periodic Benefit Cost:

                                                     

Service cost

  

$

112 001

 

  

$

106 081

 

  

$

133 682

 

  

$

5 806

 

  

$

5 482

 

  

$

9 219

 

Interest cost

  

 

293 612

 

  

 

282 256

 

  

 

289 811

 

  

 

38 012

 

  

 

38 252

 

  

 

45 160

 

Expected return on plan assets

  

 

(321 263

)

  

 

(345 418

)

  

 

(301 638

)

  

 

—  

 

  

 

—  

 

  

 

—  

 

Amortization of net (gain) loss

  

 

—  

 

  

 

—  

 

  

 

—  

 

  

 

167

 

  

 

10 854

 

  

 

—  

 

Amortization of prior service cost

  

 

155

 

  

 

155

 

  

 

155

 

  

 

—  

 

  

 

—  

 

  

 

—  

 

Amortization of net obligation at transition

  

 

(20 302

)

  

 

(20 302

)

  

 

(20 302

)

  

 

17 412

 

  

 

17 412

 

  

 

17 412

 

    


  


  


  


  


  


Net periodic benefit cost

  

$

64 203

 

  

$

22 772

 

  

$

101 708

 

  

$

61 397

 

  

$

72 000

 

  

$

71 791

 

    


  


  


  


  


  


Weighted-Average Assumptions:

                                                     

Discount rate

  

 

7.00

%

  

 

7.25

%

  

 

8.00

%

  

 

7.00

%

  

 

7.00

%

  

 

8.00

%

Expected return on plan assets

  

 

8.50

%

  

 

8.50

%

  

 

8.50

%

  

 

—  

 

  

 

—  

 

  

 

—  

 

Rate of compensation increase

  

 

4.00

%

  

 

4.25

%

  

 

5.00

%

  

 

3.00

%

  

 

3.00

%

  

 

—  

 

 

For measurement purposes, an 8.64% annual rate of increase in per capita health care costs of covered benefits was assumed for 2002, a 9% increase was assumed for 2001 and a 10% increase was assumed for 2000, with such annual rate of increase gradually declining to 5% in 2013.

 

Assumed health care cost trend rates have a significant effect on the amounts reported for the health care plans. A 1% change in assumed health care cost trend rates would have the following effects:

 

    

1% Increase


  

1% Decrease


 

Effect on the health care component of the accumulated postretirement benefit obligation

  

$

19 672

  

$

(17 717

)

Effect on total of service and interest cost components of net periodic postretirement health care benefit cost

  

 

1 287

  

 

(1 159

)


Note 9.   Income Taxes

 

Net deferred tax assets consist of the following components as of December 31, 2002 and 2001:

 

    

2002


  

2001


Deferred tax assets:

             

Reserve for loan losses

  

$

403 230

  

$

309 958

Accrued pension expense

  

 

193 387

  

 

230 954

Minimum pension liability adjustment

  

 

89 473

  

 

—  

Accrued postretirement benefits

  

 

103 617

  

 

94 416

Nonaccrual interest

  

 

—  

  

 

169

    

  

    

$

789 707

  

$

635 497

    

  

Deferred tax liabilities:

             

Depreciation

  

$

74 134

  

$

7 881

Securities available for sale

  

 

480 378

  

 

107 698

    

  

    

$

554 512

  

$

115 579

    

  

Net deferred tax assets

  

$

235 195

  

$

519 918

    

  

 

The provision for income taxes charged to operations for the years ended December 31, 2002, 2001 and 2000 consists of the following:

 

    

2002


  

2001


    

2000


Current tax expense

  

$

1 406 203

  

$

1 263 995

 

  

$

1 020 289

Deferred tax expense (benefit)

  

 

1 517

  

 

(98 262

)

  

 

32 870

    

  


  

    

$

1 407 720

  

$

1 165 733

 

  

$

1 053 159

    

  


  

 

The income tax provision differs from the amount of income tax determined by applying the U.S. federal income tax rate to pretax income for the years ended December 31, 2002, 2001 and 2000 due to the following:

 

    

2002


    

2001


    

2000


 

Computed “expected” tax expense

  

$

1 314 743

 

  

$

1 079 500

 

  

$

974 941

 

Increase (decrease) in income taxes resulting from:

                          

Tax exempt interest income

  

 

(33 793

)

  

 

(28 503

)

  

 

(6 041

)

State income taxes, net of federal income tax benefit

  

 

123 186

 

  

 

114 303

 

  

 

78 435

 

Other

  

 

3 584

 

  

 

433

 

  

 

5 824

 

    


  


  


    

$

1 407 720

 

  

$

1 165 733

 

  

$

1 053 159

 

    


  


  


 

Note 10.   Commitments and Contingent Liabilities

 

In the normal course of business, there are outstanding, various commitments and contingent liabilities which are not reflected in the accompanying financial statements. The corporation does not anticipate losses as a result of these transactions.

 

See Note 12 with respect to financial instruments with off-balance-sheet risk.

 

The corporation has approximately $2,535,677 in deposits in other financial institutions in excess of amounts insured by the Federal Deposit Insurance Corporation (FDIC) at December 31, 2002.

 

The corporation must maintain a reserve against its deposits in accordance with Regulation D of the Federal Reserve Act. For the final bi-weekly reporting periods which included December 31, 2002 and 2001, the aggregate amounts of daily average required balances were approximately $5,980,000 and $4,422,000, respectively.

 

Note 11.   Retained Earnings

 

Transfers of funds from the banking subsidiary to the parent corporation in the form of loans, advances and cash dividends are restricted by federal and state regulatory authorities. As of December 31, 2002, the aggregate amount of unrestricted funds which could be transferred from the banking subsidiary to the parent corporation, without prior regulatory approval, totaled $3,632,689 or 17.0% of the consolidated net assets.


 

Note 12.   Financial Instruments With Off-Balance-Sheet Risk

 

The corporation is a party to financial instruments with off-balance-sheet risk in the normal course of business to meet the financing needs of its customers. Those financial instruments include commitments to extend credit and standby letters of credit. Those instruments involve, to varying degrees, elements of credit and interest rate risk in excess of the amount recognized in the balance sheet. The contract or notional amounts of those instruments reflect the extent of involvement the corporation has in particular classes of financial instruments.

 

The corporation’s exposure to credit loss in the event of nonperformance by the other party to the financial instruments for commitments to extend credit and standby letters of credit is represented by the contractual notional amount of those instruments. The corporation uses the same credit policies in making commitments and conditional obligations as it does for on-balance-sheet instruments.

 

A summary of the contract or notional amount of the corporation’s exposure to off-balance-sheet risk as of December 31, 2002 and 2001, is as follows:

 

    

2002


  

2001


Financial instruments whose contract amounts represent credit risk:

             

Commitments to extend credit

  

$

19 990 685

  

$

16 796 262

Standby letters of credit

  

 

1 638 028

  

 

712 458

 

Commitments to extend credit are agreements to lend to a customer as long as there is no violation of any condition established in the contract. Commitments generally have fixed expiration dates or other termination clauses and may require payment of a fee. Since many of the commitments are expected to expire without being drawn upon, the total commitment amounts do not necessarily represent future cash requirements. The corporation evaluates each customer’s credit worthiness on a case-by-case basis. The amount of collateral obtained, if deemed necessary by the corporation upon extension of credit, is based on management’s credit evaluation of the counterparty. Collateral held varies but may include accounts receivable, inventory, property and equipment, and income-producing commercial properties.

 

Unfunded commitments under commercial lines of credit are commitments for possible future extensions of credit to existing customers. These lines of credit are uncollateralized and usually do not contain a specified maturity date and may not be drawn upon to the extent to which the corporation is committed.

 

Standby letters of credit are conditional commitments issued by the corporation to guarantee the performance of a customer to a third party. Those guarantees are primarily issued to support public and private borrowing arrangements, including commercial paper, bond financing, and similar transactions. The credit risk involved in issuing letters of credit is essentially the same as that involved in extending loan facilities to customers. The corporation generally holds collateral supporting those commitments if deemed necessary.

 

At December 31, 2002, the corporation had rate lock commitments to originate mortgage loans amounting to $1,748,520 and loans held for sale of $1,923,694. The corporation has entered into corresponding mandatory commitments, on a best-efforts basis, to sell these loans. These commitments to sell loans are designed to eliminate the corporation’s exposure to fluctuations in interest rates in connection with rate lock commitments and loans held for sale.

 

Note 13.   Fair Value of Financial Instruments and Interest Rate Risk

 

The following methods and assumptions were used to estimate the fair value of each class of financial instruments for which it is practicable to estimate that value:

 

Cash and Short-Term Investments

For those short-term instruments, the carrying amount is a reasonable estimate of fair value.

 

Securities

For securities held for investment purposes, fair values are based on quoted market prices or dealer quotes.

 

Loans

For variable rate loans that reprice frequently and with no significant change in credit risk, fair values are based on carrying values. The fair values for other loans were estimated using discounted cash flow analyses, using interest rates currently being offered.

 

Loans Held for Sale

The carrying amount of loans held for sale approximates fair value.


 

Note 13.   Fair Value of Financial Instruments and Interest Rate Risk (Continued)

 

Deposit Liabilities

The fair value of demand deposits, savings accounts, and certain money market deposits is the amount payable on demand at the reporting date. The fair value of fixed-maturity certificates of deposit is estimated using the rates currently offered for deposits of similar remaining maturities.

 

Short-term Borrowings

The carrying amounts of borrowings under repurchase agreements approximate fair value.

 

FHLB Advances

The fair values of the corporation’s FHLB advances are estimated using discounted cash flow analysis based on the corporation’s incremental borrowing rates for similar types of borrowing arrangements.

 

Accrued Interest

The carrying amounts of accrued interest approximate fair value.

 

Off-Balance Sheet Financial Instruments

The fair value of commitments is estimated using the fees currently charged to enter into similar agreements, taking into account the remaining terms of the agreements and the present creditworthiness of the counterparties. For fixed-rate loan commitments, fair value also considers the difference between current levels of interest rates and the committed rates. The fair value of letters of credit is based on fees currently charged for similar agreements or on the estimated cost to terminate them or otherwise settle the obligations with the counterparties at the reporting date.

 

At December 31, 2002 and 2001, the carrying amounts of loan commitments and standby-letters of credit approximated fair value.

 

The estimated fair values of the corporation’s financial instruments are as follows:

 

    

2002


  

2001


    

Carrying Amount


  

Fair Value


  

Carrying Amount


  

Fair Value


    

(in thousands)

  

(in thousands)

Financial assets:

                           

Cash

  

$

13 213

  

$

13 213

  

$

11 818

  

$

11 818

Securities purchased under agreements to resell and federal funds sold

  

 

3 915

  

 

3 915

  

 

3 912

  

 

3 912

Securities held to maturity

  

 

9 013

  

 

9 313

  

 

18 990

  

 

19 614

Securities available for sale

  

 

42 728

  

 

42 728

  

 

30 708

  

 

30 708

Loans, net

  

 

115 404

  

 

114 516

  

 

100 987

  

 

99 348

Loans held for sale

  

 

1 924

  

 

1 924

  

 

916

  

 

916

Accrued interest receivable

  

 

1 065

  

 

1 065

  

 

1 144

  

 

1 144

Financial liabilities:

                           

Deposits

  

 

162 180

  

 

162 332

  

 

146 894

  

 

147 542

Repurchase agreements

  

 

6 102

  

 

6 102

  

 

2 949

  

 

2 949

FHLB advances

  

 

2 042

  

 

2 170

  

 

2 352

  

 

2 228

Accrued interest payable

  

 

160

  

 

160

  

 

223

  

 

223

 

The corporation assumes interest rate risk (the risk that general interest rate levels will change) as a result of its normal operations. As a result, the fair values of the corporation’s financial instruments will change when interest rate levels change and that change may be either favorable or unfavorable to the corporation. Management attempts to match maturities of assets and liabilities to the extent believed necessary to minimize interest rate risk. However, borrowers with fixed rate obligations are less likely to prepay in a rising rate environment and more likely to prepay in a falling rate environment. Conversely, depositors who are receiving fixed rates are more likely to withdraw funds before maturity in a rising rate environment and less likely to do so in a falling rate environment. Management monitors rates and maturities of assets and liabilities and attempts to minimize interest rate risk by adjusting terms of new loans and deposits and by investing in securities with terms that mitigate the corporation’s overall interest rate risk.


 

Note 14.   Regulatory Matters

 

The corporation (on a consolidated basis) and the bank are subject to various regulatory capital requirements administered by the federal banking agencies. Failure to meet minimum capital requirements can initiate certain mandatory – possibly additional discretionary – actions by regulators that, if undertaken, could have a direct material effect on the corporation’s and bank’s financial statements. Under capital adequacy guidelines and the regulatory framework for prompt corrective action, the corporation and bank must meet specific capital guidelines that involve quantitative measures of their assets, liabilities, and certain off-balance-sheet items as calculated under regulatory accounting practices. The capital amounts and classification are also subject to qualitative judgments by the regulators about components, risk weightings, and other factors. Prompt corrective action provisions are not applicable to bank holding companies.

 

Quantitative measures established by regulation to ensure capital adequacy require the corporation and the bank to maintain minimum amounts and ratios (set forth in the table below) of total and Tier 1 capital (as defined in the regulations) to risk-weighted assets (as defined), and of Tier 1 capital (as defined) to average assets (as defined). Management believes, as of December 31, 2002 and 2001, that the corporation and the bank meet all capital adequacy requirements to which they are subject.

 

As of December 31, 2002, the most recent notification from the Federal Deposit Insurance Corporation categorized the bank as well capitalized under the regulatory framework for prompt corrective action. To be categorized as well capitalized, an institution must maintain minimum total risk-based, Tier 1 risk-based, and Tier 1 leverage ratios as set forth in the table. There are no conditions or events since that notification that management believes have changed the institution’s category.

 

The corporation’s and the bank’s actual capital amounts and ratios are also presented in the table.

 

    

Actual


    

Minimum Capital Requirement


    

Minimum To Be Well Capitalized Under Prompt Corrective Action Provisions


 
    

Amount


  

Ratio


    

Amount


  

Ratio


    

Amount


  

Ratio


 
    

(Amount in Thousands)

 

As of December 31, 2002:

                                         

Total capital (to risk-weighted assets):

                                         

Consolidated

  

$

21 956

  

19.60

%

  

$

8 963

  

8.0

%

  

 

N/A

  

N/A

 

Bank of Charles Town

  

$

21 911

  

19.56

%

  

$

8 962

  

8.0

%

  

$

11 203

  

10.0

%

Tier 1 capital (to risk-weighted assets):

                                         

Consolidated

  

$

20 553

  

18.34

%

  

$

4 482

  

4.0

%

  

 

N/A

  

N/A

 

Bank of Charles Town

  

$

20 508

  

18.31

%

  

$

4 481

  

4.0

%

  

$

6 722

  

6.0

%

Tier 1 capital (to average assets):

                                         

Consolidated

  

$

20 553

  

10.77

%

  

$

7 636

  

4.0

%

  

 

N/A

  

N/A

 

Bank of Charles Town

  

$

20 508

  

10.74

%

  

$

7 635

  

4.0

%

  

$

9 543

  

5.0

%

As of December 31, 2001:

                                         

Total capital (to risk-weighted assets):

                                         

Consolidated

  

$

20 417

  

21.15

%

  

$

7 724

  

8.0

%

  

 

N/A

  

N/A

 

Bank of Charles Town

  

$

20 392

  

21.12

%

  

$

7 723

  

8.0

%

  

$

9 654

  

10.0

%

Tier 1 capital (to risk-weighted assets):

                                         

Consolidated

  

$

19 208

  

19.90

%

  

$

3 862

  

4.0

%

  

 

N/A

  

N/A

 

Bank of Charles Town

  

$

19 183

  

19.87

%

  

$

3 861

  

4.0

%

  

$

5 792

  

6.0

%

Tier 1 capital (to average assets):

                                         

Consolidated

  

$

19 208

  

11.30

%

  

$

6 803

  

4.0

%

  

 

N/A

  

N/A

 

Bank of Charles Town

  

$

19 183

  

11.28

%

  

$

6 803

  

4.0

%

  

$

8 503

  

5.0

%


 

Note 15.   Parent Corporation Only Financial Statements

 

POTOMAC BANCSHARES, INC.

(Parent Corporation Only)

Balance Sheets

December 31, 2002 and 2001

 

    

2002


  

2001


ASSETS

             

Cash

  

$

36 549

  

$

19 802

Investment in subsidiary

  

 

21 266 822

  

 

19 391 766

Other assets

  

 

14 021

  

 

9 962

    

  

Total Assets

  

$

21 317 392

  

$

19 421 530

    

  

LIABILITIES AND STOCKHOLDERS’ EQUITY

             

LIABILITIES, other

  

$

4 996

  

$

4 996

    

  

STOCKHOLDERS’ EQUITY

             

Common stock

  

$

600 000

  

$

600 000

Surplus

  

 

5 400 000

  

 

5 400 000

Undivided profits

  

 

14 801 225

  

 

13 207 472

Accumulated other comprehensive income

  

 

758 816

  

 

209 062

    

  

    

$

21 560 041

  

$

19 416 534

Less cost of shares acquired for the treasury

  

 

247 645

  

 

—  

    

  

Total Stockholders’ Equity

  

$

21 312 396

  

$

19 416 534

    

  

Total Liabilities and Stockholders’ Equity

  

$

21 317 392

  

$

19 421 530

    

  

 

POTOMAC BANCSHARES, INC.

(Parent Corporation Only)

Statements of Income

Years Ended December 31, 2002, 2001 and 2000

 

    

2002


    

2001


    

2000


 

Income

                          

Dividends from subsidiary

  

$

1 163 062

 

  

$

810 000

 

  

$

750 000

 

Expenses

                          

Transfer agent expense

  

$

9 000

 

  

$

7 000

 

  

$

6 000

 

Legal and professional

  

 

12 315

 

  

 

4 433

 

  

 

4 410

 

Other operating expenses

  

 

21 718

 

  

 

20 844

 

  

 

19 761

 

    


  


  


Total Expenses

  

$

43 033

 

  

$

32 277

 

  

$

30 171

 

    


  


  


Income before Income Tax (Benefit) and Equity in Undistributed Income of Subsidiary

  

$

1 120 029

 

  

$

777 723

 

  

$

719 829

 

Income Tax (Benefit)

  

 

(13 839

)

  

 

(9 781

)

  

 

(8 862

)

    


  


  


Income before Equity in Undistributed Income of Subsidiary

  

$

1 133 868

 

  

$

787 504

 

  

$

728 691

 

Equity in Undistributed Income of Subsidiary

  

 

1 325 302

 

  

 

1 221 763

 

  

 

1 085 624

 

    


  


  


Net Income

  

$

2 459 170

 

  

$

2 009 267

 

  

$

1 814 315

 

    


  


  



 

Note 15.   Parent Corporation Only Financial Statements (Continued)

 

POTOMAC BANCSHARES, INC.

(Parent Corporation Only)

Statements of Cash Flows

Years Ended December 31, 2002, 2001 and 2000

 

    

2002


    

2001


    

2000


 

CASH FLOWS FROM OPERATING ACTIVITIES

                          

Net income

  

$

2 459 170

 

  

$

2 009 267

 

  

$

1 814 315

 

Adjustments to reconcile net income to net cash provided by operating activities:

                          

Equity in undistributed (income) of subsidiary

  

 

(1 325 302

)

  

 

(1 221 763

)

  

 

(1 085 624

)

(Increase) decrease in other assets

  

 

(4 059

)

  

 

(918

)

  

 

1 826

 

    


  


  


Net cash provided by operating activities

  

$

1 129 809

 

  

$

786 586

 

  

$

730 517

 

    


  


  


CASH FLOWS FROM FINANCING ACTIVITIES

                          

Cash dividends

  

$

(1 113 062

)

  

$

(810 000

)

  

$

(750 000

)

    


  


  


Increase (decrease) in cash and cash equivalents

  

$

16 747

 

  

$

(23 414

)

  

$

(19 483

)

CASH AND CASH EQUIVALENTS

                          

Beginning

  

 

19 802

 

  

 

43 216

 

  

 

62 699

 

    


  


  


Ending

  

$

36 549

 

  

$

19 802

 

  

$

43 216

 

    


  


  



 

POTOMAC BANCSHARES, INC.

 

Robert F. Baronner, Jr.

 

President & CEO

William R. Harner

 

Senior Vice President, Secretary & Treasurer

Gayle Marshall Johnson

 

Vice President & Chief Financial Officer

Donald S. Smith

 

Vice President & Assistant Secretary

Susan S. Myers

 

Assistant Vice President & Auditor

 

BANK OF CHARLES TOWN

 

Robert F. Baronner, Jr.

 

President & CEO

William R. Harner

 

Senior Vice President & Cashier

David W. Irvin

 

Senior Vice President & Commercial Loan Division Manager

Donna J. Burns

 

Vice President

Richard Crea

 

Vice President of Information Technology

Karen S. Hensell

 

Vice President & Commercial Loan Officer

Robert L. Hersey

 

Vice President & Trust Officer

Gayle Marshall Johnson

 

Vice President & Financial Officer

Susan S. Myers

 

Vice President & Auditor

Charles K. Nicewarner, Jr.

 

Vice President & Charles Town Branch Office Manager

David S. (Joe) Smith

 

Vice President & Investment Division Manager

Linda G. Wasilius

 

Vice President & Mortgage Loan Officer


 

ANNUAL REPORT ON FORM 10-KSB

 

A copy of the corporation’s 2002 annual report on Form 10-KSB filed with Securities and Exchange Commission may be obtained without charge upon written request by any stockholder to:

 

   

Gayle Marshall Johnson

Vice President and Chief Financial Officer

Potomac Bancshares, Inc.

111 East Washington Street

PO Box 906

Charles Town, West Virginia 25414-0906

 

GENERAL INFORMATION

 

COMMON STOCK PRICES AND DIVIDENDS

 

Trading of Potomac Bancshares, Inc. common stock is not extensive and cannot be described as a public trading market. Potomac Bancshares, Inc. (symbol PTBS) is on the Bulletin Board, a network available to brokers. Scott and Stringfellow, a regional securities firm with an office in Winchester, Virginia, is a market maker for Potomac’s stock. A market maker is one who makes a market for a particular stock. Information about sales (but not necessarily all sales) of Potomac’s stock is available on the Internet through many of the stock information services using Potomac’s symbol. As of December 31, 2002, there were 593,890 common shares outstanding held by approximately 1,100 shareholders.

 

The per share sale prices of the corporation’s stock for 2001 and 2002 are based on information available as a result of our participation on the Bulletin Board described above and information gathered on the Internet. The dividends for 2001 and 2002 are also listed.

 

    

High


  

Low


  

Dividends


2001

                    

First Quarter

  

$

28.750

  

$

25.000

  

$

N/A

Second Quarter

  

 

33.500

  

 

25.250

  

 

0.50

Third Quarter

  

 

34.500

  

 

32.000

  

 

N/A

Fourth Quarter

  

 

38.500

  

 

33.000

  

 

0.85

2002

                    

First Quarter

  

$

38.350

  

$

35.250

  

$

N/A

Second Quarter

  

 

41.000

  

 

36.500

  

 

0.70

Third Quarter

  

 

42.500

  

 

40.100

  

 

N/A

Fourth Quarter

  

 

46.500

  

 

41.750

  

 

0.75

 

Beginning in 2003 common stock dividends are paid on a quarterly basis. Historically, the corporation has paid dividends on a semi-annual basis. Management intends to continue to recommend dividends to be paid as profits and maintenance of satisfactory equity capital allow.

 

STOCK TRANSFER AGENT

 

 

   

American Stock Transfer

& Trust Company

59 Maiden Lane

New York NY 10038

(212) 936-5100

 

ANNUAL MEETING

 

The annual meeting of stockholders will be held at the Clarion Hotel & Conference Center, Shepherdstown, Jefferson County, West Virginia, on Tuesday, April 22, 2003, beginning at 10:30 a.m.

EX-21 4 dex21.txt SUBSIDIARIES OF THE REGISTRANT Exhibit 21 Subsidiaries of the Registrant Wholly-owned subsidiary: Bank of Charles Town 111 East Washington Street PO Box 906 Charles Town WV 25414-0906 EX-99.1 5 dex991.htm PROXY STATEMENT FOR THE 2003 ANNUAL MEETING FOR POTOMAC Proxy Statement for the 2003 Annual Meeting for Potomac

 

POTOMAC BANCSHARES, INC.

Charles Town, West Virginia

 


 

NOTICE OF REGULAR ANNUAL MEETING OF SHAREHOLDERS

TO BE HELD APRIL 22, 2003

 


 

To the Shareholders:

 

The Regular Annual Meeting of Shareholders of Potomac Bancshares, Inc. (“Potomac”), will be held at Clarion Hotel and Conference Center, Shepherdstown, West Virginia, at 10:30 a.m., on April 22, 2003, for the purposes of considering and voting upon proposals:

 

1. To elect a class of directors for a term of three years.

 

2. To ratify the selection by the board of directors of Yount, Hyde & Barbour, P.C., as independent certified public accountants for the year 2003.

 

3. To approve and adopt the Potomac Bancshares, Inc., 2003 Stock Incentive Plan.

 

4. To approve any other business that may properly be brought before the meeting or any adjournment thereof.

 

Only those shareholders of record at the close of business on March 14, 2003, shall be entitled to notice of the meeting and to vote at the meeting.

 

By Order of the Board of Directors

 

 

 

Robert F. Baronner, Jr.

President and Chief Executive Officer

 

 

 

PLEASE SIGN AND RETURN THE ENCLOSED PROXY AS PROMPTLY AS POSSIBLE, WHETHER OR NOT YOU PLAN TO ATTEND THE MEETING IN PERSON. IF YOU DO ATTEND THE MEETING, YOU HAVE THE OPTION TO WITHDRAW YOUR PROXY.

 

March 31, 2003


 

POTOMAC BANCSHARES, INC.

111 EAST WASHINGTON STREET

P.O. BOX 906

CHARLES TOWN, WEST VIRGINIA

(304) 725-8431

 

PROXY STATEMENT

ANNUAL MEETING OF SHAREHOLDERS – APRIL 22, 2003

 

Potomac Bancshares, Inc. is furnishing this statement in connection with its solicitation of proxies for use at the annual meeting of shareholders of Potomac Bancshares, Inc. to be held on April 22, 2003, at the time and for the purposes set forth in the accompanying notice of regular annual meeting of shareholders.

 

Solicitation of Proxies

 

Potomac’s management, at the direction of Potomac’s board of directors, is making this proxy solicitation. These proxies enable shareholders to vote on all matters scheduled to come before the meeting. If the enclosed proxy is signed and returned, it will be voted as directed; or if not directed, the proxy will be voted “FOR” all of the various proposals to be submitted to the vote of shareholders described in the enclosed notice of regular annual meeting and this proxy statement. A shareholder executing the proxy may revoke it at any time before it is voted by:

 

    notifying Potomac in person,

 

    giving written notice to Potomac of the revocation of the proxy,

 

    submitting to Potomac a subsequently-dated proxy, or

 

    attending the meeting and withdrawing the proxy before it is voted at the meeting.

 

Potomac will pay the expenses of this proxy solicitation. In addition to this solicitation by mail, officers and regular employees of Potomac and Bank of Charles Town may, to a limited extent, solicit proxies personally or by telephone or telegraph, although no person will be engaged specifically for that purpose.

 

Eligibility of Stock for Voting Purposes

 

Under Potomac’s bylaws, the board of directors has fixed March 14, 2003, as the record date for determining the shareholders entitled to notice of, and to vote at, the meeting or any adjournment thereof. Only shareholders of record at the close of business on that date are entitled to notice of and to vote at the annual meeting or any adjournment thereof.

 

As of the record date for the annual meeting, 1,781,670 shares of the capital stock of Potomac were outstanding and entitled to vote. The principal holders of Potomac common stock are discussed under the section of this proxy statement entitled, “Principal Holders of Voting Securities”. As of the record date, Potomac had a total of approximately 1,100 shareholders of record.


 

PURPOSES OF MEETING

 

1.   ELECTION OF DIRECTORS

 

General

 

Potomac’s bylaws currently provide for a classified board of directors. There are three classes with each being elected for a three-year term. There are presently 10 directors on the board, four of whom are nominees for election at the 2003 annual meeting. Three of the nominees are non-employee directors.

 

Directors are elected by a plurality of the shares voted. As required by West Virginia law, each share is entitled to one vote per nominee, unless a shareholder requests cumulative voting for directors at least 48 hours before the meeting. If a shareholder properly requests cumulative voting for directors, then each shareholder will have the right to vote the number of shares owned by that shareholder for as many persons as there are directors to be elected, or to cumulate such shares and give one candidate as many votes as the number of directors multiplied by the number of shares owned shall equal, or to distribute them on the same principle among as many candidates as the shareholder sees fit. If any shares are voted cumulatively for the election of directors, the proxies, unless otherwise directed, shall have full discretion and authority to cumulate their votes and vote for less than all such nominees. For all other purposes, each share is entitled to one vote.

 

Potomac’s bylaws provide that nominations for election to the board of directors, other than those made by or on behalf of Potomac’s existing management, must be made by a shareholder in writing delivered or mailed to the President not less than 14 days nor more than 50 days prior to the meeting called for the election of directors; provided, however, that if less than 21 days’ notice of the meeting is given to shareholders, the nominations must be mailed or delivered to the President not later than the close of business on the 7th day following the day on which the notice of meeting was mailed. The notice of nomination must contain the following information, to the extent known:

 

    name and address of proposed nominee(s);

 

    principal occupation of nominee(s);

 

    total shares to be voted for each nominee;

 

    name and address of notifying shareholder; and

 

    number of shares owned by notifying shareholder.

 

Nominations not made in accordance with these requirements may be disregarded by the chairman of the meeting and in such case the votes cast for each such nominee will likewise be disregarded.

 

The table beginning on page 6 of this proxy statement contains background information on each director nominee.

 

~2~


 

Committees of the Board

 

Potomac’s board of directors has a standing audit committee. The report of this committee is given on pages 4 and 5 of this proxy statement. Other functions of board committees for Potomac have been carried out by the board of directors as a whole or through committees of the board of directors of Bank of Charles Town. While there is no such requirement, the board of directors of the bank and Potomac are, and have at all times been, identical.

 

The audit committee consists of four independent directors: J. Scott Boyd, Guy Gareth Chicchirichi, E. William Johnson and Donald S. Smith. The audit committee is appointed and approved by the boards of Potomac and the bank. The committee is to assist these boards in monitoring (1) the integrity of the financial statements of the corporation, (2) the compliance by the corporation with legal and regulatory requirements and (3) the independence of the corporation’s internal and external auditors. During 2002, the audit committee held five meetings.

 

The bank has a standing asset/liability/investment management committee, Community Reinvestment Act committee, personnel committee, trust committee, trust investment review committee and executive committee.

 

The asset/liability/investment management committee consists of six members: Robert F. Baronner, Jr., Guy Gareth Chicchirichi, William R. Harner, E. William Johnson, Gayle Marshall Johnson, and David S. Smith. This committee is comprised of board members and officers whose responsibilities are to manage the balance sheet of the bank by maximizing and maintaining the spread between interest earned and interest paid while assuming acceptable business risks and ensuring adequate liquidity. The committee recommends investment policies to the board and reviews investments as necessary. This committee held five meetings during 2002.

 

The Community Reinvestment Act (CRA) committee consists of seven members: Robert F. Baronner, Jr., Donna J. Burns, Robert W. Butler, Thomas C. G. Coyle, David Irwin, Marcia Lerch and Susan Myers. The CRA committee is responsible for recommending to the board of directors policies that address fair lending concerns and the requirements of the CRA. Fair lending concerns are directed at preventing lending practices that discriminate either overtly or that have the effect of discrimination. The Community Reinvestment Act requires that banks meet the credit needs of their communities, including those of low- and moderate-income borrowers. This committee held two meetings in 2002.

 

The personnel committee consists of seven members: Robert F. Baronner, Jr. (ex-officio), J. Scott Boyd, Guy Gareth Chicchirichi, Thomas C.G. Coyle, Tammy Miller, John C. Skinner, Jr. and Donald S. Smith. The personnel committee’s responsibilities include evaluating staff performance and requirements, reviewing salaries, and making necessary recommendations to the board regarding these responsibilities. The committee held three meetings in 2002. The executive officer who serves on this committee did not make recommendations or participate in meetings relating to his own salary. See “Salary and Personnel Committee Report on Executive Compensation.”

 

~3~


 

The trust committee consists of six members: Robert F. Baronner, Jr., John P. Burns, Jr., Robert W. Butler, Thomas C.G. Coyle, Robert L. Hersey and John C. Skinner, Jr. The trust committee is responsible for the general supervision of the fiduciary activities performed by the Trust and Financial Services Division in order to ensure proper administration of all aspects of the bank’s fiduciary business. It sets forth prudent policies and guidelines under which the department can fulfill its fiduciary responsibilities in a timely and efficient manner and meet state and federal regulatory requirements. The committee makes periodic reports to the board of directors and oversees the activities of the trust investment review committee. The trust committee held six regular meetings in 2002.

 

The trust investment review committee, consisting of two trust officers, the president and chief executive officer, and one director (Robert L. Hersey, David S. Smith, Robert F. Baronner, Jr. and Robert W. Butler), meets regularly to review investments in trust accounts and to determine that these investments remain within the guidelines of the account. This committee held 13 meetings during 2002.

 

The executive committee consists of seven members: Robert F. Baronner, Jr., J. Scott Boyd, J.P. Burns, Jr., William R. Harner, E. William Johnson, John C. Skinner, Jr. and Donald S. Smith. This committee meets on an as needed basis to review and approve loans that exceed the chief executive officer’s lending authority. This committee held four meetings in 2002.

 

Neither Potomac nor the bank has a nominating committee. Rather, the board of directors of each selects nominees to fill vacancies on the board.

 

The board of directors of Potomac met for four regular quarterly meetings and three special meetings in 2002. The board of directors of the bank held regular monthly meetings the second Tuesday of each month in 2002. Special meetings are held from time to time as required. During 2002, the bank board held 12 regular meetings. During the year, each of the directors attended at least 75% of all meetings of the boards of Potomac and the bank and all committees of the boards on which they served.

 

Audit Committee Report

 

The audit committee’s report to the shareholders which follows was approved and adopted by the committee on March 4, 2003, and by the board of directors on March 11, 2003. The members of the audit committee are all independent directors.

 

The audit committee oversees Potomac’s financial reporting process on behalf of the board of directors. Management has the primary responsibility for the financial statements and the reporting process including the systems of internal controls.

 

The audit committee has reviewed and discussed the audited financial statements with management, discussed with the independent auditor the matters required by SAS 61, received communications from the independent auditor as to their independence, and discussed independence with the auditor.

 

~4~


 

Based on its review and discussions with management and the independent auditor, the audit committee recommended to the board of directors that the audited financial statements be included in the Form 10-KSB filed by the corporation.

 

The audit committee and the board of directors have adopted a written charter for the audit committee which is available upon request.

 

The following fees were paid to Yount, Hyde & Barbour, P.C., Potomac Bancshares, Inc.’s certified public accountants, for services provided to the corporation for the fiscal year ending December 31, 2002.

 

Audit Fees

  

$

36,500

All Other Fees

  

$

13,400

Financial Information Systems Design and Implementation Fees

  

$

0

 

Audit fees are fees billed for the audit of the corporation’s financial statements and for the required quarterly reviews of those statements. All other fees include payment for any other types of services provided.

 

The audit committee of the board believes that the non-audit services provided by Yount, Hyde & Barbour are compatible with maintaining the auditor’s independence.

 

This report should not be deemed incorporated by reference by any general statement incorporating by reference this proxy statement into any filing under the Securities Act of 1933 or the Securities Exchange Act of 1934, except to the extent that Potomac specifically incorporates this report by reference, and shall not otherwise be filed with such Acts.

 

E. William Johnson, Chairman

J. Scott Boyd

Guy Gareth Chicchirichi

Donald S. Smith

 

~5~


 

Management Nominees to the Board of Potomac

 

The management nominees for the board of directors are:

 

Nominees


  

Age


  

Served As

Director

of Potomac

Since


  

Family

Relation-

Ship With

Other

Nominees


  

Year

in Which

Term

Expires


  

Principal Occupation or

Employment Last Five Years


William R. Harner

  

62

  

1994

  

None

  

2003

  

Employed at Bank since 1967; Senior Vice President and Cashier since 1988; Senior Vice President and Secretary of Potomac since 1994.

E. William Johnson

  

58

  

1994

  

None

  

2003

  

Professor of Economics – Shepherd College, Jefferson County, West Virginia.

John C. Skinner, Jr.

  

61

  

1994

  

None

  

2003

  

Attorney, owner of Nichols & Skinner, L.C., Jefferson County, West Virginia; Bank attorney since 1986; Potomac attorney since 1994.

Donald S. Smith

  

74

  

1994

  

None

  

2003

  

Employed at Bank 1947 to 1991; President 1978 to 1991 (retired); Vice President and Assistant Secretary of Potomac since 1994.

 

Directors Continuing to Serve Unexpired Terms

 

Directors


  

Age


  

Served As

Director

of Potomac

Since


  

Family

Relation-

Ship With

Other

Nominees


  

Year

in Which

Term

Expires


  

Principal Occupation or

Employment Last Five Years


Robert F. Baronner, Jr.

  

44

  

2001

  

None

  

2005

  

Employed by bank as of 1/1/01 as President and Chief Executive Officer; former Senior Credit Officer BB&T

                        

Northern West Virginia May 2000 – December 2000; former Executive Vice President One Valley Bank East September 1997 – April 2000; Senior Vice President Commercial Lending Division One Valley Bank East April 1994 – September 1997.

J. Scott Boyd

  

46

  

1999

  

None

  

2004

  

Pharmacist and President of Jefferson Pharmacy, Inc. in Jefferson County, West Virginia since 1982; President and Chairman of Board of Directors of In Home Medications West Virginia, Inc.

 

~6~


 

Directors Continuing to Serve Unexpired Terms

 

Directors


  

Age


  

Served As Director

of

Potomac

Since


    

Family

Relationship With

Other

Nominees


  

Year

in Which

Term

Expires


  

Principal Occupation or

Employment Last Five Years


John P. Burns, Jr.

  

61

  

1994

    

None

  

2004

  

Owner/operator of a beef and grain farm in Jefferson County, West Virginia; President – Jefferson County Fair Association; Director – Valley Farm Credit.

Robert W. Butler

  

79

  

1994

    

None

  

2005

  

Retired owner of Warm Spring Farm & Orchard, Jefferson County, West Virginia; retired from Stauffer Chemical Company.

Guy Gareth Chicchirichi

  

61

  

1994

    

None

  

2005

  

Executive Manager; Secretary/Treasurer – Guy’s Buick-Pontiac-Oldsmobile-GMC Truck, Inc., Jefferson County, West Virginia; charter member of Charles Town Rotary Club; Director – Jefferson County Boys & Girls Club.

Thomas C.G. Coyle

  

74

  

1994

    

None

  

2005

  

Retired owner/operator of Riddleberger’s Store, Jefferson County, West Virginia; Trustee and Elder – Charles Town Presbyterian Church; Director – Edge Hill Cemetery.

 

Principal Holders of Voting Securities

 

The following shareholder beneficially owns more than 5% of Potomac’s common stock as of February 19, 2003.

 

Name of

Beneficial Owner


  

Amount and Nature of

Beneficial Ownership


    

Percent of Common Stock


Virginia F. Burns

Rt. 2 Box 132

Charles Town WV 25414-9632

  

133,440 shares; Direct

    

7.4896

 

~7~


 

Ownership of Securities by Nominees, Directors and Officers

 

The following table shows the amount of Potomac’s outstanding common stock beneficially owned by nominees, directors and principal officers of Potomac individually and as a group. The information is furnished as of February 19, 2003, on which date 1,781,670 shares were outstanding.

 

Non-Nominees


  

Amount and Nature of

Beneficial Ownership


      

Percent of Common Stock


Robert F. Baronner, Jr.

PO Box 906

Charles Town, WV 25414-0906

  

2,910 shares

450 shares

333 shares

  

(1,3

(2,4

(5

)*

)*

)*

    

.1633

.0253

.0187

Robert W. Butler

635 S Samuel Street

Charles Town WV 25414-1141

  

6,990 shares

288 shares

4,350 shares

  

(1,3

(2,4

(5

)*

)*

)*

    

.3923

.0162

.2442

Guy Gareth Chicchirichi

RR 6 Box 38

Charles Town WV 25414-9704

  

6,993 shares

  

(1,3

)*

    

.3925

Thomas C.G. Coyle

808 High Street

Charles Town WV 25414

  

5,070 shares

5,823 shares

  

(1,3

(5

)*

)*

    

.2846

.3268

J. Scott Boyd

201 S Preston Street

Ranson WV 25438

  

150 shares

600 shares

  

(1,3

(2,4

)*

)*

    

.0084

.0337

John P. Burns, Jr.

12 Burns Farm Lane

Charles Town WV 25414

  

300 shares

8,253 shares

36 shares

  

(1,3

(2,4

(5

)*

)*

)*

    

.0168

.4632

.0020

Nominees


  

Amount and Nature of

Beneficial Ownership


      

Percent of Common Stock


William R. Harner

PO Box 906

Charles Town WV 25414-0906

  

150 shares

4,050 shares

  

(1,3

(2,4

)*

)*

    

.0084

.2273

E. William Johnson

Division of Business and Social Sciences

Shepherd College

Shepherdstown WV 25443

  

1,200 shares

825 shares

  

(1,3

(2,4

)*

)*

    

.0674

.0463

John C. Skinner, Jr.

PO Box 487

Charles Town WV 25414

  

5,874 shares

5,838 shares

5,934 shares

  

(1,3

(2,4

(5

)*

)*

)*

    

.3297

.3277

.3331

Donald S. Smith

PO Box 264

Charles Town WV 25414-0264

  

7,200 shares

10,500 shares

  

(1,3

(5

)*

)*

    

.4041

.5893

 

~8~


 

Officers (Non-Nominees)


  

Amount and Nature of

Beneficial Ownership


      

Percent of Common Stock


Gayle Marshall Johnson

PO Box 906

Charles Town WV 25414-906

  

1,224 shares

300 shares

  

(1,3

(2,4

)*

)*

    

 .0687

 .0168

    

Amount and Nature of Beneficial Ownership


      

Percent of Common Stock


All nominees, directors & principal

officers as a group

(11 persons)

  

38,061 shares

20,604 shares

26,976 shares

  

(1,3

(2,4

(5

)*

)*

)*

    

2.1363

1.1564

1.5141

    
           

Total

  

85,641 shares

           

4.8068

    
           

 

*1   indicates sole voting power, 2 indicates shared voting power, 3 indicates sole investment power,
  4   indicates shared investment power, 5 indicates indirect ownership by spouse or minor child.

 

Executive Compensation

 

Potomac’s officers did not receive compensation as such during 2002. The following table sets forth the annual and long-term compensation for services in all capacities to the bank for the fiscal years ended December 31, 2002, 2001 and 2000 of the chief executive officer. Neither Potomac nor the bank has any stock option plans, employee stock ownership plans or other employee benefit plans except for the pension plan and 401(k) plan described in this proxy statement.

 

Summary Compensation Table

 

              

Long-Term Compensation


      
         

Annual Compensation


  

Awards


  

Payouts


      

Name

And

Principal

Position


  

Year


  

Salary

($)


  

Bonus

($)


  

Other

Annual

Compen-

sation

($)


  

Restricted

Stock

Award(s)

($)


  

Securities

Under-

Lying

Options/

SARs(#)


  

LTIP

Payouts

($)


    

All

Other

Compen-

sation

($)


Robert F. Baronner, Jr.

President and

Chief Executive Officer*

  

2002

2001

  

126,469

107,224

  

20,895

17,200

  

9,120

9,175

  

N/A

N/A

  

N/A

N/A

  

N/A

N/A

    

0

0

William R. Harner

Senior Vice President

and Cashier (Acting CEO

June — December 2000)*

  

2000

  

73,726

  

N/A

  

8,875

  

N/A

  

N/A

  

N/A

    

0

Charles W. LeMaster (CEO

until June 2000)*

  

2000

  

60,154

  

N/A

  

4,325

  

N/A

  

N/A

  

N/A

    

0

David W. Irwin

Senior Vice President

and Commercial Loan

Division Manager

  

2002

  

74,562

  

65,011

  

N/A

  

N/A

  

N/A

  

N/A

    

0

 

* During 2000, Mr. LeMaster resigned his position with Potomac and with the bank. William R. Harner was appointed as Acting CEO during the search for a new chief executive. Robert F. Baronner, Jr. became President, CEO and director of Potomac and the bank as of January 1, 2001.

 

~9~


 

Employee Benefit Plans

 

Potomac sponsors a noncontributory, defined benefit pension plan under which benefits are determined based on an employee’s average annual compensation for any five consecutive full calendar years of service which produce the highest average. An employee is any person (but not including a person acting only as a director) who is regularly employed on a full-time basis. An employee becomes eligible to participate in the plan upon completion of at least one year of service and attainment of age 21.

 

Normal retirement is at age 65 with the accrued monthly benefit determined on actual date of retirement. An employee may take early retirement from age 60 and the accrued monthly benefit as of the normal retirement date is actuarially reduced. There is no reduction if an employee is 62 years of age and has 30 years service.

 

PENSION PLAN TABLE

 

Average

  

Years of Service


Remuneration


  

5


  

10


  

15


  

20


  

25


  

30


$10,000

  

$

760

  

$

1,520

  

$

2,280

  

$

3,040

  

$

3,800

  

$

3,800

   15,000

  

 

1,260

  

 

2,520

  

 

3,780

  

 

5,040

  

 

6,300

  

 

6,300

   20,000

  

 

1,760

  

 

3,520

  

 

5,280

  

 

7,040

  

 

8,800

  

 

8,800

   25,000

  

 

2,260

  

 

4,520

  

 

6,780

  

 

9,040

  

 

11,300

  

 

11,300

   30,000

  

 

2,760

  

 

5,520

  

 

8,280

  

 

11,040

  

 

13,800

  

 

13,800

   40,000

  

 

3,760

  

 

7,520

  

 

11,280

  

 

15,040

  

 

18,800

  

 

18,800

   50,000

  

 

4,760

  

 

9,520

  

 

14,280

  

 

19,040

  

 

23,800

  

 

23,800

   60,000

  

 

5,760

  

 

11,520

  

 

17,280

  

 

23,040

  

 

28,800

  

 

28,800

   70,000

  

 

6,760

  

 

13,520

  

 

20,280

  

 

27,040

  

 

33,800

  

 

33,800

   80,000

  

 

7,760

  

 

15,520

  

 

23,280

  

 

31,040

  

 

38,800

  

 

38,800

 

Compensation covered by the pension plan is based upon total pay. Effective for plan years beginning after December 31, 1993, the Internal Revenue Code (the “Code”) prohibits compensation in excess of $150,000 (as indexed) to be taken into account in determining one’s pension benefit.

 

As of December 31, 2002, the current credited years of service for each of the following officers is:

 

Name


    

Current Credited

Years of Service


 

Robert F. Baronner, Jr.

    

2 Years 

 

William R. Harner

    

35 Years 

 

David W. Irwin

    

1 Year   

 

Charles W. LeMaster

    

24 Years 

(as of 2000)

 

During 2002, the corporation established a 401(k) profit sharing plan available initially to all fulltime employees. After initiation of the plan, employees become eligible to participate in the plan upon reaching age 21 and completing one year of service. Employees can make a salary deferral election authorizing the employer to withhold up to the amount allowed by law each calendar year. The employer may make a discretionary matching contribution each plan year. The employer may also make other discretionary contributions to the plan.

 

~10~


 

Salary and Personnel Committee Report on Executive Compensation

 

The personnel committee is comprised of seven members: Robert F. Baronner, Jr. (ex-officio), J. Scott Boyd, Guy Gareth Chicchirichi, Thomas C.G. Coyle, Tammy Miller (Human Resources Director), John C. Skinner, Jr. and Donald S. Smith. The personnel committee reviews and recommends to the board changes to the compensation levels of all executive officers of the bank. The committee seeks to attract and retain highly capable and well-qualified executives and to compensate executives at levels commensurate with their amount of service to the bank. The committee met November 26, 2002 to review and approve the bank’s 2003 compensation levels. The bank’s chief executive officer reviews each executive officer’s compensation and makes recommendations to the committee. The committee reviews these recommendations and independently evaluates each executive’s job performance and contribution to the bank. The committee also considers the inflation rate and the compensation levels of executive officers holding similar positions with the bank’s competitors. For instance, the committee compares the compensation levels of its executive officers with the levels, when known, of such institutions as United National Bank, Jefferson Security Bank, City National Bank and BB&T. Compensation levels for executives of the bank are competitive when compared to these institutions.

 

The chief executive officer’s salary and bonus is tied to performance goals of the bank and the bank’s profitability for the prior fiscal year. Robert F. Baronner, Jr. served on the committee and was the bank’s chief executive officer; however, he did not make any recommendations relating to his salary and was not present at committee meetings when his compensation was being discussed.

 

In 2002 Mr. Baronner had the opportunity to earn up to 20% of his base salary in bonus. This incentive program is based on a number of factors including average market price per share, net income per share, loan and deposit growth, the bank’s efficiency ratio, credit quality, and trust department income. During 2002, Mr. Baronner earned $20,895 out of a possible bonus of $25,000.

 

In 2001 Potomac and the bank entered into an employment agreement with Mr. Baronner. The first year’s base salary for 2001 for Mr. Baronner as stated in the employment agreement was set after discussions with a professional executive recruiter as well as research regarding market rates for similar positions for candidates with equivalent education and experience. The salary is set each year as the agreement renews and is based on performance goals of the bank and the bank’s profitability as discussed above.

 

The senior vice president and cashier’s compensation is not tied to any performance goals of the bank and he does not serve on the committee.

 

The Internal Revenue Code disallows deductions of compensation exceeding $1,000,000 for certain executive compensation. The committee has not adopted a policy in this regard because none of the bank’s executives received compensation approaching the $1,000,000 level.

 

~11~


 

This report should not be deemed incorporated by reference by any general statement incorporating by reference this proxy statement into any filing under the Securities Act of 1933 or the Securities Exchange Act of 1934, except to the extent that Potomac specifically incorporates this report by reference, and shall not otherwise be filed under such Acts. This report is submitted by:

 

Robert F. Baronner, Jr. (ex-officio)

J. Scott Boyd

Guy Gareth Chicchirichi

Thomas C.G. Coyle

John C. Skinner, Jr.

Donald S. Smith

 

Performance Graph

 

The following graph compares the yearly percentage change in Potomac’s cumulative total shareholder return on common stock for the five-year period ending December 31, 2002, with the cumulative total return of the Media General Index (SIC Code Index 6712 – Bank Holding Companies). Shareholders may obtain a copy of the index by calling Media General Financial Services, Inc. at telephone number (800) 446-7922. There is no assurance that Potomac’s stock performance will continue in the future with the same or similar trends as depicted in the graph.

 

The graph shall not be deemed incorporated by reference by any general statement incorporating by reference this proxy statement into any filing under the Securities Act of 1933 or the Securities Exchange Act of 1934, except to the extent that Potomac specifically incorporates this graph by reference, and shall not otherwise be filed under such Acts.

 

COMPARE 5-YEAR CUMULATIVE TOTAL RETURN  

AMONG POTOMAC BANCSHARES, INC.,  

MEDIA GENERAL INDEX AND SIC CODE INDEX

 

LOGO

 

ASSUMES $100 INVESTED ON JAN. 01, 1998  

ASSUMES DIVIDEND REINVESTED  

FISCAL YEAR ENDING DEC. 31, 2002

 

~12~


 

Employment Agreement

 

Potomac and the bank have an employment agreement with Robert F. Baronner, Jr., president and chief executive officer of Potomac and the bank. The agreement is for a one-year term, with additional renewals for one year each, unless terminated by one of the parties. The agreement provided for an annual salary of $110,000 plus director’s fees in 2001. The subsequent annual salaries are set each year as the agreement renews. The personnel committee set the annual salary at $137,000 for 2003. Under the agreement, if Mr. Baronner’s employment is terminated (other than for cause), he is entitled to one year’s salary and benefits. In the event of an actual or constructive termination of Mr. Baronner’s employment after a change in control of Potomac or the bank, Mr. Baronner would receive two years’ compensation and benefits for 18 months.

 

Compensation of Directors

 

Directors of Potomac were not compensated for their services as directors for 2002. Directors of the bank were compensated at the rate of $760 for each regular board meeting attended in 2002. Directors are additionally compensated $85 for each committee meeting attended. Directors who are operating officers of the bank are not compensated for committee meetings attended.

 

Certain Transactions with Directors, Officers and Their Associates

 

Potomac and the bank have had, and expect to have in the future, transactions in the ordinary course of business with directors, officers, principal shareholders and their associates. All of these transactions remain on substantially the same terms, including interest rates, collateral and repayment terms on the extension of credit, as those prevailing at the same time for comparable transactions with unaffiliated persons, and in the opinion of management of Potomac and the bank, did not involve more than the normal risk of collectibility or present other unfavorable features.

 

Nichols and Skinner, L.C., a law firm in which Director John C. Skinner, Jr. is a shareholder, performed legal services for the bank and Potomac in 2002 and will perform similar services in 2003. On the basis of information provided by Mr. Skinner, it is believed that less than five percent of the gross revenues of this law firm in 2002 resulted from payment for legal services by Potomac and the bank. In the opinion of Potomac and the bank, the transactions with Nichols and Skinner, L.C., were on terms as favorable to Potomac and the bank as they would have been with third parties not otherwise affiliated with Potomac or the bank.

 

J. Scott Boyd, Thomas C.G. Coyle, William R. Harner, John C. Skinner, Jr. and Donald S. Smith, directors of the bank and Potomac, have been indebted to the bank during 2002 in an amount in excess of $60,000. In the opinion of Potomac and the bank, these loans were made in the ordinary course of business, were made on substantially the same terms, including interest rates and collateral, as those prevailing at the time for comparable transactions with other persons, and do not involve more than the normal risk of collectability or present other unfavorable features.

 

2. RATIFICATION OF SELECTION OF AUDITORS

 

The board of directors has selected the firm of Yount, Hyde & Barbour, P.C. to serve as independent auditors for Potomac for the calendar year 2003. If the shareholders do not ratify the appointment of Yount, Hyde & Barbour, P.C., the board will consider the appointment of other auditors. Potomac is advised that no member of this accounting firm has any direct or indirect material interest in Potomac, or any of its subsidiaries.

 

~13~


 

A representative of Yount, Hyde & Barbour, P.C., will be present at the annual meeting to respond to appropriate questions and to make a statement if he so desires. The enclosed proxy will be voted “FOR” the ratification of the selection of Yount, Hyde & Barbour, P.C., unless otherwise directed. The affirmative vote of a majority of the shares of Potomac’s common stock represented at the annual meeting of shareholders is required to ratify the appointment of Yount, Hyde & Barbour, P.C.

 

3.   PROPOSAL TO APPROVE THE POTOMAC BANCSHARES, INC., 2003 STOCK INCENTIVE PLAN

 

General

 

The shareholders are being asked to approve the company’s 2003 Stock Incentive Plan (the “Plan”). The Plan was adopted by the board of directors on February 11, 2003. An aggregate of 90,000 shares of common stock have been reserved for issuance under the Plan.

 

As of January 31, 2003, there are authorized shares available to be reserved under the Plan. The approval of the Plan will authorize the board of directors, or its committee, to grant incentive stock options (“ISO”) and non-statutory stock options (“NSO”). The provisions of these options are outlined below. The Plan is structured to allow the board of directors or its committee broad discretion in creating employee equity incentives in order to assist the company in attracting, retaining and motivating the best available talent for the successful conduct of our business. For these reasons, the board of directors has unanimously adopted resolutions approving, and recommending to the shareholders for their approval, the Plan, which includes the reservation of 90,000 shares of common stock. A copy of the Plan may be obtained upon written request to the company’s chief executive officer at the address listed on page 1 of this proxy statement.

 

Summary of the Plan

 

Purpose. The purpose of the Plan is to provide an additional incentive to eligible employees whose present and potential contributions are important to the continued success of the company, to afford them an opportunity to acquire a proprietary interest in the company and to enable the company to enlist and retain in its employ the best available talent for the successful conduct of its business.

 

Eligibility. Employees and directors of the company and its subsidiaries and affiliates whom the Board deems to have the potential to contribute to the future success of the company shall be eligible to receive awards under the Plan. As of January 31, 2003, there were approximately 80 persons eligible to receive awards under the Plan.

 

Administration. The Plan will be administered by a committee appointed by the board consisting of directors who are not employees of the company or the bank and are “non-employee directors” as that term is defined in Securities Exchange Commission Rule 16b-3. All questions of interpretation or application of the Plan are determined in the sole discretion of the board or its committee, and its decisions are final and binding upon all participants. Members of the board receive no additional compensation for their services in connection with the administration of the Plan.

 

~14~


 

Stock Options. The Plan permits the granting of non-transferable stock options that either are intended to qualify as ISOs or are not intended to so qualify ( NSOs). The option exercise price for each share covered by an option must be equal to or greater than the fair market value of a share of common stock on the date of grant of such option.

 

The term of each option will be fixed by the committee but may not exceed 10 years from the date of grant in the case of ISOs. The committee will determine the time or times each option may be exercised. Options may be made exercisable in installments and the exercisability of options may be accelerated by the committee.

 

The exercise price of options granted under the Plan, including applicable withholding, must be paid in full by cash, check, promissory note, common stock with a fair market value on the exercise date equal to the aggregate exercise price of the options or delivery of an irrevocable subscription agreement.

 

Under the Plan, in the event of termination of an optionee’s employment for cause, as defined in the Plan, the options will expire on the date of termination. If termination occurs for any other reason, including retirement, an option may thereafter be exercised (to the extent it was exercisable on the date of termination or as otherwise set forth in the terms of the option) within such time period as is determined by the committee (which shall be no more than three months in the case of an ISO), subject to the stated term of the option. If the committee has determined that an employee was discharged for just cause, such employee shall have no further rights under the Plan. If an optionee’s employment or consultancy is terminated by reason of the optionee’s disability or death, the option will be exercisable for one year or six months, respectively, subject to the stated term of the option.

 

An aggregate of 90,000 shares of common stock have been reserved for issuance under the Plan. The granting of stock options under the Plan by the committee is subjective and is dependent upon, among other things, an employee’s individual performance. See “Participation in the Plan.” Therefore, future option grants to executive officers or employees under the Plan are not determinable.

 

Adjustments for Stock Dividends, Mergers and Other Events. The committee is authorized to make appropriate adjustments in connection with outstanding awards under the Plan to reflect stock dividends, stock splits and similar events. In the event of a merger, liquidation or similar event, the committee in its discretion may provide for substitution or adjustment in, or may accelerate or adjust such awards.

 

Amendment and Termination. The board may amend, alter or discontinue the Plan at any time, but such amendment, alteration or discontinuation shall not adversely affect any stock options then outstanding under the Plan, without the participant’s consent. Subject to the specific terms of the Plan described above, the board may accelerate any award or option or waive any conditions or restrictions pertaining to such award or option at any time. The Board will seek shareholder approval if the changes: (i) amend the class of eligible participants, (ii) increase the number of shares available for options, (iii) reduce the exercise price for options, (iv) extend the period for granting options, or (v) otherwise increase the benefits accruing to optionees. In addition, to the extent necessary to comply with Rule 16b-3 under the Securities Exchange Act of 1934 (the “Exchange Act”) or Section 422A of the Internal Revenue Code (the “Code”) (or any other applicable law or regulation), the company shall obtain shareholder approval of any Plan amendment in such a manner and to such a degree as is required.

 

~15~


 

Certain United States Federal Income Tax Information. The following is only a brief summary of the effect of federal income taxation upon the recipient and the company under the Plan based upon the Code. This summary does not purport to be complete and does not discuss the income tax laws of any municipality, state or country outside of the United States in which an optionee may reside.

 

Stock Options. If an option granted under the Plan is an ISO, the optionee will recognize no income upon grant of the ISO and will incur no tax liability due to the exercise unless the optionee is subject to the alternative minimum tax. The company will not be allowed a deduction for federal income tax purposes as a result of the exercise of an ISO regardless of the applicability of the alternative minimum tax. Upon the sale or exchange of the shares at least two years after grant of the ISO and one year after exercise by the optionee, any gain (or loss) will be treated as long-term capital gain (or loss). If these holding periods are not satisfied, the optionee will recognize ordinary income equal to the difference between the exercise price and the lower of the fair market value of the stock at the date of the option exercise or the sale price of the stock. A different rule for measuring ordinary income upon such premature disposition may apply if the optionee is subject to Section 16 of the Exchange Act. The company will be entitled to a deduction in the same amount as the ordinary income recognized by the optionee. Any gain (or loss) recognized on such a premature disposition of the shares in excess of the amount treated as ordinary income will be characterized as capital gain (or loss).

 

All options that do not qualify as ISOs are taxed as NSOs. An optionee will generally not recognize any taxable income at the time he or she is granted a NSO. However, upon the exercise of a NSO, the optionee will recognize ordinary income measured by the excess of the then fair market value of the shares over the option price. In certain circumstances, where the shares are subject to a substantial risk of forfeiture when acquired or where the optionee is subject to Section 16 of the Exchange Act, the date of taxation may be deferred unless the optionee files an election with the Internal Revenue Service under Section 83(b) of the Code. The income recognized by an optionee who is also an employee of the company will be subject to tax withholding by the company by payment in cash or out of the current earnings paid to the optionee. Upon resale of such shares by the optionee, any difference between the sales price and the exercise price, to the extent not recognized as ordinary income as provided above, will be treated as capital gain (or loss). The company will be entitled to a tax deduction in the same amount as the ordinary income recognized by the optionee with respect to shares acquired upon exercise of a NSO.

 

Capital Gains. Capital gains are grouped and netted by holding periods. Net capital gains on assets held for 12 months or less is currently taxed at the individual’s highest federal ordinary income tax rate. Net capital gains on assets held for more than 12 months are currently taxed at a maximum federal rate of 20%. Capital losses are allowed in full against capital gains and up to $3,000 against other income.

 

Participation in the Plan. The grant of options under the Plan is subject to the discretion of the board. As of the date of this proxy statement, there has been no determination by the board with respect to future awards under the Plan.

 

Shareholder Approval. The affirmative vote of the holders of a majority of the shares represented in person or by proxy and entitled to vote will be required for approval of the proposed Plan at the meeting.

 

Recommendation of the Board of Directors. The board of directors believes that the Plan is necessary to provide the company agility and flexibility in attracting key employees and directors. The board of directors recommends that the shareholders vote “FOR” the proposal to approve the Plan for Employees.

 

~16~


 

FORM 10-KSB ANNUAL REPORT

TO THE SECURITIES AND EXCHANGE COMMISSION

 

Upon written request by any shareholder to Gayle Marshall Johnson, Vice President and Chief Financial Officer, Potomac Bancshares, Inc., 111 East Washington Street, PO Box 906, Charles Town, West Virginia 25414-0906, a copy of Potomac’s 2002 Annual Report on Form 10-KSB will be provided without charge.

 

SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE

 

Section 16(a) of the Securities Exchange Act of 1934 requires Potomac’s directors and executive officers, and persons who own more than ten percent of a registered class of Potomac’s equity securities, to file with the Securities and Exchange Commission initial reports of ownership and reports of changes in ownership of common stock and other equity securities of Potomac. officers, directors and shareholders owning more than ten percent are required by SEC regulation to furnish Potomac with copies of all Section 16(a) forms which they file.

 

To Potomac’s knowledge, based solely upon review of the copies of such reports furnished to Potomac and written representations that no other reports were required, during the two fiscal years ended December 31, 2002, all Section 16(a) filing requirements applicable to its officers, directors and persons owning more than ten percent were complied with.

 

OTHER MATTERS

 

If any of the nominees for election as directors should be unable to serve as a director by reason of death or other unexpected occurrence, a proxy will be voted for a substitute nominee or nominees designated by the board of Potomac unless the board of directors adopts a resolution pursuant to the bylaws reducing the number of directors.

 

The board of directors is unaware of any other matters to be considered at the meeting but, if any other matters properly come before the meeting, persons named in the proxy will vote such proxy in accordance with their judgment on such matters.

 

Shareholder Proposals for 2004

 

Any shareholder who wishes to have a proposal placed before the next Annual Meeting of Shareholders must submit the proposal to Robert F. Baronner, Jr., President & Chief Executive Officer of Potomac, at its executive offices, no later than December 1, 2003, to have it considered for inclusion in the proxy statement of the annual meeting in 2004.

 

Robert F. Baronner, Jr.

President and Chief Executive Officer

 

Charles Town, West Virginia

March 31, 2003

 

~17~


 

POTOMAC BANCSHARES, INC.

111 EAST WASHINGTON STREET, PO BOX 906, CHARLES TOWN WV 25414-0906

 

PROXY FOR ANNUAL MEETING OF SHAREHOLDERS

 

April 22, 2003

 

KNOW ALL PERSONS BY THESE PRESENTS, That the undersigned shareholder(s) of Potomac Bancshares, Inc. (“Potomac”), Charles Town, West Virginia, does (do) hereby nominate, constitute and appoint Donald S. Smith and Thomas C.G. Coyle, or either one of them, with full power to act alone as my (our) true and lawful attorney(s) with full power of substitution for me (us) in my (our) name, place and stead to vote all the Common Stock of Potomac, standing in my (our) name on its books at the close of business on March 14, 2003, at the Annual Meeting of Shareholders of Potomac Bancshares, Inc., called for and to be held at the Clarion Hotel and Conference Center, Shepherdstown, West Virginia, on April 22, 2003, at 10:30 a.m., and at any and all adjournments of said meeting, with all the powers the undersigned would possess if personally present, as follows:

 

  1.   Election of Directors.  For the election of the four persons listed below for a three year term:

 

William R. Harner                 E. William Johnson                 John C. Skinner, Jr.                 Donald S. Smith

 

 

  [  ]   FOR ALL OF THE ABOVE LISTED NOMINEES

 

  [  ]   DO NOT VOTE FOR ANY OF THE ABOVE LISTED NOMINEES

 

  [  ]   FOR ALL OF THE NOMINEES LISTED ABOVE EXCEPT THOSE FOR WHOM I CHOOSE TO  WITHHOLD TO VOTE FOR AS LISTED BELOW:

 


 

 

  2.   A proposal to ratify the appointment by the Board of Directors of Yount, Hyde & Barbour, P.C., as independent Certified Public Accountants for the year 2003.

 

[    ]    FOR                         [    ]    AGAINST                         [    ]    ABSTAIN

 

 

  3.   A proposal to approve and adopt the Potomac Bancshares, Inc. 2003 Stock Incentive Plan.

 

[    ]    FOR                         [    ]    AGAINST                         [    ]    ABSTAIN

 

 

  4.   Any other business which may be brought before the meeting or any adjournment thereof.

 

Unless otherwise specified on this Proxy, the shares represented by this Proxy will be voted “FOR” the propositions listed above and described more fully in the Proxy Statement of Potomac Bancshares, Inc. distributed in connection with this Annual Meeting. Each share is entitled to one vote per nominee, unless a shareholder requests cumulative voting for directors at least 48 hours before the meeting. If cumulative voting is elected for the election of Directors, the Proxies, unless otherwise directed, shall have full discretion and authority to cumulate their votes and vote for less than all such nominees. If any other business is presented at said meeting, this Proxy shall be voted in accordance with recommendations of management.

 

The Board of Directors recommends a vote “FOR” the election of directors and “FOR” proposals 2 through 4.

 

THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS AND MAY BE REVOKED PRIOR TO ITS EXERCISE.

 

Dated:             

 
   
   
   

(Signature(s) of Shareholder(s))

 

When signing as attorney, executor, administrator, trustee or guardian, please give full title. If more than one trustee, all should sign. All joint owners must sign.

EX-99.2 6 dex992.txt CERTIFICATION OF CHIEF EXECUTIVE OFFICER Exhibit 99.2 Certification Pursuant to 18 U.S.C. Section 1350 As Adopted Pursuant to Section 906 of the Sarbanes-Oxley Act of 2002 In connection with the Annual Report of Potomac Bancshares, Inc. (the "Company") on Form 10-KSB for the period ending December 31, 2002 as filed with the Securities and Exchange Commission on the date hereof (the "Report"), I, Robert F. Baronner, Jr., President and Chief Executive Officer of the Company, certify, pursuant to 18 U.S.C. 1350, as adopted pursuant to 906 of the Sarbanes-Oxley Act of 2002, that: 1) The Report fully complies with the requirements of section 13(a) or 15(d) of the Securities Exchange Act of 1934; and 2) The information contained in the Report fairly presents, in all material respects, the financial condition and result of operations of the Company. /s/ Robert F. Baronner, Jr. - ---------------------------------------- Robert F. Barroner, Jr. President and Chief Executive Officer March 27, 2003 EX-99.3 7 dex993.txt CERTIFICATION OF CHIEF FINANCIAL OFFICER Exhibit 99.3 Certification Pursuant to 18 U.S.C. Section 1350 As Adopted Pursuant to Section 906 of the Sarbanes-Oxley Act of 2002 In connection with the Annual Report of Potomac Bancshares, Inc. (the "Company") on Form 10-KSB for the period ending December 31, 2002 as filed with the Securities and Exchange Commission on the date hereof (the "Report"), I, L. Gayle Marshall Johnson, Vice President and Chief Financial Officer of the Company, certify, pursuant to 18 U.S.C. 1350, as adopted pursuant to 906 of the Sarbanes-Oxley Act of 2002, that: 1) The Report fully complies with the requirements of section 13(a) or 15(d) of the Securities Exchange Act of 1934; and 2) The information contained in the Report fairly presents, in all material respects, the financial condition and result of operations of the Company. /s/ Gayle Marshall Johnson - ------------------------------------------ Gayle Marshall Johnson Vice President and Chief Financial Officer March 27, 2003 GRAPHIC 9 g54214g17p37.jpg GRAPHIC begin 644 g54214g17p37.jpg M_]C_X``02D9)1@`!`@$`8`!@``#_[0R$4&AO=&]S:&]P(#,N,``X0DE-`^T` M`````!``8`````$``0!@`````0`!.$))300-```````$````'CA"24T$&0`` M````!````!XX0DE-`_,```````D```````````$`.$))300*```````!```X M0DE-)Q````````H``0`````````".$))30/U``````!(`"]F9@`!`&QF9@`& M```````!`"]F9@`!`*&9F@`&```````!`#(````!`%H````&```````!`#4` M```!`"T````&```````!.$))30/X``````!P``#_____________________ M________`^@`````_____________________________P/H`````/______ M______________________\#Z`````#_____________________________ M`^@``#A"24T$"```````$`````$```)````"0``````X0DE-!!X```````0` M````.$))300:``````!M````!@`````````````!+P```A0````&`&<`,0`W M`'``,P`W`````0`````````````````````````!``````````````(4```! 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-----END PRIVACY-ENHANCED MESSAGE-----