-----BEGIN PRIVACY-ENHANCED MESSAGE----- Proc-Type: 2001,MIC-CLEAR Originator-Name: webmaster@www.sec.gov Originator-Key-Asymmetric: MFgwCgYEVQgBAQICAf8DSgAwRwJAW2sNKK9AVtBzYZmr6aGjlWyK3XmZv3dTINen TWSM7vrzLADbmYQaionwg5sDW3P6oaM5D3tdezXMm7z1T+B+twIDAQAB MIC-Info: RSA-MD5,RSA, T5VER2tSQlgEhAejUbyclQQo0YgFilOHOKKCcmpQ0gIzAhuieNNYyClGwCIB9yJ7 3oOWwAwFWg3g5NWsZyEQPg== 0001193125-04-052532.txt : 20040330 0001193125-04-052532.hdr.sgml : 20040330 20040329173908 ACCESSION NUMBER: 0001193125-04-052532 CONFORMED SUBMISSION TYPE: 10KSB PUBLIC DOCUMENT COUNT: 9 CONFORMED PERIOD OF REPORT: 20031231 FILED AS OF DATE: 20040330 FILER: COMPANY DATA: COMPANY CONFORMED NAME: COMMONWEALTH BANKSHARES INC CENTRAL INDEX KEY: 0000835012 STANDARD INDUSTRIAL CLASSIFICATION: NATIONAL COMMERCIAL BANKS [6021] IRS NUMBER: 541460991 STATE OF INCORPORATION: VA FISCAL YEAR END: 1231 FILING VALUES: FORM TYPE: 10KSB SEC ACT: 1934 Act SEC FILE NUMBER: 000-17377 FILM NUMBER: 04697398 BUSINESS ADDRESS: STREET 1: 403 BOUSH ST CITY: NORFOLK STATE: VA ZIP: 23510 BUSINESS PHONE: 8044466900 MAIL ADDRESS: STREET 2: 403 BOUSH STREET CITY: NORFOLK STATE: VA ZIP: 23510 10KSB 1 d10ksb.htm FOR THE PERIOD ENDED DECEMBER 31, 2003 For the Period Ended December 31, 2003

SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

 


 

Form 10-KSB

 


 

x Annual Report under Section 13 or 15(d) of the Securities Exchange Act of 1934

 

For the fiscal year ended December 31, 2003

 

Commission file number 000-17377

 


 

Commonwealth Bankshares, Inc.

(Exact name of small business issuer in its charter)

 


 

Virginia   54-1460991

(State or other jurisdiction of

incorporation or organization)

 

(I.R.S. Employer

Identification No.)

 

403 Boush Street

Norfolk, Virginia

  23510
(Address of principal executive offices)   (Zip Code)

 

Issuer’s telephone number: (757) 446-6900

 


 

Securities registered pursuant to Section 12(b) of the Act:

 

Title of each class


 

Name of each exchange on which registered


None   None

 

Securities registered pursuant to Section 12(g) of the Act:

Common Stock, $2.50 Par Value

 


 

Check whether the issuer (1) filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the past 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days.    Yes  x    No  ¨

 

Check if disclosure of delinquent filers in response to Item 405 of Regulation S-B is not contained in this form, and no disclosure will be contained, to the best of the registrant’s knowledge, in definitive proxy or information statements incorporated by reference in Part III of this Form 10-KSB or any amendment to this Form 10-KSB.  x

 

Issuer’s revenue for fiscal year ended December 31, 2003:  $21.0 million

 

The aggregate market value of the voting stock held by non-affiliates of the registrant as of March 4, 2004:  $34.9 million (In calculating the aggregate market value, the registrant used the closing sale price of the registrant’s common stock on the NASDAQ National Market on March 4, 2004 which was $18.06 per share, voting stock held by non-affiliates of the registrant at March 4, 2004 was 1,930,124 shares).

 

Shares of common equity outstanding as of March 4, 2004:  Common Stock, $2.50 Par Value - 1,930,124 shares

 



Part I

 

Item 1. Description of Business

 

The Company and the Bank. The sole business of Commonwealth Bankshares, Inc. (the “Parent”) is to serve as a holding company for Bank of the Commonwealth (the “Bank”). The Company was incorporated as a Virginia Company on June 6, 1988, and on November 7, 1988 acquired the Bank.

 

Bank of the Commonwealth was formed on August 28, 1970 under the laws of Virginia. Since the Bank opened for business on April 14, 1971, its main banking and administrative office has been located in Norfolk, Virginia. The Bank currently operates three branches in Norfolk, four branches in Virginia Beach, one branch in Chesapeake, and one branch in Portsmouth.

 

The accompanying consolidated financial statements include the accounts of the Parent, the Bank and its subsidiaries, collectively referred to as “the Company”.

 

Principal Market Area. The Bank concentrates its marketing efforts in the cities of Norfolk, Virginia Beach, Portsmouth and Chesapeake, Virginia. The Company’s present intention is to continue concentrating its banking activities in its current market, which the Company believes is an attractive area in which to operate.

 

Banking Service. Through its network of banking facilities, the Bank provides a wide range of commercial banking services to individuals and small to medium-sized businesses. The Bank conducts substantially all of the business operations of a typical independent, commercial bank, including the acceptance of checking and savings deposits, and the initiating of commercial, real estate, personal, home improvement, automobile and other installment and term loans. The Bank also offers other related services, such as home banking, trust, travelers’ checks, safe deposit, lock box, depositor transfer, customer note payment, collections, notary public, escrow, drive-in facility and other customary banking services.

 

Competition

 

The Bank encounters strong competition for its banking services within its primary market area. There are fourteen commercial banks actively engaged in business in the cities of Norfolk, Virginia Beach, Portsmouth and Chesapeake, Virginia, including five major statewide banking organizations. Finance companies, mortgage companies, credit unions and savings and loan associations also compete with the Bank for loans and deposits. In some instances, the Bank must compete for deposits with money market mutual funds that are marketed nationally.

 

Employees

 

As of December 31, 2003, the Bank had 91 full-time equivalent employees. Management of the Company and the Bank considers its relations with employees to be excellent. No employees are represented by a union or any similar group, and the Bank has never experienced any strike or labor dispute.

 

Regulation and Supervision

 

Commonwealth Bankshares, Inc.

 

Bank Holding Company Act. In order to acquire the shares of the Bank and thereby become a bank holding company within the meaning of the Bank Holding Company Act, the Parent was required to obtain approval from, and register as a bank holding company, with the Federal Reserve Board (the “Board”), and it is subject to ongoing regulation, supervision and examination by the Board. As a condition to its approval, the Board required the Parent to agree that it would obtain approval of the Federal Reserve Bank of Richmond prior to incurring any indebtedness. The Parent is required to file with the Board periodic and annual reports and other information concerning its own business operations and those of its subsidiaries. In addition, the Bank Holding Company Act requires a bank holding company to obtain Board approval before it acquires, directly or indirectly, ownership or control of any voting shares of a second or subsequent bank if, after such acquisition, it would own or control more than 5.0% of such shares, unless it already owns or controls a majority of such voting shares. Board approval must also be obtained before a bank holding company acquires all or substantially all of the assets of another bank or merges or consolidates with another bank holding company. Any acquisition by a bank holding company of more than 5.0% of the voting shares, or of all or substantially all of the assets, of a bank located in another state may not be approved by the Board unless such acquisition is specifically authorized by the laws of that second state.

 

Unless it chooses to become a financial holding company, as further described below, a bank holding company is prohibited under the Bank Holding Company Act, with limited exceptions, from acquiring or obtaining direct or indirect ownership or control of more than 5.0% of the voting shares of any company which is not a bank, or from engaging in any activities other than those of banking or of managing or controlling banks or furnishing services to or performing services for its subsidiaries. An exception to these prohibitions permits a bank holding company to engage in, or acquire an interest in a company which engages in, activities which the Board, after due notice and opportunity for hearing, by regulation or order has determined is so closely related to banking or of managing or controlling banks as to be proper incident thereto. A number of such activities have been determined by the Board to be permissible, including servicing loans, performing certain data processing services, and acting as a fiduciary, investment or financial advisor.

 

2


A bank holding company may not, without providing prior notice to the Board, purchase or redeem its own stock if the gross consideration to be paid, when added to the net consideration paid by the Company for all purchases or redemptions by the Company of its equity securities within the preceding 12 months, will equal 10.0% or more of the Company’s consolidated net worth, unless it meets the requirements of a well capitalized and well managed organization.

 

Dividend Restrictions. The ability of the Company to pay dividends depends upon the amount of dividends declared by the Bank. Regulatory restrictions exist with respect to the Bank’s ability to pay dividends. See Note 8 to Consolidated Financial Statements included as exhibit 99.1 of this report.

 

Virginia Financial Institution Holding Company Act. Under certain amendments to the Virginia Financial Institutions Holding Company Act that became effective July 1, 1983, no Company, partnership or other business entity may acquire, or make any public offer to acquire, more than 5.0% of the stock of any Virginia financial institution, or any Virginia financial institution holding company, unless it first files an application with the Virginia State Corporation Commission – Bureau of Financial Institutions (“SCC”). The SCC is directed by the statute to solicit the views of the affected financial institution, or financial institution holding company, with respect to such stock acquisition, and is empowered to conduct an investigation during the 60 days following receipt of such an application. If the SCC takes no action within the prescribed period, or if during the prescribed period it issues notice of its intent not to disapprove an application, the acquisition may be completed. Under the Bank Holding Company Act, the Board may disapprove an application or approve an application subject to such conditions as it may deem advisable.

 

Securities and Exchange Commission Regulation. The Company is required to make certain periodic filings with the Securities and Exchange Commission (“SEC”) as well as file certain reports on the occurrence of certain material events specified in the Securities Exchange Act of 1934 (“Exchange Act”). Specifically, the Company is required to file quarterly and annual reports with the SEC under Section 13 of the Exchange Act, furnish annual reports to shareholders prior to annual meetings of shareholders, and send proxy statements to shareholders prior to any shareholders’ meeting, all of which must comply with the provisions of the Exchange Act. In addition, directors, officers and certain shareholders must make detailed disclosures under the Exchange Act regarding their ownership of the Company’s common stock.

 

Any material the Company files with the SEC is available to be read and copied by the public at the SEC’s Public Reference Room at 450 Fifth Street, NW, Washington, DC 20549. The public may obtain information on the operation of the Public Reference Room by calling the SEC at 1-800-SEC-0330. The SEC also maintains an internet site that contains reports, proxy information statements, and other information regarding issuers that file electronically with the SEC at http://www.sec.gov.

 

Financial Holding Companies. Under the Gramm-Leach-Bliley Act, a bank holding company may elect to become a financial holding company and thereby engage in a broader range of financial and other activities than are permissible for traditional bank holding companies. In order to qualify for the election, all of the depository institution subsidiaries of the bank holding company must be well capitalized and well managed, as defined by regulation, and all of its depository institution subsidiaries must have achieved a rating of satisfactory or better with respect to meeting community credit needs.

 

Pursuant to the Gramm-Leach-Bliley Act, financial holding companies are permitted to engage in activities that are “financial in nature” or incidental or complementary thereto, as determined by the Board. The Gramm-Leach-Bliley Act identifies several activities as “financial in nature,” including, among others, insurance underwriting and agency, investment advisory services, merchant banking and underwriting, and dealing or making a market in securities. Being designated a financial holding company allows insurance companies, securities brokers and other types of financial companies to affiliate with and/or acquire depository institutions.

 

The Bank

 

The Bank, as a member bank of the Federal Reserve System, is subject to regulation and examination by the Virginia State Corporation Commission and the Board. In addition, the Bank is subject to the rules and regulations of the Federal Deposit Insurance Corporation, which currently insures the deposits of each member bank to a maximum of $100.0 thousand per depositor.

 

The commercial banking business is affected by the monetary policies adopted by the Board. Changes in the discount rate on member bank borrowing, availability of borrowing at the “discount window,” open market operations, the imposition of any changes in reserve requirements against member banks’ deposits and certain borrowing by banks and their affiliates, and the limitation of interest rates which member banks may pay on deposits are some of the instruments of monetary policy available to the Board. Taken together, these controls give the Board a significant influence over the growth and profitability of all banks. Management of the Bank is unable to predict how the Board’s monetary policies (or the fiscal policies or economic controls imposed by federal or state governments) will affect the business and earnings of the Bank or the Company, or what those policies or controls will be.

 

USA Patriot Act of 2001. In October 2001, the USA Patriot Act of 2001 was enacted in response to the terrorist attacks in New York, Pennsylvania and Washington, D.C. which occurred on September 11, 2001. The Patriot Act is intended to strengthen the ability of U.S. law enforcement agencies and the intelligence communities to work cohesively to combat terrorism on a variety of fronts. The potential impact of the Patriot Act on financial institutions of all kinds is significant and wide ranging. The Patriot Act contains sweeping anti-money laundering and financial transparency laws and imposes various regulations, including standards for verifying client identification at account opening, and rules to promote cooperation among financial institutions, regulators and law enforcement entities in identifying parties that may be involved in terrorism or money laundering.

 

The references in this section to various aspects of supervision and regulation are brief summaries which do not purport to be complete and which are qualified in their entirety by reference to applicable laws, rules and regulations.

 

3


The information required by Guide 3 has been included under Item 6, Management’s Discussion and Analysis of Financial Condition and Results of Operations.

 

Item 2. Description of Properties

 

The headquarters building (the “Headquarters”) of the Company and the Bank, located at the corners of Freemason and Boush Streets, Norfolk, Virginia, was completed in 1986 and is a three story building of masonry construction, with approximately 21.0 thousand square feet of floor space. The Bank utilizes the building for its main office branch, executive offices, and operational departments. The Company currently subleases to outside parties approximately 4.0 thousand square feet on the third floor. The office operates four teller windows, including two drive-up facilities, one walk-up facility and a 24 hour teller machine.

 

The Bank has entered into a lease with Boush Bank Building Associates, a limited partnership (the “Partnership”), to rent the Headquarters. The lease requires the Bank to pay all taxes, maintenance and insurance. The term of the lease is twenty-three years and eleven months, and began on December 19, 1984. In connection with this property, the lessor has secured financing in the form of a $1.6 million industrial development revenue bond from the Norfolk Redevelopment and Housing Authority payable in annual installments, commencing on January 1, 1987, at amounts equal to 3.0% of the then outstanding principal balance through the twenty-fifth year, when the unpaid balance will become due. Interest on this bond is payable monthly, at 68.6% of the prime rate of SunTrust Bank in Richmond, Virginia. Monthly rent paid by the Bank is equal to interest on the above bond, plus any interest associated with secondary financing provided the lessor by the Bank. The Bank has the right to purchase, at its option, an undivided interest in the property at undepreciated original cost, and is obligated to purchase in each January after December 31, 1986 an undivided interest in an amount equal to 90.0% of the legal amount allowed by banking regulations for investments in fixed properties unless the Bank’s return on average assets is less than seven-tenths of one percent. Under this provision the Bank purchased 19.7% of this property for $362.2 thousand in 1987. At the time of the 1987 purchase the Bank assumed $305.7 thousand of the above-mentioned bond. Pursuant to the purchase option contained in the lease agreement, the Bank recorded an additional interest of $637.4 thousand (34.7%) in the leased property as of December 31, 1988 by assuming a corresponding portion ($521.9 thousand) of the unpaid balance of the related revenue bond and applying the difference of $115.5 thousand to amounts due from the lessor. Accordingly the Bank now owns 54.4%, of the Headquarters property. No purchases have been made after 1988.

 

The general partner of the Partnership is Boush Bank Building Company. The limited partners of the Partnership are Messrs. Woodard and Kellam, who are directors of the Bank and the Company and the estate of George H. Burton, a former director. In the opinion of the Company, the terms of the lease are not less favorable than could be obtained from a non-related party. Prior to executing the lease, the shareholders of the Bank owning a majority of Bank common stock consented to the foregoing lease. Additionally, formal shareholder approval of the lease, due to the above described interest of the Bank’s directors, was obtained during the Bank’s 1985 Annual Meeting of Shareholders.

 

In addition to the headquarters, the Bank operates two branch offices in Norfolk, four branches in Virginia Beach, one branch in Chesapeake, and one branch in Portsmouth. The Norfolk branches are located at the Webb Center on the campus of Old Dominion University and 4101 Granby Street. The Virginia Beach branch offices are located at 225 South Rosemont Road, 2712 North Mall Drive, 1124 First Colonial Road and 1870 Kempsville Road. The address of the Chesapeake branch is 1217 Cedar Road. The address of the Portsmouth branch is 4940 West Norfolk Road. The branch location at First Colonial Road, Virginia Beach and the West Norfolk Road branch in Portsmouth are owned by the Bank and the remaining six are leased under long-term operating leases with renewal options, at total annual rentals of approximately $295.5 thousand.

 

Item 3. Legal Proceedings

 

The Company is not a party to, nor is any of its property the subject of, any material pending legal proceedings incidental to its businesses other than those arising in the ordinary course of business. Although the amount of any ultimate liability with respect to such matters cannot be determined, in the opinion of management, any such liability will not have a material adverse effect on the consolidated financial position or results of operations of the Company.

 

Item 4. Submission of Matters to a Vote of Security Holders

 

No matters were submitted to the Company’s shareholders for a vote during the fourth quarter of 2003.

 

4


Part II

 

Item 5. Market for Common Equity and Related Stockholder Matters

 

Market Information. The Company’s common stock began trading on the NASDAQ National Market under the symbol CWBS on October 30, 2000. Prior to listing on the NASDAQ National Market, the Company’s common stock traded on the Over-the-Counter Bulletin Board (“OTC Bulletin Board”), a NASDAQ sponsored and operated inter-dealer quotation system for equity securities not listed on the NASDAQ Stock Market. Set forth below is high and low trading information for the common stock for each quarter during 2003 and 2002.

 

Common Stock Performance

 

     Common Stock Prices

     2003

   2002

     High

   Low

   High

   Low

First Quarter

   $ 16.70    $ 11.07    $ 7.70    $ 6.65

Second Quarter

   $ 15.30    $ 12.57    $ 8.47    $ 7.30

Third Quarter

   $ 20.00    $ 15.25    $ 9.27    $ 8.05

Fourth Quarter

   $ 20.00    $ 18.30    $ 11.96    $ 8.92

 

Holders of Record. The Company had 1,930,124 shares of common stock outstanding as of March 4, 2004, held by approximately 340 shareholders of record.

 

Dividends. The Company paid a $0.04 cash dividend on February 28, May 31, August 29, and November 30 of 2003, and a $0.035 cash dividend on March 31, June 30, and November 30 of 2002 and March 31, June 30, September 30, and December 31 of 2001.

 

In April 1999, the Company’s Board of Directors approved a Dividend Reinvestment and Stock Purchase Plan. Under this Plan, shares purchased from the Company with reinvested dividends are issued at a five percent (5.0%) discount from market value. The Plan also permits participants to make optional cash payments of up to $20.0 thousand per quarter for the purchase of additional shares of the Company’s common stock. These shares are issued at market value without incurring brokerage commissions. Of the $283.6 thousand in dividends that were paid in 2003, $89.7 thousand were reinvested. In 2002, $179.2 thousand was paid in dividends with $66.4 thousand reinvested. In 2003, $51.7 thousand was invested through the optional cash payment plan compared to $11.0 thousand in 2002.

 

The ability of the Company to pay dividends depends upon the amount of dividends declared by the Bank. Regulatory restrictions exist with respect to the Bank’s ability to pay dividends. See Note 8 to Consolidated Financial Statements included as exhibit 99.1 of this report.

 

Securities Authorized for Issuance Under Equity Compensation Plans

 

Equity Compensation Plan Information

 

Plan category


  

Number of securities

to be issued upon

exercise of

outstanding options,

warrants and rights

(a)


   

Weighted-average

exercise price of

outstanding options,

warrants and rights

(b)


  

Number of securities

remaining available

for future issuance

under equity

compensation plans

(excluding securities

reflected in column (a))

(c)


 

Equity compensation plans approved by security holders

   236,776  (1)   $ 9.31    19,731  (2)

Equity compensation plans not approved by security holders

   N/A       N/A    N/A  

Total

   236,776  (1)   $ 9.31    19,731  (2)

(1) Consists entirely of shares of common stock underlying previously granted stock options that have not been exercised. All of these options were granted pursuant to the Company’s stock options plans.
(2) Represents shares available for future issuance under the Company’s stock options plans.

 

5


Item 6. MANAGEMENT’S DISCUSSION AND ANALYSIS OF OPERATIONS AND FINANCIAL CONDITION

 

This commentary provides an overview of the Company’s financial condition, changes in financial condition and results of operations for the years 2003 through 2001. This section of Form 10-KSB should be read in conjunction with the Consolidated Financial Statements and related Notes thereto included as Exhibit 99.1 of this Form 10-KSB.

 

In addition to historical information, the following discussion contains forward looking statements that are subject to risks and uncertainties that could cause the Company’s actual results to differ materially from those anticipated, including risks associated with general economic conditions and interest rate trends. These forward looking statements include, but are not limited to, statements regarding management’s expectations that the Company will continue to experience growth in core operating earnings, improved credit quality and increased service fee income, and that the Company may pay cash dividends in the future. Readers are cautioned not to place undue reliance on these forward looking statements, which reflect management’s analysis only as of the date hereof.

 

Results of Operations and Financial Condition

Commonwealth Bankshares, Inc. and Subsidiaries

 

Earnings Overview

 

Management views 2003 as an outstanding year for Commonwealth Bankshares, Inc. The Company’s net income for 2003 reached a record $2.5 million or a 51.9% increase from the $1.7 million reported for the year ended 2002. Net income in 2002 represented a 190.0% increase from the $577.3 thousand reported for the year 2001. Earnings per share has steadily increased in conjunction with the Company’s record earnings performance. Basic earnings per share during 2003 equaled $1.44 per share, an increase of 46.9% or $0.46 per share over the $0.98 per share reported in 2002. Basic earnings per share increased 188.2% during 2002 over the $0.34 per share reported in 2001. With the dilutive effect of common stock equivalents, earnings per share was $1.03 for 2003, $0.73 for 2002 and $0.31 for 2001. Management has increased its dividends paid out to its shareholders in order to share in the Company’s success. In 2003, total dividends paid out to its shareholders equaled $0.16 per share up 52.4% from $0.105 per share paid in 2002. Book value per share has also seen favorable increases. Book value per share for the years 2003, 2002, and 2001 was $10.16, $8.97 and $7.97, respectively.

 

The Company’s core earnings defined by the Company as pre-tax earnings exclusive of the provision for loan losses and nonrecurring items such as security gains, grew to $4.3 million in 2003 compared with the $2.8 million reported at December 31, 2002.

 

ROA equaled 0.91% in 2003 compared with 0.70% in 2002 and 0.25% in 2001. ROE equaled 14.75% in 2003 compared with 11.69% in 2002 and 4.51% in 2001. These ratios, along with other significant earnings and balance sheet information for each of the years in the five-year period ended December 31, 2003, are shown in the table as follows:

 

 

6


Selected Financial Information

Years Ended December 31,

 

 

(in thousands, except per share data)


   2003

    2002

    2001

    2000

    1999

 

Operating Results:

                                        

Interest income

   $ 19,364     $ 17,632     $ 17,328     $ 14,592     $ 10,861  

Interest expense

     8,379       9,058       10,883       8,151       5,502  
    


 


 


 


 


Net interest income

     10,985       8,574       6,445       6,441       5,359  

Provision for loan losses

     525       419       360       1,155       110  

Noninterest income

     1,678       1,651       1,489       1,182       1,209  

Noninterest expense

     8,392       7,384       6,834       6,163       4,857  
    


 


 


 


 


Income before provision for income taxes

     3,746       2,422       740       305       1,601  

Provision for income taxes

     1,204       748       163       3       446  
    


 


 


 


 


Net Income

   $ 2,542     $ 1,674     $ 577     $ 302     $ 1,155  
    


 


 


 


 


Per Share Data:

                                        

Basic earning

   $ 1.44     $ 0.98     $ 0.34     $ 0.18     $ 0.71  

Diluted earnings

   $ 1.03     $ 0.73     $ 0.31     $ 0.16     $ 0.64  

Book value

   $ 10.16     $ 8.97     $ 7.97     $ 7.62     $ 7.43  

Basic weighted average shares outsanding

     1,771,556       1,708,698       1,692,125       1,667,329       1,631,684  

Diluted weighted average shares outstanding

     2,824,703       2,816,968       1,883,354       1,856,698       1,804,201  

Shares outstanding at year-end

     1,888,271       1,721,621       1,703,002       1,683,562       1,644,743  

Year-End Balance:

                                        

Assets

   $ 318,295     $ 256,514     $ 230,568     $ 205,864     $ 157,016  

Federal funds sold

     341       59       5,320       7,181       —    

Loans *

     230,050       196,323       178,069       157,942       125,045  

Loans held for sale

     56,132       27,792       —         —         —    

Investment securities

     12,431       16,020       16,386       19,433       20,185  

Equity securities

     2,398       1,181       917       727       548  

Deposits

     250,658       228,087       204,909       184,615       138,358  

Shareholders’ equity

     19,191       15,445       13,573       12,827       12,227  

Average Balance:

                                        

Assets

   $ 277,970     $ 239,306     $ 226,506     $ 178,799     $ 139,559  

Federal funds sold

     1,570       3,534       5,845       4,799       1,053  

Loans *

     214,731       186,195       172,516       141,769       106,664  

Loans held for sale

     29,092       8,887       —         —         —    

Investment securities

     14,214       16,769       17,425       19,607       21,897  

Equity securities

     1,386       1,099       765       611       546  

Deposits

     239,726       210,414       203,146       157,365       120,506  

Shareholders’ equity

     17,238       14,326       12,812       12,880       12,000  

Ratios:

                                        

Return on average assets

     0.91 %     0.70 %     0.25 %     0.17 %     0.83 %

Return on average shareholders’ equity

     14.75 %     11.69 %     4.51 %     2.34 %     9.63 %

Year-end shareholders’ equity to total assets

     6.03 %     6.02 %     5.89 %     6.23 %     7.79 %

Loan loss allowance to year-end loans *

     1.09 %     1.19 %     1.12 %     1.22 %     0.74 %

Net interest margin (tax equivalent basis)

     4.24 %     3.90 %     3.10 %     4.00 %     4.25 %

* Net of unearned income and loans held for sale.

 

7


Net Interest Income and Net Interest Margin

 

Net interest income, the fundamental source of the Company’s earnings, is defined as the difference between income on earning assets and the cost of funds supporting those assets. Significant categories of earning assets are loans and securities, while deposits and short-term borrowings represent the major portion of interest-bearing liabilities. The level of net interest income is impacted primarily by variations in the volume and mix of these assets and liabilities, as well as changes in interest rates when compared to previous periods of operations.

 

Table 1 presents the average interest earning assets and average interest bearing liabilities, the average yields earned on such assets (on a tax equivalent basis) and rates paid on such liabilities, and the net interest margin for the indicated periods. The variance in interest income and expense caused by differences in average balances and rate is shown in Table 2.

 

Net interest income, on a taxable equivalent basis, for 2003 increased 27.4% or $2.4 million to $11.1 million. Net interest income for 2002 of $8.7 million increased 31.8% or $2.1 million over 2001. Increases in net interest income, for both years, were primarily attributable to the strong growth in average interest earning assets as well as a reduction of rates paid on deposit accounts during the respective time periods.

 

Average interest earning assets increased $38.6 million in 2003, $10.3 million in 2002, and $46.8 million in 2001. Average loans, a higher interest earning asset, accounted for 92.9% of average interest earning assets in 2003, 87.1% in 2002, and 80.8% in 2001. Due to the lower interest rate environment and the efforts of our experienced loan officers, average loans increased $48.7 million in 2003, $22.6 million in 2002, and $30.7 million in 2001. In an effort to fund the strong loan growth, investment securities, federal funds sold and interest bearing deposits in banks, lower yielding assets, declined. Average investment securities decreased by $2.6 million in 2003, $656.0 thousand in 2002, and $2.2 million in 2001. Average federal funds sold and interest bearing deposits in banks decreased $7.9 million in 2003 and $11.9 million in 2002, and increased $18.1 million in 2001.

 

The net interest margin is calculated by expressing tax-equivalent net interest income as a percentage of average interest earning assets, and represents the Company’s net yield on its earning assets. Net interest margin is an indicator of the Company’s effectiveness in generating income from its earning assets. Since January 2001, the Federal Reserve lowered the federal funds rate 13 times or 550 basis points down to 1.00%. Consequently, during the same time period, the Wall Street Journal Prime Rate, which influences the market price for loans, has decreased from 9.50% to 4.00%. Given the prevalent low interest rate environment which has put pressure on maintaining strong margins, the Company’s net interest margin has increased over the past two years, indicating the Company’s ability to manage its interest earning assets.

 

In 2003, the net interest margin of 4.24% represented an increase of 34 basis points over the net interest margin of 3.90% recorded in 2002. The 2003 increase in net interest margin of 8.7% was the result of the repricing of certificates of deposits and strong growth in average loans. The net interest margin for 2002 increased 25.8% over the 3.10% reported for 2001. Deposit products were repriced throughout the year at the earliest opportunity available. The performance reported herein is reflected in the Company’s earning assets yield of 7.43% in 2003 compared with 7.95% in 2002 and 8.20% in 2001, reflecting the continued impact of reductions in interest rates over the past three years. The Company’s average rate paid on deposits decreased 93 basis points in 2003 to 3.66%, with a decrease of 115 basis points in 2002 from 2001.

 

8


Table 1: Average Balance Sheet and Net-Interest Margin Analysis

 

     Years Ended December 31,

 
     2003

    2002

    2001

 

(in thousands)


  

Average

Balance(1)

Yield/Rate(2)


   Interest

   Average
Yield/
Rate(2)


    Average
Balance(1)


   Interest

   Average
Yield/
Rate(2)


    Average
Balance(1)


     Interest

     Average

 

Assets

                                                                

Interest earning assets:

                                                                

Loans (3)(4)

   $ 243,823    $ 18,553    7.61 %   $ 195,082    $ 16,516    8.47 %   $ 172,516      $ 15,445      8.95 %

Investment securities (3)

     14,214      809    5.69       16,769      1,019    6.08       17,425        1,117      6.41  

Equity securities

     1,386      119    8.59       1,099      74    6.73       765        49      6.41  

Federal funds sold

     1,570      15    0.96       3,534      64    1.81       5,845        231      3.95  

Interest bearing deposits in banks

     1,540      15    0.97       7,483      124    1.66       17,077        669      3.92  
    

  

        

  

        


  


      

Total interest earning assets

     262,533      19,511    7.43 %     223,967      17,797    7.95       213,628        17,511      8.20  

Noninterest earning assets:

                                                                

Cash and due from banks

     8,160                   7,757                   6,007                  

Premises and equipment

     5,632                   5,848                   4,999                  

Other assets

                                             3,951        3,881      3,900  

Less: allowance for loan losses

                                             (2,306 )      (2,147 )    (2,028 )
    

               

               


               

Total assets

   $ 277,970                 $ 239,306                 $ 226,506                  
    

               

               


               

Liabilities and Shareholders’ Equity

                                                                

Interest bearing liabilities:

                                                                

Interest bearing demand deposits

   $ 30,963    $ 222    0.72 %   $ 27,763    $ 294    1.06 %   $ 20,993      $ 349      1.66 %

Savings deposits

     7,694      50    0.65 %     6,462      67    1.04 %     5,353        91      1.70 %

Time deposits

     172,865      7,424    4.29 %     151,574      8,045    5.31 %     155,499        10,006      6.43 %

Short-term debt

     9,986      130    1.30 %     3,749      60    1.60 %     4,145        164      3.96 %

Long-term debt

     426      10    2.35 %     453      12    2.65 %     479        19      3.97 %

Convertible preferred securities

     6,863      543    7.91 %     7,285      580    7.96 %     3,035        254      8.37 %
    

  

        

  

        


  


      

Total interest bearing liabilities

     228,797      8,379    3.66 %     197,286      9,058    4.59 %     189,504        10,883      5.74 %

Non interest bearing liabilities:

                                                                

Demand deposits

     28,204                   24,615                   21,301                  

Other

     3,731                   3,079                   2,889                  
    

               

               


               

Total liabilities

     260,732                   224,980                   213,694                  

Shareholders’ equity

     17,238                   14,326                   12,812                  
    

               

               


               

Total liabilities and shareholders’equity

   $ 277,970                 $ 239,306                 $ 226,506                  
    

               

               


               

Net interest income

   $ 11,132                 $ 8,739                 $ 6,628                  
    

               

               


               

Net interest margin (5)

                                                                

(taxable equivalent basis)

                 4.24 %                 3.90 %                     3.10 %

Average interest spread (6) (taxable equivalent basis)

                 3.77 %                 3.36 %                     2.46 %

(1) Average balances are computed on daily balances and Management believes such balances are representative of the operations of the Company.
(2) Yield and rate percentages are all computed through the annualization of interest income and expenses versus the average balance of their respective accounts.
(3) Tax equivalent basis. The tax equivalent adjustment to loans was $32 thousand, $36 thousand, and $41 thousand for the years ended December 31, 2003, 2002 and 2001, respectively. The tax equivalent adjustment to investment securities was $115 thousand, $129 thousand, and $142 thousand for the years ended December 31, 2003, 2002, and 2001, respectively.
(4) Non-accrual loans are included in the average loan balances, and income on such loans is recognized on a cash basis. Loans are net of unearned income, and inclusive of loans held for sale.
(5) Net interest margin is net interest income, expressed as a percentage of average earning assets.
(6) Interest spread is the average yield earned on earning assets, less the average rate incurred on interest bearing liabilities.

 

9


Table 2: Effect of Changes in Rate and Volume on Net Interest Income

 

As the largest component of income, net interest income represents the amount that interest and fees earned on loans and investments exceeds the interest costs of funds used to support these earning assets. Net interest income is determined by the relative levels, rates and mix of earning assets and interest-bearing liabilities. The following table attributes changes in net interest income either to changes in average volume or to rate changes in proportion to the relationship of the absolute dollar amount of the change in each.

 

    

Year Ended December 31, 2003

compared to

Year Ended December 31, 2002


   

Year Ended December 31, 2002

compared to

Year Ended December 31, 2001


   

Year Ended December 31, 2001

compared to

Year Ended December 31, 2000


 
    

Increase

(Decrease)

Due to:


   

Interest

Income/Expense

(Variance)


   

Increase

(Decrease)

Due to:


   

Interest

Income/Expense

(Variance)


   

Increase

(Decrease)

Due to:


    

Interest

Income/Expense

(Variance)


 

(in thousands)


   Volume

    Rate

      Volume

    Rate

      Volume

     Rate

    

Interest Income:

                                                                          

Loans

   $ 3,424     $ (1,387 )   $ 2,037     $ 1,832     $ (761 )   $ 1,071     $ 2,735      $ (431 )    $ 2,304  

Investment securities

     (148 )     (62 )     (210 )     (41 )     (57 )     (98 )     (146 )      (46 )      (192 )

Equity securities

     22       23       45       22       3       25       14        (2 )      12  

Federal funds sold

     (27 )     (22 )     (49 )     (70 )     (97 )     (167 )     105        (208 )      (103 )

Interest bearing deposits in banks

     (71 )     (38 )     (109 )     (269 )     (276 )     (545 )     —          669        669  
    


 


 


 


 


 


 


  


  


       3,200       (1,486 )     1,714       1,474       (1,188 )     286       2,708        (18 )      2,690  
    


 


 


 


 


 


 


  


  


Interest Expense:

                                                                          

Interest bearing demand deposits

     40       (112 )     (72 )     438       (493 )     (55 )     47        (144 )      (97 )

Savings deposits

     18       (35 )     (17 )     27       (51 )     (24 )     8        (36 )      (28 )

Time deposits

     1,731       (2,352 )     (621 )     (247 )     (1,714 )     (1,961 )     2,583        185        2,768  

Short-term debt

     79       (9 )     70       (14 )     (90 )     (104 )     (80 )      (75 )      (155 )

Long-term debt

     (1 )     (1 )     (2 )     (1 )     (6 )     (7 )     (2 )      (11 )      (13 )

Convertible preferred securities

     (33 )     (4 )     (37 )     338       (12 )     326       —          254        254  
    


 


 


 


 


 


 


  


  


       1,834       (2,513 )     (679 )     541       (2,366 )     (1,825 )     2,556        173        2,729  
    


 


 


 


 


 


 


  


  


Increase (decrease) in net interest income

   $ 1,366     $ 1,027     $ 2,393     $ 933     $ 1,178     $ 2,111     $ 152      $ (191 )    $ (39 )
    


 


 


 


 


 


 


  


  


 

10


Asset Quality Review and Credit Risk Management

 

In conducting business activities, the Company is exposed to the possibility that borrowers or counterparties may default on their obligations to the Company. Credit risk arises through the extension of loans, leases, certain securities, and financial guarantees. To manage this risk, the Company establishes policies and procedures to manage both on and off-balance sheet risk and communicates and monitors the application of these policies and procedures throughout the Company. The Company’s credit risk is centered in its loan portfolio.

 

Provision and Allowance for Loan Losses

 

The provision for loan losses is the annual cost of maintaining an allowance for inherent credit losses. The amount of the provision each year and the level of the allowance are matters of judgment and are impacted by many factors, including actual credit losses during the period, the prospective view of credit losses, loan performance measures and trends (such as delinquencies and charge-offs), and other factors, both internal and external that may affect the quality and future loss experience of the credit portfolio.

 

On a monthly basis, the Company’s management evaluates the adequacy of the allowance for loan losses, and based on such review, establishes the amount of the provision for loan losses. For large commercial and real estate exposure, a detailed loan-by-loan review is performed. The remainder of the commercial and real estate portfolio is analyzed utilizing a formula-based determination of the allowance. The formula is impacted by the risk rating of the loan, historical losses and expectations. Loan loss allowances for the various consumer credit portfolios are based on historical and anticipated losses and the current and projected characteristics of the various portfolios. In addition, consideration of factors such as economic conditions, underwriting standards, and compliance and credit administration practices may impact the level of inherent credit loss. Management’s evaluation and resulting provision and allowance decisions are reviewed by the Board of Directors monthly. In addition, the Company has entered into an agreement with an accounting firm that serves as an independent credit review group to conduct reviews of the loan portfolio, re-examining on a regular basis risk assessments for loans and overall compliance with policy.

 

The allowance for loan losses is increased by the provision for loan losses and reduced by loans charged off, net of recoveries. The following table presents the Company’s loan loss experience for the past five years:

 

Table 3: Summary of Loan Loss Experience

 

     Year Ended December 31,

 

(in thousands)


   2003

    2002

    2001

    2000

    1999

 

Allowance at beginning of period

   $ 2,335     $ 1,988     $ 1,920     $ 931     $ 969  

Provision for loan losses

     525       419       360       1,155       110  

Charge offs:

                                        

Commercial

     82       4       7       30       49  

Commercial construction

     —         —         —         —         —    

Commercial mortgage

     —         —         238       79       —    

Residential mortgage

     247       43       35       36       —    

Installment loans to individuals

     28       36       13       10       53  

Other

     13       3       10       17       55  
    


 


 


 


 


Total loans charged off

     370       86       303       172       157  
    


 


 


 


 


Recoveries:

                                        

Commercial

     —         —         1       —         —    

Commercial construction

     —         —         —         —         —    

Commercial mortgage

     —         2       —         —         2  

Residential mortgage

     —         —         1       —         —    

Installment loans to individuals

     12       2       —         5       7  

Other

     1       10       9       1       —    
    


 


 


 


 


Total recoveries

     13       14       11       6       9  
    


 


 


 


 


Net charge-offs

     357       72       292       166       148  
    


 


 


 


 


Allowance at end of period

   $ 2,503     $ 2,335     $ 1,988     $ 1,920     $ 931  
    


 


 


 


 


Year end loans *

   $ 230,050     $ 196,323     $ 178,069     $ 157,942     $ 125,045  
    


 


 


 


 


Ratio of allowance to year end loans

     1.09 %     1.19 %     1.12 %     1.22 %     0.74 %

Average loans outstanding *

   $ 214,731     $ 186,195     $ 172,516     $ 141,769     $ 106,664  
    


 


 


 


 


Ratio of net charge-offs to average loans outstanding

     0.17 %     0.04 %     0.17 %     0.12 %     0.14 %

* Net of unearned income and loans held for sale.

 

11


The Company made provisions for loan losses of $524.8 thousand in 2003, compared to $419.0 thousand in 2002, and $360.0 thousand in 2001. Net charge-offs in 2003 were $356.8 thousand compared to $71.2 thousand for 2002 and $292.0 thousand for 2001. This represents 0.17% of average loans outstanding in 2003, 0.04% in 2002, and 0.17% in 2001. Although the Company experienced an increase in charge-offs in 2003, net charge-offs as a percentage of average loans outstanding remained low, and below the Company’s peer group for the last three years.

 

The allowance for loan losses at December 31, 2003 was $2.5 million, compared with $2.3 million at December 31, 2002, and $2.0 million at December 31, 2001. This represented 1.09% of year-end loans at December 31, 2003 compared with 1.19% of year-end loans at December 31, 2002 and 1.12% of year-end loans at December 31, 2001. Based on current expectations relative to portfolio characteristics and performance measures including loss projections, management considers the level of the allowance to be adequate as of December 31, 2003.

 

The following table provides an allocation of the allowance for loan losses and the ratio of related outstanding loan balances to total loans as of December 31, 2003.

 

Table 4: Allocation of the Allowance for Loan Losses

 

(in thousands)


   Amount

  

Percent of Loans

in Each Category

to Total Loans


 

Commercial

   $ 833    63.98 %

Commercial construction

     —      —    

Commercial mortgage

     414    31.80  

Residential mortgage

     54    4.14  

Installment loans to individuals

     1    0.08  

Other

     —      —    

Unallocated

     1,201    N/A  
    

  

Total

   $ 2,503    100.00 %
    

  

 

Non-performing Assets

 

Non-performing assets consist of loans accounted for on a non-accrual basis (as judgmentally determined by management based upon anticipated realization of interest income), loans which are contractually past due 90 days and other real estate owned. It is management’s practice to cease accruing interest on loans when payments are 120 days delinquent. However, management may elect to continue the accrual of interest when the estimated net realizable value of collateral is sufficient to cover the principal balance and accrued interest, and the loan is in the process of collection.

 

The following table presents information concerning non-performing assets for the periods indicated.

 

Table 5: Non-performing Assets

 

     December 31,

(in thousands)


   2003

   2002

   2001

   2000

   1999

Non-accrual loans:

                                  

Commercial

   $ 2,358    $ 946    $ 1,302    $ 240    $ 44

Commercial construction

     —        —        —        —        —  

Commercial mortgage

     415      318      —        46      76

Residential mortgage

     67      437      —        4      805

Installment loans to individuals

     5      10      20      194      184

Other

     —        —        —        —        —  
    

  

  

  

  

       2,845      1,711      1,322      484      1,109

Loans contractually past-due 90 days or more:

                                  

Commercial

     —        —        —        83      38

Commercial construction

     —        —        —        —        —  

Commercial mortgage

     —        —        —        —        —  

Residential mortgage

     —        —        62      17      —  

Installment loans to individuals

     —        18      1      7      35

Other

     —        —        1      —        —  
    

  

  

  

  

       —        18      64      107      73
    

  

  

  

  

Total non-performing loans

     2,845      1,729      1,386      591      1,182

Other real estate owned

     1,095      —        328      131      601
    

  

  

  

  

Total non-performing assets

   $ 3,940    $ 1,729    $ 1,714    $ 722    $ 1,783
    

  

  

  

  

 

12


Non-accrual loans increased $1.1 million in 2003 to $2.8 million. This increase is primarily due to one (1) commercial loan that represents $1.5 million of the $2.8 million in nonaccrual. Management is closely monitoring this credit and believes that the allowance for loan losses is adequate to offset any potential loss that may occur. The remaining $1.3 million represents eight (8) loans, the majority of which are making monthly payments, and in most cases these loans are secured with workout arrangements currently in place.

 

If non-accrual loans had been performing fully, these loans would have contributed an additional $137.4 thousand to interest income in 2003, $116.8 thousand in 2002, $122.8 thousand in 2001, $35.04 thousand in 2000, and $84.3 thousand for 1999.

 

There were no loans past due 90 days or more that were not classified as non-accrual loans as of December 31, 2003 compared to $18 thousand at December 31, 2002, and $64 thousand at December 31, 2001.

 

Other real estate owned totaled $1.1 million at December 31, 2003, which included one commercial property and one residential property. Subsequent to December 31, these properties are under contract to be sold. Management does not anticipate any material losses to occur upon disposition of these properties.

 

The Company continues to allocate significant resources to the expedient disposition and collection of nonperforming and other lower quality assets. As a part of this workout process, the Company routinely reevaluates all reasonable alternatives, including the sale of these assets. Individual action plans have been developed for each nonperforming asset.

 

USES OF FUNDS

 

Total earning assets at December 31, 2003 increased 24.8% from year-end 2002 compared with 2002’s increase of 12.5% from year-end 2001’s increase of 11.3%. The increase in earning assets over the last three years has been primarily attributable to the increase in the loan portfolio which has increased from $178.7 million in 2001 to $287.1 million in 2003.

 

Loan Portfolio

 

The loan portfolio is the largest component of earning assets and accounts for the greatest portion of total interest income. As of December 31, 2003, total gross loans, including loans held for sale, grew to a record $287.1 million, a $63.3 million or a 28.2% increase from $224.8 million at year end 2002. This is a continuation of the growth experienced from year end 2001 to year end 2002 of $46.1 million or 25.8%. The tremendous growth experienced during the past two years was achieved not only by the high loan demand generated by the low interest rate environment, but also by the efforts of the Company’s officers to develop new loan relationships combined with the support of existing customers.

 

During the past three years, a considerable volume of new loan relationships have been developed with “old line and well-established” local businesses, who have transferred their relationships to the Company from other “regional financial institutions” that are experiencing further consolidation. This has been an excellent source of new business for the Bank, as customers still value the personal attention traditionally offered by a community bank. The Bank intends to aggressively continue to target these relationships in future periods.

 

The Company’s overall objective in managing loan portfolio risk is to minimize the adverse impact of any single event or set of occurrences. To achieve this objective, the Company strives to maintain a loan portfolio that is diverse in terms of loan type, industry concentration, geographic distribution and borrower concentration.

 

The table below classifies gross loans by major category and percentage distribution of gross loans at December 31 for each of the past three years:

 

Table 6: Loans By Classification

 

     December 31

 

(in thousands)


   2003

    2002

    2001

 
     Amount

   %

    Amount

   %

    Amount

   %

 

Commercial

   $ 45,584    19.74 %   $ 36,279    18.45 %   $ 28,435    15.97 %

Commercial construction

     7,759    3.36       7,458    3.79       5,669    3.18  

Commercial mortgage

     131,744    57.05       108,103    54.74       95,425    53.59  

Residential mortgage

     36,269    15.70       33,995    17.25       36,480    20.49  

Installment loans to individuals

     8,226    3.56       9,186    4.67       9,889    5.55  

Other

     1,369    0.59       2,033    1.10       2,171    1.22  
    

  

 

  

 

  

Total gross loans

     230,951    100.00 %     197,054    100.00 %     178,069    100.00 %
    

  

 

  

 

  

Loans held for sale

     56,132            27,792            —         
    

        

        

      

Total

   $ 287,083          $ 224,846          $ 178,069       
    

        

        

      

 

13


Total commercial loans increased 21.9% to $185.1 million in 2003 compared with an increase of 17.2% to $151.8 million in 2002 and an increase of 17.1% to $129.5 million in 2001. Consumer real estate loans increased $36.3 million or 6.7% in 2003, compared to a decrease of 6.8% to $34.0 in 2002, and a 6.1% increase to $36.5 million in 2001. Consumer loans decreased $1.6 million or 14.5% in 2003 following a decrease of $1.3 million or 12.5% in 2002, and an increase of $2.7 million or 35.4% in 2001. Included in total loans as of December 2003, were $56.1 million in loans classified as held for sale. These loans are pre-committed for sale prior to funding and are secured by First Deeds of Trust on residential 1 to 4 family dwellings. As of December 2002, the Company had $27.8 million in loans classified as held for sale.

 

The Company will continue with its efforts to develop creditable loan relationships in order to enhance its earnings opportunities while simultaneously strengthening its underwriting criteria. To limit credit exposure, the Company obtains collateral to support credit extensions and commitments when deemed necessary. The most significant categories of collateral are real and personal property, cash on deposit and marketable securities. The Company obtains real property as security for some loans that are made on the basis of the general creditworthiness of the borrower and whose proceeds were not used for real estate related purposes.

 

A number of measures have been taken by the Company over the past several years to reduce overall exposure and earnings vulnerability in the real estate sectors of the Bank’s trade area. These measures include strengthening real estate underwriting, management review policies and practices, and reducing higher risk concentrations within the real estate portfolio. The Company’s real estate portfolio is comprised of loans to customers located within the Company’s established marketplace.

 

Senior level management is devoted to the management and/or collection of certain non-performing assets as well as certain performing loans. Aggressive collection strategies and a proactive approach to managing overall credit risk has expedited the Company’s disposition, collection and re-negotiation of non-performing and other lower-quality assets and allowed loan officers to concentrate on generating new business.

 

The following table shows the maturity or period of re-pricing of gross loans outstanding as of December 31, 2003. Demand loans as well as loans having no stated schedule of repayments and no stated maturity are reported as due within one year. Adjustable and floating-rate loans are included in the period in which interest rates are next scheduled to adjust rather than in which they contractually mature. Fixed rate loans are included in the period in which the final contractual repayment is due. Since the majority of the Company’s loan portfolio is short-term, the Company can re-price its portfolio more frequently to minimize long-term interest rate fluctuations and maintain a steady interest margin.

 

Table 7: Loan Maturities and Re-Pricing Schedule

 

     December 31, 2003

(in thousands)


  

Within

One Year


  

After One

But Within

Five Years


  

After

Five Years


   Total

Variable Rate:

                           

Commercial

   $ 18,894    $ 7,180    $ 1,244    $ 27,318

Commercial construction

     2,397      190      —        2,587

Commercial mortgage

     41,498      38,168      5,350      85,016

Residential mortgage

     8,834      7,107      3,448      19,389

Installment and other loans

     2,045      —        990      3,035
    

  

  

  

Total variable rate

   $ 73,668    $ 52,645    $ 11,032    $ 137,345
    

  

  

  

Fixed Rate:

                           

Commercial

   $ 5,450    $ 5,846    $ 6,970    $ 18,266

Commercial construction

     644      —        4,528      5,172

Commercial mortgage

     5,643      8,170      32,915      46,728

Residential mortgage

     2,035      3,717      11,128      16,880

Installment and other loans

     691      2,998      2,871      6,560
    

  

  

  

Total fixed rate

   $ 14,463    $ 20,731    $ 58,412    $ 93,606
    

  

  

  

Total

   $ 88,131    $ 73,376    $ 69,444    $ 230,951
    

  

  

  

 

Investments

 

The investment portfolio plays a primary role in the management of interest rate sensitivity of the Company and generates interest income. In addition, the portfolio serves as a source of liquidity and is used as needed to meet collateral requirements. Table 8 presents information pertaining to the composition of the securities portfolio. At year-end 2003, 2002, and 2001, investment securities totaled $12.4 million, $16.0 million, and $16.4 million, respectively. Investments that matured or were called during 2003 were used to fund the strong loan demand, resulting in a 22.4% decline in the total investment portfolio.

 

14


Table 8: Composition of Investments

 

     December 31,

(in thousands)


   2003

   2002

   2001

Securities available for sale (1):

                    

U. S. government and its agencies

   $ 809    $ 1,304    $ 209

State and municipals

     4,647      4,970      4,405

Mortgage-backed securities

     2,182      4,877      4,926

Corporate bonds

     1,624      1,550      1,782

Preferred stock

     2,332      2,272      2,177
    

  

  

       11,594      14,973      13,499
    

  

  

Securities held to maturity (2):

                    

State and municipal

     254      246      1,608

Mortgage-backed securities

     583      801      1,279
    

  

  

       837      1,047      2,887
    

  

  

Total investment securities

   $ 12,431    $ 16,020    $ 16,386
    

  

  


(1) Carried at fair value
(2) Carried at cost, adjusted for amortization of premium or accretion of discount using the interest method.

 

In managing the investment securities portfolio, management’s philosophy has been to provide the maximum return over the long term on funds invested while giving consideration to risk and other corporate objectives. During periods of increasing interest rates, the market value of the investment portfolio declines in relation to book value. During periods of declining interest rates, the opposite is true.

 

Decisions to acquire investments of a particular type are based on an assessment of economic and financial conditions, including interest rate risk, liquidity, capital adequacy, the type of incremental funding available to support such assets, and an evaluation of alternative loan or investment instruments.

 

Investment securities are purchased with the ability to hold until maturity and with the intent to hold for the foreseeable future. Management re-evaluates asset and liability strategies when economic and financial conditions fluctuate in a magnitude that might adversely impact the Company’s overall interest rate risk, liquidity, or capital adequacy positions. Re-assessment may alter management’s intent to hold certain securities for the foreseeable future and result in repositioning a portion of the investment portfolio. Often, security sales are required to implement a change in strategy.

 

Management views the portfolio as well diversified among several market sectors as summarized below:

 

Sector


   %

 

U.S. treasuries

   8.4  

Municipals

   44.7  

Fixed Agency

   3.1  

Floating MBS

   14.2  

Floating CMO

   8.1  

Fixed MBS

   3.1  

Fixed CMO

   2.7  

Corporates

   13.6  

Other

   2.1  
    

     100.0 %

 

The following table presents information on the maturities and weighted average yields of the Company’s investment securities at December 31, 2003. The weighted average yields are calculated on the basis of book value of the investment securities and on the interest income of the investments adjusted for amortization of premium and accretion of discount.

 

15


Table 9: Investment Maturities and Yields

 

     December 31, 2003

 
     Held to Maturity

    Available for Sale

 

(in thousands)


  

Amortized

Cost


   Fair
Value


  

Weighted

Average
Yield


    Amortized
Cost


   Fair
Value


  

Weighted

Average
Yield


 

US Government agencies:

                                        

Within one year

   $ —      $ —      —       $ 809    $ 809    0.93 %

After one year to five years

     —        —      —         —        —      —    

After five years through ten years

     —        —      —         —        —      —    

After ten years

     —        —      —         —        —      —    
    

  

  

 

  

  

Total

     —        —      —         809      809    0.93 %

State and municipals:

                                        

Within one year

     —        —      —         —        —      —    

After one year to five years

     254      276    7.66 %     1,246      1,324    6.39 %

After five years through ten years

     —        —      —         1,700      1,809    6.23 %

After ten years

     —        —      —         1,406      1,514    6.74 %
    

  

  

 

  

  

Total

     254      276    7.66 %     4,352      4,647    6.44 %

Mortgage-backed:

                                        

Within one year

     29      29    3.88 %     221      220    4.21 %

After one year to five years

     503      503    5.68 %     1,453      1,486    4.78 %

After five years through ten years

     51      51    2.84 %     474      476    3.55 %

After ten years

     —        —      —         —        —      —    
    

  

  

 

  

  

Total

     583      583    5.35 %     2,148      2,182    4.45 %

Other securities:

                                        

Within one year

     —        —      —         248      252    8.61 %

After one year to five years

     —        —      —         —        —      4.08 %

After five years through ten years

     —        —      —         775      815    6.64 %

After ten years

     —        —      —         532      557    —    
    

  

  

 

  

  

Total

     —        —      —         1,555      1,624    5.66 %
    

  

  

 

  

  

Total debt securities

   $ 837    $ 859    6.77 %   $ 8,864    $ 9,262    5.33 %

Equity securities

     —        —      —       $ 2,135    $ 2,332    9.54 %
    

  

  

 

  

  

Total securities

   $ 837    $ 859    6.05 %   $ 10,999    $ 11,594    4.28 %
    

  

  

 

  

  

 

As of December 31, 2003, the overall portfolio has a yield of 5.7%, on a fully taxable equivalent basis. It has a weighted average repricing term of 4.1 years, and 77.7% of total holdings are invested in fixed rate securities. 93.3% of the portfolio is categorized as available for sale (AFS). As of December 31, 2003, the total portfolio currently contained an unrealized gain of $618 thousand.

 

Municipal holdings total $4.3 million par value, or 44.7% of total holdings, and have a taxable equivalent yield to the effective maturity date of 6.7%. Management believes these issues have excellent credit quality, as most of the portfolio is AA-rated or higher. The average duration date of the municipal portfolio is approximately 3.7 years.

 

Management frequently assesses the performance of the investment portfolio to ensure its yield and cash flow performances are consistent with the broad strategic plan of the entire Company. Flexibility is one of the hallmarks of the Company’s ability to meet the banking needs of its customers.

 

SOURCES OF FUNDS

 

Deposits

 

The Company’s predominant source of funds is depository accounts. The Company’s deposit base, which is provided by individuals and businesses located within the communities served, is comprised of demand deposits, savings and money market accounts, and time deposits. The Company’s balance sheet growth is largely determined by the availability of deposits in its markets, the cost of attracting the deposits, and the prospects of profitably utilizing the available deposits by increasing the loan or investment portfolios.

 

16


Total deposits reached a record $250.7 million as of December 31, 2003, an increase of 9.9% or $22.6 million over 2002. This is a continuation of the growth experienced in 2002 of $23.2 million or 11.3% to $228.1 million. Management believes the growth in deposits is a result of the Company’s competitive interest rates on all deposit products, special deposit promotions and product enhancements, as well as the Company’s continued marketing efforts.

 

Interest rates paid on specific deposit types are set by management and are determined based on (i) the interest rates offered by competitors, (ii) anticipated amount and timing of funding needs (iii) availability of and cost of alternative sources of funding and (iv) anticipated future economic conditions and interest rates. Customer deposits are attractive sources of liquidity because of their stability, cost and the ability to generate fee income through the cross-sale of other services to the depositors. The Company will continue funding assets with deposit liability accounts and focus upon core deposit growth as its primary source of liquidity and stability.

 

The breakdown of deposits at December 31 for the three previous years is shown in the following table.

 

Table 10: Deposits by Classification

 

     December 31,

 
     2003

    2002

    2001

 

(in thousands)


   Balance

   %

    Balance

   %

    Balance

   %

 

Noninterest bearing demand deposits

   $ 31,975    12.76     $ 25,575    11.21     $ 23,537    11.49  

Interest bearing demand deposits

     33,730    13.46       28,746    12.60       24,182    11.80  

Savings deposits

     7,997    3.19       6,502    2.85       5,864    2.86  

Time deposits:

                                       

Less than $100,000

     129,124    51.51       123,599    54.20       116,248    56.73  

$100,000 or more

     47,832    19.08       43,665    19.14       35,078    17.12  
    

  

 

  

 

  

     $ 250,658    100.00 %   $ 228,087    100.00 %   $ 204,909    100.00 %
    

  

 

  

 

  

 

Table 11: Maturities of Time Deposits $100,000 or More at December 31, 2003

 

(in thousands)


   Amount

3 months or less

   $ 14,322

Over 3 through 12 months

     12,399

Over 12 months

     21,111
    

Total

   $ 47,832
    

 

Borrowings

 

The Company’s ability to borrow funds through nondeposit sources provides additional flexibility in meeting the liquidity needs of customers while enhancing its cost of funds structure.

 

Purchased liabilities are composed of federal funds purchased, advances from the Federal Home Loan Bank, and certificates of deposit of $100.0 thousand and over (large CDs). The strong loan demand experienced over the last several years outpaced the Company’s increase in core deposits, and as a result purchased funds at December 31, 2003 equaled $84.8 million compared to $45.6 million during 2002, and $36.8 million in 2001. See Notes 9 and 10 in the Notes to Consolidated Financial Statements for additional disclosures related to borrowing arrangements.

 

Noninterest Income

 

Total noninterest income increased in 2003 to $1.7 million, an increase of $26.6 thousand reported in 2002. Total noninterest income increased $173.6 thousand or 11.7% in 2002 and $306.9 thousand or 26.0% in 2001. Service charges on deposit accounts, the Company’s primary source of noninterest income, increased 7.1% in 2003, 2.1% in 2002 and 15.2% in 2001. These increases were attributable to the increase in the number of deposit accounts. The income achieved in service charges and fees on deposits is indicative of the recent trend in commercial banking to generate additional income from services not related to the lending function.

 

Included in other service charges and fees are cash management fees relating to off-balance sheet customer sweep accounts which had average balances of approximately $9.3 million during 2003. During 2003, cash management fees declined 30.9%. The Company’s fees on sweep accounts are based on a percentage of the earnings on these accounts. As a result of the extremely low interest rate environment, the Company’s fees were substantially less during 2003 compared to 2002.

 

17


Noninterest Expense

 

Noninterest expense represents the overhead expenses of the Company. One of the core operating principles of management continues to be the careful monitoring and control of these expenses. Total noninterest expense increased to $8.4 million in 2003 or 13.7%, following increases of 8.0% and 10.9% in 2002 and 2001, respectively. The increase in noninterest expense is in line when compared to the Bank’s overall growth. The ratio of noninterest expense to average total assets was 3.02%, 3.09% and 3.02% for the year ended December 31, 2003, 2002 and 2001, respectively. Cost associated with handling our substantial asset and liability growth resulted in increases to almost every component of noninterest expense.

 

Salaries and employee benefits, the largest component of noninterest expense increased by 16.4% in 2003 following an increase of 8.3% in 2002 and 8.2% in 2001. These increases were driven by annual merit increases, in addition to an increase in the number of full-time equivalent employees and an increase in certain employee benefit costs experienced in 2003. Net occupancy expense increased $142.1 thousand in 2003, $78.2 thousand in 2002 and $87.1 thousand in 2001. The major part of this increase can be attributable to improvements to several of the branch facilities; the cost of which did not qualify for capitalization. Other noninterest operating expenses, which include a grouping of numerous transactions relating to normal banking operations, increased $294.3 thousand or 9.5% in 2003 compared with an increase of $208.8 thousand or 11.0% in 2002 and an increase of $52.5 thousand or 2.8% in 2001.

 

Liquidity and Interest Sensitivity

 

Bank liquidity is a measure of the ability to generate and maintain sufficient cash flows to fund operations and to meet financial obligations to depositors and borrowers promptly and in a cost-effective manner. Asset liquidity is provided primarily by maturing loans and investments, and by cash received from operations. Other sources of asset liquidity include readily marketable assets, especially short-term investments, and long-term investment securities that can serve as collateral for borrowings. On the liability side, liquidity is affected by the timing of maturing liabilities and the ability to generate new deposits or borrowings as needed.

 

The Company maintains a liquid portfolio of both assets and liabilities and attempts to mitigate the risk inherent in changing rates in this manner. Cash, interest-bearing deposits in banks, federal funds sold and investments classified as available for sale totaled $20.2 and $22.5 million as of December 31, 2003 and 2002, respectively. To provide liquidity for current ongoing and unanticipated needs, the Company maintains a portfolio of marketable investment securities, and structures and monitors the flow of funds from these securities and from maturing loans. The Company maintains access to short-term funding sources as well, including a federal funds line of credit with its correspondent banks up to $6.5 million, and the ability to borrow from the Federal Reserve System up to $1.2 million and Federal Home Loan Bank up to $44.8 million. As a result of the Company’s management of liquid assets, and the ability to generate liquidity through liability funding, management believes that the Company maintains overall liquidity sufficient to satisfy its depositor’s requirements and to meet customers’ credit needs.

 

The Company’s Asset/Liability Management Committee (ALCO) is responsible for formulating liquidity strategies, monitoring performance based on established objectives and approving new liquidity initiatives. ALCO’s overall objective is to optimize net interest income within the constraints of prudent capital adequacy, liquidity needs, the interest rate and economic outlook, market opportunities, and customer requirements. General strategies to accomplish this objective include maintaining a strong balance sheet, achieving solid core deposit growth, taking on manageable interest rate risk and adhering to conservative financial management on a daily basis. These strategies are monitored regularly by ALCO and reviewed periodically with the Board of Directors.

 

The Company’s primary market risk is exposure to interest rate volatility. Fluctuations in interest rates will impact both the level of interest income and interest expense and the market value of the Company’s interest earning assets and interest bearing liabilities. The Company’s ability to manage its interest rate risk depends generally on the Company’s ability to match the maturities and re-pricing characteristics of its assets and liabilities while taking into account the separate goals of maintaining asset quality and liquidity and achieving the desired level of net interest income. The principal variables that affect the Company’s management of its interest rate risk include the Company’s existing interest rate gap position, management’s assessment of future interest rates, and the withdraws of liabilities over time.

 

The Company’s primary technique for managing its interest rate risk exposure is the management of the Company’s interest sensitivity gap. The interest sensitivity gap is defined as the difference between the amount of interest earning assets anticipated, based upon certain assumptions, to mature or re-price within a specific time period and the amount of interest bearing liabilities anticipated, based upon certain assumptions, to mature or re-price within that time period. At December 31, 2003, the Company’s one year “positive gap” (interest earning asset maturing or re-pricing within a period exceed interest bearing liabilities maturing or re-pricing within the same period) was approximately $6.3 million, or 1.99% of total assets. Thus, during periods of rising interest rates, this implies that the company’s net interest income would be positively affected because the yield on the Company’s interest earning assets is likely to rise more quickly than the cost of its interest bearing liabilities. In periods of falling interest rates, the opposite effect on net interest income is likely to occur.

 

18


Table 12 sets forth the amount of interest earning assets and interest bearing liabilities outstanding at December, 31, 2003 that are subject to re-pricing or that mature in each of the future time periods shown. Loans and securities with call or balloon provisions are included in the period in which they balloon or may first be called. Except as stated above, the amount of assets and liabilities shown that re-price or mature during a particular period were determined in accordance with the contractual terms of the asset or liability.

 

Table 12: Interest Rate Sensitivity Analysis

 

     December 31, 2003

(in thousands)


  

Within

90 Days


   

91 Days to

One Year


   

After One

but Within

Five Years


   

After

Five Years


    Total

Interest Earning Assets:

                                      

Investment securities

   $ 2,231     $ 15     $ 2,559     $ 7,626     $ 12,431

Equity securities

     —         —         —         2,398       2,398

Loans held for sale

     56,132       —         —         —         56,132

Loans

     72,860       15,271       73,376       69,444       230,951

Interest bearing deposits

     134       —         —         —         134

Federal funds sold

     341       —         —         —         341
    


 


 


 


 

Total

   $ 131,698     $ 15,286     $ 75,935     $ 79,468     $ 302,387

Cumulative totals

     131,698       146,984       222,919       302,387        

Interest Bearing Liabilities:

                                      

Deposits

                                      

Demand

   $ 33,730     $ —       $ —       $ —       $ 33,730

Savings

     7,997       —         —         —         7,997

Time deposits, $100,000 and over

     1,393       15,388       31,051       —         47,832

Other time deposits

     4,454       40,264       84,406       —         129,124

Short-term borrowing

     37,004       —         —         —         37,004

Long-term borrowing

     426       —         —         —         426

Convertible preferred securities

     —         —         —         6,025       6,025
    


 


 


 


 

Total

   $ 85,004     $ 55,652     $ 115,457     $ 6,025     $ 262,138

Cumulative totals

     85,004       140,656       256,113       262,138        

Interest sensitivity gap

   $ 46,694     $ (40,366 )   $ (39,522 )   $ 73,443     $ 40,249

Cumulative interest sensitivity gap

   $ 46,694     $ 6,328     $ (33,194 )   $ 40,249        

Cumulative interest sensitivity gap as a percentage of total assets

     14.67 %     1.99 %     (10.43 )%     12.65 %      

 

Dividends and Dividend Policy

 

The Company’s Board of Directors determines the amount of and whether or not to declare dividends. Such determinations by the Board take into account the Company’s financial condition, results of operations, and other relevant factors. The Company’s only source of funds for cash dividends are dividends paid to the Company by the Bank.

 

In April 1999, the Company’s Board of Directors approved a Dividend Reinvestment and Stock Purchase Plan. Shares purchased from the Company with reinvested dividends are issued at a five percent discount from the market value. The plan also permits optional cash payments up to $20 thousand per quarter for the purchase of additional shares of common stock. These shares are issued at market value, without incurring brokerage commissions.

 

Based on the Company’s outstanding financial performance for 2003, the Company paid a $0.04 cash dividend on February 28, May 31, August 29, and November 30 of 2003, for a total of $0.16 paid out in 2003 an increase of 52.4% over 2002. The Company paid a $0.035 cash dividend on March 31, June 30, and November 30 of 2002, and on March 31, June 30, September 30, and December 31 of 2001.

 

19


Capital Resources and Adequacy

 

Total shareholders’ equity at December 31, 2003 increased 24.3% to a record $19.2 million compared to $15.4 million at December 31, 2002. During 2002, shareholders’ equity increased 13.8% from the $13.6 million at December 31, 2001. These increases were brought about by a net profit of $2.5 million in 2003, $1.7 million in 2002 and a net profit of $577.3 thousand in 2001.

 

The Federal Reserve Board, the Office of the Controller of the Currency, and the FDIC have issued risk-based capital guidelines for U.S. banking organizations. These guidelines provide a capital framework that is sensitive to differences in risk profiles among banking companies. Risk-based capital ratios are another measure of capital adequacy. On July 27, 2001 Commonwealth Bankshares, Inc. generated $6.5 million in new regulatory capital from the initial funding of a trust preferred securities offering. A subsequent funding on August 9, 2001 resulted in $800 thousand of new regulatory capital. At December 31, 2003, the Bank’s risk-adjusted capital ratios were 8.6% for Tier 1 and 9.6% for total capital, well above the required minimums of 4.0% and 8.0%, respectively. These ratios are calculated using regulatory capital (either Tier 1 or total capital) as the numerator and both on and off-balance sheet risk-weighted assets as the denominator. Tier 1 capital consists primarily of common equity less goodwill and certain other intangible assets. Total capital adds certain qualifying debt instruments and a portion of the allowance for loan losses to Tier 1 capital. One of four risk weights, primarily based on credit risk, is applied to both on and off-balance sheet assets to determine the asset denominator.

 

In order to maintain a strong equity capital position and to protect against the risks of loss in the investment and loan portfolios and on other assets, management will continue to monitor the Bank’s capital position. Several measures have been or will be employed to maintain the Bank’s capital position, including but not limited to:

 

  Continuing its efforts to return all non-performing assets to performing status,

 

  Monitoring the Bank’s growth, and

 

  Continued utilization of its formal asset/liability policy.

 

Once again, it should be noted that the Bank’s capital position has always exceeded and continues to exceed the minimum standards established by the regulatory authorities.

 

Inflation

 

The Company carefully reviews Federal Reserve monetary policy in order to ensure an appropriate position between the cost and utilization of funds.

 

The effect of changing prices on financial institutions is typically different than on non-banking companies since virtually all of a Company’s assets and liabilities are monetary in nature. In particular, interest rates are significantly affected by inflation, but neither the timing nor magnitude of the changes are directly related to price level indices. Accordingly, management believes the Company can best counter inflation over the long-term by managing net interest income and controlling net increases in noninterest income and expenses.

 

Contractual Obligations

 

The following table summarized the Company’s significant contractual obligations, contingent obligations, and certain other commitments outstanding as of December 31, 2003:

 

Table 13: Contractual Obligations

 

     Payments due by period

(in thousands)


   Total

  

Less than

1 year


   1-3 years

   3-5 years

  

More than

5 years


Operating lease obligations

   $ 2,016    $ 297    $ 530    $ 463    $ 726

Other liabilities on balance sheet under GAAP

                                  

Federal Home Loan Bank advances

     36,992      36,992      —        —        —  

Convertible preferred borrowings

     6,025      —        —        —        6,025

Federal funds purchased and securities sold under agreements to repurchase

     12      12      —        —        —  

Long-term debt

     426      —        —        —        426

Other commitments

                                  

Standby letters of credit

     2,674      2,571      103      —        —  

Commitments to extend credit

     31,300      31,300      —        —        —  
    

  

  

  

  

Total contractual obligations

   $ 79,445    $ 71,172    $ 633    $ 463    $ 7,177
    

  

  

  

  

 

20


Critical Accounting Policies

 

Certain critical accounting policies affect the more significant judgments and estimates used in the preparation of the consolidated financial statements. The Company’s most critical accounting policy relates to the Company’s allowance for loan losses, which reflects the estimated losses resulting from the inability of the Company’s borrowers to make required loan payments. If the financial condition of the Company’s borrowers were to deteriorate resulting in an impairment of their ability to make payments, the Company’s estimates would be updated and additional provisions for loan losses may be required. Further discussion of the estimates used in determining the allowance for loan losses is contained in Footnote No. 1 in the accompanying Notes to the Consolidated Financial Statements.

 

Recent Accounting Pronouncements

 

In January 2003, the FASB issued Interpretation No. 46, Consolidation of Variable Interest Entities (FIN 46) which establishes guidance for determining when an entity should consolidate another entity that meets the definition of a variable interest entity. FIN 46 requires a variable interest entity to be consolidated by a company if that company will absorb a majority of the expected losses, will receive a majority of the expected residual returns, or both. Transferors to qualified special-purpose entities (“QSPEs”) and certain other interests in a QSPE are not subject to the requirements of FIN 46. On December 17, 2003, the FASB deferred the effective date of FIN 46 to no later than the end of the first reporting period that ends after March 15, 2004, however, for special-purpose entities the Company would be required to apply FIN 46 as of December 31, 2003. The Interpretation had no effect on the Company’s consolidated financial statements.

 

In April 2003, the FASB issued SFAS No. 149, Amendment of Statement 133 on Derivative Instruments and Hedging Activities. This Statement amends SFAS No. 133, Accounting for Derivative Instruments and Hedging Activities and clarifies accounting for derivative instruments, including certain derivative instruments embedded in other contracts, and for hedging activities under SFAS No. 133. This Statement is effective for contracts entered into or modified after June 30, 2003, except in certain circumstances, and for hedging relationships designated after June 30, 2003. This Statement did not have a material effect on the Company’s consolidated financial statements.

 

In May 2003, the FASB issued SFAS No. 150, Accounting for Certain Financial Instruments with Characteristics of both Liabilities and Equity. This Statement provides new rules on the accounting for certain financial instruments that, under previous guidance, issuers could account for as equity. Such financial instruments include mandatorily redeemable shares, instruments that require the issuer to buy back some of its shares in exchange for cash or other assets, or obligations that can be settled with shares, the monetary value of which is fixed. Most of the guidance in SFAS No. 150 is effective for financial instruments entered into or modified after May 31, 2003, and otherwise is effective at the beginning of the first interim period beginning after June 30, 2003. This Statement had no effect on the Company’s consolidated financial statements.

 

Item 7. Financial Statements.

 

The Company’s consolidated financial statements are included with this Form 10-KSB as Exhibit 99.1. Refer to the index to the Consolidated Financial Statements for the required information.

 

Item 8. Changes In and Disagreements With Accountants on Accounting and Financial Disclosure.

 

None.

 

Item 8A. Controls and Procedures

 

  (a) As of December 31, 2003, the Company carried out an evaluation, under the supervision and with the participation of the Company’s management, including the Company’s Chief Executive Officer and Chief Financial Officer, of the effectiveness of the design and operation of the Company’s disclosure controls and procedures pursuant to Rule 13a-15(e) of the Securities Exchange Act of 1934, as amended (the “Exchange Act”). Based on that evaluation, the Chief Executive Officer and the Chief Financial Officer concluded that the Company’s disclosure controls and procedures are effective in timely alerting them to material information relating to the Company (including its consolidated subsidiaries) required to be included in the Company’s Exchange Act filings.

 

  (b) There have been no significant changes in the Company’s internal controls or in other factors which could significantly affect its internal controls subsequent to the date the Company carried out its evaluation.

 

21


PART III

 

Item 9. Directors, Executive Officers, Promoters and Control Persons; Compliance With Section 16(a) of the Exchange Act.

 

The Board of Directors

 

The Company’s Board of Directors is currently comprised of 10 members who are divided into three classes. These directors serve for the terms of their respective classes, which expire in 2004, 2005, and 2006. The following table sets forth the composition of the Board of Directors.

 

Class I

(Term Expiring in 2004)

  

Class II

(Term Expiring in 2005)

  

Class III

(Term Expiring in 2006)

Morton Goldmeier    Herbert L. Perlin    William P. Kellam
William D. Payne, M.D.    Kenneth J. Young    Edward J. Woodard, Jr., CLBB
Richard J. Tavss    Thomas W. Moss, Jr.    Laurence C. Fentriss
E. Carlton Bowyer          

 

The following paragraphs set forth certain information, as of December 31, 2003, for each of the 10 directors of Commonwealth Bankshares, Inc.

 

Class I

(Term Expiring in 2004)

 

Morton Goldmeier, 80, has served as President of Hampton Roads Management Associates, Inc. since 1990. Mr. Goldmeier has served as a director of Commonwealth Bankshares since 1988 and as a director of Bank of the Commonwealth since 1988.

 

William D. Payne, M.D., 68, retired from Drs. Payne, Ives, and Holland, Inc. in 2001. Dr. Payne has served as a director of Commonwealth Bankshares since 1988 and as a director of Bank of the Commonwealth since 1988.

 

Richard J. Tavss, 64, has served as Senior Counsel of Tavss, Fletcher, Maiden, and Reed, P.C. since 1977. Mr. Tavss has served as a director of Commonwealth Bankshares since 1988 and as a director of Bank of the Commonwealth since 1988.

 

E. Carlton Bowyer, 70, served as superintendent of the Virginia Beach School System before retiring in 1991. Mr. Bowyer was employed with the Virginia Beach School System for 31 years. Mr. Bowyer served as a Virginia Beach Advisory Board director prior to becoming a director of Commonwealth Bankshares and Bank of the Commonwealth in 2001.

 

Class II

(Term Expiring in 2005)

 

Herbert L. Perlin, 63, has served as President of Perlin Benefit Resources, Inc., a regional pension company located in Virginia Beach, Virginia since 1983. Mr. Perlin has served as a director of Commonwealth Bankshares since 1988 and as a director of Bank of the Commonwealth since 1987.

 

Kenneth J. Young, 53, has served as President of the Norfolk Tides Baseball team, and as President of Leisure & Recreation Consultants, Inc., located in Tampa, Florida, since 1996. Mr. Young has served as a director of Commonwealth Bankshares since 1999 and as a director of Bank of the Commonwealth since 1999.

 

Thomas W. Moss, Jr., 75, was elected Treasurer of the City of Norfolk in 2001. Mr. Moss has served as a director of Commonwealth Bankshares since 1999 and as a director of Bank of the Commonwealth since 1999.

 

Class III

(Term Expiring in 2006)

 

William P. Kellam, 89, served as the President of Kellam – Eaton Insurance Agency, Inc., a real estate and insurance firm in Virginia Beach, Virginia, for 30 years prior to his retirement in 1986. Mr. Kellam has served as a director of Commonwealth Bankshares since 1988 and as a director of Bank of the Commonwealth since it’s inception in 1971.

 

22


Edward J. Woodard, Jr., CLBB, 61, has served as President and Chief Executive Officer of Bank of the Commonwealth since 1973 and as Chairman of the Board since 1988. He has served as Chairman of the Board, President and Chief Executive Officer of Commonwealth Bankshares since 1988. Mr. Woodard is also President and Director of BOC Title of Hampton Roads, Inc. and BOC Insurance of Hampton Roads, Inc., President of Boush Bank Building Company and a general partner in Boush Bank Building Associates. Mr. Woodard has served as a director of Bank of the Commonwealth since 1973 and as a director of Commonwealth Bankshares since 1988.

 

Laurence C. Fentriss, 49, is President of Anderson and Strudwick Investment Company. Mr. Fentriss has served as a director of Commonwealth Bankshares since 2001 and as a director of Bank of the Commonwealth since 2001.

 

Executive Officers of Commonwealth Bankshares, Inc. and Bank of the Commonwealth

 

In addition to Mr. Woodard, the following individual serves as an executive officer of the Company and the Bank.

 

John H. Gayle, 65, Executive Vice President and Secretary of Commonwealth Bankshares and Executive Vice President and Cashier of Bank of the Commonwealth since 1990; Director, Vice President, Secretary and Treasurer of BOC Title of Hampton Roads, Inc.; and Director, Vice President, Secretary, and Treasurer of BOC Insurance Agency of Hampton Roads, Inc.

 

Audit Committee and Audit Committee Financial Expert

 

The Company’s Board has a separately-designed standing Audit Committee established in accordance with Section 3(a)(58)(A) of the Securities Exchange Act of 1934 (“Exchange Act”). During 2003, the members of the Audit Committee were Morton Goldmeier, William P. Kellam, Thomas W. Moss, Jr., Kenneth J. Young and Laurence C. Fentriss. Due to committee reassignments, as of January 1, 2004, E. Carlton Bowyer was added to the committee in the place of Kenneth J. Young. The Board has determined that Morton Goldmeier, Chairman of the Audit Committee, is an audit committee financial expert as defined by Item 401(h) of Regulation S-K of the Exchange Act and that each member of the Audit Committee is independent within the meaning of Rule 4200(a)(15) of the National Association of Securities Dealers’ listing standards.

 

Section 16(a) Beneficial Ownership Reporting Compliance

 

Section l6(a) of the Securities Exchange Act of 1934, as amended, requires directors, officers and persons who beneficially own more than 10.0% of the Company’s common stock to file initial reports of ownership and reports of changes in beneficial ownership with the SEC. Such persons are also required to furnish the Company with copies of all Section 16(a) forms they file.

 

Based solely on a review of the copies of such forms furnished to the Company, the Company believes that all Section 16(a) filing requirements applicable to its directors, officers and greater than 10.0% beneficial owners were complied with in 2003.

 

Code of Ethics

 

The Company has adopted a Code of Ethics that applies to the chief executive officer and principal financial officer which is encompassed within the overall “Code of Ethics and Personal Conduct” policy in effect for all employees. The Company will provide a copy of the Code of Ethics without charge upon written request directed to Cynthia A. Sabol, Executive Vice President and Chief Financial Officer, Commonwealth Bankshares, Inc., 403 Boush Street, Norfolk, VA 23510.

 

23


Item 10. Executive Compensation.

 

Summary Executive Compensation Table

 

The following table sets forth the annual compensation paid or accrued by the Company and its subsidiaries to Edward J. Woodard, Jr., CLBB, Chairman of the Board, President and Chief Executive Officer, John H Gayle, Executive Vice President and Cashier, and Simon Hounslow, Senior Vice President and Commercial Loan Officer for the past three fiscal years. During these periods, no other executive officer received combined salary and bonus in excess of $100,000.

 

Summary Compensation Table

 

Name and

Principal Position

   Annual Compensation

  

Other Annual

Compensation


    Long Term Compensation

     Year

   Salary

   Bonus

    

Securities

Underlying Options (#)


Edward J. Woodard, Jr., CLBB

Chairman of the Board

President and Chief Executive Officer

   2003
2002
2001
   $
 
 
230,000
209,000
199,000
   $
 
 
24,500
5,000
—  
   $
 
 
29,207
32,171
31,300
(1)
(1)
(1)
  4,400
—  
5,000

John H. Gayle,

Executive Vice President

   2003
2002
2001
   $
 
 
110,800
100,800
93,800
   $
 
 
12,250
5,000
—  
   $
 
 
5,459
3,236
3,156
(2)
(2)
(2)
  4,000
—  
3,000

Simon Hounslow,

Senior Vice President

   2003
2002
2001
   $
 
 
91,768
85,797
77,000
   $
 
 
15,000
5,000
—  
   $
 
 
5,377
4,400
3,580
(2)
(2)
(2)
  4,000
—  
2,500

(1) Includes director fees, 401k matching contribution, 401k profit sharing, and deferred compensation.
(2) Includes 401k matching contribution and 401k profit sharing.

 

Option Grants in Last Fiscal Year

 

The following table sets forth information for the year ended December 31, 2003 regarding grants of stock options to Mr. Woodard, Mr. Gayle, and Mr. Hounslow.

 

Option Grants in Year Ended December 31, 2003

 

Name


  

Number of Securities

Underlying Options

Granted


  

Percent of Total

Options Granted to

Employees in

Fiscal Year


    Exercise
Price


  

Expiration

Date


Edward J. Woodard, Jr.

   4,400    20.3 %   $ 19.30    12/31/13

John H. Gayle

   4,000    18.5 %   $ 19.30    12/31/13

Simon Hounslow

   4,000    18.5 %   $ 19.30    12/31/13

 

24


Fiscal Year End Option Values

 

The table below sets forth information for each officer named in the Summary Compensation Table concerning the value of unexercised stock options as of December 31, 2003. None of such officers exercised any stock options during 2003.

 

Fiscal Year End Option Values

 

    

Number of

Securities Underlying

Unexercised Options

at December 31, 2003 (#)


  

Value of Unexercised

In-The-Money Options

at December 31, 2003 ($) (1)


Name


   Exercisable

   Unexercisable

   Exercisable

   Unexercisable

E. J. Woodard, Jr.

   19,131    14,400    $ 233,748    $ —  

John H. Gayle

   12,915    10,000      155,832      —  

Simon Hounslow

   8,576    9,000      99,913      —  

(1) Under Securities and Exchange Commission rules, an option is only considered in-the-money, for purposes of the chart, if the per share exercise price is less than $19.00, the last reported sales price of the Company’s common stock on the NASDAQ National market on December 31, 2003.

 

Director Compensation

 

Each director of the Company was paid $950 for attendance at each board meeting and $400 for attendance at each meeting of a committee of the board of which he or she was a member. Additionally, each director of the Company was paid a quarterly retainer of $500. The Company has a Director’s Deferred Compensation Plan which allows directors to defer recognition of income on all or any portion of the directors’ fees they earn. During 2003, a total of $81.4 thousand was deferred by directors under this plan. The terms and conditions of the plan are very similar to the terms and conditions of the Bank’s Supplemental Executive Retirement Plan described under the “Stock Option and Employee Benefit Plans” section of this Form 10-KSB.

 

Employment Agreements

 

Edward J. Woodard, Jr., Chairman of the Board, President and Chief Executive Officer of Commonwealth Bankshares and Bank of the Commonwealth has entered into an employment agreement with Bank of the Commonwealth. The agreement provides for Mr. Woodard’s employment until the earlier of December 31, 2006, his death or his physical or mental disability; provided, however, the employment agreement allows for the termination of employment by either Bank of the Commonwealth or Mr. Woodard in the event of a “change of control” of Commonwealth Bankshares or Bank of the Commonwealth, or by Mr. Woodard for “good reason.” Mr. Woodard’s employment agreement will be renewed automatically each year unless either party elects not to renew the agreement.

 

Under the employment agreement, in the case of a termination by Commonwealth Bankshares or Bank of the Commonwealth prior to a “change of control,” but not “for good cause,” Mr. Woodard will be entitled to receive twelve (12) equal monthly payments, which, in total, equal his annual base salary, plus directors’ fees. In the event of a termination of employment by Mr. Woodard for “good reason,” or by Commonwealth Bankshares or Bank of the Commonwealth subsequent to a “change of control,” but not “for good cause,” Mr. Woodard will be entitled to receive sixty (60) equal monthly payments which, in total, equal approximately three times the present value of his annual compensation at the time of termination.

 

Under the Agreement, a “change of control” will be deemed to have occurred upon:

 

  any third party acquiring, or entering into a definitive agreement to acquire, more than twenty-five percent (25.0%) of the stock of either Commonwealth Bankshares or Bank of the Commonwealth;

 

  a change in the majority of the members of the board of directors of either Commonwealth Bankshares or Bank of the Commonwealth during any one year period; or

 

  Commonwealth Bankshares ceasing to be the owner of all of Bank of the Commonwealth’s common stock, except for any directors’ qualifying shares.

 

The term “for good cause” includes a termination of Mr. Woodard for his failure to perform the required services, gross or willful neglect of his duty or a legal or intentional act demonstrating bad faith. The term “good reason” is defined as any assignment to Mr. Woodard of duties or responsibilities inconsistent with those in effect on the date of the agreement or a change of control of either Commonwealth Bankshares or Bank of the Commonwealth.

 

25


Mr. Woodard has also entered into an amended and restated deferred supplemental compensation agreement with Bank of the Commonwealth. Under the supplemental agreement, upon Mr. Woodard attaining the age of 65, upon his termination with Bank of the Commonwealth for any reason whatsoever or upon his death, Mr. Woodard or his beneficiary shall be entitled to payment from the Bank of: (i) two hundred fifty thousand dollars ($250,000) in one hundred twenty (120) equal consecutive monthly installments of two thousand eighty-three and 33/100 dollars ($2,083.33) each, and (ii) seven hundred twenty thousand dollars ($720,000) in one hundred eighty (180) equal consecutive monthly installments of four thousand dollars ($4,000) each, both such payments being payable on the first day of each such month. Any payments described above shall be made on each such payment date to employee, regardless of whether employee is employed by the Bank at the time he becomes eligible for such payments. In addition to all payments described above, upon employee’s death, the Bank shall pay to the beneficiary a lump sum payment of two hundred fifty thousand and no/100 dollars ($250,000), payable on the first day of the second calendar month immediately following the date of death. Under the supplemental agreement, Mr. Woodard is obligated to make himself available to Bank of the Commonwealth after his retirement, so long as he receives payments under the supplemental agreement, for occasional consultation which Bank of the Commonwealth may reasonably request. Any amounts unpaid under the supplemental agreement may be forfeited, after notice to Mr. Woodard, in the event that the board of directors of Bank of the Commonwealth determines in good faith that Mr. Woodard is performing services of any kind for a firm or other entity competitive with the business of Bank of the Commonwealth during the period that he is receiving payments under the supplemental agreement.

 

In addition to the Woodard employment agreement, the Bank has entered into an employment agreement with John H. Gayle, dated May 15th 1990 and Simon Hounslow dated January 2, 2002. The agreements provide for Mr. Gayle’s and Mr. Hounslow’s employment until the earlier of December 31, 2004, their death or disability; provided, however, the employment agreements allows for termination of employment by either Bank of the Commonwealth, Mr. Gayle, or Mr. Hounslow in the event of a “change of control” of Commonwealth Bankshares or Bank of the Commonwealth, or by Mr. Gayle or Mr. Hounslow for “Good Reason”. Mr. Gayle’s and Mr. Hounslow’s employment agreements will be renewed automatically each year unless either party elects not to renew the agreements.

 

Under the employment agreements, in the case of a termination by Commonwealth Bankshares or Bank of the Commonwealth prior to a “change of control,” but not “for good cause” Mr. Gayle and Mr. Hounslow will be entitled to receive twelve (12) equal monthly payments, which in total, equal their annual base salary. In the event of a termination of the employment agreement by Mr. Gayle or Mr. Hounslow for “good reason”, by Commonwealth Bankshares or Bank of the Commonwealth subsequent to a “change of control,” but not “for good cause,” Mr. Gayle and Mr. Hounslow will be entitled to receive sixty (60) equal monthly payments, which in total, equal the annual compensation at the time of termination.

 

Stock Option and Employee Benefit Plans

 

1990 Stock Option Plan. On February 20, 1990, Commonwealth Bankshares’ board of directors approved a non-qualified stock option plan for the issuance of 25,000 shares of Commonwealth Bankshares’ common stock to eligible officers and key employees of Commonwealth Bankshares and Bank of the Commonwealth at prices not less than the market value of Commonwealth Bankshares’ common stock on the date of grant. On April 29, 1997, the shareholders approved an amendment to this plan to increase the number of shares available for issuance under the plan to 45,000 shares. This plan expired on February 20, 2000. However, the terms of this plan continue to govern unexercised options awarded under the plan that have not expired.

 

401(k) Profit Sharing Plan. In 1993, Bank of the Commonwealth adopted a thrift and profit sharing plan qualified under Section 401(k) of the Internal Revenue Code to replace Bank of the Commonwealth’s former profit sharing plan. Employees who have attained the age of 20 years and six months and completed six months of service with Bank of the Commonwealth are eligible to participate in the 401(k) plan. Eligible employees who elect to participate may contribute up to 15.0% of their annual salary to the 401(k) plan. The Bank of the Commonwealth may make a matching contribution, the amount of which, if any, will be determined by Bank of the Commonwealth each year. Bank of the Commonwealth contributed a matching contribution of $43.8 thousand and a discretionary profit sharing contribution of $31.2 thousand to the 401(k) plan during 2003.

 

Non-Employee Director Stock Compensation Plan. On April 25, 1995 Commonwealth Bankshares’ shareholders approved a non-employee director stock compensation plan. This plan provided for the issuance of options to acquire 50,000 shares of Commonwealth Bankshares’ common stock to eligible non-employee directors at prices determined by the average of the five most recent trades of the common stock on the over-the-counter market during the period immediately preceding an option’s grant date or such other value per share as was determined by the employee directors. On April 29, 1997, shareholders approved an amendment to this plan to increase shares available for issuance under this plan to 70,000 shares. This plan expired January 17, 2000. However, the terms of this plan continue to govern unexercised options awarded under the plan that have not expired.

 

1999 Stock Incentive Plan. On April 27, 1999, Commonwealth Bankshares’ shareholders approved the Commonwealth Bankshares, Inc. 1999 Stock Incentive Plan. This plan provides for the issuance of up to the lesser of (i) fifteen percent (15.0%) of Commonwealth Bankshares’ issued and outstanding common stock less the aggregate number of shares subject to issuance pursuant to options granted, or available for grant, under the 1990 plan and non-employee director plan described above, or (ii) 350,000 shares. Of the aggregate number of shares of Commonwealth Bankshares’ common stock that may be subject to award under this plan, sixty percent (60.0%) are available for issuance to Commonwealth Bankshares’ non-employee directors, and forty percent (40.0%) are available for issuance to Commonwealth Bankshares’ employees. All the employees of Commonwealth Bankshares and Bank of the Commonwealth, and all other members of the board of directors of Commonwealth Bankshares, are eligible to receive awards under this plan.

 

26


Bank of the Commonwealth Supplemental Executive Retirement Plan. Effective February 1, 2002, Commonwealth Bankshares’ Board of Directors approved an executive deferred compensation plan in order to provide a select group of management and highly compensated executives the opportunity to elect to defer part or all of the compensation (including bonuses) payable to such executives during any plan year. Under this plan, a participant may designate a fixed dollar amount or a percentage to be deducted from his or her salary and/or bonus and then indicate how the deferred amount is to be invested between a fund that tracks the value of Commonwealth Bankshares’ stock and a simple interest bearing fund. The amount of deferred compensation in an executive’s account is held in a rabbi trust, but such amounts continue to be subject to the claims of the Bank of the Commonwealth’s general creditors until such time as they are distributed to the executive. Distributions are generally available at retirement age, death, or on account of disability. In addition, an executive who separates from service for a reason other than retirement, death, or disability, is entitled to receive distribution when he or she reaches age 65 (unless he or she dies or becomes disabled in the meantime, in which case benefits will be payable pursuant to the plan terms regarding such distributions). Distributions may also be made in certain situations following a change in control. Distributions are generally made in the form of installment payments, although a distribution in a lump sum is available in limited situations. As of December 31, 2003, no money has been funded into this plan.

 

27


Item 11. Security Ownership of Certain Beneficial Owners and Management.

 

Management

 

The following table sets forth the beneficial ownership of the Company’s common stock by each of its directors, named executive officer, and named officer as of March 4, 2004. All the Company’s directors, executive and named officers receive mail at the Company’s principal executive office at 403 Boush Street, Norfolk, Virginia 23510.

 

Name


  

Number of

Shares Beneficially

Owned (1)(2)


   

Percent of

Shares Beneficially

Owned


 

Directors:

            

E. Carlton Bowyer

   4,644 (3)   *  

Laurence C. Fentriss

   168,057 (4)   8.3 %

Morton Goldmeier

   85,278 (5)   4.4 %

William P. Kellam

   39,075 (6)   2.0 %

Thomas W. Moss, Jr.

   5,506 (7)   *  

William D. Payne, M.D.

   27,277 (8)   1.4 %

Herbert L. Perlin

   46,952 (9)   2.4 %

Richard J. Tavss

   131,514 (10)   6.7 %

E. J. Woodard, Jr., CLBB

   53,598 (11)   2.7 %

Kenneth J. Young

   10,792 (12)   *  

Non-Director Named Executive Officer and Named Officer:

 

John H. Gayle

   28,575 (13)   1.5 %

Simon Hounslow

   20,501 (14)   1.1 %

All Directors, Executive Officer and Named Officer as group (12 persons)

   621,769     28.3 %

* Percentage of ownership is less than 1.0% of the outstanding shares of Common Stock of the Company.
(1) Beneficial ownership as reported in the above table has been determined in accordance with Rule 13d-3 of the Securities and Exchange Commission under the Securities Exchange Act of 1934, as amended, and includes shares, where applicable, which an individual has the right to acquire within 60 days through the exercise of stock options.
(2) Based on 1,930,124 issued and outstanding shares of common stock as of March 4, 2004.
(3) Includes 3,000 shares which Dr. Bowyer has the right to acquire through the exercise of stock options.
(4) Includes (i) 3,000 shares which Mr. Fentriss has the right to acquire through the exercise of stock options, (ii)75,000 shares which Mr. Fentriss has the right to acquire through the conversion of convertible preferred securities, and (iii) 8,750 shares which Mr. Fentriss’s wife has the right to acquire through the conversion of convertible preferred securities, for which Mr. Fentriss disclaims beneficial ownership.
(5) Includes (i) 21,000 shares which Mr. Goldmeier has the right to acquire through the exercise of stock options, and (ii) 14,314 shares owned by Mr. Goldmeier’s wife, for which Mr. Goldmeier disclaims beneficial ownership, and (iii) 3,750 shares which Mr. Goldmeier has the right to acquire through the conversion of convertible preferred securities.

 

28


(6) Includes (i) 21,000 shares which Mr. Kellam has the right to acquire through the exercise of stock options, and (ii) 17,286 shares registered in the name of Mr. Kellam’s wife, for which Mr. Kellam disclaims beneficial ownership.
(7) Includes 5,000 shares which Mr. Moss has the right to acquire through the exercise of stock options.
(8) Includes (i) 21,000 shares which Dr. Payne has the right to acquire through the exercise of stock options, (ii) 922 shares registered in the name of Dr. Payne’s wife, for which Dr. Payne disclaims beneficial ownership, and (iii) 3,370 shares registered in the name of Payne Pension and Profit Sharing Plan FBO William D. Payne.
(9) Includes (i) 21,000 shares which Mr. Perlin has the right to acquire through the exercise of stock options, (ii) 19,339 shares registered in the name of Herbert L. Perlin, Profit Sharing Trust, of which Mr. Perlin is Acting Trustee, (iii) 2,350 shares owned jointly by Mr. Perlin and his wife, and (iv) 3,835 shares registered as the Perlin Revocable Living Trust.
(10) Includes (i) 21,000 shares which Mr. Tavss has the right to acquire through the exercise of stock options, (ii) 1,299 shares registered in the name of Richard J. Tavss, Custodian for Bobbie J. Tavss, (iii) 497 shares registered in the name of Richard J. Tavss, Custodian for Sanders T. Schoolar V, (iv) 493 shares registered in the name of Richard J. Tavss, Custodian for Zachary I. Maiden, and (v) 494 shares registered in the name of Richard J. Tavss, Custodian for Taylor Tavss Scholar.
(11) Includes (i) 28,467 shares which Mr. Woodard has the right to acquire through the exercise of stock options, (ii) 673 shares registered in the name of E. J. Woodard, Jr., Custodian for Troy Brandon Woodard, (iii) 1,575 shares registered in the name of E. J. Woodard, Jr. and Sharon W. Woodard, Custodians of Troy Brandon Woodard, (iv) 2,022 shares held in trust, representing the proceeds of a self directed Individual Retirement Account for the benefit of E. J. Woodard, Jr., and (v) 9,145 shares owned jointly by Mr. Woodard and his wife.
(12) Includes (i) 5,000 shares which Mr. Young has the right to acquire through the exercise of stock options, and (ii) 5,250 shares representing the proceeds of a self directed Individual Retirement Account for the benefit of Kenneth J. Young.
(13) Includes 19,877 shares which Mr. Gayle has the right to acquire through the exercise of stock options.
(14) Includes 17,576 shares which Mr. Hounslow has the right to acquire through the exercise of stock options.

 

Security Ownership of Certain Beneficial Owners

 

The following table sets forth certain information with respect to beneficial ownership of the Company’s common stock as of March 4, 2004 by each beneficial owner of more than 5.0% of the Company’s common stock based on currently available Schedules 13D and 13G filed with the Security and Exchange Commission.

 

Name and Address

of Holder


  

Number of Shares

Beneficially Owned


   

Percent of Shares

Beneficially Owned


 

Laurence C. Fentriss

P.O. Box 1459

Richmond, VA 23218

   168,057     8.3 %

Richard J. Tavss

P.O. Box 3747

Norfolk, VA 23514

   131,514     6.7 %

The Collective’s Fund

666 5th Avenue, 34th floor

New York, NY 10103

   99,744 (1)   5.2 %

Hot Creek Capital, LLC

P.O. Box 3178

Gardenville, NV 89410

   172,300     6.8 %

(1) Includes 13,000 shares which are held by other members of an affiliated group.

 

29


Item 12. Certain Relationships and Related Transactions.

 

Loans to Officers and Directors

 

Certain directors and officers of the Company and the Bank, members of their immediate families, and Corporations, partnerships and other entities with which such persons are associated, are customers of the Bank. As such, some of these persons engaged in transactions with the Bank in the ordinary course of business during 2003, and will have additional transactions with the Bank in the future. All loans extended and commitments to lend by the Bank to such persons were made in the ordinary course of business upon substantially the same terms, including interest rates and collateral, as those prevailing at the time for comparable transactions with unaffiliated persons and do not involve more than the normal risk of collectability or present other unfavorable features.

 

As of December 31, 2003, the amount of loans from the Bank to all officers and directors of the Company and the Bank, and entities in which they are associated, was approximately $3.1 million.

 

Business Relationships and Transactions with Management

 

In the ordinary course of its business, the Company and the Bank engaged in certain transactions with their officers and directors in which such officers and directors have a significant interest. All such transactions have been made on substantially the same terms as those prevailing at the time for comparable transactions with unaffiliated parties. The Bank has from time to time retained the Norfolk, Virginia law firm of Tavss, Fletcher, Maiden and Reed, P.C., of which Mr. Tavss, a director of the Company and the Bank, is senior counsel, to perform certain legal services for the Company and the Bank.

 

In 1984, the Bank entered into a lease with Boush Bank Building Associates, a limited partnership (the “Partnership”), to rent the headquarters building (the “Headquarters”) of the Company and the Bank, which is located at the corners of Freemason and Boush Streets, Norfolk, Virginia. The general partner of the Partnership is Boush Bank Building Company. The limited partners of the Partnership are Messrs. Woodard and Kellam, who are directors of the Company and the Bank, and the estate of George H. Burton, a former director. The lease requires the Bank to pay all taxes, maintenance and insurance. The term of the lease is twenty-three years and eleven months, and began on December 19, 1984. In connection with this property, the lessor has secured financing in the form of a $1.6 million industrial development revenue bond from the Norfolk Redevelopment and Housing Authority payable in annual installments, commencing on January 1, 1987, at amounts equal to 3.0% of the then outstanding principal balance through the twenty-fifth year, when the unpaid balance will become due. Interest on this bond is payable monthly, at 68.6% of the prime rate of Suntrust Bank in Richmond, Virginia. Monthly rent paid by the Bank is equal to interest on the above bond, plus any interest associated with secondary financing provided the lessor by the Bank. The Bank has the right to purchase, at its option, an undivided interest in the property at undepreciated original cost, and is obligated to purchase in each January after December 31, 1986, an undivided interest in an amount equal to 90.0% of the legal amount allowed by banking regulations for investments in fixed properties, unless the Bank’s return on average assets is less than seven-tenths of one percent. Under this provision the Bank has purchased 54.4% of this property for a total of $999.6 thousand. No purchases have been made after 1988. The terms of the lease are not less favorable than could be obtained from a non-related party.

 

Additionally, in 1998, the Bank of the Commonwealth entered into a lease with respect to its branch at 1217 Cedar Road, Chesapeake, Virginia with Morton Realty Associates, a Virginia general partnership, and Richard J. Tavss and several other parties who share ownership and responsibility as landlord under the lease. Morton Goldmeier is a partner in Morton Realty Associates, one of the landlords under the lease, and is also a member of the board of directors of the Bank of the Commonwealth and Commonwealth Bankshares. Richard J. Tavss, also one of the landlords under the lease, is also a member of the board of directors of the Bank of the Commonwealth and Commonwealth Bankshares. Annual lease payments under the lease currently are $106.6 thousand. The board of directors of Commonwealth Bankshares received two independent appraisals with respect to this property prior to entering into this lease. The Board and management believe the terms of this lease are no less favorable than could be obtained from a non-related party in an arms-length transaction.

 

30


Item 13. Exhibits and Reports on Form 8-K.

 

(a) Exhibits

 

3.1   Articles of Incorporation. Filed June 15, 1988, as Exhibit 3.1 to the Registrant’s Form S-4, and incorporated herein by reference.
3.2   Bylaws. Filed June 15, 1988, as Exhibit 3.2 to the Registrant’s Form S-4, and incorporated herein by reference.
3.3   Amendment to Articles of Incorporation dated July 28, 1989. Filed March 20,1990, as Exhibit 3.3 to the Registrant’s Form 10-K, and incorporated herein by reference.
3.4   Amendment to Articles of Incorporation dated November, 2000. Filed as Exhibit with the Company’s form 10-KSB, and incorporated herein by reference.
4.1   Certificate of Trust of the Trust, included as Exhibit 4.1 to the Registrant’s Registration Statement on form S-1, Registration No. 333-63314, and incorporated herein by reference.
4.2   Declaration of Trust between the Company and the Trust. Included as Exhibit 4.2 to the Registrant’s Registration Statement on Form S-1, Registration No. 333-63314, and incorporated herein by reference.
4.3   Form of Amended and Restated Declaration of Trust of the Trust, included as Exhibit 4.3 to the Registrant’s Registration Statement on Form S-1, Registration No. 333-63314, and incorporated herein by reference.
4.4   Form of Junior Subordinated Indenture between the Company and Wilmington Trust Company, as trustee, included as Exhibit 4.4 to the Registrant’s Registration Statement on Form S-1, Registration No. 333-63314, and incorporated herein by reference.
4.5   Form of Convertible Security certificate, included as Exhibit 4.5 to the Registrant’s Registration Statement on Form S-1, Registration No. 333-63314, and incorporated herein by reference.
4.6   Form of Junior Subordinated Debt Securities, included as Exhibit 4.4 to the Registrant’s Registration Statement on Form S-1, Registration No. 333-63314, and incorporated herein by reference.
4.7   Form of Guarantee Agreement with respect to the Convertible Securities, included as Exhibit 4.7 to the Registrant’s Registration Statement on Form S-1, Registration No. 333-63314, and incorporated herein by reference.
10.1   Lease. Filed June 15, 1988, as Exhibit 10.1 to the Registrant’s Form S-4, and incorporated herein by reference.
10.5   Bank of the Commonwealth Directors’ Deferred Compensation Plan. Filed February 1, 2002, as Exhibit 4.1 to the Registrant’s Form S-8, and incorporated herein by reference.
10.6   Bank of the Commonwealth Supplemental Executive Retirement Plan. Filed February 1, 2002, as Exhibit 4.2 to the Registrant’s Form S-8, and incorporated herein by reference.
10.7   Deferred Supplemental Compensation Agreement with Edward J. Woodard, Jr. Filed March 21, 1989, as Exhibit 10.7 to the Registrant’s Form 10-K, and incorporated herein by reference.
10.8   Employment Agreement with Edward J. Woodard, Jr. Filed March 20, 1990, as Exhibit 10.8 to Registrant’s Form 10-K, and incorporated herein by reference.
10.9   Employment Agreement with John H. Gayle. Filed March 28, 1991, as Exhibit 10.9 to Registrant’s Form 10-K, and incorporated herein by reference.
10.10   Amendment to Deferred Supplemental Compensation Agreement with Edward J. Woodard, Jr. Filed March 30,1994, as Exhibit 10.10 to Registrant’s Form 10-K, and incorporated herein by reference.
10.11   Amendment to Employment Agreement with Edward J. Woodard, Jr. Filed March 30, 1994, as Exhibit 10.11 to Registrant’s Form 10-K, and incorporated herein by reference.
10.12   Amendment to Employment Agreement with John H. Gayle. Filed March 30, 1994, as Exhibit 10.12 to Registrant’s Form 10-K, and incorporated herein by reference.
10.13   Non-Employee Director Stock Compensation Plan. Filed March 30, 1996, as Exhibit 10.13 to Registrant’s form 10-K, and incorporated herein by reference.

 

31


10.14   Second amendment to deferred supplemental agreement dated December 27, 1978, with Edward J. Woodard, Jr. Filed April 2, 2001 as Exhibit 10.14 to the Registrant’s Form 10-K.
10.15   Employment agreement with Simon Hounslow is attached as part of this 10-KSB.
21.1   Subsidiaries of Registrant. *
23.1   Consent of Witt, Mares & Company, PLC. *
24.1   Power of Attorney, included on the signature page herein.
31.1   Certification of CEO pursuant to Rule 13a-14(a). *
31.2   Certification of Principal Financial Officer pursuant to Rule 13a-14(a). *
32.1   Certification of CEO pursuant to Section 906 of the Sarbanes-Oxley Act of 2002. *
32.2   Certification of Principal Financial Officer pursuant to Section 906 of the Sarbanes-Oxley Act of 2002. *
99.1   Consolidated Financial Statements. *

* Filed herewith.

 

(b) Reports filed on Form 8-K for the quarter ended December 31, 2003.

 

None

 

32


Item 14. Principal Account Fees and Services

 

Audit Fees

 

During 2003, the aggregate amount of fees billed to the Company by Witt Mares Eggleston Smith, PLC rendered by it for the audit of the Company’s financial statements and review of financial statements included in the Company’s reports on Form 10-QSB, and for service normally provided in connection with statutory and regulatory filings was $79,141. In 2002, Witt Mares Eggleston Smith, PLC billed $71,850 for such services. This category includes fees for services necessary to perform the audit of the Company’s financial statements comfort letters and consents in connection with registration statement and other filings with the Securities and Exchange Commission and assistance with and review of documents filed with the Commission.

 

Audit-Related Fees

 

During 2003, the aggregate amount of fees billed to the Company by Witt Mares Eggleston Smith, PLC for assurance and related services reasonably related to the performance of the audit services rendered by it was $14,375. In 2002 Witt Mares Eggleston Smith, PLC billed $22,130 for such services. These services were the audit of the Company’s information technology systems, public funds engagements and assistance regarding financial accounting and reporting standards.

 

Tax Fees

 

During 2003, the aggregate amount of fees billed to the Company by Witt Mares Eggleston Smith, PLC for tax advice, compliance, and planning services was $3,000. In 2002, Witt Mares Eggleston Smith, PLC billed $3,400 for such services. These services were the preparation of federal and state income tax returns and advice regarding tax compliance issues.

 

All Other Fees

 

During 2003 and 2002, Witt Mares Eggleston Smith, PLC billed the Company $32,354 and $3,300, respectively, for all other fees. These services included assistance with the documentation of internal controls and other consulting matters.

 

None of the engagements of Witt Mares Eggleston Smith, PLC to provide service other than audit services was made pursuant to the de minimus exception to the pre-approval requirement contained in the rules of the Securities and Exchange Commission and the Company’s audit committee charter.

 

33


SIGNATURES

 

In accordance with Section 13 or 15(d) of the Securities Exchange Act, the registrant caused this Report to be signed on its behalf by the undersigned, thereunto duly authorized.

 

   

Commonwealth Bankshares, Inc.

   

(Registrant)

Date: March 29, 2004

 

by:

 

/s/ E.J. Woodard, Jr., CLBB


       

E. J. Woodard, Jr., CLBB

       

Chairman of the Board,

       

President and Chief

       

Executive Officer

   

by:

 

/s/ John H. Gayle


       

John H. Gayle

       

Executive Vice President & Cashier

(Principal Financial Officer)

 

34


POWER OF ATTORNEY

 

KNOW ALL MEN BY THESE PRESENTS, that each person whose signature below constitutes and appoints E.J. Woodard, Jr., CLBB and John H. Gayle, and each of them individually, as his true and lawful attorney-in-fact and agent, with full power of substitution and resubstitution, for him and in his name, place and stead, in any and all capacities, to sign any and all amendments to this report, and to file the same, with all exhibits thereto, and other documents in connection therewith, with the Securities and Exchange Commission, granting unto said attorney-in-fact and agent full power and authority to do and perform each and every act and thing requisite and necessary to be done in connection therewith, as fully to all intents and purposes as he might or could do in person, hereby ratifying and confirming all that said attorney-in-fact and agent or his substitute or substitutes, may lawfully do or cause to be done by virtue hereof.

 

In accordance with Exchange Act, this report has been signed below by the following persons on behalf of the registrant and in the capacities and on the dates indicated.

 

by:

 

/s/ E.J. Woodard, Jr., CLBB


 

Date: March 29, 2004

   

E.J. Woodard, Jr., CLBB

   
   

Chairman of the Board

   
   

President and Chief Executive Officer

   

by:

 

/s/ E. Carlton Bowyer


 

Date: March 29, 2004

   

E. Carlton Bowyer

   
   

Director

   

by:

 

/s/ Laurence C. Fentriss


 

Date: March 29, 2004

   

Laurence C. Fentriss

   
   

Director

   

by:

 

/s/ Morton Goldmeier


 

Date: March 29, 2004

   

Morton Goldmeier

   
   

Director

   

by:

 

/s/ William P. Kellam


 

Date: March 29, 2004

   

William P. Kellam

   
   

Director

   

by:

 

/s/ Thomas W. Moss, Jr.


 

Date: March 29, 2004

   

Thomas W. Moss, Jr.

   
   

Director

   

by:

 

/s/ William D. Payne, M.D.


 

Date: March 29, 2004

   

William D. Payne, M.D.

   
   

Director

   

by:

 

/s/ Herbert L. Perlin


 

Date: March 29, 2004

   

Herbert L. Perlin

   
   

Director

   

by:

 

/s/ Richard J. Tavss


 

Date: March 29, 2004

   

Richard J. Tavss

   
   

Director

   

by:

 

/s/ Kenneth J. Young


 

Date: March 29, 2004

   

Kenneth J. Young

   
   

Director

   

 

35

EX-10.15 3 dex1015.htm EXHIBIT 10.15 Exhibit 10.15

Exhibit 10.15

 

EMPLOYMENT AGREEMENT

 

THIS EMPLOYMENT AGREEMENT (“Agreement”) is made as of December 15, 1998 by and between BANK OF THE COMMONWEALTH, a banking corporation organized under the laws of Virginia (the “Bank”), COMMONWEALTH BANKSHARES, INC., a Virginia corporation (the “Holding Company”) and SIMON HOUNSLOW (the “Executive”); the Bank being sometimes hereinafter referred to as the “Employer”.

 

WITNESSETH THAT:

 

WHEREAS, the Executive is rendering valuable services to the Employer and it is the desire of the Employer to have the benefit of the Executive’s loyalty, service and counsel; and

 

WHEREAS, the Executive wishes to continue in the employ of the Employer;

 

NOW, THEREFORE, in consideration of the mutual covenants and agreements herein set forth, the parties covenant and agree as follows:

 

  1. EMPLOYMENT: The Employer agrees to employ the Executive to perform services for the Employer and the Executive agrees to serve the Employer upon the terms and conditions herein provided. The Executive agrees to perform such managerial duties and responsibilities as shall be assigned to him by the Board of Directors of the Employer, which duties and responsibilities shall be of substantially the same character to those required by his assigned office and functions on the date of this Agreement. The Executive shall devote his time and attention on a full-time basis to the discharge of the duties undertaken by him hereunder.

 

  (A) TERM OF EMPLOYMENT. Term of Employment hereunder shall be from January 1, 1999 to and including the first to occur of (I) except as otherwise provided in Section 3 hereof, January 1, 2000 (ii) the Executive’s death, or (iii) except as provided in paragraph (d) of this Section 2, the Executive’s disability; provided further that this Agreement shall automatically be extended for an additional one year period on each January 1 unless prior to January 1, 2000 the Employer or the Employee shall give notice of non-renewal to the other.

 

  (B) COMPENSATION. During the term of employment hereunder, the Executive shall receive for his services a basic salary and incentive or bonus compensation in amounts determined by the Employer’s Board of Directors or an appropriate committee of the Employer in accordance with the salary administration program of the Employer as the same may from time to time be in effect, but in no event shall such base salary be less than the Executive’s base salary at the date hereof.

 

  (C) BENEFITS. The Executive shall be eligible for participation in any additional plans, programs or forms of compensation or benefits that the Employer’s Board of Directors might hereinafter provide to the class of employees that includes the Executive.

 

  (D) DISABILITY. In the event of physical or mental disability of the Executive by reason of which the Executive is unable to perform the duties of his employment hereunder, the Employer shall continue to pay or provide to the Executive the compensation and benefits provided under Paragraphs (b) and (c) of this Section 2 for the first six months of such disability. If, however, the disability continues beyond such six-month period, the employer may, at its election terminate the Executive’s employment under this Agreement, in which case the Executive shall receive any disability benefits payable under the Employer’s plans in effect at that time.

 

  (E) DEATH. In the event that the Executive’s death should occur during the term of this Agreement, this Agreement shall terminate. The Executive and his estate or beneficiaries, as the case may be, shall be entitled only to any and all retirement or death benefits payable under the Employer’s plans in effect at that time and no further compensation will be paid under this Agreement.

 

  2. TERMINATION:

 

  (A) TERMINATION BY THE EMPLOYER. Nothing herein contained shall prevent the Employer from terminating the services of the Executive at any time prior to the expiration of this Agreement.

 

  (i) If such termination is effective prior to the time “a change in control” (as defined in paragraph (b) of this Section 2 occurs with respect to either the Employer or the Holding Company, and prior to the time the Employer or the Holding Company enters into negotiations which result in such change of control, then unless the termination is “for good cause” as hereinafter defined, the Employer shall pay the Executive a termination allowance in 12 equal monthly payments commencing on the last day of the month in which the date of actual termination occurs, the total amount of which will equal the base salary plus director’s fees, if any, but not including any bonuses paid to the Executive by the Employer in the 12 months next preceding the Notice of Termination. Except as provided in this paragraph 2(a)(1), upon the termination herein described, the compensation and benefits of the Executive will cease as of the Date of Termination as defined in paragraph 2(d).

 

1


  (ii) Termination of employment “for good cause” means a dismissal of the Executive because of (I) the material failure of the Executive, after written notice, for reasons other than disability, to render services to the Employer as provided herein, (ii) the Executive’s gross or willful neglect of duty, or (iii) illegal or intentional acts by the Executive demonstrating bad faith toward the Employer. If the Employer shall terminate the Executive’s employment for good cause, the Executive shall be entitled only to receive his base salary in respect of services performed through the Date of Termination.

 

  (B) TERMINATION BY THE EXECUTIVE. The Executive shall be entitled to terminate his employment for good reason, in which event the Employer shall be obligated to pay the Executive and furnish him the benefits provided in Section 3 hereof. By way of illustration and not limitation, the following circumstances shall constitute “good reason” and shall be deemed to be a breach of this Agreement by the Employer:

 

  (i) The Executive is assigned any duties or responsibilities that are inconsistent with his positions, duties, responsibilities and status with Employer in effect at the date of this Agreement; or

 

  (ii) A change of control occurs with respect to either the Bank or the Holding Company:

 

For the purpose of this Agreement, the term “a change in control” shall mean (a) any “person” (as such term is used in Sections 13(d) and 14(d) of the Securities Exchange Act of 1934) who is, or who has entered into a definitive agreement with either the Holding company or the Bank to become, the beneficial owner, directly or indirectly, of securities of either the Holding Company or the Bank representing more than twenty-five percent (25%) of the combined voting power of the then outstanding securities of either the Holding Company or the Bank, (b) a change in the composition of a majority of the Board of Directors of either the Bank or the Holding Company occurs in any twelve (12) month period, or (c) the Holding Company ceases to be the owner of all of the Bank’s issued and outstanding shares except for director’s qualifying shares.

 

The right herein conferred upon the Executive to terminate his employment for good reason may be exercised by the Executive at any time during the term of this Agreement at his sole discretion and any failure by the Executive to exercise this right after he has “good reason” to do so shall not be deemed a waiver of the right.

 

In the event the Executive terminates his employment without “good reason” then he shall be entitled to no termination allowance and no severance allowance and no further compensation after the “Date of Termination” as defined in paragraph (d) of this Section 2.

 

  (C) NOTICE OF TERMINATION. Any termination of the Executive’s employment by the Employer or by the Executive shall be communicated by a written “Notice of Termination” to the other party hereto. For purposes of this Agreement, “Notice of Termination” shall mean a notice which shall indicate the specific termination provision in this Agreement relied upon and shall set forth in reasonable detail the facts and circumstances claimed to provide a basis for termination.

 

  (D) DATE OF TERMINATION. “Date of Termination” shall mean (I) if this Agreement is terminated by the Executive, the date on which the Notice of Termination is delivered, (ii) if this Agreement is terminated by the Employer because of the Executive’s disability, thirty days after the Notice of Termination is given, or (iii) if the Executive’s employment is terminated by the Employer for any reason, the date on which a Notice of Termination is given, unless within thirty days thereafter the Executive notifies the Employer that a dispute exists concerning the termination, in which case the Date of Termination shall be the date on which the dispute is finally determined, whether by mutual written agreement of the parties or by final judgement, order or decree of a court of competent jurisdiction (the time for appeal therefrom having expired and no appeal having been perfected).

 

  3. COMPENSATION UPON TERMINATION. Except as provided in paragraph 2(a)(1) above, if, without good cause, the Employer terminates the services of the Executive prior to the expiration of this Agreement or if the Executive terminates his employment for good reason, then:

 

  (A) ACCRUED BUT UNPAID COMPENSATION. The Employer shall pay the Executive’s full base salary through the date of actual termination at the rate then in effect and the amount, if any, of awards theretofore made which have not yet been paid.

 

  (B) SEVERANCE ALLOWANCE. The Employer shall pay the Executive a severance allowance in 60 equal monthly payments commencing on the last day of the month in which the date of actual termination occurs, the total amount of which will equal and will not exceed the present value of one times the Executive’s base salary amount minus $1.00 plus the present value of any other payment in the nature of compensation within the meaning of Section 280G(b)(2)(A)(ii) of the Internal Revenue Code of 1954, as amended (“Code”). For purposes of this paragraph 3(b), the following definitions shall apply.

 

  (i) Base Amount – The term “base amount” means the Executive’s annualized includible compensation for the base period.

 

  (ii) Annualized Includible compensation for the Base Period – The term “annualized includible compensation for the base period” means the average annual compensation paid by the Bank, which was includible in the gross income of the Executive for federal income tax purposes for the taxable years in the base period.

 

2


  (iii) Base Period – The term “Base Period” means the period consisting of the most recent five taxable years ending before the date on which termination occurs, except for termination as a result of the operation of Paragraph 3(b)(ii) above in which case the date of termination shall be deemed to be the date a change in control occurs as to either the Bank or the Holding Company.

 

  (iv) Present Value – Present value shall be determined in accordance with Section 1274(b)(2) of the code.

 

  (C) EMPLOYEE BENEFITS. The Employer shall maintain in full force and effect, for the Executive’s continued benefit until the earlier of six months subsequent to the Date of Termination or the date the Executive becomes a participant in similar plans, programs or arrangements provided by a subsequent employer, all life, accident, medical and dental insurance benefit plans and programs or arrangements in which the Executive has been entitled to participate immediately prior to the Date of Termination, provided that the Executive’s continued participation is possible under the general terms and provisions of such plans and programs. In the event that the Executive’s participation in any such plan or program is barred, the Employer shall arrange to provide the Executive with benefits substantially similar to those which the Executive is entitled to receive under such plans and programs. At the end of the period of coverage, the Executive shall have the option to have assigned to him at no cost and with no appointment of prepaid premiums, any assignable insurance policy owned by the Employer or the Holding Company and relating specifically to the Executive.

 

  (D) NO DUTY TO MITIGATE. The Executive shall not be required to mitigate the amount of any payment provided for in this Section 4 by seeking other employment or otherwise, nor shall the amount of any payment provided for in this Section 4 be reduced by any compensation earned by the Executive as the result of employment by another employer after the Date of Termination, or otherwise.

 

  4. MISCELLANEOUS:

 

  (A) WAIVER. A waiver by any party of any of the terms and conditions of this Agreement in any instance shall not be deemed or construed to be a waiver of such terms and conditions for the future or any subsequent breach thereof.

 

  (B) SEVERABILITY. If any provision of this Agreement, as applied to any circumstances, shall be adjusted by a court to be void and unenforceable, the same shall in no way affect any other provision of this Agreement or the applicability of such provision to any other circumstances.

 

  (C) AMENDMENT. This Agreement may not be varied, altered, modified, changed, or in any way amended except by an instrument in writing, executed by the parties hereto or their legal representatives.

 

  (D) NON-ASSIGNABILITY. Neither the Executive nor his estate shall have any right to commute, sell, assign, transfer or otherwise convey the right to receive any payments hereunder, which payments and the right thereto, are expressly declared to be non-assignable and non-transferable.

 

  (E) BINDING EFFECT. This Agreement shall be binding upon and inure to the benefit of the Executive (and his personal representative), the Bank and any successor organizations which shall succeed to substantially all of the business and property of the Bank, whether by means of merger, consolidation, acquisition of all or substantially all of the assets of the Bank or otherwise, including by operation of law.

 

  (F) GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia, whether statutory or decisional, applicable to agreements made and entirely to be performed within such state and provisions of federal law as may be applicable.

 

  (G) HOLDING COMPANY JOINDER. The Holding Company executes this Agreement to evidence its consent hereto.

 

IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written.

 

BANK OF THE COMMONWEALTH

By

 

/s/ John. H. Gayle


   

John H. Gayle

   

Executive Vice President & Secretary

COMMONWEALTH BANKSHARES, INC.

By

 

/s/ E. J. Woodard, Jr., CLBB


   

E. J. Woodard, Jr., CLBB

   

Chairman of the Board, President & CEO

By

 

/s/ Simon Hounslow


   

Simon Hounslow

   

Executive

 

3

EX-21.1 4 dex211.htm SUBSIDIARIES OF REGISTRANT Subsidiaries of Registrant

Exhibit 21.1

 

SUBSIDIARIES

 

1.   Bank of the Commonwealth, a Virginia Company, is a wholly owned subsidiary of Commonwealth Bankshares, Inc.
2.   Commonwealth Bankshares Capital Trust I, a Delaware Company, is a wholly owned subsidiary of Commonwealth Bankshares, Inc.
3.   BOC Title of Hampton Roads, Inc., a Virginia Corporation, is a wholly owned subsidiary of Bank of the Commonwealth.
4.   BOC Insurance Agencies of Hampton Roads, Inc., a Virginia Corporation, is a wholly owned subsidiary of Bank of the Commonwealth.
EX-23.1 5 dex231.htm CONSENT OF WITT, MARES & COMPANY Consent of Witt, Mares & Company

Exhibit 23.1

 

CONSENT OF INDEPENDENT AUDITORS

 

We hereby consent to the Incorporation by reference in this Registration Statement on Form S-8 and Form S-3, and the related prospectus, pertaining to the Bank of the Commonwealth Directors’ Deferred Compensation Plan, the Bank of the Commonwealth Supplemental Executive Retirement Plan, and the Dividend Retirement Plan of our report dated February 4, 2004, with respect to Commonwealth Bankshares, Inc. included in its Annual Report on from 10-KSB for the year ended December 31, 2003, as filed with the Securities and Exchange Commission.

 

/s/ Witt Mares Eggleston Smith, PLC

 

Norfolk, Virginia

March 29, 2004

EX-31.1 6 dex311.htm SECTION 302 CEO CERTIFICATION Section 302 CEO Certification

Exhibit 31.1

 

CERTIFICATION

 

I, Edward J. Woodard, Jr., CLBB, Chairman of the Board, President, and Chief Executive Officer certify that:

 

1. I have reviewed this annual report on Form 10-KSB of Commonwealth Bankshares, Inc.;

 

2. Based on my knowledge, this annual report does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made, in light of the circumstances under which such statements were made, not misleading with respect to the period covered by this annual report;

 

3. Based on my knowledge, the financial statements, and other financial information included in this annual report, fairly present in all material respects the financial condition, results of operations and cash flows of the registrant as of, and for, the periods presented in this annual report;

 

4. The registrant’s other certifying officer and I are responsible for establishing and maintaining disclosure controls and procedures (as defined in Exchange Act Rules 13a-15(e) and 15d-15(e)) for the registrant and have:

 

  (A) Designed such disclosure controls and procedures, or caused such disclosure controls and procedures to be designed under our supervision, to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this annual report is being prepared;

 

  (B) Evaluated the effectiveness of the registrant’s disclosure controls and procedures and presented in this annual report our conclusions about the effectiveness of the disclosure controls and procedures as of the end of the period covered by this report based on such evaluation; and

 

  (C) Disclosed in this annual report any change in the registrant’s internal control over financial reporting that occurred during the registrant’s most recent fiscal quarter that has materially affected, or is reasonably likely to materially affect, the registrant’s internal control over financial reporting; and

 

5. The registrant’s other certifying officer and I have disclosed, based on our most recent evaluation of internal control over financial reporting, to the registrant’s auditors and the audit committee of the registrant’s board of directors:

 

  (A) All significant deficiencies and material weaknesses in the design or operation of internal control over financial reporting which are reasonably likely to adversely affect the registrant’s ability to record, process, summarize and report financial information; and

 

  (B) Any fraud, whether or not material, that involves management or other employees who have a significant role in the registrant’s internal control over financial reporting.

 

Date: March 29, 2004

 

/s/ E. J. Woodard, Jr., CLBB


   

E. J. Woodard, Jr., CLBB,

   

Chairman of the Board,

   

President & CEO

EX-31.2 7 dex312.htm SECTION 302 CFO CERTIFICATION Section 302 CFO Certification

Exhibit 31.2

 

CERTIFICATION

 

I, John H. Gayle, Executive Vice President and Cashier certify that:

 

1. I have reviewed this annual report on Form 10-KSB of Commonwealth Bankshares, Inc.;

 

2. Based on my knowledge, this annual report does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made, in light of the circumstances under which such statements were made, not misleading with respect to the period covered by this annual report;

 

3. Based on my knowledge, the financial statements, and other financial information included in this annual report, fairly present in all material respects the financial condition, results of operations and cash flows of the registrant as of, and for, the periods presented in this annual report;

 

4. The registrant’s other certifying officer and I are responsible for establishing and maintaining disclosure controls and procedures (as defined in Exchange Act Rules 13a-15(e) and 15d-15(e)) for the registrant and have:

 

  (A) Designed such disclosure controls and procedures, or caused such disclosure controls and procedures to be designed under our supervision, to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this annual report is being prepared;

 

  (B) Evaluated the effectiveness of the registrant’s disclosure controls and procedures and presented in this annual report our conclusions about the effectiveness of the disclosure controls and procedures as of the end of the period covered by this report based on such evaluation; and

 

  (C) Disclosed in this annual report any change in the registrant’s internal control over financial reporting that occurred during the registrant’s most recent fiscal quarter that has materially affected, or is reasonably likely to materially affect, the registrant’s internal control over financial reporting; and

 

5. The registrant’s other certifying officer and I have disclosed, based on our most recent evaluation of internal control over financial reporting, to the registrant’s auditors and the audit committee of the registrant’s board of directors:

 

  (A) All significant deficiencies and material weaknesses in the design or operation of internal control over financial reporting which are reasonably likely to adversely affect the registrant’s ability to record, process, summarize and report financial information; and

 

  (B) Any fraud, whether or not material, that involves management or other employees who have a significant role in the registrant’s internal control over financial reporting.

 

Date: March 29, 2004

 

/s/ John H. Gayle


   

John H. Gayle, Executive Vice President

   

& Cashier

EX-32.1 8 dex321.htm SECTION 906 CEO CERTIFICATION Section 906 CEO Certification

Exhibit 32.1

 

Certification Pursuant to Section 906 of the Sarbanes-Oxley Act of 2002

 

Pursuant to Section 906 of the Sarbanes-Oxley Act of 2002, the Company’s Chief Executive Officer certifies as follows:

 

  (a) This report on Form 10-KSB fully complies with the requirements of Section 13(a) or 15(d) of the Securities Exchange Act of 1934.

 

  (b) The information contained in this Report on Form 10-KSB fairly presents, in all material respects, the financial condition and results of operations of the Company.

 

Date: March 29, 2004

 

/s/ E. J. Woodard, Jr., CLBB


   

E. J. Woodard, Jr., CLBB,

   

Chairman of the Board,

   

President & CEO

EX-32.2 9 dex322.htm SECTION 906 CEO CERTIFICATION Section 906 CEO Certification

Exhibit 32.2

 

Certification Pursuant to Section 906 of the Sarbanes-Oxley Act of 2002

 

Pursuant to Section 906 of the Sarbanes-Oxley Act of 2002, the Company’s Chief Financial Officer certifies as follows:

 

  (a) This report on Form 10-KSB fully complies with the requirements of Section 13(a) or 15(d) of the Securities Exchange Act of 1934.

 

  (b) The information contained in this Report on Form 10-KSB fairly presents, in all material respects, the financial condition and results of operations of the Company.

 

Date: March 29, 2004

 

/s/ John H. Gayle


   

John H. Gayle,

   

Executive Vice President & Cashier

EX-99.1 10 dex991.htm CONSOLIDATED FINANCIAL STATEMENTS Consolidated Financial Statements

Exhibit 99.1

 

Commonwealth Bankshares, Inc.

 

List of Financial Statements

 

The following consolidated financial statements of Commonwealth Bankshares, Inc. and subsidiaries are included:

 

          Page

   Independent Auditor’s Report    1

   Consolidated Balance Sheets-December 31, 2003 and 2002.    2 and 3

   Consolidated Statements of Income-Years Ended December 31, 2003 and 2002.    4

   Consolidated Statements of Stockholders’ Equity-Years Ended December 31, 2003 and 2002.    5

   Consolidated Statements of Cash Flows-Years Ended December 31, 2003 and 2002.    6

   Notes to Consolidated Financial Statements-December 31, 2003 and 2002.    7 - 21

 

Schedules to the consolidated financial statements required by Article 9 of Regulations S-X are not required under the related instructions or are inapplicable, and therefore have been omitted.


Independent Auditor’s Report

 

Board of Directors

Commonwealth Bankshares, Inc.

Norfolk, Virginia

 

We have audited the accompanying consolidated balance sheets of Commonwealth Bankshares, Inc. and subsidiaries as of December 31, 2003 and 2002, and the related consolidated statements of income, stockholders’ equity and cash flows for the years then ended. These financial statements are the responsibility of the Company’s management. Our responsibility is to express an opinion on these financial statements based on our audits.

 

We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion.

 

In our opinion, the consolidated financial statements referred to above present fairly, in all material respects, the financial position of Commonwealth Bankshares, Inc. and subsidiaries as of December 31, 2003 and 2002, and the results of their operations and their cash flows for the years then ended in conformity with accounting principles generally accepted in the United States of America.

 

/s/ Witt Mares Eggleston Smith, PLC

 

Norfolk, Virginia

February 4, 2004

 

1


Commonwealth Bankshares, Inc.

 

Consolidated Balance Sheets

December 31, 2003 and 2002

 

     2003

    2002

 

Assets

                

Cash and cash equivalents:

                

Cash and due from banks

   $ 8,116,202     $ 7,369,589  

Interest bearing deposits in banks

     134,300       96,939  

Federal funds sold

     340,621       59,064  
    


 


Total cash and cash equivalents

     8,591,123       7,525,592  
    


 


Investment securities:

                

Available for sale

     11,594,084       14,972,915  

Held to maturity, at amortized cost (fair market value was $858,850 and $1,080,062, respectively)

     836,647       1,047,080  
    


 


       12,430,731       16,019,995  
    


 


Equity securities, restricted, at cost

     2,397,870       1,180,720  

Loans held for sale

     56,132,136       27,792,233  

Loans receivable:

                

Commercial

     45,583,991       36,278,760  

Commercial construction

     7,759,122       7,457,813  

Commercial mortgage

     131,743,596       108,102,933  

Residential mortgage

     36,268,976       33,995,545  

Installment loans to individuals

     8,226,346       9,185,951  

Other

     1,368,563       2,033,225  
    


 


Gross loans

     230,950,594       197,054,227  

Unearned income

     (900,802 )     (731,446 )

Allowance for loan losses

     (2,503,000 )     (2,335,000 )
    


 


Loans, net

     227,546,792       193,987,781  
    


 


Premises and equipment, net

     5,353,554       5,813,553  

Other real estate owned

     1,094,637       —    

Accrued interest receivable

     1,504,761       1,386,057  

Other assets

     3,243,649       2,807,816  
    


 


     $ 318,295,253     $ 256,513,747  
    


 


 

See accompanying notes to the consolidated financial statements.

 

2


Commonwealth Bankshares, Inc.

 

Consolidated Balance Sheets, continued

December 31, 2003 and 2002

 

     2003

   2002

Liabilities and Stockholders’ Equity

             

Liabilities:

             

Deposits:

             

Noninterest-bearing demand deposits

   $ 31,974,911    $ 25,527,790

Interest-bearing:

             

Demand deposits

     33,730,237      28,793,148

Savings deposits

     7,997,386      6,502,390

Time deposits $100,000 and over

     47,831,903      43,664,941

Other time deposits

     129,123,855      123,598,380
    

  

Total deposits

     250,658,292      228,086,649

Short-term borrowings:

             

Securities sold under agreements to repurchase

     11,714      288,003

Federal Home Loan Bank

     36,992,000      1,600,000
    

  

Total short-term borrowings

     37,003,714      1,888,003

Long-term debt

     426,496      452,608

Convertible preferred securities

     6,025,300      7,285,000

Accrued interest payable

     740,436      860,989

Other liabilities

     4,250,450      2,495,868
    

  

Total liabilities

     299,104,688      241,069,117
    

  

Stockholders’ Equity:

             

Common stock, par value $2.50, 5,000,000 shares authorized; 1,888,271 and 1,721,621 shares issued and outstanding in 2003 and 2002, respectively

     4,720,678      4,304,053

Additional paid-in capital

     6,547,479      5,560,051

Retained earnings

     7,529,445      5,270,552

Accumulated other comprehensive income

     392,963      309,974
    

  

Total stockholders’ equity

     19,190,565      15,444,630
    

  

     $ 318,295,253    $ 256,513,747
    

  

 

See accompanying notes to the consolidated financial statements.

 

3


Commonwealth Bankshares, Inc.

 

Consolidated Statements of Income

Years Ended December 31, 2003 and 2002

 

     2003

   2002

Interest and dividend income:

             

Loans, including fees

   $ 18,520,947    $ 16,479,632

Investment securities:

             

Taxable

     470,348      638,141

Tax exempt

     224,209      251,807

Dividend income, equity securities, restricted

     119,009      74,330

Other interest income

     29,733      187,647
    

  

Total interest income

     19,364,246      17,631,557
    

  

Interest expense:

             

Deposits

     7,696,596      8,405,605

Federal funds purchased

     1,040      830

Securities sold under agreements to repurchase

     255      7,114

Federal Home Loan Bank

     128,655      52,462

Convertible preferred securities

     542,791      579,562

Long-term debt

     10,041      12,335
    

  

Total interest expense

     8,379,378      9,057,908
    

  

Net interest income

     10,984,868      8,573,649

Provision for loan losses

     524,797      419,014
    

  

Net interest income after provision for loan losses

     10,460,071      8,154,635
    

  

Noninterest income:

             

Service charges on deposit accounts

     894,238      835,303

Other service charges and fees

     515,164      576,652

Other

     268,506      239,360
    

  

Total noninterest income

     1,677,908      1,651,315
    

  

Noninterest expense:

             

Salaries and employee benefits

     4,069,620      3,497,632

Net occupancy expense

     919,568      777,510

Furniture and equipment expense

     1,151,240      1,002,264

Other operating expense

     2,251,732      2,106,447
    

  

Total noninterest expense

     8,392,160      7,383,853
    

  

Income before provision for income taxes

     3,745,819      2,422,097

Provision for income taxes

     1,203,328      747,910
    

  

Net income

   $ 2,542,491    $ 1,674,187
    

  

Earnings per share:

             

Basic

   $ 1.44    $ 0.98
    

  

Diluted

   $ 1.03    $ 0.73
    

  

 

See accompanying notes to the consolidated financial statements.

 

4


Commonwealth Bankshares

 

Consolidated Statements of Stockholders’ Equity

Years Ended December 31, 2003 and 2002

 

    Common
Shares


  Common
Amount


 

Additional

Paid-in
Capital


  Retained
Earnings


   

Accumulated

Other

Comprehensive
Income


  Total

 

Balance, January 1, 2002

  1,703,002   $ 4,257,506   $ 5,477,930   $ 3,775,600     $ 62,242   $ 13,573,278  

Comprehensive income:

                                     

Net income

  —       —       —       1,674,187       —       1,674,187  

Change in unrealized gains on securities available for sale, net of tax effect

  —       —       —       —         247,732     247,732  
                                 


Total comprehensive income

                                  1,921,919  
                                 


Issuance of common stock

  18,619     46,547     82,121     —         —       128,668  

Cash dividends - $.105 per share

  —       —       —       (179,235 )     —       (179,235 )
   
 

 

 


 

 


Balance, December 31, 2002

  1,721,621     4,304,053     5,560,051     5,270,552       309,974     15,444,630  

Comprehensive income:

                                     

Net income

  —       —       —       2,542,491       —       2,542,491  

Change in unrealized gains on securities available for sale, net of tax effect

  —       —       —       —         82,989     82,989  
                                 


Total comprehensive income

                                  2,625,480  
                                 


Issuance of common stock

  166,650     416,625     987,428     —         —       1,404,053  

Cash dividends - $0.16 per share

  —       —       —       (283,598 )     —       (283,598 )
   
 

 

 


 

 


Balance, December 31, 2003

  1,888,271   $ 4,720,678   $ 6,547,479   $ 7,529,445     $ 392,963   $ 19,190,565  
   
 

 

 


 

 


 

See accompanying notes to the consolidated financial statements.

 

5


Commonwealth Bankshares, Inc.

 

Consolidated Statement of Cash Flows

Years Ended December 31, 2003 and 2002

 

     2003

    2002

 

Operating Activities:

                

Net income

   $ 2,542,491     $ 1,674,187  

Adjustments to reconcile net income to net cash used in operating activities:

                

Provision for loan losses

     524,797       419,014  

Depreciation and amortization

     901,592       818,331  

Gain on the sale of loans

     (23,224 )     —    

Gain on the sale of premises and equipment

     (2,594 )     (36,203 )

Loss on the sale of other real estate owned

     2,991       16,135  

Deferred tax assets

     (221,351 )     (177,244 )

Net change in:

                

Loans held for sale

     (28,339,903 )     (27,792,233 )

Accrued interest receivable

     (118,704 )     (64,294 )

Other assets

     (257,234 )     1,430,805  

Accrued interest payable

     (141,548 )     (177,903 )

Other liabilities

     1,775,577       637,280  
    


 


Net cash used in operating activities

     (23,357,110 )     (23,252,125 )
    


 


Investing Activities:

                

Purchase of securities available for sale

     (4,041,380 )     (4,671,100 )

Purchase of equity securities, restricted

     (4,371,750 )     (632,350 )

Net purchase of premises and equipment

     (438,999 )     (1,007,847 )

Net expenditures on other real estate owned

     (127,006 )     (28,899 )

Net change in loans

     (35,031,206 )     (18,037,357 )

Proceeds from:

                

Maturities of securities held to maturity

     210,433       1,840,235  

Sales and maturities of securities available for sale

     7,545,952       3,619,800  

Sales of equity securities, restricted

     3,154,600       368,900  

Sale of other real estate owned

     —         31,115  
    


 


Net cash used in investing activities

     (33,099,356 )     (18,517,503 )
    


 


Financing Activities:

                

Net change in:

                

Deposits

     22,571,643       23,177,722  

Short-term borrowings

     35,115,711       463,691  

Principal payments on long term-debt

     (26,112 )     (26,112 )

Dividends reinvested and sale of stock

     144,353       128,668  

Dividends paid

     (283,598 )     (179,235 )
    


 


Net cash provided by financing activities

     57,521,997       23,564,734  
    


 


Net increase (decrease) in cash and cash equivalents

     1,065,531       (18,204,894 )

Cash and cash equivalents, January 1

     7,525,592       25,730,486  
    


 


Cash and cash equivalents, December 31

   $ 8,591,123     $ 7,525,592  
    


 


Supplemental cash flow disclosure:

                

Interest paid during the year

   $ 8,499,931     $ 9,235,811  
    


 


Income taxes paid during the year

   $ 1,581,658     $ 695,000  
    


 


Supplemental noncash disclosure:

                

Transfer from loans to other real estate owned

   $ 1,285,376     $ —    
    


 


Conversion of convertible preferred securities for common stock

   $ 1,259,700     $ —    
    


 


 

See accompanying notes to the consolidated financial statements.

 

6


Commonwealth Bankshares, Inc.

 

Notes to Consolidated Financial Statements

December 31, 2003 and 2002

 

Note 1. Summary of Significant Accounting Policies

 

The accounting and reporting policies of Commonwealth Bankshares, Inc. (the “Parent”) and its subsidiaries, Commonwealth Bankshares Capital Trust I (the “Trust”), and Bank of the Commonwealth (the “Bank”) and its subsidiaries, BOC Title of Hampton Roads, Inc. and BOC Insurance Agencies of Hampton Roads, Inc., are in accordance with accounting principles generally accepted in the United States of America and conform to accepted practices within the banking industry. A summary of significant accounting policies is briefly described below.

 

Principles of Consolidation

 

The accompanying consolidated financial statements include the accounts of the Parent, the Trust and the Bank and its subsidiaries, collectively referred to as “the Company”. All significant intercompany balances and transactions have been eliminated in consolidation.

 

Nature of Operations

 

The Bank operates under a state bank charter and provides full banking services, including trust services. As a state bank, the Bank is subject to regulation by the Virginia State Corporation Commission-Bureau of Financial Institutions and the Federal Reserve System. The Bank serves Norfolk, Virginia Beach, Chesapeake and Portsmouth, Virginia through its nine banking offices.

 

Cash and Cash Equivalents

 

For purposes of the consolidated statements of cash flows, cash and cash equivalents includes cash and due from banks, interest bearing deposits in banks and federal funds sold. Interest bearing deposits with maturities extending beyond 90 days are not considered cash equivalents for cash flow reporting purposes. The Company had no such deposits at December 31, 2003 and 2002.

 

Restrictions on Cash and Due from Bank Accounts

 

The Company is required to maintain average reserve balances in cash with the Federal Reserve Bank (FRB). Required reserves were $110,000 for December 31, 2003 and 2002.

 

Investment Securities

 

Investment securities which the Company intends to hold until maturity or until called are classified as held to maturity. These investment securities are stated at cost, adjusted for amortization of premiums and accretion of discounts.

 

Investment securities which the Company intends to hold for indefinite periods of time, including investment securities used as part of the Company’s asset/liability management strategy, are classified as available for sale. These investment securities are carried at fair value. Net unrealized gains and losses, net of deferred income taxes, are excluded from earnings and reported as accumulated other comprehensive income (loss).

 

Gains and losses on the sale of investment securities are determined using the specific identification method.

 

Management evaluates securities for other-than-temporary impairment at least on a quarterly basis, and more frequently when economic or market concerns warrant such evaluation. Consideration is given to (1) the length of time and the extent to which the fair value has been less than cost, (2) the financial condition and near-term prospects of the issuer, and (3) the intent and ability of the Company to retain its investment in the issuer for a period of time sufficient to allow for any anticipated recovery in fair value.

 

Equity Securities, Restricted

 

The Company, as a member of the Federal Home Loan Bank (“FHLB”) of Atlanta, is required to hold shares of capital stock in the FHLB in an amount equal to at least 1% of the aggregate principal amount of its residential mortgage loans or 5% of its borrowings from the FHLB, whichever is larger.

 

As a member of the Federal Reserve Bank (“FRB”), the Company is required to hold shares of FRB capital stock, $100 par value, in an amount equal to 6% of the Company’s total common stock and capital surplus.

 

FRB stock and FHLB stock are carried at cost.

 

7


Loans Held for Sale

 

Loans held for sale consist primarily of mortgage loans in the process of being sold to third-party investors. The loans are carried at the lower of aggregate cost or fair value as determined by aggregate outstanding commitments from investors or current investor yield requirements.

 

Transfers of Financial Assets

 

Transfers of financial assets are accounted for as sales, when control over the assets has been surrendered. Control over transferred assets is deemed to be surrendered when (1) the assets have been isolated from the Company, (2) the transferee obtains the right (free of conditions that constrain it from taking advantage of that right) to pledge or exchange the transferred assets, and (3) the Company does not maintain effective control over the transferred assets through an agreement to repurchase them before their maturity.

 

Loans Receivable

 

Loans that management has the intent and ability to hold for the foreseeable future or until maturity or pay-off generally are stated at their outstanding unpaid principal balance net of any deferred fees or costs on originated loans, or unamortized premiums or discounts on purchased loans. Interest income is accrued on the unpaid principal balance. Discounts and premiums are amortized to income using the interest method. Loan origination fees, net of origination costs, are deferred and recognized as an adjustment to the yield (interest income) of the related loans.

 

Allowance for Loan Losses

 

A loan is considered impaired, based on current information and events, if it is probable that the Company will be unable to collect the scheduled payments of principal or interest when due according to the contractual terms of the loan agreement. The measurement of impaired loans is generally based on the present value of expected future cash flows discounted at the historical effective interest rate, except that all collateral-dependent loans are measured for impairment based on the fair value of the collateral.

 

The adequacy of the allowance for loan losses is periodically evaluated by the Company, in order to maintain the allowance at a level that is sufficient to absorb probable credit losses. Management’s evaluation of the adequacy of the allowance is based on a review of the Company’s historical loss experience, known and inherent risks in the loan portfolio, including adverse circumstances that may affect the ability of the borrower to repay interest and/or principal, the estimated value of collateral, and an analysis of the levels and trends of delinquencies, charge-offs, and the risk ratings of the various loan categories. Such factors as the level and trend of interest rates and the condition of the national and local economies are also considered. In addition, various regulatory agencies, as an integral part of their examination process, periodically review the Company’s allowance for losses on loan. Such agencies may require the Company to recognize additions to the allowance based on their judgments of information available to them at the time of their examination.

 

The allowance for loan losses is established through charges to earnings in the form of a provision for loan losses. Increases and decreases in the allowance due to changes in the measurement of impaired loans, if applicable, are included in the provision for loan losses. Loans continue to be classified as impaired unless they are brought fully current and the collection of scheduled interest and principal is considered probable.

 

When a loan or portion of a loan is determined to be uncollectible, the portion deemed uncollectible is charged against the allowance. Subsequent recoveries, if any, are credited to the allowance.

 

Income Recognition on Impaired and Nonaccrual Loans

 

Loans, including impaired loans, are generally classified as nonaccrual if they are past due as to maturity or payment of principal or interest for a period of more that 120 days, unless such loans are well-secured and in the process of collection. If a loan or a portion of a loan is adversely classified, or is partially charged off, the loan is generally classified as non-accrual. Loans that are on a current payment status or past due less than 90 days may also be classified as non-accrual, if repayment in full of principal and/or interest is in doubt.

 

Loans may be returned to accrual status when all principal and interest amounts contractually due (including arrearages) are reasonably assured of repayment within an acceptable period of time, and there is a sustained period of repayment performance by the borrower, in accordance with the contractual terms of interest and principal.

 

While a loan is classified as nonaccrual and the future collectibility of the recorded loan balance is doubtful, collections of interest and principal are generally applied as a reduction to principal outstanding. When the future collectibility of the recorded loan balance is expected, interest income may be recognized on a cash basis. In the case where a non-accrual loan has been partially charged off, recognition of interest on a cash basis is limited to that which would have been recognized on the recorded loan balance at the contractual interest rate. Cash interest receipts in excess of that amount are recorded as recoveries to the allowance for loan losses until prior charge-offs have been fully recovered.

 

8


Premises and Equipment

 

Premises and equipment are stated at cost less accumulated depreciation. Depreciation is computed generally by the straight-line method. It is the Company’s policy to capitalize additions and improvements and depreciate the cost thereof over the estimated useful lives as follows:

 

Buildings and improvements

  5 to 40 years

Furniture and equipment

  3 to 10 years

 

Other Real Estate Owned

 

Other real estate owned is stated at the lower of cost or estimated fair market value of the property, less estimated disposal costs, if any. Cost includes loan principal and accrued interest. Any excess of cost over the estimated fair market value at the time of acquisition is charged to the allowance for loan losses. The estimated fair market value is reviewed periodically by management and any write-downs are charged against current earnings. Development and improvement costs relating to property are capitalized. Net operating income or expenses of such properties are included in other expenses.

 

Advertising Costs

 

Advertising costs are expensed as incurred.

 

Income Taxes

 

Deferred tax assets and liabilities are reflected at currently enacted income tax rates applicable to the period in which the deferred tax assets or liabilities are expected to be realized or settled. As changes in tax laws on rates are enacted, deferred tax assets and liabilities are adjusted through the provision for income taxes.

 

Stock Compensation Plans

 

Statement of Financial Accounting Standards (SFAS) No. 123, Accounting for Stock-Based Compensation, encourages all entities to adopt a fair value based method of accounting for employee stock compensation plans, whereby compensation cost is measured at the grant date based on the value of the award and is recognized over the service period, which is usually the vesting period. However, it also allows an entity to continue to measure compensation cost for those plans using the intrinsic value based method of accounting prescribed by Accounting Principles Board Opinion No. 25, Accounting for Stock Issued to Employees, whereby compensation cost is the excess, if any, of the quoted market price of the stock at the grant date (or other measurement date) over the amount an employee must pay to acquire the stock. Stock options issued under the Company’s stock option plan have no intrinsic value at the grant date, and under Opinion No. 25 no compensation cost is recognized for them. The Company has elected to continue with the accounting methodology in Opinion No. 25. The fair value based method of accounting did not have a material effect on the Company’s net income and earnings per share.

 

Fair Value of Financial Instruments

 

The carrying value of cash and cash equivalents, interest bearing deposits in banks, loans held for sale, accrued interest receivable, demand deposits, savings deposits, and short-term borrowings approximates fair value. The fair value of securities is based on quoted market prices. The remainder of the recorded financial instruments were valued based on the present value of estimated future cash flows, discounted at various rates in effect for similar instruments at year-end.

 

Fair values for off-balance sheet lending commitments approximate the contract or notional value taking into account the remaining terms of the agreements and the counterparties’ credit standings.

 

9


Per Share Data

 

Basic earnings per share is computed by dividing net income by the weighted average number of shares of common stock outstanding. Diluted earnings per share is computed by dividing net income by the weighted average common and potential dilutive common equivalent shares outstanding, determined as follows:

 

     2003

   2002

Earnings available to common shareholders

   $ 2,542,491    $ 1,674,187

Weighted average shares outstanding

     1,771,556      1,708,698
    

  

Basic earnings per common share

   $ 1.44    $ 0.98
    

  

Effect of dilutive securities:

             

Earnings available to common shareholders

   $ 2,542,491    $ 1,674,187

Convertible preferred securities interest net of tax effect

     358,242      384,648
    

  

Earnings available to common plus assumed conversions

   $ 2,900,733    $ 2,058,835
    

  

Effect of dilutive securities on EPS:

             

Weighted average shares outstanding

     1,771,556      1,708,698

Effect of stock options

     188,126      197,645

Effect of convertible preferred securities

     865,020      910,625
    

  

Diluted average shares outstanding

     2,824,703      2,816,968
    

  

Diluted earnings per common share

   $ 1.03    $ 0.73
    

  

 

Segment Information

 

The Company has determined that it has one significant operating segment, the providing of general commercial financial services to customers located in the single geographic area of Hampton Roads, Virginia, and surrounding communities.

 

Comprehensive Income

 

SFAS No. 130, Reporting Comprehensive Income, establishes standards for the reporting and presentation of comprehensive income and its components (revenues, expenses, gains, and losses) within the Company’s consolidated financial statements. Although certain changes in assets and liabilities, such as unrealized gains and losses on available for sale securities, are reported as a separate component of the equity section of the balance sheet, such items, along with net income, are components of comprehensive income.

 

Off-Balance Sheet Financial Instruments

 

In the ordinary course of business, the Company has entered into off-balance sheet financial instruments consisting of commitments to extend credit, commercial letters of credit, and standby letters of credit. Such financial instruments are recorded in the financial statements when they become payable.

 

Use of Estimates

 

The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the periods presented. Actual results could differ from those estimates. A material estimate that is particularly susceptible to significant change in the near term relates to the determination of the allowance for loan losses.

 

10


Recent Accounting Pronouncements

 

In January 2003, the FASB issued Interpretation No. 46, Consolidation of Variable Interest Entities (FIN 46) which establishes guidance for determining when an entity should consolidate another entity that meets the definition of a variable interest entity. FIN 46 requires a variable interest entity to be consolidated by a company if that company will absorb a majority of the expected losses, will receive a majority of the expected residual returns, or both. Transferors to qualified special-purpose entities (“QSPEs”) and certain other interests in a QSPE are not subject to the requirements of FIN 46. On December 17, 2003, the FASB deferred the effective date of FIN 46 to no later than the end of the first reporting period that ends after March 15, 2004, however, for special-purpose entities the Company would be required to apply FIN 46 as of December 31, 2003. The Interpretation had no effect on the Company’s consolidated financial statements.

 

In April 2003, the FASB issued SFAS No. 149, Amendment of Statement 133 on Derivative Instruments and Hedging Activities. This Statement amends SFAS No. 133, Accounting for Derivative Instruments and Hedging Activities and clarifies accounting for derivative instruments, including certain derivative instruments embedded in other contracts, and for hedging activities under SFAS No. 133. This Statement is effective for contracts entered into or modified after June 30, 2003, except in certain circumstances, and for hedging relationships designated after June 30, 2003. This Statement did not have a material effect on the Company’s consolidated financial statements.

 

In May 2003, the FASB issued SFAS No. 150, Accounting for Certain Financial Instruments with Characteristics of both Liabilities and Equity. This Statement provides new rules on the accounting for certain financial instruments that, under previous guidance, issuers could account for as equity. Such financial instruments include mandatorily redeemable shares, instruments that require the issuer to buy back some of its shares in exchange for cash or other assets, or obligations that can be settled with shares, the monetary value of which is fixed. Most of the guidance in SFAS No. 150 is effective for financial instruments entered into or modified after May 31, 2003, and otherwise is effective at the beginning of the first interim period beginning after June 30, 2003. This Statement had no effect on the Company’s consolidated financial statements.

 

Reclassifications

 

Certain prior year amounts have been reclassified to conform to the 2003 presentation. These reclassifications have no effect on previously reported net income.

 

Note 2. Concentrations of Credit Risk

 

At December 31, 2003, the Company’s cash and due from banks included two commercial bank deposit accounts aggregating $5,513,344 in excess of the Federal Deposit Insurance Corporation (FDIC) insured limit of $100,000 per institution. Interest bearing deposits in banks are not subject to FDIC coverage.

 

11


Note 3. Investment Securities

 

The amortized costs and fair values of investment securities are as follows:

 

     Amortized
Cost


   Unrealized
Gains


   Unrealized
Losses


   

Fair

Value


December 31, 2003

                            

Available for sale:

                            

U.S. Government and agency securities

   $ 809,125    $ 65    $ —       $ 809,190

Mortgage-backed securities

     2,147,959      36,592      (3,418 )     2,181,133

State and municipal securities

     4,352,146      295,343      —         4,647,489

Equities and other bonds

     3,689,458      278,089      (11,275 )     3,956,272
    

  

  


 

     $ 10,998,688    $ 610,089    $ (14,693 )   $ 11,594,084
    

  

  


 

Held to maturity:

                            

Mortgage-backed securities

   $ 582,399    $ 3,957    $ (3,407 )   $ 582,949

State and municipal securities

     254,248      21,653      —         275,901
    

  

  


 

     $ 836,647    $ 25,610    $ (3,407 )   $ 858,850
    

  

  


 

December 31, 2002

                            

Available for sale:

                            

U.S. Government and agency securities

   $ 1,299,501    $ 4,944    $ —       $ 1,304,445

Mortgage-backed securities

     4,759,265      119,602      (1,474 )     4,877,393

State and municipal securities

     4,767,839      204,509      (2,665 )     4,969,683

Equities and other bonds

     3,676,652      194,900      (50,158 )     3,821,394
    

  

  


 

     $ 14,503,257    $ 523,955    $ (54,297 )   $ 14,972,915
    

  

  


 

Held to maturity:

                            

Mortgage-backed securities

   $ 800,919    $ 12,632    $ (6,284 )   $ 807,267

State and municipal securities

     246,161      26,634      —         272,795
    

  

  


 

     $ 1,047,080    $ 39,266    $ (6,284 )   $ 1,080,062
    

  

  


 

 

A maturity schedule of investment securities as of December 31, 2003 is as follows:

 

     Available for Sale

   Held to Maturity

     Amortized
Cost


  

Fair

Value


   Amortized
Cost


  

Fair

Value


Due:

                           

In one year or less

   $ 809,125    $ 809,190    $ —      $ —  

After one year through five years

     1,495,202      1,577,072      254,248      275,901

After five years through ten years

     2,474,028      2,623,682      —        —  

After ten years

     1,938,163      2,070,599      —        —  
    

  

  

  

       6,716,518      7,080,543      254,248      275,901

Mortgage-backed securities

     2,147,959      2,181,133      582,399      582,949

Equity securities

     2,134,211      2,332,408      —        —  
    

  

  

  

     $ 10,998,688    $ 11,594,084    $ 836,647    $ 858,850
    

  

  

  

 

Securities with an amortized cost of $7,837,684 and $10,408,543 and market value of $8,183,678 and $10,743,842 at December 31, 2003 and 2002, respectively, were pledged as collateral to secure public deposits and for other purposes.

 

12


Note 4. Loans Receivable

 

Although the Company has a diversified loan portfolio, a substantial portion of the borrowers’ ability to honor their contracts is dependent upon the commercial real estate operators and hotel/motel sectors. The majority of these loans are collateralized by a deed of trust on real estate. The approximate outstanding balances of loans on these sectors are as follows:

 

     December 31,

     2003

   2002

Commercial real estate operators

   $ 19,500,000    $ 20,200,000

Hotel/motel

   $ 24,400,000    $ 21,500,000

 

A summary of transactions in the allowance for loan losses follows:

 

     2003

    2002

 

Balance at beginning of year

   $ 2,335,000     $ 1,988,000  

Provision charged to operating expense

     524,797       419,014  

Loans charged-off

     (369,892 )     (86,753 )

Recoveries of loans previously charged-off

     13,095       14,739  
    


 


Balance at end of year

   $ 2,503,000     $ 2,335,000  
    


 


 

Accounting standards require certain disclosures concerning impaired loans, as defined by generally accepted accounting principles, regardless of whether or not an impairment loss exists. Impaired loans amount to $2,845,100 and $1,710,388, with specific reserves allocated from the allowance for loan losses of $1,259,382 and $710,442, as of December 31, 2003 and 2002, respectively. The Company recognized $192,788 and $63,494 of interest income on impaired loans during 2003 and 2002, respectively.

 

Note 5. Premises and Equipment

 

Premises and equipment are summarized as follows:

 

     December 31,

     2003

   2002

Land

   $ 345,403    $ 345,403

Buildings and improvements

     2,943,032      2,858,609

Leasehold improvements

     696,226      618,188

Furniture and equipment

     6,160,615      5,887,204

Construction in progress

     29,510      82,741
    

  

       10,174,786      9,792,145

Less accumulated depreciation

     4,821,232      3,978,592
    

  

     $ 5,353,554    $ 5,813,553
    

  

 

Note 6. Deposits

 

At December 31, 2003, the scheduled maturities of certificates of deposit included in other time deposits on the balance sheet are as follows:

 

2004

   $ 58,046,715

2005

     29,261,754

2006

     26,655,591

2007

     3,845,597

2008

     35,583,909

Thereafter

     8,530,663
    

     $ 161,924,229
    

 

13


Note 7. Other Operating Expenses

 

A summary of other expenses for the years ended December 31, 2003 and 2002 is as follows:

 

     2003

   2002

Stationary and office supplies

   $ 188,138    $ 201,220

Advertising and marketing

     187,408      144,350

Telephone and postage

     250,189      236,852

Professional

     244,797      173,213

Bank franchise tax

     182,932      163,473

Other outside services

     341,290      311,662

Directors’ and advisory board fees

     232,276      251,115

Other

     624,702      624,562
    

  

     $ 2,251,732    $ 2,106,447
    

  

 

Note 8. Dividend Limitations

 

Dividends may be paid to the Parent by the Bank under formulas established by the appropriate regulatory authorities. These formulas contemplate that the current earnings and earnings retained for the two preceding years may be paid to the Parent without regulatory approval. In 2004, the Bank can initiate dividend payments without said regulatory approvals of approximately $3,986,444 plus an additional amount equal to the Bank’s net earnings for 2004 up to the date of any such dividend declaration. Substantially all of the retained earnings of the Parent are represented by undistributed earnings of the Bank.

 

Note 9. Short-Term Borrowings

 

Included in short-term borrowing are securities sold under agreements to repurchase which generally mature within one to three days from the transaction date. The securities underlying these agreements were under the Company’s control.

 

     2003

    2002

 

Weighted average rate

     0.19 %     0.76 %

Average balance

   $ 132,564     $ 941,575  

Maximum outstanding at a month-end

   $ 319,763     $ 1,144,220  

Balance at December 31,

   $ 11,714     $ 288,003  

 

The Company has a line of credit with the Federal Home Loan Bank with a maximum value of fifteen percent of the Bank’s current assets, using a daily rate credit and due on demand. The advances from this line are collateralized by a blanket lien on residential mortgage and commercial mortgage loans, and securities pledged with a book value of $2,480,943.

 

     2003

    2002

 

Weighted average rate

     1.32 %     1.87 %

Average balance

   $ 9,731,395     $ 2,807,710  

Maximum outstanding at a month-end

   $ 36,992,000     $ 20,638,000  

Balance at December 31,

   $ 36,992,000     $ 1,600,000  

 

The Company has an unsecured line of credit with Bank of America and Suntrust for the purchase of federal funds in the amount of $3,000,000 and $3,500,000, respectively. Each separate line of credit has a variable rate based on the lending bank’s daily federal funds sold and is due on demand.

 

     2003

    2002

 

Weighted average rate

     0.75 %     2.69 %

Average balance

   $ 139,164     $ 30,877  

Maximum outstanding at a month-end

   $ 725,000     $ —    

Balance at December 31,

   $ —       $ —    

 

14


Note 10. Income Taxes

 

The current and deferred components of income tax expense are as follows:

 

     2003

    2002

 

Current

   $ 1,467,832     $ 925,154  

Deferred

     (264,504 )     (177,244 )
    


 


Provision for income taxes

   $ 1,203,328     $ 747,910  
    


 


 

A reconciliation between the provision for income taxes and the amount computed by multiplying income by the current statutory 34% federal income tax rate is as follows:

 

     2003

    2002

 

Income tax expense at statutory rates

   $ 1,273,578     $ 823,513  

Increase (decrease) due to:

                

Tax exempt income

     (85,802 )     (93,416 )

Other

     15,552       17,813  
    


 


Provision for income taxes

   $ 1,203,328     $ 747,910  
    


 


 

Deferred income taxes result from timing differences between taxable income and the income for financial reporting purposes. The only significant timing difference relates to the provision for loan losses.

 

A cumulative net deferred tax asset is included in other assets at December 31, 2003 and 2002. The components of the asset are as follows:

 

     December 31,

 
     2003

    2002

 

Deferred tax assets:

                

Allowance for loan losses

   $ 748,703     $ 719,573  

Deferred compensation

     596,669       437,747  

Accrued compensated absences

     288,380       240,203  

Deferred loan fees

     303,912       237,751  

Other

     4,056       1,877  
    


 


Total deferred tax assets

     1,941,720       1,637,151  
    


 


Deferred tax liabilities:

                

Depreciation

     (436,807 )     (396,214 )

Unrealized gains on securities

     (202,436 )     (159,684 )

Other

     (588 )     (1,116 )
    


 


Total deferred tax liabilities

     (639,831 )     (557,014 )
    


 


Net deferred tax asset

   $ 1,301,889     $ 1,080,137  
    


 


 

Note 11. Related Parties Loans

 

During the year, officers, directors, principal stockholders, and their affiliates (related parties) were customers of and had transactions with the Company in the ordinary course of business. In management’s opinion, these transactions were made on substantially the same terms as those prevailing for other customers for comparable transactions and did not involve more than normal risks. Loan activity to related parties is as follows:

 

     2003

    2002

 

Beginning of year

   $ 3,714,800     $ 2,796,930  

Additional borrowings

     1,930,683       1,516,892  

Curtailments

     (2,499,171 )     (599,022 )
    


 


End of year

   $ 3,146,312     $ 3,714,800  
    


 


 

Deposits from related parties held by the Company at December 31, 2003 and 2002 amounted to $13,477,941 and $7,935,625, respectively.

 

15


Note 12. Convertible Preferred Stock

 

On November 15, 2000, the Parent formed the Trust, a wholly owned subsidiary. The Trust issued 1,457,000 shares of 8.0% cumulative preferred securities maturing October 15, 2031 with an option to call on or after October 15, 2006 (call price of $5.00 per share) for $7,285,000. Conversion of the preferred securities into the Parent’s common stock at $8.00 per share may occur at any time prior to maturity. During the second half of 2003, 251,940 shares of the 8.0% cumulative preferred securities were converted to 157,449 shares of the Parent’s common stock. There were no conversions in 2002.

 

The Trust also issued 45,063 shares of convertible common stock for $225,315. The Parent purchased all shares of the common stock. The proceeds from the sale of the preferred securities were utilized to purchase from the Parent junior subordinated debt securities (guaranteed by the Parent), of $7,510,315 bearing interest at 8.0% and maturing October 15, 2031. All intercompany interest and equity was eliminated in consolidation.

 

Note 13. Regulatory Matters

 

The Company and the Bank are subject to various regulatory capital requirements administered by the federal banking agencies. Failure to meet minimum capital requirements can initiate certain mandatory and possibly additional discretionary actions by regulators that, if undertaken, could have a direct material effect on the Company’s and the Bank’s financial statements. Under capital adequacy guidelines and the regulatory framework for prompt corrective action, the Company and the Bank must meet specific capital guidelines that involve quantitative measures of their assets, liabilities, and certain off-balance sheet items as calculated under regulatory accounting practices. The capital amounts and classification are also subject to qualitative judgments by the regulators about components, risk weightings, and other factors. Prompt corrective action provisions are not applicable to bank holding companies.

 

Quantitative measures established by regulation to ensure capital adequacy require the Company and the Bank to maintain minimum amounts and ratios (set forth in the following table) of total and Tier I capital (as defined in the regulations) to risk-weighted assets (as defined) and of Tier I capital (as defined) to average assets (as defined). Management believes, as of December 31, 2003 and 2002, that the Company and the Bank met all capital adequacy requirements to which they are subject.

 

As of December 31, 2003, the most recent notification from the Federal Reserve Bank categorized the Bank as adequately capitalized under the regulatory framework for prompt corrective action. To be categorized as well capitalized, an institution must maintain minimum total risk-based, Tier I risk-based, and Tier I leverage ratios as set forth in the following tables. There are no conditions or events since the notification that management believes have changed the Bank’s category. The Company’s and the Bank’s actual capital amounts and ratios as of December 31, 2003 and 2002 are also presented in the table.

 

     Actual

   Minimum Capital
Requirement


   Minimum To Be Well
Capitalized Under Prompt
Corrective Action Provisions


(in thousands)


   Amount

   Ratio

   Amount

   Ratio

   Amount

   Ratio

As of December 31, 2003:

                             

Total capital to risk weighted assets:

                             

Consolidated

   $27,415    10.2%    $21,442    8.0%    N/A    N/A

Bank

     25,692      9.6%      21,390    8.0%    $26,737    10.0%

Tier I capital to risk weighted assets:

                             

Consolidated

     24,823      9.3%      10,721    4.0%    N/A    N/A

Bank

     23,100      8.6%      10,695    4.0%      16,042    6.0%

Tier I capital to average assets:

                             

Consolidated

     24,823      8.7%      11,429    4.0%    N/A    N/A

Bank

     23,100      8.1%      11,403    4.0%      14,254    5.0%

As of December 31, 2002:

                             

Total capital to risk weighted assets:

                             

Consolidated

   $24,822    11.4%    $17,493    8.0%    N/A    N/A

Bank

     23,233    10.7%      17,441    8.0%    $21,801    10.0%

Tier I capital to risk weighted assets:

                             

Consolidated

     20,180      9.2%        8,746    4.0%    N/A    N/A

Bank

     20,831      9.6%        8,720    4.0%      13,080    6.0%

Tier I capital to average assets:

                             

Consolidated

     20,180      7.8%      10,302    4.0%    N/A    N/A

Bank

     20,831      8.1%      10,241    4.0%      12,801    5.0%

 

16


Note 14. Disclosures About Fair Value of Financial Instruments

 

The fair value of a financial instrument is the current amount that would be exchanged between willing parties, other than in a forced liquidation. Fair value is best determined based upon quoted market prices. However, in many instances, there are no quoted market prices for the Company’s various financial instruments. In cases where quoted market prices are not available, fair values are based on estimates using present value or other valuation techniques. Those techniques are significantly affected by the assumptions used, including the discount rate and estimates of future cash flows. Accordingly, the fair value estimates may not be realized in an immediate settlement of the instrument. SFAS No. 107 excludes certain financial instruments and all non-financial instruments from its disclosure requirements. Accordingly, the aggregate fair value amounts presented may not necessarily represent the underlying fair value of the Company.

 

The following methods and assumptions were used by the Company in estimating fair value disclosures for financial instruments:

 

Cash and Cash Equivalents

 

The carrying amounts of cash and short-term instruments approximate fair values.

 

Equity Securities

 

The carrying amount approximates fair value.

 

Investment Securities

 

Fair values are based on published market prices or dealer quotes. Available-for-sale securities are carried at their aggregate fair value.

 

Loans Held for Sale and Loans Receivable, Net

 

For loans receivables with short-term and/or variable characteristics, the total receivables outstanding approximate fair value. The fair value of other loans is estimated by discounting the future cash flows using the build up approach to discount rate construction. Components of the discount rate include a risk free rate, credit quality component, and a service charge component.

 

Accrued Interest Receivable and Accrued Interest Payable

 

The carrying amount approximates fair value.

 

Deposits

 

The fair value of noninterest bearing deposits and deposits with no defined maturity, by SFAS No. 107 definition, is the amount payable on demand at the reporting date. The fair value of time deposits is estimated by discounting the future cash flows using the build up approach to discount rate construction. Components of the discount rate include a risk free rate, credit quality component, and a service charge component.

 

Short-term Borrowings

 

The carrying amounts of federal funds purchased, borrowings under repurchase agreements, and other short-term borrowings maturing within 90 days approximate their fair values.

 

Long-term Debt

 

The fair values of the Company’s long-term debt are estimated using discounted cash flow analysis based on the Company’s current incremental borrowing rates for similar types of borrowing arrangements.

 

17


The estimated fair value and the carrying value of the Company’s recorded financial instruments are as follows:

 

     December 31, 2003

   December 31, 2002

(in thousands)


   Carrying
Amount


   Estimated
Fair Value


   Carrying
Amount


   Estimated
Fair Value


Cash and cash equivalents

   $ 8,591    $ 8,591    $ 7,526    $ 7,526

Investment securities

     12,431      12,453      16,020      15,153

Equity securities

     2,398      2,398      1,181      1,181

Loans held for sale and loans receivable, net

     283,679      300,350      221,780      241,359

Accrued interest receivable

     1,505      1,505      1,386      1,386

Deposits

     250,658      257,057      228,087      239,268

Short-term borrowings

     37,004      37,004      1,888      1,888

Long-term debt

     426      400      453      443

Accrued interest payable

     741      741      861      861

 

Note 15. Dividend Reinvestment and Stock Purchase Plan

 

In April 1999, the Company’s Board of Directors approved a Dividend Reinvestment and Stock Purchase Plan (the “Plan”). Under this Plan, shares purchased from the Company with reinvested dividends are issued at a five percent (5.0%) discount from market value. The Plan also permits participants to make optional cash payments of up to $20,000 per quarter for the purchase of additional shares of the Company’s common stock. The shares are issued at market value without incurring brokerage commissions.

 

Note 16. Stock Options

 

The Company has a Stock Option Plan under which the Company may grant options to its directors and employees for shares of common stock.

 

A summary of the Company’s stock option activity and related information is as follows.

 

     Options
Outstanding


   Weighted Average
Exercise Price


Balance at January 1, 2002:

   196,872    $ 6.68

Granted

   —        —  

Exercised

   8,746      5.59

Expired

   —        —  
    
  

Balance at December 31, 2002:

   188,126      6.73

Granted (currently unexercisable)

   48,650      19.30

Exercised

   —        —  

Expired

   —        —  
    
  

Balance at December 31, 2003:

   236,776    $ 9.31
    
  

 

Exercise prices for options outstanding and exercisable as of December 31, 2003 were as follows:

 

Range of Exercise Prices


   Number of Options

  

Remaining
Contractual Life

(in Months)


   Weighted Average
Exercise Price


$4.30 - $4.81

   42,109    17.50    $ 4.3219

$5.04 - $6.11

   55,757    39.13      5.4288

$6.33 - $9.04

   51,510    71.97      8.0002

$9.30 - $10.02

   38,750    76.68      9.5090

  
  
  

$4.30 - $10.02

   188,126    51.02    $ 6.7256

  
  
  

 

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Note 17. Related Party Leases

 

In 1984, the Bank entered into a lease with Boush Bank Building Associates, a limited partnership owned by several stockholders of the Company (the Partnership), to rent the Headquarters Building. The lease requires the Bank to pay all taxes, maintenance and insurance. The term of the lease is twenty-three years and eleven months. In connection with this property, the lessor has secured financing in the form of a $1,600,000 industrial development revenue bond from the Norfolk Redevelopment and Housing Authority payable in annual installments, commencing on January 1, 1987, at amounts equal to 3.0% of the then outstanding principal balance through the twenty-fifth year, when the unpaid balance will become due. Interest on this bond is payable monthly, at 68.6% of the prime rate of SunTrust Bank in Richmond, Virginia. Monthly rent paid by the Bank is equal to interest on the above bond, plus any interest associated with secondary financing provided the lessor by the Bank.

 

The Bank has the right to purchase, at its option, an undivided interest in the property at undepreciated original cost, and is obligated to purchase in each January after December 31, 1986 an undivided interest in an amount equal to 90.0% of the legal amount allowed by banking regulations for investments in fixed properties. Under this provision the Bank purchased 19.7% of this property for $362,200 in 1987. At the time of the 1987 purchase the Bank assumed $305,700 of the above-mentioned bond. Pursuant to the purchase option contained in the lease agreement, the Bank recorded an additional interest of $637,400 (34.7%) in the leased property as of December 31, 1988 by assuming a corresponding portion ($521,900) of the unpaid balance of the related revenue bond and applying the difference of $115,500 to amounts due from the lessor. Accordingly the Bank now owns 54.4%, of the Headquarters property. No purchases have been made after 1988. Total lease expense was $66,100 and $72,480 for the years 2003 and 2002.

 

In addition, the Bank subleases approximately 4,000 square feet of third floor office space to outside parties. Total sublease rental income was $60,614 for the years ended December 31, 2003 and 2002.

 

The Bank has also entered into a long-term lease with a related party to provide space for one branch located in Chesapeake, Virginia. This lease has been classified as an operating lease for financial reporting purposes. Future minimum lease payments of $107,016 are required each year for five years under the long-term non-cancelable lease agreement as of October 20, 1998, which expires in October 2007. Total lease expense was $106,642 and $104,821 for the years 2003 and 2002, respectively.

 

Note 18. Lease Commitments

 

The Company leases office space in Hampton Roads. The leases provide for options to renew for various periods. Pursuant to the terms of these leases, the following is a schedule, by year, of future minimum lease payments required under these non-cancelable operating lease agreements.

 

    

Lease

Payments


2004

   $ 297,428

2005

     282,232

2006

     247,946

2007

     236,825

2008

     225,704

Thereafter

     726,307
    

     $ 2,016,442
    

 

Total rental expense was $295,504 and $291,170 for 2003 and 2002, respectively.

 

Note 19. Financial Instruments with Off-Balance Sheet Risk

 

In the normal course of business, the Company is a party to financial instruments with off-balance sheet risk. These financial instruments include commitments to extend credit, standby letters of credit and financial guarantees and involve, to varying degrees, elements of credit and interest rate risk in excess of the amount recognized in the balance sheet. The contract or notional amounts of these instruments reflect the extent of the Company’s involvement in particular classes of financial instruments.

 

The Company’s exposure to credit loss in the event of nonperformance by the other party to the financial instrument for commitments to extend credit, standby letters of credit, and financial guarantees written is represented by the contractual notional amount of those instruments. The Company uses the same credit policies in making commitments and conditional obligations as it does for on-balance sheet instruments.

 

Unless otherwise noted, the Company does not require collateral or other security to support financial instruments with credit risk.

 

19


Commitments to extend credit are agreements to lend to a customer as long as there is no violation of any condition established in the contract. Commitments generally have fixed expiration dates or other termination clauses and may require payment of a fee. Since many of the commitments are expected to expire without being drawn upon, the total commitment amounts do not necessarily represent future cash requirements. The Company’s experience has been that approximately 90% of loan commitments are drawn upon by customers. The Company evaluates each customer’s credit worthiness on a case-by-case basis. The amount of collateral obtained, if deemed necessary by the Company upon extension of credit, is based on management’s credit evaluation of the counterparty. Collateral held varies but may include property, plant and equipment, and income-producing commercial properties.

 

Standby letters of credit and financial guarantees written are conditional commitments issued by the Company to guarantee the performance of a customer to a third party. Those guarantees are primarily issued to support public and private borrowing arrangements. The credit risk involved in issuing letters of credit is essentially the same as that involved in extending loan facilities to customers. The Company has not been required to perform on any financial guarantees during the past two years. The Company has not incurred any losses on its commitments in either 2003 or 2002.

 

The amounts of loan commitments, guarantees and standby letters of credit are set out in the following table as of December 31, 2003 and 2002.

 

    

Variable Rate

Commitments


  

Fixed Rate

Commitments


December 31, 2003:

             

Loan commitments

   $ 19,757,151    $ 11,542,464

Standby letters of credit and guarantees written

   $ 2,434,220    $ 240,147

December 31, 2002:

             

Loan commitments

   $ 22,373,139    $ 8,713,975

Standby letters of credit and guarantees written

   $ 153,050    $ 704,789

 

Note 20. Subsequent Events

 

On January 20, 2004, the Company declared a cash dividend of $0.05 payable February 27, 2004, to shareholders of record on February 23, 2004.

 

Subsequent to December 31, 2003 through February 4, 2004, 21,775 shares of the 8.0% cumulative preferred securities were converted to 13,607 shares of the Parent’s common stock.

 

Note 21. Parent Company Only Financial Information

 

Balance Sheets

December 31, 2003 and 2002

 

Assets

 

     2003

   2002

Cash on deposit with subsidiary

   $ 831,709    $ 624,923

Investment in subsidiaries

     23,648,975      21,323,185

Due from subsidiary

     751,315      763,494

Premises

     104,421      107,807

Prepaid expense

     14,692      37,069

Other assets

     248,235      252,497
    

  

     $ 25,599,347    $ 23,108,975
    

  

 

Liabilities and Stockholders’ Equity

 

Accrued expenses

   $ 53,917    $ 26,715

Accrued interest payable

     104,177      126,841

Junior subordinated debentures

     6,250,615      7,510,315

Other liabilities

     73      474

Total stockholders’ equity

     19,190,565      15,444,630
    

  

     $ 25,599,347    $ 23,108,975
    

  

 

20


Statements of Income

For the Years Ended December 31, 2003 and 2002

 

     2003

   2002

 

Income:

               

Dividends from subsidiaries

   $ 774,527    $ 393,776  

Rental income

     6,000      6,000  

Interest income

     309      1,746  
    

  


Total income

     780,836      401,522  
    

  


Expenses:

               

Interest expense

     559,147      599,158  

Professional fees

     160,895      90,104  

Other

     6,324      5,612  
    

  


Total expenses

     726,366      694,874  
    

  


Income (loss) before income taxes and equity in undistributed net income of subsidiaries

     54,470      (293,352 )

Income tax benefits

     245,220      233,965  
    

  


Income (loss) before equity in undistributed net income of subsidiaries

     299,690      (59,387 )

Equity in undistributed net income of subsidiaries

     2,242,801      1,733,574  
    

  


Net income

   $ 2,542,491    $ 1,674,187  
    

  


 

Statements of Cash Flows

For the Years Ended December 31, 2003 and 2002

 

     2003

    2002

 

Operating activities:

                

Net income

   $ 2,542,491     $ 1,674,187  

Adjustments to reconcile net income to net cash provided by (used in) operating activities:

                

Depreciation

     3,386       3,385  

Equity in undistributed net income of subsidiaries

     (2,242,801 )     (1,733,574 )

Net change in:

                

Amount due to subsidiaries

     —         (11,089 )

Prepaid expense

     22,377       4,405  

Other assets

     16,441       (107,149 )

Accrued expenses

     27,202       17,838  

Accrued interest payable

     (22,664 )     (1,667 )

Deferred tax liability

     (401 )     (341 )
    


 


Net cash provided by (used in) operating activities

     346,031       (154,005 )
    


 


Financing activities:

                

Proceeds from issuance of common stock

     144,353       128,668  

Dividends paid

     (283,598 )     (179,235 )
    


 


Net cash used in financing activities

     (139,245 )     (50,567 )
    


 


Net increase (decrease) in cash on deposit with subsidiary

     206,786       (204,572 )

Cash on deposit with subsidiary, January 1

     624,923       829,495  
    


 


Cash on deposit with subsidiary, December 31

   $ 831,709     $ 624,923  
    


 


 

21

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