UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
FORM 6-K
Report of Foreign Private Issuer Pursuant to Rule 13a-16 or 15d-16
of the Securities Exchange Act of 1934
For the month of March 2016
Commission File Number 001-11444
MAGNA INTERNATIONAL INC.
(Exact Name of Registrant as specified in its Charter)
337 Magna Drive, Aurora, Ontario, Canada L4G 7K1
(Address of principal executive office)
Indicate by check mark whether the registrant files or will file annual reports under cover Form 20-F or Form 40-F. Form 20-F o Form 40-F x
Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(1): o
Note: Regulation S-T Rule 101(b)(1) only permits the submission in paper of a Form 6-K if submitted solely to provide an attached annual report to security holders.
Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(7): o
Note: Regulation S-T Rule 101(b)(7) only permits the submission in paper of a Form 6-K if submitted to furnish a report or other document that the registrant foreign private issuer must furnish and make public under the laws of the jurisdiction in which the registrant is incorporated, domiciled or legally organized (the registrants home country), or under the rules of the home country exchange on which the registrants securities are traded, as long as the report or other document is not a press release, is not required to be and has not been distributed to the registrants security holders, and, if discussing a material event, has already been the subject of a Form 6-K submission or other Commission filing on EDGAR.
Indicate by check mark whether the registrant, by furnishing the information contained in this Form, is also thereby furnishing the information to the Commission pursuant to Rule 12g3-2(b) under the Securities Exchange Act of 1934. Yes o No x
If Yes is marked, indicate below the file number assigned to the registrant in connection with Rule 12g3-2(b): 82-
SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.
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MAGNA INTERNATIONAL INC. | ||
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(Registrant) | ||
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Date: |
March 30, 2016 |
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By: |
/s/ Bassem Shakeel | |
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Bassem A.Shakeel, | |
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Vice-President and Corporate Secretary |
EXHIBITS
Exhibit 99.1 |
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Board of Directors Charter approved November 7, 2012. |
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Exhibit 99.2 |
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Audit Committee Charter approved March 17, 2016. |
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Exhibit 99.3 |
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Corporate Governance, Compensation and Nominating Committee Charter approved March 17, 2016. |
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Exhibit 99.4 |
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Enterprise Risk Oversight Committee Charter approved March 17, 2016. |
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Exhibit 99.5 |
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Code of Conduct approved March 17, 2016. |
Exhibit 99.1
MAGNA INTERNATIONAL INC.
BOARD CHARTER
MAGNA INTERNATIONAL INC.
BOARD CHARTER
Purpose
This Charter has been adopted by the Board of Directors to assist the Board in the exercise of its responsibilities. This Charter, together with the Corporate Constitution, the charters of the Boards committees and the various policies, principles, procedures, codes and guidelines adopted by the Board and/or any Board committees from time to time, collectively comprise the Corporations overall corporate governance framework.
Where used in this Board Charter, the following terms have the following meanings:
Act means the Business Corporations Act (Ontario).
Board Interlock means a circumstance in which two directors of the Corporation serve together on the board of directors of another public company.
Corporate Management has the meaning set forth in the Corporate Constitution.
Executive Management means all appointed officers of the Corporation above the level of Vice-President.
Independent Auditor means the independent auditor nominated for the purpose of preparing or issuing an audit report or related work or performing other audit, review or attest services for the Corporation.
Independent Director means an individual who meets the independence standards specified under applicable law, currently being Section 1.4 of National Instrument 52-110 of the Canadian Securities Administrators.
Role and Responsibilities of the Board
1. Stewardship Role: The Board is responsible for the overall stewardship of the Corporation. To this end, the Board:
· supervises the management of the business and affairs of the Corporation pursuant to the Act and other applicable law; and
· jointly with Executive Management, seeks to create long-term shareholder value.
2. Specific Responsibilities: In addition to the Boards legal obligations under the Act and any requirements specified in the Corporations articles of incorporation and by-laws, the Board bears responsibility for the following:
Corporate Culture and Governance
a. Oversight and Reinforcement of the Corporate Culture: The Corporation maintains a unique entrepreneurial corporate culture which seeks to encourage productivity, ingenuity and innovation and align the interests of employees, management and shareholders. This corporate culture, reflected in part in the Corporate Constitution which forms part of the Corporations articles of incorporation, includes a number of operating principles, including:
· functional and operational decentralization;
· fiscal discipline;
· employee equity participation and profit sharing;
· shareholder profit participation through dividends;
· incentive-based management compensation;
· a commitment to innovation through research and development; and
· support for charitable, cultural, educational, political and other social causes.
The Board shall be responsible for overseeing and reinforcing the Corporations entrepreneurial corporate culture which has been essential to the Corporations long-term financial success, the creation of long-term shareholder value and its ability to attract, retain and motivate skilled, entrepreneurial employees at all levels.
b. Approach to Corporate Governance and Governance Guidelines: The Board shall oversee the development of the Corporations system of, and overall approach to, corporate governance. The Board has delegated to the Corporate Governance, Compensation and Nominating Committee responsibility to review and make recommendations to the Board regarding corporate governance matters.
Management Oversight
c. Selecting the Chief Executive Officer and Overseeing the Hiring of Other Members of Executive Management: The Board is responsible for selecting the Corporations Chief Executive Officer. In doing so, the Board shall consider a number of factors, including a candidates personal and professional integrity, reputation, achievements, experience, acumen/judgment, leadership qualities, knowledge and understanding of the Corporations business environment. Additionally, the Board shall provide oversight and advice with respect to the selection of other members of Executive Management.
d. Satisfying Itself as to the Integrity of Executive Management: The Board shall take such actions as it deems necessary to satisfy itself as to:
· the integrity of the Corporations Chief Executive Officer and other members of Executive Management; and
· the creation and fostering by the Chief Executive Officer and other members of Executive Management of a culture of integrity and ethical business conduct throughout the Corporation.
e. Overseeing Executive Compensation: The Board shall be responsible for ensuring that the Corporations system of executive compensation:
· is consistent with the Corporate Constitution and the Corporations long-standing compensation philosophies; and
· continues to meet the objectives of attracting, retaining and motivating skilled executives.
The Board has delegated to the Corporate Governance, Compensation and Nominating Committee responsibility for making recommendations to the Board with respect to:
· the Corporations overall system of executive compensation; and
· the application of such system to members of Corporate Management, including with respect to the assessment of the performance of Corporate Management and the determination of all direct, indirect and incentive compensation, benefits and perquisites (cash and non-cash) for members of Corporate Management.
In addition, the Board shall provide shareholders with an annual advisory vote on the Corporations approach to executive compensation, substantially in the form of the following resolution:
Resolved, on an advisory basis and not to diminish the role and responsibilities of the board of directors, that the shareholders accept the approach to executive compensation disclosed in the Corporations information circular delivered in advance of the [insert year] annual meeting of shareholders.
In the event the annual advisory vote indicates significant opposition to the Corporations approach to executive compensation, the Board shall engage with shareholders to better understand the issues of concern and shall take such issues under advisement in determining the changes, if any, to be made to the Corporations system of executive compensation.
f. Succession Planning and Appointment, Training and Monitoring of Executive Management: The Board shall be responsible for overseeing the development by the Chief Executive Officer of a management succession plan and, in particular, satisfying itself that such plan adequately addresses the succession of members of Executive Management and management of the Corporations automotive systems groups. The Board has delegated to the Corporate Governance, Compensation and Nominating Committee responsibility for reviewing such succession plans and providing its recommendations to the Board.
The Board is also involved in management succession and manpower planning through its review of all officer appointments. In reviewing and appointing the Corporations officers, the Board shall satisfy itself as to each candidates personal and professional integrity, as well as skill and experience for the proposed office.
Corporate Strategy
g. Adoption of a Strategic Planning Process: In respect of each fiscal year, the Board shall:
· meet with applicable members of Executive Management and automotive systems group management regarding the strategic planning for the Corporation, including identification of future trends, opportunities and risks over a three to seven-year horizon; and
· consider and approve a business plan which addresses such trends, opportunities and risks.
Specific business plans and strategies at both the corporate and automotive systems group levels shall be presented by Executive Management and automotive systems group management for discussion. Capital expenditure projections for each fiscal year shall be reviewed and a budget presented for approval. Updates on industry trends, product strategies, new product developments, major new business, capital expenditures and specific problem areas/action plans shall be presented by management and discussed as required at regular quarterly Board meetings.
Risk Management
h. Identification and Management of Principal Risks: The Board shall review one or more reports prepared by Executive Management identifying the principal business risks faced by the Corporation and Executive Managements assessment of, and proposed responses to, such risks as they develop. The Board shall oversee the implementation of appropriate systems to manage these risks. The Board has delegated risk management responsibilities to each of the standing Committees and reporting of risk management oversight to the Enterprise Risk Oversight Committee, who shall periodically report to the Board in respect of such activities.
i. Integrity of Internal Control and Management Information Systems: The Board shall satisfy itself that effective systems are in place to monitor the integrity of the Corporations system of internal controls and its critical management information systems. The Board has delegated to the Audit Committee responsibility to review and monitor the effectiveness of such systems and to make any recommendations to the Board.
Communication with Shareholders and Other Stakeholders
j. Shareholder Engagement: The Board recognizes the importance and value of regular, constructive engagement with the Corporations shareholders. The Chairman of the Board shall act as the Boards contact and Board spokesperson in connection with all meetings with shareholders and may be accompanied in such meetings by the Corporations most senior investor relations or financial officer or such other officer as may be appropriate to assist in ensuring that discussions do not extend to undisclosed material facts or changes.
k. Communications Policy: The Board shall oversee the Corporations programs to effectively communicate with all of its stakeholders, including employees, as well as the general public. Such programs include without limitation: open quarterly webcast conference calls; the Corporations website; MagNet (intranet); Employee Hotline; Employee Relations Advisory Board; and Good Business Line. The Board shall also satisfy itself that the Corporation maintains appropriate policies regarding corporate disclosure.
Fundamental Corporate Actions
l. Reviewing, Approving and Monitoring Fundamental Corporate Actions: In addition to those specific matters requiring prior Board approval under applicable laws, rules and regulations, or elsewhere in this Charter, the Board shall be responsible for:
· approving the following:
· the Corporations interim and annual financial statements, related Managements Discussion and Analysis of Results of Operations and Financial Position, earnings press releases and other public disclosure documents of the Corporation containing financial information of the Corporation;
· material public disclosures of the Corporation, including all management information circulars/proxy statements, annual information forms/40-Fs and material press releases;
· business plans and capital expenditure budgets;
· material financing activities, whether by way of debt or equity;
· major organizational restructurings (excluding internal reorganizations);
· material acquisitions and divestitures; and
· major corporate policies; and
· recommending the Independent Auditor to shareholders, based on the recommendation of the Audit Committee.
Board Leadership and Structure
3. Chairman of the Board: The Independent Directors shall select from among themselves an Independent Director to act as Chairman of the Board. The Chairman shall preside as chair at all Board and shareholder meetings and carry out such specific duties as set forth in this Board Charter, the Corporations general by-law and as otherwise required by the Board from time to time.
4. Separation of Chairman and Chief Executive Officer Roles: The positions of Chairman of the Board and Chief Executive Officer of the Corporation shall not be occupied by the same person, except on an interim basis following the resignation or termination of a Chief Executive Officer.
5. Chairmans Duties: The duties of the Chairman of the Board include:
· presiding as Chairman of all Board and shareholder meetings;
· representing the Board in discussions with third parties, including shareholder engagement meetings and similar activities with other stakeholders;
· representing the Independent Directors in discussions with Executive Management;
· ensuring that the Board functions independently of management;
· together with the Chief Executive Officer, assisting in recruiting to the Board potential director candidates who have been identified and recommended by the Corporate Governance, Compensation and Nominating Committee;
· overseeing the annual assessment of the effectiveness of the Board and each of its standing committees; and
· performing such other duties and responsibilities as are delegated by the Board from time to time.
6. Effect of Resignation by Chief Executive Officer: A person serving as both a director and Chief Executive Officer of the Corporation shall submit to the Board his or her resignation as a director upon his or her resignation or termination as the Chief Executive Officer. The Corporate Governance, Compensation and Nominating Committee shall consider and make recommendations to the remaining members of the Board as to whether to accept such resignation and, if so, the appropriate effective date thereof to help achieve an orderly transition.
7. Standing Committees: The Board shall have three standing committees:
· Audit Committee;
· Corporate Governance, Compensation and Nominating Committee; and
· Enterprise Risk Oversight Committee.
The purpose, duties, responsibilities and composition of, and other matters relating to, each such committee shall be set forth in a committee charter approved by the Board and each standing committee shall act within and under the mandate set forth in its charter.
8. Special Committees: From time to time, the Board may establish special committees to review and make recommendations on specific matters. Where appropriate, such special committees shall be composed entirely of Independent Directors of the Corporation.
Board Independence and Effectiveness
9. Size: The Board shall consist of such number of directors between five and fifteen as the Board deems appropriate in order to facilitate effective and efficient decision-making. The Board has delegated to the Corporate Governance, Compensation and Nominating Committee the responsibility for considering and making recommendations to the Board with respect to Board size. Given the Corporations size, scope and complexity, as well as the need for a diversity of director views, it is expected that the Board will typically include at least nine directors.
10. Composition: The Board shall consist of directors who represent a diversity of skills, personal experience and backgrounds which will assist the Board in fulfilling its duties. At a minimum, each director should possess the following attributes:
· personal and professional integrity;
· significant achievement in his or her field;
· experience and expertise relevant to the Corporations business;
· a reputation for sound and mature business judgment;
· the commitment and ability to devote the necessary time and effort in order to conduct his or her duties effectively; and
· where required, financial literacy.
In order to be able to devote the necessary time and effort to the activities of the Board and its committees, a director should not sit on a total of more than six public company boards without the prior approval of the Corporate Governance, Compensation and Nominating Committee. A director who serves as a chief executive officer (or equivalent position) of a public company or similar commercial enterprise should not sit on a total of more than three public company boards without the prior approval of the Corporate Governance, Compensation and Nominating Committee.
11. Independence: At least two-thirds of the Corporations directors shall be Independent Directors. The Board shall annually determine the independence of each director, based on the recommendations of the Corporate Governance, Compensation and Nominating Committee.
If less than two-thirds of the Corporations directors are Independent Directors, including as a result of an Independent Director ceasing to be a director for any reason, the Board shall act promptly and in any event within 120 days use all reasonable efforts to restore the two-thirds independence ratio.
12. Interlocks: In selecting candidates for nomination as directors of the Corporation, the Board has charged the Corporate Governance, Compensation and Nominating Committee with the responsibility of managing Board Interlocks. The Corporate Governance, Compensation and Nominating Committee shall not propose a slate of directors for election by shareholders if the election of those directors would result in more than two concurrent Board Interlocks. During the period between annual shareholder meetings, directors are required to advise the Chairman of the Corporate Governance, Compensation and Nominating Committee of their intention to join or be nominated for election to the Board of another public company in order to help ensure that the Board does not exceed two Board Interlocks.
13. Material Change in Directors Status: Each director shall be required to notify the Chairman of the Corporate Governance, Compensation and Nominating Committee of any material change in his or her circumstances which could adversely impact the directors ability to carry out his or her duties on the Board and any Committees. Such circumstances could include material changes to the directors:
· health;
· qualification as an Independent Director;
· primary occupation;
· country of primary residence; and/or
· inability to meet the attendance requirement contained in this Charter.
14. Board Succession: The Corporate Governance, Compensation and Nominating Committee shall seek to maintain an updated list of potential Independent Director candidates who meet the requirements set forth above and who could be considered for appointment to the Board to fill vacancies which may arise from time to time, or for nomination to shareholders in connection with annual shareholder meetings of the Corporation.
15. Access to Outside Advisors: The Board and its Committees may retain and compensate outside legal and other advisors at the expense of the Corporation where reasonably required to assist and advise the Board and Committees in carrying out their duties and responsibilities.
16. Prohibition on Loans to Directors and members of Executive Management: The Corporation shall not make personal loans or extensions of credit to directors of the Corporation or members of Executive Management.
17. Board and Chairman Evaluation: The Chairman of the Board, in conjunction with the Corporate Governance, Compensation and Nominating Committee, is responsible for assisting in the annual evaluation of the effectiveness of the Board as a whole, the committees of the Board and individual directors. The Chairman may determine the most effective way to complete the evaluation in any particular year, including by: written questionnaire; interviews of Independent Directors by the Chairman; and/or interviews of Independent Directors by a third party.
Majority Voting Policy
18. Majority Voting: Any director nominee who is elected to the Board in an uncontested director election in circumstances where the number of votes withheld against such director exceeds the number of votes cast in his or her favour (an Affected Director) shall submit to the Chair of the Corporate Governance, Compensation and Nominating Committee (with a copy to the Secretary of the Corporation) a written resignation promptly after the shareholder meeting at which the election occurred. Such resignation shall take effect if accepted in accordance with this Section 18.
The Corporate Governance, Compensation and Nominating Committee of the Board shall consider the Affected Directors resignation. Unless there are extraordinary circumstances, whether relating to the composition of the Board, the voting results or otherwise having regards to the best interests of the Corporation, the Corporate Governance, Compensation and Nominating Committee shall recommend that the Independent Directors of the Board accept the Affected Directors resignation, effective no more than 90 days following the shareholder meeting at which the election occurred. The Corporation shall promptly disclose in a press release the determination made by the Independent Directors, including if applicable the reasons for rejecting an Affected Directors resignation.
An Affected Director will not participate in the recommendation of the Corporate Governance, Compensation and Nominating Committee or the determination made by the Independent Directors of the Board. If a quorum of the Corporate Governance, Compensation and Nominating Committee cannot be obtained due to the service on the Corporate Governance, Compensation and Nominating Committee of one or more Affected Directors, the unaffected Independent Directors shall consider the resignation and make the determination.
If the Independent Directors accept the resignation of the Affected Director, they may (subject to applicable law):
· leave the vacancy unfilled until the next annual meeting of the Corporation;
· fill the vacancy through the appointment of a new director (other than the Affected Director); or
· call a special meeting of shareholders at which a director nominee (other than the Affected Director) will be proposed for election by shareholders.
For greater certainty, this majority voting policy does not apply in any case where the number of individuals nominated for election exceeds the number of directors to be elected, including as a result of a proxy contest.
19. Disclosure of Detailed Voting Results: Promptly after a shareholders meeting, the Corporation shall publicly disclose the number and percentage of votes cast For and Withheld against any director, as well as those cast For and Against each other matter voted upon by shareholders.
Director Orientation, Education and Access to Senior Employees
20. Director Orientation: New Independent Directors shall be provided with a detailed overview of the Corporations business in order to assist them in contributing effectively to the Board. Management shall provide new Independent Directors with an orientation manual, the opportunity to meet with Executive Management and operational personnel and the opportunity to visit the Corporations manufacturing and other facilities.
Additionally, the Board may undertake or arrange for continuing director education activities and programs on subjects that would assist directors in carrying out their duties. Individual directors are encouraged to participate in external director education activities at the Corporations expense and shall be reimbursed for their costs in doing so.
21. Director Education: The Corporation shall offer directors a continuing director education program to assist them in furthering their understanding of the Corporations business and the automotive industry, directors duties and responsibilities and topical issues and emerging trends, including in such areas as corporate governance, risk management, development of human capital, executive compensation, ethics and compliance, mergers and acquisitions, as well as legal and regulatory matters. The educational priorities identified by the Board from time to time shall be addressed in the development of the director education program for any year. The Corporations director education program may include different elements, including: site visits to the Corporations facilities or those of its customers or suppliers; in-boardroom presentations by members of management or external advisors; attendance at third-party led training programs; membership in applicable organizations; and subscriptions to relevant periodicals or other educational resources. Additionally, Independent Directors are encouraged to participate in additional director education activities and the Corporation shall make available a reasonable budget from which directors expenses in connection with such activities can be funded.
22. Access to Senior Employees: Independent Directors are invited to contact senior employees of the Corporation, including the Corporations treasurer, senior accounting officer, controller, head of internal audit, senior tax officer, corporate secretary and others, without Executive Management present.
Board Compensation and Director Equity Ownership
23. Board Compensation: The Board shall approve appropriate compensation, benefits and perquisites for Independent Directors following a review by, and recommendations of, the Corporate Governance, Compensation and Nominating Committee. In establishing such compensation, the Corporate Governance, Compensation and Nominating Committee shall seek to achieve the following objectives:
· Independent Directors should be competitively compensated in relation to peer group companies of similar size, complexity, geographic scope and other relevant measures;
· the compensation system should align the interests of Independent Directors with those of the Corporations shareholders through one or more equity-based components; however, Independent Directors compensation shall not include stock options;
· the compensation system should appropriately recognize and compensate Independent Directors who serve as committee members and committee chairs;
· appropriate recognition should be given to the significant contribution in time and effort required from the Chairman of the Board; and
· generally, non-Independent Directors should not receive additional compensation for serving on the Board.
The current schedule of retainers and fees payable to Independent Directors is attached as Schedule A to this Board Charter.
24. Independent Director Share Maintenance Requirement: Independent Directors are required to own common shares and/or deferred share units (DSUs) of the Corporation representing five times the annual retainer payable to Independent Directors. Compliance with such share maintenance requirement shall be determined by dividing:
· five times the annual retainer; by
· the average of daily closing prices on The New York Stock Exchange of the Corporations common shares for the prior five calendar years,
with the result obtained being the number of shares and/or DSUs required to be held.
New directors are entitled to a period of five years from the date first elected or appointed to the Board to accumulate the required number of shares or DSUs. Additionally, all directors who have served since January 1, 2011, are entitled to a period of three years from such date to increase their holdings from the prior share maintenance requirement of three times the annual retainer.
Board Meeting Administration
25. Meetings: The Board shall hold five scheduled meetings each year, consisting of four quarterly meetings and one strategic planning and business plan review meeting. Other meetings shall be scheduled as required. The Independent Directors shall hold sessions without non-Independent Directors and other members of management present at each scheduled meeting.
26. Minimum Attendance: Each director of the Corporation is expected to use all reasonable efforts to attend a minimum of 75% of all regularly scheduled Board and applicable Committee meetings, except to the extent that any absence is due to medical or other valid reasons.
27. Meeting Agendas: The Corporations Chairman and its Chief Executive Officer, shall establish a preliminary agenda for each Board meeting with the assistance of the Secretary of the Corporation. Any director may request items to be included on the agenda for any meeting.
28. Meeting Materials: To the extent reasonably practicable, meeting materials shall be distributed sufficiently in advance of Board meetings to permit directors to properly review and consider such materials.
Review and Revision of Charter
29. Annual review: The Board shall annually review this Charter and revise it from time to time in such manner as the Board sees fit. The Board has delegated to the Corporate Governance, Compensation and Nominating Committee the responsibility for recommending changes to this Board Charter.
Board Approved/Effective Date: November 7, 2012
SCHEDULE A
SCHEDULE OF RETAINERS AND FEES PAYABLE TO INDEPENDENT DIRECTORS
Annual retainer (minimum 60% DSUs; maximum 40% cash) |
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150,000 |
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Comprehensive (flat fee) Board Chair annual retainer* |
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500,000 |
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Committee members annual retainer |
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25,000 |
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Additional Committee Chairman annual retainer |
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Audit |
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25,000 |
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CGCNC |
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25,000 |
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EROC |
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25,000 |
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Special Committees |
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25,000 |
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Per meeting fee |
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2,000 |
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Written resolutions |
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400 |
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Additional services (per day) |
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4,000 |
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Travel days (per day) |
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4,000 |
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* Includes all retainers and fees, other than Special Committee retainers and fees.
Exhibit 99.2
MAGNA INTERNATIONAL INC.
AUDIT CHARTER
MAGNA INTERNATIONAL INC.
AUDIT COMMITTEE CHARTER/MANDATE
Purpose
This Charter has been adopted by the Board of Directors of the Corporation (the Board) to assist the Audit Committee (the Committee) and the Board in the exercise of their responsibilities, particularly by defining the scope of the Committees authority in respect of financial and audit-related matters delegated to it by the Board.
Where used in this Charter, the term Executive Management has the meaning ascribed to it in the Corporations Board Charter.
Role and Responsibilities of the Committee
1. The Board has delegated to the Committee the responsibility for the following matters:
Independent Auditor
(a) Selection and Compensation of Independent Auditor: recommending to the Board:
· the independent auditor to be nominated for the purpose of preparing or issuing an audit report or related work or performing other audit, review or attest services for the Corporation (Independent Auditor); and
· the compensation of the Independent Auditor.
(b) Oversight of Independent Auditor: overseeing the work of the Independent Auditor, which shall report directly to the Committee, including with respect to the resolution of disagreements between Executive Management and the Independent Auditor regarding financial reporting.
(c) Pre-Approval of Audit Fees: pre-approving, or establish procedures and policies for the pre-approval of, the engagement and compensation of the Independent Auditor in respect of the provision of all audit, audit-related, review or attest engagements required by applicable law.
(d) Pre-Approving of Non-Audit Fees: pre-approving all non-audit services permitted to be provided by the Independent Auditor in accordance with applicable law and rules governing the Independent Auditor, provided that the Committee may pre-approve certain services within designated thresholds on an annual basis and further provided that the Committee may delegate to the Chairman of the Committee, or such other member or members of the Committee that it deems appropriate, certain pre-approval authority provided that any such approval granted by such persons shall be reported at the next regularly scheduled meeting of the Committee.
(e) Audit Scope: reviewing and approving the objectives and general scope of the external audit (including the overall audit plan, the proposed timing and completion dates) and discussing the external audit with the Independent Auditor.
(f) Independent Auditors Quality Control Procedures, Performance and Independence: evaluating the quality control procedures, performance and independence of the Independent
Auditor in carrying out its responsibilities, including by obtaining and reviewing at least annually a report by the Independent Auditor describing:
· the firms internal quality-control procedures;
· any material issues raised by the most recent internal quality-control review, or peer review, of the firm, or by any inquiry or investigation by governmental or professional authorities, within the preceding five years, respecting one or more independent audits carried out by the firm, and any steps taken to deal with any such issues; and
· all relationships between the independent auditor and the Corporation.
(g) Staffing of Audit Team: reviewing the experience and qualifications of the Independent Auditors audit team assigned to the audit of the Corporation and making annual recommendations to the Board as to the need (if any) for rotation of the Independent Auditor or the members of the Independent Auditors audit team assigned to the audit of the Corporation.
(h) Required Disclosures: reviewing and discussing with the Independent Auditor all disclosures required by applicable accounting or other regulators to be reviewed with respect to the conduct of the audit and quarterly review of the interim financial results.
(i) Relationship between Independent Auditor and Management: satisfying itself generally that there is a good working relationship between Executive Management and the Independent Auditor, and reviewing
· any management representation letters;
· the Independent Auditors management letters and managements responses thereto;
· the Independent Auditors schedule of unadjusted differences; and
· any other reports of the Independent Auditor,
as well as discussing any material differences of opinion between management and the Independent Auditor.
(j) Hiring from Independent Auditor: reviewing and approving the hiring of partners, employees and former partners and employees of the present and any former Independent Auditor who were engaged on the Corporations account within the last three years prior to such hiring.
Internal Controls
(k) System of Internal Controls: satisfying itself that Executive Management has (i) established and is maintaining an adequate and effective system of internal control over financial reporting and information technology general controls (ITGCs), and (ii) is responding on a timely basis to any material weaknesses or significant deficiencies which have been identified, including by meeting with and reviewing reports of the Corporations Internal Audit Department (IAD) and the Independent Auditor relating to the Corporations internal controls and ITGCs.
(l) Reports on Internal Controls: annually reviewing:
· Executive Managements report relating to the effectiveness of the Corporations disclosure controls and procedures, internal control over financial reporting, changes in internal controls over financial reporting and ITGCs; and
· the Independent Auditors report on internal controls under standards of the United States Public Company Accounting Oversight Board.
Internal Audit
(m) Internal Audit Department: overseeing the appointment, termination and replacement of the senior management of IAD, the scope of the IADs work plan and the overall performance, staffing and resources of the IAD.
Accounting Matters
(n) Critical Accounting Policies: reviewing and discussing with the Independent Auditor:
· the selection, use and application of, as well as proposed material changes to, critical accounting policies, principles, practices and related judgments; and
· alternative GAAP treatments for policies and practices relating to material items, including the ramifications of such alternative disclosures or treatments and any recommended treatment,
to ensure that the critical accounting policies and practices and GAAP treatments adopted are appropriate and consistent with the Corporations needs and applicable requirements.
(o) Disagreements: satisfying itself that there is an agreed course of action leading to the resolution of significant unsettled issues between Executive Management and either the Independent Auditor or IAD that do not affect the audited financial statements (e.g. disagreements regarding correction of internal control weaknesses or the application of accounting principles to proposed transactions), if any.
(p) Off-Balance Sheet Transactions: reviewing all material off-balance sheet transactions and the related accounting presentation and disclosure.
Risk Management
(q) Financial Risk Management: assessing with Executive Management the Corporations material risk exposures relating to financial and financial reporting matters and the Corporations actions to identify, monitor and mitigate such exposures.
(r) Information Technology Risk Management: assessing with Executive Management the material risk exposures relating to the Corporations information technology systems and the Corporations actions to identify, monitor and mitigate such exposures.
Whistle-Blowing and Financial Integrity
(s) Financial Integrity: reviewing on behalf of the Board:
· any actual or alleged illegal, improper or fraudulent behaviour related to the Corporations financial statements, or its accounting or auditing practices; and
· the findings of any regulatory authorities in relation to the financial affairs of the Corporation;
(t) Whistle-Blowing Procedures: overseeing the implementation, operation and effectiveness of the Corporations Good Business Line, which constitutes the Corporations procedure for:
· the receipt, retention and treatment of complaints received by the Corporation regarding accounting, internal controls, and auditing matters; and
· the confidential, anonymous submission of complaints by employees of the Corporation of concerns regarding questionable accounting or auditing matters.
Financial Disclosures
(u) Disclosure Controls: satisfying itself that procedures are in place for the review of the Corporations public disclosure of financial information extracted or derived from the Corporations financial statements and assessing the adequacy of those procedures annually.
(v) Approval of Disclosures: meeting to review and discuss the Corporations financial statements with Executive Management and the Independent Auditor and recommending to the Board prior to release, all such financial statements of the Corporation, together with related Managements Discussion & Analysis of Results of Operations and Financial Position (MD&A), earnings press releases and all other public disclosure documents of the Corporation containing financial information of the Corporation.
(w) Audit Committee Report: preparing the Audit Committee report for inclusion in the Corporations information circular/proxy statement, in the form and at the time required by the laws, rules and regulations of applicable regulatory authorities.
Reporting to Board
(x) Reporting: quarterly reporting to the Board with respect to the Committees review of the Corporations financial statements, MD&A, financial disclosures, earnings press releases and related matters, and at least annually in respect of the Committees other activities; and coordinating with the Enterprise Risk Oversight Committee with respect to the Committees review of the risk topics in this Charter.
Size, Composition and Independence
2. Size: The Committee shall be composed of not less than three (3) nor more than five (5) members. The Board shall annually appoint the members of the Committee and a Chairman from amongst those appointed, to hold office until the next annual meeting of shareholders of the Corporation. The members of the Committee shall serve at the pleasure of the Board and vacancies occurring from time to time shall be filled by the Corporate Governance, Compensation and Nominating Committee. Any member of the Committee may be removed or replaced at any time by the Board and shall automatically cease to be a member of the Committee upon ceasing to be a director of the Corporation.
3. Independence: All of the members of the Committee shall meet the independence standards specified under applicable law, currently being Sections 1.4 and 1.5 of National Instrument 52-110 of the Canadian Securities Administrators.
4. Financial Literacy and Expertise: All of the members of the Committee shall be financially literate as such term is defined in National Instrument 52-110 of the Canadian Securities Administrators and at least one member of the Committee shall have such accounting or financial expertise as is required to comply with applicable rules and regulations of the Ontario Securities Commission (OSC), the
United States Securities and Exchange Commission (the SEC), The New York Stock Exchange (NYSE) and any other regulatory authority having jurisdiction.
5. Limit on Outside Audit Committees: No director shall serve as a member of the Committee if that director is a member of the audit committees of more than two other boards of directors of other public companies.
6. Independent Advisors: The Committee may retain and compensate such outside financial, legal and other advisors at the expense of the Corporation as it deems reasonably necessary to assist and advise the Committee in carrying out the Committees duties and responsibilities.
7. Role of Chairman: The Chairman of the Committee shall generally provide leadership to enhance the effectiveness of the Committee and act as the liaison between the Committee and the Board as well as between the Committee and Executive Management. The Chairman shall also manage the Committees activities and meetings, manage any outside legal or other advisors retained by the Committee and manage the process of reporting to the Board on the Committees activities and related recommendations.
8. Secretary of the Committee: Unless otherwise determined or approved by the Committee, the Secretary or an Assistant Secretary of the Corporation shall act as the Secretary of the Committee. In the absence of the Secretary or an Assistant Secretary, the Committee shall select an individual to act as the Secretary of the Committee. The Secretary of the Committee shall keep minutes of the Committee and such minutes shall be retained in the corporate records of the Corporation.
Committee Meeting Administration
9. Meetings: The Committee shall hold at least five scheduled meetings each year, consisting of four quarterly meetings held within the timeframes set forth in Section 10 of this Charter and one special meeting to address financial and financial reporting risks, as well as other topics as determined by the Committee. Other meetings shall be scheduled as required. Regular meetings of the Committee shall be called by the Chairman of the Committee, and additional meetings may be called by any member of the Committee, the Chairman of the Board, Chief Executive Officer, Chief Financial Officer, Chief Legal Officer or the Secretary of the Corporation. At each quarterly meeting, the Committee shall meet separately with: the Independent Auditor and the head of IAD, in the absence of management; and management, in the absence of the Independent Auditor.
10. Quarterly Meetings: the Committee shall meet with Executive Management and the Independent Auditor of the Corporation within:
(a) forty-five (45) days, or such lesser period as may be prescribed by applicable law, following the end of each of the first three financial quarters of the Corporation, but in any event prior to the release of the financial results for each such quarter and their filing with the applicable regulatory authorities, to review and discuss the financial results of the Corporation for the preceding fiscal quarter and the related MD&A as well as the results of the Independent Auditors review of the financial results for such quarter and, if satisfied, report thereon to, and recommend their approval by, the Board and their inclusion in the Corporations required regulatory filings for such quarter; and
(b) sixty (60) days, or such lesser period as may be prescribed by applicable law, following the financial year-end of the Corporation, but in any event prior to the release of the financial results for the financial year and their filing with the applicable regulatory authorities, to review and discuss the audited financial statements of the Corporation for the preceding fiscal year and the related MD&A and, if satisfied, report thereon to, and recommend their approval by, the Board and the Corporations shareholders as required by applicable law and their inclusion in the Corporations Annual Report and other required regulatory filings.
In reviewing the quarterly and annual financial results the Committee shall ensure that there are adequate procedures for review of such financial results, including timely review by the Independent Auditor.
11. Minimum Attendance: Each member of the Committee is expected to use all reasonable efforts to attend a minimum of 75% of all regularly scheduled Committee meetings, except to the extent that any absence is due to medical or other valid reasons.
12. Notice of Meeting: Unless otherwise determined or approved by the Committee, the Secretary of the Committee shall provide notice of each meeting of the Committee to the following persons, all of whom shall be entitled to attend each Committee meeting:
· the Committee Chairman and each member of the Committee;
· the Chief Executive Officer, the Chief Financial Officer, Chief Legal Officer of the Corporation, Vice-President, Finance and the Controller;
· the Independent Auditor;
· the head of the IAD; and
· any other person whose attendance is deemed necessary or advisable by the Chairman of the Committee.
13. Committee Access to Employees and Others: For the purpose of performing their duties and responsibilities, the members of the Committee shall have full access to and the right to discuss any matters relating to such duties with any or all of:
· any employee of the Corporation;
· the Independent Auditor; and/or
· any advisors to the Corporation (including advisors retained by the Committee),
as well as the right to inspect all applicable books, records and facilities of the Corporation and its subsidiaries and shall be permitted to discuss such books, records and facilities and any other matters within the Committees mandate with any of the foregoing.
14. Meeting Agendas: The Committee Chairman shall establish a preliminary agenda for each Committee meeting with the assistance of the Secretary of the Corporation. Any director or other person entitled to call a meeting may request items to be included on the agenda for any meeting.
15. Meeting Materials: To the extent reasonably practicable, meeting materials shall be distributed sufficiently in advance of Committee meetings to permit members to properly review and consider such materials.
16. Quorum: A majority of the members of the Committee shall constitute a quorum and all actions of the Committee shall be taken by a majority of the members present at the meeting. If the Committee only has two members as a result of a vacancy on the Committee, both members shall constitute a quorum.
Delegation of Responsibility
17. Right of Delegation: Subject to applicable law, the Committee may from time to time delegate one or more of its duties and responsibilities under this Charter to the Chairman of the Committee, any other member of the Committee or any sub-committee of the Committee.
Review and Revision of Charter
18. Annual review: The Committee shall annually review this Charter and recommend to the Corporate Governance, Compensation and Nominating Committee of the Board such changes as it deems advisable.
Board Approved: March 17, 2016
Exhibit 99.3
MAGNA INTERNATIONAL INC.
CORPORATE GOVERNANCE, COMPENSATION AND NOMINATING COMMITTEE CHARTER
MAGNA INTERNATIONAL INC.
CORPORATE GOVERNANCE, COMPENSATION AND NOMINATING COMMITTEE CHARTER
Purpose
This Charter has been adopted by the Board of Directors of the Corporation (the Board) to assist the Corporate Governance, Compensation and Nominating Committee (the Committee) and the Board in the exercise of their responsibilities, particularly by defining the scope of the Committees authority in respect of corporate governance, compensation and nomination matters delegated to it by the Board.
Where used in this Charter, the term Executive Management has the meaning ascribed to it in the Corporations Board Charter.
Role and Responsibilities of the Committee
1. The Board has delegated to the Committee the responsibility for the following matters:
Corporate Governance
(a) General: making recommendations to the Board with respect to corporate governance of the Corporation as a whole, including without limitation:
· the stewardship role of the Board in respect of management of the Corporation;
· the corporate governance guidelines applicable to the Corporation;
· related party transactions, unless otherwise delegated by the Board to a special committee of the Board; and
· such processes and procedures as may be reasonably necessary to allow the Board to function independently of Executive Management.
(b) Changes in Governance-Related Laws: monitoring proposed changes in laws, rules, instruments and regulations, as well as in policies of applicable regulators, relating to corporate governance matters and making recommendations to the Board to address any such regulatory changes.
(c) Board/Executive Management Relationship: monitoring, assessing and making recommendations to the Board with respect to the relationship between the Board and Executive Management, including the limits to Executive Managements authority.
(d) Board Effectiveness: annually overseeing the evaluation of the effectiveness of the Board and its Committees and making recommendations to the Board with respect to any changes which may be advisable to improve the functioning of the Board and/or any of its Committees.
(e) Board/Committee Charters: periodically reviewing the Board Charter, this Committee Charter and the charters of the Boards other standing Committees and making recommendations to the Board with respect to such amendments to any such charter which may be necessary or advisable.
(f) Material Corporate Policies: reviewing and making recommendations to the Board with respect to material corporate policies affecting such matters as corporate disclosure and insider trading.
(g) Annual Proxy Circular and Statement of Corporate Governance Practices: annually overseeing the development of, and reviewing and making recommendations to the Board with respect to, its approval of the Corporations annual management information circular/proxy statement, including the Report of the Committee, compensation discussion and analysis and statement of corporate governance practices contained therein.
(h) Voting of Shares Held by Deferred Profit Sharing Plans: directing the manner in which Common Shares of the Corporation held by the Corporations deferred profit sharing plans shall be voted on any matter to be voted on by shareholders; provided however that such shares shall be voted on the basis of managements recommendations as set forth in any applicable proxy circular in the absence of any direction to the contrary by the Committee.
Executive and Incentive Compensation
(i) Executive Compensation: making recommendations to the Board with respect to the Corporations overall system of executive compensation and assessing the performance of Executive Management and the determination of all direct, indirect and incentive compensation, benefits and perquisites (cash and non-cash) for members of Executive Management.
(j) Incentive Compensation: reviewing and making recommendations to the Board regarding incentive compensation and equity based plans generally.
(k) Stock Options: administering those functions delegated to the Committee pursuant to the Corporations Amended and Restated Incentive Stock Option Plan, 2009 Stock Option Plan, or any successor or replacement plan.
(l) Compensation Advisor: retaining, terminating and overseeing the work of any compensation consultant or advisor retained on behalf of the Committee in connection with the compensation of Executive Management or the Corporations directors, including the sole authority for approving any such consultant or advisors fees and terms of engagement.
Independent Director Compensation
(m) Independent Director Compensation: generally reviewing and making recommendations to the Board with respect to the compensation of the Corporations Independent Directors.
Risk Management
(n) Risk Management: assessing with Executive Management the Corporations material risk exposures relating to corporate governance, executive compensation and management succession and the Corporations actions to identify, monitor and mitigate such exposures.
Nomination and Board Composition
(o) Board Size and Composition: regularly reviewing the diversity of skills, experience and other relevant characteristics represented by current Board members and making recommendations to the Board regarding the size and composition of the Board.
(p) Director Qualifications: developing and recommending to the Board criteria for Board membership. At a minimum, each director should possess the attributes set forth in the Board Charter.
(q) Director Recruitment: establishing procedures for the identification of potential Board members, including by seeking to maintain an evergreen list of potential directors, and assisting in identifying and interviewing potential Board members.
(r) Director Nominees: annually recommending to the Board the proposed nominees for election at each of the Corporations annual shareholders meetings.
(s) Determination of Independence: annually determining the independence of each director and nominee for the purpose of their membership on the Board and each Committee, in accordance with applicable law, rules, regulations, instruments and policies of applicable regulators and, if advisable, developing and recommending to the Board categorical independence guidelines for the Corporations directors.
(t) Director Resignation under Majority Voting Policy: upon receipt of the resignation of a director under the Majority Voting Policy set forth in the Board Charter, promptly considering and making recommendations to the remaining members of the Board as to whether to accept such directors resignation.
(u) Interlocks: establishing procedures to manage Board Interlocks in accordance with the guidelines set forth in the Board Charter.
(v) Material Changes in Directors Status: reviewing any material changes in a directors circumstances which could adversely impact the directors ability to carry out his or her duties on the Board and any Committees. Such circumstances could include the types of material changes set forth in the Board Charter.
(w) Board Vacancies: recommending to the Board whether to fill vacancies arising on the Board between shareholder meetings and, if so, recommending suitable candidates to fill such vacancies.
(x) Committee Composition: annually recommending to the Board the allocation of Board members to each of the Board Committees.
(y) Committee Vacancies: appointing directors to fill vacancies arising from time to time in respect of any of the Boards Committees.
(z) Resignation of CEO from Board: upon receipt of a persons resignation as both the Chief Executive Officer and a director of the Corporation, recommending to the Board whether to accept such persons resignation as a director and, if so, the appropriate effective date thereof to achieve an orderly transition.
Pension Plans
(aa) Administrator: acting as the administrator of the Corporations pension plan for purposes of applicable Canadian legislation.
(bb) Amendment and Termination: exercising the same powers as the Board with respect to the amendment and termination of any pension plan of the Corporation or any subsidiary.
(cc) Pension Plans: overseeing the management of the Corporations pension plans and obligations.
Succession Planning
(dd) Succession Planning: annually reviewing the management succession plan developed by the Corporations Chief Executive Officer, ensuring that it adequately addresses the succession of members of Executive Management and management of the Corporations automotive systems groups and making any recommendations thereon to the Board as the Committee deems advisable.
Reporting to Board
(ee) Reporting: annually reporting to the Board with respect to the Committees activities in respect of each fiscal year and coordinating with the Enterprise Risk Oversight Committee with respect to the Committees review of the risk topics in this Charter.
Size, Composition and Independence
2. Size: The Committee shall be composed of not less than three (3) nor more than five (5) members. The Board shall annually appoint the members of the Committee and a Chairman from amongst those appointed, to hold office until the next annual meeting of shareholders of the Corporation. The members of the Committee shall serve at the pleasure of the Board and vacancies occurring from time to time shall be filled by the Board. Any member of the Committee may be removed or replaced at any time by the Board and shall automatically cease to be a member of the Committee upon ceasing to be a director of the Corporation.
3. Independence: All of the members of the Committee shall meet the independence standards specified under applicable law, currently being Section 1.4 of National Instrument 52-110 of the Canadian Securities Administrators.
4. Independent Advisors: The Committee may retain and compensate such outside compensation, legal and other advisors at the expense of the Corporation as it deems reasonably necessary to assist and advise the Committee in carrying out the Committees duties and responsibilities.
5. Role of Chairman: The Chairman of the Committee shall generally provide leadership to enhance the effectiveness of the Committee and act as the liaison between the Committee and the Board as well as between the Committee and Executive Management. The Chairman shall also manage the Committees activities and meetings, manage any outside legal or other advisors retained by the Committee and manage the process of reporting to the Board on the Committees activities and related recommendations.
6. Secretary of the Committee: Unless otherwise determined or approved by the Committee, the Secretary or an Assistant Secretary of the Corporation shall act as the Secretary of the
Committee. In the absence of the Secretary or an Assistant Secretary, the Committee shall select an individual to act as the Secretary of the Committee. The Secretary of the Committee shall keep minutes of the Committee and such minutes shall be retained in the corporate records of the Corporation.
Committee Meeting Administration
7. Meetings: The Committee shall meet periodically as required in order to carry out its duties and responsibilities, but shall meet at least annually to address the matters specified in the following Sections of this Charter: 1(d) - Board Effectiveness; 1(g) Annual Proxy Circular and Statement of Corporate Governance Practices; 1(n) Risk Management; 1(r) Director Nominees; 1(s) Determination of Independence; 1(x) Committee Composition; 1(dd) Succession Planning; 1(ee) Reporting; and 15 Annual Review. Meetings of the Committee may be called by the Chairman of the Committee, any member of the Committee, Chairman of the Board, Chief Executive Officer, Chief Financial Officer, Chief Legal Officer or the Secretary of the Corporation. The Committee shall generally hold sessions without members of management present at each scheduled meeting.
8. Minimum Attendance: Each member of the Committee is expected to use all reasonable efforts to attend a minimum of 75% of all regularly scheduled Committee meetings, except to the extent that any absence is due to medical or other valid reasons.
9. Notice of Meeting: Unless otherwise determined or approved by the Committee, the Secretary of the Committee shall provide notice of each meeting of the Committee to the following persons, all of whom shall be permitted to attend each Committee meeting:
· the Committee Chairman and each member of the Committee;
· the Chief Executive Officer, the Chief Financial Officer and Chief Legal Officer of the Corporation; and,
· any other person whose attendance is deemed necessary or advisable by the Chairman of the Committee.
10. Committee Access to Employees and Others: For the purpose of performing their duties and responsibilities, the members of the Committee shall have full access to and the right to discuss any matters relating to such duties with any or all of:
· any employee of the Corporation; and/or
· any advisors to the Corporation (including advisors retained by the Committee),
as well as the right to inspect all applicable books and records of the Corporation and its subsidiaries and shall be permitted to discuss such books and records and any other matters within the Committees mandate with any of the foregoing.
11. Meeting Agendas: The Committee Chairman shall establish a preliminary agenda for each Committee meeting with the assistance of the Secretary of the Corporation. Any director or other person entitled to call a meeting may request items to be included on the agenda for any meeting.
12. Meeting Materials: To the extent reasonably practicable, meeting materials shall be distributed sufficiently in advance of Committee meetings to permit members to properly review and consider such materials.
13. Quorum: A majority of the members of the Committee shall constitute a quorum and all actions of the Committee shall be taken by a majority of the members present at the meeting. If the Committee only has two members as a result of a vacancy on the Committee, both members shall constitute a quorum.
Delegation of Responsibility
14. Right of Delegation: Subject to applicable law, the Committee may from time to time delegate one or more of its duties and responsibilities under this Charter to the Chairman of the Committee, any other member of the Committee or any sub-committee of the Committee.
Review and Revision of Charter
15. Annual Review: The Committee shall annually review this Charter and recommend to the Board such changes as it deems advisable.
Board Approved: March 17, 2016
Exhibit 99.4
MAGNA INTERNATIONAL INC.
ENTERPRISE RISK OVERSIGHT
COMMITTEE CHARTER
MAGNA INTERNATIONAL INC.
ENTERPRISE RISK OVERSIGHT COMMITTEE CHARTER
Purpose
This Charter has been adopted by the Board of Directors of the Corporation (the Board) to assist the Enterprise Risk Oversight Committee (the Committee) and the Board in the exercise of its responsibilities, particularly by defining the scope of the Committees authority in respect of risk oversight matters delegated to it by the Board.
Where used in this Charter, the term Executive Management has the meaning ascribed to it in the Corporations Board Charter.
Role and Responsibilities of the Committee
1. The Board has delegated to the Committee the responsibility for overseeing the effectiveness of risk management policies, procedures and practices implemented by management of the Corporation with respect to strategic, operational, environmental, health and safety, human resources, legal and compliance and other risks faced by the Corporation. For greater certainty, the Committees oversight responsibilities do not extend to those risks delegated to other Board Committees. More specifically, the Board has delegated to the Committee the responsibility for the following matters:
Risk Oversight
(a) Material Risk Exposures: reviewing Executive Managements assessment of the Corporations material risk exposures and the Corporations actions to identify, monitor and mitigate such exposures. In performing its oversight responsibilities, the Committee shall:
· satisfy itself that Executive Management has established an appropriate tone and culture with respect to risk identification, risk awareness, risk-taking and risk mitigation;
· review with Executive Management the design of the Corporations risk management programs and processes, including reporting lines of authority, communications, systems and controls, to assess their appropriateness given the Corporations structure, size and scope of operations;
· assess with Executive Management the Corporations risk profile, including the categories of risk the Corporation faces, as well as strategies implemented to mitigate the identified risks;
· satisfy itself as to the ways in which known and emerging risks are identified, documented and assessed, aggregate and individual risk limits are set (where applicable) and the actions taken if those limits are exceeded;
· communicate to Executive Management the Boards risk appetite and risk tolerance, where applicable;
· assess the interrelationship between the Corporations material risks and its corporate strategy and/or business plans;
· review with Executive Management the design, implementation and effectiveness of risk policies, procedures and controls; and
· meet as required with representatives of the Corporations various functional departments (the Departments) and/or external advisors to discuss the risks faced by the Corporation and the Corporations risk management function and activities.
Compliance Oversight
(b) Legal and Regulatory Compliance: reviewing Executive Managements implementation of systems and controls designed to promote compliance with applicable legal and regulatory requirements. In performing its oversight responsibilities, the Committee shall:
· satisfy itself that Executive Management has established an appropriate tone and culture with respect to:
· ethical business conduct by the Corporations employees, agents, representatives, contractors and suppliers; as well as
· legal and regulatory compliance;
· review with Executive Management the design, implementation and effectiveness of policies or programs that provide monitoring of, and promote compliance with, legal and regulatory requirements; and
· periodically meet with representatives of the Departments and/or external advisors to discuss the Corporations compliance with applicable legal and regulatory requirements, the results of internal compliance reviews and material non-compliance with legal and/or regulatory requirements or internal policies, procedures and programs of the Corporation.
(c) Code of Conduct: monitoring the implementation, operation and effectiveness of the Corporations Code of Conduct, periodically reviewing and recommending to the Board changes to such Code, authorizing any waiver of compliance of such Code and overseeing the investigation of any alleged breach thereof, with the exception of investigations relating to the Corporations financial statements and its accounting or auditing practices, for which oversight responsibility has been delegated to the Corporations Audit Committee.
Cross-Committee Coordination
(d) Relationship With Other Board Committees: coordinating with the Corporations other standing Board Committees as needed, including:
· with respect to their review of the material risk categories for which such Committees have been delegated oversight responsibility pursuant to their respective Committee Charters;
· to help:
· ensure that each Board Committee receives all information necessary to permit it to fulfill its risk oversight responsibilities;
· avoid unnecessary overlap in risk-related oversight responsibilities; and
· identify gaps, if any, in enterprise risk-related oversight responsibilities.
Reporting to Board
(e) Annual Reporting: reporting to the Board on an annual basis with respect to the Committees review of the Corporations material risks and measures in place to mitigate them, and at least annually in respect of the Committees other activities.
Size, Composition and Independence
2. Size: The Committee shall be composed of not less than three (3) nor more than five (5) members. The Board shall annually appoint the members of the Committee and a Chairman from amongst those appointed, to hold office until the next annual meeting of shareholders of the Corporation. The members of the Committee shall serve at the pleasure of the Board and vacancies occurring from time to time shall be filled by the Corporate Governance, Compensation and Nominating Committee. Any member of the Committee may be removed or replaced at any time by the Board and shall automatically cease to be a member of the Committee upon ceasing to be a director of the Corporation.
3. Independence: All of the members of the Committee shall meet the independence standards specified under applicable law, currently being Section 1.4 of Multilateral Instrument 52-110 of the Canadian Securities Administrators.
4. Independent Advisors: The Committee may retain and compensate such outside legal or other advisors at the expense of the Corporation as it deems reasonably necessary to assist and advise the Committee in carrying out the Committees duties and responsibilities.
5. Role of Chairman: The Chairman of the Committee shall generally provide leadership to enhance the effectiveness of the Committee and act as the liaison between the Committee and the Board as well as between the Committee and Executive Management. The Chairman shall also manage the Committees activities and meetings, manage any outside legal or other advisors retained by the Committee and manage the process of reporting to the Board on the Committees activities and related recommendations.
6. Secretary of the Committee: Unless otherwise determined or approved by the Committee, the Secretary or an Assistant Secretary of the Corporation shall act as the Secretary of the Committee. In the absence of the Secretary or an Assistant Secretary, the Committee shall select an individual to act as the Secretary of the Committee. The Secretary of the Committee shall keep minutes of the Committee and such minutes shall be retained in the corporate records of the Corporation.
Committee Meeting Administration
7. Meetings: The Committee shall meet periodically as required to carry out its duties and responsibilities, but shall meet at least annually to address the matters specified in Section 1 of this Charter. Meetings of the Committee may be called by the Chairman of the Committee, any member of the Committee, Chairman of the Board, Chief Executive Officer, Chief Financial Officer, Chief Legal Officer or the Secretary of the Corporation. The Committee shall generally hold sessions without members of management present at each scheduled meeting.
8. Minimum Attendance: Each member of the Committee is expected to use all reasonable efforts to attend a minimum of 75% of all regularly scheduled Committee meetings, except to the extent that any absence is due to medical or other valid reasons.
9. Notice of Meeting: Unless otherwise determined or approved by the Committee, the Secretary of the Committee shall provide notice of each meeting of the Committee to the following persons, all of whom shall be permitted to attend each Committee meeting:
· the Committee Chairman and each member of the Committee;
· the Chief Executive Officer, the Chief Financial Officer and Chief Legal Officer of the Corporation;
· the most senior officer(s) directly responsible for the Departments;
· the most senior officer(s)/individual(s) designated by Executive Management as having responsibility for risk management;
· the most senior officer(s)/individual(s) designated by Executive Management as having responsibility for legal/regulatory compliance; and
· any other person whose attendance is deemed necessary or advisable by the Chairman of the Committee.
10. Committee Access to Employees and Others: For the purpose of performing their duties and responsibilities, the members of the Committee shall have full access to and the right to discuss any matters relating to such duties with any or all of:
· any employee of the Corporation, including staff of the Departments; and/or
· any advisors to the Corporation (including any advisors retained by the Committee),
as well as the right to inspect all applicable books, records and facilities of the Corporation and its subsidiaries and shall be permitted to discuss such books, records and facilities and any other matters within the Committees mandate with any of the foregoing.
11. Meeting Agendas: The Committee Chairman shall establish a preliminary agenda for each Committee meeting with the assistance of the Secretary of the Corporation. Any director or other person entitled to call a meeting may request items to be included on the agenda for any meeting.
12. Meeting Materials: To the extent reasonably practicable, meeting materials shall be distributed sufficiently in advance of Committee meetings to permit members to properly review and consider such materials.
13. Quorum: A majority of the members of the Committee shall constitute a quorum and all actions of the Committee shall be taken by a majority of the members present at the meeting. If the Committee only has two members as a result of a vacancy on the Committee, both members shall constitute a quorum.
Delegation of Responsibility
14. Right of Delegation: Subject to applicable law, the Committee may from time to time delegate one or more of its duties and responsibilities under this Charter to the Chairman of the Committee, any other member of the Committee or any sub-committee of the Committee.
Review and Revision of Charter
15. Annual review: The Committee shall annually review this Charter and recommend to the Corporate Governance, Compensation and Nominating Committee of the Board such changes as it deems advisable.
Board Approved: March 17, 2016
Exhibit 99.5
Code of Conduct and Ethics Driving Integrity Know it. Speak it. Live it. Magna International
Message from the CEO As CEO of this great company, I am very proud of the success we have achieved, the reputation we have built and the credibility we have established. Thats why its so important that we all do our part to protect what we have accomplished by ensuring that everyone follows our Code of Conduct and Ethics. Government agencies around the world have increased their attention on legal compliance, and their investigations have a laser focus on the automotive industry investigations to which Magna has not been immune. We have zero tolerance when it comes to unethical behaviour. We also have zero tolerance for anyone who retaliates against any employee who reports a problem in good faith. As employees, we all have a duty to review and understand the Code of Conduct and Ethics so that we can act with honesty and integrity in all of our business dealings. This is an opportunity for everyone to do their part to act with integrity and speak up if we see others who dont. Thank you for driving integrity and contributing to the ongoing success of Magna. Sincerely, We all have a duty to review and understand the Code of Conduct and Ethics so that we can act with honesty and integrity in all our business dealings Donald J. Walker Chief Executive Officer
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MAGNA INTERNATIONAL | CODE OF CONDUCT & ETHICS
Table of Contents Message from the CEO Introduction to the Code of Conduct and Ethics 2 Why its Important to Employees 5 Driving Integrity In Business Dealings Conducting Business with Integrity, Fairness and Respect 7 Compliance with Antitrust and Competition Laws 7 Compliance with Anti-Bribery Laws 8 Lobbying / Political Participation 9 Driving Integrity Through Transparent Reporting Financial Reporting 12 Improper Securities Trading 13 Public Disclosures 13 Driving Integrity Within Our Workplace The Environment and Occupational Health and Safety 15 Protection of Personal Information 15 Respect for Human Rights 16 Diversity and Inclusion 16 Driving Integrity Through Our Actions Use of Confidential Information 19 Investments and Corporate Opportunities 19 Self-Dealing and Interacting with Relatives or Friends 20 Outside Positions 21 Gifts, Meals, and Entertainment 21 Driving Integrity With Good Communication Careful Communication 23 The Good Business Line 24 Support from Legal Compliance Experts 25 Glossary 26 Terms appearing in colour and italics have been defined in the Glossary.
Introduction It is important that we all understand our obligation to conduct business in a way that is both ethical and consistent with our corporate policies. Today, as the automotive industry continues to become more complex and challenging, it is important that we all understand our obligation to conduct business in a way that is both ethical and consistent with our corporate policies. The core values and business principles of Magnas Fair Enterprise culture are contained in our Employees Charter and Operational Principles, and are reinforced by our Code of Conduct and Ethics. This Code acts as a guide to help us maintain our ethical standards. Magna expects and requires every Magna employee to act in accordance with applicable law and consistent with our core values and business principles. We also expect our suppliers, consultants, independent contractors, agents and other representatives to meet these standards. Violations of this Code will lead to disciplinary action for employees, up to and including dismissal, and may result in termination of our relationship with third parties. This standard applies to how we: treat one another in the workplace; manage our environmental responsibilities; engage with competitors; interact with government officials; and protect Magnas confidential information as well as that of our customers. Each of us is responsible for acting with honesty and integrity, and making the ethical choice all of the time. It is a key part of our job. Magnas compliance team is committed to providing the necessary training and ongoing support to enable us to succeed in this area. This document is provided as a resource to help guide us through our duties as Magna employees, and it offers topics for ensuring compliance with local and international laws. MAGNA INTERNATIONAL | CODE OF CONDUCT AND ETHICS
Does the Code of Conduct and Ethics apply to me? Yes. The Code of Conduct and Ethics applies to all employees of Magna International Inc. and all of its operating groups, divisions, joint ventures and other operations globally. It also applies to all of our directors, officers and anyone who acts on Magnas behalf, such as consultants, independent contractors, agents, and other representatives. What are the consequences if I violate the Code? We are deeply committed to the values of the Code of Conduct and Ethics and will take seriously any failure to uphold these commitments. Violations of the Code will lead to disciplinary action. The type of discipline will depend on the severity of the breach and may include dismissal for cause or good reason in serious cases. The consequences are the same for our suppliers, consultants, independent contractors, agents or other representatives who fail to meet the ethical standards expected of our employees. If the breach is very serious, we may terminate our relationship with the third party. You should also keep in mind that some sections of the Code simply reflect applicable legal requirements. This means that, in some cases, an action that breaches the Code may also violate the law. In these instances, the punishment can include fines or imprisonment. how we treat our employees how we operate in the workplace underlying principles and values Code of Conduct & Ethics Driving Integrity Know It. Speak It. Live It. Please note that the questions and examples provided throughout this document are solely illustrative, do not describe actual events, and are not intended to capture all, or even the most serious, cases which may arise under the Code of Conduct and Ethics. To report suspected violations of Magnas Code of Conduct and Ethics, visit The Good Business Line at www.magnagbl.com
MAGNA INTERNATIONAL | CODE OF CONDUCT AND ETHICS
Why its Important to Employees Our Choices Drive Integrity Life is full of choices, and we make many of them in the blink of an eye, every day. But some choices are much more important than others. And the choices we make as we represent Magna reflect on the company as a whole as well as ourselves. In short, our choices drive integrity. Magna has a Code of Conduct and Ethics to help guide us in making the best choices in the workplace. This Code applies to ALL Magna employees globally, including corporate/group offices, manufacturing divisions and joint ventures. Magna expects all employees to read and understand the Code of Conduct and Ethics and to always act in an ethical and honest way. Making the right choices and following the laws and regulations that govern our business are critically important to our success, now and in the future. What You Can Do Magna is relying on you to help us drive integrity throughout the organization. We are asking you To know the Code of Conduct and Ethics and related policies To speak up if you believe a possible violation of the Code of Conduct and Ethics has occured, or have a question about the Code To live the basic principles that make up the Code of Conduct and Ethics, every day This is what we mean when we say: Know it. Speak it. Live it. Magnas success depends on our people taking an active role and making sure all of us conduct business in an ethical way. Expectations of Executives / Senior Officers / Managers As leaders of the company, Magna executives, senior officers and managers are expected to set the highest ethical standard for themselves, in turn setting an example for their teams to follow. Magnas leaders are also expected to be diligent and alert to any potential violations of the Code and report concerns on a timely basis. They must also maintain an environment in which employees can feel comfortable raising compliance concerns. This leadership by example is critical in establishing and maintaining the company-wide standards of behaviour outlined in this Code. To report suspected violations of Magnas Code of Conduct and Ethics, visit The Good Business Line at www.magnagbl.com
Driving Integrity In Business Dealings Conducting Business with Integrity, Fairness and Respect 7 Compliance with Antitrust and Competition Laws 7 Compliance with Anti-Bribery Laws 8 Lobbying and Political Participation 9
Conducting Business with Integrity, Fairness and Respect Our operating philosophy is that all of us, employees and management alike, share in the responsibility to ensure Magnas success. To live up to this responsibility, we must all act with integrity. This means that we must obey the letter and spirit of laws that apply to us, uphold this Code, and honour our commitments. We must also be fair in our dealings with other employees, customers, suppliers or other stakeholders. It is also essential that we respect others who may have different thoughts and opinions, act with sensitivity and concern toward the cultures and customs of countries in which we operate, and strive to consider our impact on the communities and environments where we conduct business. Compliance with Antitrust and Competition Laws We compete vigorously, but with respect for free and fair competition. As a result, Magna employees are committed to complying with all applicable antitrust and competition laws. We will not engage in any activities that violate these laws such as agreeing with our competitors to fi x prices, discounts or terms of sale, limit production, divide markets, coordinate bidding activities or boycott customers or suppliers. Our Policy on Antitrust and Competition provides a more complete explanation on how we uphold this commitment. Q: At Auto Shanghai, I ran into a former sales colleague who now works for a competitor. Over lunch, he asked if we could come up with a joint strategy to deal with a difficult new buyer. I told him I would get back to him. What should I have done? A: While having a casual lunch with a former colleague need not be a problem, any attempt to coordinate strategy with a competitor is strictly prohibited. In such a situation, you should immediately end the conversation about strategy coordination and tell your lunch companion that you do not wish to discuss the topic. You should then promptly inform your manager or a Legal Compliance expert. To report suspected violations of Magnas Code of Conduct and Ethics, visit The Good Business Line at www.magnagbl.com
Compliance with Anti-Bribery Laws We do not offer or accept bribes or kickbacks, either directly or through third parties. In giving or accepting things of value, we must think about whether doing so could influence a business decision or give others that impression. We must also always ensure that the records of all payments we make are accurate and complete. These obligations apply in all cases, but are especially strict in matters involving government officials. Our commitment to anti-bribery applies, without exception, to all of our operations, no matter what the local laws or cultural practices may be. We also expect any third parties acting on our behalf to uphold this principle. To find out more about our commitment to conducting business free of bribery, see our Policy on Bribery & Improper Payments. Q: In my country, it is common to give government workers a small payment (typically under $100) so that work gets done more quickly. Am I allowed to make these payments under our Code and Policies? A: No. Our Code and Policy on Bribery & Improper Payments prohibit the making of these payments. The type of payment you describe is often referred to as a facilitation payment or grease payment. Although these payments are legal and common in some countries, they are illegal in many others. Q: A government official who oversees our safety compliance gave me her nephews résumé and asked that I consider him for any positions that might be open in my department. Ive reviewed the resume and he has strong credentials. What should I do? A: You should immediately let your manager or a Legal Compliance expert know about this request. As a qualified applicant, he should be treated the same as other qualified applicants for the position. Requests like this need to be handled with care to ensure that we respect the law and our values while preserving our relationships. MAGNA INTERNATIONAL | CODE OF CONDUCT AND ETHICS
Lobbying and Political Participation Because laws governing lobbying and political contributions can be very complex and vary greatly across the locations where we do business, we need to approach our lobbying and political participation efforts, including funding and support, with great care. Do not engage in lobbying with any level of government or make political contributions (including monetary donations, goods or services) on Magnas behalf without written permission from a corporate office representative specifically authorized to handle these issues. For more information, please speak to a Legal Compliance expert or a member of the Government Affairs team or go to the Government Affairs page on MagNET. Q: Magna is having some difficulty in obtaining city council approval for the building design of its new plant. I happen to know one of the city councillors well and would like to invite her to coffee to explain to her why she should support it. Can I do so? A: No. Since this type of meeting with an elected government official would be for the purpose of influencing public decision making, it is likely to constitute lobbying under local law. We should not engage in any act of lobbying without written permission from a corporate office representative specifically authorized to handle these issues. Our operating philosophy is that all of us, employees and management alike, share in the responsibility to ensure Magnas success. To live up to this responsibility, we must all act with integrity. This means that we must obey the letter and spirit of the laws that apply to us, uphold this Code, and honour our commitments. To report suspected violations of Magnas Code of Conduct and Ethics, visit The Good Business Line at www.magnagbl.com
MAGNA INTERNATIONAL | CODE OF CONDUCT AND ETHICS
Driving Integrity Through Transparent Reporting Financial Reporting 12 Improper Securities Trading 13 Public Disclosures 13 To report suspected violations of Magnas Code of Conduct and Ethics, visit The Good Business Line at www.magnagbl.com
Financial Reporting Magnas credibility depends on the accuracy of our financial reports and we must follow all applicable laws related to financial reporting. We must also be completely accurate in our financial entries. Our financial controls are designed to ensure the accuracy and timeliness of our reports. We will not tolerate anyone taking any step, or ordering someone else to take any step, to circumvent these controls through false or misleading entries. Doing so is a serious violation of the Code and could also be a criminal offense. Q: I work in accounting and recently received a number of large supplier invoices. My boss asked that I record them in the next quarter. She said that doing so would improve our financial results and help our share price. Should I follow her instructions? A: No. Inaccurate dating or delayed reporting of expenses would lead to overstated earnings this quarter, and could affect our financial results. Failure to accurately record all financial information, even if it is done with the intention of helping Magna, is a violation of the Code and generally accepted accounting principles. If your boss is asking you to do this, you should refuse. If you dont feel comfortable or continue to be pressured by your boss, you must immediately report it to a financial officer at group or corporate office or a Legal Compliance expert. You can also report the issue using the Good Business Line.
Improper Securities Trading Our employees may sometimes gain access to confidential information about Magna, our suppliers, competitors, customers or business partners through their work. This inside information, if used by an employee for investment purposes, could give that employee an unfair advantage over other investors. Buying or selling securities, like stocks and bonds, based on inside information is illegal and the penalties can be severe. Therefore, if you have inside information about Magna or another company, you are prohibited from making investments in that company until that information becomes public and investors have had a chance to evaluate it. Employees are also not permitted to share inside information with co-workers or people outside Magna if they are not authorized to receive it. This prohibition extends to sharing inside information with relatives or close friends. There are even more demanding requirements for the directors and officers of Magna and other designated individuals listed in the Policy on Insider Trading and Reporting. These individuals are prohibited from buying or selling Magna securities during certain time periods. Our Policy on Insider Trading and Reporting provides guidance on how to avoid insider trading and improper disclosure. Q: Based on internal reports, I know that Magnas sales have increased significantly and that our profit this quarter will be higher than anticipated by industry analysts. Can I tell my sister to buy Magna stock before we publicly announce our quarterly earnings? A: No. Using inside information for the benefit of yourself or others, including your family and friends, is contrary to our Code and illegal. Public Disclosures As a public company, Magna has a responsibility to provide full, accurate and timely information in its public documents. We take that responsibility very seriously and strive to follow all applicable laws related to disclosure of our business, operations and financial conditions. To comply with these complex legal requirements, Magna has established a Corporate Disclosure Committee consisting of senior corporate management. Any employee authorized to speak to the media or shareholders, or to make public disclosures of any kind, must comply with applicable securities laws and our Policy on Corporate Disclosure. More details can be found in our Policy on Corporate Disclosure. To report suspected violations of Magnas Code of Conduct and Ethics, visit The Good Business Line at www.magnagbl.com
Driving Integrity Within Our Workplace The Environment and Occupational Health and Safety 15 Protection of Personal Information 15 Respect for Human Rights 16 Diversity and Inclusion 16 MAGNA INTERNATIONAL | CODE OF CONDUCT AND ETHICS
The diversity of our employees is a source of strength for our global company. We therefore value and respect people of different backgrounds, capabilities and opinions. The Environment and Occupational Health and Safety It is essential that Magna employees work in safe and clean environments. We seek to be an industry leader in occupational health and safety and environmental responsibility in all our operations. We are committed to meeting or exceeding all health, safety and environmental laws and regulations that apply to us and seek to monitor and review each operation with a goal of continuous improvement. Our commitment to health, safety and the environment is explained in our Employees Charter and our Operational Principles and explained in greater detail in our Health, Safety & Environmental Policy. Protection of Personal Information We respect the privacy of our employees and are committed to protecting their personal information. We will collect, use and disclose personal information only for legitimate business or employment purposes or if required by the law. We will also take reasonable steps to protect the confidentiality of personal information we have collected. Q: I work in the Human Resources department at a division. A marketing company recently asked me for the home addresses of all of our employees so that they can send out some valuable information about a new medical clinic. Even though the employees would probably benefit from the information, I turned the marketing company down. Did I do the right thing? A: Yes, you did. Our employees home addresses are private information and should only be disclosed for legitimate business and employment reasons, or if required by law. In this case, marketing a service to employees is not an acceptable reason for revealing this personal information. Doing so would violate the Code and may be illegal under local privacy laws. To report suspected violations of Magnas Code of Conduct and Ethics, visit The Good Business Line at www.magnagbl.com
Respect for Human Rights Respect for the human rights of our employees and other stakeholders is important to our business. We intend to comply with all human rights laws and regulations that apply to us. We provide fair working conditions for our employees and do not tolerate the use of child labour or forced labour in our supply chain. We also expect any supplier or other company that we work with to act ethically and comply with the law. Q: I suspect that one of our suppliers may be using underage workers. What should I do? A: If you suspect that one of our suppliers is using child labour, you must promptly report it to your manager or a Legal Compliance expert. Q: Im considering promoting someone in our Troy, Michigan, office to a role interfacing with our North American suppliers. While she has all the required qualifications, Im worried that some of our suppliers might be uncomfortable with her physical disability. Is this a legitimate reason to give someone else the promotion? A: No. We strive to provide equal advancement opportunity to everyone without discrimination on legally protected grounds such as physical disability. If the employee has the right qualifications for the job, you must not deny her the promotion based on her physical disability. Diversity and Inclusion The diversity of our employees is a source of strength for our global company. We therefore value and respect people of different backgrounds, capabilities and opinions. We abide by all applicable labour and employment laws, including those prohibiting discrimination and harassment and those providing for reasonable accommodation of differences. We are committed to providing equal employment and career advancement opportunities to everyone, without discrimination based on sex, race, ethnic background, religion, disability or any other personal characteristic protected by law. MAGNA INTERNATIONAL | CODE OF CONDUCT AND ETHICS
To report suspected violations of Magnas Code of Conduct and Ethics, visit The Good Business Line at www.magnagbl.com
Driving Integrity Through Our Actions Use of Confidential Information 19 Investments and Corporate Opportunities 19 Self-Dealing and Interacting with Relatives or Friends 20 Outside Positions 21 Gifts, Meals, Entertainment 21 MAGNA INTERNATIONAL | CODE OF CONDUCT AND ETHICS
Use of Confidential Information Like any other asset, confidential information, which includes trade secrets and proprietary information relating to us, our customers and suppliers, is a valuable part of our business and we are obligated to safeguard it. Such information should not be shared with anyone outside Magna unless it is required by law or for an authorized business purpose. Q: What can I do to protect Magnas confidential information? A: There are many steps you can take to help Magna protect its confidential information. You should treat confidential records and information with great care and not leave your electronic devices unattended for long periods, especially during travel or business events. You should also avoid discussing Magna business in public areas, for example on a crowded elevator or airplane. Investments and Corporate Opportunities As Magna employees, we must avoid situations where our personal interests come into confl ict with Magnas interests, or situations which give that impression. For example, if you discover a business opportunity because of your position, or through the use of Magnas property or information, you must not take personal advantage of it. You must also refrain from using Magna resources for your personal gain. You must also never be involved in any activity that puts you in competition with Magna. Confidential information is a valuable part of our business and we are obligated to safeguard it. Q: I work in engineering and during the course of my work I have come up with a new transmission design that I think could be of interest to a few of our automotive customers. Since I came up with the design, can I market it directly to them? A: No, doing so would violate the Code. Any intellectual property you create as part of your job belongs to Magna. In addition, the design you developed during the course of your employment and using Magna resources provides Magna with a valuable business opportunity. You may not take personal advantage of it without seeking Magnas approval. To report suspected violations of Magnas Code of Conduct and Ethics, visit The Good Business Line at www.magnagbl.com
Self-Dealing and Interacting with Relatives or Friends We should not allow our personal interests and relationships to interfere with our work responsibilities. Therefore, it is inappropriate for any of us to directly supervise relatives or close friends, or to be in a direct reporting relationship with them. It is also not appropriate to be in a position to hire, evaluate, provide funding to, or enter into contracts or other business relationships with a relative or close friend, or a business or organization in which either we or our relatives or close friends have a significant interest. Specifically, if your work decisions may be affected, or appear to be affected, by the position or interests of a relative or close friend, or by any significant interest that you or your relatives or close friends have in another business or organization, you must inform a supervisor. You must then comply with any process that may be put in place to ensure all dealings and decisions are made on a fair and transparent basis. Q: Im a buyer in the purchasing department. My wife was recently hired as the head of sales for one of our suppliers. Is this a conflict? A: Yes. It is likely that your wifes new role will affect your business judgement or give others that impression. You should therefore approach your supervisor with this information. That way, management can assess the situation and take appropriate measures. Doing so helps Magna, and protects you and your wife from any allegation of improper conduct. MAGNA INTERNATIONAL | CODE OF CONDUCT AND ETHICS
Outside Positions To help Magna succeed, we must devote our full time and attention to our jobs during working hours. Therefore, you may not accept outside commitments that would reduce the time and attention you can devote to your job. Unless it has been discussed with a supervisor and the necessary authorizations have been obtained, you are prohibited from accepting paid or unpaid positions that might pose a conflict of interest with Magna or give that impression. Gifts, Meals, and Entertainment Our relationship with all of our business partners must be based on integrity and sound business judgment. As a result, if we give or receive gifts or entertainment, we must be careful not to compromise, or appear to compromise, our commitment to fair dealing and to making decisions that benefit Magna. In our business relationships with customers or suppliers, it is acceptable to give or receive business gifts or entertainment as long as they are reasonable, occasional and of modest value. Any gift or entertainment that we provide must be recorded accurately and transparently in our expense reports and Magnas books and records. Because of increased legal risks, we must all take special care when dealing with government officials. Offering gifts or entertainment to government officials requires written approval from certain authorized persons in Magna. A discussion of the approval needed, as well as additional information about gifts and entertainment can be found in our Policy on Gifts & Entertainment. Q: One of our suppliers has offered to fly me to see my favourite team play in the championship. Is that okay? A: No. Our business decisions must always be motivated solely by Magnas best interest. Accepting this extravagant gift would give the impression that you may favour that supplier in future sourcing decisions. You may only accept business gifts and entertainment that are reasonable, occasional and modest in value. If you are ever in doubt, check with your General Manager or a Legal Compliance expert. Q: A government auditor who has conducted environmental audits on my division several times over the years is having a child next month. I would like to give him a bottle of whiskey as a present. Would that be permitted? A: Giving a gift or entertainment to a government official requires extra caution and approval from an authorized person. You should speak to your General Manager or a Legal Compliance expert. To report suspected violations of Magnas Code of Conduct and Ethics, visit The Good Business Line at www.magnagbl.com
Driving Integrity With Good Communication Careful Communication 23 The Good Business Line 24 MAGNA INTERNATIONAL | CODE OF CONDUCT AND ETHICS
Careful Communication We must ensure that what we write and say while on the job and outside of work reflects the integrity and standards expected of us. To protect Magnas reputation and your own, it is important that all of your written communications be prepared with care and with the understanding that they could one day be made public. While you enjoy freedom of speech and all legal entitlements to communicate on the Internet during non-working hours using your own personal computer systems, you must also be careful not to post to social media material that defames the company, disparages suppliers or customers, reveals trade secrets, or violates Magnas copyright and patent rights. Additionally, if someone such as a news media reporter, an industry professional or a shareholder asks you to discuss or comment on matters related to Magna, you must refer them to an authorized Magna spokesperson without providing comments. Magnas Policy on Careful Communication, our Global Email, Internet and Social Media Policy and our External Media Communications Policy are all useful resources for issues concerning communication. Q: I occasionally air out my frustrations with one of our suppliers on my Facebook page, where I have 250 friends. I do this on my own time and my settings are private so that only my friends and family can see these updates. Is that okay? A: No. Postings on social media do not always remain private. You must refrain from disparaging Magnas suppliers in any public forum. If your concern about our supplier relates to violations of the Code, you must report it to a supervisor or a Legal Compliance expert, or use the Good Business Line. Other concerns are best addressed by using Magnas Open Door Process. Q: I found some inaccurate information about Magnas recent financial results in a newspaper article posted online. I would like to leave a comment on the newspapers website with the correct information. Should I do so? A: No. You should promptly inform someone in Corporate Communications or Investor Relations about the inaccurate information. If you post about Magnas business, you are acting as an unauthorized spokesperson for the company. We must ensure that what we write and say while on the job and outside of work reflects the integrity and standards expected of us. To report suspected violations of Magnas Code of Conduct and Ethics, visit The Good Business Line at www.magnagbl.com
The Good Business Line If you are aware of a violation of this Code, or any related policies, you can always speak to your supervisor or a Legal Compliance expert. You can also contact Magnas Good Business Line. You can submit a report online at www.magnagbl.com or you can look up the local, toll-free phone number for your country. This service is provided through an independent, outside company and is available 24 hours a day, 365 days a year. Unless otherwise prohibited by law (in which case you will be informed before you make your report), you can report your concerns anonymously. However, please provide sufficient details so your concern can be investigated effectively. You should never hesitate to make a good faith report of a concern about any violations of the Code of Conduct and Ethics. We prohibit anyone from retaliating against an employee who reports genuine concerns in good faith. Retaliation can take many forms and includes being penalized, discharged, demoted, suspended, threatened or harassed. We will not tolerate any such retaliatory actions taken against a person who has reported a genuine concern about a violation of the Code of Conduct and Ethics. Our Policy on Anti-Retaliation provides more information on this issue. Q: I think my supervisor may be violating the Code, but Im worried that reporting his behaviour may negatively affect my employment. Will Magna protect me if my supervisor finds out I reported his conduct? A: Yes. Our Policy on Anti-Retaliation prohibits your supervisor from taking retaliatory action against you and protects employees like you who make good faith reports about violations of the Code. Q: What happens when I report a violation using the Good Business Line? A: When we receive a report through the Good Business Line, we perform a thorough investigation to determine whether the Code has been violated. We take care to conduct the investigation responsibly and seek help from experts when appropriate. Any report of a Code violation is initially reviewed by our Good Business Line Administrators (made up of Magnas Chief Compliance Officer, Vice President of Enterprise Risk Management, and at least one member of the Corporate Legal department.) The Administrators determine whether an investigation is needed and whether it should be handled by the corporate office or at the group level. If an investigation is required, it is conducted by a dedicated investigation team. The results of the investigation are reported to the Good Business Line Administrators along with recommendations for corrective and disciplinary actions. MAGNA INTERNATIONAL | CODE OF CONDUCT AND ETHICS
Support from Legal Compliance Experts If you have any questions or need more information about our Code of Conduct and Ethics, you can contact Magnas Legal Compliance experts. A list of such experts can be found on magna.com or the Ethics & Legal Compliance page on MagNET. To report suspected violations of Magnas Code of Conduct and Ethics, visit The Good Business Line at www.magnagbl.com
Glossary Bribe: Giving or offering to give something of value to someone for his or her personal benefit in order to obtain business or some other advantage. This includes the payment of small sums sometimes called facilitation payments or grease payments to low-level government officials to obtain routine services to which the person would otherwise be entitled. Compliance: Following the letter and spirit of the law, this Code, and all Magna policies. Good faith: With an honest and sincere intention. Government official: An officer or employee of a government, department or agency, any public international agency, or any person acting in any official capacity on behalf of the government, department or public international agency, as well as any other person deemed to be a government official by Magnas procedures. Inside information: Information not known by investors or the public that, if it was known, would significantly change their view regarding the value of a company, or its stock or bonds. Examples include a significant acquisition or merger, changes in senior management, significant litigation or labour disputes. Kickback: A form of bribe in which a sum of money already paid or due to be paid is returned as a personal reward for fostering a business arrangement. Lobbying: Communications with government officials at any level of government, including individuals elected to public office, staff and employees of government agencies, intended to promote, oppose or otherwise influence decision-making. Relatives or close friends: Includes a spouse, domestic partner, child, parent, grandparent, grandchild, sibling, aunt, uncle, niece, nephew, in-law relative, step/adoptive/foster relationships, an individual related to you who resides in your home, and a friend with whom you socialize outside of work. Thing of value: Can take the form, among many other things, of money, gifts, donations to charity, excessive travel and entertainment expenses, educational expenses, promises of future employment, or shares of a company. Third Party: A person, organization or business operating external to Magna. MAGNA INTERNATIONAL | CODE OF CONDUCT AND ETHICS
Effective Date: May 1, 2015 Last Reviewed: May 1, 2016 Next Review Date: May 1, 2019 Issued by: Ethics and Legal Compliance Approved by: Board of Directors magna.com To report suspected violations of Magnas Code of Conduct and Ethics, visit The Good Business Line at www.magnagbl.com
Driving Integrity Know it. Speak it. Live it.
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