EX-99.1CHARTER 7 auditcommitteecharter.txt Exhibit 99.1 CHARTER FOR THE AUDIT COMMITTEE OF STAGE STORES, INC. April 24, 2001 I. DESCRIPTION AND PURPOSE The Audit Committee (the "Committee") is a standing committee of the Board of Directors (the "Board") of Stage Stores, Inc. (the "Company") whose primary function is to ensure the integrity of the Company's financial statements. The Committee shall assist the Board in fulfilling its oversight responsibilities by reviewing the financial information which will be provided to the Board and others, the internal control structure, the audit process, and the adherence to applicable laws and regulations. Considering the size and complexity of the Company, the Committee shall apply reasonable materiality standards to all of its activities. II. COMPOSITION/EXPERTISE REQUIREMENT OF AUDIT COMMITTEE MEMBERS A. In General 1. The Committee shall consist of at least three independent directors. 2. Each member of the Committee must be able to read and understand fundamental financial statements, including the Company's balance sheet, income statement, and cash flow statement, or must become able to do so within three months after his or her appointment to the Committee. 3. At least one member of the Committee must have past employment experience in finance or accounting, requisite professional certification in accounting, or any other comparable experience or background which results in the individual's financial sophistication, including being or having been a chief executive officer, chief financial officer, or other senior officer with financial oversight responsibilities. Notwithstanding paragraph A.1., one director who is not Independent, as defined in paragraph B., and who is not a current employee or an immediate family member of a current employee, may be appointed to the Committee, if the Board, under exceptional and limited circumstances, determines that membership on the Committee by the individual is required by the best interests of the Company and its shareholders, and the Board discloses, in the next proxy statement subsequent to such determination, the nature of the relationship and the reasons for that determination. B. Independence Requirement of Committee Members "Independent director" means a person other than an officer or employee of the Company or its subsidiaries or any other individual having a relationship which, in the opinion of the Board, would interfere with the exercise of independent judgment in carrying out the responsibilities of a director. The following persons shall not be considered independent: 1. a director who is employed by the Company or any of its affiliates for the current year or was employed during any of the past three years; 2. a director who accepted any compensation from the Company or any of its affiliates in excess of $60,000 during the previous fiscal year, other than compensation for Board service, benefits under a tax- qualified retirement plan, or non-discretionary compensation. 3. a director who is a member of the immediate family of an individual who is, or has been in any of the past three years, employed by the Company or any of its affiliates as an executive officer. "Immediate family" includes a person's spouse, parents, children, siblings, mother-in-law, father-in-law, brother-in-law, sister-in- law, son-in-law, daughter-in-law, and anyone who resides in such person's home. 4. a director who is a partner in, or a controlling shareholder or an executive officer of, any for-profit business organization to which the Company made, or from which the Company received, payments (other than those arising solely from investments in the Company's securities) that exceed 5% of the Company's consolidated gross revenues for that year, or $200,000, whichever is more, in any of the past three years; 5. a director who is employed as an executive of another entity where any of the Company's executives serve on that entity's compensation committee. III. MEETINGS The Committee shall meet as frequently as circumstances require, but in any event on a quarterly basis. The Committee may ask members of management or others to attend meetings and may provide pertinent information to them as the Committee deems necessary. The Committee should meet privately in executive session at least annually with management, the director of the Company's internal auditing department, the independent auditors, and as a committee to discuss any matters that the Committee or any of those groups believe should be discussed. In addition, the Committee should communicate with management and the independent auditors quarterly to review the Company's financial statements and significant findings based upon the auditors' limited review procedures. Minutes shall be taken for each Committee meeting which shall then be approved at the next meeting of the Committee. IV. RESPONSIBILITIES AND DUTIES The Committee's primary responsibilities and duties are to: A. In General 1. Monitor the integrity of the Company's financial reporting process and systems of internal controls regarding finance, accounting, and legal compliance. 2. Monitor the independence and performance of the Company's independent auditors and the performance of the Company's internal auditing department. 3. Provide an avenue of communication between the independent auditors and the Company's internal auditing department. 4. Provide an avenue of communication among the independent auditors, management, the Company's internal auditing department, and the Board. 5. Require that the Company's independent auditors review the financial information included in the Company's Quarterly Reports on Form 10-Q prior to the Company's filing those reports with the SEC. 6. Ensure its receipt from the Company's independent auditors of a formal written statement delineating all relationships between the auditors and the Company, consistent with Independence Standards Board Standard 1, Independence Discussions with Audit Committees ("ISB 1"). 7. Actively engage in a dialogue with the Company's independent auditors with respect to any disclosed relationships or services that may impact the objectivity and independence of the auditors and take, or recommend that the full Board take, appropriate action to oversee the independence of the outside auditors. B. Review Procedures 1. Review and reassess the adequacy of this Charter on an annual basis. Submit the Charter to the Board for approval and have the document published at least every three years in accordance with SEC regulations and OTCBB Rules. 2. Review the Company's annual audited financial statements prior to filing or distribution. Review should include discussion with management and independent auditors of significant issues regarding principals, practices, and judgments. 3. In conjunction with management, the independent auditors, and the Company's internal auditors, consider the integrity of the Company's financial reporting processes and controls. Discuss significant financial risk exposures and the steps management has taken to monitor, control and report such exposures. Review significant findings prepared by the independent auditors and the Company's internal auditing department together with management's responses. 4. Review with management and the independent auditors the Company's quarterly financial results prior to the release of earnings and/or the Company's quarterly financial statements prior to filing or distribution. Discuss any significant changes to the Company's accounting principals and any items required to be communicated by the independent auditors in accordance with Statement on Auditing Standards No. 61 Communications with Audit Committee ("SAS 61"). The Chairman of the Committee may represent the entire Committee for purposes of this review. 5. Review with the independent auditors: a. The Company's financial statements and related footnotes and the independent auditors' report thereon, including their report on the adequacy of the Company's internal controls and any significant recommendations they may offer to improve internal controls; b. Any significant accruals, reserves or estimates which may have a material impact on the financial statements; and c. Any difficulties or disputes with management encountered by the independent auditors during the course of the audit and any instances of second opinions sought by management. 6. Consider and review with the independent auditors: a. The adequacy of the Company's internal controls and any significant findings during thc year and management's responses thereto; and b. Any difficulties encountered in the course of the internal audits, including any restrictions on the scope of their work or access to required information. 7. Consider with management and the independent auditors the possible impact of any pending changes in accounting standards or rules as promulgated by the FASB or others. 8. Review with legal counsel any legal and regulatory matters that may have a material impact on the financial statements and any reports received from regulators, and any environmental compliance and reserves. 9. Report Committee actions to the Board with such recommendations as the Committee may deem appropriate. C. Independent Auditors 1. The independent auditors are ultimately accountable to the Committee and the Board, as representatives of the Company's shareholders. The Committee and the Board have the ultimate authority and responsibility to select, evaluate and, where appropriate, replace the independent auditors (or to nominate the independent auditors to be proposed for shareholder approval in any proxy statement). 2. The Committee is responsible for ensuring that the independent auditors submit on a periodic basis to the Committee a formal written statement delineating all relationships between the independent auditors and the Company and the Committee is responsible for actively engaging in a dialogue with the independent auditors with respect to any disclosed relationships or services that may impact the objectivity and independence of the independent auditors and for recommending that the Board take appropriate action in response to the independent auditors' report to satisfy itself of the independent auditors' independence. The Committee shall review the independence and the performance of the independent auditors and annually recommend to the Board the appointment of the independent auditors or approve any discharge of independent auditors when circumstances warrant. To ensure independence, on an annual basis, the Committee shall review and discuss with the independent auditors all significant relationships they have with the Company that could impair the independent auditors' independence. 3. Review the independent auditors' audit plan - discuss scope, staffing, locations, reliance upon management, and internal audit and general audit approach to ensure completeness of coverage, reduction in redundant efforts, and the effective use of audit resources. 4. Approve the fees and other significant compensation to be paid to the independent auditors. D. Committee Report. The Company must disclose in its proxy statements (a) that the Board has adopted a written charter for the Committee and it must include a copy of the charter as an appendix to the Company's proxy statements at least once every three years, (b) whether the Committee members are "independent" as defined in the OTCBB listing standards, and (c) certain information as required by the SEC and the OTCBB regarding any director on the Committee who is not "independent." The Company must include a report of the Committee in its proxy statements. In its report, the Committee must state whether: 1. It has reviewed and discussed the audited financial statements with management; 2. It has discussed with the independent auditors the matters required to be discussed by SAS 61 and AU Section 380 Codification of Statements on Auditing Standards, as may be modified or supplemented; 3. It has received the written disclosures and the letter from the independent auditors required by ISB 1, as may be modified or supplemented, and has discussed with the independent auditors the independent auditor's independence; and 4. Based on the review and discussions referred to in paragraphs 1 through 3 of this Paragraph D, it recommended to the Board that the audited financial statements be included in the Company's 10-K for the last fiscal year for filing with the SEC. The name of each member of the Committee must appear below the Committee's report in the proxy statement. V. WRITTEN CERTIFICATION Once each year the Committee shall provide the Company through the Board, and the Company shall provide to the OTCBB and the SEC, written certification that: 1. It has adopted a formal written audit committee charter and that the Committee has reviewed and reassessed the adequacy of the formal written charter on an annual basis; 2. It has and will continue to have, an audit committee of at least three members, comprised solely of independent directors, each of whom is able to read and understand fundamental financial statements, including the Company's balance sheet, income statement, and cash flow statement, or will become able to do so within three months after his or her appointment to the audit committee; 3. It has, and will continue to have, at least one member of the Committee that has past employment experience in finance or accounting, requisite professional certification in accounting, or any other comparable experience or background which results in the individual's financial sophistication, including being or having been a chief executive officer, chief financial officer or other senior officer with financial oversight responsibilities. If applicable, the Certification shall also describe any determination that the Board has made regarding the independence of directors who are members of the Committee pursuant to this Charter. VI. INVESTIGATIONS The Committee has the authority to conduct any investigation appropriate to fulfilling its responsibilities and duties and shall have direct access to the independent auditors as well as anyone in the Company. The Committee has the ability to retain, at the Company's expense, special legal, accounting, or other consultants or experts it deems necessary to fulfill its responsibilities and duties. -7-