1
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INTRODUCTION
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1.1
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Performance
and Management by Supplier.
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1.2
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Definitions.
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1.3
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Other
Terms
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2 |
CONTRACT
DOCUMENTS
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2.1
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Associated
Contract Documents.
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A
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Glossary
of Terms
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B
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Software
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C
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Key
Supplier Personnel and Competitive
Restrictions
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C.1
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Key
Supplier Personnel
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C.2
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Competitive
Restrictions
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D
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Subcontractors
and Managed Third Parties
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D.1
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Subcontractors
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D.2
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Managed
Third Parties
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E
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Statement
of Work
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F
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Reserved
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G
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Service
Levels
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G.1
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Service
Levels, Key Measures, and Deliverable
Credits
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H
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Transition
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H.1
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Critical
Transition Milestones and Related Deliverable
Credits
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H.2
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Detailed
Transition Methodology and Plan
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I
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Termination
Assistance Services
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J
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Supplier
Charges
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J.1
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Responsibility
Matrix
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K
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Hercules
Base Case
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L
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Reserved
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M
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Staffing
Plan
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N
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Termination
Charges
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O
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Facilities
and Equipment
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O.1
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Hercules
Facilities
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O.2
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Supplier
Facilities
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O.3
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Hercules
Provided Equipment
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P
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Direct
Hercules Competitors
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Q
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Satisfaction
Survey
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R
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Reports
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S
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Governance
Model
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T
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Hercules
Rules, Standards, and Policies
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T.1
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Hercules
Rules
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T.2
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Hercules
IT, Security and Related Standards
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T.3
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Hercules
Business Practices Policy
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U
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Termination/Expiration
Rights
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V
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Affected
Employees
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3
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TERM
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3.1
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Initial
Term.
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3.2
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Extension.
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4
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SERVICES
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4.1
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Overview.
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(a)
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Services.
Commencing on the Commencement Date (or, if later, the date on which
Supplier assumes responsibility for the Services in question in accordance
with the Transition Plan), Supplier shall provide the Services to
Hercules, and, upon Hercules' request, to Eligible Recipients and
Authorized Users designated by Hercules. The Services shall consist
of the
following, as they may evolve during the Term of this Agreement or
be
supplemented, enhanced, modified or replaced:
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(i)
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The
services, functions and responsibilities described in this Agreement
and
its Schedules and attachments, which include the Technology and Business
Process Evolution and the
following:
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(1)
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Transition
Services,
as described in Sections
4.2
and Schedules
H;
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(2)
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Services,
as further described in Schedule
E;
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(3)
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Projects,
as further described in Section
4.5;
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(4)
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New
Services, as further described in Section
4.4;
and
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(5)
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Termination
Assistance Services, as described in Section
4.3
and Schedule
I.
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(ii)
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The
ITO related services, functions and responsibilities performed during
the
twelve (12) months preceding the Commencement Date by Hercules Personnel
who were displaced or whose functions were displaced as a result
of this
Agreement, even if the service, function, or responsibility is not
specifically described in this Agreement, provided that, (A) in the
event
of a direct conflict between Schedule
E and
the scope of services as described in this Section
4.1(a)(ii),
this Section
4.1(a)(ii)
shall not be construed as altering and/or superseding Schedule
E,
and (B) the scope of services as described in this Section
4.1(a)(ii) shall
not be
construed as extending to New Services or Retained
Functions.
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(iii)
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The
ITO related services, functions and responsibilities reflected in
those
categories of the Hercules Base Case which Supplier is assuming pursuant
to this Agreement, provided, however, (A) in the event of a direct
conflict between Schedule
E and
the scope of services as described in this Section
4.1(a)(iii),
this Section
4.1(a)(iii)
shall not be construed as altering and/or superseding Schedule
E,
and (B) the scope of services as described in this Section
4.1(a)(ii) shall
not be
construed as extending to New Services or Retained
Functions.
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(b)
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Included
Services.
If any services, functions or responsibilities not specifically described
in this Agreement are an inherent, necessary or customary part of
the
Services or are required for proper performance or provision of the
Services in accordance with this Agreement, they shall be deemed
to be
included within the scope of the Services to be delivered for the
Charges,
as if such services, functions or responsibilities were specifically
described in this Agreement, provided, however, (A) in the event
of a
direct conflict between Schedule
E and
the scope of services as described in this Section
4.1(b),
this Section
4.1(b)
shall not be construed as altering and/or superseding Schedule
E,
and (B) the scope of services as described in this Section
4.1(b) shall
not be
construed as extending to New Services or Retained Functions.
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(c)
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Required
Resources.
Except as otherwise expressly provided in this Agreement, Supplier
shall
be responsible for providing the facilities, personnel, technical
knowledge, expertise and other resources necessary to provide the
Services. In addition, except as otherwise expressly provided in
this
Agreement, Supplier shall be responsible for providing Equipment
and
Software at Supplier Facilities as necessary to provide the Services
from
such Supplier Facilities. In all such cases, the Equipment, Software,
facilities, personnel and other resources provided by Supplier shall
be
subject to and in accordance with the applicable terms of this
Agreement.
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(d)
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Supplier
Responsibility.
Supplier shall be responsible for the provision of the Services in
accordance with this Agreement even if such Services are actually
performed or dependent upon services performed by (i) Subcontractors,
, or
(ii) Managed Third Parties, to the extent provided in Schedules
E and D.2.
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(e)
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Electronic
Delivery.
To the maximum extent possible, and except as otherwise directed
by
Hercules or expressly provided in this Agreement, Supplier shall
deliver
all Software, documentation, reports and other contract deliverables
to
Hercules and the Eligible Recipients at the designated Hercules Site
by
electronic transmission or by load and leave (where no tangible storage
media is physically transferred to Hercules or the Eligible Recipients).
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4.2
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Transition
Services.
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(a)
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Transition.
During the Transition Period, Supplier shall perform the Transition
Services and provide the deliverables described in the Transition
Plan,
which is attached to this Agreement as Schedule
H.
If any services, functions or responsibilities not specifically described
in the Transition Plan are an inherent, necessary or customary part
of the
Transition Services or are required for the proper performance of
the
Transition Services in accordance with this Agreement, they shall
be
deemed to be included within the scope of the Transition Services
to be
delivered for no additional charge, as if such services, functions
or
responsibilities were specifically described in the Transition Plan.
During the Transition Period, Hercules will perform those tasks which
are
designated to be Hercules' responsibility in the Transition Plan,
provided
that, Hercules shall not be obligated to perform any tasks during
the
Transition Period that are not set forth in such Transition Plan.
If any
services, functions or responsibilities not specifically described
in the
Transition Plan are an inherent or necessary part of the Hercules
transition responsibilities or are required for proper performance
or
provision of such responsibilities, they shall be deemed to be included
within the scope of the Hercules transition responsibilities as if
such
services, functions or responsibilities were specifically described
as
such in the Transition Plan. Unless otherwise agreed, Hercules shall
not
incur any charges, fees or expenses payable to Supplier or third
parties
in connection with the Transition Services, other than those charges,
fees
and expenses specified in Schedule
J
and those incurred by Hercules in connection with its performance
of tasks
designated in the Transition Plan as Hercules'
responsibility.
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(b)
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Transition
Plan. Schedule
H.1
is
an outline of the Transition Plan that identifies
(i) the transition activities to be performed by Supplier, (ii) the
date(s) by which each such activity or deliverable is to be completed
(“Transition
Milestones”),
and (iii) the Deliverable Credits associated with the failure to
meet
specific Transition Milestones. Within thirty (30) days after the
Effective Date, Supplier shall deliver to Hercules a detailed Transition
Plan for Hercules' review, comment and approval. The proposed detailed
Transition Plan shall describe in greater detail the specific transition
activities to be performed by Supplier, but,
unless
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(c)
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Performance.
Supplier shall perform the Transition Services described in the Transition
Plan in accordance with the timetable and the Transition Milestones
set
forth in the Transition Plan. Supplier shall provide all cooperation
and
assistance reasonably required or requested by Hercules in connection
with
Hercules' evaluation or testing of the deliverables set forth in
the
Transition Plan. Supplier shall perform the Transition Services in
a
manner that will not (i) disrupt or have an unnecessary adverse impact
on
the business or operations of Hercules or the Eligible Recipients,
(ii)
degrade the Services then being received by Hercules or the Eligible
Recipients, or (iii) disrupt or interfere with the ability of Hercules
or
the Eligible Recipients to obtain the full benefit of the Services,
except
as may be otherwise provided in the Transition Plan. Prior to undertaking
any transition activity, Supplier shall discuss with Hercules all
known
Hercules-specific material risks and shall not proceed with such
activity
until Hercules is reasonably satisfied with the plans with regard
to such
risks (provided that, neither Supplier’s disclosure of any such risks to
Hercules, nor Hercules' acquiescence in Supplier’s plans, shall operate or
be construed as limiting Supplier’ responsibilities under this Agreement).
Supplier shall identify and resolve, with Hercules' reasonable assistance,
any problems that may impede or delay the timely completion of each
task
in the Transition Plan that is Supplier’s responsibility and shall use all
commercially reasonable efforts to assist Hercules with the resolution
of
any problems that may impede or delay the timely completion of each
task
in the Transition Plan that is Hercules'
responsibility.
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(d)
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Meetings;
Reports.
Supplier shall meet at least weekly with Hercules to report on its
progress in performing its responsibilities and meeting the timetable
set
forth in the Transition Plan. Supplier shall include Supplier Personnel
in
such meetings as and to the extent appropriate or requested by Hercules.
Supplier also shall provide written reports to Hercules at least
weekly
regarding such matters, and shall provide oral reports more frequently
if
reasonably requested by Hercules. Promptly upon receiving any information
indicating that Supplier may not perform its responsibilities or
meet the
timetable set forth in the Transition Plan, Supplier shall notify
Hercules
in writing of material delays and shall identify for Hercules'
consideration and approval specific measures to address such delay
and
mitigate the risks associated
therewith.
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(e)
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Suspension
or Delay of Transition Activities.
Hercules reserves the right, in its sole discretion, to suspend or
delay
the performance of the Transition Services and/or the transition
of all or
any part of the Transition Services. If Hercules elects to exercise
such
right and Hercules' decision is based on Supplier’s failure to perform its
obligations under this Agreement, Hercules shall not incur any additional
Charges, Termination Charges, or reimbursable expenses in connection
with
such decision. If Hercules' decision is not based on Supplier’s failure to
perform its obligations under this Agreement, Hercules shall reimburse
Supplier for any additional costs reasonably incurred by Supplier
as a
result of such decision, provided that Supplier notifies Hercules
in
advance of such costs, obtains Hercules' approval prior to incurring
such
costs, and uses commercially reasonable efforts to minimize such
costs.
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(f)
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Failure
to Meet Transition Milestones.
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(i)
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The
Parties acknowledge and agree that the Transition Plan specifies
various
Transition Milestones by which Transition activities and/or deliverables
are to be completed. Subject to Section
10.2,
if Supplier fails to meet a Transition Milestone, Supplier shall
pay
Hercules the Deliverable Credits specified in Schedule
H
and Attachment
G.3
for such Transition Milestone.
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(ii)
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Neither
the Transition Services nor the activities and deliverables associated
with individual Transition Milestones will be deemed complete until
Hercules' Acceptance of such activities and deliverables.
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(g)
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Termination
for Cause.
Notwithstanding the foregoing, and in addition to any other termination
right Hercules may have under this Agreement, Hercules may terminate
this
Agreement in whole or in part for cause if (i) Supplier
fails to comply with its obligations with respect to the provision
of
Transition Services and such failure causes
or will cause a material disruption to or otherwise has or will have
a
material adverse impact on the operations or businesses of Hercules
or the
Eligible Recipients, (ii)
Supplier materially breaches its obligations with respect to the
provision
of Transition Services and fails to cure such breach within fifteen
(15)
days after its receipt of notice, or (iii) Supplier
fails to meet a Transition Milestone and such failure constitutes
a
material breach of this Agreement and Supplier fails to cure such
breach
within fifteen (15) days after its receipt of notice. In addition,
unless
otherwise agreed, if Supplier fails to meet the Transition Milestone
for
the completion of the transition of all Services to Supplier by more
than
fifteen (15) days, Hercules may terminate this Agreement for cause
without
requirement of notice or opportunity to cure. In all such events,
subject
to Section 18.3,
Hercules may recover the damages suffered by Hercules or the Eligible
Recipients in connection with such a termination, provided that,
if such
termination is based on Supplier’s failure to meet a Transition Milestone,
Supplier shall be entitled to set-off against such damages any Deliverable
Credits Supplier has paid for the failure to meet such Transition
Milestone. Nothing herein shall operate or be construed as limiting
Hercules’ obligation to pay undisputed Charges for Transition Services
delivered prior to the effective date of any such termination in
accordance with and subject to Section
12
of
the Agreement.
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4.3
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Termination
Assistance Services.
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(a)
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Availability.
As
part of the Services, and for the Charges set forth in Sections
4.3(b)(8)
and 4.3(b)(9)
and
Schedule
J,
Supplier shall provide to Hercules, the Eligible Recipients and/or
their
designee(s) the Termination Assistance Services described in Section
4.3(b)
and Schedule
I.
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(1)
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Period
of Provision.
Supplier shall provide such Termination Assistance Services to Hercules
and any Eligible Recipient, or their designee(s), (i) commencing
upon
notice from Hercules up to six (6) months prior to the expiration
of the
Term or on such earlier date as Hercules may request and continuing
for up
to twelve (12) months following the effective date of the expiration
of
the Term (as such Term may be extended pursuant to Section
3.2),
(ii) commencing upon any notice of termination (including termination
for
cause by Hercules or Supplier or termination for convenience by Hercules)
of the Term with respect to all or any part of the Services, and
continuing for up to twelve (12) months following the effective date
of
such termination of all or part of the Services, or (iii) commencing
upon
notice of termination of all or part of the Services to an Eligible
Recipient and continuing for up to twelve (12) months following the
effective date of such termination.
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(2)
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Extension
of Services.
Hercules may elect, upon thirty (30) days prior notice, to extend
the
period following the effective date of any expiration/termination
for the
performance of Termination Assistance Services, provided that the
period
between the effective date and the completion of all Termination
Assistance Services is not greater than twelve (12) months. If Hercules
provides less than thirty (30) days prior notice of an extension,
Supplier
shall nonetheless use commercially reasonable efforts to comply with
Hercules' request and provide the requested Services and/or Termination
Assistance Services.
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(3)
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Firm
Commitment.
Supplier shall provide Termination Assistance Services to Hercules
and any
Eligible Recipients, or their designee(s), regardless of the reason
for
the expiration or termination of
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(4)
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Performance.
All Termination Assistance Services shall be provided subject to
and in
accordance with the terms and conditions of this Agreement. Supplier
shall
perform the Termination Assistance Services with at least the same
degree
of accuracy, quality, completeness, timeliness, responsiveness and
resource efficiency as it provided and was required to provide the
same or
similar Services during the Term. The quality and level of performance
of
the Termination Assistance Services provided by Supplier following
the
expiration or termination of the Term as to all or part of the Services
or
Supplier’s receipt of a notice of termination or non-renewal shall
continue to meet or exceed the Service Levels and shall not be degraded
or
deficient in any respect, unless and to the extent Hercules reprioritizes
the work activities of assigned Supplier Personnel and/or modifies
the
applicable work requirements or performance standards in accordance
with
Section
4.3(b)(9).
Accordingly, subject to Section
4.3(b)(9),
Service Level Credits shall be assessed for any failure to meet Service
Levels during the period Termination Assistance Services are provided.
Supplier Personnel (including all Key Supplier Personnel) reasonably
considered by Hercules to be critical to the performance of the Services
and Termination Assistance Services shall be retained on the Hercules
account through the completion of all relevant Termination Assistance
Services.
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(5)
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Advance
Payment.
If Hercules is obligated to pay in advance for Termination Assistance
Services, Supplier shall present an invoice for the estimated Charges
for
such Termination Assistance Services at least fifteen (15) days prior
to
the beginning of the month in which such Services are to be provided.
Subject to Section
12.4,
Hercules shall then pay such Charges on or before the first day of
such
month. The estimated Charges shall then be reconciled with the actual
Charges for Termination Assistance Services provided in such month,
and
any additional Charges or credits will be reflected on the next invoice
delivered after the end of such month.
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(b)
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Scope
of Termination Assistance Service.
As
part of the Termination Assistance Services, Supplier shall timely
transfer the control and responsibility for all Services previously
performed by or for Supplier to Hercules, the Eligible Recipients
and/or
their designee(s) and shall execute any documents reasonably necessary
to
effect such transfers. Additionally, Supplier shall provide any and
all
applicable information and assistance requested by Hercules to
allow:
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(i)
|
the
Systems and processes associated with the Services to operate
efficiently;
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(ii)
|
the
Services to continue without interruption or adverse effect;
and
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(iii)
|
the
orderly transfer of the Services to Hercules, the Eligible Recipients
and/or their designee(s).
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(1)
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General
Support.
Supplier shall, to the extent applicable, (i) assist Hercules, an
Eligible Recipient and/or their designee(s) in developing a written
transition plan for the transition of the Services to Hercules, such
Eligible Recipient, or their designee(s), which plan shall include
(as
requested by Hercules) capacity planning, business process planning,
facilities planning, human resources planning, technology planning,
telecommunications planning and other planning necessary to effect
the
transition, (ii) perform programming and consulting services as
requested to assist in implementing the transition plan, (iii) train
personnel designated by Hercules, an Eligible Recipient or their
designee(s) in the use of any business processes, work instructions
and
work procedures and
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(2)
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Hiring.
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(i)
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Hercules,
the Eligible Recipients and/or their designee(s) shall be permitted
to
undertake, without interference from Supplier, Supplier
Subcontractors (subject
to Section
4.3(b)(2)(ii)
below)
or
Supplier Affiliates (including counter-offers), to hire, effective
after
the later of the expiration or termination of the Term or completion
of
any Termination Assistance Services requested under Section
4.3(b)(8),
any (i) Supplier Personnel assigned to the performance of Services
at
Hercules Facility(ies) during the twelve (12) months preceding the
expiration or termination date, (ii) Supplier Personnel assigned
to the
performance of Services at Supplier Facility(ies) in the United States
or
European Union during the twelve (12) months preceding the expiration
or
termination date or (iii) other Supplier Personnel assigned to the
performance of Services during the twelve (12) months preceding the
expiration or termination date whom Supplier intends to terminate
in
connection with such expiration or termination. Supplier shall waive,
and
shall cause its Subcontractors (as
contemplated in Section
4.3(b)(2)(ii)
below)
and Affiliates to waive, their rights, if any, under contracts with
such
personnel restricting the ability of such personnel to be recruited
or
hired by Hercules, the Eligible Recipients and/or their designee(s).
Supplier shall provide Hercules, the Eligible Recipients and/or their
designee(s) with reasonable assistance in their efforts to hire such
Supplier Personnel, and shall give Hercules, the Eligible Recipients
and/or their designee(s) reasonable access to such Supplier Personnel
for
interviews, evaluations and recruitment. Hercules shall endeavor
to
conduct the above-described hiring activity in a manner that is not
unnecessarily disruptive of the performance by Supplier of its obligations
under this Agreement.
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(ii)
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With
respect to Subcontractors that are not Supplier Affiliates, Supplier
shall
use all commercially reasonable efforts to (A) obtain for Hercules,
the
Eligible Recipients and their designee(s) the rights specified in
Section
4.3(b)(2)(i),
and (B) ensure that such rights are not subject to subsequent
Subcontractor approval or the payment by Hercules, an Eligible Recipient
or their designee(s) of any fees. If Supplier is unable to obtain
any such
rights with respect to a Subcontractor, it shall notify Hercules
in
advance and shall not use such Subcontractor without Hercules' approval
(and absent such approval, Supplier’s use of any such Subcontractor shall
obligate Supplier to obtain or arrange, at no additional cost to
Hercules,
the rights specified in Section
4.3(b)(2)(i),
for Hercules, the Eligible Recipients and their designee(s) upon
expiration or termination).
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(4)
|
Equipment.
Subject to Section
6.4(c),
Hercules, the Eligible Recipients and/or their designee(s) shall
have the
right (but not the obligation) to purchase, or assume the lease for,
any
Equipment owned or leased by Supplier that is substantially dedicated
by
Supplier, Supplier Subcontractors or Supplier Affiliates to the
performance of the Services. Such Equipment shall be transferred
in good
working condition, reasonable wear and tear excepted, as of the expiration
or termination date or the completion of any Services requiring such
Equipment requested by Hercules under Section
4.3(b)(8),
whichever is later. Supplier shall, at no additional charge to Hercules,
maintain such Equipment through the date of transfer so as to be
eligible
for the applicable manufacturer’s maintenance program at no additional
charge to Hercules. In the case of Supplier-owned Equipment, Supplier
shall grant to Hercules, the Eligible Recipients and/or their designee(s)
a warranty of title and a warranty that such Equipment is free and
clear
of all liens and encumbrances. Such conveyance of Supplier-owned
Equipment
by Supplier to Hercules, the Eligible Recipients and/or their designee(s)
shall be at net book value (calculated in accordance with generally
acceptable accounting principles applicable in the country in which
such
Equipment is located). Unless otherwise agreed, Hercules shall pay
any
sales tax or duties associated with such conveyance. At Hercules'
request,
the Parties shall negotiate in good faith and agree upon the form
and
structure of the purchase. In the case of leased Equipment, Supplier
shall
(i) represent and warrant that the lessee is not in default under
the
lease, (ii) represent and warrant that all payments thereunder have
been
made through the date of transfer, and (iii) notify Hercules of any
lessor
defaults of which it is aware at the time. EXCEPT AS PROVIDED ABOVE,
AND
WITHOUT LIMITING SUPPLIER’S OTHER OBLIGATIONS UNDER THIS AGREEMENT,
SUPPLIER DISCLAIMS ANY WARRANTIES, EXPRESS OR IMPLIED, AS TO THE
PERFORMANCE OF SUPPLIER OWNED OR LEASED EQUIPMENT FOLLOWING THE CONVEYANCE
OF SUCH EQUIPMENT PURSUANT TO THIS SECTION.
|
(5)
|
Hercules
Facilities, Equipment and Software.
Supplier shall vacate the Hercules Facilities and return to Hercules,
if
not previously returned, any Hercules owned Equipment, Hercules leased
Equipment, Hercules Owned Software, Hercules licensed Software and
Hercules Owned Materials, in condition at least as good as the
condition
when made available to Supplier,
ordinary wear and tear excepted. Such Hercules Facilities, Equipment,
Software and Materials shall be vacated and returned at the expiration
or
termination date or the completion of any Services requiring such
Hercules
Facilities, Equipment, Software and Materials requested by Hercules
under
Section
4.3(b)(8),
whichever is later.
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(6)
|
Supplier
Subcontracts and Third Party Contracts.
Supplier shall inform Hercules of all subcontracts or Third Party
Contracts (between third parties and either Supplier, Supplier
Subcontractors, or Supplier Affiliates) used by Supplier, Supplier
Subcontractors or Supplier Affiliates to perform the Services. Subject
to
Sections
6.4(c),
Supplier shall, at Hercules' request, cause any such Subcontractors,
Supplier Affiliates or third party contractors to permit Hercules,
the
Eligible Recipients and/or their designee(s) to assume prospectively
any
or all such contracts or to enter into new contracts with Hercules,
the
Eligible Recipients or their designees on substantially the same
terms and
conditions, including price. Supplier shall so assign the designated
subcontracts and Third Party Contracts to Hercules, the Eligible
Recipients and/or their designee(s) as of the expiration or termination
date or the completion of any Termination Assistance Services requiring
such subcontracts or Third Party Contracts requested by Hercules
under
Section
4.3(b)(8),
whichever is later. There shall be no charge or fee imposed on Hercules,
the Eligible Recipients and/or their designee(s) by Supplier or its
Subcontractors, Affiliates or third party contractors for such assignment.
Supplier shall (i) represent and warrant that it is not in default
under
such subcontracts and Third Party Contracts, (ii) represent and warrant
that all payments thereunder through the date of assignment are current,
and (iii) notify Hercules of any Subcontractor’s or
third
|
(7)
|
Intentionally
blank.
|
(8)
|
Extension
of Services.
As
part of the Termination Assistance Services, for
a period of twelve (12) months following the expiration or termination
date, Supplier shall provide to the Eligible Recipient(s), under
the terms
and conditions of this Agreement, at Hercules' request, any or all
of the
Services being performed by Supplier prior to the expiration or
termination date, including those Services described in Article
4
and Schedule
E.
To the extent Hercules requests such Services, Hercules will pay
Supplier
the Charges specified in Schedule
J
that Hercules would have been obligated to pay Supplier for such
Services
if this Agreement had not yet expired or been terminated. To the
extent
Hercules requests a portion (but not all) of the Services included
in a
particular Charge, the amount to be paid by Hercules will be equitably
adjusted in proportion to the portion of the Services included in
the
applicable Charge that Supplier will not be providing or
performing.
|
(9)
|
Rates
and Charges.
Except as provided below and in Section
4.3(b)(8),
the Parties anticipate that the Termination Assistance Services requested
by Hercules will be provided by Supplier, at no additional charge
to
Hercules, using Supplier Personnel already assigned to Hercules and
without adversely affecting Supplier’s ability to meet its performance
obligations. If material Termination Assistance Services requested
by
Hercules cannot be provided by Supplier using Supplier Personnel
then
assigned to Hercules without adversely affecting Supplier’s ability to
meet its performance obligations, Hercules, in its sole discretion,
may
forego or delay any work activities or temporarily or permanently
adjust
the work to be performed by Supplier, the schedules associated therewith
or the Service Levels to permit the performance of such Termination
Assistance Services using such personnel. To the extent Hercules
authorizes Supplier to use additional Supplier Personnel to perform
material Termination Assistance Services requested by Hercules, Hercules
shall pay Supplier the rates and charges specified in Schedule
J,
or, if no such rates and charges are specified in Schedule
J,
a
negotiated fee which shall be no less favorable to Hercules than
the lower
of the most favorable rates available under then-current Hercules/Supplier
contracts for comparable services or Supplier’s then current commercially
available rates, for the additional Supplier Personnel required to
perform
such Termination Assistance Services (but only if Supplier notifies
Hercules in advance of such Charges, obtains Hercules' approval prior
to
incurring such Charges, and uses commercially reasonable efforts
to
minimize such Charges).
|
(c)
|
Resources.
Supplier
shall ensure that, at all times during the Term, on thirty (30) days
notice, it is able to deploy all necessary resources to perform
Termination Assistance Services in accordance with this Section
4.3.
|
(d)
|
Survival
of Terms. This
Section
4.3
shall survive termination/expiration of the
Term.
|
4.4
|
New
Services.
|
(a)
|
Procedures.
If Hercules requests that Supplier perform any New Services reasonably
related to the Services or other services generally provided by Supplier,
Supplier shall promptly prepare a New Services proposal for Hercules'
consideration. Unless otherwise agreed by the Parties, Supplier shall
prepare such New Services proposal at no additional charge to Hercules
and
shall deliver such proposal to Hercules within ten (10) business
days of
its receipt of Hercules' request; provided, that Supplier shall use
all
commercially reasonable efforts to respond more quickly in the case
of a
pressing business need or an emergency situation. Hercules shall
provide
such information as Supplier reasonably requests in order to prepare
such
New Service proposal. Such New Services proposal shall include, among
other things, the following at a level of detail sufficient to permit
Hercules to make an informed business decision: (i) a project plan
and
fixed price or price estimate for the New Service; (ii) a breakdown
of
such price or estimate, (iii) a description of the service levels
to be
associated with such New Service, (iv) a schedule for commencing
and
completing the New Service, (v) a description of the new hardware
or
software to be provided by Supplier in connection with the New Service,
(vi) a description of the software, hardware and other resources,
including Resource
|
(b)
|
Use
of Third Parties.
Hercules may elect to solicit and receive bids from third parties
to
perform any New Services. If Hercules elects to use third parties
to
perform New Services, (i) such New Services shall not be deemed “Services”
under the provisions of this Agreement, and (ii) Supplier shall cooperate
with such third parties as provided in Section
4.6.
|
(c)
|
Services
Evolution and Modification.
The Parties anticipate that the Services will evolve and be supplemented,
modified, enhanced or replaced over time to keep pace with technological
advancements and improvements in the methods of delivering Services
and
changes in the businesses of Hercules and the Eligible Recipients.
The
Parties acknowledge and agree that these changes will modify the
Services
and will not be deemed to result in New Services unless the changed
services meet the definition of New
Services.
|
(d)
|
Authorized
User and Eligible Recipient Requests. Supplier
shall promptly inform the Hercules Relationship Manager or his or
her
designee of requests for New Services from Authorized Users or Eligible
Recipients, and shall submit any proposals for New Services to the
Hercules Relationship Manager or his or her designee. Supplier shall
not
agree to provide New Services to any Authorized Users or Eligible
Recipients without the prior written approval of the Hercules Relationship
Manager or his or her designee. If Supplier fails to comply strictly
with
this Section
4.4(d),
it shall receive no compensation for any services rendered to any
person
or entity in violation of such
provision.
|
(e)
|
Efforts
to Reduce Costs and Charges.
From time to time, Hercules may request that the Parties work together
to
identify ways to achieve reductions in the cost of service delivery
and
corresponding reductions in the Charges to be paid by Hercules by
modifying or reducing the nature or scope of the Services to be performed
by Supplier, the applicable Service Levels or other contract requirements.
If requested by Hercules, Supplier shall promptly prepare a proposal
at a
level of detail sufficient to permit Hercules to make an informed
business
decision identifying all viable means of achieving the desired reductions
without adversely impacting business objectives or requirements identified
by Hercules. In preparing such a proposal, Supplier shall give due
consideration to any means of achieving such reductions proposed
by
Hercules. Supplier shall negotiate in good faith with Hercules about
each
requested reduction in Charges and, without disclosing the actual
cost of
providing the Services, shall identify for Hercules if and to what
extent
the cost of service delivery may be reduced by implementing various
changes in the contract requirements, including the applicable Service
Levels. Hercules shall not be obligated to accept or implement any
proposal; and Supplier shall not be obligated to implement any change
that
affects the terms of this Agreement unless and until such change
is
reflected in a written amendment to this
Agreement.
|
4.5
|
Billable
Projects.
|
(a)
|
Procedures
and Performance.
Supplier shall perform Projects requested and approved by Hercules
as part
of the Services. A “Project”
is a discrete unit of non-recurring work that is not an inherent,
necessary or customary part of the day-to-day Services, and is not
required to be performed by Supplier to meet the existing Service
Levels
(other than Service Levels related to Project performance). A Project
may
consist of
|
(b)
|
Additional
Work or Reprioritization.
The Hercules Project Executive or his or her designee may identify
new or
additional work activities to be performed by Supplier Personnel
(including work activities that would otherwise be treated as a Project
or
New Services) or reprioritize or reset the schedule for existing
work
activities to be performed by such Supplier Personnel. To the extent
the
work activities requested by Hercules can be provided by Supplier
using
personnel already assigned to Hercules without impacting the established
schedule for other tasks or the performance of the Services in accordance
with the Service Levels, there will be no additional charge to Hercules
for such work. If the work activities requested by Hercules cannot
be
provided by Supplier using personnel then assigned to Hercules without
impacting the Service Levels, Hercules, in its sole discretion, may
forego
or delay any work activities or temporarily or permanently adjust
the work
to be performed by Supplier, the schedules associated therewith or
the
Service Levels to permit the performance of such work using personnel
already assigned to perform the
Services.
|
4.6
|
Right
to In-Source or Use Third Parties; Cooperation.
|
(a)
|
Right
of Use.
Subject to Section
2.7
of
Schedule
J,
this Agreement shall not be construed as a requirements contract,
and
notwithstanding anything to the contrary contained herein, shall
not be
interpreted to prevent Hercules or the Eligible Recipients from obtaining
from third parties (each, an “Hercules
Third Party Contractor”),
or providing to themselves, any or all of the Services or any other
services. In addition, subject to Section
2.7
of
Schedule
J,
nothing in this Agreement shall be construed or interpreted as limiting
Hercules' right or ability during the Term to add or delete Eligible
Recipients or to increase or decrease its demand for Services. Nor
shall
anything in this Agreement be construed or interpreted as limiting
Hercules' right or ability during the Term to change the requirements
of
Hercules or the Eligible Recipients with respect to any Service,
change
Service volumes and/or, subject to Section
2.7
of
Schedule
J,
move parts of any Service in or out of scope. To the extent Hercules
or an
Eligible Recipient obtains from a Hercules Third Party Contractor,
or
provides to itself, any of the Services, the amount to be paid to
Supplier
by Hercules shall be equitably adjusted downward in accordance with
Schedule
J
and in proportion to the portion of the Services that Supplier will
no
longer be providing or performing. Similarly, to the extent Hercules
adds
or deletes Eligible Recipients or increases or decreases its demand
for
Services, the amount to be paid to Supplier by Hercules shall be
adjusted
in accordance with Schedule
J
and the rates specified therein.
|
(b)
|
Supplier
Cooperation.
|
(i)
|
Supplier
shall fully cooperate with and work in good faith with Hercules,
the
Eligible Recipients or Hercules Third Party Contractors as described
in
Schedule
E
or
requested by Hercules and at no additional charge to Hercules, except
as
otherwise stated below in this Section
4.6(b).
Such cooperation may include: (A) timely providing access to any
facilities being used to provide the Services, as necessary for Hercules
personnel or Hercules Third Party Contractors to perform the work
assigned
to them (including to install and manage third party software and
equipment to provide services to Hercules or Eligible Recipients);
(B)
timely providing reasonable electronic and physical access to the
business
processes and associated Equipment, Software and/or Systems to the
extent
necessary and appropriate for Hercules, the Eligible Recipients or
Hercules Third Party Contractors to perform the work assigned to
them; (C)
timely providing written requirements, standards, policies or other
documentation for the business processes and associated Equipment,
Software or Systems procured, operated, supported or used by Supplier
in
connection with the Services; (D) ensuring that there is no degradation
in
the provision of the Services caused by the adjustments made by Supplier
in transferring Services to a third party, Hercules or an Eligible
Recipient; (E) at Hercules' request, providing access to Hercules
Data to
the Eligible Recipients and/or Hercules Third Party Contractors in
the
same manner and to the same extent access to such data is provided
to
Hercules, (F) timely providing cooperation and assistance in accordance
with Section
4.3
to
facilitate the orderly transfer of terminated Services from Supplier
to
Hercules, the Eligible Recipients and/or Hercules Third Party Contractors
or (G) any other cooperation or assistance reasonably necessary for
Hercules, the Eligible Recipients and/or Hercules Third
Party
|
(ii)
|
If
Supplier’s cooperation with Hercules or any Hercules Third Party
Contractor goes beyond the reasonable amount of cooperation specified
in
Schedule
E
and causes Supplier to expend a materially greater level of effort,
resources or expense than it would otherwise have expended in providing
the Services, Hercules shall pay the applicable labor rate(s) for
additional required personnel (or apply the applicable FTE hours
against
the Project Pool described in Schedule
J)
and reimburse Supplier for the additional Out-of-Pocket Expenses
reasonably incurred by Supplier and directly attributable to such
additional cooperation, provided that, (i) Supplier notifies Hercules
of
such additional amounts and obtains Hercules' approval prior to incurring
them; and (ii) Supplier uses commercially reasonable efforts to minimize
the amounts to be paid or reimbursed by Hercules. Notwithstanding
the
foregoing, Hercules shall incur no additional Charges or expenses
if and
to the extent such additional cooperation can be reasonably provided
by
Supplier’s program management personnel or other Supplier Personnel then
assigned to the engagement for whom Hercules is not obligated to
pay an
additional Charge. If such cooperation cannot be provided by Supplier
using such Supplier Personnel without impacting Supplier’s ability to meet
the Service Levels and/or its other obligations under the Agreement,
Supplier shall so advise Hercules and Hercules, in its sole discretion,
may forego or delay any work activities or temporarily or permanently
adjust the work to be performed by Supplier, the schedules associated
therewith or the Service Levels to permit the provision of such
cooperation using such personnel.
|
(c)
|
Notice
by Supplier.
Supplier shall immediately notify Hercules when it becomes aware
that an
act or omission of a Hercules Third Party Contractor will cause,
or has
caused, a problem or delay in providing the Services, and shall use
commercially reasonable efforts to work with Hercules, the Eligible
Recipients and the Hercules Third Party Contractor to prevent or
circumvent such problem or delay. Supplier shall cooperate with Hercules,
the Eligible Recipients and Hercules Third Party Contractors to resolve
differences and conflicts arising between the Services and other
activities undertaken by Hercules, the Eligible Recipients or Hercules
Third Party Contractors. Subject to Section 10.2, any notification
provided by Supplier in accordance with this Section
4.6(c)
shall not excuse Supplier from the performance of any of its obligations
under this Agreement.
|
4.7
|
Companion
Agreements
|
(a)
|
At
Hercules' request, the terms of this Master Agreement shall be
incorporated by reference into individual Companion Agreements, which
shall be executed by ---------HCL America, Inc. or an Affiliate of
---------HCL America, Inc. and Hercules Incorporated or
an Eligible Recipient. All Services shall be provided by ---------HCL
America, Inc. or
the applicable Affiliate of ---------HCL America, Inc. pursuant
to this Master Agreement or an executed Companion Agreement. Unless
and to
the extent an individual Companion Agreement expressly provides otherwise,
each Companion Agreement shall incorporate by reference the terms
and
conditions of this Master Agreement and shall not be construed as
altering
or superseding the rights and obligations of the Parties under this
Master
Agreement. Unless and to the extent otherwise agreed, the form of
the
Companion Agreement shall be as set forth in Exhibit
3.
|
(b)
|
Notwithstanding
the foregoing, ---------HCL America, Inc. shall
be responsible for any failure by an Affiliate of ---------HCL America,
Inc. to
perform in accordance with a Companion Agreement executed by such
Affiliate or to comply with such Affiliate’s duties or obligations under
such Companion Agreement to the same extent as if such failure to
perform
or comply was committed by ---------HCL America, Inc.,
including,
subject to Section
18.3,
any damages incurred by Hercules or an Eligible Recipient as a result
of
any such failure to perform or
comply.
|
(c)
|
The
Supplier Account Manager (and his or her designees(s)) shall
remain responsible for the administration of this Master Agreement
and the
individual Companion Agreements on a day-to-day basis on behalf of
Supplier (including decisions, consents, notices, acceptances and
approvals) and only the Supplier Account Manager (and his or her
designees(s)) shall be authorized to act on behalf of Supplier or
to
amend, modify,
|
(d)
|
The
Hercules Relationship Manager (and his or her designees(s)) shall
remain responsible for the administration of this Master Agreement
and the
individual Companion Agreements on a day-to-day basis on behalf of
Hercules and the Eligible Recipients (including decisions, consents,
notices, acceptances and approvals) and only the Hercules Relationship
Manager (and his or her designees(s)) shall be authorized to act
on behalf
of Hercules and the Eligible Recipients or to amend, modify, change,
waive
or discharge their rights and obligations under this Master Agreement
or
such Companion Agreements.
|
5
|
REQUIRED
CONSENTS
|
5.1
|
Supplier
Responsibility.
|
5.2
|
Financial
Responsibility.
|
5.3
|
Contingent
Arrangements.
|
6
|
FACILITIES,
SOFTWARE, EQUIPMENT, CONTRACTS AND ASSETS ASSOCIATED WITH THE PROVISION
OF
SERVICES
|
6.1
|
Service
Facilities.
|
(a)
|
Service
Facilities.
Supplier and its Affiliates and Subcontractors shall provide the
Services
at or from (i) the Hercules Facilities described on Schedule
O.1,
(ii) the Supplier Facilities described on Schedule
O.2,
each of which shall be approved in advance by Hercules, or (iii)
any other
service location approved by Supplier and Hercules. Supplier shall
obtain
Hercules' prior approval for any proposed relocation by Supplier,
its
Affiliates or Subcontractors of the provision of a Service to a new
or
different Supplier Facility. Hercules acknowledges and has approved
the
Supplier Facilities set forth on Schedule
O.2
as
of the Effective Date for the provision of the Services and
scope thereof
described therein. Supplier shall be financially responsible for
all
additional costs, taxes or expenses related to or resulting from
any
Supplier-initiated relocation to a new or different Supplier Facility,
including any costs or expenses incurred or experienced by Hercules
or any
Eligible Recipient as a result of such
relocation.
|
(b)
|
Supplier’s
Responsibilities.
Except as provided in Sections
6.1(a), 6.2(a)
and (b)
and Section
6.4(e),
Supplier shall be responsible for providing all furniture, fixtures,
Equipment, space and other facilities required to perform the Services
and
all upgrades, improvements, replacements and additions to such furniture,
fixtures, Equipment, space and facilities. Without limiting the foregoing,
Supplier shall provide (i) all maintenance, site management, site
administration and similar services for the Supplier Facilities,
(ii)
uninterrupted power supply services for the Supplier Facilities.
Supplier
shall provide the foregoing in strict compliance with Hercules'
then-current security policies, architecture requirements, standards,
rules and procedures, unless and to the extent deviations are approved
in
advance by Hercules.
|
6.2
|
Hercules
Facilities.
|
(a)
|
Hercules
Facilities.
Hercules shall provide Supplier with the use of and access to the
Hercules
Facilities (or equivalent space) described in Schedule
O.1
for the periods specified therein solely as necessary for Supplier
to
perform its obligations under this Agreement.
All Hercules owned or leased assets provided for the use of Supplier
under
this Agreement shall remain in Hercules Facilities unless Hercules
otherwise agrees. In addition, all improvements or modifications
to
Hercules Facilities requested by Supplier shall be (i) subject to
review
and approval in advance by Hercules, (ii) in strict compliance with
Hercules' then-current policies, standards, rules and procedures,
and
(iii) performed by and through Hercules at Supplier’s expense. Supplier
acknowledges and agrees that the facilities to be provided by Hercules
are
sufficient for performing the Services and for satisfying Supplier’s
responsibilities under this Agreement. THE
HERCULES FACILITIES ARE PROVIDED BY HERCULES TO SUPPLIER ON AN AS-IS,
WHERE-IS BASIS. HERCULES EXPRESSLY DISCLAIMS ANY WARRANTIES, EXPRESS
OR
IMPLIED, AS TO THE HERCULES FACILITIES, OR THEIR CONDITION OR SUITABILITY
FOR USE BY SUPPLIER.
|
(b)
|
Furniture,
Fixtures and Equipment.
At the Hercules Facilities described in Schedule
O.1,
Hercules shall provide office space and office furniture for the
number of
Supplier Personnel and for such periods specified in Schedule
O.1.
The office space and office furniture provided by Hercules for the
use of
Supplier Personnel will be generally comparable to the office space
and
office furniture provided to (i) the Hercules Personnel prior to
the
Commencement Date; or (ii) the then-standard office space and office
furniture provided to similarly situated Hercules employees. Supplier
Personnel using the office facilities provided by Hercules will be
accorded reasonable access to the communications wiring in such facilities
(including fiber, copper and wall jacks, subject to Section
6.2(c)
and the use of certain shared office equipment and services, such
as
photocopiers, local and long distance telephone service for
Hercules-related calls, telephone handsets, mail service, office
support
service (e.g., janitorial), heat, light, and air conditioning; provided
that such access and usage shall be solely for and in connection
with the
provision of Services by such Supplier Personnel, and provided further
that Supplier shall reimburse Hercules for the additional incremental
costs incurred by Hercules or the Eligible Recipients if and to the
extent
Supplier’s technology solution, service delivery model and/or inefficiency
cause its usage or consumption of such resources to exceed historical
levels. Supplier shall be financially responsible for providing all
other
office space, office furniture,
fixtures
|
(c)
|
Supplier’s
Responsibilities Regarding Hercules' Network.
|
(i)
|
To
the extent Supplier Personnel working on an ongoing basis at a Hercules
Facility are, with Hercules' approval, connected directly to the
network(s) of Hercules or an Eligible Recipient, the Equipment (and
all
Software installed thereon) used by such personnel shall be (i) subject
to
Section
6.4(e),
provided to the applicable Supplier Personnel by Hercules at Hercules'
expense, (ii) maintained and supported by or through Hercules (including
by Supplier as and to the extent provided in Schedule
E),
at Hercules' expense, and (iii) shall be and remain in strict compliance
with Hercules' then-current security policies, architectures,
requirements, standards, rules and procedures, unless and to the
extent
deviations are approved in advance by Hercules. Hercules shall load
the
Software image on such Equipment and Supplier shall not install or
permit
the installation of any other software on such Equipment without
Hercules'
prior approval.
|
(ii)
|
To
the extent Supplier Personnel working on an ongoing basis from a
Supplier
Facility are, with Hercules' approval, connected directly to the
network(s) of Hercules or an Eligible Recipient, the Equipment (and
all
Software installed thereon) used by such personnel shall be (i) provided
to the applicable Supplier Personnel by Supplier at Supplier's expense
,
(ii) maintained and supported by or through Supplier, at Supplier's
expense, and (iii) shall be and remain in strict compliance with
Hercules’
then-current security policies, architectures, requirements, standards,
rules and procedures, unless and to the extent deviations are approved
in
advance by Hercules.
|
(d)
|
Security
Breaches. Supplier
shall promptly investigate any security breach of Hercules' networks
or
Systems associated with Supplier Personnel or the performance of
the
Services. Supplier shall notify Hercules and permit Hercules to
participate in the audit or investigation of any such security breach.
Supplier shall promptly (i) report the findings of any such audit
or
investigation to Hercules, (ii) provide Hercules with a copy of any
written report prepared in connection therewith, and (iii) to the
extent
in Supplier’s areas of responsibility and control, prepare and (following
Hercules approval) implement a remediation plan to remediate the
effects
of the security breach and prevent its recurrence.
|
(e)
|
Hercules
Rules and Compliance.
In performing the Services and using the Hercules Facilities, Supplier
shall observe and comply with all Hercules policies, rules, and
regulations (including those governing business practices, smoking,
harassment, weapons, safety, security, drugs and alcohol) applicable
to
Hercules Facilities or the provision of the Services
which have been communicated to Supplier or Supplier Personnel in
advance
by such means as are generally used by Hercules to disseminate such
information to its employees or contractors, including those set
forth on
Schedules
T.1
and T.3
and those applicable to specific Hercules Sites
(collectively, “Hercules
Rules”).
The Parties acknowledge and agree that, as of the Commencement Date,
Supplier is fully informed as to the Hercules Rules. Supplier shall
be
responsible for the promulgation and distribution of Hercules Rules
to
Supplier Personnel as and to the extent necessary and appropriate.
In
addition, Supplier and Supplier Personnel shall be responsible for
familiarizing themselves with the premises and operations at each
Hercules
Site or Hercules Facility at, to or from which Services are rendered
and
the Hercules Rules applicable to each such Site or Facility. Additions
or
modifications to the Hercules Rules may be (i) communicated orally
by
Hercules or an Eligible Recipient directly to Supplier and Supplier
Personnel, (ii) disclosed to Supplier and Supplier Personnel in writing,
(iii) conspicuously posted at a Hercules Facility, (iv) electronically
posted, or (v) communicated to Supplier or Supplier Personnel by
means
generally used by Hercules to disseminate such information to its
employees or contractors. Supplier and Supplier Personnel shall observe
and comply with such additional or modified Hercules
Rules.
|
(f)
|
Physical
Security at Hercules Facilities.
Hercules is responsible for the physical security of the Hercules
Facilities; provided, that Supplier shall be responsible for the
safety
and physical access and control of the areas that Supplier is using
in
performing the Services and Supplier shall not permit any person
to have
access to, or control of, any such area unless such access or control
is
permitted in accordance with
control
|
(g)
|
Use
of Hercules Facilities.
|
(i)
|
Unless
Supplier obtains Hercules' prior written agreement, which Hercules
may
withhold in its sole discretion, Supplier shall use the Hercules
Facilities, and the Equipment and Software located therein, only
to
provide the Services to Hercules and the Eligible
Recipients.
|
(ii)
|
Hercules
reserves the right to relocate any Hercules Facility from which the
Services are then being provided by Supplier to another geographic
location; provided that, in such event, Hercules will provide Supplier
with comparable office space in the new geographic location. In such
event, Hercules shall pay the applicable labor rate(s) for additional
personnel reasonably required by Supplier and for the incremental
Out-of-Pocket Expenses reasonably incurred by Supplier in physically
relocating to such new geographic location; provided that such relocation
is not expressly contemplated in this Agreement, and that Supplier
notifies Hercules of such additional required personnel and incremental
Out-of-Pocket Expenses, obtains Hercules' approval prior to using
such
personnel or incurring such expenses, and uses commercially reasonable
efforts to minimize such personnel and
expenses.
|
(iii)
|
Hercules
also reserves the right to direct Supplier to cease using all or
part of
the space in any Hercules Facility from which the Services are then
being
provided by Supplier and to thereafter use such space for its own
purposes. In such event, Hercules shall reimburse Supplier for any
reasonable incremental Out-of-Pocket Expenses incurred by Supplier
in
leasing substitute space and physically relocating to such space;
provided
that such relocation is not expressly contemplated in this Agreement
and
that Supplier notifies Hercules of such incremental Out-of-Pocket
Expenses, obtains Hercules' approval prior to incurring such expenses;
and
uses commercially reasonable efforts to minimize such
expenses.
|
(h)
|
Conditions
for Return.
When the Hercules Facilities are no longer to be used by Supplier
as
contemplated by Section
6.2
or
are otherwise no longer required for performance of the Services,
Supplier
shall notify Hercules as soon as practicable and shall vacate and
return
such Hercules Facilities (including any improvements to such facilities
made by or at the request of Supplier) to Hercules in substantially
the
same condition as when such facilities were first provided to Supplier,
subject to reasonable wear and
tear.
|
(i)
|
No
Violation of Laws.
Supplier shall (i) treat, use and maintain the Hercules Facilities
in a
reasonable manner, and (ii) ensure that neither Supplier nor any
of its
Subcontractors commits, and use all reasonable efforts to ensure
that no
business visitor or invitee commits, any act in violation of any
Laws in
such Supplier occupied Hercules Facility or any act in violation
of
Hercules' insurance policies or in breach of Hercules' obligations
under
the applicable real estate leases in such Supplier occupied Hercules
Facilities (in each case, to the extent Supplier has received notice
of
such insurance policies or real estate leases or should reasonably
be
expected to know of such obligations or limitations).
|
6.3
|
Supplier
Facilities.
|
6.4
|
Software,
Equipment and Third Party Contracts.
|
(a)
|
Financial
Responsibility.
Supplier shall be responsible for any third party fees or expenses
on or
after the Commencement Date (or, if later, the date on which Supplier
assumes responsibility for the Services
in
|
(b)
|
Operational
Responsibility.
With respect to Software, Equipment, Equipment leases and related
Third
Party Contracts for which Supplier is operationally responsible under
Schedule
E
or
J.1,
Supplier shall be responsible for (i) the evaluation, procurement,
testing, installation, rollout, use, support, management, administration,
operation and maintenance of such Software, Equipment, Equipment
leases
and Third Party Contracts, as and to the extent provided in Schedule
E (including
the “Vendor Management” Section of Schedule
E.1);
(ii) the evaluation, procurement, testing, installation, rollout,
use,
support, management, administration, operation and maintenance of
new,
substitute or replacement Software, Equipment, Equipment leases and
Third
Party Contracts (including Upgrades, enhancements, new versions or
new
releases of such Software), as and to the extent provided in
Schedule E (including
the “Vendor Management” Section of Schedule
E.1;
(iii) the
performance,
availability, reliability, compatibility and interoperability of
such
Software, Equipment and Third Party Contracts, each in accordance
with
this Agreement, including the Service Levels and Change Control
Procedures; (iv) compliance with and performance of all operational,
administrative and contractual obligations specified in the applicable
Software licenses, Equipment leases and Third Party Contracts; (v)
the
administration and exercise as appropriate of all rights available
under
such licenses, leases and contracts; and (vi) the payment of any
fees,
penalties, charges, interest or other expenses due and owing under
or with
respect to such licenses, leases and contracts that are incurred,
caused
by or result from Supplier’s failure to comply with or perform its
obligations under this Section
6.4(b)
(except to the extent that such failure directly results from a breach
by
Hercules of its obligations under this Agreement).
|
(c)
|
Rights
Upon Expiration/Termination.
With respect to all Third Party Software licenses, Equipment leases
and
Third Party Contracts for which Supplier is financially responsible
under
Schedule
E
or
J.1,
Supplier shall use all commercially reasonable efforts to (i) obtain
for
Hercules, the Eligible Recipients and/or their designee(s) the license,
sublicense, assignment and other rights specified in Sections
4.3(b)
and 14.6,
(ii) ensure that the granting of such license, sublicense, assignment
and
other rights is not subject to subsequent third party approval or
the
payment by Hercules, the Eligible Recipients or their designee(s)
of
license, assignment or transfer fees, (iii) ensure that the terms,
conditions and prices applicable to Hercules, the Eligible Recipients
and/or their designee(s) following expiration or termination are
no less
favorable than those otherwise applicable to Supplier, and at least
sufficient for the continuation of the activities comprising the
Services,
and (iv) ensure that neither the expiration/termination of this Agreement
nor the assignment of the license, lease or contract will trigger
less
favorable terms, conditions or pricing. If Supplier is unable to
obtain
any such rights and assurances, it shall notify Hercules in advance
and
shall not use such Third Party Software license, Equipment lease
or Third
Party Contract without Hercules' approval (and absent such approval,
Supplier’s use of any such Third Party Software license, Equipment lease
or Third Party Contract shall obligate Supplier to obtain or arrange,
at
no additional cost to Hercules, for such license, sublicense, assignment
or other right for Hercules, the Eligible Recipients and their designee(s)
upon expiration or termination). If
Hercules consents to Supplier’s use of specific Third Party Software
licenses, Equipment leases or Third Party Contracts under these
circumstances, such consent shall be deemed to be conditioned on
Supplier’s commitment to use all commercially reasonable efforts to cause
such third party to agree at expiration or termination of this Agreement
or the completion of Termination Assistance Services to permit Hercules,
the Eligible Recipients and/or their designee(s) to assume prospectively
the license, lease or contract in question or to enter into a new
license,
lease or contract with Hercules, the Eligible Recipients and/or their
designee(s) on substantially the same terms and conditions, including
price. If Hercules consents to Supplier’s use of specific Third Party
Software licenses, Equipment leases or Third Party Contracts
under
|
(d)
|
Evaluation
of Third Party Software, Equipment.
In addition to its obligations under Section
6.4(a)
and (b)
and in order to facilitate Hercules' control of architecture, standards
and plans pursuant to Section
9.5,
Supplier shall use all commercially reasonable efforts to evaluate
any
Third Party Software and Equipment selected by or for Hercules or
an
Eligible Recipient to determine whether such Software and Equipment
will
adversely affect Hercules' environment, Hercules' ability to interface
with and use the Software, Equipment and Systems and/or Supplier’s ability
to provide the Services. Supplier shall complete and report the results
of
such evaluation to Hercules within fifteen (15) days of its receipt
of
Hercules' request; provided, that Supplier shall use all commercially
reasonable efforts to respond more quickly in the case of a pressing
business need or an emergency
situation.
|
(e)
|
Hercules
Provided Equipment.
Hercules shall provide Supplier with the Hercules owned and leased
Equipment identified on Schedule
O.3
(collectively, the “Hercules
Provided Equipment”)
for the periods specified in such Schedule for use by Supplier and
Supplier Personnel in performing the Services. Upon the expiration
of the
period specified in Schedule
O.3
for each item of Hercules Provided Equipment (or when such Hercules
Provided Equipment is no longer required by Supplier for the performance
of the Services), Supplier shall promptly return such Hercules Provided
Equipment in accordance with Section
6.4(f).
THE HERCULES PROVIDED EQUIPMENT IS PROVIDED BY HERCULES TO SUPPLIER
ON AN
AS-IS, WHERE-IS BASIS. HERCULES EXPRESSLY DISCLAIMS ANY WARRANTIES,
EXPRESS OR IMPLIED, AS TO THE HERCULES PROVIDED EQUIPMENT, OR ITS
CONDITION OR SUITABILITY FOR USE BY SUPPLIER TO PROVIDE THE SERVICES,
INCLUDING WARRANTIES OF NON-INFRINGEMENT, MERCHANTABILITY, OR FITNESS
FOR
A PARTICULAR PURPOSE.
|
(f)
|
Notice
of Decommissioning.
Supplier agrees to notify Hercules promptly if and to the extent
any
Hercules or Eligible Recipient owned Equipment or Hercules or Eligible
Recipient leased Equipment will no longer be used to provide the
Services.
The notification will include the identification of the Equipment,
and the
date it will no longer be needed by Supplier, along with the reason
for
decommissioning. Upon receipt of any such notice, Hercules may (or
may
cause the applicable Eligible Recipient to), in its sole discretion,
terminate the Equipment lease for such leased Equipment as of the
date
specified in such notice and sell or otherwise dispose of or redeploy
such
Hercules or Eligible Recipient owned Equipment that is the subject
of such
a notice as of the date specified in such notice. Upon Supplier ceasing
to
use any Equipment (or, in the case of leased Equipment, upon the
last day
Hercules or Eligible Recipient is obligated to make such leased Equipment
available to Supplier, if earlier), Supplier shall return the same
to
Hercules, the Eligible Recipients and/or their designee(s) in condition
at
least as good as the condition thereof on the Commencement Date,
ordinary
wear and tear excepted. Supplier shall deliver such Equipment to
the
location designated by Hercules, the Eligible Recipients and/or their
designee(s) and Hercules shall be responsible for any Out-of-Pocket
Expenses reasonably incurred by Supplier in transporting such Equipment
to
such location.
|
(g)
|
Surplus
Equipment.
Supplier shall manage the disposal of any surplus Equipment owned
by
Hercules and shall use commercially reasonable efforts to optimize
the Net
Disposal Value of such surplus Equipment for the benefit of Hercules.
The
“Net
Disposal Value”
shall mean the (i) amount received from the disposal of Hercules
owned
Equipment, less (ii) the Out-of-Pocket Expenses reasonably incurred
by
Supplier in connection with such disposal. The Net Disposal Value
of any
surplus Equipment disposed of pursuant to this provision shall be
credited
to Hercules if (i) is greater than (ii) or charged to Hercules if
(ii) is
greater than (i) on the invoice immediately following the date of
such
disposal.. Supplier shall obtain Hercules’ consent to dispose of any
Hercules-owned Equipment before disposing of such Equipment. Supplier
shall maintain reasonable documentation regarding the disposition
of such
surplus Equipment, including the costs of and revenues from disposal,
and
shall make such documentation available to Hercules upon Hercules’
request.
|
6.5
|
Reserved.
|
6.6
|
Managed
Third Parties.
|
(ii)
|
as
requested by Hercules, work with Hercules to manage new and existing
contractual relationships between Hercules and Managed Third Parties
as
needed to provide the Services;
|
(iii)
|
oversee
Managed Third Party delivery of services and compliance with the
Service
Levels and the performance standards contained in Hercules’ agreement with
the Managed Third Party;
|
(iv)
|
notify
Hercules and the Managed Third Party of each Managed Third Party
failure
to perform in accordance with the Service Levels contained in Schedule
G
or
the performance standards or other terms and conditions contained
in
Hercules’ agreement with the Managed Third
Party;
|
(v)
|
escalate
Managed Third Party performance failures to Managed Third Party management
as necessary to achieve timely
resolution;
|
(vi)
|
monitor
and manage the Managed Third Party’s efforts to remedy a failure of
performance;
|
(vii)
|
communicate
to Hercules the status of the Managed Third Party’s efforts to remedy a
failure of performance;
|
(viii)
|
recommend
retention, replacement, modification, or termination of the Managed
Third
Party based on the performance or cost benefits to Hercules as tracked
by
Supplier; and
|
(ix)
|
participate
and assist in the re-sourcing (e.g., extension, renegotiation or
replacement) of such Managed Third Parties as and to the extent described
in Schedule
D.2.
|
6.7
|
Notice
of Defaults.
|
7
|
SERVICE
LEVELS
|
7.1
|
General.
|
(a)
|
Service
Level Performance Standards.
Beginning on the Commencement Date (or, if later, the date on which
Supplier assumes responsibility for the Services in question in accordance
with the Transition Plan) Supplier shall perform the Services so
as to
meet or exceed the Service Levels set forth in Schedule
G.
To the extent the Parties have established a Service Level for a
specific
Service, the obligations described in Section
7.1(a)
shall not be construed to alter, expand or supersede such Service
Level.
|
(b)
|
Multiple
Service Levels.
If more than one Service Level applies to any particular obligation
of
Supplier, Supplier shall perform in accordance with the most stringent
of
such Service Levels.
|
(c)
|
Responsibility.
Supplier shall be responsible for meeting or exceeding the applicable
Service Levels even where doing so is dependent on the provision
of
Services by (i) Subcontractors or (ii) Managed Third Parties, to
the
extent provided in Schedule
D.2 or E.
|
7.2
|
Service
Level Credits; Deliverable
Credits.
|
(a)
|
Service
Level Credits.
Supplier recognizes that Hercules is paying Supplier to deliver certain
Services at specified Service Levels. If Supplier fails to meet such
Service Levels, then, in addition to other remedies available to
Hercules,
Supplier shall pay or credit to Hercules the performance credits
specified
in Schedule
G
(“Service
Level Credits”)
in
recognition of the diminished value of the Services resulting from
Supplier’s failure to meet the agreed upon level of performance, and not
as a penalty. Under no circumstances shall the imposition of Service
Level
Credits be construed as Hercules' sole or exclusive remedy for any
failure
to meet the Service Levels. However, if
Hercules recovers monetary damages from Supplier as a result of Supplier’s
failure to meet a Service Level, Supplier shall be entitled to set-off
against such damages any Service Level Credits paid for the failure
giving
rise to such recovery. Service Level Credits are not counted toward
and
are not subject to the overall cap on Supplier’s liability. For avoidance
of doubt, unless otherwise specified in Schedule
G,
Supplier’s performance under the Master Agreement and all Companion
Agreements shall be measured and reported in the aggregate for purposes
of
determining Supplier’s compliance with applicable Service Levels and
calculating and assessing any resulting Service Level Credits.
|
(b)
|
Deliverable
Credits. Supplier
recognizes that Hercules is paying Supplier to provide certain Critical
Deliverables by the time and in the manner agreed by the Parties.
If
Supplier fails to meet its obligations with respect to such Critical
Deliverables, then, in addition to other remedies available to Hercules,
Supplier shall pay or credit to Hercules the Deliverable Credits
specified
in Schedules
G, H and/or H.1 or
established by Hercules as part of the project approval process on
a case
by case basis in recognition of the diminished value of the Services
resulting from Supplier’s failure to meet the agreed upon level of
performance, and not as a penalty. If Hercules recovers monetary
damages
from Supplier as a result of Supplier’s failure to meet its obligations
with respect to one (1) or more Critical Deliverables, Supplier shall
be
entitled to set-off against such damages any Deliverable Credits
paid for
the failure(s) giving rise to such recovery.
|
7.3
|
Problem
Analysis.
|
7.4
|
Continuous
Improvement Reviews.
|
(a)
|
Improvement
of Service Quality.
Supplier acknowledges that the quality of the Services provided in
certain
Service areas can be improved during the Term and agrees that the
Service
Levels in such Service areas can be enhanced periodically in recognition
of the anticipated improvement in service quality. Supplier will
use
commercially reasonable efforts to improve the quality of the Services
provided in such areas to meet or exceed the enhanced Service Levels
and
shall do so at no additional charge to
Hercules.
|
(b)
|
Increase
of Service Levels.
In addition to the foregoing, Hercules and Supplier shall periodically
review the Service Levels and the performance data collected and
reported
by Supplier in accordance with Schedule
G,
and relevant industry data and trends on
an annual basis (or more frequently if requested by Hercules).
Supplier shall give Hercules any assistance it reasonably requires
to
review and verify such data. As part of such review process, the
Parties
shall, at no additional cost to Hercules, improve the Service Levels
as
and to the extent provided in Schedule
G.
In addition, subject to Section
4.4
and Schedule
G,
the Parties shall agree, to the extent reasonable and appropriate,
to (i)
improve the Service Levels to reflect improved performance capabilities
associated with advances in the proven processes, technologies and
methods
available to perform the Services; (ii) add new Service Levels to
permit
further measurement or monitoring of the accuracy, quality, completeness,
timeliness, responsiveness, cost-effectiveness, or productivity of
the
Services; (iii) modify or increase the Service Levels to reflect
changes
in the processes, architecture, standards, strategies, needs or objectives
defined by Hercules; and (iv) modify or increase the Service Levels
to
reflect agreed upon changes in the manner in which the Services are
performed by Supplier.
|
7.5
|
Measurement
and Monitoring.
|
7.6
|
Satisfaction
Surveys.
|
(a)
|
General. At
specified intervals, Supplier and/or independent third parties engaged
by
Supplier shall conduct the satisfaction surveys described in Schedule
Q
in
accordance with the survey protocols and procedures specified therein.
To
the extent Supplier engages an independent third party to perform
all or
any part of any satisfaction survey, such third party shall be approved
in
advance by Hercules. Supplier shall be responsible for the expenses
of all
such surveys conducted pursuant to this Section
7.6(a) and
Schedule Q.
|
(b)
|
Hercules
Conducted Surveys.
In addition to the satisfaction surveys to be conducted pursuant
to
Section
7.6(a),
Hercules may survey satisfaction with Supplier’s performance in connection
with and as part of broader satisfaction surveys periodically conducted
by
Hercules and/or independent third parties engaged by Hercules. At
Hercules' request, Supplier shall cooperate and assist Hercules with
the
formulation of the survey questions, protocols and procedures and
the
execution and review of such surveys. At Hercules' request, Supplier
shall
provide data to Hercules or such third party to enable such
surveys.
|
(c)
|
Survey
Follow-up.
If the results of any satisfaction survey conducted pursuant to
Section
7.6(a)
or
(b)
indicate that the level of satisfaction with Supplier’s performance is
less than the target level specified by Hercules in Schedule Q,
Supplier shall promptly: (i) analyze and report on the root cause
of such
dissatisfaction; (ii) develop an action plan to address and improve
the
level of satisfaction; (iii) present such plan to Hercules for its
review,
comment and approval; and (iv) take action in accordance with the
approved
plan and as necessary to improve the level of satisfaction. Hercules
and
Supplier shall establish a schedule for completion of a root cause
analysis and the preparation and approval of the action plan which
shall
be reasonable and consistent with the severity and materiality of
the
problem; provided, that the time for completion of such tasks shall
not
exceed thirty (30) days from the date such user survey results are
finalized and reported. Supplier’s action plan developed hereunder shall
specify the specific measures to be taken by Supplier and the dates
by
which each such action shall be completed. Following completion of
the
measures described in such action plan, Supplier shall conduct follow-up
surveys with the affected Hercules management and/or Authorized Users
to
confirm that the cause of any dissatisfaction has been addressed
and that
the level of satisfaction has improved. The Parties recognize that
Supplier’s failure to take the actions set forth in such action plan by
the agreed upon dates may have an adverse impact on the business
and
operations of Hercules and the Eligible Recipients. Accordingly,
if
Supplier fails to take the actions set forth in the action plan by
the
agreed upon dates, then, in addition to any other remedies available
to
Hercules under this Agreement, at law or in equity, Supplier shall
pay to
Hercules the applicable Deliverable Credits specified in Schedule
G
or
the applicable action plan.
|
7.7
|
Notice
of Adverse Impact.
|
8
|
PROJECT
PERSONNEL
|
8.1
|
Key
Supplier Personnel.
|
(a)
|
Approval
of Key Supplier Personnel.
|
(i)
|
Prior
to the Commencement Date, Hercules shall designate up to ten (10)
positions to be held by Key Supplier Personnel. Supplier shall identify
and obtain Hercules' approval of all Key Supplier Personnel prior
to the
Commencement Date. The positions designated by Hercules and the
Key
|
(ii)
|
Before
assigning an individual to act as one of the Key Supplier Personnel,
whether as an initial assignment or a subsequent assignment, Supplier
shall notify Hercules of the proposed assignment, shall introduce
the
individual to appropriate Hercules representatives, shall provide
reasonable opportunity for Hercules representatives to interview
the
individual, and shall provide Hercules with a resume and such other
information about the individual as may be reasonably requested by
Hercules. If Hercules in good faith objects to the proposed assignment,
the Parties shall attempt to resolve Hercules' concerns on a mutually
agreeable basis. If the Parties have not been able to resolve Hercules'
concerns within five (5) business days of Hercules communicating
its
concerns, Supplier shall not assign the individual to that position
and
shall propose to Hercules the assignment of another individual of
suitable
ability and qualifications.
|
(iii)
|
Hercules
may from time to time reasonably change the positions designated
as Key
Supplier Personnel under this Agreement with Supplier’s approval which
shall not be unreasonably withheld.
|
(b)
|
Continuity
of Key Supplier Personnel.
Supplier shall cause each of the Key Supplier Personnel to devote
full
time and effort to the provision of Services under this Agreement
for, at
a minimum, the period specified in Schedule
C
from the date he or she assumes the position in question (provided
that,
in the case of Key Supplier Personnel assigned prior to the Commencement
Date, the minimum period shall be the period specified in Schedule
C
from the Commencement Date). Supplier shall not transfer, reassign
or
remove any of the Key Supplier Personnel (except as a result of voluntary
resignation, involuntary termination for cause, illness, disability,
or
death) or announce its intention to do so during the specified period
without Hercules' prior approval, which Hercules may withhold in
its
reasonable discretion and self-interest. In the event of the voluntary
resignation, involuntary termination for cause, illness, disability
or
death of one of its Key Supplier Personnel during or after the specified
period, Supplier shall (i) give Hercules as much notice as reasonably
possible of such development, and (ii) expeditiously identify and
obtain
Hercules' approval of a suitable replacement. In addition, even after
the
period specified in Schedule
C,
Supplier shall transfer, reassign or remove one of its Key Supplier
Personnel only after (i) giving Hercules reasonable prior notice
of such
action, (ii) identifying and obtaining Hercules' approval of a suitable
replacement at least thirty (30) days prior to such transfer, reassignment
or removal, (iii) providing Hercules with a plan describing the steps
and
knowledge transfer necessary to transition responsibility to the
replacement, and (iv) demonstrating to Hercules' reasonable satisfaction
that such action will not have an adverse impact on Supplier’s performance
of its obligations under this Agreement. Unless otherwise agreed,
Supplier
shall not transfer, reassign or remove more than one Key Supplier
Personnel in any six (6) month period.
|
(c)
|
Retention
and Succession.
Supplier shall implement and maintain a retention strategy designed
to
retain Key Supplier Personnel on the Hercules account for the prescribed
period. Supplier shall also maintain active succession plans for
each of
the Key Supplier Personnel positions.
|
8.2
|
Supplier
Account Manager and Supplier Delivery Manager.
|
(a)
|
Supplier
Account Manager.
Supplier shall designate a “Supplier
Account Manager”
for this Hercules engagement. The Supplier Account Manager shall
(i) be one of the Key Supplier Personnel; (ii) be a full time
employee of Supplier; (ii) devote sufficient and substantial time and
effort to managing the Services; (iii) remain in this position for
the
minimum period specified in Schedule
C
(except as a result of voluntary resignation, involuntary termination
for
cause, illness, disability, or death); (iv) be the principal point
of
contact to whom all Hercules communications concerning this Agreement
may
be addressed; (v) have authority to act on behalf of Supplier in
all
matters pertaining to this Agreement, including any modifications
to this
Agreement; and (v) have overall responsibility for relationship
management; .
|
(b)
|
Supplier
Service Delivery Manager. Supplier
shall also designate a “Supplier Delivery Manager” for this Hercules
engagement. The Supplier Service Delivery Manager shall (i) be one of
the Key Supplier Personnel; (ii) be a full time employee of Supplier;
(iii) devote his or her full time and effort to managing the
Services; (iv) remain in this position for the minimum period specified
in
Schedule
C
(except as a result of voluntary resignation, involuntary termination
for
cause, illness, disability, or death); (v) serve as the single point
of accountability for the Services, (vi) be an alternative point
of
contact to whom all Hercules
|
8.3
|
Supplier
Personnel Are Not Hercules
Employees.
|
8.4
|
Replacement,
Qualifications, and Retention of Supplier
Personnel.
|
(a)
|
Sufficiency
and Suitability of Personnel.
Supplier shall assign (or cause to be assigned) sufficient Supplier
Personnel to provide the Services in accordance with this Agreement
and
such Supplier Personnel shall possess suitable competence, ability
and
qualifications and shall be properly educated and trained for the
Services
they are to perform.
|
(b)
|
Requested
Replacement.
In the event that Hercules determines lawfully and in good faith
that the
continued assignment to Hercules of any individual Supplier Personnel
(including Key Supplier Personnel) is not in the best interests of
Hercules or the Eligible Recipients, then Hercules shall give Supplier
notice to that effect requesting that such Supplier Personnel be
replaced.
Supplier shall have ten (10) days following Hercules' request for
removal
of such Supplier Personnel in which to investigate the matters forming
the
basis of such request, correct any deficient performance and provide
Hercules with assurances that such deficient performance shall not
recur
(provided that, if requested to do so by Hercules for actual or suspected
violations of Hercules Rules, Supplier shall immediately remove (or
cause
to be removed) the individual in question from all Hercules Facilities
and
Hercules Sites pending completion of Supplier’s investigation and
discussions with Hercules). If, following such ten (10) day period,
Hercules is not reasonably satisfied with the results of Supplier’s
efforts to correct the deficient performance and/or to ensure its
non-recurrence, Supplier shall, as soon as possible, permanently
remove
and replace such Supplier Personnel with an individual of suitable
ability
and qualifications, without cost to Hercules. Nothing in this provision
shall operate or be construed to limit Supplier’s responsibility for the
acts or omission of the Supplier Personnel, or be construed as joint
employment.
|
(c)
|
Turnover
Rate and Data.
Supplier shall use commercially reasonable efforts to keep the turnover
rate of Supplier Personnel to a level comparable to or better than
the
industry average for well-managed service companies in the applicable
country performing services similar to the Services. If Hercules
believes
that the turnover rate of Supplier Personnel is excessive and so
notifies
Supplier, Supplier shall within ten (10) business days (i) provide
Hercules with data concerning Supplier’s turnover rate, (ii) meet with
Hercules to discuss the reasons for the turnover rate, (iii) submit
a
proposal for reducing the turnover rate for Hercules' review and
approval,
and (iv) agree to a program for reducing the turnover rate at no
additional cost to Hercules. Notwithstanding any transfer or turnover
of
Supplier Personnel, Supplier shall remain obligated to perform the
Services without degradation and in accordance with the Service
Levels.
|
(d)
|
Restrictions
on Performing Services to Competitors.
Neither Supplier nor any Subcontractor shall cause or permit Key
Supplier
Personnel or other Supplier Personnel agreed to by the Parties and
listed
on Attachment
C.1
filling the positions identified on Schedule
C.2
to
perform services directly or indirectly for a Direct Hercules Competitor
either while engaged in the provision of Services or during the nine
(9)
months
|
(e)
|
Background
Check/Drug Screening.
Supplier shall ensure that Supplier Personnel are authorized to work
in
any country in which they are assigned to perform Services. In addition,
Supplier shall use all commercially reasonable efforts to verify
that
Supplier Personnel have not been convicted of or accepted responsibility
for a felony or a misdemeanor involving a dishonest act, do not use
illegal drugs, and are not otherwise disqualified from performing
the
assigned work under applicable Laws. Supplier shall also use all
commercially reasonable efforts to verify that Supplier Personnel
have
completed the years of education and degree programs claimed by such
personnel. To the extent allowed by applicable laws, Supplier shall
perform or have performed a reasonable background check on all Supplier
Personnel assigned to work hereunder, provided that, if a satisfactory
background check was completed in connection with the hiring of such
Supplier Personnel, it need not be repeated.
|
(f)
|
Notice
by Supplier.
Supplier shall provide Hercules not less than ninety (90) days notice
of
the expiration of any collective bargaining agreement with unionized
Supplier Personnel if the expiration of such agreement or any resulting
labor dispute could potentially interfere with or disrupt the business
or
operations of Hercules or an Eligible Recipient or impact Supplier’s
ability to timely perform its duties and obligations under this
Agreement.
|
8.5
|
Staffing
Plan: Restrictions on Changes in Supplier Staffing/Facilities.
|
(a)
|
Staffing
Plan. Set
forth in Schedule
M
is
a staffing plan showing the planned staffing and deployment of Supplier
Personnel by Functional Service Area, job classification and location
(the
“Staffing
Plan”).
During the thirty (30) months immediately following the Effective
Date
Supplier shall comply with the Staffing Plan, and shall not make
any
changes to the planned staffing and deployment without Hercules’ prior
approval. The Parties acknowledge and agree that such review and
approval
of the Staffing Plan and changes in the Staffing Plan shall not constitute
joint employment.
|
(b)
|
Supplier
shall not move Services in a Functional Service Area or sub-Functional
Service Area (e.g., Procurement, Accounts Payable, Human Resources,
Payroll) provided from an approved Supplier Facility and country
to a
Supplier Facility and country from which such Services had not previously
been provided by Supplier without Hercules' prior approval.
|
(c)
|
To
the extent Services in the same Functional Service Area or sub-Functional
Service Area are provided by Supplier Personnel from Supplier Facilities
in different countries, Supplier shall not change the extent to which
such
Services are provided by Supplier Personnel from each such Supplier
Facility and country, as specified in Schedule
O.2,
without Hercules' prior approval. For avoidance of doubt, changes
attributable solely to changes in service volumes are not subject
to the
limits described in this Section
8.5(b).
|
8.6
|
Conduct
of Supplier Personnel.
|
(a)
|
Conduct
and Compliance.
While at Hercules Facilities and Hercules Sites, Supplier Personnel
shall
(i) subject to Section
6.2(d),
comply with the Hercules Rules and other rules and regulations regarding
personal and professional conduct, (ii) comply with reasonable requests
of
Hercules or the Eligible Recipients personnel pertaining to personal
and
professional conduct, (iii) attend workplace training offered by
Hercules
and/or the Eligible Recipients at Hercules' request, and (iv) otherwise
conduct themselves in a businesslike
manner.
|
(b)
|
Identification
of Supplier Personnel.
Except as specifically authorized by Hercules, Supplier Personnel
shall
clearly identify themselves as Supplier Personnel and not as employees
or
representatives of Hercules and/or the Eligible Recipients. This
shall
include any and all communications, whether oral, written or electronic,
unless and to the extent authorized by Hercules in connection with
the
performance of specific Services. Each Supplier Personnel shall wear
a
badge indicating that he or she is employed by Supplier or its
Subcontractors when at a Hercules Facility or Hercules
Site.
|
(c)
|
Restriction
on Marketing Activity.
Except for marketing representatives designated in writing by Supplier
to
Hercules, none of the Supplier Personnel shall conduct any marketing
activities to Hercules or Eligible Recipient employees at Hercules
Facilities or Hercules Sites (including marketing of any New Services),
other than reporting potential marketing opportunities to Supplier’s
designated marketing
representatives.
|
8.7
|
Substance
Abuse.
|
(a)
|
Employee
Removal. To
the extent permitted by applicable Laws, Supplier shall immediately
remove
(or cause to be removed) any Supplier Personnel who is known to be
or
reasonably suspected of engaging in substance abuse while at Hercules
Facility or Hercules Site, in a Hercules vehicle or while performing
Services. In the case of reasonable suspicion, such removal shall
be
pending completion of the applicable investigation. Substance abuse
includes the sale, attempted sale, possession or use of illegal drugs,
drug paraphernalia, or, to the extent not permitted on at Hercules
Facilities or Hercules Sites, alcohol, or the misuse of prescription
or
non-prescription drugs.
|
(b)
|
Substance
Abuse Policy. Supplier
represents and warrants that it has and will maintain substance abuse
policies, in each case in conformance with applicable Laws, and Supplier
Personnel will be subject to such policies. Supplier represents and
warrants that it shall require its Subcontractors and Affiliates
providing
Services to have and maintain such policy in conformance with applicable
Law and to adhere to this
provision.
|
8.8
|
Affected
Employees.
|
8.9
|
EC
Acquired Rights Directive.
|
9
|
SUPPLIER
RESPONSIBILITIES
|
9.1
|
Policy
and Procedures Manual
|
(a)
|
Delivery
and Contents. As
part of the Services, and at no additional cost to Hercules, Supplier
shall deliver to Hercules a reasonably complete draft of the Policy
and
Procedures Manual(s) with respect to the Services to be transitioned
to
Supplier on the Commencement Date, for Hercules' review, comment
and
approval, at least thirty (30) days prior to the Commencement Date.
Thereafter, as part of the Services, and at
no
|
(i)
|
a
detailed description of the Services and the manner in which each
will be
performed by Supplier, including (A) the Equipment, Software, and
Systems
to be procured, operated, supported or used; (B) documentation (including
operations manuals, user guides, specifications, policies/procedures
and
disaster recovery/business continuity plans) providing further details
regarding such Services; (C) the specific activities to be undertaken
by
Supplier in connection with each Service, including, where appropriate,
the direction, supervision, monitoring, staffing, reporting, planning
and
oversight activities to be performed by Supplier under this Agreement;
(D)
the checkpoint reviews, testing, acceptance, controls and other procedures
to be implemented and used to assure service quality; and (F) subject
to
Section 15.7,
the
processes, methodologies and controls to be implemented and used
by
Supplier to ensure compliance with applicable
Laws;
|
(ii)
|
the
procedures for Hercules/Supplier interaction and communication, including
(A) call lists; (B) procedures for and limits on direct communication
by
Supplier with Hercules personnel; (C) problem management and escalation
procedures; (D) priority and project procedures; (E) Acceptance testing
and procedures; (F) Quality Assurance procedures and internal controls
(G)
the Project formation process and implementation methodology; and
(H)
annual and quarterly financial objectives, budgets, and performance
goals;
and
|
(iii)
|
practices
and procedures addressing such other issues and matters as Hercules
shall
require.
|
(b)
|
Compliance.
Supplier shall perform the Services in accordance with applicable
Laws and
Hercules' then current policies and procedures until the Policy and
Procedures Manual is finalized and agreed upon by the Parties. Thereafter,
Supplier shall perform the Services in accordance with the Policy
and
Procedures Manual. In the event of a conflict between the provisions
of
this Agreement and the Policy and Procedures Manual, the provisions
of
this Agreement shall control unless the Parties expressly agree otherwise
and such agreement is set forth in the relevant portion of the Policy
and
Procedures Manual.
|
(c)
|
Maintenance,
Modification and Updating.
Supplier maintain the Policy and Procedures Manual so as to be accessible
electronically to Hercules management and Authorized Users via a
secure
web site in a manner consistent with Hercules' security policies.
Supplier
shall promptly modify and update the Policy and Procedures Manual
monthly
to reflect changes in the operations or procedures described therein
and
to comply with Hercules Standards, the Technology and Business Process
Plan and Strategic Plans as described in Section
9.5.
Supplier shall provide the proposed changes in the manual to Hercules
for
review, comment and approval. To the extent such change could (i)
increase
Hercules' total costs of receiving the Services; (ii) have adverse
impact
or require changes as described in Section
9.6(c),
or
(iii) violate or be inconsistent with the Hercules Standards, the
Technology and Business Process Plan or Strategic Plans, Supplier
shall
not implement such change without first obtaining Hercules' approval,
which Hercules may withhold in its sole discretion. For avoidance
of
doubt, Supplier shall prepare and maintain a single Policy and Procedures
Manual for this Master Agreement and all Companion Agreements, rather
than
a separate Policy and Procedures Manual for each Master Agreement
and
Companion Agreement.
|
(d)
|
Annual
Review.
The Parties shall meet to perform a formal annual review of the Policy
and
Procedures Manual on each anniversary of the Commencement Date or
such
other date reasonably designated by
Hercules.
|
9.2
|
Reports.
|
(a)
|
Reports.
Supplier
shall provide Hercules with (i) the reports described in Schedule
R
in
the format and at the frequencies provided therein, and (ii) the
reports
generated by Hercules Personnel during the twelve (12) month period
preceding the Commencement Date, (“Reports”).
In addition, from time to time, Hercules may identify additional
Reports
to be generated by Supplier and delivered to Hercules on an ad hoc
or
periodic basis. All Reports shall be provided to Hercules as part
of the
Services and at no additional charge to Hercules. The Reports described
in
Schedule
R
and, to the extent reasonably possible, all other Reports shall be
provided to Hercules in a network accessible format with ability
for data
to be downloaded to Hercules' current standard spreadsheet
application.
|
(b)
|
Back-Up
Documentation.
As part of the Services, Supplier shall provide Hercules with such
documentation and other information available to Supplier as may
be
reasonably requested by Hercules from time to time in order to verify
the
accuracy of the Reports provided by Supplier. In addition, Supplier
shall
provide Hercules with all documentation and other information reasonably
requested by Hercules from time to time to verify that Supplier’s
performance of the Services is in compliance with the Service Levels
and
this Agreement.
|
(c)
|
Correction
of Errors.
As part of the Services and at no additional charge to Hercules,
Supplier
shall promptly correct any errors or inaccuracies in or with respect
to
the Reports, the information or data contained in such Reports, or
other
contract deliverables delivered by Supplier or its agents, Subcontractors,
Managed Third Parties or other third party product or service providers
to
the extent provided in Schedule
E.
|
9.3
|
Governance
Model; Meetings.
|
(a)
|
Governance.
The governance model to be employed by the Parties in connection
with this
Agreement is set forth in Schedule
S.
|
(b)
|
Meetings.
During the Term, representatives of the Parties shall meet periodically
or
as requested by Hercules to discuss matters arising under this Agreement,
including any such meetings provided for in this Agreement, the Transition
Plan, the Policy and Procedures Manual or Schedule
S.
Each Party shall bear its own costs in connection with the attendance
and
participation of such Party’s representatives in such meetings.
|
(c)
|
Agenda
and Minutes.
For each such meeting, upon Hercules request, Supplier shall prepare
and
distribute an agenda, which will incorporate the topics designated
by
Hercules. Supplier shall distribute such agenda in advance of each
meeting
so that the meeting participants may prepare for the meeting. In
addition,
upon Hercules request, Supplier shall record and promptly distribute
minutes for every meeting for review and approval by
Hercules.
|
(d)
|
Authorized
User and Eligible Recipient Meetings.
Supplier shall notify the Hercules Relationship Manager or his or
her
designee(s) in advance of scheduled meetings with Authorized Users
or
Eligible Recipients (other than meetings pertaining to the provision
of
specific Services on a day-to-day basis) and shall invite the Hercules
Relationship Manager or his or her designee(s) to attend such meetings
or
to designate a representative to do
so.
|
9.4
|
Quality
Assurance and Internal
Controls.
|
(a)
|
Supplier
shall develop and implement Quality Assurance and internal control
(e.g.,
financial and accounting controls, organizational controls, input/output
controls, system modification controls, processing controls, system
design
controls, and access controls) processes and procedures, including
implementing tools and methodologies, to ensure that the Services
are
performed in an accurate and timely manner, in accordance with (i)
the
Service Levels and other requirements of this Agreement, (ii) applicable
generally accepted
|
(b)
|
Without
limiting the foregoing, the processes, procedures and controls developed
and implemented by Supplier shall require Supplier to::
|
(i)
|
Maintain
a strong control environment in day-to-day operations, to assure
that the
following fundamental control objectives are met: (1) financial and
operational information is valid, complete and accurate; (2) operations
are performed efficiently and achieve effective results, consistent
with
the requirements of this Agreement; (3) assets are safeguarded; and
(4)
actions and decisions of the organization are in compliance with
Laws;
|
(ii)
|
Build
the following basic control activities into its work processes: (1)
accountability clearly defined and understood; (2) access properly
controlled; (3) adequate supervision; (4) transactions properly
authorized; (5) transactions properly recorded; (6) transactions
recorded
in proper accounting period; (7) policies, procedures, and
responsibilities documented; (8) adequate training and education;
(9)
adequate separation of duties; and (10) recorded assets compared
with
existing assets;
|
(iii)
|
Develop
and execute a process to ensure periodic control self-assessments
are
performed with respect to all Services (such self-assessments to
be
performed at least quarterly unless and until Hercules approves less
frequent self-assessments);
|
(iv)
|
Maintain
an internal audit function sufficient to monitor the processes and
Systems
used to provide the Services (i.e., perform audits, track control
measures, communicate status to management, drive corrective action,
etc.);
|
(v)
|
Conduct
investigations of suspected fraudulent activities within Supplier's
organization that impact or could impact Hercules or the Eligible
Recipients. Supplier shall promptly notify Hercules of any such suspected
fraudulent activity and the results of any such investigation as
they
relate to Hercules or the Eligible Recipients. At Supplier’s request,
Hercules shall provide reasonable assistance to Supplier in connection
with any such investigation;
|
(vi)
|
Comply
with all applicable requirements and guidelines established by Hercules
in
order to assist Hercules to meet the requirements of the Sarbanes-Oxley
Act of 2002 and implementing regulations promulgated by the United
States
Securities and Exchange Commission and the Public Company Accounting
Oversight Board;
|
(vii)
|
Comply
with the Hercules Business Practices Policy;
and
|
(viii)
|
Recommend
and, with Hercules' prior approval, implement revisions to the
Sarbanes-Oxley compliance measures.
|
(c)
|
Supplier
shall submit such processes, procedures and controls to Hercules
for its
review, comment and approval within thirty (30) days prior to the
Commencement Date and shall use commercially reasonable efforts to
finalize such processes, procedures and controls and obtain Hercules'
final approval on or before the Commencement Date. Upon Hercules'
approval, such processes and procedures shall be included in the
Policy
and Procedures Manual. Prior to the approval of such processes and
procedures by Hercules, Supplier shall adhere strictly to Hercules'
then
current policies, procedures and controls. No failure or inability
of the
quality assurance procedures to disclose any errors or problems with
the
Services shall excuse Supplier’s failure to comply with the Service Levels
and other terms of this Agreement.
|
(d)
|
Industry
Standards, Certifications and Compliance. Supplier
has achieved and, to the extent relevant, will maintain certification
or
compliance with the BS7799/ ISO 27001
standards.
|
9.5
|
Processes,
Procedures, Architecture, Standards and
Planning.
|
(a)
|
Supplier
Support. As
requested by Hercules, Supplier shall assist Hercules on an ongoing
basis
in defining: (A) the standards, policies, practices, processes, procedures
and controls to be adhered to and enforced by Supplier in the performance
of the Services; and (B) the associated technologies, architectures,
standards, products and systems to be provided, operated, managed,
supported and/or used by Supplier in connection therewith (collectively,
the “Hercules
Standards”).
Supplier also shall assist Hercules in preparing annual Strategic
Plans
and short-term implementation plans on an annual basis and in modifying
and updating such Strategic Plans and implementation plans on a periodic
basis as appropriate. The assistance to be provided by Supplier shall
include: (i) active participation with Hercules representatives on
permanent and ad-hoc committees and working groups addressing such
issues;
(ii) assessments of the then-current Hercules Standards; (iii) analyses
of
the appropriate direction for such Hercules Standards in light of
business
priorities, business strategies, competitive market forces, and changes
in
technology; (iv) the provision of information to Hercules regarding
Supplier’s technology, business processes and telecommunications
strategies for its own business; and (v) recommendations regarding
standards, processes, procedures and controls and associated technology
architectures, standards, products and systems. With respect to each
recommendation, Supplier shall provide the following at a level of
detail
sufficient to permit Hercules to make an informed business decision:
(i)
the projected cost to Hercules and the Eligible Recipients and
cost/benefit analyses; (ii) the changes, if any, in the personnel
and
other resources Supplier, Hercules and/or the Eligible Recipients
will
require to operate and support the changed environment; (iii) the
resulting impact on the total costs of Hercules and the Eligible
Recipients; (iv) the expected performance, quality, responsiveness,
efficiency, reliability, security risks and other service levels;
and (v)
general plans and projected time schedules for development and
implementation. Any assistance provided by Supplier under Sections
9.5
shall be at no additional Charge beyond the Charges specified in
Schedule
J
for the Services, unless an additional Charge has been approved by
Hercules.
|
(b)
|
Hercules
Authority and Supplier Compliance.
Hercules shall have final authority to promulgate Hercules Standards
and
Strategic Plans and to modify or grant waivers from such Hercules
Standards and Strategic Plans. Supplier shall (i) comply with and
implement the Hercules Standards and Strategic Plans in providing
the
Services, (ii) work with Hercules to enforce the Hercules Standards
and
Strategic Plans, (iii) modify the Services as and to the extent necessary
to conform to such Hercules Standards and Strategic Plans, and (iv)
obtain
Hercules' prior written approval for any deviations from such Hercules
Standards and Strategic Plans.
|
(c)
|
Financial,
Forecasting and Budgeting Support.
To support Hercules' forecasting and budgeting processes, Supplier
shall
provide the following information regarding the costs to be incurred
by
Hercules and/or the Eligible Recipients in connection with the Services
and the cost/benefit to Hercules and/or the Eligible Recipients associated
therewith: (i) actual and forecasted utilization of Resource Units;
(ii)
actual and forecasted changes in the total cost or resource utilization
of
Hercules and the Eligible Recipients associated with changes to the
environment; and (iii) opportunities to modify or improve the Services,
to
reduce the Charges, Pass-Through Expenses or retained expenses incurred
by
Hercules. Such information shall be provided at Hercules' request,
and at
no additional charge to Hercules, in accordance with the schedule
reasonably established by Hercules.
|
(d)
|
Technology
and Business Process Plan.
Supplier shall develop and implement a technology and business process
plan that is consistent with the Hercules Standards and Strategic
Plan and
that shows how Supplier shall provide the Services to enable Hercules
to
achieve the Strategic Plan objectives and to implement and support
Hercules' ITO objectives and strategies (“Technology
and Business Process Plan”).
The development of the Technology and Business Process Plan will
be an
iterative process that Supplier shall carry out in consultation with
Hercules. The timetable for finalization of the Technology and Business
Process Plan shall be set each year having regard to the timetable
for the
Strategic Plan. Following approval by Hercules, the Technology and
Business Process Plan will replace the previous plan.
|
9.6
|
Change
Control.
|
(a)
|
Compliance
with Change Control Procedures.
In making any change in the standards, processes, procedures or controls
or associated IT technologies, architectures, standards, products,
Software, Equipment, Systems, Services or Materials provided, operated,
managed, supported or used in connection with the Services, Supplier
shall
comply with the change control procedures specified in the Policy
and
Procedures Manual (“Change
Control Procedures”).
|
(b)
|
Financial
responsibility for Changes.
Unless otherwise set forth in this Agreement, including specified
in
Schedule
E,
or
approved in advance in accordance with Sections
4.5, 9.6(c)
or
otherwise, Supplier shall bear all charges, fees and costs associated
with
any change desired by Supplier, including all charges, fees and costs
associated with (i) the design, installation, implementation, testing
and
rollout of such change, (ii) any modification or enhancement to,
or
substitution for, any impacted business process or associated Software,
Equipment, System, Services or Materials, (iii) any increase in the
cost
to Hercules or the Eligible Recipients of operating, maintaining
or
supporting any impacted business process or associated Software,
Equipment, System, Services or Materials, and (iv) any increase in
Resource Unit usage resulting from such
change.
|
(c)
|
Hercules
Approval - Cost, Adverse Impact.
Supplier shall make no change which may (i) increase Hercules' total
cost
of receiving the Services; (ii) require material changes to, or have
an
adverse impact on, Hercules' or an Eligible Recipient’s businesses,
operations, environments, facilities, business processes, systems,
software, utilities, tools or equipment (including those provided,
managed, operated, supported and/or used on their behalf by Hercules
Third
Party Contractors); (iii) require Supplier, Hercules, the Eligible
Recipients or Supplier to install a new version, release, upgrade
of, or
replacement for, any Software or Equipment or to modify any Software
or
Equipment, (iv) have a material adverse impact on the functionality,
interoperability, performance, accuracy, speed, responsiveness, quality
or
resource efficiency of the Services; (v) have an adverse impact on
the
cost, either actual or planned, to Hercules of terminating all or
any part
of the Services or exercising its right to in-source or use third
parties;
(vi) requires changes to or have an adverse impact on the functionality,
interoperability, performance, accuracy, speed, responsiveness, quality,
cost or resource efficiency of Hercules' Retained Systems and Business
Processes or (vii) violate or be inconsistent with Hercules Standards
or
Strategic Plans as specified in Section
9.5,
without first obtaining Hercules' approval, which approval Hercules
may
withhold in its sole discretion. If Supplier desires to make such
a
change, it shall provide to Hercules a written proposal describing
in
detail the extent to which the desired change may affect the
functionality, performance, price or resource efficiency of the Services
and any benefits, savings or risks to Hercules or the Eligible Recipients
associated with such change.
|
(d)
|
Hercules
Legal Approval - IVR/VRU Solution.
In
addition to the foregoing, Supplier shall not implement or use in
performing the Services an IVR or VRU solution having
one or more of the following characteristics without first obtaining
the
approval of Hercules General Counsel or his or her designee: (i)
the entry
by callers of distinct customer verification data that is compared
to
information stored in a database to determine if the caller is qualified
to continue using the system; (ii) the IVR system provides the caller
with
computer generated confirmation numbers; (iii) the use by callers
of
temporary PINs with the ability to change the PIN; or (iv) the generation
of automatic screen pops at the operator terminal based on caller-specific
information entered by the caller.
|
(e)
|
Information
for Exercise of Strategic Authority.
In order to facilitate Hercules' strategic control pursuant to
Section
9.5,
Supplier shall provide Hercules with such information as Hercules
shall
reasonably require prior to making any proposed change. Such information
shall include, at a minimum, a description of the proposed rights
of
Hercules and the Eligible Recipients with respect to ownership and
licensing (including any related restrictions) relating to such Software,
Equipment or other technology or Materials. Such description shall
include
the license fees, maintenance fees and/or purchase or lease terms
(if any)
for use of such Software, Equipment, Systems, Services or Materials
by
Hercules, the Eligible Recipients and
their
|
(f)
|
Temporary
Emergency Changes.
Notwithstanding the foregoing, Supplier may make temporary changes
required by an emergency if it has been unable to contact the Hercules
Relationship Manager or his or her designee to obtain approval after
making reasonable efforts. Supplier shall document and report such
emergency changes to Hercules not later than the next business day
after
the change is made. Such changes shall not be implemented on a permanent
basis unless and until approved by
Hercules.
|
(g)
|
Implementation
of Changes.
Supplier shall schedule and implement all changes so as not to (i)
disrupt
or adversely impact the business or operations of Hercules or the
Eligible
Recipients, (ii) degrade the Services then being received by them,
or
(iii) interfere with their ability to obtain the full benefit of
the
Services.
|
(h)
|
Planning
and Tracking.
On a monthly basis, Supplier shall prepare, with Hercules' participation
and approval, a rolling quarterly “look ahead” schedule for ongoing and
planned changes for the next three (3) months. The status of changes
shall
be monitored and tracked by Supplier against the applicable
schedule.
|
9.7
|
Software
Currency.
|
(a)
|
Currency
of Supplier Owned Software.
Subject to and in accordance with Sections
6.4,
9.5,
9.6,
9.7(c),
and 9.13
and Schedule
J, Supplier
shall maintain reasonable currency for Supplier Owned Software and
provide
maintenance and support for new releases and versions of such Software.
At
Hercules' direction, Supplier shall operate multiple releases or
versions
of Supplier Owned Software and shall continue to maintain and support
each
such release or version, without any increase in the Charges. For
purposes
of this Section, “reasonable
currency”
shall mean that, unless otherwise directed by Hercules, (i) Supplier
shall
maintain Supplier Owned Software at the then current Major Release,
and
(ii) Supplier shall install Minor Releases promptly or earlier, if
requested by Hercules. It is understood that, to the extent the
installation of a new Major Release requires more than twenty (20)
FTE
hours, it shall be treated as a Project in accordance with Section
3
of
Schedule
J.
|
(b)
|
Currency
of Third Party Software.
Subject to and in accordance with Sections
6.4,
9.5,
9.6,
9.7(c),
and 9.13
and Schedule
J, Supplier
shall maintain reasonable currency for Third Party Software for which
it
is financially responsible under this Agreement and provide maintenance
and support for new releases and versions of Third Party Software
for
which it is operationally responsible. At Hercules' direction, Supplier
shall operate multiple releases or versions of Third Party Software,
without any increase in the Charges. In addition, unless otherwise
directed by Hercules, Supplier shall keep Third Party Software within
release levels supported by the appropriate third party vendor to
ensure
compatibility with other Software or Equipment components of the
Systems.
For purposes of this Section, “reasonable
currency”
shall mean that, unless otherwise directed by Hercules, (i) Supplier
shall
maintain Third Party Software within one Major Release of the then
current
Major Release, and (ii) Supplier shall install Minor Releases promptly
or
earlier, if requested by Hercules. It is understood that, to the
extent
the installation of a new Major Release requires more than twenty
(20) FTE
hours, it shall be treated as a Project in accordance with Section
3
of
Schedule
J.
|
(c)
|
Evaluation
and Testing.
Prior to installing a new Major Release or Minor Release, Supplier
shall
evaluate and test such Release to verify that it will perform in
accordance with this Agreement and the Hercules Standards and Strategic
Plans and that it will not (i) increase Hercules' total cost of receiving
the Services; (ii) have an adverse impact or require changes as described
in Section
9.6(c);
or (iii) violate or be inconsistent with Hercules Standards, Strategic
Plans, the Technology and Business Process Plan or applicable Laws.
The
evaluation and testing performed by Supplier shall be at least consistent
with the reasonable and accepted industry norms applicable to the
performance of such Services and shall be at least as rigorous and
comprehensive as the evaluation and testing usually performed by
highly
qualified service providers under such
circumstances.
|
(d)
|
Approval
by Hercules.
Notwithstanding Section
9.7(a) and (b),
Supplier shall confer with Hercules prior to installing any Major
Release
or Minor Release, shall provide Hercules with the results of its
testing
and
|
(e)
|
Updates
by Hercules.
Hercules and the Eligible Recipients shall have the right, but not
the
obligation, to install new releases of, replace, or make other changes
to
Applications Software or other Software for which Hercules is financially
responsible under this Agreement.
|
9.8
|
Maintenance.
|
(a)
|
Supplier
Responsibility.
To the extent Supplier has operational responsibility for Equipment
or
Software under Schedule
J.1,
Supplier shall (i) maintain such Equipment and Software so that it
operates substantially in accordance with the Service Levels and
applicable Specifications, (ii) maintain such Equipment in good operating
condition, subject to normal wear and tear, (iii) undertake repairs
and
preventive maintenance on such Equipment in accordance with the applicable
Equipment manufacturer’s recommendations and requirements, and (iv)
perform Software maintenance in accordance with the applicable Software
supplier’s documentation, recommendations and requirements. Supplier shall
maintain such Equipment and Software in accordance with this provision
at
no additional Charge to Hercules, provided that Hercules may be
financially responsible for certain Third Party Contracts for maintenance
for such Equipment or Software under Schedule
J.1.
|
(b)
|
Out
of Support Third Party Equipment and Software. For
Third Party Equipment and Software no longer supported by the licensor
or
manufacturer for which Supplier has operational responsibility under
this
Agreement, Supplier shall use all commercially reasonable efforts
to
perform maintenance for such Equipment or Software as required to
meet its
obligations under this Agreement. Notwithstanding the preceding sentence,
the maintenance of out-of-support Equipment and Software shall not
be
subject to Service Levels or the imposition of Service Level Credits.
|
9.9
|
Efficiency
and Cost Effectiveness.
|
(a)
|
Timing
of Actions.
Making adjustments in the timing of actions (consistent with Hercules
priorities and schedules for the Services and Supplier’s obligation to
meet the Service Levels).
|
(b)
|
Timing
of Functions.
Delaying or accelerating, as appropriate, the performance of non-critical
functions within limits acceptable to
Hercules.
|
(c)
|
Systems
Optimization.
Tuning or optimizing the Systems (including memory), Applications
Software, databases and/or business processes to optimize performance
and
minimize costs.
|
(d)
|
Usage
Scheduling.
Controlling its use of the System and/or the Hercules data network
by
scheduling usage, where possible, to low utilization periods.
|
(e)
|
Alternative
Technologies.
Subject to Section
9.5,
using alternative technologies to perform the
Services.
|
(f)
|
Efficiency.
Efficiently using resources for which Hercules is charged hereunder,
consistent with industry norms, and compiling data concerning such
efficient use in segregated and auditable form whenever
possible.
|
9.10
|
Malicious
Code.
|
9.11
|
Access
to Specialized Supplier Skills and
Resources.
|
9.12
|
Audit
Rights.
|
(a)
|
Contract
Records.
Supplier shall, and shall cause its Subcontractors and suppliers
to,
maintain complete and accurate records of and supporting documentation
for
all Charges, all Hercules Data and all transactions, authorizations,
changes, implementations, soft document accesses, reports, filings,
returns, analyses, procedures, controls, records, data or information
created, generated, collected, processed or stored by Supplier in
the
performance of it’s obligations under this Agreement (“Contract
Records”).
Supplier shall maintain such Contract Records in accordance with
applicable Laws. Supplier shall retain Contract Records in accordance
with
Hercules' record retention policy (as such policy may be modified
from
time to time and provided to Supplier in writing) during the Term
and any
Termination Assistance Services period and thereafter through the
end of
the second full calendar year after the calendar year in which Supplier
stopped performing Services (including Termination Assistance Services
requested by Hercules under Section
4.3(b)(8))
(the “Audit
Period”).
|
(b)
|
Operational
Audits.
During the Audit Period (as defined in Section
9.12(a),
Supplier shall, and shall cause its Subcontractors and suppliers
to,
provide to
Hercules (and internal and external auditors, inspectors, regulators
and
other representatives that Hercules may designate from time to time),
including customers, vendors, licensees and other third parties to
the
extent Hercules or the Eligible Recipients are legally or contractually
obligated to submit to audits by such entities) access at reasonable
hours
to Supplier Personnel, to the facilities at or from which Services
are
then being provided and to Supplier records and other pertinent
information, all to the extent relevant to the Services and Supplier’s
obligations under this Agreement. Such access shall be provided for
the
purpose of performing audits and inspections to (i) verify the integrity
of Hercules Data, (ii) examine the systems that process, store, support
and transmit that data, (iii) examine the internal controls (e.g.,
financial controls, human resource controls, organizational controls,
input/output controls, system modification controls, processing controls,
system design controls, and access controls) and the security, disaster
recovery and back-up practices and procedures; (iv) examine Supplier’s
performance of the Services; (v) verify Supplier’s reported performance
against the applicable Service Levels; and (vi) examine Supplier’s
measurement, monitoring and management tools. Supplier shall (i)
provide
any assistance reasonably requested by Hercules or its designee in
conducting any such audit, including installing and operating audit
software, (ii) make requested personnel, records and information
available
to Hercules or its designee, and (iii) in all cases, provide such
assistance, personnel, records and information in
an
|
(c)
|
Financial
Audits.
During the Audit Period (as defined in Section
9.12(a),
Supplier shall, and shall cause its Subcontractors to, provide to
Hercules
(and internal and external auditors, inspectors, regulators and other
representatives that Hercules may designate from time to time, including
customers, vendors, licensees and other third parties to the extent
Hercules or the Eligible Recipients are legally or contractually
obligated
to submit to audits by such entities) access at reasonable hours
to
Supplier Personnel and to Contract Records and other pertinent information
to conduct financial audits, all to the extent relevant to the performance
of Supplier’s obligations under this Agreement. Such access shall be
provided for the purpose of performing audits and inspections to
(i)
verify the accuracy and completeness of Contract Records, (ii) verify
the
accuracy and completeness of Charges and any Pass-Through Expenses
and
Out-of-Pocket Expenses, (iii) examine the financial controls, processes
and procedures utilized by Supplier, (iv) examine Supplier’s performance
of its other financial and accounting obligations, and (v) enable
Hercules
and the Eligible Recipients to meet applicable legal, regulatory
and
contractual requirements, in each case to the extent applicable to
the
Services and/or the Charges for such Services. Supplier shall (i)
provide
any assistance reasonably requested by Hercules or its designee in
conducting any such audit, (ii) make requested personnel, records
and
information available to Hercules or its designee, and (iii) in all
cases,
provide such assistance, personnel, records and information in an
expeditious manner to facilitate the timely completion of such audit.
If
any such audit reveals an overcharge by Supplier, and Supplier does
not
successfully dispute the amount questioned by such audit in accordance
with Article
19,
Supplier shall promptly pay to Hercules the amount of such overcharge.
In
addition, if any such audit reveals an overcharge of more than five
percent (5%) of the audited Charges, Supplier shall promptly reimburse
Hercules for the actual cost of such audit (including auditors’ fees),
provided that the amount to be reimbursed with respect to any audit
shall
not exceed the lesser of the amount of such overcharge or USD $25,000.
|
(d)
|
Audit
Assistance.
Hercules and certain Eligible Recipients may be subject to regulation
and
audit by governmental bodies, standards organizations, other regulatory
authorities, customers or other parties to contracts with Hercules
or an
Eligible Recipient under applicable Laws, rules, regulations, standards
or
contract provisions. If any such Entity exercises its right to examine
or
audit Hercules' or an Eligible Recipient’s books, records, documents or
accounting practices and procedures pursuant to such Laws, rules,
regulations, standards or contract provisions, Supplier shall provide
all
assistance requested by Hercules or the Eligible Recipient in responding
to such audits or requests for information and shall do so in an
expeditious manner to facilitate the prompt closure of such audit
or
request.
|
(e)
|
General
Procedures.
|
(i)
|
Notwithstanding
the intended breadth of Hercules' audit rights, Hercules shall not
be
given access to (A) the Confidential Information of other Supplier
customers, (B) Supplier locations that are not related to Hercules,
the
Eligible Recipients or the Services, or (C) Supplier’s internal costs,
except to the extent such costs are the basis upon which Hercules
is
charged (e.g., reimbursable expenses, Out-of-Pocket Costs, Pass-Through
Expenses or cost-plus Charges) and/or are necessary to calculate
the
applicable variable Charges.
|
(ii)
|
In
performing audits, Hercules shall endeavor to avoid unnecessary disruption
of Supplier’s operations and unnecessary interference with Supplier’s
ability to perform the Services in accordance with the Service
Levels.
|
(iii)
|
Following
any audit, Hercules shall conduct (in the case of an internal audit),
or
request its external auditors or examiners to conduct, an exit conference
with Supplier to obtain factual concurrence with issues identified
in the
review.
|
(iv)
|
Hercules
shall be given adequate private workspace in which to perform an
audit,
plus access to photocopiers, telephones, facsimile machines, computer
hook-ups, and any other facilities or equipment needed for the performance
of the audit.
|
(v)
|
Hercules
shall provide Supplier with reasonable notice prior to any operational
or
financial audit by Hercules or its authorized agents or representatives;
provided that no such notice shall be required with respect to audits
conducted by government auditors, inspectors, regulators or
representatives.
|
(f)
|
Supplier
Internal Audit.
If
Supplier determines as a result of its own internal audit that it
has
overcharged Hercules, then Supplier shall promptly pay to Hercules
the
amount of such overcharge.
|
(g)
|
Supplier
Response.
Supplier and Hercules shall meet promptly upon the completion of
an audit
conducted pursuant to this Section
9.12
(i.e., an exit interview) and/or the issuance of an interim or final
report to Supplier and Hercules following such an audit. Supplier
will
respond to each exit interview and/or audit report in writing within
thirty (30) days, unless a shorter response time is specified in
such
report. Supplier and Hercules shall develop and agree upon an action
plan
to promptly address and resolve any deficiencies, concerns and/or
recommendations identified in such exit interview or audit report
and
Supplier, at its own expense, shall undertake remedial action in
accordance with such action plan and the dates specified therein
to the
extent necessary to comply with Supplier’s obligations under this
Agreement.
|
(h)
|
Supplier
Response to Government Audits. If
an audit by a governmental body, standards organization or regulatory
authority having jurisdiction over Hercules, an Eligible Recipient
or
Supplier results in a finding that Supplier is not in compliance
with any
applicable Law or standard, including any generally accepted accounting
principle, or any other audit requirement relating to the performance
of
its obligations under this Agreement, Supplier shall, at its own
expense
and within the time period specified by such auditor, address and
resolve
the deficiency(ies) identified by such governmental body, standards
organization or regulatory authority, in the manner approved by
Hercules.
|
(i)
|
SAS70
Audit.
In
addition to its other obligations under this Section
9.12,
Supplier shall cause a Type II Statement of Auditing Standards
(“SAS”)
70 audit (or equivalent audit) to be conducted by an independent
auditor
on an annual or more frequent basis for each Supplier facility at,
from or
through which Services are provided to Hercules and/or the Eligible
Recipients or Hercules Data is transmitted or stored. Supplier shall
permit Hercules to participate in the planning of each such audit,
shall
confer with Hercules as to the scope and timing of each such audit
and
shall accommodate Hercules' requirements and concerns to the extent
practicable. Unless otherwise agreed by the Parties, such audit shall
be
conducted so as to result in a final audit report dated September
1 or
later each calendar year. Supplier shall provide Hercules with a
report
from each SAS 70 to facilitate periodic compliance reporting by Hercules
and the Eligible Recipients under the Sarbanes-Oxley Act of 2002
(and
implementing regulations promulgated by the United States Securities
and
Exchange Commission and the Public Company Accounting Oversight Board)
and
comparable Laws in other jurisdictions. To the extent the resulting
audit
report is relevant to Hercules and/or the Eligible Recipients, Supplier
shall provide a copy of such report to Hercules and its independent
auditors for review and comment as soon as reasonably possible and
in all
events within thirty (30) days of completion. Supplier shall respond
to
such report in accordance with Section
9.12(g).
|
(j)
|
Audit
Costs.
|
(i)
|
Except
as provided in Section
9.12(j)(ii)
below, Supplier and its Subcontractors and suppliers shall provide
the
Services described in this Section
9.12
at
no additional Charge to Hercules.
|
(ii)
|
As
part of the Monthly Base Charges, Supplier shall provide, at Hercules’
request, up to 2080 FTE hours of audit assistance for audits initiated
by
Hercules in any Contract Year (“Baseline
Audit FTEs”).
The Hercules Relationship Manager or his or her designee shall request,
define and set the priority for such audit assistance. Supplier shall
report monthly on the level of effort expended by Supplier in the
performance of such audit assistance and shall not exceed the Baseline
Audit FTEs without Hercules’ prior approval. Subject to Sections
9.12(j)(iii),
(iv),
(v),
and (vi),
if Hercules authorizes Supplier to exceed the Baseline Audit FTEs
in any
Contract Year, Hercules shall either pay Supplier for such additional
FTE
hours at the rates specified in Schedule
J
or
apply such additional FTE hours against the Baseline Project FTE
Pool set
forth in Section
3
of
Schedule
J.
|
(iii)
|
Notwithstanding
Section
9.10(j)(ii),
to the extent the level of audit assistance requested by Hercules
and
provided by Supplier Personnel in connection with any audit activities
initiated by Hercules is eight (8) FTE hours or less, there shall
be no
additional Charge to Hercules for such assistance and such FTE hours
shall
not be counted against the Baseline Audit FTE pool described in
Section
9.10(j)(ii)
above; provided that, if Supplier reasonably believes that the number
of
requests is unreasonable and unduly burdensome, Supplier may present
and
escalate its concern through the governance
process.
|
(iv)
|
Notwithstanding
Section
9.10(j)(ii),
to the extent the audit assistance requested by Hercules can be provided
by Supplier using personnel already assigned to perform Services
for
Hercules without impacting Service Levels, there will be no additional
charge to Hercules for such audit assistance. If the audit assistance
requested by Hercules cannot be provided by Supplier using such personnel
then assigned to Hercules without impacting Service Levels, Hercules,
in
its sole discretion, may forego or delay any work activities or
temporarily or permanently adjust the work to be performed by Supplier,
the schedules associated therewith or the Service Levels to permit
the
performance of such audit assistance using personnel already assigned
to
perform the Services.
|
(v)
|
Notwithstanding
Section
9.10(j)(ii),
there will be no additional charge or reduction of the Baseline Audit
FTEs
for audit assistance relating to a Hercules Type II SAS 70 audit
or any
audit that uncovers evidence that Supplier has breached in any material
respect any obligation(s) under this Agreement.
|
9.13
|
Subcontractors.
|
(a)
|
Use
of Subcontractors.
In subcontracting any of its responsibilities under this Agreement,
Supplier shall comply strictly with this Section
9.13.
Prior to entering into a subcontract with respect to the Services,
Supplier shall (i) at Hercules' request, forward to Hercules a copy
of the
proposed subcontract, or (in Hercules' reasonable discretion) a detailed
description of the scope and material terms (other than pricing terms)
of
the proposed subcontract; (ii) give Hercules reasonable prior notice
of
the subcontract, specifying the components of the Services affected,
the
scope of the proposed subcontract, the identity and qualifications
of the
proposed Subcontractor, the reasons for subcontracting the work in
question, the location of the Subcontractor facilities from which
the
Services will be provided, the extent to which the subcontract will
be
dedicated, and the Subcontractor’s willingness to grant the rights
described in Section
6.4(c)
upon expiration or termination; and (iii) obtain Hercules' prior
approval
of the proposed Subcontractor, other than Subcontractors that qualify
as
Shared Subcontractors in accordance with Section
9.13(c)
below. Subcontractors listed on Schedule
D
as
of the Effective Date are deemed to be approved by
Hercules.
|
(b)
|
Right
to Revoke Approval. Hercules
also shall have the right during the Term to revoke its prior approval
of
a Subcontractor and direct Supplier to promptly replace such
Subcontractor, at no additional cost to Hercules, if the Subcontractor’s
performance is materially deficient. If directed to do so, Supplier
shall
remove and replace such Subcontractor as soon as possible. Supplier
shall
continue to perform its obligations under the Agreement, notwithstanding
the removal of the Subcontractor. Hercules shall have
no
|
(c)
|
Shared
Subcontractors.
Notwithstanding Sections
9.13(a) and (b),
Supplier may, in the ordinary course of business, enter into subcontracts
with total estimated annual revenue of less than USD $200,000 per
subcontract or USD $500,000 in the aggregate (i) for third party
services
or products that are not a material portion of the Services, that
are not
exclusively dedicated to Hercules and that do not include regular
direct
contact with Hercules or Eligible Recipient personnel or the performance
of services at Hercules Sites, or (ii) with temporary contract labor,
including temporary personnel firms providing such labor (collectively,
“Shared
Subcontractors”);
provided, that such Shared Subcontractors possess the training and
experience, competence and skill to perform the work in a skilled
and
professional manner. Supplier shall not be required to obtain Hercules'
prior approval of Shared Subcontractors. If, however, Hercules expresses
dissatisfaction with the services or products of a Shared Subcontractor,
Supplier shall work in good faith to resolve Hercules' concerns on
a
mutually acceptable basis and, at Hercules request, replace such
Shared
Subcontractor at no additional cost to
Hercules.
|
(d)
|
Supplier
Responsibility.
Unless otherwise approved by Hercules, the terms of any subcontract
must
be consistent with this Agreement, including: (i) confidentiality
and
intellectual property obligations; (ii) Hercules' approval rights
(which
must apply directly to the Subcontractor); (iii) compliance with
Hercules
Standards, Strategic Plans and applicable Laws; (iv) compliance with
Hercules' policies and directions; (v) audit rights, as described
in
Section
9.12;
(vi) Key Supplier Personnel; and (vii) insurance coverage with coverage
types and limits consistent with the scope of work to be performed
by such
Subcontractors. Notwithstanding the terms of the applicable subcontract,
the approval of such Subcontractor by Hercules or the availability
or
unavailability of Subcontractor insurance, Supplier shall be and
remain
responsible and liable for any failure by any Subcontractor or
Subcontractor personnel to perform in accordance with this Agreement
or to
comply with any duties or obligations imposed on Supplier under this
Agreement to the same extent as if such failure to perform or comply
was
committed by Supplier or Supplier
employees.
|
9.14
|
Technology
and Business Process
Evolution.
|
(a)
|
Obligation
to Evolve.
Supplier acknowledges and agrees that its current technologies and
business processes shall continue to evolve and change over time,
and at a
minimum, shall remain consistent with the best practices of ITO service
providers and the objectives and competitive needs of Hercules and
the
Eligible Recipients. Subject to Section
9.5,
Supplier shall provide the Services using current technologies and
business processes that will enable Hercules and the Eligible Recipients
to take advantage of advances in the industry and support their efforts
to
maintain competitiveness in the markets in which it competes. In
addition,
subject to Sections
9.5
and 4.4,
Supplier shall make such current technologies and business processes
available to Hercules to perform ITO services and functions on behalf
of
itself and/or the Eligible Recipients.
|
(b)
|
Initially
blank.
|
(c)
|
Obligation
to Propose Technology and Business Process
Evolutions.
Supplier shall identify and propose the implementation of Technology
and
Business Process Evolutions that are likely to: (i) improve the efficiency
and effectiveness of the Services (including cost savings); (ii)
improve
the efficiency and effectiveness of the ITO services and functions
performed by or for Hercules and the Eligible Recipients at or from
Hercules facilities; (iii) result in cost savings or revenue increases
to
Hercules and the Eligible Recipients in areas of their business outside
the Services; (iv) enhance the ability of Hercules and the Eligible
Recipients to conduct their businesses and serve their customers;
and (v)
achieve the objectives of Hercules and the Eligible Recipients faster
and/or more efficiently than the then current strategies. Subject
to its
non-disclosure obligation under other customer contracts, Supplier
shall
obtain information regarding Technology and Business Process Evolutions
from other customer engagements and shall communicate such information
to
Hercules on an ongoing basis.
|
(d)
|
Supplier
Briefings and Technology and Business Process
Monitoring.
Supplier shall routinely and regularly monitor and analyze Technology
and
Business Process Evolutions of possible interest
or
|
(e)
|
Supplier
Developed Advances.
If Supplier develops technological advances in or changes to the
ITO
business processes and services and associated technologies used
to
provide the same or substantially similar services to other Supplier
customers or Supplier develops new or enhanced processes, services,
software, tools, products or methodologies to be offered to such
customers
(collectively, “New
Advances”),
Supplier shall, subject to Section
4.4,
(i) offer Hercules the opportunity to serve as a pilot customer in
connection with the implementation of such New Advances; and (ii)
if
Hercules declines such opportunity, offer Hercules preferred access
to
such New Advances and the opportunity to be among the first of the
Supplier customer base to implement and receive the benefits of any
New
Advances.
|
(f)
|
Flexibility.
Supplier shall ensure that the technologies and business process
strategies it employs to provide the Services meet industry standards
and
are flexible enough to allow integration with new technologies or
business
processes, or significant changes in Hercules' or an Eligible Recipient's
business, ITO and information technology objectives and strategies.
For
example, Equipment must have sufficient scalability and be sufficiently
modular to allow integration of new technologies without the need
to
replace whole, or significant parts of, systems or business processes
(e.g., made to be a one-to-many model) to enable Hercules' and/or
the
Eligible Recipients' business to become more scalable and
flexible.
|
(g)
|
Equipment
Implementation and Refresh. To
the extent Supplier is financially responsible for particular Equipment
under Schedule
J.1,
Supplier shall be responsible for the cost of acquiring new Equipment
in
the ordinary course of Technology and Business Process Evolution.
In
addition, to the extent Supplier is operationally responsible for
particular Equipment under Schedule
J.1,
Supplier shall be responsible for the deployment and implementation
of new
Equipment in the ordinary course of Technology and Business Process
Evolution. In each case, Supplier shall refresh such Equipment in
accordance with the defined refresh strategies, as set out in the
Technology and Business Process Plan, and as necessary to provide
the
Services in accordance with the Service Levels and satisfy its other
obligations under this Agreement. If Supplier is aware that these
strategies differ from generally accepted practice (or there are
any other
areas of concern in relation to such strategies) it shall provide
Hercules
with notice of that fact and, upon request, provide Hercules with
further
information as to how to more closely align the strategies with generally
accepted practice.
|
(h)
|
Software
Implementation and Refresh.
To
the extent Supplier is financially responsible for particular Software,
tools and methodologies under
Schedule J.1,
Supplier shall be responsible for the cost of acquiring such new
or
changed Software, tools and methodologies in the ordinary course
of
Technology and Business Process Evolution. In addition, to the extent
Supplier is operationally responsible for particular Software, tools
and
methodologies under Schedule
J.1,
Supplier shall be responsible for the deployment and implementation
of new
or changed Software, tools and methodologies in the ordinary course
of
Technology and Business Process Evolution. In each case, Supplier
shall:
(i) refresh Software in accordance with Section
9.7
of
this Agreement and the Technology and Business Process Plan; and
(ii)
provide training to Hercules personnel regarding the use of any new
or
changed Software, tools and methodologies.
|
(i)
|
Included
in Charges.
The deployment, implementation and support of Technology and Business
Process Evolution and New Advances shall be included in the Monthly
Base
Charges unless and to the extent (A) the Technology and Business
Process
Evolution or New Advance is considered a New Service pursuant to
Section
4.4,
or (B) Hercules requests that it be implemented more quickly than
the
established refresh schedule, and in each case, only if and to the
extent
additional Supplier Personnel and resources are required to do so
in the
desired timeframe.
|
9.15
|
Network
Configuration Data.
|
10
|
HERCULES
RESPONSIBILITIES
|
10.1
|
Responsibilities.
|
(a)
|
Hercules
Relationship Manager.
Hercules shall designate one (1) individual to whom all Supplier
communications concerning this Agreement may be addressed (the
“Hercules
Relationship Manager”),
who shall have the authority to act on behalf of Hercules and the
Eligible
Recipients in all day-to-day matters pertaining to this Agreement.
Hercules may change the designated Hercules Relationship Manager
from time
to time by providing notice to Supplier. Additionally, Hercules will
have
the option, but will not be obligated, to designate additional
representatives who will be authorized to make certain decisions
(e.g.,
regarding emergency maintenance) if the Hercules Relationship Manager
is
not available.
|
(b)
|
Cooperation.
Hercules shall cooperate with Supplier by, among other things, making
available, as reasonably requested by Supplier, management decisions,
information, approvals and acceptances so that Supplier may accomplish
its
obligations and responsibilities
hereunder.
|
(c)
|
Requirement
of Writing.
To the extent Supplier is required under this Agreement to obtain
Hercules' approval, consent or agreement, such approval, consent
or
agreement shall be in writing and shall be signed by or directly
transmitted by electronic mail from the Hercules Relationship Manager
or
an authorized Hercules representative. Notwithstanding the preceding
sentence, the Hercules Relationship Manager may agree in advance
in
writing that as to certain specific matters oral approval, consent
or
agreement will be sufficient.
|
10.2
|
Savings
Clause.
|
11
|
CHARGES
|
11.1
|
General.
|
(a)
|
Payment
of Charges.
In consideration of Supplier’s performance of the Services, Hercules
agrees to pay Supplier the applicable Charges set forth in Schedule
J
beginning as of the date specified therein. Supplier shall use
commercially reasonable efforts to continually seek to identify methods
of
reducing such Charges and will notify Hercules of such methods and
the
estimated potential savings associated with each such
method.
|
(b)
|
No
Additional Charges.
The Charges for the Services are set forth in Schedule
J and
there are no separate or additional charges for such Services. Any
costs
incurred by Supplier prior to the Commencement Date are included
in the
Charges as set forth in Schedule
J and
are not to be separately paid or reimbursed by
Hercules.
|
(c)
|
Incidental
Expenses. Supplier
acknowledges that, except as expressly provided otherwise in this
Agreement, expenses that Supplier incurs in performing the Services
(including management, travel and lodging, document reproduction
and
shipping, desktop Equipment and other office Equipment required by
Supplier Personnel, and long-distance telephone) are included in
Supplier’s charges and rates set forth in this Agreement. Accordingly,
such Supplier expenses are not separately reimbursable by Hercules
unless
Hercules has agreed in advance and in writing to reimburse Supplier
for
the expense.
|
(d)
|
Proration.
Periodic charges under this Agreement are to be computed on a calendar
month basis, and shall be prorated for any partial month on a calendar
day
basis.
|
(e)
|
Charges
for Contract Changes.
Unless otherwise agreed, changes in the Services (including changes
in the
Hercules Standards, Strategic Plans, Technology and Business Process
Plans, business process, Software, Equipment and Systems) and changes
in
the rights or obligations of the Parties under this Agreement
(collectively, “Contract
Changes”)
shall result in changes in the applicable Charges only if and to
the
extent (i) the Agreement expressly provides for a change in the Supplier
Charges in such circumstances; (ii) the agreed upon Charges or pricing
methodology expressly provides for a price change in such circumstances
(for example, Schedule
J
specifies the number of FTEs or hours of coverage to be provided
for the
quoted price, or defines a Resource Unit rate for increased or decreased
usage above or below the applicable Resource Baseline); or (iii)
the
Contract Change meets the definition of Billable Project or New Services
and additional Charges are applicable in accordance therewith.
Notwithstanding the foregoing, if a Contract Change causes a material
increase or decrease in the number of billable Resource Units without
a
commensurate increase or decrease in the level of effort, resources
or
expense associated with the performance of the applicable Service,
the
Parties will discuss in good faith appropriate adjustments to the
Resource
Baselines and associated ARC and RRC rates as necessary to reflect
the
change in the number of Resource Units, but the Monthly Base Charges
and
ARC and RRC rates will be modified in connection therewith only if
and to
the extent such Contract Change results in a material change in the
level
of effort, resources or expense required to perform such
Service.
|
(f)
|
Eligible
Recipient Services.
|
(i)
|
Eligible
Recipients.
Supplier shall provide the Services to Eligible Recipients designated
by
Hercules. To the extent a designated Eligible Recipient will receive
less
than all of the Services, Hercules shall identify the categories
of
Services to be provided by Supplier to such Eligible
Recipient.
|
(ii)
|
New
Eligible Recipients.
From time to time Hercules may request that Supplier provide Services
to
Eligible Recipients not previously receiving such Services. Except
as
provided in Section
4.4
or
otherwise agreed by the Parties, such Services shall be performed
in
accordance with the terms, conditions and prices (excluding any
non-recurring transition or start-up activities specific to such
Eligible
Recipients) then applicable to the provisions of the same Services
to
existing Eligible Recipients.
|
(iii)
|
Existing
Supplier Customer.
To the extent Hercules or an Eligible Recipient acquires an Entity
such
that it is also an Eligible Recipient and such Entity has an existing
contract with Supplier for ITO services, Hercules may, in its discretion,
designate such Entity as an Eligible Recipient under this Agreement
and
terminate the other contract for convenience or terminate this Agreement
and the applicable Work Statements for convenience and roll the Service
then being provided hereunder under the other contract. In either
event,
Supplier shall reduce and/or rollover to the extent possible the
applicable termination charges and/or wind-down expenses Hercules
would
otherwise be obligated to pay in connection with such a termination.
Supplier shall require Hercules to pay only unavoidable wind-down
expenses
(as defined in Section 2(a) or (b) of Schedule
N
and unamortized balance sheet items or other miscellaneous termination
charges (as defined in Section 2(c) of Schedule
N,
unless and to the extent such items are rolled into the applicable
termination charges under the surviving contract.
|
(iv)
|
Election
Procedure.
In the event of a transaction described in clause (c)
or
(d)
within the definition of Eligible Recipient in Schedule
A,
Hercules may elect, on behalf of the Eligible Recipient in question,
either (i) that such Eligible Recipient shall continue to obtain
some or
all of the Services subject to and in accordance with the terms and
conditions of this Agreement for the remainder of the Term, (ii)
that the
Entity shall obtain some or all of the Services under a separate
agreement
between Supplier and such Entity containing the same terms and conditions
as this Agreement or (iii) that the Term shall be terminated as to
such
Eligible Recipient with respect to some or all the Services as of
a
specified date, subject to its receipt of Termination Assistance
Services
pursuant to Section
4.3.
If the Services are provided under a separate agreement, Hercules
shall
have no obligation to pay any fees in relation to the Services provided
to
such Entity. Services provided to such Entity shall be included in
the
calculation of Service volumes, if any, under this Agreement, but
shall be
excluded when determining any Termination Charges payable to
Supplier.
|
11.2
|
Pass-Through
Expenses.
|
(a)
|
Procedures
and Payment.
No new Pass-Through Expenses may be added without Hercules' prior
consent,
which it may withhold in its sole discretion. Before paying any
Pass-Through Expense, Supplier shall (i) review and validate the
invoiced
charges, (ii) identify any errors or omissions, and (iii) communicate
with
the applicable vendor to correct any errors or omissions, resolve
any
questions or issues and obtain any applicable credits, rebates, discounts
or other incentives for Hercules. Supplier shall deliver to Hercules
the
original vendor invoice, together with any documentation supporting
such
invoice and a statement that Supplier has reviewed and validated
the
invoiced charges, within ten (10) days after Supplier’s receipt thereof;
provided that, if earlier, Supplier shall use commercially reasonable
efforts to deliver such invoice, documentation and statement at least
five
(5) business days prior to the date on which payment is due; and
provided
further that, if it is not possible to deliver such invoice, documentation
and statement at least five (5) business days prior to the due date,
Supplier shall promptly notify Hercules and, at Hercules' option,
either
request additional time for review and validation or submit the invoice
for payment subject to subsequent review and validation. If the vendor
offers a discount for payment prior to a specified date, Supplier
shall
use commercially reasonable efforts to deliver such invoice and associated
documentation to Hercules at least five (5) days prior to such date.
In
addition, during the last month of each calendar quarter, Supplier
shall
use commercially reasonable efforts to deliver all such invoices
and
associated documentation to Hercules by the end of the month and,
to the
extent that is not possible, Supplier shall provide Hercules with
information sufficient to accrue the applicable expenses on or before
the
end of such month.
|
(b)
|
Efforts
to Minimize.
Supplier will continually seek to identify methods of reducing and
minimizing Hercules' retained and Pass-Through Expenses and will
notify
Hercules of such methods and the estimated potential savings associated
with each such method.
|
11.3
|
Reserved.
|
11.4
|
Taxes.
|
(b)
|
Sales,
Use and Property Taxes. Each
Party shall be responsible for any sales, lease, use, personal property,
stamp, duty or other such taxes on Equipment, Software or property
it owns
or leases from a third party, including any lease assigned pursuant
to
this Agreement, and/or for which it is financially responsible under
this
Agreement.
|
(c)
|
Recoverable
Taxes.
All sums payable under or in connection with this Agreement shall
be
exclusive of Recoverable Taxes, and each Party shall, in addition
to such
sums, pay such Recoverable Taxes properly chargeable thereon on receipt
of
a valid invoice. Supplier shall note any amounts that may be subject
to
Recoverable Taxes on each invoice to facilitate Hercules’ internal
processes regarding Recoverable Taxes, including the payment and
recovery
of such Recoverable Taxes with applicable jurisdictions.
|
(d)
|
Taxes
on Goods or Services Used by Supplier. Supplier
shall be responsible for all sales, service, value-added, lease,
use,
personal property, excise, consumption, and other taxes and duties,
including VAT, payable by Supplier on any goods or services used
or
consumed by Supplier in providing the Services (including services
obtained from Subcontractors) where the tax is imposed on Supplier’s
acquisition or use of such goods or services and the amount of tax
is
measured by Supplier’s costs in acquiring or procuring such goods or
services and not by Hercules' cost of acquiring such goods or services
from Supplier.
|
(e)
|
Service
Taxes.
|
(i)
|
Hercules
shall be financially responsible for all Service Taxes existing as
of the
Effective Date that are assessed against either Party on the Services
as a
whole, or on any particular Service by a Tax Authority in a jurisdiction
in which Hercules and/or the Eligible Recipients are physically located
and receive the Services (“Hercules
Service Taxes”).
If new or higher Hercules Service Taxes become applicable to the
Services
as a result of either Party moving all or part of its operations
to a
different jurisdiction (e.g., Hercules opening a new office, Supplier
relocating performance of Services to a shared service center or
assigning
this Agreement to an Affiliate) the Party initiating such move shall
be
financially responsible for such new or higher Hercules Service Taxes.
If
new or higher Hercules Service Taxes become applicable to such Services
after the Effective Date for any other reason (e.g., tax law changes,
but
not volume changes) the Parties shall negotiate in good faith and
diligently seek to agree upon legally permissible means of avoiding
or
minimizing such new or higher Hercules Service Taxes and/or an allocation
or sharing of financial responsibility for such additional Hercules
Service Taxes. If the Parties are unable to agree upon such measures,
Hercules shall be financially responsible for such additional Hercules
Service Taxes to the extent the financial impact of all such new
or higher
Service Taxes does not exceed three percent (3%) of the then-current
monthly Charges. To the extent the financial impact exceeds three
percent
(3%), the Parties shall each be financially responsible for fifty
percent
(50%) of the additional Hercules Service Taxes exceeding that threshold.
|
(ii)
|
Supplier
shall be financially responsible for all Service Taxes existing as
of the
Effective Date assessed against either Party on the provision of
the
Services as a whole, or on any particular Service by a Tax Authority
in a
jurisdiction from which such Services are provided by Supplier
(“Supplier
Service Taxes”).
If new or higher Supplier Service Taxes become applicable to the
Services
as a result of either Party moving all or part of its operations
to a
different jurisdiction, the Party initiating such move shall be
financially responsible for such new or higher Supplier Service Taxes.
If
new or higher Supplier Service Taxes become applicable to such Services
after the Effective Date for any other reason (e.g., tax law changes,
but
not volume changes), Supplier shall, within thirty (30) days, prepare
a
detailed proposal identifying all viable and legally permissible
means of
avoiding or minimizing such new or higher Supplier Service Taxes
without
adversely impacting the quality or price of the Services or the business
objectives or requirements of Hercules and the Eligible Recipients,
including the possibility of modifying or reducing the nature or
scope of
the Services to be delivered from such jurisdiction, or migrating
the
delivery of such Services to Supplier Facilities in other jurisdictions.
In preparing its proposal, Supplier shall give due consideration
to any
legally permissible means of avoiding or minimizing such Service
Taxes
|
(iii)
|
If
required under applicable Laws, Supplier shall invoice Hercules for
the
full amount of the Service Taxes and then credit or reimburse Hercules
for
that portion of such Service Taxes for which Supplier is financially
responsible under this provision.
|
(f)
|
Withholding.
Any withholding tax or other tax of any kind that Hercules is required
by
applicable Law to withhold and pay on behalf of Supplier with respect
to
amounts payable to Supplier under this Agreement shall be deducted
from
said amount prior to remittance to Supplier. Hercules will provide
to
Supplier reasonable assistance, which shall include the provision
of
documentation as required by revenue authorities, to enable Supplier
to
claim exemption from or obtain a repayment of such withheld taxes
and
will, upon request, provide Supplier with a copy of the withholding
tax
certificate.
|
(g)
|
Telecommunication
Surcharges or User Fees.
To the extent Hercules is responsible under Schedule
J
for telecommunication surcharges or user fees imposed by government
authorities and associated with the Services and the allocation of
such
fees or surcharges is within Supplier’s or its Subcontractors’ discretion,
Supplier and its Subcontractors shall act fairly and equitably in
allocating such fees and surcharges to Hercules, and Hercules and
the
Eligible Recipients shall not receive more than a proportionate share
of
such fees and surcharges. In addition, in the event any such fee
or
surcharge for which Hercules or an Eligible Recipient is responsible
is
subsequently reduced or vacated by the appropriate regulatory authority
or
court of competent jurisdiction, Supplier shall seek on behalf of
Hercules
a refund of any overpayment of such fee or surcharge by Hercules
or the
Eligible Recipient.
|
(h)
|
Notice
of New Taxes and Charges.
Supplier shall promptly notify Hercules when it becomes aware of
any new
taxes or other charges (including changes to existing taxes or charges)
to
be passed through and/or collected by Hercules under this Section.
Such
notification (which may be separate from the first invoice reflecting
such
taxes or other charges) shall contain a detailed explanation of such
taxes
or charges, including the effective date of each new tax or
charge.
|
(i)
|
Efforts
to Minimize Taxes.
Supplier shall cooperate fully with Hercules to enable Hercules to
more
accurately determine its own tax liability (including Recoverable
Taxes)
and to minimize such liability to the extent legally permissible.
Supplier’s invoices shall separately state the Charges that are subject to
taxation, the Service Taxes associated with such Charges, and any
amounts
that may be Recoverable Taxes. Each Party will provide and make available
to the other any resale certificates, information regarding out-of-state
or out-of-country sales or use of equipment, materials, or services,
and
other exemption certificates or information reasonably requested
by either
Party. At Hercules' request, Supplier shall provide Hercules with
(i)
written confirmation that Supplier has filed all required tax forms
and
returns required in connection with any Service Taxes collected from
Hercules, and has collected and remitted all applicable Service Taxes,
and
(ii) such other information pertaining to applicable Taxes as Hercules
may
reasonably request.
|
(j)
|
Tax
Audits or Proceedings. Each
Party shall promptly notify the other Party of, and coordinate with
the
other Party, the response to and settlement of, any claim for taxes
asserted by applicable taxing authorities for which the other Party
is
financially responsible hereunder. With respect to any claim arising
out
of a form or return signed by a Party to this Agreement, such Party
shall
have the right to elect to control the response to and settlement
of the
claim, but the other Party shall have the right to participate in
the
responses and settlements to the extent appropriate given its potential
responsibilities or liabilities. Each Party also shall have the right
to
challenge the imposition of any tax liability for which it is financially
responsible under this Agreement or, if necessary, to direct the
other
Party to challenge the imposition of any such tax liability. If either
Party requests the other to challenge the imposition of any tax liability,
such other Party shall do so
|
(k)
|
Tax
Filings.
Each Party represents, warrants and covenants that it will file
appropriate tax returns, and pay applicable taxes owed arising from
or
related to the provision of the Services in applicable jurisdictions.
Supplier represents, warrants and covenants that it is registered
to and
will collect and remit Service Taxes in all applicable
jurisdictions.
|
11.5
|
Extraordinary
Events.
|
(i)
|
changes
in locations where the Eligible Recipients
operate;
|
(ii)
|
changes
in products of, or in markets served by, the Eligible
Recipients;
|
(iii)
|
mergers,
acquisitions, divestitures or reorganizations of the Eligible
Recipients;
|
(iv)
|
changes
in the method of service delivery;
|
(v)
|
changes
in the applicable regulatory
environment;
|
(vi)
|
changes
in Hercules' policy, technology or
processes;
|
(vii)
|
changes
in market priorities; or
|
(viii)
|
changes
in the business units being serviced by
Supplier.
|
(b)
|
Consequence.
If an Extraordinary Event occurs, Hercules may, at its option, request
more favorable pricing with respect to applicable Charges specified
in
Schedule
J
in
accordance with the following:
|
(1)
|
Supplier
and Hercules shall mutually determine on a reasonable basis the
efficiencies, economies, savings and resource utilization reductions
resulting from such Extraordinary Event and, upon Hercules' approval,
Supplier shall then proceed to implement such efficiencies, economies,
savings and resource utilization reductions as quickly as practicable
and
in accordance with the agreed upon schedule. As the efficiencies,
economies, savings or resource utilization reductions are realized,
the
Charges specified on Schedule
J
and any affected Resource Baselines shall be promptly and equitably
adjusted to pass through to Hercules the full benefit of such
efficiencies, economies, savings and resource utilization reductions;
provided, that Hercules shall reimburse Supplier for any net costs
or
expenses incurred to realize such efficiencies, economies, savings
or
resource utilization reductions if and to the extent Supplier (i)
notifies
Hercules of such additional costs and obtains Hercules' approval
prior to
incurring such costs, (ii) uses commercially reasonable efforts to
identify and consider practical alternatives, and reasonably determines
that there is no other more
practical
|
(2)
|
Subject
to Section
4.4,
an Extraordinary Event shall not result in Charges to Hercules being
higher than such Charges would have been if the rates and charges
specified in Schedule
J
had been applied. Hercules may, at its sole option, elect, for each
Extraordinary Event, at any time to forego its rights under this
Section
11.5
and instead, apply the rates and charges (e.g., ARCs and RRCs) specified
in Schedule
J
to
adjust the Charges.
|
11.6
|
Reserved.
|
11.7
|
Refundable
Items.
|
(a)
|
Prepaid
Amounts.
Where Hercules and/or the Eligible Recipients have prepaid for a
service
or function for which Supplier is assuming financial responsibility
under
this Agreement, Supplier shall promptly refund to Hercules or such
Eligible Recipient, upon either Party identifying the prepayment,
that
portion of such prepaid expense which is attributable to periods
on and
after the Commencement Date.
|
(b)
|
Refunds
and Credits.
If Supplier should receive a refund, credit, discount or other rebate
for
goods or services paid for by Hercules and/or the Eligible Recipients
on a
Pass-Through Expense, Retained Expense, cost-plus or cost-reimbursement
basis, then Supplier shall (i) notify Hercules of such refund, credit,
discount or rebate and (ii) promptly pay the full amount of such
refund,
credit, discount or rebate to Hercules or such Eligible
Recipient.
|
11.8
|
Hercules
Benchmarking Reviews.
|
(a)
|
Benchmarking
Review. From
time to time during the Term, Hercules may, at its expense and subject
to
this Section
11.8,
engage the services of an independent and recognized third party
(e.g.,
Gartner Inc.) (a “Benchmarker”)
to compare the quality and cost of all or any portion of the Services
against the quality and cost of other well managed service providers
performing similar services to ensure that Hercules is receiving
from
Supplier pricing and levels of service that are competitive with
market
rates, prices and service levels, given the nature, volume and type
of
Services provided by Supplier hereunder (“Benchmarking”).
The Parties shall confer in good faith (with the assistance of the
Benchmarker) regarding the methodology to be used by the Benchmarker
during the Benchmarking. In making this comparison and any adjustments
related thereto, the Benchmarker shall substantially comply with
such
agreed upon methodology and consider the following factors: (i) whether
supplier transition charges are paid by the customer as incurred
or
amortized over the term of this Agreement; (ii) the extent to which
supplier pricing includes the purchase of the customer’s existing assets;
(iii) the extent to which supplier pricing includes the cost of acquiring
future assets; (iv) the extent to which this Agreement calls for
Supplier
to provide and comply with unique Hercules requirements; and (v)
whether
Service Taxes are included in such pricing or stated separately in
supplier invoices.
|
(b)
|
General.
The Benchmarker engaged by Hercules shall be a nationally recognized
firm
with experience in benchmarking similar services (e.g., Gartner Group
or
Compass). Prior to selecting the Benchmarker, Hercules shall confer
in
good faith with Supplier as to the Benchmarker and methodology to
be
employed, but shall not be obligated to proceed in accordance with
Supplier’s views and recommendations. The Benchmarker engaged by Hercules
shall execute a non-disclosure agreement substantially in the form
attached hereto as Exhibit
1.
Supplier shall cooperate fully with Hercules and the Benchmarker
during
such effort, and shall (i) provide the Benchmarker reasonable access
to any premises, equipment, personnel or documents; and (ii) provide
any
assistance required by the Benchmarker to conduct the Benchmarking,
all at
Supplier’s cost and expense. Notwithstanding the preceding sentence,
Supplier shall not be obligated to disclose to the Benchmarker the
confidential information of other Supplier customers. The Benchmarking
shall be conducted so as not to unreasonably disrupt Supplier’s operations
under this Agreement.
|
(c)
|
Result
of Benchmarking.
If the Benchmarker finds that the Charges paid by Hercules for all
Services or for any service element are greater than the lowest
twenty-five percent (25%) of the prices charged by other well managed
service providers for work of a similar nature, type or volume, (the
“Benchmark
Standard”),
the Parties shall meet and negotiate in good faith as to reductions
in the
Charges to eliminate any unfavorable variance. If the Parties are
unable
to agree upon such reductions, Hercules may, at its option, terminate
the
Services in whole or in part. If Hercules elects to terminate on
this
basis, Hercules shall pay a Termination Charge equal to fifty percent
(50%) of the Termination Charge it would have been obligated to pay
under
Schedule
N
if
it had terminated for convenience under Section
20.2.
If the Services are terminated in part, Supplier’s Charges shall be
equitably adjusted to reflect the Services no longer performed by
Supplier.
|
(d)
|
Supplier
Review and Dispute.
Hercules shall provide Supplier with a copy of the Benchmarker’s report
and Supplier shall have ten (10) days to review such report and contest
the Benchmarker’s findings. If the Parties are unable to agree upon the
validity of such findings, the matter shall be resolved pursuant
to the
dispute resolution procedures set forth in Article
19.
Reductions in Supplier’s Charges shall be implemented effective as of the
date the Benchmarker’s report was first provided to Supplier.
|
11.9
|
Most
Favored Customer.
|
12
|
INVOICING
AND PAYMENT
|
12.1
|
Invoicing.
|
(a)
|
Invoice.
Within fifteen (15) days after the beginning of each month, Supplier
shall
present Hercules with one or more invoices for any Charges due and
owing
for the preceding month (the “Monthly
Invoice”),
including Monthly Base Charges, Transition Services Charges and ARCs
and
RRCs. At Hercules’ request, Supplier shall provide separate Monthly
Invoices for each Eligible Recipient (or group of Eligible Recipients
designated by Hercules, such as Hercules’ U.S. based Eligible Recipients
and European based Eligible Recipients) then receiving Services,
with the
Charges allocated among such Eligible Recipients or groups of Eligible
Recipients based on the chargeback data generated by Supplier, and/or
the
allocation methodology provided by Hercules. The Monthly Invoice(s)
shall
be delivered to Hercules, at its request, at the address(es) listed
in
Section
21.3,
and/or electronically. Concurrent with the delivery of such Monthly
Invoice(s), Supplier shall provide Hercules with a Report summarizing
all
Monthly Invoice(s). Supplier shall not invoice Hercules for any advance
or
concurrent charges or other
amounts.
|
(b)
|
Form
and Data.
Each invoice shall be in the form specified in Exhibit
2
and shall (i) comply with all applicable legal, regulatory and accounting
requirements, (ii) allow Hercules to validate volumes and fees, (iii)
comply with the chargeback and other billing requirements defined
in
Exhibit
2,
and (iv) meet Hercules' and the Eligible Recipient’s business, accounting
and billing requirements. Each invoice shall include the pricing
calculations and related data utilized to establish the Charges and
sufficient information to validate the service volumes and associated
Charges. The data underlying each invoice shall be delivered to Hercules
electronically in a form and format compatible with Hercules' accounting
systems.
|
(c)
|
Credits.
To the extent a credit may be due to Hercules pursuant to this Agreement,
Supplier shall provide Hercules with an appropriate credit against
amounts
then due and owing; if no further payments are due to Supplier, Supplier
shall pay such amounts to Hercules within fifteen (15)
days.
|
(d)
|
Time
Limitation.
If Supplier fails to provide an invoice to Hercules for any amount
within
ninety (90) days after the month in which the Services in question
are
rendered or the expense incurred, Supplier shall waive any right
it may
otherwise have to invoice for and collect such
amount.
|
12.2
|
Payment
Due.
|
12.3
|
Set
Off.
|
12.4
|
Disputed
Charges.
|
(a)
|
Notice
of Dispute.
If Supplier’s invoice includes sufficient detail and supporting
documentation to enable Hercules to reasonably determine whether
Supplier’s Charges are in accordance with this Agreement, Hercules shall
notify Supplier on or before the payment due date of such invoice
if it
disputes any of the Charges in such
invoice.
|
(b)
|
Notice
of Insufficient Detail, Documentation and Dispute.
If Supplier’s invoice does not include sufficient detail and supporting
documentation to enable Hercules to reasonably determine whether
Supplier’s Charges are in accordance with this Agreement, Hercules shall
so notify Supplier on or before the payment due date. Supplier shall
promptly provide such reasonable detail and supporting documentation,
and
Hercules shall notify Supplier within ten (10) business days after
receipt
thereof by the Hercules Relationship Manager or his or her designee
whether it disputes any of the Charges in Supplier’s
invoice.
|
(c)
|
Description
and Explanation.
If Hercules disputes any Supplier Charges, Hercules shall so notify
Supplier and provide a description of the particular Charges in dispute
and an explanation of the reason why Hercules disputes such
Charges.
|
(d)
|
Escrow.
To the extent the disputed Charges exceed, in the aggregate, an amount
equal to the average of the total monthly Charges for the preceding
six
(6) months (i.e., the total Charges for the preceding six (6) months,
divided by six), the excess disputed Charges shall be paid or deposited
by
Hercules in an interest bearing escrow account for the benefit of
both
Parties at a United States financial institution reasonably acceptable
to
Supplier until such dispute has been resolved. Upon resolution of
such
dispute, such escrowed amounts and interest earned on such escrowed
amounts shall be allocated to each Party to the extent a Party
prevails.
|
(e)
|
Continued
Performance.
Each Party agrees to continue performing its obligations under this
Agreement while any dispute is being resolved unless and until such
obligations are terminated by the termination or expiration of this
Agreement.
|
13
|
Hercules
DATA AND OTHER CONFIDENTIAL
INFORMATION
|
13.1
|
Confidential
Information.
|
(a)
|
Confidential
Information.
Supplier and Hercules each acknowledge that the other possesses and
will
continue to possess information that has been developed or received
by it,
has commercial value in its or its customers’ business and is not
generally available to the public. Except as otherwise specifically
agreed
in writing by the Parties, “Confidential
Information”
means (i) this Agreement and the terms hereof and thereof, (ii) all
information marked confidential, restricted or proprietary by either
Party, and (iii) any other information that is treated as confidential
by
the disclosing Party and would reasonably be understood to be
confidential, whether or not so marked. In the case of Hercules and
the
Eligible Recipients, Confidential Information also shall include
Software,
Developed Materials, Hercules Data, Hercules Personal Data, Authorized
User information, attorney-client privileged materials, attorney
work
product, customer lists, customer contracts, customer information,
rates
and pricing, information with respect to competitors, strategic plans,
account information, research information, information that contains
trade
secrets, financial/accounting information (including assets, expenditures,
mergers, acquisitions, divestitures, billings collections, revenues,
finances, forecasts and budgets), human resources and personnel
information, marketing/sales information, information regarding
businesses, plans, operations, mergers, acquisitions, divestitures,
third
party contracts, licenses, internal or external audits, law suits,
regulatory compliance or other information or data obtained, received,
transmitted, processed, stored, archived, or maintained by Supplier
under
this Agreement.
|
(b)
|
Disclosure
of Confidential Information.
|
(i)
|
The
Disclosing Party represents and warrants that it has the right to
disclose
its Confidential Information to the Receiving Party, subject to the
confidentiality obligations contained in this Section
13.1.
|
(ii)
|
During
the term of this Agreement and at all times thereafter as specified
in
Section
13.5,
each Receiving Party (A) shall hold Confidential Information received
from
a Disclosing Party in confidence and shall use such Information only
for
the purposes of fulfilling its obligations or exercising its rights
under
this Agreement and for no other purposes, and (B) shall not disclose,
provide, disseminate or otherwise make available any Confidential
Information of the Disclosing Party to any third party without the
express
written permission of the Disclosing Party, unless expressly permitted
by
Sections 13.1(b)(iii)
and 13.1(b)(iv)
below or elsewhere in this Agreement. Each Receiving Party shall
use at
least the same degree of care to safeguard and to prevent disclosure
and
misuse of the Disclosing Party’s Confidential Information to third parties
as the Receiving Party employs to avoid unauthorized disclosure,
publication, dissemination, destruction, loss, or alteration of its
own
information (or information of its customers) of a similar nature,
but not
less than reasonable care.
|
(iii)
|
A
Receiving Party may disclose Confidential Information of the Disclosing
Party to its employees, directors, attorneys, financial advisors,
contractors and agents provided that (A) such person or entity has
a need
to know the Confidential Information for purposes of performing his
or her
obligations under or with respect to this Agreement or as otherwise
naturally occurs in such person’s scope of responsibility, (B) such
disclosure is made pursuant to an obligation of confidentiality upon
such
person or entity that is no less stringent than that set forth in
this
Section 13.1,
and (C) such disclosure is not in violation of Law. The Receiving
Party
assumes full responsibility for the acts or omissions of any person
or
entity to whom it discloses Confidential Information of the Disclosing
Party regarding their use of such Confidential Information and must
take
commercially reasonable
|
(iv)
|
A
Receiving Party may disclose Confidential Information of a Disclosing
Party as required to satisfy any legal requirement of a competent
government body, provided that, promptly upon receiving any such
request,
the Receiving Party, to the extent it may legally do so, gives notice
to
the Disclosing Party of the Confidential Information to be disclosed
and
the identity of the third party requiring such disclosure prior to
the
making such disclosure in order that the Disclosing Party may interpose
an
objection to such disclosure, take action to assure confidential
handling
of the Confidential Information, or take such other action as it
deems
appropriate to protect the Confidential Information. The Receiving
Party
shall use commercially reasonable efforts to cooperate with the Disclosing
Party in its efforts to seek a protective order or other appropriate
remedy or, in the event such protective order or other remedy is
not
obtained, to obtain assurance that confidential treatment will be
accorded
such Confidential Information.
|
(v)
|
Unless
expressly permitted by this Agreement, neither Party shall (A) make
any
use or copies of the Confidential Information of the other Party
except as
expressly contemplated by this Agreement, (B) possess or acquire
any right
in or assert any lien against the Confidential Information of the
other
Party, (C) sell, assign, transfer, lease, encumber, or otherwise
dispose
of or disclose the Confidential Information of the other Party to
third
parties or commercially exploit, or permit a third party to commercially
exploit, such Information, or (D) refuse for any reason (including
a
default or material breach of this Agreement by the other Party)
to
promptly provide the other Party’s Confidential Information (including any
copies thereof) to the other Party if requested to do so.
|
(vi)
|
Notwithstanding
the foregoing, Hercules may disclose Confidential Information relating
to
the financial or operational terms of this Agreement and/or Supplier’s
performance hereunder (e.g., applicable Service Levels and measurements
of
Supplier’s performance with respect to such Service Levels) in connection
with a benchmarking under Section
11.8
or
the solicitation of proposals for or the procurement of the same
or
similar services from prospective Hercules Third Party Contractors;
provided, however, Hercules may not divulge Supplier’s pricing for the
Services in connection with any such solicitation or procurement.
|
(vii)
|
Each
Party shall take all necessary steps to cause its employees comply
with
these confidentiality provisions.
|
(c)
|
Exclusions.
Notwithstanding the above, Section
13.1(b)
shall not apply to any particular information which the receiving
Party
can demonstrate (i) is, at the time of disclosure to it, generally
available to the public other than through a breach of the Receiving
Party’s or a third party’s confidentiality obligations; (ii) after
disclosure to it, is published by the Disclosing Party or otherwise
becomes generally available to the public other than through a breach
of
the Receiving Party’s or a third party’s confidentiality obligations;
(iii) was lawfully in the possession of the Receiving Party immediately
prior to the time of disclosure to it; (iv) is received from a third
party
having a lawful right to disclose such information; or (v) is
independently developed by the Receiving Party without reference
to the
Disclosing Party’s Confidential Information.
|
(d)
|
Loss
of Confidential Information.
Each Party shall (i) immediately notify the other Party of any possession,
use, knowledge, disclosure, or loss of such other Party’s Confidential
Information in contravention of this Agreement, (ii) promptly furnish
to
the other Party all known details and assist such other Party in
investigating and/or preventing the reoccurrence of such possession,
use,
knowledge, disclosure, or loss, (iii) cooperate with the other Party
in
any investigation or litigation deemed necessary by such other Party
to
protect its rights, and (iv) promptly use all commercially reasonable
efforts to prevent further possession, use, knowledge, disclosure,
or loss
of Confidential Information in contravention of this Agreement. Each
Party
shall bear any costs it incurs in complying with this Section
13.1(d).
|
(e)
|
No
Implied Rights
Nothing contained in this Section 13.1
shall be construed as obligating a Party to disclose its Confidential
Information to the other Party, or as granting to or conferring on
a
Party, expressly or impliedly, any rights or license to any Confidential
Information of the other Party.
|
(f)
|
Return
or Destruction of Confidential Information.
Each Party shall securely store the other Party’s Confidential Information
until such Confidential Information is returned or destroyed as described
in this Section. Except as provided below with respect to contract
records, each Party shall destroy all documentation in any medium
that
contains, refers to, or relates to the other Party’s Confidential
Information (or the portion of such Confidential Information specified
by
the other Party) or shall return such documentation to the other
Party or
its designee, in the format and on the media prescribed by the other
Party, (i) within thirty (30) days of the expiration or termination
of
this Agreement and completion of each Party’s obligations hereunder,
including, with respect to Supplier, all periods of Termination Assistance
Services requested by Hercules, and (ii) with respect to Hercules
Confidential Information, at any time Hercules requests such Information
or, with respect to particular Confidential Information, within thirty
(30) days of the date that such Confidential Information is no longer
required by Supplier to perform its obligations under this Agreement.
Such
documentation shall include all copies of a Party’s Confidential
Information in the other Party’s possession or under the other Party’s
control. The Party returning or destroying the other Party’s Confidential
Information shall deliver to the other Party written certification
of its
compliance with this paragraph signed by an authorized representative
of
such Party.
|
Notwithstanding
the foregoing, either Party may retain one copy of the other Party’s
Confidential Information in its legal department as and to the extent
required to comply with applicable Laws or enforce its rights under
this
Agreement; provided that such Confidential Information shall be returned
or destroyed in accordance with this provision upon the expiration
of the
period specified in the applicable Law, the expiration of the applicable
statute of limitations and the final resolution of any pending
dispute.
|
13.2
|
Hercules
Data.
|
(a)
|
Ownership
of Hercules Data.
Hercules Data shall be and remain, as between the Parties, the property
of
Hercules and/or the relevant Eligible Recipient regardless of whether
Supplier or Hercules is in possession of the Hercules Data. Supplier
shall
not possess or assert any lien or other right against or to Hercules
Data.
Supplier shall not sell, assign, lease, or encumber Hercules Data.
Supplier shall not disclose to or allow access by third parties to
Hercules Data, unless expressly provided for in this Agreement. Supplier
shall not commercially exploit, or permit a third party to commercially
exploit, Hercules Data on behalf of Supplier or any other person
or
entity.
|
(b)
|
Safeguarding
of Hercules Data.
|
(i)
|
Supplier
and Subcontractors to whom Hercules Data is provided shall maintain
a
comprehensive data security program, which shall include reasonable
and
appropriate technical, organizational and security measures against
the
destruction, loss, unauthorized access or alteration of Hercules
Data in
the possession of Supplier or such Subcontractors, and which shall
be (i)
no less rigorous than those maintained by Hercules as of the Commencement
Date (or implemented by Hercules in the future to the extent deemed
necessary by Hercules), (ii) no less rigorous than those maintained
by
Supplier for its own information of a similar nature, (iii) no less
rigorous than accepted security standards in the industry, and (iv)
adequate to meet the requirements of Hercules' privacy, security
and
records retention policies.
|
(A)
|
Subject
to Section
15.7,
all applicable Laws;
|
(B)
|
Hercules
data security policy and other applicable Hercules policies set forth
in
Schedule
T.2;
|
(C)
|
Hercules
Standards, including information technology, security, privacy and
record
retention policies, standards, protocols, requirements and specifications,
including Hercules' requirements for Supplier’s utilization of secure
infrastructure and data encryption methods;
and
|
(D)
|
ISO
27001
(or its successors), as it
may be modified or replaced from time to time.
|
(ii)
|
Under
no circumstances shall Supplier make any
changes
that materially
weaken any technical, organizational or security measures
in
place to safeguard Hercules Data,
or result in Supplier’s failure to meet any of the minimum standards set
forth above without Hercules' prior approval.
Under no circumstances shall Supplier or Supplier
Personnel attempt to access or allow access to Hercules Data that
is not
required for the performance of Supplier’s obligations or otherwise
permitted under this Agreement.
|
(iii)
|
Subject
to any restriction in contracts with Supplier’s other customers, Supplier
shall regularly advise Hercules of data security practices, procedures
and
safeguards in effect for other Supplier customers that, in Supplier’s
reasonable judgment, are
(1) relevant to the Services being provided under the Agreement and
(2)
exceed relevant industry standards pertaining to human
resources, payroll, procurement, accounts payable and other in-scope
services.
If
requested by Hercules, Supplier shall, to the extent reasonably
practicable and subject to the Change Control Procedures, implement
such
enhanced practices, procedures, and safeguards with respect to its
provision of Services to Hercules hereunder.
|
(iv)
|
Hercules
shall have the right to establish backup security for any Hercules
Data
and to keep backup and files for such Data in its possession if it
chooses. Supplier shall provide Hercules with downloads of Hercules
Data,
as requested by Hercules, to enable Hercules to maintain such backup
copies.
|
(v)
|
In
the event Supplier discovers or is notified of a breach or potential
breach of security relating to Hercules Data in the possession or
control
of Supplier or its Subcontractors or Affiliates,
Supplier
|
(vi)
|
To
the extent Supplier removes Hercules Data from any media that is
taken out
of service that is under Supplier’s control, Supplier shall destroy or
securely erase such media in accordance with the Policy and Procedures
Manual. Under no circumstances shall Supplier use or re-use media
on which
Hercules Data has been stored to store data of any other customer
of
Supplier or to deliver data to a third party, including another Supplier
customer, unless such Hercules Data has been securely erased in accordance
with the Policy and Procedures Manual.
|
(vii)
|
To
the extent Supplier has access to cardholder payment card information
including acct #, expiration date and 3 digit code on systems that
the
Supplier controls, Supplier shall comply with the Payment Card Industry
("PCI") security standard dated June 30, 2005 and any later promulgated
changes to such standard.
|
13.3
|
Personal
Data.
|
(i)
|
Supplier
shall process and store all Personal Data in (1) the United States,
(2)
the jurisdiction in which the data subject resides (or, in the case
of a
data subject residing in the European Economic Area (“EEA”), in the EEA)
or (3) the jurisdictions set forth in the Policy and Procedures Manual
and
shall not transfer, process, or maintain Hercules Data in any other
jurisdiction without the prior consent of Hercules.
|
(ii)
|
Supplier
shall not transfer Personal Data from a country within the European
Economic Area to countries deemed by the European Union not to have
adequate protection without first ensuring that the standard contractual
clauses approved by the European Commission in Commission Decision
as the
standard contractual clauses for the transfer of personal data to
processors in third countries under Directive 95/46/EC, 2002 O.J.
L6/52
are in place between the Hercules Affiliate that is the Data Exporter
and
the Data Importer.
|
(iii)
|
Supplier
shall maintain technical, organizational and security measures to
protect
the confidentiality of Personal Data processed in the EU consistent
with
the security measures contained in this section.
|
(iv)
|
The
Parties acknowledge that, for purposes of the European Data Protection
Legislation, Supplier will act as a Data Processor in relation to
all
Personal Data it accesses under this Agreement, that Hercules is
the Data
Controller with respect to such Personal Data, and that Supplier
will act
in accordance with Hercules' instructions in relation to such Personal
Data.
|
(b)
|
Supplier
agrees that Supplier and Supplier Personnel will not use any Personal
Data
for any purpose other than the fulfillment of the terms and conditions
of
this Agreement. Supplier as well as its employees, agents and
Subcontractors shall not process or disseminate Personal Data to
any third
party or transfer Personal Data
|
(i)
|
Any
Supplier Personnel who have access to Personal Data pursuant to this
Agreement to be advised of, and comply with, the terms and conditions
of
this Section 13.3;
and
|
(ii) |
Any
Supplier Personnel who have access to Personal Data to be trained
regarding their handling of such Personal Data.
|
(c)
|
When
interfacing with Hercules or the applicable Eligible Recipient regarding
Personal Data, Supplier shall only disclose or transmit Personal
Data to
those Hercules or Eligible Recipient employees and Hercules Third
Party
Contractors authorized by the Hercules Relationship Manager or his
or her
designee or identified in the
Policy
and Procedures Manual.
|
(d)
|
Hercules
shall notify Supplier of any:
|
(i)
|
Limitation
in any privacy notice used by Hercules to the extent that such
limitation
may affect Supplier’s use or disclosure of Personal Data;
and
|
(ii)
|
Restriction
on the use or disclosure of Personal Data to which Hercules agreed
to the
extent that such restriction may affect Supplier’s use or disclosure of
such Personal Data.
|
(e)
|
If
Supplier has knowledge of any unauthorized disclosure of or access
to
Personal Data, Supplier shall:
|
(i) |
Expeditiously
report such unauthorized disclosure or access to Hercules,
|
(ii)
|
Mitigate,
to the extent practicable, any harmful effect of such disclosure
or access
that is known to Supplier or its agents,
and
|
(iii)
|
Cooperate
with Hercules in providing any notices regarding impermissible disclosures
caused by such disclosure or access which Hercules deems appropriate.
|
13.4
|
File
Access.
|
13.5
|
Hercules
Data -- Correction and Restoration
|
(a)
|
Corrections.
The correction of any errors or inaccuracies in or with respect to
Hercules Data shall be performed by the Party that has operational
responsibility for inputting such Hercules Data into the applicable
System. To the extent (i) Supplier is operationally responsible for
inputting such data, or (ii) such errors or inaccuracies are attributable
to the failure of Supplier or Supplier Personnel to comply with Supplier’s
obligations under this Agreement, Supplier shall bear the cost of
correcting such errors or
inaccuracies.
|
(b)
|
Re-running
of Corrected Data. If
the correction of errors or inaccuracies as described above necessitates
the re-running of corrected Hercules Data and thereby results in
the usage
of additional Resource Units, Hercules shall pay the applicable Resource
Unit charge as set forth in Schedule
J,
unless the underlying errors or inaccuracies are attributable to
the
failure of Supplier or Supplier Personnel to comply with Supplier’s
obligations under this Agreement (including the failure of Supplier
or
Supplier Personnel to adhere to applicable processes and controls
that, if
adhered to, would have enabled Supplier or Supplier Personnel to
identify
and timely correct such errors or inaccuracies, even if caused by
Hercules), in which case Supplier shall be financially responsible
for any
additional Resource Units usage resulting from the re-running of
corrected
data.
|
(c)
|
Restoration
of Data.
The restoration of any destroyed, lost or altered Hercules Data shall
be
performed by the Party that has operational responsibility for maintaining
the System on which such Hercules Data resides and for creating and
maintaining backup copies of such Hercules Data. To the extent (i)
Supplier is operationally responsible for performing such restoration
or
(ii) such destruction, loss or alteration is attributable to the
failure
of Supplier or Supplier Personnel to comply with Supplier’s obligations
under this Agreement, Supplier shall bear the cost of restoring such
data.
|
13.6
|
Survival
|
14
|
OWNERSHIP
OF MATERIALS
|
14.1
|
Hercules
Owned Materials.
|
(a)
|
Ownership
of Hercules Owned Materials.
For purposes of this Agreement, Hercules shall be the sole and exclusive
owner of (i) all intellectual property, Software and other Materials
owned
by Hercules or the Eligible Recipients as of the Effective Date,
including
Hercules Owned Software and other Materials owned by Hercules and
the
Eligible Recipients, (ii) all enhancements and Derivative Works of
such
intellectual property, Software and Materials, including all United
States
and foreign patent, copyright and other intellectual property rights
in
such Materials, and (iii) certain Developed Materials, as provided
in
Section
14.2
(collectively, “Hercules
Owned Materials”).
|
(b)
|
License
to Hercules Owned Materials.
As of the Commencement Date, Hercules hereby grants Supplier and,
to the
extent necessary for Supplier to provide the Services, to Subcontractors
designated by Supplier that sign a written agreement to be bound
by all of
the terms contained herein applicable to such Materials (such agreement
shall be agreed to by the Parties and shall include the terms specified
in
this Section as well as those pertaining to the ownership of such
Materials and any Derivative Works developed by the Parties, the
scope and
term of the license, the restrictions on the use of such Materials,
the
obligations of
|
(c)
|
License to
Hercules Third Party Materials.
Subject to Supplier having obtained any Required Consents, Hercules
hereby
grants to Supplier, for the sole purpose of performing the Services
and
solely to the extent of Hercules' underlying rights, the same rights
of
access and use as Hercules possesses under the applicable software
licenses with respect to Hercules licensed Third Party Materials.
Hercules
also shall grant such rights to Subcontractors designated by Supplier
if
and to the extent necessary for Supplier to provide the Services;
provided
that, Supplier shall pay all fees, costs and expenses associated
with the
granting of such rights to such Subcontractors. Supplier and its
Subcontractors shall comply with the duties, including use restrictions
and nondisclosure obligations, imposed on Hercules by such licenses.
In
addition, each Subcontractor shall sign a written agreement to be
bound by
terms consistent with the terms contained herein applicable to such
Third
Party Materials and shall include the terms specified in this Section
as
well as those pertaining to the ownership of such Materials and any
Developed Materials, the scope and term of the license, the restrictions
on the use of such Materials, and the obligations of confidentiality.
Except as otherwise requested or approved by Hercules (or the relevant
licensor), Supplier and its Subcontractors shall cease all use of
such
Third Party Materials upon the end of the Term and the completion
of any
Termination Assistance Services requested by Hercules pursuant to
Section
4.3(b)(8).
THE
HERCULES LICENSED THIRD PARTY MATERIALS ARE PROVIDED BY HERCULES
TO
SUPPLIER AND ITS SUBCONTRACTORS ON AN AS-IS, WHERE-IS BASIS. HERCULES
EXPRESSLY DISCLAIMS ANY REPRESENTATIONS OR WARRANTIES, EXPRESSED
OR
IMPLIED, AS TO SUCH HERCULES LICENSED THIRD PARTY MATERIALS, OR THE
CONDITION OR SUITABILITY OF SUCH MATERIALS FOR USE BY SUPPLIER OR
ITS
SUBCONTRACTORS TO PROVIDE THE SERVICES, INCLUDING WARRANTIES OF
NON-INFRINGEMENT, MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE.
|
14.2
|
Developed
Materials.
|
(a)
|
Ownership
by Hercules.
Unless otherwise agreed by the Parties and except as provided in
Section
14.2(c),
all Developed Materials shall be owned solely by Hercules and considered
to be works made for hire (as that term is used in Section 101 of
the
United States Copyright Act, 17 U.S.C. § 101, or in analogous provisions
of other applicable Laws) and owned by Hercules. If any such Developed
Materials may not be considered a work made for hire under applicable
Law,
Supplier hereby irrevocably assigns, and shall assign, to Hercules
in
perpetuity without further consideration, all of Supplier’s worldwide
rights, title and interest in and to such Developed Materials, including
United States and foreign intellectual property rights. Supplier
acknowledges that Hercules and the successors and assigns of Hercules
shall have the right to obtain and hold in their own name any intellectual
property rights in and to such Developed Materials. Supplier
agrees
|
(b)
|
Source
Code and Documentation.
Supplier shall, promptly as it is developed by Supplier, provide
Hercules
with the source code and object code and documentation for all Hercules
owned Developed Materials and any other Hercules-specific Materials
used
by Supplier. Such source code and documentation shall be sufficient
to
allow a reasonably knowledgeable and experienced programmer to maintain
and support such Materials and the user documentation for such Materials
shall accurately describe in terms understandable by a typical end
user
the functions and features of such Materials and the procedures for
exercising such functions and
features.
|
(c)
|
Supplier
Owned Developed Materials.
Notwithstanding Section
14.2(a),
Developed Materials that are Derivative Works of Supplier Owned Materials
shall be owned by Supplier. Supplier hereby grants to Hercules a
worldwide, perpetual, irrevocable, non-exclusive, fully paid-up license,
with the right to grant sublicenses, to use, execute, reproduce,
display,
perform, modify, enhance, distribute and create Derivative Works
of such
Supplier owned Developed Materials for the benefit and use of Hercules,
Hercules Affiliates and the Eligible
Recipients.
|
(d)
|
Third
Party Materials.
The ownership of Derivative Works of Third Party Materials created
in
connection with the Services shall, as between Supplier and Hercules,
be
considered Developed Materials owned by the Party that is the licensee
of
such Third Party Materials. For purposes of the foregoing, Supplier
shall
be deemed the licensee of Third Party Materials licensed by its
Subcontractors or Affiliates and Hercules shall be deemed the licensee
of
Third Party Materials licensed by Hercules Affiliates or any Eligible
Recipient. Each Party acknowledges and agrees that its ownership
of such
Derivative Works may be subject to or limited by the terms of the
underlying agreement with the owner of the underlying Third Party
Materials; provided, that if a Derivative Work is to be made of Third
Party Materials provided by Supplier, Supplier shall notify Hercules
in
advance and obtain Hercules' consent prior to proceeding with such
Derivative Work if the terms of any such agreement will preclude
or limit,
as applicable, Hercules' license rights in and to such Derivative
Work as
contemplated in Sections
14.3
and 14.6.
|
(e)
|
Disclosure
by Supplier of Developed Materials.
Supplier shall promptly disclose in writing to Hercules each Developed
Material that is developed in connection with the Services. With
respect
to each disclosure, Supplier shall indicate the features or concepts
that
it believes to be new or different.
|
(f)
|
Waiver
of Moral Rights.
To the extent permitted by law, Supplier hereby waives any moral
rights in
the Hercules owned Developed Materials, such as the right to be named
as
author, the right to modify, the right to prevent mutilation and
the right
to prevent commercial exploitation, whether arising under the Berne
Convention or otherwise.
|
14.3
|
Supplier
Owned Materials.
|
(a)
|
Ownership
of Supplier Owned Materials.
Supplier shall be the sole and exclusive owner of the (i) intellectual
property, Software and Materials lawfully owned by it prior to the
Commencement Date, (ii) intellectual property, Software and Materials
acquired by Supplier on or after the Commencement Date, other than
acquisitions for Hercules or an Eligible Recipient in connection
with the
performance of the Services, (iii) Developed Materials that are Derivative
Works of Supplier owned intellectual property, Software and Materials
created by or for Supplier as provided in Section
14.2(c),
(iv) intellectual property, Software and Materials developed by or
on
behalf of Supplier other than in the course of the performance of
its
obligations under this Agreement or in connection with the use of
any
Hercules Data or Hercules Owned Materials, including all United States
and
intellectual property rights in such Materials (“Supplier
Owned Materials”).
|
(b)
|
License
to Supplier Owned Materials.
As of the Commencement Date, Supplier hereby grants to Hercules and
the
Eligible Recipients, at no additional charge, a world-wide non-exclusive,
royalty-free right and
|
(c)
|
Embedded
Materials.
To the extent that Supplier Owned Materials are embedded in any Developed
Materials owned by Hercules pursuant to Section
14.2(a)
and (b),
Supplier shall not be deemed to have assigned its intellectual property
rights in such Supplier Owned Materials to Hercules, but Supplier
hereby
grants to Hercules and the Eligible Recipients a worldwide, perpetual,
irrevocable, non-exclusive, fully paid-up license, with the right
to grant
sublicenses, to use, execute, reproduce, display, perform, modify,
enhance, distribute and create Derivative Works of such Supplier
Owned
Materials (including all modifications, replacements, Upgrades,
enhancements, methodologies, tools, documentation, materials and
media
related thereto) for the benefit of Hercules, the Eligible Recipients
and
their respective Affiliates for so long as such Supplier Owned Materials
remain embedded in such Developed Materials and are not separately
commercially exploited. Following the expiration or termination of
the
Term and the termination of the Service(s) for which such Materials
were
used, Supplier shall, at Hercules' request, provide Upgrades, maintenance,
support and other such services for such embedded Supplier Owned
Materials
on Supplier’s then-current standard terms and conditions in accordance
with Section
14.6(b).
If there are no then-current standard terms and conditions applicable
to
such embedded Supplier Owned Materials, Supplier shall provide Upgrades,
maintenance, support and other such services on reasonable terms
and
conditions agreeable to both Parties failing which Supplier shall
provide
Hercules the source code and object code for such Supplier Owned
Materials, in accordance with Section
14.6(b),
if needed for the effective use, maintenance and/or support of such
Developed Materials by Hercules.
|
(d)
|
License
to Supplier Third Party Materials.
Unless Hercules otherwise agrees prior to Supplier’s first use of such
Third Party Materials (and such agreement is reflected in Schedule
U),
Supplier hereby grants to Hercules and the Eligible Recipients the
rights
specified below with respect to Third Party Materials that are used
by
Supplier or its Affiliates or Subcontractors in providing the Services
and
that are either licensed by Supplier or its Affiliates or Subcontractors
or for which Supplier is financially responsible under this Agreement.
As
of the Commencement Date and subject to Supplier having obtained
any
Required Consents with respect to such Third Party Materials, Supplier
hereby grants to Hercules and the Eligible Recipients, at no additional
charge, a non-exclusive, royalty-free right and license, with the
right to
grant sublicenses, to access and/or use the Third Party Materials
as to
which Supplier holds the license or for which Supplier is financially
responsible under this Agreement (including all modifications,
substitutions, Upgrades, enhancements, methodologies, tools,
documentation, materials and media related thereto), during the Term
and
any Termination Assistance Services period, for the benefit and use
of
Hercules, the Eligible Recipients and their respective Affiliates,
(i)
receive the full benefit of the Services provided by Supplier, (ii)
perform or have performed ITO services, (iii) monitor, access, interface
with or use the Materials and Software then being used by Supplier
and
(iv) perform or have performed ancillary services and functions,
including
related information technology services and functions. The rights
and
obligations of Hercules, the Eligible Recipients and Hercules Third
Party
Contractors with respect to such Supplier licensed Third Party Materials
following the expiration or termination of the Agreement or termination
of
any Service are set forth in Section
14.6.
|
14.4
|
Other
Materials.
|
14.5
|
General
Rights.
|
(a)
|
Copyright
Legends.
Each Party agrees to reproduce copyright legends which appear on
any
portion of the Materials which may be owned by the other Party or
third
parties.
|
(b)
|
Residuals.
Nothing in this Agreement shall restrict any employee or representative
of
a Party from using ideas, concepts, practices, learning or know-how
relating generally to the performance of ITO services that are retained
in
the unaided memory of such employee or representative after performing
the
obligations of such Party under this Agreement, except to the extent
that
such use infringes upon any patent, copyright or other intellectual
property right of a Party or its Affiliates (or, in the case of Supplier,
any Eligible Recipient); provided, however, that this Section
14.5(b)
shall not (i) be deemed to limit either Party’s obligations under this
Agreement with respect to the disclosure or use of Confidential
Information, or (ii) operate or be construed as permitting an employee
or
representative of Supplier to disclose, publish, disseminate or use
(a)
the source of any Confidential Information of Hercules or an Eligible
Recipient, (b) any financial, statistical or personnel information
of
Hercules or an Eligible Recipient, or (c) the business plans of Hercules
or the Eligible Recipients. An
individual’s memory is unaided if the individual has not intentionally
memorized the Confidential Information for the purpose of retaining
and
subsequently using or disclosing it and does not identify the information
as Confidential Information upon recollection. For avoidance of doubt,
the
foregoing would not permit Supplier Personnel to use Confidential
Information of Hercules or an Eligible Recipient (other than ideas,
concepts, practices, learning and know-how relating generally to
the
performance of ITO services) for any purpose other than the provision
of
Services under this Agreement.
|
(c)
|
No
Implied Licenses.
Except as expressly specified in this Agreement, nothing in this
Agreement
shall be deemed to grant to one Party, by implication, estoppel or
otherwise, license rights, ownership rights or any other intellectual
property rights in any Materials owned by the other Party or any
Affiliate
of the other Party (or, in the case of Supplier, any Eligible
Recipient).
|
(d)
|
Incorporated
Materials.
Should either Party incorporate into Developed Materials any intellectual
property subject to third party patent, copyright or license rights,
any
ownership or license rights granted herein with respect to such Materials
shall be limited by and subject to any such patents, copyrights or
license
rights; provided that, prior to incorporating any such intellectual
property in any Materials, the Party incorporating such intellectual
property in the Materials has disclosed this fact and obtained the
prior
approval of the other Party.
|
14.6
|
Hercules
Rights Upon Expiration or Termination of Agreement.
|
(a)
|
Hercules
Owned Materials and Developed Materials.
With respect to Hercules Owned Materials (including Hercules owned
Developed Materials), Supplier shall, at no cost to
Hercules:
|
(i)
|
Deliver
to Hercules all Hercules Owned Materials and all copies thereof in
the
format and medium in use by Supplier in connection with the Services
as of
the date of such expiration or termination;
and
|
(ii)
|
Following
confirmation by Hercules that the copies of the Hercules Owned Materials
delivered by Supplier are acceptable and the completion by Supplier
of any
Termination Assistance Services for which such Materials are required,
destroy or securely erase all other copies of such Materials then
in
Supplier’s possession and cease using such Materials and any information
contained therein for any purpose.
|
(b)
|
Supplier
Owned Materials.
With respect to Materials owned by Supplier, Supplier Affiliates
or
(subject to Section
6.4(c))
Subcontractors and used by them to provide the Services (and any
modifications, substitutions, Upgrades, enhancements, methodologies,
tools, documentation, materials and media related
thereto):
|
(i)
|
Unless
Hercules otherwise agrees prior to Supplier’s first use of such Supplier
Owned Material in the performance of the Services, Supplier hereby
grants
to Hercules and the Eligible Recipients (or, at Hercules' election,
to
their designee(s)) a worldwide, perpetual, non-exclusive,
non-transferable, irrevocable, fully paid-up license to use, execute,
reproduce, display, perform, modify, enhance, distribute and create
Derivative Works and to permit a third party to use, execute, reproduce,
display, perform, modify, enhance, distribute and create Derivative
Works
of each such Supplier Owned Material for the benefit of Hercules,
Hercules
Affiliates and the Eligible Recipients upon the expiration or termination
of the Term;
|
(ii)
|
Supplier
shall deliver to Hercules and the Eligible Recipients (or, at Hercules'
election, to their designee(s)) (A) a copy of such Supplier Owned
Materials and related documentation, (B) the source code and object
code
for such Supplier Owned Materials to the extent such code is reasonably
necessary to permit them to use such Supplier Owned Materials, (C)
the
source code and the object code for Supplier Owned Materials that
are not
commercial off-the-shelf products, and (D) the source code and object
code
for Supplier Owned Materials that are commercial off-the-shelf products
if
Supplier does not offer or provide upgrades, maintenance, support
and
other services for such Materials as provided in Section
14.6(b)(iii);
and
|
(iii)
|
Supplier
shall offer to provide to Hercules and the Eligible Recipients (or,
at
Hercules' election, to their designee(s)) Upgrades, maintenance,
support
and other services for commercial off-the-shelf Materials on Supplier’s
then-current standard terms and conditions for such
services.
|
(c)
|
Third
Party Materials.
Unless Hercules otherwise agrees in advance in accordance with
Section
6.4(c),
with respect to Third Party Materials licensed by Supplier or Supplier
Affiliates or Subcontractors and used by them to provide the Services,
Supplier hereby grants to Hercules and the Eligible Recipients (or,
at
Hercules' election, to their designee(s)) a sublicense (with the
right to
grant sublicenses) offering the same rights and warranties with respect
to
such Third Party Materials available to Supplier (or Supplier Affiliates
or Subcontractors), on the same terms and conditions, for the benefit
and
use of Hercules, Hercules Affiliates and the Eligible Recipients
upon the
expiration or termination of the Term; provided that, during the
Termination Assistance Services period, Supplier may, with Hercules'
approval, substitute one of the following for such
sublicense:
|
(i)
|
the
assignment to Hercules and the Eligible Recipients (or, at Hercules'
election, to their designee(s)) of the underlying license for such
Third
Party Materials; or
|
(ii)
|
the
procurement for Hercules and the Eligible Recipients (or, at Hercules'
election, to their designee(s)) of a new license (with terms at least
as
favorable as those in the license held by Supplier or its Affiliates
or
Subcontractors and with the right to grant sublicenses) to such Third
Party Materials for the benefit or use of Hercules, Hercules Affiliates
and the Eligible Recipients.
|
15
|
REPRESENTATIONS,
WARRANTIES AND COVENANTS
|
15.1
|
Work
Standards.
|
15.2
|
Software.
|
(a)
|
Ownership
and Use.
Supplier represents, warrants and covenants that it is either the
owner
of, or authorized to use, any and all Software provided and used
by
Supplier in providing the Services. As to any such Software that
Supplier
does not own but is authorized to use, Supplier shall advise Hercules
as
to the ownership and extent of Supplier’s rights with regard to such
Software to the extent any limitation in such rights would impair
Supplier’s performance of its obligations under this
Agreement.
|
(b)
|
Performance.
Supplier represents, warrants and covenants that any Supplier Owned
Software will perform in conformance with its Specifications and
will
provide the functions and features and operate in the manner described
therein.
|
(c)
|
Developed
Materials Compliance.
Supplier warrants and covenants that, during the ninety (90) days
immediately following Acceptance (the "Warranty
Period"),
each Developed Material will be free from material errors in operation
and
performance, will Comply with the applicable documentation and the
Specifications in all material respects and will provide the functions
and
features and operate in the manner described in this Agreement or
otherwise agreed by the Parties. Supplier shall correct any failure
to
Comply at no additional charge to Hercules and shall use commercially
reasonable efforts to do so as expeditiously as possible. In the
event
that Supplier fails or is unable to repair or replace such nonconforming
Developed Material, Hercules shall, in addition to any and all other
remedies available to it hereunder, be entitled to obtain from Supplier
a
copy of the source code and/or object code to such Developed
Material.
|
(d)
|
Nonconformity
of Supplier
Owned Software.
In the event that Supplier Owned Software (excluding Supplier owned
Developed Materials, which are addressed in Section
15.2(c))
does not conform to the Specifications and criteria set forth in
this
Agreement, and/or materially adversely affects the Services provided
hereunder, Supplier shall expeditiously repair such Software or replace
such Software with conforming Software.
|
15.3
|
Non-Infringement.
|
(a)
|
Performance
of Responsibilities.
Except as otherwise provided in this Agreement, each Party represents,
warrants and covenants that it shall perform its responsibilities
under
this Agreement in a manner that does not infringe, or constitute
an
infringement or misappropriation of, any patent, copyright, trademark,
trade secret or other proprietary or privacy rights of any third
party;
provided, however, that the performing Party shall not have any obligation
or liability to the extent any infringement or misappropriation is
caused
by (i) modifications made by the other Party or its contractors or
subcontractors, without the knowledge or approval of the performing
Party,
(ii) the other Party’s combination of the performing Party’s work product
or Materials with items not furnished, specified or reasonably anticipated
by the performing Party or contemplated by this Agreement, (iii)
a breach
of this Agreement by the other Party, (iv) the failure of the other
Party
to use corrections or modifications provided by the performing Party
offering equivalent features and functionality, or (v) Third Party
Software, except to the extent that such infringement or misappropriation
arises from the failure of the performing Party to obtain the necessary
licenses or Required Consents or to abide by the limitations of the
applicable Third Party Software licenses. Each Party further represents,
warrants and covenants that it will not use or create materials in
connection with the Services which are libelous, defamatory or
obscene.
|
(b)
|
Third
Party Software Indemnification.
In addition, with respect to Third Party Software provided by Supplier
pursuant to this Agreement, Supplier covenants that it shall use
best
efforts to obtain and provide intellectual property indemnification
for
Hercules and the Eligible Recipients (or obtain intellectual property
indemnification for itself and enforce such indemnification on behalf
of
Hercules and the Eligible Recipients) from the suppliers of such
Software.
Unless otherwise approved in advance by Hercules, such indemnification
shall be (i) comparable to the intellectual property indemnification
provided by Supplier to Hercules and the Eligible Recipients under
this
Agreement, or (ii) the best indemnification available in the industry
for
the same or substantially similar types of software products. If
Supplier
cannot obtain such intellectual property indemnification from the
supplier
of such Software, Supplier shall so notify Hercules. Unless otherwise
approved in advance by Hercules, Supplier shall either (i) not provide
or
use such Third Party Software under this Agreement, or (ii) agree
to
indemnify Hercules, the Eligible Recipients, and other indemnitees
under
this Agreement as if such Third Party Software were Supplier Owned
Materials.
|
15.4
|
Authorization.
|
(a)
|
Corporate
Existence.
It is a corporation duly incorporated, validly existing and in good
standing under the Laws of its State of
incorporation;
|
(b)
|
Corporate
Power and Authority.
It has the requisite corporate power and authority to execute, deliver
and
perform its obligations under this Agreement;
|
(c)
|
Legal
Authority.
It has obtained all licenses, authorizations, approvals, consents
or
permits required to perform its obligations under this Agreement
under all
applicable federal, state or local laws and under all applicable
rules and
regulations of all authorities having jurisdiction over the Services,
except to the extent the failure to obtain any such license,
authorizations, approvals, consents or permits is, in the aggregate,
immaterial;
|
(d)
|
Due
Authorization.
The execution, delivery and performance of this Agreement and the
consummation of the transactions contemplated by this Agreement have
been
duly authorized by the requisite corporate action on the part of
such
Party; and
|
(e)
|
No
Violation or Conflict.
The execution, delivery, and performance of this Agreement shall
not
constitute a violation of any judgment, order, or decree; a material
default under any material contract by which it or any of its material
assets are bound; or an event that would, with notice or lapse of
time, or
both, constitute such a default.
|
15.5
|
Inducements;
Hercules Business Practices
Policy.
|
(a)
|
Inducements.
Supplier represents, warrants and covenants that it has not given
and will
not give commissions, payments, kickbacks, lavish or extensive
entertainment, or other inducements of more than minimal value (as
defined
in the Hercules Business Practices Policy) to any employee or agent
of
Hercules in connection with this Agreement. Supplier also represents,
warrants and covenants that, to the best of its knowledge, no officer,
director, employee, agent or representative of Supplier has given
any such
payments, gifts, entertainment or other thing of value to any employee
or
agent of Hercules. Supplier also acknowledges that the giving of
any such
payments, gifts, entertainment, or other thing of value is strictly
in
violation of Hercules policy on conflicts of interest, and may result
in
the cancellation of this Agreement and other existing and future
contracts
between the Parties.
|
(b)
|
Hercules
Business Practices Policy.
Supplier represents, warrants and covenants that, in the performance
of
the Services and its other contractual obligations hereunder, it
shall
comply with the Hercules Business Practices Policy, as set forth
in
Attachment
T.3,
as such Business Practices Policy may be reasonably modified from
time to
time.
|
15.6
|
Disabling
Code.
|
15.7
|
Compliance
with Laws.
|
(a)
|
Compliance
by Supplier.
Subject to Section
15.7(b), (e), (f)
and (g),
Supplier represents, warrants and covenants that, with respect to
the
provision of the Services and the performance of any of its other
legal
and contractual obligations hereunder, it is and shall be in compliance
with all applicable Laws on the Commencement Date and shall remain
in
compliance with such Laws for the Term and any Termination Assistance
Services period, including identifying and procuring applicable permits,
certificates, approvals and inspections required under such Laws.
If a
charge of non-compliance by Supplier with any such Laws occurs, Supplier
shall promptly notify Hercules of such
charge.
|
(b)
|
Compliance
by Hercules.
Subject to Section
15.7(a), (e)
and (f),
Hercules represents and warrants that, with respect to the performance
by
Hercules and the Eligible Recipients of Hercules' legal and contractual
obligations under this Agreement, it is and shall be in compliance
in all
material respects with all applicable Laws for the entire Term of
the
Agreement. If a written charge of non-compliance by Hercules with
any such
Laws occurs, Hercules shall promptly notify Supplier of such
charge.
|
(c)
|
Compliance
Data and Reports.
At no additional charge, Supplier shall provide Hercules with data
and
reports in Supplier’s possession necessary for Hercules to comply with,
all Laws applicable to the
Services.
|
(d)
|
Software,
Equipment, Systems and Materials Compliance.
Supplier covenants that the Software, Equipment, Systems and Materials
owned, provided or used by Supplier in providing the Services are
in
|
(e)
|
Notice
of Laws.
Supplier shall notify Hercules of any Laws and changes in Laws applicable
to Supplier as a provider of ITO services and other in-scope services,
including those Laws applicable to the employment of Supplier Personnel
and the provision of Services from jurisdictions in which Supplier
Facilities are located (“Supplier
Laws”).
The definition of Supplier Laws also shall include Laws applicable
to (i)
the technical, organizational and security measures associated with
safeguarding Personal Data to be implemented and maintained by Supplier
and at Supplier Facilities, (ii) restrictions or prohibitions on
the use
or disclosure of Personal Data made available to Supplier under this
Agreement, and (iii) the United States, United Kingdom, Netherlands
and/or
Belgium that could
have a material adverse impact on the ability of Hercules and/or
the
Eligible recipients to receive the benefit of the Services (collectively,
“Supplier
Laws”).
Hercules shall notify Supplier of any other Laws and any changes
in such
other Laws applicable to the provision or receipt of the Services
(collectively, “Hercules
Laws”).
|
(f)
|
Interpretation
of Laws or Changes in Laws.
Hercules shall be responsible, with Supplier’s cooperation and assistance,
for interpreting Hercules Laws or changes in Hercules Laws and for
identifying the impact of such Hercules Laws or changes in Hercules
Laws
on Supplier’s performance and Hercules' and/or the Eligible Recipients'
receipt and use of the Services. Supplier shall be responsible, with
Hercules' cooperation and assistance, for interpreting Supplier Laws
or
changes in Supplier Laws and for identifying the impact of such Supplier
Laws or changes in Supplier Laws on Supplier’s performance and Hercules'
and/or the Eligible Recipients' receipt and use of the Services.
To the
extent the impact of any Supplier Law or change in Supplier Law cannot
be
readily identified by Supplier, the Parties shall cooperate in
interpreting such Law or change in Law and shall seek in good faith
to
identify and agree upon the impact on Supplier’s performance and Hercules'
and/or the Eligible Recipients' receipt and use of the Services.
If the
Parties are unable to agree upon such impact, Hercules shall retain
the
right, in its sole discretion, to interpret such Supplier Law or
change in
Supplier Law and determine its impact if and to the extent such Supplier
Law or change in Supplier Law could impact the Services to be provided
by
Supplier or Hercules' and/or the Eligible Recipients' receipt and
use of
such Services and Supplier shall retain the right, in its reasonable
discretion, to interpret such Supplier Law or change in Supplier
Law if
and to the extent such Supplier Law or change in Supplier Law could
impact
matters internal to Supplier (such as wages/salaries, employee benefits,
occupational safety and health, etc.), but not the Services to be
provided
by Supplier or Hercules' and/or the Eligible Recipients' receipt
and use
of such Services. In addition, if Supplier reasonably concludes,
after due
inquiry, that the compliance obligations associated with any such
Supplier
Law or change in Supplier Law are unclear or that there is more than
one
reasonable approach to achieving compliance, Supplier may escalate
the
issue to Hercules for a final
decision.
|
(g)
|
Implementation
of Changes in Laws.
In the event of any changes in Laws (including Hercules Laws to the
extent
Supplier receives notice of such Hercules Laws from Hercules or as
otherwise provided in Section
|
(h)
|
Export
Control.
The Parties acknowledge that certain Software and technical data
to be
provided hereunder and certain transactions hereunder may be subject
to
export controls under the laws and regulations of the United States,
the
European Union, the United Nations and other jurisdictions. No Party
shall
export or re-export any such items or any direct product thereof
or
undertake any transaction or service in violation of any such laws
or
regulations. To the extent within Supplier’s control, Supplier shall be
responsible for, and shall coordinate and oversee, compliance with
such
export laws in respect of such items exported or imported
hereunder..
|
(i)
|
Responsibility.
Subject to Section
15.7(e),
Supplier shall be responsible for any Losses imposed on Supplier,
Hercules
or the Eligible Recipients resulting from any failure of Supplier
or its
Subcontractors or third party product or service providers to comply
with
applicable Laws or respond in a timely manner to changes in such
Laws,
unless and to the extent such failure directly results from the sole
acts
or omissions of Hercules, an Eligible Recipient or a Hercules Third
Party
Contractor in contravention of Hercules' obligations under this
Agreement.
|
(j)
|
Assistance
to Hercules.
As part of the Services and on an ongoing basis, Supplier shall assist
Hercules and the Eligible Recipients as they may reasonably require
in
their efforts to comply with applicable Laws (including any changes
to
Laws) not applicable to Supplier or related to the
Services.
|
15.8
|
Interoperability
|
15.9
|
Disclaimer.
|
16
|
INSURANCE
AND RISK OF LOSS
|
16.1
|
Insurance.
|
(a)
|
Requirements.
Supplier agrees to keep in full force and effect and maintain at
its sole
cost and expense the following policies of insurance with the specified
minimum limits of liability during the term of this
Agreement:
|
(i)
|
Workers’
Compensation, Employer’s Liability, and comparable Insurance covering
employees for occupational illnesses and injuries in full compliance
with
the applicable Laws of the state and/or country in which the work
is to be
performed or the country of hire (whichever is applicable).
|
(i)
|
The
limits of liability of Workers’ Compensation, Employers’ Liability and
comparable Insurance shall be not less than the limits required by
applicable Law.
|
(ii)
|
In
addition, in the United States the limits of liability of Employer’s
Liability Insurance shall be minimum limits of $1 million per employee
by
accident/$1 million per employee by disease (or, if higher, the limits
required by applicable Law). The Parties acknowledge and agree that
Employer's Liability Insurance is not available in all jurisdictions
outside the United States and that Supplier is relieved of its obligation
to provide such coverage in such jurisdictions.
|
(ii)
|
Commercial
General Liability Insurance (including coverage for Contractual Liability
assumed by Supplier under this Agreement, Premises-Operations, Completed
Operations—Products, and Independent Contractors) providing coverage for
bodily injury, personal injury, advertising injury and property damage
with combined single limits of not less than $5 million per
occurrence.
|
(iii)
|
Commercial
Business Automobile Liability Insurance including coverage for all
owned,
non-owned, leased, and hired vehicles providing coverage for bodily
injury
and property damage liability with combined single limits of not
less than
$5 million per occurrence. The Parties acknowledge and agree that
Commercial Business Automobile Liability Insurance is not available
in all
jurisdictions outside the United States and that Supplier is relieved
of
its obligation to provide such coverage in such
jurisdictions.
|
(iv)
|
Professional
Liability (also known as Errors and Omissions Liability) Insurance,
including technology errors and omissions coverage, covering acts,
errors
and omissions arising out of Supplier’s operations or Services in an
amount not less than $8 million per claim, which
may be satisfied in combination with its Umbrella / Excess Liability
Insurance coverage.
Supplier shall continue to purchase such coverage for a period of
at least
two (2) years from the termination or expiration of this
Agreement
|
(v)
|
Comprehensive
Crime Insurance, including employee dishonesty and computer fraud
coverage
and a third party extension, covering losses arising out of or in
connection with any fraudulent or dishonest acts committed by Supplier
employees, acting alone or with others, in an amount not less than
$5
million per occurrence. Supplier shall continue to purchase such
coverage
for a period of at least two (2) year from the termination or expiration
of this Agreement
|
(vi)
|
All
Risk Property Damage and Business Interruption Insurance covering
all
assets owned or leased by Supplier, for the replacement value of
such
assets and for the actual business loss sustained and extra expenses
incurred during any interruption of Supplier’s business that is related to
or connected with insured property damage.
|
(b)
|
Approved
Companies.
All such insurance shall be procured with reputable insurance companies
and in such form as is usual and customary to Supplier’s business. Such
insurance companies shall maintain a rating at least “A” and be at least a
Financial Size Category VIII as both criteria are defined in the
most
current publication of Best’s
Policyholder Guide.
|
(c)
|
Endorsements.
Supplier’s insurance policies as required herein under Section
16.1(a)(ii)
and (iii),
including any umbrella/excess liability policies, shall name Hercules,
Hercules Affiliates and Eligible Recipients and their respective
officers,
directors and employees as Additional Insureds for any and all liability
arising at any time in connection with Supplier’s or Supplier Personnel’s
performance under this Agreement. The Supplier insurance policies
required
under Section
16.1(a)(iv)
and (v)
shall name Hercules, Hercules Affiliates and Eligible Recipients
and their
respective officers, directors and employees as loss payees for any
and
all liability arising at any time in connection with Supplier’s or
Supplier Personnel’s performance under this Agreement. All insurance
required under this Section
16.1
shall be primary and non-contributing insurance and any other valid
insurance existing for Hercules' benefit shall be excess of such
primary
insurance.
|
(d)
|
Certificates.
Supplier shall provide Hercules with certificates of insurance evidencing
compliance with this Article
16 (including
evidence of renewal of insurance) signed by authorized representatives
of
the respective carriers within thirty (30) days after the Effective
Date
and thereafter, for each year this Agreement is in effect. Each
certificate of insurance shall provide that the issuing company shall
not
cancel, reduce, or otherwise materially alter the insurance afforded
under
the above policies unless notice of such cancellation, reduction
or
material alteration has been provided at least thirty (30) days in
advance
to Hercules in accordance with Section
21.3(a).
|
(e)
|
No
Implied Limitation.
The obligation of Supplier and its Affiliates to provide the insurance
specified herein shall not limit in any way any obligation or liability
of
Supplier provided elsewhere in this Agreement. The rights of Hercules
and
its subsidiaries, Affiliates and Eligible Recipients to insurance
coverage
under policies issued to or for the benefit of one or more of them
are
independent of this Agreement shall not be limited by this
Agreement.
|
(f)
|
Insurance
Subrogation. With
respect to insurance coverage to be provided by Supplier pursuant
to this
Section
16.1(a)(i), (ii), (iii), and (vi),
the insurance policies shall provide that the insurance companies
waive
all rights of subrogation against Supplier, Hercules, the Eligible
Recipients and their respective Affiliates, officers, directors and
employees.
|
16.2
|
Risk
of Loss.
|
(a)
|
General.
Supplier and Hercules each shall be responsible for any damage,
destruction, loss, theft or governmental taking of their respective
tangible property or real property (whether owned or leased) and
each
Party agrees to look only to its own insuring arrangements (if any)
with
respect to such damage, destruction, loss, theft, or governmental
taking.
Each Party shall promptly notify the other Party of any damage (except
normal wear and tear), destruction, loss, theft, or governmental
taking of
such other Party’s tangible property or real property (whether owned or
leased) and cooperate with such other Party in seeking to recover
for such
damage or loss.
|
(b)
|
Waiver.
Supplier and Hercules hereby waive, on behalf of themselves and shall
cause their respective insurers to issue appropriate waivers of
subrogation rights for, any claims that either may have against the
other
for loss or damage resulting from perils covered by the All Risk
Property
Damage and Business Interruption Insurance. It is understood that
this
waiver is intended to extend to all such loss or damage whether or
not the
same is caused by the fault or neglect of either Supplier or Hercules
and
whether or not insurance is in force. If required by policy conditions,
each party shall secure from its property insurer a waiver of subrogation
endorsement to its policy, and deliver a copy of such endorsement
to the
other party to this Agreement if requested..
|
17
|
INDEMNITIES
|
17.1
|
Indemnity
by Supplier.
|
(a)
|
Representations,
Warranties and Covenants.
Supplier’s breach of any of the representations, warranties and covenants
set forth herein.
|
(b)
|
Reserved.
|
(c)
|
Licenses,
Leases and Contracts.
Supplier’s failure to observe or perform any duties or obligations to be
observed or performed on or after the Commencement Date by Supplier
under
Third Party Software licenses, Equipment leases or Third Party Contracts
used by Supplier to provide the Services or for which Supplier has
assumed
financial or operational responsibility under this
Agreement.
|
(d)
|
Hercules
Data or Confidential Information.
Supplier’s breach of its obligations with respect to Hercules Data,
Hercules Personal Data or Hercules Confidential
Information.
|
(e)
|
Infringement.
Infringement or misappropriation or alleged infringement or alleged
misappropriation of a patent, trade secret, copyright or other proprietary
rights in contravention of Supplier’s representations, warranties and
covenants in Sections
15.2
and 15.3.
|
(f)
|
Compliance
with Laws.
Losses, including government fines, penalties, sanctions, interest
or
other remedies resulting from Supplier’s failure to perform its
responsibilities under this Agreement.
|
(g)
|
Taxes.
Taxes, together with interest and penalties, that are the responsibility
of Supplier under Section
11.4.
|
(h)
|
Shared
Facility Services.
Services, products or systems provided by Supplier to a third party
from
any shared Supplier facility or using any shared Supplier resources
and
not constituting Services provided to an Eligible Recipient pursuant
to
this Agreement.
|
(i)
|
Affiliate,
Subcontractor or Assignee Claims.
Any claim, other than an indemnification claim under this Agreement,
initiated by (i) a Supplier Affiliate or Subcontractor asserting
rights
under this Agreement or (ii) any entity to which Supplier assigned,
transferred, pledged, hypothecated or otherwise encumbered its rights
to
receive payments from Hercules under this
Agreement.
|
(j)
|
Supplier
Personnel Injury Claims.
Any claim by Supplier Personnel for death, bodily injury, or illness,
except to the extent caused by Hercules' gross negligence or willful
misconduct.
|
(k)
|
Employment
Claims.
Any claim (including claims by Affected Employees considered for
employment and/or hired by Supplier, Supplier Affiliates or
Subcontractors) to the extent resulting from any (i) violation by
Supplier, Supplier Affiliates or Subcontractors, or their respective
officers, directors, employees, representatives or agents, of any
Laws or
any common law protecting persons or members of protected classes
or
categories, including Laws prohibiting discrimination or harassment
on the
basis of a protected characteristic; (ii) liability arising or resulting
from the employment of Supplier Personnel by Supplier, Supplier Affiliates
or Subcontractors (including Affected Employees hired by Supplier,
Supplier Affiliates or Subcontractors from and after their Employment
Effective Dates) (including liability for any social security or
other
employment taxes, workers’ compensation claims and premium payments, and
contributions applicable to the wages and salaries of such Supplier
Personnel); (iii) payment or failure to pay any salary, wages or
other
cash compensation due and owing to any Supplier Personnel (including
Affected Employees hired by Supplier, Supplier Affiliates or
Subcontractors from and after their Employment Effective Dates),
(iv)
payment or failure to pay any employee pension or other benefits
due and
owing to any Supplier Personnel (including Affected Employees hired
by
Supplier, Supplier Affiliates or Subcontractors for pension or other
benefits accruing from and after their Employment Effective Dates),
(v)
other aspects of the employment relationship of Supplier Personnel
(including Affected Employees hired by Supplier, Supplier Affiliates
or
Subcontractors) with Supplier, Supplier Affiliates or Subcontractors
or
the termination of such relationship, including claims for wrongful
discharge, claims for breach of express or implied employment contract
and
claims of co-employment or joint employment, and/or (vi) other acts
or
omissions with respect to Affected Employees considered for employment
and/or hired by Supplier, Supplier Affiliates or Subcontractors,
including
any act, omission or representation made in connection with the interview,
selection, hiring and/or transition process, the offers of employment
made
to such employees, the failure to make offers to any such employees,
the
rescission of such offers of employment, or the terms and conditions
of
such offers (including compensation and employee benefits), except,
in
each case, to the extent resulting from the wrongful actions of Hercules,
the Eligible Recipients, or Hercules Third Party Contractors, errors
or
inaccuracies in the information provided by Hercules and faithfully
communicated by Supplier or the failure of Hercules, the Eligible
Recipients, or Hercules Third Party Contractors to comply with Hercules'
responsibilities under this Agreement.
|
17.2
|
Indemnity
by Hercules.
|
(a)
|
Representations,
Warranties and Covenants.
Hercules breach of any of the representations, warranties and covenants
set forth herein.
|
(b)
|
Licenses,
Leases or Contracts.
Hercules' failure to observe or perform any duties or obligations
to be
observed or performed by Hercules under any of the applicable Third
Party
Software licenses, Equipment Leases or Third Party Contracts to the
extent
Hercules is financially or operationally responsible under this
Agreement.
|
(c)
|
Reserved.
|
(d)
|
Supplier’s
Confidential Information.
Hercules breach of its obligations with respect to Supplier’s Confidential
Information.
|
(e)
|
Infringement.
Infringement or misappropriation or alleged infringement or alleged
misappropriation of a patent, trade secret, copyright or other proprietary
rights in contravention of Hercules' representations, warranties
and
covenants in Section
15.3.
|
(f)
|
Taxes.
Taxes, together with interest and penalties, that are the responsibility
of Hercules under Section
11.4.
|
(g)
|
Hercules
Affiliate, Eligible Recipient or Third Party Contractor
Claims.
Any claim, other than an indemnification claim or insurance claim
under
this Agreement, initiated by an Hercules Affiliate, an Eligible Recipient
(other than Hercules) or an Hercules Third Party Contractor asserting
rights under this Agreement.
|
(h)
|
Employment
Claims.
Any claim (including claims by Affected Employees) to the extent
resulting
from any (i) violation by Hercules or its respective officers, directors,
employees, representatives or agents, of Federal, state, provincial,
local, international or other Laws or regulations or any common law
protecting persons or members of protected classes or categories,
including laws or regulations prohibiting discrimination or harassment
on
the basis of a protected characteristic, (ii) payment or failure
to pay
any salary, wages or other cash compensation owed by Hercules to
an
Affected Employee hired by Supplier or a Supplier Affiliate or
Subcontractor for the period of his or her employment with Hercules,
(iii)
Hercules’ failure to pay any accrued employee pension or other benefits
owed by Hercules to an Affected Employee hired by Supplier or a Supplier
Affiliate or Subcontractor and accruing during the period of his
or her
employment with Hercules, (iv) other acts or omissions of Hercules
in its
capacity as an employer of Affected Employees hired by Supplier or
a
Supplier Affiliate or Subcontractor, but excluding claims covered
by
Section
17.1(k),
and/or (v) liability resulting from representations (oral or written)
to
the Affected Employees by Hercules or its officers, directors, employees,
representatives or agents, except, in each case, to the extent resulting
from the wrongful actions of Supplier, Supplier Affiliates or
Subcontractors, errors or inaccuracies in the information provided
by
Supplier and faithfully communicated by Hercules, or the failure
of
Supplier, Supplier Affiliates or Subcontractors to comply with Supplier’s
responsibilities under this
Agreement.
|
17.3
|
Additional
Indemnities.
|
17.4
|
Infringement.
|
(a)
|
Obtain
Rights.
Obtain for Hercules and the Eligible Recipients the right to continue
using such Software, Equipment or
Materials.
|
(b)
|
Modification.
Modify the item(s) in question so that it is no longer infringing
(provided that such modification does not degrade the performance
or
quality of the Services or adversely affect Hercules' and the Eligible
Recipients’ intended use as contemplated by this
Agreement).
|
(c)
|
Replacement.
Replace such item(s) with a non-infringing functional equivalent
acceptable to Hercules.
|
17.5
|
Indemnification
Procedures.
|
(a)
|
Notice.
Promptly
after receipt by any person or entity entitled to indemnification
under
this Agreement of notice of the commencement or threatened commencement
of
any civil, criminal, administrative, or investigative action or proceeding
involving a claim in respect of which the indemnitee will seek
indemnification hereunder, the indemnitee shall notify the indemnitor
of
such claim. The indemnitee shall use commercially reasonable efforts
to
provide such notice to the indemnitor (i) within fifteen (15) days
of its
receipt of notice of a civil, criminal, administrative, or investigative
action or proceeding, and/or (ii)at least ten (10) days prior to
the date
on which a response is due. No delay or failure to so notify an indemnitor
shall relieve it of its obligations under this Agreement except to
the
extent that such indemnitor has suffered actual prejudice by such
delay or
failure. Within fifteen (15) days following receipt of notice from
the
indemnitee relating to any claim, but no later than five (5) days
before
the date on which any response to a complaint or summons is due,
the
indemnitor shall notify the indemnitee that the indemnitor elects
to
assume control of the defense and settlement of that claim (a
“Notice
of Election”).
|
(b)
|
Procedure
Following Notice of Election. If
the indemnitor delivers a Notice of Election within the required
notice
period, the indemnitor shall assume sole control over the defense
and
settlement of the claim; provided, however, that (i) the indemnitor
shall
keep the indemnitee fully apprised at all times as to the status
of the
defense, and (ii) the indemnitor shall obtain the prior written approval
of the indemnitee before entering into any settlement of such claim
asserting any liability against the indemnitee or imposing any obligations
or restrictions on the indemnitee or ceasing to defend against such
claim.
The indemnitor shall not be liable for any legal fees or expenses
incurred
by the indemnitee following the delivery of a Notice of Election;
provided, however, that (i) the indemnitee shall be entitled to employ
counsel at its own expense to participate in the handling of the
claim,
and (ii) the indemnitor shall pay the fees and expenses associated
with
such counsel if there is a conflict of interest with respect to such
claim
which is not otherwise resolved or if the indemnitor has requested
the
assistance of the indemnitee in the defense of the claim or the indemnitor
has failed to defend the claim diligently and the indemnitee is prejudiced
or likely to be prejudiced by such failure. The indemnitor shall
not be
obligated to indemnify the indemnitee for any amount paid or payable
by
such indemnitee in the settlement of any claim if (i) the indemnitor
has
delivered
|
(c)
|
Procedure
Where No Notice of Election Is Delivered.
If
the indemnitor does not deliver a Notice of Election relating to
any claim
within the required notice period, the indemnitee shall have the
right to
defend the claim in such manner as it may deem appropriate. The indemnitor
shall promptly reimburse the indemnitee for all such reasonable costs
and
expenses incurred by the indemnitee, including reasonable attorneys’
fees.
|
17.6
|
Indemnification
Procedures - Governmental
Claims.
|
(a)
|
Notice.
Promptly after receipt by Hercules of notice of the commencement
or
threatened commencement of any action or proceeding involving a claim
in
respect of which the indemnitee will seek indemnification pursuant
to
Section
17.1(f),
Hercules shall notify Supplier of such claim. No delay or failure
to so
notify Supplier shall relieve Supplier of its obligations under this
Agreement except to the extent that Supplier has suffered actual
prejudice
by such delay or failure.
|
(b)
|
Procedure
for Defense.
Hercules shall be entitled, at its option, to have the claim handled
pursuant to Section
17.5
or
to retain sole control over the defense and settlement of such claim;
provided that, in the latter case, Hercules shall (i) consult with
Supplier on a regular basis regarding claim processing (including
actual
and anticipated costs and expenses) and litigation strategy, (ii)
reasonably consider any Supplier settlement proposals or suggestions,
and
(iii) use commercially reasonable efforts to minimize any amounts
payable
or reimbursable by Supplier.
|
17.7
|
Subrogation.
|
18
|
LIABILITY
|
(a)
|
General.
Subject to Section
18.2(d),
no Party shall be liable for any default or delay in the performance
of
its obligations under this Agreement if and to the extent such default
or
delay is caused, directly or indirectly, by fire, flood, earthquake,
elements of nature or acts of God; wars, terrorist acts, site-specific
terrorist threats, riots, civil disorders, rebellions or revolutions;
strikes, lockouts or labor disputes; or any other cause beyond the
reasonable control of such Party; except to the extent that the
non-performing Party is at fault in failing to prevent or causing
such
default or delay, and provided that such default or delay can not
reasonably be circumvented by the non-performing Party through the
use of
alternate sources, workaround plans or other means. A strike, lockout
or
labor dispute involving Supplier Personnel shall not excuse Supplier
from
its obligations hereunder. In addition, the refusal of Supplier Personnel
to enter a facility that is the subject of a labor dispute shall
excuse
Supplier from its obligations hereunder only if and to the extent
such
refusal is based upon a reasonable fear of physical
harm.
|
(b)
|
Duration
and Notification.
In the event of a force majeure event, the non-performing Party shall
be
excused from further performance or observance of the obligation(s)
so
affected for as long as such circumstances prevail and such Party
continues to use all commercially reasonable efforts to recommence
performance or observance whenever and to whatever extent possible
without
delay. Any Party so prevented, hindered or delayed in its performance
shall, as quickly as practicable under the circumstances, notify
the Party
to whom performance is due by telephone (to be confirmed in writing
within
one (1) day of the inception of such delay) and describe at a reasonable
level of detail the circumstances of the force majeure event, the
steps
being taken to address such force majeure event, and the expected
duration
of such force majeure event.
|
(c)
|
Substitute
Services; Termination.
If any event described in Section
18.2(a)
has substantially prevented, hindered or delayed or is reasonably
expected
to substantially prevent, hinder or delay the performance by Supplier
or
one of its Subcontractors of Services necessary for the performance
of
critical Hercules or Eligible Recipient functions for longer than
the
recovery period specified in the applicable disaster recovery plan,
or if
there is no such recovery period, seventy-two (72) hours, Supplier
shall,
unless and until otherwise directed by Hercules, use commercially
reasonable efforts to procure such Services from an alternate source
at
Supplier’s expense for so long as the delay in performance shall continue,
up to the Charges actually paid to Supplier for the Services with
respect
to the period of non-performance. If Supplier is unable to procure
such
substitute services on an expedited basis or Hercules elects to contract
directly for such services, Hercules may procure such Services from
an
alternate source at Hercules' expense. In addition, if any event
described
in Section
18.2(a)
substantially prevents, hinders or delays the performance by Supplier
or
one of its Subcontractors of Services necessary for the performance
of
critical Hercules functions (i) for more than five (5) days, Hercules,
at
its option, may terminate any portion of this Agreement so affected
without payment of Termination Charges and the charges payable hereunder
shall be equitably adjusted to reflect those terminated Services;
or (ii)
for more than ten (10) days, Hercules, at its option, may terminate
this
Agreement in whole or part without payment of Termination Charges.
Supplier shall not have the right to additional payments or increased
usage charges as a result of any force majeure occurrence affecting
Supplier’s ability to perform.
|
(d)
|
Disaster
Recovery / Business Continuity.
Upon the occurrence of a force majeure event that constitutes a disaster
under the applicable disaster recovery/business continuity plan,
Supplier
shall implement promptly, as appropriate, such disaster recovery/business
continuity plan and provide disaster recovery and business continuity
services as described in such plan and in Schedule
E.
The occurrence of a force majeure event shall not relieve Supplier
of its
obligation to implement the applicable disaster recovery/business
continuity plan and provide disaster recovery and business continuity
services.
|
(e)
|
Payment
Obligation.
If Supplier fails to provide Services in accordance with this Agreement
due to the occurrence of a force majeure event, all amounts payable
to
Supplier hereunder shall be equitably adjusted in a manner such that
Hercules is not required to pay any amounts for Services that it
is not
receiving whether from Supplier or from an alternate source at Supplier’s
expense pursuant to Section
18.2(c).
|
(f)
|
Allocation
of Resources.
Without limiting Supplier’s obligations under this Agreement, whenever a
force majeure event or disaster causes Supplier to allocate limited
resources between or among Supplier’s customers and Affiliates, Hercules
and the Eligible Recipients shall receive at least the same treatment
as
comparable Supplier customers. In no event will Supplier re-deploy
or
re-assign any Key Supplier Personnel to another customer or account
in the
event of the occurrence of a force majeure
event.
|
(a)
|
Exclusions
from Limitations.
EXCEPT AS PROVIDED IN THIS SECTION
18.3,
NEITHER PARTY SHALL BE LIABLE TO THE OTHER PARTY FOR INDIRECT,
CONSEQUENTIAL, INCIDENTAL, COLLATERAL, EXEMPLARY OR PUNITIVE DAMAGES,
INCLUDING LOST PROFITS, REGARDLESS OF THE FORM OF THE ACTION OR THE
THEORY
OF RECOVERY, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY
OF
SUCH DAMAGES.
|
(b)
|
Liability
Cap.
Additionally, except as provided below, the total aggregate liability
of
either Party, for claims asserted by the other Party under or in
connection with this Agreement, regardless of the form of
the
|
(c)
|
Exceptions
to Limitations of Liability.
The limitations of liability set forth in Sections
18.3(a)
and (b)
shall not apply with respect to:
|
(i)
|
Losses
occasioned by the fraud, willful misconduct, or gross negligence
of a
Party.
|
(ii)
|
Losses
that are the subject of indemnification under this Agreement (provided
that, indemnification obligations arising under Sections
17.1(a)
and
(h), 17.2(a)
and 17.3
shall nonetheless be subject to the liability cap set forth in
Section
18.3(b)).
|
(iii)
|
Losses
occasioned by Supplier’s refusal to provide Services or Termination
Assistance Services (for purposes of this provision, “refusal” shall mean
the intentional cessation by Supplier, in a manner impermissible
under
this Agreement, of the performance of all or a material portion of
the
Services or Termination Assistance Services then required to be provided
by Supplier under this Agreement).
|
(iv)
|
Amounts
paid under Section
17.3
with respect to death or bodily injury of an agent, employee, customer,
business invitee, business visitor or other person or damage, loss
or
destruction of real or tangible personal
property.
|
(v)
|
Losses
occasioned by any breach of a Party’s representations or warranties set
forth in Sections
15.3
and 15.4
of
this Agreement.
|
(vi)
|
Losses
occasioned by any breach of a Party’s obligations under Article
13.
|
(d)
|
Items
Not Considered Damages.
The following shall not be considered damages subject to, and shall
not be
counted toward the liability exclusion or cap specified in, Section
18.3(a)
or
(b):
|
(i)
|
Service
Level Credits or Deliverable Credits assessed against Supplier pursuant
to
Schedule
G.
|
(ii)
|
Amounts
withheld by Hercules in accordance with this Agreement due either
to
incorrect Charges by Supplier or non-conforming
Services.
|
(iii)
|
Amounts
paid by Hercules but subsequently recovered from Supplier due either
to
incorrect Charges by Supplier or non-conforming
Services.
|
(iv)
|
Invoiced
Charges and other amounts that are due and owing to Supplier for
Services
under this Agreement.
|
(e)
|
Waiver
of Liability Cap.
If, at any time, the total aggregate liability of one Party for claims
asserted by the other Party under or in connection with this Agreement
exceeds eighty percent (80%) of the liability cap specified in
Section
18.3(a)
and, upon the request of the other Party, the Party incurring such
liability refuses to waive such cap and/or increase the available
cap to
an amount at least one-half of the original liability cap, then the
other
Party may terminate this Agreement without payment of Termination
Charges.
|
(f)
|
Acknowledged
Direct Damages.
The following shall be considered direct damages and neither Party
shall
assert that they are indirect, incidental, collateral, consequential
or
special damages or lost profits to the extent they result from either
Party’s failure to perform in accordance with this
Agreement:
|
(i)
|
Costs
and expenses of recreating or reloading any lost, stolen or damaged
Hercules Data.
|
(ii)
|
Costs
and expenses of implementing a work-around in respect of a failure
to
provide the Services or any part
thereof.
|
(iii)
|
Costs
and expenses of replacing lost, stolen or damaged Equipment, Software,
and
Materials.
|
(iv)
|
Cover
damages, including the costs and expenses incurred to procure the
Services
or corrected Services from an alternate source, to the extent in
excess of
Supplier’s Charges under this
Agreement.
|
(v)
|
Straight
time, overtime or related expenses incurred by either Party, including
overhead allocations for employees, wages and salaries of additional
employees, travel expenses, overtime expenses, telecommunication
charges
and similar charges.
|
(vi)
|
Costs
and expenses incurred to bring the Services in-house or to contract
to
obtain the Services from an alternate source, including the costs
and
expenses associated with the retention of external consultants and
legal
counsel to assist with any
re-sourcing.
|
(vii)
|
Damages
of a Hercules Affiliate or an Eligible Recipient which would be direct
damages if they had instead been suffered by Hercules (including
being so
considered under this Section
18.3(f)).
|
(viii)
|
Payments,
fines, penalties, interest, sanctions, or other remedies imposed
by a
governmental body or regulatory agency or required by an applicable
Law
for failure to comply with legal requirements or
deadlines.
|
(ix)
|
Damages,
fines, penalties, interest or other monetary remedies awarded to
non-government claimants by a court or in final settlement of a claim
for
failure to comply with applicable Laws.
.
|
19
|
DISPUTE
RESOLUTION
|
19.1
|
Informal
Dispute Resolution.
|
(a)
|
Initial
Effort.
The Parties agree that the Hercules Relationship Manager and the
Supplier
Account Manager shall attempt in good faith to resolve all disputes
(other
than those described in Section
19.1(d)).
The Parties also agree that to the extent provided in Schedule
S
or
the Policy and Procedures Manual, the Executive Steering Committee
shall
attempt in good faith to resolve disputes (other than those described
in
Section
19.1(d))
between the Parties. In the event a dispute cannot be resolved in
accordance with the foregoing in an amount of time that either Party
deems
reasonable under the circumstances, such Party may refer the dispute
for
resolution to the senior corporate executives specified in Section
19.1(b)
below upon written notice to the other
Party.
|
(b)
|
Escalation.
Within five (5) business days of a notice under Section
19.1(a)
above referring a dispute for resolution by senior corporate executives,
the Hercules Relationship Manager and the Supplier Account Manager
will
each prepare and provide to the Supplier General Counsel and the
Hercules
General Counsel, respectively, summaries of the non-privileged relevant
information and background of the dispute, along with any appropriate
non-privileged supporting documentation, for their review. The designated
senior corporate executives will confer as often as they deem reasonably
necessary in order to gather and furnish to the other all non-privileged
information with respect to the matter in issue which the Parties
believe
to be appropriate and germane in connection with its resolution.
The
designated senior corporate executives shall discuss the problem
and
negotiate in good faith in an effort to resolve the dispute without
the
necessity of any formal proceeding. The specific format for the
discussions will be left to the discretion of the designated senior
corporate executives, but may include the preparation of agreed-upon
statements of fact or written statements of
position.
|
(c)
|
Provision
of Information.
During the course of negotiations under Section
19.1(a)
or
(b)
above, all reasonable requests made by one Party to another for
non-privileged information, reasonably related to the dispute, will
be
honored in order that each of the parties may be fully advised of
the
other’s position. All negotiation shall be strictly confidential and used
solely for the purposes of settlement. Any materials prepared by
one Party
for these proceedings shall not be used as evidence by the other
Party in
any subsequent arbitration or litigation; provided, however, the
underlying facts supporting such materials may be subject to
discovery.
|
(d)
|
Prerequisite
to Formal Proceedings.
Formal proceedings for the resolution of a dispute may not be commenced
until the earlier of:
|
(i)
|
the
designated senior corporate executives under Section
19.1(b)
above concluding in good faith that amicable resolution through continued
negotiation of the matter does not appear likely;
or
|
(ii)
|
thirty
(30) days after the notice under Section
19.1(a)
above referring the dispute to senior corporate
executives.
|
(e)
|
Equitable
Remedies. The
provisions and time periods specified in this Section
19.1
shall not be construed to prevent a Party from instituting, and a
Party is
authorized to institute, formal proceedings earlier to (A) avoid
the
expiration of any applicable limitations period, (B) preserve a superior
position with respect to other creditors, (C) address a claim arising
out
of the breach of a Party’s obligations under Article
13,
or (D) address a claim arising out of the breach or attempted or
threatened breach of the obligations described in the next paragraph.
|
19.2
|
Arbitration.
|
(a)
|
Arbitration.
Except for claims arising out of the breach of a Party’s obligations under
Article
13
or
disputes subject to Sections
19.1(e),
any controversy or claim arising out of or relating to this Agreement,
or
any breach thereof, which cannot be resolved using the procedures
set
forth above in Section
19.1
shall be finally resolved by binding arbitration under the Commercial
Arbitration Rules of the American Arbitration Association then in
effect;
provided, however, that without limiting any rights at law or in
equity a
Party may have because of an improper termination of this Agreement
by the
other Party, nothing contained in this Agreement shall limit either
Party’s right to terminate this Agreement pursuant to Article
20.
|
(b)
|
Location
and Decision.
The Arbitration shall take place in Wilmington, Delaware, and shall
apply
the governing law of this Agreement. The decision of the arbitrators
shall
be final and binding and judgment on the award may be entered in
any court
of competent jurisdiction, notwithstanding the exclusive jurisdiction
requirement in Section
19.3.
The arbitrators shall be instructed to state the reasons for their
decisions, including findings of fact and law. The language of the
arbitration will be English. The arbitrators shall be bound by the
warranties, limitations of liability and other provisions of this
Agreement. Except with respect to the provisions of this Agreement
which
provide for injunctive relief rights, such arbitration shall be a
precondition to any application by either Party to any court of competent
jurisdiction.
|
(c)
|
Selection
and Qualification of Arbitrators.
Within ten (10) days after delivery of written notice (“Notice
of Dispute”)
by one Party to the other in accordance with this Section, the Parties
each shall use good faith efforts to mutually agree upon one (1)
arbitrator. If the Parties are not able to agree upon one (1) arbitrator
within such period of time, the Parties each shall within ten (10)
days:
(i) appoint one (1) arbitrator who
has
|
(d)
|
General.
All arbitrators selected pursuant to this Section shall possess at
least
five (5) years of relevant experience in technology, finance and/or
law
applicable to the Services or similar services or transactions. Any
such
appointment shall be binding upon the Parties. The Parties shall
use best
efforts to set the arbitration within sixty (60) days after selection
of
the arbitrator or arbitrators, as applicable, but in no event shall
the
arbitration be set more than ninety (90) days after selection of
the
arbitrator or arbitrators, as applicable. Discovery as permitted
by the
Federal Rules of Civil Procedure then in effect will be allowed in
connection with arbitration to the extent consistent with the purpose
of
the arbitration and as allowed by the arbitrator or arbitrators,
as
applicable. The decision or award of the arbitrator or the majority
of the
three arbitrators, as applicable, shall be rendered within fifteen
(15)
days after the conclusion of the hearing, shall be in writing, shall
set
forth the basis therefore, and shall be final, binding and non-appealable
upon the Parties. Notwithstanding the exclusive jurisdiction requirement
in Section
19.3,
the decision or award of the arbitrator or the majority of the three
arbitrators, as applicable, may be enforced and executed upon in
any court
or other body having jurisdiction over the Party against whom the
enforcement of such decision or award is sought. Each Party shall
bear its
own arbitration costs and expenses and all other costs and expenses
of the
arbitration shall be divided equally between the Parties; provided,
however, the arbitrator or arbitrators, as applicable, may modify
the
allocation of fees, costs and expenses in the award in those cases
where
fairness dictates other than such allocation between the Parties.
|
19.3
|
Jurisdiction.
|
19.4
|
Continued
Performance.
|
(a)
|
General.
Each Party agrees that it shall, unless otherwise directed by the
other
Party, continue performing its obligations under this Agreement while
any
dispute is being resolved; provided, that this provision shall not
operate
or be construed as extending the Term of this Agreement or prohibiting
or
delaying a Party’s exercise of any right it may have to terminate the Term
as to all or any part of the Services. For purposes of clarification,
Hercules Data may not be withheld by Supplier pending the resolution
of
any dispute.
|
(b)
|
Non-Interruption
of Service.
Supplier acknowledges and agrees that any interruption to the Service
will
cause irreparable harm to Hercules and/or the Eligible Recipients,
in
which case an adequate remedy at law would not be available. Supplier
expressly acknowledges and agrees that, pending resolution of any
dispute
or controversy, it shall not deny, withdraw, or restrict Supplier’s
provision of the Services to Hercules and/or the Eligible Recipients
under
this Agreement, except as specifically and expressly agreed in writing
by
Hercules and Supplier.
|
19.5
|
Governing
Law.
|
20
|
TERMINATION
|
(a)
|
By
Hercules.
If Supplier:
|
(i)
|
commits
a material breach of its obligations with respect to Transition
Services as provided in Section
4.2(f);
|
(ii)
|
commits
a material breach of this Agreement, which breach is not cured within
thirty (30) days after notice of the breach from
Hercules;
|
(iii)
|
commits
a material breach of this Agreement which is not capable of being
cured
within the period specified pursuant to Section
20.1(a)(ii);
|
(iv)
|
commits
numerous breaches of its duties or obligations which collectively
constitute a material breach of this Agreement and Suppler fails,
within
thirty (30) days after receiving notice of such breaches, to (A)
cure all
such breaches to the extent applicable, or (B) correct the underlying
systemic cause(s), if any, of such
breaches;
|
(v)
|
becomes
liable for or incurs Service Level Credits under this Agreement that,
in
the aggregate, exceed fifty percent (50%) of the cumulative At Risk
Amount
during any rolling six (6) month period;
or
|
(vi)
|
fails
to perform in accordance with the Minimum Service Level for same
Critical
Service Level for three (3) consecutive months or during four (4)
of any
six (6) consecutive month period;
|
(b)
|
By
Supplier.
Supplier may only terminate the Term if:
|
(i)
|
Hercules
fails to (A) pay Supplier undisputed Charges exceeding in the aggregate
two (2) months of Monthly Base Charges by the specified due date,
or (B)
deposit disputed Charges into escrow as required under Section 12.4
and
such undeposited amounts exceed in the aggregate two (2) months of
Monthly
Base Charges, and, in either event, Hercules fails to cure such default
within thirty (30) days of notice from Supplier of its intention
to
terminate on this basis; or
|
(ii)
|
Hercules
misappropriates Supplier’s Proprietary Information or intellectual
property rights, such misappropriation causes (or is likely to cause)
irreparable harm to Supplier’s business, and
such
|
20.2
|
Termination
for Convenience.
|
20.3
|
Termination
Upon Supplier Change of
Control.
|
20.4
|
Termination
Upon Hercules Acquisition or
Merger.
|
20.5
|
Termination
for Insolvency.
|
20.6
|
Hercules
Rights Upon Supplier’s
Bankruptcy.
|
(a)
|
General
Rights.
In the event of Supplier’s bankruptcy or other formal procedure referenced
in Section
20.5
or
of the filing of any petition under bankruptcy laws affecting the
rights
of Supplier which is not stayed or dismissed within thirty (30) days
of
filing, in addition to the other rights and remedies set forth herein,
to
the maximum extent permitted by Law, Hercules will have the immediate
right to retain and take possession for safekeeping all Hercules
Data,
Hercules Confidential Information, Hercules licensed Third Party
Software,
Hercules owned Equipment, Hercules owned Materials, Hercules owned
Developed Materials, and all other Software, Equipment, Systems or
Materials to which Hercules and/or the Eligible Recipients are or
would be
entitled during the Term or upon the expiration or termination of
this
Agreement. Supplier shall cooperate fully with Hercules and the Eligible
Recipients and assist Hercules and the Eligible Recipients in identifying
and taking possession of the items listed in the preceding sentence.
Hercules will have the right to hold such Hercules Data, Confidential
Information, Software, Equipment, Systems and Materials until such
time as
the trustee or receiver in bankruptcy or other appropriate insolvency
office holder can provide adequate assurances and evidence to Hercules
that they will be protected from sale, release, inspection, publication,
or inclusion in any publicly accessible record, document, material
or
filing. Supplier and Hercules agree that without this material provision,
Hercules would not have entered into this Agreement or provided any
right
to the possession or use of Hercules Data, Hercules Confidential
Information, or Hercules Software covered by this
Agreement.
|
(b)
|
Hercules
Rights in Event of Bankruptcy Rejection.
Notwithstanding any other provision of this Agreement to the contrary,
in
the event that Supplier becomes a debtor under the United States
Bankruptcy Code (11 U.S.C. §101 et. seq. or any similar Law in any other
country (the “Bankruptcy
Code”))
and rejects this Agreement pursuant to Section 365 of the Bankruptcy
Code
(a “Bankruptcy
Rejection”),
(i) any and all of the licensee and sublicensee rights of Hercules
and the
Eligible Recipients arising under or otherwise set forth in this
Agreement, including without limitation the rights of Hercules and/or
the
Eligible Recipients referred to in Section
14.6,
shall be deemed fully retained by and vested in Hercules and/or the
Eligible Recipients as protected intellectual property rights under
Section 365(n)(1)(B) of the Bankruptcy Code and further shall be
deemed to
exist immediately before the commencement of the bankruptcy case
in which
Supplier is the debtor; (ii) Hercules shall have all of the rights
afforded to non-debtor licensees and sublicensees under Section 365(n)
of
the Bankruptcy Code; and (iii) to the extent any rights of Hercules
and/or
the Eligible Recipients under this Agreement which arise after the
termination or expiration of this Agreement are determined by a bankruptcy
court not to be “intellectual property rights” for purposes of Section
365(n), all of such rights shall remain vested in and fully retained
by
Hercules and/or the Eligible Recipients after any Bankruptcy Rejection
as
though this Agreement were terminated or expired. Hercules shall
under no
circumstances be required to terminate this Agreement after a Bankruptcy
Rejection in order to enjoy or acquire any of its rights under this
Agreement, including without limitation any of the rights of Hercules
referenced in Section
14.6.
|
20.7
|
Termination
for Supplier Degraded Financial
Condition.
|
21
|
GENERAL
|
21.1
|
Binding
Nature, Assignment.
|
(a)
|
Binding
Nature.
This Agreement will be binding on the Parties and their respective
successors and permitted assigns.
|
(b)
|
Assignment.
Neither Party may, or will have the power to, assign this Agreement
without the prior written consent of the other, except in the following
circumstances:
|
(i)
|
Hercules
may assign its rights or obligations under this Agreement, without
approval of Supplier, to an Affiliate which expressly assumes Hercules'
obligations and responsibilities hereunder, provided Hercules remains
fully liable for and is not relieved from the full performance of
its
obligations under this Agreement;
and
|
(ii)
|
Hercules
may assign its rights and obligations under this Agreement without
the
approval of Supplier to an Entity acquiring, directly or indirectly,
Control of Hercules, an Entity into which Hercules is merged, or
an Entity
acquiring all or substantially all of Hercules' assets, provided
the
acquirer or surviving Entity agrees in writing to be bound by the
terms
and conditions of this Agreement.
|
(c)
|
Impermissible
Assignment.
Any attempted assignment that does not comply with the terms of this
Section shall be null and void.
|
21.2
|
Entire
Agreement; Amendment.
|
21.3
|
Notices.
|
(a)
|
Primary
Notices.
Any notice, notification, request, demand or determination provided
by a
Party pursuant to the following:
|
(b)
|
Other
Notices.
All notices, notifications, requests, demands or determinations required
or provided pursuant to this Agreement, other than those specified
in
Section
21.3(a),
may be sent in hard copy in the manner specified in Section
21.3(a),
or by e-mail transmission (where receipt is acknowledged by the recipient)
or facsimile transmission (with acknowledgment of receipt from the
recipient’s facsimile machine) to the addresses set forth
below:
|
(c)
|
Service
of Process.
Notwithstanding the above, for the purpose of service of legal process
and
receipt of notice or pleadings in judicial proceedings before the
federal
or state courts of Delaware, as selected by the Parties under Section
19.2
of
the Agreement, both Parties to this Agreement and all parties to
all
Companion Agreements irrevocably appoint the company below as their
agent
for service of process and receipt of such notice or notification,
and
further elect domicile at the address of said company in Delaware,
as
follows:
|
(d)
|
Notice
of Change.
A
Party may from time to time change its address or designee for
notification purposes by giving the other prior notice of the new
address
or designee and the date upon which it shall become
effective.
|
21.4
|
Counterparts.
|
21.5
|
Headings.
|
21.6
|
Relationship
of Parties.
|
21.7
|
Severability.
|
21.8
|
Consents
and Approval.
|
21.9
|
Waiver
of Default; Cumulative Remedies.
|
(a)
|
Waiver
of Default.
A
delay or omission by either Party hereto to exercise any right or
power
under this Agreement shall not be construed to be a waiver thereof.
A
waiver by either of the Parties hereto of any of the covenants to
be
performed by the other or any breach thereof shall not be construed
to be
a waiver of any succeeding breach thereof or of any other covenant
herein
contained. All waivers must be in writing and signed by the Party
waiving
its rights.
|
(b)
|
Cumulative
Remedies.
All remedies provided for in this Agreement shall be cumulative and
in
addition to and not in lieu of any other remedies available to either
Party at law, in equity or otherwise. The election by a Party of
any
remedy provided for in this Agreement or otherwise available to such
Party
shall not preclude such Party from pursuing any other remedies available
to such Party at law, in equity, by contract or
otherwise.
|
21.10
|
Survival.
|
21.11
|
Publicity.
|
21.12
|
Service
Marks.
|
21.13
|
Third
Party Beneficiaries.
|
21.14
|
Covenant
Against Pledging.
|
(a)
|
Solicitation
and Hiring.
Except as expressly set forth herein, during the Term and for a period
of
twelve (12) months thereafter, Supplier will not solicit for employment
directly or indirectly, nor employ, any employees of Hercules or
an
Eligible Recipient or individual Hercules Third Party Contractors
without
the prior approval of Hercules. Except as expressly set forth herein
in
connection with the expiration or termination of this Agreement,
during
the Term and for a period of twelve (12) months thereafter, Hercules
will
not solicit for employment directly or indirectly, nor employ, any
employee of Supplier involved in the performance of Supplier’s obligations
under this Agreement without the prior consent of Supplier. In each
case,
the prohibition on solicitation and hiring shall extend one hundred
eighty
(180) days after the termination of the employee’s employment or, in the
case of Supplier employees, the cessation of his or her involvement
in the
performance of Services under this Agreement. This provision shall
not
operate or be construed to prevent or limit any employee’s right to
practice his or her profession or to utilize his or her skills for
another
employer or to restrict any employee’s freedom of movement or
association.
|
(b)
|
Publications.
Neither the publication of classified advertisements in newspapers,
periodicals, Internet bulletin boards, or other publications of general
availability or circulation nor the consideration and hiring of persons
responding to such advertisements shall be deemed a breach of this
Section
21.16,
unless the advertisement and solicitation is undertaken as a means
to
circumvent or conceal a violation of this provision and/or the hiring
party acts with knowledge of this hiring
prohibition.
|
Hercules
Incorporated
|
HCL
Technologies Limited
|
By:
__/s/
Craig Rogerson__________________________
|
By:
___/s/
Sanjeev Nikore_________________________
|
Title:
_President
& CEO__________________________
|
Title:
_Corporate
Vice President____________________
|
Date:
_January
16, 2007__________________________
|
Date:
_January
29, 2007___________________________
|
HCL
America, Inc.
|
|
By:__R.
Srikrishna_______________________________
|
|
Title:
_Supvr.
Sales, HCL Amer_____________________
|
|
Date:__January
29, 2007___________________________
|
INTRODUCTION
|
1
|
||
1.1
|
Performance
and Management by Supplier
|
1
|
|
1.2
|
Definitions
|
1
|
|
1.3
|
Other
Terms
|
1
|
|
2
|
CONTRACT
DOCUMENTS
|
2
|
|
2.1
|
Associated
Contract Documents
|
2
|
|
3
|
TERM
|
3
|
|
3.1
|
Initial
Term
|
3
|
|
3.2
|
Extension
|
3
|
|
4
|
SERVICES
|
3
|
|
4.1
|
Overview
|
3
|
|
4.2
|
Transition
Services
|
4
|
|
4.3
|
Termination
Assistance Services
|
6
|
|
4.4
|
New
Services
|
11
|
|
4.5
|
Billable
Projects
|
12
|
|
4.6
|
Right
to In-Source or Use Third Parties; Cooperation
|
12
|
|
4.7
|
Companion
Agreements
|
14
|
|
5
|
REQUIRED
CONSENTS
|
14
|
|
5.1
|
Supplier
Responsibility
|
14
|
|
5.2
|
Financial
Responsibility
|
15
|
|
5.3
|
Contingent
Arrangements
|
15
|
|
6
|
FACILITIES,
SOFTWARE, EQUIPMENT, CONTRACTS AND ASSETS ASSOCIATED WITH THE PROVISION
OF
SERVICES
|
15
|
|
6.1
|
Service
Facilities.
|
15
|
|
6.2
|
Hercules
Facilities.
|
16
|
|
6.3
|
Supplier
Facilities
|
18
|
|
6.4
|
Software,
Equipment and Third Party Contracts.
|
18
|
|
6.5
|
Reserved
|
20
|
|
6.6
|
Managed
Third Parties
|
20
|
|
6.7
|
Notice
of Defaults
|
21
|
|
7
|
SERVICE
LEVELS
|
21
|
|
7.1
|
General
|
21
|
|
7.2
|
Service
Level Credits; Deliverable Credits
|
22
|
|
7.3
|
Problem
Analysis
|
22
|
|
7.4
|
Continuous
Improvement Reviews.
|
23
|
|
7.5
|
Measurement
and Monitoring
|
23
|
|
7.6
|
Satisfaction
Surveys.
|
23
|
|
7.7
|
Notice
of Adverse Impact
|
24
|
|
8
|
PROJECT
PERSONNEL
|
24
|
|
8.1
|
Key
Supplier Personnel
|
24
|
|
8.2
|
Supplier
Account Manager and Supplier Delivery Manager
|
25
|
|
8.3
|
Supplier
Personnel Are Not Hercules Employees
|
26
|
|
8.4
|
Replacement,
Qualifications, and Retention of Supplier Personnel
|
26
|
|
8.5
|
Staffing
Plan: Restrictions on Changes in Supplier
Staffing/Facilities
|
27
|
|
8.6
|
Conduct
of Supplier Personnel
|
27
|
|
8.7
|
Substance
Abuse
|
28
|
|
8.8
|
Affected
Employees
|
28
|
|
8.9
|
EC
Acquired Rights Directive.
|
28
|
|
9
|
SUPPLIER
RESPONSIBILITIES
|
28
|
|
9.1
|
Policy
and Procedures Manual
|
28
|
|
9.2
|
Reports
|
30
|
|
9.3
|
Governance
Model; Meetings
|
30
|
|
9.4
|
Quality
Assurance and Internal Controls
|
31
|
|
9.5
|
Processes,
Procedures, Architecture, Standards and Planning
|
32
|
|
9.6
|
Change
Control
|
33
|
|
9.7
|
Software
Currency.
|
34
|
|
9.8
|
Maintenance
|
35
|
|
9.9
|
Efficiency
and Cost Effectiveness.
|
36
|
|
9.10
|
Malicious
Code
|
36
|
|
9.11
|
Access
to Specialized Supplier Skills and Resources
|
36
|
|
9.12
|
Audit
Rights.
|
37
|
|
9.13
|
Subcontractors.
|
40
|
|
9.14
|
Technology
and Business Process Evolution
|
41
|
|
9.15
|
Network
Configuration Data
|
42
|
|
10
|
HERCULES
RESPONSIBILITIES
|
43
|
|
10.1
|
Responsibilities
|
43
|
|
10.2
|
Savings
Clause
|
43
|
|
11
|
CHARGES
|
43
|
|
11.1
|
General.
|
43
|
|
11.2
|
Pass-Through
Expenses
|
45
|
|
11.3
|
Reserved.
|
45
|
|
11.4
|
Taxes
|
45
|
|
11.5
|
Extraordinary
Events
|
48
|
|
11.6
|
Reserved
|
49
|
|
11.7
|
Refundable
Items
|
49
|
|
11.8
|
Hercules
Benchmarking Reviews
|
49
|
|
11.9
|
Most
Favored Customer
|
50
|
|
12
|
INVOICING
AND PAYMENT
|
50
|
|
12.1
|
Invoicing
|
50
|
|
12.2
|
Payment
Due.
|
51
|
|
12.3
|
Set
Off
|
51
|
|
12.4
|
Disputed
Charges
|
51
|
|
13
|
HERCULES
DATA AND OTHER CONFIDENTIAL INFORMATION
|
52
|
|
13.1
|
Confidential
Information
|
52
|
|
13.2
|
Hercules
Data
|
54
|
|
13.3
|
Personal
Data
|
56
|
|
13.4
|
File
Access.
|
58
|
|
13.5
|
Hercules
Data -- Correction and Restoration
|
58
|
|
13.6
|
Survival
|
58
|
|
14
|
OWNERSHIP
OF MATERIALS
|
59
|
|
14.1
|
Hercules
Owned Materials
|
59
|
|
14.2
|
Developed
Materials
|
60
|
|
14.3
|
Supplier
Owned Materials
|
61
|
|
14.4
|
Other
Materials
|
62
|
|
14.5
|
General
Rights
|
62
|
|
14.6
|
Hercules
Rights Upon Expiration or Termination of Agreement
|
63
|
|
15
|
REPRESENTATIONS,
WARRANTIES AND COVENANTS
|
65
|
|
15.1
|
Work
Standards
|
65
|
|
15.2
|
Software
|
65
|
|
15.3
|
Non-Infringement
|
65
|
|
15.4
|
Authorization
|
66
|
|
15.5
|
Inducements;
Hercules Business Practices Policy
|
66
|
|
15.6
|
Disabling
Code
|
67
|
|
15.7
|
Compliance
with Laws.
|
67
|
|
15.8
|
Interoperability
|
69
|
|
15.9
|
Disclaimer
|
69
|
|
16
|
INSURANCE
AND RISK OF LOSS
|
69
|
|
16.1
|
Insurance.
|
69
|
|
16.2
|
Risk
of Loss.
|
71
|
|
17
|
INDEMNITIES
|
71
|
|
17.1
|
Indemnity
by Supplier
|
71
|
|
17.2
|
Indemnity
by Hercules
|
72
|
|
17.3
|
Additional
Indemnities
|
73
|
|
17.4
|
Infringement
|
73
|
|
17.5
|
Indemnification
Procedures
|
74
|
|
17.6
|
Indemnification
Procedures - Governmental Claims
|
75
|
|
17.7
|
Subrogation
|
75
|
|
18
|
LIABILITY
|
75
|
|
18.1
|
General
Intent
|
75
|
|
18.2
|
Force
Majeure
|
75
|
|
18.3
|
Limitation
of Liability
|
76
|
|
19
|
DISPUTE
RESOLUTION
|
78
|
|
19.1
|
Informal
Dispute Resolution
|
78
|
|
19.2
|
Arbitration
|
79
|
|
19.3
|
Jurisdiction
|
80
|
|
19.4
|
Continued
Performance
|
80
|
|
19.5
|
Governing
Law
|
81
|
|
20
|
TERMINATION
|
81
|
|
20.2
|
Termination
for Convenience
|
82
|
|
20.3
|
Termination
Upon Supplier Change of Control
|
82
|
|
20.4
|
Termination
Upon Hercules Acquisition or Merger
|
82
|
|
20.5
|
Termination
for Insolvency
|
83
|
|
20.6
|
Hercules
Rights Upon Supplier’s Bankruptcy
|
83
|
|
20.7
|
Termination
for Supplier Degraded Financial Condition
|
84
|
|
21
|
GENERAL
|
84
|
|
21.1
|
Binding
Nature, Assignment
|
84
|
|
21.2
|
Entire
Agreement; Amendment
|
84
|
|
21.3
|
Notices
|
84
|
|
21.4
|
Counterparts
|
87
|
|
21.5
|
Headings
|
87
|
|
21.6
|
Relationship
of Parties
|
87
|
|
21.7
|
Severability
|
87
|
|
21.8
|
Consents
and Approval
|
87
|
|
21.9
|
Waiver
of Default; Cumulative Remedies
|
87
|
|
21.10
|
Survival
|
88
|
|
21.11
|
Publicity
|
88
|
|
21.12
|
Service
Marks
|
88
|
|
21.13
|
Third
Party Beneficiaries
|
88
|
|
21.14
|
Covenant
Against Pledging
|
88
|
|
21.15
|
Order
of Precedence
|
88
|
|
21.16
|
Hiring
of Employees
|
88
|
|
21.17
|
Further
Assurances
|
89
|
|
21.18
|
Liens
|
89
|
|
21.19
|
Covenant
of Good Faith
|
89
|
|
21.20
|
Acknowledgment
|
89
|
|
21.21
|
References
|
89
|
(1)
|
“Acceptance”
means the determination, in Hercules’ reasonable discretion, following
implementation, installation, testing and execution in the production
environment for an agreed upon number of business cycles that Software,
Equipment, Systems and/or other contract deliverables are in Compliance
in
all material respects with the Specifications. Unless otherwise stated
in
this Agreement or agreed by the Parties, Hercules shall provide Supplier
a
notice of its determination as to whether or not to Accept within
ten (10)
business days.
|
(2)
|
“Actual
Uptime”
means the measurement of time that the full functionality of a particular
System, Application, Software, Equipment, Network or any other part
of the
Services is actually available during the Measurement Window, and
such
measurement will be calculated by subtracting Downtime from the Scheduled
Uptime.
|
(3)
|
“Additional
Resource Charge”
or “ARC”
is the charge per Resource Unit that is applicable whenever the actual
consumption of a defined Resource Unit by Hercules and the Eligible
Recipients exceeds the Resource Baseline for such Resource Unit set
forth
in Schedule
J.
The total additional charges will be calculated by multiplying the
Additional Resource Charge by the number of Resource Units in excess
of
the Resource Baseline actually consumed by Hercules and the Eligible
Recipients.
|
(4)
|
“Affiliate”
means with respect to any Entity, any other Entity that is directly
or
indirectly Controls, is Controlled by or under common Control with
such
Entity at the time in question.
|
(5)
|
“Agreement”
has the meaning given in the preamble to the
Agreement.
|
(6)
|
“Allocation
of Pool Percentage”
means the portion of the Pool Percentage Available for Allocation
that is
specified for a Performance Category. The total of all Allocation
of Pool
Percentages shall not exceed the Pool Percentage Available for
Allocation.
|
(7)
|
“Applications
Software”
or “Applications”
means those software application programs and programming (and all
modifications, replacements, Upgrades, enhancements, documentation,
materials and media related thereto) used to support day-to-day business
operations and accomplish specific business objectives to the extent
a
Party has financial or operational responsibility for such programs
or
programming under Schedule
E
or
Schedule
J.1.
Applications Software shall include all such programs or programming
in
use or required to be used as of the Commencement Date, including
those
set forth in Schedule
B,
those as to which the license, maintenance or support costs are included
in the Hercules Base Case, and those as to which Supplier received
reasonable notice and/or access prior to the Commencement Date.
Applications Software also shall include all such programs or programming
developed and/or introduced by or for Hercules or the Eligible Recipients
on or after the Commencement Date to the extent a Party has financial
or
operational responsibility for such programs or programming under
Schedule
E
or
Schedule
J.1.
|
(8)
|
“At
Risk Amount”
means, for any month during the Term, an amount, expressed as a percentage
of the Monthly Charges, which is the maximum amount that the Supplier
will
have at risk for Service Level Credits. The At Risk Amount shall
be 10% of
the Monthly Charges.
|
(9)
|
“Authorized
User(s)”
means, individually and collectively, the employees, business units,
contractors, subcontractors, customers, agents, representatives,
and joint
ventures of Hercules and the Eligible Recipients (other than Supplier
and
its Subcontractors) designated by Hercules or an Eligible Recipient
to
receive or use the Systems or Services provided by
Supplier.
|
(10)
|
“Availability”
means the period of time during which a Service component is scheduled
to
be available during the Measurement Window divided by the period
of time
such component is actually available during such Measurement Window;
provided that for such calculation shall not include periods of downtime
that is the result of scheduled maintenance (for example, preventive
maintenance, system upgrades, etc.), provided that such maintenance
is
performed during defined maintenance windows or during a time period
mutually agreed by the Parties and scheduled to minimize impact to
Hercules' business, and provided further that Supplier maintains
Availability during such periods to the extent reasonably
practicable.
|
(11)
|
“Baseline
Project FTE Hours”
has the meaning given in Section
3
of
Schedule
J.
|
(12)
|
“Benchmark
Standard”
has the meaning given in Section
11.8(c) of
the Agreement.
|
(13)
|
“Benchmarker”
has the meaning given in Section
11.8(a) of
the Agreement.
|
(14)
|
“Benchmarking”
has the meaning given in Section
11.8(a)
of
the Agreement.
|
(15)
|
“Charges”
means the amounts set forth in Article
11
and Schedule
J
(or otherwise set forth in the Agreement) as charges due to the Supplier
in return for providing the
Services.
|
(16)
|
“Change
Control Procedures”
has the meaning given in Section
9.6(a) of
the Agreement.
|
(17)
|
“Commencement
Date”
means May 1, 2007, or such other date as the Parties may agree upon
in
writing as the date on which Supplier shall assume full responsibility
for
the Services identified in the
Agreement.
|
(18)
|
“Compliance”
and “Comply”
means, with respect to outsourced business process(es), Software,
Equipment, Systems or other contract deliverables to be implemented,
designed, developed, delivered, integrated, installed and/or tested
by
Supplier, in compliance in all material respects with the Specifications.
|
(19)
|
“Confidential
Information”
has the meaning given in Section
13.1(a)
of
the Agreement.
|
(20)
|
“Contract
Changes”
has the meaning given in Section
11.1(e) of
the Agreement.
|
(21)
|
“Contract
Year”
means, for the first Contract Year, a period commencing on the
Commencement Date and ending on December 31, 2007 and, for each ensuing
Contract Year, a twelve (12) month period commencing on January 1
and
ending on December 31. If any Contract Year is less than twelve (12)
months, the rights and obligations under this Agreement that are
calculated on a Contract Year basis will be proportionately adjusted
for
such shorter period.
|
(22)
|
“Control”
and its derivatives means: (a) the legal, beneficial, or equitable
ownership, directly or indirectly, of (i) at least fifty percent
(50%) of
the aggregate of all voting equity interests in an Entity, or (ii)
equity
interests having the right to at least fifty percent (50%) of the
profits
of an Entity or, in the event of dissolution, to at least fifty percent
(50%) of the assets of an Entity; (b) the right to appoint, directly
or
indirectly, a majority of the board of directors; (c) the right to
control, directly or indirectly, the management or direction of the
Entity
by contract or corporate governance document; or (d) in the case
of a
partnership, the holding by an Entity (or one of its Affiliates)
of the
position of sole general partner.
|
(23)
|
“Critical
Deliverables”
means those deliverables performed on a one-time or periodic basis,
for
which a Deliverable Credit may be payable in accordance with Schedule
G
and described in Attachment
G.1
or
Schedule
H.
Critical Deliverables are not Critical Service
Levels.
|
(24)
|
“Critical
Service Levels”
means those Service Levels established under Schedule
G
for which a Service Level Credit may be payable. Critical Service
Levels
are identified and defined in Attachment
G.1.
Each Critical Service Level has an Expected Service Level and a Minimum
Service Level associated with it unless otherwise specified. It is
the
intent of the Parties that all Critical Service Levels shall be
quantifiable, measurable and
objective.
|
(25)
|
“Deliverable
Credits”
means the monetary amount(s) that Supplier shall pay to Hercules
(or apply
against monthly Charges) in the event of a failure to achieve a Critical
Deliverable.
|
(26)
|
“Derivative
Work”
means a work based on one or more preexisting works, including a
condensation, transformation, translation, modification, expansion,
or
adaptation, that, if prepared without authorization of the owner
of the
copyright of such preexisting work, would constitute a copyright
infringement under applicable Law, but excluding the preexisting
work.
|
(27)
|
“Developed
Materials”
means any Materials (including Software), or any modifications,
enhancements or Derivative Works thereof, developed by or on behalf
of
Supplier for Hercules or the Eligible Recipients in connection with
or as
part of the Services.
|
(28)
|
“Development
Tools”
means all software programs and programming (and all modifications,
replacements, Upgrades, enhancements, documentation, materials and
media
related thereto) that are used in the development, testing, deployment
and
maintenance of Applications to the extent a Party has financial or
operational responsibility for such programs or programming under
Schedule
E
or
Schedule
J.1.
Development Tools shall include all such products in use or required
to be
used as of the Commencement Date, including those set forth in
Schedule
B,
those as to which the license, maintenance or support costs are included
in the Hercules Base Case, and those as to which Supplier received
reasonable notice and/or access prior to the Commencement Date.
Development Tools also shall include all such products selected and/or
developed by or for Hercules or the Eligible Recipients on or after
the
Commencement Date to the extent a Party has financial or operational
responsibility for such programs or programming under Schedule
E
or
Schedule
J.1.
|
(29)
|
“Direct
Hercules Competitor”
means the Entities identified in Schedule
P,
as well as their Affiliates, successors and assigns to the extent
such
Affiliates, successors or assigns are in the same or similar industry
as
Hercules, as such list of Entities may be modified by Hercules from
time
to time by providing Suppler reasonable advance notice before such
change
is effective.
|
(30)
|
“Downtime”
means the time that the full functionality of a particular System,
Application, Software, Equipment, Network or any other part of the
Services is not available during the Measurement
Window.
|
(31)
|
“Earnback”
means the methodology used to determine the potential return of a
Service
Level Credit as described in Section
6
of
Schedule
G.
|
(32)
|
“Effective
Date”
has the meaning given in the preamble to the
Agreement.
|
(33)
|
“Eligible
Recipients”
means, collectively, and to the extent such Entity is receiving Services
under this Agreement, the
following:
|
(a)
|
Hercules;
|
(b)
|
any
Entity that is an Affiliate of Hercules on the Commencement Date,
or
thereafter becomes an Affiliate of
Hercules;
|
(c)
|
any
Entity that purchases after the Commencement Date from Hercules or
any
Affiliate of Hercules, all or substantially all of the assets of
Hercules
or such Affiliate, or of any division, marketing unit, business unit,
administrative unit, or manufacturing, research or development facility
thereof, provided that such Entity agrees in writing to be bound
by the
terms and conditions of this
Agreement;
|
(d)
|
any
Entity that after the Commencement Date is created using assets of
Hercules or any Affiliate of Hercules, provided that such Entity
agrees in
writing to be bound by the terms and conditions of this
Agreement;
|
(e)
|
any
Entity into which Hercules or any Affiliate of Hercules merges or
consolidates, provided that such Entity has assumed Hercules’ obligations
under this Agreement, and provided further that such Entity agrees
in
writing to be bound by the terms and conditions of this
Agreement;
|
(f)
|
any
Entity which merges into or consolidates with Hercules or any Affiliate
of
Hercules;
|
(g)
|
any
Entity or facility, including any corporation, joint venture, partnership
or manufacturing, research or development facility, in which on or
after
the Commencement Date, Hercules or any Affiliate of Hercules has
an
ownership interest and/or as to which Hercules or such Affiliate
has
management or operational responsibility by law or
contract;
|
(h)
|
intentionally
blank;
|
(i)
|
any
customer of an Eligible Recipient identified in clauses (a) through
(h)
above, or an Entity to which such an Eligible Recipient is a
subcontractor, but only in connection with the provision of products
or
services by such Eligible Recipient to such customer;
|
(j)
|
any
person or Entity engaged in the provision of products or services
to
Hercules or an Eligible Recipient identified in clauses (a) through
(h)
above, but only in connection with the provision of such products
or
services to Hercules or such Eligible Recipient;
and
|
(k)
|
other
entities to which the Parties
agree.
|
(34)
|
“Entity”
means a corporation, partnership, joint venture, trust, limited liability
company, limited liability partnership, association or other organization
or entity.
|
(35)
|
“Equipment”
means all computing, networking, communications and related computing
equipment (hardware and firmware) procured, provided, operated, supported,
or used by Hercules, Supplier or Authorized Users in connection with
the
Services, including (i) mainframe, midrange, server and distributed
computing equipment and associated attachments, features, accessories,
peripheral devices, and cabling, (ii) personal computers, laptop
computers, terminals, workstations and associated attachments, features,
accessories, printers, multi-functional printers, peripheral devices,
and
cabling, and (iii) voice, data, video and wireless telecommunications
and
network and monitoring equipment and associated attachments, features,
accessories, cell phones, peripheral devices, and cabling.
|
(36)
|
“Expected
Service Level”
means the level of performance designated as such for a Service Level,
as
set forth in Attachment
G.1,
below which an Expected Service Level Default shall be deemed to
occur.
|
(37)
|
“Expected
Service Level Default”
means the Supplier's level of performance for a particular Service
Level
fails to meet the applicable Expected Service Level (but does not
fail to
meet the applicable Minimum Service Level) as specified in Attachment
G.1,
and has already failed to meet such Expected Service Level two or
more months in any rolling twelve (12) month
period.
|
(38)
|
“Extraordinary
Event”
has the meaning given in Section
11.5(a) of
the Agreement.
|
(39)
|
“Full
Time Equivalent”
or “FTE”
means a level of effort, excluding vacation, holidays, training,
administrative and other non-productive time (but including a reasonable
amount of additional work outside normal business hours), equivalent
to
that which would be provided by one person working full time for
one year.
Unless otherwise agreed, one FTE is assumed to be at least 2080 productive
hours per Contract Year. Without Hercules’ prior written approval, one (1)
dedicated individual’s total work effort cannot amount to more than one
FTE.
|
(40)
|
“Functional
Service Area”
means each of the substantive areas of Services in which Supplier
shall
provide Services((i) global data center operations, SAP basis, and
SAP
security, (iii) Tier II Services, (iv) messaging, (v) network services
/
non-SAP security, (vii) help desk / service desk) as more thoroughly
described in Schedules
E
and J.
|
(41)
|
“Hercules
Base Case”
means the summary financial base case attached hereto as Schedule
K,
as well as the detailed financial and budget information underlying
such
summary base case.
|
(42)
|
“Hercules
Data”
means any data or information of Hercules, an Eligible Recipient
or an
Authorized User that is provided to or obtained by Supplier in connection
with the negotiation and execution of this Agreement or the performance
of
Supplier’s obligations under this Agreement, including data and
information with respect to the businesses, customer, operations,
facilities, products, rates, regulatory compliance, competitors,
consumer
markets, assets, expenditures, mergers, acquisitions, divestitures,
billings, collections, revenues and finances of Hercules, any Eligible
Recipient or an Authorized User. Hercules Data also means any data
or
information (i) created, generated, collected or processed by Supplier
in
the performance of its obligations under this Agreement, including
data
processing input and output, service level measurements, asset
information, Reports, third party service and product agreements,
contract
charges, and Retained Expense and Pass-Through Expenses or (ii) that
resides in or is accessed through
Software, Equipment or Systems provided, operated, supported, or
used by
Supplier in connection with the Services, as well as information
derived
from this data and
information.
|
(43)
|
“Hercules
Facilities”
means the facilities listed in Schedule
O.1
that are provided by Hercules or the Eligible Recipient for the use
of
Supplier to the extent necessary to provide the
Services.
|
(44)
|
“Hercules
Owned Materials”
has the meaning given in Section
14.1
of
the Agreement.
|
(45)
|
“Hercules
Owned Software”
means Software owned by Hercules, a Hercules Affiliate or an Eligible
Recipient and used, operated, maintained or supported by or on behalf
of
Supplier under or in connection with this
Agreement.
|
(46)
|
“Hercules
Personal Data”
or “Personal
Data”
means that portion of Hercules Data that is subject to any Privacy
Laws.
|
(47)
|
“Hercules
Personnel”
means the employees, agents, contractors or representatives of Hercules
or
its Affiliates or Eligible Recipients who performed any of the Services
to
be provided by Supplier during the twelve (12) months preceding the
Commencement Date.
|
(48)
|
“Hercules
Relationship Manager”
has the meaning given in Section
10.1
of
the Agreement.
|
(49)
|
“Hercules
Rules”
has the meaning given in Section
6.2(e)
of
the Agreement.
|
(50)
|
“Hercules
Standards”
has the meaning given in Section
9.5(a)
of
the Agreement.
|
(51)
|
“Hercules
Third Party Contractors”
has the meaning given in Section
4.6.
|
(52)
|
“Income
Tax”
means any tax on or measured by the net income of a Party (including
taxes
on capital or net worth that are imposed as an alternative to a tax
based
on net or gross income), or tax which is in the nature of an excess
profits tax, minimum tax on tax preferences, alternative minimum
tax,
accumulated earnings tax, personal holding company tax, capital gains
tax
or franchise tax for the privilege of doing
business.
|
(53)
|
“Key
Measurements”
means those Service Levels for which no Service Level Credit is payable,
but which are meaningful to Hercules’ business, and are described in
Attachment
G.1.
|
(54)
|
“Key
Supplier Personnel”
means the Supplier Personnel filling the positions designated in
Schedule
C.1
as
Key Supplier Personnel.
|
(55)
|
“Laws”
means all federal, state, provincial, regional, territorial, local
and
other laws, statutes, ordinances, regulations, rules, executive orders,
supervisory requirements, directives, circulars, opinions, interpretive
letters and other official releases of or by any government, or any
authority, department or agency thereof, in any jurisdiction in which
the
Services are provided or received, including the United States Securities
and Exchange Commission and the Public Company Accounting Oversight
Board.
The definition of Laws shall include Privacy Laws. For purposes of
this
Agreement, Laws also shall include all generally accepted accounting
principles (“GAAP”),
as such principles and standards may be modified during the Term
by the
Public Company Accounting Oversight Board or other applicable authorities.
|
(56)
|
“Level
1 Support”
means support that is provided as the entry point for inquiries or
problem
reports from Authorized Users. If Level 1 Support cannot resolve
the
inquiry or problem, the inquiry or problem is directed to the appropriate
Level 2 Support or third party for
resolution.
|
(57)
|
“Level
2 Support”
means support that serves as a consolidation point for inquiries
and
problems between Level 1 and Level 3 Support. For example, Level
2 Support
might exist in a computer operations or a distribution/mail out center.
If
Level 2 Support cannot resolve the inquiry or problem, the inquiry
or
problem is directed to the appropriate Level 3 Support or third party
for
resolution. Inquiries or problems to this level are usually reported
by
Level 1 Support personnel, but may be initiated directly by Authorized
Users or the Supplier, as approved by
Hercules.
|
(58)
|
“Level
3 Support”
means support that is provided by the personnel or third party that
is
most knowledgeable and experienced about the underlying inquiry,
problem
or question and is utilized when efforts to resolve the problem or
question by Level 1 and Level 2 Support have failed or are bypassed.
Inquiries or problems to this level are usually reported by Level
1 or
Level 2 Support personnel, but may be initiated directly by Authorized
Users or the Supplier, as approved by
Hercules.
|
(59)
|
“Losses”
means all losses, liabilities, damages, fines, penalties, interest
and
claims (including taxes), and all related costs and expenses (including
reasonable legal fees and disbursements and costs of investigation,
litigation, experts, and settlement) to the extent recoverable under
Section
18.3
of
the Agreement.
|
(60)
|
“Major
Release”
means a new version of Software that includes changes to the architecture
and/or adds new features and functionality in addition to the original
functional characteristics of the preceding Software release. These
releases are usually identified by full integer changes in the numbering,
such as from “7.0” to “8.0,” but may be identified by the industry as a
major release without the accompanying integer
change.
|
(61)
|
“Malicious
Code”
means (i) any code, program, or sub-program whose knowing or intended
purpose is to damage or interfere with the operation of the computer
system containing the code, program or sub-program, or to halt, disable
or
interfere with the operation of the Software, code, program, or
sub-program, itself, or (ii) any device, method, or token that permits
any
person to circumvent the normal security of the Software or the system
containing the code.
|
(62)
|
“Managed
Third Parties”
means the Hercules Third Party Contractors listed on Schedule
D.2
and any substitute or replacement third party contractors reasonably
designated by Hercules, and shall include Fully Managed Third Parties
and
General Managed Third Parties, as defined in Section
6.6.
|
(63)
|
“Management
Tools”
means all software programs and programming (and all modifications,
replacements, Upgrades, enhancements, documentation, materials and
media
related thereto) that are used by Supplier to deliver and manage
the
Services. Management Tools shall include all such products in use
or
required to be used as of the Commencement Date, including those
set forth
in Schedule
B,
those as to which the license, maintenance or support costs are included
in the Hercules Base Case, and those as to which Supplier received
reasonable notice and/or access prior to the Commencement Date. Management
Tools also shall include all such products selected and/or developed
by or
for Hercules, the Eligible Recipients or Supplier on or after the
Commencement Date to the extent a Party has financial or operational
responsibility for such programs or programming under Schedule
E
or
Schedule
J.1.
|
(64)
|
“Materials”
means, collectively, Software, literary works, other works of authorship,
specifications, designs, analyses, processes, methodologies, concepts,
inventions, know-how, programs, program listings, programming tools,
documentation, user materials, reports, drawings, databases, spreadsheets,
machine-readable text and files, financial models and work product,
whether tangible or intangible.
|
(65)
|
“Measurement
Window”
means the time during, or frequency by, which a Service Level shall
be
measured. The Measurement Window will exclude Hercules approved scheduled
maintenance.
|
(66)
|
“Minimum
Service Level Default”
means the Supplier's level of performance for a particular Service
Level
fails to meet the applicable Minimum Service Level at any
time.
|
(67)
|
“Minimum
Service Level(s)”
means the minimum level of performance set forth in Attachment
G.1
below (i.e., worse from the perspective of Hercules) which a Minimum
Service Level Default shall be deemed to occur, with respect to each
Critical Service Level and Key
Measurement.
|
(68)
|
“Minor
Release”
means a scheduled release containing small functionality updates
and/or
accumulated resolutions to defects or non-conformances made available
since the immediately preceding release (whether Major Release or
Minor
Release). Minor Releases shall include “Maintenance Releases” which are
supplemental to and made available between Major Releases and other
Minor
Releases, issued and provided under specific vendor service level
or
maintenance obligations and contain only accumulated resolutions
or
mandated changes. These releases are usually identified by a change
in the
decimal numbering of a release, such as “7.12” to “7.13.”
|
(69)
|
“Monthly
Base Charge”
means the Supplier Charges for Services associated with a specific
Functional Services Area for a given month at the number of Resource
Units
included within the Resource Baseline(s) for the applicable month.
|
(70)
|
“New
Advances”
has the meaning given in Section
9.14(e)
of
the Agreement.
|
(71)
|
“New
Services”
means new services that are materially different than the existing
Services or significant changes to the existing Services that are
requested by Hercules, and that require materially different levels
of
effort, resources or expense from Supplier for which there is no
current
Resource Baseline or charging methodology.
|
(72)
|
“Out-of-Pocket
Expenses”
means reasonable, demonstrable and actual out-of-pocket expenses
due and
payable to a third party by Supplier that are approved in advance
by
Hercules and for which Supplier is entitled to be reimbursed by Hercules
under this Agreement. Out-of-Pocket Expenses shall not include Supplier’s
overhead costs (or allocations thereof), general and/or administrative
expenses or other mark-ups. Out-of-Pocket Expenses shall be calculated
at
Supplier’s actual incremental expense and shall be net of all rebates and
allowances.
|
(73)
|
“Party”
or “Parties”
means Hercules and Supplier.
|
(74)
|
“Pass-Through
Expenses”
means the expenses, if any, listed in Schedule
J,
as such list may be amended by Hercules from time to time, for which
Hercules has agreed in advance to be financially responsible, in
accordance with Section
11.2
of
this Agreement, following processing and review of the third party
invoice
by Supplier. Supplier shall not charge any handling or administrative
charge in connection with its processing or review of such
invoices.
|
(75)
|
“Performance
Category”
means a grouping of Service Levels as set forth in Schedule
G.
Critical Deliverables do not constitute a Performance
Category.
|
(76)
|
“Policy
and Procedures Manual”
has the meaning given in Section
9.1(a)
of
the Agreement.
|
(77)
|
“Pool
Percentage Available for Allocation” means
the total amount that may be allocated for Service Level Credits
among the
Critical Service Levels. The Pool Percentage Available for Allocation
shall be 300% of the At Risk Amount.
|
(78)
|
“Privacy
Laws”
means Laws relating to data privacy, trans-border data flow or data
protection (e.g., the implementing legislation and regulations of
the
European Union member states under the European Union Directive 95/46/EC),
including, subject to Section 15.7,
any rules, regulations, directives, principles and policies of Hercules
or
an Eligible Recipient or any self-regulatory organizations to which
Hercules or an Eligible Recipient
belongs.
|
(79)
|
“Projects”
has the meaning given in Section
4.5(a)
of
the Agreement.
|
(80)
|
“Quality
Assurance”
means the actions, planned and performed, to provide confidence that
all
business processes, Systems, Equipment, Software and components that
influence the quality of the Services are working as expected individually
and collectively.
|
(81)
|
“Reduced
Resource Credit”
or “RRC”
means the credit per Resource Unit that is applicable whenever the
actual
consumption of a defined Resource Unit by the Eligible Recipients
falls
below the Resource Baseline for utilization of such Resource Unit
set
forth in Schedule
J.
The total credit will be calculated by multiplying the Reduced Resource
Credit by the number of Resource Units below the Resource Baseline
actually consumed by the Eligible Recipients.
|
(82)
|
“Recoverable
Taxes”
means any tax on goods or services where the payer of the tax is
able to
claim a credit for that tax from a Tax Authority, and includes Goods
and
Services Taxes, Harmonized Sales Taxes, Value Added Taxes and other
similar taxes.
|
(83)
|
“Reports”
has the meaning set forth in Section
9.2(a)
of
the Agreement.
|
(84)
|
“Required
Consents”
means the consents (if any) required to be obtained: (i) to assign
or
transfer to Supplier Hercules licensed Third Party Software, Third
Party
Contracts or Acquired Assets (including related warranties); (ii)
to grant
Supplier the right to use and/or access the Hercules licensed Third
Party
Software in connection with providing the Services; (iii) to grant
Hercules and the Eligible Recipients the right to use and/or access
the
Supplier Owned Software, Third Party Software and Equipment acquired,
operated, supported or used by Supplier in connection with providing
the
Services; (iv) to assign or transfer to Hercules, the Eligible Recipients
or their designee(s) any Developed Materials, (v) to assign or transfer
to
Hercules, the Eligible Recipients or their designee(s) Supplier Owned
Software, Third Party Software, Third Party Contracts, Equipment
leases or
other rights following the Term to the extent provided in this Agreement;
and (vi) all other consents required from third parties in connection
with
Supplier’s provision of the Services or performance of its obligations
hereunder.
|
(85)
|
“Resource
Baselines”
means the estimated number of Resource Units to be required and/or
consumed by Hercules and the Eligible Recipients during a defined
period
of time and included in the Monthly Base Charges. The Resource Baselines
as of the Commencement Date are set forth in Schedule
J.
|
(86)
|
“Resource
Unit”
or “RU”
means a measurable device, unit of consumption, staffing level, or
other
resource that is associated with the Services, as described in
Schedule
J,
that is measured to determine Hercules’ and the Eligible Recipients’
actual utilization of such resource compared to the applicable Resource
Baseline for purposes of calculating Additional Resource Charges
and
Reduced Resource Credits as described in Schedule
J.
|
(87)
|
“Retained
Systems and Business Processes”
means those systems and business processes of Hercules or an Eligible
Recipient for which Supplier has not assumed responsibility under
this
Agreement (including those provided, managed, operated, supported
and/or
used on their behalf by Hercules Third Party Contractors). Retained
Systems and Business Processes include equipment and software associated
with such systems and business
processes.
|
(88)
|
“Root
Cause Analysis”
means the formal process to be used by Supplier to diagnose the underlying
cause of problems at the lowest reasonable level so that corrective
action
can be taken that will eliminate repeat failures. Supplier shall
implement
a Root Cause Analysis as specified in Section
7.3
or
as requested by Hercules.
|
(89)
|
“Scheduled
Uptime”
means that period of time (days of the week and hours per day) during
which a particular System, Application, Software, Equipment, Network
or
any other part of the Services is expected to be available during
the
Measurement Window.
|
(90)
|
“Service
Level Credit Allocation Percentage”
means, for a particular Critical Service Level, the portion of Allocation
of Pool Percentage allocated to a Critical Service Level within a
Performance Category and used to calculate the Service Level Credit
payable to Hercules in the event of a Service Level Default in such
Critical Service Level. In no event shall the sum of all Service
Level
Credit Allocation Percentages in any Performance Category exceed
one
hundred percent (100%), unless otherwise set forth in Schedule G.1
as of
the Effective Date.
|
(91)
|
“Service
Level Credits”
has the meaning given in Section
7.2
of
the Agreement and Schedule
G.
|
(92)
|
“Service
Level Default”
means a Minimum Service Level Default or an Expected Service Level
Default.
|
(93)
|
“Service
Level(s)”
means, individually and collectively, the quantitative performance
standards for the Services set forth in Schedule
G.
|
(94)
|
“Service
Taxes”
means all sales, service, value-added, use, excise and other similar
taxes
that are assessed against either Party on the provision of the Services
as
a whole, or on any particular Service received by Hercules or an
Eligible
Recipient from Supplier, excluding Recoverable Taxes and Income
Taxes.
|
(95)
|
“Services”
means, collectively: (i) the services, functions and responsibilities
described in Article
4
and elsewhere in this Agreement (including Transition Services,
Transformation Services and Termination Assistance Services) as they
may
be supplemented, enhanced, modified or replaced during the Term in
accordance with this Agreement; and (ii) ongoing Projects and new
Projects, upon Hercules’ acceptance of Supplier’s proposals for such
Projects in accordance with Section
4.5
and the other provisions of this Agreement; and (iii) any New Services,
upon Hercules’ acceptance of Supplier’s proposal for such New Services in
accordance with Section
4.4
and the other provisions of this
Agreement.
|
(96)
|
“Software”
means all software programs and programming for which a Party is
financially or operationally responsible under Schedule
E
or
Schedule
J.1
(and all modifications, replacements, Upgrades, enhancements,
documentation, materials and media related thereto), including
Applications, Development Tools, Management Tools, and Systems
Software.
|
(97)
|
“Specialized
Services”
has the meaning given in Section
9.11
of
the Agreement.
|
(98)
|
“Specifications”
means, with respect to business processes, Software, Equipment, Systems
or
other contract deliverables to be designed, developed, delivered,
integrated, installed and/or tested by Supplier, the technical, design
and/or functional specifications set forth in Schedule
E or
H,
in third party vendor documentation, in a New Services or Project
description requested and/or approved by Hercules, or otherwise agreed
upon in writing by the Parties.
|
(99)
|
“Strategic
Plan”
means the plans that may be periodically developed by Hercules that
set
forth Hercules’ key business objectives and requirements and outline its
strategies for achieving such objectives and requirements. Hercules
may
revise the Strategic Plan from time to time. The Strategic Plan is
likely
to include both annual and multi-year strategies, objectives and
requirements.
|
(100)
|
“Subcontractors”
means subcontractors (of any tier) of Supplier, including Shared
Subcontractors (as defined in Section
9.13(c)).
The initial list of Subcontractors is set forth on Schedule
D.1,
each of which has been approved by Hercules to the extent such approval
is
required and described thereon. Schedule
D
may be amended during the Term in accordance with Section
9.13.
|
(101)
|
“Supplier
Account Manager”
has the meaning given in Section
8.2
of
the Agreement and shall describe the Supplier representative responsible
for both the day to day relationship with Hercules as well as the
delivery
of all Services to Hercules.
|
(102)
|
“Supplier
Facilities”
means, individually and collectively, the facilities owned or leased
by
Supplier (or its Affiliates or Subcontractors) from which Supplier
(or its
Affiliates or Subcontractors) provides any Services. Supplier Facilities
are listed on Schedule
O.2
of
the Agreement.
|
(103)
|
“Supplier
Owned Materials”
has the meaning given in Section
14.3(a)
of
the Agreement.
|
(104)
|
“Supplier
Owned Software”
means any Software owned by Supplier and used to provide the
Services.
|
(105)
|
“Supplier
Personnel”
means those employees, representatives, contractors, subcontractors
and
agents of Supplier, Subcontractors and Supplier Affiliates who perform
any
Services under this Agreement.
|
(106)
|
“System”
means an interconnected grouping of manual or electronic processes,
including Equipment, Software and associated attachments, features,
accessories, peripherals and cabling, and all additions, modifications,
substitutions, Upgrades or enhancements to such System, to the extent
a
Party has financial or operational responsibility for such System
or
System components under Schedule
E.
System shall include all Systems in use or required to be used as
of the
Commencement Date, all additions, modifications, substitutions, Upgrades
or enhancements to such Systems and all Systems installed or developed
by
or for Hercules, the Eligible Recipients or Supplier following the
Commencement Date.
|
(107)
|
“Systems
Software”
means all software programs and programming (and all modifications,
replacements, Upgrades, enhancements, documentation, materials and
media
related thereto) that perform tasks basic to the functioning of the
Equipment and are required to operate the Applications Software or
otherwise support the provision of Services by Supplier, including
operating systems, systems utilities, data security software, compilers,
performance monitoring and testing tools and database managers, to
the
extent a Party has financial or operational responsibility for such
programs or programming under Schedule
E
or
Schedule
J.1.
Systems Software shall include all such programs or programming in
use or
required to be used as of the Commencement Date, including those
set forth
in Schedule
B,
those as to which the license, maintenance or support costs are included
in the Hercules Base Case, and those as to which Supplier received
reasonable notice and/or access prior to the Commencement Date. Systems
Software also shall include all such programs or programming developed
and/or introduced by or for Hercules, the Eligible Recipients or
Supplier
after the Commencement Date to the extent a Party has financial or
operational responsibility for such programs or programming under
Schedule
E or
Schedule
J.1.
|
(108)
|
“Tax
Authority”
means any federal, state, provincial, regional, territorial, local
or
other fiscal, revenue, customs or excise authority, body or official
competent to impose, collect or asses
tax.
|
(109)
|
“Technology
and Business Process Evolution”
means any improvement, upgrade, addition, modification, replacement,
or
enhancement to the standards, policies, practices, processes, procedures,
methods, controls, scripts, product information, technologies,
architectures, standards, Applications, Equipment, Software, Systems,
tools, products, transport systems, interfaces and personnel skills
associated with the performance of the in-scope information technology
process products and services in line with the generally accepted
practices of leading providers of such products and services. Supplier’s
obligations with respect to Technology and Business Process Evolution
apply not only to the Services performed by Supplier, but also to
its
support of related information technology and business processes
and
functions performed by or for Hercules and the Eligible Recipients.
Technology and Business Process Evolution includes: (i) higher capacity,
further scaling and commercializing of business processes, more efficient
and scalable business processes, new versions and types of applications
and systems/network software, new business or IT processes, and new
types
of hardware and communications equipment that will enable Supplier
to
perform the Services more efficiently and effectively as well as
enable
Hercules and the Eligible Recipients to meet and support their business
requirements and strategies and (ii) any change to the Equipment,
Software
or methodologies used to provide the Services that is necessary to
bring
that function, Equipment or Software or those methodologies into
line with
the Hercules Standards and/or current industry standards.
|
(110)
|
“Technology
and Business Process Plan”
has the meaning given in Section
9.5(d)
of
the Agreement.
|
(111)
|
“Term”
has the meaning given in Article
3.
|
(112)
|
“Termination
Assistance Services”
means the termination/expiration assistance requested by Hercules
to allow
the Services to continue without interruption or adverse effect and
to
facilitate the orderly transfer of the Services to Hercules or its
designee, as such assistance is further described in Section
4.4
and Schedule
I.
|
(113)
|
“Termination
Charge”
means the termination charges payable by Hercules upon termination
pursuant to Section
20.2
of
the Agreement, as set forth in Schedule
N.
|
(114)
|
“Third
Party Contracts”
means all agreements between third parties and Hercules, an Eligible
Recipient or Supplier (or Supplier’s Subcontractors or Affiliates) that
have been or will be used to provide the Services to the extent a
Party
has financial or operational responsibility for such contracts under
Schedule
E
or
Schedule
J.1.
Third Party Contracts shall include all such agreements in effect
as of
the Commencement Date, those as to which the costs are included in
the
Hercules Base Case, and those as to which Supplier received reasonable
notice and/or reasonable access prior to the Commencement Date. Third
Party Contracts also shall include those third party agreements entered
into by or for Hercules, an Eligible Recipient or Supplier (or Supplier’s
Subcontractors or Affiliates) after the Commencement Date to the
extent a
Party has financial or operational responsibility for such Third
Party
Contracts under Schedule
E
or
Schedule
J.1.
|
(115)
|
“Third
Party Materials”
means intellectual property, Third Party Software or other Materials
that
are owned by third parties and provided under license to Supplier
(or its
Affiliates or Subcontractors) or Hercules (or the Eligible Recipients)
and
that have been or will be used to provide or receive the
Services.
|
(116)
|
“Third
Party Software”
means all Software products (and all modifications, replacements,
Upgrades, enhancements, documentation, materials and media related
thereto) that are provided under license or lease to Supplier or
Hercules
or an Eligible Recipient that have been or will be used to provide
or
receive the Services to the extent a Party has financial or operational
responsibility for such Software products under Schedule
E
or
Schedule
J.1.
Third Party Software shall include all such programs or programming
in use
or required to be used as of the Commencement Date, including those
set
forth in Schedule
B,
those as to which the license, maintenance or support costs are included
in the Hercules Base Case, and those as to which Supplier received
reasonable notice and/or access prior to the Commencement Date. Third
Party Software also shall include all such programs or programming
licensed and/or leased after the Commencement Date to the extent
a Party
has financial or operational responsibility for such Third Party
Software
under Schedule
E
or
Schedule
J.1.
|
(117)
|
“Transition
Milestone”
has the meaning given in Section
4.2(b)
of
the Agreement.
|
(118)
|
“Transition
Period”
means the period that commences on the Effective Date and expires
11:59:59
p.m., Eastern Time, on the date specified for the completion of the
Transition Services as specified in the Transition Plan, unless expressly
extended in writing by Hercules.
|
(119)
|
“Transition
Plan”
means the outline set forth in Schedule
H
and the detailed plan developed pursuant to Section
4.2
of
the Agreement.
|
(120)
|
“Transition
Services”
means the services, functions and responsibilities described in
Section
4.2
of
the Agreement and the Transition Plan to be performed by Supplier
during
the Transition Period.
|
(121)
|
“Upgrade”
and its derivatives means the updates, renovations, enhancements,
additions and/or new versions or releases of Software or Equipment
by
Supplier. Unless otherwise agreed, financial responsibility for the
costs,
fees and expenses associated with an Upgrade of Software or Equipment
shall be allocated between the Parties in accordance with Section
6.4
and Schedule
J.
|
(122)
|
“Yearly
Performance Weighted Average”
means, with respect to each Critical Service Level for which there
was a
Service Level Default during the preceding Contract Year, the average
of
the Supplier’s average monthly performances in the Critical Service Level
during the preceding Contract Year.
|
Position
|
Name
of
Key
Supplier Personnel
|
Committed
Period
|
Location
|
Supplier
Relationship Manager**
|
Vijay
Verma
|
12
Months
|
U.S.
|
Supplier
Account Manager
|
*
|
18
Months
|
U.S.
|
Service
Delivery Manager
|
*
|
18
Months
|
India
|
Track
Lead - Unix
|
*
|
18
Months
|
India
|
Track
Lead - Wintel
|
*
|
18
Months
|
India
|
Track
Lead - DC Ops
|
*
|
18
Months
|
India
|
Track
Lead SAP Basis
|
*
|
18
Months
|
India
|
Track
Lead Tier II Services
|
*
|
18
Months
|
India
|
Track
Lead Helpdesk & End User Computing
|
*
|
18
Months
|
India
|
Track
Lead Security
|
*
|
18
Months
|
India
|
Track
Lead Architect
|
*
|
18
Months
|
India
|
Program
Manager
|
*
|
18
Months
|
Delaware
|
Position
|
All
positions relating to Key Supplier
Personnel
|
Subcontractor
|
Functional
Service Area
|
Description/Scope
of Services
|
Location
|
None
|
|||
Fully
Managed Third Parties
|
|
None,
as of the Effective Date
|
|
Generally
Managed Third Parties
|
|
Telecommunications
providers, including Sprint, Excel Communications, and others designated
by Hercules
|
|
Avaya
|
|
Cisco
|
|
HP
|
|
Dell
|
|
Hercules
approved vendors providing dispatched services (e.g., workstation
and
other information technology support) at Hercules designated
locations
|
|
SAP
|
|
BMC
(including Remedy support)
|
|
IBM
(including Lotus Notes support)
|
|
Citrix
|
|
Microsoft
|
|
EMC
|
|
Other
third parties as agreed during the Transition Period
|
I.
|
General
|
1.
|
To
the extent Services are characterized to be provided to Hercules,
such
Services will also be provided to the Eligible Recipients. References
to
Hercules will be deemed to also be references to Eligible
Recipients.
|
2.
|
The
specific Services described in each Statement of Work Schedule attached
to
this Schedule
E
(e.g., Schedules
E.1,
and E.2)
are certain Services Hercules may require and Supplier shall perform
under
the Agreement. During the Transition Period, the Parties intend to
revise
and refine the specific Statements of Work set forth in this Schedule
E
as
mutually agreed.
|
3.
|
The
Hercules Relationship Manager (or his or her designee) may prioritize
Services and identify other new or additional work activities that
could
be performed by Supplier Personnel with the skills and experiences
described herein or as otherwise required under the Agreement, subject
to
the other provisions of the Agreement.
|
4.
|
Supplier
shall provide the Services as necessary in order to satisfy the Service
Levels and in accordance with the Policy and Procedures Manual, the
then
current Hercules Standards as described in Section
9.5
in
the Agreement, applicable Laws (in accordance with Section
15.7
of
the Agreement), and as directed by Hercules from time to time. Supplier
shall manage and perform the Services in a tightly integrated manner
and
fully cooperate with any Hercules Third Party Contractor providing
business process or application development and maintenance services.
For
the avoidance of doubt, the foregoing requires using Hercules’ Remedy
Application.
|
5.
|
Supplier
shall provide the Services as
they may evolve and be supplemented and enhanced during the Term
of the
Agreement due to changes in applicable Laws, technologies and Hercules’
business needs.
|
6.
|
Nothing
herein shall limit Supplier’s obligations to meet the Staffing Assurances
described in Schedule
J.
|
II.
|
Supplier
Personnel
|
III.
|
Other
Requirements and Services
|
Function
|
Page
|
INTRODUCTION
|
4
|
UNIX
SERVER OPERATIONS AND SUPPORT
|
8
|
MS
WINDOWS SERVER OPERATIONS AND SUPPORT
|
12
|
STORAGE
OPERATIONS AND SUPPORT
|
17
|
COMMAND
CENTER OPERATIONS
|
22
|
HELPDESK
SUPPORT
|
24
|
CLIENT
SUPPORT SERVICES
|
26
|
DESKTOP
/ LAPTOP / PRINTER BREAK/FIX
|
26
|
DATA
NETWORK SUPPORT
|
28
|
VOICE
NETWORK SUPPORT
|
32
|
MESSAGING
SUPPORT
|
33
|
SYSTEM
DATABASE SERVICES
|
36
|
INFORMATION
SECURITY
|
39
|
DISASTER
RECOVERY / BCP
|
41
|
VENDOR
MANAGEMENT
|
43
|
SAP
BASIS ENGINEERING AND SUPPORT
|
44
|
Datacenter
Operations & Support.
|
Help
Desk
|
Global
Client Support & Services (Tier -2
support)
|
Data
Network Operations and Support
|
Voice
Network Operations and Support
|
Messaging
Support
|
Information
Security
|
System
Database Services
|
Architectural
Services
|
SAP
Basis
|
•
|
Telaert
|
•
|
HP
OV
|
•
|
MOM
|
•
|
Remedy
|
•
|
MS
SMS
|
•
|
Dell
Open Manager
|
•
|
HP
NNM
|
•
|
Whatsup
Gold
|
•
|
Bindview
|
•
|
PGP
|
•
|
Navisphere
|
•
|
Maestro
|
•
|
Oracle
Enterprise Management
|
•
|
Object
Manager
|
•
|
Visual
Networks
|
•
|
Lotus
Notes Administrator
|
•
|
Virsa
|
•
|
VM
Center
|
a.
|
Availability
management is the process for coordinating the appropriate skills
and
information, and implementing tools and procedures required to manage
the
availability of interactive networks and their supporting hardware
and
software components;
|
b.
|
Batch
management is the process for controlling production batch work including
the scheduling of resources, the processing of data and transactions
and
the distribution of data output/information between Authorized Users;
and
|
c.
|
Capacity
management is the process for the proactive development, maintenance
and
communication of tactical and strategic plans by the Parties to verify
that the operating environments accommodate Hercules's growing or
changing
business requirements;
|
d.
|
Change
management is the process for the planning, testing, coordinating,
implementing and monitoring of changes affecting service delivery
and the
operating environments without adversely impacting service delivery;
|
e.
|
Quality
management is the process by which the integrity of Hercules’s IT
computing environment is ensured. This is a function that applies
across
all other processes and includes both auditing of process execution
to
ensure Service Level is achieved, as well as ensuring that appropriate
testing occurs during Software development
activities
|
f.
|
Configuration
management is the process for monitoring, implementing and maintaining
hardware and Software configurations and maintaining current lists
and
diagrams of system configurations. Supplier will provide revised
configuration documentation for those components for which Supplier
has
responsibility to Hercules, upon Hercules's reasonable request;
|
g.
|
Inventory
management is the process for maintaining a controlled, audited record
of
the Supplier and Hercules Equipment and Software (incoming and outgoing)
for those environments for which Supplier is providing Services;
and
|
h.
|
Performance
management is the process for proactive monitoring, measuring, analyzing
and remediating or mitigating to meet or exceed the current Service
Levels
and reporting on the same. Where warranted, Supplier may recommend
that
Hercules changes to Hercules owned or leased and/or out of scope
hardware
and Software to enable system performance improvement;
|
i.
|
Problem
management is the process for identifying, recording, tracking, and
correcting and identifying root cause analysis for issues impacting
service delivery, recognizing and remediating or
mitigating
|
j.
|
Incident
management is the process for responding to and addressing incident
notifications received either from end-users (through the Help Desk),
IT
remote support personnel, or from automated Systems Management Tools
that
notify the Command Center of infrastructure events. Incident Management
is
distinct and different from Problem Management in that it focuses
primarily on the efficient restoration of service, whereas Problem
Management is focused on root cause identification and elimination
to
prevent future reoccurrences..
|
k.
|
The
Change Control Process is the process by which users ask for changes
to
the environment which are driven by a change in needs and not by
a problem
or malfunction.
|
l.
|
Recovery
management is the process for planning, establishing, testing and
periodically updating the recovery procedures required to re-establish
the
functionality of systems included in the Services in the event of
a system
failure; the intent of this process is to anticipate and minimize
the
impact of Systems resource failure through the development of predefined,
documented procedures and Software/hardware recovery capabilities;
and
|
Technical
Platform
|
Operating
Systems HP
UX, Windows,
IBM
Mainframe
Database
Oracle,
SQL
Storage
SAN,
Tape backup
Applications
SAP,
Multiple others
Systems
Management HP
OV, MOM, What’s-up Gold
•HP-UX
Servers
|
TASK
LIST - Enterprise UNIX Servers & Engineering UNIX
Servers
|
Supplier
Responsibility
|
Hercules
Responsibility
|
|
1.
|
Installation,
Upgrading & Configuration Of Servers.
|
|
|
2.
|
H/W
Installation in RACKS
|
Y
|
|
3.
|
Network
connectivity of systems
|
Y
|
|
4.
|
Connection
of server to console
|
Y
|
|
5.
|
Operating
system installation/upgrade
|
Y
|
|
6.
|
Firmware
upgrade
|
Y
|
|
7.
|
Network
configuration and fine Tuning.
|
Y
|
|
8.
|
File
system configuration
|
Y
|
|
9.
|
Tools
Installation
|
Y
|
|
10.
|
System
customizations to application requirements
|
Y
|
|
11.
|
Startup
and shutdown scripts setup , changes & administration
|
Y
|
|
12.
|
Server
configuration documentation and CMDB
|
Y
|
Y
|
13.
|
Add
server to storage dashboard monitor
|
Y
|
|
14.
|
Procedures
Documentation
|
Y
|
|
15.
|
User
Administration
|
|
|
16.
|
Add/modify/delete
users
|
Y
|
|
17.
|
Customize
user account environment
|
Y
|
|
18.
|
Create/delete
home directories.
|
Y
|
|
19.
|
Disk
& Storage Administration.
|
|
|
20.
|
Adding
and removing disks in SAN and NAS
|
Y
|
|
21.
|
Adding
and removing disks in DAS
|
Y
|
|
22.
|
Installation
and configuration of disk device drivers
|
Y
|
|
23.
|
Storage
troubleshooting and administration (SAN & NAS)
|
Y
|
|
24.
|
Storage
troubleshooting and administration (DAS)
|
Y
|
|
25.
|
Configuring
disk arrays and RAID levels (SAN & NAS)
|
Y
|
|
26.
|
Configuring
disk arrays and RAID levels (DAS)
|
Y
|
|
27.
|
Disk
and file systems cleanups
|
Y
|
|
28.
|
File
system administration
|
Y
|
|
29.
|
Setting
up of disk quotas at OS level
|
Y
|
|
30.
|
Setting
up of disk quotas at SAN level
|
Y
|
|
31.
|
Dual
pathing setup and maintenance at server level
|
Y
|
|
32.
|
Dual
pathing setup and maintenance at SAN level
|
Y
|
|
33.
|
Disk
and Storage - Management System - Hardware and Software
I/M/A/C/D
|
Y
|
|
34.
|
Service
Management
|
|
|
35.
|
Planning
NIS/NIS+/DNS/NFS/LDAP/sendmail layouts
|
Y
|
|
36.
|
Guidelines
for NIS/NIS+/DNS/NFS environments
|
Y
|
|
37.
|
I/M/A/C/D
support for all services
|
Y
|
|
38.
|
Patch
Administration
|
|
|
39.
|
Intentionally
blank
|
||
40.
|
Patch
Management I/M/A/C/D
|
Y
|
|
41.
|
Patch
maintenance and troubleshooting - Keeping up-to-date patch-levels
as per
policies.
|
Y
|
|
42.
|
Package
administration
|
Y
|
|
43.
|
Backup
and restore
|
|
|
44.
|
Installation
and configuration of server backup software.
|
Y
|
|
45.
|
Troubleshoot
backup and restore issues
|
Y
|
|
46.
|
Install
and configure backup client software (incl. scheduling)
|
Y
|
|
47.
|
Monitor
backup
|
Y
|
|
48.
|
Administer
and troubleshoot backup and restore server issues
|
Y
|
|
49.
|
Administer
and troubleshoot backup and restore client issues
|
Y
|
|
50.
|
Tape
and optical library handling and management
|
Y
|
|
51.
|
On-site
and off-site tape media management
|
Y
|
|
52.
|
Capacity
Planning
|
|
|
53.
|
Capacity
planning of servers and storages
|
Y
|
|
54.
|
Alert
capacity problems
|
Y
|
|
55.
|
Monitor
capacity parameters (CPU, memory, disk utilization)
|
Y
|
|
56.
|
Server-Security
Administration
|
|
|
57.
|
Defining
Server Security Policies
|
Y
|
|
58.
|
OS
Hardening
|
Y
|
|
59.
|
Security
patch updates
|
Y
|
|
60.
|
Port
management , /etc/services
|
Y
|
|
61.
|
Troubleshooting
server security Issues
|
Y
|
|
62.
|
Device
Management
|
|
|
63.
|
Installing
and configuring new devices
|
Y
|
|
64.
|
Managing
device driver software
|
Y
|
|
65.
|
Administration
and troubleshooting of devices.
|
Y
|
|
66.
|
Scripts
Maintenance
|
|
|
67.
|
Develop
routine shell scripts for day-to-day administration
|
Y
|
|
68.
|
Maintaining
and troubleshooting shell scripts.
|
Y
|
|
69.
|
Develop
routine perl scripts for day-to-day administration
|
Y
|
|
70.
|
Maintaining
and troubleshooting perl scripts & cronjobs
|
Y
|
|
71.
|
Systems
Network & Remote Console Management
|
|
|
72.
|
Initial
Setup and Certification - Infrastructure Remote Admin (Hardware,
Software,
Connectivity).
|
Y
|
|
73.
|
I/M/A/C/D
Infrastructure Remote Admin (Hardware and Software).
|
Y
|
|
74.
|
Infrastructure
Remote Admin (Hardware and Software). Procedures and Documentation.
|
Y
|
|
75.
|
Printer
Management
|
|
|
76.
|
Add
and remove of new print queues
|
Y
|
|
77.
|
Administration
& Troubleshooting print issues on Unix servers
|
Y
|
|
78.
|
Syslog
and Log Management
|
|
|
79.
|
Troubleshooting
based on syslog and/or Openview Console
|
Y
|
|
80.
|
Setting
up of Syslog server
|
Y
|
|
81.
|
Administration
and troubleshooting of Syslog server
|
Y
|
|
82.
|
Licensing
|
|
|
83.
|
Installing
and configuring licenses
|
Y
|
|
84.
|
Troubleshooting
and maintaining license issues.
|
Y
|
|
85.
|
Obtain
licenses from OEM
|
Y
|
|
86.
|
Obtain
licenses from Hercules
|
Y
|
|
87.
|
License
Management within CMDB
|
Y
|
|
88.
|
High
Availability / Failover (to be executed jointly with
OEM)
|
||
89.
|
Installation
and setup of High Availability and/or Failover.
|
Y
|
|
90.
|
Intentionally
blank
|
||
91.
|
Third-level
support to High Availability and/or Failover.
|
Y
|
|
92.
|
Day-to-day
administration of High Availability environments
|
Y
|
|
93.
|
Monitoring
health checks and logs in High Availability environment
|
Y
|
|
94.
|
Troubleshooting
High Availability environment
|
Y
|
|
95.
|
H/W
Maintenance.
|
Y
|
|
96.
|
Vendor
(OEM) coordination to install hardware
|
Y
|
|
97.
|
Vendor
(OEM) coordination to troubleshoot and fix hw issues
|
Y
|
|
98.
|
Server
performance management.
|
|
|
99.
|
Analyzing
& Troubleshooting Performance alerts like CPU , Swap , File system
bottlenecks.
|
Y
|
|
100.
|
Maintaining
and troubleshooting performance related kernel and system
parameters.
|
Y
|
|
101.
|
Documentation
|
|
|
102.
|
System
management documentation
|
Y
|
|
103.
|
Service
management documentation
|
Y
|
|
104.
|
Tool
management documentation
|
Y
|
|
105.
|
Scripts
documentation
|
Y
|
|
106.
|
Server
configuration documentation (for each server)
|
Y
|
|
107.
|
Process
related activities
|
|
|
108.
|
Attending
department meetings and conference-calls
|
Y
|
|
109.
|
Participation
as SME in cross-functional project teams
|
Y
|
|
110.
|
Problem
ticket management
|
Y
|
|
111.
|
Weekly
status reports
|
Y
|
|
112.
|
Uptime
reports
|
Y
|
|
113.
|
Service
level reports
|
Y
|
|
114.
|
Escalation
of issues to management
|
Y
|
|
115.
|
Change
Management
|
||
116.
|
Initiate
change request
|
Y
|
|
117.
|
Approve
change request
|
Y
|
|
118.
|
Implement
change
|
Y
|
|
119.
|
Verify
change ticket
|
Y
|
|
120.
|
Close
change ticket
|
Y
|
|
121.
|
Other
Services
|
||
122.
|
Renew
hardware/software support contracts
|
Y
|
|
123.
|
Specify
on site spares needed to meet Service Levels
|
Y
|
|
124.
|
Arrange
to procure on site spares needed
|
Y
|
|
125.
|
Verify
proper licenses exist for OS and layered products
|
Y
|
|
126.
|
Obtain
proper licenses for OS and layered products
|
Y
|
Technical
Platform
|
CPU’s
running MS Windows OS with DAS and NAS storage
Rack
servers
Windows
2000
Windows
2003
Windows
NT 4
Blade
Servers
SAN
and NAS
|
MS
Windows Servers Operations and Support
|
Supplier
Responsibility
|
Hercules
Responsibility
|
|
1.
|
Installation/Upgrade
& Configuration
|
|
|
2.
|
Network
configuration
|
Y
|
|
3.
|
Connection
of server to console
|
Y
|
|
4.
|
Firmware
installation/upgrade
|
Y
|
|
5.
|
Operating
system installation/upgrade
|
Y
|
|
6.
|
File
system configuration
|
Y
|
|
7.
|
Tools
Installation
|
Y
|
|
8.
|
System
customization to application
|
Y
|
|
9.
|
Startup
& shutdown scripts, setup & Admin
|
Y
|
|
10.
|
Complete
server configuration document
|
Y
|
|
11.
|
Update
server checklist
|
Y
|
|
12.
|
Add
server to dashboard monitor
|
Y
|
|
13.
|
User
Administration
|
Y
|
|
14.
|
Add/modify/delete
users
|
Y
|
|
15.
|
Customize
user account environment
|
Y
|
|
16.
|
Create/delete
home directories.
|
Y
|
|
17.
|
Intentionally
blank
|
Y
|
|
18.
|
Intentionally
blank
|
Y
|
|
19.
|
Share
folder management
|
Y
|
|
20.
|
Server
Disk & Storage Administration.
|
Y
|
|
21.
|
Adding
and removing disks
|
Y
|
|
22.
|
Installation
and configuration of disk drivers
|
Y
|
|
23.
|
Storage
troubleshooting and administration
|
Y
|
|
24.
|
Configuring
disk arrays and RAID Levels
|
Y
|
|
25.
|
Disk
and file systems cleanups
|
Y
|
|
26.
|
File
system administration
|
Y
|
|
27.
|
Setting
up of disk quotas
|
Y
|
|
28.
|
Setting
up directory / folder shares
|
Y
|
|
29.
|
Adding
and removing disks
|
Y
|
|
30.
|
Storage
troubleshooting and administration
|
Y
|
|
31.
|
Configuring
disk arrays and RAID levels
|
Y
|
|
32.
|
Dual
pathing setup and maintenance
|
Y
|
|
33.
|
Setup
and administration of shadow imaging
|
Y
|
|
34.
|
Monitor
disk usage
|
Y
|
|
35.
|
DHCP
Server
|
|
|
36.
|
DHCP
server installation
|
Y
|
|
37.
|
DHCP
service management
|
Y
|
|
38.
|
DHCP
scope activation
|
Y
|
|
39.
|
DHCP
scope option definition/administration
|
Y
|
|
40.
|
WINS
Server
|
|
|
41.
|
WINS
server installation and configuration
|
Y
|
|
42.
|
WINS
service monitoring
|
Y
|
|
43.
|
WINS
database consistency checking
|
Y
|
|
44.
|
WINS
replication management
|
Y
|
|
45.
|
DNS
to WINS integration mgmt.
|
Y
|
|
46.
|
Static
( IP Address ) mapping creation
|
Y
|
|
47.
|
DNS
|
|
|
48.
|
DNS
server installation and configuration
|
Y
|
|
49.
|
Setting
up and populating DNS host tables
|
Y
|
|
50.
|
DNS
record management (Add, Modify, Delete)
|
Y
|
|
51.
|
Aging
and scavenging management
|
Y
|
|
52.
|
AD
DNS integration management
|
Y
|
|
53.
|
DNS
replication service mgmt.
|
Y
|
|
54.
|
Troubleshooting
DNS server issues
|
Y
|
|
55.
|
Web
Server
|
|
|
56.
|
Install
/ configure Web servers
|
Y
|
|
57.
|
Add/Modify/Remove
Websites
|
Y
|
|
58.
|
Intentionally
blank
|
|
|
59.
|
Web
server troubleshooting
|
Y
|
|
60.
|
FTP
Server
|
Y
|
|
61.
|
Install
/ configure FTP servers
|
Y
|
|
62.
|
Add/Modify/Remove
FTP sites
|
Y
|
|
63.
|
Intentionally
blank
|
|
|
64.
|
FTP
server troubleshooting
|
Y
|
|
65.
|
Patch
Administration
|
Y
|
|
66.
|
Testing
and implementation of patches
|
Y
|
|
67.
|
Patch
maintenance - keeping up-to-date patch-Levels
|
Y
|
|
68.
|
Service
pack deployments
|
Y
|
|
69.
|
Citrix
Package Administration
|
|
|
70.
|
Planning
and developing package deployment
|
Y
|
|
71.
|
Add
or Remove packages and applications
|
Y
|
|
72.
|
Maintain
and troubleshoot package Issues.
|
Y
|
|
73.
|
Capacity
Planning
|
|
|
74.
|
Alert
customer of capacity problems
|
Y
|
|
75.
|
Capacity
planning of servers and storages (CPU, Memory, Disk utilizations,
etc)
|
Y
|
|
76.
|
Add
server to storage snapshot monitor
|
Y
|
|
77.
|
Intentionally
blank
|
|
|
78.
|
Intentionally
blank
|
|
|
79.
|
Intentionally
blank
|
|
|
80.
|
Intentionally
blank
|
|
|
81.
|
Device
Management
|
|
|
82.
|
Installing
and configuring devices
|
Y
|
|
83.
|
Managing
device driver software
|
Y
|
|
84.
|
Tools
Administration
|
|
|
85.
|
Intentionally
blank
|
|
|
86.
|
Agent
installation and configuration
|
Y
|
|
87.
|
Installations
of monitoring tools
|
Y
|
|
88.
|
Scripts
Maintenance
|
|
|
89.
|
Develop
routine scripts for day-to-day admin
|
Y
|
|
90.
|
Maintaining
and troubleshooting scripts
|
Y
|
|
91.
|
Log-on
script definitions for users
|
Y
|
|
92.
|
Services
Management
|
|
|
93.
|
Active
Directory service
|
Y
|
|
94.
|
Replication
services
|
Y
|
|
95.
|
Systems
Network Management
|
|
|
96.
|
Configuring
network services on server
|
Y
|
|
97.
|
Routing
administration and troubleshooting
|
Y
|
|
98.
|
Troubleshooting
NIC and network h/w issues at server Level
|
Y
|
|
99.
|
Troubleshooting
system N/W issues
|
Y
|
|
100.
|
Printer
Management
|
|
|
101.
|
Administering
print queues
|
Y
|
|
102.
|
Troubleshooting
print issues on Windows servers
|
Y
|
|
103.
|
Defining
new print queues
|
Y
|
|
104.
|
Defining
new print servers
|
Y
|
|
105.
|
Event
Log Management (System)
|
|
|
106.
|
Troubleshooting
based on system event log
|
Y
|
|
107.
|
Licensing
|
|
|
108.
|
Installing
and configuring licenses
|
Y
|
|
109.
|
Troubleshooting
and maintaining licenses
|
Y
|
|
110.
|
Obtain
licenses from OEM
|
|
Y
|
111.
|
Obtain
licenses from Hercules
|
Y
|
Y
|
112.
|
License
management
|
Y
|
|
113.
|
High
Availability
|
|
|
114.
|
Installation
and setup of High Availability Environment
|
Y
|
|
115.
|
Support
to High Availability
|
Y
|
|
116.
|
Day-to-day
administration of High Availability environments
|
Y
|
|
117.
|
Monitoring
health checks and logs in availability environment
|
Y
|
|
118.
|
Troubleshooting
High Availability environment
|
Y
|
|
119.
|
H/W
Maintenance.
|
|
|
120.
|
Vendor
(OEM) coordination to install hardware
|
Y
|
|
121.
|
Vendor
(OEM) coordination to troubleshoot and fix hardware Issues
|
Y
|
|
122.
|
Server
Performance
|
|
|
123.
|
Maintaining
system parameters
|
Y
|
|
124.
|
Windows
services management
|
Y
|
|
125.
|
Disk
space and paging space management
|
Y
|
|
126.
|
Enterprise
Server Administration
|
|
|
127.
|
Setup
and configuration
|
Y
|
|
128.
|
Enterprise
platform administration
|
Y
|
|
129.
|
Individual
domain administration
|
Y
|
|
130.
|
Day-to-day
monitoring and troubleshooting
|
Y
|
|
131.
|
Defining
and managing trust relationship
|
Y
|
|
132.
|
Adding
/removing/modifying trust relationship
|
Y
|
|
133.
|
Server
Migration
|
|
|
134.
|
Design/engineer
server consolidations and migrations
|
Y
|
|
135.
|
Documentation
for Process Updates
|
|
|
136.
|
System
management documentation for process updates
|
Y
|
|
137.
|
Service
management documentation
|
Y
|
|
138.
|
Tool
management documentation
|
Y
|
|
139.
|
Scripts
documentation
|
Y
|
|
140.
|
Server
configuration documentation (for each server)
|
Y
|
|
141.
|
Process
related activities
|
|
|
142.
|
Problem
ticket management (Low, Medium and High tickets)
|
Y
|
|
143.
|
Problem
ticket management (urgent tickets)
|
Y
|
|
144.
|
Change
ticket management (remotely possible)
|
Y
|
|
145.
|
Change
ticket management (onsite preferred)
|
Y
|
|
146.
|
Weekly
status reports
|
Y
|
|
147.
|
Uptime
reports
|
Y
|
|
148.
|
Service
Levels reports
|
Y
|
|
149.
|
Escalation
of issues to customer management
|
Y
|
|
150.
|
Antivirus
Management
|
|
|
151.
|
Implementing
and configuring antivirus package for Servers
|
Y
|
|
152.
|
Deploying
periodic DAT file updates on servers
|
Y
|
|
153.
|
Removing,
cleaning and replacing infected files
|
Y
|
|
154.
|
Installation
antivirus on nodes.
|
Y
|
|
155.
|
Disaster
Recovery Management
|
|
|
156.
|
Designing
the disaster recovery management
|
Y
|
Y
|
157.
|
Test
the results on development environment
|
Y
|
|
158.
|
Implementation
of the planned structure
|
Y
|
|
159.
|
Monitoring
and troubleshooting the architecture
|
Y
|
|
160.
|
Load
Balancing
|
|
|
161.
|
Planning
load balances for services
|
Y
|
|
162.
|
Implement
and monitoring load balancing
|
Y
|
|
163.
|
Backup
& Restore
|
|
|
164.
|
Backup
and restore
|
Y
|
|
165.
|
Installation
and configuration of server side backup software.
|
Y
|
|
166.
|
Troubleshoot
backup and restore issues
|
Y
|
|
167.
|
Install
and configure backup client software (incl. scheduling)
|
Y
|
|
168.
|
Monitor
backup
|
Y
|
|
169.
|
Administer
and troubleshoot backup and restore server issues
|
Y
|
|
170.
|
Administer
and troubleshoot backup and restore client issues
|
Y
|
|
171.
|
Tape
library handling and management
|
Y
|
|
172.
|
On-site
and off-site tape media management
|
Y
|
|
173.
|
Alert
management for each backup schedules
|
Y
|
|
174.
|
Change
Management
|
|
|
175.
|
Initiate
change request
|
Y
|
|
176.
|
Approve
change management request
|
Y
|
|
177.
|
Implement
change
|
Y
|
|
178.
|
Verify
change ticket
|
Y
|
|
179.
|
Close
change ticket
|
Y
|
|
180.
|
Other
Services
|
|
|
181.
|
Set
up backup schedule and monitor backup
|
Y
|
|
182.
|
Add
server to storage dashboard monitor
|
Y
|
|
183.
|
Monitor
storage usage for capacity planning
|
Y
|
|
184.
|
Install,
configure, schedule, and monitor virus scan
|
Y
|
|
185.
|
Update
list of hardware and software for support contract renewal
|
Y
|
|
186.
|
Renew
hardware/software support contracts
|
Y
|
|
187.
|
Specify
on site spares needed to meet Service Levels
|
Y
|
|
188.
|
Arrange
to procure on site spares needed
|
Y
|
|
189.
|
Verify
properly licenses exist for OS and layered products
|
Y
|
|
190.
|
Obtain
proper licenses for OS and layered products
|
Y
|
|
191.
|
For
all vendor management aspects
|
Y
|
Y
|
Technical
Platform
|
Data
Center
|
Enterprise
Data Center
|
EMC
Storage
|
Task
List - SAN
|
Supplier
Responsibility
|
Hercules
Responsibility
|
|
1.
|
Intentionally
blank
|
|
|
2.
|
Intentionally
blank
|
|
|
3.
|
Storage
Fabric Build
|
|
|
a.
|
Disk
and Storage - Management System - Hardware and Software
I/M/A/C/D
|
Y
|
|
4.
|
Storage
fabric logical planning and verification
|
Y
|
|
5.
|
Storage
fabric physical planning and Verification
|
Y
|
|
6.
|
Rack
Installation for fabric equipments
|
Y
|
|
7.
|
Storage
fabric switches software validation
|
Y
|
|
8.
|
Planning
of zone configurations
|
Y
|
|
9.
|
Configure
IP addresses, domain and core PID for fabric switches
|
Y
|
|
10.
|
Storage
fabric cabling
|
Y
|
|
11.
|
Server
to switch cabling
|
Y
|
|
12.
|
Connecting
storage fabric inter-switches
|
Y
|
|
13.
|
Connecting
hosts on the storage infrastructure
|
Y
|
|
14.
|
Storage
ports configuration
|
Y
|
|
15.
|
Nomenclature
of storage switches
|
Y
|
|
16.
|
Setting
up storage switch ID's
|
Y
|
|
17.
|
Documenting
storage attached fabric devices
|
Y
|
|
18.
|
Fabric
manager installation
|
Y
|
|
19.
|
Configuring
web browser with fabric manager
|
Y
|
|
20.
|
Storage
switches installation
|
Y
|
|
21.
|
Configuration
of storage switches(core/edge)
|
Y
|
|
22.
|
Storage
Infrastructure Build
|
|
|
23.
|
Validating
fabric configurations
|
Y
|
|
24.
|
Creating
storage domain
|
Y
|
|
25.
|
Physical
Deployment and Acclimatization of \
Storage
Array
|
Y
|
|
26.
|
Drives
Population as Per requirements
|
Y
|
|
27.
|
FA/RA
installation
|
Y
|
|
28.
|
Configuring
cache settings
|
Y
|
|
29.
|
Configuring
storage access control
|
Y
|
|
30.
|
Creating
storage domain
|
Y
|
|
31.
|
Binding
LUN's (Logical Unit Number)
|
Y
|
|
32.
|
Assigning
clone private LUN's
|
Y
|
|
33.
|
HBA
drivers installation
|
Y
|
|
34.
|
Activating
load balancing & mirroring
features
for HBA's
|
Y
|
|
35.
|
Installing
Navisphere agents
|
Y
|
|
36.
|
Assigning
storage to hosts
|
Y
|
|
37.
|
Configuring
failover settings
|
Y
|
|
38.
|
Creating
and Configuring Storage Groups
|
Y
|
|
39.
|
Verifying
drives in device manager
|
Y
|
|
40.
|
Initializing
storage disks
|
Y
|
|
41.
|
Creating
and formatting partitions
|
Y
|
|
42.
|
Creation
of BIN File
|
Y
|
|
43.
|
Storage
Monitoring
|
|
|
44.
|
Probe
|
Y
|
|
45.
|
Pings
|
Y
|
|
46.
|
Scans
|
Y
|
|
47.
|
Storage
sub-systems performances
|
Y
|
|
48.
|
Fabric
performances
|
Y
|
|
49.
|
Switch
performance
|
Y
|
|
50.
|
Usage
monitoring
|
Y
|
|
51.
|
Assets
monitoring
|
Y
|
|
52.
|
Inter-switch
links
|
Y
|
|
53.
|
Storage
space
|
Y
|
|
54.
|
Storage
growth rate
|
Y
|
|
55.
|
Storage
Management
|
|
|
56.
|
Switch
hardware and software configuration
|
Y
|
|
57.
|
Switch
licensing installation and policy
Definition
|
Y
|
|
58.
|
Switch
performance setting for ports
|
Y
|
|
59.
|
Fabric
ease-of-management group definition
|
Y
|
|
60.
|
Fabric
Zoning definition
|
Y
|
|
61.
|
Fabric
ISL(Inter switch link) configuration
|
Y
|
|
62.
|
Storage
volume configuration
|
Y
|
|
63.
|
LUN
configuration
|
Y
|
|
64.
|
File
system configuration
|
Y
|
|
65.
|
HBA
configuration
|
Y
|
|
66.
|
|
|
|
67.
|
Performance
and Capacity Management
|
||
68.
|
Perform
System Performance Review and develop plan
|
Y
|
|
69.
|
Perform
System Capacity Review and develop plan
|
Y
|
|
70.
|
|||
71.
|
Patch
Administration
|
||
72.
|
|||
73.
|
Patch
Management I/M/A/C/D
|
Y
|
|
74.
|
Patch
maintenance and troubleshooting - Keeping up-to-date patch-levels
as per
policies.
|
Y
|
|
75.
|
Package
administration
|
Y
|
|
76.
|
|||
77.
|
Remote
Management
|
||
78.
|
Initial
Setup and Certification - Infrastructure Remote Admin (Hardware,
Software,
Connectivity).
|
Y
|
|
79.
|
I/M/A/C/D
Infrastructure Remote Admin (Hardware and Software).
|
Y
|
|
80.
|
Infrastructure
Remote Admin (Hardware and Software). Procedures and Documentation.
|
Y
|
|
81.
|
Process
related activities
|
||
82.
|
Attending
department meetings and conference-calls
|
Y
|
|
83.
|
Participation
as SME in cross-functional project teams
|
Y
|
|
84.
|
Problem
ticket management
|
Y
|
|
85.
|
Weekly
status reports
|
Y
|
|
86.
|
Uptime
reports
|
Y
|
|
87.
|
Service
level reports
|
Y
|
|
88.
|
Escalation
of issues to management
|
Y
|
|
89.
|
Change
Management
|
||
90.
|
Initiate
change request
|
Y
|
|
91.
|
Approve
change request
|
Y
|
|
92.
|
Implement
change
|
Y
|
|
93.
|
Verify
change ticket
|
Y
|
|
94.
|
Close
change ticket
|
Y
|
|
95.
|
Documentation
|
||
96.
|
System
management documentation
|
Y
|
|
97.
|
Service
management documentation
|
Y
|
|
98.
|
Tool
management documentation
|
Y
|
|
99.
|
Scripts
documentation
|
Y
|
|
100.
|
Configuration
documentation
|
Y
|
|
101.
|
Other
Services
|
||
102.
|
Renew
hardware/software support contracts
|
Y
|
|
103.
|
Specify
on site spares needed to meet Service Levels
|
Y
|
|
104.
|
Arrange
to procure on site spares needed
|
Y
|
|
105.
|
Verify
proper licenses exist for storage systems and products
|
Y
|
|
106.
|
Obtain
proper licenses for storage systems and products
|
Y
|
|
107.
|
Maintain
the SAN components of the DR/BCP
|
Y
|
|
108.
|
Intentionally
blank.
|
|
Task
List -NAS
|
Supplier
Responsibility
|
Hercules
Responsibility
|
|
1.
|
NAS
Disk and Storage - Management System - Hardware and Software
I/M/A/C/D
|
Y
|
|
2.
|
Filer
Administration
|
|
|
3.
|
Configuring
the filer
|
Y
|
|
4.
|
Monitoring
and maintaining client access to data
|
Y
|
|
5.
|
Monitoring
and maintaining network access
|
Y
|
|
6.
|
Monitoring
and maintaining filer hardware
|
Y
|
|
7.
|
Performing
periodic administration tasks
|
Y
|
|
8.
|
Monitoring
and maintaining client access
|
|
|
9.
|
Monitor
client access to data on the filer
|
Y
|
|
10.
|
Gathering
file statistics so that can schedule
snapshots
|
Y
|
|
11.
|
Monitoring
CIFS access so that can identify
potential
security problems
|
Y
|
|
12.
|
Maintain
client access
|
|
|
13.
|
Configuring
volumes and Q trees to
accommodate
the needs of Windows and UNIX
clients
|
Y
|
|
14.
|
Configuring
volumes so that there is enough
disk
space for data
|
Y
|
|
15.
|
Configuring
RAID groups to maintain maximum
data
availability
|
Y
|
|
16.
|
Configuring
snapshots so that data is
recoverable
in case of accidental deletions
|
Y
|
|
17.
|
H/W
Maintenance.
|
|
|
18.
|
Vendor
coordination to install hardware
|
Y
|
|
19.
|
Vendor
coordination to troubleshoot and fix hw
Issues
|
Y
|
|
20.
|
Vendor
coordination to troubleshoot and fix
software
issues
|
Y
|
|
21.
|
Performance
and Capacity Management
|
||
22.
|
Perform
System Performance Review and develop plan
|
Y
|
|
23.
|
Perform
System Capacity Review and develop plan
|
Y
|
|
24.
|
Patch
Administration
|
||
25.
|
|||
26.
|
Patch
Management I/M/A/C/D
|
Y
|
|
27.
|
Patch
maintenance and troubleshooting - Keeping up-to-date patch-levels
as per
policies.
|
Y
|
|
28.
|
Package
administration
|
Y
|
|
29.
|
Remote
Management
|
||
30.
|
Initial
Setup and Certification - Infrastructure Remote Admin (Hardware,
Software,
Connectivity).
|
Y
|
|
31.
|
I/M/A/C/D
Infrastructure Remote Admin (Hardware and Software).
|
Y
|
|
32.
|
Infrastructure
Remote Admin (Hardware and Software). Procedures and Documentation.
|
Y
|
|
33.
|
Process
related activities
|
||
34.
|
Attending
department meetings and conference-calls
|
Y
|
|
35.
|
Participation
as SME in cross-functional project teams
|
Y
|
|
36.
|
Problem
ticket management
|
Y
|
|
37.
|
Weekly
status reports
|
Y
|
|
38.
|
Uptime
reports
|
Y
|
|
39.
|
Service
level reports
|
Y
|
|
40.
|
Escalation
of issues to management
|
Y
|
|
41.
|
Change
Management
|
||
42.
|
Initiate
change request
|
Y
|
|
43.
|
Approve
change request
|
Y
|
|
44.
|
Implement
change
|
Y
|
|
45.
|
Verify
change ticket
|
Y
|
|
46.
|
Close
change ticket
|
Y
|
|
47.
|
Documentation
|
||
48.
|
System
management documentation
|
Y
|
|
49.
|
Service
management documentation
|
Y
|
|
50.
|
Tool
management documentation
|
Y
|
|
51.
|
Scripts
documentation
|
Y
|
|
52.
|
Configuration
documentation
|
Y
|
|
53.
|
Other
Services
|
||
54.
|
Renew
hardware/software support contracts
|
Y
|
|
55.
|
Specify
on site spares needed to meet Service Levels
|
Y
|
|
56.
|
Arrange
to procure on site spares needed
|
Y
|
|
57.
|
Verify
proper licenses exist for storage systems and products
|
Y
|
|
58.
|
Obtain
proper licenses for storage systems and products
|
Y
|
|
59.
|
Maintain
the NAS components of the DR/BCP
|
Y
|
|
60.
|
Vendor
management - (contracts/licensing/procurement/technical/ billing
issues)
|
Y
|
Y
|
No.
|
Command
Center Operations
|
Supplier
Responsibility
|
Hercules
Responsibility
|
1.
|
Monitor
Data Center facility - from a Facility Management e.g. UPS/AC/HVAC
etc.
|
Y
|
|
2.
|
Monitor
batch schedules for any failures and perform first level
troubleshooting
|
Y
|
|
3.
|
Enter
incident tickets to arrange and monitor job and schedule failures,
escalating as required.
|
Y
|
|
4.
|
Track
service levels, and issue daily production report and shift
reviews.
|
Y
|
|
5.
|
Monitor
and escalate events/failures 24 X 7 X 365
|
Y
|
|
6.
|
Coordinates
scheduling of extract, archive, and delete jobs with applications
functional teams.
|
Y
|
|
7.
|
Manage
and secure backup tapes, optical discs, CDs, DVDs, and other media
in the
tape vault on campus/offsite.
|
Y
|
|
8.
|
Maintains
schedules for all batch systems. Modify schedules as needed for holidays
and special events, and for user requests. Identify potential schedule
bottlenecks.
|
Y
|
|
9.
|
Handle
ad hoc and permanent schedule changes, including new applications,
schedules, and jobs.
|
Y
|
|
10.
|
Participate
in change management process along with other Infra team
|
Y
|
|
11.
|
Perform
basic system administration functions such as hardware and software
inventories, printer configurations, security requests, monthly software
changes/fixes, annual software upgrades.
|
Y
|
|
12.
|
Produce
daily production activity reports and shift reviews.
|
Y
|
|
13.
|
Produce
monthly management reports and graphs.
|
Y
|
|
14.
|
Primary
driver of unplanned outage reporting: track outage data, produce
outage
root cause analysis and follow-up & action reports (major problem
reviews). Reporting includes outages by severity and by business
impact.
|
Y
|
|
15.
|
Coordinate
and process requests to install or remove equipment from the data
center.
Prepare facilities requests for the installation of power and
communications cables, and maintain documentation on power (what
servers
are supported by which power distribution units, including power
specs).
|
Y
|
|
16.
|
Gather
and distribute information for the disaster recovery manual or crisis
book
(server inventories, contact information, etc.)
|
Y
|
|
17.
|
Track
and report on various data center metrics. Produce monthly management
reports and graphs.
|
Y
|
|
18.
|
Maintain
internal procedures, develop internal process improvements, and provide
formal shift handover at shift changes.
|
Y
|
|
19.
|
Manage
and coordinate the availability of the remote site infrastructure,
working
with third party vendors to test, validate, trouble-shoot any
event.
|
Y
|
|
20.
|
Change
management
|
|
|
21.
|
Initiate
change request
|
Y
|
|
22.
|
Approve
change request
|
Y
|
|
23.
|
Implement
change
|
Y
|
|
24.
|
Verify
change ticket
|
Y
|
|
25.
|
Close
change ticket
|
Y
|
|
26.
|
Intentionally
blank.
|
No
|
Helpdesk
Support
|
Supplier
|
Hercules
|
1.
|
Incident
Management
|
|
|
2.
|
Provide
Helpdesk (support to Hercules End Users)
|
Y
|
|
3.
|
Logging
of end user calls and work requests
|
Y
|
|
4.
|
First
level call resolution
|
Y
|
|
5.
|
Set
expectation of customer for tickets being dispatched
|
Y
|
|
6.
|
Notification
and escalation to higher levels of support
|
Y
|
|
7.
|
Reporting
(daily/weekly/monthly)
|
Y
|
|
8.
|
First
level remote desktop management support
|
Y
|
|
9.
|
Answer
/ Resolve "How- To" questions
|
Y
|
|
10.
|
Web
interface to receive request
|
Y
|
|
11.
|
Knowledge
base for end users to query
|
Y
|
|
12.
|
Call
recording for evaluation
|
Y
|
|
13.
|
Escalations
of incidents
|
Y
|
|
14.
|
Automated
ticket status changes to requesters
|
Y
|
|
15.
|
Call
avoidance notification, updating call center greeting to notify all
callers of current issues and resolutions
|
Y
|
|
16.
|
Change
Management
|
|
|
17.
|
Initiate
work requests assigned to IT Helpdesk
|
Y
|
|
18.
|
Triage
work requests to appropriate groups
|
Y
|
|
19.
|
Manage
work request process
|
Y
|
|
20.
|
Execution
of approved work requests
|
Y
|
|
21.
|
Problem
Management
|
|
|
22.
|
Initiate
root cause process
|
Y
|
|
23.
|
Update
knowledge base on finding of solution
|
Y
|
|
24.
|
User
Account management
|
|
|
25.
|
Supported
applications (custom and standard) account administration and access
rights
|
Y
|
|
26.
|
Creation
of accounts
|
Y
|
|
27.
|
Facilitation
of approved Account creation / deletion
|
Y
|
|
28.
|
Other
Activities
|
|
|
29.
|
Vendor
ticket initiation and coordination
|
Y
|
|
30.
|
Conduct
customer satisfaction surveys and reports
|
Y
|
|
31.
|
Follow
up actions related to customer satisfaction measurements
|
Y
|
|
32.
|
Receipt
and preparation regarding the release to production
process
|
Y
|
|
33.
|
Performance
measurement
|
Y
|
|
34.
|
Knowledge
base management
|
Y
|
|
35.
|
Maintain
call list, management notifications, time keeper function, post
mortems
|
Y
|
|
36.
|
Procurement
Activities
|
|
|
37.
|
Receiving
user requests, logging tickets
|
Y
|
|
38.
|
Escalation
to desk-side vendors
|
Y
|
|
39.
|
Complete
follow up with desk-side team
|
Y
|
|
40.
|
Intentionally
blank.
|
||
41.
|
Change
Management
|
||
42.
|
Initiate
change request
|
Y
|
|
43.
|
Approve
change request
|
Y
|
|
44.
|
Implement
change
|
Y
|
|
45.
|
Verify
change ticket
|
Y
|
|
46.
|
Close
Change ticket
|
Y
|
|
47.
|
Intentionally
blank.
|
No.
|
Client
Services and Support (End User Computing)
|
Supplier
|
Hercules
|
1.
|
Desk
Side Support (Refer to section below task list)
|
Y
|
|
2.
|
Hardware
Break/Fix (Refer to section below task list)
|
Y
|
|
3.
|
Tier
2 Support
|
Y
|
|
4.
|
A
combination of local on-site and remote (dispatched)
|
Y
|
|
5.
|
Problems
which require desk side assistance for resolution
|
Y
|
|
6.
|
Desktop/Desk
side software support and hardware repair
|
Y
|
|
7.
|
IMAC
(install, move, add, change) activity
|
Y
|
|
8.
|
On-site
repair services for all equipment and return of equipment to full
and
proper function.
|
Y
|
|
9.
|
All
travel, parts and service labor required to return the hardware to
full
and proper working order.
|
Y
|
|
10.
|
Loaner
hardware for use during the repair period as required by Service
Levels.
|
Y
|
|
11.
|
Spare
management as deemed necessary to maintain Service Levels.
|
Y
|
Y
|
12.
|
Preventive
maintenance activities
|
Y
|
|
13.
|
All
manufacturer’s mandatory engineering changes, upgrades and recalls.
|
Y
|
|
14.
|
Provide
LAN troubleshooting and touch services as required.
|
Y
|
|
15.
|
Tier
3 Support
|
||
16.
|
Various
Supplier teams will be supporting the desktop support personnel teams
in
case of escalation from Tier 2
|
Y
|
|
17.
|
Legacy
systems and applications
|
Y
|
|
18.
|
LAN/WAN
administration, requests and problems
|
Y
|
|
19.
|
Modifications
to applications and databases
|
Y
|
|
20.
|
Providing
knowledge and support to Tier 1 & Tier 2 support
|
Y
|
|
21.
|
Supplemental
desk side support on standard software product requests.
|
Y
|
|
22.
|
Standards
Management
|
||
23.
|
Image
creation and management
|
Y
|
|
24.
|
All
standard images supported.
|
Y
|
|
25.
|
Process
for updating and deploying standard images.
|
Y
|
|
26.
|
Ability
to support standard shrink wrapped software which is not part of
a
standard image.
|
Y
|
|
27.
|
Ability
to remotely push standard software to user workstations over both
a LAN,
VPN and dial-up connections.
|
Y
|
|
28.
|
Ability
of user to pull standard software over both a LAN, VPN and dial-up
connections.
|
Y
|
|
29.
|
Ability
to undertake desktop OS Refresh (OS Refresh of the entire environment
will
be treated as a project)
|
Y
|
|
30.
|
Define
maximum number of standard desktop and laptop configurations
supported.
|
Y
|
|
31.
|
Recognition
and base support of a desktop system as including system unit or
laptop/docking station, monitor, keyboard, mouse, PDA and network
attached
& local printers
|
Y
|
|
32.
|
Ability
to support other desktop hardware peripherals such as multiple PDAs,
monitors, scanners, CD/DVD writers, plotters, etc. as part of base
services.
|
Y
|
|
33.
|
Warehouse
|
||
34.
|
Responsible
for providing warehouse space at locations as needed
|
Y
|
|
35.
|
Executing
users requests (for new PCs/ laptops etc)
|
Y
|
|
36.
|
Install,
Move Add, Change (“I/M/A/C”)
|
||
37.
|
Receive
and execute requests.
|
Y
|
|
38.
|
Obtain
necessary hardware/software and schedule resources.
|
Y
|
|
39.
|
Execute
Install, add or change.
|
Y
|
|
40.
|
Execute
physical move (to be coordinated with the Hercules Facilities
Department)
|
Y
|
|
41.
|
Disconnect
and reconnect moved desktop equipment
|
Y
|
|
42.
|
Backup
and restore User data as required.
|
Y
|
|
43.
|
Configure
and test hardware as required.
|
Y
|
|
44.
|
Load
software, including base image and applications as
required.
|
Y
|
|
45.
|
Final
systems test and user acceptance.
|
Y
|
|
46.
|
Update
asset management records and perform asset disposal (if
needed).
|
Y
|
|
47.
|
Post
completion follow-up.
|
Y
|
|
48.
|
Update
Supplier trouble ticketing records for all issues.
|
Y
|
|
49.
|
IMAC
Reports
|
||
50.
|
Quantity
of client seats
|
Y
|
|
51.
|
Quantity/
types of pending and completed IMAC’s, equipment type
problem
|
Y
|
|
52.
|
Calls,
and fix requests, software problem calls, or similar software service
response and fix requests
|
Y
|
|
53.
|
Client
support data (e.g. hardware/software configurations, core software
builds,
and software changes)
|
Y
|
|
54.
|
Summary,
trends, and analysis of desktop support requests
|
Y
|
|
55.
|
Support
PDA Synchronization for enterprise applications
only
with the desktop for standard devices
|
Y
|
|
56.
|
Coordinate
and Collect PCs and peripherals from separating employees and redeploy
as
needed. In remote offices that have no IT personnel on-site, Supplier
will
coordinate with the Hercules designated site contact.
|
Y
|
|
57.
|
Change
Management
|
|
|
58.
|
Initiate
change request
|
Y
|
|
59.
|
Approve
change request
|
Y
|
|
60.
|
Implement
change
|
Y
|
|
61.
|
Verify
change ticket
|
Y
|
|
62.
|
Close
change ticket
|
Y
|
|
63.
|
Asset
Disposal
|
Y
|
|
64.
|
For
all vendor management aspects (contracts/licensing/procurement/technical/
billing issues)
|
Y
|
No.
|
Data
Network Support
|
Supplier
Responsibility
|
Hercules
Responsibility
|
1.
|
Analysis
of WAN Tickets
|
Y
|
|
2.
|
Asset
Management
|
Y
|
|
3.
|
Understanding
Business end user requirements w.r.t application response time (with
assistance from Supplier)
|
Y
|
|
4.
|
Automated
identification of infrastructure links, network end user, and network
servers to measure business impact
|
Y
|
|
5.
|
Automatically
details inventory down to the port level
|
Y
|
|
6.
|
Awareness
of ports connecting to trunks, switches, routers, and hosts when
interpreting thresholds
|
Y
|
|
7.
|
Backup
network to keep business up and running
|
Y
|
|
8.
|
Bandwidth
monitoring and optimization on the lease line
|
Y
|
|
9.
|
Baseline
data collection
|
Y
|
|
10.
|
Baseline
reporting on a quarterly basis
|
Y
|
|
11.
|
Base
lining the network
|
Y
|
|
12.
|
Cabling
plant wiring
|
Y
|
|
13.
|
Capacity
planning
|
Y
|
|
14.
|
Capturing
the routers in NMS (define)
|
Y
|
|
15.
|
Configuration
backup
|
Y
|
|
16.
|
Configuring
links on Helpdesk for alerting & threshold monitoring
|
Y
|
|
17.
|
Configuring
on NMS for data collections
|
Y
|
|
18.
|
Consolidates
trend reports on a regular basis
|
Y
|
|
19.
|
Coordination
for lease line procurement
|
Y
|
|
20.
|
Critical
Port Management
|
Y
|
|
21.
|
Device
hardware maintenance and change
|
Y
|
|
22.
|
Device
installation
|
Y
|
|
23.
|
Device
management
|
Y
|
|
24.
|
Device
monitoring
|
Y
|
|
25.
|
Device
summary: CPU, memory utilization, free memory, buffer
failure
|
Y
|
|
26.
|
Electronically
capture all configurations, archive, restore if required. For Cisco
routers/switches = Cisco works or NCM tool
|
Y
|
|
27.
|
Equipment
- configuration, software, hardware changes
|
Y
|
|
28.
|
Evaluate
various broadcast oriented protocols like NETBIOS, NETBEUI & IPXSAP
and recommend for optimization.
|
Y
|
|
29.
|
Event
handling
|
Y
|
|
30.
|
Approve
appropriate change control processes
|
Y
|
|
31.
|
Failure
analysis of the product.
|
Y
|
|
32.
|
Fault
monitoring
|
Y
|
|
33.
|
For
all vendor management aspects (contracts/licensing/procurement/technical/
billing issues) - Refer to Vendor Management Section
|
Y
|
|
34.
|
For
all work requests & trouble tickets perform appropriate & timely
updates, including escalations
|
Y
|
|
35.
|
Identification,
isolation and rectification of response time problems
|
Y
|
|
36.
|
Identify
degradation or performance overload prior to failure to enable proactive
management
|
Y
|
|
37.
|
Identify
port failures and the affected users and devices
|
Y
|
|
38.
|
Identify
potential point of failures and critical segments
|
Y
|
|
39.
|
In-depth
analysis and performance rating of each component of the
network
|
Y
|
|
40.
|
Intelligent
tagging of events based on severity
|
Y
|
|
41.
|
Intelligent
threshold setting
|
Y
|
|
42.
|
Inter
VLAN traffic analysis
|
Y
|
|
43.
|
Inventory
management
|
Y
|
|
44.
|
IP
address design and implementation
|
Y
|
|
45.
|
IP
address schema review and management
|
Y
|
|
46.
|
Issue
automatic alerts to degradation as well as to failures
|
Y
|
|
47.
|
Liaison
with Telco/vendors/OEMs for outage/ problem resolution
|
Y
|
|
48.
|
Link
management
|
Y
|
|
49.
|
Link
monitoring
|
Y
|
|
50.
|
Maintain
configuration backup of switches, routers
|
Y
|
|
51.
|
Maintain
the properties of ports, modules, devices, VLANs
|
Y
|
|
52.
|
Maintain
tools for remote management of LAN HW and SW as required to maintain
capacity; utilization & availability, i.e.. Cisco Works; Vital Net;
HPOV Etc
|
Y
|
|
53.
|
Maintaining
the lease lines for high availability.
|
Y
|
|
54.
|
Managing
internet access service
|
Y
|
|
55.
|
Measure
and monitors critical network parameters
|
Y
|
|
56.
|
Monitor
availability
|
Y
|
|
57.
|
Monitor
device performance
|
Y
|
|
58.
|
Monitor
port performance
|
Y
|
|
59.
|
Monitoring
of critical switch ports
|
Y
|
|
60.
|
Monitoring
trend data, application response time and application
distribution
|
Y
|
|
61.
|
Network
monitoring and alerting
|
Y
|
|
62.
|
Performance
management
|
Y
|
|
63.
|
Physical
plant cabling changes - interior and exterior
|
Y
|
|
64.
|
PING,
SNMP traps and syslog to identify failures on the network
|
Y
|
|
65.
|
Priorities
network events based on their impact on business
|
Y
|
|
66.
|
Proactive
fault detection and management
|
Y
|
|
67.
|
Problem
location identification
|
Y
|
|
68.
|
Problem
prioritization based on business impact
|
Y
|
|
69.
|
Protocol
Analysis, monitoring and fine tuning
|
Y
|
|
70.
|
Protocol
wise utilization and reporting
|
Y
|
|
71.
|
Provide
layer 2 views and intelligence on LAN
|
Y
|
|
72.
|
Provide
on-call Support
|
Y
|
|
73.
|
Provide
reports for use in analyzing network utilization and capacity planning
over time
|
Y
|
|
74.
|
Approve
changes to circuits (increase/ decrease)
|
Y
|
|
75.
|
Approve
Supplier Recommendations on Network Design Optimization
|
Y
|
|
76.
|
Repair
/ replace equipment.
|
Y
|
|
77.
|
Review
and implementation of spanning tree to build redundancy in
network
|
Y
|
|
78.
|
Review
and testing of backup devices
|
Y
|
|
79.
|
Review
of buffer size and over subscription issues
|
Y
|
|
80.
|
Review
of forwarding and ARP Tables
|
Y
|
|
81.
|
Review
of routing policies
|
Y
|
|
82.
|
Review
of routing policies and fine-tuning for efficient use of network
resources
|
Y
|
|
83.
|
Review
of VLAN Policies
|
Y
|
|
84.
|
Scalable,
high performance SNMP event collection, filtering, and correlation
engine
|
Y
|
|
85.
|
|
|
|
86.
|
Analyze
data link redundancy and backup plan
|
Y
|
|
87.
|
Analyze
network infrastructure, backup strategy and historical NMS
data
|
Y
|
|
88.
|
Analyze
Traffic Pattern and determination of local traffic
|
Y
|
|
89.
|
Threshold
Definition
|
Y
|
|
90.
|
Threshold
violation alerts through mail, pager and SMS
|
Y
|
|
91.
|
Timely
and successful implementation of Lease Lines.
|
Y
|
|
92.
|
Track
hardware and software faults
|
Y
|
|
93.
|
Track
severity of problems: moderate, and severe
|
Y
|
|
94.
|
Traffic
monitoring and analysis including port utilization on
routers
|
Y
|
|
95.
|
Trouble
ticket generation and tracking through resolution
|
Y
|
|
96.
|
Vendor
independent technology to indicate performance of particular network
component using parameters like collision, latency, packet loss and
reduced bandwidth
|
Y
|
|
97.
|
VLAN
configuration & fine-tuning
|
Y
|
|
98.
|
WAN
Lab testing of Apps
|
Y
|
|
99.
|
Moves,
Adds, Changes and Deletes
|
Y
|
|
100.
|
Change
Management
|
|
|
101.
|
Initiate
change request
|
Y
|
|
102.
|
Approve
change request
|
Y
|
|
103.
|
Implement
change
|
Y
|
|
104.
|
Verify
change ticket
|
Y
|
|
105.
|
Close
change ticket
|
Y
|
|
106.
|
Intentionally
blank.
|
No.
|
Messaging
Support - Lotus Notes / Domino
|
Supplier
|
Hercules
Responsibility
|
1.
|
Administrative
Task
|
|
|
2.
|
Creation/modification/deletion
of ACL Groups
|
Y
|
|
3.
|
Creation/modification/deletion
of entries in address book
|
Y
|
|
4.
|
Server
ID creation
|
Y
|
|
5.
|
Cross
certification
|
Y
|
|
6.
|
Certifier
and domain documents
|
Y
|
|
7.
|
Pass
through users configuration/maintaining/support
|
Y
|
|
8.
|
Cluster
management configuring/maintaining
|
Y
|
|
9.
|
Connection
documents support for application database
|
Y
|
|
10.
|
Connection
documents support for Lotus systems database
|
Y
|
|
11.
|
Lotus
vendor call interaction initiative & coordination
|
Y
|
|
12.
|
Third
party vendor management
|
Y
|
|
13.
|
Support/maintaining/troubleshooting
|
Y
|
|
14.
|
Domino
directory monitoring
|
Y
|
|
15.
|
Domino
directory maintenance
|
Y
|
|
16.
|
Directory
assistance maintenance and monitoring
|
Y
|
|
17.
|
Log
maintenance (Certlog.nsf, Admin4.nsf)
|
Y
|
|
18.
|
Log
recovery (.nsf files)
|
Y
|
|
19.
|
Monitoring/Maintenance
for Lotus native routing infrastructure
|
Y
|
|
20.
|
Troubleshooting
for Lotus native routing infra
|
Y
|
|
21.
|
Setting/monitoring/maintenance
for Lotus SMTP routing infra
|
Y
|
|
22.
|
Troubleshooting
problems with Lotus SMTP routing infra
|
Y
|
|
23.
|
Database
maintenance
|
|
|
24.
|
Monitor
stats DB for server statistics
|
Y
|
|
25.
|
Monitor
/ recover corrupt admin request DB
|
Y
|
|
26.
|
Recover
corrupt statistics report / events
|
Y
|
|
27.
|
Recover
corrupt address / directory DB ( names.nsf)
|
Y
|
|
28.
|
Recover
corrupt catalogue
|
Y
|
|
29.
|
Recover
corrupt system databases
|
Y
|
|
30.
|
Domino
Server - Backend Activities
|
|
|
31.
|
Weekly/monthly
reporting on server health and server status
|
Y
|
|
32.
|
Domino
performance and capacity tuning
|
Y
|
|
33.
|
Backup
validation and verification through test database
|
Y
|
|
34.
|
Backup
/restoration process
|
Y
|
|
35.
|
Determine
backup strategy for new Domino servers
|
Y
|
|
36.
|
Monitoring
backup reports and issuing high alarm
|
Y
|
|
37.
|
Building
of Lotus Domino server
|
Y
|
|
38.
|
Monitoring
and managing the Domino server
|
Y
|
|
39.
|
Resolve
/ recover Domino server crash
|
Y
|
|
40.
|
Connection
documents creation
|
Y
|
|
41.
|
Creation
of replicas on to the new server from Standard server
|
Y
|
|
42.
|
Domino
monitoring - whether running or not
|
Y
|
|
43.
|
Domino
monitoring - All tasks are working
|
Y
|
|
44.
|
Domino
monitoring - CPU utilization
|
Y
|
|
45.
|
Domino
monitoring - Disk utilization
|
Y
|
|
46.
|
Monthly
maintenance - soft boot for Domino and OS
|
Y
|
|
47.
|
Monthly
maintenance- run DB utilities(compact, fixup, etc)
|
Y
|
|
48.
|
Monthly
maintenance- delete logs
|
Y
|
|
49.
|
Monthly
maintenance - error message
|
Y
|
|
50.
|
Monthly
maintenance - Check the status of the Domino tasks
|
Y
|
|
51.
|
Listing
of critical patches introduced by Lotus/IBM
|
Y
|
|
52.
|
Requisitions
for the approval of these patches
|
Y
|
|
53.
|
Testing
of the critical patches with existing Domino release
|
Y
|
|
54.
|
Implementation
of the patches
|
Y
|
|
55.
|
Recreation
of the user
|
Y
|
|
56.
|
Deletion
of the Notes account from the server
|
Y
|
|
57.
|
HTTP
password support
|
Y
|
|
58.
|
Changes
in the common name of the user
|
Y
|
|
59.
|
Users
OU changes
|
Y
|
|
60.
|
Support
to the corrupted public keys issues
|
Y
|
|
61.
|
Support
for the mismatch of the public keys
|
Y
|
|
62.
|
Re-certification
of the Notes ID
|
Y
|
|
63.
|
User
ID creation, as per user ID creation process
|
Y
|
|
64.
|
Person
document creation for the Web clients
|
Y
|
|
65.
|
Domino
|
|
|
66.
|
|||
67.
|
Software
release
|
Y
|
|
68.
|
Replication
topology - mail and application, changes or restructure
|
Y
|
|
69.
|
LDAP
integration with Lotus Domino
|
Y
|
|
70.
|
Management
of the security guidelines
|
Y
|
|
71.
|
Maintain
the logging levels and standards
|
Y
|
|
72.
|
Auditing
the server logs, Data Base logs
|
Y
|
|
73.
|
Auditing
the Domino server
|
Y
|
|
74.
|
|
||
75.
|
Test
the DR Plan
|
Y
|
|
76.
|
Evaluation
of Domino tools (performance / monitoring tools)
|
Y
|
|
77.
|
Recommend
" New tools/Upgrades/Add-on"
|
Y
|
|
78.
|
Implementation
of approved recommendation and evaluation
|
Y
|
|
79.
|
Lotus
Domino Application Environment
|
|
|
80.
|
Creation
and maintenance of the resource DB - restrictions also
|
Y
|
|
81.
|
Support
developers facing issues related to Domino server
|
Y
|
|
82.
|
Creation
of DB from built in templates like discussion DB, team
room
|
Y
|
|
83.
|
Signing
the databases during deployment in production environment
|
Y
|
|
84.
|
Moving
database from the development to production servers
|
Y
|
|
85.
|
Signing
the database for moving it to the production environment
|
Y
|
|
86.
|
Create
copies / replicas after approval
|
Y
|
|
87.
|
Restoration
of the application from the backup
|
Y
|
|
88.
|
Restoration
of the entire database
|
Y
|
|
89.
|
Creation
of the mail groups
|
Y
|
|
90.
|
Internet
addressing for persons and mail groups
|
Y
|
|
91.
|
Working
with Administrator for the ACL access
|
Y
|
|
92.
|
Running
database utilities on database
|
Y
|
|
93.
|
Troubleshooting
the server response in case of delays
|
Y
|
|
94.
|
Resolve
replication issues
|
Y
|
|
95.
|
Anti
Virus
|
|
|
96.
|
Installation
and configuration of the anti virus
|
Y
|
|
97.
|
Check
anti virus log of mail server
|
Y
|
|
98.
|
Update
anti virus Dat file
|
Y
|
|
99.
|
Check
anti virus quarantine on demand scanning
|
Y
|
|
100.
|
Support
cleanup in case of E mail routing problems
|
Y
|
|
101.
|
Black
Berry
|
|
|
102.
|
Installation
configuration of BES
|
Y
|
|
103.
|
Enterprise
activation of BB devices
|
Y
|
|
104.
|
Assist
customer with synchronization Issues
|
Y
|
|
105.
|
Administrative
- upgrades and patches responsibilities for BES server
|
Y
|
|
106.
|
Add
remove black berry owners from the BES server
|
Y
|
|
107.
|
Mentor
training application
|
Y
|
|
108.
|
Support
the base mentor training application
|
Y
|
|
109.
|
Training
to HelpDesk on this application
|
Y
|
|
110.
|
Notes
Client issues
|
Y
|
|
111.
|
Properly
configured Person document
|
Y
(Performed by Supplier Help Desk)
|
|
112.
|
Sametime
Connect client connectivity issues
|
Y
(Performed by Supplier Help Desk)
|
|
113.
|
Resolve
corrupt Inbox issues
|
Y
(Performed by Supplier Help Desk)
|
|
114.
|
Overall
Notes client support
|
Y
(Performed by Supplier Help Desk)
|
|
115.
|
Retrieve
backup Notes IDs and passwords
|
Y
|
|
116.
|
Change
Management
|
|
|
117.
|
Initiate
change request
|
Y
|
|
118.
|
Approve
change request
|
Y
|
|
119.
|
Implement
change
|
Y
|
|
120.
|
Verify
change ticket
|
Y
|
|
121.
|
Close
change ticket
|
Y
|
|
122.
|
Intentionally
blank.
|
|
Systems
Database Services
|
Supplier
|
Hercules
|
|
1.
|
Database
Monitoring
|
|
|
2.
|
Proactive
monitoring of the database
|
Y
|
|
3.
|
Up/down
- database & listener whenever required
|
Y
|
|
4.
|
Free
space - check if all objects still can grow
|
Y
|
|
5.
|
Check
log file error -alerts
|
Y
|
|
6.
|
Check
transaction log/ archive redo log growth - free space
|
Y
|
|
7.
|
Check
for database corruptions
|
Y
|
|
8.
|
Check
database security - file permissions, internal db security
|
Y
|
|
9.
|
Detection
of console related events
|
Y
|
|
10.
|
Prompt
addressing of console events
|
Y
|
|
11.
|
Define
requirements for remote control monitoring, backup/recovery and
maintenance tools
|
Y
|
|
12.
|
Procure
remote control monitoring tools
|
|
Y
|
13.
|
Install
and configure remote control monitoring tools
|
Y
|
|
14.
|
Monitoring
of critical services/processes (defined)
|
Y
|
|
15.
|
Monitor
database resource utilization.
|
Y
|
|
16.
|
Report
database resource utilization
|
Y
|
|
17.
|
Database
specific monitoring of available disk for DB servers
|
Y
|
|
18.
|
Monitor
database specific backup of DB servers (exports,
archiving)
|
Y
|
|
19.
|
Storage
Management
|
|
|
20.
|
Create
and manage data files, table spaces (and related OS level activities,
see
server management)
|
Y
|
|
21.
|
Perform
database storage capacity management
|
Y
|
|
22.
|
Online
& offline defragmentation
|
Y
|
|
23.
|
Internal
database space management
|
Y
|
|
24.
|
Reorganize
specific database objects, tables space
|
Y
|
|
25.
|
Backup
Management
|
|
|
26.
|
Define
& provide database related backup and recovery strategy and
procedures
|
Y
|
|
27.
|
Install
and configure database related backup/recovery tools (agents & plugins
, on top of typical Server backup/Recovery tools)
|
Y
|
|
28.
|
Maintain
& update/upgrade specific database backup/recovery tools (on top of
typical server backup/recovery tools)
|
Y
|
|
29.
|
Create/configure/Execute
Database backup (incl. Regular exports) jobs
|
Y
|
|
30.
|
Make
sure the availability of tape backups necessary to meet the operational
requirement (DB requirements on top of server backup)
|
Y
|
|
31.
|
Change
tape backups as per operational schedule (DB requirements on top
of server
backup)
|
Y
|
|
32.
|
Monitor
daily database backups, exports, archiving.
|
Y
|
|
33.
|
Database
Rebuild/Restore
|
|
|
34.
|
Execute
restore/recovery requests (caused by DB crash or failure or at customer
request due to user error)
|
Y
|
|
35.
|
Check
application related batch jobs
|
|
|
36.
|
Job
scheduling and monitoring
|
Y
|
|
37.
|
Maintenance
& Housekeeping
|
|
|
38.
|
Maintain
database components (databases, instances, listeners, monitoring,
agents)
|
Y
|
|
39.
|
Define/maintain
housekeeping jobs (log files, trace files, audit logs,…)
|
Y
|
|
40.
|
Maintain
database object statistics (if required - optimizer)
|
Y
|
|
41.
|
Reorganize
table spaces or specific objects
|
Y
|
|
42.
|
Maintain
the backbone infrastructure for database address resolution, database
monitoring
|
Y
|
|
43.
|
Security
management
|
|
|
44.
|
Determine
the necessary database software security patching baseline
|
Y
|
|
45.
|
Intentionally
blank.
|
|
|
46.
|
Install
patches on databases
|
Y
|
|
47.
|
Verify
patch installation, keep evidence of installation
|
Y
|
|
48.
|
Monitor
database security logs
|
Y
|
|
49.
|
Maintain
database system accounts (power users, not end users)
|
Y
|
|
50.
|
Maintain
database specific admin users/passwords
|
Y
|
|
51.
|
Release
Management
|
|
|
52.
|
Agree
with internal or external customers on new releases for
databases
|
Y
|
|
53.
|
Procure
licenses for necessary applications and system software
|
|
Y
|
54.
|
Test
new releases for database instances
|
Y
|
|
55.
|
Prepare
installation documentation for database release upgrades
|
Y
|
|
56.
|
Prepare
planning for release upgrades for individual database
instances.
|
Y
|
|
57.
|
Execute
database upgrades (installation and configuration)
|
Y
|
|
58.
|
Building
and configuration new databases
|
Y
|
|
59.
|
Configuration
Management
|
|
|
60.
|
Identify
necessary database software upgrades and fixes
|
Y
|
|
61.
|
Create
database instance documentation
|
Y
|
|
62.
|
Maintain
application system documentation
|
Y
|
|
63.
|
Performance,
Capacity & Availability Management
|
|
|
64.
|
Agreement
on database management Service Levels
|
Y
|
|
65.
|
Agreement
on database management metrics and service levels
|
Y
|
|
66.
|
Define
Database management capacity, performance and availability
reporting
|
Y
|
|
67.
|
Monitor
capacity trends.
|
Y
|
|
68.
|
Establish
database management capacity, performance and availability
reporting
|
Y
|
|
69.
|
Create
and maintain reports for database management Service Levels
reporting
|
Y
|
|
70.
|
Communicate
database management Service Levels
|
Y
|
|
71.
|
Database
instance tuning
|
Y
|
|
72.
|
Setup
of new database instances (dedicated or shared)
|
Y
|
|
73.
|
Procure
database software and maintenance
|
|
Y
|
74.
|
Installation
of database software (system tables)
|
Y
|
|
75.
|
Creation
and configuration of the database instance
|
Y
|
|
76.
|
Setup
basic database security administration
|
Y
|
|
77.
|
Building
and configuration new servers required for database
management
|
Y
|
|
78.
|
Business
continuity management
|
|
|
79.
|
Work
internally on business continuity plan within Hercules
|
Y
|
|
80.
|
Perform
database restore test as per operational schedule
|
Y
|
|
81.
|
Rebuild
the database in case of disaster
|
Y
|
|
82.
|
Change
Management
|
Y
|
|
83.
|
Initiate
change request
|
Y
|
|
84.
|
Approve
change request
|
Y
|
|
85.
|
Implement
change
|
Y
|
|
86.
|
Verify
change ticket
|
Y
|
|
87.
|
Close
change ticket
|
Y
|
|
88.
|
Intentionally
blank.
|
No
|
Security
|
Responsibility
|
|
Vendor
|
Hercules
|
||
USER
ACCESS
|
|||
1.
|
For
all platforms, confirm access authorization to Hercules data in accordance
with the current security access policies. Add or user IDs, passwords
and
profiles as requested, check for segregation of duty issues where
appropriate and provide a documented audit trail for all
changes.
|
Y
|
|
2.
|
Disable
and delete user accounts on a timely basis.
|
Y
|
|
3.
|
Monitor
systems for misuse and unauthorized access. Log security violations
and
promptly provide Hercules with written reports of logged information
security breaches discovered by or made known to Supplier. Review
the
severity of violations with Hercules. Develop and implement procedures
and
activities to deter subsequent violations as appropriate.
|
Y
|
|
4.
|
Create
and maintain user access rights via group rules, end user profiles,
where
applicable.
|
Y
|
|
5.
|
Maintain
physical access controls to computer room facilities.
|
Y
|
|
6.
|
Administer
user access to files located on the servers.
|
Y
|
|
7.
|
Assign
and delete directories, where applicable.
|
Y
|
|
8.
|
Upon
Hercules’s request, provide user reports needed to evaluate licenses,
access rights, etc. (such as a list of authorized users at Hercules
Service Locations designated by Hercules, including the level of
access
granted to each such user.)
|
Y
|
|
9.
|
Provide
a centralized user administrative process that enables administration
of
all platforms by any security administrator.
|
Y
|
|
10.
|
Periodically
prepare and review security reports ensuring that authorized users
are
able to access the system, and promptly report to Hercules management
any
breaches of security; events that may indicate security violations;
or
attempts to gain unauthorized access to computers, information systems,
or
data resident on information resources.
|
Y
|
|
11.
|
Maintain
a complete IT security administration guide and supporting procedures
for
all information security provisioning tasks.
|
Y
|
|
SYSTEM
SECURITY
|
|||
12.
|
Provide
high-level security requirements.
|
Y
|
|
13.
|
Identify,
in consultation with Hercules, IT security risks (exposure), and
recommend
procedures to minimize them. When approved by Hercules, implement
such
procedures.
|
Y
|
|
14.
|
Maintain
access controls and configuration which secure individual access
to
applications, server equipment, server software, and the data network,
where applicable.
|
Y
|
|
15.
|
Provide
routine intrusion detection/prevention monitoring and reporting (e.g.
those threats that are detected on the Internet-facing systems).
Using the
tools provided by Hercules.
|
Y
|
|
16.
|
Provide
vulnerability scanning on key systems on a regular basis, including
workflow capability to track remediation and trends. This will be
done
using the existing tool provided by Hercules.
|
Y
|
|
17.
|
Provide
independent periodic security assessments such as external penetration
testing, including no-knowledge tests.
|
Y
|
|
18.
|
Maintain
and provision capabilities such as anti-virus, anti-SPAM and any
other
forms of software to detect and disable malware on servers and PCs;
provide user support as required.
|
Y
|
|
19.
|
Administer
and manage all firewalls, console servers, proxy servers, site blocking
and content filtering systems
|
Y
|
|
20.
|
Administer
and manage all forms of remote access to Hercules Systems.
|
Y
|
|
21.
|
Test
patches and perform patching on all systems once approved. Specifically
perform emergency patching as part of a security incident in an expedited
mode
|
Y
|
|
22.
|
Management
of WebMail servers and associated software for web-based email
|
Y
|
|
23.
|
Ensure
that system media are protected from unauthorized access misuse or
corruption, and that media no longer required are disposed off securely
and safely.
|
Y
|
|
SECURITY
MANAGEMENT
|
|||
24.
|
In
consultation with Hercules, identify, security risks (exposure),
including
but not limited to software vulnerabilities, physical and procedural
vulnerabilities. Recommend procedures to minimize risk and implement
such
procedures when approved by Hercules.
|
Y
|
|
25.
|
Maintain
an audit trail of all IT security operational activities using existing
Hercules Tools.
|
Y
|
|
26.
|
Conduct
SOX control testing; evaluate and report security compliance; maintain
appropriate documentation
|
Y
|
Y
|
27.
|
Provide
a security awareness program which includes but is not limited to
awareness campaigns, maintaining and communicating security-related
procedures or self-help guidelines for security-related tasks. Update
and
maintain information in a well-known and accessible location, such
as a
web site on the Hercules network.
|
Y
|
Y
|
28.
|
Ensure
mechanisms are in place to meet with Hercules security personnel
to ensure
services are in line with existing policies and adaptable to meet
requirements in ongoing security strategic initiatives.
|
Y
|
Y
|
29.
|
Provide
Hercules with recommendations for security improvement based on security
best practices from other clients as well as within
industry.
|
Y
|
|
30.
|
Prepare
ad-hoc and periodic reports, including management dashboards, which
show
Hercules security status, such as relevant threats, etc.
|
Y
|
|
31.
|
Provide
appropriate expertise to perform incident response and investigation,
including forensic analysis and provide relevant information in a
confidential manner as directed.
|
Y
|
|
32.
|
Maintain
an audit trail of all security operational activities using existing
Hercules tools.
|
Y
|
|
33.
|
Provide
resources and data to support internal and external audits using
existing
Hercules Tools.
|
Y
|
|
34.
|
Conduct
security remediation activities resulting from audits or security
incidents as directed by Hercules.
|
Y
|
|
35.
|
|||
36.
|
Ensure
all areas within Hercules and the provider organization are regularly
reviewed to ensure compliance with security policy, standards and
procedures.
|
Y
|
Y
|
37.
|
Ensure
duties and areas of responsibility are separated to reduce opportunities
for misuse.
|
Y
|
Y
|
38.
|
|||
39.
|
Process
Security exception requests in a timely manner.
|
Y
|
|
40.
|
Account
lockout management
|
Y
|
|
41.
|
Group
management and security alternations
|
Y
|
|
42.
|
Provide
security mgmt. (incl. user access mgmt) for all servers
|
Y
|
|
43.
|
|||
44.
|
Adding
or Removing server security policies
|
Y
|
|
45.
|
Troubleshooting
server security issues
|
Y
|
Disaster
Recovery / BCP
|
Supplier
|
Hercules
|
|
1.
|
Planning
Activities
|
|
|
2.
|
Identification
of systems, network, connectivity to be protected with Recover Time
Objective (Joint responsibility of Hercules and Supplier)
|
Y
|
|
3.
|
Identification
of data to be protected along with required Recovery
Priority
|
|
Y
|
4.
|
Protection
methodology including advanced recovery technologies
|
Y
|
|
5.
|
Resource
identification (both from Customer & Supplier) and
allocation
|
Y
|
|
6.
|
Business
Impact Analysis and requirements
|
|
Y
|
7.
|
|||
8.
|
Overall
management of DR contract for enterprise data center.
|
|
Y
|
9.
|
Implement
infrastructure and application architecture to meet business resumption
service tier requirements.
|
Y
|
|
10.
|
Review
and revise DR plan components of technology
|
Y
|
|
11.
|
Review
and revise overall DR program (Including Communications and business
testing components).
|
|
Y
|
12.
|
Approve
DR plan components
|
|
Y
|
13.
|
Schedule
annual testing and define scope
|
|
Y
|
14.
|
Rehearsal
Activities
|
|
|
15.
|
Understand
disaster recovery roles and responsibilities.
|
Y
|
|
16.
|
Develop,
maintain and update the plan as scheduled.
|
Y
|
|
17.
|
Participate
in Business Continuity Plan testing as required
|
Y
|
|
18.
|
Develop
drill plan in conjunction with Customer requirement
|
Y
|
|
19.
|
Assist
in building up systems and applications on Windows / Unix / DB /
Storage
|
Y
|
|
20.
|
Install
and configure application related backup/recovery agents, add-ons,
plug
ins
|
Y
|
|
21.
|
Testing
backup and recovery procedures thoroughly
|
Y
|
|
22.
|
Assist
executing activities in drill plan
|
Y
|
|
23.
|
Monitor
and approve the overall recovery process
|
|
Y
|
24.
|
Generate
results; find out bugs/ gap in DR Plan performance.
|
Y
|
|
25.
|
Assisting
in identifying root cause and possible remedy for failures in system
performance
|
Y
|
|
26.
|
Document
all the test results for future reference.
|
Y
|
|
27.
|
Train
Hercules employees to be prepared for emergencies and
rehearsals
|
|
Y
|
28.
|
At
the time of Disaster
|
|
|
29.
|
Providing
management with a comprehensive understanding of the total effort
required
for recovery
|
Y
|
|
30.
|
Request
disaster declaration (incident management)
|
Y
|
|
31.
|
Approve
disaster declaration
|
|
Y
|
32.
|
Coordinate
with vendors and suppliers in restoring, repairing, or replacing
salvageable hardware and equipment.
|
Y
|
Y
|
33.
|
Facilitate
effective co-ordination of recovery tasks
|
Y
|
Y
|
34.
|
Restore
operating systems, applications, and network software from backup
medium.
|
Y
|
|
35.
|
Initialize
new tapes as needed in the recovery process.
|
Y
|
|
36.
|
Conduct
backups at the off-site location.
|
Y
|
|
37.
|
Test
and verify operating systems, applications, and network
software.
|
Y
|
|
38.
|
Modify
the LAN configuration to meet the alternative site
configuration.
|
Y
|
|
39.
|
Ensure
that restoration occurs within the planned critical time frames
|
Y
|
|
40.
|
Identify
the reasons for disaster and find corresponding remedial
action
|
Y
|
Y
|
41.
|
Document
the learning’s
|
Y
|
|
42.
|
Employee
communications
|
|
Y
|
43.
|
Intentionally
blank.
|
|
|
No.
|
Vendor
Management
|
Supplier
Responsibility
|
Hercules
Responsibility
|
1.
|
Provide
technical requirements/ inputs/ technical SOW on vendor contracts
( new/
renewals) and project plan / schedules
|
Y
|
|
2.
|
Manage
negotiation of contract and financial terms
|
Y
|
|
3.
|
Develop
and track service level and performance terms in the
contract
|
Y
|
|
4.
|
Technical
evaluation of different vendors on basis of mutually agreed IT
parameters.
|
Y
|
Y
|
5.
|
Establishing
Vendor Contract
|
Y
|
|
6.
|
Selection
of vendors including negotiation
|
Y
|
|
7.
|
Signing
and closure of contracts
|
Y
|
|
8.
|
Liaison
with vendors on technical and timing aspects of the delivery of
services
|
Y
|
|
9.
|
Contract
renewals - hardware, software, services etc.
|
Y
|
|
10.
|
Contract
review for justification of business need
|
Y
|
|
11.
|
Validation/
acceptance of services/ products provided by vendors
|
Y
|
|
12.
|
Payment
of vendors
|
Y
|
|
13.
|
Log
and track the trouble ticket until closure.
|
Y
|
|
14.
|
Event
escalation to higher level in case the problem is not resolved within
pre-defined period.
|
Y
|
|
15.
|
Service
Levels tracking and reporting of Vendors contracted by
Hercules
|
Y
|
|
16.
|
Escalate
to Hercules on non - conformity of support vendors
|
Y
|
|
17.
|
Providing
initial base-line information to Supplier
|
Y
|
|
18.
|
Monitor
license usage for Infrastructure application, tools and OS on best
effort
basis in absence of tools( subject to availability of tools provided
by
Hercules)
|
Y
|
|
19.
|
Obtain
licenses
|
Y
|
|
20.
|
Deployment
of new licenses and processing of desktop license requests
|
Y
|
|
21.
|
Tracking
the spares level for re-order
|
Y
|
|
22.
|
Recommend
re-order levels
|
Y
|
|
23.
|
Providing
status reports on spares
|
Y
|
|
24.
|
Procurement
of spares
|
Y
|
Y
|
25.
|
Intentionally
blank.
|
No
|
SAP
Basis Engineering and Support
|
Responsibility
|
|
Vendor
|
Hercules
|
||
Support
of high availability landscapes for SAP R3, SAP BW, SAP PLM, SAP
Solution
Manager, SAP Enterprise Portal, SAP Web Application Server, IXOS,
EDI,
TaxWare, BSI TaxFactory, DataPass, SAP Business Connector, SAP Router,
Adobe Jetforms, TopCall, Object Manager, Maestro, Redwood, OV
SPI
|
|||
1
|
Intentionally
blank.
|
|
|
2
|
Intentionally
blank.
|
|
|
3
|
Establish
Boundary conditions for:
a.
Availability requirements
b.
Functionality
b.
Budgets
|
Y
|
|
4
|
Intentionally
blank.
|
|
|
5
|
Intentionally
blank.
|
|
|
6
|
Intentionally
blank.
|
|
|
7
|
Provide
documentation for Implementation team
|
Y
|
|
Build,
Test & Administer High Availability
Landscapes
|
|||
8
|
Develop
prototype of High Availability Landscape in Test
conditions
|
Y
|
|
9
|
Perform
Detailed Testing & Gap analysis based on load balancing, functionality
etc
|
Y
|
|
10
|
Validate
success criteria
|
Y
|
|
11
|
Execute
Build of High Availability Landscape in conjunction with relevant
Infrastructure & Application teams
|
Y
|
|
12
|
Update
documentation for support by relevant Infrastructure & Application
teams
|
Y
|
|
SAP
Basis & Upgrade & Migration Strategy
|
|||
13
|
Align
Upgrade & Migration path with Functional teams
|
Y
|
|
14
|
Define
Basis Maintenance & Support Strategies
|
Y
|
|
15
|
Evaluate
& Identify Tools/Processes for implementation of
strategies
|
Y
|
|
16
|
Execute
Upgrade & Maintenance Strategies
|
Y
|
|
Standards/Processes
|
|||
17
|
Keep
documentation accurate and updated
|
Y
|
|
18
|
Recommend
improvements in processes/standards
|
Y
|
|
Applications
- Infrastructure Alignment
|
|||
19
|
Evaluate
technical requirements for applications (SAP add-ons and interfaces)
for
alignment with Infrastructure Services technical
architecture
|
Y
|
|
Service
Level Management
|
|||
20
|
Define
Baseline requirements based on statistical data for SLM in conjunction
with SAP technical & functional teams
|
Y
|
|
21
|
Define
Parameters for measurement (Turnaround time, availability
etc)
|
Y
|
|
22
|
Benchmark
proposed Service Levels against industry standards
|
Y
|
|
23
|
Develop
detailed Service Level Frameworks along with measurement
criteria
|
Y
|
|
25
|
Set
Service Level Objectives against defined parameters & monitor for
compliance
|
Y
|
|
26
|
Formalize
Service Levels and plan and implement Continuous Improvement
Strategies
|
Y
|
|
SAP
R/3 Failover Environment
|
|||
27
|
Create
& Backup Cluster Lock Disk Information
|
Y
|
|
28
|
Configure
HP XP 1024 arrays
|
Y
|
|
29
|
Configure
Cluster environment for SAP R/3 tools
|
Y
|
|
30
|
Configure
failover package and distribute
|
Y
|
|
31
|
Ensure
SAP Kernel Configuration consistency
|
Y
|
|
32
|
Setup
Monitoring hardware
|
Y
|
|
33
|
Manage
Running cluster on an ongoing basis
|
Y
|
|
Assess
& Review
|
|||
34
|
Perform
proactive analysis of expected changes in hardware & software
environment
|
Y
|
|
35
|
Changes
in Hardware/Platforms/versions on existing SAP & bolt on environment
& performance
|
Y
|
|
36
|
Changes
in Software/Platforms/versions on existing environment &
performance
|
Y
|
|
37
|
Assesse
Partitioning technologies, upgrades etc.
|
Y
|
|
38
|
Prepare
Business Case
|
Y
|
|
39
|
Prepare
Appropriation requests
|
Y
|
|
IXOS
Management
|
|||
40
|
Manage
IXOS archiving infrastructure - Optical libraries, interfaces
etc
|
Y
|
|
41
|
Monitor
& troubleshoot key interfaces/media etc
|
Y
|
|
42
|
Manage
IXOS cleint & server software
|
Y
|
|
43
|
Perform
related upgrades, releases etc
|
Y
|
|
SAP
Document Archiving
|
|||
44
|
Identify
Retention requirements, data to be archived etc
|
Y
|
|
45
|
Schedule
extracts using SAP functionality
|
Y
|
|
46
|
Execute
Batch Jobs/Extracts based on predefined schedules
|
Y
|
|
47
|
Monitor
& Restart/Reschedule failed jobs extracts
|
Y
|
|
48
|
Verify
SAP extracts
|
Y
|
|
49
|
Archive
to IXOS
|
Y
|
|
50
|
Delete
archives from SAP
|
Y
|
|
51
|
Identify
opportunities to archive additional data to IXOS
|
Y
|
|
SAP
GUI Release Upgrades
|
|||
52
|
Intentionally
blank.
|
|
|
53
|
Test
new releases for application , application components, required tooling
,
high availability components, …
|
Y
|
|
54
|
Prepare
installation documentation for release upgrades
|
Y
|
|
55
|
Prepare
planning for release upgrades for individual application instances,
components, tools,…
|
Y
|
|
56
|
Execute
software upgrades (installation and configuration, generating evidence,
Qualification documents,..)
|
Y
|
|
Patching
& Support Pack Management
|
|||
57
|
Reviewing
the support packs in detail for any issues whenever support pack
upgrade
is planned
|
Y
|
|
58
|
Test
Support Packs
|
Y
|
|
59
|
Coordinate
the support pack upgrade process
|
Y
|
|
60
|
Apply
support pack in SAP landscape as per the sequence
specified
|
Y
|
|
61
|
Coordinate
with SAP in case of bugs with support pack
|
Y
|
|
62
|
Review
Patches for SAP Bolt Ons and perform Testing
|
Y
|
|
63
|
Implemented
Tested patches
|
Y
|
|
64
|
Perform
rollbacks if necessary
|
Y
|
|
Business
Copy using HP ExSID
|
|||
65
|
Assess
Requirements for Business/System Copies
|
Y
|
|
66
|
Define
Schedules for Copies to test/consolidation environment
|
Y
|
|
67
|
Execute
physical copies as per schedule
|
Y
|
|
68
|
Perform
necessary post copy activities
|
Y
|
|
Performance
Management
|
|||
69
|
Build
& Configure SAP Monitoring Infrastructure
|
Y
|
|
70
|
Support
& Administer on an ongoing basis
|
Y
|
|
71
|
EarlyWatch
& GoLive checks
|
Y
|
|
72
|
Performance
Tuning based on Recommendations from Unix/Data teams and EarlyWatch/GoLive
checks
|
Y
|
|
73
|
Recommend
Application Changes to Functional teams
|
Y
|
|
Disaster
Recovery
|
|||
74
|
Intentionally
blank.
|
|
|
75
|
Define
RPO/RTO requirements
|
Y
|
|
76
|
Define
DR plan and testing schedules
|
Y
|
|
77
|
Define
Application Configuration & Infrastructure required to meet RPO/RTO
objectives
|
Y
|
|
78
|
Execute
DR test drills as per schedule
|
Y
|
|
Basis
Kernel Upgrades
|
|||
79
|
Identify
& Baseline current Kernel versions
|
Y
|
|
80
|
Identify
& assess requirement for upgrade
|
Y
|
|
81
|
Implement
Upgrade on Dev & QA environments
|
Y
|
|
82
|
Schedule
and execute Kernel upgrade
|
Y
|
|
Transport
Management
|
|||
83
|
Design
Transport Management strategy
|
Y
|
|
84
|
Manage
& Execute Transport requests
|
Y
|
|
85
|
Establish
Transport routes
|
Y
|
|
86
|
Clearing
old data from transport direct
|
Y
|
|
87
|
Intentionally
blank.
|
|
|
Internal
Controls
|
|||
89
|
Implement
and monitor internal controls for SAP systems. Accountable for internal
and external system audits.
|
Y
|
|
Appropriation
Requests
|
|||
90
|
Initiate
appropriation request and procurement process as required.
|
Y
|
|
Backup
& Restores
|
|||
91
|
Establish
requirements & schedules for Backups
|
Y
|
|
92
|
Execute
Backups in conjunction with Data Center Operations team
|
Y
|
|
93
|
Restore
data/file systems in conjunction with Backup team
|
Y
|
|
CATT
|
|||
94
|
CATT
Tool Management
|
Y
|
|
95
|
Intentionally
blank.
|
|
|
Application
and Operations Tier II Support
|
|||
96
|
24x7x365
SAP Basis On Site/Call Support
|
Y
|
|
97
|
Execute
and Coordinate SAP Restores
|
Y
|
|
98
|
Perform
Basis PSP Buffer Tuning
|
Y
|
|
99
|
Perform
Basis Workload performance tuning
|
Y
|
|
100
|
Monitor
and Interpret HP Openview
|
Y
|
|
101
|
Monitor
and Interpret View System Logs
|
Y
|
|
102
|
Monitor
and Interpret Short Dumps
|
Y
|
|
103
|
Monitor
and Interpret System Wide Processes
|
Y
|
|
104
|
Monitor
and Interpret Activity of Users
|
Y
|
|
105
|
Monitor
and Interpret Batch Input
|
Y
|
|
106
|
Monitor
and Interpret File Systems
|
Y
|
|
107
|
Provide
Second Level Support for Printers
|
Y
|
|
108
|
Provide
Second Level Support for Job Scheduling
|
Y
|
|
109
|
Provide
Second Level Support for CTS Transporting/Object Manager
|
Y
|
|
110
|
Provide
Second Level Support for SAP OSS/Portal support
|
Y
|
|
111
|
Lifecycle
Maintenance IMACD SAP Instances
|
Y
|
|
112
|
Lifecycle
Maintenance IMACD SAP Interfaces: Bolt Ons - PI, D&B,
Languages
|
Y
|
|
113
|
Lifecycle
Maintenance IMACD SAP Interfaces: Object Manager
|
Y
|
|
114
|
Lifecycle
Maintenance IMACD SAP Interfaces: Taxware
|
Y
|
|
115
|
Lifecycle
Maintenance IMACD SAP Interfaces: Kaba Benzing - ETIME
|
Y
|
|
116
|
Lifecycle
Maintenance IMACD SAP Interfaces: Lisa/Mimi
|
Y
|
|
117
|
Lifecycle
Maintenance IMACD SAP Interfaces: Gentran
|
Y
|
|
118
|
Lifecycle
Maintenance IMACD SAP Interfaces: BSI TaxFactory
|
Y
|
|
119
|
Execute
and Coordinate Client Exports/Imports/Deletes
|
Y
|
|
120
|
Configure
and Tune SAP: Load Balancing
|
Y
|
|
121
|
Configure
and Tune SAP:CTS/Workbench
|
Y
|
|
122
|
Configure
and Tune SAP:Remote Function Call
|
Y
|
|
123
|
Configure
and Tune SAP:Operation Modes
|
Y
|
|
124
|
Configure
and Tune SAP:Logon Groups
|
Y
|
|
125
|
Configure
and Tune SAP:Client Configuration
|
Y
|
|
126
|
Configure
and Tune SAP:Workflow
|
Y
|
|
127
|
Configure
and Tune SAP:Profle parameters
|
Y
|
|
128
|
Prepare
SAP GUI for Client Deployment
|
Y
|
|
129
|
Tier
II Support Infrastructure Software Application(s)
|
Y
|
|
SAP
BASIS Security
|
|||
130
|
Support
design and implementation of SAP Security in R/3, BW/BI,
|
Y
|
|
131
|
User
Management
|
Y
|
|
132
|
Roles
and Profile Management
|
Y
|
|
133a
|
End
user assistance and support for profile assignment, content and
management
|
Y
|
|
133
|
Intentionally
blank.
|
||
134
|
Monitor,
identify SOD issues and appropriate notifications
|
Y
|
|
135
|
Maintain
VIRSA Compliance Calibrator tool
|
Y
|
|
136
|
SAP
License Reports
|
Y
|
|
137
|
Intentionally
blank.
|
||
138
|
SAP
Security tasks Process documentation
|
Y
|
|
139
|
Intentionally
blank.
|
||
140
|
Intentionally
blank.
|
||
141
|
Transport
Management
|
Y
|
|
142
|
Master
Records and roles assignment through Computer Aided Testing Tool
Script
|
Y
|
|
143
|
Intentionally
blank.
|
||
144
|
License
Administration Workbench
|
Y
|
|
145
|
SOX
Audit related reporting
|
Y
|
No
|
Architecture
Services
|
Supplier
|
Hercules
|
1.
|
Provide
subject matter expertise on an as-needed basis for projects as they
are
defined and approved. This expertise will require a range of knowledge
including: applications, networking, security, data management
etc.
|
Y
|
|
2.
|
Maintain
and update roadmap documentation for key Hercules technologies for
use in
planning.
|
Y
|
|
3.
|
Provide
blueprint documentation outlining the configuration and implementation
of
new or upgraded technologies as they are introduced at
Hercules.
|
Y
|
|
4.
|
Provide
support to implementation teams as new or updated technologies are
introduced at Hercules.
|
Y
|
|
5.
|
Provide
requirements and high level direction for an enterprise network
architecture including: WAN services, LAN services, Internet access
service and remote access services.
|
|
Y
|
6.
|
Provide
subject matter expertise to develop, document and maintain an enterprise
network architecture including: WAN services, LAN services, Internet
access service, remote access services
|
Y
|
|
7.
|
Approve
the final architecture design for an enterprise network architecture
including: WAN services, LAN services, Internet access service and
remote
access services.
|
Y
|
|
8.
|
Provide
requirements and high level direction for a standard local area network
architecture including: switching, DNS, DHCP, IP infrastructure,
Wi-Fi and
network availability.
|
Y
|
|
9.
|
Provide
subject matter expertise to develop, document and maintain a standard
local area network architecture including: switching, DNS, DHCP,
IP
infrastructure, Wi-Fi and network availability
|
Y
|
|
10.
|
Approve
the final architecture design for a standard local area network
architecture including: switching, DNS, DHCP, IP infrastructure,
Wi-FI and
network availability.
|
Y
|
|
11.
|
Provide
requirements and high level direction for an enterprise telephony
architecture including: VoIP Call Manager clusters, Voicemail services,
softphone access, voice/data integration and cost
optimization.
|
Y
|
|
12.
|
Intentionally
Blank
|
||
13.
|
Approve
the final architecture design for an enterprise telephony architecture
including: VoIP Call Manager clusters, Voicemail services, softphone
access, voice/data integration and cost optimization.
|
Y
|
|
14.
|
Provide
requirements and high level direction for an SAP landscape architecture
that supports standard SAP ERP applications including: SAP R3, SAP
BW, SAP
PLM, SAP Solution Manager, SAP WebAS and other key components of
the MySAP
ERP family.
|
Y
|
|
15.
|
Provide
subject matter expertise to develop, document and maintain an SAP
landscape acrchitecture that supports standard SAP ERP applications
including: SAP R3, SAP BW, SAP PLM, SAP Solution Manager, SAP WebAS
and
other key components of the MySAP ERP family.
|
Y
|
|
16.
|
Approve
the final architecture design for an SAP landscape that supports
standard
SAP ERP applications including: SAP R3, SAP BW, SAP PLM, SAP Solution
Manager, SAP WebAS and other key components of the MySAP ERP
family.
|
Y
|
|
17.
|
Provide
requirements and high level direction for a storage architecture
including: SAN services, NAS services and off-line tape backup
services.
|
|
Y
|
18.
|
Provide
subject matter expertise to develop, document and maintain a storage
architecture including: SAN services, NAS services and off-line tape
backup services.
|
Y
|
|
19.
|
Approve
the final architecture design for an enterprise network architecture
including: SAN services, NAS services and off-line tape backup
services.
|
Y
|
|
20.
|
Provide
requirements and high level direction for a messaging and collaboration
architecture including: email, instant messaging and electronic web
meetings.
|
Y
|
|
21.
|
Provide
subject matter expertise to develop, document and maintain a messaging
and
collaboration architecture including: email, instant messaging and
electronic web meetings.
|
Y
|
|
22.
|
Approve
the final architecture design for a messaging and collaboration
architecture including: email, instant messaging and electronic web
meetings.
|
Y
|
|
23.
|
Provide
requirements and high level direction for a standard Wintel server
architecture including: servers, OS, and VM technologies.
|
Y
|
|
24.
|
Provide
subject matter expertise to develop, document and maintain a standard
Wintel server architecture including: servers, OS and VM
technologies.
|
Y
|
|
25.
|
Approve
the final architecture design for a standard Wintel server architecture
including: servers, OS and VM technologies.
|
Y
|
|
26.
|
Provide
requirements and high level direction for a Disaster Recovery architecture
that meets DR/BC requirements including: Servers, applications,
telecommunications etc.
|
|
Y
|
27.
|
Provide
subject matter expertise to develop, document and maintain Disaster
Recovery architecture that meets DR/BC requirements
|
Y
|
|
28.
|
Approve
the final architecture design for a Disaster Recovery architecture
that
meets DR/BC requirements
|
Y
|
|
29.
|
Provide
requirements and high level direction for a Security architecture
including: Directory services, data network security, remote access,
server and application security.
|
Y
|
|
30.
|
Provide
subject matter expertise to develop, document and maintain a Security
architecture including: Directory services, data network security,
remote
access, server and application security.
|
Y
|
|
31.
|
Approve
the final architecture design for a Security architecture including
directory services, data network security, remote access, server
and
application security.
|
|
Y
|
32.
|
Provide
requirements and high level direction for a web-based portal architecture
including: SAP Enterprise Portal, development tools for the platform,
and
supporting infrastructure.
|
Y
|
|
33.
|
Intentionally
Blank
|
||
34.
|
Approve
the final architecture design for a web-based portal architecture
including: SAP Enterprise Portal, development tools for the platform,
and
supporting infrastructure..
|
Y
|
|
35.
|
Provide
requirements and high level direction for a system patching and management
architecture including: servers and telecom equipment.
|
Y
|
|
36.
|
Provide
subject matter expertise to develop, document and maintain a system
patching and management architecture including: servers and telecom
equipment.
|
Y
|
|
37.
|
Approve
the final architecture design for a system patching and management
architecture including: servers and telecom equipment.
|
Y
|
|
38.
|
Provide
requirements and high level direction for an application architecture
including: integration technologies, application management tools
and
development tool standards.
|
Y
|
|
39.
|
Intentionally
Blank
|
||
40.
|
Approve
the final architecture for an application architecture including:
integration technologies, application management tools and development
tool standards.
|
Y
|
|
41.
|
Defining
patch administration policies
|
Y
|
|
42.
|
Architect
& design high availability server landscapes for SAP R3, SAP BW, SAP
PLM, SAP Netweaver,
Architect
& design high availability server landscapes for SAP extensions (e.g.
Adobe, Redwood, Maestro, IXOS, Taxware, BSI, Jetform, Top Call, Object
Manager).
|
Y
|
1. |
GENERAL
|
2. |
ATTACHMENT
|
3. |
REPORTING,
INVESTIGATION AND
CORRECTION
|
1. |
Promptly
initiating problem investigations, including Root Cause Analyses
conducted
in accordance with the Agreement;
|
2. |
Promptly
reporting problems to Hercules in accordance with the escalation
process
set forth in the Policy and Procedures
Manual;
|
3. |
Using
all commercially reasonable efforts to correct problems and to begin
meeting or restoring Service Levels as soon as
practicable;
|
4. |
Advising
Hercules of the root cause of problems and the status of remedial
efforts
being undertaken with respect to such
problems;
|
5. |
Providing
reasonable evidence to Hercules that the causes of such problems
have been
or will be corrected; and
|
6. |
Making
written recommendations to Hercules for improvement in
procedures.
|
4. |
NOTICE
REQUIREMENTS FOR ADDITIONS, DELETIONS AND
MODIFICATIONS
|
1. |
New
Performance Categories or additions or deletions to Performance Categories
as permitted under Section 7;
|
2. |
Additions,
deletions or modifications to Service Levels (which include Critical
Service Levels and Key Measurements) as expressly permitted under
Sections
7 or 8;
|
3. |
Movement
of Critical Service Levels to Key Measurements and Key Measurements
to
Critical Service Levels;
|
4. |
Modifications
to Service Level Credit Allocation Percentages for any Critical Service
Levels; or
|
5. |
Modifications
to Allocation of Pool Percentage for Performance
Categories.
|
5. |
SERVICE
LEVEL CREDITS
|
1. |
Attachment
G.1
sets forth the information required to calculate the Service Level
Credits
Supplier shall pay to Hercules (or apply against monthly Charges)
in the
event of a Service Level Default. For each Service Level Default,
Supplier
shall pay to Hercules, subject to Section
6 below,
a Service Level Credit that will be computed in accordance with the
following formula:
|
2. |
If
more than one Service Level Default has occurred in a single month,
the
sum of the corresponding Service Level Credits shall be credited
to
Hercules.
|
3. |
In
no event shall the aggregate amount of Service Level Credits credited
to
Hercules with respect to all Service Level Defaults occurring in
a single
month exceed, in total, the At Risk Amount for such
month.
|
4. |
Supplier
shall notify Hercules in writing if Hercules becomes entitled to
a Service
Level Credit, which notice shall be included in the standard monthly
reporting for Critical Service Levels and Key Measurements as described
in
Section
3 and
shall describe the Service Level Defaults for the month that is the
subject of the monthly Critical Service Level report. The monthly
reports
shall also describe any failure to meet Key Measurements for the
month
being reported on.
|
5. |
The
total amount of Service Level Credits that Supplier will be obligated
to
pay to Hercules, with respect to Service Level Defaults occurring
each
month (subject to Supplier’s Earnback rights described in Section
6),
shall be reflected and credited to Hercules on the invoice that contains
charges for the month during which the Service Level Default(s) giving
rise to such credit(s) occurred. For example, the amount of Service
Level
Credits payable (subject to the Supplier’s Earnback rights described in
Section
6)
with respect to Service Level Defaults occurring in August shall
be set
forth in and credited against, the invoice for the August Monthly
Charges
issued in September.
|
6. |
Supplier
acknowledges and agrees that the Service Level Credits shall not
be deemed
or construed to be liquidated damages or a sole and exclusive remedy
or in
derogation of any other rights and remedies Hercules has under the
Agreement.
|
7. |
If
a Minimum Service Level Failure recurs in three or more consecutive
months
for the same Critical Service Level, the amount of the applicable
Service
Level Credit payable to Hercules shall be doubled for such third
and each
subsequent failure. For the avoidance of doubt, the Service Level
Credit
shall only be doubled one time, such doubled amount shall be payable
for
all successive consecutive Service Level Failures for the subject
Minimum
Service Level, and such doubled amount shall not be subject to
Earnback.
|
6. |
EARNBACK
|
1. |
Within
thirty (30) days after the end of each Contract Year, Supplier shall
provide a report to Hercules that will include, with respect to each
Critical Service Level for which there was a Service Level Default
during
the preceding Contract Year, the
following:
|
1.1.
|
Statistics
on Supplier’s average monthly performance in that Critical Service Level
during the preceding Contract Year (the “Yearly
Performance Average”).
|
1.2.
|
The
total amount of Service Level Credits imposed for Service Level Defaults
in that Critical Service Level.
|
2. |
If,
during the preceding Contract Year, Supplier achieved a Yearly Performance
Average in a Critical Service Level that was equal to or greater
than the
Expected Service Level in effect for such Critical Service Level
during
the preceding year, Supplier shall be entitled to receive an earnback
credit (“Earnback
Credit”)
equal to all Service Level Credits (except doubled Service Level
Credits
calculated in accordance with Section
5.7
above) assessed during the preceding Contract Year for such Critical
Service Level. In no event will: (i) the total amount of Earnback
Credits
for any Contract Year exceed the total amount of Service Level Credits
assessed and credited to Hercules for Service Level Defaults in the
applicable Critical Service Levels for that Contract Year; or (ii)
any
Earnback Credit carry forward to subsequent Contract Years or back
to
previous Contract Years.
|
3. |
If,
during the preceding Contract Year, Hercules deletes a Critical Service
Level, the Supplier shall be relieved from paying Service-Level Credits
assessed during the preceding Contract Year for Service-Level Defaults
in
that Critical Service Level.
|
4. |
The
Earnback Credits shall be invoiced by Supplier to Hercules on the
first
monthly invoice reflecting charges for the first month of the Contract
Year immediately following the Contract Year in which such Earnback
Credit
occurred. If there will be no further invoices, the Supplier will
promptly
invoice Hercules in accordance with the Agreement for the Earnback
Credit.
Hercules will pay the Earnback Credit to Supplier in accordance with
and
subject to Section
12
of
the Agreement.
|
5. |
If
the Critical Service Level was in effect for less than the entire
Contract
Year, the foregoing process shall be undertaken only with respect
to the
portion of the Contract Year during which the Critical Service Level
was
in effect. If the Agreement (or any portion thereof) is terminated
prior
to the end of the Term, the foregoing process shall be undertaken
only
with respect to the portion of the Contract Year during which the
Agreement (or applicable portion thereof) was in
effect.
|
6. |
The
provision for Earnback shall only affect Supplier’s right to receive
return of Service Level Credits provided to Hercules and shall have
no
effect on any other rights or remedies of Hercules under the Agreement,
including rights of termination.
|
7. |
ADDITIONS
AND DELETIONS OF PERFORMANCE
CATEGORIES
|
8. |
ADDITIONS
AND DELETIONS OF SERVICE
LEVELS
|
1. |
Where
at least six (6) consecutive months of Supplier provided service
measurements exist for a particular Service that is being provided
by
Supplier, the Parties agree that the Expected Service Level shall
be
defined as the average of such service measurements for the six-month
measurement period and that the Minimum Service Level shall be defined
as
the lowest1 Both
Parties understand that certain Service Levels may not be measured
against
an objective of ****** percent (******%), for example, Time (days,
hours,
etc.), defects, etc. where ****** (******) hours/days and ******
percent
(******%), respectively, are the appropriate objectives. The calculations
described in this Schedule G will be modified as appropriate to reflect
these objectives. For example, if the Service Level involved defects
in
lines of code where ****** percent (******%) is the objective, lowest
would be changed to highest in Section
8.1,
highest would be changed to lowest in Section
8.1.3.2.1
and ****** percent (******%) would be changed to ****** percent (******%)
in Section
8.1.3.2.1.
|
2. |
Where
no measurements exist for a particular Service that is being provided
by
Supplier, the Parties shall attempt in good faith to agree on an
Expected
Service Level and a Minimum Service Level commitment using industry
standard measures or third party advisory services (for example,
Gartner
Group, Yankee Group, etc.), or
|
3. |
Where
less than six (6) months or no measurements exist for a particular
Service
that is being provided by Supplier, and the Parties fail to agree
on an
Expected Service Level and a Minimum Service Level commitment using
industry standard measures as described in Section
8.1.2
above, the Parties shall do the
following:
|
3.1.
|
Supplier
shall begin providing monthly measurements within thirty (30) days
after
Supplier’s receipt of Hercules’ written request and subject to agreement
on such measurements in accordance with the Change Control
Procedures.
|
3.2.
|
After
six (6) or more actual service level attainments have been measured
(or
should have been measured per Section
8.1.3.1
above and if not so measured; constructed as described in Section
8.1.3.2.1
below), Hercules may at any time in writing request that Section
8.1.1
above be used to establish the Expected Service Level and Minimum
Service
Level commitments.
|
8.3
|
Impact
of Additions and Deletions of Critical Service Levels on Service
Level
Credit Allocation
Percentages
|
8.4
|
Modifications
of Allocation of Pool Percentages and Service Level Credit Allocation
Percentages for Critical Service
Levels
|
1. |
Allocation
of Pool Percentages
|
2. |
Service
Level Credit Allocation
Percentages
|
9. |
CRITICAL
DELIVERABLES - AFTER EFFECTIVE
DATE
|
10. |
COMMENCEMENT
OF OBLIGATIONS
|
11. |
COOPERATION
|
12. |
CONTINUOUS
IMPROVEMENT - SERVICE LEVELS
|
1. |
Each
Expected Service Level will be reset to the average of the four highest
monthly actual results (for example, 99.6% is higher than 99.4%)
at or
above the Expected Service Levels achieved during the preceding twelve
months; provided that, if fewer than four monthly actual results
exceeded
the Expected Service Level, the Expected Service Level will be reset
by
taking the four (4) highest monthly actual results, replacing each
such
actual result that is below the Expected Service Level with the Expected
Service Level, and dividing the sum of the resulting four (4) numbers
by
four (4).
|
2. |
Notwithstanding
Section 12.1 above, in no event shall any single increase in an Expected
Service Level pursuant to Section 12.1 above exceed ten percent (10%)
of
the difference between one hundred percent (100%) and the then-current
Expected Service Level.
|
3. |
Notwithstanding
the foregoing, the Parties acknowledge and agree that calculating
improvements for certain Service Levels using the formula above may
not be
possible to effectuate the purpose of this Section. Accordingly,
alternative approaches will be utilized by the Parties as mutually
agreed.
|
4. |
Each
Minimum Service Level will be adjusted as mutually
agreed.
|
13. |
IMPROVEMENT
PLAN FOR KEY MEASUREMENTS
|
14. |
MEASURING
TOOLS
|
15. |
TIMES
|
16. |
SINGLE
INCIDENT/MULTIPLE DEFAULTS
|
17. |
EXCEPTIONS
|
1. |
Problems
resulting from components (hardware, software, network, maintenance)
for
which Hercules is operationally
responsible.
|
2. |
Hercules’
reprioritization of tasks to be performed by Supplier where Supplier
has
notified Hercules in advance that such reprioritization will cause
Supplier to miss such Service
Level.
|
3. |
Circumstances
that excuse performance in connection with a force majeure event
as
specified Section
18.2
of
the Agreement.
|
4. |
Service
or resource reductions requested or approved by Hercules and agreed
to by
the Parties through the Change Control Procedures; provided that
Supplier
has previously notified Hercules in writing as part of such Change
Control
Procedures that the implementation of such request would result in
such
failure to meet the Service Level.
|
1.
|
TRANSITION
MILESTONES
|
1
|
2.
|
ACCEPTANCE
PROCEDURE
|
1
|
3.
|
TRANSITION
DELIVERABLE CREDITS AND EARNBACK
|
2
|
1.
|
Transition
Milestones.
|
2.
|
Acceptance
Procedure.
|
(a)
|
Supplier’s
final performance and/or delivery of the Transition
Services and
deliverables associated with individual Transition Milestones shall
be
subject to Hercules’s Acceptance. This Section sets forth the procedures
that shall apply to Hercules’s Acceptance of such Transition
Services and
deliverables.
|
(b)
|
Before
submitting the Transition Service and/or deliverables associated
with a
Transition Milestone to Hercules for Acceptance, Supplier shall
successfully complete all quality assurance and testing activities
with
respect to such activities and deliverables. Supplier shall then
submit to
Hercules notification (each such notification, a “Transition
Milestone Submission Notice”)
seeking Hercules’s Acceptance that the applicable Transition Service or
deliverable has been successfully completed in accordance with the
Transition Milestone.
|
(c)
|
Upon
receipt of each Transition Milestone Submission Notice, Hercules
shall
review the applicable Transition Service or deliverable and shall
advise
Supplier in writing within two (2) business days of receipt (each
such
Hercules response, a “Transition
Milestone Submission Response”)
whether,
in Hercules’s reasonable discretion, the Transition Service or deliverable
has been completed in accordance with the
Transition
|
(d)
|
In
the event of a Nonconformity, Hercules shall deliver notice to Supplier
(within the Transition Milestone Submission Response period) specifying
the nature of the failure in reasonable detail. Supplier shall then
propose for Hercules’s approval a date for remedying the Nonconformity and
resubmitting the Transition Service or deliverable.
|
(e)
|
At
no additional charge to Hercules, Supplier shall: (1) correct the
Nonconformity so that the Transition Service or deliverable meets
the
Transition Milestone on or before the rescheduled date; and (2) submit
a
new Transition Milestone Submission Notice for such Transition Milestone.
The Parties shall thereafter follow the same procedures as set forth
in
subsections above.
|
3.
|
Transition
Deliverable Credits and Earnback.
|
(a)
|
Transition
Milestones by Transition Streams. Schedule
H.1
identifies Transition Milestones at the Transition Stream level that
Supplier must complete in accordance with the Transition Plan and
applicable provisions of the Agreement. A final Critical Transition
Milestone for a Transition Stream shall not be deemed complete until
the
Policy and Procedures Manual (including standards) for that Transition
Stream is final and complete in all material respects.
|
(b)
|
Transition
Deliverable Credits.
If Supplier fails to obtain Transition Milestone Final Approval on
or
before the applicable Critical Transition Milestone for a particular
Transition Service for which there is an associated Transition Deliverable
Credit, Supplier shall accrue liability for the Deliverable Credit
identified in Schedule
H.1
(each a “Transition
Deliverable Credit”)
in accordance with the following:
|
(i)
|
****** percent
(******%) of the Deliverable Credit on the first day after the applicable
Transition Milestone;
|
(ii)
|
an
additional ****** percent (******%) of the Deliverable Credit if
Supplier fails to obtain Transition Milestone Final Approval within
five
(5) business days after the applicable Transition
Milestone;
|
(iii)
|
an
additional ****** percent (******%) of the Deliverable Credit if
Supplier fails to obtain Transition Milestone Final Approval within
ten
(10) business days after the applicable Transition Milestone;
|
(iv)
|
an
additional ****** percent (******%) of the Deliverable Credit if
Supplier fails to obtain Transition Milestone Final Approval within
fifteen (15) business days after the applicable Transition Milestone;
and
|
(v)
|
the
remaining ****** percent (******%) of the Deliverable Credit if
Supplier fails to obtain Transition Milestone Final Approval within
twenty
(20) business days after the applicable Transition Milestone.
|
(b)
|
At
Risk Amount for Transition Services.
In no event shall the aggregate amount of Transition Deliverable
Credits
paid to Hercules with respect to all failures to meet Critical Transition
Milestones exceed, in total, ****** percent (******%) of the total
Transition Charges (“At
Risk Amount for Transition Services”).
|
(c)
|
Earnback.
Supplier may earn back Transition Deliverable Credits with respect
to its
failure to meet an interim Critical Transition Milestone for a Transition
Stream, provided that Supplier meets the associated final Critical
Transition Milestone for that Transition Stream on or before the
date
specified in Schedule
H.1,
in which case Supplier will be entitled to the return of all Transition
Deliverable Credits paid in connection with its prior failure to
meet said
interim Critical Transition Milestone.
|
#
|
Transition
Stream
|
Transition
Deliverable
|
Milestone
Date
|
Interim/Final
Milestone
|
Deliverable
Credit
|
1
|
Windows
/ Database
|
Knowledge
Absorption (Support Process, Operations Process, Reports, Escalation
Process)
|
Week
1 - 5
|
Receiving
all the existing Documents from customer. If not existing then prepare
with joint efforts.
|
$******
|
Adaptation
/ Redesign (Finalize Solution Design, Role Transfer Map, Draft Run
Book,
Offshore team readiness)
|
Week
6 - 7
|
Submitting
draft of refined documents.
|
$******
|
||
Replication
(Successful Staging exercise, Offshore team Realignment)
|
Week
8 - 9
|
Knowledge
transfer to offshore team by training them.
|
$******
|
||
Parallel
Run (Role Transfer Plan completion, Consolidated runbooks)
|
Week
10 - 11
|
Acceptance
Test Plan signoff.
|
$******
|
||
2
|
UNIX,
Storage & Backup
|
Knowledge
Absorption (Support Process, Operations Process, Reports, Escalation
Process)
|
Week
1 - 5
|
Receiving
all the existing Documents from customer. If not exist then prepare
with
joint efforts.
|
$******
|
Adaptation
/ Redesign (Finalize Solution Design, Role Transfer Map, Draft Run
Book,
Offshore team readiness)
|
Week
6 - 7
|
Submitting
draft of refined documents.
|
$******
|
||
Replication
(Successful Staging exercise, Offshore team Realignment)
|
Week
8 - 9
|
Knowledge
transfer to offshore team by training them.
|
$******
|
||
Parallel
Run (Role Transfer Plan completion, Consolidated runbooks)
|
Week
10 - 11
|
Acceptance
Test Plan signoff.
|
$******
|
||
3
|
Tier
- II Services
|
Knowledge
Absorption (Support Process, Operations Process, Reports, Escalation
Process)
|
Week
1 - 5
|
Receiving
all the existing Documents from customer. If not exist then prepare
with
joint efforts.
|
$******
|
Adaptation
/ Redesign (Finalize Solution Design, Role Transfer Map, Draft Run
Book,
Offshore team readiness)
|
Week
6 - 9
|
Submitting
draft of refined documents.
|
$******
|
||
Replication
(Successful Staging exercise, Offshore team Realignment)
|
Week
10 - 11
|
Knowledge
transfer to offshore team by training them.
|
$******
|
||
Parallel
Run (Role Transfer Plan completion, Consolidated runbooks)
|
Week
11 - 12
|
Acceptance
Test Plan signoff.
|
$******
|
||
4
|
SAP
Basis & SAP Security
|
Knowledge
Absorption (Support Process, Operations Process, Reports, Escalation
Process)
|
Week
1 - 4
|
Receiving
all the existing Documents from customer. If not exist then prepare
with
joint efforts.
|
$******
|
Adaptation
/ Redesign (Finalize Solution Design, Role Transfer Map, Draft Run
Book,
Offshore team readiness)
|
Week
5 - 8
|
Submitting
draft of refined documents.
|
$******
|
||
Replication
(Successful Staging exercise, Offshore team Realignment)
|
Week
9 - 10
|
Knowledge
transfer to offshore team by training them.
|
$******
|
||
Parallel
Run (Role Transfer Plan completion, Consolidated runbooks)
|
Week
10 - 12
|
Acceptance
Test Plan signoff.
|
$******
|
||
5
|
DC
Operations
|
Knowledge
Absorption (Support Process, Operations Process, Reports, Escalation
Process)
|
Week
1 - 5
|
Receiving
all the existing Documents from customer. If not exist then prepare
with
joint efforts.
|
$******
|
Adaptation
/ Redesign (Finalize Solution Design, Role Transfer Map, Draft Run
Book,
Offshore team readiness)
|
Week
6 - 8
|
Submitting
draft of refined documents.
|
$******
|
||
Replication
(Successful Staging exercise, Offshore team Realignment)
|
Week
9 - 10
|
Knowledge
transfer to offshore team by training them.
|
$******
|
||
Parallel
Run (Role Transfer Plan completion, Consolidated runbooks)
|
Week
11
|
Acceptance
Test Plan signoff.
|
$******
|
||
6
|
Helpdesk
|
Knowledge
Absorption (Support Process, Operations Process, Reports, Escalation
Process)
|
Week
1 - 4
|
Receiving
all the existing Documents from customer. If not exist then prepare
with
joint efforts.
|
$******
|
Adaptation
/ Redesign (Finalize Solution Design, Role Transfer Map, Draft Run
Book,
Offshore team readiness)
|
Week
4 - 6
|
Submitting
draft of refined documents.
|
$******
|
||
Replication
(Successful Staging exercise, Offshore team Realignment)
|
Week
- 6-10
|
Knowledge
transfer to offshore team by training them.
|
$******
|
||
Parallel
Run (Role Transfer Plan completion, Consolidated run
books)
|
Week
10 - 12
|
Acceptance
Test Plan signoff.
|
$******
|
||
Phase
Transfer of calls
|
Week
12 - 16
|
Authorized
User satisfaction 3.5 out of 5 or better.
|
$******
|
||
7
|
Desk
Side Support
|
Knowledge
Absorption (Support Process, Operations Process, Reports, Escalation
Process)
|
Week
1 - 4
|
Receiving
all the existing Documents from customer. If not exist then prepare
with
joint efforts.
|
$******
|
Adaptation
/ Redesign (Finalize Solution Design, Role Transfer Map, Draft Run
Book,
Onsite team readiness)
|
Week
4 - 5
|
Submitting
draft of refined documents.
|
$******
|
||
Parallel
Run - hands on support(Role Transfer Plan completion, Consolidated
run
books)
|
Week
- 5-9
|
Acceptance
Test Plan signoff.
|
$******
|
||
8
|
Security
(Non- SAP)
|
Knowledge
Absorption (Support Process, Operations Process, Reports, Escalation
Process)
|
Week
1 - 2
|
Receiving
all the existing Documents from customer. If not exist then prepare
with
joint efforts.
|
$******
|
Adaptation
/ Redesign (Finalize Solution Design, Role Transfer Map, Draft Run
Book,
Offshore team readiness)
|
Week
3- 5
|
Submitting
draft of refined documents.
|
$******
|
||
Replication
(Successful Staging exercise, Offshore team Realignment)
|
Week
5 - 7
|
Knowledge
transfer to offshore team by training them.
|
$******
|
||
Parallel
Run (Role Transfer Plan completion, Consolidated run
books)
|
Week
8 - 10
|
Acceptance
Test Plan signoff.
|
$******
|
||
9
|
Voice
& Video
|
Knowledge
Absorption (Support Process, Operations Process, Reports, Escalation
Process)
|
Week
1 - 2
|
Receiving
all the existing Documents from customer. If not exist then prepare
with
joint efforts.
|
$******
|
Adaptation
/ Redesign (Finalize Solution Design, Role Transfer Map, Draft Run
Book,
Offshore team readiness)
|
Week
3- 4
|
Submitting
draft of refined documents.
|
$******
|
||
Replication
(Successful Staging exercise, Offshore team Realignment)
|
Week
5 - 6
|
Knowledge
transfer to offshore team by training them.
|
|||
Parallel
Run (Role Transfer Plan completion, Consolidated run
books)
|
Week
7 - 8
|
Acceptance
Test Plan signoff.
|
$******
|
||
10
|
LAN
/ WAN
|
Knowledge
Absorption (Support Process, Operations Process, Reports, Escalation
Process)
|
Week
1 - 3
|
Receiving
all the existing Documents from customer. If not exist then prepare
with
joint efforts.
|
$******
|
Adaptation
/ Redesign (Finalize Solution Design, Role Transfer Map, Draft Run
Book,
Offshore team readiness)
|
Week
4- 6
|
Submitting
draft of refined documents.
|
$******
|
||
Replication
(Successful Staging exercise, Offshore team Realignment)
|
Week
7 - 8
|
Knowledge
transfer to offshore team by training them.
|
$******
|
||
Parallel
Run (Role Transfer Plan completion, Consolidated run
books)
|
Week
9 - 10
|
Acceptance
Test Plan signoff.
|
$******
|
Function
|
Role
|
Estimated
Time
Commitment
|
Program
Manager
|
4 Single
point of contact for Supplier (“HCL” as described herein). The key
responsibilities of the Program Manager include:
4 4Participate
in Weekly review meetings with the HCL Project
/team Lead.
To
be the single point of interface for any scope related issues
4 4Provide
any approvals related to changes required in IT Policies for the
successful execution of the project
4 4Act
as interface to the business units inside Hercules for the
project
4 4Communicate
the project progress to the Hercules Executive Sponsor on a periodic
basis
|
Full
time
|
SME’s
|
4 They
will act as Subject Matter Experts working with HCL Project Lead
and
offshore transition lead.
|
Full
time
|
Infrastructure/Telecom
team
|
They
will work with HCL offshore team and onsite Technical Project Manager
to
ensure HCL’s connectivity to the internal tools and
systems.
|
Part
time
|
Tools
team
|
They
will be responsible to ensure tools extension to the offshore center.
They
will also work with HCL tools team.
|
Part
time
|
Sr.
|
Task
|
HCL
Responsibility
|
Hercules
Responsibility
|
1.
|
To
assign a project manager to coordinate and act as single point of
contact
|
Y
|
Y
|
2.
|
Maintain
and Track project plan
|
Y
|
y
|
3.
|
Project
Communication & Interface to other HERCULES Teams
|
Y
|
|
4.
|
HR
communication plan to ensure smooth transition
|
Y
|
|
5.
|
Formulation
and implementation of Review plan - Daily/Weekly/Fortnightly review
meetings for status updates
|
Y
|
y
|
6.
|
Approval
of scope and timeline related changes
|
Y
|
|
7.
|
Approval
of changes in contracted service levels
|
Y
|
Sr.
|
Task
|
HCL
Responsibility
|
Hercules
Responsibility
|
1.
|
Infrastructure
Design Approval
|
Y
|
|
2.
|
To
provide offshore facility to prevent unauthorized entry
|
Y
|
|
3.
|
To
provide card access system for HERCULES Dedicated OMC in offshore
centers
|
Y
|
|
4.
|
To
provide badges to HERCULES dedicated personnel involved in transition
and
service delivery
|
Y
|
|
5.
|
Intentionally
blank.
|
||
6.
|
To
provide network equipment (Router or Switch) for HERCULES
OMC
|
Y
|
|
7.
|
To
prevent tampering of network equipment and detail network security
policy
|
Y
|
|
8.
|
Voice
& Data links - From HCL US POP to OMC in India
|
Y
|
|
9.
|
Voice
& Data link integration for end-to-end routing
|
Y
|
Y
|
10.
|
Desktops
to be provided in HCL OMC facility
|
Y
|
|
11.
|
Standard
images required for Hercules work will be provided HCL OMC. (Images
include but not limited to: Antivirus clients, office suite, messaging
client and all relevant applications to be used by Operations
Team)
|
Y
|
|
12.
|
To
allow/authorize Hercules OMC personnel to be on Hercules Network.
(HCL to
provide list of authorized personnel)
|
Y
|
|
13.
|
Desktop
Security policy and Internet access to personnel
|
Y
|
|
14.
|
Voice
& Data link from Hercules location (US) to HCL US POP
|
Y
|
|
15.
|
Provisioning
necessary resources for HCL OMC team e.g. User accounts in all systems,
Access mechanisms
|
Y
|
|
16.
|
To
provide point of contact to coordinate for testing the infrastructure
and
assist in testing.
|
Y
|
Y
|
17.
|
Infrastructure
Testing (Call Routing, Data Quality, phone line quality, Tools
Access)
|
Y
|
Y
|
Sr.
|
Task
|
HCL
Responsibility
|
Hercules
Responsibility
|
1.
|
To
provide all the information regarding the current tools being
used
|
Y
|
|
2.
|
To
enable adoption and replication of tools and automation, used by
the
current delivery teams
|
Y
|
|
3.
|
To
arrange licenses for the current tools that needs to be installed
at
offshore OMC
|
Y
|
|
4.
|
Familiarize
HCL Transition Team with the use of the Hercules tools relevant for
steady
state service delivery (HCL responsible for Hercules tool
competency)
|
Y
|
Sr.
|
Task
|
HCL
Responsibility
|
Hercules
Responsibility
|
1.
|
To
designate a single point contact during transition stage and steady
state
operations.
|
Y
|
Y
|
2.
|
To
enable actual knowledge transfer and training (Completion of Knowledge
Transfer templates), with access to available operations documentations
and engineer’s time.
|
Y
|
|
3.
|
Design
and Track detailed onshore training plan with assigned
owners.
|
Y
|
y
|
4.
|
Provide
all data for historical Trending - Trouble ticket Reports, RFS/work
requests for analysis
|
Y
|
|
5.
|
|||
6.
|
Provide
office space, PC, telephone and other office facilities to all on
site HCL
personnel during the transition and steady state per Schedule
O.
|
Y
|
|
7.
|
Access
to existing Knowledge Base, SOP’s, Training Material etc. to HCL
Transition Team.
|
Y
|
|
8.
|
Enable
in defining the standard operating procedures (escalations, touch
points,
interfaces, current processes) and migration of existing processes,
including process redesign if required.
|
Y
|
|
9.
|
Documentation
of Problems/Change/Work requests in scope - like List of common incidents
reported, Known Problems and solutions, Last 3 months Sev 1 and Sev
2
calls - Detailed description and Solution etc.
|
Y
|
|
10.
|
Documentation
and definition of Process Flow & Delivery Model like service request
logging and prioritization process Escalation Process, Case/Call
flow
procedures, Change Management Process, Interface and dependency between
internal and external Teams etc.
|
Y
|
|
12.
|
Draft
Run Book for in scope services
|
Y
|
|
13.
|
|
||
14.
|
SLA
Definition and Measurement Mechanism
|
Y
|
Y
|
15.
|
To
help in identifying required reports, frequencies, reporting
mechanisms.
|
Y
|
|
16.
|
Detailed
Scope of Work and HCL Deliverables
|
Y
|
Y
|
Sr.
|
Task
|
HCL
Responsibility
|
Hercules
Responsibility
|
1.
|
Review
& Signoff of Run books
|
Y
|
|
2.
|
Steady
State Roles & Responsibilities Definition
|
Y
|
|
3.
|
Shift
Roster Creation, subject to Hercules review and Acceptance
|
Y
|
|
4.
|
Approval
of SLA
|
Y
|
|
5.
|
Process
Flow & Delivery Model Approval
|
Y
|
|
6.
|
Training
all offshore resources
|
Y
|
|
7.
|
Definition
of Acceptance Test Cases for Readiness Assessment and Testing
Phase
|
Y
|
y
|
8.
|
Readiness
Assessment
|
Y
|
y
|
Sr.
|
Task
|
HCL
Responsibility
|
Hercules
Responsibility
|
1.
|
Provisioning
resources (onsite) during Testing will be Hercules responsibility
and
Provisioning resources offshore during the testing phase will be
the
responsibility of HCL. Hercules may consider sending a resource to
India
during this phase
|
Y
|
Y
|
2.
|
Testing
of services from offshore
|
Y
|
|
3.
|
Review
of acceptance test cases performance
|
Y
|
Y
|
4.
|
Change
identification & Incorporation into the Hercules change management
process
|
Y
|
|
5.
|
Signoff
on successful Service Delivery
|
Y
|
|
6.
|
Signoff
on Transition Project Completion
|
Y
|
vLow-risk
transition to offshore for service
support
|
vMinimal
disturbance to existing service
delivery
|
vOptimal
transition costs and effort for Hercules
|
1.Knowledge
Absorption
|
2.Redesign
& Replication phase
|
3.Staging/Testing
|
√Current
service levels would be maintained
|
√No
reduction in quality of service
delivery
|
√Current
DR plans and procedures would remain
intact
|
√Transition
resource would get hands-on experience of working on live environment
and
this would help in effective knowledge
absorption
|
√Infrastructure
Study and end user requirements from the
service.
|
√Understand
the standard operating procedures and deployed tools
|
√Study
People Skills, Roles and tasks performed
|
√Get
trained to transfer Knowledge Offshore - “Train the
Trainer”
|
√Initial
SOP preparation and other
documentation
|
√Processes
adaptation for offshore delivery
|
√Documentation
Run Books Creation
|
√Tool
and Facility Architecture & Connectivity
Design
|
√Role
Transfer Map and Shift Roster
creation
|
√Implementation
and testing of connectivity solution &
tools
|
√Familiarization
with work environment, user expectations, culture and other soft
issues
|
√Training
of offshore team on Hercules processes, environment, workflows, tools,
SOPs etc.
|
√Classroom
and hands-on training of offshore
team
|
√Staging
exercise
|
|
Critical
Activities Performed
|
|
Some
of the critical activities performed during this stage
are:
|
√Task
Transfers
|
√CSF
& SLA review
|
√Process
Tuning
|
√Hercules
Signoff
|
Risk
|
Description
|
Mitigation
|
Responsibility
|
People
Transition Risk
|
During
the transitioning in the Transition Phase, the Hercules employees
need to
be retained
|
Retention
bonus for key Hercules resources
Shadow
resources at HCLT in India to mitigate any eventuality
Diligent
knowledge Transfer
|
Hercules
and HCLT
HCLT
HCLT
and Hercules
|
Communication
|
Communications
between HCLT and Hercules and also between the HCLT onsite and offshore
teams
|
Peer
Mapping
Program
Office and steering committee to ensure proper communication
channels
Dedicated
link with redundancy to cover disaster
HCLT
methodology to ensure proper communication and workflow between onsite
and
offshore teams
|
Hercules/HCLT
Hercules/HCLT
Hercules/HCLT
HCLT
|
Unknown
dependencies
|
Any
other activities in an enterprise or business outcomes that are not
identified.
|
Program
office to mitigate this by actively communicating the technology
road
maps.
HCLT
to use its technical and business knowledge in suggesting plans for
reducing risks
|
HCLT/Hercules
HCLT
|
Incorrect
and / or unmanaged assumptions
|
Assumptions
regarding performance, functionality, or delivery that have not been
articulated or recorded and managed.
|
To
be covered by a methodological due diligence and knowledge
transfer
|
HCLT/Hercules
|
Scope
creep
|
Including
informal, small service requests on an ongoing basis outside management
processes
|
SOW
will be clearly articulated at the end of due diligence
Process
to be defined for recording the enhancements in Scope of Work
Joint
Sign offs to be used as exit and entry criteria for a all work areas
and
new statements of work
|
HCLT
HCLT/Hercules
Hercules/HCLT
|
Skills
mismatch and resource shortages
|
Critical
business, technical, or subject matter experts that cannot be made
available on a timely basis due to external circumstances. Staff
inexperienced or untrained in the business or technology.
|
Technical
requirement projection to become a part of outsourcing program
HCLT
to leverage its large resource base and external recruiting channels
if
required
|
HCLT/Hercules
HCLT
|
Lack
risk and issue management
|
Not
implementing a formal risk and issue management process where they
are
logged and reviewed on a regular basis.
|
||
Expectations
not clearly defined
|
Not
having the expectations and implications written down.
|
Roles
and responsibilities of each individual in the outsourcing program
will be
defined during the knowledge transfer phase
|
HCLT
|
Cultural
Mismatch
|
Not
identifying the organizational impacts of the new system such as
job role
changes, revised scopes of authority, increased levels of visibility,
documentation and training.
|
PMO
to be used for formalizing the technical road map
|
HCLT/Hercules
|
Change
in Key sponsor
|
Reorganizations
that introduce new leadership that requires time to accept the business
case or question the assumptions of the case.
|
Controlled
by clearly defined contract
Flexibility
of exit options for both the parties
|
HCLT/Hercules
HCLT/Hercules
|
1.
|
GENERAL
|
2
|
2.
|
TERMINATION
ASSISTANCE PLAN
|
2
|
3.
|
SPECIFIC
TERMINATION ASSISTANCE SERVICES
|
2
|
3.1.
General Support
|
2
|
|
3.2
.Knowledge Transfer
|
2
|
|
3.3.
Transfer of Resources
|
3
|
|
3.4.
Operational Transfer
|
5
|
|
3.5.
Organizational Transfer
|
7
|
|
4.
|
TERMINATION
ASSISTANCE SERVICES RATES
|
7
|
In-Flight
Project Not Subject to the Baseline FTE Project
Pool
|
Description
|
Intentionally
blank
|
1. |
Introduction
|
2. |
Termination
Charges
|
No.
of Supplier Personnel
|
Description
|
Duration
|
1
|
Office
space and office furniture for Supplier Personnel
|
2
Years
|
3
|
Work
space and furniture for Supplier Personnel
|
Term
|
1
|
Office
space and office furniture for Supplier Personnel
|
2
Years
|
1
|
Office
space and office furniture for Supplier Personnel
|
1
Year
|
1
|
Work
space and furniture for Supplier Personnel
|
Term
|
1
|
Office
space and office furniture for Supplier Personnel
|
Term
|
2
|
Work
space and furniture for Supplier Personnel
|
Term
|
No.
of Supplier Personnel
|
Description
|
Duration
|
1
|
Space
and furniture for Supplier Personnel
|
Term
|
No.
of Supplier Personnel
|
Description
|
Duration
|
1
|
Work
space and furniture for Supplier Personnel
|
Term
|
No.
of Supplier Personnel
|
Description
|
Duration
|
1
|
Work
space and furniture for Supplier Personnel
|
Term
|
No.
of Supplier Personnel
|
Description
|
Duration
|
1
|
Office
space and office furniture for Supplier Personnel
|
Term
|
1
|
Work
space and furniture for Supplier Personnel
|
Term
|
No.
of Supplier Personnel
|
Description
|
Duration
|
1
|
Work
space and furniture for Supplier Personnel
|
Term
|
No.
of Supplier Personnel
|
Description
|
Duration
|
1
|
Work
space and furniture for Supplier Personnel
|
Term
|
No.
of Supplier Personnel
|
Description
|
Duration
|
1
|
Work
space and furniture for Supplier Personnel
|
Term
|
No.
of Supplier Personnel
|
Description
|
Duration
|
1
|
Work
space and furniture for Supplier Personnel
|
Term
|
No.
of Supplier Personnel
|
Description
|
Duration
|
1
|
Work
space and furniture for Supplier Personnel
|
Term
|
No.
of Supplier Personnel
|
Description
|
Duration
|
1
|
Work
space and furniture for Supplier Personnel
|
Term
|
No.
of Supplier Personnel
|
Description
|
Duration
|
1
|
Work
space and furniture for Supplier Personnel
|
Term
|
Street
Address
|
Scope
of Services Provided
|
City
|
State
|
Country
|
|
1
|
A-9,
Sector III, Noida - 201301
|
Any
Services
|
Noida
|
U.P.
|
India
|
2
|
Manak
Building, Gurgaon
|
Any
Services
|
Gurgaon
|
Haryana
|
India
|
3
|
Arihant
Technopolis, 4/293, Old Mahabalipuram Road, Kandan Chavadi
|
TBD
during Transition Period
|
Chennai
|
Tamil
Nadu
|
India
|
Hercules
Facility Location
|
Quantity
|
Description
of Hercules Provided Equipment
|
Duration
|
None,
other than as described in Schedule
O.1
or Schedule
J.1
|
|||
Akzo
Nobel
|
Amazon
|
BASF
|
Bayer
|
Buckman
|
Ciba
|
Colorcon
|
Dow
Chemical Co.
|
Eka
|
GP
|
Hexion
|
Huber
|
Kemira
(includes Lanxess acquisition)
|
Nalco
Holding Company
|
Nippon
Soda Company
|
Perstorp
and
|
Rhodia
|
Rohm
& Haas
|
Samsung
|
SE
Tylose (part of Shinetsu)
|
Wolff
|
1)
|
The
Remedy System can be configured to trigger a survey form for every
ticket
(whether it is an incident / Service request) and Supplier shall
review
the feedback everyday and work on any action items and present improvement
plans to Hercules. Supplier shall implement such plans as approved
by
Hercules.
|
2)
|
Supplier
shall also have a quarterly service score card (HCL Cares) implemented.
Supplier will send an email based survey to the key Hercules stakeholders
to understand the satisfaction on deliverables In terms of communication,
technology and process adherence. A detailed questionnaire based
on the
above mentioned parameter will be developed during the Transition
Period.
The questionnaire for such surveys shall be determined during the
Transition Period.
|
Functional
Service Area
|
Report
Name
|
Description
|
Frequency
|
Recipient
|
Media
|
Security
(MyDashboard)
|
Device
Reports
|
1.
Denied Inbound / Outbound connections.
2.
Top intruders by source.
3.
Top attacked destinations.
|
To
be decided during Transition.
|
||
Security
(My
Dashboard)
|
Device
Reports
|
1.
Summary of Internet Browse Time by Category (Would be generated by
WebSense Reporter)
2.
Top by Hits à Categories receiving the highest number of
hits (Would be generated by WebSense Reporter)
3.
Destination Summary àThe destinations accessed by groups, including
domain, hits, URL, and category (Would be generated by WebSense
Reporter)
4.
Bandwidth Summary à Summary report on the bandwidth used by groups,
including domain, bytes transferred, URL/cost, and category. (Would
be
generated by WebSense Reporter).
|
To
be decided during Transition.
|
||
Security
(Dashboard)
|
Analysis
Reports
|
1.
Weekly Global Analysis Report.
2.
Monthly Global Analysis Report.
|
To
be decided during Transition.
|
||
Security
|
SOX
Compliance
|
These
reports will be decided depending on the information captured during
transition
|
To
be decided during Transition.
|
||
All
Tracks
|
Incident
Report
|
Incident
by Sev, Status, Ticket no. using Remedy.
|
Daily
|
Track
Leads/ Customer Manager
|
Email/Excel
|
Helpdesk
|
Change
Report
|
1.
Open Change Requests
2.
Closed Change Request over a period of time
|
Weekly
|
Change
Control Board / SDM
|
Email.
|
Helpdesk
|
TSF
Report
(Telephone
Service Factor)
|
It
will combine individual factors like Abandonment rate, ASA, AHT
etc.
|
Daily
|
Helpdesk
Manager/ Customer Designated Team
|
Email/Excel
|
Helpdesk
|
Performance
Summary Report
|
SLA
metric agreed Vs Actual
|
Weekly
|
Business
owners/SDM/Helpdesk Manger
|
Email/PPT
|
Helpdesk
|
Management
Survey Report
|
Survey
feedback, Management Sat Score, Action update
|
Weekly
|
Business
owners/SDM/Helpdesk Manger
|
Email
Excel
|
Helpdesk
|
Monthly
Report
|
SLA
metric, Changes, Value Add, Complaint Mgmt.
|
Monthly
|
Business
owners/SDM/Helpdesk Manger
|
Email/PPT
|
Lotus
Notes
|
Mail
Flow Report
|
Number
of Inbound / Outbound mail flow.
|
Weekly
|
Business
owners / SDM
|
Email
|
Lotus
Notes
|
Server
Statistics
|
Server
utilization, Load usage etc
|
Weekly
|
Business
owners / SDM
|
Email
|
Lotus
Notes
|
Mail
Replication
|
Database
Replication failures
|
Weekly
|
Business
owners / SDM
|
Email
|
DC
Operations
|
Abend
Report
|
Failed
Jobs Report.
|
Daily
Weekly
|
Business
owners / SDM
|
Email
|
DC
Operations
|
Batch
Report
|
Number
of Batch Jobs
|
Monthly
|
Business
owners / SDM
|
Email
|
DC
Operations
|
Trend
Report
|
No.
of Abends Vs Date
|
Monthly
|
Business
owners / SDM
|
Email
|
Network
(WAN)
|
Router
Utilization
|
Router
Availability
|
Daily
Monthly
|
Business
owners / SDM
|
Email
|
Network
(WAN)
|
Router
Utilization
|
Router
Inbound / Outbound utilization
|
Daily
Monthly
|
Business
owners / SDM
|
Email
|
Network
(Voice)
|
PBX
& Telco
|
1.
Trunk Utilization Report (Individual Trunk reports)
2.
Trunk peak hour report.
3.
Trunk incoming & outgoing report.
4.
System Utilization report.
5.
Major / Minor alarm status.
|
Monthly
|
Business
owners / SDM
|
Email
|
Network
(Voice)
|
PBX
& Telco
|
1.
System Health check reports
2.
System Audit Reports
3.
Preventive maintenance reports
|
Quarterly
|
Business
owners / SDM
|
Email
|
Servers
(Windows)
|
Server
Report
|
1.
CPU Utilization.
2.
Memory Usage.
3.
Disk Utilization
|
Weekly
Monthly
|
Business
owners / SDM
|
Email
|
Servers
(UNIX)
|
Backup
Reports
|
Backup
Success / Failure Reports using Data Protector.
|
Daily
|
Business
owners / SDM
|
Email
|
Servers
(UNIX)
|
Failure
Reports
|
HP-UX
Server (Hardware / Software) failure report using
ISEE.
|
Daily
|
Business
owners / SDM
|
Email
|
SAN
|
Allocation
Report
|
SAN
Allocation report.
|
Weekly
|
Business
owners / SDM
|
Email
|
2.0
|
Introduction
|
3.0
|
Committees
and Teams
|
3.1
|
Executive
Steering Committee
|
3.2
|
Management
Team
|
[__________________________]
(“Supplier”)
|
[Receiving
Party] (“Receiving Party”)
|
By:________________________________
|
By:__________________________
|
Name:______________________________
|
Name:________________________
|
Title:_______________________________
|
Title:_________________________
|
Date:
|
Date:
|
A.
|
Hercules
Incorporated, a Delaware corporation having a principal place of
business
in Wilmington, Delaware, and HCL America, Inc., a California corporation
having a principal place of business in Sunnyvale, California and
HCL
Technologies Limited, an Indian
public limited company having
its registered office at 806 Siddharth, 96, Nehru Place, New Delhi
110 019
entered into the Master Professional Services Agreement dated as
of
[____], 2007 (the “Master
Agreement”).
|
B.
|
The
Master Agreement contemplates the provision of certain services in
various
countries outside the United States, including [name
of local country]. The
Master Agreement also contemplates that an Eligible Recipient designated
by Hercules Incorporated and an Affiliate of HCL America, Inc.,
respectively, will enter into a Companion Agreement for the provision
of
such products and services in each such
country.
|
C.
|
The
purpose of this Agreement is to set forth the terms and conditions
for
Supplier’s provision of such services to certain Eligible Recipients in
[name
of local country].
|
1.
|
Incorporation
of Master Agreement.
This Companion Agreement is entered
into under the provisions of the Master Agreement, and except as
provided
below, all of the terms and provisions of the Master Agreement are
incorporated into this Companion Agreement by this reference as if
fully
set forth herein. The following provisions of the Master Agreement
do not
apply to this Companion Agreement and are not incorporated into this
Companion Agreement: [list
provisions of the Master Agreement that should not apply to the local
country agreement due to legal restrictions (if
any)].
In
the event of any inconsistency between the terms of this Companion
Agreement and the Master Agreement, this Companion Agreement shall
control
as to the subject matter of this Companion Agreement. Capitalized
terms
used in this Companion Agreement, to the extent not otherwise defined
in
this Companion Agreement, shall have the same meanings as in the
Master
Agreement.
|
2.
|
Term.
The term of this Companion Agreement will commence on _________,
200_ (the
“Agreement
Date”),
and will continue thereafter until the expiration or termination
of the
Master Agreement, unless this Companion Agreement is terminated earlier
in
accordance with the terms of the Master Agreement.
|
3.
|
Local
Services.
During the term of this Companion Agreement, Supplier shall provide
the
Services described in the Master Agreement to the Eligible Recipients
in
[name
of local country] and/
or as listed
in Attachment __ hereto, subject to Section 4.7 of the Master Agreement.
Supplier shall provide such Services in the manner and in accordance
with
the Service Levels set forth in the Master Agreement. Supplier also
shall
timely perform or cause to be performed the obligations of [_______]
specified in the Master Agreement with respect to such Services,
subject
to Section 4.7 of the Master
Agreement.
|
4.
|
Local
Hercules Obligations.
Subject to Section 4.7 of the Master Agreement, Hercules shall timely
perform or cause to be performed the obligations of Hercules Incorporated
specified in the Master Agreement with respect to the Services provided
by
Supplier to the Eligible Recipients in [name
of local country].
|
6.
|
Supplier
Charges.
|
(a)
|
Supplier
Charges.
The Charges for the Services to be provided by Supplier under this
Companion Agreement are set forth in Attachment __ hereto.
|
(b)
|
Taxes.
Unless otherwise specified in this Companion Agreement, the
responsibilities of each Party for taxes arising under or in connection
with this Companion Agreement shall be as set forth in Section 11.4
of the
Master Agreement.
|
(c)
|
Invoicing
and Payment Terms.
Unless otherwise specified in this Companion Agreement, the
responsibilities of each Party for invoicing and payment for Services
provided under this Companion Agreement shall be as set forth in
Article
12 and Schedule
J
of
the Master Agreement and /or Attachment __ hereto.
|
7.
|
Additional
Provisions.
|
(a)
|
The
Parties agree they will fully cooperate with each other in good faith
to:
|
(b)
|
Supplier:
|
(i)
|
May,
in its sole discretion, offer employment to EU Hercules Personnel
(other
than those covered by EC Acquired Rights Directive) whose employment
is or
will be terminated as a result of this Companion Agreement or Master
Agreement;
|
(ii)
|
Shall,
in addition to Article 17 of the Master Agreement, indemnify, defend
and
hold harmless Hercules and the Eligible Recipients and their respective
officers, directors, employees, agents, representatives, successors,
and
assigns against any Losses and threatened Losses in connection with
any of
the following
|
a.
|
any
act or omission of Supplier, a Supplier Affiliate or Subcontractor
relating to the employment or termination of the employment of any
EU
Supplier Personnel;
|
b.
|
any
claim by a recognized trade union, works council, staff association
or
other representative, person or body in respect of EU Supplier Personnel;
|
c.
|
any
claim by any EU Hercules Personnel subsequently employed by Supplier
for
any cause of action arising after such employment by Supplier;
and
|
d.
|
upon
expiration or termination of the Master Agreement, this Companion
Agreement or any part of the Services:
|
(c)
|
Hercules
shall in addition to Article 17 of the Master Agreement, indemnify,
defend
and hold harmless Supplier and its Affiliates and Subcontractors
and their
respective officers, directors, employees, agents, representatives,
successors, and assigns against any Losses and threatened Losses
in
connection with any of the following (unless and to the extent the
claim
for such Losses or threatened Losses is based upon the acts or omissions
of Supplier or a Supplier Affiliate or
Subcontractor):
|
a.
|
against
all actions, proceedings, costs (including legal costs), losses,
damages,
fines, penalties, compensation, awards, demands, orders, expenses
and
liabilities connected with or arising from any law, constitution,
treaty,
directive, statutes, secondary legislation, order, code of practice,
binding case law, contractual obligation, and other common law right,
relating to or connected with the employment and dismissal of employees
which the Supplier may suffer or incur in relation to the termination
of
employment of EU Hercules Personnel, the employment of the EU Hercules
Personnel up to the date of that termination of
employment;
|
b.
|
any
claim by a recognized trade union, works council, staff association
or
other representative, person or body in respect of EU Hercules Personnel
in relation to the termination of employment of EU Hercules Personnel
and
the employment of the EU Hercules Personnel up to the date of that
termination of employment;
|
c.
|
any
claim by any EU Hercules Personnel subsequently employed by Supplier
for
any cause of action arising before such
employment;
|
d.
|
upon
execution of the Master Agreement, this Companion Agreement or any
part of
the Services:
|
1.
|
a
claimed employment relationship between Supplier or any Affiliate
of
Supplier and any such EU Hercules Personnel under the EC Acquired
Rights
Directive or other similar applicable
Law;
|
For
the purposes of this Companion
Agreement,
|
“EU
Supplier Personnel” shall mean all Supplier Personnel located within any
country to which the EC Acquired Rights Directive or other similar
Law
applies.
|
8.
|
Disputes
and Jurisdiction.
For avoidance of doubt, any dispute arising under this Companion
Agreement
shall be resolved in accordance with the provisions of Article 19
of the
Master Agreement.
|
9.
|
Governing
Law.
Except as otherwise provided in this Companion Agreement, this Companion
Agreement and performance under it shall be governed by and construed
in
accordance with the applicable Laws of the State of Delaware, USA,
without
giving effect to the principles thereof relating to conflicts of
laws.
The application of the United Nations Convention on Contracts for
the
International Sale of Goods is expressly excluded. The election of
Delaware Law for this purpose shall not operate or be construed to
result
in the extra-territorial application of any Laws of the State of
Delaware
or the United States of America unrelated to the interpretation of
contracts.
|
10.
|
Service
of Legal Process.
For the sole purpose of service of legal process, receipt of any
notice or
notification of writ or other judicial proceedings before the courts
of
Wilmington, Delaware, as selected by the Parties under Section 19.3
of the
Master Agreement, the Parties to this Companion
|
12.
|
Counterparts.
This Companion Agreement may be executed in several counterparts,
all of
which taken together shall constitute one single agreement between
the
Parties hereto.
|
13.
|
Severability.
In
the event that any provision of this Companion Agreement conflicts
with
the Law under which this Companion Agreement is to be construed or
if any
such provision is held invalid or unenforceable by a court with
jurisdiction over the Parties, such provision shall be deemed to
be
restated to reflect as nearly as possible the original intentions
of the
Parties in accordance with applicable Law. The remaining provisions
of
this Companion Agreement and the application of the challenged provision
to persons or circumstances other than those as to which it is invalid
or
unenforceable shall not be affected thereby, and each such provision
shall
be valid and enforceable to the full extent permitted by
Law.
|
14.
|
Language.
The Parties have requested that this Companion Agreement and all
documents
contemplated thereby or relating thereto be drawn up in the English
language. This document shall be translated into an official language
of
[name
of country],
if required by Law, but in the event of inconsistencies or conflicts
the
English version shall prevail.
|
15.
|
Entire
Agreement.
Together with the Master Agreement and the documents identified in
Section
2.2 of the Master Agreement, as each may be amended, this Companion
Agreement and the Schedules, Exhibits and Attachments thereto constitute
the entire agreement between the Parties with respect to the subject
matter hereof. There are no agreements, representations, warranties,
promises, covenants, commitments or undertakings other than those
expressly set forth herein and therein. This Companion Agreement
supersedes all prior agreements, representations, warranties, promises,
covenants, commitments or undertaking, whether written or oral, with
respect to the subject matter contained in this Companion Agreement.
No
amendment, modification, change, waiver, or discharge hereof shall
be
valid unless in writing and signed by an authorized representative
of the
Party against which such amendment, modification, change, waiver,
or
discharge is sought to be enforced (except, however, that amendments
to
the Master Agreement shall be applicable to and, by reference,
incorporated in this
Agreement).
|
[Hercules
name]
|
[Supplier
name]
|
||
By:
|
By:
|
||
Title:
|
Title:
|
||
Date:
|
Date:
|
||