DEF 14A 1 a2191904zdef14a.htm DEF 14A

UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549

SCHEDULE 14A

Proxy Statement Pursuant to Section 14(a) of
the Securities Exchange Act of 1934

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Definitive Proxy Statement

 

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Soliciting Material Pursuant to §240.14a-12

Hardinge Inc.

(Name of Registrant as Specified In Its Charter)

 

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GRAPHIC

HARDINGE INC.
One Hardinge Drive
Elmira, NY 14902-1507







March 31, 2009

Dear Shareholder:

        It is my pleasure to invite you to the 2009 Annual Meeting of Shareholders of Hardinge Inc., which will be held on May 5, 2009. The meeting will be held at 9:00 a.m., Eastern Time, at the corporate headquarters of Hardinge Inc., One Hardinge Drive, Elmira, New York.

        The accompanying Notice of Annual Meeting and Proxy Statement describe the matters to be considered and acted upon by our shareholders at the Annual Meeting.

        It is important that your shares be represented at the meeting whether or not you plan to attend. Please note that you may vote your shares by telephone, online or by mail. The instructions for voting are contained in the Proxy Statement.

        Thank you for your ongoing support of Hardinge Inc.

                        Sincerely,
                        GRAPHIC

                        RICHARD L. SIMONS
                        Chief Executive Officer and President


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Notice of 2009 Annual Meeting of Shareholders of Hardinge Inc.




To Shareholders of Hardinge Inc.:

        You are cordially invited to attend the Annual Meeting of Shareholders of Hardinge Inc. which will be held at the Company's corporate headquarters, One Hardinge Drive, Elmira, New York, on May 5, 2009, at 9:00 a.m. Eastern Time. The principal business of the meeting will be:

    (1)
    To elect two Class III Directors for three year terms and to elect one Class I Director for a one year term.

    (2)
    To ratify the appointment of Ernst & Young LLP as Hardinge's independent auditor for the fiscal year ending December 31, 2009; and

    (3)
    To transact such other business as may properly come before the meeting.

        Your vote is important to us. Please vote by one of the following methods whether or not you plan to attend the meeting (see instructions in the enclosed proxy statement):

    via the internet,

    by telephone, or

    by returning the enclosed proxy card.
    By order of the Board of Directors,

 

 

GRAPHIC

 

 





J. Philip Hunter
Secretary

Hardinge Inc.
One Hardinge Drive
Elmira, NY 14902-1507

March 31, 2009


Important Notice Regarding the Availability of Proxy Materials for the
Annual Meeting of Shareholders to be Held on May 5, 2009

        The Proxy Statement, Notice of 2009 Annual Meeting of Shareholders, Form of Proxy and the Annual Report to Shareholders is available at www.hardinge.com/2009proxy.


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HARDINGE INC.

PROXY STATEMENT FOR THE 2009 ANNUAL MEETING OF SHAREHOLDERS

TABLE OF CONTENTS

 
  Page

Information Concerning Solicitation and Voting

  1
 

Questions and Answers

 
1

Proposal 1—Election of Directors

 
4
 

Nominees for Election as Class III Directors:

 
4
 

Nominee for Election as Class I Director:

 
5
 

Directors Continuing in Service

 
5

Corporate Governance

 
6
 

Board Meetings

 
6
 

Board Committees

 
6
 

Director Independence

 
9
 

Lead Independent Director

 
9
 

Executive Sessions of Non-Employee Directors

 
9
 

Communications with Directors

 
9
 

Audit Committee Financial Expert

 
10
 

Policy Regarding Directors' Attendance at Annual Meetings

 
10
 

Code of Conduct

 
10

Proposal 2—Ratification of the Appointment of Independent Auditor

 
10
 

Independent Auditor Information

 
10
 

Vote Required

 
11

Audit Committee Report

 
11

Security Ownership of Certain Beneficial Owners

 
13

Section 16(a) Beneficial Reporting Compliance

 
14

Executive Compensation

 
15
 

Compensation Discussion and Analysis

 
15
 

Summary Compensation Table

 
19
 

Grants of Plan Based Awards

 
20
 

Outstanding Equity Awards at Fiscal Year End

 
21
 

Option Exercises and Stock Vested

 
21
 

Pension Benefits

 
22
 

Potential Payments Upon Termination or Change in Control

 
23
 

Compensation Committee Interlocks and Insider Participation

 
28
 

Compensation Committee Report

 
29
 

Director Compensation

 
30

Transactions with Related Persons

 
30

Other Matters

 
31

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HARDINGE INC.




PROXY STATEMENT




INFORMATION CONCERNING SOLICITATION AND VOTING

        The Board of Directors (the "Board") of Hardinge Inc. ("Hardinge", the "Company", "we", "our" or "us") is soliciting proxies for our Annual Meeting of Shareholders (the "Meeting") to be held on May 5, 2009 at 9:00 a.m. Eastern Time at our corporate headquarters located at One Hardinge Drive, Elmira, New York. This proxy statement contains important information for you to consider when deciding how to vote on the matters brought before the Meeting. Please read it carefully. This proxy statement and the accompanying proxy card are first being mailed to our shareholders on or about March 31, 2009.


Questions and Answers

What am I voting on?

        At the Meeting, you will be voting:

    to elect two Class III directors for three year terms;

    to elect one Class I Director to serve the remainder of the term of the directorship of J. Patrick Ervin resulting from Mr. Ervin's resignation as a Class I Director;

    to ratify the appointment of Ernst & Young LLP as Hardinge's independent auditor for the fiscal year ending December 31, 2009; and

    any other matter as may properly come before the Meeting and any adjournment or postponement of the Meeting.

How do you recommend that I vote on these items?

        The Board recommends that you vote FOR all director nominees and FOR the ratification of the Board's appointment of Ernst & Young LLP as our independent auditor for the fiscal year ending December 31, 2009.

Who is entitled to vote?

        You may vote if you owned our common shares as of the close of business on March 9, 2009, the record date for the Meeting.

How many votes do I have?

        You are entitled to one vote for each common share you owned as of March 9, 2009. As of the close of business on March 9, 2009, we had 11,533,990 common shares outstanding. The shares held in our treasury are not considered outstanding and will not be voted or considered present at the Meeting.

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How do I vote by proxy before the Meeting?

        Before the Meeting, registered shareholders may vote shares in one of the following three ways:

    by internet at www.investorvote.com/HDNG;

    by telephone (within the United States and Canada) at 1-800-652-VOTE (8683); or

    by mail by completing, signing, dating and returning the enclosed proxy card in the postage-paid envelope provided.

        Please see your proxy card or the information your bank, broker, or other holder of record provided you for more information on these options.

        If you vote by proxy, your shares will be voted at the Meeting in the manner you indicate. If you sign your proxy card or complete the internet or telephone voting procedures but do not specify how you want your shares to be voted, they will be voted as the Board recommends.

May I vote my shares in person at the Meeting?

        Yes. You may vote your shares at the Meeting if you attend in person, even if you previously submitted a proxy card or voted by internet or telephone. Whether or not you plan to attend the Meeting, however, we encourage you to vote your shares by proxy before the Meeting.

May I change my mind after I vote?

        Yes. You may change your vote or revoke your proxy at any time before the polls close at the Meeting. You may change your vote by:

    signing another proxy card with a later date and returning it to our Corporate Secretary at One Hardinge Drive, Elmira, New York 14902-1507, prior to the Meeting;

    voting again by telephone or via the internet prior to the Meeting; or

    attending the Meeting and voting your shares in person.

        You also may revoke your proxy prior to the Meeting without submitting any new vote by sending a written notice that you are withdrawing your vote to our Corporate Secretary at the address specified above.

What shares are included on my proxy card?

        Your proxy card includes shares held in your own name. You may vote these shares by internet, telephone or mail, all as described on the enclosed proxy card.

How do I vote if I participate in The Hardinge Inc. Retirement Plan?

        If you are a participant in The Hardinge Inc. Retirement Plan, separate participant direction cards will be mailed to you along with this proxy statement. You can instruct the plan's trustees how to vote the shares that are allocated to your account. The trustees must receive your instructions no later than May 1, 2009. If you do not provide instructions to the plan's trustees prior to May 1, 2009, the trustees will vote them in proportion to those shares for which they have received voting instructions.

How many shares must be present to hold the Meeting?

        In order for us to conduct the Meeting, a majority of our outstanding common shares as of March 9, 2009, must be present in person or by proxy at the Meeting. This is called a quorum. Your shares are

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counted as present at the Meeting if you attend the Meeting and vote in person or if you properly return a proxy by internet, telephone or mail.

How many votes are needed for proposals?

        Nominees for director will be elected by a plurality of votes cast at the Meeting by holders of common stock present in person or by proxy and entitled to vote. Any other matter, including ratification of the appointment of Ernst & Young LLP, requires the affirmative vote of a majority of the votes cast at the meeting, except as otherwise provided in our Certificate of Incorporation or By-Laws.

What is a "broker non-vote"?

        If you own shares through a bank or broker in street name, you may instruct your bank or broker how to vote your shares. A "broker non-vote" occurs when you fail to provide your bank or broker with voting instructions and the bank or broker does not have the discretionary authority to vote your shares on a particular proposal.

How will broker non-votes and abstentions be treated?

        Broker non-votes and abstentions will be treated as shares present for quorum purposes, but not entitled to vote, so they will have no effect on the outcome of any proposal.

How will voting on "any other business" be conducted?

        We have not received proper notice of, and are not aware of, any business to be transacted at the Meeting other than as indicated in this proxy statement. If any other item or proposal properly comes before the Meeting, the proxies received will be voted on those matters in accordance with the discretion of the proxy holders.

Who pays for the solicitation of proxies?

        Our Board is making this solicitation of proxies on our behalf. We will pay the costs of the solicitation, including the costs for preparing, printing and mailing this proxy statement. We also will reimburse brokers, nominees and fiduciaries for their costs in sending proxies and proxy materials to our shareholders so you can vote your shares. Our directors, officers and employees may contact you by telephone or electronic communication or in person. We will not pay directors, officers or other employees any additional compensation for their proxy solicitation efforts.

How can I find the voting results of the Meeting?

        We will include the voting results in our Form 10-Q for the quarter ending June 30, 2009, which we expect to file with the Securities and Exchange Commission (SEC) on or before August 10, 2009.

How do I submit a shareholder proposal for, or nominate a director for election at, next year's Meeting?

        If you wish to submit a proposal to be included in our proxy statement for our 2010 Annual Meeting of Shareholders, we must receive it at our principal office on or before December 1, 2009. Please address your proposal to: Corporate Secretary, Hardinge Inc., One Hardinge Drive, Elmira, New York 14902-1507. We will not be required to include in our proxy statement a shareholder proposal that is received after that date or that otherwise does not meet the requirements for shareholder proposals established by the SEC or set forth in our By-Laws.

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PROPOSAL 1—ELECTION OF DIRECTORS

        Our Board is divided into three classes. Nominees Douglas A. Greenlee and John J. Perrotti are Class III directors, and if elected at the Meeting, will serve a term of three years expiring at the 2012 Annual Meeting, or when their respective successors have been duly elected and qualified.

        Effective May 22, 2008, J. Patrick Ervin separated as President and Chief Executive Officer of the Company and resigned from his position as a Class I director of the Company. The Board of Directors appointed Richard L. Simons to succeed Mr. Ervin as Chief Executive Officer and President. The Board of Directors also appointed Mr. Simons as a director of the Company, effective May 22, 2008, to hold office until the next meeting of shareholders at which the election of directors is in the regular order of business, and until his successor has been elected and qualified. The Board has nominated Richard L. Simons as a Class I director to fill the vacancy caused by the resignation of J. Patrick Ervin, and if elected at the Meeting, Mr. Simons will serve the remainder of the term of the Class I directorship previously held by J. Patrick Ervin, expiring at the 2010 Annual Meeting, or when his successor has been duly elected and qualified.

        The following sets forth with respect to each nominee for director and each director continuing in office such person's length of service as a director, age, principal occupation during the past five years, other positions such person holds with the Company, if any, and other information regarding the experience of the director.


Nominees for Election as Class III Directors:

Name and Age
  Biographical Data   Length of Service
as Director and
Expiration of Term

Douglas A. Greenlee
(Age 61)

  Mr. Greenlee is the Supervisor of the Psychological Rehabilitation Program of Way Station, Inc., a not-for-profit behavior health organization in which he has held various other positions since 2003. He is an attorney, certified public accountant and former owner of Harpers Ferry Wood Products. Mr. Greenlee is Chairman of Hardinge's Investment Committee and a member of the Audit and Nominating and Governance Committees.   Director since 1979; term expires 2009

John J. Perrotti
(Age 48)

 

Mr. Perrotti is President and Chief Executive Officer of Gleason Corporation, a privately-held manufacturer of gear production equipment headquartered in Rochester, New York. He also serves as a director of Gleason Corporation and has held various other positions with the company including Chief Operating Officer (2005), Executive Vice President and Chief Financial Officer (2002-2004), Treasurer (1997-2004) and Vice President-Finance (1995-2002). Mr. Perrotti is Chairman of Hardinge's Audit Committee and a member of the Investment Committee.

 

Director since 2003; term expires 2009

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Nominee for Election as Class I Director:

Name and Age
  Biographical Data   Length of Service
as Director and
Expiration of Term

Richard L. Simons
(Age 53)

  President and Chief Executive Officer since May, 2008; Senior Vice President/Chief Operating Officer March to May, 2008;Vice President and Corporate Controller at Carpenter Technology Corporation, a publicly-traded specialty steel manufacturer, from July, 2005 to February 2008; Executive Vice President/Chief Financial Officer of Hardinge Inc. from 2000 to July, 2005; Senior Vice President/Chief Financial Officer in 1999; Vice President of Finance in 1996, and Controller in 1986. Originally joined Hardinge in 1983.   Director since 2008; term expires 2009

THE BOARD RECOMMENDS A VOTE FOR ALL NOMINEES.

Directors Continuing in Service:

Name and Age
  Biographical Data   Length of Service
as Director and
Expiration of Term

Class I Directors:

       

Kyle H. Seymour
(Age 48)

 

Since 2002 Mr. Seymour has been Chairman, President and Chief Executive Officer of Xtek, Inc., a privately-held manufacturer of custom machined and heat treated industrial components. From 2000 to 2002, he was a Senior Vice President with UNOVA Corporation, a publicly-traded machine tool manufacturer. He is Hardinge's Chairman of the Board of Directors, Lead Independent Director, Chairman of the Compensation Committee and a member of the Nominating and Governance Committee.

 

Director since 2004; term expires 2010

Mitchell I. Quain
(Age 57)

 

Since 2008 Mr. Quain has been a Managing Director of ACI Capital Corp., a private investment firm. From 2006 to 2008, he was a Senior Director of ACI Capital Corp. From 2002 to 2005, he was Chairman of Register.Com, Inc., an internet services provider, and from 1997 to 2001 he was employed with ABN AMRO and its predecessors in several capacities including Vice Chairman. Mr. Quain is Chairman of the Board of Directors of Magnetek, Inc. a publicly-traded manufacturer of digital power and motion control systems, and a director of Titan International, Inc. a publicly-traded supplier of wheel and tire assemblies. He is a member of Hardinge's Compensation and Investment Committees.

 

Director since 2004; term expires 2010

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Name and Age
  Biographical Data   Length of Service
as Director and
Expiration of Term

Class II Directors:

       

Daniel J. Burke
(Age 68)

 

Mr. Burke has served since 1988 as President and Chief Executive Officer of Swift Glass Co., Inc., a privately-held fabricator of glass component parts. He is Chairman of Hardinge's Nominating and Governance Committee and a member of the Audit and Compensation Committees.

 

Director since 1998; term expires 2011

J. Philip Hunter
(Age 66)

 

Mr. Hunter retired in 2006 as a partner in Sayles & Evans, a law firm in Elmira, New York, where he was a partner for 38 years. He is Hardinge's Secretary and a member of the Company's Investment Committee.

 

Director since 1992; term expires 2011


CORPORATE GOVERNANCE

        Our business, property and affairs are managed by, or are under the direction of, our Board pursuant to New York Business Corporation Law and our By-Laws. Members of the Board are kept informed of Hardinge's business through discussions with the Chief Executive Officer, the Chief Financial Officer, and other key members of management, by reviewing materials provided to them and by participating in meetings of the Board and its several committees.


Board Meetings

        The Board held seven scheduled meetings during the year ended December 31, 2008. All members of the Board attended at least 75% of the aggregate number of Board meetings and meetings of committees of which they are members held during 2008.


Board Committees

        We have four standing Board committees: Audit, Compensation, Nominating and Governance, and Investment. Each standing committee's written charter, as adopted by the Board, is available on our website at www.hardinge.com under the heading "Investor Relations."

Audit Committee

        The Audit Committee met four times during 2008. The current members of our Audit Committee are Messrs. Perrotti (Chairman), Burke and Greenlee. The Audit Committee assists the Board in fulfilling its responsibilities for generally overseeing the Company's financial reporting processes and the audit of the Company's financial statements, including the integrity of the Company's financial statements, the Company's compliance with legal and regulatory requirements, the qualifications and independence of the Company's independent auditor, the performance of the independent auditor, and risk assessment and risk management. Among other things, the Audit Committee prepares the Audit Committee Report for inclusion in the annual proxy statement; annually reviews its charter and performance; appoints, evaluates and determines the compensation of our independent auditor; reviews and approves the scope of the annual audit, the audit fee and the financial statements; reviews the Company's disclosure controls and procedures, internal controls, and corporate policies with respect to financial information and earnings guidance; reviews regulatory and accounting initiatives; oversees the Company's compliance programs with respect to legal and regulatory requirements; oversees investigations into complaints concerning financial matters; reviews other risks that may have a significant impact on the Company's financial statements; and reviews SEC filings. The Audit Committee works closely with management as well as the independent auditor. The Audit Committee has the authority to obtain advice and assistance from, and receive appropriate funding from the Company for, outside legal, accounting or other advisors as the Audit

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Committee deems necessary to carry out its duties. The independent auditor regularly meets privately with the Audit Committee and has unrestricted access to this Committee. The Audit Committee also works closely with the Company's internal auditor, including reviewing and approving the internal auditor's work plan, assessing the internal auditor's work product, and making recommendations for follow-up or additional audit work. The Company's internal auditor meets with the Audit Committee outside the presence of management and has unrestricted access to the Audit Committee.

Compensation Committee

        The Compensation Committee met five times during 2008. The current members of the Compensation Committee are Messrs. Seymour (Chairman), Burke and Quain. The Compensation Committee reviews and recommends to the independent directors salaries and bonuses of all executive officers and also administers the Company's 1996 and 2002 Incentive Stock Plans and grants long term incentive awards under those plans. Other specific duties include reviewing and approving objectives relevant to executive officer compensation; evaluating performance and determining the compensation of executive officers in accordance with those objectives; overseeing the Company's equity-based and incentive compensation plans; reviewing total compensation of senior managers of the Company and its subsidiaries; establishing compensation policies and practices for service on the Board and its committees; developing guidelines for and monitoring director and executive stock ownership; reviewing employment agreements for executive officers and making recommendations about such agreements to the independent directors and annually evaluating its performance and its charter.

Nominating and Governance Committee

        The Nominating and Governance Committee met six times during 2008. The current members of the Nominating and Governance Committee are Messrs. Burke (Chairman), Greenlee and Seymour. The Nominating and Governance Committee is expected to identify, evaluate and recommend nominees for the Board of Directors for purposes of each annual meeting of shareholders and evaluate the composition and organization of the Board and its committees. The Nominating and Governance Committee also develops and regularly reviews corporate governance principles and related policies for approval by the Board; oversees the organization of the Board to ensure that the Board's duties and responsibilities are discharged properly and efficiently; and sees that proper attention is given and effective responses are made to shareholder concerns regarding corporate governance. Other specific duties and responsibilities of the Nominating and Governance Committee include: overseeing succession planning, annually assessing the size and composition of the Board, including developing and reviewing director qualifications for approval by the Board; identifying and recruiting new directors and considering candidates proposed by shareholders; recommending assignments of directors to committees to ensure that committee membership complies with applicable laws and listing standards; conducting a preliminary review of director independence and financial literacy and expertise of Audit Committee members; overseeing director orientation and continuing education; overseeing the self-evaluation of the Board and its committees; and annually evaluating the Chief Executive Officer in conjunction with the Compensation Committee with input from all Board members. The Nominating and Governance Committee also administers the Company's Related Party Transaction Policy.

        It is the policy of the Nominating and Governance Committee to consider both recommendations and nominations for candidates to the Board submitted by our shareholders. Shareholder recommendations for candidates to the Board must be directed in writing to the Chairman of the Board, Hardinge Inc., One Hardinge Drive, Elmira, NY 14902-1507, and must include: the candidate's name, age, business address and residence address, the candidate's principal occupation or employment, the number of shares of the Company which are beneficially owned by the candidate, a description of all arrangements or understandings between the shareholder making such nomination and each candidate and any other person or persons (naming such person or persons) pursuant to which the nominations are to be made by the shareholder, detailed biographical data and qualifications and information regarding any relationships

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between the candidate and the Company within the last three years, and any other information relating to such nominee that is required to be disclosed in solicitations of proxies for elections of directors, or is otherwise required, in each case pursuant to Regulation 14A under the Securities Exchange Act of 1934, as amended. A shareholder's recommendation must also set forth: the name and address, as they appear on the Company's books, of the shareholder making such recommendation, the class and number of shares of the Company which are beneficially owned by the shareholder and the date such shares were acquired by the shareholder, any material interest of the shareholder in such nomination, any other information that is required to be provided by the shareholder pursuant to Regulation 14A under the Securities Exchange Act of 1934, as amended, in his capacity as a proponent to a shareholder proposal, and a statement from the recommending shareholder in support of the candidate, references for the candidate, and an indication of the candidate's willingness to serve, if elected.

        Our By-Laws establish an advance notice procedure with regard to certain matters, including shareholder proposals and director nominations, which are properly brought before an annual meeting of shareholders. To be timely, a shareholder's notice must be delivered to, or mailed and received at, the Company's principal executive offices not less than 120 calendar days prior to the date proxy statements were mailed to shareholders in connection with the previous year's annual meeting of shareholders. In the event that no annual meeting was held in the previous year or the date of the annual meeting has been changed by more than thirty (30) days from the date contemplated at the time of the previous year's proxy statement, notice by the shareholder, to be timely, must be so received a reasonable time before the solicitation is made.

        Except as may be required by rules promulgated by NASDAQ, the SEC, or other applicable law, there are currently no specific, minimum qualifications that must be met by each candidate for the Board, nor are there specific qualities or skills that are necessary for one or more of the members of the Board to possess.

        In identifying and evaluating the individuals that it recommends that the Board select as director nominees, the Nominating and Governance Committee utilizes the following process:

    The Committee reviews the qualifications of any candidates who have been properly recommended or nominated by the shareholders, as well as those candidates who have been identified by management, individual members of the Board or, if the Committee determines, a search firm. During 2008, no third party fee was paid to assist in identifying or evaluating nominees.

    The Committee evaluates the performance and qualifications of individual members of the Board eligible for re-election at the annual meeting of shareholders.

    The Committee considers the suitability of each candidate, including the current members of the Board, in light of the current size and composition of the Board. In evaluating the suitability of the candidates, the Committee considers many factors, including, among other things, issues of character, judgment, independence, age, expertise, diversity of experience, length of service and other commitments. The Committee evaluates such factors, among others, and considers each individual candidate in the context of the current perceived needs of the Board as a whole.

    After such review and consideration, the Committee recommends that the Board select the slate of director nominees.

Investment Committee

        The Investment Committee met five times during 2008. The current members of the Investment Committee are Messrs. Greenlee (Chairman), Hunter, Perrotti and Quain. The Investment Committee performs several responsibilities with respect to the Company's U.S. pension and retirement plans including: review of investment objectives and policies; review of the selection and retention of trustees, custodians, investment managers and other service providers; and review of allocation among asset classes and investment performance compared to appropriate benchmarks.

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Director Independence

        The Board makes an annual determination regarding the independence of each of our directors. The Board has determined that Messrs. Burke, Greenlee, Perrotti, Quain and Seymour are "independent" within the meaning of the rules of NASDAQ and all other applicable laws and regulations.

        The Board determined that Mr. Simons is not independent because he is an executive officer of Hardinge, and Mr. Hunter is not independent, having retired effective December 31, 2006 as a partner in Sayles & Evans, a law firm that performs substantial legal services for Hardinge.

        Each member of the Board's Audit, Compensation, and Nominating and Governance Committees is independent within the meaning of the rules of NASDAQ and all other applicable laws and regulations.


Lead Independent Director

        In accordance with the Company's Corporate Governance Guidelines, the Board of Directors may designate a non-employee director to serve in a lead capacity to coordinate the activities of the other non-employee directors and to perform such other duties and responsibilities as the Board of Directors may determine. The guidelines further provide that if Hardinge's Chairman of the Board is not also an executive officer of the Company, then the Chairman will perform the duties of the Lead Independent Director. From December 2007 to May 2008, Mr. Seymour served as the Company's Lead Independent Director. In May 2008, Mr. Seymour was elected Chairman of Hardinge's Board of Directors and continued to perform the duties of Lead Independent Director. The responsibilities of the Lead Independent Director, when performed by the Chairman, include the following:

    Establishing an appropriate schedule of Board meetings and approving the information, agenda and meeting schedules.

    Ensuring the quality, quantity and timeliness of the information submitted by the Company's management that is necessary or appropriate for the non-employee directors to effectively perform their duties.

    Developing agendas for and presiding over executive sessions of the Board's non-employee directors.

    Serving as principal liaison between the non-employee directors and management.

    Participating with management in the development and implementation of a strategic plan.

    Assisting management in the development and implementation of an executive development plan.


Executive Sessions of Non-Employee Directors

        Non-employee Board members periodically meet without management present from time to time as determined by the Lead Independent Director either at the time of regularly scheduled Board Meetings, for which meetings the Directors are not compensated, or at other times between such meetings, for which meetings, if present, the Directors are compensated at the then applicable fee for committee meetings. The Chairman, Mr. Seymour, presides over meetings of the non-employee Directors. The non-employee directors met ten times during 2008.


Communications with Directors

        Shareholders may communicate concerns to any director, committee member or the Board by writing to the following address: Hardinge Inc. Board of Directors, Hardinge Inc., One Hardinge Drive, Elmira, New York 14902-1507, Attention: Corporate Secretary. Please specify to whom your correspondence should be directed. The Corporate Secretary has been instructed by the Board to promptly forward all correspondence (except advertising material) to the relevant director, committee member or the full Board, as indicated in the correspondence.

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Audit Committee Financial Expert

        The Board has determined that at least one member of the Audit Committee, John J. Perrotti, is an Audit Committee Financial Expert for purposes of the SEC rules and NASDAQ rules.


Policy Regarding Directors' Attendance at Annual Meetings

        Hardinge Inc. has a policy that every director and nominee for director will attend our Annual Meeting of shareholders unless unavoidable circumstances, business or personal, arise. All of the Board Members attended the 2008 Annual Meeting.


Code of Conduct

        Our Board has adopted the Code of Conduct for Directors and Executive Officers and the Code of Ethics for Senior Financial Officers which supplement the Code of Conduct governing all employees and directors. Copies of these policies are available on our website at www.hardinge.com. We will promptly disclose any amendments to, or waivers from, these policies on our website. During 2008, no amendments to or waivers of the provisions of these policies were made with respect to any of our directors, executive officers or senior financial officers.


PROPOSAL 2—RATIFICATION OF THE APPOINTMENT OF
INDEPENDENT AUDITOR

        The Board is seeking shareholder ratification of the appointment of Ernst & Young LLP as the Company's independent auditor for the year ending December 31, 2009.

        The Audit Committee of the Board has reviewed and evaluated all criteria it considered relevant in assessing the performance of Ernst & Young LLP, such as the quality of its audit work, its knowledge of the industry and the Company's affairs, the availability of its professional advice on a timely basis and the reasonableness of its fees. Based upon such review and evaluation, the engagement of Ernst & Young LLP has been approved by the Audit Committee. If the Company's shareholders do not ratify the appointment of Ernst & Young LLP, the appointment of an independent auditor will be reconsidered by the Audit Committee. Even if the appointment is ratified, the Audit Committee in its discretion may nevertheless appoint another independent auditor at any time during the year if the Audit Committee determines such a change would be in the best interests of our shareholders and the Company.

        It is expected that representatives of Ernst & Young LLP will attend the Meeting and be available to make a statement or respond to appropriate questions.

        THE BOARD RECOMMENDS A VOTE FOR RATIFICATION OF ERNST & YOUNG LLP AS THE COMPANY'S INDEPENDENT AUDITOR.


Independent Auditor Information

        The Company incurred the following fees for services performed by Ernst & Young LLP in 2008 and 2007:

 
  2008   2007  

Audit Fees(1)

  $ 929,861   $ 1,001,325  

Audit Related Fees(2)

    28,409     17,440  

Tax Fees(3)

    16,018     33,926  

All Other Fees(4)

    35,988      
           

Total

  $ 1,010,276   $ 1,052,691  
           

(1)
Consists of aggregate fees billed or expected to be billed by Ernst & Young LLP for professional services rendered for the audit of the Company's annual financial statements for each of the years ended December 31, 2008 and 2007, for review of the financial statements included in the Company's

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    Quarterly Reports on Form 10-Q for each of those years, and for services that are normally provided in connection with statutory and regulatory filings. The amount also includes fees billed for the audit of internal control over financial reporting required by Section 404 of the Sarbanes-Oxley Act of 2002.

(2)
Consists of aggregate fees billed or expected to be billed by Ernst & Young LLP for assurance and related services reasonably related to the performance of the audit or review of the Company's financial statements for each of the years ended December 31, 2008 and 2007, and not included in the Audit Fees listed above. These services include audits of the Company's employee benefit plans.

(3)
Consists of aggregate fees billed or expected to be billed by Ernst & Young LLP for tax compliance, tax advice and tax planning for each of the fiscal years ended December 31, 2008 and 2007. These services included tax return preparation, and other U.S. and non-U.S. tax advisory and tax compliance services.

(4)
These are fees for other permissible work performed by Ernst & Young LLP that does not meet the above category descriptions. This work includes an intercompany sales analysis.

        The Audit Committee has the sole and direct authority to engage, appoint and replace our independent auditors. In addition, every engagement of Ernst & Young LLP to perform audit or non-audit services on behalf of the Company or any of its subsidiaries requires pre-approval from the Audit Committee before Ernst & Young LLP is engaged to provide those services. As a result, for 2008 and 2007, the Audit Committee approved all services performed by Ernst & Young LLP on behalf of the Company and its subsidiaries.


Vote Required

        The affirmative vote of a majority of the votes cast at the Meeting is required for ratification of the appointment of Ernst & Young LLP.


REPORT OF THE AUDIT COMMITTEE
OF THE BOARD OF DIRECTORS

        The Audit Committee represents and assists the Board in fulfilling its responsibilities for general oversight of the integrity of the Company's financial statements, the Company's compliance with legal and regulatory requirements, the independent auditor's qualifications and independence, the performance of the Company's independent auditors, risk assessment and risk management, and oversight of treasury matters. The Audit Committee manages the Company's relationship with its independent auditor, which reports directly to the Audit Committee. The Audit Committee has the authority to obtain advice and assistance from outside legal, accounting or other advisors as the Audit Committee deems necessary to carry out its duties and receives appropriate funding, as determined by the Audit Committee, from the Company for such advice and assistance.

        The Audit Committee met privately at its regular meetings with the independent auditor, the Company's chief executive officer and chief financial officer and the Company's internal auditor, each of whom has unrestricted access to the Audit Committee. The Audit Committee held four meetings during 2008.

        The Company's management is primarily responsible for the Company's internal control and financial reporting process. The Company's independent auditor, Ernst & Young LLP, is responsible for performing an independent audit of the Company's consolidated financial statements and issuing opinions on the conformity of those audited financial statements with United States generally accepted accounting principles, the effectiveness of the Company's internal control over financial reporting and management's assessment of the internal control over financial reporting. The Audit Committee monitors the Company's financial reporting process and reports to the Board on its findings.

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        The Audit Committee hereby reports as follows:

    1.
    The Audit Committee has reviewed and discussed the audited financial statements with the Company's management.

    2.
    The Audit Committee has discussed with the independent auditor the matters required to be discussed by the statement on Auditing Standards No. 61, as amended (AICPA Professional Standards, Vol. 1. AU Section 380) as adopted by the Public Accounting Oversight Board in Rule 3200T.

    3.
    The Audit Committee has received the written disclosures and the letter from the independent auditor required by the applicable requirements of the Public Company Accounting Oversight Board regarding the independent auditor's communications with the Audit Committee concerning independence, and has discussed with the independent auditor the independent auditor's independence.

    4.
    Based on the review and discussions referred to in paragraphs (1) through (3) above, the Audit Committee recommended to the Board, and the Board has approved, that the audited financial statements be included in the Company's Annual Report on Form 10-K for the year ended December 31, 2008, for filing with the Securities and Exchange Commission.

        The Audit Committee has numerous oversight responsibilities beyond those related to the audited financial statements and the retention and oversight of the Company's independent auditor. The Committee's charter, which is available at the Company's website (www.hardinge.com) under the heading "Investor Relations," describes those other responsibilities.

        Members of the Audit Committee rely, without independent verification, on the information and representations provided to them by management and on the representations made to them by the independent auditor. Accordingly, the oversight provided by the Audit Committee should not be considered as providing an independent basis for determining that management has established and maintained appropriate internal control over financial reporting, that the financial statements have been prepared in accordance with accounting principles generally accepted in the United States, or that the audit of the Company's financial statements by the independent auditor has been carried out in accordance with auditing standards generally accepted in the United States.

 

Members of the Audit Committee:

 

    John J. Perrotti (Chairman)

 

    Daniel J. Burke

 

    Douglas A. Greenlee

        This report shall not be deemed to be incorporated by reference by any general statement incorporating this proxy statement by reference into any filing under the Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as amended, and shall not otherwise be deemed to be filed under such acts.

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SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS

        Paragraphs (a) and (b) below set forth information about the beneficial ownership of Hardinge's Common Stock. Unless otherwise indicated, the persons named have sole voting and investment power with respect to the shares listed.

        (a)   To the knowledge of management, the following owned 5% or more of Hardinge's outstanding shares of Common Stock as of March 9, 2009:

Name and Address
of Beneficial Owner
  Shares Owned and Nature
of Beneficial Ownership
  Percent of
Class
 

Franklin Resources, Inc.
One Franklin Parkway
San Mateo, CA 94403

    1,233,600 (1)   10.8 %

Dimensional Fund Advisors LP
Palisades West, Building One
6300 Bee Cave Road
Austin, TX 78746

    908,848 (2)   7.95 %

Royce & Associates, LLC
1414 Avenue of the Americas
New York, NY 10019

    887,132 (3)   7.76 %

The Goldman Sachs Group, Inc.
85 Broad Street
New York, NY 10004

    802,087 (4)   7.0 %

Wentworth, Hauser & Violich, Inc.
301 Battery Street, Suite 400
San Francisco, CA 94111-3203

    797,549 (5)   6.98 %

Thomson Horstman & Bryant, Inc.
Park 80 West, Plaza One
Saddle Brook, NJ 07663

    718,319 (6)   6.28 %

        (b)   To the knowledge of management, the number of shares of Hardinge's Common Stock owned by the directors, by certain executive officers, and by all such directors and executive officers as a group, as of March 9, 2009, is as follows:

Name
  Shares Owned
and Nature
of Beneficial
Ownership(7)(8)
  Percent
of
Class(9)
 

Directors

             

Daniel J. Burke

    28,041 (10)    

Douglas A. Greenlee

    20,708      

J. Philip Hunter

    41,080      

John J. Perrotti

    14,076      

Mitchell I. Quain

    18,924      

Kyle H. Seymour

    19,881      

Executive Officers

             

(*also serves as director)

             

Richard L. Simons*(11)

    66,830      

Edward J. Gaio(12)

    15,000      

Douglas C. Tifft(13)

    78,611      

J. Patrick Ervin(14)

    75,807      

Charles R. Trego, Jr.(15)

         
           

All directors and executive officers as a Group (eleven persons)

    378,958     3.28 %
           

(1)
Based on information reported on a Schedule 13G/A filed with the Securities and Exchange Commission on January 9, 2009 by Franklin Resources, Inc., Charles B. Johnson, Rupert H. Johnson, Jr. and Franklin Advisory Services, LLC identifying each as a beneficial owner of 1,233,600 shares and

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    identifying Franklin Advisory Services, LLC as having sole voting power and sole dispositive power with respect to such shares.

(2)
Based on information reported on a Schedule 13G/A filed with the Securities and Exchange Commission on February 9, 2009 by Dimensional Fund Advisors LP, identifying Dimensional Fund Advisors as the beneficial owner of, and having sole dispositive power over, 908,848 shares and as having sole voting power over 873,073 shares.

(3)
Based on information reported on a Schedule 13G/A filed with the Securities and Exchange Commission on January 26, 2009 by Royce & Associates, LLC.

(4)
Based on information reported on a Schedule 13G filed with the Securities and Exchange Commission on February 10, 2009 by The Goldman Sachs Group, Inc and Goldman Sachs & Co. identifying each as a beneficial owner of 802,087 shares and identifying each as having shared voting power and shared dispositive power with respect to such shares.

(5)
Based on information reported on Schedule 13G filed with the Securities and Exchange Commission on February 17, 2009 by Wentworth, Hauser & Violich, Inc.

(6)
Based on information reported on a Schedule 13G filed with the Securities and Exchange Commission on February 13, 2009 by Thomson Horstmann & Bryant, Inc. identifying Thomson Horstmann & Bryant, Inc. as the beneficial owner of, and having sole dispositive power over, 718,319 shares and as having sole voting power over 498,219 shares.

(7)
Includes shares of common stock subject to forfeiture and restrictions on transfer granted under Hardinge's 1996 and 2002 Incentive Stock Plans as well as options to purchase shares of common stock exercisable within 60 days issued under these plans. Messrs. Burke, Greenlee, Hunter, Perrotti, Quain and Seymour have the right to purchase 5,250, 4,500, 5,250, 1,500, 1,500 and 1,500 shares, respectively, pursuant to such options.

(8)
Includes shares of common stock held by Vanguard Fiduciary Trust Company as the trustee of Hardinge's Retirement Plan for the benefit of the members of the group, who may instruct the trustee as to the voting of such shares. If no instructions are received, the trustee votes the shares in the same proportion as it votes the shares for which instructions were received. The power to dispose of shares of Common Stock is also restricted by the provisions of the Plan. The trustee holds for the benefit of Messrs. Ervin, Simons and Tifft, and all executive officers as a group, the equivalent of 1,611, 804, 1,451, and 3,866 shares, respectively.

(9)
Unless otherwise indicated, does not exceed 1%.

(10)
Includes 150 shares held by Mr. Burke's spouse, as to which Mr. Burke disclaims beneficial ownership.

(11)
Mr. Simons was appointed as Hardinge's President and Chief Executive Officer effective May 22, 2008.

(12)
Mr. Gaio was appointed as Hardinge's Chief Financial Officer effective March 3, 2008.

(13)
Includes 5,554 shares of common stock that are held in escrow by a creditor of Mr. Tifft as security for a promissory note in the amount of $75,000.

(14)
Mr. Ervin resigned as a member of the Board of Directors and separated as Chief Executive Officer and President of the Company effective May 22, 2008. Information regarding Mr. Ervin's beneficial ownership of Hardinge's common stock is based solely on the Form 4 filed by the Company on Mr. Ervin's behalf with the Securities and Exchange Commission on May 27, 2008.

(15)
Mr. Trego resigned as Hardinge's Chief Financial Officer effective March 2, 2008.


SECTION 16(A) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE

        Section 16(a) of the Securities Exchange Act of 1934, as amended, requires Hardinge's directors and certain of its officers to file reports of their ownership of Hardinge's common stock and of changes in such ownership with the SEC and the NASDAQ. Regulations also require Hardinge to identify in this proxy statement any person subject to this requirement who failed to file any such report on a timely basis.

        To Hardinge's knowledge, based solely on its review of the copies of such reports furnished to Hardinge and written representations that no other reports were required, during the fiscal year ended December 31, 2008, all Section 16(a) filing requirements applicable to its officers, directors, and greater than ten-percent beneficial owners were met.

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EXECUTIVE COMPENSATION

Compensation Discussion and Analysis

        Subsequent sections of this proxy statement provide specific information about compensation to the following executive officers of Hardinge (our named executive officers) for the year ended December 31, 2008 and prior years:

    Richard L. Simons, age 53—Chief Executive Officer and President. Mr. Simons has served as an executive officer of Hardinge since March 2008.

    Edward J. Gaio, age 55—Chief Financial Officer and Vice President, whose appointment to these positions was effective March 3, 2008.

    Douglas C. Tifft, age 54—Senior Vice President—Administration. Mr. Tifft has served as an executive officer of Hardinge since 1988.

        Portions of the following information also pertain to J. Patrick Ervin and Charles R. Trego, Jr., the Company's former Chief Executive Officer and Chief Financial Officer, respectively. Mr. Ervin separated from the Company on May 22, 2008. Mr. Trego separated from the Company on March 2, 2008.

        To supplement the information presented in the compensation tables and other data presented in this proxy statement, the following is an overview and analysis of our compensation programs and policies for our named executive officers.

Compensation Philosophy, Objectives and Methodology

        The primary goals of our executive compensation programs are:

    motivation of our executive officers to cause the Company to achieve the best possible financial and operational results;

    attraction and retention of high quality executives who can provide effective leadership, consistency of purpose and enduring relations with relevant stakeholders; and

    alignment of long-term interests of our executive officers with those of our shareholders.

        In making decisions about total compensation to each executive officer, we consider Company performance against internal plans, Company performance within the context of our peer group, and individual performance against specific job responsibilities. Company performance is measured by revenues, earnings, return on investment and shareholder return. We do not employ a specific formula for taking any of these factors into account except that a portion of the short term incentive bonus is based on pre-established financial performance objectives. Rather, we make a subjective determination regarding total compensation packages for our executive officers after considering these factors in the aggregate.

        We benchmark our executive compensation programs against published surveys and various other sources such as proxy disclosures, executive search firms and published industry data. We also compare our executive compensation programs to policies and practices of other companies including Ducommun Incorporated, Flow International Corporation, Hurco Companies Inc., MTS Systems Corporation, NN, Inc., Newport Corporation and Zygo Corporation. We refer to these other companies as our "peer group." The companies included in our peer group were selected based on comparability to Hardinge with respect to market capitalization, sales, manufactured products and international presence.

        Finally, we evaluate the relativity of compensation among our executive officers with a view to ensure that differences properly reflect differences in title, job responsibilities, performance and seniority.

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Compensation Program Components

        The significant components of our compensation program for executive officers include base salary, short term incentive bonus, long term incentive stock awards, supplemental executive retirement benefits and other benefits.

Base Salary

        Base salary is a fixed, cash component of compensation, which is reviewed and adjusted annually. The goal of this component is to provide Company executives with a stable, market-competitive base of income that is commensurate with an executive's skills, experience and contributions to the Company.

Short Term Incentive Bonus

        Short term incentive bonus is an annual cash bonus under the Company's Cash Incentive Plan that is fully at risk for the executives. For 2008, the independent directors, following the recommendation of the Compensation Committee, modified the Cash Incentive Plan to fund a maximum award pool based on the Company's cash flow. Any awards under the Cash Incentive Plan for 2008 would have been discretionary.

Long Term Incentive Stock Awards

        Long term incentive stock awards, issued under the Company's 2002 Incentive Stock Plan, have three elements: restricted shares, performance shares and stock options. Restricted shares and stock options are primarily intended to retain executives by providing a compelling incentive for the participating executives to remain with the Company. Restricted shares and stock options also allow the Company to tie a portion of an executive's total compensation directly to increase in shareholder value.

        Performance shares are intended to motivate executives to set and achieve long range strategic plans that improve the structural performance of the business and increase its intrinsic value over a multi-year period. Performance shares vest only if the executive remains with the Company through the performance period and achieves the performance criteria specified by the Committee at the time of grant.

        Restricted shares vest over time periods that are generally longer than the vesting periods for performance shares.

        In any given year, the Compensation Committee may elect to grant restricted shares, performance shares, stock options, a combination thereof, or the Committee may elect not to make any long-term incentive stock awards, depending on the Committee's assessment of Company performance, business conditions, strategic goals and plans, executive retention risk, and aggregate holdings by executive participants in the plan.

Supplemental Executive Retirement Benefits

        Supplemental executive retirement benefits have two purposes: to offset statutory limits imposed on an executive as a participant in the Company's defined benefit pension plan, and to provide an additional incentive for retention in cases of executives with long standing company service. As of December 31, 2008, Mr. Simons was the only active executive officer participating in a supplemental executive retirement benefits plan. Mr. Ervin, a former executive officer of the Company, is a participant in a supplemental executive retirement benefits plan consisting of a defined benefit plan described in detail under the "Pension Benefits" table. Mr. Simons participates in a separate defined contribution supplemental executive retirement benefit plan.

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Other Benefits

        Miscellaneous other benefits include company car allowances, local club memberships, and compensation for relocation expenses. The primary purposes of these benefits are to recruit qualified candidates to the generally rural locations of the Company's facilities, enhance the attractiveness of these locations, and to provide convenient forums in which Company executives can meet and build good relations with customers and visitors.

Role of Executive Officers in Determining Compensation

        The Compensation Committee, which consists exclusively of independent directors, evaluates compensation matters involving our executive officers. The Compensation Committee determines all long term incentive stock awards without Board participation. With respect to all other executive compensation, the Compensation Committee recommends action, as appropriate, to the independent directors. The chief executive officer plays an active role in preparing information for the Committee's review and in preparing recommendations for the Committee's and the independent directors' consideration.

        For the chief executive officer and other executive officers, the Committee evaluates, establishes, and recommends to the independent directors the base salary and targets and awards under the Cash Incentive Plan. The chief executive officer contributes to the establishment of both short term and other performance goals and objectives; however, the Committee independently assesses, and adjusts as appropriate, all performance goals and objectives before referring them to the independent directors for approval.

        The chief executive officer is not present during the Compensation Committee's deliberations of its recommendations to the independent directors with respect to the chief executive officer's compensation. Likewise, the independent directors' determination of the chief executive officer's compensation occurs outside the presence of the chief executive officer.

2008 Compensation of Executive Officers

        Mr. Simons was elected to the position of Senior Vice President and Chief Operating Officer effective as of March 3, 2008 and was paid an annual base salary of $250,000 in connection with such election. The annual base salary for Mr. Simons was increased to $325,000 in connection with the election of Mr. Simons to succeed Mr. Ervin as Chief Executive Officer and President of the Company effective May 22, 2008. In 2008, the Company paid Mr. Simons a total amount of $251,392 in base salary.

        In connection with Mr. Gaio's election as the Company's Vice President and Chief Financial Officer, Mr. Gaio's base salary was increased to $190,000, effective January 1, 2008. Mr. Gaio's service as the Company's Vice President and Chief Financial Officer commenced on March 3, 2008 and Mr. Gaio's base salary was increased to $205,000 on that date. In 2008, the Company paid Mr. Gaio a total amount of $202,500 in base salary.

        The base salaries for Messrs. Ervin and Tifft were increased effective January 1, 2008 to $433,000 and $178,500, respectively, resulting in increase of 4.09% and 4.02%, respectively. In determining these increases for Messrs. Ervin and Tifft, the independent directors took into account, among other factors, marketplace data.

        In March 2008, in connection with the commencement of employment of Mr. Simons as the Company's Chief Operating Officer, he received 42,000 shares of Hardinge's common stock as long-term incentive awards under the Company's 2002 Incentive Stock Plan. Of these restricted shares, 20,500 vest over three years and 21,500 vest over four years. The Company also paid an inducement bonus in the amount of $50,000 to Mr. Simons in March 2008 in connection with the commencement of his employment.

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        Additionally, during 2008, Mr. Simons became an active participant in a Company defined contribution supplemental executive retirement benefit plan and the Company contributed $4,385 on behalf of Mr. Simons with respect to this plan.

        In February 2009, the Board of Directors determined that, based on the Company's cash flow in 2008, the maximum aggregate awards pool under the Cash Incentive Plan in respect of 2008 performance was approximately $180,000. Under the terms of the 2008 Cash Incentive Plan, Messrs. Simons and Gaio were eligible to participate in this bonus pool. The Compensation Committee determined that the performance of both executive officers met the committee's criteria for an award. However, in consideration of Hardinge's on-going expense reduction initiative in response to the global economic crisis, the Committee determined not to make any awards under the Cash Incentive Plan.

        On December 8, 2008, the Company's Compensation Committee granted to Messrs. Simons and Gaio stock options for the purchase of 33,000 shares and 13,000 shares, respectively, at an exercise price of $3.84, the closing price on the date of the award. The options vest ratably over a three-year period.

        In December 2008, the Company made awards of performance shares to Messrs. Simons, Gaio and Tifft in the total amounts of 15,000 shares, 8,000 shares and 8,000 shares, respectively. The awards represent the total target award for each executive officer if the Company attains its EBITDA objectives in 2009, 2010 and 2011. Each executive officer's target performance share award is subject to adjustment based on the Company's EBITDA in each such year. The range of potential adjustments during the three year period is from complete forfeiture of the target performance share award to a final award not exceeding 120% of the target award. Each executive officer's performance share award is also subject to complete forfeiture if prior to December 31, 2011 he voluntarily terminates employment with the Company or is terminated for cause.

        In February 2009, in respect of 2008 performance, the Company awarded 5,000 restricted shares as long-term incentive awards to each of Mr. Tifft and Mr. Gaio. These shares vest ratably over three years.

2009 Compensation Matters

        On December 8, 2008, the Compensation Committee approved base salary increases for Messrs. Gaio and Tifft. Effective January 1, 2009, Mr. Gaio's base salary increased 7.3% from $205,000 to $220,000 and Mr. Tifft's salary increased 3.1% from $178,500 to $184,000. The Committee's adjustment to Mr. Gaio's base salary was intended to bring Mr. Gaio's base salary within the Company's target range for the position of Chief Financial Officer.

        In February 2009, in response to deteriorating business conditions and consistent with the Company's resultant cost reduction initiative, the base salaries of Messrs. Simons, Gaio and Tifft were reduced by 5%.

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Summary Compensation Table

Name and
Principal
Position
(a)
  Year
(b)
  Salary
($)
(c)
  Bonus
($)
(d)
  Stock
Awards
($)
(e)(1)
  Option
Awards
($)
(f)(2)
  Non-Equity
Incentive Plan
Compensation
($)
(g)
  Change in
Pension
Value
($)
(h)
  All Other
Compensation
($)
(i)
  Total
($)
(j)
 

Richard L. Simons,
President and Chief Executive Officer

    2008     251,392     50,000 (3)   123,101     2,071         22,887 (4)   41,309 (5)   490,760  

Edward J. Gaio,
Chief Financial Officer and Vice President

   
2008
   
202,500
   
   
5,887
   
816
   
   
   
86,398

(6)
 
295,601
 

Douglas C. Tifft,

   
2008
   
178,500
   
   
33,050
   
   
   
41,625

(7)
 
4,864
   
258,039
 
 

Senior Vice President—

    2007     171,600         37,473         15,444     177     5,191     229,885  
 

Administration/ Assistant Secretary

    2006     150,000     15,000     25,209         57,233     25,417         272,859  

J. Patrick Ervin,

   
2008
   
170,794
   
   
52,073
   
   
   
300,504

(8)
 
286,552

(9)
 
809,923
 
 

Former Chairman of the

    2007     416,000         118,366         79,872     103,995     11,778     730,011  
 

Board, Former President and Chief Executive Officer

    2006     320,000     80,000     79,121         200,068     313,906     12,011     1,005,106  

Charles R. Trego, Jr.,

   
2008
   
41,333
   
   
   
   
         
1,447
   
42,780
 
 

Former Chief Financial

    2007     240,000         21,244         38,400         11,250     310,894  
 

Officer/Senior Vice President

    2006     231,600         6,735         81,855             320,190  

(1)
The stock awards amounts shown represent the dollar value of the restricted stock awarded to the executive officers and recognized by the Company as expense in 2008 for financial statement reporting purposes in accordance with FAS 123R. See the notes to the Company's financial statements included in the Annual Report on Form 10-K for the year ended December 31, 2008 for a discussion of the assumptions used to value stock awards.

(2)
The option award amounts shown represent the dollar value of the options recognized by the Company as expense in 2008 for financial statement reporting purposes in accordance with FAS 123R. See the notes to the Company's financial statements included in the Annual Report on Form 10-K for the year ended December 31, 2008 for a discussion of the assumptions used to value option awards.

(3)
Paid upon Mr. Simons' commencement of employment in March 2008 as an inducement to rejoin the Company.

(4)
Amount includes $18,502 attributable to the increase in the present value of the accumulated benefit under the Hardinge Inc. Pension Plan and $4,385 contributed by the Company on behalf of Mr. Simons with respect to the nonqualified defined contribution supplemental executive retirement plan in which Mr. Simons is a participant.

(5)
Includes relocation expenses paid to Mr. Simons in 2008 in the amount of $22,205. The balance consists of automobile allowance, club membership, and contributions under the Company's defined contribution plan.

(6)
Includes relocation expenses paid to Mr. Gaio in 2008 in the amount of $68,507. The balance consists of automobile allowance, and contributions under the Company's defined contribution plan.

(7)
Reflects increase in the present value of the accumulated benefit under the Hardinge Inc. Pension Plan.

(8)
Amount reflects a decrease of $44,098 in the present value of the accumulated benefit under the Hardinge Inc. Pension Plan and an increase of $344,602 attributable to the increase in the present value of the accumulated benefit under Mr. Ervin's Supplemental Executive Retirement Plan.

(9)
Includes severance payments and benefits paid in connection with Mr. Ervin's separation from the Company on May 22, 2008 as well as automobile allowance and club membership expenses paid prior to separation. See subsequent discussion under the heading "Potential Payments Upon Termination or Change in Control".

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Grants of Plan-Based Awards(1)

 
   
   
   
   
   
   
   
  All Other
Stock
Awards:
Number of
Shares of
Stock or
Units
(#)
(i)
  All Other
Option
Awards:
Number of
Securities
Underlying
Options
(#)
(j)
   
   
 
 
   
  Estimated Future Payouts
Under Non-Equity
Incentive Plan Awards(2)
  Estimated Future Payouts
Under Equity Incentive
Plan Awards
  Exercise
or Base
Price of
Option
Awards
($/sh)
(k)
  Grant Date
Fair Value
of
Stock
Accrued
($)(3)
(l)
 
Name
(a)
  Grant
Date
(b)
  Threshold
($)
(c)
  Target
($)
(d)
  Maximum
($)
(e)
  Threshold
($)
(f)
  Target
($)
(g)
  Maximum
($)
(h)
 

Richard L. Simons

    3/3/2008                             42,000             508,200  

    12/8/2008                                 33,000     3.84      

    12/8/2008                             15,000             57,600  

Edward J. Gaio

    12/8/2008                             8,000             30,720  

    12/8/2008                                 13,000     3.84      

Douglas C. Tifft

    12/8/2008                             8,000             30,720  

J. Patrick Ervin

                                             

Charles R. Trego, Jr. 

                                             

(1)
All equity-based awards were made under the Company's 2002 Incentive Stock Plan.

(2)
Under the terms of the Company's 2008 Cash Incentive Plan, Messrs. Simons and Gaio were eligible to participate in an award pool totaling approximately $180,000. The Compensation Committee determined that the performance of both executive officers met the Committee's criteria for an award. However, in consideration of the Company's on-going expense reduction initiative, the Committee determined not to make any awards under the plan.

(3)
Reflects the aggregate grant date value determined in accordance with FAS123R.

        The Company's Cash Incentive Plan for 2008 performance provided for an award pool equal to 1.86% of operating cash flow for 2008 up to $30 million of cash flow, and 2.8% of operating cash flow in excess of $30 million, subject to adjustments for extraordinary items. Messrs. Simons and Gaio were eligible for discretionary awards under the Plan. Based on actual 2008 performance the Compensation Committee determined the award pool to be approximately $180,000. The Compensation Committee determined that the performance of both executive officers met the committee's criteria for an award. However, in consideration of the Company's on-going cost reduction initiative in response to the global economic crisis, the Company determined not to make any awards under the 2008 Cash Incentive Plan.

        In February 2008, in connection with Mr. Simons' rejoining the Company, the Company awarded him 42,000 shares of common stock as long term incentive stock awards. The award was to induce Mr. Simons to rejoin the Company and to increase retention potential. Of the awarded shares, 20,500 shares will vest ratably over three years and 21,500 shares will vest ratably over four years.

        On December 8, 2008, the Company's Compensation Committee granted to Messrs. Simons and Gaio stock options for the purchase of 33,000 shares and 13,000 shares, respectively, at an exercise price of $3.84, the closing price on the date of the award. The options vest ratably over a three-year period.

        In December 2008, the Company made awards of performance shares to Messrs. Simons, Gaio and Tifft in the total amounts of 15,000 shares, 8,000 shares and 8,000 shares, respectively. The awards represent the total target awards for each executive officer if the Company attains its EBITDA objectives in 2009, 2010 and 2011. Each executive officer's target performance share award is subject to adjustment based on the Company's EBITDA in each such year. The range of potential adjustments during the three year period is from complete forfeiture of the target performance share award to a final award not exceeding 120% of the target award. Each executive officer's performance share award is also subject to complete forfeiture if prior to December 31, 2011 he voluntarily terminates employment with the Company or is terminated for cause.

        In February 2009, in respect of 2008 performance, the Company awarded 5,000 restricted shares as long-term incentive awards to each of Mr. Tifft and Mr. Gaio. These shares vest ratably over three years.

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Outstanding Equity Awards At Fiscal Year-End

 
  Option Awards   Stock Awards  
Name
(a)
  Number
of
Securities
Underlying
Unexercised
Options
Exercisable
(#)
(b)
  Number
of
Securities
Underlying
Unexercised
Options
Unexercisable
(#)
(c)
  Equity
Incentive
Plan
Awards:
Number
of
Securities
Underlying
Unexercised
Unearned
Options
(#)
(d)
  Option
Exercise
Price
($)
(e)
  Option
Expiration
Date
(f)
  Number
of
Shares
or Units
of Stock
That
Have
Not
Vested
(#)
(g)
  Market
Value of
Shares or
Units of
Stock
That Have
Not
Vested
($)
(h)
  Equity
Incentive
Plan
Awards:
Number
of
Unearned
Shares,
Units or
Other
Rights
That Have
Not Vested
(#)
(i)
  Equity
Incentive
Plan
Awards:
Market or
Payout Value
of
Unearned
Shares,
Units or
Other
Rights
That Have
Not
Vested
($)
(j)
 

Richard L. Simons

        33,000         3.84     12/07/2018     57,000 (1)   230,280          

Edward J. Gaio

        13,000         3.84     12/07/2018     10,000 (2)   40,400          

Douglas C. Tifft

                        25,500 (3)   103,020          

J. Patrick Ervin

                                     

Charles R. Trego, Jr. 

                                     

(1)
Reflects awards of common stock to Mr. Simons that vest as follows: 20,500 restricted shares on March 2, 2011, 15,000 performance shares on December 31, 2011 and 21,500 restricted shares on March 2, 2012. The 15,000 performance shares are subject to adjustment based on the Company's performance against an EBITDA target in 2009, 2010 and 2011. See Narrative accompanying Grants of Plan-Based Awards table on page 20.

(2)
Reflects awards of common stock to Mr. Gaio that vest as follows: 8,000 performance shares on December 31, 2011 and 2,000 restricted shares on February 20, 2013. The 8,000 performance shares are subject to adjustment based on the Company's performance against an EBITDA target in 2009, 2010 and 2011. See Narrative accompanying Grants of Plan-Based Awards table on page 20.

(3)
Reflects awards of common stock to Mr. Tifft that vest as follows: 4,000 restricted shares on January 2, 2009, 5,000 restricted shares on January 21, 2011, 3,500 restricted shares on March 7, 2011, 8,000 performance shares on December 31, 2011, and 5,000 restricted shares on February 20, 2013. The 8,000 performance shares are subject to adjustment based on the Company's performance against an EBITDA target in 2009, 2010 and 2011. See Narrative accompanying Grants of Plan-Based Awards table on page 20.


Option Exercises and Stock Vested

 
  Option Awards   Stock Awards  
Name
(a)
  Number of
Shares
Acquired
on
Exercise
(#)
(b)
  Value
Realized
on
Exercise
($)
(c)
  Number of
Shares
Acquired
on
Vesting
(#)
(d)
  Value
Realized
on
Vesting
($)
(e)
 

Richard L. Simons

                 

Edward J. Gaio

                 

Douglas C. Tifft

            4,000     68,760  

J. Patrick Ervin

            22,750     319,008  

Charles R. Trego, Jr. 

                 

                 

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Pension Benefits

Name
(a)
  Pension
Plan
(b)
  Number of
Years
Credited
Service
(#)
(c)
  Present
Value of
Accumulated
Benefit
($)
(d)
  Payments
During Last
Fiscal Year
($)
(e)
 

Richard L. Simons

  Hardinge Inc.                    

  Pension Plan     22.0833   $ 199,321      

Edward J. Gaio

               

Douglas C. Tifft

  Hardinge Inc.                    

  Pension Plan     29.75     282,467      

J. Patrick Ervin

  Hardinge Inc.                    

  Pension Plan     29.5833     219,166      

  Hardinge Inc.                    

  Executive
Supplemental
Pension Plan
    29.5833     1,091,057      

Charles R. Trego, Jr. 

               

        The Pension Benefits table provides information regarding the number of years of credited service, the present value of accumulated benefits, and payments made during the last fiscal year with respect to the Pension Plan of Hardinge, Inc. (the "Pension Plan") and the supplemental executive retirement benefits provided to Mr. Ervin.

        The Pension Plan is a broad based, tax-qualified defined benefit pension plan, which provides a benefit upon retirement to eligible employees of the Company. All United States employees except employees hired or rehired after February 29, 2004 are eligible to participate. Messrs. Simons, Tifft and Ervin are participants in the Pension Plan. Messrs. Gaio and Trego are not. Benefits are based upon years of service with the Company, basic rate of pay on December 1, 1993 and compensation paid after November 30, 1993. The service amounts shown in the table above represent actual years of service with the Company. No additional years of credited service have been granted to the named executive officers under the Pension Plan.

        The Pension Plan offers several forms of benefit payments, including a life annuity option, 50%, 75% and 100% joint and survivor options, and 10-year and 5-year certain and life annuity options. Each option available under the Pension Plan is actuarially equivalent except that the 50%, 75% and 100% joint and survivor options are subsidized if the contingent beneficiary is the participant's spouse.

        The pension benefit is a monthly payment equal to one-twelfth (1/12th) of the sum of two products: The first product is 1-1/4% multiplied times the participant's basic rate of pay on December 1, 1993 multiplied times his number of years of credited service (plus any fraction of a year) through November 30, 1993. The second product is 1-1/2% multiplied times the participant's compensation paid after November 30, 1993. Basic rate of pay on December 1, 1993 excludes bonuses. Compensation paid after November 30, 1993 includes salary but excludes bonuses other than retention bonuses.

        The pension benefit described above is payable in the form of a life annuity beginning on the participant's normal retirement date which is the first day of the month on or after his 65th birthday. The amount of monthly payment will be adjusted if the benefit is paid in a form other than a life annuity or if payments begin before the normal retirement date. Several forms of early retirement pension benefits are available under the Pension Plan.

        If either Mr. Simons or Mr. Tifft terminated employment on December 31, 2008, he would be eligible for a reduced benefit beginning on the first day of any month beginning on or after his 55th birthday. The reduction would be 1/156th for each of the first 60 months and 1/312th for each of the next 60 months by which his benefit commencement date preceded his normal retirement date.

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        Participants are fully vested in their Pension Plan benefit after completing five years of service. A preretirement survivor annuity equal to the 50% survivor annuity payable under the 50% joint and survivor option will be payable to a surviving spouse if the participant dies before the commencement of benefit payments but after completing at least five years of service.

        As of December 31, 2008, Mr. Simons is the only active executive officer participating in a supplemental executive retirement plan (SERP). Mr. Ervin, a former executive officer of the Company, is a participant in a SERP. Mr. Simons is currently participating in a defined contribution SERP that is separate and distinct from the SERP in which Mr. Ervin is a participant. Mr. Ervin's SERP is a nonqualified defined benefit pension plan that provides a benefit computed under a formula that is more generous than the Pension Plan benefit formula but is offset by the Pension Plan benefit. Benefits earned under Mr. Ervin's SERP are paid from Company assets.

        Mr. Ervin's SERP benefit, as amended by his Separation and Consulting Agreement with the Company dated May 22, 2008, equals the product of 1-1/4% multiplied times his "final average annual compensation" multiplied by his years of credited service (plus any fraction of a year) calculated as if he had continued in service to the Company until his 55th birthday rather than his earlier termination of employment. "Final average annual compensation" means the average of Mr. Ervin's highest "annual compensation" received in any 3 of the last 5 full calendar years preceding the date of termination of employment. "Annual compensation" equals Mr. Ervin's base salary paid plus cash bonuses earned during a calendar year, however, the amount of cash bonuses taken into account for a given year is limited to 50% of the base salary paid for the year.

        The benefit under Mr. Ervin's SERP formula is computed without regard to the Internal Revenue Code limits on maximum benefit and maximum compensation which apply to benefits computed under the Pension Plan.

        The benefit earned under Mr. Ervin's SERP will be paid in the form of a 100% joint and survivor annuity beginning April 1, 2012, except that if Mr. Ervin's spouse is not living on that date, then the benefit will be paid in the form of a single life annuity.

        The present value of Mr. Ervin's SERP benefit as of December 31, 2008 reflects the terms stated in the agreement that was executed in connection with Mr. Ervin's separation from the Company, which provides for an annual benefit of $98,593 commencing at age 55 in the form of 100% joint and survivor annuity.

        Amounts reported above as the actuarial present value of accumulated benefits under the Pension Plan and Mr. Ervin's SERP are computed using the interest and mortality assumptions that the Company applies to amounts reported in its financial statement disclosures and are assumed to be payable at normal retirement age. The interest rate assumption is 6.77% (with respect to 2007) and 6.60% (with respect to 2008) for the Pension Plan and Mr. Ervin's SERP. The mortality table for both the Pension Plan and the SERP is the RP2000 Mortality Table for Healthy Male Annuitants projected to 2007.


Potential Payments Upon Termination or Change in Control

        The Company has entered into written employment contracts with Messrs. Simons, Gaio and Tifft. The initial term of each employment agreement is two years, with automatic, successive one-year extensions unless either party provides the other with 60 days' prior notice of termination. In the case of a change of control (as such term is defined in the employment agreements), the term of each executive's employment agreement will be automatically extended for a period of two years following the date of the change of control. If, prior to a change of control, an executive is terminated without cause or resigns for good reason, he will be entitled to payments equal to his base salary for the greater of six months or the remainder of the current term and to health insurance benefits during such period. If an executive is terminated without cause or resigns for good reason within six months after a change of control, or resigns

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for any reason more than six months following a change of control, he will be entitled (i) to receive payments equal to one and one-half times the sum of his base salary in effect immediately prior to his termination or resignation (or as in effect immediately prior to the change of control, if higher) and his average annual bonus for the three years preceding the change of control, and (ii) to participate, at the Company's expense, in the Company's welfare benefit plans for a period of three years following his resignation or termination. Such cash payments are subject to reduction to the extent necessary to prevent any amounts or benefits due from being deemed "excess parachute payments" within the meaning of Section 280G of the Internal Revenue Code. In addition, under certain circumstances of termination, as more fully described in the tables below, some long term incentive awards become fully vested.

        The following tables summarize the value of the termination payments and benefits that our named executive officers would receive if they had terminated employment on December 31, 2008 under the circumstances shown. The tables exclude (i) amounts accrued through December 31, 2008 that would be paid in the normal course of continued employment, such as accrued but unpaid salary; (ii) benefits under the Pension Plan and SERP, which benefits are described under the caption "Pension Benefits", none of which are enhanced or accelerated by any termination event; and (iii) termination arrangements generally available to all of the Company's salaried employees.

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Richard L. Simons

 
  Resignation
Without
Good
Reason
Prior to
a Change
of Control
($)
  Death
($)
  Disability
($)
  Retirement
($)
  Termination
Without
Cause or
Resignation
for Good
Reason
Prior to
Change of
Control
($)
  Termination
For
Cause
($)
  Termination
Without
Cause or
Resignation
for Good
Reason
Within
Six Months
After
Change of
Control
($)
  Resignation
for any
Reason
More Than
Six Months
After a
Change of
Control
($)
 

Cash Severance

                    162,500 (1)       487,500 (2)   487,500 (2)

Acceleration of Unvested Restricted Stock(3)

        169,680     169,680                 169,680     169,680  

Acceleration of Unvested Stock Options(4)

                            6,600     6,600  

Health Coverage(5)

                    5,026         30,156     30,156  

(1)
Amount equal to six months base salary is paid in a lump sum. The remainder, if applicable, is paid in installments commencing on the first payroll date after the expiration of six months.

(2)
Amount equal to six months base salary and the portion of the payment based on bonus is paid in a lump sum. The remainder is paid in installments commencing on the first payroll date after the expiration of six months.

(3)
Reflects 42,000 unvested restricted shares and a closing market price of $4.04 for the Company's common stock on December 31, 2008. Under the terms of the applicable award agreements, restricted shares immediately vest on death, termination due to disability or, following a change of control, termination without cause or resignation. The Company's Compensation Committee has discretion to accelerate the vesting of restricted shares under other circumstances of termination of employment.

(4)
Reflects options to purchase 33,000 shares of the Company's common stock at an exercise price of $3.84 per share and a closing market price of $4.04 for the Company's common stock on December 31, 2008. All 33,000 options are unvested at December 31, 2008 but would vest immediately upon a change of control.

(5)
Under Mr. Simons' employment agreement, he is entitled to six months of health insurance coverage upon termination without cause or resignation for good reason, or thirty-six months of health insurance coverage if a termination without cause or resignation occurs after a change of control.

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Edward J. Gaio

 
  Resignation
Without
Good
Reason
Prior to
a Change
of Control
($)
  Death
($)
  Disability
($)
  Retirement
($)
  Termination
Without
Cause or
Resignation
for Good
Reason
Prior to
Change of
Control
($)
  Termination
For
Cause
($)
  Termination
Without
Cause or
Resignation
for Good
Reason
Within
Six Months
After
Change of
Control
($)
  Resignation
for any
Reason
More Than
Six Months
After a
Change of
Control
($)
 

Cash Severance

                    102,500 (1)       317,400 (2)   317,400 (2)

Acceleration of Unvested Restricted Stock(3)

        8,080     8,080         808         8,080     8,080  

Acceleration of Unvested Stock Options(4)

                            2,600     2,600  

Health Coverage(5)

                    5,026         30,156     30,156  

(1)
Amount equal to six months base salary is paid in a lump sum. The remainder, if applicable, is paid in installments commencing on the first payroll date after the expiration of six months.

(2)
Amount equal to six months base salary and the portion of the payment based on bonus is paid in a lump sum. The remainder is paid in installments commencing on the first payroll date after the expiration of six months.

(3)
Reflects 2,000 unvested restricted shares and a closing market price of $4.04 for the Company's common stock on December 31, 2008. Under the terms of the applicable award agreements, restricted shares immediately vest on death, termination due to disability or, following a change of control, termination without cause or resignation. Upon termination without cause prior to a change of control, a portion of the restricted shares vest. The Company's Compensation Committee has discretion to accelerate the vesting of restricted shares under other circumstances of termination of employment.

(4)
Reflects options to purchase 13,000 shares of the Company's common stock at an exercise price of $3.84 per share and a closing market price of $4.04 for the Company's common stock on December 31, 2008. All 13,000 options are unvested at December 31, 2008 but would vest immediately upon a change of control.

(5)
Under Mr. Gaio's employment agreement, he is entitled to six months of health insurance coverage upon termination without cause or resignation for good reason, or thirty-six months of health insurance coverage if a termination without cause or resignation occurs after a change of control.

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Table of Contents


Douglas C. Tifft

 
  Resignation
Without
Good
Reason
Prior to
a Change
of Control
($)
  Death
($)
  Disability
($)
  Retirement
($)
  Termination
Without
Cause or
Resignation
for Good
Reason
Prior to
Change of
Control
($)
  Termination
For
Cause
($)
  Termination
Without
Cause or
Resignation
for Good
Reason
Within
Six Months
After
Change of
Control
($)
  Resignation
for any
Reason
More Than
Six Months
After a
Change of
Control
($)
 

Cash Severance

                    89,250 (1)       304,089 (2)   304,089 (2)

Acceleration of Unvested Restricted Stock(3)

        70,700     70,700         29,290         70,700     70,700  

Life Insurance(4)

        275,407     84,171     84,171                  

Health Coverage(5)

                    5,026         30,156     30,156  

(1)
Amount equal to six months base salary is paid in a lump sum. The remainder, if applicable, is paid in installments commencing on the first payroll date after the expiration of six months.

(2)
Amount equal to six months base salary and the portion of the payment based on bonus is paid in a lump sum. The remainder is paid in installments commencing on the first payroll date after the expiration of six months.

(3)
Reflects 17,500 unvested restricted shares and a closing market price of $4.04 for the Company's common stock on December 31, 2008. Under the terms of the applicable award agreements, restricted shares immediately vest on death, termination due to disability or, following a change of control, termination without cause or resignation. Upon termination without cause prior to a change of control, a portion of the restricted shares vest. The Company's Compensation Committee has discretion to accelerate the vesting of restricted shares under other circumstances of termination of employment.

(4)
The Company is the owner and beneficiary of two life insurance policies insuring the life of Mr. Tifft. Pursuant to an agreement between Mr. Tifft and the Company, upon Mr. Tifft's death, all proceeds are payable to Mr. Tifft's beneficiaries. Upon Mr. Tifft's retirement or disability, he is entitled to the policies or the cash value of the policies.

(5)
Under Mr. Tifft's employment agreement, he is entitled to six months of health insurance coverage upon termination without cause or resignation for good reason, or thirty-six months of health insurance coverage if a termination without cause or resignation occurs after a change of control.

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Table of Contents

Separation of Messrs. Ervin and Trego

        Effective May 22, 2008, Hardinge and J. Patrick Ervin mutually agreed to his separation as Chief Executive Officer of the Company. The terms of the separation are contained in an agreement dated May 22, 2008 between the Company and Mr. Ervin (the "Separation Agreement"). The Separation Agreement terminates and supersedes the terms of the employment agreement previously entered into between the Company and Mr. Ervin including severance payments and benefits to which he would have otherwise been entitled. The severance provisions of the employment agreement were substantially the same as the Company's current agreements with Messrs. Simons, Gaio and Tifft.

        The Separation Agreement provides that the Company will retain Mr. Ervin as a consultant until March 31, 2012. In consideration of the consulting services, the Company paid Mr. Ervin $262,434 from May 22, 2008 to December 31, 2008 and, commencing January 1, 2009, is paying Mr. Ervin $16,666 per month. The Company is also continuing to provide health insurance coverage during the term of his consulting services.

        At the time of Mr. Ervin's separation, the Company was the owner of two life insurance policies insuring the life of Mr. Ervin and having a cash value of $75,128. These policies were assigned to Mr. Ervin with Mr. Ervin assuming all responsibility for future premiums and tax consequences of the assignment.

        Under the Separation Agreement, Mr. Ervin's benefit under the Hardinge Inc. Supplemental Pension Plan ("SERP") is calculated in the same manner as prior to the execution of the Separation Agreement except that Mr. Ervin is deemed to have an additional 3 years and 10 months of Credited Service, that is, Mr. Ervin's benefit under the SERP is calculated as if Mr. Ervin continued working for the Company through March 18, 2012 (his 55th birthday) rather than May 22, 2008 (his date of termination). A description of the SERP benefit formula is set forth on page 23.

        Mr. Ervin owned 55,500 unvested shares of restricted common stock on the date of his separation. Pursuant to the Separation Agreement, 30,767 of these shares were forfeited, 17,750 shares vested immediately, and 6,983 shares remain subject to forfeiture if Mr. Ervin fails to fulfill his consulting duties to the Company at any time prior to March 31, 2009.

        The Separation Agreement prohibits Mr. Ervin from competing with Hardinge anywhere in the world until March 2012 and from soliciting the Company's customers, employees or contractors.

        The following table summarizes the severance payments and benefits being provided to Mr. Ervin under the Separation Agreement based on the assumption that he continues to consult for the Company during the entire 46 month consulting term and all other executory provisions of the agreement are fulfilled:

Consulting Payments

  $ 912,434  

Health Insurance

  $ 39,210  

Life Insurance

  $ 75,128  

Acceleration of Unvested Restricted Stock

  $ 324,744  

        Mr. Trego voluntarily resigned his employment effective March 2, 2008. No severance benefits were paid upon his separation from the Company.


Compensation Committee Interlocks and Insider Participation

        No member of the Compensation Committee is or has been an officer or employee of the Company or any of its subsidiaries. In addition, no member of the Compensation Committee had any relationships with the Company or any other entity that require disclosure under the proxy rules and regulations promulgated by the SEC.

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Table of Contents


Compensation Committee Report

        The Compensation Committee of the Board of Directors oversees the executive compensation programs of Hardinge on behalf of the Board. In fulfilling its oversight responsibilities, the Compensation Committee reviewed and discussed with Hardinge's management the Compensation Discussion and Analysis included in this proxy statement.

        Based on the review and discussions referred to above, the Compensation Committee recommended to the Board that the Compensation Discussion and Analysis be included in Hardinge's Annual Report on Form 10-K for the Year ended December 31, 2008 and in this proxy statement.

 
   

 

 

Members of the Compensation Committee:
Kyle H. Seymour (Chairman)
Daniel J. Burke
Mitchell I. Quain

        This report shall not be deemed to be incorporated by reference by any general statement incorporating this proxy statement by reference into any filing under the Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as amended, and shall not otherwise be deemed to be filed under such acts.

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Table of Contents


Director Compensation

        The Company's compensation arrangements for directors who are not also full-time employees of the Company are as follows:

 
  Director Compensation
Arrangements
Director Fees   $35,000 per year, $24,500 of which is paid in shares of the Company's Common Stock and $10,500 of which is paid in shares or cash, at the director's election. Entire fee is paid at the beginning of the year.
Committee Chair Fees   $8,000 per year for the Chairman of the Audit Committee; $4,000 per year for the Chairman of other committees. Entire fee is paid at the beginning of the year.
Meeting Fees   $1,500 for each board meeting attended; $1,000 for each committee meeting attended.

        In addition, Mr. Seymour, who is not an officer of Hardinge, was paid $90,000 in 2008 for his service as Chairman of the Company's Board of Directors.

        The following table presents the compensation provided by Hardinge to non-employee directors for the fiscal year ended December 31, 2008:

Name
  Fees
Earned or
Paid in Cash
($)
  Stock
Awards
($)(1)
  Total
($)
 

Daniel J. Burke

    38,761     29,739     68,500  

Douglas A. Greenlee

    47,005     24,495     71,500  

J. Philip Hunter

    33,005 (2)   24,495     57,500  

John J. Perrotti

    45,005     24,495     69,500  

Mitchell I. Quain

    27,500     35,000     62,500  

Kyle H. Seymour

    124,002     29,998     154,000  

(1)
Represents the aggregate grant date fair value of stock awards determined in accordance with FAS 123R. The number of shares awarded to each director in 2008 is as follows: Mr. Burke, 1,724; Mr. Greenlee, 1,420; Mr. Hunter, 1,420; Mr. Perrotti, 1,420; Mr. Quain, 2,029; and Mr. Seymour, 1,739.

(2)
Does not include $25,000 paid to Mr. Hunter for his service as Corporate Secretary.

        Non-employee directors receive no other form of compensation such as stock option awards, incentive pay, or retirement benefits. They are reimbursed for expenses (including costs of travel, food and lodging) incurred in attending Board, committee and shareholder meetings and also reimbursed for reasonable expenses associated with other Hardinge business activities. Hardinge also pays premiums on directors' and officers' liability insurance policies covering directors.


TRANSACTIONS WITH RELATED PERSONS

        The Company recognizes that transactions between the Company and its directors or executives can present potential or actual conflicts of interest and create the appearance that Company decisions are based on considerations other than the best interests of the Company and its shareholders. Therefore, as a general matter and in accordance with the Company's Code of Ethics for Directors and Executive Officers and the Company's Code of Conduct for Senior Financial Officers, it is the Company's preference to avoid such transactions. Nevertheless, the Company recognizes that there are situations where such transactions

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Table of Contents


may be in, or may not be inconsistent with, the best interests of the Company. Therefore, the Company has adopted a formal policy which requires the Company's Nominating and Governance Committee to review and, if appropriate, to approve or ratify any transactions in which a director, executive officer, or a family member thereof has a material interest. Pursuant to the policy, the Nominating and Governance Committee will review any such transaction in which the Company is or will be a participant and the amount involved exceeds $100,000. After its review the Committee will only approve or ratify those transactions that are in, or are not inconsistent with, the best interests of the Company and its shareholders, as the Committee determines in good faith.


OTHER MATTERS

        The Board of Directors knows of no business other than that set forth above to be transacted at the meeting, but if other matters requiring a vote of the shareholders arise, the persons designated as proxies will vote the shares of Common Stock represented by the proxies in accordance with their judgment on such matters. The cost of soliciting proxies will be borne by the Company. In addition to solicitations by mail, some of the directors, officers and regular employees of the Company may conduct additional solicitations by telephone and personal interviews without remuneration. The Company may also request nominees, brokerage houses, custodians and fiduciaries to forward soliciting material to beneficial owners of stock held of record and will reimburse such persons for any reasonable expense.

        The Company has purchased insurance from Illinois National Insurance Company providing for reimbursement of directors and officers of the Company and its subsidiary companies for costs and expenses incurred by them in actions brought against them in connection with their actions as directors or officers, including actions as fiduciaries under the Employee Retirement Income Security Act of 1974. The insurance coverage expires on June 1, 2009 and costs $221,430 on an annualized basis, which was paid by the Company. It is anticipated that similar policies will be purchased effective upon termination of such coverage.

        Financial statements for the Company and its consolidated subsidiaries are included in Hardinge Inc.'s Annual Report to shareholders for the year 2008 which was mailed to our shareholders on or about March 31, 2009.

        A COPY OF HARDINGE INC.'S 2008 ANNUAL REPORT ON FORM 10-K FILED WITH THE SECURITIES AND EXCHANGE COMMISSION IS AVAILABLE WITHOUT CHARGE TO THOSE STOCKHOLDERS WHO WOULD LIKE MORE DETAILED INFORMATION CONCERNING HARDINGE. TO OBTAIN A COPY, PLEASE WRITE TO: BETH TRANTER, ASSISTANT TREASURER, HARDINGE INC., ONE HARDINGE DRIVE, ELMIRA, NY 14902. THE 10-K IS ALSO AVAILABLE ON THE COMPANY'S WEBSITE (www.hardinge.com).

 
   
    BY ORDER OF THE BOARD OF DIRECTORS,
HARDINGE INC.
GRAPHIC

J. PHILIP HUNTER
Secretary

        Dated: March 31, 2009

31


<STOCK#> NNNNNNNNNNNN NNNNNNNNNNNNNNN 000000000.000000 ext 000000000.000000 ext 000000000.000000 ext 000000000.000000 ext 000000000.000000 ext 000000000.000000 ext 000004 MR A SAMPLE DESIGNATION (IF ANY) ADD 1 ADD 2 ADD 3 ADD 4 ADD 5 ADD 6 123456 C0123456789 12345 NNNNNNN 0 2 1 3 7 0 1 MR A SAMPLE (THIS AREA IS SET UP TO ACCOMMODATE 140 CHARACTERS) MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND NNNNNNNNN C 1234567890 J N T C123456789 Using a black ink pen, mark your votes with an X as shown in this example. Please do not write outside the designated areas. X 01142B 1 U PX + Annual Meeting Proxy Card Authorized Signatures — This section must be completed for your vote to be counted. — Date and Sign Below C Please sign exactly as name(s) appears hereon. Joint owners should each sign. When signing as attorney, executor, administrator, corporate officer, trustee, guardian, or custodian, please give full title. Signature 1 — Please keep signature within the box. Signature 2 — Please keep signature within the box. Date (mm/dd/yyyy) — Please print date below. + B Non-Voting Items A For Against Abstain Change of Address — Please print new address below. 1. Election of Class I Director: For Withhold Proposals — The Board of Directors recommends a vote FOR all the nominees listed and FOR Proposal 2. 01 - Richard L. Simons 2. Proposal to ratify the appointment of Ernst & Young LLP as the Company’s independent auditor for 2009. 02 - Douglas A. Greenlee 03 - John J. Perrotti Election of Class III Directors: For Withhold For Withhold IF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE, FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE. Vote by Internet • Log on to the Internet and go to www.investorvote.com/HDNG • Follow the steps outlined on the secured website. Vote by telephone • Call toll free 1-800-652-VOTE (8683) within the United States, Canada & Puerto Rico any time on a touch tone telephone. There is NO CHARGE to you for the call. • Follow the instructions provided by the recorded message. Electronic Voting Instructions You can vote by Internet or telephone! Available 24 hours a day, 7 days a week! Instead of mailing your proxy, you may choose one of the two voting methods outlined below to vote your proxy. VALIDATION DETAILS ARE LOCATED BELOW IN THE TITLE BAR. Proxies submitted by the Internet or telephone must be received by 1:00 a.m., Central Time, on May 5, 2009.

 


Proxy — Hardinge Inc. Proxy Solicited by Board of Directors of Hardinge Inc. for the Annual Meeting May 5, 2009 The undersigned hereby constitutes and appoints Kyle H. Seymour and John J. Perrotti, and each of them, the undersigned’s true and lawful agent and proxy with full power of substitution in each, to represent the undersigned at the Annual Meeting of Stockholders of Hardinge Inc. (the “Company”) to be held at the Company’s corporate headquarters, One Hardinge Drive, Elmira, New York, on Tuesday, May 5, 2009 at 9:00 a.m., local time, and at any adjournments or postponements thereof, with all powers the undersigned would possess, if then and there personally present, on all matters properly coming before said Annual Meeting, including but not limited to the matters set forth on the reverse side. You are encouraged to specify your choices by marking the appropriate boxes, but you need not mark any boxes if you wish to vote in accordance with the Board of Directors’ recommendations. Your proxy cannot be voted unless you sign, date and return this card or follow the instructions below for telephone or internet voting. This proxy when properly executed will be voted in the manner directed herein and will be voted in the discretion of the proxies upon such other matters as may properly come before the Annual Meeting. If no direction is made, this proxy will be voted FOR the listed nominees and proposal 2. PLEASE DATE, SIGN, AND MAIL THIS PROXY TODAY IN THE ENCLOSED ENVELOPE. IF NO BOXES ARE MARKED, THIS PROXY WILL BE VOTED IN THE MANNER DESCRIBED ABOVE. Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting of Shareholders to be Held on May 5, 2009. The Proxy Statement, Notice of 2009 Annual Meeting of Shareholders, Form of Proxy and the Annual Report to Shareholders is available at www.hardinge.com/2009proxy IF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE, FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE.

 

 

<STOCK#> NNNNNNNNNNNN NNNNNNNNNNNNNNN 000000000.000000 ext 000000000.000000 ext 000000000.000000 ext 000000000.000000 ext 000000000.000000 ext 000000000.000000 ext 000004 MR A SAMPLE DESIGNATION (IF ANY) ADD 1 ADD 2 ADD 3 ADD 4 ADD 5 ADD 6 123456 C0123456789 12345 NNNNNNN 0 2 1 3 7 0 3 MR A SAMPLE (THIS AREA IS SET UP TO ACCOMMODATE 140 CHARACTERS) MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND MR A SAMPLE AND NNNNNNNNN C 1234567890 J N T C123456789 Using a black ink pen, mark your votes with an X as shown in this example. Please do not write outside the designated areas. X 0114GB 1 U PX + Annual Meeting Proxy Card - Retirement Plan Authorized Signatures — This section must be completed for your vote to be counted. — Date and Sign Below C Please sign exactly as name(s) appears hereon. Joint owners should each sign. When signing as attorney, executor, administrator, corporate officer, trustee, guardian, or custodian, please give full title. Signature 1 — Please keep signature within the box. Signature 2 — Please keep signature within the box. Date (mm/dd/yyyy) — Please print date below. + B Non-Voting Items A For Against Abstain Change of Address — Please print new address below. 1. Election of Class I Director: For Withhold Proposals — The Board of Directors recommends a vote FOR all the nominees listed and FOR Proposal 2. 01 - Richard L. Simons 2. Proposal to ratify the appointment of Ernst & Young LLP as the Company’s independent auditor for 2009. 02 - Douglas A. Greenlee 03 - John J. Perrotti Election of Class III Directors: For Withhold For Withhold IF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE, FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE. Vote by Internet • Log on to the Internet and go to www.investorvote.com/HDNG • Follow the steps outlined on the secured website. Vote by telephone • Call toll free 1-800-652-VOTE (8683) within the United States, Canada & Puerto Rico any time on a touch tone telephone. There is NO CHARGE to you for the call. • Follow the instructions provided by the recorded message. Electronic Voting Instructions You can vote by Internet or telephone! Available 24 hours a day, 7 days a week! Instead of mailing your proxy, you may choose one of the two voting methods outlined below to vote your proxy. VALIDATION DETAILS ARE LOCATED BELOW IN THE TITLE BAR. Proxies submitted by the Internet or telephone must be received by 1:00 a.m., Central Time, on May 1, 2009.

 


Proxy — Hardinge Inc. Proxy Solicited by Board of Directors of Hardinge Inc. for the Annual Meeting May 5, 2009 Hardinge Inc. Retirement Plan The undersigned hereby constitutes and appoints Vanguard Fiduciary Trust Company, as Trustee under the Hardinge Inc. Retirement Plan, his or her true and lawful agent and proxy with full power of substitution for all shares of Common Stock the undersigned has the power to direct the vote under said Plan, to represent the undersigned at the Annual Meeting of Stockholders of Hardinge Inc. (the “Company”) to be held at the Company’s corporate headquarters, One Hardinge Drive, Elmira, New York, on Tuesday, May 5, 2009 at 9:00 a.m., local time, and at any adjournments or postponements thereof, with all powers the undersigned would possess, if then and there personally present, on all matters properly coming before said Annual Meeting, including but not limited to the matters set forth on the reverse side. The undersigned hereby directs Vanguard Fiduciary Trust Company as Trustee of the Plan to vote all shares of Common Stock in the undersigned’s accounts under said Plan in accordance with the instructions given herein. Pursuant to the terms of the Plan, the Trustee of the Plan will vote all shares of Common Stock held in the undersigned’s name for which voting instructions have not been received on or before May 1, 2009 in the same proportion as those Plan shares for which it has received instructions. You are encouraged to specify your choices by marking the appropriate boxes, but you need not mark any boxes if you wish to vote in accordance with the Board of Directors’ recommendations. This proxy when properly executed will be voted in the manner directed herein and will be voted in the discretion of the Plan Trustee upon such other matters as may properly come before the Annual Meeting. If no direction is made, this proxy will be voted FOR the listed nominees and proposal 2. PLEASE DATE, SIGN, AND MAIL THIS PROXY TODAY IN THE ENCLOSED ENVELOPE. IF NO BOXES ARE MARKED, THIS PROXY WILL BE VOTED IN THE MANNER DESCRIBED ABOVE. Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting of Shareholders to be Held on May 5, 2009. The Proxy Statement, Notice of 2009 Annual Meeting of Shareholders, Form of Proxy and the Annual Report to Shareholders is available at www.hardinge.com/2009proxy IF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE, FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE.