EX-99.3 3 a2237858zex-99_3.htm EX-99.3
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EXHIBIT 99.3

Notice of Annual General Meeting and Notice of Availability of Proxy Materials

 

 

Have questions about this notice? Call the Toll Free Number below or scan the QR code to find out more.

 

Toll Free – 1-866 964-0492

 

 

 

 

 

 

www.computershare.com/ noticeandaccess

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Notice of Annual General Meeting and Notice of Availability of Proxy Materials

 

 

 

 

 

 

 

 

 

 

 

You are receiving this notice as a shareholder of Suncor Energy Inc. (“Suncor”). Suncor has decided to use notice and access to deliver its Management Proxy Circular dated February 28, 2019 (the “Management Proxy Circular”) to you by providing you with electronic access to the document, instead of mailing paper copies. Enclosed is a form of proxy which may be used to vote your shares.

 

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Notice and access is a more environmentally friendly and cost effective way to deliver the Management Proxy Circular, as it will help reduce paper use and also will reduce the cost of printing and mailing materials to shareholders.

 

 

 

 

 

 

 

 

Notice is hereby given that an annual general meeting of Suncor will be held:

 

 

 

When:

May 2, 2019

Where:

Fairmont Palliser Hotel

 

 

10:30 am (Mountain Daylight Time)

 

133 Ninth Avenue S.W.

 

 

 

 

Calgary, AB T2P 2M3

 

 

 

 

 

 

 

 

 

 

for the following purposes, as further described in the “Business of the Meeting” section of the Management Proxy Circular and other applicable sections listed below:

 

 

 

i.                                       to receive the consolidated financial statements of Suncor for the year ended December 31, 2018 together with the notes thereto and the auditors’ report thereon;

 

 

 

 

 

 

 

ii.                                    to elect directors of Suncor to hold office until the close of the next annual meeting;

 

iii.                                 to appoint the auditor of Suncor to hold office until the close of the next annual meeting;

 

iv.                               to consider and, if deemed fit, approve an advisory resolution on Suncor’s approach to executive compensation. See also the “Executive Compensation - Compensation Discussion and Analysis” section of the Management Proxy Circular; and

 

v.                                  to transact such other business as may properly be brought before the meeting or any continuation of the meeting after an adjournment or postponement.

 

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01H04B

 

 

 

 

 

 

 

How to Request a Paper Copy of the Management Proxy Circular

 

 

 

 

 

Shareholders may request to receive a paper copy of the Management Proxy Circular by mail at no cost for up to one year from the date the Management Proxy Circular was filed on SEDAR. Requests for paper copies may be made using your Control Number as it appears on your enclosed form of proxy. If you do request a paper copy, please note that you will not receive another form of proxy; please retain your current one for voting purposes.

 

To request a paper copy before the meeting date, please call the number below and follow the instructions. A paper copy will be sent to you within three business days of receiving your request.

 

 

 

 

 

Toll Free, within North America: 1-866-962-0498

 

Outside of North America: (514) 982-8716

 

 

 

 

 

To request a paper copy after the meeting date, please call 1-800-558-9071. A paper copy will be sent to you within 10 calendar days of receiving your request.

 

 

 

 

 

 

 

To ensure you receive the paper copy in advance of the voting deadline and meeting date, we estimate that your request must be received no later than 5:00 pm Eastern Daylight Time on Monday, April 15, 2019.

 

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Suncor will only provide paper copies of the Management Proxy Circular to shareholders who have standing instructions to receive, or for whom Suncor has otherwise received a request to provide, paper copies of materials.

 

 

 

 

 

 

 

 

 

 

 

Voting

 

 

 

 

 

 

 

PLEASE NOTE – YOU CANNOT VOTE BY RETURNING THIS NOTICE. To vote your shares you must vote using the methods reflected on your enclosed form of proxy.

 

 

 

 

 

 

 

Internet:

www.investorvote.com

 

 

 

 

 

 

 

 

Telephone:

1-866-732-8683

 

 

 

 

 

 

 

 

Facsimilie:

1-866-249-7775

 

 

 

 

 

 

 

 

Mail:

Computershare Trust Company of Canada,  Proxy Department

135 West Beaver Creek, P.O.  Box 300

Richmond Hill, Ontario, L4B  4R5

 

 

 

 

 

 

 

Your form of proxy must be received by 10:30 am Mountain Daylight Time on Tuesday, April 30, 2019 or, in the case of any adjournment or postponement of the meeting, not less than 48 hours (excluding Saturdays, Sundays and holidays) before the time of the adjourned or postponed meeting.

 

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PLEASE REVIEW THE MANAGEMENT PROXY CIRCULAR PRIOR TO VOTING

 

The Management Proxy Circular and other relevant materials are available at:

 

www.suncor.com/annual-disclosure or www.sedar.com

 

 

 

 

 

 

 

 

 

 

 

Suncor’s 2018 annual report and annual financial statements will be delivered to all registered shareholders who did not opt out of receiving such documents.

 

 

 

 

 

 

 

 

 

 

 

If you have any questions about notice and access, please call Investor Relations at 1-800-558-9071.

 

 

 

 

 

 

 

 

 

 

 

01H05A

 

 

 

 

 

 

 

 

 

 

 

Notice of Annual General Meeting and Notice of Availability of Proxy Materials

 

 

 

You are receiving this notice as a non-registered shareholder of Suncor Energy Inc. (“Suncor”). Suncor has decided to use notice and access to deliver its Management Proxy Circular dated February 28, 2019 (the “Management Proxy Circular”) to you by providing you with electronic access to the document, instead of mailing paper copies. Enclosed is a voting instruction form which may be used to vote your shares.

 

Notice and access is a more environmentally friendly and cost effective way to deliver the Management Proxy Circular, as it will help reduce paper use and also will reduce the cost of printing and mailing materials to shareholders.

 

 

Notice is hereby given that an annual general meeting of Suncor will be held:

 

When:

May 2, 2019

Where:

Fairmont Palliser Hotel

 

10:30 am (Mountain Daylight Time)

 

133 Ninth Avenue S.W.

 

 

 

Calgary, AB T2P 2M3

 

 

for the following purposes, as further described in the “Business of the Meeting” section of the Management Proxy Circular and other applicable sections listed below:

 

i.            to receive the consolidated financial statements of Suncor for the year ended December 31, 2018 together with the notes thereto and the auditors’ report thereon;

 

ii.           to elect directors of Suncor to hold office until the close of the next annual meeting;

 

iii.          to appoint the auditor of Suncor to hold office until the close of the next annual meeting;

 

iv.          to consider and, if deemed fit, approve an advisory resolution on Suncor’s approach to executive compensation. See also the “Executive Compensation - Compensation Discussion and Analysis” section of the Management Proxy Circular; and

 

v.          to transact such other business as may properly be brought before the meeting or any continuation of the meeting after an adjournment or postponement.

 

 

 

 

How to Request a Paper Copy of the Management Proxy Circular

 

Non-registered shareholders may request to receive a paper copy of the Management Proxy Circular by mail at no cost for up to one year from the date the Management Proxy Circular was filed on SEDAR using the following methods and entering the control number located on the voting instruction form provided to you and following the instructions:

 

 

Online at www.proxyvote.com

 

 

 

By telephone toll free at 1-877-907-7643

 

If you do not have a control number, please contact your broker directly.

 

If you do request a paper copy, please note that you will not receive another voting instruction form; please retain your current one for voting purposes.

 

To ensure you receive the paper copy in advance of the voting deadline and meeting date, we estimate that your request must be received no later than 5:00 pm Eastern Daylight Time on Monday, April 15, 2019.

 

Suncor will only provide paper copies of the Management Proxy Circular to shareholders who have standing instructions to receive, or for whom Suncor has otherwise received a request to provide, paper copies of materials.

 

Voting

 

PLEASE NOTE – YOU CANNOT VOTE BY RETURNING THIS NOTICE. To vote your shares you must vote using the methods reflected on your enclosed voting instruction form and summarized below:

 

Internet:

www.proxyvote.com

 

 

Telephone:

1-800-474-7493 (English) or 1-800-474-7501 (French)

 

 

Facsimile:

905-507-7793

 

 

Mail:

Data Processing Centre

 

PO Box 3700, STN INDUSTRIAL PARK

 

Markham, ON Canada L3R 9Z9

 

Proxies must be received by Suncor by 10:30 am Mountain Daylight Time on Tuesday, April 30, 2019 or, in the case of any adjournment or postponement of the meeting, not less than 48 hours (excluding Saturdays, Sundays and holidays) before the time of the adjourned or postponed meeting. As you are a non-registered shareholder, your voting instruction form may provide for an earlier voting deadline in order to process your votes in a timely manner. To ensure your votes are counted you should ensure your voting instruction form is submitted in the timeline provided for on such voting instruction form.

 

 

PLEASE REVIEW THE MANAGEMENT PROXY CIRCULAR PRIOR TO VOTING

 

The Management Proxy Circular and other relevant materials are available at:

 

www.suncor.com/annual-disclosure or www.sedar.com

 

 

Suncor’s 2018 annual report and annual financial statements will be delivered to all non-registered shareholders who requested to receive such documents.

 

If you have any questions about notice and access, please call Investor Relations at 1-800-558-9071.

 



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Notice of Annual General Meeting and Notice of Availability of Proxy Materials