Dillard’s, Inc. |
(Exact name of registrant as specified in its charter) |
Delaware | 1-6140 | 71-0388071 |
(State or other jurisdiction of | (Commission | (IRS Employer |
incorporation or organization) | File Number) | Identification No) |
1600 Cantrell Road, Little Rock, Arkansas | 72201 |
(Address of principal executive offices) | (Zip Code) |
Dean L. Worley, Esq. | (501) 376-5420 | |
(Name and telephone number, including area code, of the | ||
person to contact in connection with this report.) |
√ | Rule 13p-1 under the Securities Exchange Act (17 CFR 240.13p-1) for the reporting period from January 1 to December 31, 2013. |
1. | Cooperate fully with our inquiries, including providing complete and timely responses to surveys and other inquiries submitted by us. |
2. | Implement and communicate to their relevant personnel and suppliers policies that are consistent with the Conflict Minerals Policy. |
3. | Put in place procedures for the traceability of Conflict Minerals, working with suppliers as applicable. |
4. | Adopt a risk management strategy with respect to identified risks in the supply chain that is consistent with the Conflict Minerals Policy. |
5. | Otherwise establish policies, due diligence frameworks and management systems that are consistent with the OECD's Due Diligence Guidance for Responsible Supply Chains of Minerals from Conflict-Affected and High-Risk Areas. |
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6. | Require their direct and indirect suppliers to adopt policies and procedures that are consistent with those contained in our Conflict Minerals Policy. |
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Dillard’s, Inc. | |||
By | /s/ James I. Freeman | June 2, 2014 | |
Name: | James I. Freeman | (Date) | |
Title: | Senior Vice President and Chief Financial Officer |
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Exhibit | Description |
1.02 | Conflict Minerals Report for the calendar year ended December 31, 2013 |
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Step 1: | Establish Strong Company Management Systems |
Step 2: | Identify and Assess Risk in the Supply Chain |
Step 3: | Design and Implement a Strategy to Respond to Identified Risks |
Step 4: | Carry out Independent Third-Part Audit of Supply Chain Due Diligence at Identified Points in the Supply Chain |
Step 5: | Report on Supply Chain Due Diligence |
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1. | Dillard’s established a Conflict Minerals Team under the supervision of the General Counsel. The Conflict Minerals Team included personnel from Legal, Operations and Trade Compliance. The Conflict Minerals Team was charged with, among other things: |
(a) | developing a Conflict Minerals policy (the "Conflict Minerals Policy"), |
(b) | creating a Conflict Minerals compliance plan that is consistent with the Conflict Minerals Policy and that integrates the OECD Guidance, |
(c) | assessing the progress, effectiveness and execution of the Conflict Minerals Policy and the Conflict Minerals plan, |
(d) | periodically communicating program status and effectiveness to other members of senior management and |
(e) | taking such other actions as the Conflict Minerals Team determines to be appropriate in furtherance of Dillard's compliance with the Conflict Minerals Rule, the OECD Guidance and the foregoing items. |
2. | Dillard’s engaged a third-party information management service provider (the "Service Provider") to complement its internal management processes. The Service Provider was engaged to assist with supplier outreach and due diligence and to store data and supporting documentation for us. We also retained specialist outside counsel to advise us in connection with our compliance with the Conflict Minerals Rule. |
3. | We determined to utilize in our supplier survey the questions contained in the Conflict Minerals Reporting Template developed by the Electronic Industry Citizenship Coalition and Global e-Sustainability Initiative ("EICC/GeSI"). In addition, we determined to give respondents the option to submit a completed EICC/GeSI Conflict Minerals Reporting Template in response to the survey. |
4. | The Service Provider has indicated that to us that it maintains data and supporting documentation for five years. The Service Provider also has indicated that it maintains the records in its possession on a computerized database. |
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5. | We furnished our exclusive brand and private label suppliers that we determined to potentially be in-scope for purposes of the Conflict Minerals Rule (the "Suppliers") with an introductory email relating to the Conflict Minerals Rule and our compliance obligations thereunder. The Service Provider also sent the Suppliers an email with a link to its on-line supplier education portal and contact email addresses and telephone numbers for obtaining answers to questions and/or guidance on completing our survey. |
6. | We participated in the following industry working groups: (a) the Retail Industry Leaders Association conflict minerals working group; (b) the National Retail Federation's conflict minerals working group; and (c) the American Apparel & Footwear Association's conflict minerals working group. |
1. | We determined which of our products were potentially in-scope for purposes of the Conflict Minerals Rule through product specifications, visual inspection, supplier inquiries, information disseminated by trade associations, consultations with our third-party testing and factory inspection firms, discussions with other retailers and other information known to us. During the first quarter of 2013, we sent a survey to a portion of the suppliers that we determined might have had in-scope products. The purpose of this exercise was to assess the effectiveness of our initial outreach efforts, the completeness of the responses and to determine potential areas for improvement. Subsequent to the completion of this process, we retained the Service Provider to assist with our further supplier outreach. |
2. | Subsequent to our initial limited supplier survey outreach, the Service Provider requested by email that the Suppliers provide us with information, through the completion of our online survey, concerning the usage and source of Conflict Minerals in their products that we identified as potentially being in-scope, as well as information concerning their related compliance efforts. We also permitted Suppliers to provide a response by submitting a completed EICC/GeSI Conflict Minerals Reporting Template. The Service Provider followed up by email or phone with all Suppliers that did not respond to the request within a specified time frame. |
3. | The Service Provider reviewed the responses received from Suppliers. It followed up by email or phone with all Suppliers that submitted an incomplete response or a response that it determined contained errors or inaccuracies or that otherwise provide a written response determined not to be suitable by it, in each case requesting them to submit a revised response. |
4. | If a Supplier was unable to provide information concerning the processors of Conflict Minerals in its supply chain, the Service Provider requested information on the Supplier's suppliers of products or components which may have required Conflict Minerals for their functionality or production (the "Tier 2 Suppliers"). The Tier 2 suppliers, and subsequent tiers of suppliers as identified to the Service Provider, were then contacted by the Service Provider. |
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5. | If the Supplier did not respond to the survey request or provide the information requested, Dillard’s was provided with the Supplier's name and contact information to determine an escalation strategy. |
6. | Based on the information furnished by the Suppliers, the Tier 2 Suppliers, additional tiers of suppliers, the Service Provider and other information known to us, we assessed the risks of adverse impacts. |
1. | Our Conflict Minerals Compliance Team reported the findings of its supply chain risk assessment to our General Counsel. |
2. | We intend to take the additional steps discussed under "Risk Mitigation Efforts After December 31, 2013" to mitigate the risk that the necessary Conflict Minerals in our in-scope products benefit armed groups. |
• | Footwear |
• | Apparel |
• | Jewelry |
• | Belts |
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• | Handbags |
• | Accessories |
1. | We adopted the "Conflict Minerals Policy". We communicated the policy internally by e-mail. The policy also was communicated by email to the suppliers that we determine to potentially be in scope for 2014. In addition, the Conflict Minerals Policy was posted on our website. For a summary of the Conflict Minerals Policy, see the Form SD to which this Conflict Minerals Report is an exhibit. |
2. | We established a mechanism for employees, suppliers and other interested parties to report violations of our Conflict Minerals Policy by email. |
3. | We implemented revisions to Dillard’s purchase order terms in order to further ensure vendor compliance with our Conflict Minerals Policy. |
4. | We adopted a policy requiring the maintenance of business records relating to Conflict Minerals due diligence, including records of due diligence processes, findings and resulting decisions, for at least five years. |
1. | Encourage Suppliers that provided company, division or product category level information for 2013 to provide product level information for 2014 through ongoing outreach with these Suppliers. |
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2 | Engage with Suppliers that provided incomplete responses or that did not provide responses for 2013 to help ensure that they provide requested information for 2014. |
3. | Monitor and encourage the continuing development and progress of traceability measures at Suppliers that indicated for 2013 that the source of Conflict Minerals was unknown or undeterminable. |
4. | Communicate to new potentially in-scope suppliers our sourcing expectations, including through the dissemination of the Conflict Minerals Policy to them. In addition, as new in-scope suppliers are added, work with these suppliers to ensure that they understand the requirements of the Conflict Minerals Policy, the Conflict Minerals Rule and the OECD Guidance. |
5. | Participate in selected industry initiatives to identify smelters and refiners in the supply chain. |
6. | Contact smelters identified as a result of the due diligence process that were not certified as conflict free, requesting that they obtain an audit from a recognized industry program. |
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