-----BEGIN PRIVACY-ENHANCED MESSAGE----- Proc-Type: 2001,MIC-CLEAR Originator-Name: webmaster@www.sec.gov Originator-Key-Asymmetric: MFgwCgYEVQgBAQICAf8DSgAwRwJAW2sNKK9AVtBzYZmr6aGjlWyK3XmZv3dTINen TWSM7vrzLADbmYQaionwg5sDW3P6oaM5D3tdezXMm7z1T+B+twIDAQAB MIC-Info: RSA-MD5,RSA, MjFCO66b+jwUGHZhdENUj88YmQcSYrSTrPYXGxfyvCApm0Ms5jFlWYfDgpTG2YPO hock+5Da3h8cN0/Xut+W5w== 0001104659-05-042240.txt : 20050831 0001104659-05-042240.hdr.sgml : 20050831 20050831153217 ACCESSION NUMBER: 0001104659-05-042240 CONFORMED SUBMISSION TYPE: 8-K PUBLIC DOCUMENT COUNT: 7 CONFORMED PERIOD OF REPORT: 20050825 ITEM INFORMATION: Entry into a Material Definitive Agreement ITEM INFORMATION: Amendments to the Registrant's Code of Ethics, or Waiver of a Provision of the Code of Ethics ITEM INFORMATION: Other Events ITEM INFORMATION: Financial Statements and Exhibits FILED AS OF DATE: 20050831 DATE AS OF CHANGE: 20050831 FILER: COMPANY DATA: COMPANY CONFORMED NAME: QUANEX CORP CENTRAL INDEX KEY: 0000276889 STANDARD INDUSTRIAL CLASSIFICATION: ROLLING DRAWING & EXTRUDING OF NONFERROUS METALS [3350] IRS NUMBER: 381872178 STATE OF INCORPORATION: DE FISCAL YEAR END: 1031 FILING VALUES: FORM TYPE: 8-K SEC ACT: 1934 Act SEC FILE NUMBER: 001-05725 FILM NUMBER: 051061798 BUSINESS ADDRESS: STREET 1: 1900 W LOOP S STE 1500 STREET 2: ATTN BRENT KORB CITY: HOUSTON STATE: TX ZIP: 77027 BUSINESS PHONE: 713-877-5328 MAIL ADDRESS: STREET 1: 1900 WEST LOOP SOUTH STREET 2: SUITE 1500 CITY: HOUSTON STATE: TX ZIP: 77027 8-K 1 a05-15639_18k.htm 8-K

 

UNITED STATES
SECURITIES AND EXCHANGE COMMISSION

 

Washington, D.C. 20549

 


 

FORM 8-K

 


 

CURRENT REPORT

 

Pursuant to Section 13 OR 15(d) of
The Securities Exchange Act of 1934

 

August 25, 2005
(Date of earliest event reported)

 


 

QUANEX CORPORATION
(Exact name of registrant as specified in its charter)

 

Delaware

 

1-5725

 

38-1872178

(State or other jurisdiction
of incorporation)

 

(Commission File Number)

 

(IRS Employer Identification
No.)

 

 

 

 

 

1900 West Loop South, Suite 1500,
Houston, Texas
 

 

77027

(Address of principal executive offices)

 

(Zip Code)

 

Registrant’s telephone number, including area code:   713-961-4600

 

Check the appropriate box below if the Form 8-K filing is intended to simultaneously satisfy the filing obligation of the registrant under any of the following provisions:

o  Written communications pursuant to Rule 425 under the Securities Act (17 CFR 230.425)

o  Soliciting material pursuant to Rule 14a-12(b) under the Exchange Act (17 CFR 240.14a-12)

o  Pre-commencement communications pursuant to Rule 14d-2(b) under the Exchange Act (17 CFR 240.14d-2(b))

o  Pre-commencement communications pursuant to Rule 13e-4(c) under the Exchange Act (17 CFR 240.13e-4(c))

 

 



 

Item 1.01.  Entry Into a Material Definitive Agreement.

 

A.  Amendment to Quanex Corporation Director Compensation

 

On August 25, 2005, the Board of Directors (the “Board”) of Quanex Corporation (the “Company”) approved the recommendation of the Nominating and Governance Committee of the Board, based on a review of the report of the Company’s independent compensation consultant relating to market data for non-employee director compensation, to effect certain changes to the Company’s non-employee director compensation.

 

The non-employee director compensation was revised to provide the following:

 

                  To increase the annual retainer for non-employee directors from $30,000 to $40,000 per year.

 

                  To increase the in-person board meeting fee for non-employee directors from $1,250 to $1,500 per meeting.

 

                  To decrease the one-time grant of non-incentive stock options to new non-employee directors from 6,000 shares after one year of service to 5,000 shares after one year of service.

 

                  To change the annual grant of non-incentive stock options from 2,000 shares per year to a number of shares that would be equal to $50,000 in value per year.

 

                  To change the annual grant of restricted stock awards from 500 shares per year to a number of shares that would be equal to $25,000 in value per year.

 

Annual awards of restricted stock granted to non-employee directors are awarded pursuant to the terms and conditions of the form of Restricted Stock Award Agreement filed as Exhibit 10.5 to the Company’s quarterly report on Form 10-Q for the quarter ended January 31, 2005.  Nonqualified Stock Options granted to new non-employee directors are awarded pursuant to the terms and conditions of the form of Nonqualified Stock Option Agreement filed as Exhibit 10.8 to the Company’s quarterly report on Form 10-Q for the quarter ended January 31, 2005.  The terms and conditions contained in the aforementioned forms of Restricted Stock Award Agreement for Directors and Nonqualified Stock Option Agreement for Directors will not change as a result of revisions to the Company’s non-employee director compensation.  The form of Nonqualified Stock Option Agreement used in connection with annual awards granted to non-employee directors is attached to this Current Report on Form 8-K as Exhibit 10.3.

 

B.            Amendment to Quanex Corporation 1996 Employee Stock Option Plan and Restricted Stock Plan

 

On August 25, 2005, the Board approved an amendment to the Quanex Corporation 1996 Employee Stock Option and Restricted Stock Plan (the “Plan”), which amendment is effective as of August 25, 2005.  The Plan was amended (i) to extend the time to grant awards under the Plan from October 10, 2005 to December 31, 2005 and (ii) to disallow the repricing of options awarded under the Plan.  The terms and conditions contained in the various forms of award agreement issued in connection with the Plan will not change as a result of the amendments to the Plan.

 

Item 5.05.  Amendments to the Registrant’s Code of Ethics

 

Effective August 25, 2005, the Company’s Code of Business Conduct & Ethics has been amended to reflect (i) the addition of a position known as Director of Internal Audit, (ii) the creation of new titles for the General Counsel and Chief Financial Officer, (iii) the elimination of references to certain other internal policies and (iv) the correction of certain minor typographical errors.  A copy of the Code of Business Conduct & Ethics, as amended, is attached to this Current Report on Form 8-K as Exhibit 14.1.

 

2



 

Item 8.01.  Other Events

 

On August 25, 2005, the Board amended the Company’s Nominating and Corporate Governance Committee Charter.  The Nominating and Corporate Governance Committee Charter, as so amended, is attached to this Current Report on Form 8-K as Exhibit 99.1.

 

Item 9.01.  Financial Statements and Exhibits.

 

(a)                                  Financial Statements of businesses acquired.

 

Not applicable

 

(b)                                 Pro forma financial information.

 

Not applicable

 

(c)                                  Exhibits.

 

10.1                                                   Summary of non-employee director compensation.

 

10.2                                                   Amendment to the Quanex Corporation 1996 Employee Stock Option and Restricted Stock Plan, effective as of August 25, 2005.

 

10.3                                                   Form of Nonqualified Stock Option Agreement for annual grants to Directors under the Quanex Corporation 1996 Employee Stock Option and Restricted Stock Plan.

 

14.1                                                   Code of Business Conduct & Ethics.

 

99.1                                                   Nominating and Corporate Governance Committee Charter.

 

3



 

SIGNATURE

 

Pursuant to the requirements of the Securities Exchange Act of 1934, as amended, the Registrant has duly caused this report to be signed on its behalf by the undersigned hereunto duly authorized.

 

 

 

QUANEX CORPORATION

 

 

(Registrant)

 

 

 

August 31, 2005 

 

/s/ TERRY M. MURPHY

(Date)

 

Terry M. Murphy
Senior Vice President – Finance and Chief
Financial Officer
(Principal Financial Officer)

 

4



 

Exhibit Index

 

10.1

 

Summary of non-employee director compensation.

 

 

 

10.2

 

Amendment to the Quanex Corporation 1996 Employee Stock Option and Restricted Stock Plan, effective as of August 25, 2005.

 

 

 

10.3

 

Form of Nonqualified Stock Option Agreement for annual grants to Directors under the Quanex Corporation 1996 Employee Stock Option and Restricted Stock Plan.

 

 

 

14.1

 

Code of Business Conduct & Ethics

 

 

 

99.1

 

Nominating and Corporate Governance Committee Charter

 

5


EX-10.1 2 a05-15639_1ex10d1.htm EX-10.1

EXHIBIT 10.1

 

QUANEX CORPORATION

SUMMARY OF NON-EMPLOYEE DIRECTOR COMPENSATION

 

1.                                       Non-employee directors are paid in cash for their services with a deferral option.

 

2.                                       Unless and until a recommendation is made by the Nominating & Corporate Governance Committee and approval of the Board, the amount of cash compensation for non-employee directors is as follows:  Retainer - $40,000/year; Board meeting fee - $1,250/meeting for telephonic and $1,500 for in person; Committee meeting fee - $1,250/meeting; Committee chairman fee - $2,500/year; and reimbursement for all travel and living expenses associated with meeting attendance.

 

3.                                       Unless and until a recommendation is made by the Nominating & Corporate Governance Committee and approval of the Board, new non-employee directors receive a one-time non-incentive stock option grant of 5,000 shares after one year of service.

 

4.                                       Unless and until a recommendation is made by the Nominating & Corporate Governance Committee and approval of the Board, on the last business day of the fiscal year, non-employee directors receive an annual non-incentive stock option grant of $50,000 in value.

 

5.                                       Unless and until a recommendation is made by the Nominating & Corporate Governance Committee and approval of the Board, on the last business day of the fiscal year, non-employee directors receive an annual restricted stock award of $25,000 in value of the Company’s common stock during service as a non-employee director.

 


EX-10.2 3 a05-15639_1ex10d2.htm EX-10.2

EXHIBIT 10.2

 

AMENDMENT

TO THE

QUANEX CORPORATION

1996 EMPLOYEE STOCK OPTION AND RESTRICTED STOCK PLAN

 

THIS AGREEMENT by Quanex Corporation (the “Company”),

 

WITNESSETH:

 

WHEREAS, the Shareholders approved and the Company maintains the Plan known as the “Quanex Corporation 1996 Employee Stock Option and Restricted Stock Plan” (the “Plan”);

 

WHEREAS, the Company retained the right in Section 12 of the Plan to amend the Plan from time to time; and

 

WHEREAS, the directors of the Company have approved resolutions to amend the Plan to extend the term of the Plan from October 10, 2005 to December 31, 2005 and to prohibit the repricing of any award granted from the Plan.

 

NOW, THEREFORE, effective August 25, 2005, the plan is hereby amended to provide as follows:

 

1.               Paragraph B of Section 7 of the Plan is amended in its entirety to provide as follows:

 

B. Option Price.  The price at which shares may be purchased pursuant to an Option, whether it is an Incentive Stock Option or a Non-Incentive Stock Option, shall be not less than the Fair Market Value of the shares of Common Stock on the date the Option is granted.  The Committee in its discretion may provide that the price at which shares may be purchased shall be more than the minimum price required.

 

Except as provided in or contemplated by Section 7, Paragraph J, the exercise price of an Option granted under the Plan shall not be reduced thereafter and Options shall not be granted under the Plan in consideration for the cancellation of Options previously granted under the Plan at an exercise price that is lower than the exercise price of the Options intended to be cancelled.

 

2.               Section 16 of the Plan is amended in its entirety to provide as follows:

 

Section 16. Award Grant Termination.  No Awards shall be granted pursuant to this Amended Plan after December 31, 2005.

 

Approved by the Board of Directors:  August 25, 2005

 


EX-10.3 4 a05-15639_1ex10d3.htm EX-10.3

EXHIBIT 10.3

 

NONQUALIFIED STOCK OPTION AGREEMENT

Quanex Corporation

1996 Employee Stock Option and Restricted Stock Plan

 

This STOCK OPTION AGREEMENT (the “Agreement”) is made between QUANEX CORPORATION, a Delaware corporation (the “Company”), and (NAME) (the “Optionee”).  The Board of Directors of the Company has adopted the Quanex Corporation 1996 Employee Stock Option and Restricted Stock Plan (the “Plan”), the terms of which are incorporated by reference herein.  The Company considers that its interests will be served by granting the Optionee an option to purchase shares of common stock of the Company as an inducement for his continued and effective performance of services for the Company.  Any term used in this Agreement that is not specifically defined herein shall have the meaning specified in the Plan.

 

IT IS AGREED:

 

1.             Subject to the terms of the Plan and this Agreement, on (DATE) (the “Date of Grant”), the Company hereby grants to the Optionee a nonqualified stock option (the “Option”) to purchase (# OF SHARES) shares of the common stock of the Company, $.50 par value per share, at a price of (PRICE PER SHARE) per share, subject to adjustment as provided in the Plan.  The Option is immediately exercisable in whole or in part.

 

2.             The Option granted to the Optionee under this Agreement shall not be transferable or assignable by the Optionee other than by will or the laws of descent and distribution, and shall be exercisable during the Optionee’s lifetime only by him.

 

3.             The Option shall terminate and become null and void on the earlier of the following dates:

 

(a)           the last day within the three month period commencing on the date on which the Optionee ceases to be a member of the Board of Directors, for any reason other than death, Retirement or Disability; or

 

(b)           ten years after the date of grant of such Option.

 

If the Optionee ceases to be a director of the Company for any reason other than his death, Disability or Retirement, his Option shall not continue to vest after such cessation of service as a director.  If the Optionee ceases to be a director of the Company due to his death, Disability or Retirement, his Option shall continue to vest after such cessation of service as a director for a period of not longer than three years commencing on the date of the Optionee’s death, disability or Retirement until the Option expires upon

 



 

the earlier of date of the expiration of such three-year period or ten years after the grant of the Option.

 

4.             Upon the death of the Optionee prior to the expiration of his Option, his executors, administrators or any person or persons to whom his Option may be transferred by will or by the laws of descent and distribution, shall have the right, at any time prior to the expiration date of the Option to exercise the Option with respect to the number of shares that the Optionee would have been entitled to exercise if he were still alive.

 

5.             This Agreement may not be changed or terminated orally but only by an agreement in writing signed by the party against whom enforcement of any such change or termination is sought.

 

6.             The Company shall not be deemed by the grant of the Option (as distinguished from a separate employment agreement or service contract, if any) to be required to retain the services of the Optionee for any period.

 

7.             The Optionee shall not have any rights as a stockholder with respect to any shares covered by the Option until the date of the issuance of the stock certificate or certificates to him for such shares following his exercise of the Option pursuant to its terms and conditions and payment for the shares.  No adjustment shall be made for dividends or other rights for which the record date is prior to the date such certificate or certificates are issued.

 

8.             The Optionee consents to the placing on the certificate for any shares covered by the Option of an appropriate legend restricting resale or other transfer of such shares except in accordance with the Securities Act of 1933 and all applicable rules thereunder.

 

9.             The validity, construction and performance of this agreement shall be governed by the laws of the State of Texas.  Any invalidity of any provision of this Agreement shall not affect the validity of any other provision.

 

10.           All offers, notices, demands, requests, acceptances or other communications hereunder shall be in writing and shall be deemed to have been duly made or given if mailed by registered or certified mail, return receipt requested.  Any such notice mailed to the Company shall be addressed to its principal office, and any notice mailed to the Optionee shall be addressed to the Optionee’s residence address as it appears on the books and records of the Company or to such other address as either party may hereafter designate in writing to the other.

 

11.           This Agreement shall, except as herein stated to the contrary, inure to the benefit of and bind the legal representatives, successors and assigns of the parties hereto.

 



 

12.           This Option is a nonqualified stock option which is not intended to be governed by section 422 of the Internal Revenue Code of 1986, as amended.

 

13.           In accepting this Option, the Optionee accepts and agrees to be bound by all the terms and conditions of the Plan.

 



 

IN WITNESS WHEREOF, this Agreement has been duly executed and delivered to be effective as of the day and year first above written.

 

 

QUANEX CORPORATION

 

 

 

 

 

By:

 

 

 

Raymond A. Jean

 

 

Chairman, President & Chief Executive Officer

 

 

 

 

 

OPTIONEE:

 

 

 

 

 

(NAME)

 


EX-14.1 5 a05-15639_1ex14d1.htm EX-14.1

Exhibit 14.1

 

QUANEX MANAGEMENT GUIDE

 

POLICY # C-1

 

 

 

 

SUBJECT:    CODE OF BUSINESS CONDUCT & ETHICS

 

EFF.  DATE:

9-1-05

 

 

INITIATED BY:

K. P. Delaney

APPLICABLE TO:    ALL QUANEX DIVISIONS / SUBSIDIARIES

 

APPROVED BY:

R. A. Jean

 

A.            POLICY

 

1.               It is the policy of Quanex Corporation and its subsidiaries (the “Company”) to conduct its business in accordance with the highest standards of integrity, Company policies, and all applicable laws and regulations of the United States, and the states, counties and cities and other jurisdictions in which the Company operates (“ethical & lawful conduct”).

 

2.               All employees, officers, directors, and independent agents acting on behalf of the Company (“Associates”) shall respect and comply with all standards of ethical & lawful conduct.

 

3.               All illegal and/or unethical acts are prohibited under this Policy.

 

4.               It is mandatory that Associates be clearly informed of and comply with the provisions of this Policy.

 

5.               In addition to this Code of Business Conduct & Ethics (the “Code”), the Company has established a specific Policy (C-2) outlining the Code of Ethics for Senior Financial Executives.

 

B.            PURPOSE, LIMITATIONS & DEFINITIONS

 

1.               The purpose of the Code is to provide necessary information about the Company’s standards of business conduct, and to ensure that Associates know and understand the Company policies and standards of ethical & lawful conduct, and the procedures for seeking clarification or reporting a concern or complaint about a suspected or actual unethical or illegal act, without fear of retaliation.

 

2.               This Code does not summarize all standards of ethical & lawful conduct.   When in doubt, Associates should ask for clarification by consulting with the Senior Vice President – General Counsel (the “Chief Compliance Officer”), Senior Vice President – Finance & Chief Financial Officer (the “Chief Financial Officer”), Director of Internal Audit, or by using the reporting procedures outlined in Section D of this Code.

 

C.            RESPONSIBILITY

 

1.               Senior Vice President – General Counsel.  The Senior Vice President – General Counsel is designated as the “Chief Compliance Officer” and assigned the overall responsibility for providing the leadership and direction necessary to implement and audit compliance with this Policy.

 

2.               Group and Division Presidents are directly accountable and responsible for providing the leadership, oversight and resources to assure implementation and enforcement of this Policy.

 

3.               Location General Managers and Location Human Resource Managers, as a resource to the location general manager, are responsible for implementing all provisions of this Policy.

 

4.               All Members of Management are responsible for:

 

a.               Maintaining a constant awareness of potential illegal or unethical situations or behaviors, and provide the leadership to ensure that associate behavior is in compliance with this Code.

 

b.              Ensuring Associates are aware of and fulfill their responsibility to immediately report knowledge of all good faith actual or suspected violations of the standards of ethical & lawful conduct using the reporting procedures outlined in Section D of this Code.

 

c.               Taking immediate action to respond to all associate concerns or complaints by notifying the location manager or human resource manager.

 

d.              If this is uncomfortable or inappropriate, the reporting procedures outlined in Section D of this Code must be used to immediately notify the Company.  Compliance is mandatory even when, after expressing such concern, an associate asks that no action be taken or to “forget about what was said in confidence.”  When management is informed, at any time and in any case, management has a legal duty to act.

 

1



 

5.               All Associates are responsible for:

 

a.               Strictly complying with the provisions of this Code, related Company policies, and all standards of ethical and lawful conduct while on Company property or while representing the Company.

 

b.              Immediately reporting all good faith suspected or actual violations of this Code or any unethical or illegal behavior or situation to the location management without fear of retaliation.

 

c.               If this is uncomfortable or inappropriate, the concern or complaint must immediately be submitted using the reporting procedures outlined in Section D of this Code.

 

D.            REPORTING PROCEDURES

 

1.              Questions & Clarification.  Associates should discuss any questions regarding personal responsibilities or interpretation of this Policy with their supervisor, human resource manager, controller, or any member of management.

 

2.              Concerns & Complaints.  Associates must immediately report, in good faith, all suspected or actual violations of this Policy, or violations of any standards of ethical & lawful conduct.

 

a.               Associates, who in good faith, are aware of suspected or actual violations of this Code, or any illegal or unethical conduct by an associate, must immediately notify their supervisor, manager, or any member of management, without fear of retaliation.

 

b.              If this is uncomfortable or inappropriate, then the concern or complaint must immediately be submitted (anonymously, confidentially or otherwise) to the Chief Compliance Officer, Chief Financial Officer, Director of Internal Audit, or any corporate officer in person, by telephone, letter or e-mail as follows:

 

1)

By Letter

Quanex Corporation

 

 

1900 West Loop South, Suite 1500

 

 

Houston, Texas 77027

 

 

 

 

2)

By Telephone

Direct Telephone

(713) 877-5349

 

 

Toll Free Telephone

(800) 231-8176

 

 

Toll Free HOTLINE

(888) 704-8222

 

 

 

 

3)

By Electronic Mail HOTLINE

hotline@quanex.com

 

c.               If this is uncomfortable or inappropriate, then concerns or complaints may be submitted by letter to the Chairman of the Nominating & Corporate Governance Committee or the Chairman of the Audit Committee of the Quanex Corporation Board of Directors at the Company address noted above.

 

d.              If concerns or complaints require confidentiality, including keeping identity anonymous, then this confidentiality will be protected, subject to applicable law, regulation or legal proceedings.

 

3.              Accounting Complaints.  The Company’s policy is to comply with all applicable financial reporting and accounting regulations.

 

a.               If any associate has concerns or complaints regarding questionable accounting, internal accounting controls, or auditing matters of the Company, then those concerns or complaints may be submitted (anonymously, confidentially or otherwise) to the Senior Vice President – Finance & Chief Financial Officer, (the “CFO”) using the reporting procedure outlined above.

 

b.              If this is uncomfortable or inappropriate, or if the CFO is not available, then those concerns or complaints may be submitted (anonymously, confidentially or otherwise) by letter to the Chairman of the Audit Committee of the Quanex Corporation Board of Directors at the Company address noted above.

 

2



 

c.               Subject to duties arising under applicable law, regulations and legal proceedings, submissions will be treated confidentially.  Such submissions must be addressed using the reporting procedures outlined in Section D of this Code.

 

E.              SPECIFIC PROVISIONS OF THE CODE OF BUSINESS CONDUCT & ETHICS

 

1.              Antitrust

 

a.               The Company is committed to upholding the existence of a competitive marketplace by complying with all antitrust laws of the United States and other foreign nations that have adopted such laws.

 

b.              All arrangements, meetings or conversations with competitors are suspected, regardless of intent.  Associates must never talk with competitors about Company prices, costs, marketing strategies, market shares, sales territories, or sales practices.  Any attempt by a competitor to initiate such a discussion must be immediately reported using the reporting procedures outlined in Section D of this Code.

 

c.               Federal Antitrust laws make it illegal to engage in activities that reduce competition or restrain trade in any way.   This includes but is not limited to (1) fixing or controlling prices with competitors;  (2) dividing up territories or markets;  (3) limiting the production or sale of products;  (4) boycotting certain suppliers or customers;  (5) restricting a competitor’s marketing practices;  and (6) disparaging a competitor or misleading a customer.

 

2.              Company Assets

 

a.               The Company is committed to the protection and efficient utilization of its assets.  All Associates must protect Company assets and ensure their efficient use.

 

b.              Theft, carelessness and waste have a direct impact on the Company’s profitability.  All Company assets must be used for legitimate business purposes.

 

c.               Assets may be removed from Company premises only for purposes of conducting Company business, and only when authorized.

 

3.              Company Records

 

a.               Record Integrity.  The Company is committed to maintaining the integrity of all record keeping and reporting systems.  Associates must ensure that all records for which they are responsible are:

 

                  A fair presentation of the activity they record.

 

                  In accordance with Company policy.

 

                  Prepared in a manner that reflects the nature and purpose of the activity.

 

                  Accurate and true.  No false, unsupported, or inaccurate entries may be made in Company records for any reason.

 

b.              Records Retention

 

1)              The Company will retain records only as long as there is a legal retention requirement or as long as the records serve a useful business purpose.  This will be done in the most cost-effective manner possible.

 

2)              The Records Retention Timetable is contained in Quanex Policy R-10.  It specifies retention periods based on the following considerations:  government requirements; value in conducting current business; need to substantiate claims or other legal rights; historical significance.

 

3



 

3)              Documents relating to pending, threatened, anticipated, imminent or on-going litigation, legal investigation or audit shall not be destroyed for any reason until expressly authorized by the Chief Compliance Officer.  During legal proceedings all relevant Company records, personal computers, servers, and electronic storage media may be subject to the discovery process, and shall also be safeguarded to ensure that hardware, software, and stored data is neither corrupted nor destroyed.

 

4.              Competitors’ Information

 

a.               Associates may learn about competitors’ products and services through publicly available information such as trade journals or published specifications.  Associates must not, under any circumstances, undertake improper means to obtain or be the recipient of improperly obtained competitive information.

 

b.              The Company will not hire competitors’ employees in order to get confidential information.  Associates possessing another firm’s trade secrets or proprietary information at time of employment with the Company must not disclose them or cause the Company to make use of them.

 

5.              Confidential & Proprietary Information

 

a.               Protection of Information.  The Company is committed to protecting and securing its confidential and proprietary information in accordance with Company policies and related U.S. laws and regulations.  Associates must never release confidential or proprietary information to anyone outside the company without proper authority.  This includes, but is not limited to, the following:

 

                  Personnel records

 

                  Internal telephone lists & directories and organization charts

 

                  Passwords

 

                  Engineering, financial, advertising, promotions, and marketing data

 

                  Sales figures

 

                  Capital investment programs

 

                  Projected earnings

 

                  Changes in management policies

 

                  Actual or planned new services, processes, products and test data

 

                  Lists of actual or potential customers and suppliers

 

                  Compensation, benefits, protected health information,  or other Human Resources data

 

                  Suppliers’ pricing

 

                  Contract terms

 

                  Operational and strategic business plans

 

                  Merger, acquisition, divestiture plans and information

 

b.              Statements About the Company to the Public

 

1)              No statements or comment on earnings may be made except those published to stockholders or authorized in advance by the Chief Executive Officer or the Chief Financial Officer.

 

4



 

2)              Any statements or comments about production rates, unfilled orders, bookings, estimated future earnings, the cost of facilities, activities or products not previously disclosed, are restricted.

 

3)              Associates may submit papers and articles to technical publications as long as nothing of a proprietary nature is disclosed.  Prior written approval from a corporate officer or the group or division president is required before publishing any articles or delivering talks of a technical nature.

 

4)              Independent agents and consultants acting on behalf of the Company are specifically prohibited from referring to any technical or non-technical knowledge about the Company in written or oral presentations without written authorization from the Chief Compliance Officer.  All data, work papers, and knowledge gained through performing contractual services with the Company remain the proprietary assets of the Company.

 

c.               Personal Information and Associate Photographs

 

1)              The release of information and photographs to outside news media requires the approval of a corporate officer.

 

2)              The release of data on current or former Associates is prohibited without the written and specific permission of the associate concerned or a court order pursuant to legal proceedings.

 

3)              The release of any photographs of Associates for internal or external publication is prohibited without the associate’s written and specific permission.

 

6.              Conflicts of Interest

 

a.               The Company is committed to the policy that as Associates, all Company-related business conducted shall solely serve the interest of the Company.  Associates, family members and friends shall not realize personal gain from an associate’s capacity as an employee, officer, director, or independent agent acting on behalf of the Company, unless that gain is part of an approved compensation program.

 

b.              Conflict Situations

 

1)              The Company respects the rights of Associates to engage in activities of a private nature.  Associates, however, must avoid undue outside influence on their decisions and actions in the performance of their job.  Associates have the responsibility to review with their supervisor any activities that might result in a conflict of interest.

 

2)              Associates must be scrupulous in avoiding situations in which personal interests conflict in any way (or even appear to conflict with) the interests of the Company.  A conflict of interest exists when personal interests are (or appear to be) inconsistent with those of the Company, and make it difficult to perform Company work objectively and effectively.

 

3)              A conflict may also arise when an Associate or family member receives improper personal benefit as a result of his/her position in the Company, whether received from the Company or a third party.

 

4)              Suspected or actual conflict of interest situations must be immediately reported using the reporting procedure outlined in Section D of this Code.

 

c.               Personal Loans.  Loans by the Company to, or guarantees by the Company of obligations of Associates and their respective family members may create a conflict of interest.  Federal law prohibits loans by the Company to directors and corporate officers.

 

d.              Conflicts of interest are prohibited as a matter of Company policy, except under guidelines approved by the Board of Directors or Committees of the Board.

 

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7.              Corporate Opportunity

 

a.               Associates are prohibited from taking for themselves personally opportunities that properly belong to the Company or are discovered through the use of corporate property, information or position.

 

b.              Associates shall not use corporate property, information or position for personal gain.

 

c.               Associates shall not compete with the Company.

 

d.              Associates owe a duty to the Company to advance its legitimate interests when the opportunity to do so arises.

 

8.              Electronic Information

 

a.               Use of Company Systems & Software

 

1)              The Company is committed to the ethical and lawful use of electronic information systems (i.e., electronic data processing, storage and transmitting equipment; computers; servers; peripheral devices; voice and electronic mail message storage systems; and internal and external networks and third party connection systems.

 

2)              All electronic information transmitted, received, or contained in the Company’s information systems is the property of the Company and as such is to be used for job-related purposes.

 

3)              The use of any software or business equipment for private purposes is permitted on a limited basis with management’s knowledge and approval.

 

b.              Third Party Software

 

1)              Software is provided as a productivity tool for Associates to perform their job functions.  The Company licenses the use of computer software from third party companies who own the copyright to this software and related documentation.  This software must be used in accordance with the specific terms and conditions of the applicable license agreements.

 

2)              U.S. Copyright law stipulates that illegal reproduction of software can be subject to civil damages of as much as $100,000 per copyright violation.  Criminal penalties including fines and imprisonment can also be imposed.  Associates who make, acquire or use unauthorized copies of computer software will be subject to disciplinary action, including possible dismissal and/or legal action.

 

3)              The Company is committed to the following policy:

 

                  The illegal duplication of software is prohibited.

 

                  Associate-owned software installed on Company equipment without prior licensing is prohibited.

 

                  The use of software on local networks or multiple machines is permitted only in accordance with the license agreement.

 

c.               Electronic Mail

 

1)              The use of E-Mail is for business-related purposes, and all other correspondence using electronic mail should be minimized.

 

2)              E-Mail is a Company record.  Hard copies of e-mail as well as hard drives, personal computers, servers, etc. are subject to document subpoenas in civil litigation and criminal investigation.  Once created, e-mail messages are subject to the Company’s Record Retention Policy.

 

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d.              Internet Access

 

1)              Internet access is provided for business communications, commerce, and research.  The Internet access privilege given to Associates is limited to legitimate business purposes.

 

                  Use of the Internet is intended to benefit the Company.  Seeking or participating in web sites, news groups, or chat areas that contain, permit, or promote subjects that are not appropriate for Company use (e.g., racism, bigotry, gambling, pornography, and/or other inappropriate materials) is prohibited.

 

                  Associate access to the Internet is monitored by the Company.  A log of action is recorded.  Web sites visited, as well as material downloaded, are electronically logged.  The duration spent at each web site is tracked, as is total time spent on line.  Management can request the information and a report generated for their review.

 

                  Violation of this policy can result in revocation of an Associate’s Internet access privileges, and/or disciplinary action up to and including termination.  Accidental access to an unauthorized web site is unavoidable and will be treated as such.

 

2)              Information transmitted to or through Internet Service Providers (e.g., AOL, Yahoo, etc.) is not secure, and becomes the property of the Internet Service Provider.

 

e.               Monitoring Systems Access & Activity

 

1)              The Company has the right and obligation to monitor and access data created, transmitted, or stored on its systems and equipment for legitimate business purposes.  These purposes include:  ensuring adherence to Company policies;  accessing information when particular Associates are not available;  and maintaining and testing the system.

 

2)              Associates have no expectation of privacy with respect to documents, voice mail or e-mail messages, or any other kind of data transmitted or stored on Company systems and equipment.  The Company will monitor all systems and stored data for legitimate business purpose.

 

9.              Employment Practices

 

a.               The Company is an equal opportunity employer.  Discrimination on the basis of race, color, national origin, age, sex, religion, veteran status, disability or other status protected by law will not be tolerated.

 

b.              Consistent with the Company’s decentralized management structure, responsibility for compliance with all federal, state and local laws and regulations regarding employment rests with each group and division president.

 

c.               It is the policy of the Company that the employment practices include the following:

 

                  The use of tests as a selection tool must be job related and meet Federal Employment Selection Guidelines.

 

                  A thorough background check must be made before an employment offer is extended.  Driving records must be checked for all Associates who drive Company cars.

 

                  Potential employees must complete and sign a Company Employment Application before an offer of employment is made.

 

                  Potential employees must complete a pre-employment drug screen as a condition to the employment offer.  A physical examination may also be conducted if required for the position.

 

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10.       Environmental Stewardship

 

a.               The Company is committed to producing quality products and services in a safe, efficient and environmentally sound manner while maintaining a workplace that protects the health and safety of Associates and the communities in which the Company conducts business.

 

b.              Management must be kept informed of all issues and circumstances regarding environmental stewardship and compliance.  Associates must immediately report all environmental related concerns and complaints.

 

c.               To meet the commitment to environmental stewardship, the Company will:

 

1)              Conduct all operations in compliance with all applicable environmental, health and safety laws and regulations.

 

2)              Integrate environmental, health and safety awareness into Company business decisions.

 

3)              Set Company and Associate performance standards that promote positive safety and environmental behavior, and provide resources, training and incentives to ensure meeting these standards.

 

4)              Encourage innovation in Company processes and products to minimize or prevent the creation of waste and the discharge of contaminants to the air, land or water.

 

5)              Establish procedures and programs to implement the Company’s environmental policies.

 

6)              Verify continuous improvement through periodic audits.

 

7)              Communicate the Company’s environmental, health and safety commitment to Associates, neighbors, customers and shareholders, as appropriate.

 

8)              Cooperate with regulatory agencies, as needed to address environmental, health and safety issues.

 

11.       Fair Dealing.  Associates shall endeavor to deal fairly with the Company’s customers, suppliers, competitors, officers and employees.  No Associate shall take unfair advantage of anyone through manipulation, concealment, abuse or privileged information, misrepresentation of material facts or any other unfair dealing practice.

 

12.       Gifts, Favors & Gratuities

 

a.               Associates shall not accept gifts, favors, gratuities or hospitality from individuals or firms conducting business with the Company.

 

b.              From time to time Associates may accept unsolicited business entertainment (e.g., occasional meals or social/sporting events) if the entertainment:  (1) occurs infrequently;  (2) arises in the ordinary course of business;  (3) is reasonable/involves amounts which an associate is used to spending on personal entertainment;  and (4) takes place in a setting that is appropriate and fitting in light of its business purposes.  “When in doubt, ask before acting!”

 

13.       Insider Trading

 

a.               It is the policy of the Company that no Associate who is aware of material, non-public information relating to the Company may, directly or through family members or other persons or entities, buy or sell securities of the Company or engage in any other action to take personal advantage of that information.  This restriction extends to sharing or tipping others about such information, since the individuals receiving such information might utilize such information to trade in the Company’s securities.

 

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b.              This provision applies to all Associates.  However, pre-clearance procedures, trading windows, and blackout periods apply only to directors, corporate officers, and other designated employees who may necessarily be included due to their access to material, non-public information.

 

c.               Trading windows and blackout periods are imperfect devices, which will not necessarily remove liability but do provide general guidance to directors, corporate officers and other designated employees.  For Quanex, the blackout period (where no trades are allowed) begins 30 days before the regularly scheduled quarterly earnings release and ends at the close of business two days after the release.  At all other times a trading window exists.  However, directors, corporate officers and designated employees must receive “pre-clearance” when they intend to trade Company securities by contacting the Chief Financial Officer or Chief Compliance Officer.

 

d.              The following transactions are not covered under the Insider Trading policy:

 

1)              Stock option exercises (however, the sales of stock not to the Company in cashless exercises are covered).

 

2)              Purchases through the 401(k) (however, changes in percentages allocated to purchase stock or an intra-plan fund transfer involving stock are covered).

 

3)              Purchases through the Employee Stock Purchase Plan (ESPP) (however, changes in the level of participation and sales of stock from the ESPP are covered).

 

4)              Purchases through the Dividend Reinvestment Plan (DRP) (however, changes in the level of participation and sales of stock from the DRP are covered).

 

5)              Transactions pursuant to qualifying 10b5-1 plans.

 

e.               Regardless of blackout periods, an Associate or individual identified above shall not “buy” shares of the Company’s securities (except under option programs, previously existing 401(k), ESPP, DRP, or 10b(5) arrangements), if such individual possesses positive material, non-public information.  Such individual shall not “sell” shares of the Company’s securities under any plan if such individual is in possession of negative, material, non-public information – even during the window period.

 

f.                 Associates of the Company are directed to the Company’s Policies regarding Insider Trading and the Treatment of Non-Public Information.  Any and all questions regarding the applicability of such insider trading prohibitions shall be addressed to the Chief Financial Officer or the Chief Compliance Officer.

 

14.       International Business

 

a.               Associates involved in foreign business transactions must fully understand and comply with applicable export regulations, anti-boycott provisions, and applicable trade and embargoes in force at the time they are representing the Company.

 

b.              Anti-Boycott Regulations. The anti-boycott regulations of the U.S. Department of Commerce and the Internal Revenue Service prohibit U.S. companies and foreign business concerns controlled by U.S. companies from engaging in unsanctioned boycotts with respect to products or services.

 

c.               Foreign Corrupt Practices Act.  The Act strictly prohibits the Company, its Associates and agents from paying or offering any money, or other thing of value, directly or indirectly, to any foreign government official that could be perceived as an inducement or bribe to help the Company’s business.  Associates should address any questions in this regard to appropriate individuals in management using the reporting procedures outlined in Section D of this Code.

 

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15.       No Retaliation.  The Company will not permit retaliation of any kind on or on behalf of the Company, against an associate as a result of a good faith report of an actual or suspected violation of this Code or any illegal or unethical conduct.  Retaliation is itself a violation of this Code.  Any such retaliation shall be reported using the reporting procedures outlined in Section D of this Code.

 

16.       Non-Discrimination

 

a.               The Company is committed to providing Associates with a work environment which promotes equal opportunity, and which is free of discrimination and harassment of any kind.

 

b.              No associate shall engage in any conduct which is harassing, intimidating, abusive, disruptive, or which discriminates against an individual because of race, color, national origin, sex, age, disability, religion, veteran status or any other status protected by law.

 

17.       Non-Public Information

 

a.               The Company is committed to protecting the unauthorized disclosure of information which is developed or obtained inside the company, which has not been previously disclosed according to the guidelines of the New York Stock Exchange and the Securities and Exchange Commission.

 

b.              All inquiries from external sources for information about the Company (particularly holders of the Company’s securities, brokers, dealers, institutional investors, security analysts, investment advisers, and representatives of the Press) must be referred to a corporate officer or the executive in charge of Corporate Investor Relations, in all instances where such requests are for more than copies of previously issued annual or periodic reports or other routine public information.

 

c.               Associates must maintain confidentiality of all non-public information entrusted to them by the Company or its suppliers or customers, except when disclosure is authorized by the Chief Executive Officer, the Chief Financial Officer, or the Chief Compliance Officer, or required by laws, regulations or legal proceedings.

 

d.              Whenever feasible, Associates should consult with the Chief Financial Officer or Chief Compliance Officer if they believe they have a legal obligation to disclose confidential information.  Confidential information includes all non-public information that might be of use to competitors of the Company, or harmful to the Company or its customers if disclosed.

 

18.       Patents and Copyrights

 

a.               All papers and apparatus relating to the Company’s business, including those prepared or made by Associates are the property of the Company.  As a condition of employment, employees and corporate officers must agree to this policy.

 

b.              Associates must promptly disclose to the Company all copyrightable and/or patentable material developed at the expense of the Company, and assign all interests to such material to the Company.

 

c.               The Patent and Copyright Agreement (Quanex Policy P-12) must be signed by all new employees who are working in the field of inventions and trade secrets.

 

19.       Personnel Information

 

a.               The Company is committed to ensuring that Associate information contained in personnel files and related data storage media is accurate, relevant, and safe from improper disclosure.

 

b.              Contents.  Associate personnel files will contain only necessary, job-related and personal data.  This includes, but is not limited to the employment application; resume or related hiring documents; benefit coverage information; performance evaluations; and other necessary information pertaining to promotion, training, compensation and discipline.

 

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c.               Availability.  Current and former Associates have the right to inspect the information in their individual personnel file.  This must be done in the presence of a Human Resources professional.  Employee records are available to members of management who have a legitimate, verifiable need to know.

 

d.              Disclosure.  No personnel information will be disclosed to any outside source unless there is proper legal authority, or the employee has signed a specific consent release.  This release must state specifically what information is permitted to be released and to whom it is to be released.  Open-ended, non-specific release statements are not acceptable.

 

e.               External Reference Checks

 

1)              Outside sources seeking reference checks for employees and former employees will be provided information at the Company’s discretion and only after receipt of a specific written release.

 

2)              All external contacts for information must be referred to the location’s Human Resources manager.

 

3)              Without a specific release, the Company representative will only verify the employee/former employee’s name, position title, and service dates.  No other information will be provided.  No information will be volunteered.  Additional information may, at the Company’s discretion, be disclosed only after receipt of a release, signed by the individual employee/former employee, specifying the information to be disclosed.

 

4)              The Company will cooperate with federal, state and local government agencies that demonstrate a specific need to know during a lawful investigation or audit.

 

20.       Protected Health Information

 

a.               The Company is committed to safeguarding the right of all Associates to the privacy over the use and disclosure of protected health information.  Associate’s protected health information is confidential.  It will be safeguarded in accordance with Company Policy and the Health Insurance Portability and Accountability Act (HIPAA).

 

b.              The Company will standardize and safeguard the transmission of protected health information and protect the privacy of health information as it may be used for the medical, dental, prescription drugs, vision, employee assistance, and health care spending accounts.

 

c.               Protected health information may be used to facilitate the payment of benefits, to facilitate treatment, to perform health care operations (e.g., insurance underwriting).  Life insurance, short- and long-term disability, dependent care spending accounts, fitness for duty and workers’ compensation are excluded.

 

21.       Public Company Reporting

 

a.               The Company is committed to assuring that all filings with the Securities and Exchange Commission are timely and accurate.

 

b.              Associates, depending on their position with the Company, may be called upon to provide necessary information to assure that the Company’s public reports are complete, fair and understandable.  The Company expects Associates to take this responsibility very seriously, and to provide prompt and accurate answers to inquiries related to the Company’s public disclosure requirements.

 

22.       Safety

 

a.               The Company is committed to ensuring and protecting a safe and healthful work environment for all Associates.  Consistent with the Company’s decentralized management structure, responsibility for compliance with applicable health and safety laws rests with each Group and Division President.

 

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b.              Associates are accountable for their conduct on the job as it relates to their safety and health.

 

c.               The safety and health conditions, concerns and compliance are key management priorities with enormous potential for economic and criminal liabilities.  Management must be kept informed of all issues and circumstances relating to compliance.

 

23.       Sensitive Payments

 

a.               Political Campaigns.  No payments shall be made from Company funds for participation in any political campaign on behalf of any candidates, either directly or indirectly.

 

b.              General Public.  No payments shall be made from corporate funds for purposes of influencing the general public with respect to legislative matters or elections, unless specifically approved by the Board of Directors.

 

c.               Government Payments.  Any amount of Company funds paid to a government as a fine or penalty for the violation of any law is considered a sensitive payment.  It is required to be reported under the terms of the Company’s financial policy.

 

d.              Unidentified Individuals.  No payments or transfers of Company funds shall be made to any unidentified person, an anonymous bank account, or special fund, or payments, which are not properly identified and accounted for in the financial records.  No false or artificial entries shall be made in Company books or records.

 

e.               Kickbacks.  No payments shall be made, directly or indirectly, by or on behalf of the Company, nor received by an employee or agent of the Company, which is or could be construed to be in the nature of a bribe or kickback to obtain favorable treatment in securing business or special concessions, or in recognition of past favors or other considerations.  Neither an associate nor family members shall accept any form of “under the table” payment, kickback, bribe, rebate, or other improper payment in connection with any corporate purchase or sale of goods or services.

 

f.                 Commission Payments.  The Company’s Financial Policy 3.1 requires details of all commission arrangements, commission payments, and the aggregate amount of all facilitating payments made or in effect during the fiscal period ending, together with a statement of compliance with the Code of Business Conduct & Ethics.

 

24.       Sexual Harassment

 

a.               The Company is committed to providing Associates with a work environment which is free from all forms of sexual harassment.

 

b.              The Company will not ignore, condone or tolerate any behavior or conduct by an Associate or unaffiliated visitor which is harassing, intimidating, abusive, or disruptive, or which shows hostility toward an individual because of the individual’s sex, race, national origin, age, disability, religion, veteran status or other status protected by law.

 

c.               Sexual harassment is defined as any conduct of a sexual nature that makes someone uncomfortable or embarrassed or is otherwise unwelcome.  Even if the person who acted in such a way did not intend to offend or intimidate, such conduct is still sexual harassment.  Concerns or complaints must be reported immediately using the reporting procedures outlined in Section D of this Code.

 

d.              Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitutes sexual harassment when:

 

1)              Submission to such conduct is made explicitly or implicitly a term or condition of employment.

 

2)              Submission or rejection of the conduct is used as the basis for an employment decision (e.g., hiring, promotion, salary increase, etc.) affecting the harassed individual.

 

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3)              Such conduct substantially interferes with an individual’s work performance or creates an intimidating, hostile or offensive work environment.

 

25.       Solicitation

 

a.               The Company is committed to limiting solicitation and distribution of non-Company information on its premises.   When left unrestricted, such activities can interfere with the normal operation and be detrimental and annoying to Associates and customers, as well as pose a threat to security.

 

b.              Persons who are not employed by the Company are prohibited from soliciting funds or signatures, conducting membership drives, distributing literature or gifts, offering to sell merchandise or services (except representatives of suppliers properly identified), or engaging in any other solicitation or similar activity on Company premises.

 

c.               From time to time management may authorize fund drives by employees on behalf of charitable organizations.  Employees are encouraged to volunteer to assist in these drives.  However, employees are not to be discriminated against because of their willingness or unwillingness to participate.

 

d.              Associates are permitted to engage in solicitation or distribution of literature for any group or organization, including charitable organizations, only in accordance with the following restrictions:

 

                  The sale of merchandise is prohibited on Company premises.

 

                  Solicitation and distribution of literature are prohibited during working time of either the employee making the solicitation or the targeted employee.  The term “working time” does not include an employee’s authorized lunch or rest periods or other time when the employee is not required to work.

 

                  Distribution of literature is prohibited in work areas at all times.

 

                  The distribution of literature in such a manner as to cause litter on Company premises is prohibited.

 

                  Off-duty employees are not allowed to return to Company premises until their next scheduled work time, except as a customer of the Company.

 

                  Solicitation includes, but is not limited to, subscriptions; football (sports) pools; raffles; or collection of gifts, funds or donations for flowers for fellow employees and their families.

 

26.       Substance Abuse

 

a.               The Company is committed to providing a safe work environment that is free from the effects of alcohol or drug abuse.  The possession, distribution, or use of any illegal drugs or alcohol on Company premises is strictly prohibited.

 

b.              The possession and/or use of any controlled substance (e.g., prescription drugs) that impacts your ability to safely perform your job, without management knowledge and approval is prohibited.

 

c.               Associates and guests are prohibited from being under the influence of any substance which affects the senses while on Company property.  (Company property includes parking lots and Company vehicles.)

 

d.              The Company will randomly test employees.  Mandatory testing is for applicants receiving an offer of employment, employees returning from extended leaves of absence or layoff, Associates reasonably suspected by management as unfit or impaired to work, and Associates involved in workplace accidents or incidents, as determined by the Company.

 

27.       Third Party Relationships

 

a.               Suppliers & Vendors.  Principles of fair competition are basis to all Company operations.  These principles are integral parts of the following provisions that cover our interactions with suppliers,

 

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customers, and public officials.  First, all purchases of goods and services by the Company are to be made on the basis of quality, service, price and suitability.  We seek to establish mutually beneficial, long-term relationships with our suppliers and vendors based on these factors.  Second, reciprocity is a harmful practice.  It keeps the Company from making sure items are purchased that contain the best materials and services at competitive prices.

 

b.              Customers.  All dealings with customers and potential customers shall be fair and above board.  All sales to customers must be based on price, terms, or type of service to be provided and similar appropriate lawful factors.  The Company will not tolerate, under any condition, the offering or payment of kickbacks, under-the-table payments, illegal rebates or similarly inappropriate or improper payments to actual or potential customers or their representative in exchange for business.

 

c.               Non-Government Entities.  Associates shall not offer gifts, gratuities, or any other benefit or favor to an anticipated or current supplier, vendor, jobber, agent, consultant, or competitor in connection with the purchase or sale of goods or services.   As an Associate, you may, however, offer non-governmental entities or their representatives non-monetary gifts of a nominal value.

 

d.              Government Representatives.  Associates shall not offer, give, or transfer anything of value to (or accept anything of value from) any official, employee, or agent of any governmental entity with whom the Company does business, seeks to do business, or has a regulatory relationship.

 

e.               Political Parties & Communities.  Associates are encouraged to exercise their rights as citizens by expressing views on public policy, supporting candidates of choice, and engaging in political and community activities on personal time.  However, Associates shall not make any political contributions on behalf of the Company or using Company funds.  Except as otherwise specifically approved in advance by the Chief Compliance Officer, all Associates shall not use any Company property or facilities, or the working time of any Associates, for any political activity.

 

28.       Violence in the Workplace

 

a.               The Company is committed to providing Associates with a work environment which promotes the respect for and dignity of Associates, supports the free exchange of ideas, and is free from disruptive, threatening and/or violent behavior.

 

1)              Disruptive behavior disturbs, interferes with, or prevents normal work functions or activities.  Such behavior includes yelling, using profanity, waving arms or fists, or verbally abusing others; making inappropriate demands for time and attention; making unreasonable demands for acting; or refusing a reasonable request for identification.

 

2)              Threatening behavior includes physical actions short of actual contact/injury, general oral or written threats to people or property, and implicit threats.

 

3)              Violent behavior includes physical assault, with or without weapons; behavior that a reasonable person would interpret as being violent; displaying a weapon of any type in a threatening manner; and specific threats to inflict physical harm.

 

b.              The unauthorized or illegal possession of a weapon by an associate or visitor to Company premises is prohibited.

 

F.              INTEGRATION WITH RELATED QUANEX POLICIES

 

1.               This Policy is intended to be an overarching guideline for employee conduct.  It is not intended to supersede or replace specific provisions of Quanex Corporation policies, group policies, or work rules already in effect, with which employees are expected to be familiar.

 

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G.            COMPLIANCE

 

1.               All Associates shall comply with this Policy.

 

2.               The Company Antitrust Compliance Manual will be distributed to those who may be in a position to prevent antitrust violations from occurring.  Every recipient is expected to become familiar with its contents.  Group and Division Presidents will assure that each location, as appropriate, conducts workshops and other forms of training / communication with managers and all employees to help assure compliance with antitrust and other applicable laws.

 

3.               The Company will publish and periodically update this Code, outlining and clarifying for all Associates all compliance policies and business conduct provisions.

 

4.               The Annual Questionnaire Acknowledgement Code of Business Conduct & Ethics form will be completed by all directors, officers, and salaried Associates annually (within 15 days following the close of the Company’s fiscal year).  All new hires and employees promoted into salaried positions will sign an Affirmation of Receipt of the Code of Business Conduct & Ethics at time of hire or promotion that they have read, understand, and agreed to honor the Code of Business Conduct & Ethics.  All directors, officers, and salaried Associates must review and sign the form annually.  The forms shall be distributed by the location Human Resources Manager.

 

5.               Signed forms will be retained permanently in each salaried employee’s personnel file.

 

6.               The location manager must annually certify in writing through the Division / Group President to the Chief Compliance Officer that all salaried Associates have reviewed and signed this form.

 

7.               The Chief Compliance Officer shall annually notify the Nominating & Corporate Governance Committee of the Quanex Corporation Board of Directors that all locations are in compliance with this provision.

 

H.            ENFORCEMENT

 

1.               If an associate is found to be engaged in dishonest, illegal, unethical or any activity in violation of federal, state, local or foreign laws, this Code, or other provisions of this and related policies, the Company shall take appropriate action up to and including discharge, and if warranted, legal proceedings.

 

2.               To the extent possible, any such reports received by management will be maintained in confidence.  The Company will inform only those individuals who have a need to know of the report in order to conduct a full and fair investigation of the allegations that have been made.

 

3.               The general manager of the location at which the alleged activity occurred, with the location Human Resources manager as the key resource, is responsible for investigating and resolving issues.  The Chief Compliance Officer shall be immediately notified of all reports of illegal, unethical or other behavior in violation of the Code of Conduct & Ethics, or federal, state or local laws or regulations.

 

4.               The Chief Compliance Officer may assist in and/or assign to the Director of Internal Audit, the investigation and resolution of such alleged illegal, unethical or other behavior in violation of the Code of Business Conduct as appropriate.

 

I.                 AMENDMENT, MODIFICATION, WAIVER & INTENT

 

1.               This Code may be amended, modified or waived by the Board of Directors and waivers may also be granted by the Nominating & Corporate Governance Committee, subject to the disclosure and other provisions of the Securities Exchange Act of 1934, and the rules thereunder and the applicable rules of the New York Stock Exchange.

 

2.               The Quanex Corporation Code of Business Conduct & Ethics (Quanex Policy C-1) is intended as a guide for the efficient and professional performance of all Associates.  Nothing herein contained shall be

 

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construed to be a contract between Quanex Corporation and the Associate.  Additionally, this Code is not to be construed by any employee or corporate officer as containing binding terms and conditions of employment.  This employment relationship with the Company is “at will” and the Company retains the absolute right to terminate any employee or corporate officer, at any time, with or without cause.

 

3.               Management retains the right to change the contents of this Code of Business Conduct & Ethics as it deems necessary, with or without notice.

 

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EX-99.1 6 a05-15639_1ex99d1.htm EX-99.1

Exhibit 99.1

 

Market Driven – Process Based

 

QUANEX CORPORATION BOARD OF DIRECTORS

NOMINATING & CORPORATE GOVERNANCE COMMITTEE CHARTER

 

NAME

 

 

 

 

 

 

 

The Board of Directors (the “Board”) of Quanex Corporation (the “Company”) shall establish a Nominating & Corporate Governance Committee (the “Committee”).

 

 

 

PURPOSE

 

 

 

 

 

 

 

The Committee shall (a) develop, recommend and annually review a set of corporate governance principles in the form of corporate governance guidelines for the Company; (b) identify and recommend to the Board qualified individuals to fill Board vacancies during the intervals between Annual Meetings of shareholders; (c) identify and recommend to the Board the qualified director nominees for election or re-election for the next Annual Meeting of Shareholders; (d) review annually and confirm with the Board the Company’s programs relating to monitoring compliance with the Company’s Code of Business Conduct & Ethics, and compliance with the laws, regulations and policies regarding environmental stewardship; (e) review all proposed changes to the Charters of the Committees of the Board; and (f) oversee the evaluation of the Board and management.

 

 

 

COMMITTEE

 

 

PROCEDURE

 

 

 

 

 

 

 

1.

The Committee shall be composed of no fewer than three members, who, together with the Chair of the Committee, shall be elected by vote of a majority of the Board based on recommendations of the Chairman & CEO, and reviewed by the Committee, and shall serve until their successors are appointed and qualify. A member of the Committee may be removed at any time with or without cause by action of the Board.

 

 

 

 

 

 

2.

The membership of the Committee shall meet the independence requirements of applicable laws, the New York Stock Exchange, and if deemed appropriate from time to time, meet the definition of “non-employee director” under Rule 16b-3 under the Securities Exchange Act of 1934, and the “outside director” for purposes of Section 162(m) of the Internal Revenue Code of 1986.

 

 

 

 

 

 

3.

The Committee shall annually review and reassess the adequacy of this Charter and recommend any proposed changes to the Board for approval.

 

 

 

 

 

 

4.

The Committee shall annually review its own performance.

 

 

 

 

 

 

5.

The Committee may form and delegate duties to subcommittees when appropriate.

 

 

 

 

BOARD

 

 

 

EFFECTIVENESS

 

 

 

 

 

 

 

 

 

6.

The Committee shall, at least annually and more often to the extent necessary or advisable, oversee the determination by the Board with respect to the independence of each Board member to assure that at all times at least a majority of all directors are independent within the requirements of the rules and regulations of the New York Stock Exchange and Securities and Exchange Commission.

 



 

 

 

7.

As and when it deems necessary, the Committee shall study and review with management the overall effectiveness of the organization of the Board and the conduct of its business, and make recommendations to the Board, as appropriate.

 

 

 

 

 

 

8.

As and when it deems necessary, the Committee shall review the appropriateness and adequacy of information supplied to directors prior to and during Board meetings.

 

 

 

 

 

 

9.

The Committee shall evaluate annually the Board Self-Assessment.

 

 

 

 

 

 

10.

As and when it deems necessary, the Committee shall consider the overall relationship of directors with management.

 

 

 

 

DIRECTOR

 

 

 

NOMINATION,

 

 

 

ELECTION &

 

 

 

COMPENSATION

 

 

 

 

 

 

 

 

 

11.

The Committee shall review director classes each year and recommend directors to the Board for election or re-election.

 

 

 

 

 

 

12.

The Committee, as it deems appropriate, shall develop and maintain qualification criteria and procedures for the identification and recruitment of candidates for election to serve as directors of the Company.

 

 

 

 

 

 

13.

The Committee shall have the authority to retain and terminate any search firm to be used to identify director candidates, and to approve the search firm’s fees and other retention terms.

 

 

 

 

 

 

14.

The Committee shall consider nominees for director recommended by stockholders of the Company, provided such recommendations are addressed to the chairman of the Committee at the Company’s principal executive office and received by the Chairman of the Committee before November 1st of each year with respect to the Annual Meeting of Shareholders that is held thereafter.

 

 

 

 

 

 

15.

The Committee shall review and recommend for Board approval the form and amount of non-employee director compensation including cash, equity-based awards, and other director compensation.

 

 

 

 

 

 

16.

As and when it deems necessary, the Committee may at its discretion, consult with appropriate advisers to determine appropriate levels of non-employee director compensation based on market analysis and peer company non-employee director compensation.

 

 

 

 

BUSINESS

 

 

 

CONDUCT

 

 

 

OVERSIGHT

 

 

 

 

 

 

 

 

 

17.

The Committee shall annually review and reassess the adequacy of the Corporate Governance Guidelines and the Company’s Code of Business Conduct & Ethics, and recommend any proposed changes to the Board for approval.

 

 

 

 

 

 

18.

The Committee shall consider any requests for waivers from the Company’s Code of Business Conduct & Ethics and assure that the Company makes disclosure of such waivers as may be required by the New York Stock Exchange and regulations of the Securities and Exchange Commission.

 

 

 

 

 

 

19.

The Committee shall review annually and report to the Board with respect to the Company’s program relating to monitoring compliance with applicable laws relating to health, safety and the environment.

 

2



 

 

 

20.

The Committee shall review annually and report to the Board with respect to the Company’s program relating to monitoring compliance with the Company’s Code of Business Conduct.

 

 

 

 

 

 

21.

In performing the review of environmental compliance, the Committee recognizes that management and outside experts have more time, knowledge, and detailed information concerning the Company than do Committee members. While the Committee has the responsibilities and powers set forth in this Charter, it is not the duty of the Committee to conduct health, safety or environmental audits and investigations, or to assure compliance with laws and regulations and the Company’s policies.

 

 

 

 

 

 

22.

The Committee shall report to the Board at the Board meeting following a meeting of the Committee on all significant matters addressed by the Committee.

 

3


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