EX-1 100 exhibit102.htm EXHIBIT 1.2 exhibit102
exhibit102p1i0
Exhibit 1.02
Organization
 
Regulations
 
of
UBS Group AG
Valid as of 1 March 2024
2
Contents
Abbreviations and definitions
3
Preamble by the Chairman
5
Introduction
1
 
Basis and purpose
6
2
 
Organization of the Group
6
Board of Directors
3
 
Membership
8
4
 
Constitution
8
5
 
Responsibilities and authorities
8
6
 
Meetings
9
7
 
Resolutions
10
8
 
Information rights
11
9
 
Self-assessment
11
10
 
Chairman
11
11
 
Vice Chairmen and Senior Independent Director
12
12
 
Group Company Secretary
12
13
 
Board Committees
13
Group Executive Board
14
 
Delegation
14
15
 
Group Executive Board
14
16
 
Group Chief Executive Officer
15
17
 
Group Chief Financial Officer
16
18
 
Group Chief Operations and Technology
 
Officer
16
19
 
Group Chief Risk Officer
16
20
 
Group General Counsel
17
21
 
Group Chief Compliance and Governance Officer
17
22
 
Head Group Human Resources & Group Corporate Services
17
23
 
Group Integration Officer
17
24
 
Regional Presidents
 
17
25
 
Divisional Presidents
18
26
 
Credit Suisse AG Chief Executive Officer
18
Group Internal Audit
27
 
Scope, responsibilities, authorities and reporting
19
28
 
Head Group IA
19
Special provisions
29
 
Authority to sign
21
30
 
Form of signature
21
31
 
Conduct of Board and GEB members
 
21
32
 
Entry into force, amendments
22
Annexes
A
 
Organizational chart of UBS Group AG
23
B
 
Charter of the Committees of the Board
25
C
 
Key Approval Authorities (internal document)
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
3
Abbreviations and definitions
Whenever the context may require, any pronoun shall include the corresponding masculine, feminine and neuter forms.
AC
Audit Committee
 
Affiliated person
Person who directly or indirectly through one or more intermediaries controls or is controlled by or is
under common control of UBS Group AG
AGM
Annual General Meeting of the shareholders
 
ALM Authorities
Asset and Liability Management Authorities – internal document setting out the high-level delegated
authorities within the Group for asset and liability management
AoA
Articles of Association of UBS Group AG
 
BD(s)
Business division(s), organizational units of the business: (i) Global Wealth Management,
 
(ii) Personal & Corporate Banking, (iii) Asset Management, (iv) the Investment Bank and (v) Non-Core
and Legacy
Board/BoD
Board of Directors of UBS Group AG; non-executive Board members who do not perform manage-
ment functions within UBS Group AG
Business Regulations
Regulations issued by the BDs or GF
CCRC
Corporate Culture and Responsibility Committee
 
Chairman
Chairman of the Board
 
Chairpersons
Board members who chair the Committees
CO
Swiss Code of Obligations
Committees
Committees of the Board as set out in section 2.1
Committees’ charter
Charter of the Committees of the Board setting out the objectives, composition, authorities and re-
sponsibilities of the permanent Committees
 
CompCo
Compensation Committee
Corporate Bodies
The Board and bodies of the Group exercising delegated Board functions, such as the Committees, the
GEB, committees established by the GEB, Group IA or other bodies mentioned herein
 
CS AG CEO
Credit Suisse AG Chief Executive Officer
Divisional
 
President / DP
Divisional Presidents are the heads of the respective BDs, as set out in section 25 and in the respective
Business Regulations
EGM
Extraordinary General Meeting of the shareholders
 
EMEA
Europe, the Middle East and Africa
Financial statements
Quarterly and annual financial statements including, among others, the disclosure under “Manage-
ment’s Discussion and Analysis” and the 6K Report to the Securities and Exchange Commission and
any formal announcements relating to the Group’s performance
 
FINMA
Swiss Financial Market Supervisory Authority
 
GCRG
Group Compliance, Regulatory & Governance
GEB
Group Executive Board
 
GNC
Governance and Nominating Committee
 
Group ALCO
Group Asset and Liability Committee
Group CCGO
Group Chief Compliance and Governance Officer
Group CEO
Group Chief Executive Officer
 
Group CFO
Group Chief Financial Officer
 
Group Company Secre-
tary
Company Secretary of the Board
Group COTO
Group Chief Operations and Technology
 
Officer
Group CRO
Group Chief Risk Officer
 
Group Functional
 
Head / GFH
Group CFO, Group COTO, Group CRO, Group GC, Group CCGO, Head GHR&GCS, Group IO and
Group CEO (as related to the responsibilities for the Group CEO Functions as outlined in section 16.4)
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
4
GF
Group Functions, which comprises the functions headed by the Group CEO, the Group CFO, the
Group COTO, the Group CRO, the Group GC, the Group CCGO, the Head GHR&GCS and the Group
IO
Group GC
Group General Counsel
Group IA
Group Internal Audit
 
Group IO
Group Integration Officer
Head GHR&GCS
Head Group Human Resources & Group Corporate Services
HR
Human Resources
 
ICAAP
Internal Capital Adequacy Assessment Process
MD
Managing Director
ORs
Organization Regulations of UBS Group AG including annexes
 
Other UBS Entities
UBS Entities which are neither Significant Group Entities nor Significant Regional Entities
RC
Risk Committee
 
Regional
 
President / RP
Regional Presidents as set out in section 24 and in the RP terms of reference
Risk Authorities
Internal document setting out the high-level delegated authorities within the Group for risk manage-
ment and control
 
Shareholders
Shareholders of UBS Group AG
SID
The Senior Independent Director of the Board as set out in section 11
Significant Branches
Branches of UBS Entities subject to enhanced standards of corporate governance as designated by the
Group CEO
Significant Group Enti-
ties / SGEs
Significant subsidiaries of the Group subject to enhanced standards of corporate governance as desig-
nated by the GNC
Significant Regional
Entities / SREs
Subsidiaries of the Group subject to enhanced standards of corporate governance as designated by
the Group CEO
 
SOX
Sarbanes–Oxley Act
Stakeholders
Persons, groups or organizations that have a direct or indirect stake in the Group and may,
 
as a result,
affect or be affected by the Group’s actions, objectives and policies
 
UBS/Group
UBS Group AG and its subsidiaries; the UBS group of companies
UBS Entities
All subsidiaries (excluding Special Purpose Entities) which are either wholly or majority, directly
 
or indi-
rectly owned or otherwise controlled by UBS Group AG and which are intended to be held indefinitely
UBS Group AG
UBS Group AG, the listed parent company of the Group
 
Vice Chairman
The Vice Chairman of the Board as set out in section 11
5
Preamble by the Chairman
The combination of UBS and Credit
 
Suisse is the first merger of two
 
Global Systemically Important Financial Institutions
 
in h
istory
and a pivotal
 
moment for the
 
Swiss banking industry.
 
Building on the
 
heritage of the
 
combined firm, we
 
want to write
 
the next
successful
 
chapter
 
by
 
serving private,
 
institutional
 
and
 
corporate
 
clients
 
worldwide, as
 
well as
 
retail
 
clients
 
in
 
Switzerland
 
and
create long-term sustainable value
 
for investors. Our shareholders, employees,
 
clients and other interest groups
 
hold high expec-
tations of how we conduct our business. As we enter this phase of integration, good governance policies and processes are more
important than
 
ever and,
 
together with
 
the strong
 
values we
 
have defined,
 
are at
 
the heart
 
of UBS’s
 
culture. UBS
 
and its
 
em-
ployees apply the highest standards of business ethics and personal integrity to all of our business dealings and interactions.
 
The Organization
 
Regulations constitute
 
the Group’s
 
primary corporate
 
governance guidelines
 
establishing a
 
corporate govern-
ance structure
 
for UBS Group
 
AG and its
 
subsidiaries. These Organization
 
Regulations have been
 
approved by the
 
Board of UBS
Group AG, they
 
comply with all
 
relevant corporate governance
 
requirements but are
 
not intended in
 
any way to
 
be a substitute
for mandatory provisions of law, rules or regulations applicable to the Group.
In the interest of transparency, the Organization Regulations are published on our website.
Colm Kelleher
6
Introduction
1
Basis and purpose
1.1
Basis
These ORs are enacted by the Board of
 
UBS Group AG pursuant to article 716b of the CO
and articles 25 and 27 of the AoA.
 
1.2
Purpose
The purpose of these ORs is:
 
(i)
to
 
implement
 
and
 
supplement requirements
 
contained
 
in
 
applicable
 
laws,
 
stock
 
ex-
change regulations,
 
supervisory regulations
 
and the
 
AoA having
 
regard to
 
pertinent
codes
 
of
 
best
 
practice.
 
In
 
addition,
 
these
 
ORs
 
constitute
 
the
 
corporate
 
governance
guidelines required by the New York Stock Exchange;
(ii)
to
 
define
 
the
 
functions,
 
responsibilities
 
and
 
authorities
 
of
 
UBS Group
 
AG’s and
 
the
Group’s Corporate Bodies and their members; and
(iii)
to
 
establish a
 
coherent and
 
efficient corporate
 
governance structure
 
by constituting
the
 
Group’s
 
primary
 
governance
 
guidelines
 
to
 
be
 
applied
 
to
 
all
 
direct
 
and
 
indirect
subsidiaries
 
of UBS
 
Group AG
 
and which
 
supersede any
 
other regulations
 
and shall
prevail in case of a conflict with such documents, subject to local law.
Mandatory
 
provisions of
 
applicable
 
laws, rules
 
and regulations
 
or
 
rules
 
contained in
 
the
AoA take precedence over the ORs.
2
Organization of the Group
2.1
Organization in general
The Group and its business are organized as follows:
(i)
The Board,
 
under the
 
leadership of
 
the Chairman,
 
has the
 
ultimate responsibility
 
for
the
 
direction,
 
supervision
 
and
 
control
 
of
 
the
 
Group,
 
and
 
performs
 
the
 
other
 
duties
described
 
herein
 
or
 
as
 
prescribed
 
by
 
mandatory
 
provisions
 
of
 
law.
 
The
 
Board
 
is
 
re-
sponsible for deciding
 
all matters and
 
taking business decisions where
 
such decisions
exceed
 
the
 
authority
 
delegated
 
by
 
the
 
Board
 
to
 
the
 
Committees,
 
the
 
GEB
 
or
 
the
Group CEO.
(ii)
As provided by mandatory
 
law, rules and regulations,
 
the AoA or these ORs,
 
the execu-
tive management
 
of
 
the Group
 
is delegated
 
to the
 
GEB under
 
the leadership
 
of the
Group CEO.
 
(iii)
The
 
following permanent
 
Committees assist
 
the Board
 
in the
 
performance of
 
its re-
sponsibilities:
(a)
the Audit Committee;
 
(b)
the Compensation Committee;
(c)
the Corporate Culture and Responsibility Committee;
 
(d)
the Governance and Nominating Committee; and
(e)
the Risk Committee.
2.2
Group steering
UBS Group
 
AG, as
 
the listed
 
parent company
 
of the
 
Group, controls
 
directly or
 
indirectly
all subsidiaries and
 
leads the Group
 
by setting a
 
harmonized strategic direction.
 
It further
sets principles
 
and organizational
 
structures to
 
enable efficient
 
and coordinated
 
manage-
ment of the Group and control of its subsidiaries.
 
Notwithstanding
 
these
 
endeavors,
 
the
 
legal
 
independence
 
of
 
all
 
subsidiaries,
 
including
formal decision-making by
 
the Corporate Bodies
 
of the respective
 
entities as required
 
un-
der applicable constitutional
 
documents, and the
 
provisions of applicable
 
local laws, rules
and regulations relating to them, must be observed to the extent legally required.
 
2.3
Corporate culture
Under the leadership of the Chairman and the Group CEO, the Board and the
 
GEB issue a
Code of Conduct
 
and Ethics to
 
foster a coherent
 
and effective corporate
 
and compliance
culture for the Group.
7
2.4
Organization of
the Group’s business
The banking business and support
 
operations are performed by UBS Group
 
AG’s direct or
indirect subsidiaries
 
within the
 
scope of
 
applicable licenses.
 
The business
 
of the
 
Group is
organized into:
(i)
business divisions;
(ii)
Group Functions; and
 
(iii)
other structures as the Group CEO and the GEB
 
consider appropriate for the effective
management and supervision of the business.
 
This organization must be detailed in the Business Regulations.
2.5
Transparency,
collaboration and
 
reporting within
 
the Group
 
Subject to and
 
in accordance with
 
applicable local
 
laws, rules and
 
regulations, Corporate
Bodies
 
are
 
bound
 
to
 
ensure
 
transparency
 
and
 
collaboration
 
within
 
the
 
Group
 
and
 
may
have additional
 
responsibilities and reporting
 
lines within
 
the Group
 
or within other
 
legal
entities
 
of
 
the
 
Group.
 
Any resulting
 
conflicts
 
of
 
interest shall
 
be
 
governed
 
by the
 
provi-
sions of the Organization
 
Regulations (or similar constitutional
 
documents) of the compa-
nies concerned.
8
Board of Directors
3
Membership
3.1
Election proposal
In consultation
 
with the
 
Chairman, the
 
GNC recommends
 
candidates for
 
election to
 
the
Board. The Board proposes such candidates for election by the shareholders.
 
3.2
Independence of
Board members
The Board’s
 
proposal for
 
election ensures
 
that three
-quarters of
 
the Board
 
members will
be independent. For this purpose, independence is determined in accordance with:
 
(i)
the FINMA circular 2017/1 “Corporate governance – banks”; and
(ii)
the New York Stock Exchange rules.
 
Furthermore, there
 
must be
 
a sufficient
 
number of
 
Board members
 
who meet
 
the inde-
pendence
 
criteria
 
for
 
the
 
Committee
 
members
 
set
 
out
 
in
 
the
 
annex
 
“Charter
 
of
 
the
Committees of the Board.” The Chairman does not need to be independent.
3.3
Notification duty
Each Board member must notify the Chairman
 
and the GNC immediately if circumstances
change in a manner that may affect their independence.
3.4
Expectations of the
 
Board members
The Board, as a group,
 
must have the
 
necessary qualifications,
 
skills and diversity
 
to perform
all Board duties. In particular, the Board must together possess financial
 
literacy, experience
in banking and risk
 
management, as well as international experience, including experience
of international
 
financial
 
matters, and
 
knowledge of
 
the duties
 
of directors.
 
Candidates for
 
election to
 
the Board
 
shall be
 
considered in
 
light of
 
their personal
 
experi-
ence
 
and
 
abilities,
 
including
 
any
 
specialist
 
knowledge
 
or
 
skills
 
required
 
to
 
fulfill
 
specific
Board functions as outlined herein, as well
 
as their ability to contribute to building a
 
com-
plementary and effective Board.
4
Constitution
4.1
Number of members
The Board consists of six to twelve Board members as per article 19 of the AoA.
4.2
Term of office
The term of
 
office for each
 
Board member
 
is one year
 
pursuant to article
 
20 of the
 
AoA.
Subject to
 
election by
 
shareholders, Board members
 
are normally
 
expected to
 
serve for
 
a
minimum
 
of
 
three
 
years.
 
No
 
Board
 
member
 
may
 
serve
 
for
 
more
 
than
 
10
 
consecutive
terms of office, in exceptional circumstances the Board can extend this limit.
4.3
Constitutional meeting
The Board constitutes itself at its first meeting following the AGM.
In this meeting
 
(i)
the Vice Chairmen;
(ii)
the SID;
(iii)
the Chairpersons of the Committees; and
 
(iv)
the
 
Committee
 
members,
 
with
 
the
 
exception
 
of
 
the
 
Compensation
 
Committee
members,
 
are appointed by the Board.
The Board may remove these Board members from their special functions at any time.
5
Responsibilities and authorities
5.1
In general
In
addition to mandatory provisions
 
of law, rules, regulations
 
and the AoA, the
 
Board has
the responsibilities and authorities set out in these ORs.
5.2
Supervision
The
 
Board
 
is
 
responsible
 
for
 
the
 
overall
 
direction,
 
supervision
 
and
 
control
 
of
 
the
 
Group
and its management, as well as for supervising compliance with applicable laws, rules and
regulations. The
 
Board exercises
 
oversight over
 
UBS Group
 
AG and
 
its subsidiaries
 
and is
responsible for ensuring the establishment of a clear Group governance
 
framework to en-
sure effective steering and
 
supervision of the Group taking
 
into account the material risks
to which the Group and its subsidiaries are exposed.
9
5.3
Ultimate responsibility
The Board
 
has ultimate
 
responsibility for
 
the success of
 
the Group and
 
for delivering sus-
tainable
 
shareholder
 
value
 
within
 
a
 
framework
 
of
 
prudent
 
and
 
effective
 
controls.
 
It
 
de-
cides on the
 
Group’s strategy and
 
the necessary financial and
 
human resources upon rec-
ommendation
 
of
 
the
 
Group
 
CEO
 
and
 
sets
 
the
 
Group’s
 
values
 
and
 
standards
 
to
 
ensure
that its obligations to shareholders and other stakeholders are met.
5.4
Strategy and financial suc-
cess
The Board’s ultimate responsibility for strategy and financial success includes in particular:
(i)
deciding the strategy
 
of the Group
 
upon recommendation of
 
the Group CEO,
 
taking
into account the proposals and alternatives presented;
(ii)
approving the
 
risk management
 
and control
 
framework of
 
the Group,
 
including the
overall risk appetite of the Group and BDs;
(iii)
deciding
 
whether
 
the Group
 
should
 
enter
 
substantial new
 
business areas
 
or exit
 
an
existing business
 
area, in
 
cases where
 
the entry
 
or exit
 
is not
 
covered by
 
the current
approved strategic framework; and
(iv)
approving major acquisitions,
 
mergers, disposals or
 
capital expenditure, including de-
cisions on major changes to the
 
company and Group structure, major changes
 
in Sig-
nificant Group Entities, and other projects of strategic importance for the Group.
 
5.5
Finance
With respect to the ultimate responsibility
 
for the financial situation, the Board has
 
in par-
ticular the following duties:
(i)
approving
 
the applicable
 
accounting standards
 
and financial
 
control frameworks,
 
as
well as significant changes to them;
(ii)
annually reviewing
 
and approving
 
the three-year
 
strategic plan
 
and one-year
 
operat-
ing
 
plan
 
of
 
the
 
Group,
 
including
 
the
 
financial
 
objectives
 
and
 
a
 
capital
 
allocation
framework, as well as the capital and liquidity plans;
(iii)
annually reviewing and approving the Group ICAAP;
(iv)
reviewing and approving the annual financial statements of UBS Group AG; and
(v)
reviewing and
 
approving the
 
consolidated annual
 
and quarterly financial
 
statements,
as well
 
as the
 
consolidated annual report
 
of the
 
Group prior
 
to its submission
 
to the
AGM.
 
5.6
Organization
The
 
Board is
 
responsible for
 
establishing an
 
appropriate business
 
organization, including
in particular:
(i)
approving
 
and
 
regularly
 
reviewing
 
the
 
governance
 
principles
 
and
 
the
 
management
structures as set out herein;
(ii)
appointing
 
and
 
removing
 
GEB
 
members,
 
the
 
Group
 
Company
 
Secretary
 
and
 
the
Head Group IA and reviewing their performance;
 
(iii)
overseeing
 
the
 
effectiveness
 
of
 
the
 
business
 
organization
 
and
 
management
 
infor-
mation system implemented by the GEB;
(iv)
supervising the internal control system;
(v)
approving the charter for Group IA and monitoring Group IA; and
(vi)
approving the compensation and benefits principles of the Group.
5.7
Meetings of shareholders
The Board has a duty to convene AGMs and EGMs, prepare the agenda for such meetings
and implement resolutions adopted by the shareholders.
 
5.8
Loss of equity
In case of financial difficulties or
 
insufficient equity, the Board must undertake all
 
steps re-
quired under applicable law.
5.9
Delegation
Within the limits of applicable law,
 
regulations and the AoA, the Board
 
may delegate part
of its responsibilities and authorities to:
 
(i)
the Committees;
 
(ii)
individual Board members;
 
(iii)
the GEB; and
(iv)
individual GEB members.
5.10
Advice from third parties
The
 
Board
 
and
 
the
 
Committees
 
may,
 
in
 
performing
 
their
 
duties,
 
take
 
advice
 
from
 
third
parties.
6
Meetings
6.1
Number of
meetings
The Board meets as often as business requires, and at least six times a year.
6.2
Convening meetings
Board meetings
 
are convened by
 
the Chairman. Upon
 
written request, including
 
reasons,
of any
 
Board member
 
or the
 
Group CEO
 
addressed to
 
the Chairman,
 
he shall
 
convene a
Board meeting in accordance with sections 6.3 and 6.4.
 
6.3
Invitation
The Chairman
 
or, if
 
absent, one
 
of the
 
Vice Chairmen
 
invites the
 
Board members
 
to the
Board meetings in writing (including by e-mail or other electronic means).
 
10
6.4
Agenda and notice period
The
 
invitation
 
contains
 
the
 
agenda
 
and
 
must
 
be
 
sent
 
to
 
Board
 
members
 
and
 
other
 
at-
tendees
 
as
 
a
 
rule at
 
least
 
five
 
business
 
days
 
prior
 
to
 
the
 
date
 
of
 
the
 
Board
 
meeting
 
to-
gether
 
with
 
all
 
necessary
 
supporting
 
material.
 
In
 
exceptional
 
cases,
 
supporting
 
material
may be
 
sent later
 
to allow
 
the Board
 
to receive
 
the latest
 
available information.
 
This ap-
plies in particular to updates on financial data.
 
In time
-critical cases
 
(as determined
 
at the
 
Chairman’s discretion),
 
a Board
 
meeting may
be held and the supporting material may be sent at shorter notice.
6.5
Chair
Board meetings
 
are chaired
 
by the
 
Chairman or,
 
if absent,
 
by one
 
of the
 
Vice Chairmen
or, in their absence, by
 
the SID or, in their absence,
 
by another Board member selected
 
by
the Board members present.
6.6
Attendees
The Board may hold Board
meetings as determined by the Chairman:
(i)
with or without the participation
 
of the Group CEO and all
 
or some of the other
 
GEB
members; and
(ii)
with the participation of other persons, who are invited to attend.
6.7
Meetings of independent
Board members
At
least twice a year, the SID holds a meeting of the independent Board members without
the participation of the Chairman.
6.8
Meeting format
Board meetings may be held in person or by audio or video conference.
6.9
Minutes of Board
meetings
The
 
minutes (including
 
the annexes
 
as presented
 
to the
 
Board) contain
 
all Board
 
resolu-
tions
 
made and
 
reflect in
 
a
 
general manner
 
the considerations
 
that led
 
to the
 
decisions
made. Dissenting
 
opinions of and
 
votes cast by
 
Board members must
 
also be
 
reflected in
the minutes.
6.10
Form of minutes,
inspection rights
The
 
minutes must
 
be signed
 
by the
 
Board
 
member chairing
 
the meeting
 
(in accordance
with section
 
6.5) and
 
the keeper
 
of the
 
minutes and
 
must be
 
made available
 
for review
prior to the next Board meeting at which these
 
shall be approved. Board members are en-
titled to examine the minutes of any Board meeting at any time.
7
Resolutions
7.1
Quorum of attendance
The presence of either
 
the Chairman, one of
 
the Vice Chairmen or
 
the SID, as well
 
as the
majority of the
 
Board members, is required
 
to pass valid Board
 
resolutions. If this
 
quorum
is not present,
 
the Chairman can
 
seek a circular
 
resolution of the
 
Board (see section
 
7.4).
No such quorum is required for decisions confirming, implementing and amending resolu-
tions relating to capital increases (article 23(2) of the AoA).
7.2
Quorum of resolutions, de-
cisive vote
Board resolutions are
 
passed by an
 
absolute majority of
 
the votes of
 
Board members pre-
sent; in case of a tie, the Chairman’s vote is decisive (article 23(1) of the AoA).
 
7.3
Resolutions on items
not on agenda
If time
-critical matters
 
arise after
 
a Board
 
meeting has already
 
been convened,
 
such mat-
ters may
 
be discussed
 
at the
 
Board meeting
 
and Board
 
resolutions made
 
if a
 
majority of
all
 
Board
 
members
 
present
 
agree.
 
If
 
feasible,
 
a
 
revised
 
agenda
 
will
 
be
 
sent
 
to
 
all
 
Board
members
 
prior
 
to
 
the
 
meeting.
 
Absent
 
Board
 
members
 
are
 
informed
 
of
 
the
 
resolution
made after the Board meeting.
7.4
Circular resolutions
Board resolutions may be passed in writing (including by e
-mail or other electronic means)
if no material discussions are required, the matter is time-critical or has been prediscussed.
A proposal
 
for a
 
circular resolution
 
must be
 
communicated to
 
all Board
 
members and
 
is
only deemed to have passed if:
(i)
more
 
than
 
two-thirds
 
of
 
all
 
Board
 
members
 
cast
 
a
 
vote
 
or
 
give
 
written
 
notice
 
that
they abstain; and
(ii)
an absolute majority
 
of all Board
 
members participating in
 
this circular resolution
 
ap-
prove the proposed resolution; and
 
(iii)
no Board
 
member requests
 
a Board
 
meeting in
 
relation to
 
the subject
 
matter of
 
the
proposed Board
 
resolution within
 
three business
 
days of
 
receiving notice
 
of the
 
pro-
posal.
7.5
Effect of circular
resolutions
A circular
 
resolution is
 
as binding
 
as a
 
Board resolution
 
adopted at
 
a Board
 
meeting and
must be
 
recorded
 
under a
 
separate heading
 
in the
 
Board minutes
 
prepared pursuant
 
to
sections 6.9 and 6.10 for the next Board meeting.
11
8
Information rights
8.1
Right of information
Board members
 
have the
 
right to
 
access all
 
information concerning
 
the business and
 
the
affairs of the Group as may be necessary
 
or helpful for them to fulfill their duties as Board
members.
8.2
Request for information
during Board meetings
At Board
 
meetings, any
 
Board member
 
is entitled
 
to request
 
information on
 
any
 
matter
relating to
 
the Group
 
regardless of
 
the agenda,
 
and the
 
Board or
 
GEB members
 
present
must provide such information to the best of their knowledge.
 
8.3
Request for information
outside of Board meetings
Should a Board member require information or wish to review documents outside a Board
meeting,
 
such
 
request
 
must
 
be
 
routed
 
through
 
the
 
Group
 
Company
 
Secretary
 
and
 
ad-
dressed to the Chairman.
8.4
Request for
information
outside of Committee
meetings
Should
 
a
 
Chairperson require
 
information or
 
wish to
 
review documents
 
outside a
 
Com-
mittee meeting, they can,
 
within the range of
 
responsibilities of their Committee,
 
address
their
 
request
 
to a
 
member of
 
the GEB
 
directly,
 
to
 
Group IA
 
or to
 
external auditors.
 
The
Chairman and the Group CEO must be informed as appropriate.
9
Self-assessment
 
9.1
Board self
-assessment
At least annually, on the basis of an assessment conducted by the GNC (which includes an
appraisal by
 
an external
 
expert at
 
least every
 
three years),
 
the Board reviews
 
its own
 
per-
formance, as well as
 
the performance of each
 
of the Committees. Such
 
a review seeks to
determine whether the Board and the Committees function effectively and efficiently.
 
9.2
Performance evaluation
The GNC also arranges
 
a performance evaluation for
 
the Chairman. In light of
 
the annual
performance evaluation,
 
the Board
 
must consider
 
whether any
 
changes should
 
be made
to the membership of the Board or Committees.
10
Chairman
10.1
Election
The Board
 
proposes the
 
Chairman who
 
in turn
 
is elected
 
by shareholders
 
at the
 
general
meeting.
 
10.2
In general
The Chairman promotes
 
the highest standards
 
of corporate governance
 
for the Group
 
as
well as the highest standards of integrity and probity within the Group.
10.3
Management of the Board
and the Board meetings
The
 
Chairman
 
leads
 
the
 
Board, in
 
this
 
regard
 
he
 
has
 
in particular
 
the
 
following respon
-
sibilities:
 
(i)
to call Board meetings and set their agenda;
(ii)
to
 
coordinate
 
the
 
tasks
 
within
 
the
 
Board
 
and
 
together
 
with
 
the
 
Chairpersons
 
the
work of all Committees;
(iii)
to ensure
 
that Board
 
members receive
 
accurate, timely,
 
clear and
 
necessary material
and
 
information to
 
enable
 
the Board
 
and its
 
Committees
 
to make
 
sound decisions,
monitor
 
the
 
management
 
of
 
the
 
Group
 
effectively
 
and
 
promote
 
the
 
success
 
of
 
the
Group;
(iv)
to
 
manage the
 
Board, its
 
meetings and
 
resources to
 
ensure its
 
effectiveness by
 
bal-
ancing the
 
time allocated
 
to its
 
strategic and
 
supervisory functions,
 
as well
 
as ensur-
ing sufficient time is allowed for discussion of complex or contentious matters and ar-
ranging, if necessary, informal meetings among Board members;
(v)
to encourage active
 
engagement by all
 
Board members in
 
all matters concerning
 
the
Board;
(vi)
to ensure
 
that Board
 
resolutions are
 
accurate in
 
form and
 
content and
 
that they
 
are
implemented properly;
(vii)
to build,
 
together with
 
the GNC,
 
an effective
 
and highly
 
complementary Board
 
with
an appropriate
 
balance of
 
skills and
 
experience, and
 
to initiate
 
changes in
 
and plan-
ning Board succession and appointments;
(viii)
to ensure the operation of a clear Committee structure;
(ix)
to
 
provide
 
guidance
 
to
 
other Board
 
members
 
about
 
what
 
is expected
 
of
 
them
 
and
take into full account their issues and concerns; and
(x)
to consider and address,
 
together with the GNC,
 
the development needs of
 
individu-
al
 
Board
 
members
 
and
 
the
 
Board
 
as
 
a
 
whole
 
to
 
ensure
 
the
 
necessary
 
depth
 
and
breadth of knowledge
 
and experience and
 
to enhance the effectiveness
 
and efficien-
cy
 
of
 
the
 
Board
 
as
 
a
 
team
 
through
 
the
 
establishment
 
of
 
an
 
induction
 
program
 
for
new Board
 
members and
 
a satisfactory
 
ongoing training
 
and education
 
program for
existing
 
Board members,
 
and organize,
 
together with
 
the GEB
 
members, an
 
annual
seminar on the Group’s strategy.
12
10.4
Shareholders’ meetings
The Chairman ensures that the Board convenes the AGMs and EGMs and that it prepares,
and decides
 
on, proposals
 
to be
 
made to
 
the shareholders.
 
In accordance
 
with article
 
13
of the AoA, the
 
Chairman presides over the
 
AGMs and EGMs and ensures
 
that the Board
implements resolutions adopted at the AGMs and EGMs insofar as permitted by law.
 
10.5
External communication
The Chairman,
 
together with
 
the Group CEO,
 
undertakes responsibility
 
for UBS’s
 
reputa-
tion,
 
is
 
further
 
closely
 
involved
 
in
 
and
 
responsible
 
for
 
ensuring
 
effective
 
communication
with shareholders
 
and stakeholders, including
 
government officials, regulators
 
and public
organizations.
 
The
 
Chairman
 
maintains
 
close
 
contact
 
with
 
the
 
Group’s
 
principal
 
regula-
tors.
The
 
Chairman
 
is
 
the
 
primary
 
representative
 
of
 
the
 
Board
 
and,
 
together
 
with
 
the
 
Group
CEO, of
 
the Group
 
with the
 
media. Other
 
Board members
 
may only
 
discuss Group
 
mat-
ters with
 
the media
 
with the
 
approval of
 
the Chairman.
 
The SID
 
ensures communication
with
 
those
 
shareholders
 
who
 
wish
 
to
 
conduct
 
discussions
 
with
 
an
 
independent
 
Board
member.
10.6
Relationship with Board
and GEB
The Chairman establishes and maintains close and constructive working relationships
 
with
and promotes open communication
 
between the Board and
 
the Group CEO and
 
the oth-
er
 
GEB
 
members, providing
 
advice and
 
support to
 
them while
 
respecting that
 
executive
management responsibility is delegated to the GEB. Where appropriate, the Chairman en-
sures effective
 
challenge of
 
the Group
 
CEO and
 
the GEB
 
by the
 
Board and
 
the Commit-
tees and fosters ongoing and effective monitoring of performance.
 
10.7
Further
responsibilities
 
and authorities
Further
 
details
 
of
 
the
 
responsibilities
 
and
 
authorities
 
delegated
 
to
 
the
 
Chairman
 
are
 
set
out in the annexes to these ORs.
11
Vice Chairmen and Senior Independent Director
11.1
Appointment
The Board
 
appoints one
 
or
more Vice
 
Chairmen and
 
a SID.
 
Both offices
 
may be
 
held by
the same person.
 
If the Board
 
appoints more than
 
one Vice Chairman,
 
one of them must
be
 
independent.
 
The
 
Vice
 
Chairmen
 
support
 
the Chairman
 
with
 
the responsibilities
 
and
authorities outlined herein.
11.2
Responsibilities and author-
ities of each Vice Chairman
Each of the Vice Chairmen is required to:
(i)
lead the Board in the absence of the Chairman;
(ii)
provide support and advice to the Chairman; and
(iii)
undertake
 
such
 
specific
 
additional
 
duties
 
or
 
functions
 
as
 
the
 
Board
 
may
 
entrust
 
to
him from time to time.
11.3
Responsibilities and author-
ities of the SID
The SID is required to:
(i)
create an
 
appropriate information
 
flow and
 
communication system
 
among the
 
inde-
pendent Board members;
(ii)
collect
 
and
 
relay
 
any
 
issues
 
or
 
concerns
 
of
 
independent
 
Board
 
members
 
to
 
the
Chairman;
(iii)
handle
 
communication
 
on
 
behalf of
 
the independent
 
Board
 
members
 
and
 
facilitate
communication,
 
where
 
appropriate,
 
between
 
shareholders
 
and
 
independent
 
Board
members; and
(iv)
be available
 
to act as
 
a point of
 
contact for shareholders
 
and stakeholders
 
who wish
to conduct
 
discussions with
 
an independent
 
Board member,
 
including with
 
concerns
that have not been resolved or are not raised through the normal channels.
Further responsibilities and authorities of the SID follow from sections 6.7, 10.5 and 15.9.
12
Group Company Secretary
12.1
Appointment and
function
At the
 
constitutional meeting of
 
the Board, the
 
Board appoints a
 
Group Company Secre-
tary, who acts as secretary to the Board and its Committees.
 
12.2
Responsibilities and autho-
rities
The
 
Group Company
 
Secretary prepares
 
the
 
agenda
 
for
 
each Board
meeting, keeps
 
the
Board
 
minutes
 
and the
 
Committees’
 
minutes, and
 
assists the
 
Board
 
and its
 
members
 
in
coordinating and
 
fulfilling their
 
duties.
 
In accordance
 
with section
 
8.3,
 
the Group
 
Com-
pany Secretary coordinates
 
requests for information
 
from the members
 
of the Board
 
out-
side of Board meetings and informs the Group CEO of such requests as appropriate.
12.3
Staff and reporting
The Group
 
Company Secretary
 
manages the
 
staff supporting
 
the Board
 
and its
 
Commit-
tees and reports to the Chairman.
12.4
Official documents
The Group Company Secretary
 
is responsible for keeping
 
UBS Group AG’s official compa-
ny documents and records including their certification.
13
13
Board Committees
13.1
Permanent and other
Committees
The
 
Board
 
establishes
 
the
 
AC,
 
the
Compensation
 
Committee,
 
the
 
CCRC,
 
the
 
GNC
 
and
the RC as permanent
 
Committees. The Board may set
 
up other Committees, including
 
ad
hoc Committees, if deemed appropriate or necessary.
13.2
Appointment and
election
From among
 
its members,
 
the Board
 
appoints the
 
Committee members
 
and the
 
respec-
tive
 
Chairpersons.
 
The
 
Compensation
 
Committee
 
members
 
are
 
proposed
 
by
 
the
 
Board
and in turn elected by shareholders at the general meeting.
13.3
Responsibilities and autho-
rities
Based on
 
articles 25
 
and 27
 
of the
 
AoA, the
 
Board delegates
 
certain responsibilities
 
and
authorities to
 
the Committees pursuant
 
to the
 
annexes to these
 
ORs. The
 
overall respon-
sibility for such delegated competences remains with the Board.
14
Group Executive Board
14
Delegation
14.1
Delegation of
management
The Board delegates the executive management of the Group as set out in section 2.1(ii).
14.2
Further delegation
by the GEB
The
Group CEO
 
and the
 
GEB may
 
further delegate certain
 
responsibilities and authorities
within the Group and may empower
 
further delegation
 
of such responsibilities
 
and authori-
ties. Such delegations must be in writing, and clear rules on responsibilities,
 
authorities and
accountabilities must be
 
established. Specific responsibilities and
 
authorities delegated by
the GEB to a committee
 
of the GEB will
 
be set forth in
 
a resolution adopted
 
or a charter ap-
proved by the
 
GEB.
14.3
Time
-critical matters
The
 
GEB
will establish
 
arrangements to
 
ensure that
 
decisions are
 
made in
 
a time-critical
business matter, should the responsible GEB member be unable to act.
15
Group Executive Board
15.1
Composition and appoint-
ment
 
Under the leadership of the Group CEO,
the GEB is comprised of the members detailed in
sections 16 to 26 of
 
these ORs and such further GEB
 
members as appointed by the Board
upon proposal of the Group CEO.
 
15.2
Responsibilities
and authorities
Under the leadership
 
of the Group
 
CEO, the GEB
 
has executive management
 
responsibil-
ity for the steering of the
 
Group and its business. It develops the
 
strategies for the Group,
the
 
BDs and
 
GF,
 
and implements
 
the
 
Board-approved
 
strategies. The
 
GEB develops,
 
im-
plements and
 
maintains an
 
appropriate and
 
adequate business
 
organization designed
 
to
ensure compliance with
 
applicable laws and regulations
 
and an appropriate
 
management
information system.
15.3
GEB as risk council
The GEB acts
 
as the
 
risk council of
 
the Group. It
 
has overall responsibility
 
for establishing
and implementing risk
 
management and control
 
in the Group. It
 
manages the risk
 
profile
of
 
the
 
Group
 
as
 
a
 
whole
 
as
 
determined
 
by
 
the
 
Board
 
and
 
the
 
RC
 
and
 
manages
 
the
Group’s reputation.
 
The GEB determines
 
its requirements for
 
risk reporting, including
 
im-
provements and changes to
 
the reports, and receives
 
periodic updates on risk
 
data limita-
tions.
15.4
Preparation of Board deci-
sions
 
Where
 
proposals for
 
decisions must
 
be
 
made
 
to
 
the Board,
 
the GEB
 
prepares
 
such pro-
posals and supports the Board in its decision-making process.
 
15.5
Group ALCO as a commit-
tee of the GEB
The
 
GEB
 
is
 
responsible
 
for
 
managing
 
the
 
Group’s
 
assets
 
and
 
liabilities
 
in
 
line
 
with
 
the
Group strategy,
 
risk appetite,
 
regulatory commitments
 
and interests
 
of shareholders
 
and
other stakeholders. For
 
this purpose,
 
the GEB
 
has established
 
the Group
 
ALCO pursuant
to
 
section
 
14.2.
 
Further details,
 
specific
 
responsibilities and
 
authorities
 
delegated
 
by the
GEB to the Group ALCO are set forth in its terms of reference.
 
15.6
Further duties
The
 
GEB is
 
furthermore responsible
 
for all
 
management
 
matters not
 
reserved under
 
the
AoA or the ORs to any other person or Corporate Body.
 
15.7
Meetings, agenda and no-
tice period
 
The GEB meets
 
at least once
 
every month or
 
as appropriate. The
 
agenda must be
 
sent to
the GEB members at least five calendar days
 
prior to the date of the GEB meeting togeth-
er with
 
all necessary
 
supporting material.
 
In time-critical
 
cases, a
 
GEB meeting
 
(called by
the Group CEO as required or at the
 
request of one GEB member addressed to
 
the Group
CEO) may be held
 
and the supporting material
 
may be sent on
 
shorter notice. GEB
 
meet-
ings
 
are
 
chaired
 
by
 
the
 
Group
 
CEO
 
or,
 
if
 
absent,
 
by
 
the
 
nominated
 
deputy
 
CEO.
 
GEB
meetings may be held in person or by audio or video conference.
 
15.8
Quorum of attendance
The presence,
 
either in
 
person or
 
by audio
 
or video
 
conference, of
 
a majority
 
of the
 
GEB
members is required to pass valid GEB resolutions.
15
15.9
Quorum of resolutions
The resolutions of the GEB are passed by the majority of the votes of the GEB members
present. The Group CEO has the power to overrule any GEB resolution. If the Group CEO
exercises this power,
 
he must inform the Chairman and the SID as well as the GEB imme-
diately.
15.10
Minutes of GEB meetings
Minutes are taken of all GEB meetings. They
 
contain all resolutions made by the GEB. The
minutes are
 
sent to
 
all GEB
 
members and
 
to the
 
Chairman. Board
 
members may
 
inspect
the GEB
 
minutes in
 
accordance with
 
section 8.
 
Section 6.10
 
applies mutatis
 
mutandis to
the GEB minutes.
15.11
Circular resolutions
With
 
respect
 
to
 
circular resolutions
 
of
 
the GEB,
 
sections 7.4
 
and
 
7.5 apply
 
mutatis
 
mu-
tandis.
15.12
Matters requiring immedia-
te attention
With regard to matters which
 
require immediate attention, and if
 
it is not feasible to
 
con-
vene
 
an
 
audio
 
or
 
video
 
conference
 
or
 
to
 
proceed
 
by
 
circular
 
resolution
 
within
 
the
 
time
available,
 
the Group
 
CEO may,
 
together with
 
two other
 
GEB members,
 
make decisions,
which
 
have
 
the
 
effect
 
of
 
GEB
 
resolutions.
 
GEB
 
members
 
who
 
could
 
not
 
be
 
reached
 
in
time must
 
be informed
 
together with
 
the Chairman
 
as soon
 
as possible.
 
Section 7.5
 
ap-
plies mutatis mutandis to such resolutions.
15.13
Assessment
At
 
least
 
annually,
 
the
 
Group
 
CEO
 
assesses
 
the
 
performance
 
of
 
the
 
GEB.
 
Such
 
a
 
review
seeks
 
to
 
determine
 
whether
 
the
 
GEB
 
functions effectively
 
and
 
efficiently.
 
In
 
light
 
of
 
the
annual assessment,
 
the Group CEO
 
must consider whether
 
any changes
 
should be made
to the composition of the GEB.
15.14
Further duties of GEB
members
In addition
 
to the
 
responsibilities for
 
each GEB
 
member set
 
out below,
 
further details
 
of
the responsibilities
 
and key
 
authorities delegated
 
to the
 
GEB members
 
are set
 
out in
 
the
annexes to these ORs and the relevant Business Regulations or terms of reference.
16
Group Chief Executive Officer
16.1
Appointment
The Group CEO is appointed by the Board upon proposal of the Chairman and the GNC.
16.2
Function,
substitution
The
 
Group CEO
 
is the
 
highest executive
 
officer
 
of the
 
Group and
 
has responsibility
 
and
accountability for the management and performance of the Group.
 
The Group CEO nom-
inates
 
a
 
deputy
 
CEO
 
from
 
within
 
the
 
GEB,
 
who
 
is confirmed
 
by
 
the
 
Board. The
 
deputy
CEO shall temporarily
 
exercise all responsibilities
 
and authorities if
 
the Group CEO
 
should
be incapacitated or unavailable to exercise the function as Group CEO.
 
16.3
Main responsibilities and
authorities
 
The Group
 
CEO sets
 
the business
 
and corporate
 
agenda, ensures
 
sound and
 
timely deci-
sion-making
 
and
 
controls
 
the
 
implementation
 
of
 
decisions
 
made.
 
The
 
Group
 
CEO
 
is
 
in
particular responsible for the following:
(i)
ensuring the GEB fulfills its tasks and assumes its responsibilities;
 
(ii)
ensuring
 
alignment
 
of
 
the
 
individual
 
GEB
 
members
 
to
 
the
 
business
 
and
 
corporate
agenda;
(iii)
planning succession at GEB level;
 
(iv)
supporting and
 
advising
 
senior management,
 
as
 
well as
 
fostering an
 
integrated en-
trepreneurial leadership spirit across the Group;
 
(v)
assuming
 
a
 
leading
 
role
 
in
 
preparation
 
of
 
strategy,
 
risk,
 
compensation
 
and
 
govern-
ance principles for the Board’s consideration; and
(vi)
together with
 
the Chairman,
 
undertaking responsibility
 
for UBS’s
 
reputation and
 
en-
suring effective communications with
 
shareholders and stakeholders (see
 
also section
10.5).
16.4
Further responsibilities
and duties
In addition to the
 
responsibilities outlined in section 16.3,
 
the Group CEO has responsibil-
ity for management and control of the Group CEO Functions.
16.5
Right to overrule
decisions
 
The Group
 
CEO has
 
an all
-encompassing right
 
to information
 
about and
 
examination of
all matters
 
handled in
 
the business.
 
He has
 
the power
 
to overrule any
 
decisions made
 
by
any management body, including any resolution by the GEB (see section 15.9).
16
16.6
Reporting to the Board
The Group
 
CEO ensures
 
that the
 
Chairman and
 
the Board
 
are kept
 
informed in
 
a timely
and appropriate manner on
 
all matters falling within
 
the scope of their
 
responsibilities, as
well as important business
 
developments, issues or decisions
 
taken by the GEB
 
in particu-
lar with regard to matters which may have a material financial, operational or reputational
impact on the Group.
 
Further,
 
the
 
Group
 
CEO
 
(either
 
personally
 
or
 
through
 
any
 
other GEB
 
member)
 
regularly
informs the Board on:
(i)
key performance indicators and other relevant financial data of the Group;
(ii)
existing and emerging risks, issues and mitigating measures;
 
(iii)
updates on developments in important markets and on peers; and
 
(iv)
information on
 
all issues
 
which may
 
affect the
 
supervisory or
 
control function
 
of the
Board.
16.7
Reporting by GEB
members
 
Each member of the GEB detailed in sections 17 to 2
6 below reports directly to the Group
CEO and
 
shall inform
 
the Group
 
CEO or
 
GEB as appropriate
 
of material
 
matters and
 
key
developments within the scope
 
of their responsibilities. The
 
Group Functional Heads have
an obligation
 
to advise
 
the Chairman
 
and relevant
 
Committees on
 
significant issues
 
aris-
ing in the field of their responsibilities.
17
Group Chief Financial Officer
17.1
Responsibilities and autho-
rities
The Group CFO has in particular the following responsibilities:
(i)
managing
 
the
 
Group’s
 
financial
 
accounting,
 
controlling,
 
forecasting,
 
planning
 
and
reporting processes;
(ii)
ensuring transparency
 
in and
 
assessing the
 
financial performance
 
of the
 
Group and
the BDs;
(iii)
developing the Group’s inorganic strategy in collaboration with the GEB and support-
ing GEB members in mergers and acquisitions,
 
as well as equity investment topics, by
monitoring the progress of key inorganic growth initiatives;
(iv)
managing and
 
controlling the
 
Group’s tax
 
affairs, treasury
 
and capital
 
management,
including funding and liquidity risk, and regulatory capital ratios;
 
(v)
ensuring
 
asset
 
and
 
liability
 
management
 
by
 
balancing
 
consumption
 
of
 
the
 
Group’s
financial resources;
(vi)
consulting with
 
the AC
 
to make
 
proposals to
 
the Board
 
regarding the
 
standards for
accounting to
 
be adopted by
 
UBS Group AG
 
and the Group
 
and defining the
 
stand-
ards for financial reporting and disclosure;
 
(vii)
managing relations with analysts and investors in coordination with the Group CEO;
 
(viii)
under the supervision
 
of the AC,
 
coordinating the working
 
relationships with the
 
ex-
ternal auditors; and
(ix)
managing the function “Group Finance”.
18
Group Chief Operations and Technology Officer
18.1
Responsibilities and autho-
rities
The Group C
OTO has in particular the following responsibilities:
(i)
formulating
 
the
 
approach,
 
objectives,
 
financial
 
and
 
execution
 
plans
 
for
 
the
 
Group
Operations and Technology Office area in support of the BDs and GF;
(ii)
driving
 
Group-wide
 
digitalization,
 
delivering
 
IT
 
services,
 
tools
 
and
 
infrastructure,
 
in-
cluding cyber protection and IT security, in line with the needs of the BDs and GF;
(iii)
overseeing the prioritization of the technology enabled change initiatives;
(iv)
directing and governing all IT development and engineering management activities;
(v)
delivering
 
operational
 
services,
 
maintaining
 
and
 
overseeing
 
the
 
Group’s
 
crisis
 
man-
agement operations and providing Group-wide data governance; and
(vi)
managing the function “Group Operations and Technology Office”.
19
Group Chief Risk Officer
19.1
Responsibilities and autho-
rities
The Group
CRO has in particular the following responsibilities:
(i)
the development
 
of the
 
Group’s risk
 
management and
 
control framework
 
(including
risk
 
principles
 
and
 
risk
 
appetite)
 
for
 
the
 
credit,
 
market,
 
country,
 
liquidity,
 
funding,
model, and environmental and social risk categories, as well as the implementation of
independent control
 
frameworks for
 
these risk
 
categories, on the
 
basis of
 
and in
 
ac-
cordance with the framework approved by the Board, including:
(a)
risk measurement, aggregation, portfolio controls and risk reporting; and
(b)
taking decisions on transactions, positions, exposures, portfolio
 
limits and allowances
in accordance with the risk control authorities
 
delegated to the Group CRO;
(ii)
monitoring
 
and
 
challenging
 
the
 
Group’s
 
risk-taking
 
activities
 
for
 
the
 
risk
 
categories
under Group CRO responsibility; and
(iii)
managing the function “Group Risk Control”.
17
20
Group General Counsel
20.1
Responsibilities and autho-
rities
The Group GC has in particular the following responsibilities:
(i)
managing the
 
Group’s legal
 
affairs and
 
ensuring effective
 
and timely
 
assessment of
legal matters impacting the Group or its businesses;
(ii)
providing the legal advice required by the Group;
 
(iii)
management and reporting of all
 
litigation and other significant contentious
 
matters,
including all legal proceedings, that involve UBS; and
(iv)
managing the function “Group Legal”.
21
Group Chief Compliance and Governance Officer
21.1
Responsibilities and autho-
rities
The Group CCGO has in particular the following responsibilities:
(i)
developing the
 
Group’s risk
 
management and
 
control framework
 
(including taxono-
mies and
 
risk appetite)
 
for non-financial
 
risks as well
 
as implementing
 
the independ-
ent control frameworks for these risks;
(ii)
developing the Group’s governmental policy and regulatory approach;
(iii)
coordinating
 
external
 
governmental
 
and
 
regulatory
 
relations
 
and
 
overseeing
 
im-
portant
 
regulatory
 
matters,
 
including
 
key
 
regulatory
 
change
 
programs
 
across
 
the
Group;
(iv)
managing the firm’s new business governance process;
(v)
developing global
 
and local
 
recovery and
 
resolution plans
 
and defining
 
adequate re-
solvability improvement measures;
(vi)
developing the
 
Group’s organization
 
and legal
 
entity structure,
 
as well
 
as corporate
governance standards;
(vii)
governing the
 
Group’s internal
 
and external
 
investigations portfolio
 
and performing
important investigations; and
(viii)
managing the function “Group Compliance, Regulatory & Governance”.
22
Head Group Human Resources & Group Corporate Services
22.1
Responsibilities and autho-
rities
The
Head GHR&GCS has in particular the following responsibilities:
(i)
defining
 
and
 
executing
 
an
 
HR
 
strategy
 
aligned
 
to
 
UBS’s
 
objectives,
 
positioning
 
the
Group as employer
 
of choice and
 
providing HR services
 
to employees as
 
well as stra-
tegic advice to line
 
managers and GEB members supporting
 
them to attract, engage,
develop and retain talent;
(ii)
supplying real estate infrastructure and general administrative services to the Group;
 
(iii)
directing
 
and
 
controlling
 
all
 
supply
 
and
 
demand
 
management
 
activities,
 
supporting
the Group with
 
its third-party risk and
 
sourcing strategies and managing
 
the Group’s
near-/offshore, outsourcing and supplier-related processes; and
(iv)
managing the function “Group Human Resources & Group Corporate Services”.
23
Group Integration Officer
23.1
Responsibilities and autho-
rities
The
Group IO has in particular the following responsibilities:
(i)
developing
 
the
 
Group’s
 
integration
 
strategy
 
with
 
regard
 
to
 
Credit
 
Suisse
 
within
agreed design principles and in accordance with the Group strategy;
(ii)
coordinating with integration teams and, if required, other GEB members to ensure
coherent and consistent execution of integration plans and milestones;
(iii)
prioritizing
 
integration activities
 
and
 
monitoring
 
overall progress,
 
coordinating
 
man-
agement of
 
operational and
 
execution risks
 
and issues,
 
as well
 
as overseeing
 
devel-
opment of migration plans and interdependencies;
 
(iv)
ensuring regular
 
communication and appropriate
 
escalation to the
 
GEB, or other
 
rel-
evant governance bodies;
 
(v)
challenging
 
timelines,
 
operating
 
models,
 
synergies,
 
and
 
deliverables,
 
as
 
appropriate
and for the benefit of the Group; and
(vi)
managing the function “Group Integration”.
24
Regional Presidents
24.1
Responsibilities and autho-
rities
 
The Regional Presidents have in particular the following responsibilities:
(i)
cross-divisional collaboration;
(ii)
representing the Group to the broader public in their region;
 
(iii)
providing input to and facilitating the implementation of the Group’s strategy; and
 
(iv)
for Significant
 
Group Entities,
 
Significant Regional
 
Entities and Significant
 
Branches, the
Regional Presidents
 
assume responsibility
 
for certain
 
entity governance
 
processes.
 
18
24.2
Reporting obligation
The Regional Presidents
 
shall inform the relevant
 
GEB member of any
 
activities and issues
that may
 
give rise
 
to actual
 
or potential
 
material regulatory
 
or reputational
 
concerns and
of other relevant matters within the scope of their responsibilities.
 
25
Divisional Presidents
25.1
Responsibilities and autho-
rities
The Divisional Presidents have in particular the following responsibilities:
(i)
proposing
 
BD
 
strategies
 
in
 
line
 
with
 
the
 
Group
 
strategy
 
taking
 
into
 
account
 
input
from the Regional Presidents;
(ii)
the operation and management of their BD;
(iii)
controlling and
 
administering the
 
dedicated financial
 
resources, risk
 
appetite, people
and infrastructure of the BD;
 
(iv)
collaborating
 
with
 
the
 
Regional
 
Presidents
 
to
 
support
 
them
 
in
 
the
 
exercise
 
of
 
their
competences with regard to certain key entity governance processes; and
(v)
the success, risks, results and value of their BD.
 
They are
 
further accountable
 
for the
 
front-to-back control
 
environment of
 
the respective
BD and
 
are supported
 
by the
 
Group Functional Heads,
 
who are accountable
 
for confirm-
ing end-to-end completeness and effectiveness of the respective Group Function.
26
Credit Suisse AG Chief Executive Officer
26.1
Responsibilities and autho-
rities
The
CS AG CEO has in particular the following responsibilities:
(i)
the
 
operation,
 
management
 
and
 
performance
 
of
 
the
 
Credit
 
Suisse
 
businesses
 
in
alignment
 
with
 
the
 
strategy,
 
risk
 
appetite
 
and
 
governance
 
principles
 
set
 
by
 
the
Group;
(ii)
managing financial
 
and non-financial
 
risks and
 
regulatory issues
 
of the
 
Credit Suisse
businesses;
 
(iii)
ensuring Credit Suisse’s operational continuity and client focus;
(iv)
ensuring
 
appropriate
 
escalation
 
and
 
reporting
 
of
 
significant
 
matters
 
related
 
to
 
the
Credit Suisse businesses within the Group;
 
(v)
collaborating
 
with
 
other
 
GEB
 
members
 
to
 
facilitate
 
consolidated
 
management
 
and
control
 
of
 
the
 
Credit
 
Suisse
 
businesses
 
across
 
divisional,
 
functional and
 
regional
 
di-
mensions; and
(vi)
supporting and facilitating a swift integration of Credit Suisse into the Group.
19
Group Internal Audit
27
Scope, responsibilities, authorities and reporting
27.1
Scope
Group IA is the internal audit
function for the Group.
27.2
Responsibilities
Group IA independently, objectively and systematically assesses the:
(i)
soundness of the Group’s risk and control culture;
(ii)
reliability
 
and
 
integrity
 
of
 
financial
 
and
 
operational
 
information,
 
including
 
whether
activities are properly, accurately and completely recorded, and the quality
 
of underly-
ing data and models; and
(iii)
design, operating effectiveness and sustainability of:
(a)
processes to define strategy and risk appetite,
 
as well as the overall adherence to
the approved strategy;
 
(b)
governance processes;
(c)
risk management,
 
including whether
 
risks are
 
appropriately identified
 
and man-
aged;
(d)
internal controls,
 
specifically whether
 
they are
 
commensurate with
 
the risks
 
tak-
en;
(e)
remediation activities; and
(f)
processes
 
to
 
comply
 
with
 
legal
 
and
 
regulatory
 
requirements,
 
internal
 
policies,
and the Group’s constitutional documents and contracts.
 
Group IA
 
also conducts
 
special audits
 
at the
 
request of
 
the AC or
 
other Board
 
members,
Committees or the Group CEO in consultation with the AC.
27.3
Charter
Details of
 
the role,
 
responsibilities and
 
authorities of
 
Group IA
 
are set
 
out in
 
the charter
for
 
Group
 
IA.
 
The
 
charter
 
is
 
approved
 
by
 
the
 
Board
 
on
 
the
 
recommendation
 
of
 
the
Chairman and the AC.
27.4
Access
rights
Group IA possesses unrestricted auditing rights within the Group;
 
it has access at all times
to all
 
accounts, books,
 
records, systems,
 
property
 
and personnel
 
to fulfill its
 
auditing re-
sponsibilities. The
 
Head Group
 
IA
 
has open,
 
direct and
 
unrestricted access
 
to the
 
Chair-
man, the RC and the AC, as well as to the Group CEO.
27.5
Independence
Group
 
IA
 
is
 
independent
 
in
 
determining
 
its
 
activities,
 
in
 
particular
 
when
 
defining
 
audit
scope and executing
 
audit engagements. Group
 
IA reports are not
 
subject to any instruc-
tions or restrictions, and its authority to audit is unrestricted.
 
28
Head
Group IA
28.1
Reporting
The Head Group IA reports directly to the Chairman. In addition, the
 
Head Group IA has a
functional reporting line to the AC in line with the responsibilities of the AC as set forth in
the AC charter. The Head Group IA
 
must inform the AC of the results
 
of the annual inter-
nal audit
 
plan and
 
the status
 
of annual
 
internal audit
 
objectives and
 
must be
 
in regular
contact with the AC.
 
28.2
Appointment
The Head Group IA is appointed by the Board based on the proposal of the Chairman and
 
the AC.
20
28.3
Responsibilities
The Head Group IA is responsible for:
(i)
maintaining
 
and
 
developing
 
a
 
professional
 
audit
 
team
 
with
 
sufficient
 
knowledge,
skills and experience to
 
meet the requirements of these
 
ORs, the audit charter, future
challenges and emerging risks;
(ii)
developing an annual audit plan based on an annual risk assessment;
 
(iii)
continuously considering the firm’s risk profile and audit universe;
(iv)
reviewing and assessing the audit plan at least quarterly as
 
well as implementing the
approved annual audit plan (including any changes and
 
special projects) and covering
the audit
 
universe in
 
a risk-based
 
audit cycle,
 
in accordance
 
with the
 
budget and re-
source plan approved by the AC;
 
(v)
delivering assurance
 
over the effective
 
and sustainable remediation
 
of issues,
 
taking
a risk-based approach;
 
(vi)
issuing quarterly
 
governance and
 
annual activity
 
reports which
 
provide an
 
overview
of significant audit results and other key developments;
 
(vii)
coordinating the scope of Group IA’s work
 
with external auditors to provide optimal
audit coverage;
 
(viii)
maintaining effective relationships with UBS’s regulators; and
 
(ix)
leveraging Group IA’s audit results with the activities of other control functions with-
in UBS, while maintaining independence.
21
Special provisions
29
Authority to sign
29.1
In general
Signing in the name of UBS Group AG requires two authorized signatures to be binding.
The Board shall designate those persons
authorized to sign on behalf of UBS Group AG.
29.2
Signing authority rules
The
 
Board
 
issues
 
signing
 
authority
 
rules,
 
specifying
 
details
 
and
 
principles,
 
including
 
the
scope
 
of
 
signature
 
authorities
 
and
 
possible
 
extensions,
 
exceptions
 
to
 
the
 
joint
 
signature
authority
 
principle,
 
and
 
the
 
possibility
 
for
 
signatories
 
of
 
UBS
 
Entities
 
to
 
sign
 
on
 
behalf
 
of UBS Group AG. In addition, UBS Entities establish their own rules, according
 
to manda-
tory provisions of local law, rules and regulations.
30
Form of signature
30.1
Signature form
All authorized signatories sign by adding their signature to the name of the legal entity on
whose behalf they act.
31
Conduct of Board and GEB members
 
31.1
Duty of care and loyalty
Each member
 
of the
 
Board and the
 
GEB is under
 
a duty to
 
carry out their
 
responsibilities
with
 
due care
 
and to
 
safeguard and
 
further the
 
interests of
 
UBS and
 
of all
 
of its
 
share-
holders.
31.2
Conflicts of interest
The Board
 
and GEB
 
members must
 
arrange their
 
personal and
 
business affairs,
 
including
their affairs with regard
 
to a related person or
 
company, so as to avoid,
 
as much as possi-
ble, an actual, perceived or potential conflict with the interests of the Group.
31.3
Disclosure of conflict of
in-
terest
Each Board member must
 
disclose to the Chairman, and
 
each GEB member must disclose
to
 
the
 
Group CEO,
 
any
 
conflict of
 
interest
 
generally arising
 
or relating
 
to
 
any
 
matter to
 
be discussed at a meeting, as soon as the Board or GEB member becomes aware of
 
its ex-
istence.
31.4
Procedural measures
Unless exceptional circumstances dictate that in the
 
best interests of UBS,
 
a Board
 
or GEB
member
 
with
 
a
 
conflict of
 
interest
 
shall
 
not
 
participate in
 
the
 
discussions and
 
decision-
making involving the interest at stake, the Board or GEB member
 
with a conflict of interest
shall participate
 
in discussions
 
and:
(i)
a
 
double
 
vote
 
(a
 
vote
 
with
 
and
 
a
 
vote
 
without
 
the
 
conflicted
 
individual)
 
shall
 
take
place;
(ii)
a binding decision on the matter requires the same outcome in both votes;
 
(iii)
the
 
Chairman
 
or
 
the
 
Group CEO
 
must advise
 
the
 
respective Corporate
 
Body
 
of
 
the
conflict of interest; and
(iv)
the existence of the conflict must be recorded in the meeting minutes.
 
In the event of doubt, the Chairman or the Group CEO
 
shall request the respective Corpo-
rate Body to
 
determine whether
 
a conflict
 
of interest
 
or exceptional
 
circumstances
 
exist.
Further, section.
 
2.5 applies where
 
GEB members
 
have additional
 
reporting lines
 
within legal
entities of
 
the Group.
31.5
Duty of confidentiality
Except for
 
information already
 
in the
 
public
domain, each
 
Board and
 
GEB member
 
shall
handle all
 
information relating to
 
the Group learned
 
during the
 
performance of their
 
du-
ties
 
with
 
the
 
utmost
 
discretion
 
at
 
all
 
times.
 
Such
 
information
 
may
 
only
 
be
 
disclosed
 
to
third parties with
 
prior written clearance from
 
the Chairman or the
 
Group CEO. This obli-
gation and duty
 
continues even after the
 
term of office of
 
the Board or
 
GEB member has
expired for as long as the relevant information remains confidential.
 
31.6
Benefits of Board and GEB
members
 
If a Board
 
or a GEB
 
member becomes aware
 
of the fact
 
that they may
 
receive a financial
or non-financial benefit other than any salary, remuneration
 
or other benefit from UBS, as
a result of employment within the Group, that person must:
(i)
promptly inform the Board, in the case of a Board member or the Group CEO; and
(ii)
promptly inform the Group
 
CEO, in the case of
 
a GEB member other than
 
the Group
CEO.
22
32
Entry into force, amendments
32.1
Entry into force
These ORs replace
 
the former regulations of
12 June 2023
 
governing the internal organi-
zation of UBS
 
Group AG and
 
come into effect
 
on 1 March
 
2024, based on
 
a Board reso-
lution of UBS Group AG dated 25 January 2024.
32.2
Amendments
These ORs may be
amended by the Board only with the approval of FINMA.
23
Annex A –
Organizational
chart of UBS Group AG
 
exhibit102p24i0
24
Organizational chart of UBS Group AG
25
Annex B –
Charter of the
Committees of the Board
26
Contents
Introduction
1
 
Basis and purpose
27
Membership and constitution
2
 
Number of Committee members, their independence and knowledge
28
3
 
Constitution
28
Responsibilities and authorities
4
 
Delegation of responsibilities and authorities
29
5
 
Audit Committee
29
6
 
Compensation Committee
 
30
7
 
Corporate Culture and
Responsibility Committee
 
31
8
 
Governance and Nominating Committee
 
32
9
 
Risk Committee
34
10
 
Further responsibilities and authorities
35
11
 
Delegation to a member or subcommittee
35
12
 
Information rights
35
13
 
Meeting with third parties
35
Meetings and resolutions of the Committees
14
 
Meetings
36
15
 
Resolutions and information rights
36
Reporting
16
 
Regular reporting
37
17
 
Special reporting
37
Special provisions
18
 
Confidentiality
38
19
 
Self-assessment and adequacy review
38
27
Introduction
1
Basis and purpose
1.1
Basis
This Committees’ charter is
 
enacted by the
 
Board pursuant to articles
 
716
716b CO, arti-
cles 25 and 27 of the AoA and sections 5.9 and 13.3 of the ORs.
 
1.2
Purpose
The purpose of
 
this Committees’ charter
 
is to set
 
out the objectives,
 
composition and re-
sponsibilities of the permanent Board Committees, being:
(i)
the Audit Committee;
 
(ii)
the Compensation Committee;
 
(iii)
the Corporate Culture and Responsibility Committee;
 
(iv)
the Governance and Nominating Committee; and
(v)
the Risk Committee.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
28
Membership and constitution
2
Number of Committee members, their independence and knowledge
2.1
Minimum number of Com-
mittee members
Each Committee must have at least three Committee members.
2.2
Independence
Each Committee
 
must consist
 
of members
 
of the Board
 
who:
(i)
with respect
 
to the
 
Compensation Committee,
 
GNC and
 
CCRC, are
 
independent, in
a majority, as defined by section 3.2 of the ORs;
 
(ii)
with
 
respect
 
to
 
the
 
AC, fulfill
 
the independence
 
criteria
 
set
 
out
 
in
 
sections
 
2.3 and
2.4 of this Committees’ charter; and
(iii)
with respect
 
to the
 
RC, are
 
independent, in
 
a majority,
 
as defined
 
by section
 
3.2 of
the
 
ORs and
 
fulfill the
 
independence
 
criteria
 
set
 
out
 
in
 
section 2.4
 
of
 
this
 
Commit-
tees’ charter.
At least one
 
member of
 
the RC must
 
also be a member
 
of the
Compensation
 
Committee.
2.3
Special independence
 
rules for AC members
In addition to
 
the independence criteria
 
set out in
 
section 3.2 of
 
the ORs, each
 
AC mem-
ber must meet
 
the requirements set
 
forth in rule
 
10A-3 of the
 
Securities Exchange Act
 
of
1934 and the New York Stock Exchange rules.
2.4
Special rules for AC and
 
RC members
Each AC and RC member must:
(i)
not be
 
an affiliated
 
person of UBS;
 
for the avoidance
 
of doubt, serving
 
as a member
of the Board
 
of a subsidiary
 
of UBS Group AG
 
or an affiliated company
 
of the Group
and receiving remuneration for such
 
activity does not, of itself,
 
make an AC or an
 
RC
member an affiliated person; and
(ii)
not receive
 
any consulting,
 
advisory or
 
other compensatory
 
fees from
 
UBS or
 
any of
its affiliated
 
persons other
 
than in their
 
capacity as a
 
Board member
 
or a Committee
member.
Each AC
 
member must
 
not serve
 
on the
 
audit committee
 
of more
 
than two
 
other public
companies, unless the Board has made a determination that such AC member or
 
prospec-
tive AC member has the availability to properly fulfill their duties with UBS.
2.5
Special rules for GNC mem-
bers
At least one of the Vice Chairmen and/or the SID is a member of the GNC.
2.6
Knowledge
Committee
 
members
 
must
 
have
 
the
 
necessary knowledge
 
and
 
experience
 
to
 
fulfill
 
their
functions.
2.7
Membership and presence
of the Chairman
Generally, the Chairman or one of the
 
Vice Chairmen chairs the GNC. The Chairman
 
may,
in consultation
 
with the
 
relevant Chairperson,
 
attend the
 
meetings of
 
other Committees
as a non-voting guest.
 
3
Constitution
3.1
Appointment and removal
by the Board
 
The Chairperson
 
and the
 
Committee members,
 
with the
 
exception of
 
the Compensation
Committee
 
members,
 
are appointed
 
pursuant
 
to
 
section 4.3
 
of
 
the
 
ORs, and
 
the Board
may remove
 
any Committee
 
member or
 
any Chairperson
 
at any
 
time. Should
 
a vacancy
arise on
 
any Committee,
 
even if
 
the minimum
 
number of
 
Committee members
 
pursuant
to section
 
2.1 of this
 
Committees’ charter is
 
still met, the
 
Board may appoint
 
the missing
member from among its members for the remaining term of office.
29
Responsibilities and authorities
4
Delegation of responsibilities and authorities
4.1
In general
Pursuant to section 13.3 of the ORs, the
 
Committees have the responsibilities and author-
ities set out in the annexes to the ORs.
 
5
Audit Committee
5.1
In general
The function of the AC
 
is to support the
 
Board in fulfilling its oversight duty relating to
fi-
nancial
 
reporting
 
and
 
internal
 
controls
 
over
 
financial
 
reporting,
 
the
 
effectiveness
 
of
 
the
external and internal audit functions, and the effectiveness of whistleblowing procedures.
Management is responsible for the preparation,
 
presentation and integrity of the financial
statements, while
 
the external
 
auditors are
 
responsible for
 
auditing financial
 
statements.
The AC’s responsibility is one of oversight and review.
5.2
Responsibilities
 
and
 
autho-
rities
The AC’s responsibilities
 
and authorities
 
for UBS Group
 
AG and the
 
Group are to:
(i)
Financial reporting:
(a)
monitor the integrity of
 
the financial statements and
 
any announcements related
to
 
financial
 
performance, and
 
review
 
significant financial
 
reporting
 
judgements
contained in
 
them, before
 
recommending
 
their approval
 
to the Board;
 
(b)
advise the
 
Board on whether
 
the annual
 
report and
 
financial statements,
 
taken as a
whole, are fair, balanced and understandable, and provide the information neces-
sary for shareholders to assess the company’s position and performance, business
model and strategy;
(c)
review the
 
organization and
 
completeness of
 
the
 
financial reporting process,
 
in-
cluding the Group’s
 
internal control
 
system and procedures
 
as they relate
 
to the in-
tegrity of the financial statements,
 
taking into account the reports
 
provided by the
GEB,
 
the
 
external auditors,
 
Group
 
IA,
 
regulators or
 
other
 
information as
 
deter-
mined by the
 
Committee
 
to be appropriate;
 
(d)
review management’s
 
SOX 404 report in relation to internal
 
controls over financial
reporting;
 
(e)
review significant accounting policies and practices and compliance with account-
ing standards;
 
and
(f)
review arrangements for compliance with the Group’s legal, regulatory and
 
other
requirements (including tax matters) as they relate to the
 
integrity of the financial
statements
 
or financial
 
report;
(ii)
External audit:
(a)
oversee the Group’s
 
relationship
 
with and assess
 
the qualifications,
 
expertise, effec-
tiveness, independence and
 
performance of
 
the
 
external auditors
 
and
 
their lead
audit partner; support the Board in reaching a
 
decision in relation to the appoint-
ment, reappointment or dismissal of the external auditors and the
 
rotation of the
lead audit
 
partner;
 
(b)
approve the engagement
 
letter of the external
 
auditors, including
 
the scope of the
audit and the
 
fees and terms
 
for the planned
 
audit work;
(c)
oversee all
 
audit and permitted
 
non-audit services
 
provided by
 
the external
 
auditors
and establish
 
such policies
 
as the Committee
 
deems appropriate;
 
(d)
annually review the external auditors’
 
summary of adjusted and unadjusted differ-
ences; and
(e)
review the
 
regulatory
 
audit plan
 
and the results
 
of regulatory
 
audits;
(iii)
Group IA:
(a)
monitor and assess the effectiveness,
 
independence and performance
 
of the Head
Group IA and
 
Group IA;
 
(b)
approve
 
Group
 
IA’s
 
annual
 
audit
 
plan
 
and
 
objectives including
 
subsequent im-
portant amendments;
 
(c)
monitor Group
 
IA’s discharge
 
of its annual
 
audit objectives;
 
and
(d)
order special audits
 
to be conducted
 
either by Group IA
 
or by mandating third
 
par-
ties and
 
review and
 
approve such requests from
 
other Board members,
 
Commit-
tees or the
 
Group CEO;
30
(iv)
Whistleblowing
 
and investigations:
(a)
review the effectiveness of the
 
firm’s whistleblowing policies and procedures and
ensure that
 
appropriate
 
whistleblowing
 
mechanisms
 
are in place;
(b)
review on
 
a
 
quarterly basis the
 
levels of
 
new and
 
pending whistleblowing cases
and reports
 
on complaints
 
made regarding
 
accounting,
 
auditing
 
or other matters;
(c)
review on a
 
quarterly basis
 
reports on
 
internal investigations;
 
and
(d)
conduct or direct
 
any investigation,
 
including the
 
retention of
 
external advisors
 
and
consultants (at UBS’s expense), as it considers necessary to discharge its responsi-
bilities; and
(v)
Human Resources:
 
(a)
annually provide input on the
 
performance of the Group CFO,
 
Group GC, Group
CRO and Group
 
CCGO to the
 
Group CEO; and
(b)
review and
 
make recommendations to
 
the
 
Board regarding
 
decisions relating
 
to
the hiring and
 
dismissal
 
of the Group
 
CFO.
6
Compensation Committee
6.1
In general
The function of
 
the Compensation Committee is
 
to support
 
the Board
 
in its
 
duties to
 
set
guidelines on
 
compensation and benefits,
 
to oversee
 
implementation thereof, to
 
approve
certain compensation
 
and to scrutinize
 
executive
 
performance.
6.2
Responsibilities and autho-
rities
The Compensation
 
Committee’s
 
responsibilities
 
and authorities
 
are to:
(i)
Group compensation
 
strategy and
 
principles:
(a)
periodically review the
 
Group compensation strategy
 
and principles
 
and propose
any material
 
changes to
 
the Board for
 
approval; and
(b)
evaluate the
 
effectiveness
 
of pay for
 
performance
 
results across
 
the Group;
 
(ii)
GEB performance
 
targets and
 
objectives:
 
(a)
propose, upon proposal of the Chairman, financial and non-financial
 
performance
targets and
 
objectives
 
for the Group
 
CEO for approval
 
by the Board;
(b)
review, upon
 
proposal of the Group CEO,
 
the performance
 
framework for
 
the oth-
er GEB members;
 
and
(c)
inform the Board of the Group CEO’s financial and non-financial
 
performance tar-
gets
 
and
 
objectives, as
 
well
 
as
 
the
 
performance framework
 
for
 
the
 
other
 
GEB
members;
 
(iii)
GEB performance
 
assessments:
(a)
propose, upon
 
proposal
 
of the
 
Chairman, the
 
Group CEO’s
 
performance assess-
ment for approval
 
by the Board;
(b)
propose, upon proposal
 
of the
 
Group CEO,
 
the performance assessments of
 
the
other GEB members
 
for approval
 
by the Board;
 
and
 
(c)
inform the Board
 
of the
 
performance assessments of all GEB
 
members, including
the Group CEO;
(iv)
Compensation
 
framework
 
and plans:
(a)
approve
 
key
 
features
 
of
 
the
 
compensation framework
 
and
 
plans
 
for
 
the
 
non-
independent
 
Board members
 
and GEB members;
 
(b)
be
 
informed of
 
key features
 
of the
 
compensation framework and
 
plans for
 
em-
ployees other
 
than GEB members;
 
(c)
approve key terms of any new or amended compensation
 
plans or other compen-
sation arrangements with a
 
material financial, reputational or strategic
 
impact or
significant
 
use of UBS
 
Group AG shares;
(d)
be informed
 
of key terms
 
of any new or
 
amended pension
 
and benefit
 
plans with
 
a
material financial,
 
reputational
 
or strategic
 
impact;
(e)
approve the
 
share ownership
 
policy for
 
GEB members;
(f)
propose, upon proposal of the Chairman, the remuneration/fee
 
framework for in-
dependent Board
 
members for
 
approval by
 
the Board;
 
and
(g)
approve, upon
 
proposal
 
of the
 
Chairman and
 
Group CEO,
 
the remuneration/fee
frameworks for external supervisory board
 
members of
 
Significant Group Entities
and be
 
informed of
 
remuneration/fee frameworks for external
 
supervisory board
members of
 
Significant
 
Regional Entities;
31
(v)
Compensation
 
governance:
(a)
approve key terms
 
for material individual variations to
 
standard employment and
termination agreements
 
for non-independent Board members
 
and, upon proposal
of the
 
Chairman, for the Group
 
CEO and,
 
upon proposal
 
of the
 
Group CEO, for
other GEB members;
(b)
approve the engagement
 
of and fees for any external
 
advisors/consultants
 
retained
by the Compensation Committee; considering factors relevant to the advisors’ in-
dependence from management and any
 
requirements under New York
 
Stock Ex-
change listing standards prior to selecting, or receiving advice from
 
any such advi-
sor/consultant;
(c)
propose to
 
the Board
 
for approval the
 
annual compensation report and
 
approve
other material
 
public disclosures
 
on UBS compensation
 
matters;
(d)
approve
 
the
 
peer
 
group
 
framework used
 
for
 
non-independent Board
 
and
 
GEB
members’
 
pay comparison
 
purposes;
 
(e)
meet with the
 
RC annually to
 
ensure that the
 
compensation framework supports
appropriate risk
 
awareness and
 
management, as
 
well as
 
appropriate risk-taking;
and
(f)
be
 
informed
 
of
 
major
 
regulatory developments,
 
shareholder initiatives
 
and
 
best
practices
 
in executive
 
compensation;
(vi)
Other compensation
 
competencies:
(a)
approve the total compensation
 
for the Chairman and
 
the non-independent
 
Board
members;
(b)
propose, upon proposal
 
of the
 
Chairman, the total
 
compensation for the
 
Group
CEO for approval
 
by the Board;
(c)
propose, upon proposal
 
of the Group
 
CEO, the individual total compensation for
the other GEB
 
members for
 
approval by
 
the Board;
(d)
approve, upon
 
proposal of
 
the
 
Chairman, the
 
total
 
compensation for
 
the
 
Head
Group IA, the
 
Group Company Secretary and,
 
upon proposal of
 
the Group CEO,
the total
 
compensation for former GEB
 
members for the
 
first financial year
 
after
leaving the
 
GEB;
(e)
propose, to
 
the Board,
 
for approval
 
by the general
 
meeting of
 
the shareholders
 
and
subject to
 
the relevant
 
periods as
 
outlined in
 
the AoA:
a.
the maximum
 
aggregate amount
 
of compensation
 
for the Board;
b.
the maximum
 
aggregate amount
 
of fixed compensation
 
for the GEB;
 
and
 
c.
the aggregate
 
amount of
 
variable compensation
 
for the GEB;
(f)
For employees
 
within the
 
Group:
 
a.
approve the total individual compensation for the 50 highest-paid employees
(excluding
 
GEB members)
 
at year-end
 
compensation
 
review;
 
b.
be informed
 
of all employees
 
with an annual
 
total compensation
 
of USD 3 mil-
lion or more,
 
and approve all
 
employees
 
with an annual
 
total compensation
 
of
USD 5 million
 
or more;
 
c.
be
 
informed of
 
or
 
approve
 
retention awards,
 
severance payments,
 
replace-
ment awards
 
and
 
sign-on payments
 
above internally
 
defined thresholds,
 
in-
cluding commitments
 
to compensate
 
new hires;
 
and
d.
approve the total individual compensation
 
of certain employees based on ad-
ditional regulatory
 
requirements;
 
these approval authorities can be delegated
 
to the Chairperson of the Compensa-
tion Committee;
(g)
be informed of business performance
 
progress and other variables
 
that impact the
funding of
 
the performance
 
award pool;
 
and
(h)
propose, upon proposal
 
of the
 
Group CEO,
 
the final
 
annual Group performance
award pool to
 
the Board
 
for approval and
 
approve, upon proposal
 
of the
 
Group
CEO, the performance
 
award pools
 
for the BDs
 
and GF.
7
Corporate Culture and Responsibility Committee
7.1
In general
The CCRC supports
 
the Board in its
 
duties to safeguard
 
and advance
 
the Group’s reputation
for responsible and sustainable conduct. Its
 
function is forward-looking in that
 
it monitors
and reviews societal trends and transformational
 
developments and assesses their potential
relevance for
 
the
 
Group. In
 
undertaking this
 
assessment, it
 
reviews stakeholder
 
concerns
and expectations pertaining
 
to the societal performance of UBS and to the development
 
of
its corporate culture. The CCRC’s function also encompasses
 
the monitoring of the current
state and
 
implementation of the
 
programs and
 
initiatives within the
 
Group pertaining
 
to
corporate culture
 
and corporate
 
responsibility
 
including sustainability.
32
7.2
Responsibilities and autho-
rities
The CCRC’s
 
responsibilities
 
and authorities
 
are to:
(i)
General:
 
(a)
monitor and advise the Board on current and
 
emerging societal trends and devel-
opments of
 
potential relevance
 
for the Group;
 
(b)
review and
 
assess the
 
current state and
 
implementation of the
 
corporate culture
and corporate
 
responsibility
 
programs
 
and initiatives
 
within the
 
Group; and
(c)
monitor the consistent
 
application of the behaviors
 
of accountability
 
with integrity,
collaboration
 
and innovation
 
within UBS;
 
(ii)
Frameworks
 
and regulations:
 
(a)
monitor and advise
 
the Board on evolving
 
external corporate
 
culture and corporate
responsibility
 
regulations,
 
standards
 
and practices;
 
(b)
conduct the annual
 
review process
 
for the Code of Conduct
 
and Ethics of UBS
 
and
make proposals
 
for amendments
 
to the Board;
 
and
(c)
reaffirm UBS’s frameworks pertaining to the programs and initiatives outlined be-
low on an annual
 
basis;
 
(iii)
Strategy:
 
(a)
monitor the effectiveness
 
of actions taken by UBS relating to the corporate
 
culture
and corporate
 
responsibility regulations and
 
policies, as
 
well as
 
the objectives
 
of
UBS;
(b)
support the GEB,
 
if required, in
 
the adjustment of
 
processes pertaining to corpo-
rate culture
 
and corporate
 
responsibility;
(c)
approve Group
 
Sustainability
 
and Impact’s
 
overall strategy
 
and annual objectives;
(d)
reaffirm the
 
Group’s memberships
 
in organizations,
 
as well as
 
commitments
 
with a
sustainability
 
and/or impact
 
topic focus,
 
on an annual
 
basis; and
(e)
support a
 
strong and
 
responsible corporate culture
 
firmly founded
 
in
 
a
 
spirit of
long-term thinking;
(iv)
Programs and
 
initiatives:
 
oversee UBS’s
 
corporate culture
 
and corporate
 
responsibility
 
programs
 
and initiatives,
including:
 
(a)
Group Sustainability
 
and Impact;
(b)
three keys
 
to success;
(c)
sustainable
 
finance (including
 
sustainable
 
and impact
 
investing);
(d)
client and
 
corporate philanthropy;
(e)
environmental
 
and social
 
risk management;
(f)
climate strategy
 
(including
 
net zero commitment);
(g)
human rights
 
(including
 
modern slavery
 
prevention);
(h)
in-house environmental
 
management;
(i)
responsible
 
supply chain
 
management;
 
(j)
diversity,
 
equity and
 
inclusion;
(k)
client satisfaction;
(l)
talent management;
(m)
working environment;
 
and
 
(n)
other evolving
 
initiatives;
(v)
Reporting,
 
communications
 
and engagements:
(a)
advise the Board on the
 
reporting of the Group’s corporate culture and corporate
responsibility
 
strategy and
 
activities;
(b)
review and propose
 
to the
 
Board for
 
approval the annual
 
sustainability report in-
cluding the
 
relevant sections
 
of the Group’s
 
annual reporting;
(c)
provide oversight
 
of the annual
 
sustainability
 
report related
 
disclosures
 
and the sus-
tainability
 
disclosure
 
assurance
 
audit process;
 
and
(d)
monitor and review communications
 
on corporate culture and corporate responsi-
bility with
 
stakeholders (including relevant
 
organizations and
 
sustainability rating
and ranking
 
bodies) and
 
their effectiveness with
 
regard to
 
the reputation
 
of
 
the
Group.
8
Governance and Nominating Committee
8.1
In general
The function of the GNC is to
 
support the Board in fulfilling its duty to establish best prac-
tices in corporate governance across the Group, including conducting a Board assessment,
establishing
 
and maintaining
 
a process for
 
appointing new
 
Board and GEB
 
members, as
 
well
as for the
 
annual performance
 
assessment
 
of the Board.
 
33
8.2
Responsibilities and autho-
rities
The GNC’s
 
responsibilities
 
and authorities
 
are to:
(i)
Corporate governance:
(a)
address all
 
significant
 
corporate
 
governance
 
issues affecting
 
the Group;
(b)
develop, maintain and review these ORs and make proposals to the Board for ap-
proval;
 
(c)
make
 
recommendations to
 
the
 
Board
 
concerning further
 
corporate
 
governance
matters and
 
practices;
 
(d)
review the
 
corporate governance
 
section of
 
the Group’s
 
annual report;
 
(e)
coordinate as
 
required the work
 
of the other Committees
 
regarding corporate
 
gov-
ernance in
 
their specific
 
areas of expertise;
(f)
plan and manage proposals
 
for changes in Board
 
membership,
 
taking into account
factors including:
 
a.
the size and
 
composition
 
of the Board,
 
as well as
 
its Committees;
 
and
b.
the skill mix,
 
industry experience,
 
diversity considerations
 
and responsibilities
 
of
Board members;
(g)
annually review the Board members’ independence and present its
 
assessment to
the Board for
 
approval;
(h)
approve mandates of Board and
 
GEB members pursuant to articles 31
 
and 36
 
of
the AoA and
 
applicable
 
internal
 
policies; and
 
(i)
approve the appointment
 
of supervisory
 
board members
 
for Significant
 
Group Enti-
ties upon proposal
 
by the Group
 
CEO and ensure
 
the Chairperson
 
of the respective
Board Committee of UBS Group AG is consulted on the appointment
 
of Chairper-
sons to equivalent
 
committees
 
for Significant
 
Group Entities;
(ii)
annually review
 
the Committees’
 
charter, taking
 
into account
 
best practices;
 
(iii)
Identification
 
and nomination
 
of new Board
 
members:
(a)
develop, maintain and review principles
 
and criteria regarding the recruitment
 
and
nomination of new Board members
 
and Committee members,
 
approve their exist-
ing mandates, assess their
 
independence pursuant to section 3.2
 
of the
 
ORs and
provide specific
 
proposals to
 
the Board for
 
approval;
 
(b)
review and
 
propose new
 
candidates for
 
membership of
 
the Board
 
to
 
be
 
recom-
mended for election by
 
the shareholders at
 
an AGM
 
or EGM
 
in accordance with
selection criteria
 
approved by
 
the Board;
 
and
(c)
manage a succession
 
plan for Board
 
and Committee
 
membership;
(iv)
Board education:
 
(a)
ensure the establishment
 
of a satisfactory induction
 
program for new Board mem-
bers and a satisfactory ongoing training
 
and education program for existing
 
Board
members and
 
Committee members;
 
and
(b)
maintain a list
 
of trainings attended by
 
individual Board members (maintained by
the Group Company
 
Secretary on
 
behalf of the
 
GNC);
(v)
Performance
 
evaluation:
(a)
set the criteria for and oversee the annual assessment of the performance and ef-
fectiveness
 
of the Chairman,
 
the Board as
 
a whole and
 
each Committee;
(b)
conduct an annual assessment of the performance
 
and effectiveness of the Chair-
man and of
 
the Board as
 
a whole (which includes an appraisal by
 
an external ex-
pert at
 
least every
 
three years),
 
report to
 
the
 
Board the
 
conclusions and
 
recom-
mendations and assess on a timely basis whether
 
or not Board members are to be
proposed for
 
re-election
 
by the AGM;
 
(c)
ensure that each Committee carries out and oversees a self-assessment of its per-
formance and
 
reports the conclusions
 
and any recommendations
 
for change to
 
the
Board; and
(d)
ensure that each Committee
 
is subject to an external
 
assessment every
 
three years;
and
(vi)
Human resources:
supervise
 
and approve,
 
together with
 
the Chairman,
 
the succession
 
planning for
 
all GEB
members and propose their appointment for
 
approval by the
 
Board (for this purpose,
the GNC receives information from the
 
Compensation Committee on its performance
evaluation of
 
the GEB members).
8.3
Responsibilities and author-
ities of the
 
Vice Chairman and/or SID
In accordance with section 2.5 of
 
this Committees’ charter, at least one of
 
the Vice Chair-
men and/or
 
the SID is
 
a member of
 
the GNC. The
 
respective
 
GNC member
 
is required:
(i)
together with
 
the GNC, to lead the
 
Board in the ongoing
 
monitoring and
 
annual evalu-
ation of the
 
Chairman; and
(ii)
in conjunction with
 
the Chairman and the
 
GNC, to ensure good
 
corporate governance,
balanced leadership
 
and control
 
within the
 
Group, the
 
Board and
 
the Committees.
34
9
Risk Committee
9.1
In general
The function of the
 
RC is
 
to oversee and support the
 
Board in fulfilling its duty to
 
set and
supervise an
 
appropriate
 
risk management
 
and control
 
framework
 
in the areas
 
of:
 
(i)
financial and
 
non-financial
 
risks; and
(ii)
balance sheet,
 
treasury and
 
capital management,
 
including funding,
 
liquidity and
 
equity
attribution.
 
The
 
RC
 
considers the
 
potential effects of
 
the aforementioned risks
 
on
 
the Group’s
 
repu
-
tation.
 
9.2
Responsibilities and autho-
rities
The RC’s responsibilities
 
and authorities
 
are to:
(i)
Risk management
 
and control:
(a)
review and
 
propose to
 
the
 
Board the
 
guiding principles
 
and
 
framework for
 
risk
management and
 
control (including
 
risk appetite,
 
delegation of
 
risk authorities
 
and
major risk limits) relative to UBS’s
 
operations, assess
 
management’s respective
 
pro-
posals and
 
recommend
 
any required
 
changes to
 
the Board;
 
(b)
review and approve the risk appetite methodology (including objectives and bind-
ing scenarios) relative
 
to the Group’s activities
 
and risk profiles, including
 
allocation
of responsibilities
 
within the
 
risk management
 
and control
 
framework;
(c)
review and propose
 
to the
 
Board the risk,
 
capital, liquidity and funding, and
 
bal-
ance sheet
 
section of
 
the annual
 
report of the
 
Group;
(d)
periodically
 
assess the
 
appropriateness
 
of major policies
 
and procedures
 
adopted by
the GEB relating
 
to the risk
 
management
 
and control
 
of significant
 
risks;
(e)
review and make
 
recommendations
 
to the Board based
 
on proposals
 
from the GEB
in relation
 
to material
 
risk limits
 
and periodically review
 
allocations and authority
levels relating
 
to those limits.
 
Material risk
 
limits include
 
those relating
 
to portfolios,
concentrations, products, sectors or other
 
categories relevant to the
 
strategy, risk
profile and
 
risk
 
capacity of
 
UBS
 
Group
 
AG
 
and
 
the
 
Group
 
as
 
approved by
 
the
Board;
(f)
review and approve
 
the principal characteristics of the
 
Group’s risk measurement
framework (including changes thereto) used to identify, model, measure, monitor
and report risks;
(g)
monitor and oversee the
 
risk profile of
 
UBS Group AG
 
and the Group
 
within the
context of
 
the Board-determined
 
risk profile,
 
risk capacity
 
and limit
 
structure;
(h)
systematically review high-risk areas of
 
the Group and
 
assess the effectiveness of
the steps
 
taken by the
 
GEB to manage
 
or mitigate
 
such risks;
(i)
review and assess the asset and liability management
 
framework, including
 
alloca-
tion of
 
responsibilities, limits, capital allocation to BDs and GF,
 
liquidity and fund-
ing;
(j)
review regulatory framework reforms affecting
 
areas within the scope of the
 
RC’s
mandate and
 
recommend
 
any required
 
changes to
 
the Board;
(k)
consider the
 
Group’s strategy to
 
deal with
 
anticipated or existing
 
high-level risks
and assist the
 
Board by reviewing and
 
assessing management’s proposals in rela-
tion to strategy;
(l)
review management’s proposals and as appropriate propose to the
 
Board for ap-
proval a global
 
recovery plan
 
and global
 
resolution
 
strategy;
(m)
review management’s
 
assessments of UBS’s non-financial
 
risk exposures and relat-
ed risk-oriented
 
activity
 
plans;
(n)
periodically
 
review
 
material
 
communications (including
 
formal
 
assessments) be-
tween UBS and
 
its principal
 
regulators;
 
(o)
review projects
 
and remediation
 
activities (as
 
determined by the
 
RC) undertaken by
the management to address critical changes to the risk management/control
 
envi-
ronment; and
(p)
periodically
 
meet
 
with
 
the
 
Compensation Committee
 
to
 
ensure
 
that
 
the
 
com-
pensation framework appropriately reflects risk awareness and management, and
ensures appropriate
 
risk-taking;
(ii)
Risk reporting:
(a)
determine risk reporting requirements that allow for an
 
effective oversight by the
RC and communicate changes to report owners if
 
reporting requirements are not
met or change;
 
(b)
review risk reports, including reports from management that assess the
 
likelihood
of
 
risks
 
materializing, the
 
monitoring of
 
emerging trends
 
via
 
forecasts or
 
stress
tests, the adequacy and appropriateness of the internal controls to manage those
risks and that contain agreed
 
measures to reduce risks
 
or deal with specific
 
risk sit-
uations including
 
stress situations;
 
and
35
(c)
receive periodic
 
updates on
 
limitations that
 
prevent full
 
risk data
 
aggregation in
the risk reports; and
(iii)
Human Resources:
(a)
annually provide input on the performance
 
of the Group CRO, Group CFO, Group
GC and the
 
Group CCGO
 
to the Group
 
CEO; and
 
(b)
review and
 
make recommendations to
 
the
 
Board regarding
 
decisions relating
 
to
the hiring and
 
dismissal
 
of the Group
 
CRO and the
 
Group CCGO.
10
Further responsibilities
 
and authorities
10.1
Further responsibilities
and authorities
The Board may
 
entrust further
 
powers and
 
duties to the
 
Committees
 
by Board resolution.
11
Delegation to a member or subcommittee
11.1
Further
delegation by the
Committees
Each Committee may delegate some of its tasks to one of its members or to a subcommit-
tee comprised of
 
two or
 
more of
 
its members. Such
 
delegations shall be
 
recorded in
 
the
Committee’s
 
minutes and
 
the Chairman
 
must be informed.
12
Information rights
12.1
Committees
In accordance with the
 
procedure set out in
 
section 8.4 of
 
the ORs, each
 
Committee may
request any relevant information or special reports from
 
any GEB member or
 
Group IA on
matters relating
 
to its respective
 
responsibilities
 
set out in
 
this Committees’
 
charter.
12.2
Committee members
For the information
 
rights of
 
each Board member,
 
see section
 
8 of the ORs.
13
Meeting with third parties
13.1
Meeting with third parties
The Committees may,
 
in performing their duties,
 
take advice from and meet as a body
 
with
third
 
parties.
 
In
 
consultation with
 
the
 
Group
 
CEO,
 
they
 
may
 
meet
 
with
 
regulators. The
Chairperson
 
shall inform
 
the Chairman
 
accordingly.
36
Meetings and resolutions of the Committees
14
Meetings
14.1
Number of meetings
Each Committee meets as often as its business requires, but at least:
(i)
four times a year for the AC, the RC and the Compensation Committee; and
(ii)
twice a year for the CCRC and the GNC.
 
The AC and RC hold at least four joint meetings a year.
The Compensation Committee and RC periodically hold joint meetings.
14.2
Request, invitation, agen-
da, notice period, chair, and
format
Committee
meetings, including joint meetings, are called and held in compliance with the
rules set out in the
 
ORs (sections 6.2 to 6.5 and
 
6.8 of the ORs to be
 
applied mutatis mu-
tandis).
14.3
Presence of third parties
at Committee meetings
Each Chairperson
 
may, on their
 
own motion or
 
upon request of
 
any Committee
 
member
or
 
the
 
Chairman,
 
invite
 
GEB
 
members,
 
as
 
well
 
as
 
other
 
persons,
 
to
 
attend
 
Committee
meetings. The Group CEO will be informed accordingly.
14.4
Special rules for the AC
The AC holds Committee meetings:
(i)
normally with the
 
participation of the
 
Head Group IA, representatives
 
of the external
auditors,
 
the Group
 
CEO,
 
the Group
 
CFO, and
 
the Group
 
Controller and
 
Chief Ac-
counting Officer; and
(ii)
periodically, only
 
with the
 
participation of
 
the Head
 
Group IA,
 
the external
 
auditors,
or with members of management, or a combination of any of the aforementioned.
14.5
Special rules for the CCRC
The CCRC normally
 
holds Committee meetings
 
with the participation
 
of the Group
 
CEO
,
the Head Group Sustainability and Impact, and the Chief Sustainability Officer.
14.6
Special rules for the Com-
pensation Committee
The Compensation Committee normally holds Committee meetings with
 
the participation
of
 
the Group
 
CEO, the
 
Head GHR&GCS,
 
the Global
 
Head of
 
Reward and
 
external advi-
sors.
14.7
Special rules for the RC
Generally,
 
the
 
Group
 
CEO,
 
the Group
 
CFO,
 
the
 
Group
 
CRO, the
 
Group
 
GC,
 
the
 
Group
CCGO, the Head Group
 
IA and representatives of
 
the external auditors participate
 
(to the
extent necessary) in
 
each meeting of
 
the RC. The invitation
 
of other persons is
 
at the dis-
cretion of the RC.
14.8
Resolutions
Resolutions are
 
passed by
 
an absolute
 
majority of
 
the votes
 
of Committee
 
members pre-
sent; in
 
case of
 
a tie,
 
the decision
 
is passed
 
on to
 
the Board
 
and decided
 
in accordance
with section
 
7.2 of
 
the ORs.
 
Sections 7.2
 
to 7.4
 
of the
 
ORs apply
 
mutatis mutandis
 
with
regard to circular resolutions.
14.9
Minutes
The minutes
 
of Committee
 
meetings, including joint
 
meetings, must fulfill
 
the conditions
set out in sections 6.9, 6.10 and 7.5 of the ORs and be distributed to the Chairman.
 
15
Resolutions and information rights
15.1
Resolutions and informati-
on rights
Sections
 
7,
 
8.2,
 
8.3 and
 
8.4
 
of the
 
ORs apply
 
mutatis
 
mutandis to
 
the
decision-making
process and the information rights of the Committees and the Committee members.
37
Reporting
16
Regular reporting
16.1
In general
Each Chairperson ensures that
 
the Chairman and the
 
Board are kept informed
 
in a timely
and appropriate manner. Each Chairperson (either personally or through another Commit-
tee member) regularly reports to the
 
Board at the Board meetings on the current activities
of their Committee and on important Committee issues, including all matters
 
falling with-
in the duties and responsibilities of the Board, namely:
 
(i)
proposals for resolutions to be considered, or other action to be taken by the Board;
(ii)
resolutions
 
and
 
decisions
 
made
 
by
 
the
 
Committee
 
and
 
the
 
material
 
considerations
that led to such resolutions and decisions; and
(iii)
activities and important findings of the Committee.
16.2
Submitting of proposals
and recommendations
Each Chairperson submits, in writing, the proposals and
 
resolutions mentioned in sections
16.1(i) and (ii)
 
of this Annex
 
to the ORs
 
to the Board
 
unless such proposals
 
are contained
in the Committee minutes; the remaining reporting is generally done orally.
16.3
Annual reporting of the
Committees
Each
 
Committee
 
annually
 
submits
 
a
 
report
 
to
 
the
 
Board,
 
detailing
 
the
 
activities
 
of
 
the
Committee during the previous twelve months.
17
Special reporting
17.1
AC
Following the completion of
 
the audit and the annual
 
financial statements, the AC Chair-
person submits annually to the Chairman, for the attention of the Board:
(i)
the AC’s
 
assessment of
 
the qualification,
 
independence and
 
performance of
 
the ex-
ternal auditors;
(ii)
the AC’s assessment of the design of the Group’s internal
 
control system for financial
reporting
 
and the
 
coordination and
 
interaction
 
between
 
Group IA
 
and
 
the external
auditors; and
(iii)
a recommendation regarding the audited financial statements in UBS’s annual report.
 
38
Special provisions
18
Confidentiality
18.1
Special rule
The deliberations of the Compensation Committee and GNC are handled with the utmost
discretion and
 
are
 
to be
 
communicated outside
 
of
 
these Committees
 
only
 
to the
 
extent
permitted by
 
the Chairpersons of
 
these Committees.
 
The Chairman
 
is exempted
 
with re-
gard to the confidentiality of deliberations.
19
Self-assessment and adequacy review
19.1
Self
-assessment and ade-
quacy review
Each Committee
 
reviews the
 
adequacy of
 
its charter
 
at regular
 
intervals, but
 
at least
 
an-
nually,
 
and
 
recommends
 
to
 
the
 
GNC
 
any
 
changes
 
considered
 
to
 
be
 
necessary
 
or appropriate. For
 
the self-assessment, section 9
 
of the ORs is
 
to be applied
 
mutatis mu-
tandis.
exhibit102p39i0
39
UBS Group AG
P.O.
 
Box
CH-8098 Zurich
ubs.com