DEF 14A 1 v475102_def14a.htm DEF 14A

 

  

SCHEDULE 14A INFORMATION

Proxy Statement Pursuant to Section 14(a) of the Securities Exchange Act of 1934

 

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¨Preliminary Proxy Statement
¨Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
xDefinitive Proxy Statement
¨Definitive Additional Materials
¨Soliciting Material Pursuant to § 240.14a-12

 

  MW BANCORP, INC.  
  (Name of Registrant as Specified In Its Charter)  

 

     
  (Name of Person(s) Filing Proxy Statement if other than the Registrant)  

 

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MW Bancorp, Inc.

2110 Beechmont Avenue

Cincinnati, OH 45230

(513) 231-7871

 

NOTICE OF ANNUAL MEETING OF STOCKHOLDERS

 

Notice is hereby given that the 2017 annual meeting of stockholders of MW Bancorp, Inc. ("MWBC"), will be held at 3549 Columbia Parkway, Cincinnati, OH 45226, on October 26, 2017, at 9:00 a.m., Eastern Daylight Saving Time (the "Annual Meeting"), for the following purposes:

 

1.To elect one director of MWBC for a term expiring in 2020;

 

2.To ratify the selection of Elliott Davis Decosimo, LLC, as MWBC's independent registered public accounting firm for fiscal year 2018; and

 

3.To transact such other business as may properly come before the Annual Meeting or any adjournments of the Annual Meeting.

 

These matters are more completely described in the accompanying Proxy Statement.

 

Only MWBC stockholders of record at the close of business on September 5, 2017, will be entitled to receive notice of and to vote at the Annual Meeting and at any adjournments. Whether or not you expect to attend the Annual Meeting, we urge you to consider the accompanying Proxy Statement carefully and to SIGN, DATE AND PROMPTLY RETURN THE ENCLOSED PROXY SO THAT YOUR SHARES MAY BE VOTED IN ACCORDANCE WITH YOUR WISHES AND THE PRESENCE OF A QUORUM MAY BE ASSURED. Alternatively, you may submit your proxy electronically by following the instructions for internet voting accompanying the enclosed Proxy. If you submit a Proxy, you may still vote in person in the event you attend the Annual Meeting.

 

Important Notice Regarding the Availability of Proxy Materials for the Stockholder Meeting to be Held on October 26, 2017.

 

MWBC's proxy statement for the 2017 Annual Meeting, MWBC's 2017 Annual Report on Form 10-K and a sample of the form of Proxy sent by MWBC are available by going to MWBC's Internet website at www.watchhillbank.com/investor-relations/.

 

To obtain directions to attend the Annual Meeting and vote in person, please call Greg Niesen at
(513) 231-7871.

 

  

By Order of the Board of Directors
   
  /s/ Julie M. Bertsch                         
September 20, 2017 Julie M. Bertsch, Secretary

 

 

 

 

MW Bancorp, Inc.

2110 Beechmont Avenue

Cincinnati, OH 45230

(513) 231-7871

 

PROXY STATEMENT

 

PROXIES

 

The enclosed Proxy is being solicited by the Board of Directors of MW Bancorp, Inc. ("MWBC"), a Maryland corporation, for use at the 2017 annual meeting of stockholders of MWBC (the "Annual Meeting") and at any adjournments of the Annual Meeting. The Annual Meeting will be held on October 26, 2017 at 3549 Columbia Parkway, Cincinnati, Ohio at 9:00 a.m., Eastern Daylight Saving Time. Without affecting any vote previously taken, you may revoke your Proxy by a later dated proxy received by MWBC before the Proxy is exercised or by giving notice of revocation to MWBC in writing before the Annual Meeting or in the Annual Meeting. Your attendance at the Annual Meeting will not, by itself, revoke your Proxy.

 

Each properly executed Proxy received prior to the Annual Meeting and not revoked will be voted as specified on the Proxy or, in the absence of specific instructions to the contrary, will be voted:

 

FOR the election of Bruce N. Thompson as a director of MWBC for a term expiring in 2020; and

 

FOR the ratification of Elliott Davis Decosimo, LLC ("EDD") as MWBC's independent registered public accounting firm for fiscal year 2018.

 

Proxies may be solicited, for no additional compensation, by the directors, officers and other employees of MWBC or its wholly-owned subsidiary, Watch Hill Bank (the "Bank"), in person or by mail, telephone, facsimile or electronic mail only for use at the Annual Meeting. Such Proxies will not be used for any other meeting. The costs of soliciting Proxies, including preparation, printing and mailing expenses, will be paid by MWBC.

 

You may submit a Proxy by completing, signing, dating and promptly returning the enclosed Proxy in the envelope provided. Alternatively, you may submit a Proxy electronically by visiting the Internet voting site at www.investorvote.com/MWBCEnter your Voter Control Number circled on the front of the enclosed Proxy in the shaded bar and follow the prompts to vote your Proxy.  The deadline for submitting your Proxy electronically is October 26, 2017, at 1:00 a.m. Eastern Daylight Saving Time.  Stockholders who submit Proxies by the Internet will incur only their usual Internet access charges, if any.

 

Only stockholders of record as of the close of business on September 5, 2017 are eligible to vote at the Annual Meeting and will be entitled to cast one vote for each share owned. MWBC's records show that, as of September 5, 2017, there were 891,209 votes entitled to be cast at the Annual Meeting.

 

This Proxy Statement is first being mailed to stockholders of MWBC on or about September 20, 2017.

 

VOTES REQUIRED

 

Quorum. Shares of common stock represented by properly executed proxies returned to MWBC prior to the Annual Meeting will be counted toward the establishment of a quorum at the Annual Meeting. The presence, in person or by proxy, of the holders of record of a majority of MWBC’s shares entitled to vote at the Annual Meeting is required to establish a quorum.

 

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Director elections. The nominee receiving the greatest number of votes for the class of one director whose term expires in 2020 will be elected as the director for that term.

 

Ratification of selection of independent registered public accounting firm. The affirmative vote of a majority of the shares cast at the Annual Meeting is required to ratify the selection of EDD as our independent registered public accounting firm for fiscal year 2018.

 

Effect of broker non-votes and abstentions. Brokers who hold shares of common stock in street name may, under the applicable regulations of the Securities and Exchange Commission (the "SEC") and the rules of exchanges and other self-regulatory organizations of which the brokers are members, sign and submit proxies for shares of MWBC common stock and may vote such shares on certain matters. However, brokers who hold shares in street name may not vote such shares on other matters without specific instruction from the customer who owns the shares. Proxies signed and submitted by brokers that have not been voted on certain matters are referred to as representing "broker non-votes."

 

Broker non-votes and abstentions count toward the establishment of a quorum for the Annual Meeting. Under applicable stock exchange rules, member brokers are not permitted to vote without customer instruction with respect to the election of directors. Neither broker non-votes nor abstentions will have an effect on the election of directors. Broker non-votes and abstentions will not be counted as votes cast and therefore will not have any effect on the ratification of the selection of EDD as our independent registered public accounting firm.

 

Voting Securities and Ownership of Certain Beneficial 

Owners and Management

 

The following table sets forth certain information with respect to the only person known to MWBC to own beneficially more than five percent of MWBC's outstanding shares of common stock as of September 5, 2017:

 

Name and Address of Beneficial Owner   Amount of Shares
Owned and Nature
 of Beneficial
Ownership
    Percent of
Shares
 
of Common
 Stock
 Outstanding
 
           
Community Bank of Pleasant Hill, Trustee
Watch Hill Bank’s Employee Stock Ownership Plan
1901 Frederick Ave., Suite 100
St. Joseph, Missouri 64501
   70,093(1)   7.86%
           

 

(1)All of the shares are held by Community Bank of Pleasant Hill as Trustee for Watch Hill Bank’s Employee Stock Ownership Plan (the “ESOP”). As of September 5, 2017, 7,432 of the shares of MWBC common stock held in the ESOP Trust had been allocated to the accounts of ESOP participants. The ESOP provides that each participant may direct the Trustee how to vote the shares allocated to the participant’s account, and the Trustee must vote all unallocated shares held in the ESOP Trust in the same proportion as the instructions that were received from participants. The Trustee may override the voting directions of participants or dispose of shares held in the ESOP Trust only under limited circumstances specified in the ESOP or by law.

 

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The following table sets forth certain information with respect to the number of common shares of MWBC beneficially owned by each director of MWBC and each executive officer named in the Summary Compensation Table, and by all directors and executive officers of MWBC as a group as of September 5, 2017:

 

   Amount and Nature of  
Beneficial Ownership
    
Name (1)  Sole Voting and
Investment Power (2)
   Shared Voting and
Investment Power
   Percent of Common
Shares Outstanding
 
Bernard G. Buerger   12,382(3)   10,000(8)   2.51%
John W. Croxton   9,512(4)   10,000(8)   2.19%
Gregory P. Niesen   33,651(5)   10,819(9)   4.86%
David M. Tedtman   4,857(3)   -    .54%
Bruce N. Thompson   12,382(3)   10,000(8)   2.51%
Julie M. Bertsch   8,641(6)   860(8)   1.07%
Karan A. Kiser   17,075(7)   1,290(10)   2.06%
All directors and executive officers of MWBC as a group (7 persons)   98,500    42,969    15.74%
                

 

(1)All of the individuals listed may be contacted at MWBC’s address. None of the named persons has pledged any shares of MWBC common stock as security.
(2)These shares include unrestricted stock over which each named person has sole voting and investment power and restricted stock over which each has sole voting power but no investment power until the restrictions lapse.
(3)These shares include 630 shares that may be acquired upon the exercise of an option within 60 days.
(4)These shares include 1,460 shares that may be acquired upon the exercise of an option within 60 days.
(5)These shares include 1,716 shares that may be acquired upon the exercise of an option within 60 days.
(6)These shares include 750 shares that may be acquired upon the exercise of an option within 60 days.
(7)These shares include 1,500 shares that may be acquired upon the exercise of an option within 60 days.
(8)The shares are held by, or jointly with, the named person’s spouse.
(9)These shares include 8,500 shares held by Mr. Niesen’s spouse and 2,319 shares allocated to Mr. Niesen’s ESOP account, with respect to which Mr. Niesen has sole voting and shared investment power.
(10)These shares are allocated to Ms. Kiser’s ESOP account, with respect to which Ms. Kiser has sole voting and shared investment power.

 

PROXY ITEM 1: ELECTION OF DIRECTORS

 

Election of Directors

 

The Articles of Incorporation and the Bylaws of MWBC provide for a Board of Directors (the "Board") consisting initially of five directors. The number can be fixed from time to time exclusively by vote of the Board, but the number can never be less than the minimum number of directors required by the Maryland General Corporation Law. On March 31, 2015, the Board increased the number of directors to six. Upon the death of a director, Gerald E. Grove, in August 2017, the Board of Directors returned the number of directors to five as of August 24, 2017. The directors are divided into three classes of one or two directors each, with the terms of office for one class of directors expiring at each annual meeting of shareholders. Directors elected to succeed those directors whose terms expire will be elected for a term of office to expire at the third annual meeting of stockholders after their election or for such shorter period of time as the Board may determine.

 

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In accordance with Section 6(b) of our Bylaws, nominees for election as directors may be proposed only by the directors or by any stockholder of record on the date such stockholder gives the notice provided for in this section. To be timely, a stockholder's notice generally must be delivered or mailed to and received by the Secretary at the principal executive office of MWBC not less than 110 days nor more than 120 days prior to the anniversary of the prior year's annual meeting of stockholders. If, however, the date of the annual meeting is advanced more than 30 days prior to the anniversary of the preceding year's annual meeting, a stockholder's written notice shall be timely only if delivered or mailed to and received by the Secretary of MWBC no earlier than the day on which public disclosure of the date of such annual meeting is first made and no later than the tenth day following the day on which public disclosure of the date of such annual meeting is first made. With respect to this first annual meeting of stockholders of MWBC, notice by the stockholder would have been timely if delivered or mailed to and received by the Secretary of MWBC not later than the close of business on the later of (i) the 120th day prior to the date of the annual meeting and (ii) the 10th day following the day on which public disclosure of the date of the annual meeting was first made. In the case of a nominee proposed for election at a special meeting of stockholders at which directors are to be elected, such written notice of a proposed nominee by a stockholder must be received not later than the close of business on the seventh day following the earlier of the day on which notice of the date of the meeting was mailed or public disclosure was made. A stockholder's notice must be in writing and set forth (a) as to each person whom the stockholder proposes to nominate for election as a director, (i) all information relating to such person that would indicate such person's qualification to serve on the Board; (ii) an affidavit that such person would not be disqualified under the provisions of Article II, Section 12 of these Bylaws; (iii) such information relating to such person that is required to be disclosed in connection with solicitations of proxies for election of directors, or is otherwise required, in each case pursuant to Regulation 14A under the Securities Exchange Act of 1934, as amended (the "Exchange Act"), or any successor rule or regulation and (iv) a written consent of each proposed nominee to be named as a nominee and to serve as a director if elected; and (b) as to the stockholder giving the notice (i) the name and address of such stockholder as they appear on MWBC's books and of the beneficial owner, if any, on whose behalf the nomination is made; (ii) the number of shares of capital stock of MWBC which are owned beneficially or of record by such stockholder and such beneficial owner; (iii) a description of all arrangements or understandings between such stockholder and each proposed nominee an any other person or person (including their names) pursuant to which the nominations(s) are to be made by such stockholder; (iv) a representation that such stockholder intends to appear in person or by proxy at the meeting to nominate the persons named in its notice; and (v) any other information relating to such stockholder that would be required to be disclosed in a proxy statement or other filings required to be made in connection with solicitations of proxies for election of directors pursuant to Regulation 14A under the Exchange Act or any successor rule or regulation.

 

The Nominating and Corporate Governance Committee will consider nominees for directors of MWBC recommended by a stockholder who submits the person's name and qualifications in writing in accordance with our Bylaws. The Nominating and Corporate Governance Committee does not consider stockholder-recommended candidates differently from others. The Nominating and Corporate Governance Committee will use its best efforts to maintain at least one independent director who meets the definition of "audit committee financial expert" under SEC regulations. A candidate must meet the eligibility requirements set forth in the Bylaws of MWBC. The Nominating and Corporate Governance Committee considers a potential director's:

 

·ability to contribute to the Board;

 

·experience;

 

·familiarity with and participation in the local community;

 

·integrity;

 

·stockholder interest and dedication; and

 

·independence.

 

The Nominating and Corporate Governance Committee will also consider any other factors it deems relevant to a candidate's nomination, including the extent to which a candidate helps the Board reflect the diversity of MWBC's stockholders, employees, customers and communities.

 

The Nominating and Corporate Governance Committee makes its recommendations to the Board. Nominees are selected by majority vote of the full Board.

 

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The Board proposes the election of the following person, who was recommended by the Nominating and Corporate Governance Committee, to a term that will expire in 2020:

Name   Age   Position(s)Held   

Director of

Bank Since  

  Director of
MWBC Since
                 
Bruce N. Thompson   68   Director   2006   2014
                 

 

Bruce N. Thompson is a retired Vice President and Manager of Fifth Third Bank. Mr. Thompson has served as a director of the Bank since 2006. Mr. Thompson has lived in the local community much of his life. As a result, he understands the needs of the communities the Bank serves. His experience provides business knowledge of the local economy, bank operations, and working with people as customers and employees.

 

If the nominee is unable to stand for election, the Proxies will be voted for such substitute nominee as the Board recommends.

 

The following directors will continue to serve after the Annual Meeting for the terms indicated:

 

Name   Age   Position(s) Held  

Director of

Bank Since

  Director of MWBC Since  

Term

Expires

                     
John W. Croxton   88   Director   1983   2014   2018
David M. Tedtman   60   Director   2017   2015   2018
Bernard G. Buerger   71   Chairman of the Board   1991   2014   2019
Gregory P. Niesen   51   President, Chief Executive Officer and Director   2012   2014   2019

 

All of the directors of MWBC are also directors of the Bank

 

John W. Croxton is the funeral director of T. P. White and Sons Funeral Home in Cincinnati, Ohio. Mr. Croxton has served as a director of the Bank since 1983. As funeral director of T. P. White and Sons Funeral Home in Cincinnati, Ohio, Mr. Croxton knows and understands management and customer service.

 

David M. Tedtman is a Certified Public Accountant and is a retired partner from BKD, LLP, a public accounting firm. He has over 30 years of experience in public accounting, serving the financial institutions industry, and is currently a self-employed consultant, assisting financial institutions with accounting and regulatory reporting. Mr. Tedtman is also a director of New Buffalo Savings Bank of New Buffalo, Michigan. Mr. Tedtman’s accounting knowledge and experience with a multitude of financial institutions is of enormous benefit to MWBC in the analysis of financial issues and the preparation of financial reports.

 

Bernard G. Buerger is a Certified Public Accountant who is a member in Fermann & Company, LLC, located in Cincinnati. Mr. Buerger has served as a director of the Bank since 1991. Mr. Buerger has lived in the local community much of his life. As a result, he understands the needs of the communities the Bank serves. His experience as a Certified Public Accountant qualifies him to serve as an "audit committee financial expert" under SEC regulations.

 

Gregory P. Niesen is our President and Chief Executive Officer and has served in those capacities with the Bank since June 2012. Mr. Niesen has served as a director of the Bank since June 2012. Mr. Niesen previously served as the President and Chief Executive Officer of RiverHills Bank from January 2005 through May 2012. As a result, he understands the needs of the communities the Bank serves. His experience at the Bank includes all facets of the Bank, including lending. Mr. Niesen is a Certified Public Accountant who previously worked for one of the top ten CPA firms in the United States and specialized in community banks. He also worked as a senior executive at two of the largest community banks in Cincinnati, Ohio.

 

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MWBC’s Board has determined that all of the directors except Mr. Niesen are "independent" under the listing standards of The NASDAQ Stock Market, LLC ("NASDAQ"), although MWBC is not subject to such standards as its stock is not listed on any stock exchange. In determining independence, the Board considered loan and deposit relationships with each director, although NASDAQ rules do not deem such relationships to disqualify a director from being deemed independent. The Board does not believe such relationships interfere with a director's exercise of independent judgment in carrying out the director's responsibilities as a director. The Board also considered Mr. Tedtman’s consulting services for MWBC and determined that such relationship does not interfere with Mr. Tedtman’s independent judgment. None of the companies by which the directors are employed is a parent, subsidiary or other affiliate of MWBC, except the Bank.

 

Meetings of Directors

 

The Board of MWBC, which was formed in connection with the Bank's mutual-to-stock conversion completed in January 2015, met four times for regularly scheduled and special meetings during the year ended June 30, 2017. Each director attended all of the meetings of the Board of MWBC and the meetings held by all committees of the Board on which the director served during fiscal year 2017.

 

Each director of MWBC is also a director of the Bank. The board of directors of the Bank met 12 times for regularly scheduled and special meetings during the year ended June 30, 2017.

 

Board Leadership Structure and Role in Risk Oversight

 

The Board provides risk oversight primarily through the full Board and the Audit Committee. The Audit Committee meets quarterly and reviews the results of MWBC's internal audit work, compliance with the review requirements of Section 404 of the Sarbanes-Oxley Act of 2002, third-party loan review and financial reporting on annual and quarterly reports filed with the SEC. The Audit Committee meets with MWBC's internal audit outsource liaison and the external auditors, both with and without the executive officers present.

 

The Board also receives monthly financial, liquidity risk and loan performance reports. In addition, the Board receives quarterly reports on interest rate risk. This reporting is accompanied by presentations from our executive officers.

 

The Compensation Committee reviews risks associated with our compensation policies, plans and practices and discusses such risks with the full Board. The Compensation Committee does not believe that MWBC's compensation policies and practices for its employees are reasonably likely to have a material adverse effect on MWBC.

 

Mr. Buerger currently serves as Chairman of the Board and Mr. Niesen as Chief Executive Officer. The Board believes that separating the roles of Chairman of the Board and Chief Executive Officer is appropriate for MWBC at this time.  The separation facilitates the exercise of independent oversight of management by, and communication among, non-management directors when appropriate. The Board's role in risk oversight has not, to date, had any effect on the Board's leadership structure.

 

Committees of Directors

 

The Board of MWBC has an Audit Committee, a Nominating and Corporate Governance Committee, and a Compensation Committee.

 

The Audit Committee is responsible for overseeing (i) MWBC's accounting and financial reporting processes and the audits of MWBC's financial statements; (ii) the independent registered public accountants' qualifications and independence; (iii) the performance of MWBC's independent registered public accountant; and (iv) MWBC's system of disclosure controls and system of internal controls regarding finance, accounting, and legal compliance. For a more complete description of the Audit Committee's responsibilities, see "AUDIT COMMITTEE REPORT." The Board has determined that all members of the Audit Committee are independent under the listing standards of NASDAQ. A copy of the Audit Committee Charter is available on MWBC's website at www.watchhillbank.com under the "Investor Relations" tab.

 

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The Nominating and Corporate Governance Committee assists the Board in (i) identifying qualified individuals to become directors; (ii) determining the size and composition of the Board and its committees; (iii) monitoring a process to assess Board effectiveness; and (iv) developing and implementing MWBC's corporate governance guidelines. The members of the Nominating and Corporate Governance Committee are independent under the listing standards of NASDAQ. A copy of the Nominating and Corporate Governance Committee Charter is available on MWBC's website at www.watchhillbank.com under the "Investor Relations" tab.

 

The responsibilities of the Compensation Committee include assisting the Board in fulfilling its responsibilities relating to the compensation and benefits provided to MWBC's executive management and Board. The Compensation Committee is authorized to review, evaluate and recommend various benefit plans and overall compensation for MWBC and its wholly-owned subsidiaries. The members of the Compensation Committee are independent under the listing standards of NASDAQ. A copy of the Compensation Committee Charter is available on MWBC's website at www.watchhillbank.com under the "Investor Relations" tab.

 

The following table summarizes the membership of the Board committees:

 

Name Audit Committee Compensation
Committee  
Nominating and Corporate
Governance Committee

Bernard G. Buerger

 

Chair X Chair

John W. Croxton

 

X    

David M. Tedtman

 

  X X

Bruce N. Thompson

 

X X X

Number of Meetings Held – 2017

 

4 1 1

 

COMPENSATION OF DIRECTORS AND EXECUTIVE OFFICERS

 

Processes and Procedures for Determining Director and Executive Officer Compensation

 

Annually, management develops a financial plan for the next year. During this planning process, management reviews current salary levels along with incentive and other benefit plans. The Chief Executive Officer then meets with the Compensation Committee to provide compensation recommendations for all executive officers other than himself. With the assistance of the Bank's Chief Financial Officer, he provides the Compensation Committee with salary surveys and peer information for comparison with the recommended salaries for executive officers and to assist the Compensation Committee in forming a recommendation for the Chief Executive Officer's compensation. The Compensation Committee reviews the information provided to it and determines officer salary recommendations for the year. The Compensation Committee does not delegate such authority. The Compensation Committee has the authority to hire outside consultants for specific projects but has not done so. The Committee presents its recommendations to the full Board for its review and approval.

 

Prior to the consummation of the Bank's mutual-to-stock conversion and the acquisition of the Bank by the newly organized MWBC, all compensation to directors and executive officers was paid by the Bank. The Bank still pays all officer compensation, but MWBC now pays fees to the directors for the quarterly MWBC Board meetings and for MWBC Board committee meetings. Directors’ fees for both MWBC and the Bank are set by the full Board of MWBC, with participation by the Chief Executive Officer.

 

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2016 Equity Incentive Plan

 

On April 15, 2016, the stockholders approved and adopted the MW Bancorp, Inc. 2016 Equity Incentive Plan (the “2016 Plan”) pursuant to which MWBC may grant equity awards to eligible employees and directors of both MWBC and the Bank. Awards may be granted as incentive and non-qualified stock options, restricted stock, restricted stock units, dividend equivalent rights, unrestricted share awards or any combination thereof.

 

For all awards under the 2016 Plan, the Compensation Committee has specified the vesting schedule or conditions of each award. Awards under the 2016 Plan, other than performance awards and unrestricted shares, were granted with a vesting rate no shorter than one-third per year, with the first installment vesting no earlier than one year after the date of grant of the award. Vesting may be accelerated in certain circumstances at the discretion of the Compensation Committee, as provided at the time the award is made. Currently outstanding awards all will vest in full upon the death, disability or retirement of the recipient, and will also immediately vest in full upon a change of control of MWBC.

 

Out of the 122,662 shares subject to awards under the 2016 Plan, MWBC has awarded to its directors and executive officers options to purchase a total of 65,616 shares of MWBC, and 28,521 shares of restricted stock. All of such awards made to date vest in equal annual installments over a period of seven years, except for the awards to Messrs. Croxton and Grove. Mr. Croxton’s award vests over a three-year period. Mr. Grove’s award vested in full upon his death. The options awarded in May 2016 totaling 60,150 have an exercise price of $14.88 per share. The options awarded in January 2017 totaling 25,466 have an exercise price of $17.24. Other employees of the Bank were awarded options to purchase an aggregate of 22,000 shares and 6,525 shares of restricted stock.

 

Non-Employee Director Compensation

 

MWBC and the Bank pay each non-employee director a fee for each meeting attended by such director as compensation for service as a director of the MWBC and the Bank. The fees for attendance at Bank board meetings are paid by the Bank. All other fees are paid by MWBC. The following table describes the fees paid to our non-employee directors:

 

Attendance fee per meeting:    
MWBC Board Meeting  $750 
Bank Board Meeting   1,875 
Audit Committee Meeting   750 
Compensation Committee Meeting   500 
Nominating and Corporate Governance Committee Meeting   500 
Strategic Planning Meeting   1,000 

 

The following table shows the total compensation paid by both MWBC and the Bank to our non-employee directors for fiscal year 2017:

 

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2017 DIRECTOR COMPENSATION TABLE

 

Name  Fees Earned or
Paid in Cash
   Stock Awards  (2)   Option Awards  (3)   Total 
                 
Bernard G. Buerger  $30,500   $-   $-   $30,500 
John W. Croxton   28,500    -    -    28,500 
Gerald E. Grove   30,000    -    -    30,000 
David M. Tedtman   58,313    -    -    58,313 
Bruce N. Thompson   9,500    -    -    29,500 

 

 

(1)Mr. Tedtman's fees include $35,188 in consulting fees for accounting and SEC reporting work performed.
(2)At June 30, 2017, each of Messrs. Buerger, Tedtman and Thompson held an award for 1,500 shares of unvested restricted stock, and each of Messrs. Croxton and Grove held an award for 1,168 shares of unvested restricted stock. There were no new stock awards made to directors in fiscal 2017.
(3)At June 30, 2017, each director held an option to purchase 4,380 common shares of MWBC with an exercise price of $14.88 per share. The fair value was determined using the assumptions set forth in footnote 2 to the Summary Compensation Table on the next page. There were no stock option awards made to directors in fiscal 2017.

 

Executive Officers

 

In addition to Mr. Niesen, the following persons are executive officers of MWBC or the Bank. Those who are executive officers only of the Bank may be deemed to participate in policy making for MWBC and, therefore, be considered executive officers of MWBC.

 

Name   Age   Positions Held During Last Five Years
         
Karan A. Kiser   59   Executive Vice President and Chief Operations Officer of the Bank since January 1, 2016, and previously Executive Vice President of Lending of the Bank since July 2012.  Ms. Kiser previously served as the Senior Vice President of Lending for RiverHills Bank from February 2006 to June 2012.  Ms. Kiser also served in senior management of two of the largest community banks in Cincinnati, Ohio.  She managed a mortgage banking operation at a community bank which was the third largest mortgage loan originator in Cincinnati Ohio.
         
Julie M. Bertsch   55   Executive Vice President, Chief Financial Officer of MWBC and the Bank since October 1, 2015, and Secretary of MWBC and the Bank since July 28, 2016.  Ms. Bertsch served from 2012 until the end of September 2015 as Vice President and Controller of United Community Bank.  Prior to that time, she served as Vice President and Treasurer of RiverHills Bank for approximately six years following a ten-year career in the field of public accounting, specializing in the financial institutions industry.

 

Executive Compensation

 

The following table presents certain information regarding the compensation received by our Chief Executive Officer and President and the two other most highly compensated executive officers of MWBC or the Bank who served in such capacity during the fiscal year ended June 30, 2017 (the "Named Executive Officers"). All compensation is paid by the Bank, and MWBC does not separately employ or compensate the Bank’s employees.

 

 10 

 

 

 

2017 SUMMARY COMPENSATION TABLE

 

Name and Principal Position

 
 

Year

 
  

Salary ($)

 
  

Bonus ($)

 
  

Stock
Awards

($) (1)

 
  

Option
Awards

($) (2)

 
  

Non-Equity

Incentive Plan

Compensation

($)

 
  

All Other

Compensation

($) (3)

 
  

Total

($)

 
 
Gregory P. Niesen   2017   $236,767   $153,049   $29,911   $37,561   $-   $38,952   $496,240 
Chief Executive Officer and President of MWBC and Bank   2016    188,072    90,000    148,800    56,040    -    30,555    513,467 
                                         
Julie M. Bertsch   2017    112,544    11,124    34,497    40,845    -    2,772    201,782 
Executive Vice President, Chief Financial Officer and Secretary of MWBC and Bank   2016    79,218    -    29,760    24,518    -    -    133,496 
                                         
Karan A. Kiser   2017    156,196    10,790    --    8,130    -    17,690    192,806 
Executive Vice President and Chief Operations Officer of Bank   2016    120,123    3,000    59,892    49,035    -    13,114    245,164 

 

 

(1)The value determined for restricted stock was calculated using the average price per share for the last ten MWBC stock trades prior to the date of the stock award, which was $17.24 per share for 2017 stock awards and $14.88 per share for 2016 stock awards.

 

(2)For 2016, the grant date fair value of $4.67 per share was determined using a Black-Scholes option pricing model and does not necessarily reflect the value that may be realized upon the exercise of the options. The fair value was calculated for stock options using the following assumptions: expected volatility of 19.46%, a risk-free interest rate of 1.81%, and expected term of ten years, and an expected dividend yield of 0.00%. For 2017, the grant date fair value of $5.42 per share was determined using a Black-Scholes option pricing model and does not necessarily reflect the value that may be realized upon the exercise of the options. The fair value was calculated for stock options using the following assumptions: expected volatility of 16.59%, a risk-free interest rate of 2.51%, an expected term of ten years, and an expected dividend yield of 0.64%.

 

(3)The following table presents the components of All Other Compensation for the Named Executive Officers presented in the 2017 Summary Compensation Table:

 

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2017 ALL OTHER COMPENSATION TABLE

 

Name and Principal
Position
  Year   ESOP
Allocations
   401(k)
Matching
Contributions
   Automobile   Long-
Term
Disability
   Total All
Other
Compensation
 
                         
Gregory P. Niesen   2017   $23,495   $10,824   $2,030   $2,603   $38,952 
Chief Executive Officer and President of  MWBC and Bank   2016    16,256    8,339    3,422    2,538    30,555 
                               
Julie M. Bertsch   2017    -    2,772    -    -    2,772 
Executive Vice President,  Chief Financial Officer and Secretary of MWBC and Bank   2016    -    -    -    -    - 
                               
Karan A. Kiser   2017    12,584    5,106    -    -    17,690 
Executive Vice President and Chief Operations Officer of Bank   2016    9,455    3,659    -    -    13,114 

 

OUTSTANDING EQUITY AWARDS AT FISCAL-YEAR END 2017

 

The following table provides information concerning unexercised options and non-vested stock awards for each Named Executive Officer outstanding as of the end of the most recently completed fiscal year. Each outstanding award is represented by a separate row which indicates the number of securities underlying the award. The table also discloses, as applicable, the exercise price and the expiration date.

 

    Option Awards   Stock Awards 
Name   Number of
Securities
Underlying
Unexercised
Options
(#) Exercisable
    Number of
Securities
Underlying
Unexercised
Options
(#)
Unexercisable
    Option
Exercise
Price
   Option
Expiration
Date
   Number
of shares
or units
of stock
that have
not
vested
(#)
    Market
value of
shares or
units of
stock that
have not
vested
($) (5)
 
                             
Gregory P. Niesen   1,716    10,284 (1)   $14.88   05/16/2026   8,550 (3)   $171,000 
    -    6,930 (2)    17.24   01/25/2027   1,735 (4)    34,700 
                             
Julie M. Bertsch   750    4,500 (1)    14.88   05/16/2026   1,714 (3)    34,280 
    -    7,536 (2)    17.24   01/25/2027   2,001 (4)    40,020 
                             
Karan A. Kiser   1,500    9,000 (1)    14.88   05/16/2026   3,450 (3)    69,000 
    -    1,500 (2)    17.24   01/25/2027   -    - 

 

 

(1)The options vest at the rate of one-seventh per year commencing on May 16, 2017.

 

(2)The options vest at the rate of one-seventh per year commencing on January 25, 2018.

 

(Footnotes continued on next page)

 

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(3)The unvested restricted stock will vest at the rate of one-sixth per year commencing on May 17, 2018.

 

(4)The unvested restricted stock will vest at the rate of one-seventh per year commencing on January 26, 2018.

 

(5)The market value of the shares was calculated using the $20 market closing price at June 30, 2017.

 

Employment and Severance Agreements. Mr. Niesen has an employment agreement with the Bank. The agreement provides for a term currently ending on February 22, 2020, automatically extending each year for another three years unless either the Bank or Mr. Niesen provides a required notice of an intention not to extend the term. The material terms of the employment agreement include the following:

 

·Mr. Niesen is entitled to receive a base salary of $218,083 per year, subject to annual review and increase by the Board.

 

·Mr. Niesen is provided with an automobile for business and personal use, and the Bank will pay the cost of such automobile, including insurance, repairs and fuel.

 

·Mr. Niesen is provided with long-term disability insurance.

 

·Mr. Niesen is eligible for participation in life, dental, disability and other benefit plans of the Bank available to all other full-time employees.

 

Certain events resulting in Mr. Niesen's termination or resignation entitle him to payments of severance benefits following termination of employment. In the event of his involuntary termination for reasons other than for cause, disability or retirement, or in the event Mr. Niesen resigns during the term of the agreement following (a) failure to appoint Mr. Niesen to the executive position set forth in the agreement, (b) a material change in his function, duties or responsibilities resulting in a reduction of the responsibility, scope, or importance of his position, (c) relocation of Mr. Niesen's office by more than 10 miles, (d) a material reduction in the benefits or perquisites paid to Mr. Niesen unless such reduction is part of a reduction that is generally applicable to officers or employees of Watch Hill Bank, or (e) a material breach of the employment agreement by Watch Hill Bank, then Mr. Niesen would be entitled to a severance payment in the form of a cash lump sum equal to the base salary and bonus he would be entitled to receive for the remaining unexpired term of the employment agreement. For this purpose, the bonuses payable will be deemed to be equal to the highest bonus paid at any time during the prior three years. In addition, Mr. Niesen would be entitled to receive a lump sum payment equal to the present value of the contributions that would reasonably have been expected to be made on his behalf under Watch Hill Bank's defined contribution plans (e.g., 401(k) Plan and the ESOP) had Mr. Niesen continued working for the remaining unexpired term of the employment agreement. Internal Revenue Code Section 409A may require that a portion of the above payments cannot be made until six months after termination of employment, if Mr. Niesen is a "key employee" under IRS rules. In addition, Mr. Niesen would be entitled, at no expense to him, to the continuation of life insurance and non-taxable medical and dental coverage for the remaining unexpired term of the employment agreement, or if such coverage is not permitted by applicable law or if providing such benefits would subject Watch Hill Bank to penalties, Mr. Niesen will receive a cash lump sum payment equal to the value of such benefits.

 

In the event of a change in control of Watch Hill Bank or MWBC followed by Mr. Niesen's involuntary termination other than for cause, disability or retirement, or resignation for one of the reasons set forth above within 18 months thereafter, Mr. Niesen would be entitled to a severance payment in the form of a cash lump sum equal to (a) three times the sum of (i) the highest rate of base salary paid to him at any time, and (ii) the highest bonus paid to him with respect to the three completed fiscal years prior to the change of control, plus (b) a lump sum equal to the present value of the contributions that would reasonably have been expected to be made on Mr. Niesen's behalf under Watch Hill Bank's defined contribution plans if Mr. Niesen had continued working for an additional 36 months after termination of employment, earning the salary that would have been achieved during such period. In addition, Mr. Niesen would be entitled, at no expense to him, to the continuation of life insurance and non-taxable medical and dental coverage for 36 months following the termination of employment, or if such coverage is not permitted by applicable law or if providing such benefits would subject Watch Hill Bank to penalties, Mr. Niesen will receive a cash lump sum payment equal to the value of such benefits. In the event payments made to Mr. Niesen include an "excess parachute payment" as defined in Section 280G of the Internal Revenue Code, such payments will be cut back by the minimum dollar amount necessary to avoid this result.

 

 13 

 

 

Under the employment agreement, if Mr. Niesen becomes disabled within the meaning of such term under Section 409A of the Internal Revenue Code, he will receive benefits under any short-term or long-term disability plans maintained by Watch Hill Bank, plus, if the amounts paid under such disability programs are less than his base salary, Watch Hill Bank will pay Mr. Niesen an additional amount equal to the difference between such disability plan benefits and the amount of his full base salary for the longer of one year or the remaining term of the employment agreement following the termination of employment due to disability. Watch Hill Bank will also provide Mr. Niesen with continued life insurance and non-taxable medical and dental coverage until the earlier of
(i) the date he returns to full-time employment with Watch Hill Bank, (ii) Mr. Niesen's full-time employment with another employer, (iii) the expiration of the remaining term of the employment agreement, or (iv) his death.

 

In the event of Mr. Niesen's death, his estate or beneficiaries will be paid his base salary for one year from his death, and his family will be entitled to continued non-taxable medical, dental and other insurance for 12 months following his death.

 

Upon termination of Mr. Niesen's employment, he will be subject to certain restrictions on his ability to compete for six months, or to solicit business or employees of Watch Hill Bank and MWBC for a period of one year following termination. The non-competition provision does not apply if a termination of employment occurs following a change in control or if Mr. Niesen is terminated for a reason other than cause (as defined in the agreement).

 

Watch Hill Bank has entered into a one-year change in control agreement with each of Ms. Bertsch and Ms. Kiser, which will renew for another year only upon a determination by the disinterested members of the Board to renew the agreement. Each such agreement is currently scheduled to terminate on February 22, 2018. In the event of a change in control followed by the officer's involuntary termination of employment (other than for cause) or resignation for good reason, each of these agreements will provide the officer with a cash lump sum severance payment equal to 12 months of the highest base salary paid to the officer during the term of the agreement, plus the highest bonus paid to the officer during the three completed fiscal years before the change in control, and the continuation of non-taxable medical and dental coverage, with the officer paying his or her share of the employee premiums for 12 months. Good reason will be deemed to exist if the employee experiences a change in title; a reduction in authority, duties or responsibilities; a reduction in base salary and benefits; or a relocation of the employee's principal place of employment by more than 10 miles.

 

Retirement Compensation. Our executive officers are eligible to participate in the benefit plans available to all full-time employees. First, we have a 401(k) plan to which we make contributions matching a certain percentage of the contributions by each employee of MWBC or the Bank, including officers. Employees are immediately vested in the employer contribution. MWBC also has an employee stock ownership plan that allocates shares of MWBC to accounts of all employees proportionately on the basis of their other compensation. Employees are fully vested in the shares allocated to their accounts by MWBC after 3 years of service.

 

Benefits. The Bank provides health and short-term disability insurance benefits for all full-time employees.

 

CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS

 

The Sarbanes-Oxley Act of 2002 generally prohibits publicly traded companies from making loans to their executive officers and directors, but it contains a specific exemption from such prohibition for loans made by federally insured financial institutions, such as Watch Hill Bank, to their executive officers and directors in compliance with federal banking regulations. Federal regulations permit executive officers and directors to receive the same terms that are widely available to other employees as long as the director or executive officer is not given preferential treatment compared to the other participating employees. Watch Hill Bank made loans to its directors, executive officers and employees through an employee loan program pursuant to which loans were made at a reduced rate. The reduced rate was equivalent to the Bank's cost of funds at origination and was fixed for the term of the loans. On August 5, 2014, the Board terminated the discounted rate feature of the loan program, although existing loans under the program were grandfathered for the life of the loans. The program applied only to first mortgages on residential properties and was available to all employees of Watch Hill Bank.

 

 14 

 

 

The following tables set forth information about loans made by Watch Hill Bank to its directors and executive officers pursuant to the reduced rate employee loan program described above with respect to which the largest amount of all indebtedness outstanding and the amount of interest owed during the last two fiscal years exceeded $120,000. Except for the reduced interest rates, all loans to directors and executive officers were made in the ordinary course of business, were made on substantially the same terms, including collateral, as those prevailing at the time for comparable loans to persons not related to Watch Hill Bank, and did not involve more than the normal risk of collectability. Due to the below market rates and longer fixed terms of these loans, the loans have a higher level of market value risk, which increases with a rise in long-term interest rates.

 

Name  Type of Loan  Largest Aggregate
Balance from
June 30, 2015 to
June 30, 2016
   Interest Rate
on June 30,
2016
   Principal
Balance on
June 30, 2016
   Amount of
Principal Paid
from June 30,
2015 to June 30,
2016
   Amount of Interest
Paid from June 30,
2015 to June 30,
2016
 
                        
Bernard G. Buerger  Residential Mortgage  $201,896.10    1.440%  $193,951.11   $7,944.99   $2,855.01 
Bruce N. Thompson  Residential Mortgage   312,416.83    1.440    299,281.57    13,135.26    4,412.34 
Gerald E. Grove  Residential Mortgage   119,726.86    1.440    115,827.74    3,899.12    1,698.40 
Gregory P. Niesen  Residential Mortgage   293,711.62    1.440    284,938.07    8,773.55    4,171.69 
Karan A. Kiser  Residential Mortgage   282,475.69    1.240    274,659.76    7,815.93    3,184.07 

 

Name   Type of Loan   Largest Aggregate
Balance from
June 30, 2016 to
June 30, 2017
    Interest Rate
on June 30,
2017
    Principal
Balance on
June 30, 2017
    Amount of
Principal Paid
from June 30,
2016 to June 30,
2017
    Amount of Interest
Paid from June 30,
2016 to June 30,
2017
 
                                   
Bernard G. Buerger   Residential Mortgage   $ 193,951.11       1.440 %   $ 185,890.95     $ 8,060.16     $ 2,739.84  
Bruce N. Thompson   Residential Mortgage     299,281.57       1.440       285,955.90       13,325.67       4,221.93  
Gerald E. Grove   Residential Mortgage     115,827.74       1.440       111,872.09       3,995.65       1,641.87  
John W. Croxton   Residential Mortgage     241,694.76       4.640       240,613.03       3,094.28       4,566.94  
Gregory P. Niesen   Residential Mortgage     284,938.07       1.440       276,783.97       8,154.10       4,791.14  
Karan A. Kiser   Residential Mortgage     274,659.76       1.240       266,016.64       8,643.12       3,356.88  

  

SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE

 

Under the federal securities laws, MWBC's directors and executive officers and persons holding more than 10% of our common stock are required to report their ownership of MWBC common stock and changes in such ownership to the SEC and MWBC. The SEC has established specific due dates for such reports. Based upon MWBC's review of such reports, there was no failure to timely file a required report.

 

AUDIT COMMITTEE REPORT

 

The Audit Committee of the Board of MWBC is comprised of three directors, all of whom are considered "independent" under Rule 4200(a)(14) of NASDAQ's listing standards. The Audit Committee is responsible for overseeing MWBC's accounting functions and controls, as well as selecting and retaining an accounting firm to audit our financial statements. The Board has adopted a Charter to set forth the responsibilities of the Audit Committee.

 

The Audit Committee received and reviewed the report of Elliot Davis Decosimo, LLC ("EDD") regarding the results of their audit, as well as the written disclosures and the letter from EDD required by applicable requirements of the Public Company Accounting Oversight Board regarding EDD's communications with the Audit Committee concerning independence, and has discussed EDD's independence with a representative of EDD. The Audit Committee reviewed and discussed the audited financial statements with the management of MWBC. A representative of EDD also discussed with the Audit Committee the matters required to be discussed by Public Company Accounting Oversight Board Auditing Standard No. 16. Discussions between the Audit Committee and the representative of EDD included the following:

 

 15 

 

 

·EDD's responsibilities in accordance with generally accepted auditing standards;

 

·the initial selection of, and whether there were any changes in, significant accounting policies or their application;

 

·management's judgments and accounting estimates;

 

·whether there were any significant audit adjustments or uncorrected misstatements determined by management to be immaterial;

 

·whether there were any disagreements with management;

 

·whether there was any consultation with other accountants;

 

·whether there were any major issues discussed with management prior to EDD's retention;

 

·whether EDD encountered any difficulties in performing the audit;

 

·EDD's judgments about the quality of MWBC's accounting principles; and

 

·EDD's responsibilities for information prepared by management that is included in documents containing audited financial statements.

 

Based on its review of the financial statements and its discussions with management and the representatives of EDD, the Audit Committee did not become aware of any material misstatements or omissions in the financial statements. Accordingly, the Audit Committee recommended to the Board that the audited financial statements be included in the Annual Report on Form 10-K for the year ended June 30, 2017, to be filed with the SEC.

 

Submitted by the Audit Committee:

 

Bernard G. Buerger  
John W. Croxton  
Bruce N. Thompson  
   

 

PROXY ITEM 2: RATIFICATION OF THE SELECTION OF ELLIOTT DAVIS DECOSIMO, LLC, AS THE INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM

 

The Audit Committee has selected EDD as MWBC's independent registered public accounting firm for fiscal year 2018. EDD has served as MWBC's independent registered public accounting firm since February 24, 2015. Although not required, our stockholders are being asked to ratify the appointment of EDD as MWBC's independent registered public accountant for fiscal year 2018 as a matter of good corporate practice and to determine stockholder confidence in the firm that reviews the quality of MWBC's financial statements. The vote will not be binding on the Audit Committee. If the selection of EDD is not ratified, the Audit Committee will reconsider but may decide to maintain the appointment of EDD. Even if the selection is ratified by the stockholders, the Audit Committee may, in its discretion, retain a different independent registered public accounting firm at any time if such change would be in the best interests of MWBC and its stockholders.

 

Management of MWBC does not expect that any representative of EDD will be present at the Annual Meeting.

 

The Board of Directors recommends a vote "FOR" the ratification of the selection of Elliott Davis Decosimo, LLC as MWBC's independent registered public accounting firm for fiscal year 2018.

 

 Audit Fees

 

EDD billed MWBC $74,400 and $81,000 for professional services in connection with the audit of MWBC's annual financial statements included in MWBC’s Form 10-K and the review of financial statements included in MWBC's Forms 10-Q during fiscal years 2016 and 2017, respectively.

 

 16 

 

 

Audit-Related Fees

 

During fiscal years 2016 and 2017, EDD did not perform any audit-related services for MWBC or the Bank and therefore had no such billings.

 

Tax Fees

 

During fiscal years 2016 and 2017, EDD billed MWBC $7,400 and $10,800, respectively, for tax compliance, tax planning and tax advice services, including preparation of tax returns.

 

All Other Fees

 

During fiscal years 2016 and 2017, EDD performed no services for MWBC or the Bank other than the services discussed under the headings "Audit Fees," "Audit Related Fees" and "Tax Fees."

 

The Audit Committee of MWBC pre-approves all services to be performed by its independent auditor for MWBC, and during fiscal year 2017, all services provided by EDD for MWBC were approved in advance by MWBC's Audit Committee.

 

STOCKHOLDER PROPOSALS AND OTHER MATTERS

 

Proxy Statement Proposals

 

Under SEC rules, stockholders wishing to submit proposals for inclusion in the proxy statement for the 2018 annual meeting of stockholders must submit such proposals to MWBC at 2110 Beechmont Avenue, Cincinnati, OH 45230, Attention: Corporate Secretary, on or before May 23, 2018.

 

Other Proposals and Nominations

 

Our Bylaws govern the submission of director nominations or other business proposals that a stockholder wishes to have considered at a meeting of stockholders, but which are not included in MWBC's proxy statement for that meeting. Under our Bylaws, director nominations or other business proposals to be addressed at our next annual meeting may be made by a stockholder entitled to vote who has delivered a notice to the Corporate Secretary not later than the close of business on July 9, 2018 and not earlier than June 28, 2018. The notice must contain the information required by the Bylaws.

 

These advance notice provisions in the Bylaws are in addition to, and separate from, the requirements that a stockholder must meet in order to have a proposal included in the proxy statement under the rules of the SEC.

 

A proxy granted by a stockholder will give discretionary authority to the proxies to vote on any matters introduced pursuant to the above advance notice Bylaw provisions, subject to applicable rules of the SEC.

 

Copies of our Bylaws may be obtained from the Corporate Secretary, Julie M. Bertsch.

 

Management knows of no other business that may be brought before the Annual Meeting. The persons named in the enclosed Proxy intend to vote such Proxy in accordance with their best judgment on any other matters that may be brought before the Annual Meeting.

 

The Board expects all directors to make every reasonable effort to attend meetings of the stockholders of MWBC. All directors attended the 2016 Annual Meeting of Stockholders of MWBC.

 

A MWBC stockholder who wants to communicate with the Board or with any individual director should write to:

 

 17 

 

 

  MW Bancorp, Inc.

 Attention: Board of Directors

 2110 Beechmont Avenue

 Cincinnati, Ohio 45230

 

The letter should indicate that the author is a MWBC stockholder and, if the shares are not held of record, should include appropriate evidence of stock ownership. Depending on the subject matter, the Secretary will:

 

·forward the communication to the director or directors to whom it is addressed;

 

·attempt to handle the inquiry directly (for example, where it is a request for information about MWBC or it is a stock-related matter); or

 

·not forward the communication if it is primarily commercial in nature, related to an improper or irrelevant topic, or unduly hostile, threatening, illegal or otherwise inappropriate.

 

At each meeting of the Board, the Secretary will present a summary of all communications received since the last meeting that were not forwarded and make those communications available to the directors on request.

 

IT IS IMPORTANT THAT YOU RETURN YOUR PROXY PROMPTLY. WHETHER OR NOT YOU EXPECT TO ATTEND THE MEETING IN PERSON, WE URGE YOU TO COMPLETE, SIGN AND RETURN THE PROXY IN THE ENCLOSED SELF-ADDRESSED ENVELOPE.

 

By Order of the Board of Directors  
   
/s/ Julie M. Bertsch  
Julie M. Bertsch, Secretary  
September 20, 2017  

 

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