EX-99.1 2 dex991.htm 2005 ENGAGEMENT LETTER 2005 Engagement Letter

Exhibit 99.1

 

MICHAEL WARREN ASSOCIATES INC.

 

March 7, 2005

 

Kenneth Kermes, Chairman

BNS Holding, Inc.

25 Enterprise Center, Suite 103

Middletown, RI 02842

 

Dear Kenneth:

 

This letter is to confirm the engagement of MICHAEL WARREN ASSOCIATES, INC. (the “Firm”) to provide management consulting services to BNS Holding, Inc. and subsidiaries (together, the “Client” or the “Company”) . The personnel provided by the Firm hereunder will be employees of the Firm who will work directly under the Client’s supervision, and the Client will be solely responsible for the direction and control of their work. All existing or additional employees of the Client will be under the direction and control of the senior manager provided by the Firm for the duration of this engagement. Accordingly, the Firm will not be responsible for the scope and nature of the services but will be responsible for the method and manner of performance provided by its personnel. The Firm’s personnel shall not have the authority to act as an officer or director of the Client or to represent or obligate the Client in any manner unless authorized to do so in writing by the Client. The Firm’s personnel may act as an officer (in one or more capacities) of the Company only if duly elected by a vote of the Board of Directors of the Client and if provided indemnification from the Client for actions taken as an officer, and if further provided coverage under a Directors and Officers insurance contract to the extent afforded to other directors and officers. In the event personnel of the Firm serve as an officer of the Client, such officer shall use his best efforts to carry out his duties as such officer, as directed by the Board of Directors or the Chairman of the Board from time to time.

 

Notwithstanding the foregoing, nothing in this Agreement shall limit the liabilities of the Firm’s personnel serving as an officer or director of the Client under the securities laws and regulations and under the Delaware General Corporation Law.

 

The Firm’s services will not constitute an engagement to provide audit or attestation services as described in the pronouncements on professional standards issued by the AICPA and, accordingly, the Firm will not provide any assurance concerning the reliability of any assertion that is the responsibility of another party. The services provided hereunder will not result in the issuance of any written or oral communications by the Firm’s personnel to the Client or any third party expressing a conclusion or any form of assurance with respect to financial data or internal controls except as contemplated by the securities laws and regulations applicable to officers of a corporation (including certifications as to certain financial matters).


The Client agrees to provide, at its own cost and expense, reasonable working space and materials, which may be necessary in connection with the performance by the Firm’s personnel of the services required pursuant to this engagement.

 

Except as otherwise provided by the securities laws or regulations or the General Corporation Law of Delaware, in no event shall the Firm and its personnel be liable for consequential, special, indirect, incidental, punitive, or exemplary loss, damage, cost or expense (including, without limitation, lost profits and opportunity costs). Except as otherwise provided by the securities laws or regulations or the General Corporation Law of Delaware, the maximum total liability of the Firm and its personnel and any affiliate of the Firm for any actions, losses, damages, claims, liabilities, costs or expenses in any way arising out of or relating to this engagement, shall not exceed the fees paid by the Client to the Firm hereunder for the portion of the Firm’s services or work product hereunder giving rise to such liability other than liability on account of intentional misconduct or material negligence. The Client agrees to indemnify and hold harmless (to the maximum extent permitted for an officer under the General Corporation Law of Delaware, and the Company’s Charter and By-laws) the Firm and its personnel and any affiliate of the Firm from and against any and all actions, losses, damages, claims, liabilities, costs and expenses (including, without limitation, reasonable legal fees and expenses) in any way arising out of or relating to this engagement, except to the extent finally judicially determined to have resulted from the intentional misconduct or material negligence of the Firm or any of its personnel. The provisions of this paragraph shall apply regardless of the form of action, loss, damage, claim, liability, cost, or expense, whether in contract, statute, tort (including without limitation, negligence), or otherwise. The provisions of this paragraph shall survive the completion or termination of this engagement.

 

The Firm and its personnel will preserve the confidential nature of information received from the Client, and will not disclose or disseminate the Client’s trade secrets, other proprietary information or confidential financial information to any third party without the express written consent of the Client.

 

Fees for this engagement are based on the billing rates of the Firm attached hereto as an addendum. Fees will be billed weekly, payable upon receipt of our invoices. The Firm reserves the right to withdraw all personnel provided to the Client and to cease performing services hereunder if any invoice is not promptly paid when due. The Client agrees that (except with respect to Michael D. Warren) they will not hire any individual provided to you hereunder prior to the later of (i) a period of one year from the date hereof, and (ii) six months after the completion of such individual’s assignment, without notifying the Firm and in the event that the Client does hire any such individual, the Client agrees to pay the Firm a fee equal to 30% of such individual’s annualized salary.

 

The Firm will receive from the Client additional incentive compensation in the form of a cash bonus in an amount equal to no more than 40% of the Firm’s billings during the twelve months preceding the Trigger Date of the bonus. The Trigger Date will be the earlier of a) the


date on which the Client completes the sale of the Company during the term of this engagement or within sixty (60) days of the completion or termination of this engagement, b) the date on which the Client completes the acquisition of another operating company or the assets of another company during the term of this engagement or within sixty (60) days of the completion or termination of this engagement, or c) termination by the Client of this agreement other than for “Cause”. The final amount of the bonus will be based on a formula mutually agreed to by the Firm and Kenneth Kermes, Chairman of the Board of Directors of the Company.

 

“Cause”, for purposes of this agreement, means: (i) Commission by said officer of a criminal act (i.e., any act which, if successfully prosecuted by the appropriate authorities would constitute a crime under State or Federal law) or civil fraud under the securities laws, or of significant misconduct related to the business of the Company, (ii) Refusal or failure of the officer to comply with the mandates of the Board of Directors or the Chairman of the Board, or failure by the officer to substantially perform his duties hereunder, other than such failure resulting from his total or partial incapacity due to physical or mental illness, which refusal or failure has not been cured within 30 days after notice has been given to him, or (iii) Breach of any of the terms of this Agreement by the Firm or any of its personnel which breach has not been cured within 30 days after notice has been given to the Firm or said officer.

 

This Agreement and the services of said officer may be terminated by the Client for cause immediately upon notice, subject to any cure period provided in the definition above, and, in addition, this Agreement may be terminated by either party without cause upon thirty (30) days prior written notice to the other party after an initial period of ninety (90) days from the date agreed and accepted by the Client, subject to the terms and conditions stated in the preceding two paragraphs.

 

The term of this Agreement shall commence on January 1, 2005 and shall continue in force for a period of one year or until notice of termination is given by either party as stated in the preceding paragraphs. Notices shall be sent to the Client at the address set fourth on Page 1 of this letter with a copy to Ropes & Gray, One International Place, Boston, MA 02110, Attn: Dan Weintraub (Fax No. 617-951-7050). Notices shall be sent to Michael Warren Associates, Inc. at 114 Kay Street, Newport, RI 02840

 

This Agreement shall be governed by the laws of the State of Rhode Island and Providence Plantations (without giving effect to internal choice of law rules) and shall be binding on any successors or permitted assigns of the parties. This Agreement represents the entire understanding of the parties with respect to its subject matter and supercedes all prior agreements, understandings, representations or the like, if any, relating to the subject matter hereof. This Agreement is not assignable without the consent of the other party and may not be amended or modified without the written consent of both parties.

 

If the foregoing is in accordance with the Client’s understanding, please sign and return the duplicate of this letter.

 

We appreciate this opportunity to serve BNS Holding.


Sincerely,
Michael Warren
President
MICHAEL WARREN ASSOCIATES, INC.

 

Agreed and accepted:
BNS Holding, Inc.
By:  

 


    Kenneth N. Kermes
    Title: Chairman of the Board


ENGAGEMENT LETTER ADDENDUM

ADDENDUM NUMBER I

 

Client Company Name and Address (for billing purposes):

 

BNS Holding, Inc.

25 Enterprise Center

Middletown, RI 02842

 

Client Contact:

 

Kenneth Kermes, Chairman of the Board of Directors

 

Description of services:

 

General senior management consulting services, including preparation of regulatory and tax filings (with advice and review from corporate counsel, tax advisors and external auditors), supervision of year end audit, supervision of remaining staff, services as President and CEO and CFO of the Company, and other duties as may from time to time be agreed to by the Client.

 

Assignment Length:

 

The term of this Agreement shall commence on January 1, 2005 and shall continue in force for a period of one year or until notice of termination is given by either party as stated in the above Engagement Letter.

 

Personnel Assigned:

 

Michael Warren

Other personnel may be provided as needed at billing rates agreed to in advance.

 

Billing Rate and Expense Instructions:

 

$200 per hour.

 

Any out-of-pocket expenses are to be reimbursed promptly upon presentation of an expense report and supporting receipts. Reasonable travel expenses to include a) Business Class airfare for flights longer than four hours b) business class hotel accommodations such as Marriott Courtyard or equivalent accommodations, c) reasonable and customary meals while traveling on Client’s business, d) mileage reimbursement for personal automobile use (other than travel between Newport and the Client’s principle offices) at the rate of $0.375 per mile, and e) other reasonable and customary expenses as may be necessary from time to time in the performance of the duties directed by the Client.