def14a
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
Filed by
the Registrant þ
Filed by a Party other than the Registrant o
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) |
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Definitive Proxy Statement |
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Soliciting Material Pursuant to §240.14a-12 |
PENN MILLERS HOLDING CORPORATION
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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previous filing by registration statement number, or the Form or Schedule and the date of its
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March 31,
2011
Dear Shareholders:
Please join us for Penn Millers Holding Corporations
second Annual Meeting of Shareholders on Wednesday, May 11,
2011, at 2:00 p.m. (Eastern Time) at our office at 72 North
Franklin Street, Wilkes-Barre, Pennsylvania
18701-1301.
Attached to this letter are a Notice of Annual Meeting of
Shareholders and Proxy Statement, which describe the business to
be conducted at the meeting. We also will report on matters of
current interest to our shareholders.
Your vote is important. Whether you own a few shares or many,
and whether or not you plan to attend the Annual Meeting in
person, it is important that your shares be represented and
voted at the meeting. You may vote your shares by proxy on the
Internet, by telephone, by mail, or you may vote in person at
the Annual Meeting.
Thank you for your continued support of Penn Millers.
Sincerely,
Douglas A. Gaudet
President and Chief Executive Officer
PROXY
VOTING METHODS
If, at the close of business on March 16, 2011, you were a
shareholder of record or held shares through our Employee Stock
Ownership Plan or a broker or bank, you may vote your shares by
proxy through the Internet, by telephone or by mail, or you may
vote in person at the Annual Meeting. For shares held through a
broker or nominee, you may vote by submitting voting
instructions to your broker or nominee. You can vote by mail by
requesting a paper copy of these proxy materials, which will
include a voting instruction card. To reduce our administrative
and postage costs, we ask that you vote through the Internet or
by telephone, both of which are available 24 hours a day.
You may revoke your proxies at the times and in the manners
described in the General Information section of this Proxy
Statement beginning on page 1.
If you are a shareholder of record or hold shares through a
broker or bank and are voting by proxy, your vote must be
received by 3:00 AM (Eastern Time) on May 11,
2011 to be counted.
To vote by proxy:
BY
INTERNET
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Go to the website www.proxyvotenow.com/pmic and follow
the instructions, 24 hours a day, seven days a week.
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You will need the
9-digit
Control Number included on your meeting notice to obtain your
records and to create an electronic voting instruction form.
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BY
TELEPHONE
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From a touch-tone telephone, dial
(866) 289-1737
and follow the recorded instructions, 24 hours a day, seven
days a week.
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You will need the
9-digit
Control Number included on your meeting notice in order to vote
by telephone.
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BY
MAIL
You may at any time request paper copies of these proxy
materials, which will include a voting instruction card (i.e.
proxy card).
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When you receive your proxy card, mark your selections on the
proxy card.
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Date and sign your name exactly as it appears on your proxy card.
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Mail the proxy card in the postage-paid envelope that will be
provided to you.
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PENN
MILLERS HOLDING CORPORATION
72 North
Franklin Street, P.O. Box P
Wilkes-Barre, Pennsylvania
18773-0016
Telephone:
(800) 233-8347
NOTICE OF ANNUAL MEETING OF
SHAREHOLDERS
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TIME
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2:00 p.m. (Eastern Time) on Wednesday, May 11, 2011
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PLACE
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The offices of Penn Millers Holding Corporation at:
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72 North Franklin Street
Wilkes-Barre, Pennsylvania 18701-1301
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ITEMS OF BUSINESS
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1. To elect the three Class II directors and one
Class III director listed herein.
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2. To ratify the appointment of KPMG LLP as our independent
registered public accounting firm for the 2011 fiscal year.
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3. To consider such other business as may properly come
before the Annual Meeting and any adjournments or postponements
thereof.
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RECORD DATE
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You may vote at the Annual Meeting if you were a shareholder of
record at the close of business on March 16, 2011.
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VOTING BY PROXY
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To ensure your shares are voted, you may vote your shares over
the Internet, by telephone or by completing and signing a proxy
card and returning it by mail. Internet and telephone voting
procedures are described on the preceding page, in the General
Information section beginning on page 1 of the Proxy Statement
and on the proxy card.
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By Order of the Board of Directors,
Michael O. Banks
Executive Vice President, Chief Financial Officer &
Corporate Secretary
Important
Notice Regarding the Availability of Proxy Materials for Our
Annual Meeting of Shareholders to Be Held on May 11,
2011
The accompanying proxy statement and our Annual Report on
Form 10-K
are available at
http://www.cfpproxy.com/6717
PENN MILLERS HOLDING
CORPORATION
PROXY STATEMENT
Table of Contents
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PROXY STATEMENT
PENN MILLERS HOLDING
CORPORATION
72 North Franklin Street, P.O. Box P
Wilkes-Barre, Pennsylvania
18773-0016
Telephone:
(800) 233-8347
GENERAL
INFORMATION
Why am I
being provided with these materials?
We have made these proxy materials available to you by mail or
on the Internet in connection with the solicitation by the Board
of Directors (the Board) of Penn Millers Holding
Corporation (the Company or Penn
Millers) of proxies to be voted at our Annual Meeting of
Shareholders to be held on May 11, 2011 (Annual
Meeting), and at any postponements or adjournments of the
Annual Meeting. Directors, officers and other Company employees
also may solicit proxies by telephone or otherwise. Brokers and
other nominees will be requested to solicit proxies or
authorizations from beneficial owners and will be reimbursed for
their reasonable expenses. You are invited to attend the meeting
and vote your shares in person.
How can I
request paper copies of these materials?
If you want to receive a paper copy of these documents, you can
request one at any time. There is no charge to you for
requesting a copy. Please make your request for these reports by
April 29, 2011 to facilitate timely delivery. You will need
your 9-digit
Shareholder Control Number that can be found in the lower right
hand corner of the letter you received announcing the Annual
Meeting. Then, either:
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Call our toll-free number,
(800) 951-2405; or
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Visit our website at
http://www.cfpproxy.com/6717; or
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Send us an email at fulfillment@rtco.com.
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You will need to enter the Shareholder Control Number when
prompted or, if you send us an email, enter it in the subject
line. You will have the opportunity to make your request for
paper copies apply to all future shareholder meetings, which you
may later revoke at any time.
What am I
voting on?
There are two proposals scheduled to be voted on at the meeting:
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Election of the three Class II directors and one
Class III director listed in this Proxy Statement
(Proposal No. 1).
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Ratification of the appointment of KPMG LLP as our independent
registered public accounting firm for the 2011 fiscal year
(Proposal No. 2).
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Who is
entitled to vote?
Shareholders as of the close of business on March 16, 2011
(the Record Date) may vote at the Annual Meeting. As
of that date, there were 4,939,130 shares of common stock
outstanding and eligible to vote. You have one vote for each
share of common stock held by you as of the Record Date,
including shares:
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Held directly in your name as shareholder of record
(also referred to as registered shareholder); or
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Held for you in an account with a broker, bank or other nominee
(shares held in street name) Street
name holders generally cannot vote their shares directly and
instead must instruct the brokerage firm, bank or nominee how to
vote their shares.
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1
What
constitutes a quorum?
A majority of the aggregate voting power of the shares of common
stock entitled to vote must be present or represented by proxy
to constitute a quorum for the Annual Meeting. Abstentions are
counted as present and entitled to vote for purposes of
determining a quorum. Shares represented by broker
non-votes also are counted as present and entitled to vote
for purposes of determining a quorum. However, if you hold your
shares in street name and do not provide voting instructions to
your broker, your shares will not be voted on any proposal on
which your broker does not have discretionary authority to vote
(a broker non-vote). We believe that under current
Securities and Exchange Commission (SEC) rules,
Proposal No. 2, relating to the ratification of the
appointment of KPMG LLP as our independent registered public
accounting firm for the 2011 fiscal year, is the only proposal
for which your broker will have discretionary authority to vote
your shares at the Annual Meeting. On the Record Date,
4,939,130 shares of our common stock were outstanding and
eligible to vote.
How many
votes are required to approve each proposal?
For Proposal No. 1, the election of three
Class II directors and one Class III director, the
three Class II candidates and one Class III candidate
receiving the most votes will be elected to the Board of
Directors.
For Proposal No. 2, the ratification of the
appointment of KPMG LLP as our independent registered public
accounting firm for the 2011 fiscal year, a majority of the
votes cast at the meeting must be voted FOR the
proposal to be approved.
How are
votes counted?
You may vote FOR or AGAINST each of the
nominees for the Board, or you may WITHHOLD
authority to vote for one or more nominees. You may vote
FOR, AGAINST or ABSTAIN on
the other proposal. With respect to the election of directors, a
WITHHOLD vote will have the same effect as an
abstention and will not count as a vote cast FOR or
AGAINST a director nominee. Therefore, a
WITHHOLD vote will have no effect on the outcome of
the election of directors.
Under Pennsylvania law, abstentions are not treated as votes
cast and therefore will have no effect in determining whether
Proposal No. 2 is approved.
If you just sign and submit your proxy card without voting
instructions, your shares will be voted FOR each
director nominee and FOR Proposal No. 2 as
recommended by the Board.
Who will
count the vote?
Representatives of Registrar and Transfer Company will tabulate
the votes and three representatives of Penn Millers Holding
Corporation will act as the judges of election.
How does
the Board recommend that I vote?
Our Board recommends that you vote your shares:
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FOR each of the three Class II nominees and
FOR the one Class III nominee to the Board set
forth in this Proxy Statement.
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FOR the ratification of the appointment of KPMG LLP
as our independent registered public accounting firm for 2011.
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How do I
vote my shares without attending the Annual Meeting?
You may vote:
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By Internet If you have Internet access, you
may submit your proxy by going to www.proxyvotenow.com/pmic
and by following the instructions on how to complete an
electronic proxy
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card. You will need the
9-digit
Control Number included on your proxy card in order to vote by
Internet.
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By Telephone If you have access to a
touch-tone telephone, you may submit your proxy by dialing
(866) 289-1737
and by following the recorded instructions. You will need the
9-digit
Control Number included on your proxy card in order to vote by
telephone.
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By Mail You may request paper copies of these
proxy materials which will include a proxy card. You may vote by
mail by indicating your vote by completing, signing and dating
the card where indicated and by mailing or otherwise returning
the card in the envelope that has been provided to you. You
should sign your name exactly as it appears on the proxy card.
If you are signing in a representative capacity (for example, as
guardian, executor, trustee, custodian, attorney or officer of a
corporation), indicate your name and title or capacity.
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Internet and telephone voting facilities will close at
3:00 AM (Eastern Time) on May 11, 2011 for the voting
of shares held by shareholders of record or held in street name.
Mailed proxy cards with respect to shares held of record or in
street name must be received no later than May 10, 2011.
How do I
vote my shares in person at the Annual Meeting?
First, you must satisfy the requirements for admission to the
Annual Meeting (see below). Then, if you are a shareholder of
record and prefer to vote your shares at the Annual Meeting, you
must bring proof of identification along with your annual
meeting notice or proof of ownership. You may vote shares held
in street name at the Annual Meeting only if you obtain a signed
proxy from the record holder (broker or other nominee) giving
you the right to vote the shares.
Even if you plan to attend the Annual Meeting, we encourage you
to vote in advance by Internet, telephone or proxy card so that
your vote will be counted even if you later decide not to attend
the Annual Meeting.
What does
it mean if I receive more than one annual meeting notice or
proxy statement on or about the same time?
It generally means you hold shares registered in more than one
account. To ensure that all your shares are voted, please sign
and return each proxy card or, if you vote by Internet or
telephone, vote once for each annual meeting notice you receive.
May I
change my vote or revoke my proxy?
Yes. Whether you have voted by Internet, telephone or mail, if
you are a shareholder of record, you may change your vote and
revoke your proxy by:
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Sending a written statement to that effect to our Corporate
Secretary or to any corporate officer of the Company, provided
such statement is received no later than May 10, 2011;
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Voting again by Internet or telephone at a later time before the
closing of those voting facilities at 3:00 AM. (Eastern
Time) on May 11, 2011;
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Submitting a properly signed proxy card with a later date that
is received no later than May 10, 2011; or
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Attending the Annual Meeting, revoking your proxy and voting in
person.
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If you hold shares in street name, you may submit new voting
instructions by contacting your bank, broker or other nominee.
You may also change your vote or revoke your proxy in person at
the Annual Meeting if you obtain a signed proxy from the record
holder (broker or other nominee) giving you the right to vote
the shares.
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Do I need
a ticket to be admitted to the Annual Meeting?
You will need your proof of identification along with
either your annual meeting notice or proof of stock ownership
to enter the Annual Meeting. If your shares are held
beneficially in the name of a bank, broker or other holder of
record and you wish to be admitted to attend the Annual Meeting,
you must present proof of your ownership of Penn Millers Holding
Corporation common stock, such as a bank or brokerage account
statement.
Do I also
need to present identification to be admitted to the Annual
Meeting?
Yes, all shareholders must present a form of personal
identification in order to be admitted to the Annual Meeting.
No cameras, recording equipment, electronic devices, large
bags, briefcases or packages will be permitted at the Annual
Meeting.
Could
other matters be decided at the Annual Meeting?
As of the date of this Proxy Statement, we did not know of any
matters to be raised at the Annual Meeting other than those
referred to in this Proxy Statement.
If other matters are properly presented at the Annual Meeting
for consideration, including the adjournment of the Annual
Meeting, and you are a shareholder of record and have submitted
a proxy card, the persons named as proxyholders in your proxy
card will have the discretion to vote on those matters for you.
Who will
pay for the cost of this proxy solicitation?
We will pay the cost of soliciting proxies. Proxies may be
solicited on our behalf by directors, officers or employees (for
no additional compensation) in person or by telephone,
electronic transmission or other form of permissible
communication.
Penn
Millers Commitment to Shareowner-Sensitive
Governance
1. Separation of Chair and CEO
Positions. As a matter of longstanding policy,
and in order to ensure that the board of directors is an
effective and independent monitor and overseer of management,
the position of Chief Executive Officer and the position of
Chair of the Board of Directors are held by different
individuals. The Chair of the Board is required to be an
independent director as defined by NASDAQ standards.
2. Director Independence. Other than the
CEO, every member of the Board is an independent
director, with standards more strict than NASDAQ
standards. Thus, for example, an executive of the Company whose
employment is terminated must resign from the Board, and former
executives of the Company are not permitted to serve on the
Board. The CEO is not a member of the Audit, Compensation, or
Governance committees of the Board.
3. No Conflicts of Interest on the
Board. Other than the CEO, no member of the Board
receives any payment, directly or indirectly from the Company
except director fees and travel expenses (and, if the Company
were to decide to pay dividends on its shares, such dividends).
Thus, for example, other than
his/her
services as an independent director, no independent director
(and no member of an independent directors family or firm)
sells any goods or services to the Company. To ensure the
effectiveness of these standards, the Governance Committee
reviews the annual
conflict-of-interest
disclosures of all Board members.
4. Executive Sessions. Every Board
meeting and every Board committee meeting includes at least one
executive session from which all members of management,
including the CEO, are excused. These sessions are far from
formalities. Instead, they involve extensive, candid discussion
of how the Company and its leaders are performing.
5. Proactive Governance Committee. The
Governance Committee takes very seriously its responsibility to
ensure the effectiveness of the Board and Board committees, to
build the talent and effectiveness of Board
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members, and to plan for succession of Board members and Board
leaders. The Governance Committee regularly reviews and
benchmarks best practices, considers carefully which
of those practices will work well for Penn Millers and its
constituents, and conducts strategic discussions centering on
what specific qualities are most desired in filling upcoming
vacancies for directors and Board leaders.
6. Effective Meetings. Board agendas and
meetings are carefully planned to ensure adequate time for
thoughtful discussion, rather than passive receipt of
presentations. In connection with most meetings and where
possible, Board and committee members receive materials a week
in advance of the meeting date, in order to ensure they have
adequate time to conduct a meaningful review. Board
members meeting and committee meeting attendance in 2010
was 92%, which was consistent with attendance in prior years.
While these practices ensure meaningful discussions and
analysis, and at times, debate, the Board maintains an
environment of civility and collegiality that encourages Board
members to ask questions. To ensure ongoing education and
skill-building for Board members, Board meetings and Board
committee meetings regularly include education modules with
outside experts. Where necessary, Board members are in contact
with management and outside advisors outside of these meetings
to ensure that action items resulting from these discussions are
completed and in order to ensure that they maintain appropriate
levels of oversight.
7. Self-Funded Stock Ownership. Directors
and officers walk in the shoes of the shareholders. In the
initial public offering, each director and officer made a
substantial investment in shares of the Company. That investment
was made with cash from the individuals own pocket, with
no loan or other assistance of any kind from the Company. The
Board established an ownership target for each non-management
director of an equivalent value of three times the
individuals annual retainer. Each new director is expected
to meet or exceed this target within three years of his or her
initial election to the Board. All directors who have served for
three or more years have achieved stock ownership levels in
excess of the amount required. No director or officer has ever
sold stock of the Company. No director or officer has ever
entered into any kind of hedging or derivative arrangement
intended to reduce the impact upon the director or officer of
fluctuations in the stock price.
8. Focus on Risk Management. Every Board
committee, and the Board as a whole, has a defined role in
enterprise risk management. Specifically, the Audit Committee
focuses on risks relating to loss reserving, risks related to
internal controls, and coordination of the Boards role in
risk oversight; the Compensation Committee works to ensure that
executive compensation programs are designed to motivate
executives to embrace the risks that will build the business in
the interests of shareholders and other constituents and to
steer clear of risks that are not in the best interests of such
constituents; the Finance Committee focuses on risks to the
Companys assets; and the Board as a whole focuses on
business risks including underwriting, claims, and catastrophic
losses, as well as reputational and other risks.
9. Culture of Accountability. Every
individual in the organization is subject to regular performance
evaluation. This includes the CEO, the Chair of the Board of
Directors, every independent director, every Board committee,
and the Board itself.
At the conclusion of every Board meeting, every Board member
evaluates that meeting against our standards and aspirations.
Every year, the Board and each of its committees evaluate and
discuss their respective performance and effectiveness. These
evaluations cover a wide range of topics including, but not
limited to, the fulfillment of the Board and committee
responsibilities identified in the committee charters, which are
posted on our website at www.pennmillers.com under
Investors: Corporate Governance. The evaluation processes are
designed to maximize candor and effectiveness of feedback.
10. Tight Connection Between Shareholder Value and
Executive Compensation. As spelled out in detail
in its report, the Compensation Committee has focused its
efforts on linking executive pay to shareholder wealth.
Executives have a very high percentage of their potential total
compensation at risk, tied directly to those objective financial
measures that the board of directors believes are most likely to
build value for shareholders over the long term. When the
Company fails to meet the return on equity threshold for the
short term incentive plan, which occurred in 2010, no executive
receives a bonus. The long term incentive plan uses a
combination of stock options and performance-based cash awards
that must be used to purchase company stock. For the 2011 - 2013
plan period, the performance measure will be book value growth.
In the previous
5
plan years it was based upon book value per share. While the
board believes attractively priced share repurchases can create
value for shareholders, and can be in the best interest of
shareholders, we do not believe management should be able to
achieve performance goals by repurchasing shares.
11. Independent Experts. The Board of
Directors seeks independent advice in significant matters
involving the potential for conflicting interests. In addition,
our committee charters provide to our committees the authority
to independently select and to employ experts, counsel, or other
consultants to be paid by the Company, to assist our committees
in effectively carrying out their duties, including educating
our Board members on new governance developments. For example,
the outside consultants who advise the Board on executive
compensation were selected by the Boards Compensation
Committee, report directly to the independent chair of that
committee, and perform no services for management.
12. Conduct Codes. We maintain a Code of
Business Ethics and Conflicts of Interest Policy, which is
applicable to all of our directors, officers and employees. This
code of conduct policy sets forth our policies and expectations
on a number of topics, including conflicts of interest,
compliance with laws, and business ethics. This policy may be
found on our website at www.pennmillers.com under
Investors: Corporate Governance: Code of Conduct for Directors
and Employees. All employees, executive officers and directors
are required to certify as to their familiarity and compliance
with the Code of Business Ethics and Conflicts of Interest
Policy.
We maintain a Code of Business Conduct for Senior Financial
Officers, which includes our Chief Executive Officer, Chief
Financial Officer, and Controller. This code of conduct policy
sets forth our policies and expectations on a number of topics,
including conflicts of interest, compliance with laws, use of
our assets, business ethics, and the integrity of our internal
control systems and financial reporting. This policy may be
found on our website at www.pennmillers.com under
Investors: Corporate Governance: Code of Conduct for Senior
Financial Officers.
We maintain an Ethics Helpline by which employees can report
integrity concerns or seek guidance regarding a policy or
procedure. The Ethics Helpline is serviced by an independent
company and is available 7 days a week, 24 hours a
day. The helpline has a toll-free number for our employees and
employees can report integrity concerns anonymously. We maintain
a formal no retaliation policy that prohibits retaliation or
discipline against an employee who raises an ethical concern in
good faith. Once a complaint is alleged, the report is forwarded
to the Chairman of, or another designated member of, our
Governance Committee, which is responsible for oversight of the
helpline. Our Governance Committee coordinates with management
and outside resources, as appropriate, to investigate the
matter, and any ethical or compliance-related issues will not be
closed until they have been addressed to his satisfaction. Any
matter reported to the Governance Committee that involves
accounting, internal control or audit matters, or any fraud
involving persons with a significant role in our internal
controls, is required to be reported promptly to the Audit
Committee, and these committees will coordinate, to the extent
necessary, the investigation and resolution of the matter.
PROPOSAL NO. 1
ELECTION OF DIRECTORS
Our Board of Directors currently consists of Heather M. Acker,
F. Kenneth Ackerman, Jr., E. Lee Beard, Dorrance R. Belin,
John L. Churnetski, John M. Coleman, Douglas A. Gaudet, Kim E.
Michelstein, Robert A. Nearing, Donald A. Pizer, and James M.
Revie, each of whom also presently serves as a director of our
direct subsidiary, PMMHC Corp., and our indirect insurance
company subsidiary, Penn Millers Insurance Company. The Board of
Directors is divided into three classes with each director
serving a three-year term with approximately one-third of the
directors being elected at each annual meeting of shareholders.
The Class II directors elected at the Annual Meeting will
hold office until the 2014 annual meeting of shareholders and
until their successors are duly elected and qualified.
Ms. Beard was appointed by the Board on January 26,
2011. If elected as a Class III director, her term will
expire in 2012. The Board has appointed Ms. Beard as a
Class III director in order to diversify the allocation of
experience and skill sets across all the director classes.
6
Unless otherwise instructed, the persons named in the form of
proxy card (the proxyholders) attached to this Proxy
Statement, as filed with the SEC, intend to vote the proxies
held by them for the election of the nominees named below. The
proxies cannot be voted for more than three Class II
candidates and one Class III nominee for director. If any
of the nominees ceases to be a candidate for election by the
time of the Annual Meeting (a contingency which the Board does
not expect to occur), such proxies may be voted by the
proxyholders in accordance with the recommendation of the Board.
The following table sets forth information regarding the age and
length of service of our current directors.
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|
|
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|
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Age at
|
|
|
|
|
|
|
March 31,
|
|
Director
|
|
Position with
|
|
|
2011
|
|
Since(1)
|
|
Penn Millers
|
|
Heather M. Acker
|
|
|
59
|
|
|
|
2004
|
|
|
Director
|
F. Kenneth Ackerman, Jr.
|
|
|
72
|
|
|
|
1979
|
|
|
Chairman & Director
|
E. Lee Beard
|
|
|
59
|
|
|
|
2011
|
|
|
Director
|
Dorrance R. Belin
|
|
|
72
|
|
|
|
1998
|
|
|
Vice Chairman & Director
|
John L. Churnetski
|
|
|
70
|
|
|
|
1997
|
|
|
Director
|
John M. Coleman
|
|
|
61
|
|
|
|
2007
|
|
|
Director
|
Douglas A. Gaudet
|
|
|
56
|
|
|
|
2005
|
|
|
President and CEO & Director
|
Kim E. Michelstein
|
|
|
58
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|
|
|
1998
|
|
|
Director
|
Robert A. Nearing, Jr.
|
|
|
67
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|
|
|
1997
|
|
|
Director
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Donald A. Pizer
|
|
|
66
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|
|
|
2009
|
|
|
Director
|
James M. Revie
|
|
|
74
|
|
|
|
1990
|
|
|
Director
|
|
|
|
(1) |
|
Indicates year first elected as a director of Penn Millers
Insurance Company |
James M. Revie will retire from the Board of Directors at the
completion of our annual meeting. We thank Mr. Revie for
his twenty one years of Board service and leadership with Penn
Millers. We wish him well in his future endeavors. On
January 26, 2011, the Board appointed Ms. Beard as a
Director and nominated her for election by the shareholders to
serve as a Class III Director with a term expiring in 2012.
As described on our website, www.pennmillers.com, under
Investors: Corporate Governance: Director Recruitment Criteria,
we maintain high standards for the recruitment of our directors.
In identifying candidates, we examine the candidates
personal attributes, skills, professional experience and
achievements and then evaluate how these attributes, skills,
experiences and achievements help the Board fulfill voids in
certain competencies.
We believe that the Board, as a whole, should possess core
competencies in the following areas: strategic planning,
management, marketing, finance and accounting, legal, and
governance. In addition, in our recruitment of directors, we
also consider the following secondary competencies important to
the nomination decision: maintaining Board diversity; knowledge
of targeted industries; insurance industry knowledge; and
information management.
We do not maintain a formal diversity policy with respect to the
identification or nomination of directors. Diversity is just one
of many factors that we consider in the identification and
selection of director nominees. We define diversity broadly to
include differences in race, gender, ethnicity, age, viewpoint,
professional experience, educational background, skills and
other personal attributes that can foster Board heterogeneity in
order to encourage and maintain Board effectiveness.
Each of our directors has a strong history of personal
achievement. Many of our directors graduated from the
countrys most elite academic institutions. Some directors
have held executive positions at, or acted as advisors to,
Fortune 500 companies and other large institutions, while
others have gained their experience as entrepreneurs in
executive positions at, or consultants to, smaller
organizations. We believe that each nominee and continuing
director through these professional experiences and achievements
has developed the personal attributes we require of our
directors: integrity and accountability, sound judgment,
financial literacy, and emotional intelligence. Without these
personal attributes, we do not believe a Board member could
effectively carry out his or her oversight responsibilities.
7
We believe that each member of the current Board possesses the
personal attributes we desire of our Board members, and, as a
whole, the Board, through the experience and knowledge of its
members, possesses the foregoing core and secondary
competencies. Therefore, after Mr. Revies retirement,
we have chosen to maintain a board of directors at
10 directors and nominate our current Class II and
Class III directors for reelection at our Annual Meeting.
The following subsections set forth as to each of the nominees
for election at this Annual Meeting, and as to each of the
continuing Class I and Class III directors, their
principal occupation and business experience and their current
and recent directorships in other public companies. In addition,
we briefly describe the particular experience, qualifications,
attributes or skills that led our Board to conclude that the
person should serve as a director of Penn Millers Holding
Corporation.
Nominees
for Election as Class III Directors Term
Expires in 2012
E. Lee Beard has over thirty years of finance and
accounting experience and has extensive operational and
corporate governance experience within financial institutions.
She is a trustee and chair of the audit committee and audit
committee financial expert for The Victor Funds Complex,
comprised of The Victory Portfolios, The Victory Variable
Insurance Funds, and the Victory Institutional Funds, each a SEC
registered investment company, and has served as such since
2005. Ms. Beard is principal of the Henlee Group, LLC,
providing strategic planning and board of directors advisory
services to businesses. From 1993 to 2003, Ms. Beard served
in various leadership roles, including President, Chief
Executive Officer, and Director for Northeast Pennsylvania
Financial Corp. (NPFC), a NASDAQ listed financial institution.
At NPFC, Ms. Beard helped transform the company from a
mutual savings and loan to a full service publicly traded
financial services company. Her tenure there included the
acquisition and integration of two banks, a title insurance
agency, and a full service commercial and retail insurance
agency. Ms. Beard is a CPA and received a bachelor of
science in business administration accounting from
the University of South Carolina. She holds the Certificate of
Director Education from the National Association of Corporate
Directors Institute (NACD). She is a member of the NACD, the
Mutual Fund Directors Forum, the Independent Directors
Council of the Investment Company Institute, and Circle 200, a
leadership forum for executive women in Northeastern
Pennsylvania. Ms. Beards experience as the Chief
Executive Officer of a publicly held financial services company
brings the skills and perspectives of a seasoned business
generalist to the board of directors, and her financial and
operational experience make her a valuable financial expert on
the Audit and Finance Committees.
Nominees
for Election as Class II Directors Term Expires
in 2014
Heather M. Acker is Executive Vice President, Chief
Financial Officer and Corporate Secretary for Gentex Corporation
in Carbondale, Pennsylvania. Ms. Acker has held the
position of Chief Financial Officer for over five years and has
been Executive Vice President since 2010. Gentex Corporation
designs and manufactures integrated life support systems for
human protection in military, homeland defense and commercial
markets. Ms. Acker received her undergraduate degree in
mathematics from Bucknell University and received her M.B.A.,
with distinction, from the Wharton School of Business of the
University of Pennsylvania, with a concentration in finance.
Ms. Ackers education in math and finance and her
experience as a Chief Financial Officer is a significant element
to the Boards competency in the areas of finance and
accounting and her effectiveness as a financial expert of the
Audit Committee and member of the Finance Committee. Her
experience as a Chief Operating Officer provides unique insight
to the Board regarding the effective motivation of management
and the management of certain operational risks, which is
important to the Boards oversight function and to her
service as the Chair of the Compensation Committee.
Dorrance R. Belin, Esq. is the Vice Chairman of our
Board. He is a Partner in the law firm of Oliver,
Price & Rhodes in Clarks Summit, Pennsylvania, and
concentrates his practice in estate planning and administration.
Mr. Belin received his bachelor of arts degree in history
from Yale University. In addition, he received his law degree
from the University of Pittsburgh and currently holds a license
to practice law in Pennsylvania. Mr. Belin is also licensed
in Pennsylvania as a title insurance agent.
Mr. Belins competencies
8
in the legal and governance areas remain important because Penn
Millers operates in a highly regulated industry and, as a newly
public company, these regulatory burdens have only increased.
Mr. Belins legal education, coupled with the
knowledge he has gained regarding Penn Millers operations
through his twelve years of service with the Board, is important
to his continued effectiveness as Vice Chairman of the Board and
as a member of the Compensation Committee and as chair of the
Governance Committee.
Kim E. Michelstein served as Director of the Insite
Division and a Senior Manager of Benco Dental Company, the
largest independent U.S. dental supply company, from June
1999 through November 2003. She has worked since then as an
independent consultant in marketing and strategic planning. Her
consulting work has included founding and presiding over the
Ethics Institute of Northeast Pennsylvania, and creating and
serving as Director of the Family Business Program of
Kings College. Ms. Michelstein received her M.B.A.
from the Wharton School of Business of the University of
Pennsylvania, with a concentration in marketing. She received a
bachelor of arts degree cum laude from Mount Holyoke
College. Ms. Michelstein served as a marketing executive
for two Fortune 500 companies, General Foods Corporation
and McNeil Consumer Products, a division of Johnson &
Johnson. Her professional marketing experience, which includes
experience with two public companies, contributes to the
Boards marketing and strategic planning competencies, and
is critical to the Boards oversight of initiatives to
launch new insurance products and to conduct ongoing research.
Furthermore, her professional experience and education has
provided her with governance and financial acumen that is
important to her role as the Finance Committee Chair, and as a
member of the Audit Committee and Governance Committee.
YOUR BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS THAT
SHAREHOLDERS VOTE FOR THE ELECTION OF EACH OF THE
NOMINEES NAMED ABOVE.
Continuing
Class III Directors Term Expires in
2012
F. Kenneth Ackerman, Jr. is our Chairman of the
Board and is our longest-serving director. Prior to his
appointment as our Chairman after our 2010 annual meeting of
shareholders, he had served as our Vice Chairman since January
of 2003. He has served as Chairman of Integrated Healthcare
Strategies in Minneapolis, Minnesota since 2007. Integrated
Healthcare Strategies is a national consulting firm that assists
some of the nations largest non-profit health care
organizations in the areas of governance, executive
compensation, and human capital. He previously served as
President of Clark Consulting Healthcare Group from 2000 to
2007. Mr. Ackerman received his bachelor of science degree
in biology from Denison University and his master of health
administration from the University of Michigan.
Mr. Ackerman has a long history of achievements in the
areas of health care administration, including regularly
lecturing at Duke University, authoring numerous publications,
including two books, and serving on advisory boards for health
care executives, such as the 1800 Doctors Executive Advisory
Board. He also serves on the board of Health Insight.
Mr. Ackermans proven record of achievement providing
strategic planning and management advice in a highly regulated
business reflects his competencies in the areas of strategic
planning, management and governance. These competencies, along
with the knowledge of our business he has developed through his
31 years of service, are important in his role as Chairman
and as a member of all Board committees.
Douglas A. Gaudet was appointed our President and Chief
Executive Officer in December 2005 after a nationwide search. He
previously served as Vice President, Commercial Lines for
Philadelphia Insurance Companies from 2004 to 2005, where he was
responsible for approximately a $200 million commercial
insurance business. From November of 2000 until November of
2003, Mr. Gaudet served as Senior Executive Vice President
of Operations of Harleysville Insurance Group, a public company
with $1.2 billion in direct premiums written. In addition
to Mr. Gaudets experience as a senior executive at a
public insurance company, we recruited Mr. Gaudet for his
proven experience successfully launching new insurance products.
Mr. Gaudet received his bachelor of arts degree from the
State University of New York at Potsdam and his M.B.A. from
Clarkson University. Mr. Gaudet is a Chartered Property
Casualty Underwriter and holds an insurance producer license in
Pennsylvania. We believe that Mr. Gaudets experience
adds to all of the Boards core competencies, especially in
the areas of management, strategic planning, and marketing and
adds additional insurance and public company experience to the
Board. Mr. Gaudets product development experience
will continue to
9
support the launch of new products, like PennEdge. Additionally,
we believe Mr. Gaudets presence on the Board, as the
President and Chief Executive Officer of Penn Millers,
facilitates the adequate flow of information and oversight
between management and the independent directors of the Board
and assists the Board in supporting and monitoring the
implementation of Penn Millers strategic plans.
Donald A. Pizer was a partner at Ernst & Young
in its audit and assurance practice for twenty-one years until
his retirement in 2003. After his retirement in 2003,
Mr. Pizer provided consulting services to assist
Ernst & Young in its design of educational programs
for its professionals working in the firms insurance and
banking practices. Mr. Pizer also served as director and
audit committee chairman for Philadelphia Consolidated Holding
Corp., a NASDAQ listed insurance holding company from February
2003 until its acquisition by Tokio Marine Group, Inc. in
December 2008. Since the acquisition, Mr. Pizer serves as
director and audit committee chair of Philadelphia Indemnity
Insurance Company and Philadelphia Insurance Company, indirect
subsidiaries of Tokio Marine Group, Inc. Mr. Pizer received
his bachelor of science and master of science degrees in
accounting from Penn State University. He is a certified public
accountant. Mr. Pizers position on the Board is
important because he not only possesses the knowledge and
experience to be an Audit Committee financial expert, but his
experience has been concentrated in auditing and supervising the
audits of insurance companies. He has a deep understanding of
both the GAAP and statutory financial statements utilized by
Penn Millers and experience teaching this to others, which we
believe assists us in increasing the financial acumen of all of
our Board members. Moreover, his experience serving on the audit
committee of a public insurance holding company and his ongoing
service as audit committee chair of a property and casualty
insurance company will help Penn Millers navigate the complex
financial and accounting issues faced by insurance companies and
public companies generally.
Continuing
Class I Directors Term Expires in
2013
John L. Churnetski was the Chief Executive Officer and
Chairman of the Quad Three Group, Inc., a Wilkes-Barre,
Pennsylvania engineering, architectural and environmental
services firm with 125 employees in three offices across
Pennsylvania, until his retirement in December 2005. He was
employed by Quad Three Group for thirty-eight years. He has a
bachelor of science degree in mechanical engineering from the
University of Notre Dame. Mr. Churnetskis executive
experience in a technical industry contributes to the
Boards competencies in the areas of information
management, finance and accounting, management, and strategic
planning. His competencies in these areas, along with his
professional experience providing organizational oversight and
effectively motivating others as an executive, have made a
positive impact on his service with Penn Millers. This
experience makes him an effective member of the Compensation,
Audit, and Governance Committees.
John M. Coleman is Chief Operating Officer of NCI
Consulting LLC, and has served as such since 2006. NCI
Consulting, LLC is a strategic management consulting firm
headquartered in Moorestown, New Jersey. Mr. Coleman had
previously worked as a private investor and professional
director from 1999 until January 2006. His prior employment
includes Senior Vice President and General Counsel of the
Gillette Company and Senior Vice President Law and
Public Affairs of Campbell Soup Company. Mr. Coleman
graduated magna cum laude with a bachelor of arts degree
from Haverford College. He received his law degree from the
University of Chicago and is licensed to practice law in
Pennsylvania, New Jersey, and New York. He served as law clerk
to the Honorable John D. Butzner, Jr. of the
U.S. Court of Appeals and to Chief Justice Warren E. Burger
of the U.S. Supreme Court. Mr. Coleman is a former
Department Chair of the Philadelphia law firm, Dechert LLP and
has been the Chief Legal Officer of two Fortune
500 companies. He has taught as an adjunct professor in
leading law schools, including a seminar on corporate governance
in 2011, and is a contributor to a leading textbook in that
field. Through his professional experiences, we believe that
Mr. Coleman supports the Boards competencies in the
strategic planning, finance and accounting, legal and governance
areas. His competencies in these areas have been critical to his
role as Audit Committee Chair. In addition,
Mr. Colemans exceptional legal experience, which
includes senior management positions at two public companies and
prior service as a board member and committee chair of a New
York Stock Exchange listed public company, remains important for
Penn Millers continued success in transitioning as a
public company in a highly regulated industry.
10
Robert A. Nearing, Jr. is Vice President, Secretary
and Treasurer of Cochecton Mill in Cochecton, New York, which
manufactures over 40,000 tons of animal feed annually for the
agricultural industry and has approximately $17 million in
annual sales. Mr. Nearing graduated from Mohawk Valley
College with a degree in mechanical technology and served in the
U.S. Army. He was the President of the Co-Operative Feed
Dealers, Inc. from 2000 to 2005 and currently is a director.
Mr. Nearing is also a member of the Northeast
Ag & Feed Alliance and the Eastern Federation of Feed
Merchants, where he previously served as Director and President.
Mr. Nearings management experience in agribusiness
provides the Board with unique insight related to the
agribusiness industry which is the niche that remains the
largest segment of Penn Millers insurance business. In
addition, his executive position and long tenure with Cochecton
Mill demonstrates that Mr. Nearing possesses the management
experience, financial acumen and commitment required of our
Board members.
BOARD OF
DIRECTORS AND GOVERNANCE INFORMATION
Director
Independence
Because we are listed on the NASDAQ Global Market, a majority of
the members of our Board must be independent as established
under the NASDAQ Stock Market (NASDAQ) listing standards. Under
this standard, an independent director is a person other than an
executive officer or employee of Penn Millers, or any other
individual having a relationship that under those listing
standards is presumed to, or in the opinion of the Board would
interfere with, the directors exercise of independent
judgment in carrying out his or her responsibilities as a
director. We note as a holding company for a Pennsylvania
insurance company, Pennsylvania insurance law requires that at
least one-third of the members of the Board be independent.
We apply standards of director independence that are
considerably more strict than those of NASDAQ. For example, no
one who has ever been an employee of the Company, and no one
whose family or firm sells goods or services to the Company, is
considered independent. Applying our more strict standards as
well as those of NASDAQ and Pennsylvania law, our Board has
determined that all directors other than Mr. Gaudet are
independent.
Committees
of the Board and Meetings
There are four standing committees of the Board: the Audit
Committee, the Compensation Committee, the Finance Committee,
and the Governance Committee. All Board members are expected to
serve on one or more committees. This policy helps ensure that
members of the Board are actively participating in meetings and,
that each Board members depth of knowledge regarding the
Company continues to increase over time.
The following table summarizes the current membership of the
Board and of each of its Committees, as well as the number of
times the Board and each Committee met during 2010.
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|
|
|
|
|
|
|
Board
|
|
Audit
|
|
Compensation
|
|
Finance
|
|
Governance
|
|
Heather M. Acker
|
|
X
|
|
X
|
|
Chair
|
|
X
|
|
|
F. Kenneth Ackerman, Jr.
|
|
Chair
|
|
X
|
|
X
|
|
X
|
|
X
|
E. Lee Beard
|
|
X
|
|
X
|
|
|
|
X
|
|
|
Dorrance R. Belin
|
|
Vice Chair
|
|
|
|
X
|
|
|
|
Chair
|
John L. Churnetski
|
|
X
|
|
X
|
|
X
|
|
|
|
X
|
John M. Coleman
|
|
X
|
|
Chair
|
|
X
|
|
|
|
X
|
Douglas A. Gaudet
|
|
X
|
|
|
|
|
|
X
|
|
|
Kim E. Michelstein
|
|
X
|
|
X
|
|
|
|
Chair
|
|
X
|
Robert A. Nearing, Jr.
|
|
X
|
|
|
|
|
|
X
|
|
X
|
Donald A. Pizer
|
|
X
|
|
X
|
|
X
|
|
|
|
|
James M. Revie
|
|
X
|
|
|
|
X
|
|
X
|
|
|
Number of 2010 meetings
|
|
9
|
|
5
|
|
5
|
|
4
|
|
3
|
11
Each incumbent director attended 75% or more of the total number
of meetings of the Board and of the Committees on which each
such director served.
Audit
Committee
All members of the Audit Committee are independent,
consistent with the NASDAQ listing standards and the
Pennsylvania insurance law applicable to boards of directors in
general and audit committees in particular. In addition, the
Board has determined that each member of the Audit Committee is
able to read and understand financial statements of the degree
of complexity as utilized by Penn Millers. In addition, our
Board of Directors has determined that Ms. Acker,
Mr. Pizer, and Ms. Beard are each an audit committee
financial expert within the meaning of SEC regulations.
The duties and responsibilities of the Audit Committee are set
forth in its charter, which may be found at our website
www.pennmillers.com under Investors: Corporate
Governance: Committee Charters: Audit Committee Charter, and
include the following:
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being responsible for the selection, retention, oversight and
termination of our independent registered public accounting firm;
|
|
|
|
approving the non-audit services provided by the independent
registered public accounting firm;
|
|
|
|
reviewing the results and scope of the audit and other services
provided by our independent registered public accounting firm;
|
|
|
|
approving the estimated cost of the annual audit;
|
|
|
|
establishing procedures to facilitate the receipt, retention and
treatment of complaints received from third parties regarding
accounting, internal accounting controls, or auditing matters;
|
|
|
|
establishing procedures to facilitate the receipt, retention,
and treatment of confidential, anonymous submissions of concerns
regarding questionable accounting or auditing matters by Penn
Millers employees;
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|
|
reviewing and approving all related party transactions and
transactions raising potential conflicts of interest;
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|
|
reviewing the annual financial statements and the results of the
audit with management and the independent registered public
accounting firm;
|
|
|
|
reviewing with management and the independent registered public
accounting firm the adequacy of our system of internal control
over financial reporting, including their effectiveness at
achieving compliance with any applicable laws or regulations;
|
|
|
|
reviewing with management and the independent registered public
accounting firm the significant recommendations made by the
independent registered public accounting firm with respect to
changes in accounting procedures and internal control over
financial reporting; and
|
|
|
|
reporting to the Board of Directors on the results of its review
and making such recommendations as it may deem appropriate,
including recommending to the Board that our annual financial
statements be included in our Annual Report on
Form 10-K
in accordance with applicable rules and regulations of the SEC.
|
12
Compensation
Committee
All members of the Compensation Committee are
independent, consistent with the NASDAQ listing
standards and the Pennsylvania insurance law applicable to
boards of directors. In addition, all members of the
Compensation Committee qualify as non-employee
directors for purposes of
Rule 16b-3
of the Securities Exchange Act of 1934, as amended (the
Exchange Act), and as outside directors
for purposes of Section 162(m)
(Section 162(m)) of the Internal Revenue Code
of 1986, as amended (the Internal Revenue Code or
the Code). The duties and responsibilities of the
Compensation Committee are set forth in its charter, which may
be found at our website www.pennmillers.com under
Investors: Corporate Governance: Committee Charters:
Compensation Committee Charter, and include the following:
|
|
|
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|
reviewing, evaluating and approving the compensation and benefit
plans and policies of Penn Millers employees, including
its executive officers;
|
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|
reviewing, evaluating and approving the compensation and benefit
plans and policies for our officers and directors;
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granting stock options and restricted stock and restricted stock
unit awards to employees, management and directors under our
incentive plan;
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producing an annual report on executive compensation for
inclusion in our Proxy Statement and for ensuring compliance of
compensation and benefit programs with all other legal, tax and
regulatory requirements; and
|
|
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making recommendations to our Board of Directors regarding these
matters.
|
Finance
Committee
The purpose of the Finance Committee is to review and make
recommendations to the Board with respect to financial issues
and policies of the company. The duties and responsibilities of
the Finance Committee are set forth in its charter, which may be
found at our website www.pennmillers.com under Investors:
Corporate Governance: Committee Charters: Finance Committee
Charter, and include the following:
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reviewing investment policies, strategies, transactions and
performance;
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|
administering Penn Millers pension and 401(k) plans; and
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|
making recommendations to our Board of Directors regarding these
matters.
|
Governance
Committee
All members of the Governance Committee are
independent, consistent with the NASDAQ listing
standards and the Pennsylvania insurance law applicable to
boards of directors. The duties and responsibilities of the
Governance Committee are set forth in its charter, which may be
found at our website www.pennmillers.com under Investors:
Corporate Governance: Committee Charters: Governance Committee,
and include the following:
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|
|
making independent recommendations to the Board of Directors as
to best practices for Board governance and evaluation of Board
performance;
|
|
|
|
producing a Code of Ethics and submitting it for Board approval,
and periodically reviewing the Code of Ethics for necessary
revisions;
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|
|
identifying suitable candidates for Board membership, and
considering any nominees recommended by shareholders;
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|
proposing to the Board a slate of directors for election by the
shareholders at each annual meeting; and
|
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|
proposing candidates to fill vacancies on the Board based on
qualifications it determines to be appropriate.
|
13
Director
Nomination Process
The Governance Committee weighs the independence, skills,
characteristics and experience of potential candidates for
election to the Board and recommends nominees for director to
the full Board for election. In considering candidates for the
Board, the Governance Committee assesses the overall composition
of the Board taking into account its representation of skills,
backgrounds, diversity and contacts in the insurance industry or
other industries relevant to our business. The Governance
Committee assesses each candidates ability to satisfy any
applicable legal requirements or listing standards, his or her
strength of character, judgment, specific areas of expertise and
his or her ability and willingness to commit adequate time to
Board and committee matters.
In identifying prospective director candidates, the Governance
Committee may seek referrals from other members of the Board,
management, shareholders and other sources. The Governance
Committee also may, but need not, retain a professional search
firm in order to assist it in these efforts. The Governance
Committee utilizes the same criteria for evaluating candidates
regardless of the source of the referral, including our
shareholders. When considering director candidates, the
Governance Committee seeks individuals with backgrounds and
qualities that, when combined with those of our incumbent
directors, provide a blend of skills and experience to further
enhance the Boards effectiveness.
In connection with its annual recommendation of a slate of
nominees, the Governance Committee also assesses the
contributions of those directors recommended for reelection in
the context of the Board evaluation process and other perceived
needs of the Board.
In 2011, this process resulted in the Committees
recommendation to the Board, and the Boards nomination, of
the four incumbent directors named in this Proxy Statement and
proposed for election by you at the upcoming Annual Meeting.
The Governance Committee will consider director candidates
recommended by shareholders. Shareholders wishing to propose a
candidate for consideration may do so by submitting the proposed
candidates full name and address, résumé and
biographical information to the attention of the Corporate
Secretary, Penn Millers Holding Corporation, 72 North Franklin
Street, P.O. Box P, Wilkes-Barre, Pennsylvania
18773-0016.
All recommendations for nomination received by the Corporate
Secretary that satisfy our bylaw requirements relating to such
director nominations will be presented to the Governance
Committee for its consideration.
Board
Leadership Structure and Risk Management
As a matter of longstanding policy, the Board of Directors
separates the role of Chairman of the Board and President and
Chief Executive Officer. We believe that the President and Chief
Executive Officer should primarily focus on managing Penn
Millers operations in a manner that executes its corporate
strategy. Conversely, we believe that our Chairman of the Board
should primarily focus on leading the Boards monitoring of
the progress and effectiveness of the President and Chief
Executive Officer and management in implementing the
Companys corporate strategy, overseeing corporate
governance, and ensuring that the Board is receiving the
information it requires to act effectively, including providing
proper risk oversight.
Although our Chairman leads the risk oversight processes, we
believe that each member of our Board in his or her fiduciary
capacity has a responsibility to monitor and manage risks faced
by Penn Millers. At a minimum this requires the members of our
Board to be actively engaged in Board discussions, to review
carefully the materials provided to them, and to know when it is
appropriate to request further information from management
and/or to
engage the assistance of outside advisors. Furthermore, because
the insurance industry is highly regulated, certain risks to
Penn Millers are monitored by the Board through its review of
compliance with regulations set forth by its regulatory
authorities, including the Pennsylvania Insurance Department
and, to a more limited extent, the insurance departments of
other states in which Penn Millers is licensed to do business.
Because we believe risk oversight is a responsibility for each
member of the Board, we do not concentrate the Boards
responsibility for risk oversight in a single committee.
Instead, each of our committees
14
concentrates on specific risks for which they have an expertise,
and each committee is required to regularly report to the Board
of Directors on its findings. For example, the Finance Committee
regularly monitors Penn Millers exposure to certain
investment risks, such as the effect of interest rate or
liquidity changes, while our Audit Committee monitors Penn
Millers exposure to certain reputational and legal risks
by establishing and evaluating the effectiveness of company
programs to report and monitor fraud and by monitoring Penn
Millers internal controls over financial reporting.
Enterprise risk management is a company-wide initiative for Penn
Millers that involves the Board and management identifying,
assessing and managing risks that could affect our ability to
fulfill our business objectives or execute our corporate
strategy. Our enterprise risk management activities involve the
identification and assessment of a broad range of risks and the
development of plans with management to mitigate their effects.
The Board engages in its own risk assessments and oversees
managements studies and assessments of risks. Material
risks to our business and operations are discussed in greater
detail in our Annual Report on
Form 10-K
under the caption Item 1A Risk
Factors.
Annual
Meeting of Shareholders
We encourage and expect all of the directors to attend our
annual meeting of shareholders. To that end, we have scheduled a
regular meeting of the Board on the day of the annual meeting of
shareholders. All but two of our directors were in attendance at
our 2010 annual meeting.
Transactions
with Related Persons, Promoters and Certain Control
Persons
Since January 1, 2010, we have not engaged in any
transactions with, loaned money to or incurred any indebtedness
to, or otherwise proposed to engage in transactions with, loan
money to or incur any indebtedness to, any related person,
promoter or control person in an amount that in the aggregate
exceeds the lower of $120,000, or 1% of the average of our total
assets for the last two fiscal years.
Shareholder
Communications
Shareholders and other interested parties who wish to
communicate with a member or members of the Board, may do so by
addressing their correspondence to the specific director to
which they want to communicate, or if intended for the full
Board, to the Chairman of the Board. All such correspondence
should be sent to the following address: Corporate Secretary,
Penn Millers Holding Corporation., 72 North Franklin Street
P.O. Box P, Wilkes-Barre, Pennsylvania
18773-0016.
The office of the Corporate Secretary will forward all such
correspondence to the appropriate director.
Our Code of Business Conduct and Ethics, Board Committee
charters and other corporate governance information are
available on the Corporate Governance page of the Investors
section on our website at www.pennmillers.com. Any
shareholder also may request them in print, without charge, by
contacting the Corporate Secretary at Penn Millers Holding
Corporation, 72 North Franklin Street P.O. Box P,
Wilkes-Barre, Pennsylvania
18773-0016.
15
Governance
Committee Report
The Governance Committee has discussed and reviewed with the
Board the foregoing qualifications of the director nominees, as
well as the sections of this proxy statement entitled Penn
Millers Commitment to Shareowner-Sensitive
Governance and Board of Directors and Governance
Information. Based upon this review and discussion, the
Governance Committee recommended to the Board that the foregoing
director nominees be nominated for election by our shareholders
at this Annual Meeting and that the sections entitled Penn
Millers Commitment to Shareowner-Sensitive
Governance and Board of Directors and Governance
Information be included in this Proxy Statement and, to
the extent applicable, incorporated by reference into the
Companys Annual Report on
Form 10-K.
Submitted by the Governance Committee of the Board of Penn
Millers Holding Corporation:
Dorrance R. Belin (Chair)
F. Kenneth Ackerman, Jr.
John L. Churnetski
John M. Coleman
Kim E. Michelstein
Robert A. Nearing, Jr.
PROPOSAL NO. 2
RATIFICATION OF THE APPOINTMENT OF KPMG LLP
AS THE COMPANYS INDEPENDENT REGISTERED PUBLIC ACCOUNTING
FIRM
The Audit Committee has selected KPMG LLP to serve as our
independent registered public accounting firm for 2011.
Although ratification is not required by our bylaws or
otherwise, the Board is submitting the selection of KPMG to our
shareholders for ratification because we value our
shareholders views on the Companys independent
registered public accounting firm. If our shareholders fail to
ratify the selection, it will be considered as notice to the
Board and the Audit Committee to consider the selection of a
different firm. Even if the selection is ratified, the Audit
Committee in its discretion may select a different independent
registered public accounting firm at any time during the year if
it determines that such a change would be in the best interests
of the Company.
Representatives of KPMG will be present at the Annual Meeting to
answer questions. They also will have the opportunity to make a
statement if they desire to do so.
The shares represented by your proxy will be voted for the
ratification of the selection of KPMG unless you specify
otherwise. KPMG has served as the independent registered public
accounting firm of Penn Millers for over 20 years and
worked with us through our transition to a public company.
Audit and
Non-Audit Fees
In connection with the audit of the 2010 financial statements,
we entered into an agreement with KPMG which sets forth the
terms by which KPMG will perform audit services for the Company.
The following table presents fees for professional services
rendered by KPMG for the audit of our financial statements for
2010 and 2009, and fees billed for other services rendered by
KPMG for those periods:
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|
|
2010
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|
|
2009
|
|
|
Audit fees(1)
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|
$
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425,000
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|
|
$
|
325,000
|
|
Audit-related fees(2)
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|
|
|
|
|
|
75,000
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|
Tax fees
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|
|
All other fees
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|
|
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|
Total:
|
|
$
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425,000
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|
|
$
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400,000
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|
|
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|
|
|
|
|
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16
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|
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(1) |
|
Fees paid were for audits of financial statements, reviews of
quarterly financial statements and related reports and reviews
of registration statements and certain periodic reports filed
with the SEC. |
|
(2) |
|
Services consisted of audit-related fees associated with our
initial public offering. |
Consistent with SEC policies regarding auditor independence and
the Audit Committees charter, the Audit Committee has
responsibility for appointing, setting compensation for and
reviewing the performance of the independent registered public
accounting firm. In exercising this responsibility, the Audit
Committee pre-approves all audit and permitted non-audit
services provided by the independent registered public
accounting firm.
YOUR BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS THAT YOU VOTE
FOR THE RATIFICATION OF KPMG AS OUR INDEPENDENT
REGISTERED PUBLIC ACCOUNTING FIRM FOR 2011.
Report of
the Audit Committee
The Audit Committee operates pursuant to a charter which is
reviewed annually by the Audit Committee. Additionally, a brief
description of the primary responsibilities of the Audit
Committee is included in this Proxy Statement under the
discussion of Board of Directors and Governance
Information Audit Committee. Under the Audit
Committee charter, our management is responsible for the
preparation, presentation and integrity of our financial
statements, the application of accounting and financial
reporting principles and our internal controls and procedures
designed to assure compliance with accounting standards and
applicable laws and regulations. The independent registered
public accounting firm is responsible for auditing our financial
statements and expressing an opinion as to their conformity with
accounting principles generally accepted in the United States of
America.
In the performance of its oversight function, the Audit
Committee reviewed and discussed the audited financial
statements of the Company with management and with the
independent registered public accounting firm. The Audit
Committee also discussed with the independent registered public
accounting firm the matters required to be discussed by the
statement on Auditing Standards No. 61, as amended (AICPA,
Professional Standards, Vol. 1. AU section 380), as
adopted by the Public Company Accounting Oversight Board. In
addition, the Audit Committee received the written disclosures
and the letter from the independent registered public accounting
firm required by applicable requirements of the Public Company
Accounting Oversight Board regarding the independent registered
public accounting firms communications with the Audit
Committee concerning its independence, and discussed with the
independent registered public accounting firm their independence.
Based upon the review and discussions described in the preceding
paragraph, our Audit Committee recommended to the Board that the
audited financial statements of the Company be included in the
Annual Report on
Form 10-K
for the year ended December 31, 2010 filed with the SEC.
Submitted by the Audit Committee of the Board of Penn Millers
Holding Corporation:
John M. Coleman, Chair
Heather M. Acker
F. Kenneth Ackerman, Jr.
E. Lee Beard
John L. Churnetski
Kim E. Michelstein
Donald A. Pizer
17
EXECUTIVE
OFFICERS
Below is the name, title, age and experience of each of our
executive officers who are not also serving as a director:
Michael O. Banks, age 51, is our Chief Financial
Officer and Treasurer and has served as such since August 2002.
His responsibilities are in the areas of administration,
financial functions, and human resources. He also currently
serves as Secretary, which he was appointed to in September
2004. Mr. Banks has served as an Executive Vice President
since March 2004. He previously served as a Senior Vice
President from August 2002 until March 2004. Mr. Banks is a
former certified public accountant. He graduated from the
University of Delaware with a bachelor of science degree in
accounting.
Harold W. Roberts, age 56, is our Senior Vice
President of Agribusiness and Chief Underwriting Officer and has
served as such since March 2006. Prior to his appointment as
Senior Vice President of Agribusiness he served as Senior Vice
President of Underwriting from October 2004 until January 2006.
Previously, he had served as Vice President of Underwriting.
Mr. Roberts graduated from Wilkes College with a bachelor
of science degree in finance and accounting. Mr. Roberts is
also a Chartered Property Casualty Underwriter and is currently
a licensed insurance producer in Pennsylvania, New Jersey and
Georgia.
Keith A. Fry, age 55, is our Senior Vice President
of Commercial Business and has served as such since February
2010. Mr. Fry has more than 30 years of experience in
the insurance business and was the President and Chief Executive
Officer of Great Lakes Casualty Insurance, a Michigan-based
property and casualty insurer rated A by
A.M. Best Company, Inc. from 2006 and until he joined Penn
Millers. From 2004 to 2006, Mr. Fry founded and was
managing partner of West Falmouth Associates LLC, a management
consulting business, which utilized organizational psychologists
and former senior executives to advise chief executive officers
and boards of directors on effective corporate strategy and
people management. Mr. Fry graduated magna cum laude
with a bachelor of science degree in business management from
University of Maryland and is a Chartered Property &
Casualty Underwriter.
Kevin D. Higgins, age 54, is our Senior Vice
President of Claims and has served as such since January 2007.
He had previously served as Vice President of Claims from May
2003 until December 2006. Mr. Higgins is a Certified
Insurance Counselor and is a certified Associate in Claims and
Casualty Claims Law Associate. Prior to his employment with Penn
Millers, he served in progressive claims leadership roles with
Royal & SunAlliance, including as President and
Director of Operations of its wholly owned subsidiary,
Investigative Resources Global, Inc.
Jonathan C. Couch, age 42, is our Vice President of
Finance and Controller and has been with Penn Millers since
November 2002. He is responsible for managing all of the
financial functions of Penn Millers, including financial
reporting, accounting, benefit plans, loss reserves,
investments, planning and budgeting. Prior to his employment
with Penn Millers, he served in various financial roles at
Pitney Bowes, Inc., Andersen Consulting, and Cap Gemini
Ernst & Young LLP. Mr. Couch received his
bachelor of arts degree in economics and business from Lafayette
College and his M.B.A. from the University of Connecticut.
Joseph J. Survilla, age 47, is our Vice President of
Marketing for Agribusiness and has served as such since 2003. He
has been with Penn Millers since September 1991 and has served
in various marketing roles with increasing responsibility.
Mr. Survilla graduated from Wilkes University with a
bachelor of science in business administration.
Mr. Survilla is a licensed insurance producer in
Pennsylvania and New York.
18
EXECUTIVE
COMPENSATION
The Compensation Committee of our Board of Directors, composed
entirely of independent directors, is responsible for
establishing and reviewing our compensation policies and
approving the compensation of our employees, including our
executive officers named in the Summary Compensation Table,
referred to herein as our named executive officers.
The Compensation Committee oversees our overall compensation
structure, policies and programs, and assesses whether our
compensation structure establishes appropriate incentives for
management and employees without encouraging risk taking that
may have a material adverse affect on the Company.
Compensation
Philosophy and Objectives
The Compensation Committee has sought to design a compensation
structure that attracts, motivates and retains qualified and
experienced officers and, at the same time, is both reasonable
for our organization and competitive in relationship to the
marketplace. The compensation structure is designed to support
our business strategy and business plan by clearly communicating
expectations for executives with respect to goals and rewarding
achievement of these goals. Finally, our compensation structure
is designed to align our named executive officers
incentives with performance measures directly related to the
Companys financial goals and the creation of shareholder
value.
Our compensation consists primarily of cash compensation in the
form of salary and bonuses, and health, welfare and retirement
benefits. In connection with the completion of our initial
public offering, we implemented an employee stock ownership plan
(ESOP) for all employees. In addition, our Stock Incentive Plan,
which was introduced in 2010, allows us to incorporate into our
compensation structure stock options, restricted stock and
restricted stock unit awards to directors, officers and other
employees. Because equity and performance-based compensation
align our employees compensation with the creation of
shareholder value, we believe that our stock-based benefit plans
play a significant role in our overall compensation program,
particularly for our named executive officers.
The primary objectives of our compensation program are:
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to align the interests of management, our employees and
shareholders through the use of equity-based incentives and
plans;
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In 2009, we replaced our defined benefit pension plan for all
employees with an employee stock ownership plan (ESOP) and in
2010 we replaced a supplemental executive retirement plan (SERP)
with grants of restricted stock.
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|
We have established a long term incentive plan for certain
executives that awards cash that is intended to be used to
purchase Penn Millers shares in the open market.
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to tie total compensation to the achievement of short and long
term financial and strategic objectives through the use of both
short and long term incentive plans;
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to provide competitive compensation in order to attract, retain,
and motivate high-performing talent;
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and to establish a compensation structure that does not
encourage unreasonable levels of risk taking that could have a
material adverse affect on the Company.
|
Determination of Compensation
Level. Because the Compensation Committee
currently reviews the compensation for employees throughout our
organization, our President and Chief Executive Officer,
Mr. Gaudet, provides recommendations on matters of
compensation philosophy, plan design and the general guidelines
for employee compensation, incentive plans, benefit programs,
and performance targets. These recommendations are then
considered and evaluated by the Compensation Committee.
Mr. Gaudet generally attends committee meetings in order to
provide information on employee performance, but refrains from
participating in discussions regarding his own compensation. The
Board, in executive session, reviews and approves corporate
goals and objectives for Mr. Gaudet; formally evaluates his
performance based upon these goals and objectives; and sets his
compensation level on the basis of this evaluation. In order to
establish the
19
compensation structure for 2010 and 2011, the Compensation
Committee employed Compensation Consulting Consortium (3C)
solely to advise the Compensation Committee with regard to the
compensation of our executives and independent directors. The
consulting firm did not provide any other services to the
Compensation Committee or the Company as a whole. The firm
conducted a review of external competitiveness of our
compensation structure based on publicly available salary
surveys and through the publicly available compensation
information of a peer group of publicly traded insurance
companies of comparable asset size and with comparable revenues.
The surveys objectives were to determine the value and
market competitiveness of the total compensation packages for
our executives. In its evaluation of market competitiveness, the
Compensation Committee focused primarily on the information
provided from the peer group analysis, which consisted of the
following nine insurance companies:
21st
Century Holding Company, Atlantic American Corporation,
Bancinsurance Corporation, Eastern Insurance Holdings, Inc.,
Fremont Michigan InsuraCorp., Inc., GAINSCO, Inc., Mercer
Insurance Group, Hallmark Financial Services Inc, and Unico
American Corporation. The peer group of companies has a
nationwide span, which we believe is appropriate given that Penn
Millers is licensed to do business in many states. The
Compensation Committee utilizes these surveys to ensure that the
compensation structure allows us to maintain a competitive
position in the marketplace for talent. The committee targets
benchmark salaries, retirement plans, or benefits to the 50th
percentile of the peer group range, and total compensation
including bonus and stock-based compensation to the
60th
75th
percentile of the peer group, based upon performance. However,
an individuals total compensation or individual
compensation elements may be higher or lower than the peer group
due to additional considerations such as the experience the
executive brings to the position and the performance and
potential of the executive in his or her role.
Our compensation programs are designed to support our business
goals and to promote our short and long term operating
performance objectives and strategies. Our compensation
structure reflects the Compensation Committees philosophy
that the proportion of compensation that is performance-based
should increase with successively higher levels of
responsibility, and that superior performance should result in
higher levels of compensation. The Compensation Committee
believes that the senior executives have greater responsibility
for and directly impact the Companys achievement of
multi-year performance objectives and returns on average equity
targets. Therefore, the proportion of performance-based elements
to the total compensation for the named executive officers is
higher. These elements are described in further detail below.
Elements of Executive Compensation. The
components of compensation we provide to our named executive
officers consist primarily of the following:
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annual salary, which is set at a level intended to attract and
retain employees in a competitive market;
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short term incentive compensation: annual cash bonuses which are
intended to motivate and reward achievement of annual
performance-based measures;
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long term incentive plan (LTIP): stock and cash-based
compensation, which is designed to align the interests of our
employees with those of our shareholders, and in some
circumstances to motivate and reward achievement of long term
performance-based measures tied to the price and book value of
our common stock;
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post-termination benefits, the purpose of which is to attract
and retain employees in a competitive market;
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retirement and other personal benefits intended to encourage the
long term retention of our named executive officers and
employees; and
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other perquisites and benefits in the form of annual stipends
intended to make the executives more effective in the
performance of their duties, and for recruitment and retention
purposes. These stipends are typically used for club memberships
and car allowances
|
Below is an overview of the performance based short and long
term incentive compensation plans:
Short Term Incentive Compensation. In addition
to salary, we pay annual cash bonuses to our employees,
including our named executive officers, under our Success
Sharing Bonus Program (SSP).
20
Under the SSP, all full-time and part-time employees who have
completed at least four months of service prior to the end of
the calendar year and who during this period satisfactorily
perform their duties, tasks, and assignments are eligible to
participate in the plan. Bonus awards under the plan are
pro-rated based upon the number of full months during the
calendar year that an employee was eligible to participate in
the plan.
This component of executive compensation is designed to
incentivize and reward executives for achieving predetermined
and measurable performance goals. In accordance with our
philosophy that total compensation should be competitive and
that the compensation of named executive officers should be
weighted more toward company performance, these persons receive
a greater portion of total annual compensation in the form of
annual cash bonuses than other employees. Target performance
bonuses are established at the beginning of each year and are
set as a percentage of base salary or target base salary as
determined by the Compensation Committee.
The SSP provides that the Compensation Committee must establish
annually the specific performance goals for the basis of award
opportunities under the plan. In establishing the goals and
criteria, the Compensation Committee may consider any number of
business factors, including, but not limited to, economic or
industry conditions or forecasts and corporate objectives that
include improving profitability, growing market share,
deployment of capital, and expense control. The Compensation
Committee will generally consider results of the peer survey if
one is available and the proportion of incentive cash bonus
payments to total compensation. When the criteria for each goal
is established, the Compensation Committee will determine the
specific weight to be given to each goal that the Compensation
Committee considers appropriate given the current industry and
economic environment, the importance of each goal to the
Companys corporate objectives, and the Compensation
Committees view of the relative difficulty of achieving
the goal in relation to the target.
For the 2010 plan year, bonus award opportunities under the SSP
were based on three measures of company performance: return on
average equity (ROAE) (60%), gross premium growth (20%), and
operating expense control (20%). Because we believe that ROAE
measures the quality and profitability of our underwriting and
our capital management; and closely aligns company performance
to shareholder returns, threshold performance of ROAE must be
attained before any bonus payout may be made. In order to
support
pay-for-performance
objectives, employees are afforded the opportunity to earn up to
150% of the target-level payout. Because the threshold ROAE of
2.5% was not attained, no SSP awards were earned for the 2010
plan year.
2011
Short Term Incentive Compensation Goals
The Compensation Committee has determined that the specific 2011
performance goals and performance levels required to earn a
payout under the SSP will be as follows:
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Performance Measure
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Threshold
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Target
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Maximum
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Weight
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ROAE
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2.50
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%
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5.00
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%
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7.50
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%
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80
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%
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Gross Premium Growth Rate
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2.00
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%
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4.00
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%
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6.00
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%
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20
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%
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The specific measures at each performance level have been
calibrated based on our 2011 financial plans, an evaluation of
the insurance market, and a review of the publicly available
financial data of 15 peers that reflect a cross section of
companies of similar asset size, revenues, or product line and
geographic focus. Our compensation peer group reflects a group
of nine companies that are comparable primarily in terms of size
or operational complexity. The performance peer group of 15
peers is more expansive than our compensation peer group because
it includes other companies that underwrite similar products or
compete in similar markets or territories.
As with 2010, no payout will occur unless the threshold ROAE is
achieved. The ROAE objective reflects the fact that we are in a
part of the insurance underwriting cycle where pricing is at a
low point and the fact that we still have excess capital from
our public offering, which has yet to be deployed. With respect
to the premium growth objective, the Compensation Committee
concluded that although the premium growth
21
performance expectations may be considered aggressive in
comparison to the peer group results and the economic outlook
generally, the committee concluded that the metrics were
attainable and appropriate because achievement of premium growth
is a significant long term strategy for us. The objective
related to operating expense control has been dropped for the
2011 plan year because the committee considers it to already be
a component of the ROAE objective.
In order to further link compensation to performance, the
Compensation Committee has determined that the calculation of
bonus awards will use pre-established percentages based on
employees position and the level of goal attainment. The
award percentage will then be multiplied by a salary
target as the compensation base. The salary target will be
based upon the lower of the named executive officers
actual salary or the 50th percentile for equivalent positions at
the compensation peer group of nine companies mentioned above,
which the Compensation Committee considers to be an appropriate
reference group. The salary target will be multiplied by the
standard percentages for each level to arrive at the bonus
amount. The Compensation Committee believes that the use of a
target salary amount prevents annual bonus payouts from
increasing solely from cost of living adjustments or other
non-performance related factors. The threshold, target, and
maximum bonus awards for 2011 as a percentage of each of the
named executive officers target salary is shown by
individual in the table below:
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Name
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Threshold
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Target
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Maximum
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Douglas A. Gaudet
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22.5
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%
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45.0
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%
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67.5
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%
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Michael O. Banks
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20.0
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%
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40.0
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%
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60.0
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%
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Harold W. Roberts
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20.0
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%
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40.0
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%
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60.0
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%
|
The Compensation Committee believes that the targets are
reasonably difficult to achieve, but attainable with significant
effort, and are designed to incent our executives and employees
to drive company performance and the attainment of our strategic
initiatives. In addition to company performance measures, the
Compensation Committee considers, among other things, individual
performance, peer group survey data, the demonstration of
leadership and the proportion of cash bonus awards to total
compensation.
The SSP bonus potential for performance year 2011 for our named
executive officers is displayed in the table below:
|
|
|
|
|
|
|
|
|
|
|
|
|
Name
|
|
Threshold
|
|
Target
|
|
Maximum
|
|
Douglas A. Gaudet
|
|
$
|
79,176
|
|
|
$
|
158,352
|
|
|
$
|
237,528
|
|
Michael O. Banks
|
|
$
|
46,230
|
|
|
$
|
92,460
|
|
|
$
|
138,690
|
|
Harold W. Roberts
|
|
$
|
35,140
|
|
|
$
|
70,280
|
|
|
$
|
105,420
|
|
Long Term Incentive Plan (LTIP). In addition
to salary and the short term incentive plan, we implemented a
long term incentive plan, or LTIP, in 2010. The purpose of the
Long Term Incentive Plan is:
|
|
|
|
|
to align the interests of our employees with those of our
shareholders and, through appropriate vesting schedules,
encourage our employees to remain with the Company, and
|
|
|
|
to assist us in attracting, motivating, and retaining persons
who will be in a position to substantially contribute to our
financial success.
|
The LTIP is comprised of the following components:
Restricted
Stock
Under the Stock Incentive Plan, no more than 4% of the common
stock issued in our public offering, or 217,761 shares, can
be issued in restricted stock. In May 2010, the Board terminated
a Supplemental Executive Retirement Plan (SERP) for senior
executives and converted the present value of the estimated SERP
benefit to shares of restricted stock. As part of that
conversion, Messrs. Gaudet, Banks, and Roberts received
69,965, 25,400, and 19,306 shares, respectively. The
benefit was converted to the shares using the $14.83 market
price of the stock on the date of the SERP termination. The
restricted stock will vest over a period of six years, 25% in
May 2011 and 15% on each of the next five anniversary dates of
the grant. The replacement of the
22
SERP with the restricted shares has converted a retirement
benefit that was based on a set formula tied to salary and
tenure to a share based payment that has aligned the
executives interests with those of shareholders.
At this time, there are no specific plans to grant additional
restricted stock under the LTIP and, instead, the LTIP will be
comprised of the following stock option and cash based plans
which will generally be awarded based on rolling three-year
performance periods:
Stock
Options
Under the Stock Incentive Plan, no more than 10% of the common
stock issued in our public offering, or 544,402 shares, can
be issued upon the exercise of stock options. While no
performance goals are linked to stock options, options are
viewed to be performance-based because the realizable value
received by the recipient from a stock option is based upon the
increase in the price of a share above the option exercise price
and the vesting period encourages executive retention and the
preservation of shareholder value. As a transition into the
LTIP, a grant of stock options was made for the 2010 performance
period. Messrs. Gaudet, Banks, and Roberts received 30,336,
12,989, and 8,400 stock options, respectively. These options
have a seven year term and an exercise price of $14.83. They
vest 20% on each of the first five grant date anniversaries.
Cash
Incentives
The executive officer will be required to use the after-tax cash
award proceeds to purchase the Companys common stock in
the open market within 30 days of the award payment. The
performance measures and goals are established for each
performance period, with book value growth to be the primary
objective as the Compensation Committee deems this to be a
primary driver of our stock price. As part of the transition
into the LTIP, a two-year performance period from
January 1, 2010 to December 31, 2011 was implemented
with this cash incentive as the award opportunity. Below are the
award opportunities and objectives for each of our named
executive officers under this two-year transition performance
period and the currently active three-year performance periods.
Long
Term Incentive Plan 2010 to 2011 Performance
Period
The Long Term Incentive Plan for the January 1, 2010 to
December 31, 2011 Performance Period will be a cash-based
incentive plan whereby the executive officer will be required to
use the after-tax cash award proceeds to purchase the
Companys common stock in the open market.
The amount of the cash award will be performance-based and the
performance goal criteria established will be cumulative book
value per share. The goal will be expressed in the form of a
range between a threshold growth rate and a maximum growth rate.
A cash-based award will be made to the executive at the end of
the two-year period if the book value per share growth goal
falls within the range. The amount of cash awarded will vary
with the increase in book value growth. The Compensation
Committee has determined that book value per share is an
appropriate measure of performance because it is a key driver of
the growth in the market price per share that is within the
control of the Companys executives. The Compensation
Committee considers the targets listed below to be appropriate
based on the expected timing of the turn in the insurance
pricing cycle and the timing of our new products gaining
traction in the marketplace.
For the two-year performance period ending December 31,
2011, two-year cumulative growth in book value per share at
certain targeted levels will be required to be attained. The
cash award opportunity and the percentage of target salary for
each award level are as follows:
|
|
|
|
|
|
|
|
|
|
|
|
|
Two-Year Book Value Per Share Cumulative Growth Goal
|
|
|
8.0
|
%
|
|
|
10.0
|
%
|
|
|
12.0
|
%
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name
|
|
Threshold
|
|
Target
|
|
Maximum
|
|
Douglas A. Gaudet
|
|
|
22.5
|
%
|
|
$
|
79,176
|
|
|
|
45.0
|
%
|
|
$
|
158,352
|
|
|
|
67.5
|
%
|
|
$
|
237,528
|
|
Michael O. Banks
|
|
|
15.0
|
%
|
|
$
|
33,900
|
|
|
|
30.0
|
%
|
|
$
|
67,800
|
|
|
|
45.0
|
%
|
|
$
|
101,700
|
|
Harold W. Roberts
|
|
|
12.5
|
%
|
|
$
|
21,925
|
|
|
|
25.0
|
%
|
|
$
|
43,850
|
|
|
|
37.5
|
%
|
|
$
|
65,775
|
|
23
Interpolation between the threshold, target and maximum goals
will be used to determine the actual percentage payable to each
executive officer.
Long
Term Incentive Plan 2010 to 2012 Performance
Period
The Long Term Incentive Plan for the January 1, 2010 to
December 31, 2012 Performance Period will also be a
cash-based incentive plan whereby the executive will be required
to use the after-tax cash award proceeds to purchase company
stock in the open market.
The cash award will be performance-based and the performance
goal criteria established will be three-year cumulative book
value per share. The goal will be expressed in the form of a
range between a threshold growth rate and a maximum growth rate.
For the three-year performance period ending December 31,
2012, three-year cumulative book value per share targets will be
required to be attained before a cash award will be made. The
cash award opportunity and the percentage of salary for each
award level are as follows:
|
|
|
|
|
|
|
|
|
|
|
|
|
Three-Year Book Value Per Share Cumulative Growth Goal
|
|
|
16.0
|
%
|
|
|
20.0
|
%
|
|
|
24.0
|
%
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name
|
|
Threshold
|
|
Target
|
|
Maximum
|
|
Douglas A. Gaudet
|
|
|
22.5
|
%
|
|
$
|
79,176
|
|
|
|
45.0
|
%
|
|
$
|
158,352
|
|
|
|
67.5
|
%
|
|
$
|
237,528
|
|
Michael O. Banks
|
|
|
15.0
|
%
|
|
$
|
33,900
|
|
|
|
30.0
|
%
|
|
$
|
67,800
|
|
|
|
45.0
|
%
|
|
$
|
101,700
|
|
Harold W. Roberts
|
|
|
12.5
|
%
|
|
$
|
21,925
|
|
|
|
25.0
|
%
|
|
$
|
43,850
|
|
|
|
37.5
|
%
|
|
$
|
65,775
|
|
Interpolation between the threshold, target and maximum goals
will be used to determine the actual percentage payable.
Long
Term Incentive Plan 2011 to 2013 Performance
Period
The Long Term Incentive Plan for the January 1, 2011 to
December 31, 2013 Performance Period will offer the same
total award percentage opportunity as the earlier performance
periods. However, the award will be comprised of two components,
each making up 50% of the award payout. The first component will
be the same cash-based incentive plan as previous performance
periods and the other 50% will be a grant of stock options. The
options will have a seven year term and the exercise price will
be the price of the stock at the time of grant. The options will
vest 20% on each of the first five anniversary dates of the
grant. The number of options will be determined on the grant
date based on the value of the award that is earned and the fair
value of the options on the grant date.
The award will be performance-based and the performance goal
criteria established will be three-year cumulative book value
growth. The goal will be expressed in the form of a range
between a threshold growth rate and a maximum growth rate.
For the three-year performance period ending December 31,
2013, three-year cumulative book value growth targets will be
required to be attained before the award will be made. Under the
2011 to 2013 performance period incentive plan, the book value
growth objective will be measured to exclude the impact of any
share buybacks during the period. The total award opportunity
(cash and options) and the percentage of salary for each award
level are as follows:
|
|
|
|
|
|
|
|
|
|
|
|
|
Three-Year Book Value Cumulative Growth Goal
|
|
|
16.0
|
%
|
|
|
20.0
|
%
|
|
|
24.0
|
%
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Name
|
|
Threshold
|
|
Target
|
|
Maximum
|
|
Douglas A. Gaudet
|
|
|
22.5
|
%
|
|
$
|
79,176
|
|
|
|
45.0
|
%
|
|
$
|
158,352
|
|
|
|
67.5
|
%
|
|
$
|
237,528
|
|
Michael O. Banks
|
|
|
15.0
|
%
|
|
$
|
34,673
|
|
|
|
30.0
|
%
|
|
$
|
69,345
|
|
|
|
45.0
|
%
|
|
$
|
104,018
|
|
Harold W. Roberts
|
|
|
12.5
|
%
|
|
$
|
21,963
|
|
|
|
25.0
|
%
|
|
$
|
43,925
|
|
|
|
37.5
|
%
|
|
$
|
65,888
|
|
Interpolation between the threshold, target and maximum goals
will be used to determine the actual percentage payable.
24
Employment Agreements. We enter into
employment agreements with our executive officers, including our
named executive officers, when we determine that an employment
agreement is warranted in order to ensure the executives
continued employment in light of prevailing market competition
for the particular position held by the executive officer, or
where it is determined to be necessary in light of the prior
experience of the executive or practices at Penn Millers with
respect to other similarly situated employees. Based on the
evaluation of these factors, we currently have employment
agreements with all of our executive officers. The
post-termination benefits within the named executive
officers employment agreements are further described in
the section entitled Benefits Provided in Connection with
Termination or Change in Control. Douglas A. Gaudet,
Michael O. Banks, and Harold W. Roberts are each parties to
employment agreements with Penn Millers. Mr. Gaudets
employment agreement, dated August 14, 2009, has a
three-year term that expires on August 14, 2012.
Messrs. Banks and Roberts each have employment agreements
dated August 14, 2009 with two-year terms that expire on
August 14, 2011. Unless either party has given the other
party written notice at least 90 days prior to the
anniversary date of the agreement that such party does not agree
to renew the agreement, then the employment agreements
automatically renew for an additional one year term. In
addition, if a change in control occurs during the term of the
agreements, the agreements will continue for at least two years
after the change in control.
The salary of each of the named executive officers is reviewed
periodically for merit or
cost-of-living
increases and may be increased pursuant to the policies then in
effect related to executive compensation. Pursuant to the terms
of his employment agreement, the base compensation paid to
Mr. Gaudet in any calendar year may not be less than the
base compensation paid to him in the previous year, except for a
reduction which is proportionate to a company-wide reduction in
executive or senior management pay, exclusive of eliminated or
unfilled positions.
Benefits Provided in Connection with Termination or Change
in Control. If Mr. Gaudet is terminated
without Cause absent a Change in Control (as such terms are
defined in his employment agreement), he will be entitled to
receive his base compensation, health care benefits, and annual
stipend (described under Elements of Executive
Compensation) as then in effect for two years. In addition,
Mr. Gaudet is entitled to receive a lump-sum payment equal
to two times his target annual bonus in the year of termination
and outplacement services in an amount not to exceed $25,000. If
Messrs. Banks or Roberts is terminated without Cause absent
a Change in Control (as such terms are defined in their
employment agreements), they will be entitled to receive the
continuation of their base compensation and health care benefits
as then in effect for a period of one year. In addition to the
foregoing, Messrs. Banks and Roberts shall be entitled to
receive outplacement services in an amount not to exceed $10,000
(if terminated prior to age 62) and a pro-rata payment
under the Success Sharing Program based on actual performance.
Following their termination of employment, Penn Millers will
provide Messrs. Gaudet, Banks, and Roberts with their
accrued but unpaid base salary and benefits and such amounts and
benefits to which they may otherwise be entitled under the
retirement, insurance, and similar programs of Penn Millers in
which they participated immediately prior to their termination,
but eligibility for these benefits may be limited if full
payment would be deemed a parachute payment under
Section 280G of the Internal Revenue Code.
If Messrs. Gaudet, Banks, or Roberts terminate employment
voluntarily without Good Reason and, if such termination occurs
on or after age 65, they will be entitled to receive a
pro-rata payment under the Success Sharing Program and pro-rata
vesting of all outstanding performance based equity awards,
based on actual performance.
If Messrs. Gaudet, Banks, or Roberts are terminated as a
result of a disability or death, they will receive continuation
of their base compensation for twelve months, less any amounts
payable to them under any disability insurance plan or policy
provided by Penn Millers, and continuation of their
employer-provided health care benefits for twelve months at the
level and cost to them and for their qualified dependents as in
effect at the time of their disability or death, and a pro-rata
payment under the Success Sharing Program based on actual
performance.
If Messrs. Gaudet, Banks, or Roberts have reached
age 55 or have 10 years of service in the year of
their termination as a result of a disability or death, any
unvested and outstanding equity awards will be payable in-
25
kind based upon the number of full months that have elapsed from
the grant date of the award and the termination date. The
in-kind payment will be due within 60 days following the
termination date. Any performance-based equity awards will be
paid at target levels.
Should Messrs. Gaudet, Banks, or Roberts become subject to
the excise tax provisions of Section 4999 of the Internal
Revenue Code as a result of any compensation and benefits
received under their employment agreements, such compensation
and benefits will be reduced by the minimum amount necessary to
avoid the application of Section 280G of the Code, unless
they would receive in the aggregate greater value on an
after-tax basis if all such compensation and benefits were not
subject to such reduction.
If any payment under an employment agreement for
Messrs. Gaudet, Banks, or Roberts is or becomes subject to
Section 409A(a)(2)(B)(i) of the Code, such payments will be
delayed, for a period of six months, accumulated with all other
delayed payments, and paid on the day following such six-month
period. All other remaining payments will be made as otherwise
required by the employment agreements.
If Messrs. Gaudet, Banks, or Roberts is terminated without
Cause or voluntarily terminate their employment for Good Reason
on or within 24 months after a Change in Control (as such
terms are defined in the employment agreements), they will each
be entitled to receive a lump sum payment equal to their current
base salary and the continuation of their base salary for a
period of one year. They will also be entitled to
employer-provided health care benefits for two years following
their termination date. In addition to the foregoing,
Messrs. Gaudet, Banks, and Roberts shall be entitled to
receive a lump sum payment equal to two times their annual
stipend, a pro-rata payment under the Success Sharing Program
based on actual performance, and immediate and full vesting of
all outstanding equity awards (with performance-based awards
paid at target levels). If terminated prior to age 62,
Mr. Gaudet would be entitled to receive outplacement
services in an amount not to exceed $25,000 and
Messrs. Banks and Roberts would be entitled to receive
outplacement services not to exceed $10,000. Messrs. Gaudet
and Banks would also receive a lump-sum payment equal to two
times their target annual bonus in the year of termination.
The employment agreements further provide that during the
employment period, and during the Restricted Period
(as defined below) the named executive officers may not solicit
or induce away from Penn Millers, any person who is an employee,
customer, or supplier of Penn Millers, or solicit or induce any
entity doing business with Penn Millers to cease doing business
with Penn Millers.
During the employment period and Restricted Period, the named
executive officers may not directly or indirectly, own, manage,
operate, render services for (as a consultant or an advisor) or
accept any employment with Nationwide Agribusiness Insurance
Company, Michigan Millers Insurance Company or Westfield
Insurance Company; the agribusiness insurance business of any
other insurance company whose business has, or could reasonably
be expected to have, a material adverse effect on Penn
Millers insurance business; and any other property and
casualty insurance or reinsurance line of business within a
50 mile radius of Wilkes-Barre, Pennsylvania to the extent
that such ownership, management, operating, rendering of
services or employment (and the activities necessarily incident
thereto) have, or could reasonably be expected to have, a
material adverse effect on Penn Millers insurance business.
26
The term Restricted Period is described below as it
applies to each named executive officer under each reason for
termination. Prior to receiving any severance benefits, our
executive officers have agreed to execute release agreements.
|
|
|
|
|
|
|
Reason for Termination
|
|
Mr. Gaudet
|
|
Mr. Banks
|
|
Mr. Roberts
|
|
Involuntary Termination for Cause
|
|
24-month period following termination
|
|
12-month period following termination
|
|
12-month period following termination
|
Voluntary Termination without Good Reason
|
|
24-month period following termination
|
|
12-month period following termination
|
|
12-month period following termination
|
Voluntary Termination prior to Change in Control that would
amount to Good Reason*
|
|
Up to 24-month period following termination
|
|
Up to 12-month period following termination
|
|
Up to 12-month period following termination
|
Termination for Disability
|
|
Date of termination
|
|
Date of termination
|
|
Date of termination
|
Involuntary Termination without Cause prior to a Change in
Control
|
|
24-month period following termination
|
|
12-month period following termination
|
|
12-month period following termination
|
Involuntary Termination without Cause or Voluntary Termination
for Good Reason on or within 24 months after a Change in
Control
|
|
24-month period following termination
|
|
24-month period following termination
|
|
24-month period following termination
|
Compensation
Committee Report
The Compensation Committee has discussed and reviewed the
foregoing Compensation Discussion and Analysis with the
Companys management. Based upon this review and
discussion, the Compensation Committee recommended to the Board
that the Compensation Discussion and Analysis be included in
this Proxy Statement and incorporated by reference into the
Companys Annual Report on
Form 10-K.
Submitted by the Compensation Committee of the Board of
Directors of Penn Millers Holding Corporation:
Heather M. Acker (Chair)
F. Kenneth Ackerman
Dorrance R. Belin
John L. Churnetski
John M. Coleman
Donald A. Pizer
James M. Revie
Compensation
Committee Interlocks and Insider Participation
None of the members of the Board who served on the Compensation
Committee during the fiscal year 2010 was an officer or employee
of the Company or any if its subsidiaries. None of our executive
officers serves as a member of the board of directors or
compensation committee of any entity that has one or more
executive officers serving on our Board or Compensation
Committee.
27
SUMMARY
COMPENSATION TABLE
The following table sets forth information regarding the total
annual compensation paid or accrued by us on behalf of our Chief
Executive Officer, our Chief Financial Officer and our other
most highly compensated executive officer who served in such
capacities at December 31, 2010, which we refer to
collectively as our named executive officers:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change in
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Pension Value
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
and
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Nonqualified
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-Equity
|
|
Deferred
|
|
|
|
|
|
|
|
|
|
|
Stock
|
|
Option
|
|
|
|
Incentive Plan
|
|
Compensation
|
|
All Other
|
|
|
|
|
|
|
Salary
|
|
Awards
|
|
Awards
|
|
Bonus
|
|
Compensation
|
|
Earnings
|
|
Compensation
|
|
Total
|
Name and Principal Position
|
|
Year
|
|
($)
|
|
($)(1)
|
|
($)(2)
|
|
($)
|
|
($)(3)
|
|
($)(4)
|
|
($)(5)
|
|
($)
|
|
Douglas A. Gaudet
|
|
|
2010
|
|
|
|
365,103
|
|
|
|
1,037,581
|
|
|
|
158,354
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
55,007
|
|
|
|
1,616,045
|
|
President and Chief
|
|
|
2009
|
|
|
|
342,476
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
156,622
|
|
|
|
179,766
|
|
|
|
31,098
|
|
|
|
709,962
|
|
Executive Officer
|
|
|
2008
|
|
|
|
342,476
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
75,996
|
|
|
|
23,207
|
|
|
|
441,679
|
|
Michael O. Banks,
|
|
|
2010
|
|
|
|
251,278
|
|
|
|
376,682
|
|
|
|
67,803
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
47,767
|
|
|
|
743,530
|
|
Executive Vice President
|
|
|
2009
|
|
|
|
235,706
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
95,875
|
|
|
|
87,969
|
|
|
|
28,895
|
|
|
|
448,445
|
|
and Chief Financial Officer
|
|
|
2008
|
|
|
|
235,706
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
20,691
|
|
|
|
26,536
|
|
|
|
282,933
|
|
Harold W. Roberts,
|
|
|
2010
|
|
|
|
198,978
|
|
|
|
286,308
|
|
|
|
43,848
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
56,595
|
|
|
|
585,729
|
|
Chief Underwriting
|
|
|
2009
|
|
|
|
186,618
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
75,918
|
|
|
|
90,980
|
|
|
|
22,279
|
|
|
|
375,795
|
|
Officer
|
|
|
2008
|
|
|
|
186,589
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
111,702
|
|
|
|
16,456
|
|
|
|
314,747
|
|
|
|
|
(1) |
|
The dollar amounts for 2010 represent the aggregate grant date
fair value of restricted stock awards granted during 2010. The
grant date fair value of an award is measured in accordance with
FASB ASC Topic 718 utilizing the assumptions discussed in
Note 9 to our financial statements for the fiscal year
ended December 31, 2010. The number of shares awarded in
2010 are as follows: Mr. Gaudet: 69,965; Mr. Banks:
25,400; Mr. Roberts: 19,306. |
|
(2) |
|
The dollar amounts for 2010 represent the aggregate grant date
fair value of option awards granted during 2010. The grant date
fair value of an option award is measured in accordance with
FASB ASC Topic 718 utilizing assumptions discussed in
Note 9 to our financial statements for the fiscal year
ended December 31, 2010. The number of options awarded in
2010 are as follows: Mr. Gaudet: 30,336; Mr. Banks:
12,989; Mr. Roberts: 8,400. |
|
(3) |
|
Reflects compensation paid in 2010 under the Companys 2009
Success Sharing Bonus Program. No such amounts were earned by
the named executive officers in 2010. |
|
(4) |
|
For 2009, includes amounts earned in 2009 under the
Companys Nonqualified Deferred Compensation and Company
Incentive Plan. No such amounts were earned by the named
executive officers in 2010. These amounts also include the
aggregate change in actuarial present value of accumulated
pension benefits, using the same measurement dates and
assumptions used for financial statement reporting purposes. In
May 2010, the Company terminated the Supplemental Executive
Retirement Plan (SERP) and replaced the foregone SERP benefit
with restricted stock. Disregarding the negative change in the
SERP benefit, the positive change in the accumulated defined
benefit pension plan obligation for 2010 is as follows:
Mr. Gaudet: $6,000; Mr. Banks: $12,000; and
Mr. Roberts: $46,000. |
|
(5) |
|
For 2010, All Other Compensation consists of
matching contributions to the Companys 401(k) plan, life
and disability insurance premiums, the value of shares of our
common stock allocated under the ESOP at December 31, 2010,
and annual stipends paid in lieu of car allowances, country club
memberships and other perquisites: |
Mr. Gaudet: 401(k) match: $7,350; life
and disability insurance: $1,752; ESOP value: $27,905; annual
stipend: $18,000.
Mr. Banks: 401(k) match: $7,350; life and
disability insurance: $1,152; ESOP value: $24,265; annual
stipend: $15,000.
Mr. Roberts: 401(k) match: $7,350; life
and disability insurance: $1,699 ESOP value: $37,546; annual
stipend: $10,000.
28
OUTSTANDING
EQUITY AWARDS AT DECEMBER 31, 2010
The following table sets forth information with respect to
holdings of stock options and restricted stock awards by the
named executives officers at December 31, 2010:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Option Awards
|
|
Stock Awards
|
|
|
|
|
|
|
|
|
|
|
Market
|
|
|
Number of
|
|
Number of
|
|
|
|
|
|
Value of
|
|
|
Securities
|
|
Securities
|
|
|
|
Number of
|
|
Shares or
|
|
|
Underlying
|
|
Underlying
|
|
|
|
Shares or Units
|
|
Units of
|
|
|
Unexercised
|
|
Unexercised
|
|
Option
|
|
of Stock That
|
|
Stock That
|
|
|
Options
|
|
Options
|
|
Exercise
|
|
Have Not
|
|
Have Not
|
|
|
(#)
|
|
(#)
|
|
Price
|
|
Vested(2)
|
|
Vested(3)
|
Name
|
|
Exercisable
|
|
Unexercisable(1)
|
|
($)
|
|
(#)
|
|
($)
|
|
Douglas A. Gaudet
|
|
|
|
|
|
|
30,336
|
|
|
|
14.83
|
|
|
|
69,965
|
|
|
|
925,637
|
|
Michael O. Banks
|
|
|
|
|
|
|
12,989
|
|
|
|
14.83
|
|
|
|
25,400
|
|
|
|
336,042
|
|
Harold W. Roberts
|
|
|
|
|
|
|
8,400
|
|
|
|
14.83
|
|
|
|
19,306
|
|
|
|
255,418
|
|
|
|
|
(1) |
|
20% of the stock options become exercisable each May 12,
starting on May 12, 2011. |
|
(2) |
|
Restricted stock vests over a period of six years: 25% on
May 12, 2011, and 15% on May 12 of each of the five years
thereafter. |
|
(3) |
|
The market value is based on the closing price of our common
stock on December 31, 2010 of $13.23 multiplied by the
number of outstanding shares. |
DIRECTOR
COMPENSATION
The Compensation Committee of the Board reviews the significance
and appropriateness of the components of non-employee director
compensation and recommends to the full Board for approval of
the amount and composition of Board compensation for
non-employee directors. Directors who are our employees are not
compensated for their service on the Board. The objectives of
our non-employee director compensation are to compensate
directors in a manner that attracts and retains highly qualified
directors and to set compensation at levels that will not call
into question any directors objectivity.
In 2010, each of our non-employee directors received an annual
retainer of $20,000, except for our Chairman and Audit Committee
Chairman, and a fee of $1,000 for each board meeting attended.
Additionally, each of our non-employee directors received a fee
of $500 per committee meeting attended, except for the
Chairperson of the respective committee, who received a fee of
$1,000 per committee meeting. Our Chairman of the Board,
Mr. Ackerman, received an annual retainer of $32,000. In
his role as our Audit Committee Chairman, Mr. Coleman
received an annual retainer of $24,125.
For 2011, each of our non-employee directors will receive an
annual retainer of $20,000, except for our Chairman, Vice
Chairman and Audit Committee Chairman, and a fee of $1,000 for
each board meeting attended. Additionally, each of our
non-employee directors will receive a fee of $500 per committee
meeting attended, except for the Chairperson of the respective
committee, who will receive a fee of $1,000 per committee
meeting. Our Chairman of the Board will receive an annual
retainer of $32,000, and our Vice Chairman of the Board will
receive an annual retainer of $22,000. Our Audit Committee
Chairman will receive an annual retainer of $24,500.
Under our Stock Incentive Plan, our directors are eligible to
receive certain non-qualified stock option and restricted stock
and restricted stock unit awards. The Company uses these awards
as part of the directors overall compensation package to
more closely align the interests of our directors with those of
our shareholders. In determining the type of equity compensation
to be awarded and the terms of the awards, the Compensation
Committee considers several factors, including, but not limited
to: the results of peer company surveys, the advice of the
independent consulting firm engaged by the Compensation
Committee, and the mix of cash and equity-based compensation
that promotes the proper balance of risk and reward.
29
The table below summarizes the total compensation paid to our
non-employee directors for the fiscal year ended
December 31, 2010:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change in
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Pension
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Value and
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Nonqualified
|
|
|
|
|
|
|
Fees Earned
|
|
|
|
|
|
Non-Equity
|
|
Deferred
|
|
|
|
|
|
|
or Paid
|
|
Stock
|
|
Option
|
|
Incentive Plan
|
|
Compensation
|
|
All Other
|
|
|
|
|
in Cash
|
|
Awards
|
|
Awards(1)
|
|
Compensation
|
|
Earnings
|
|
Compensation
|
|
Total
|
Name
|
|
($)
|
|
($)
|
|
($)
|
|
($)
|
|
($)
|
|
($)
|
|
($)
|
|
F. Kenneth Ackerman, Jr.
|
|
|
45,000
|
|
|
|
|
|
|
|
7,830
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
52,830
|
|
Heather M. Acker
|
|
|
36,500
|
|
|
|
|
|
|
|
7,830
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
44,330
|
|
Dorrance R. Belin
|
|
|
33,500
|
|
|
|
|
|
|
|
7,830
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
41,330
|
|
John L. Churnetski
|
|
|
36,000
|
|
|
|
|
|
|
|
7,830
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
43,830
|
|
John M. Coleman
|
|
|
41,625
|
|
|
|
|
|
|
|
7,830
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
49,455
|
|
Kim E. Michelstein
|
|
|
37,000
|
|
|
|
|
|
|
|
7,830
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
44,830
|
|
Robert A. Nearing, Jr.
|
|
|
30,500
|
|
|
|
|
|
|
|
7,830
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
38,330
|
|
Donald A. Pizer
|
|
|
31,000
|
|
|
|
|
|
|
|
7,830
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
38,830
|
|
James M. Revie
|
|
|
28,000
|
|
|
|
|
|
|
|
7,830
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
35,830
|
|
J. Harvey Sproul, Jr.(2)
|
|
|
24,000
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
24,000
|
|
|
|
|
(1) |
|
The grant date fair value of an option award is measured in
accordance with FASB ASC Topic 718 utilizing assumptions
discussed in Note 9 to our financial statements for the
fiscal year ended December 31, 2010. |
|
|
|
Each of our non-employee directors except for Ms. Beard and
Mr. Sproul had 1,500 nonqualified stock options outstanding
at December 31, 2010. Ms. Beard was appointed to the
Companys Board of Directors on January 26, 2011 and
is not included in this table. |
|
(2) |
|
Mr. Sproul retired from the Companys Board of
Directors effective May 12, 2010, the date of our 2010
annual meeting of shareholders. |
Principal
Shareholders
The following table sets forth information regarding persons or
entities that we believe own of record or beneficially, as of
March 16, 2011, five percent or more of the outstanding
shares of our common stock:
|
|
|
|
|
|
|
|
|
|
|
Amount of
|
|
|
|
|
Beneficial
|
|
Percent of
|
Name and Address of Beneficial Owner
|
|
Ownership
|
|
Common Stock
|
|
Penn Millers Holding Corporation Employee Stock Ownership Plan(1)
|
|
|
539,999
|
|
|
|
10.63
|
%
|
72 North Franklin Street, P.O. Box P
|
|
|
|
|
|
|
|
|
Wilkes-Barre, PA
18773-0016
|
|
|
|
|
|
|
|
|
Castine Capital Management, LLC(2)
|
|
|
506,851
|
|
|
|
9.98
|
%
|
One International Place, Suite 2401
|
|
|
|
|
|
|
|
|
Boston, Massachusetts 02110
|
|
|
|
|
|
|
|
|
Aegis Financial Corp.(3)
|
|
|
314,466
|
|
|
|
6.19
|
%
|
1100 North Glebe Road, #1040
|
|
|
|
|
|
|
|
|
Arlington, VA 22201
|
|
|
|
|
|
|
|
|
Wellington Management Company, LLP(4)
|
|
|
292,758
|
|
|
|
5.76
|
%
|
80 Congress Street
|
|
|
|
|
|
|
|
|
Boston, Massachusetts 02210
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Under the Penn Millers Holding Corporation Employee Stock
Ownership Plan (which we refer to as the ESOP),
shares are allocated to accounts in the name of the individuals
who participate in the ESOP. The voting rights for shares in
each individual participants ESOP account are passed
through to that |
30
|
|
|
|
|
participant. Because participants can vote shares in their ESOP
accounts, but cannot sell them at this time, participants in the
ESOP have sole voting power and no dispositive power over shares
allocated to their ESOP accounts. As of the December 31,
2010 ESOP year-end, 539,999 shares were held in the
ESOPs related trust. Of these 539,999 shares,
63,000 shares are allocated to the accounts of eligible
ESOP participants. The remaining 476,999 shares are held in
an unallocated account in the ESOPs related trust and will
be allocated to eligible ESOP participants in accordance with
the terms of the ESOP. The ESOP trustee votes all unallocated
shares in the same proportion as the allocated shares are voted.
The number of shares allocated to the account of each named
executive officer is disclosed in the footnotes to the
beneficial ownership table which appears below under the heading
Beneficial Ownership by Management and is also
included in the total ESOP figure. |
|
(2) |
|
Castine Capital Management, LLC shares dispositive and voting
power over 320,413 of its shares with Castine Partners II, LP. |
|
(3) |
|
Aegis Financial Corp is an investment advisor that acts through
its principal, Scott L. Barbee, with sole dispositive and voting
power over its shares. |
|
(4) |
|
Wellington Management Company, LLP is an investment adviser,
which is deemed to be the record owner of the shares held by its
clients. Its clients include First Opportunity Fund, which holds
over 5% of our outstanding common stock shares. |
BENEFICIAL
OWNERSHIP BY MANAGEMENT
The following table sets forth information concerning the number
of shares of our common stock beneficially owned, as of
March 16, 2011, by each present director, nominee for
director, and each executive officer appearing below:
|
|
|
|
|
|
|
|
|
|
|
Number of
|
|
|
Name
|
|
Shares(1)
|
|
Percent
|
|
Directors:
|
|
|
|
|
|
|
|
|
Heather M. Acker(2)
|
|
|
8,800
|
|
|
|
*
|
|
F. Kenneth Ackerman, Jr.(2)
|
|
|
10,300
|
|
|
|
*
|
|
E. Lee Beard
|
|
|
4,500
|
|
|
|
*
|
|
Dorrance R. Belin(2)
|
|
|
15,300
|
|
|
|
*
|
|
John L. Churnetski(2)
|
|
|
8,800
|
|
|
|
*
|
|
John M. Coleman(2)
|
|
|
34,300
|
|
|
|
*
|
|
Douglas A. Gaudet(1)(3)
|
|
|
58,030
|
|
|
|
1.1
|
%
|
Kim E. Michelstein(2)
|
|
|
10,300
|
|
|
|
*
|
|
Robert A. Nearing, Jr.(2)
|
|
|
7,800
|
|
|
|
*
|
|
Donald A. Pizer(2)
|
|
|
6,100
|
|
|
|
*
|
|
James M. Revie(2)
|
|
|
6,300
|
|
|
|
*
|
|
Executive Officers:
|
|
|
|
|
|
|
|
|
Michael O. Banks(1)(4)
|
|
|
21,545
|
|
|
|
*
|
|
Harold W. Roberts(1)(5)
|
|
|
12,155
|
|
|
|
*
|
|
Keith A. Fry(1)(6)
|
|
|
4,258
|
|
|
|
*
|
|
Kevin D. Higgins(1)(7)
|
|
|
11,660
|
|
|
|
*
|
|
Jonathan C. Couch(1)(8)
|
|
|
5,931
|
|
|
|
*
|
|
Joseph J. Survilla(1)(9)
|
|
|
3,971
|
|
|
|
*
|
|
|
|
|
|
|
|
|
|
|
All Directors and Executive Officers as a Group (17 persons)
|
|
|
230,050
|
|
|
|
4.5
|
%
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Includes shares allocated to employee accounts under our
employee stock ownership plan. Messrs. Gaudet, Banks,
Roberts, Fry, Higgins, Couch and Survilla have earned 2,472,
2,197, 3,258, 2,348, 304, 1,044, and 1,966 shares each,
respectively. These shares, a portion of which are unvested, are
eligible to be voted by the holder and vest over 6 years. |
31
|
|
|
(2) |
|
Includes options to purchase 300 shares of our common stock
exercisable within 60 days after March 16, 2011. |
|
(3) |
|
Includes 17,491 shares of restricted stock vested as of
March 16, 2011 or scheduled to vest within 60 days
thereafter; and 6,067 options to purchase our common stock
exercisable within 60 days after March 16, 2011. |
|
(4) |
|
Includes 6,350 shares of restricted stock vested as of
March 16, 2011 or scheduled to vest within 60 days
thereafter; and 2,598 options to purchase our common stock
exercisable within 60 days after March 16, 2011. |
|
(5) |
|
Includes 4,827 shares of restricted stock vested as of
March 16, 2011 or scheduled to vest within 60 days
thereafter; and 1,680 options to purchase our common stock
exercisable within 60 days after March 16, 2011. |
|
(6) |
|
Includes 421 shares of restricted stock vested as of
March 16, 2011 or scheduled to vest within 60 days
thereafter; and 1,533 options to purchase our common stock
exercisable within 60 days after March 16, 2011. |
|
(7) |
|
Includes 5,348 shares of restricted stock vested as of
March 16, 2011 or scheduled to vest within 60 days
thereafter; and 1,464 options to purchase our common stock
exercisable within 60 days after March 16, 2011. |
|
(8) |
|
Includes 421 shares of restricted stock vested as of
March 16, 2011 or scheduled to vest within 60 days
thereafter; and 966 options to purchase our common stock
exercisable within 60 days after March 16, 2011. |
|
(9) |
|
Includes 421 shares of restricted stock vested as of
March 16, 2011 or scheduled to vest within 60 days
thereafter; and 984 options to purchase our common stock
exercisable within 60 days after March 16, 2011. |
|
* |
|
Less than one percent |
SECTION 16(a)
BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Exchange Act requires executive
officers and directors, and persons who beneficially own more
than 10% of a companys common stock, to file initial
reports of ownership and reports of changes in ownership with
the SEC and NASDAQ. Executive officers, directors, and
beneficial owners with more than 10% of our common stock are
required by SEC regulations to furnish us with copies of all
Section 16(a) forms they file.
Based solely on our review of copies of such reports and written
representations from our executive officers, directors and chief
accounting officer, we believe that our executive officers and
directors complied with all Section 16(a) filing
requirements during 2010, except for one late filing of a
Form 4 related to one transaction for Mr. Pizer.
SHAREHOLDER
PROPOSALS FOR OUR 2012 ANNUAL MEETING OF
SHAREHOLDERS
If any shareholder wishes to propose a matter for consideration
at our 2012 Annual Meeting of Shareholders, the proposal should
be mailed by certified mail return receipt requested, to our
Corporate Secretary, 72 North Franklin Street
P.O. Box P, Wilkes-Barre, Pennsylvania
18773-0016.
To be eligible under the SECs shareholder proposal rule
(Rule 14a-8(e)
of the Exchange Act) for inclusion in our 2012 Annual Meeting
Proxy Statement and form of proxy to be made available in April
2012, a proposal must be received by our Corporate Secretary on
or before December 7, 2011.
Our bylaws require advance notice of business to be brought
before a shareholders meeting, including nominations of
persons for election as directors. To be timely, notice to our
Corporate Secretary must be received at our principal executive
office no less than 90 days prior to, and not more than
150 days before, the date of the annual meeting; provided,
however, that in the event that less than 21 days
notice or prior public disclosure of the date of the meeting is
given or made to shareholders, notice by the shareholders to be
timely
32
must be received no later than the close of business on the 7th
day following the day on which notice of the date of the annual
meeting was mailed or such public disclosure was made. The
bylaws, which have certain other related requirements, are
posted on our website at www.pennmillers.com.
OTHER
BUSINESS
The Board does not know of any other matters to be brought
before the meeting. If other matters are presented, the
proxyholders have discretionary authority to vote all proxies in
accordance with their best judgment.
By Order of the Board of Directors,
Michael O. Banks
Executive Vice President, Chief Financial Officer &
Corporate Secretary
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PLEASE MARK VOTES
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REVOCABLE PROXY
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AS IN THIS EXAMPLE
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PENN MILLERS HOLDING CORPORATION |
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ANNUAL MEETING OF SHAREHOLDERS
MAY 11, 2011
The shareholder of record hereby appoints F.
Kenneth Ackerman, Jr. and Michael O. Banks, and either of
them, with full power of substitution, as Proxies for the
shareholder, to attend the Annual Meeting of Shareholders
of Penn Millers Holding Corporation (the Company), to
be held at the offices of Penn Millers Holding
Corporation, 72 North Franklin Street, Wilkes-Barre,
Pennsylvania 18701-1301 on Wednesday, May 11, 2011 at
2:00 p.m. (Eastern Time), and any adjournments or
postponements thereof, and to vote all shares of the
common stock of the Company that the shareholder is
entitled to vote upon each of the matters referred to in
this Proxy and, at their discretion, upon such other
matters as may properly come before this meeting.
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Please be sure to date and sign
this proxy card in the box below.
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Date
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Sign above
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Co-holder (if any) sign above |
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1. To elect the three Class II directors and one Class III director. |
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Election as Class II Directors Term Expires in 2014
(01) Heather M. Acker (02) Dorrance R. Belin, Esq
(03) Kim E. Michelstein
Election as Class III Director Term Expires in 2012
(04) E. Lee Beard
INSTRUCTION: To withhold authority to vote for
any individual nominee, mark For All Except and
write that nominees name in the space provided
below.
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2. To ratify the appointment of KPMG LLP as the Companys independent registered public accounting firm for the 2011 fiscal year. |
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To consider such other business as may properly
come before the Annual Meeting and any adjournments or
postponements thereof. |
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR
EACH OF THE LISTED PROPOSALS.
THIS PROXY IS SOLICITED BY THE BOARD OF DIRECTORS.
This Proxy, when properly executed, will be voted
in the manner directed herein by the shareholder of
record. If no direction is made, this Proxy will be
voted FOR all Proposals.
é
Detach above card, sign, date and mail in postage paid envelope provided. é
PENN MILLERS HOLDING CORPORATION
PLEASE ACT PROMPTLY
PLEASE COMPLETE, DATE, SIGN, AND MAIL THIS PROXY CARD PROMPTLY
IN THE ENCLOSED POSTAGE-PAID ENVELOPE.
Note: Please sign exactly as your name appears on this Proxy. If signing for estates,
trusts, corporations or partnerships, title or capacity should be stated. If shares are held
jointly, each holder should sign.
Important Notice Regarding the Availability of Proxy Materials for
Our Shareholders Meeting to Be Held on May 11, 2011
The proxy statement and our 2010 Annual Report on Form 10-K are available at http://www.cfpproxy.com/6717
IF YOUR ADDRESS HAS CHANGED, PLEASE CORRECT THE ADDRESS IN THE SPACE PROVIDED BELOW AND RETURN
THIS PORTION WITH THE PROXY IN THE ENVELOPE PROVIDED.
6717
VOTE AUTHORIZATION FORM
ESOP PLAN
PENN MILLERS HOLDING CORPORATION
ANNUAL MEETING OF SHAREHOLDERS
MAY 11, 2011
I understand that National Penn Investors Trust Company (NPITC or the ESOP Trustee)
is the holder of record and custodian of all shares of Penn Millers Holding Corporation (the
Company) common stock credited to me under the Penn Millers Holding Corporation Employee Stock
Ownership Plan. I understand that my voting instructions are solicited on behalf of the Companys
Board of Directors for the Annual Meeting of Shareholders, to be held on Wednesday, May 11, 2011,
and any adjournments or postponements thereof. You are to vote my shares as follows.
PLEASE COMPLETE, DATE, SIGN, AND MAIL THIS VOTE AUTHORIZATION FORM PROMPTLY IN THE
ENCLOSED POSTAGE-PAID ENVELOPE OR PROVIDE YOUR INSTRUCTIONS TO VOTE VIA
THE INTERNET OR BY TELEPHONE.
(Continued, and to be marked, dated and signed, on the other side)
ê FOLD AND DETACH HERE ê
PENN MILLERS HOLDING CORPORATION ANNUAL MEETING, MAY 11, 2011
YOUR VOTE IS IMPORTANT!
Annual Meeting Materials are available on-line at:
http://www.cfpproxy.com/6717
You can vote in one of three ways:
1. Call toll free 1-866-289-1737 on a Touch-Tone Phone. There is NO CHARGE to you for this call.
or
2. Via the Internet at https://www.proxyvotenow.com/pmic and follow the instructions.
or
3. Mark, sign and date your proxy card and return it promptly in the enclosed envelope.
PLEASE SEE REVERSE SIDE FOR VOTING INSTRUCTIONS
6717/7622
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PLEASE MARK VOTES
AS IN THIS EXAMPLE
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VOTE AUTHORIZATION FORM
PENN MILLERS HOLDING CORPORATION
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Annual Meeting of Shareholders
MAY 11, 2011 |
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For
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For All Except |
1.
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To elect the three Class II directors and one Class III
director.
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Election as Class II Directors Term Expires in 2014 |
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(01) Heather M. Acker (02) Dorrance R. Belin, Esq |
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(03) Kim E. Michelstein |
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Election as Class III Director Term Expires in 2012 |
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(04) E. Lee Beard |
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INSTRUCTION: To withhold authority to vote for any nominee(s), mark For All Except
and write that nominee(s) name(s) or number(s) in the space provided below.
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Please be sure to date and sign this Vote Authorization Form in the box below.
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Sign above
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For
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2.
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To ratify the appointment of KPMG LLP as the Companys
independent registered public accounting firm for the
2011 fiscal year.
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To consider such other business as may properly come before the Annual
Meeting and any adjournments or postponements thereof.
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THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR EACH OF THE LISTED PROPOSALS. |
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Mark here if you plan to attend the meeting |
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Mark here for address change and note change |
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PLEASE COMPLETE, DATE, SIGN AND MAIL THIS FORM IN THE ENCLOSED
POSTAGE-PREPAID ENVELOPE NO LATER THAN MAY 6, 2011.
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IF YOU WISH TO PROVIDE YOUR INSTRUCTIONS TO VOTE BY TELEPHONE OR INTERNET, PLEASE READ THE INSTRUCTIONS BELOW
FOLD AND DETACH HERE IF YOU ARE VOTING BY MAIL
VOTE AUTHORIZATION FORM VOTING INSTRUCTIONS
Shareholders of record have three ways to vote:
1. By Mail; or
2. By Telephone (using a Touch-Tone Phone); or
3. By Internet.
A telephone or Internet vote authorizes the ESOP Trustee to vote your shares in the same manner as if you marked, signed, dated and returned this form. Please note telephone and Internet votes must be cast prior to 3 a.m., May 6, 2011. It is not necessary to return this proxy if you vote by telephone or Internet.
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Vote by Telephone
Call Toll-Free on a Touch-Tone Phone anytime prior to
3 a.m., May 6, 2011.
1-866-289-1737
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Vote by Internet
anytime prior to
3 a.m., May 6, 2011 go to
https://www.proxyvotenow.com/pmic |
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Please note that the last vote received, whether by telephone, Internet or by mail, will be the vote counted.
Important Notice Regarding the Availability of Proxy Materials for Our
Shareholders Meeting to Be Held on May 11, 2011
The proxy statement and our 2010 Annual Report on Form 10-K are available at http://www.cfpproxy.com/6717
REVOCABLE PROXY
PENN MILLERS HOLDING CORPORATION
ANNUAL MEETING OF SHAREHOLDERS
MAY 11, 2011
2:00 p.m. (Eastern Time)
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The shareholder of record hereby appoints F. Kenneth Ackerman, Jr. and Michael O. Banks,
and either of them, with full power of substitution, as Proxies for the shareholder, to attend the
Annual Meeting of the Shareholders of Penn Millers Holding Corporation (the Company), to be held
at the offices of Penn Millers Holding Corporation, 72 North Franklin Street, Wilkes-Barre,
Pennsylvania 18701-1301 on Wednesday, May 11, 2011 at 2:00 p.m. (Eastern Time), and any
adjournments or postponements thereof, and to vote all shares of the common stock of the Company
that the shareholder is entitled to vote upon each of the matters referred to in this Proxy and, at
their discretion, upon such other matters as may properly come before this meeting.
This Proxy, when properly executed, will be voted in the manner directed herein by the
shareholder of record. If no direction is made, this Proxy will be voted FOR all Proposals.
PLEASE COMPLETE, DATE, SIGN, AND MAIL THIS PROXY CARD PROMPTLY IN THE ENCLOSED
POSTAGE-PAID ENVELOPE OR PROVIDE YOUR INSTRUCTIONS TO VOTE VIA
THE INTERNET OR BY TELEPHONE.
(Continued, and to be marked, dated and signed, on the other side)
PENN MILLERS HOLDING CORPORATION ANNUAL MEETING, MAY 11, 2011
YOUR VOTE IS IMPORTANT!
Proxy Materials are available on-line at:
http://www.cfpproxy.com/6717
You can vote in one of three ways:
|
1. |
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Call toll free 1-866-289-1737 on a Touch-Tone Phone. There is NO CHARGE to you for this
call. |
or
|
2. |
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Via the Internet at https://www.proxyvotenow.com/pmic and follow the instructions. |
or
|
3. |
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Mark, sign and date your proxy card and return it promptly in the enclosed envelope. |
PLEASE SEE REVERSE SIDE FOR VOTING INSTRUCTIONS
6717
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x
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PLEASE MARK VOTES
AS IN THIS EXAMPLE
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REVOCABLE PROXY
PENN MILLERS HOLDING CORPORATION
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Annual Meeting of Shareholders
MAY 11, 2011 |
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With- |
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For All |
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For |
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hold |
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Except |
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For |
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Against |
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Abstain |
1.
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To elect the three Class II directors and one Class III director.
Election as Class II Directors Term Expires in 2014
(01) Heather M. Acker (02) Dorrance R. Belin, Esq
(03) Kim E. Michelstein
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o
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o
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o
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2.
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To ratify the appointment of KPMG LLP as the Companys
independent registered public accounting firm for the
2011 fiscal year.
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o
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3. |
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To consider such other business as may properly come before the Annual
Meeting and any adjournments or postponements thereof. |
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Election as Class III Director Term Expires in 2012
(04) E. Lee Beard |
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THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR EACH OF THE
LISTED PROPOSALS. |
INSTRUCTION: To withhold authority to vote for any nominee(s), mark For All Except
and write that nominee(s) name(s) or number(s) in the space provided below. |
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Mark here if you plan to attend the meeting
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Mark here for address change and note change
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Note: Please sign exactly as your name appears on this Proxy.
If signing for estates, trusts, corporations or partnerships, title or capacity should be stated.
If shares are held jointly, each holder should sign. |
|
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Please be sure to date and sign
this proxy card in the box below.
|
Date
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Sign above
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Co-holder (if any) sign above |
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IF YOU WISH TO PROVIDE YOUR INSTRUCTIONS TO VOTE BY TELEPHONE OR INTERNET, PLEASE READ THE INSTRUCTIONS BELOW
|
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é
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FOLD AND DETACH HERE IF YOU ARE VOTING BY MAIL
|
é |
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PROXY VOTING INSTRUCTIONS
Shareholders of record have three ways to vote:
1. |
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By Mail; or |
|
2. |
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By Telephone (using a Touch-Tone Phone); or |
|
3. |
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By Internet. |
A telephone or Internet vote authorizes the named proxies to vote your shares in the same manner as
if you marked, signed, dated and returned this proxy. Please note telephone and Internet votes must
be cast prior to 3 a.m., May 11, 2011. It is not necessary to return this proxy if you vote by
telephone or Internet.
|
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Vote by Telephone
Call Toll-Free on a Touch-Tone Phone anytime prior to
3 a.m., May 11, 2011.
1-866-289-1737
|
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|
|
|
Vote by Internet
anytime prior to
3 a.m., May 11, 2011 go to
https://www.proxyvotenow.com/pmic |
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Please note that the last vote received, whether by telephone, Internet or by mail, will be the vote counted.
Important Notice Regarding the Availability of Proxy Materials for Our
Shareholders Meeting to Be Held on May 11, 2011
The proxy statement and our 2010 Annual Report on Form 10-K are available at
http://www.cfpproxy.com/6717