DEF 14A 1 d243853ddef14a.htm DEF 14A DEF 14A
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UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

SCHEDULE 14A INFORMATION

Proxy Statement Pursuant to Section 14(a) of the

Securities Exchange Act of 1934

(Amendment No.    )

Filed by the Registrant  ☒                            Filed by a Party other than the Registrant  ☐

Check the appropriate box:

 

  Preliminary Proxy Statement
  Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
  Definitive Proxy Statement
  Definitive Additional Materials
  Soliciting Material Pursuant to §240.14a-12
CLEARWATER PAPER CORPORATION
(Name of registrant as specified in its charter)
        
(Name of person(s) filing proxy statement, if other than the registrant)
Payment of Filing Fee (Check the appropriate box):
  No fee required.
  Fee paid previously with preliminary materials.
  Fee computed on table in exhibit required by Item 25(b) per Exchange Act Rules 14a-6(i)(1) and 0-11.

 

 

 


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LOGO

CLEARWATER PAPER CORPORATION

ANNUAL MEETING OF STOCKHOLDERS

  May 16, 2022  

NOTICE OF ANNUAL MEETING

AND

PROXY STATEMENT

 

Clearwater Paper Corporation 2022


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Letter from our CEO

 

 

LOGO

 

Clearwater Paper Corporation

601 West Riverside, Suite 1100

Spokane, WA 99201

 

LOGO   

Dear Clearwater Paper shareholders and stakeholders,

 

We performed well in 2021 despite volatile demand, significant inflation, and supply chain challenges due to the COVID pandemic.

 

In our paperboard business, demand growth for packaging and a recovery in food service led to demand outpacing supply. Our paperboard team did an outstanding job servicing our customers and maximizing production.

 

After an unprecedented demand surge in 2020, the tissue business faced

unpredictable demand swings due to the continued impact of the pandemic. Consumers de-stocked their pantries and retail customers reduced inventories during the first half of the year, followed by COVID driven demand spikes in the second half.

During 2021, inflation became a significant challenge in most of our cost categories. We were able to partly mitigate these headwinds through higher pricing and productivity. We also proactively managed domestic and global supply chain risks to maintain our production.

We continue to be committed to bringing to market products for a sustainable, circular economy. We now offer paperboard products containing post-consumer recycled content and a compostable cup alternative.

You can find a summary of our 2021 performance highlights on page 2.

Our top priorities remained consistent in 2021 – the health and safety of our people and operating our assets to service customers. In addition to our previous COVID safety measures, we implemented weekly testing for all our people and secured a regular supply of test kits. These measures helped mitigate risks of COVID within our facilities and ensured that we could continue operating our assets in a challenging pandemic environment. Our people did an outstanding job, their commitment to each other and our customers helped minimize the business impact from COVID. We are very thankful for their commitment.

We are well positioned for a solid 2022 with our focus on operational execution and cash flow generation. We continue to reduce net debt while sustaining and improving our assets. In the long run, we see the following key strengths in our businesses:

 

·   

We operate well-positioned paperboard assets, with a geographic footprint enabling us to efficiently service customers

 

·   

We have a national footprint in our private-branded tissue business with an ability to supply a wide range of product categories and quality tiers

 

·   

We have a solid track record of product innovation and sustainability

 

  o

We achieved certifications for sustainably sourced fiber nearly a decade ago

 

  o

We launched NuVo® cupstock and ReMagine® folding carton brands, both contain post-consumer recycled content that meets FDA compliance for direct food contact

 

  o

We now offer BioPBS coating for our NuVo cup stock, which provides our customer with a compostable cup alternative

 

·   

We provide an attractive employee value proposition with a gender-diverse leadership team, a diversity, equity and inclusion program, a wide array of employee benefits, and ethical core values that guide our decisions.

 

Clearwater Paper Corporation 2022

 

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We seek your voting support for the items described in this proxy statement. Thank you for your investment and trust in Clearwater Paper.

Sincerely,

 

LOGO

Arsen S. Kitch

President and Chief Executive Officer

 

Clearwater Paper Corporation 2022

 

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Letter from our Independent Executive Chair of the Board

 

 

LOGO

 

Clearwater Paper Corporation

601 West Riverside, Suite 1100

Spokane, WA 99201

 

LOGO  

Dear Clearwater Paper stockholders and stakeholders,

 

It is my privilege to serve as Clearwater Paper’s Board Chair. This year I want to share with you some important ways the Board works together to provide independent oversight of management and stewardship of your interests:

 

Independent Board Oversight: As Chair, I work closely with the CEO to facilitate meaningful dialogue with the independent directors on all major business, capital deployment and strategy issues. We work together to shape the agenda for each Board meeting and I preside over the executive sessions of the Board. The independent chairs of our Board’s committees perform similar functions for each of their respective committees.

Board Refreshment: Board refreshment is an important responsibility of the Board. In recent years, several new Board members have been added to the Board. Christine M. Vickers Tucker was appointed an independent director in 2021. Over and above her manufacturing and consumer product experience, Ms. Vickers Tucker’s human capital and diversity and inclusion experience provides the Board with insight into enhancing Clearwater Paper’s diversity and inclusion initiatives. Ann C. Nelson was appointed an independent director in 2020, and adds to the Board her financial, human capital, cybersecurity, and environmental/sustainability experience. John J. Corkrean was appointed an independent director in 2019. His financial, cybersecurity, and public company experience make him well qualified to serve as the chair of our audit committee. Joe W. Laymon was also appointed an independent director in 2019 and brings his human capital, diversity and inclusion, and corporate social responsibility experience to his role on the Board and its compensation and nominating and governance committees. These additions, coupled with the extensive and varied experience of Arsen S. Kitch, Kevin J. Hunt and John P. O’Donnell, provide the Board with a diversity of perspectives on business and societal challenges.

Succession planning is part of the Board agenda, and we will seek exceptional and diverse candidates with appropriate skills to replace outgoing directors, as evidenced by the appointment of Ms. Vickers Tucker to the Board in anticipation of William D. Larsson completing his tenure as a director this year. We also intend to continue to refresh and diversify our board.

Corporate Social Responsibility (CSR): Clearwater Paper’s Board and management carefully consider the impact our decisions have beyond our bottom line. Our commitment to the environment, the communities in which we do business, and the health, safety and equal opportunity for all of our employees is the foundation of our long-term success. I am proud to highlight this commitment in the Corporate Responsibility section of this proxy and in our Corporate and Social Responsibility report, which can be found on our website at www.clearwaterpaper.com under “Sustainability”.

Commitment to Strong Governance Standards: We follow and abide by the following best practices:

Independence and Board Composition

   

Following the 2022 annual shareholder meeting, after which Mr. Larsson will complete his tenure as a director, pursuant to our director age policy, the Board will have 8 members, 7 of whom are independent and 4 of whom reflect diversity in gender, ethnicity, race or nationality.

 

   

There are three standing committees, each made up entirely of independent directors.

 

   

As Chair, I regularly meet with the other independent directors without management present.

 

Clearwater Paper Corporation 2022

 

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Board Practices

   

The Board performs a self-evaluation on an annual basis.

 

   

The Board imposes age limits on independent directors.

 

   

Each standing committee operates under a committee charter.

 

   

The Board oversees risk management practices. The Board and the Audit Committee are responsible for Cybersecurity and Data Privacy oversight.

 

   

The Board oversees our environmental, social and governance practices: the Compensation Committee oversees Human Capital Management and the Nominating and Governance Committee assists the Board with respect to the oversight and implementation of our ESG practices, including environmental initiatives.

 

   

The Board regularly receives information concerning, and provides input on, succession planning.

 

   

The Board and its committees met 24 times in 2021.

 

   

The Compensation Committee annually reviews our Chief Executive Officer, with the participation of all of our independent directors.

 

   

Each Board committee annually performs a self-evaluation, and the Nominating and Governance Committee performs an annual evaluation of the Board as a whole and the performance of the Chair of the Board.

 

   

We have adopted a Code of Business Conduct and Ethics, which outlines our insider trading, anti-corruption and money laundering policies, and a Code of Ethics for our senior officers. We also have adopted Corporate Governance Guidelines, and a Human Rights Policy, each of which is available on our website at www.clearwaterpaper.com under “Investors” then “Governance.”

 

   

We do not have a “poison pill” in place.

Leadership Structure

   

The Chair of the Board and the CEO are separate.

 

   

Beginning on March 1, 2020, the Board appointed me to serve as the Independent Executive Chair on an interim basis to help facilitate the leadership change in our CEO position. Following the successful transition of the company’s leadership to Arsen Kitch, I will no longer serve or receive an additional retainer as the company’s Independent Executive Chair following our 2022 annual meeting.

Voting and Nominating

   

There is a majority voting requirement in uncontested director elections.

 

   

Each share is entitled to only one vote.

Stock Ownership Requirement

   

Directors and executive officers all are required to satisfy minimum stock ownership requirements.

I thank you for your support. The Board is committed to serving your interests and we look forward to continued conversations in the years to come.

 

LOGO

Alexander Toeldte

Independent Executive Chair of the Board

 

Clearwater Paper Corporation 2022

 

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PROXY STATEMENT TABLE OF CONTENTS

 

 

 

        NOTICE OF ANNUAL MEETING OF STOCKHOLDERS     1  
1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS         2  
2   CORPORATE GOVERNANCE AND BOARD OF DIRECTORS   BOARD OF DIRECTORS     4  
     Board Skills Summary     5  
     Director Nominees     5  
 

    Nominees for Election at this Meeting for a Term Expiring in 2025 (Class II)

    6  
 

   Directors Continuing in Office until 2023
(Class III)

    7  
 

   Directors Continuing in Office until 2024
(Class I)

    8  
     Directors Whose Term Ends in May 2022 After    Reaching the Mandatory Retirement Age     9  
  SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT     10  
  CORPORATE GOVERNANCE     12  
 

    Corporate Governance Guidelines; Code of Business Conduct and Ethics

    12  
     Director Independence     12  
     Board Meetings     12  
     Nominees for Director     13  
     Board Succession Planning and Recruitment     14  
     Board Leadership Structure     14  
     Board Committees     15  
     Board and Risk Oversight     17  
 

    Compensation Committee Interlocks and Insider Participation

    18  
     Communication with Directors     18  
     Transactions with Related Persons     19  
  COMPENSATION OF DIRECTORS     20  
 

    2021 Compensation of Non-Employee Directors

    20  
3  

CORPORATE RESPONSIBILITY

  CORPORATE RESPONSIBILITY     23  
  ENVIRONMENTAL     24  
  SOCIAL     25  
  GOVERNANCE     26  
       
4   EXECUTIVE COMPENSATION DISCUSSION AND TABLES   COMPENSATION COMMITTEE REPORT     27  
  EXECUTIVE COMPENSATION DISCUSSION AND ANALYSIS     28  
     Executive Summary     29  
     Listening to our stockholders     30  
     Executive Compensation Practices     31  
     2021 Executive Compensation Practice     32  
     2021 Annual Incentives     35  
     Long-Term Incentives     37  
     Other Compensation Related Matters     39  

 

Clearwater Paper Corporation 2022

 

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        EXECUTIVE COMPENSATION TABLES     44  
     2021 Compensation     44  
     Post-Employment Compensation     49  
 

    Potential Payments Upon Termination or Change of Control

    51  
5   AUDIT COMMITTEE REPORT   AUDIT COMMITTEE REPORT     58  
     Fees Paid to Independent Registered Public    Accounting Firm     58  
    SUMMARY     59  
6   ANNUAL MEETING INFORMATION   GENERAL INFORMATION     59  
     Forward Looking Statements     60  
  INTERNET AVAILABILITY OF ANNUAL MEETING MATERIALS     61  
  ANNUAL MEETING INFORMATION     61  
7   PROPOSALS   PROPOSAL 1—ELECTION OF DIRECTORS     66  
  PROPOSAL 2—RATIFICATION OF THE APPOINTMENT OF OUR INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR 2022     67  
  PROPOSAL 3—ADVISORY VOTE TO APPROVE NAMED EXECUTIVE OFFICER
COMPENSATION
    68  

 

Clearwater Paper Corporation 2022

 

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NOTICE OF ANNUAL MEETING OF STOCKHOLDERS

 

 

Date:

Monday, May 16, 2022

 

Time:

9:00 a.m. Pacific

 

Place:

601 W. Riverside Ave.,

Spokane, WA 99201

 

Via webcast:

https://register.proxypush.com/CLW

 

Record Date:

March 18, 2022

   

YOUR VOTE IS VERY IMPORTANT. Whether or not you plan to attend the Annual Meeting of Stockholders, we urge you to vote and submit your proxy in order to ensure the presence of a quorum. Each attendee must present the proper form of documentation (as described in the section “Annual Meeting Information”) to be admitted.

 

 

You may vote your shares in one of four ways:

 

 

   
 

 

MAIL

 

Return the proxy card by mail in the postage paid envelope

   

 

INTERNET

 

go to www.proxyvote.com

   

 

TELEPHONE

 

call the toll free number

 

1-800-690-6903

   

 

IN PERSON

 

Attend the Annual Meeting with your ID.

Meeting Agenda / Proposals

 

 

We are holding this meeting to:

 

  ·   

elect two directors to the Clearwater Paper Corporation Board of Directors;

 

  ·   

ratify the appointment of our independent registered public accounting firm for 2022;

 

  ·   

hold an advisory vote to approve the compensation of our named executive officers; and

 

  ·   

transact any other business that properly comes before the meeting.

Financial and other information concerning Clearwater Paper is contained in our Annual Report to Stockholders for the fiscal year ended December 31, 2021. This proxy statement and our 2021 Annual Report to Stockholders are available on our website at www.clearwaterpaper.com by selecting “Investors,” “Financial Info” and then “Annual Reports.” Additionally, and in accordance with SEC rules, you may access our proxy materials at www.proxyvote.com which does not have “cookies” that identify visitors to the site.

 

 

Notice Regarding the Availability of Proxy Materials

 

By Order of the Board of Directors,

On or about April 5, 2022, we mailed a Notice of Internet Availability of Proxy Materials (the “Notice”) to most of our stockholders containing instructions on how to access our 2022 Proxy Statement and 2021 Annual Report to Stockholders. Some of our stockholders, including stockholders that hold shares in one of our Clearwater Paper 401(k) Savings Plans, were not mailed the Notice and instead were mailed paper copies of our 2022 Proxy Statement and 2021 Annual Report on or about April 5, 2022.   LOGO
 

MICHAEL S. GADD

 

Senior Vice President, General Counsel

and Corporate Secretary

 

 

Clearwater Paper Corporation 2022

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

1. KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS

 

 

2021 PERFORMANCE HIGHLIGHTS

 

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We are a premier private brand tissue manufacturer and producer of high-quality paperboard products. Our products can provide more sustainable alternatives to products made from non-renewable resources. Coming off an extraordinary 2020 with unprecedented demand for tissue products due to COVID, 2021 was a strong year more in line with pre-2020 years. In 2021, we continued to mitigate the risks of COVID across our sites through enhanced safety measures and employee testing program, while operating assets and servicing customers through COVID and other supply chain challenges during the year. The accomplishments highlighted below strengthened our enterprise resilience. We finished the year with a net loss of $28 million, when adjusted for, amongst other things, costs associated with the disposition of our Neenah facility, resulted in $175 million adjusted EBITDA.

For our consumer products division, we managed through significant volatility in demand, from COVID related demand spikes to consumer and retailer inventory de-stocking, and significant cost inflation while adjusting business operations to meet demand and manage inventory. Our pulp and paperboard division experienced strong demand for paperboard products, outpacing supply and implemented price increases. This division continued the ramp of products for the circular economy with NuVo® cup stock, and ReMagine®, a premium folding carton paperboard with up to 30% recycled content.

In 2021, we launched a multi-year operational performance improvement effort to the offset effects of margin compression, defined our company’s mission critical objectives and key focus areas, and updated our core values. We continued to execute on our near-term strategy to prioritize free cash flow while paying down debt. In that respect, in 2021, we reduced net debt by $69 million for a total reduction of $269 million since 2020 and reduced our term loan balance to $50 million from $300 million as of the end of 2019. We also completed major maintenance outages at our Cypress Bend, Arkansas and Lewiston, Idaho mills on time and on budget, and realized $13 million in net proceeds from the sale of our facility in Neenah, Wisconsin, which was part of the network optimization of our tissue business.

 

Clearwater Paper Corporation 2022

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

ENVIRONMENTAL HIGHLIGHTS

We completed our first report through the Carbon Disclosure Project (CDP), which enabled us to quantify our greenhouse gas emissions and begin our efforts to establish goals to reduce climate impacts. In the year reported, 2020, we completed 5 energy efficiency projects, requiring an aggregate capital investment of $2.6 million to reduce overall energy consumption, emissions and operating expenses. We also reduced our water usage by 9% from baseline and continue to clean and redeploy a majority of our water to its original source. We are working with a globally recognized sustainability consultant to help us analyze and reduce our scope 1 and 2 greenhouse gas (GHG) emissions. In 2022, we intend to establish specific targets and plans, with a goal of a 30% reduction in emissions by 2030.

 

Clearwater Paper Corporation 2022

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

2. CORPORATE GOVERNANCE AND BOARD OF DIRECTORS

 

 

BOARD OF DIRECTORS

LOGO

 

Clearwater Paper Corporation 2022

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

Board Skills Summary

 

Our Board of Directors possesses diverse
experience and perspectives in various areas
critical to our business. The Board’s collective
knowledge ensures appropriate management
and risk oversight and supports our goal of
creating long-term sustainable stockholder
value.
 

 

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Senior Executive/Strategic Leadership: Senior leadership experience in complex public and private organizations as an officer or board member                  
Sustainable Manufacturing/Supply Chain: Experience and responsibility for managing or overseeing sustainable manufacturing operations and/or supply chain logistics of a company                          
Strategy/M&A: Strategic planning, merger and acquisition and/or divestiture experience                  
Paper Industry/Consumer Products: Experience with the pulp, tissue and paperboard industry or consumer products                    
Human Capital Management & Executive Compensation: Experience in human resources, diversity and inclusion, leadership development, talent management, executive compensation issues, and/or health and safety                  
Audit/Accounting/Finances: Experience preparing, auditing, analyzing, or evaluating financings and financial statements for a complex business.                      
Other Board Experience: Corporate governance experience gained as a director of a publicly listed company or other complex organization.                        
Cybersecurity: Experience with cybersecurity risk management                              
Environmental, Social, and/or Governance (ESG): Experience with implementation of the environmental, social and/or governance policies, programs, and practices                        

Director Nominees

This table provides a summary of information regarding our two director nominees.

 

Name   Age     Director
Since
    Current Principal
Occupation
  Independent   Current Committee Memberships    

 

Other
Public
Boards

 
  Audit     Compensation     Nominating
and
Corporate
Governance
       
                 

Kevin J.

Hunt

 

    70       2013     Retired CEO   Yes     *       *               1  
               

Ann C.

Nelson

 

    62       2020     Retired Audit Partner   Yes     *               *       1  

 

Clearwater Paper Corporation 2022

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

Our Board of Directors is divided into three classes serving staggered three-year terms. The average tenure of our continuing independent directors is 4.3 years. At the Annual Meeting, our stockholders will be asked to elect two individuals to serve as directors until the 2025 Annual Meeting. See “Proposal No. 1—Election of Directors.” Our bylaws require our directors to be elected by a majority vote of the shares of common stock present or represented by proxy and entitled to vote at the Annual Meeting.

Below are the names and ages of our nine directors as of the date of this proxy statement, the year each became a director, each director’s principal occupation or employment for at least the past five years, and other public company directorships held by each director during the past five years. Unless authority is withheld, the persons named as proxies in the voting materials made available to you or in the accompanying proxy will vote for the election of the nominees listed below. We have no reason to believe that any of these nominees will be unable to serve as a director. If any of the nominees becomes unavailable to serve, however, the persons named as proxies will have discretionary authority to vote for a substitute nominee.

Nominees for Election at this Meeting for a Term Expiring in 2025 (Class II)

Kevin J. Hunt     LOGO LOGO

Biography: Mr. Hunt (age 70) has been a director since January 2013. From January 2013 to January 2014, he served as a consultant to ConAgra Foods, Inc., which acquired Ralcorp Holdings Inc. in January 2013. Mr. Hunt served as president, CEO and a director of Ralcorp Holdings Inc., a producer of private-brand foods and food service products from January 2012 to January 2013. He served as co-CEO and president of Ralcorp from 2003 until 2012 and as a director from 2004 until the company’s acquisition in 2013. Prior to that period, Mr. Hunt was corporate vice president and president of Bremner Food Group. Mr. Hunt served as an advisory director of Berkshire Partners LLC, a private equity firm, from 2013 to 2015. He served as a director of Vi Jon, a manufacturer of private label personal care products owned by Berkshire Partners, from 2012 to 2017. He served as a senior advisor for C.H. Guenther and Son, Inc., a leading producer of branded and private-label food products from August 2018 until December 31, 2021.

Current Public Directorships: Mr. Hunt has served as a director of Energizer Holdings, Inc. (NYSE: ENR), a manufacturer of primary batteries and portable lighting products since its spin-off from Edgewell Personal Care Company (NYSE: EPC) in July 2015. He is a member of Energizer’s human capital committee and serves as chairman of its finance and oversight committee.

Qualifications: Our Nominating and Governance Committee, or Nominating Committee, believes Mr. Hunt’s experience with private label consumer product companies, human capital management, M&A, business operations, financial expertise, strategic planning and both executive management and board experience make him an asset to our Board.

Ann C. Nelson     LOGO LOGO

Biography: Ms. Nelson (age 62) has been a director since May 2020. Ms. Nelson served as a lead audit partner of KPMG, LLP, an audit services firm, from August 1982 until her retirement in September 2019. Prior to that she served in various positions with KPMG including lead client partner.

Current Public Directorships: Ms. Nelson has served as a director and chair of the audit committee and is a member of the nominating and corporate governance committee of Rayonier, Inc. (NYSE: RYN), a timber REIT since 2020.

 

Clearwater Paper Corporation 2022

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

Qualifications: Our Nominating Committee believes Ms. Nelson’s leadership capabilities, knowledge of the paper industry as well as experience with ESG, cybersecurity, and human capital management, expertise in account and financial reporting, and experience as a chair of the audit committee of another public company make her an asset to our Board.

Directors Continuing in Office until 2023 (Class III)

Joe W. Laymon     LOGO LOGO

Biography: Mr. Laymon (age 69) has been a director since May 2019. Mr. Laymon served as vice president, human resources and corporate services at Chevron Corporation (NYSE:CVX), a leading global integrated energy company from 2008 until his retirement in 2017.

Current Public Directorships: Mr. Laymon has served on the board of directors for Peabody Energy (NYSE:BTU), a global coal company, since 2017 and serves as the chair of the compensation committee as well as is a member of the health, safety, security & environmental committee.

Qualifications: Our Nominating Committee believes Mr. Laymon’s leadership and executive compensation, diversity and inclusion, ESG, cybersecurity, and human capital management experience and experience as a chair of the compensation committee of another public company make him an asset to our Board.

John P. O’Donnell     LOGO LOGO

Biography: Mr. O’Donnell (age 61) has been a director since April 2016. Mr. O’Donnell served as president and CEO of Neenah, Inc. (NYSE: NP), a global specialty materials company, from May 2011 and as a director from November 2010 until his retirement in July 2020. He served as Neenah Inc.’s COO from June 2010 to May 2011 and as president, Fine Paper from 2007 to June 2010. Mr. O’Donnell was employed by Georgia-Pacific Corporation from 1985 until 2007 and held increasingly senior management positions in the consumer products division where he served as president of the north american retail business from 2004 through 2007, and as president of the north american commercial tissue business from 2002 through 2004.

Qualifications: Our Nominating Committee believes Mr. O’Donnell’s leadership, strategic planning, human capital management, M&A, supply chain and consumer product paper industry experience make him an asset to our Board.

Christine M. Vickers Tucker     LOGO

Biography: Ms. Vickers Tucker served as the Vice President and General Manager, The Clorox Company Professional Products Company, a business unit of The Clorox Company, (NYSE:CLX), a leading manufacturer and marketer of consumer and professional products, from April 2020 until her retirement in October 2021. Prior to that she was the Vice President and General Manager of The Clorox Professional Products Company & Retail Laundry Division from September 2018 to April 2020, and Vice President and General Manager, The Clorox Professional Products Company from October 2014 through August 2018, and Vice President and General Manager of The Clorox Company of Canada from October 2012 through October 2014. Previously she held various managerial, sales and marketing positions within The Clorox Company beginning with Associate Marketing Manager at Hidden Valley, Clorox Bleach, Pine-Sol Brands starting in August 1995.

Qualifications: Our Nominating Committee believes Ms. Vickers Tucker’s knowledge of and experience with human capital management, professional and consumer products, strategic planning, business-to-business sales and marketing and manufacturing operations make her an asset to our Board.

 

Clearwater Paper Corporation 2022

 

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Table of Contents
1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

Directors Continuing in Office until 2024 (Class I)

John J. Corkrean     LOGO LOGO

Biography: Mr. Corkrean (age 56) has been a director since May 2019. Mr. Corkrean currently serves as executive vice president and chief financial officer for H.B. Fuller Company (NYSE:FUL), a global adhesive, sealants and chemical products manufacturer, a position he has held since 2016. Prior to that he was employed by Ecolab for 17 years in a series of financial leadership roles concluding from 2014-2016 as senior vice president, finance for the global energy service division.

Qualifications: Our Nominating Committee believes Mr. Corkrean’s financial, cybersecurity, executive compensation, and public company expertise and leadership background make him an asset to our Board.

Arsen S. Kitch

Biography: Mr. Kitch (age 40) has been a director since April 1, 2020. He has served as the company’s president and CEO since April 1, 2020. He served as the company’s senior vice president, general manager, consumer products division from May 2018 to April 2020 and served as vice president, general manager, consumer products division from January 2018 to May 2018. He served as the company’s vice president, finance and vice president financial planning and analysis from January 2015 through December 2017, and served as senior director, strategy and planning from August 2013 through December 2014.

Qualifications: Our Nominating Committee believes as the CEO, Mr. Kitch’s knowledge of our day-to-day operations and the effectiveness of our business strategies provides a valuable perspective to the Board. Additionally, Mr. Kitch’s experience, knowledge, skills and expertise acquired having served as CEO, senior vice president of a major division, and vice president in the financial and strategical planning aspects of the company, M&A, human capital management, and ESG experience make him an asset to our Board.

Alexander Toeldte     LOGO LOGO

Biography: Mr. Toeldte (age 62) has been a director since April 2016. Mr. Toeldte has served as the chairman of Jitasa, Inc., a privately held provider of accounting and financial management services for non-profit organizations, since 2014 and is a member of its compensation committee. He served as a director of Xerium Technologies, Inc. (NYSE:XRM), a global provider of industrial products and services from 2016 until the company’s sale in 2018 and was a member of its compensation and governance committees. He served as an operating director at Paine & Partners, LLC, a private equity firm until 2016. Mr. Toeldte served as president, CEO and a director of Boise Inc., a paper manufacturer, from February 2008 to 2013 and at Boise Cascade as its executive vice president, paper and packaging from October 2005 to 2008. Mr. Toeldte’s previous experience includes serving as executive vice President of Fonterra Co-operative Group, a New Zealand based global dairy company, and CEO of Fonterra Enterprises. Beforehand Mr. Toeldte served in various capacities with Fletcher Challenge Limited Group, a New Zealand based natural resources conglomerate, including as CEO of Fletcher Challenge Building fand Fletcher Challenge Paper, as well as Group CFO. He also served as chair of the board of Fletcher Challenge Canada. Mr. Toeldte is currently a member of the board of the American Forest & Paper Association, which he chaired in 2012. Before his executive career Mr. Toeldte was a partner at McKinsey in Canada and Sweden.

Qualifications: Our Nominating Committee believes Mr. Toeldte’s global experience in the consumer products and paper industries, along with experience in other related industries, executive compensation, financial expertise, M&A, and leadership and board experience make him an asset to our Board

 

Clearwater Paper Corporation 2022

 

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Table of Contents
1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

Directors Whose Term Ends in May 2022 After Reaching the Mandatory Retirement Age

William D. Larsson

Biography: Mr. Larsson (age 76) has been a director since December 2008. Mr. Larsson served as senior vice president and CFO of Precision Castparts Corp., an industrial manufacturing company, from August 2000 until his retirement in December 2008. Mr. Larsson also served as a director of Schnitzer Steel Industries from March 2006 until his retirement in January 2022, including having served as chair of the nominating and corporate governance committee, member of the audit committee and as lead director from 2008 to 2014.

Qualifications: Our Nominating Committee believes his experience as a founding director, as a financial expert, and experience as a lead independent director of another public company has made him an asset to our Board. He also has human capital management, supply chain, M&A, international business, ESG and executive compensation experience which is invaluable to the Board.

THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS A VOTE FOR THE ELECTION OF THE TWO NOMINEES FOR DIRECTOR.

 

Clearwater Paper Corporation 2022

 

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Table of Contents
1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT

This table shows the number of shares of common stock beneficially owned, by each owner of more than 5% of our common stock, each of our directors, each executive officer for whom compensation is reported in this proxy statement, and all directors and executive officers as a group. Except for our 5% holders, the table shows beneficial ownership as of March 18, 2022. The number of shares reported is based on data provided to us by the beneficial owners of the shares. The percentage ownership data is based on 16,810,003 shares of common stock outstanding as of March 18, 2022. Under SEC rules, beneficial ownership includes shares over which the person or entity exercises voting or investment power and any shares that the person or entity has the right to acquire within 60 days of March 18, 2022. Except as noted, and subject to applicable community property laws, each owner has sole voting and investment power over the shares shown in this table.

 

         
     Amount and
Nature of
Common
                     
     Number of
Shares
Beneficially
Owned
         Percent of
Class
   

Common
Stock
Units (1)

 

 

Stockholders Owning More Than 5%

                             

BlackRock, Inc.

55 East 52nd Street

New York, NY 10055

  

 

 

 

2,710,329

 

 

 

 

(2)

  

 

 

 

16.12

 

 

T. Rowe Price Associates, Inc.

100 E. Pratt Street

Baltimore, MD 21202

  

 

 

 

2,211,034

 

 

 

 

(3)

  

 

 

 

13.15

 

 

The Vanguard Group

100 Vanguard Blvd.

Malvern, PA 19355

  

 

 

 

1,169,253

 

 

 

 

(4)

  

 

 

 

6.96

 

 

Dimensional Fund Advisors LP

6300 Bee Cave Road, Building One

Austin, TX 78746

  

 

 

 

1,165,443

 

 

 

 

(5)

  

 

 

 

6.93

 

 

First Sabrepoint Capital Management, LP

8750 North Central Expressway, Suite 920

Dallas, TX 75231

  

 

 

 

1,007,204

 

 

 

 

(6)

  

 

 

 

5.99

 

 

Directors and Named Executive Officers

                             

John J. Corkrean

     -          *       12,378  

Kevin J. Hunt

     -          *       25,685  

Arsen S. Kitch

     48,194     (7)      *    

William D. Larsson

     1,000          *       68,993  

Joe W. Laymon

     -          *       12,378  

Ann C. Nelson

     3,000          *       7,154  

John P. O'Donnell

     -          *       20,135  

Alexander Toeldte

     -          *       20,135  

Christine M. Vickers Tucker (8)

     -          *       3,100  

Steve M. Bowden

     41,429     (9)      *    

Michael S. Gadd

     116,169     (10)      *    

Kari G. Moyes

     76,853     (11)      *    

Michael J. Murphy

     6,170     (12)      *    
         

Directors and Executive Officers as a Group

                             

(14 persons)

     301,311          1.77     169,958  

 

*

Less than 1%

 

(1)

Represents vested common stock units as of March 18, 2022, as well as 3,100 common stock units for each director that will vest within 60 days of March 18, 2022. These stock units are not actual shares of common stock and have no voting power. In the case of our non-employee directors, these stock units are credited, along with any accrued dividend equivalents, on a one-for-one basis with common stock pursuant to our Deferred Compensation Plan for Directors (see “Compensation of Directors”). The annual deferred awards to non-employee directors are converted to cash and paid upon separation from service as a director.

 

Clearwater Paper Corporation 2022

 

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Table of Contents
1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

(2)

Based on the stockholders’ Schedule 13G filed on January 27, 2022 with the SEC, the stockholder serves as a parent holding company registered under the Investment Advisors Act, with sole dispositive power over all of these shares and sole voting power over 2,673,325 of these shares of common stock as of December 31, 2021. The Schedule indicates that sole dispositive power over all these shares is held as of December 31, 2021, by the following subsidiaries of Blackrock, Inc.: BlackRock Advisors, LLC; Aperio Group, LLC, BlackRock Investment Management (UK) Limited; BlackRock Asset Management Canada Limited; BlackRock Investment Management (Australia) Limited; BlackRock Fund Advisors; BlackRock Asset Management Ireland Limited; BlackRock Institutional Trust Company, National Association; BlackRock Financial Management, Inc.; Blackrock Fund Managers Ltd.; BlackRock Asset Management Schweiz AG, and BlackRock Investment Management, LLC. BlackRock Fund Advisors beneficially owns 5% or more of the total shares owned by BlackRock, Inc. More than 5% of the total outstanding shares are held in the interest of iShares Core S&P Small-Cap ETF.

 

(3)

Based on the stockholders’ Schedule 13G/A filed jointly on February 14, 2022 with the SEC. T. Rowe Price Associates, Inc. serves as an investment advisor and investment company with sole voting power over 797,491 and sole dispositive power of 2,211,034 of these shares as of December 31, 2021, and T. Rowe Price Small-Cap Value Fund, Inc. serves as an investment company registered under the Investment Advisors Act, with sole voting power over 1,377,679 of these shares and sole dispositive power over none of these shares as of December 31, 2021. The Schedule indicates that these shares are held as of December 31, 2021, by various individual and institutional clients. For the purpose of the reporting requirements of the Securities Exchange Act of 1934, or Exchange Act, T. Rowe Price Associates, Inc. and T. Rowe Small-Cap Value Fund, Inc. are deemed to be beneficial owners of such securities; however, each expressly disclaims that it is, in fact, the beneficial owner of such securities.

 

(4)

Based on the stockholders’ Schedule 13G/A filed on February 9, 2022 with the SEC, the stockholder serves as an investment advisor registered under the Investment Advisors Act, with sole dispositive power over 1,138,382 of these shares, shared dispositive power over 30,871 of these shares, and shared voting power over 20,810 of these shares as of December 31, 2021.

 

(5)

Based on the stockholder’s Schedule 13G/A filed on February 8, 2022 with the SEC, the stockholder serves as an investment advisor registered under the Investment Advisors Act, with sole dispositive power over all of these shares, and sole voting power over 1,140,318 of these shares as of December 31, 2021 (subject to the provisions of Note 1 of such 13G/A), however, Dimensional Fund Advisors LP disclaims beneficial owner of such securities.

 

(6)

Based on the stockholder’s Schedule 13G/A filed on February 14, 2022 with the SEC, the stockholder serves as an individual and parent holding company/control person, with shared dispositive power and shared voting power over all of these shares as of December 31, 2021. The Schedule is jointly filed by First Sabrepoint capital Management, LP, Sabrepoint Capital Participation, Sabrepoint Capital Partners, LP and George Hiland Baxter, however, all declare that the filing is should not be construed that they are in fact beneficial owners.

 

(7)

Mr. Arsen’s shares includes 19,932 shares of common stock exercisable under vested stock options and 6,490 restricted stock units that will vest on April 1, 2022.

 

(8)

Ms. Vickers Tucker joined the Board on May 18, 2021.

 

(9)

Mr. Bowden’s shares includes 30,594 restricted stock units that vested on April 1, 2022.

 

(10)

Includes (i) 28 shares of common stock held in Mr. Gadd’s individual account under our 401(k) employee savings plan, (ii) 42,630 shares of common stock exercisable under vested stock options and (iii) 15,297 restricted stock units that vested on April 1, 2022.

 

(11)

Ms. Moyes’ shares include 29,169 shares of common stock exercisable under vested stock options and 30,594 restricted stock units that vested on April 1, 2022.

 

(12)

Mr. Murphy’s shares include 2,376 restricted stock units that will vest on April 13, 2022.

 

Clearwater Paper Corporation 2022

 

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Table of Contents
1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

CORPORATE GOVERNANCE

Corporate Governance Guidelines; Code of Business Conduct and Ethics

We have established a corporate governance program to help guide our company and our employees, officers and directors in carrying out their responsibilities and duties as well as to set standards for their professional conduct. Our Board has adopted Corporate Governance Guidelines, or Governance Guidelines, which provide standards and practices of corporate governance that we have designed to help contribute to our success and to assure public confidence in our company. Our Governance Guidelines may be found on our website at www.clearwaterpaper.com under “Investors,” then “Governance.” In addition, all standing committees of the Board operate under charters that describe the responsibilities and practices of each committee.

We have adopted a Code of Business Conduct and Ethics, or Ethics Code, which provides ethical standards and corporate policies that apply to all our directors, officers and employees. Our Ethics Code requires, among other things, that our directors, officers and employees act with integrity and the highest ethical standards, comply with laws and other legal requirements, engage in fair competition, avoid conflicts of interest, and otherwise act in our best interests. We have also adopted a Code of Ethics for Senior Officers that applies to senior management and provides for accurate, full, fair and timely financial reporting and the reporting of information related to significant deficiencies in internal controls, fraud and legal compliance.

We have established procedures for confidentially and anonymously reporting concerns and potential violations regarding accounting, internal controls and auditing matters, as well as concerns regarding, or potential violations of, our ethics codes and other matters.

Director Independence

The role of our Board is to oversee and provide policy guidance on our business and affairs. The Board believes that it will best serve our stockholders if the majority of its members are independent. As of April 5, 2022, our Board had nine members, eight of whom are outside (non-employee) directors. The Independent Executive Chair of our Board, Alexander Toeldte, is an outside director. With the exception of Arsen S. Kitch, who served as our President and Chief Executive Officer, the Board has determined that none of our directors or their immediate family members have a material relationship with the company (either directly or as a partner, stockholder or officer of an organization that has a relationship with us), and none of our directors or their immediate family members are employees of our independent registered public accounting firm, KPMG LLP. All our outside directors are independent within the meaning of the New York Stock Exchange, or NYSE, listing standards and our Director Independence Policy.

Our Board meets regularly in executive session without members of management present and as the Board or its individual members deem necessary. Mr. Toeldte, as the Independent Executive Chair, presides over these sessions. Each standing committee of the Board also meets in executive session regularly and as the committee or its individual members deem necessary. Our directors are also invited to attend the meetings of committees of which they are not members, and regularly do so.

Board Meetings

Our Board and its committees met a total of 24 times in 2021. All directors serving in 2021 attended all Board meetings except for one meeting missed by one director. All directors attended all Board committees meetings for which they were a committee member during 2021. The Board does not have a

 

Clearwater Paper Corporation 2022

 

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Table of Contents
1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

policy requiring director attendance at annual meetings of our stockholders. However, all our directors attended our 2021 annual stockholders meeting by webcast and we anticipate that all will attend our 2022 annual stockholders meeting as well.

Nominees for Director

Our Nominating Committee is responsible for identifying, evaluating, recruiting and recommending qualified candidates to our Board for nomination or election. The Board nominates directors for election at each annual meeting of stockholders and elects new directors to fill vacancies if they occur.

Our Board strives to find directors who are experienced and dedicated individuals with diverse backgrounds, perspectives and skills. Our Governance Guidelines contain membership criteria that call for candidates to be selected for their character, judgment, diversity of experience, business acumen and ability to act on behalf of and in the best interest of all stockholders. While we do not have a formal policy or requirement with respect to director diversity, we value members who represent diverse backgrounds and viewpoints and strive towards a board composition that encompasses such diversity. We added a new female Director in 2020 and another in 2021. The Nominating Committee will continue to review all measurable objectives for achieving diversity on the Board and recommend them to the Board for consideration. In addition, we expect each director to be committed to enhancing stockholder value and to have sufficient time to effectively carry out his or her duties as a director. Our Nominating Committee also seeks to ensure that a majority of our directors are independent under NYSE rules as well as our policies, and that one or more of our directors is an “Audit Committee Financial Expert” under SEC rules.

Prior to our annual meeting of stockholders, our Nominating Committee identifies director nominees by first evaluating the current directors whose terms will expire at the annual meeting and who are willing to continue in service. These candidates are evaluated based on the criteria described above, the candidate’s prior service as a director, and the needs of the Board for any particular talents and experience. If a director no longer wishes to continue in service, if the Nominating Committee decides not to re-nominate a director, or if a vacancy is created on the Board because of a resignation or an increase in the size of the Board or other event, then the committee considers whether to replace such director or to decrease the size of the Board. If the decision is to replace a director, then the Nominating Committee considers various candidates for Board membership, including those suggested by committee members, by other Board members, a director search firm engaged by the committee, or our stockholders. Prospective nominees are evaluated by the Nominating Committee based on the membership criteria described above and set forth in our Governance Guidelines.

A stockholder who wishes to recommend a prospective nominee to the Board for consideration by the Nominating Committee must notify our Corporate Secretary in writing at our principal executive office located at 601 West Riverside Avenue, Suite 1100, Spokane, WA 99201. Each notice must include the information about the prospective nominee as would be required under our Amended and Restated Bylaws, or bylaws. Such notice must be delivered to our offices by the deadline relating to stockholder proposals to be considered for inclusion in our proxy materials, as described under “General Information—Stockholder Proposals for 2023” in this proxy statement.

Each notice delivered by a stockholder who wishes to recommend a prospective nominee to the Board for consideration by the Nominating Committee generally must include the following information about the prospective nominee:

 

   

the name, age, business address and residence address of the person;

   

the principal occupation of the person;

   

the number of shares of Clearwater Paper common stock owned by the person;

 

Clearwater Paper Corporation 2022

 

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Table of Contents
1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

   

a statement whether the person, if elected, intends to tender an irrevocable resignation effective upon (i) such person’s failure to receive the required vote for re-election and (ii) acceptance of such resignation by the Board;

   

a description of all compensation and other relationships during the past three years between the stockholder and the person;

   

any other information relating to the person required to be disclosed pursuant to Section 14 of the Securities Exchange Act; and

   

the person’s written consent to serve as a director if elected.

The Nominating Committee may require any prospective nominee recommended by a stockholder to furnish such other information as the Nominating Committee may reasonably require to determine the eligibility of such person to serve as an independent director or that could be material to a stockholder’s understanding of the independence, or lack thereof, of such person.

The foregoing is only a summary of the detailed requirements set forth in our bylaws regarding director nominations by stockholders that would apply when a stockholder wishes to recommend a prospective nominee to the Board for consideration by the Nominating Committee. A more detailed description of the information that must be provided as to a prospective nominee is set forth in Article 3 of our bylaws, which are available on our website at www.clearwaterpaper.com by selecting “Investors” and then “Governance.”

Board Succession Planning and Recruitment

Identifying and recommending qualified individuals for appointment or election to our Board with an evaluation based on the requirements in our Bylaws and Corporate Governance Guidelines is a core responsibility of the Nominating Committee. The committee carries out this responsibility through a year-round process described below

 

 

LOGO

Evaluation of Board Composition

Each year the Nominating Committee evaluates the size and composition of the Board to assess whether they are appropriate in light of the company’s evolving needs. In making this evaluation, the committee considers the company’s strategic direction, current director qualifications, the results of Board and committee self-assessments, and legal and investor relations review.

Board Leadership Structure

Traditionally, the Board has elected to appoint one of its independent members to serve as Chair. In that role, Alexander Toeldte, acts as the lead independent director and, among other responsibilities, provides

 

Clearwater Paper Corporation 2022

 

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Table of Contents
1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

an independent contact to allow the other directors to communicate their views and concerns to management as well as presides over non-management executive sessions of Board meetings. Beginning on March 1, 2020, the Board appointed Mr. Toeldte to serve as the Independent Executive Chair on an interim basis to perform additional services to help facilitate the leadership change in our CEO position. Additionally, in that role Mr. Toeldte mentors and advises our CEO, Arsen S. Kitch, and other senior management and assists with major stockholder engagement and management in their role in strategic planning when requested by the CEO. Our Board believes that an independent Chair with prior corporate governance experience combined with a President and CEO who manages the day-to-day operations of our company while also serving as a director, provides our Board with an optimal balance in terms of leadership structure at this point in time.

In the future, the Board may elect to have the role of Board Chair and CEO performed by the same person, as other companies in our industry do. If we were to adopt that structure, the Board would appoint one of its independent members to serve as Vice Chair, who would act as the lead independent director and, among other responsibilities, provide an independent contact to allow the other directors to communicate their views, and concerns to management as well as preside over non-management executive sessions of Board meetings.

Board Committees

Our Board currently has three standing committees, as described below. The current charters of each of these committees are available on our website at www.clearwaterpaper.com by selecting “Investors” and then “Governance.”

 

Clearwater Paper Corporation 2022

 

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Table of Contents
1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

  Audit Committee     LOGO

 

 

Description and Key Responsibilities

 

 

 

   

  Members:

· John J. Corkrean* (Chair) (since May 2019 and
Chair since September 2019)

· Kevin J. Hunt* (since September 2018)

· William D. Larsson* (since December 2009; Chair May 2017 - September 2019)

· Ann C. Nelson* (since May 2020)

· John P. O’Donnell* (since May 2020)

 

* Audit Committee financial expert as defined by
NYSE and SEC rules.

 

Meetings in 2021: 8

 

Average Attendance in 2021: 100%

 

Independence: 100%

 

· Assists the Board in its oversight of our accounting, financial reporting, and internal accounting control matters.

· Reviews the quarterly and audited annual financial statements (as more fully described in its charter.)

· Exercises sole authority to select, compensate and terminate our independent registered public accounting firm as well as the committee’s own consultants and advisors.

· Oversees the appointment, compensation and replacement of our Vice President, Internal Audit.

· Reviews our Related Person Transactions Policy and considers any related person transactions. See “Transactions with Related Persons”.

·  Pre-approves the independent registered public accounting firm’s audit fees and non-audit services and fees in accordance with criteria adopted by the committee.

· Review the company’s policies and programs for addressing data protection as it relates to the Committee’s oversight of financial risk, including both privacy and security.

· Assists the Board in its oversight of the cybersecurity programs of the company.

 

  Compensation Committee     LOGO

 

 

Description and Key Responsibilities

 

 

 

   

  Members:

· Kevin J. Hunt (Chair) (since January 2013 and
Chair since May 2016)

· John J. Corkrean (since May 2020)

· Joe W. Laymon (since May 2019)

· Alexander Toeldte (since May 2017)

· Christine M. Vickers Tucker (since May 2021)

 

Meetings in 2021: 5

 

Average Attendance in 2021: 100%

 

Independence: 100%

 

· Oversees our executive compensation and benefits programs, including establishing the performance measurements and targets for executive officers’ incentive pay.

· Annually reviews and approves executive compensation.

· Coordinates with our Board Chair the annual performance review of our Chief Executive Officer.

· Reviews the “Executive Compensation Discussion and Analysis” contained in this proxy statement and recommends its inclusion to the full Board for approval.

· Exercises sole authority to select, compensate and terminate its own compensation consultants or other advisors.

· Reviews the development and implementation of the company’s practices, strategies, and policies used for recruiting, managing, and developing employees (i.e., human capital management) and for focusing on diversity and inclusion, workplace environment and safety, and corporate culture.

 

Clearwater Paper Corporation 2022

 

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Table of Contents
1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

  Nominating & Governance Committee   LOGO

 

 

Description and Key Responsibilities

 

 

   

  Members:

· John P. O’Donnell (Chair) (since May 2018 and Chair since May 2020)

· William D. Larsson (since January 2019)

· Joe W. Laymon (since May 2019)

· Ann C. Nelson (since May 2020)

· Alexander Toeldte (since April 2016 and Chair from September 2018 to May 2020)

 

Meetings in 2021: 4

 

Average Attendance in 2021: 100%

 

Independence: 100%

 

· Identifies, evaluates, recruits and recommends to the Board nominees for election as directors.

· Develops and recommends to the Board corporate governance principles.

· Oversees the evaluation of the Board and assists in the evaluation of management.

· Director succession planning is also a focus of the Nominating Committee with striking a balance between Board refreshment and the need for new or additional skill sets with maintaining the institutional knowledge about our business and operating history.

· Exercises sole authority to select, compensate and terminate its own consultants and advisors.

· Assists the Board in its review of the development, oversight, and implementation of the company’s ESG policies, programs, and practices, and discusses with management such ESG matters, including sustainability, environmental protection, community and social responsibility, and human rights.

Board and Risk Oversight

Board of Directors

One of the responsibilities of our Board is to provide oversight of our risk management practices in order to ensure appropriate risk management systems are employed throughout the company. Management, which is responsible for the day-to-day assessment and mitigation of our risks, utilizes an enterprise risk management, or ERM, program, which is an enterprise-wide program designed to enable effective and efficient identification and management of critical enterprise risks and to facilitate the incorporation of risk considerations into decision making. To assist and strengthen management’s risk assessment and mitigation efforts, we have a Risk Management Committee whose management members represent a company-wide perspective and provide subject matter expertise as part of our ERM process. Through the ERM process, management identifies, monitors and mitigates risks and regularly reports to the Board or a committee of the Board as to the assessment and management of those risks.

The Board’s standing committees support the Board by regularly addressing various issues within their respective areas of oversight.

Audit Committee

The Audit Committee’s responsibilities include reviewing and overseeing major financial risk and cybersecurity exposures and the steps management has taken to monitor and control these exposures. Management, on a regular basis, provides the committee with its assessment and mitigation efforts in regard to particular risks facing the company that have been identified through the ERM process or other processes. Our Audit Committee also reviews with our independent auditors the adequacy and effectiveness of our internal controls over financial reporting. Additionally, our Vice President, Internal Audit provides the Audit Committee with regular updates on our systems of internal controls over financial reporting, and our General Counsel reviews with the committee significant litigation, claims and regulatory and legal compliance matters.

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

Compensation Committee

The Compensation Committee assists the Board in fulfilling its risk management oversight responsibilities associated with risks arising from our compensation policies and programs. Each year management and the Compensation Committee review whether risks arising from our compensation policies and practices for our employees are reasonably likely to have a material adverse effect on the company.

Nominating Committee

The Nominating Committee assists the Board in fulfilling its risk management oversight responsibilities associated with risks related to corporate governance structures and processes.

Each of the committee chairs, as appropriate, reports to the full Board at regular meetings concerning the activities of the committee, any significant issues it has discussed, and the actions taken by the committee.

The Board’s role in risk oversight is consistent with its leadership structure. We believe that our Board’s leadership structure facilitates its oversight of our risk management practices by combining the day-to-day knowledge of our business possessed by our President and CEO as a member of the Board, with the independence provided by our Independent Executive Chair and independent Board committees.

Cybersecurity

One important aspect of our risk mitigation is cybersecurity, which we prioritize across our enterprise, and regularly review with our Board. We use a risk assessment methodology derived from industry standards to identify, rank, and remediate cybersecurity risks. We also model our security policies on ISO 27001 standards and employ a cybersecurity architecture which relies on defense in-depth strategies to protect the company against continually evolving security threats. Our security tooling, which covers both IT and OT systems, are based on concepts of SASE, Zero Trust Architecture, Secure Identity and Privileged Access Management, Adaptive Multi-factor authentication, System Hardening and detailed system logging. Security is managed by a dedicated 24x7 security operations center that reviews security threats using an AI and machine-learning enabled SIEM system that collects, and collates events and logs from infrastructure devices, and business applications. In addition, we reinforce our back-end security practices with required annual security awareness training for system users, and periodic phishing and other security simulations to reinforce security concepts. Training content is provided and updated periodically by a leading security training company. We experienced no security breaches during 2021.

Compensation Committee Interlocks and Insider Participation

John J. Corkrean, Kevin J. Hunt, Joe W. Laymon, Alexander Toeldte and Christine M. Vickers Tucker each served as a member of our Compensation Committee during 2021. All are outside directors, and none of our named executive officers served as a director or as a member of a Compensation Committee of any business entity employing any of our directors during 2021.

Communications with Directors

Stockholders and interested parties may contact our directors to provide comments, to report concerns, or to ask a question, by mail at the following address:

Corporate Secretary

Clearwater Paper Corporation

601 West Riverside Ave., Suite 1100

Spokane, Washington 99201

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

Stockholders and interested parties may also communicate with our directors as a group by using the form on our website at www.clearwaterpaper.com, by selecting “Investors,” then “Governance” and “Contact the Board.” All communications received will be processed by our Corporate Secretary. We forward all communications, other than those that are unrelated to the duties and responsibilities of the Board, to the intended director(s).

Our Audit Committee has established procedures to address concerns and reports of potential irregularities or violations regarding accounting, internal controls and auditing matters. Reports may be made on a confidential and anonymous basis. All such reports are directed through an independent, third-party hotline provider and are routed directly to the Chair of the Audit Committee. The procedures and hotline number are available by going to our public website at www.clearwaterpaper.com, and selecting “Investors,” then “Governance,” and “Procedures for the Reporting of Questionable Accounting and Auditing Matters.” Reports may also be made via the hotline provider’s website that is accessed through our intranet website.

Transactions with Related Persons

Securities laws require us to disclose certain business transactions that are considered related person transactions. In order to comply with these requirements, our Board has adopted a Related Person Transactions Policy that applies to our directors and executive officers, any beneficial owner of more than 5% of our voting stock, any immediate family member of any of the foregoing persons, and any entity that employs any of the foregoing persons, or in which any of the foregoing persons is a general partner, principal or 10% or greater beneficial owner. Transactions covered by this policy are those in which (a) we or any of our subsidiaries participate, (b) the amount involved exceeds $120,000, and (c) any related person had, has or will have a direct or indirect material interest, as defined in the policy.

Any proposed related person transaction is reviewed by our Audit Committee at its next regularly scheduled meeting, unless our General Counsel and Corporate Secretary determines that it is not practicable or desirable to wait until the next scheduled meeting for a particular transaction, in which case the Chair of the Audit Committee has the authority to review and consider the proposed transaction. Only those transactions determined to be fair and in our best interests are approved, after taking into account all factors deemed relevant by the Audit Committee, or its Chair, as the case may be. If the Chair approves any related person transaction, then that approval is reported to the Audit Committee at its next regularly scheduled meeting.

We did not conduct any transactions with related persons in 2021 that would require disclosure in this proxy statement or that required approval by the Audit Committee pursuant to the policy described above.

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

COMPENSATION OF DIRECTORS

Our Nominating Committee reviews and makes recommendations to our Board concerning director compensation. Similar to our philosophy regarding executive compensation, our philosophy regarding director compensation is to provide our directors a fair compensation package that is tied to the services they perform as well as to the performance of the company, with the objective of recruiting and retaining an outstanding group of directors.

The Nominating Committee, pursuant to the authority granted under its charter, engaged Semler Brossy Consulting Group to advise it on director compensation matters for 2021. Semler Brossy’s assessment was taken into consideration in establishing our current director compensation, which is targeted to be at the median of compensation paid by comparable companies.

2021 Compensation of Non-Employee Directors

 

Name    Fees
Earned or
Paid in
Cash
($)(1)
            Stock
Awards
($)(2)
     All Other
Compensation
($)
     Total
($)
 

John J. Corkrean

     $112,500          $93,054        -        $205,554  

Kevin J. Hunt

     $107,500          $93,054        -        $200,554  

William D. Larsson

     $91,000          $93,054        -        $184,054  

Joe L. Laymon

     $83,500          $93,054           $176,554  

Ann C. Nelson

     $91,000          $93,054        -        $184,054  

John P. O’Donnell

     $101,000          $93,054        -        $194,054  

Alexander Toeldte

     $283,500          $93,054        -        $376,554  

Christine M. Vickers Tucker

     $48,118       (3)(4)        $93,054        -        $141,172  

 

(1)

Represents annual retainers for 2021, as well as any amounts earned for service as Chair, Independent Executive Chair, or committee Chair as well as committee membership retainers.

 

(2)

This column shows the aggregate grant date fair value, computed in accordance with FASB ASC Topic 718, of stock units granted in 2021. In accordance with FASB ASC Topic 718, the grant date fair value reported for all stock units was computed by multiplying the number of stock units by the closing price of our stock on the grant date. The aggregate number of vested and unvested phantom common stock units credited for service and deferred fees as a director outstanding as of December 31, 2021 for each non-employee director was as follows: Mr. Corkrean— 12,378 units; Mr. Hunt—25,685 units; Mr. Larsson—68,993 units; Mr. Laymon— 12,378 units; Ms. Nelson— 7,154 units; Mr. O’Donnell—20,135 units; Mr. Toeldte—20,315 units and Ms. Vickers Tucker—3,100 units.

 

(3)

Ms. Vickers Tucker joined the Board on May 18, 2021.

 

(4)

Ms. Vickers Tucker has elected to defer receipt of all her cash retainers and fees, which will be paid out according to her election under the Clearwater Paper Corporation Deferred Compensation Plan for Directors.

During 2021, one of our directors, Arsen S. Kitch, also served as our CEO. As a result, he did not receive compensation for his services as a director during 2021. The compensation received by Mr. Kitch is shown in the 2021 Summary Compensation Table” provided elsewhere in this proxy statement.

 

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Retainer and Fees

Our independent directors’ cash compensation in 2021 was at the following rates:

 

Annual retainer fee

     $70,000  

Annual retainer fee for Audit Committee membership

     $15,000  

Annual retainer fee for Compensation Committee membership

     $7,500  

Annual retainer fee for Nominating & Governance Committee membership

     $6,000  

Annual retainer fee for Chair (if not CEO)

     $75,000  

Annual retainer fee for Independent Executive Chair

     $200,000(1)  

Annual retainer fee for Chair of the Audit Committee

     $20,000  

Annual retainer fee for Chair of the Compensation Committee

     $15,000  

Annual retainer fee for Chair of the Nominating and Governance Committee

     $10,000  
Attendance fee for each Board or Committee meeting in excess of 12 meetings, respectively      $1,500  
(1)

The position of Independent Executive Chair will end with the Annual meeting of the Board of Directors in 2022.

We also reimburse directors for their reasonable out-of-pocket expenses for attending Board and committee meetings as well as educational seminars and conferences.

Directors may defer receiving all or any portion of their fees under the terms of our Deferred Compensation Plan for Directors, or Directors Plan. When a director elects to defer fees, he or she must elect a payment date or dates for the deferred amount and elect to have the deferred fees converted into phantom common stock units or, if not converted, then credited with annual interest at 120% of the long-term applicable federal rate published by the Internal Revenue Service, with quarterly compounding. The common stock units are credited with amounts in common stock units equal in value to any dividends that are paid on the same amount of common stock. Upon separation from service as a director, the common stock units credited to the director are converted to cash based upon the then market price of the common stock and paid to the director according to the plan the shares were deferred under.

Long-Term Incentive Awards. In May 2021, each of our outside directors received an annual equity award that vests in May 2022. These annual awards were granted in the form of phantom common stock units. The number of phantom common stock units actually awarded was determined by dividing $100,000 by the average closing price of a share of our common stock over a twenty-day period that ended on the date of the grant. The common stock units awarded are credited with additional common stock units equal in value to any dividends that are paid on the same amount of common stock. Upon separation from service as a director, the common stock units credited to the director are converted to cash based upon the then market price of the common stock and paid to the director according to the plan the shares were granted under.

Other Benefits. Directors and their spouses are also eligible to participate in our Matching Gifts to Education Program, which matches contributions of up to $1,500 per year to eligible educational institutions. In 2021 we did not make any matching donations on behalf of outside directors under this program.

Director Stock Ownership Guidelines and Limitations on Securities Trading. In the interest of promoting and increasing equity ownership by our directors and to further align our directors’ long-term interests with those of our stockholders, we have adopted stock ownership guidelines. Each director must acquire and hold within five years of becoming a director, Clearwater Paper Corporation stock with a value of at least

 

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$350,000. Directors are expected to achieve their ownership guideline within a five-year period from their appointment as a director. Shares held in a brokerage account, an account with our transfer agent, or in the form of vested common stock units owned as a result of deferred director fees or annual equity awards paid under our company plans, all count towards the ownership requirement. The value of the shares held by a director will be measured by the greater of the value of the shares at (i) the time acquired or vested or (ii) the applicable annual measurement date, based on the twenty-day average closing price of our stock before that measurement date. Each of our directors is in compliance with his or her current equity ownership requirement. The stock ownership of all our directors as of March 18, 2022 is presented in this proxy. See “Security Ownership of Certain Beneficial Owners and Management.”

Annually a report is presented to the Board detailing each director’s stock ownership and progress toward meeting these guidelines.

Pursuant to our Insider Trading Policy, directors, officers and other employees, are prohibited from engaging in short sales of company securities, pledging company securities, purchasing company securities on margin and engaging in transactions in puts, calls or other derivatives trading on an exchange in regards to company securities.

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

3. CORPORATE RESPONSIBILITY

 

 

 

 

LOGO

As a company whose product line is built upon wood, a 100% renewable resource, corporate responsibility is built into the DNA of our business. We believe in careful utilization of our limited natural resources and understand our role in conserving and protecting the planet’s air, water and land, and in managing climate change risk. We also believe that the people components of employee safety, diversity, human rights, consumer protection and strong systems of internal procedures and controls help drive high performance for our stockholders, employees and communities.

 

 

LOGO

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

Environmental

 

LOGO

 

LOGO   

CIRCULAR ECONOMY IN ACTION

 

Design out waste and pollution. Regenerate natural systems.

 

Keep products and materials in use.

As part of our commitment to the circular economy, in January 2022, we commercialized NuVo® with BioPBS, a revolutionary cup stock we developed in 2021, that provides foodservice operators with a compostable alternative to hot cups coated with low-density polyethylene. NuVo® with BioPBS is the first cup stock to combine a compostable barrier, 35% post-consumer fiber, FSC® chain-of-custody certification (FSC-C008402), and a high-definition print surface. NuVo® with BioPBS joins our ReMagine® folding carton paperboard brand to be an industry leader in the use of post-consumer recycled fiber in SBS.

 

LOGO

  

We are committed to the sustainable sourcing of raw materials and the circular economy in both our divisions. Our pulp and paperboard division locations (all U.S. located) adhere to the Forest Stewardship Council® (FSC®) chain of custody (FSC-C008402) and the Sustainable Forestry Initiative®. Along with those certifications our Idaho location adheres to Programme for the Endorsement of Forest Certification fiber sourcing standards. Our consumer products division locations (all U.S. located) adhere to FSC® chain of custody (FSC-C051250), and Sustainable Forestry Initiative sourcing standards. As a result, 100% of our fiber is sourced using rigorous systems to promote responsible managed forests and recycled pulp.

 

LOGO

GHG emissions

In 2012, we set a goal to reduce carbon emissions by 10% between 2011 and 2020, and achieved only a portion of that goal by 2020. In 2021, we began reporting our emissions goals and results to the Carbon Disclosure Project (CDP). Through this effort we have been able to both transparently disclose and quantify our greenhouse gas (GHG) emissions, which in turn helps us as we focus on setting our GHG goals going forward.

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

Investment in Alternative Energy and Energy Efficiency

In 2020, we completed 5 energy efficiency projects, requiring an aggregate capital investment of $2.6M to reduce overall energy consumption, emissions and operating expenses. We continued to implement energy efficiency projects in 2021 and will provide updated information through our participation in CDP.

Going forward, GHG reduction remains a focal point of our ESG/sustainability efforts, with an increasing focus on identifying and sourcing renewable energy sources and continuing to utilize steam to generate electricity (or self-generating). We are working with a globally recognized sustainability consultant to help us analyze and reduce our scope 1 and 2 greenhouse gas (GHG) emissions. In 2022, we intend to establish specific targets and plans, with a goal of a 30% reduction in emissions by 2030.

As we establish and work towards our GHG goal, more than 60% percent of our energy is sourced from renewable sources, and approximately 40% percent is self-generated. For example, the kraft paper manufacturing processes at our Idaho and Arkansas mills generate organic components from wood chips that we use as a renewable fuel to generate steam which is converted to electricity, reducing the need for external energy or fuel. We also capture and reuse process heat from our manufacturing operations that would otherwise be wasted.

 

LOGO

Waste Management and Recycling

Our waste management programs utilize best practices for usage, treatment and recycling. As part of these programs, each facility is required to map waste streams in order to identify opportunities for the reuse of our waste products. We utilize third-party contractors to help ensure we are responsibly managing waste and recyclables. These third-party firms audit waste, recycling, treatment, and disposal facilities. Their audit reports allow us to make informed decisions around waste outlets and to identify improvement opportunities in our management of waste and recyclables.

Water Management

Through 2020, we reduced our water usage by 9% from baseline, and continued to implement water stewardship projects in 2021. We treat and redeploy a majority of our water to its original source. Since 2012, we have reduced total suspended solids per ton of production by 27%. In 2022, we will announce new water management targets for our company and our mills and will provide annual updated information through our participation in CDP.

Social

 

LOGO

Our current COVID risk mitigation strategies focus on employee safety and include at least weekly COVID testing for all employees working on site or traveling to other sites. We also have in place ongoing sanitation protocols, social distancing guidelines and face covering requirements that meet or exceed recommendations issued by federal, state, and local governments. Travel restrictions, remote work and enhanced benefits have also been provided to ensure the health and safety of our employees and visitors. A vast majority of our office workers continue to telecommute. We actively encourage our employees to consider COVID vaccination and have established incentive programs to further promote immunization.

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

LOGO

Diversity and inclusion starts at the top, and is a priority for our senior leadership team and the board. 25% of the senior leadership team is ethnically or gender diverse, and we have formed a Diversity, Equity and Inclusion Committee made up of key leaders within the organization. In 2021, the committee drove the execution of a multiple year diversity, equity and inclusion plan dedicated to prioritizing and furthering our diversity and inclusion initiatives at the local and national level.

 

LOGO

Our compensation and benefits plans are market competitive and our Executive Annual Incentive Plan goals for 2021 included, and those for 2022 feature, a strategic factor with diversity and inclusion initiatives. We actively work to attract and retain the best-qualified talent by offering competitive benefits, including market-competitive compensation, healthcare, paid time off, parental leave, retirement

benefits, tuition assistance, employee skills development and leadership development.

We have training and development programs that are designed to provide equal opportunities for all employees. Our Human Rights policy fosters a culture of respect for each of our employees and the members of the communities in which we operate.

 

LOGO

Because our employees are in the best position to identify the needs and high-impact giving opportunities within their communities, we empower our facility-based teams to participate in and give toward local causes and our employees lead the decision regarding what causes we give to in our communities. During 2021, our company gave approximately $200,000 to support the communities in which they do business, with donations supporting local schools, cultural institutions including the Spokane Symphony, and mission driven organizations such as Second Harvest foodbank, United Way, McGehee Arkansas Boys and Girls Club, Palouse-Clearwater Environmental Institute, Habitat for Humanity, Will County Children’s Advocacy Group and Three Square Food Bank.

Governance

 

LOGO

Our Board and its principal committees all have an oversight role in our ESG framework.

Our anti-corruption policy incorporates safeguards designed to prevent bad actors from attempting to bribe our employees or relevant third parties.

Our human rights policy applies to the employment practices of each of the contractors in our supply chain and requires that they procure sustainable materials from responsible sources.

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

4. EXECUTIVE COMPENSATION DISCUSSION AND TABLES

 

 

COMPENSATION COMMITTEE REPORT

The Compensation Committee of the Board of Directors has reviewed and discussed the Executive Compensation Discussion and Analysis required by Item 402(b) of Regulation S-K with management and based on such review and discussions, the committee recommended to the Board that the Executive Compensation Discussion and Analysis be included in this Proxy Statement and incorporated by reference into our 2021 Annual Report on Form 10-K.

 

The Compensation Committee Members:

Kevin J. Hunt, Chair

John J. Corkrean

Joe W. Laymon

Alexander Toeldte

Christine M. Vickers Tucker

 

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EXECUTIVE COMPENSATION DISCUSSION AND ANALYSIS

The following portion of our proxy statement discusses and analyzes the 2021 compensation programs and decisions applicable to the following executive officers of the company, which we sometimes refer to as the “named executive officers” or “NEOs”:

 

Named Executive Officer    Title
Arsen S. Kitch    President and Chief Executive Officer
Michael J. Murphy    Senior Vice President, Finance and Chief Financial Officer
Steve M. Bowden    Senior Vice President, General Manager, Pulp and Paperboard Division
Michael S. Gadd    Senior Vice President, General Counsel and Corporate Secretary

Kari G. Moyes

 

  

Senior Vice President, Human Resources

 

TABLE OF CONTENTS

 

EXECUTIVE SUMMARY

     29  

Company Performance

     29  

LISTENING TO OUR STOCKHOLDERS

     30  

EXECUTIVE COMPENSATION PRACTICES

     31  

2021 EXECUTIVE COMPENSATION PRACTICE

     32  

Compensation Philosophy

     32  

Compensation Element Summary Table

     32  

2021 Executive Compensation Peer Group

     33  

2021 NEO Incentive-Based Compensation

     34  

2021 ANNUAL INCENTIVES

     35  

2021 AIP Design

     35  

2021 AIP Payout

     36  

LONG-TERM INCENTIVES

     37  

2021-2023 LTIP Design

     37  

2019-2021 LTIP Performance Share Payout

     38  

OTHER COMPENSATION RELATED MATTERS

     39  

Compensation Committee Process

     39  

Other Compensation Matters

     41  

EXECUTIVE COMPENSATION TABLES

     44  

2021 Compensation

     44  

CEO Pay Ratio

     46  

Post-Employment Compensation

     49  

Potential Payments Upon Termination or Change of Control

     51  

 

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Executive Summary

Coming off an extraordinary 2020 due to COVID driven demand for at-home tissue products, our performance in 2021 remained strong as we managed through unpredictable market dynamics. Demand outpaced supply in our paperboard business, while the tissue market experienced a substantial inventory correction that impacted results. In addition, we faced substantial inflation across key cost categories and challenges across the supply chain. We focused on operational execution to help mitigate these impacts and continued prioritizing cash flows to reduce net debt. As we have done throughout this pandemic, we prioritized the health and safety of our people while safely operating our facilities to meet the needs of our customers. Finally, we continued to strengthen our commitment to our communities, our customers, our planet, and the sustainability of our products. Below are performance and compensation highlights for 2021 at a glance.

Company Performance

During 2021, we delivered solid performance due to strength in our pulp and paperboard division and continued focus on operational execution to mitigate cost inflation. Demand was strong for our paperboard products, and we continued the commercialization of our sustainable brands of NuVo® cup-stock and ReMagine® folding carton, both of which are part of our strategy to expand our sustainable and post-consumer recycled fiber product offering. Our consumer products divisions saw substantially lower sales due to the overhang of consumer stockpiling at-home tissue products in 2020. Combined with substantial cost inflation, and lower asset utilization, the consumer products division saw a significant decrease in adjusted EBITDA versus prior year. While we experienced unpredictable market dynamics across our business, we continued to prioritize cash flow generation to further reduce our net debt. Our performance highlights were as follows:

 

   

2021 we had a net loss of $28 million, when adjusted for, amongst other things, costs associated with the disposition of our Neenah facility, resulted in $175 million in adjusted EBITDA;

   

Net debt reduction of $69 million, for a total reduction of $269 million since 2020;

   

Net sales in the pulp and paperboard products segment of $946 million, an increase of 8% compared to 2020;

   

Realization of $13 million in net proceeds from the sale of our tissue mill facility in Neenah, Wisconsin, which helped consolidate our cost structure; and

   

Execution of Phase 1 of the Diversity, Equity, and Inclusion (DE&I) plan, which is a component of our ESG strategy. Actions taken in 2021 included (i) the completion of bias training for all company mill leaders, and (ii) focused outreach efforts to expand applicant flow with an emphasis on hires at or above the director level.

The table below contains our CEO’s actual compensation for 2020 and 2021 (this information comes from the Summary Compensation Table).

 

 
Year-over-Year Total Compensation
     
Type    2020    2021
     

Salary*

   $668,269    $813,462
     

Annual Incentive (AIP)

   $1,180,200    $693,000
     

Long-Term Incentive (LTIP)**

   $2,075,292    $1,838,354
     

Total Pay

   $3,923,761    $3,344,816

 

*

Annual base salary in 2020 reflects three months as SVP and General Manager, Consumer Products Division and nine months as Chief Executive Officer. Salaries are usually adjusted in March of each year.

 

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**

LTIP reflects the value reported in the Summary Compensation Table for our CEO, consisting of Performance Shares and RSUs.

2021 NEO Salary, Target AIP, and Target LTIP. For 2021, the Compensation Committee set the base salary, annual incentive plan (AIP) target, and long-term incentive plan (LTIP) target for each of our named executive officers. The table below reflects this information for each of our named executive officers:

 

        Name   2021
Annual
Salary(1)
    2021
AIP
Target(2)
    2021
LTIP
Target(3)
 

Arsen S. Kitch
President and Chief Executive Officer

    $825,000       $812,500       $1,950,000  

Michael J. Murphy
Sr Vice President, Finance & Chief Financial Officer

    $490,000       $316,300       $490,000  

Steven M. Bowden
Sr Vice President, General Manager-Pulp & Paperboard Division

    $400,000       $258,400       $400,000  

Michael S. Gadd
Sr Vice President, General Counsel & Corporate Secretary

    $485,000       $313,600       $485,000  

Kari G. Moyes
Sr Vice President, Human Resources

    $400,000       $258,400       $400,000  

 

(1)

Actual salaries earned for 2021 as shown in the Summary Compensation Table on page 44 may differ due to timing of annual salary increases.

(2)

AIP targets are a percentage of a named executive officer’s actual salary for a given year.

(3)

LTIP targets are generally set annually, but are reviewed as part on a competitive market assessment performed by the Compensation Committee’s consultant.

Listening to Our Stockholders

We rely on stockholder outreach and engagement activities as well as more formal channels to communicate with stockholders, including the opportunity for stockholders to cast a non-binding advisory vote regarding executive compensation at the annual meeting of our stockholders. In 2021, our proposal to approve our 2020 executive compensation program received majority support from our stockholders with over 95% voting in favor.

In evaluating our compensation practices in 2021, the Compensation Committee was mindful of the support our stockholders expressed for the company’s 2020 executive compensation program and the practice of linking compensation to operational objectives and the enhancement of stockholder value. The Compensation Committee will continue to monitor our executive compensation program to ensure compensation is aligned with company performance.

 

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Executive Compensation Practices

Our executive compensation programs have strong governance components that further strengthen our pay-for-performance compensation philosophy, including the following:

 

 Compensation Practice

Independent Compensation

Committee

  The Compensation Committee consists entirely of independent directors.
     

Independent Compensation

Consultant

  The Compensation Committee utilizes an independent compensation consultant, Semler Brossy, which is retained directly by the Compensation Committee and provides no other services to the company’s management.
     

Pay for Performance

  The Compensation Committee is committed to overseeing, evaluating, and improving our executive compensation pay design and administration. The executive compensation mix is targeted to favor performance-based compensation and executive compensation targets are determined on a case-by-case basis using competitive market data with a range of opportunities above and below target to reflect actual performance.
     

Risk Assessment

  The Compensation Committee performs an annual review of the risks related to our compensation programs.
     

Performance Goals

  We utilize key measures tied to operational, financial, and share performance as well as strategy accomplishments.
     

Stock Ownership Guidelines

  We require stock ownership by executives to further align our executives’ and stockholders’ interests.
     

Recoupment Policy

  We provide for clawbacks in stock incentive and annual incentive plans.
     

Caps on Incentive Compensation

  There is a maximum limit on the amount of annual cash incentive and performance share payouts.
     

No Hedging or Pledging

  Under our insider trading policy, all employees (including officers) are prohibited from short selling, purchasing on margin, pledging of company stock or other securities, and buying or selling puts or calls in company stock or other company securities.
     

No Perks

  We do not provide perks to executive officers.
     

No Gross Ups

  We do not provide for excise tax gross ups in our executive compensation plans.
     

No Single Trigger Change in

Control Vesting Acceleration

  We do not provide for the vesting of outstanding equity awards after a change in control absent a termination of employment (PSUs, RSUs, and option awards require a “double trigger”).
     

No Repricing

  Our Stock Incentive Plan expressly prohibits repricing or repurchasing of underwater equity awards without stockholder approval.
     

 

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2021 Executive Compensation Practice

Compensation Philosophy

Our compensation philosophy remains consistent and straightforward—pay our executives competitive and fair compensation that is linked to individual and company performance. The objectives of our executive compensation program are to attract, retain, motivate, and reward executives in order to enhance the long-term profitability of the company, foster stockholder value creation, and align executives’ interests with those of our stockholders.

Our Compensation Committee works with its independent compensation consultant, Semler Brossy, Consulting Group LLC or Semler Brossy, and management, and uses its judgement, in the design of and selection of performance metrics used in our executive compensation program. The committee strives to identify the financial and operational levers that will help us achieve our overall business strategy and direction as well as align with stockholders’ interests. We have consistently included distinct financial metrics in both our cash-based compensation programs and in our equity-based compensation programs to link our compensation to company performance.

 

Compensation Element Summary Table

2021 Element of Pay

 

 

Overview

 

 

Key Benchmarks/

Performance Metrics

         

Annual

Salary

  Fixed cash compensation meant to attract and retain executives by balancing at-risk compensation  

•  The Compensation Committee targets base salaries with reference to our compensation peer group as well as level of experience, job performance, and long-term potential and tenure

         
Annual Incentive Plan (“AIP”)  

Links executive

compensation to annual financial, operational, and strategic performance by awarding cash bonuses for achieving pre-defined targets

 

•  For executives with enterprise-wide responsibility:

-   75% company adjusted earnings before interest,
taxes, debt, and amortization (“adjusted EBITDA”)

-   25% company-wide Strategic Objectives, including ESG factors

•  For executives in charge of a business unit:

-   45% company adjusted EBITDA

-   25% company-wide Strategic Objectives, including ESG factors

-   30% division adjusted EBITDA

         

Long-Term Incentive Plan (LTIP)

 

Performance Shares

(60% of LTIP)

 

Intended to reward employees when the company performs in-line with long-term strategic direction and achieves

total stockholder returns

that exceed those of our applicable comparator index

 

•  “Cliff” vest at end of three-year performance period, subject to performance and continued employment

-   70% Free Cash Flow (“FCF”)

-   30% Return on Invested Capital (“ROIC”)

•  Payout modifier is applied based on relative total stockholder return (“TSR”) compared to the S&P SmallCap 600® Index

-   target performance level of the TSR modifier 55th percentile from median

-   -25% payout modification for performance at or below the 25th percentile

-   No payout modification for performance at 55th percentile

-   +25% modification for performance at or above the 75th percentile

-   Linear interpolation between percentile markers (i.e., performance at the 65th percentile results in a +12.5% payout modification)

         

Restricted Stock Units (“RSU”)

(40% of LTIP)

 

Intended to recruit and retain key employees while aligning interests of executives with long-term interests of

our stockholders

 

•  Vest ratably over a three-year period, subject to continued employment

 

 

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2021 Executive Compensation Peer Group

Semler Brossy annually reviews our compensation peer group based on objective criteria with the goal of ensuring that it is reflective of the size of our company and the competitive environment in which we operate. Peer companies are targeted with consideration to comparability in company size and industry (paper products and paper packaging) and adjacent industries, including metal, glass, and containers, and specialty chemicals. In 2021, we considered the above selection factors and made no changes to our peer group.

The committee will continue to monitor pay for our executive officers with an emphasis on company performance and appropriate competitive benchmarks, including our updated peer group.

 

Company Name    GICS Sub-Industry   Revenue
(In millions)(1)
           Market
Capitalization
(In millions)(2)
        

AptarGroup, Inc.

   Metal and Glass Containers     $3,163         $8,063    

Domtar Corporation*

   Paper Products     $3,905         -    

Ferro Corporation

   Specialty Chemicals     $1,120         $1,806    

Glatfelter Corporation

   Paper Products     $986         $766    

Graphic Packaging Holding Company

   Paper Packaging     $6,820         $5,988    

Greif, Inc.

   Metal and Glass Containers     $5,556         $2,919    

Innospec Inc.

   Specialty Chemicals     $1,381         $2,227    

Intertape Polymer Group Inc.

   Metal and Glass Containers     $1,462         $1,560    

Mercer International Inc.

   Paper Products     $1,682         $791    

Myers Industries, Inc.

   Metal and Glass Containers     $699         $725    

Neenah, Inc.

   Paper Products     $971         $776    

Resolute Forest Products Inc.

   Paper Products     $3,599         $1,188    

Schweitzer-Mauduit International, Inc.

   Paper Products     $1,329         $941    

Silgan Holdings Inc.

   Metal and Glass Containers     $5,464         $4,730    

Verso Corporation

   Paper Products     $1,264               $785          

75th Percentile

       $3,752         $2,573    

Median

       $1,462         $1,188    

25th Percentile

         $1,192               $780          

Clearwater Paper Corporation

   Paper Products     $1,736         $612    

Percentile Rank

         62nd percentile               0 percentile        
*Company

was acquired in 2021

 

(1)

Represents revenues for the most recent four quarters as reported by each company as of December 31, 2021.

 

(2)

Share price as of December 31, 2021, using the most recently disclosed shares outstanding.

 

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NEO Incentive-Based Compensation. Consistent with our performance-based compensation philosophy, our CEO’s 2021 target compensation was weighted 77% in the form of incentive-based compensation, and the average of our other named executive officers’ 2021 total compensation was similarly weighted 62%. The components of this incentive-based target compensation are shown in the following chart:

 

LOGO

 

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2021 Annual Incentives

2021 AIP Design

Focus on Performance and Responsibilities. Because our executive officers are responsible for our overall financial and operational performance, 100% of their annual cash bonus was based on company and division performance and strategic objectives for 2021.

AIP Performance Measures. For 2021, the company performance measures for executives with enterprise-wide responsibility were:

 

    

75% of Target – Based on Company Adjusted EBITDA $ Performance

    

25% of Target – Based on Strategic Objectives Performance

For executives in charge of a business unit, performance measures were:

 

    

45% of Target – Based on Company Adjusted EBITDA $ Performance

    

25% of Target – Based on Strategic Objectives Performance

    

30% of Target – Based on Division Adjusted EBITDA $ Performance

We used adjusted EBITDA to measure financial performance to focus participants on generating income and cash flow by both increasing revenues and controlling costs. We used company-wide strategic objectives to focus participants on achieving and delivering strategic goals. The performance scales for the adjusted EBITDA components for 2021 annual cash bonuses and the corresponding performance modifiers as a percentage of target were as follows:

 

Company and Division Adjusted EBITDA $

Performance Level

  

Performance Modifier

(Percentage of Target Bonus)

At or Below Threshold    0% x Target Bonus
Target    100% x Target Bonus
Maximum    200% x Target Bonus

The performance modifiers increase or decrease depending on the payout ratio determined by the committee for performance between threshold and target levels and between target and maximum levels. There would have been no funding of the annual bonus plan if company adjusted EBITDA performance was below the threshold level and therefore no annual award payment to participants. The most that could be paid out to participants in the annual incentive plan is 200% of target based on performance. This metric can be reduced but cannot be increased.

As determined by the Compensation Committee, 2021 company adjusted EBITDA goals were as follows:

 

     Company
Adj. EBITDA $

 

2021 Threshold

   $148.0 Million

2021 Target

   $185.0 Million

2021 Actual

   $174.6 Million

2021 Maximum

   $221.9 Million

Approved Percentage of Target

   72.1%

 

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For 2021, the Compensation Committee established a company adjusted EBITDA target of $185 million, which was consistent with the 2021 operating budget approved by our Board and took into consideration that our adjusted EBITDA for 2020 of $283.2 million was largely due to the COVID pandemic and the associated elevated demand for tissue products.

For purposes of establishing 2021 company target EBITDA, and the calculation of year-end results, the Compensation Committee adjusted for the same non-GAAP adjustments identified in our 10-K for determining adjusted EBITDA, which include expenses expected to be incurred by the company in connection with debt retirement costs, other operating charges, net, and other non-operating expenses. These non-GAAP adjustments and the company adjusted EBITDA of $174.6 million used for the 2021 annual incentives are consistent with those noted below. Our Compensation Committee has the discretion to reduce, but not increase bonuses calculated under our annual incentive plan for executive officers. The company did not make any subsequent adjustments to the 2021 company adjusted EBITDA goals.

2021 AIP Payout

AIP Performance 2021

Company Adjusted EBITDA. During 2021, we achieved company adjusted EBITDA of $174.6 million. The 2021 adjusted EBITDA for the company and used in the AIP is presented in Item 7, Management’s Discussion and Analysis of Financial Condition and Results of Operations, under the heading Non-GAAP Financial Measures, in our Annual Report on Form 10-K, filed on February 15, 2022.

Division Adjusted EBITDA. As determined by the committee, division adjusted EBITDA are as follows:

 

    

CPD

Adj. EBITDA $

  

PPD

Adj. EBITDA $

2021 Threshold

   $ 93.4 Million    $100.0 Million

2021 Target

   $116.8 Million    $125.0 Million

2021 Actual

   $ 69.0 Million    $161.4 Million

2021 Maximum

   $140.1 Million    $150.0 Million

Approved Percentage of Target

   0.0%    200.0%

Strategic Objectives. 25% of target for both executives with enterprise-wide responsibility, and for those executives in charge of a business unit.

The committee selected four components for the Strategic Objectives portion of the AIP performance metric for named executive officers and other senior managers:

 

   

development of the company’s platform for sustained financial and operational improvement;

   

development of strategic options;

   

implementation of corporate and divisional cross-business tools, systems, and technology; and

   

execution of Phase 1 of the Diversity, Equity, and Inclusion (DE&I) plan, which is a component of our ESG strategy. Actions taken in 2021 included (i) the completion of bias training for all company mill leaders, and (ii) focused outreach efforts to expand applicant flow with an emphasis on hires at or above the director level.

The committee evaluated the named executive officers’ performance with respect to the strategic objectives and determined that there was above target performance of 125.0% for those objectives.

 

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CEO AIP Payout 2021. Mr. Kitch received a payout of 85.3% of target under our annual incentive plan, the same target payout percentage received by our other named executive officers with enterprise-wide responsibility.

Long-Term Incentives

2021-2023 LTIP Design

Focus on Performance, Retention and Recruitment. In 2021, we continued to link long-term incentives directly to our strategic initiatives and related financial performance with the inclusion of FCF and ROIC performance. We focused on stockholder return by awarding performance shares and awarded RSUs to focus on stock price growth as well as for talent retention purposes. Weighting 60% of long-term-awards to performance shares aligns equity incentives with company performance and, ultimately, with stockholder value creation. Our named executive officers received their 2021 long-term incentive plan awards in the following proportions:

 

 

   Percentage of LTIP Award
LTIP Participant    Performance Shares    RSUs

Executive Officers

   60%    40%

Performance Measures. For 2021, we used two metrics for performance shares granted for the 2021-2023 period to named executive officers and relative TSR as a modifier:

 

     
           70% - Performance Share Award Based on Free Cash Flow Performance (1)(3)
   
         30% - Performance Share Award Based on ROIC Performance (2)(3)
   
          

Performance Modified on relative TSR (-25% / 0% / +25%) (3)

 

(1)

Calculated as the cumulative net cash flows provided by (used from) operating activities less additions to property, plant, and equipment as reported in the company’s Form 10-K for the three years ended December 31, 2023. This amount specifically excludes any business purchases or divestures. Additional details regarding the Free Cash Flow performance metric will not be disclosed until the end of the performance period given that the goal detail is confidential and competitive in nature. Such disclosure could cause competitive harm. The target-level goals can be characterized as strong performance, meaning that based on historical performance, although attainment of this performance level is uncertain, it can be reasonably anticipated that target performance may be achieved, while the threshold goals are more likely to be achieved and the maximum goals represent more aggressive levels of performance.

 

(2)

Measured over the three-year period to focus on the delivery of financial results from our strategic initiatives and related capital expenditures. The final ROIC will be calculated as adjusted operating net income divided by the sum of (i) stockholders equity plus (ii) long-term debt (including current portion) less cash and cash equivalents and short-term cash investment as reported in the company’s Form 10-K for each of the three years ended December 31, 2023. Additional details regarding the ROIC performance metric will not be disclosed until the end of the performance period given that the goal detail is confidential and competitive in nature. Such disclosure could cause competitive harm. The target-level goals can be characterized as strong performance, meaning that based on historical performance, although attainment of this performance level is uncertain, it can be reasonably anticipated that target performance may be achieved, while the threshold goals are more likely to be achieved and the maximum goals represent more aggressive levels of performance.

 

(3)

A twenty-five percent performance modifier will be applied to the combined performance measures for relative total stockholder return, using as the selected comparison group the S&P SmallCap 600® to focus on delivery of value to our stockholders.

 

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For the three-year performance period beginning January 1, 2021 and ending December 31, 2023, the relative TSR performance scale to apply the TSR modifier to the corresponding number of shares earned as a percentage of target were set by the Compensation Committee as follows:

 

Performance Level   

Total Stockholder Return

Percentile Rank

Versus S&P SmallCap 600® Index

  

Award Payout

Modifier

Threshold    25th percentile    -25%
Target    55th percentile    0%
Maximum    75th percentile    +25%

For the performance that is intermediate, the percentage of annual payout modifier shall be determined by interpolation. For additional Long-Term Incentive Plan details see “Other Compensation Related Matters”, pages 39-43.

2019-2021 LTIP Performance Share Payout

For performance share awards granted to NEOs in 2019 (for the 2019-2021 performance period), we used two metrics with 70% of the performance share award based on Free Cash Flow (FCF) performance, and 30% based on Return on Invested Capital (ROIC) performance and a relative Total Stockholder Return (TSR) modifier. This performance of both FCF and ROIC with a TSR modifier resulted in an 85.8% payout for the performance shares for this performance period. As determined by the committee the 2019-2021 LTIP Performance measures were as follows:

 

      Free Cash Flow(1)    Return on Invested Capital(2)
      (70% of the award)    (30% of the award)

Threshold

   $240MM    3.9%

Target

   $300MM    4.9%

Maximum

   $360MM    5.9%

Actual

   $258.5MM    6.4%

Performance%

   30.8%    200.0%

Combined Performance

   81.6%

Relative TSR modifier(3)

   4.25%

Performance Share Payout %

   85.8%

 

(1)

FCF is calculated as GAAP Operating Cash Flow less $50MM of maintenance capital per year, over the three-year performance period.

 

(2)

ROIC is calculated as Adjusted Operating Income minus Cash taxes net of Interest Expense Tax Shield, divided by Assets after taking the average of the beginning and end of the year (consisting of Property, Plant and Equipment plus Intangibles plus Goodwill plus Cash plus Receivables plus Inventory minus Payables minus cash in excess of $15 million of operating cash). The final ROIC calculation is the average of the three one-year ROIC results for each year in the performance period measured by the ratio of Adjusted Net Operating Profit After Tax to average invested capital. Average invested capital is defined as Cash, Receivables (excluding income tax receivables), Inventories, Property, plant and equipment, Goodwill and intangible assets, net less Accounts Payable and accrued liabilities and Cash in excess of $15 million and is calculated as the sum of current and prior year ending amounts divided by two. Adjusted Net Operating Profit is calculated as Net income (loss) before Interest expense, net, Other non-operating expense, income taxes, goodwill impairment, other operating charges, net, and debt retirement costs. Additionally, we reduce this amount for an interest shield which is calculated as interest expense, excluding amortization of deferred debt cost at a statutory tax rate of 26% and we further adjust this amount by Cash taxes refunds received, net of paid.

 

(3)

For the TSR component, we had a 46.86% TSR (58.4% percentile rank), which equates to a modifier of +4.25%.

 

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The following graph shows the performance share payout for the prior three years.

 

Performance Share Payout for Past Three Years

LOGO

 

(1)

For the 2017-2019 performance period, we used two metrics with 60% of the performance share award based on ROIC performance, and 40% based on relative TSR. For the ROIC component, the actual ROIC performance fell short of threshold. For the TSR component, we had a -66.1% TSR which placed us in the 6.6% percentile for performance and resulted in no payout for this performance period.

 

(2)

For the 2018-2020 performance period, we used two metrics with 60% of the performance share award based on FCF performance, and 40% based on ROIC and a relative TSR modifier. For the FCF component, the actual FCF performance fell short of threshold while the actual ROIC performance was above target with an unmodified payout of 160% of target. For the TSR component, we had a -20.2% TSR (26.6% percentile rank), which equated to a modifier of -23.4%. This performance of both FCF and ROIC with a TSR modifier resulted in a 40.6% payout for the performance shares.

Other Compensation Related Matters

Compensation Committee Process

Compensation Oversight. The Compensation Committee’s primary responsibility is the oversight of our executive compensation and benefits programs. The committee’s responsibilities include determining and approving annual performance measurements for our executive officers’ incentive pay and reviewing, determining, and approving their compensation packages. As a part of the annual compensation decision process, the Compensation Committee considers overall company and individual performance as well as performance against specific pre-established financial goals, achievement of strategic initiatives, performance relative to financial markets, and a risk/control and compliance assessment.

Management Input. As part of our process for establishing executive compensation, our CEO and our Senior Vice President, Human Resources, or SVP-HR, provide information and make recommendations to the Compensation Committee. Our CEO and SVP-HR provide the Compensation Committee with a detailed review of the actual results for the company compared to the performance measures set at the beginning of the year under our annual incentive plan. Our CEO provides to the committee performance evaluations of the executives who report to him; and recommendations regarding (i) changes to base

 

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salaries as well as target amounts for annual cash bonuses and equity awards for each executive officer, excluding his own; (ii) compensation packages for executives being hired or promoted; and (iii) proposed company performance targets.

Recommendations regarding target and actual executive compensation components are based on the principal duties and responsibilities of each position, competitor pay levels within our industry in both regional and national markets and at comparable companies, and internal pay equity, as well as on individual performance considerations.

Compensation Consultant. The Compensation Committee has engaged Semler Brossy to advise the committee on executive compensation matters as well as the competitive design of the company’s long-term and annual incentive programs. The Nominating Committee has also engaged Semler Brossy to advise that committee on director compensation matters. Semler Brossy does not advise any of our executive officers as to their individual compensation and does not perform other compensation related services for the company.

The Compensation Committee’s independent consultant performs an annual competitive market assessment of each executive officer’s compensation package that the committee uses to analyze each component of such compensation as well as each executive officer’s compensation in the aggregate. The intent of these assessments is to evaluate the proper balance and competitiveness of our executive officers’ compensation, as well as the form of award used to accomplish the objective of each component. The committee is also advised, on an annual basis, as to target performance measures and other executive compensation matters by its compensation consultant.

Ultimately, decisions about the amount and form of executive compensation under our compensation program are made by the Compensation Committee alone and may reflect factors and considerations other than the information and advice provided by its consultant or management.

Establishing Compensation. At meetings held in the first quarter of each year, the Compensation Committee typically takes the following actions relating to the compensation for our executive officers, and in some cases other senior employees:

 

  ·   

approves any base salary adjustments;

 

  ·   

approves the payment of cash awards under our annual incentive plan for the prior year’s performance;

 

  ·   

approves the settlement of any performance-based equity awards previously issued under our long-term incentive program;

 

  ·   

establishes the performance measures and approves the target award opportunity for cash awards under our annual incentive plan for the current year;

 

  ·   

establishes the performance measures for any performance-based equity awards under our long-term incentive program;

 

  ·   

approves the threshold and maximum levels of performance under our annual and long-term incentive plans, including performance shares, as well as the payouts for achieving those levels of performance; and

 

  ·   

approves the grant of performance shares and any other equity awards, such as options or restricted stock units that vest based on continued employment, under our long-term incentive program.

Competitive Market Assessments. The committee conducts an annual review of each of our executive officers’ compensation and, in connection with these assessments, analyzes competitive data provided by

 

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its compensation consultant. In the fourth quarter of 2021, Semler Brossy performed such an assessment for the committee. Consistent with their approach in prior years, Semler Brossy’s 2021 market assessments compared the compensation of our named executive officers with that of companies in the forest products industry as well as manufacturing companies of similar size in terms of revenue and market capitalization. They also utilized market data from relevant published survey sources, including surveys from Mercer, Radford, and Willis Towers Watson for market data on paper and allied products companies, manufacturing companies, and/or general industry companies of similar size. In its competitive assessments, Semler Brossy gathered competitive compensation data that was adjusted, where feasible and appropriate, to the revenues of the company. See “2021 Executive Compensation Peer Group” page 33. The competitive assessments were based on executive positions that are comparable to those of our executive officers. As part of the review and modification of our executive compensation program for 2021, Semler Brossy provided the Compensation Committee with analyses of our annual incentive plan and long-term incentive plan.

Individual Performance. The committee adjusts compensation on a case-by-case basis taking into account competitive market data, job performance, long-term potential, experience, potential recruitment needs and retention. Total direct compensation (defined as base salary plus short- and long-term incentives) earned by our executives may vary based on these factors. However, individual performance is not relevant in determining performance under annual or long-term incentives.

Other Compensation Matters

Officer Stock Ownership Guidelines. In the interest of promoting and increasing equity ownership by our senior executives and to further align our executives’ long-term interests with those of our stockholders, we have adopted the following stock ownership guidelines:

 

Title    Value of Clearwater Paper Equity Holdings

Chief Executive Officer

   5x Base Salary

Division President

   2x Base Salary

Senior Vice President

   2x Base Salary

Each executive must acquire, within five years of his or her becoming an executive officer, or within five years of becoming subject to any incremental guidelines, at least the equity value shown above. Each of our named executive officers has met or is on track to meet his or her current equity ownership requirements. Shares held in a brokerage account, an account with our transfer agent, an account with our stock plan administrator or in our 401(k) Plan, common stock units owned as a result of deferred awards made under our incentive programs, and any vested RSUs, all count towards the ownership requirement. Shares subject to unvested RSUs, unexercised options or unearned performance shares, however, do not count toward the ownership guidelines. The value of the shares held by an officer will be measured by the greater of the value of the shares at the (i) time acquired or vested or (ii) the applicable annual measurement date, based on the twenty-day average closing price of our stock before that measurement date. The stock ownership of all our named executive officers as of March 18, 2022, is presented on pages 10-11. If an executive officer does not meet the ownership requirements or the ownership requirement is not maintained after it is initially met, any restricted stock unit or performance share award that is earned, on an after-tax basis, would have to be retained by the officer to the extent necessary to meet the stock ownership guidelines. See “Security Ownership of Certain Beneficial Owners and Management.”

Annual Incentive and Long-term Incentive Clawbacks. The company has the right to cancel or adjust the amount of any annual incentive or any equity award if our financial statements on which the calculation or determination of the award was based are subsequently restated due to error or misconduct and, in the

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

judgement of the committee, the financial statements as restated would have resulted in a smaller or no award if such information had been known at the time the award had originally been calculated or determined. In addition, in the event of such a restatement, we may require an employee who received an award to repay the amount by which the award as originally calculated or determined exceeds the award as adjusted.

Executive Severance and Change of Control Plans. The Compensation Committee believes that our Executive Severance Plan and our Change of Control Plan provide tangible benefits to the company and our stockholders, particularly in connection with recruiting and retaining executives in a change of control situation. We do not provide for excise tax gross ups upon a change of control. We do not view our change of control benefits or post-termination benefits as core elements of compensation due to the fact that a change of control or another triggering event may never occur. Our objectives in having the Executive Severance Plan and Change of Control Plan are consistent with our compensation objectives to recruit, motivate and retain talented and experienced executives. In addition, we believe these plans provide a long-term commitment to job stability and financial security for our executives and encourage retention of those executives in the face of the uncertainty and potential disruptive impact of an actual or potential change of control. Our change of control plan works to ensure that the interests of our executives will be materially consistent with the interests of our stockholders when considering corporate transactions and are intended to reassure executives that they will receive previously deferred compensation and that prior equity grants will be honored because decisions as to whether to provide these amounts are not left to management and the directors in place after a change of control. Our change of control and post-termination benefits are not provided exclusively to the named executive officers but are also provided to certain other management employees. Severance and change of control benefits are discussed in detail on pages 51-57. See “Potential Payments Upon Termination or a Change of Control.”

The Role of Stockholder Advisory Vote. At our annual meeting in 2022, our stockholders will again be provided the opportunity to cast a non-binding advisory vote to approve the compensation of our named executive officers. This vote is set forth in Proposal 3 in this proxy statement. The Compensation Committee, as it did last year, will consider the outcome of the vote when making future compensation decisions regarding our named executive officers.

Salaried Retirement Benefits. The company sponsors a Salaried Retirement Plan, or Retirement Plan, which provides a pension to salaried employees of Clearwater Paper as of December 15, 2010, including some of our named executive officers. This plan is discussed in detail on pages 49-51. See “Post-Employment Compensation.” We closed the Retirement Plan to new participants effective December 15, 2010 and froze the accrual of further benefits for current participants under the plan as of December 31, 2011. In lieu of further accrual of benefits under the Retirement Plan, we are providing enhanced 401(k) contributions to provide a competitive and sustainable retirement benefit to the prior plan participants and new salaried employees.

401(k) Plan. Under the Clearwater Paper 401(k) Plan, or the 401(k) Plan, in 2021 we made matching contributions equal to 70% of a salaried employee’s contributions up to 6% of his or her annual cash compensation, subject to applicable tax limitations. Eligible employees who elect to participate in this plan are 100% vested in the matching contributions upon completion of two years of service. All eligible nonunion employees of Clearwater Paper and its subsidiaries, including our named executive officers, are permitted to make voluntary pre-tax and after-tax (Roth) contributions to the plan, subject to applicable tax limitations. The employee contributions are eligible for matching contributions as described above. Additionally, in 2021 we made nonelective contributions to employees’ accounts under the 401(k) Plan of 3.5% of an employee’s eligible annual compensation. These contributions are 100% vested.

 

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Supplemental Benefit Plan. Our Clearwater Paper Salaried Supplemental Benefit Plan, or Supplemental Plan, provides retirement benefits to our salaried employees, including our named executive officers, based upon the benefit formulas of our Retirement Plan and 401(k) Plan. Benefits under the Supplemental Plan are based on base salary and annual bonus, including any such amounts that the employee has elected to defer, and are computed to include amounts in excess of the IRS compensation and benefit limitations applicable to our qualified plans. Otherwise, these benefits are calculated based on the qualified plan formulas and do not augment the normal benefit formulas applicable to our salaried employees. These plans are discussed in detail on page 50. See “Summary of the Supplemental Plan Benefit.”

To appropriately align with the change to the Retirement Plan and the introduction of the nonelective contributions to 401(k) Plan benefits, the portion of the Supplemental Plan based on the Retirement Plan benefit formula was frozen as of December 31, 2011, and the portion of the Supplemental Plan based on the 401(k) Plan benefit formula includes any enhanced 401(k) contributions that would exceed the IRS compensation and benefit limits.

Personal Benefits. We do not provide perquisites or other personal benefits to our officers or senior employees, with the exception of certain relocation expenses made pursuant to a company program. Salaried employees, including named executive officers, who participate in our relocation program receive a tax restoration payout on certain of the relocation benefits provided.

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

EXECUTIVE COMPENSATION TABLES

2021 Compensation

2021 Summary Compensation Table 

 

Name and Principal Position

  Year   Salary
($)
  Bonus
($)
  Stock
Awards
($)(1)
    Option
Awards
($)(1)
    Non-Equity
Incentive Plan
Compensation
($)(2)
    Change in
Pension
Value and
Nonqualified
Deferred
Compensation
Earnings
($)(3)
  All Other
Compensation
($)(4)
    Total
($)
 

Arsen S. Kitch

  2021   $813,462       $1,838,354     $ 0       $693,000     $0     $163,512       $3,508,327  

President and Chief

  2020   $668,269       $2,075,292     $ 0       $1,180,200     $0     $86,884       $4,010,645  

Executive Officer

  2019   $337,115       $274,164     $ 0       $279,900     $0     $32,010       $923,189  

Michael J. Murphy

  2021   $486,923       $461,961     $ 0       $269,800     $0     $71,342       $1,290,026  

Senior Vice President, Finance

  2020   $343,461       $915,870     $ 0       $436,800     $0     $26,497       $1,722,628  

and Chief Financial Officer

                 

Steve M. Bowden

  2021   $397,692       $377,097     $ 0       $319,500     $0     $60,637       $1,154,926  

Senior Vice President, Gen’l Mgr,

  2020   $393,077       $997,849     $ 0       $389,800     $0     $46,418       $1,827,144  

Pulp and Paperboard Division

                 

Michael S. Gadd

  2021   $482,692       $457,236     $ 0       $267,500     $0     $91,689       $1,299,117  

Senior Vice President, General

  2020   $484,231       $826,742     $ 0       $578,200     $0     $69,238       $1,958,411  

Counsel and Corporate Secretary

  2019   $447,115       $362,868     $ 0       $285,100     $76,538     $46,848       $1,218,469  

Kari G. Moyes

  2021   $397,692       $377,097     $ 0       $220,400     $0     $67,113       $1,062,302  

Senior Vice President,

  2020   $396,923       $997,849     $ 0       $473,900     $0     $48,427       $1,917,099  

Human Resources

  2019   $363,269         $298,345     $ 0       $232,000     $0     $37,520       $931,134  

 

(1)

The stock awards column shows the aggregate grant date fair value of the RSUs, and the performance shares granted to all of our named executive officers. In accordance with FASB ASC Topic 718, the grant date fair value reported for all RSUs, and performance shares was computed by multiplying the number of shares subject to each RSU and performance share award by the closing price of Clearwater Paper’s stock on the grant date. The fair value of the TSR portion of the performance share awards for purposes of estimating compensation was calculated using a Monte Carlo simulation model. The assumptions underlying FASB ASC Topic 718 valuations performed for performance shares are discussed in note 14 to our audited financial statements included in our 10-K.

Following is the value as of the grant date of the performance shares granted to our named executive officers by us in 2021 and in 2020, assuming the highest level of performance would have been or will be achieved (resulting in settlement of 200% of the shares subject to the award) in each case based on Clearwater Paper’s closing stock price on the applicable grant date. Mr. Kitch (2021 - $2,085,124 and 2020 - $1,629,131), Messrs. Murphy (2021 - $523,951 and 2020 - $697,325), Bowden (2021 - $427,749 and 2020 - $566,462), Gadd (2021 - $518,647 and 2020 - $691,520), and Ms. Moyes (2021 - $427,749 and 2020 - $566,462).

 

(2)

This column shows cash bonuses earned under our annual incentive plan. Annual bonuses relating to performance in 2021 were actually paid in 2022.

 

(3)

Represents the aggregate annual change in the actuarial present value of accumulated pension benefits under all of our defined benefit and actuarial pension plans. No portion of the amounts shown in this column is attributable to above market or preferential earnings on deferred compensation.

 

(4)

All Other Compensation Table below for additional information:

 

Name   Company Contributions     Other Benefits  
    401(k)     Supplemental
401(k)(a)
        

Arsen S. Kitch

  $ 22,330       $131,182       $10,000 (b)  

Michael J. Murphy

  $ 22,330       $48,812    

Steven M. Bowden

  $ 22,330       $38,307    

Michael S. Gadd

  $ 22,330       $59,359       $10,000 (c)  

Kari G. Moyes

  $ 22,330       $44,783          

 

  (a)

Allocations made under the 401(k) Plan supplemental benefit portion of our Supplemental Plan and are computed to include amounts in excess of the IRS compensation and benefit limitations applicable to our qualified plans.

 

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  (b)

Includes a charitable contribution of $10,000 made by the company to Spokane Symphony of which Mr. Kitch serves as a director.

 

  (c)

Includes a charitable contribution of $10,000 made by the company to Second Harvest of which Mr. Gadd serves as a director.

Grants of Plan-Based Awards for 2021 

 

Name

   Grant
Date
   Estimated Possible Payouts Under
Non-Equity Incentive Plan Awards(1)
     Estimated Future Payouts Under
Equity Incentive Plan Awards(2)
    

All Other

Stock

Awards:
Number of
Shares of
Stocks or

Units
(#)(3)

     Grant Date
Fair Value of
Stock Awards
($)
 
            Threshold
($)
   Target
($)
   Maximum
($)
     Threshold
(#)
   Target
(#)
     Maximum
(#)
                 

Arsen S. Kitch

      $0    $812,500      $1,625,000                 
   3/4/2021             0      28,697        57,394           $1,143,288  
   3/4/2021                        19,132        $695,066  

Michael J. Murphy

      $0    $316,300      $632,600                 
   3/4/2021             0      7,211        14,422           $287,286  
   3/4/2021                        4,808        $174,675  

Steve M. Bowden

      $0    $258,400      $516,800                 
   3/4/2021             0      5,887        11,774           $234,538  
   3/4/2021                        3,924        $142,559  

Michael S. Gadd

      $0    $313,600      $627,200                 
   3/4/2021             0      7,138        14,276           $284,378  
   3/4/2021                        4,758        $172,858  

Kari G. Moyes

      $0    $258,400      $516,800                 
   3/4/2021             0      5,887        11,774           $234,538  
     3/4/2021                                                3,924        $142,559  

 

(1)

Actual amounts paid under our annual incentive plan for performance in 2021 were paid in March 2022 and are reflected in the Summary Compensation Table on page 44 in the column titled “Non-Equity Incentive Plan Compensation.” Awards granted under our annual incentive plan included an operational component related to company adjusted EBITDA, which accounted for 75% for the corporate executives and 45% for the division executives; a company-wide strategic objectives component, which accounted for 25% for corporate and division executives; and for the remaining 30% for the division executives, a component related to division adjusted EBITDA. The company portion of the target annual bonus amount could have been up to 200% of target, depending on the company’s adjusted EBITDA performance; the company-wide strategic objectives component of the bonus could have been up to 200% of the target; and the division portion of the target annual bonus amount could have been up to 200% of target, depending on the division adjusted EBITDA performance. This resulted in a cap on what could be paid out equal to 200% of the aggregate target amount for the year. If the company adjusted EBITDA threshold target is not met, no participant is eligible to receive a bonus under our annual incentive plan for that year. The threshold amounts shown in the table assume threshold for company performance, company-wide strategic objectives performance and division performance.

 

(2)

Amounts shown represent performance shares granted for the performance period 2021-2023. The named executive officers’ total long-term incentive grants were in the form of 60% performance shares that may pay out based on our Free Cash Flow (“FCF”) (70% of target grant) and Return on Invested Capital (“ROIC”) (30% of target grant), with a -25% to +25% modifier based on relative total stockholder return (“TSR”) compared to that of a selected comparison group (companies comprising the S&P SmallCap 600® Index) during the three-year performance period, and 40% time-vested RSUs, which has three-year ratable vesting subject to continuing employment. The grant date fair value of the performance share awards has been calculated as described in footnote 1 to the 2021 Summary Compensation Table above. Threshold payout is shown at zero solely for illustrative purposes. For both the relative FCF and ROIC portions of the performance share awards, threshold performance will result in a payout of 0% of target, target level performance will result in a payout of 100% of target, and maximum performance will result in a payout of 200% of target. The relative TSR modifier can modify a payout from -25% to +25% (not to exceed 200% for a total payout award). For performance that is intermediate, the percent of target multiplier will be determined by interpolation.

 

(3)

Amounts represent RSUs with three-year ratable vesting subject to continuing employment.

 

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CEO Pay Ratio

Under SEC rules, we are required to provide information about the relationship of the annual total compensation of our employees (other than our CEO) and the annual total compensation of our CEO. The median of the annual total compensation of all employees of our company (other than our CEO) was $79,163. As reported in the “2021 Summary Compensation Table” above, the annual total compensation of our CEO was $3,508,327. Based on this information, for 2021 the ratio of the annual total compensation of our CEO to the median of the annual total compensation of all employees was 44 to 1.

To identify the median of the annual total compensation of all our employees, as well as to determine the annual total compensation of our median employee and our CEO, we took the following steps:

 

   

We determined that, as of the date of the last payroll run for the year (December 31, 2021), our employee population consisted of approximately 2,968 individuals with all of the individuals located in the United States. This population consisted of our full-time, part-time, and temporary workers.

 

   

To identify the median employee from our employee population, we compared the amount of total cash earnings of all of our employees (other than our CEO) based on our payroll records.

 

   

Since all of our employees are located in the United States, we did not make any cost-of-living adjustments in identifying the median employee.

The pay ratio disclosed above was calculated in accordance with SEC rules based upon our reasonable judgement and assumptions using the methodology described above. The SEC rules do not specify a single methodology for identification of the median employee or calculation of the pay ratio, and other companies may use assumptions and methodologies that are different from those used by us in calculating their pay ratio. Accordingly, the pay ratio disclosed by other companies may not be comparable to our estimated pay ratio as disclosed above.

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

2021 Outstanding Equity Awards at Fiscal Year End

 

   

Option Awards(1)

    Stock Awards(1)  
    Number of
Securities
Underlying
Unexercised
Options
(#)
    Number of
Securities
Underlying
Unexercised
Options
(#)
    Option
Exercise
Price
    Option
Expiration
    Number of
Shares or
Units of
Stock That
Have Not
Vested
          Market Value
of Shares
or Units of
Stock That
Have Not
Vested
    Equity Incentive
Plan Awards:
Number of
Unearned
Shares, Units or
Other
Rights That
Have
Not Vested
    Equity Incentive
Plan Awards:
Market or
Payout Value
of Unearned
Shares, Units
or Other Rights
That Have
Not Vested
 
Name   Exercisable     Unexercisable     ($)     Date     (#)(2)            ($)(3)     (#)(4)     ($)(3)  

Arsen S. Kitch

                 

Performance Share Grant (2021-2023)

                  0       $0  

Restricted Stock Units (2021-2023)

            19,132       (5     $701,570      

Performance Share Grant (2020-2022)

                  91,782       $3,365,646  

Restricted Stock Units (2020-2022)

            13,178       (6     $483,237      

Restricted Stock Units (2020-2024)

            43,706       (8     $1,602,699      

Restricted Stock Units (2019-2021)

            1,032       (10     $37,843      

Stock Option Grant (2018-2020)

    7,332         $37.45       3/5/2028            

Stock Option Grant (2017-2019)

    3,498         $56.75       2/27/2027            

Stock Option Grant (2016-2018)

    5,775         $38.75       2/25/2026            

Stock Option Grant (2015-2017)

    1,956         $61.75       2/26/2025            

Stock Option Grant (2014-2016)

    1,371         $66.97       2/24/2024            

Michael J. Murphy

                 

Performance Share Grant (2021-2023)

                  0       $0  

Restricted Stock Units (2021-2023)

            4,808       (5     $176,309      

Performance Share Grant (2020-2022)

                  33,606       $1,232,332  

Restricted Stock Units (2020-2022)

            4,825       (11     $176,933      

Restricted Stock Units (2020-2023)

            17,875       (12     $655,476      

Steve M. Bowden

                 

Performance Share Grant (2021-2023)

                  0       $0  

Restricted Stock Units (2021-2023)

            3,924       (5     $143,893      

Restricted Stock Units (2020-2022)

            30,594       (9     $1,121,882      

Performance Share Grant (2020-2022)

                  19,758       $724,526  

Restricted Stock Units (2020-2022)

            2,837       (7     $104,033      

Restricted Stock Units (2019-2021)

            1,062       (10     $38,944      

Michael S. Gadd

                 

Performance Share Grant (2021-2023)

                  0       $0  

Restricted Stock Units (2021-2023)

            4,758       (5     $174,476      

Restricted Stock Units (2020-2022)

            15,297       (9     $560,941      

Performance Share Grant (2020-2022)

                  24,120       $884,480  

Restricted Stock Units (2020-2022)

            3,464       (7     $127,025      

Restricted Stock Units (2019-2021)

            1,366       (10     $50,091      

Stock Option Grant (2018-2020)

    9,813         $37.45       3/5/2028            

Stock Option Grant (2017-2019)

    7,587         $56.75       2/27/2027            

Stock Option Grant (2016-2018)

    11,328         $38.75       2/25/2026            

Stock Option Grant (2015-2017)

    6,315         $61.75       2/26/2025            

Stock Option Grant (2014-2016)

    7,587         $66.97       2/24/2024            

Kari G. Moyes

                 

Performance Share Grant (2021-2023)

                  0       $0  

Restricted Stock Units (2021-2023)

            3,924       (5     $143,893      

Restricted Stock Units (2020-2022)

            30,594       (9     $1,121,882      

Performance Share Grant (2020-2022)

                  19,758       $724,526  

Restricted Stock Units (2020-2022)

            2,837       (7     $104,033      

Restricted Stock Units (2019-2021)

            1,123       (10     $41,180      

Stock Option Grant (2018-2020)

    7,668         $37.45       3/5/2028            

Stock Option Grant (2017-2019)

    6,141         $56.75       2/27/2027            

Stock Option Grant (2016-2018)

    8,943         $38.75       2/25/2026            

Stock Option Grant (2015-2017)

    5,010         $61.75       2/26/2025            

Stock Option Grant (2014-2016)

    1,407               $66.97       2/24/2024                                          

 

(1)

For 2019, all named executive officers’ annual equity awards were in the form of 70% performance shares that may pay out based on our FCF (70% of target grant) and ROIC (30% of target grant) with a -25% to +25% modifier based on a relative TSR compared to that of a selected comparison group (companies comprising the S&P SmallCap 600® Index) during the three-year performance period and 30% time-vested RSUs, which has three-year ratable vesting subject to continuing employment. For 2020, all named executive officers’ annual equity awards were in the form of 70% performance shares (and changed to 60%

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

  for 2021), that may pay out based on our FCF (70% of target grant) and ROIC (30% of target grant) with a -25% to +25% modifier based on a relative TSR compared to that of a selected comparison group (companies comprising the S&P SmallCap 600® Index) during the three-year performance period, and in 2020 30% time-vested RSUs (and changed to 40% for 2021), which has three-year ratable vesting subject to continuing employment. Because the performance share awards are for three-year performance periods that end December 31, 2022, and 2023, respectively, the actual number of shares that could be issued upon settlement of these awards may be less than the amounts shown in this table.

 

(2)

This column shows RSUs granted in 2019, 2020 and 2021.

 

(3)

Values calculated using the $36.67 per share closing price of our common stock on December 31, 2021.

 

(4)

This column shows performance shares granted for the 2020-2022 and 2021-2023 performance periods. For each performance period, the performance is measured based on FCF and ROIC with a relative TSR modifier, and the share payouts under each measure will be 0% of target for threshold performance, 100% of target for target level performance, and 200% of target for the maximum level of performance. In each performance period, for performance that is intermediate, the percent of target multiplier will be determined by interpolation. The shares for both the 2020 and 2021 grants are shown at 200.0% and 0.0%, respectively based on actual performance as of December 31, 2021.

 

(5)

The shares listed will vest ratably 33% / 33% / 34% on March 4, 2022, March 4, 2023, and March 4, 2024, respectively.

 

(6)

The shares listed will vest ratably approximately 50% / 50% on April 1, 2022, and April 1, 2023, respectively.

 

(7)

The shares listed will vest ratably approximately 50% / 50% on March 3, 2022, and March 3, 2023, respectively.

 

(8)

100% of the shares listed in the table will vest on April 1, 2024.

 

(9)

100% of the shares listed in the table will vest on April 1, 2022.

 

(10)

The shares will vest on March 7, 2022.

 

(11)

The shares listed will vest ratably approximately 50% / 50% on April 13, 2022, and April 13, 2023, respectively.

 

(12)

100% of the shares listed in the table will vest on April 13, 2023.

2021 Option Exercises and Stock Vested Table

 

     Option Awards    Stock Awards
Name    Number of Shares
Acquired on Exercise
(#)
   Value Realized
on Exercise
($)
   Number of Shares
Acquired on Vesting
(#)(1)(2)
   Value Realized
on Vesting
($)(2)(3)

Arsen S. Kitch

       0      $ 0        14,396        $487,707

Michael J. Murphy

       0      $ 0        2,376        $82,518

Steve M. Bowden

       0      $ 0        9,360        $296,722

Michael S. Gadd

       0      $ 0        12,181        $385,059

Kari G. Moyes

       0      $ 0        9,966        $314,804

 

(1)

Consists of the gross number of RSUs that fully vested in 2021 and the gross number of performance shares for the 2019-2021 performance period that were approved for settlement by the Compensation Committee on March 3, 2022. During the three-year performance period for these awards (2019-2021), the performance of FCF and ROIC with a TSR modifier resulted in a payout of performance shares equal to 85.8% of target. The breakout of the gross number of RSUs and performance shares settled are as follows:

 

Name   RSUs
Settled
    Performance Shares
Settled

Arsen S. Kitch

    5,330     4,574

Michael J. Murphy

    1,679     0

Steve M. Bowden

    2,119     4,444

Michael S. Gadd

    3,042     6,055

Kari G. Moyes

    2,472     4,934

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

(2)

Fully vested performance shares and RSUs were subject to tax withholding, resulting in the receipt of fewer shares by each named executive officer. The shares withheld for tax purposes were as follows:

 

Name   Shares Withheld for
Tax Purposes
    Value of Shares Withheld  

Arsen S. Kitch

    4,492       $155,704  

Michael J. Murphy

    697       $24,207  

Steve M. Bowden

    2,797       $89,084  

Michael S. Gadd

    3,084       $97,873  

Kari G. Moyes

    2,560       $81,033  

 

(3)

Values are calculated using the per share closing price of our common stock on the vesting date of each award.

Post-Employment Compensation

Pension Benefits Table

Full-time Clearwater Paper salaried employees, including our named executive officers, who were employed by us as of December 15, 2010, are eligible for the Retirement Plan. The Normal Retirement Benefit (or Accrued Benefit) was frozen as of December 31, 2011. Years of service were frozen as of December 31, 2011. The table below shows the actuarial present value of each named executive officer’s accumulated benefit, if eligible for the Retirement Plan, payable on retirement under our tax-qualified Retirement Plan and the Retirement Plan supplemental benefit portion of our non-qualified Supplemental Plan. For purposes of calculating the Retirement Plan benefit, earnings include base salary and annual incentive awards. Ms. Moyes, and Messrs. Bowden, Kitch and Murphy are not eligible to participate in these plans.

 

Name    Plan Name    Number of Years
Credited Service
(1)(#)
     Present Value of
Accumulated
Benefit
($)(4)(5)
     Payments During
Last Fiscal Year
($)(5)
 

Michael S. Gadd

   Supplemental Plan (2)      5.84        $161,978        $3,142  
     Retirement Plan (3)      5.84        $211,577        $4,104  

 

(1)

Years of credited service were frozen as of December 31, 2011. Number of years of credited service prior to December 31, 2011, include years of service with Potlatch Corporation prior to our spin-off from Potlatch Corporation for all eligible employees.

 

(2)

Salaried Supplemental Benefit Plan. The Retirement Plan supplemental benefit portion of this plan ceased to accrue further benefits for participants as of December 31, 2011.

 

(3)

Salaried Retirement Plan. This plan was closed to new participants effective December 15, 2010, and ceased to accrue further benefits for participants as of December 31, 2011.

 

(4)

The following assumptions were made in calculating the present value of accumulated benefits: discount rate of 2.95% as of December 31, 2021; retirement at the officer’s first unreduced retirement age, which is age 62 for Michael S. Gadd; service as of December 31, 2011; mortality expectations based on the Mercer Industry Longevity Experience Study (MILES) for basic materials, paper and packaging table with generational projections using the Mercer Modified projection scale MMP-2021 as of December 31, 2021.

 

(5)

A portion of Mr. Gadd’s benefit is being paid to an alternate payee and this information is reflected in the present value of benefits and payments during 2021.

Summary of Retirement Plan Benefits. Full time Clearwater Paper salaried employees, including named executive officers, employed as of December 15, 2010, are eligible to participate in the Retirement Plan. Participants vest in Retirement Plan benefits upon the earlier of attainment of five years of Vesting Service, or age 65. An eligible employee’s “normal retirement date” is the first day of the month coincident with or next following the attainment of age 65. The monthly benefit payable to an employee retiring on the “normal retirement date” is: (1% times Final Average Earnings) times (Years of Credited Service) Plus (0.5% times “Final Average Earnings” in excess of the Social Security Benefit Base) times (Years of

 

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Credited service (up to 35)). “Final Average Earnings” are the highest average monthly compensation (including base salary and incentive awards) earned during any consecutive 60-month period during the employee’s final 120 months of service as of December 31, 2011, with compensation in a given year limited by Internal Revenue Code (“IRC”) Section 401(a)(17). If an eligible employee elects to receive an “early retirement benefit,” the “normal retirement benefit is reduced 5/12 of 1% for every month that payment commences prior to age 62 (or age 65 if employment terminates prior to attainment of age 55 and 10 Years of Vesting Service). Participants in the Retirement Plan may select among various annuity forms and benefits with an actuarial present value less than $5,000 are paid in a lump sum.

Summary of the Supplemental Plan Benefit. All participants in the Retirement Plan whose benefits are limited due to the application of IRC Section 401(a)(17) or IRC Section 415 are eligible to participate in the Salaried Supplemental Benefit Plan, and receive the additional retirement benefit that the participant would have earned without this limitation. Participants vest in Supplemental Plan benefits upon the attainment of five years of Vesting Service or age 65. Benefits commence for participants upon 90 days following attainment of age 55 or separation of service, whichever is later. If the actuarially equivalent value of the Supplemental Benefit is not more than $50,000, it is paid in a lump sum. Otherwise, the participant may elect a form of payment from those provided by the Retirement Plan. Benefit payments to “key employees,” as defined under the IRC, are delayed for a minimum of six months following separation from service. This benefit is adjusted for age at commencement similar to the Retirement Plan.

2021 Nonqualified Deferred Compensation Table

The table below shows deferred compensation of the named executive officers, including mandatory deferral of RSUs and the fiscal year contributions made by or on their behalf under the 401(k) Supplemental Benefit portion of our nonqualified Supplemental Plan.

 

Name   Executive
Contributions
in Last FY
($)
    Registrant
Contributions
in Last FY
($)(1)
    Aggregate
Earnings
in Last FY
($)(2)
    Aggregate
Withdrawals/
Distributions
($)
    Aggregate
Balance
at Last FYE
(12/31/2021)
($)(3)
 

Arsen S. Kitch

  $ 0       $131,182       $25,194       $0       $265,978  

Michael J. Murphy

  $ 0       $48,812       $511       $0       $55,572  

Steve M. Bowden

  $ 0       $38,307       $749       $0       $70,795  

Michael S. Gadd

  $ 0       $59,359       $1,250       $0       $130,105  

Kari G. Moyes

  $ 0       $44,783       $2,079       $0       $159,122  

 

(1)

Amounts shown in the Registrant Contributions column above are also included in the “All Other Compensation” column in the 2021 Summary Compensation Table, page 44.

 

(2)

None of the Aggregate Earnings reported in this Table are included in the 2021 Summary Compensation Table in this proxy for the 2021 fiscal year as they do not represent above-market preferential earnings.

 

(3)

The following amounts included in the Aggregate Balance column above have been reported as compensation to the named executive officers in the Summary Compensation Tables for previous fiscal years:

 

Name    Amount  

Arsen S. Kitch

     $87,344  

Michael J. Murphy

     $6,250  

Steve M. Bowden

     $31,524  

Michael S. Gadd

     $383,208  

Kari G. Moyes

     $107,746  

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

In addition to the retirement benefits described above, the Supplemental Plan provides benefits to supplement our Clearwater Paper 401(k) Plan to the extent that an employee’s “company contributions” or “allocable forfeitures” in the Clearwater Paper 401(k) Plan are reduced due to IRC limits or because the employee has deferred an annual incentive plan award. Supplemental Plan contributions equal the difference between the company contributions and allocable forfeitures actually allocated to the employee under the Clearwater Paper 401(k) Plan for the year and the company contributions and allocable forfeitures that would have been allocated to the employee under the Clearwater Paper 401(k) Plan if the employee had deferred 6% of his or her earnings determined without regard to the IRC compensation limit ($290,000 in 2021) and without regard to deferral of any annual incentive plan award. At the participant’s election, contributions may be deemed invested in a stock unit account, other investments available under the Clearwater Paper 401(k) Plan or a combination of these investment vehicles. Participants vest in this Supplemental Plan benefit upon the earliest of two years of service, attainment of age 65 while an employee, or total and permanent disability. Participants may elect to have benefits paid in a lump sum or in up to 15 annual installments; however, balances that are less than the annual 401(k) contribution limit ($19,500 in 2021) at the time the employee separates from service are paid in a lump sum. Benefits commence in the year following the year of separation from service. Benefit payments to “key employees,” as defined under the IRC, are delayed for a minimum of six months following separation from service.

Certain employees, including the named executive officers, who earn an annual incentive plan award may defer between 50% and 100% of the award under the Management Deferred Compensation Plan. Eligible employees may also elect to defer up to 50% of base salary into the plan. At the participant’s election, deferrals may be deemed invested in a stock unit account, other investments available under the Clearwater Paper 401(k) Plan, or a combination of these investment vehicles. No cash is actually invested in these vehicles, rather a participant is credited for the deferred amount which is then tracked as if the amount were actually invested in company common stock or in funds available under the Clearwater Paper 401(k) Plan. If stock units are elected, dividend equivalents are credited to the units. Deferred amounts are 100% vested at all times.

Potential Payments Upon Termination or Change of Control

Severance Programs for Executive Employees

Our Executive Severance Plan (the Severance Plan) and Change of Control Plan provide severance benefits to our named executive officers and certain other employees. Benefits are payable under the Severance Plan in connection with a termination of the executive officer’s employment with us and under the Change of Control Plan in connection with a change of control.

 

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Termination Other Than in Connection with Change of Control. The following table assumes a termination of employment occurred by us without cause or by the officer for good reason and does not include termination as a result of death, disability, or retirement. The table sets forth the severance benefits payable to each of our named executive officers under our Severance Plan if the named executive officer’s employment is terminated in the circumstances described below, except, as noted, for those severance benefits of Mr. Kitch which have been modified in accordance with his employment agreement.

 

      Cash
Severance
Benefit
     Pro-Rata
Annual
Bonus(1)
     Value of
Equity
Acceleration(2)
     Benefit
Continuation
     Total  

Arsen S. Kitch (3)

     $1,237,500        $812,500        $0        $26,921        $2,076,921  

Michael J. Murphy

     $490,000        $316,300        $0        $19,753        $826,053  

Steve M. Bowden

     $400,000        $258,400        $0        $19,498        $677,898  

Michael S. Gadd

     $485,000        $313,600        $0        $10,444        $809,044  

Kari G. Moyes

     $400,000        $258,400        $0        $12,278        $670,678  

 

(1)

All named executive officers are entitled to a payment of the prorated portion of their bonus, based on the company’s actual performance. As the termination event for purposes of this table is deemed to occur on December 31, 2021, and performance is not determinable on that date, the bonus represented in the table reflects the “target” bonus opportunity. The payout would occur at the same time as for other participants.

 

(2)

Our named executive officers are not entitled to accelerated vesting or other acceleration of equity awards in connection with a termination of employment except (a) for a termination of employment in connection with death, disability or retirement described below in the table titled “Other Potential Payments Upon Termination”; and (b) in connection with a change of control related triggering event. All equity awards have been calculated using the company’s closing stock price of $36.67 on December 31, 2021.

 

(3)

Mr. Kitch signed an employment agreement in connection with his election as President and Chief Executive Officer which provides for severance under the above scenarios equal to a cash severance payment equal to 18 months of base compensation, a prorated annual bonus based on actual company performance, and 18 months of continued health and welfare benefit coverage. His employment agreement is discussed below under “Mr. Kitch’s Employment Agreement.

Under the Severance Plan, benefits are payable to an executive officer when his or her employment terminates in the following circumstances (each a “Severance Termination Event”):

 

   

Involuntary termination of the executive’s employment for any reason other than death, disability, or cause; or

 

   

Voluntary termination of the executive’s employment upon one of the following events (provided a notice is given by the executive within 90 days of the event):

 

   

a change in the executive’s duties or responsibilities that results in a material diminution in his or her position or function, other than a change in title or reporting relationships;

 

   

a 10% or greater reduction in his or her base salary, target bonus opportunity, or target long-term incentive opportunity, other than in connection with an across-the-board reduction applicable to other senior executives;

 

   

a relocation of the executive’s business office to a location more than 50 miles from the location at which he or she performs duties, other than for required business travel; or

 

   

a material breach by the company or any successor concerning the terms and conditions of the executive’s employment.

In addition, no severance benefits are payable in connection with termination of employment due to an asset sale, spin-off, or joint venture if the executive continues employment with or is offered the same or better employment terms by the purchaser, spun-off company, or joint venture.

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

Upon the occurrence of a Severance Termination Event, the following severance benefits are payable to the executive officer, except for Mr. Kitch as noted above:

 

   

cash payments equal to twelve months of the executive’s base pay, determined as of the date of the termination or at the rate in effect when the executive’s base pay was materially reduced, whichever produces the larger amount. The Severance Pay Period means 52 weeks;

 

   

continued eligibility for an annual incentive award for the fiscal year of termination, determined under the terms and conditions of the annual incentive plan and prorated for the number of days during the fiscal year in which the executive was employed;

 

   

continued group health plan coverage as required by law (“COBRA”), with reimbursement of COBRA premium payments up to the amount paid by the company for the same coverage for its active senior executives until the end of the Severance Pay Period or, if earlier, the date the executive begins new employment; and

 

   

continued basic life insurance coverage until the end of the Severance Pay Period or, if earlier, the date the executive begins new employment.

Termination in Connection with a Change of Control. The following table sets forth the benefits payable to each of our named executive officers under the Change of Control Plan upon a termination of employment except for Mr. Kitch to the extent his benefits listed below are paid in accordance with his employment agreement as discussed below.

 

      Cash
Severance
Benefit
     Pro-Rata
Annual
Bonus
   Value of
Equity
Acceleration(1)
   Benefit
Continuation
   Enhancement
of Retirement
Benefits(2)
   Total

Arsen S. Kitch (3)

       $4,125,000            $812,500          $4,122,515          $44,868          $0          $9,104,883  

Michael J. Murphy

       $2,021,250            $316,300          $1,395,037          $49,382          $27,401          $3,809,370  

Steve M. Bowden

       $1,650,000            $258,400          $1,686,160          $48,744          $0          $3,643,304  

Michael S. Gadd

       $2,000,625            $313,600          $1,250,887          $26,110          $0          $3,591,222  

Kari G. Moyes

       $1,650,000            $258,400          $1,688,397          $30,696          $0          $3,627,493  

 

(1)

Amount reflects the value of equity acceleration with respect to outstanding RSUs, calculated using the company’s closing stock price of $36.67 on December 31, 2021. With respect to outstanding performance shares, they are shown at target performance. Under the award agreement relating to our performance shares, upon a change of control and “double trigger” event, a prorated portion of the performance shares is payable at target performance together with any dividend equivalents, based on the number of full calendar months the Employee is employed during the Performance Period prior to the date of the Double Trigger Event, divided by thirty-six (the number of months in the three-year performance period). Under the award agreements for RSUs, if the holder’s employment is terminated by us without cause or by the holder for good reason within one month prior to, or 24 months after, a change of control, each RSU will fully vest unless the change of control occurs during the first year of the vesting period. If the change of control and “double trigger” event occur in the first year of the vesting period, a prorated portion of RSUs based on the number of complete months that have lapsed in the first twelve months of the vesting period is deemed payable. Upon a change of control and “double trigger” event for non-LTIP RSUs during the vesting period, the RSUs shall become immediately vested in full.

 

(2)

Reflects the immediate vesting of the unvested portion of the executives’ Defined Contribution Plan Account.

 

(3)

Mr. Kitch signed an employment agreement in connection with his election as President and Chief Executive Officer which provides for severance under the above scenarios equal to a cash severance payment equal to 2.5 times his then current base salary plus target annual incentive bonus, a prorated annual bonus for the termination year under the applicable bonus plan at his target amount; and 2.5 years of continued health and welfare benefit coverage.

In general, under the Change of Control Plan, a change of control is one or more of the following events: (1) any person acquires more than 30% of the company’s outstanding common stock; (2) certain changes

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

are made to the composition of our Board; (3) certain transactions occur that result in our stockholders owning 50% or less of the surviving corporation’s stock; or (4) a sale of all or substantially all of the assets of the company or approval by our stockholders of a complete liquidation or dissolution of the company.

A change of control event does not occur upon the approval by stockholders of a merger, consolidation, or sale transaction alone, but rather consummation of such a triggering event is also required.

Under the Change of Control Plan, benefits are payable to an executive officer when his or her employment terminates within two years following a change of control event in the following circumstances (each a “Change of Control Termination Event”):

 

   

Involuntary termination of the executive’s employment for any reason other than death, disability, or cause; or

 

   

Voluntary termination of the executive’s employment upon one of the following events (provided a notice is given by the executive within 90 days of the event):

 

   

a change in the executive’s duties or responsibilities that results in a material diminution in his or her position or function, other than a change in title or reporting relationships;

 

   

a 10% or greater reduction in his or her base salary, target bonus opportunity, or target long-term incentive opportunity, other than in connection with an across-the-board reduction applicable to other senior executives;

 

   

a relocation of the executive’s business office to a location more than 50 miles from the location at which he or she performs duties, other than for required business travel;

 

   

a failure by Clearwater Paper or any successor to provide comparable, aggregate benefits; or

 

   

a material breach by Clearwater Paper or any successor concerning the terms and conditions of the executive’s employment.

Upon the occurrence of a Change of Control Termination Event, the following severance benefits are payable to executives:

 

   

a cash benefit equal to the executive’s annual base pay plus his or her annual base pay multiplied by his or her target bonus percentage, determined as of the date of the termination or at the rate in effect when the executive’s base pay was materially reduced, whichever produces the larger amount, multiplied by 2.5. The cash benefit is subject to a downward adjustment if the executive separates from service within thirty months of his or her 65th birthday;

 

   

an annual incentive award for the fiscal year of termination, determined based on the executive’s target bonus and prorated for the number of days during the fiscal year in which the executive was employed;

 

   

continued group health plan coverage for 2.5 years, or, if less, the period until the executive begins new employment, referred to as the Subsidized Benefits Period, or such other period required by COBRA;

 

   

reimbursement of COBRA premium payments during the Subsidized Benefits Period up to the amount paid by the company for the same coverage for its active senior executives;

 

   

continued basic life insurance coverage for the Subsidized Benefits Period;

 

   

a lump sum cash benefit equal to the value of that portion of the executive’s account in the 401(k) Plan which is unvested and the unvested portion, if any, of the executive’s “401(k) Plan supplemental benefit” account under the Supplemental Plan; and

 

   

for executives participating in the Retirement Plan, a lump sum cash benefit equal to the present value of the executive’s “normal retirement benefit” and “retirement plan supplemental benefit”

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

 

determined under the Retirement Plan and Supplemental Plan, respectively, if the executive is not entitled to a vested benefit under the Retirement Plan at the time he or she separates from service.

No Tax Gross-Ups. We do not pay tax gross-ups in connection with change of control payments. In the event an executive’s severance or change of control payments are subject to an excise tax, he or she will receive whichever provides the greater “after-tax” benefit—either the full amount of the change of control payments or an amount that has been reduced to a point where such payments are not subject to an excise tax.

Mr. Kitch’s Employment Agreement

We entered into an employment agreement with Mr. Kitch effective April 1, 2020, (the “Agreement”). Mr. Kitch does not participate in the Severance Plan and Change of Control Plan.

Pursuant to Mr. Kitch’s Agreement, if his employment terminates on or after April 1, 2020, for any reason other than cause, death, disability, or retirement, or he terminates his employment for good reason, he would receive (i) a cash severance payment equal to one and a half times his base salary; (ii) a prorated annual bonus for the termination year under the applicable bonus plan based on company actual performance; and (iii) eighteen months of continued health and welfare benefit coverage. If Mr. Kitch is terminated without cause or he resigns for good reason, within the two years following a change of control, he will receive (i) a cash severance payment equal to 2.5 times his then current base salary plus target annual incentive bonus; (ii) a prorated annual bonus for the termination year under the applicable bonus plan at his target amount; and (iii) 2.5 years of continued health and welfare benefit coverage. If Mr. Kitch is terminated due to death or disability, he would receive a prorated annual bonus for the termination year under the applicable bonus plan based on company actual performance.

In order to be entitled to receive any separation payments, Mr. Kitch agreed to covenants prohibiting disclosure of confidential information, solicitation of customers and employees and engaging in competitive activity.

Other Potential Payments Upon Termination

In addition to those termination situations addressed above, named executive officers or their beneficiaries are entitled to certain payments upon death, disability, or retirement.

For annual RSU and performance share awards, if the holder’s employment terminates because of death, disability, or retirement the following occurs:

 

   

for RSUs, a prorated portion of the award scheduled to vest at the next vesting date, would be paid based on the ratio of the number of full months the holder was employed from the previous annual vesting date (or from the grant date, if the holder’s employment terminates within twelve months of the grant date) to the date of termination, to twelve months; and

 

   

for performance shares, a prorated portion of the award would be paid at the end of the performance period, based on the ratio of the number of full calendar months the holder was employed during the performance period to thirty-six months.

For annual RSU awards granted in 2019, the RSUs shall vest ratably over a three-year period (33%, 33% and 34%) on March 7th of 2020, 2021 and 2022, respectively. For annual RSU awards granted in 2020, the RSUs shall vest ratably over a three-year period (33%, 33% and 34%) on March 3rd of 2021, 2022 and 2023, respectively. For annual RSU awards granted in 2021, the RSUs shall vest ratably over a three-year period (33%, 33% and 34%) on March 4th of 2022, 2023 and 2024, respectively.

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

For special (non-annual) RSU awards granted in 2020, the RSUs shall cliff vest in accordance with the terms of their awards in two, three and four years from date of grant (April 1, 2022, April 13, 2023, and April 1, 2024).

With respect to RSUs and performance shares, dividend equivalents, if any, that would have been paid on the shares earned had the recipient owned the shares during the prorated period, are paid at the end of the vesting or performance period.

The following table summarizes the value as of December 31, 2021, that our named executive officers who were employed at such time would be entitled to receive assuming the respective officer’s employment terminated on that date, in connection with death, disability or retirement. No named executive officer employed on such date was eligible for retirement, with the exception of Mr. Gadd who was eligible for early retirement under the Retirement Plan as of December 31, 2021. As a result, the amounts shown for the other named executive officers in the table reflect amounts they would be entitled to receive in connection only with death or disability.

 

      Cash
Severance
Benefit
   Pro-Rata
Annual
Bonus(1)
   Value of Equity
Acceleration(2)
   Benefit
Continuation
   Total

Arsen S. Kitch

       $0          $812,500          $3,305,544          $0          $4,118,044  

Michael J. Murphy

       $0          $316,300          $1,150,448          $0          $1,466,748  

Steve M. Bowden

       $0          $258,400          $1,567,789          $0          $1,826,189  

Michael S. Gadd

       $0          $313,600          $1,208,056          $0          $1,521,656  

Kari G. Moyes

       $0          $258,400          $1,569,476          $0          $1,827,876  

 

(1)

All named executive officers are entitled to a payment of the prorated portion of their bonus, based on the company’s actual performance. As the termination event for purposes of this table is deemed to occur on December 31, 2021, and performance is not determinable on that date, the bonus represented in the table reflects the “target” bonus opportunity. The payout would occur at the same time as for other participants.

 

(2)

Amount reflects the value of equity acceleration with respect to outstanding RSUs, which was calculated using the company’s closing stock price of $36.67 on December 31, 2021. Amount reflects any equity acceleration with respect to outstanding performance shares based on actual performance as of December 31, 2021.

Additional Termination or Change of Control Payment Provisions

Annual Incentive Plan. In the event of a change of control, each participant under our annual incentive plan, including the named executive officers, is guaranteed payment of his or her prorated target bonus for the year in which the change of control occurs provided certain other events occur in connection with the participant. With respect to any award earned for the year prior to the year in which the change of control occurs, the participant is guaranteed payment of his or her award based on the performance results for the applicable year. The definition of “change of control” for purposes of our annual incentive plan is substantially similar to the definition of “change of control” described above with respect to the Change of Control Plan, and like certain other benefits under that plan requires a double trigger. Additionally, under our annual incentive plan, upon the death or disability of a participant, the participant or his or her beneficiary or estate, is entitled to a prorated portion of the annual bonus based on our actual performance.

Benefits Protection Trust Agreement. We have entered into a Benefits Protection Trust Agreement, or Trust, which provides that in the event of a change of control the Trust will become irrevocable and within 30 days of the change of control we will deposit with the trustee enough assets to ensure that the total assets held by the Trust are sufficient to cover any anticipated trust expenses and to guarantee payment

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

of the benefits payable to our employees under our Supplemental Plan; Annual Incentive Plan; Severance Plan; Change of Control Plan; Management Deferred Compensation Plan; Deferred Compensation Plan for Directors; the Salaried Severance Plan; Mr. Kitch’s Employment Agreement; and certain agreements between us and certain of our former employees. At least annually, an actuary will be retained to re-determine the benefit commitments and expected fees. If the Trust assets do not equal or exceed 110% of the re-determined amount, then we are, or our successor is, obligated to deposit additional assets into the Trust.

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

5. AUDIT COMMITTEE REPORT

 

 

AUDIT COMMITTEE REPORT

As part of fulfilling its responsibilities, the Audit Committee reviewed and discussed the company’s audited financial statements for the fiscal year 2021 with management and KPMG LLP (“KPMG”) and discussed with KPMG those matters required by the Public Company Accounting Oversight Board (“PCAOB”) Auditing Standard No. 1301, “Communications with Audit Committees,” as amended. The Audit Committee received the written disclosures from KPMG required by applicable requirements of the PCAOB regarding KPMG’s communications with the Audit Committee concerning independence and has discussed with KPMG its independence.

Based on these reviews and discussions with management, KPMG and the company’s internal audit function, the Audit Committee recommended to the Board that the company’s audited financial statements for the fiscal year ended December 31, 2021, be included in its Annual Report on Form 10-K filed with the Securities and Exchange Commission.

 

The Audit Committee Members

John J. Corkrean, Chair

Kevin J. Hunt

William D. Larsson

Ann C. Nelson

John P. O’Donnell

Fees Paid to Independent Registered Public Accounting Firm

The Audit Committee’s policy is to evaluate and determine that the services provided by KPMG in each year are compatible with the auditor’s independence. The following table shows fees billed for each of 2021 and 2020 for professional services rendered by KPMG for the audit of our financial statements and other services.

 

      Audit Fees (1)   

Audit-Related

Fees

   Tax Fees    All
Other Fees

2021

   $1,610,950    $-    $-    $-

2020

   $1,634,348    $-    $-    $-

 

(1)

Audit fees represent fees for the audit of the company’s annual financial statements, the audit of internal control over financial reporting, reviews of the quarterly financial statements, consents and debt compliance reports.

We have adopted a policy relating to independent auditor services and fees, which provides for pre-approval of audit, audit-related, tax and other specified services on an annual basis. Under the terms of the policy, unless a type of service to be provided by the independent registered public accounting firm has received general pre-approval, it will require specific pre-approval by the Audit Committee. In addition, any proposed services anticipated to exceed pre-approved cost levels must be separately approved. The policy authorizes the Audit Committee to delegate to one or more of its members pre-approval authority with respect to permitted services. The member or members to whom such authority has been delegated must report any pre-approval decisions to our Audit Committee at its next scheduled meeting.

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

6. ANNUAL MEETING INFORMATION

 

 

SUMMARY

This summary highlights important information you will find elsewhere in this Proxy Statement. It is only a summary and you should review the entire Proxy Statement before you vote.

Meeting Information

 

       

Date and Time

  

Location

  

Record Date

  

Mailing Date

Monday, May 16, 2022
9:00 a.m. Pacific
   601 West Riverside Ave.
Spokane, WA 99201
   March 18, 2022    On or about
April 5, 2022

 Via webcast: https://register.proxypush.com/CLW

 Meeting Agenda / Proposals

Proposal

  

Board of Directors’ Recommendation

1. Elect two directors to the Clearwater Paper Corporation Board of Directors

  

FOR each nominee

2. Ratify the appointment of our independent registered public accounting firm for 2022

  

FOR

3. Hold an advisory vote to approve the compensation of our named executive officers

  

FOR

4. Transact any other business that properly comes before the meeting

 

 
Information regarding our executive compensation program can be found under the “Executive Compensation Discussion and Analysis” section found elsewhere in this proxy.

GENERAL INFORMATION

Stockholder Proposals for 2023

The deadline for submitting a stockholder proposal for inclusion in the proxy materials for our 2023 Annual Meeting is December 6, 2022. Stockholder nominations for director and other proposals that are not to be included in such materials must be received by the company between January 16, 2023 and February 15, 2023. A stockholder’s notice relating to such a nomination or proposal must set forth the information required by our bylaws and must otherwise comply with the requirements of SEC’s Rule 14a-8. A copy of our bylaws is available for downloading or printing by going to our website at www.clearwaterpaper.com, and selecting “Investors,” and then “Governance.”

Stockholders Sharing the Same Address

Some brokers and other nominee record holders may be “householding” our proxy materials. This means a single notice and, if applicable, the proxy materials, will be delivered to multiple stockholders sharing an address unless contrary instructions have been received. Broadridge will promptly deliver a separate copy of the notice and, if applicable, the proxy materials, to you if you write or call at:

Vote Processing, c/o Broadridge, 51 Mercedes Way, Edgewood, NY, 11717 or 1-866-540-7095.

 

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Table of Contents
1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

In the future, if you want to receive separate copies of the proxy materials, or if you are receiving multiple copies and would like to receive only one copy per household, you should contact your broker, or you may contact Broadridge at the above contact information.

Annual Report and Financial Statements

A copy of our 2021 Annual Report to Stockholders, which includes our financial statements for the year ended December 31, 2021, was made available along with this proxy statement and other voting materials and information on the website www.proxyvote.com. You may view a copy of the 2021 Annual Report by going to our website at www.clearwaterpaper.com, and then selecting “Investors” and then selecting “Financial Info” and then “Annual Reports” or request one by selecting “Contact Us.”

Delinquent Section 16(a) Reports

Under U.S. securities laws, directors, certain executive officers and any person holding more than 10% of our common stock must report their initial ownership of the common stock and any changes in that ownership to the SEC. The SEC has designated specific due dates for these reports, and we must identify in this proxy statement those persons who did not file these reports when due. Based solely on our review of copies of the reports filed with the SEC and written representations of our directors and applicable officers, we believe all persons subject to reporting filed the required reports on time in 2021 except for one Form 4 reflecting the change in beneficial ownership for common stock of Ann Nelson who missed filing the report by one day.

Copies of Corporate Governance and Other Materials Available

The Board of Directors has adopted various corporate governance guidelines setting forth our governance principals and governance practices. These documents are available for downloading or printing on our website at www.clearwaterpaper.com, by selecting “Investors” and then “Governance:”

 

   

Restated Certificate of Incorporation

 

   

Amended and Restated Bylaws

 

   

Corporate Governance Guidelines

 

   

Code of Business Conduct and Ethics

 

   

Code of Ethics for Senior Officers

 

   

Audit Committee Charter

 

   

Compensation Committee Charter

 

   

Nominating and Governance Committee Charter

 

   

Director Independence Policy

 

   

Human Rights Policy

 

   

Related Person Transaction Policy

Forward Looking Statements

This report contains, in addition to historical information, certain forward-looking statements within the meaning of the Private Securities Litigation Reform Act of 1995, including statements regarding operations; cash flow generation; customers and customer service; product sustainability and attributes; environmental, social and governance goals, commitments and performance; and human capital and work-force commitments. These forward-looking statements are based on management’s current expectations, estimates, assumptions, and projections that are subject to change. Our actual results of operations may differ materially from those expressed or implied by the forward-looking statements contained in this report. Important factors that could cause or contribute to such differences include those discussed in the “Risk Factors” and “Developments and Trends in Our Business” sections contained in

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

our Annual Report on Form 10-K for the year ended December 31, 2021. Forward-looking statements contained in this report present management’s views only as of the date of this report. We undertake no obligation to publicly update forward-looking statements, whether as a result of new information, future events or otherwise.

INTERNET AVAILABILITY OF ANNUAL MEETING MATERIALS

Under Securities and Exchange Commission (“SEC”) rules, we have elected to make our proxy materials available to most of our stockholders over the Internet, rather than mailing paper copies of those materials to each stockholder. On or about April 5, 2022, we mailed to most of our stockholders a Notice of Internet Availability of Proxy Materials (the “Notice”) directing stockholders to a website where they can access our 2022 Proxy Statement and 2021 Annual Report and view instructions on how to vote via the Internet or by phone. If you received the Notice and would like to receive a paper copy of the proxy materials, please follow the instructions printed on the Notice to request that a paper copy be mailed. Some of our stockholders were not mailed the Notice and were instead delivered paper copies of the documents accessible on the Internet.

ANNUAL MEETING INFORMATION

Date, Time and Place of the Meeting

The 2022 Annual Meeting of Stockholders will be held on Monday, May 16, 2022, at 9:00 a.m., local time, at 601 W. Riverside Ave., Spokane, WA 99201.

Instructions for Web Participation in the Annual Meeting

We continue to face an unpredictable situation and restrictions on travel and gatherings with respect to the COVID pandemic. The health and safety of our stockholders, employees and communities are of paramount concern to our Board and management. We are holding the Annual Meeting in person at the Bank of America building, 601 W. Riverside Ave., Spokane, WA 99201 as presented in the Notice of Annual Meeting provided with our proxy materials. All in-person attendees must comply with the COVID protocol requirements of the state of Washington, the city of Spokane, and the building. However, to minimize the risk to our stockholders, employees, and communities, we are providing a means to participate in the meeting via a webcast.

Voting at the Meeting

Please note that stockholders will not be able to vote or revoke a proxy through the webcast. Therefore, to ensure that your vote is counted at the Annual Meeting, we strongly encourage you to complete and return the proxy card included with our proxy materials, or through your broker, bank, or other nominee’s voting instruction form. Stockholders of record can also vote via telephone or via the internet by following the instructions on your proxy card. Stockholders of record may still attend the Annual Meeting and revoke their proxy at any time before it is voted.

Webcast Registration Instructions

To attend the webcast of the Annual Meeting, stockholders will need to register at register.proxypush.com/CLW or enter the url https://register.proxypush.com/CLW by 5:00 p.m. (Pacific) on Thursday, May 13th. If stockholders do not register prior to this time, they will not be able to participate in the webcast. Once registered, stockholders will receive a confirmation email with a link to access the webcast. Those planning to listen should connect to the webcast at least 10 minutes prior to the start of the Annual Meeting. Subject to customary rules adopted by the company, stockholders attending the Annual Meeting in person will be provided an opportunity to ask questions and the Annual Meeting webcast will offer a means to ask written questions.

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

Replay of the Meeting

The Annual Meeting webcast will be archived on the Investor Relations section of the company’s website through May 16, 2023.

If you have further questions regarding proxy voting or how to access the Annual Meeting via webcast, please do not hesitate to contact investor relations at investorinfo@clearwaterpaper.com or by phone at (509) 344-5906.

Purpose of the Meeting

The purpose of the meeting is to:

 

   

elect two directors to our Board;

 

   

ratify the appointment of our independent registered public accounting firm for 2022;

 

   

hold an advisory vote to approve the compensation of our named executive officers; and

 

   

transact any other business that properly comes before the meeting.

Recommendation of the Board of Directors

Our Board unanimously recommends that you vote FOR each director nominee, FOR the ratification of the appointment of our independent registered public accounting firm for 2022, and FOR approval of the compensation of our named executive officers.

Who May Vote

Stockholders who owned common stock at the close of business on March 18, 2022, the record date for the Annual Meeting, may vote at the meeting. For each share of common stock held, stockholders are entitled to one vote for as many separate nominees as there are directors to be elected and one vote on any other matter presented.

Proxy Solicitation

Certain of our directors, officers and employees, our proxy solicitor, D.F. King & Co., and our third-party investor relations company, Solebury Trout, LLC, may solicit proxies on our behalf by mail, phone, fax, e-mail, or in person. We will bear the cost of the solicitation of proxies, including D.F. King’s fee of $7,500 plus out-of-pocket expenses, and we will reimburse banks, brokers, custodians, nominees and fiduciaries for their reasonable charges and expenses to forward our proxy materials to the beneficial owners of Clearwater Paper common stock. No additional compensation will be paid to our directors, officers or employees who may be involved in the solicitation of proxies.

Tabulation of Votes—Inspector of Election

Broadridge Financial Solutions, Inc., or Broadridge, will act as the inspector of election at the Annual Meeting and we will reimburse reasonable charges and expenses related to the tabulation of votes.

Voting

You may vote your shares in one of several ways, depending upon how you own your shares.

Shares registered directly in your name with Clearwater Paper (through our transfer agent, Computershare) and Shares held in a Clearwater Paper 401(k) Savings Plans (through Fidelity Management Trust Company):

 

   

Via Internet: Go to www.proxyvote.com and follow the instructions. You will need to enter the Control Number printed on the Notice you received or if you received printed proxy materials, by following the instructions provided with your proxy materials and on your proxy card or voting instruction card.

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

   

By Telephone: Call toll-free 1-800-690-6903 and follow the instructions. You will need to enter the Control Number printed on the Notice you received or if you received printed proxy materials, by following the instructions provided with your proxy materials and on your proxy card or voting instruction card.

 

   

In Writing: If you received printed proxy materials in the mail and wish to vote by mail, complete, sign, and date your proxy card, and return it in the postage paid envelope that was provided to you, return it to Vote Processing, c/o Broadridge, 51 Mercedes Way, Edgewood, NY, 11717, or provide it or a ballot distributed at the Annual Meeting directly to the Inspector of Election at the Annual Meeting when instructed.

IMPORTANT NOTE TO 401(K) SAVINGS PLANS PARTICIPANTS: Broadridge, our proxy agent, must receive your voting instructions by 11:59 p.m., Eastern Daylight Time, on Wednesday, May 11, 2022, in order to tabulate the voting instructions of 401(k) Savings Plans participants who have voted and communicate those instructions to the 401(k) Savings Plans trustee, who will ultimately vote your shares.

If the 401(k) Savings Plans trustee does not timely receive voting directions from a 401(k) Savings Plans participant or beneficiary, the participant or beneficiary shall be deemed to have directed the 401(k) Savings Plans trustee to vote his or her company stock account in accordance with the pro rata percentage of voting directions received for the allocated stock. Conversely, if voting directions are timely received, they will proportionally control how unallocated or undirected shares of company stock are voted. For this reason, shares held through a 401(k) Savings Plan are ineligible to be voted at the in-person meeting.

Shares held in “street” or “nominee” name (through a bank, broker or other nominee):

 

   

You may receive a Notice of Internet Availability of Proxy Materials or a separate voting instruction form from your bank, broker or other nominee holding your shares. You should follow the instructions in the Notice or voting instructions provided by your bank, broker, or other nominee in order to instruct your bank, broker, or nominee on how to vote your shares. The availability of telephone or Internet voting will depend on the voting process of the bank, broker, or other nominee. To vote in person at the Annual Meeting, you must obtain a proxy, executed in your favor, from the holder of record.

 

   

If you are the beneficial owner of shares held in “street name” by a broker, then the broker, as the holder of record of the shares, must vote those shares in accordance with your instructions. If you do not give instructions to the broker, then your broker can vote your shares for “discretionary” items but cannot vote your shares for “non-discretionary” items.

If you vote via the Internet, by telephone or return a proxy card by mail, but do not select a voting preference, the persons who are authorized on the proxy card, voting instruction forms and through the Internet and telephone voting facilities to vote your shares will vote FOR each director nominee, FOR the ratification of the appointment of our independent registered public accounting firm for 2022 and FOR advisory approval of the vote on the compensation of our named executive officers. If you have any questions or need assistance in voting your shares, please contact D.F. King & Co. toll-free at 1-800-578-5378 or Solebury Trout LLC, Investor Relations at 1-509-344-5906.

Revoking your Proxy

If you are a stockholder of record, you may revoke your proxy at any time before the Annual Meeting by giving our Corporate Secretary written notice of your revocation by mailing to Clearwater Paper Corporation, Corporate Secretary, 601 West Riverside Avenue, Suite 1100, Spokane WA, 99201 and by

 

Clearwater Paper Corporation 2022

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

submitting a later-dated proxy, or you may revoke your proxy at the Annual Meeting by voting by ballot. Attendance at the meeting, by itself, will not revoke a proxy. If shares are registered in your name, you may revoke your proxy by telephone by calling 1-800-690-6903 and following the instructions or via the Internet by going to www.proxyvote.com and following the instructions.

If your shares are held in one of the 401(k) Savings Plans (through Fidelity Management Trust Company), you may revoke your proxy by telephone by calling 1-800-690-6903 and following the instructions or via the Internet by going to www.proxyvote.com and following the instructions. Broadridge, our proxy agent, must receive your revocation by 11:59 p.m., Eastern Daylight Time, on Wednesday, May 11, 2022, in order for the revocation to be communicated to the 401(k) Savings Plans trustee.

If you are a stockholder in “street” or “nominee” name, you may revoke your voting instructions by informing the bank, broker, or other nominee in accordance with that entity’s procedures for revoking your voting instructions.

Quorum

On March 18, 2022, the record date, we had 16,810,003 shares of common stock outstanding. Voting can take place at the Annual Meeting only if stockholders owning a majority of the total number of shares issued and outstanding and entitled to vote on the record date are present either in person or by proxy. Abstentions and broker non-votes will both be treated as present for purposes of determining the existence of a quorum.

Votes Needed

The affirmative vote of a majority of the common stock present in person or by proxy at the Annual Meeting and entitled to vote is required to elect each of the nominees for director listed in Proposal 1 and to ratify the appointment of our independent registered public accounting firm as set forth in Proposal 2.

The votes presented in Proposal 3 is an advisory vote and therefore are not binding on the company, our Compensation Committee or our Board of Directors. We, however, value the opinions of our stockholders. The Compensation Committee will, as it did with respect to previous stockholder advisory votes regarding named executive officer compensation, take into account the result of the advisory vote when determining future executive compensation.

The inspector of election will tabulate affirmative and negative votes, abstentions and broker non-votes. For Proposals 1 and 2 withheld votes and abstentions will have the same effect as negative votes. Broker non-votes will not be counted in determining the number of shares entitled to vote.

Majority Vote Standard in Uncontested Director Elections

We have adopted majority voting procedures for the election of directors in uncontested elections. In an uncontested election, each nominee is elected by the vote of a majority of the voting power of the capital stock issued and outstanding, present in person or by proxy and entitled to vote for the election of directors. As provided in our bylaws, an “uncontested election” is one in which the number of nominees equals the number of directors to be elected in such election.

In accordance with our bylaws, our Board of Directors may nominate or elect as a director only persons who agree to tender, promptly following his or her election or re-election to the Board, an irrevocable resignation that will be effective upon (i) the failure of the candidate to receive the required vote at the next annual meeting at which he or she faces re-election and (ii) the acceptance by the Board of such resignation.

 

Clearwater Paper Corporation 2022

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

If an incumbent director fails to receive the required vote for re-election in an uncontested election, the Nominating and Governance Committee determines whether such director’s resignation should be accepted and makes a recommendation to the Board, which makes the final determination whether to accept the resignation. The Board must publicly disclose its decision within 90 days from the date of certification of the election results. If a director’s resignation is accepted by the Board, then the Board may fill the resulting vacancy or may decrease the size of the Board.

Annual Meeting Attendance

We cordially invite and encourage all of our stockholders to attend the meeting either virtually or in-person. Persons who are not stockholders may attend only if invited by us. You should be prepared to present photo identification for admittance to the in-person meeting.

 

   

If you are a stockholder of record, you must bring a copy of the Notice or proxy card in order to be admitted to the meeting.

 

   

If you hold your shares through one of the 401(k) Savings Plans, you must bring your proxy card in order to be admitted to the meeting.

 

   

If you own shares in “street” or “nominee” name, you must bring proof of beneficial ownership (e.g., a current broker’s statement) in order to be admitted to the meeting.

 

   

The company will follow the COVID requirements of the state of Washington, the city of Spokane and the building for public gatherings. You may need to provide proof of vaccination and/or proof of a negative test in the last 72 hours in order to attend the meeting.

If you do not provide photo identification and comply with the other procedures outlined above, you may not be admitted to the Annual Meeting.

Other Matters Presented at Annual Meeting

We do not expect any matters, other than those included in this proxy statement, to be presented at the 2022 Annual Meeting. If other matters are presented, the individuals named as proxies will have discretionary authority to vote your shares on such matters.

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

7. PROPOSALS

 

 

PROPOSAL 1—ELECTION OF DIRECTORS

We recommend a vote FOR each nominee.

Our Board of Directors is divided into three classes serving staggered three-year terms. Each of the nominees listed below has been nominated by our Board of Directors at the recommendation of the Nominating and Governance Committee in accordance with its charter, our Amended and Restated Bylaws and our Corporate Governance Guidelines.

Each nominee is currently a member of the Board. If any nominee becomes unable to serve as a director before the meeting or decides not to serve, the individuals named as proxies may vote for a substitute nominee proposed by the Board or we may reduce the number of members of the Board. We recommend a vote FOR each nominee listed below.

Nominees for Election at This Meeting for a Term Expiring in 2025

Kevin J. Hunt

Age 70, a director since January 2013

Ann C. Nelson

Age 62, a director since May 2020

The affirmative vote of a majority of the shares of common stock present in person or represented by proxy and entitled to vote at the Annual Meeting is required to elect each nominee for director listed in Proposal 1.

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

PROPOSAL 2—RATIFICATION OF THE APPOINTMENT OF OUR INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM FOR 2022

We recommend a vote FOR this proposal.

Based upon its review of KPMG LLP’s (“KMPG”) qualifications, independence and performance, the Audit Committee of the Board of Directors has appointed KPMG to serve as our independent registered public accounting firm for 2022.

The appointment of our independent registered public accounting firm is not required to be submitted for ratification by our stockholders. The listing standards of the New York Stock Exchange provide that the Audit Committee is solely responsible for the appointment, compensation, evaluation and oversight of our independent registered public accounting firm. However, as a matter of good corporate governance, the Audit Committee is submitting its appointment of KPMG as independent registered public accounting firm for 2022 for ratification by our stockholders.

If our stockholders fail to ratify the appointment of KPMG, the Audit Committee may reconsider whether to retain KPMG, may continue to retain that firm, or appoint another firm without resubmitting the matter to our stockholders. Even if our stockholders ratify the appointment of KPMG, the Audit Committee may, in its discretion, appoint a different independent registered public accounting firm for us if it determines that such a change would be in the best interests of our company and our stockholders.

The affirmative vote of a majority of the common stock present in person or represented by proxy and entitled to vote at the Annual Meeting is required to ratify the appointment of the independent registered public accounting firm.

Representatives of KPMG are expected to attend the Annual Meeting, will have the opportunity to make a statement if they desire to do so and are expected to be available to respond to appropriate questions.

 

Clearwater Paper Corporation 2022

 

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1   KEY PERFORMANCE AND ENVIRONMENTAL HIGHLIGHTS     2     CORPORATE GOVERNANCE AND BOARD OF DIRECTORS     3     CORPORATE RESPONSIBILITY     4     EXECUTIVE COMPENSATION DISCUSSION AND TABLES     5     AUDIT COMMITTEE REPORT     6     ANNUAL MEETING INFORMATION     7     PROPOSALS
                         
           

 

PROPOSAL 3—ADVISORY VOTE TO APPROVE NAMED EXECUTIVE OFFICER COMPENSATION

The Board of Directors recommends a vote FOR this proposal.

This Proposal 3 vote, provides you with the opportunity to advise our Board of Directors and Compensation Committee regarding your approval of the compensation of our named executive officers as described in the Executive Compensation Discussion and Analysis section, accompanying compensation tables and narrative disclosure set forth in this proxy statement. This vote is not intended to address any specific item of compensation or the compensation of any particular named executive officer, but rather the overall compensation of our named executive officers as well as the philosophy and objectives of our executive compensation programs.

We encourage stockholders to read the Executive Compensation Discussion and Analysis section, which describes our executive compensation programs that are designed to attract, retain, motivate and reward our named executive officers, who are critical to our success. Under these programs, our named executive officers are rewarded for the company’s achievement of financial performance targets as well as their individual achievement of specific strategic and corporate goals on an annual basis and for realization of increased stockholder return on a long-term basis. In 2021, we received a 95.48% vote in favor of our executive compensation program from our stockholders.

We are again asking our stockholders to indicate their support for our named executive officer compensation as described in this proxy statement by voting “FOR” the following resolution at the Annual Meeting:

“RESOLVED, that the compensation paid to the company’s named executive officers, as disclosed pursuant to Item 402 of Regulation S-K, including the Executive Compensation Discussion and Analysis, compensation tables and narrative discussion is hereby APPROVED.”

The advisory vote is not binding on the company, our Compensation Committee or our Board of Directors. We value the opinions of our stockholders, however, and the Compensation Committee will take into account, as it did with respect to last year’s advisory vote to approve named executive officer compensation, the result of the vote when determining future executive compensation.

 

Clearwater Paper Corporation 2022

 

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LOGO

CLEARWATER PAPER CLEARWATER PAPER CORPORATION LEGAL DEPARTMENT 601 W. RIVERSIDE AVENUE SUITE 1100 SPOKANE, WA 99201 Investor Address Line 1 Investor Address Line 2 Investor Address Line 3 Investor Address Line 4 Investor Address Line 5 John Sample 1234 ANYWHERE STREET ANY CITY, ON A1A 1A1 1 OF 2 1 1 SCAN TO VIEW MATERIALS & VOTE VOTE BY INTERNET - www.proxyvote.com or scan the QR Barcode above Use the Internet to transmit your voting instructions and for electronic delivery of information. Vote by 11:59 P.M. ET on 05/15/2022 for shares held directly and by 11:59 P.M. ET on 05/11/2022 for shares held in a Clearwater Paper 401(k) Plan. Have your proxy card in hand when you access the web site and follow the instructions to obtain your records and to create an electronic voting instruction form. ELECTRONIC DELIVERY OF FUTURE PROXY MATERIALS If you would like to reduce the costs incurred by our company in mailing proxy materials, you can consent to receiving all future proxy statements, proxy cards and annual reports electronically via e-mail or the Internet. To sign up for electronic delivery, please follow the instructions above to vote using the Internet and, when prompted, indicate that you agree to receive or access proxy materials electronically in future years. VOTE BY PHONE - 1-800-690-6903 Use any touch-tone telephone to transmit your voting instructions. Vote by 11:59 P.M. ET on 05/15/2022 for shares held directly and by 11:59 P.M. ET on 05/11/2022 for shares held in a Clearwater Paper 401(k) Plan. Have your proxy card in hand when you call and then follow the instructions. VOTE BY MAIL Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or return it to Vote Processing, c/o Broadridge, 51 Mercedes Way, Edgewood, NY 11717. NAME THE COMPANY NAME INC.- COMMON THE COMPANY NAME INC.- CLASS A THE COMPANY NAME INC. - CLASS B THE COMPANY NAME INC. - CLASS C THE COMPANY NAME INC. - CLASS D THE COMPANY NAME INC. - CLASS E THE COMPANY NAME INC. - CLASS F THE COMPANY NAME INC.- 401 K CONTROL # ® 000000000000000 SHARES 123,456,789,012.12345 123,456,789,012.12345 123,456,789,012.12345 123,456,789,012.12345 123,456,789,012.12345 123,456,789,012.12345 123,456,789,012.12345 123,456,789,012.12345 PAGE 1 OF 2 TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS: [X] KEEP THIS PORTION FOR YOUR RECORDS DETACH AND RETURN THIS PORTION ONLY THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED. The Board of Directors recommends you vote FOR the following: 1. Election of Directors Nominees 1a. Kevin J. Hunt 1b. Ann C. Nelson For Against Abstain [    ] [    ] [    ] [    ] [    ] [    ] The Board of Directors recommends you vote FOR proposals 2 and 3. 2 Ratification of the appointment of KPMG, LLP as the Company independent registered public accounting firm for 2022. For Against Abstain [    ] [    ] [    ] [    ] [    ] [    ] 3 Advisory vote to approve named executive officer compensation. NOTE: THIS PROXY WILL BE VOTED AS DIRECTED BUT IF NOT OTHERWISE DIRECTED, FOR EACH DIRECTOR NOMINEE AND FOR PROPOSALS 2 & 3. For address change / comments, mark here. (see reverse for instructions) Yes No [    ] [    ] [    ] Please indicate if you plan to attend this meeting Please sign exactly as your name(s) appear(s) hereon. When signing as attorney, executor, administrator, or other fiduciary, please give full title as such. Joint owners should each sign personally. All holders must sign. If a corporation or partnership, please sign in full corporate or partnership name by an authorized officer. Investor Address Line 1 Investor Address Line 2 Investor Address Line 3 Investor Address Line 4 Investor Address Line 5 John Sample 1234 ANYWHERE STREET ANY CITY, ON A1A 1A1 Signature [PLEASE SIGN WITHIN BOX] Date JOB # Signature (Joint Owners) Date SHARES CUSIP # SEQUENCE # 0000540665_1 R1.0.0.24 02 0000000000


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LOGO

To register to attend the webcast of the Annual Meeting go to https://register.proxypush.com/CLW. Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting: The Notice & Proxy Statement, Annual Report/10K is/are available at www. proxyvote.com. CLEARWATER PAPER CORPORATION Annual Meeting of Stockholders May 16, 2022 9:00 AM This proxy is solicited by the Board of Directors Common: The undersigned hereby appoints Arsen S. Kitch, Michael J. Murphy and Michael S. Gadd, or any one of them, as proxies, each with full power to act without the others and with the powers of substitution in each, and hereby authorizes them to represent and vote, as designated on the reverse side of this ballot, all of the shares of stock of CLEARWATER PAPER CORPORATION that the undersigned is/are entitled to vote at the Annual Meeting of Stockholders to be held at 09:00 AM, PDT on May 16, 2022, at 601 W. Riverside Ave., Spokane, WA 99201, and any adjournment or postponement thereof. Address change/comments: (If you noted any Address Changes and/or Comments above, please mark corresponding box on the reverse side. ) Continued and to be signed on reverse side 0000540665_2 R1.0.0.24