Delaware
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001-33506
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77-0443568
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(State or other jurisdiction of
incorporation or organization )
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(Commission File Number)
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(IRS Employer Identification No.)
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960 Stewart Drive, Sunnyvale, California
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94085
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(Address of Principal Executive Offices)
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(Zip Code)
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☒ |
Rule 13p-1 under the Securities Exchange Act (17 CFR 240.13p-1) for the reporting period January 1 to December 31, 2016
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Item 1.01. |
Conflict Minerals Disclosure and Report.
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Item 1.02. |
Exhibit.
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Item 2.01. |
Exhibit.
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Exhibit
Number
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Description of Document
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1.01
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ShoreTel, Inc. Conflict Minerals Report for the reporting period January 1 to December 31, 2016.
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SHORETEL, INC.
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Dated: May 30, 2017
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By:
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/s/ Allen Seto
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Name:
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Allen Seto
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Title:
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Vice President and General Counsel
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Exhibit Number
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Description of Document
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ShoreTel, Inc. Conflict Minerals Report for the reporting period January 1 to December 31, 2016.
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I. |
Product Overview
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II. |
Supply Chain Overview
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III. |
Conflict Minerals Analysis and Reasonable Country of Origin Inquiry
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· |
our products contain conflict minerals that are necessary to the production or functionality of such products; and
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· |
we are unable to determine whether the conflict minerals present in our products originate in the Covered Countries.
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IV. |
Design of Due Diligence Measures
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V. |
Due Diligence Measures Performed by ShoreTel
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· |
ShoreTel maintains a Conflict Minerals Policy (the “Conflict Minerals Policy”) that sets forth (i) its commitment to complying with the Final Rules, (ii) its expectations of its suppliers regarding supporting ShoreTel’s compliance activities, and (iii) its policies and practices with respect to the engagement of suppliers and the implementation of risk mitigation measures. The Conflict Minerals Policy can be found on our website at www.shoretel.com under “About ShoreTel” – “Investor Relations” – “Corporate Governance/Leadership.”
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· |
The implementation of ShoreTel’s RCOI, the conducting of due diligence on the source and chain of custody of ShoreTel’s necessary conflict minerals, and the drafting of the SEC filings required by the Final Rules are managed by ShoreTel’s supply chain and legal departments. ShoreTel’s Board of Directors (the “Board”) has delegated oversight and review with respect to these processes to the Audit Committee of the Board (the “Audit Committee”). To the extent that red flags or other issues are identified in the supplier data acquisition or engagement processes, these issues and red flags will be addressed first by the responsible individuals within the supply chain and legal departments, and will then subsequently be reported to and reviewed by the Audit Committee at regularly scheduled meetings of the Audit Committee on an annual basis.
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· |
The supply chain and legal staff responsible for conflict minerals compliance (i) have received training regarding conflict minerals compliance and (ii) are required to be familiar with ShoreTel’s Conflict Minerals Policy and with ShoreTel’s conflict minerals-related processes and procedures.
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Records of material conflict minerals-related documentation are maintained electronically by ShoreTel for a period of five (5) years from the date of creation.
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ShoreTel’s existing manufacturing suppliers have been provided with a copy of the Conflict Minerals Policy, and new manufacturing suppliers will be provided with a copy of the Conflict Minerals Policy as part of ShoreTel’s standard supplier onboarding process. In addition, ShoreTel’s form manufacturing agreement contains a conflict minerals compliance provision (the “Conflict Minerals Contractual Provision”) requiring suppliers to (i) comply with the Conflict Minerals Policy, (ii) cooperate with ShoreTel in providing the information required by the CMRT and (iii) update information provided in the CMRT to the extent such information becomes inaccurate as a result of changes in the circumstances of the supplier. The Conflict Minerals Contractual Provision will be (i) incorporated into new manufacturing agreements and (ii) incorporated into existing manufacturing agreements when such agreements are negotiated for renewal.
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ShoreTel’s Whistleblower Process (the “Whistleblower Process”) is designed to provide a confidential or anonymous avenue of communication for reporting violations of (i) ShoreTel’s Code of Business Conduct and Ethics or (ii) applicable law, including disclosures in reports filed with the SEC and other public disclosures that are not full, fair, accurate, timely and understandable. For this reason, the Whistleblower Process includes and encompasses the reporting of improper activities in connection with the preparation of ShoreTel’s Form SD pursuant to the Final Rules and the Conflict Minerals Policy.
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ShoreTel requires that its suppliers complete in full the Electronic Industry Citizenship Coalition (“EICC”)/Global e-Sustainability Initiative Conflict Minerals Reporting Template (the “CMRT”). The CMRT is designed to provide ShoreTel with sufficient information regarding its suppliers’ practices with respect to the sourcing of conflict minerals to enable it to comply with its requirements under the Final Rules.
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ShoreTel’s supply chain and legal departments manage the collection of information reported on the CMRT by its suppliers.
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ShoreTel utilizes a series of escalating responses to address the failure of a supplier to provide the information required by the CMRT.
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If, on the basis of red flags that are identified as a result of either (i) the supplier data acquisition or engagement processes or (ii) the receipt of information from other sources, ShoreTel determines that there is a reasonable risk that a supplier is sourcing conflict minerals that are directly or indirectly financing or benefiting armed groups, ShoreTel will enforce the Conflict Minerals Policy and the Conflict Minerals Contractual Provision binding such supplier (if any) by means of a series of escalations.
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Such escalations may range from prompt engagement with the supplier to resolve the sourcing issue, to requiring such supplier to implement a risk management plan (which plan may involve, as appropriate, remedial action up to and including disengagement from upstream suppliers), to disengagement by ShoreTel from the applicable supplier.
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VI. |
Smelters and Refiners Identified
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VII. |
Steps to Mitigate Risk
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Continue to engage with suppliers to obtain complete CMRTs;
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Support the development of supplier capabilities to perform conflict minerals-related due diligence by the implementation of risk mitigation measures, as appropriate; and
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Provide ongoing training regarding emerging best practices and other relevant topics to supply chain and legal staff responsible for conflict minerals compliance.
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Conflict Mineral
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Country Location
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Tin
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BRAZIL
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CHINA
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INDONESIA
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MALAYSIA
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RWANDA
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VIET NAM
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Tantalum
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AUSTRIA
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Tungsten
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BRAZIL
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CHINA
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Gold
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BELGIUM
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CHINA
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CZECH REPUBLIC
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FRANCE
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INDIA
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ITALY
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JAPAN
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KAZAKHSTAN
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KOREA (REPUBLIC OF)
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MALAYSIA
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MEXICO
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NETHERLANDS
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NEW ZEALAND
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POLAND
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SAUDI ARABIA
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SUDAN
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SWITZERLAND
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TURKEY
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UNITED ARAB EMIRATES
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UNITED STATES OF AMERICA
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UZBEKISTAN
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ZAMBIA
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ZIMBABWE
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