UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A INFORMATION
PROXY STATEMENT PURSUANT TO SECTION 14(a) OF THE
SECURITIES EXCHANGE ACT OF 1934
(AMENDMENT NO. )
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CONCHO RESOURCES INC.
One Concho Center
600 West Illinois Avenue
Midland, Texas 79701
NOTICE OF 2013 ANNUAL MEETING OF STOCKHOLDERS
To the Stockholders of Concho Resources Inc.:
Notice is hereby given that the 2013 Annual Meeting of Stockholders (the Annual Meeting) of Concho Resources Inc. (the Company) will be held at the Petroleum Club of Midland, 501 West Wall Avenue, Midland, Texas 79701, on Thursday, June 6, 2013, at 3:00 p.m. Central Time. The Annual Meeting is being held for the following purposes:
1. | to elect three Class III directors, each for a term of three years; |
2. | to ratify the Audit Committee of the Board of Directors selection of Grant Thornton LLP as the independent registered public accounting firm of the Company for the fiscal year ending December 31, 2013; |
3. | to consider an advisory vote to approve the compensation of the Companys named executive officers as disclosed in the accompanying proxy statement; and |
4. | to transact such other business as may properly come before the Annual Meeting or any adjournments or postponements thereof. |
These proposals are described in the accompanying proxy materials. You will be able to vote at the Annual Meeting only if you were a stockholder of record at the close of business on April 8, 2013, the record date for the meeting.
By Order of the Board of Directors |
C. William Giraud |
Senior Vice President, General Counsel and Secretary |
Midland, Texas
April 8, 2013
Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting of Stockholders to Be Held on June 6, 2013:
This Notice and Proxy Statement, along with the Companys Annual Report on Form 10-K for the year ended December 31, 2012 and the Companys 2012 Annual Report to Stockholders, are available free of charge at www.concho.com/proxy.
YOUR VOTE IS IMPORTANT
Please date, sign and return the enclosed proxy card promptly so that your shares may be voted in accordance with your wishes and so that there is a quorum at the Annual Meeting. You also may vote your shares over the Internet or via a toll-free telephone number, as further described on the enclosed proxy card.
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ITEM TWO: RATIFICATION OF SELECTION OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM |
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CONCHO RESOURCES INC.
One Concho Center
600 West Illinois Avenue
Midland, Texas 79701
PROXY STATEMENT
2013 ANNUAL MEETING OF STOCKHOLDERS
This Proxy Statement is being furnished to you in connection with the solicitation of proxies by the Board of Directors of Concho Resources Inc. (the Company) for use at the Companys 2013 Annual Meeting of Stockholders (the Annual Meeting). The Board of Directors of the Company requests your proxy for the Annual Meeting that will be held on Thursday, June 6, 2013, at 3:00 p.m. Central Time, at the Petroleum Club of Midland, 501 West Wall Avenue, Midland, Texas 79701. By granting a proxy, you authorize the persons named in the proxy to represent you and vote your shares at the Annual Meeting. Those persons will also be authorized to vote your shares to adjourn the Annual Meeting from time to time and to vote your shares at any adjournments or postponements of the Annual Meeting.
If you attend the Annual Meeting, you may vote in person. If you are not present at the Annual Meeting, your shares may be voted only by a person to whom you have given a proper proxy.
You may revoke your proxy in writing at any time before it is exercised at the Annual Meeting by: (i) delivering to the Secretary of the Company a written notice of the revocation; (ii) signing, dating and delivering to the Secretary of the Company a proxy with a later date; or (iii) attending the Annual Meeting and voting your shares in person. Your attendance at the Annual Meeting will not revoke your proxy unless you give written notice of revocation to the Secretary of the Company before your proxy is exercised or unless you vote your shares in person at the Annual Meeting before your proxy is exercised.
Brokers are not permitted to vote your shares for discretionary matters, which include the election of directors and the advisory vote to approve executive compensation, without your instructions as to how to vote. Please return your proxy card so that your vote can be counted.
The approximate date on which this Proxy Statement, accompanying Notice of 2013 Annual Meeting of Stockholders and proxy card, and the Companys 2012 Annual Report to Stockholders are first being sent or given to stockholders is April 23, 2013.
This Notice and Proxy Statement, along with the Companys Annual Report on Form 10-K for the year ended December 31, 2012 and the Companys 2012 Annual Report to Stockholders, are available free of charge at www.concho.com/proxy.
Voting Stock. The Companys common stock, par value $0.001 per share, is the only outstanding class of the Companys securities that entitles holders to vote generally at meetings of the Companys stockholders. Each share of common stock outstanding on the record date entitles the holder to one vote at the Annual Meeting.
Record Date. The record date for stockholders entitled to notice of and to vote at the Annual Meeting is the close of business on April 8, 2013. As of the record date, 104,730,170 shares of common stock were outstanding and entitled to be voted at the Annual Meeting.
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Quorum and Adjournments. A quorum of stockholders is necessary to have a valid meeting of stockholders. The presence, in person or by proxy, of the holders of a majority of the votes eligible to be cast at the Annual Meeting is necessary to constitute a quorum at the Annual Meeting. If a quorum is not present, the chairman has the power to adjourn the Annual Meeting from time to time, without notice other than an announcement at the Annual Meeting, until a quorum is present. In the event a quorum is present at the Annual Meeting but sufficient votes to approve any of the items proposed by our Board have not been received, the persons named as proxies may propose one or more adjournments of the Annual Meeting to permit further solicitation of proxies. At any annual meeting reconvened following an adjournment at which a quorum is present, any business may be transacted that might have been transacted at the annual meeting as originally noticed.
Vote Required. Only stockholders of record at the close of business on April 8, 2013 have the right to vote at the Annual Meeting. The proposals at the Annual Meeting will require the following votes:
| Directors will be elected by a plurality of all votes cast, subject to the Companys majority voting policy contained in its Corporate Governance Guidelines. You may vote FOR ALL NOMINEES, WITHHOLD AUTHORITY FOR ALL NOMINEES or FOR ALL EXCEPT for the director nominees. |
| Ratification of the selection of the Companys independent registered public accounting firm will require the affirmative vote of the holders of a majority of the votes of the Companys common stock cast affirmatively or negatively at the Annual Meeting with respect to the proposal. You may vote FOR, AGAINST or ABSTAIN on the proposal to ratify the selection of the Companys independent registered public accounting firm. |
| Approval, on an advisory basis, of the compensation of the Companys named executive officers will require the affirmative vote of the holders of a majority of the votes of the Companys common stock cast affirmatively or negatively at the Annual Meeting with respect to the proposal. You may vote FOR, AGAINST or ABSTAIN on the proposal to approve, on an advisory basis, the compensation of the Companys named executive officers. |
An automated system that the Companys transfer agent administers will tabulate the votes.
Brokers who hold shares in street name for customers are required to vote shares in accordance with instructions received from the beneficial owners. The New York Stock Exchanges (the NYSE) Rule 452 restricts when brokers who are record holders of shares may exercise discretionary authority to vote those shares. Brokers are permitted to vote on discretionary items if they have not received instructions from the beneficial owners, but they are not permitted to vote (a broker non-vote) on non-discretionary items absent instructions from the beneficial owner. With respect to the Annual Meeting, Rule 452 prohibits such brokers from exercising discretionary authority in the election of the Companys directors and the advisory vote to approve the compensation of the Companys named executive officers but such brokers may exercise discretionary authority with respect to the ratification of the selection of the Companys independent registered public accounting firm.
Abstentions and broker non-votes will be included for purposes of determining whether a quorum is present at the Annual Meeting. Neither abstentions nor broker non-votes will have any effect on the outcome of voting on any of the proposals at the Annual Meeting.
Default Voting. A proxy that is properly completed and returned will be voted at the Annual Meeting in accordance with the instructions on the proxy. If you properly complete and return a proxy, but do not indicate any contrary voting instructions, your shares will be voted in accordance with the Board of Directors recommendations, which are as follows:
| FOR the election of the three persons named in this Proxy Statement as the Board of Directors nominees for election as Class III directors; |
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| FOR the ratification of the selection of Grant Thornton LLP as the independent registered public accounting firm of the Company for the fiscal year ending December 31, 2013; and |
| FOR the approval, on an advisory basis, of the compensation of the Companys named executive officers as disclosed under Compensation Discussion and Analysis and the accompanying compensation tables under Executive Compensation contained in this proxy statement. |
If any other business properly comes before the stockholders for a vote at the Annual Meeting, your shares will be voted at the discretion of the holders of the proxy. The Board of Directors knows of no matters, other than those previously stated herein, to be presented for consideration at the Annual Meeting.
Record Name and Street Name Shares. Shares held directly in your name as the stockholder of record can be voted in person at the Annual Meeting, or you can provide a proxy to be voted at the Annual Meeting. You may vote by mail by signing, dating and returning the enclosed proxy card in the enclosed envelope. If you plan to vote in person at the Annual Meeting, please bring proof of identification. Even if you currently plan to attend the Annual Meeting, we recommend that you also submit your proxy as described above so that your vote will be counted if you later decide not to attend the Annual Meeting.
If you hold your shares in street name (for example, at your brokerage account), please follow the instructions provided by your record holder to vote the enclosed proxy card by signing and dating the enclosed proxy card and returning it in the enclosed postage-paid envelope. Shares held in street name may be voted in person by you at the Annual Meeting only if you obtain a signed proxy from your bank, broker or other holder of record (the record holder) giving you the right to vote the shares. If you hold your shares in street name and wish to simply attend the Annual Meeting, please bring proof of ownership and proof of identification.
ITEM ONE: ELECTION OF DIRECTORS
The Company has classified its Board of Directors into three classes. Directors in each class are elected to serve for three-year terms and until either they are re-elected or their successors are elected and qualified or until their earlier resignation or removal. Each year, the directors of one class stand for re-election as their terms of office expire. Based on recommendations from its Nominating & Governance Committee, the Board of Directors has nominated the following individuals for election as Class III directors of the Company with their terms to expire at the Companys 2016 annual meeting of stockholders, when they are to be re-elected or their successors are elected and qualified or until their earlier resignation or removal:
Gary A. Merriman
Ray M. Poage
A. Wellford Tabor
Messrs. Merriman, Poage and Tabor currently serve as Class III directors of the Company. Their biographical information is contained in Directors and Executive Officers below.
The Board of Directors has no reason to believe that any of its nominees will be unable or unwilling to serve if elected. If a nominee becomes unable or unwilling to accept nomination or election, either the number of the Companys directors will be reduced or the persons acting under your proxy will vote for the election of a substitute nominee that the Board of Directors nominates.
THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS THAT STOCKHOLDERS VOTE FOR THE ELECTION OF EACH OF THE DIRECTOR NOMINEES.
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DIRECTORS AND EXECUTIVE OFFICERS
The table below sets forth certain information, as of the date of this Proxy Statement, regarding the Companys directors and executive officers:
Name |
Age | Position | ||||
Timothy A. Leach |
53 | Chairman of the Board of Directors, Chief Executive Officer, President and Class I Director | ||||
Steven L. Beal |
54 | Class II Director | ||||
Tucker S. Bridwell |
61 | Class II Director | ||||
William H. Easter III |
63 | Class I Director | ||||
W. Howard Keenan, Jr. |
62 | Class I Director | ||||
Gary A. Merriman |
58 | Class III Director | ||||
Ray M. Poage |
65 | Class III Director | ||||
Mark B. Puckett |
61 | Class II Director | ||||
A. Wellford Tabor |
44 | Class III Director | ||||
C. William Giraud |
33 | Senior Vice President, General Counsel and Secretary | ||||
Darin G. Holderness |
49 | Senior Vice President and Chief Financial Officer | ||||
Matthew G. Hyde |
57 | Senior Vice President of Exploration | ||||
E. Joseph Wright |
53 | Senior Vice President and Chief Operating Officer |
Set forth below is biographical information about each of the Companys executive officers and directors. Executive officers serve at the discretion of the Board of Directors.
Timothy A. Leach has been the Chairman of the Board of Directors and Chief Executive Officer of the Company since its formation in February 2006 and the President of the Company since July 2009. Mr. Leach was the Chairman of the Board of Directors and Chief Executive Officer of Concho Equity Holdings Corp. from its formation in April 2004 until it was merged into another subsidiary of the Company in December 2008. Mr. Leach was Chairman of the Board and Chief Executive Officer of Concho Oil & Gas Corp. from its formation in January 2001 until its sale in January 2004. From January 2004 to April 2004, Mr. Leach was involved in private investments. Mr. Leach was Chairman of the Board and Chief Executive Officer of Concho Resources Inc. (which was a different company than the Company) from its formation in August 1997 until its sale in June 2001. From September 1989 until May 1997, Mr. Leach was employed by Parker & Parsley Petroleum Company (now Pioneer Natural Resources Company) in a variety of capacities, including serving as Executive Vice President and as a member of its Executive Committee. He is a graduate of Texas A&M University with a Bachelor of Science degree in Petroleum Engineering.
Steven L. Beal has been a director since the Companys formation in February 2006 and a consultant to the Company since July 1, 2009 and currently serves as a member of the Reserves Committee. Mr. Beal was the President and Chief Operating Officer of the Company from its formation in February 2006 until his retirement effective June 30, 2009. Mr. Beal was a director and the President and Chief Operating Officer of Concho Equity Holdings Corp. from its formation in April 2004 until it was merged into another subsidiary of the Company in December 2008. Mr. Beal was a director and the Executive Vice President and Chief Financial Officer of Concho Oil & Gas Corp. from its formation in January 2001 until he became its President and Chief Operating Officer in August 2002, a position he held until its sale in January 2004. From January 2004 to April 2004, Mr. Beal was involved in private investments. Mr. Beal was a director and the Vice President and Chief Financial Officer of Concho Resources Inc. (which was a different company than the Company) from its formation in August 1997 until its sale in June 2001. From October 1988 until May 1997, Mr. Beal was employed by Parker & Parsley
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Petroleum Company (now Pioneer Natural Resources Company) in a variety of capacities, including serving as its Senior Vice President and Chief Financial Officer and as a member of its Executive Committee. From 1981 until February 1988, Mr. Beal was employed by the accounting firm of Price Waterhouse (now PricewaterhouseCoopers). Mr. Beal is also a director of First Financial Bankshares, Inc. He is a graduate of the University of Texas with a Bachelor of Business Administration degree in Accounting.
Tucker S. Bridwell has been a director of the Company since February 2006 and currently serves as a member of the Reserves Committee. Mr. Bridwell was a director of Concho Equity Holdings Corp. from its inception in April 2004 until February 2006. Mr. Bridwell has been the President of each of the Mansefeldt Investment Corporation and the Dian Graves Owen Foundation since September 1997 and manages investments for both entities; both of which are stockholders of the Company. He has been in the energy business in various capacities for over twenty-five years. Mr. Bridwell served as Chairman of the Board of Directors of First Permian, LLC from 2000 until its sale to Energen Corporation in April 2002 and as a director of Petrohawk Energy Corporation from May 2004 until December 2010. Mr. Bridwell is also a director of First Financial Bankshares, Inc. and Halcon Resources Corporation. He is a graduate of Southern Methodist University with a Bachelor of Business Administration degree and a Master of Business Administration degree, and is a certified public accountant.
William H. Easter III has been a director of the Company since February 2008 and currently serves as a member of the Audit Committee and the Compensation Committee. From 2004 until his retirement in 2008, Mr. Easter served as the Chairman of the Board of Directors, President and Chief Executive Officer of DCP Midstream, LLC (formerly Duke Energy Field Services, LLC). From 2002 through 2004, Mr. Easter served as Vice President of State Government Affairs for ConocoPhillips, and from 1998 to 2002, Mr. Easter served as General Manager of the Gulf Coast Refining, Marketing and Transportation Business Unit of Conoco Inc. Since his retirement from DCP Midstream, LLC, Mr. Easter has been involved in private investments. He is currently a director of Delta Airlines Inc. He has previously served as director of TEPPCO GP, LLC, the general partner of TEPPCO Partners, L.P., from January 2004 until February 2005; as a director of DCP Midstream GP, LLC, the general partner of DCP Midstream Partners, LP, from November 2005 to January 2008; and as a director of both Sunoco, Inc. and SunocoPartners, LLC, the General Partner of Sunoco Logistics Partners L.P. He is also a director of the Memorial Hermann Hospital System in Houston. He earned his Bachelor of Business Administration degree in Finance from the University of Houston and his Master of Science in Management degree from The Graduate School of Business at Stanford University.
W. Howard Keenan, Jr. has been a director of the Company since February 2006 and serves as a member of the Compensation Committee and the Nominating & Governance Committee. Mr. Keenan previously was a director of Concho Equity Holdings Corp., Concho Oil & Gas Corp. and Concho Resources Inc. (which was a different company than the Company). Mr. Keenan has over thirty-five years of experience in the financial and energy businesses. Since 1997, he has been a Member of Yorktown Partners LLC, a private equity investment manager focused on the energy industry. Mr. Keenan currently serves on the Board of Directors of GeoMet, Inc. and Antero Resources LLC. From 1975 to 1997, he was in the Corporate Finance Department of Dillon, Read & Co. Inc. and active in the private equity and energy areas, including the founding of the first Yorktown Partners fund in 1991. He is serving or has served as a director of multiple privately held Yorktown Partners portfolio companies. Mr. Keenan holds a Bachelors degree from Harvard College and a Master of Business Administration from Harvard University.
Gary A. Merriman has been a director of the Company since January 2012 and currently serves as the Chairman of the Compensation Committee and as a member of the Reserves Committee. Mr. Merriman began his career at Conoco Inc. in 1976 and held various engineering and supervisory positions of increasing responsibility throughout his career at Conoco, including as a production superintendent in West Texas, President of Conoco Indonesia Inc. and General Manager of Conocos Rockies business unit. Mr. Merriman ultimately retired in 2002 as the President of Exploration and Production, Americas, where he was responsible for Conocos operation in the U.S. and South America. Since his retirement, Mr. Merriman has been involved in private
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investments. Previously, Mr. Merriman served as a director of KCS Energy from April 2005 to July 2006 and a director of Petrohawk Energy from July 2006 to August 2011. Mr. Merriman earned a Bachelors degree in Petroleum Engineering from Marietta College and a Masters degree in Management from the Massachusetts Institute of Technology.
Ray M. Poage has been a director of the Company since August 2007 and serves as the Chairman of the Audit Committee and as a member of the Reserves Committee. Mr. Poage was a partner in KPMG LLP from 1980 to June 2002, when he retired. Mr. Poages responsibilities included providing accounting services, primarily in the area of taxation, to private and publicly held companies engaged in the oil and natural gas industry. Since June 2002, Mr. Poage has been involved in private investments and is currently a partner in Pedersen Jones Hughston & Poage PLLC, a public accounting firm, where he provides accounting and tax services to companies engaged in the oil and natural gas industry. Mr. Poage previously served as the Chairman of the Audit Committee and as a member of the Board of Directors of Parallel Petroleum Corporation. Mr. Poage received a Bachelor of Business Administration degree in Accounting from Texas Tech University.
Mark B. Puckett has been a director of the Company since November 2009 and currently serves as the Lead Director, the Chairman of the Reserves Committee and as a member of the Nominating & Governance Committee and the Audit Committee. Mr. Puckett began his career at Chevron in 1973 and retired in May 2008. During his tenure at Chevron, Mr. Puckett held a variety of positions of increasing responsibility in Chevrons upstream operations before ultimately retiring as the President of Chevrons Energy Technology Company, where he was responsible for managing the companys technology resources across all business segments. In addition, Mr. Puckett served on Chevrons management committee from 1997 until his retirement and served on Chevrons upstream and gas leadership team from 2001 until his retirement. Since his retirement, Mr. Puckett has been involved in private investments. He is a member of the Society of Petroleum Engineers and the Deans Advisory Council, College of Engineering at Texas A&M University. Mr. Puckett earned a Bachelors degree in Civil Engineering from Texas A&M University.
A. Wellford Tabor has been a director of the Company since February 2006 and currently serves as the Chairman of the Nominating & Governance Committee and as a member of the Compensation Committee. Mr. Tabor was a director of Concho Equity Holdings Corp. from its inception in April 2004 until February 2006. Mr. Tabor also served as a director of Concho Oil & Gas Corp. from March 2003 until its sale in January 2004. Mr. Tabor is currently the Managing Partner of Keeneland Capital. Prior to founding Keeneland Capital in 2009, Mr. Tabor was a Partner with Wachovia Capital Partners. Mr. Tabor was a Director at The Beacon Group from 1995 to 2000. From 1991 to 1993, he worked in the Investment Banking Division at Morgan Stanley & Co. Mr. Tabor is also a director of Crescent Financial Bancshares, Inc. and several privately held companies. Mr. Tabor earned his undergraduate degree from the University of Virginia and his Master of Business Administration degree from The Graduate School of Business at Stanford University.
C. William Giraud has been the Senior Vice President, General Counsel and Secretary of the Company since October 2010. Mr. Giraud was the Vice President General Counsel and Secretary of the Company from November 2009 to October 2010. Prior to joining the Company, Mr. Giraud practiced corporate and securities law at Vinson & Elkins, L.L.P. He is a graduate of Wake Forest University with a Bachelor of Arts degree in Economics and a graduate of the University of Texas School of Law with a Doctor of Jurisprudence degree.
Darin G. Holderness has been the Senior Vice President and Chief Financial Officer of the Company since October 2012. Mr. Holderness was the Senior Vice President, Chief Financial Officer and Treasurer from October 2010 to October 2012 and was the Vice President Chief Financial Officer and Treasurer of the Company from August 2008 to October 2010. From May 2008 until August 2008, Mr. Holderness was employed by Eagle Rock Energy Partners, L.P. as Senior Vice President and Chief Financial Officer. From November 2004 until May 2008, Mr. Holderness served as Vice President and Chief Accounting Officer of Pioneer Natural Resources Company. Mr. Holderness holds a Bachelor of Business Administration degree in Accounting from Boise State University and is a certified public accountant.
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Matthew G. Hyde has been the Senior Vice President of Exploration of the Company since October 2010. From November 2008 to October 2010, Mr. Hyde was the Vice President Exploration and Land. Mr. Hyde was the Vice President Exploration of the Company from May 2008 until November 2008. From January 2008 to May 2008, Mr. Hyde was involved in private investments. From March 2001 to December 2007, Mr. Hyde was an Asset Manager of Oxy Permian, a business unit of Occidental Petroleum Corporation. From April 1998 to February 2001, Mr. Hyde served as President and General Manager of Occidental Petroleum Corporations international business unit in Oman. Prior to that role, Mr. Hyde served in a variety of domestic and international exploration positions for Occidental Petroleum Corporation, including Regional Exploration Manager responsible for Latin American exploration activities. He is a graduate of the University of Vermont and the University of Massachusetts where he obtained Bachelor of Arts and Master of Science degrees, respectively, in Geology. Mr. Hyde also holds a Master of Business Administration degree from the University of California Los Angeles.
E. Joseph Wright has been the Senior Vice President and Chief Operating Officer since November 2010. Mr. Wright was the Vice President Engineering and Operations since the Companys formation in February 2006 to October 2010. Mr. Wright was the Vice President Operations & Engineering of Concho Equity Holdings Corp. from its formation in April 2004 until it was merged into another subsidiary of the Company in December 2008. Mr. Wright was Vice President Operations/Engineering of Concho Oil & Gas Corp. from its formation in January 2001 until its sale in January 2004. From January 2004 to April 2004, Mr. Wright was involved in private investments. Mr. Wright served in various engineering and operations positions for Concho Resources Inc. (which was a different company than the Company), including serving as its Vice President Operations, from 1998 until its sale in June 2001. From 1982 until February 1998, Mr. Wright was employed by Mewbourne Oil Company in several operations, engineering and capital markets positions. He is a graduate of Texas A&M University with a Bachelor of Science degree in Petroleum Engineering.
Corporate Governance Guidelines
The Board of Directors believes that sound governance practices and policies provide an important framework to assist it in fulfilling its duty to stockholders. The Companys Corporate Governance Guidelines include provisions concerning the following:
| role and functions of the Board of Directors and the Lead Director; |
| qualifications, independence, responsibilities, tenure and compensation of directors; |
| size of the Board of Directors; |
| director resignation process; |
| committee functions and independence of committee members; |
| meetings of independent directors; |
| performance review of the Board of Directors; and |
| director orientation and continuing education. |
The Companys Corporate Governance Guidelines are posted at www.concho.com/governance. The Companys Corporate Governance Guidelines are reviewed periodically and as necessary by the Companys Nominating & Governance Committee, and any proposed additions to or amendments of the Corporate Governance Guidelines will be presented to the Board of Directors for its approval.
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Rather than adopting categorical standards, the Board of Directors assesses director independence on a case-by-case basis, in each case consistent with applicable legal requirements and the listing standards of the NYSE. After reviewing all relationships each director has with the Company, including the nature and extent of any business relationships between the Company and each director, as well as any significant charitable contributions the Company makes to organizations where its directors serve as board members or executive officers, the Board of Directors has affirmatively determined that the following directors have no material relationships with the Company and are independent as defined by the current listing standards of the NYSE: Messrs. Easter, Keenan, Merriman, Poage, Puckett and Tabor. Mr. Leach, the Companys Chief Executive Officer and President, is not considered by the Board of Directors to be an independent director because of his employment with the Company. Mr. Beal is not considered to be an independent director because of his previous position as an executive officer of the Company and his current role as a paid consultant to the Company. Mr. Bridwell is not considered to be an independent director because of the Companys payment of royalties to a partnership of which Mr. Bridwell is the general partner.
The Board of Directors does not have a formal policy addressing whether or not the roles of Chairman and Chief Executive Officer should be separate or combined. The directors serving on the Board of Directors possess considerable professional and industry experience, significant experience as directors of both public and private companies and a unique knowledge of the challenges and opportunities that the Company faces. As such, the Board of Directors believes that it is in the best position to evaluate the needs of the Company and to determine how best to organize the Companys leadership structure to meet those needs.
At present, the Board of Directors of the Company has chosen to combine the positions of Chairman and Chief Executive Officer. While the Board of Directors believes it is important to retain the flexibility to determine whether the roles of Chairman and Chief Executive Officer should be separated or combined in one individual, the Board of Directors believes that the current Chief Executive Officer is the individual with the necessary experience, commitment and support of the other members of the Board of Directors to effectively carry out the role of Chairman.
The Board of Directors believes this structure promotes better alignment of strategic development and execution, more effective implementation of strategic initiatives and clearer accountability for the Companys success or failure. Moreover, the Board of Directors believes that combining the Chairman and Chief Executive Officer positions does not impede independent oversight of the Company. Six of the nine members of the Board of Directors are independent under NYSE rules and Mr. Puckett, an independent director, acts as the Lead Director.
Executive Sessions; Election of Lead Director
To facilitate candid discussion among the Companys directors, the non-management directors meet in executive session in conjunction with each regular board meeting and as otherwise determined by the Lead Director.
The Board of Directors elected Mr. Puckett, an independent director, to serve as the Lead Director. In this capacity Mr. Puckett provides, in conjunction with the Chairman, leadership and guidance to the Board of Directors. As the Lead Director, Mr. Puckett also (i) serves as chairman of executive sessions of the non-management directors and (ii) in consultation with the Chairman, establishes the agenda for each meeting of the Board of Directors, taking into account the suggestions of other directors. Interested parties who wish to communicate with the Board of Directors, its committees, the Chairman, the Lead Director or any other individual director should follow the procedures described below under Interested Party Communications.
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Though the Companys bylaws provide for the election of directors by a plurality of votes cast, its Corporate Governance Guidelines require any director who receives more votes withheld than votes for to tender his or her resignation. In such event, the Nominating & Governance Committee would determine whether to accept such directors resignation, subject to the Boards final approval. The Company believes that this majority vote standard ensures accountability and the opportunity for a positive mandate for the Companys stockholders.
Boards Role in Risk Oversight
In the normal course of its business, the Company is exposed to a variety of risks, including market risks relating to changes in commodity prices, interest rates, technical risks affecting the Companys resource base, political risks and credit and investment risk. The Companys executive officers attend all regularly scheduled meetings of the Board of Directors, where they conduct presentations to the Board of Directors on various strategic matters involving the Companys operations and are available to address any questions or concerns raised by the Board of Directors on risk management or any other matters. The Board of Directors oversees the strategic direction of the Company, and in doing so considers the potential rewards and risks of the Companys business opportunities and challenges, and monitors the development and management of risks that impact the Companys strategic goals. The Audit Committee assists the Board of Directors in fulfilling its oversight responsibilities by monitoring the effectiveness of the Companys systems of financial reporting, auditing, internal controls and legal and regulatory compliance. In 2011, the Board established a Reserves Committee to assist the Board in its oversight of the risks related to the Companys estimates of proved reserves of oil and natural gas. To address risks related to the Companys hedging program, a group consisting of the Companys Chief Executive Officer, Chief Financial Officer, Chief Operating Officer, Treasurer and Mr. Easter, an independent director, regularly review the Companys hedging strategy and positions.
A number of the members of the Board of Directors have served as members of senior management and/or directors of other public and private companies. In addition, all members of the Board of Directors have extensive experience in the oil and natural gas industry and are familiar with board processes.
More specifically, Mr. Leach has been Chairman and Chief Executive Officer of the Company since its formation and President since July 2009. Mr. Beal served as the President and Chief Operating Officer of the Company from its formation until his retirement in June 2009 and remains a consultant to the Company. In addition, both men previously served as executive officers of two Permian Basin-focused private oil and natural gas companies and in varying executive roles at Parker & Parsley Petroleum Company (now Pioneer Natural Resources Company). Messrs. Leach and Beals deep knowledge of the Company and the industry as a result of their long tenure with the Company and previous companies make them valuable members of the Board of Directors.
Mr. Easters experience as Chairman, President and Chief Executive Officer of DCP Midstream, LLC and his current service on the board of directors of Delta Airlines and his previous service on the board of directors of TEPPCO GP LLC, Sunoco, Inc. and Sunoco Partners, LLC has provided him with midstream and natural gas marketing expertise, as well as valuable management skills. Mr. Puckett, as a result of his 35 year career at Chevron Corporation, provides the Board of Directors a valuable source of engineering, drilling and oil and natural gas operations management expertise. Mr. Merriman, as a result of his 26 year career at Conoco, Inc. and his recent service on the board of a similarly sized exploration and production company provides the Board of Directors with insight into asset management and operations. In addition, as the Company expects to continue to grow in size and scale, the Board of Directors will benefit from Messrs. Easter, Puckett and Merrimans experience in managing large organizations.
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Messrs. Bridwell, Keenan and Tabor each bring decades worth of experience in energy finance and oil and natural gas investments, as well as knowledge gained through past and current service on the board of directors of various public and private companies in the energy industry. All are familiar with the issues, trends and opportunities within the industry, providing the Companys management with meaningful relationships and supplying the Board of Directors with critical expertise when evaluating potential acquisition opportunities and exploration projects.
Mr. Poage spent the majority of his 30 years of service at KPMG LLP advising oil and natural gas companies on accounting and tax matters, which assists the Board of Directors when dealing with tax, audit and other accounting matters. In addition, his recent service as the chair of the audit committee of another public exploration and production company gives him valuable perspective on issues facing audit committees.
The Board of Directors encourages all directors to attend the annual meetings of stockholders, if practicable. Seven of the Companys directors attended last years annual meeting.
Interested Party Communications
The Companys stockholders and other interested persons may communicate with the Board of Directors, any committee of the Board of Directors, the Chairman of the Board of Directors, the Lead Director or any other individual director by sending communications to: Concho Resources Inc., One Concho Center, 600 West Illinois Avenue, Midland, Texas 79701, Attention: General Counsel.
The envelope containing each communication should be marked Communication with Directors and clearly identify the intended recipient(s) of the communication. The Companys General Counsel will review each communication received from stockholders and other interested parties and will forward the communication, as expeditiously as reasonably practicable, to the addressees if the communication: (i) complies with the requirements of any applicable policy adopted by the Board of Directors relating to the subject matter of the communication; and (ii) falls within the scope of matters generally considered by the Board of Directors. To the extent the subject matter of a communication relates to matters that have been delegated by the Board of Directors to a committee or to an executive officer of the Company, the Companys General Counsel may forward the communication to the chairperson of the committee or executive officer to which the matter has been delegated. The acceptance and forwarding of communication to the members of the Board of Directors or an executive officer does not imply or create any fiduciary duty of any member of the Board of Directors or executive officer to the person submitting the communication.
Information may be submitted confidentially and anonymously, although the Company may be obligated by law to disclose the information or identity of the person providing the information in connection with government or private legal actions and in other circumstances. The Companys policy is not to take any adverse action, and not to tolerate any retaliation, against any person for asking questions or making good faith reports of possible violations of law, the Companys policies or its Code of Business Conduct and Ethics.
Available Governance Materials
The following materials are available on the Companys website at www.concho.com:
| Charter of the Audit Committee of the Board of Directors; |
| Charter of the Compensation Committee of the Board of Directors; |
| Charter of the Nominating & Governance Committee of the Board of Directors; |
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| Charter of the Reserves Committee of the Board of Directors; |
| Code of Business Conduct and Ethics; |
| Financial Code of Ethics; |
| Corporate Governance Guidelines; and |
| Policies and Procedures Relating to Disclosures Required by Item 407 of Regulation S-K. |
Stockholders may obtain a copy, free of charge, of each of these documents by sending a written request to Concho Resources Inc., One Concho Center, 600 West Illinois Avenue, Midland, Texas 79701, Attention: General Counsel.
MEETINGS AND COMMITTEES OF DIRECTORS
The Board of Directors held six meetings, and its independent directors met in executive session five times, during 2012. No director attended fewer than 75% of the meetings of the Board of Directors and of the committees of the Board of Directors on which that director served.
The Board of Directors has four standing committees: the Audit Committee, the Compensation Committee, the Nominating & Governance Committee and the Reserves Committee.
The members of the Audit Committee are Messrs. Poage (Chairman), Easter and Puckett. The Board of Directors has determined that each of the members of the Audit Committee satisfies the standards of independence established under Securities and Exchange Commission (SEC) rules and regulations and the listing standards of the NYSE. The Board of Directors has further determined that each of the members of the Audit Committee is financially literate and that Mr. Poage is an audit committee financial expert as defined by the rules and regulations of the SEC. The Audit Committee held eight meetings during 2012.
The Audit Committee has the authority to retain, compensate, evaluate and terminate the Companys independent registered public accounting firm. The functions of the Audit Committee, which are discussed in detail in its charter, include the duty to assist the Board of Directors in fulfilling its oversight responsibilities regarding general oversight of the integrity of the Companys financial statements, the Companys compliance with legal and regulatory requirements, and the independent registered public accounting firms qualifications, independence and performance. Among other things, the Audit Committee is responsible for overseeing the Companys accounting and financial reporting processes; preparing the Audit Committee Report for inclusion in the Companys proxy statement; selecting and evaluating the Companys independent registered public accounting firm; overseeing the Companys Internal Audit function; reviewing and approving, as appropriate, any related person transactions; and overseeing any investigations into complaints concerning financial matters.
The members of the Compensation Committee are Messrs. Merriman (Chairman), Easter, Keenan and Tabor. The Board of Directors has determined that each of the members of the Compensation Committee satisfies the standards of independence established under the listing standards of the NYSE. The Compensation Committee held nine meetings during 2012.
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The functions of the Compensation Committee, which are discussed in detail in its charter, include the duty to administer the Companys agreements, plans, policies and programs regarding compensation of the Companys executive officers and directors. The Compensation Committee is also responsible for preparing the Compensation Committee Report for inclusion in the Companys proxy statement and for assisting the Companys management in preparing the Compensation Discussion and Analysis for inclusion in the Companys proxy statement.
The Compensation Committee is delegated all authority of the Board of Directors as may be required or advisable to fulfill the purposes of the Compensation Committee. The Compensation Committee may form and delegate some or all of its authority to subcommittees when it deems appropriate.
Meetings may, at the discretion of the Compensation Committee, include members of the Companys management, independent consultants or advisors, and such other persons as the Compensation Committee or its chairperson may determine. The Compensation Committee Chairman makes decisions regarding the agenda for regularly scheduled meetings and develops the agenda for special meetings based on information supplied by the person requesting the special meeting. The Companys Chief Executive Officer makes recommendations to the Compensation Committee regarding the compensation of other executive officers and provides information to the Compensation Committee regarding the other executive officers performance; however, the Compensation Committee makes all final decisions regarding all executive officers compensation.
The Compensation Committee has the sole authority to retain, amend the engagement with, and terminate any compensation consultant to be used to assist in the evaluation of director and executive officer compensation. In 2011, the Compensation Committee engaged Meridian Compensation Partners (Meridian) as its independent consultant. Services Meridian may provide include apprising the Compensation Committee of compensation-related trends, developments in the marketplace and industry best practices; informing the Compensation Committee of compensation-related regulatory developments; providing peer group survey data to establish compensation ranges for the various elements of compensation; providing an evaluation of the competitiveness of the Companys non-employee director and executive compensation and benefits programs; assessing the relationship between executive pay and performance; and advising on the design of the Companys incentive compensation programs.
Nominating & Governance Committee
The members of the Nominating & Governance Committee are Messrs. Tabor (Chairman), Keenan and Puckett. The Board of Directors has determined that each of the members of the Nominating & Governance Committee satisfies the standards of independence established under the listing standards of the NYSE. The Nominating & Governance Committee held five meetings during 2012.
The functions of the Nominating & Governance Committee, which are discussed in detail in its charter, include the duty to assist the Board of Directors by evaluating potential new members of the Board of Directors, recommending committee members and structure and advising the Board of Directors about appropriate corporate governance practices. The Companys Policies and Procedures Relating to Disclosures Required by Item 407 of Regulation S-K provide that in identifying, evaluating and recommending to the Board of Directors director nominees, the Nominating & Governance Committee shall identify persons who (i) are selected on the basis of their business and professional experience and qualifications, including service on the boards of directors of other companies; (ii) have demonstrated leadership in other companies or government, finance or accounting, higher education or other fields or who are able to provide the Company with relevant expertise, industry knowledge or marketing acumen; (iii) possess the highest personal and professional ethics, integrity and values and are committed to the Companys core values; (iv) are willing to commit the required time to serve as a member of the Board of Directors and its committees; and (v) will represent all stockholders rather than special interest groups or any group of stockholders. The Nominating & Governance Committee will consider all candidates recommended by any stockholder on the same basis as candidates recommended by the Board of
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Directors and other sources. While the Board of Directors does not have a formal policy on diversity, in selecting nominees, the Nominating & Governance Committee seeks to have a Board of Directors that represents a diverse range of perspectives and experience relevant to the Company.
In determining whether to recommend a director for re-election to the Board of Directors, in accordance with such policies and procedures, the Nominating & Governance Committee considers the directors:
| past Board of Directors and committee meeting attendance and performance; |
| length of service on the Board of Directors; |
| personal and professional integrity, including commitment to the Companys core values; |
| experience, skills and contributions to the Board of Directors; and |
| independence under applicable standards. |
The members of the Reserves Committee are Messrs. Puckett (Chairman), Beal, Bridwell, Merriman and Poage. The Reserves Committee was formed in 2011 to assist the Board with oversight in the preparation of annual reserve reports, special reserve reports and audits of the estimated amounts of the Companys consolidated oil and natural gas reserves and related information by independent petroleum engineers. The Reserves Committee oversees the independent petroleum engineers who evaluate the Companys oil and natural gas reserves and reviews the engineers independence from the Company annually. The Reserves Committee held five meetings during 2012.
ITEM TWO: RATIFICATION OF SELECTION OF INDEPENDENT
REGISTERED PUBLIC ACCOUNTING FIRM
The Audit Committee of the Board of Directors has selected Grant Thornton LLP as the independent registered public accounting firm of the Company for the year ending December 31, 2013. Grant Thornton LLP has audited the Companys and its predecessors financial statements since 2004. The audit of the Companys annual consolidated financial statements for the year ended December 31, 2012 was completed by Grant Thornton LLP on February 22, 2013.
The Board of Directors is submitting the selection of Grant Thornton LLP for ratification at the Annual Meeting. The submission of this matter for ratification by stockholders is not legally required, but the Board of Directors and the Audit Committee believe the submission provides an opportunity for stockholders through their vote to communicate with the Board of Directors and the Audit Committee about an important aspect of corporate governance. If the stockholders do not ratify the selection of Grant Thornton LLP, the Audit Committee will reconsider, but will not be required to rescind, the selection of that firm as the Companys independent registered public accounting firm. Representatives of Grant Thornton LLP are expected to be present at the Annual Meeting and will have the opportunity to make a statement if they desire to do so. Such representatives are also expected to be available to respond to appropriate questions.
The Audit Committee has the authority and responsibility to retain, evaluate and replace the Companys independent registered public accounting firm. The stockholders ratification of the appointment of Grant Thornton LLP does not limit the authority of the Audit Committee to change the Companys independent registered public accounting firm at any time.
THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS THAT STOCKHOLDERS VOTE FOR THE RATIFICATION OF THE SELECTION OF GRANT THORNTON LLP AS THE INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM OF THE COMPANY FOR THE YEAR ENDING DECEMBER 31, 2013.
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The following report of the Audit Committee of the Company shall not be deemed to be soliciting material or to be filed with the SEC, nor shall this report be incorporated by reference into any filing made by the Company under the Securities Act of 1933 or the Securities Exchange Act of 1934.
Pursuant to its charter, the Audit Committees principal functions include the duty to (i) annually review and reassess its performance and the adequacy of its charter; (ii) pre-approve audit or non-audit services proposed to be rendered by the Companys independent registered public accounting firm; (iii) annually review the qualifications and independence of the independent registered public accounting firms senior personnel that are providing services to the Company; (iv) review with management and the independent registered public accounting firm the Companys annual and quarterly financial statements, earnings press releases and financial information and earnings guidance provided to analysts and ratings agencies; (v) review with management the Companys major financial risk exposures; (vi) review changes to the Companys significant auditing and accounting principles and practices; (vii) review the independent registered public accounting firms internal quality-control procedures and the procedures for the Companys financial reporting processes; and (viii) assist the Board of Directors in monitoring compliance with legal and regulatory requirements. While the Audit Committee has the responsibilities and powers set forth in its charter, and the Companys management and the independent registered public accounting firm are accountable to the Audit Committee, it is not the duty of the Audit Committee to plan or conduct audits or to determine that the Companys financial statements and disclosures are complete and accurate and are in accordance with generally accepted accounting principles and applicable laws, rules and regulations.
In performing its oversight role, the Audit Committee has reviewed and discussed the Companys audited financial statements with the Companys management and independent registered public accounting firm. The Audit Committee has also discussed with the independent registered public accounting firm the matters required to be discussed by the Statement on Auditing Standards No. 61, Communication with Audit Committees. The Audit Committee has received the written disclosures and the written statement from the independent registered public accounting firm required by applicable requirements of the Public Company Accounting Oversight Board regarding the independent accountants communications with the Audit Committee concerning independence. The Audit Committee has also considered whether the provision of non-audit services by the independent registered public accounting firm to the Company is compatible with maintaining the independent registered public accounting firms independence and has discussed with the independent registered public accounting firm its independence.
Based on the reviews and discussions described in this Audit Committee Report, and subject to the limitations on the roles and responsibilities of the Audit Committee referred to herein and in its charter, the Audit Committee recommended to the Board of Directors that the Companys audited financial statements for the year ended December 31, 2012 be included in the Companys Annual Report on Form 10-K for the year ended December 31, 2012, which was filed with the SEC on February 22, 2013. The Audit Committee also selected Grant Thornton LLP as the Companys independent registered public accounting firm for 2013.
Members of the Audit Committee rely, without independent verification, on the information provided to them and on the representations made by the Companys management and independent registered public accounting firm. Accordingly, the Audit Committees oversight does not provide an independent basis to determine that management has maintained appropriate accounting and financial reporting principles or appropriate internal controls and procedures designed to assure compliance with accounting standards and applicable laws and regulations. Furthermore, the Audit Committees considerations and discussions referred to above do not assure that (i) the audit of the Companys financial statements has been carried out in accordance with generally accepted auditing standards, (ii) the Companys financial statements are presented in accordance with generally accepted accounting principles, or (iii) Grant Thornton LLP is in fact independent.
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Members of the Audit Committee:
Ray M. Poage (Chairman)
William H. Easter III
Mark B. Puckett
The table below sets forth the aggregate fees and expenses billed by Grant Thornton LLP, the Companys independent registered public accounting firm, for the last two fiscal years:
For the Years Ended December 31, |
||||||||
2012 | 2011 | |||||||
Audit Fees(1): |
||||||||
Audit |
$ | 698,445 | $ | 465,070 | ||||
Quarterly Reviews |
165,537 | 158,548 | ||||||
Other Filings |
118,016 | 35,000 | ||||||
|
|
|
|
|||||
Subtotal |
981,998 | 658,618 | ||||||
Tax Fees(2) |
91,149 | 90,638 | ||||||
|
|
|
|
|||||
Total |
$ | 1,073,147 | $ | 749,256 | ||||
|
|
|
|
(1) | Includes audit of the Companys annual consolidated financial statements included in its Annual Report on Form 10-K, review of the Companys quarterly financial statements included in its Quarterly Reports on Form 10-Q and review of the Companys other filings with the SEC, including comfort letters, consents and other research work necessary to comply with generally accepted auditing standards for the years ended December 31, 2012 and 2011. |
(2) | Tax return preparation and consultation on tax matters. |
The charter of the Audit Committee and its pre-approval policy require that the Audit Committee review and pre-approve the Companys independent registered public accounting firms fees for audit, audit-related, tax and other services. The Chairman of the Audit Committee has the authority to grant pre-approvals, provided such approvals are within the pre-approval policy and are presented to the Audit Committee at a subsequent meeting. For the year ended December 31, 2012, the Audit Committee approved 100% of the services described above under the captions Audit Fees and Tax Fees.
EQUITY COMPENSATION PLAN INFORMATION
The table below provides certain information about the Companys equity compensation plans as of December 31, 2012:
(a) | (b) | (c) | ||||||||||
Number of Securities to be Issued Upon Exercise of Outstanding Options, Warrants and Rights |
Weighted-Exercise Price of Outstanding Options |
Number of Securities Remaining Available for Future Issuance Under Equity Compensation Plans (Excluding Securities Reflected in Column (a)) |
||||||||||
Equity compensation plan approved by security holders(1) |
429,879 | (2) | $ | 20.28 | 2,140,979 | |||||||
Equity compensation plan not approved by security holders(3) |
| | | |||||||||
|
|
|
|
|||||||||
Total |
429,879 | 2,140,979 | ||||||||||
|
|
|
|
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(1) | In June 2012, the stockholders of the Company approved the Amended and Restated 2006 Stock Incentive Plan, the Companys only equity compensation plan, which provides for the issuance of up to 7.5 million shares of the Companys common stock. There are no outstanding warrants or equity rights awarded under the Companys equity compensation plan. See Note F to Consolidated Financial Statements included in the Companys Annual Report on Form 10-K for the year ended December 31, 2012 for more information. |
(2) | These securities do not include shares of restricted stock awarded under the Amended and Restated 2006 Stock Incentive Plan. |
(3) | None. |
The table below summarizes compensation paid by the Company to its non-employee directors during 2012:
Name(1) |
Fees Earned or Paid in Cash(2) |
Stock Awards (3)(4) |
Total | |||||||||
Steven L. Beal |
$ | 68,000 | $ | 175,051 | $ | 494,413 | (5) | |||||
Tucker S. Bridwell |
108,000 | 175,051 | 283,051 | |||||||||
William H. Easter, III |
87,500 | 175,051 | 262,551 | |||||||||
W. Howard Keenan, Jr. |
78,500 | 175,051 | 253,551 | |||||||||
Gary A. Merriman |
61,500 | 175,051 | 236,551 | |||||||||
Ray M. Poage |
93,500 | 175,051 | 268,551 | |||||||||
Mark B. Puckett |
103,625 | 175,051 | 278,676 | |||||||||
A. Wellford Tabor |
98,000 | 175,051 | 273,051 |
(1) | Mr. Leach is not included because he is an executive officer of the Company and receives no additional compensation for serving on the Board of Directors; please see the Summary Compensation Table below for further details on the compensation that Mr. Leach received for his services to the Company during the 2012 year. |
(2) | Fees earned during the fourth quarter of each year are paid during the first quarter of the next year. |
(3) | The amounts in this column represent the grant date fair value computed in accordance with the Financial Accounting Standards Board (FASB) Accounting Standards Codification (ASC) Topic 718 for awards granted in 2012. The Company values its restricted stock awards based on the average of the high and low market-quoted sales price of the Companys common stock on the grant date of the award. Additional detail regarding the Companys share-based awards is included in Note F to the Consolidated Financial Statements included in the Companys Annual Report on Form 10-K for the year ended December 31, 2012. |
(4) | Aggregate director stock awards for which restrictions had not lapsed as of December 31, 2012, totaled 1,520 shares each for Messrs. Beal, Bridwell, Easter, Keenan, Merriman, Poage, Puckett and Tabor; restrictions on these shares lapse February 21, 2013. |
(5) | Includes payment of $240,000 of consulting fees and $11,362 related to health care reimbursements pursuant to the Companys consulting agreement with Mr. Beal. |
General. The Board of Directors believes that providing a compensation package at the market median is necessary to attract and retain qualified directors. The Board of Directors believes that the compensation package should require a significant portion of the total compensation package to be equity-based to align the interests of the Companys directors and stockholders. Mr. Leach, the Companys Chief Executive Officer and President, receives no additional compensation for his service on the Board of Directors.
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Director Compensation. The elements of compensation for the Companys directors during the year ended December 31, 2012 were:
| an annual retainer fee of $50,000; |
| annual retainer fees of $15,000, $13,500, $10,000, $13,500 and $15,000, respectively, to the chairmen of the Audit Committee, Compensation Committee, Nominating & Governance Committee, Reserves Committee and the Lead Director; |
| attendance fees of $1,500 for Board of Directors and committee meetings; and |
| annual equity awards of shares of restricted stock to each director having a value of approximately $175,000. |
Time of service related forfeiture restrictions on the Companys restricted stock issued to directors lapse twelve months following the grant date of the award. All retainer and attendance fees are paid quarterly in cash to directors.
Additionally, each director is reimbursed for (i) travel and miscellaneous expenses to attend meetings and activities of the Board of Directors or its committees; (ii) travel and miscellaneous expenses related to such directors participation in the Companys general education and orientation program for directors; and (iii) travel and miscellaneous expenses for each directors spouse who accompanies a director to attend meetings and activities of the Board of Directors or its committees.
After a review of the Companys director compensation program for 2013, the Company increased the annual retainer fee for the Chairman of the Audit Committee from $15,000 to $20,000.
Director Stock Ownership Guidelines. The Compensation Committee established director stock ownership guidelines under which directors who are not also executive officers of the Company are expected to own shares of the Companys common stock having a market value of at least $400,000. Directors are expected to meet these guidelines within three years of becoming a director. The Companys director stock ownership guidelines are designed to increase a directors equity stake in the Company and to align the directors interests more closely with those of the Companys stockholders. As of December 31, 2012, all directors were in compliance with the stock ownership guidelines.
COMPENSATION DISCUSSION AND ANALYSIS
General. This Compensation Discussion and Analysis (i) explains the Companys compensation philosophy, objectives, policies and practices with respect to its executive officers, and (ii) analyzes the elements of compensation for each of the individuals identified below, whom the Company refers to in this Compensation Discussion and Analysis as the Companys named executive officers.
Name |
Principal Position | |
Timothy A. Leach |
Chairman of the Board, Chief Executive Officer and President | |
Jack F. Harper(1) |
Senior Vice President and Chief of Staff | |
Darin G. Holderness |
Senior Vice President and Chief Financial Officer | |
Matthew G. Hyde |
Senior Vice President of Exploration | |
E. Joseph Wright |
Senior Vice President and Chief Operating Officer | |
Steven H. Pruett(2) |
Former Senior Vice President of Corporate Development |
(1) | Mr. Harper retired on January 2, 2013. |
(2) | Mr. Pruett resigned as an officer of the Company on November 12, 2012, but remained as an employee of the Company until March 22, 2013. |
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Compensation Philosophy and Objectives. The success of the Company and its ability to maximize stockholder value is dependent on its ability to attract, retain and motivate the best available talent in the energy industry. As such, the Compensation Committee views the Companys most important asset, its people, as an investment rather than an expense. Consequently, the Compensation Committee has developed overarching objectives for its executive compensation program, which are as follows:
| attract, retain and motivate the best available talent in the energy industry; |
| align the interests of the Companys executive officers with those of its stockholders; and |
| pay for performance, whereby an executive officers total compensation opportunity will be heavily influenced by the Companys performance, as well as the executive officers individual performance. |
To accomplish these objectives, the Company provides what it believes is a competitive total compensation package to the Companys executive officers through a combination of base salary, performance-based annual cash incentive awards, both performance and time-based long-term equity incentive compensation and broad-based benefit programs.
Total Compensation. In determining total compensation for the Companys executive officers, the Compensation Committee intends to align management incentives with long-term value creation for the Companys stockholders. To that end, the Compensation Committee targets total compensation to be such that base salaries are near the market median and that annual cash incentives and long-term incentives provide the opportunity to realize total compensation above the 50th percentile of the Companys peer group based on individual and Company performance. In keeping with its philosophy of pay for performances the Compensation Committee may award total compensation amounts that exceed or fall short of market median.
Setting Executive Officer Compensation
Role of the Compensation Committee. The Compensation Committee approves all compensation decisions relating to the Companys executive officers, oversees the Companys compensation benefit plans and administers the Companys stock incentive plan (including reviewing and approving all equity grants to the Companys executive officers). The Compensation Committee is empowered by the Board of Directors and by the Compensation Committees charter to make all decisions regarding compensation for the Companys executive officers. In his role as chairman of the Compensation Committee, Mr. Merriman sets the Compensation Committees meeting agendas, meeting times and calendar. In addition, the Compensation Committee members speak frequently with each other concerning compensation matters outside of regularly scheduled Compensation Committee meetings. Mr. Merriman regularly reports to the entire Board of Directors regarding compensation matters and calls upon the counsel and expertise of other members of the Board of Directors as he and the other members of the Compensation Committee deem advisable.
Role of Executive Officers. The Compensation Committee meets outside the presence of all of the Companys executive officers to consider appropriate compensation for the Companys Chief Executive Officer. When determining compensation for other executive officers, the Compensation Committee meets with the Chief Executive Officer. The Companys Chief Executive Officer reviews other executive officers performance with the Compensation Committee and makes recommendations with respect to appropriate base salaries, awards under the Companys annual cash incentive plan and grants of long-term equity incentive awards for the other executive officers. Based in part on these recommendations from the Companys Chief Executive Officer and other considerations discussed below, the Compensation Committee establishes and approves the compensation package for each of the Companys other executive officers.
Use of Peer Group Comparisons. The Compensation Committee has selected a group of companies that it considers a peer group for executive compensation analysis purposes. For 2012, the Compensation Committees independent compensation consultant, Meridian Compensation Partners (Meridian), compiled
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compensation data for the peer group from its North America Oil & Gas Exploration and Production Compensation Survey, as well as publicly filed documents. The Compensation Committee uses the compensation data to compare the compensation of the Companys executive officers to comparably titled persons at companies within its peer group, generally targeting base salaries for the Companys executive officers which are near the market median of its peer group, and targeting annual cash and long-term incentives so that the Companys executive officers will have the opportunity to realize total compensation above the 50th percentile of the Companys peer group based on Company and individual performance. The Compensation Committee uses peer group median targets to assist it in judging the appropriate levels of compensation for the Companys executive officers; however, the Compensation Committee has the discretion to deviate from these median levels when it determines that relevant facts and circumstances make any deviations appropriate.
Each year, the Compensation Committee reviews and re-determines the composition of the Companys peer group so that the peer group consists of oil and gas exploration and production companies (i) with assets and market capitalization similar to the Company, and (ii) who potentially compete with the Company for executive talent.
The Companys peer group for 2012 compensation purposes consisted of:
Cimarex Energy Co. |
Pioneer Natural Resources Company | |
Continental Resources, Inc. |
Plains Exploration & Production Company | |
Denbury Resources Inc. |
Range Resources Corporation | |
EOG Resources, Inc. |
SM Energy Company | |
EXCO Resources, Inc. |
Southwestern Energy Company | |
Newfield Exploration Company |
Whiting Petroleum Corporation | |
Petrohawk Energy Corporation |
For 2013, the Compensation Committee modified the Companys peer group by removing EOG Resources, Inc., EXCO Resources, Inc. and Petrohawk Energy Corporation and adding Cabot Oil & Gas Corporation, Noble Energy Inc. and QEP Resources, Inc. to better align the peer group with the Companys size and operations and to reflect merger activity.
Role of Compensation Consultant. For 2012 compensation, the Compensation Committee engaged Meridian as its independent compensation consultant. The Compensation Committees compensation consultant reports only to the Compensation Committee; although, it may, from time to time, contact the Companys executive officers for information necessary to fulfill its assignment and may make reports and presentations to and on behalf of the Compensation Committee that the Companys executive officers also receive. Representatives from the compensation consultant attend certain of the Compensation Committee meetings and advise the Compensation Committee on an ongoing basis with regard to general trends in director and executive compensation matters, including (i) competitive benchmarking; (ii) incentive plan design; (iii) peer group selection; and (iv) other matters requested from time to time by the Compensation Committee. During the 2012 year, the Compensation Committee requested that Meridian specifically consider and report on appropriate options for implementing a performance-based long-term incentive compensation plan. The Compensation Committee has engaged Meridian again for 2013. The Compensation Committee has the sole authority to hire and terminate its compensation consultant; and the Compensation Committee is not under any obligation to follow the advice or recommendations of any consultant it chooses to engage.
The Compensation Committee has considered the six independence factors adopted by the NYSE and determined that Meridian is independent within the meaning of the NYSE listing standards.
In June 2012, we held an advisory stockholder vote on the compensation of our named executive officers at our annual stockholders meeting, and, consistent with the recommendation of the Board, our stockholders
19
approved our executive compensation, with more than 99% of votes cast in favor. Consistent with this strong vote of stockholder approval, we have not undertaken any material changes to our executive compensation programs directly in response to the outcome of the vote. The Board previously determined to hold an advisory vote on the compensation of the named executive officers every year until the next required advisory vote on the frequency of future advisory votes.
Elements of the Companys Executive Officer Compensation Program
Overview. The Companys executive officer compensation program for 2012 was comprised of the following four components: base salaries, performance-based annual cash incentive awards, time-based long-term equity incentive grants and a broad-based benefits program. The Compensation Committee determined the appropriate level for each compensation component during 2012 based on the Companys recruiting and retention goals, its view of internal parity and consistency, peer group data and overall Company performance. In 2013, the Companys executive officer compensation program was modified to include the use of performance share awards based on relative total and absolute shareholder return, in addition to time-based restricted stock awards. More information on these performance share awards can be found below under 2013 Long-term Equity Incentive Compensation.
Base Salaries. The Company pays base salaries to provide a minimum, fixed level of cash compensation for its executive officers. The Compensation Committee believes that paying base salaries near the market median is necessary to achieve the Companys compensation objectives of attracting and retaining executives with the appropriate abilities and experience required to lead the Company. On an annual basis, the Compensation Committee reviews salary ranges and individual salaries for each of the Companys executive officers as compared to the salaries of comparably titled officers in the Companys peer group companies. The Compensation Committee established 2012 base salary levels for each named executive officer after consideration of market median pay levels, the individuals responsibilities, skills and experience, and the base salaries of others on the executive team. Based on its review, the Compensation Committee established 2012 base salary levels for the Companys named executive officers, as follows:
Name |
2012 Base Salary | Salary Increase from 2011 |
||||||
Timothy A. Leach |
$ | 850,000 | 25.9 | % | ||||
Jack F. Harper |
370,000 | 5.7 | % | |||||
Darin G. Holderness |
375,000 | 10.3 | % | |||||
Matthew G. Hyde |
370,000 | 8.8 | % | |||||
E. Joseph Wright |
450,000 | 12.5 | % | |||||
Steven H. Pruett |
400,000 | N/A |
For 2013, the Compensation Committee process for setting executive officer base salaries was similar to the process for 2012. After considering the market analysis and advice of its compensation consultant, the Compensation Committee established 2013 base salary levels for the Companys named executive officers as follows:
Name |
2013 Base Salary | Salary Increase from 2012 |
||||||
Timothy A. Leach |
$ | 850,000 | 0 | % | ||||
Jack F. Harper(1) |
370,000 | 0 | % | |||||
Darin G. Holderness |
425,000 | 13.3 | % | |||||
Matthew G. Hyde |
425,000 | 14.9 | % | |||||
E. Joseph Wright |
500,000 | 11.1 | % | |||||
Steven H. Pruett(2) |
400,000 | 0 | % |
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(1) | Mr. Harper retired on January 2, 2013. |
(2) | Mr. Pruett resigned as an officer of the Company on November 12, 2012, but remained as an employee of the Company until March 22, 2013. |
Performance-based Annual Cash Incentive Awards. Each year, the Compensation Committee establishes an annual cash incentive program, which is designed to reward the Companys executive officers for achieving both short- and long-term performance and strategic goals. Performance is judged at the end of the year based on successful execution of the Companys annual business plan objectives and on stock price and other performance criteria relative to peer companies. For the Companys 2012 annual cash incentive program, the Compensation Committee set the target annual cash incentive bonus amounts to be 100% of base salary for Mr. Leach, although the award to Mr. Leach could range from 0% to 200% of his base salary depending on the Compensation Committees evaluation. The target annual cash incentive bonus amount for Mr. Wright was set at 85% of his salary, although his award could range from 0% to 170% of his base salary depending on the Compensation Committees evaluation. The target annual cash bonus for the Companys other named executive officers was set at 75% of such executive officers base salary, although the award to such executive officer could range from 0% to 150% of base salary depending on the Compensation Committees evaluation. In evaluating the executive officers performance during 2012, the Compensation Committee reviewed the following performance factors: growth of oil and natural gas production, growth of estimated proved reserves, finding and development costs, cash flow, significant acquisitions, significant divestitures, relative stock price performance and other actions related to the long-term success of the Company. The Compensation Committee does not set specific targets for these performance factors, but whether the Company achieves success in these categories is a significant factor in the Compensation Committees determination of the final payouts under the annual cash incentive program.
After a review of the above information, the Compensation Committee made cash bonus awards equal to 75% of the maximum value permitted under the plan for Messrs. Leach, Holderness, Hyde and Wright. Mr. Leach was awarded a cash payment equal to 150% of base salary. Mr. Wright was awarded a cash payment equal to 128% of base salary and Messrs. Holderness and Hyde were awarded a cash payment equal to 113% of base salary. The factors that influenced the Compensation Committees final decision were as follows:
| oil and natural gas production grew to 29.8 million barrels of oil equivalent (MMBoe)(1), a 26% increase over 2011; |
| estimated proved reserves grew to 447.2 MMBoe, a 16% increase over 2011; |
| organic finding and development costs per barrel of oil equivalent (Boe) of $20.49(2); |
| earnings before interest, taxes, depreciation and amortization and exploration expenses (EBITDAX)(3) per share of $14.30; |
| successful acquisition of over $1.2 billion of oil and natural gas assets; |
| successful completion of the divestiture of non-core oil and natural gas assets in the Permian Basin; |
| significant expansion and development of the Companys newest core area in the Bone Spring play in the Delaware Basin; and |
| successful execution of $1.3 billion of public notes offerings to improve the Companys liquidity. |
(1) | Includes the effect of acquisitions and divestitures. |
(2) | Organic finding and development costs per Boe is calculated by dividing exploration and development costs incurred for 2012 of approximately $1,522.4 million by extensions and discoveries, including performance revisions and excluding price revisions in 2012, of approximately 74.3 MMBoe. |
(3) | The Company defines EBITDAX as net income, plus (i) exploration and abandonment expense; (ii) depreciation, depletion and amortization expense; (iii) accretion expense; (iv) impairments of long-lived assets; (v) non-cash stock-based compensation expense; (vi) bad debt expense; (vii) unrealized (gain) loss on derivatives not designated as hedges; |
21
(viii) (gain) loss on sale of assets, net; (ix) interest expense; (x) federal and state income taxes on continuing operations; and (xi) similar items listed above that are presented as discontinued operations. EBITDAX is not a measure of net income or cash flow as determined by GAAP. For a reconciliation of EBITDAX to net income, See Item 1. Business Non GAAP Financial Measures and Reconciliations in the Companys 2012 Annual Report on Form 10-K. |
Following his resignation as an officer but prior to his termination of employment, Mr. Pruett entered into a transition services agreement with the Company in November 2012 that governed his relationship with the Company. As part of the negotiated terms of that agreement, Mr. Pruett was entitled to receive $400,000 on December 21, 2012 in lieu of any annual cash incentive plan payment for 2012. In addition, the Company entered into a separation and release agreement with Mr. Harper in connection with his retirement on January 2, 2013. As part of the severance arrangement, the Company paid Mr. Harper $400,000 in lieu of any annual incentive award that he might have been entitled to receive with respect to 2012.
The Companys determination of 2013 annual cash incentive awards in early 2014 is expected to be similar to the process for determining the 2012 annual cash incentive awards.
Long-term Equity Incentive Compensation. The annualized value of the long-term equity incentive compensation is intended to be the largest component of each named executive officers overall compensation package because the Compensation Committee believes significant emphasis on stock-based compensation effectively aligns the interests of the Companys named executive officers with those of its stockholders, providing incentive to the Companys named executive officers to focus on the long-term success of the Company. In addition, the Company has historically utilized multi-year vesting periods, typically four years, when granting time-based long-term equity incentive compensation to facilitate the compensation objective of retaining the Companys named executive officers. Historically, the Compensation Committee has chosen to grant restricted stock, rather than stock options, because (i) restricted stock awards were less dilutive than stock options, (ii) in the Compensation Committees opinion, restricted stock provided a more effective retention incentive and (iii) many of the Companys competitors have also made the shift from stock options towards restricted stock.
The total value of each named executive officers annual long-term equity incentive award is set in the first quarter each year and is based significantly on the Compensation Committees review of peer group data provided by its compensation consultant and the Compensation Committees view of each executive officers role and contribution at the Company. Award values are generally targeted at the median of the Companys peer group, which is consistent with the Compensation Committees overall compensation philosophy. In addition to peer group data, the Compensation Committee considers and reviews individual performance and the Companys performance to determine the value of each individual officers long-term equity incentive award, which may vary above or below the median for that particular officer. The Companys annual awards are determined based on a targeted dollar value.
Based on the foregoing considerations, the Company granted restricted stock in February 2012 to its named executive officers as follows:
Restricted Stock Awards | ||||
Timothy A. Leach |
43,416 | |||
Jack F. Harper |
12,157 | (1) | ||
Darin G. Holderness |
11,289 | |||
Matthew G. Hyde |
11,289 | |||
E. Joseph Wright |
19,104 |
(1) | Pursuant to the terms of Mr. Harpers retirement from the Company, these shares were forfeited on January 2, 2013. |
In addition to annual grants to executive officers, the Compensation Committee has the discretion to approve long-term incentive awards in connection with hiring new executive officers. When hiring Mr. Pruett as
22
the Companys Senior Vice President of Corporate Development in March 2012, the Company awarded him 20,000 shares of restricted stock, which were to vest in three equal annual installments beginning one year from the date of grant. These 20,000 shares of restricted stock were forfeited on March 18, 2013, pursuant to the terms of Mr. Pruetts resignation from the Company.
2013 Long-Term Equity Incentive Compensation. At the 2012 Annual Meeting, the Companys stockholders approved an amendment to the 2006 Stock Incentive Plan that allows the Company to grant performance-based awards. The Compensation Committee then engaged Meridian to assist it in implementing a performance-based equity incentive component to the Companys long-term equity program. While restricted stock awards provide retention and align an officers interests with that of the Companys stockholders, they are not considered to be wholly performance-based compensation vehicles. The Compensation Committee determined that for 2013 it would be beneficial to the Companys stockholders to grant 50% of the annual equity awards in the form of time-based restricted stock and 50% in the form of a performance-based equity compensation award.
In January 2013, the Company granted annual equity awards to certain employees, including the named executive officers that were employed at the time as follows:
Target Number of Performance Unit Awards |
Restricted Stock Awards |
|||||||
Timothy A. Leach |
37,051 | 37,051 | ||||||
Jack F. Harper |
| | ||||||
Darin G. Holderness |
11,115 | 11,115 | ||||||
Matthew G. Hyde |
11,115 | 11,115 | ||||||
E. Joseph Wright |
18,525 | 18,525 |
The performance units granted to the named executive officers were granted subject to a performance period that began on January 1, 2013 and will end on December 31, 2015. At target levels, each performance unit represents the holders right to receive one share of the Companys common stock, provided that certain performance criteria are met during a specified time period and that the named executive officer remains employed during such specified performance period. The number of shares of the Companys common stock that may be delivered pursuant to the settlement of that performance unit will range from 0% to 300% of the target number of performance units granted, subject to the level of satisfaction of the performance goal achieved. The performance goal applicable to the 2013 performance units is a combination of a total shareholder return (TSR) relative to our peer group and the absolute TSR achieved by the Company during the performance period.
TSR (for the Company or for a peer company, as applicable) is defined as the percentage rate of return that shareholders receive through stock price changes and the receipt of cash dividends, if any, paid over the specific performance period, using the following formula:
TSR = (Closing Value Initial Value + Cash Dividends) / Initial Value
Closing Value generally means the average of the closing price of the common stock on each trading day during the period that begins on the first day of the calendar month in which the last day of the performance period occurs and ending on the last day of the performance period. The Initial Value is generally defined to mean the average of the closing price of the common stock on each trading day in the calendar month immediately preceding the performance period. The Cash Dividends will be the sum of any cash dividends paid during the applicable performance period.
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The relative TSR for the 2013 performance units will compare the Companys TSR to the TSR of a specified group of peer companies over the performance period. Using straight line interpolation between levels, the applicable percentage of performance units that may be owned with respect to the relative TSR goal will be as follows:
Companys Relative Ranking |
Applicable Percentage | |
90th Percentile or Above |
200% | |
70th Percentile |
150% | |
50th Percentile |
100% | |
25th Percentile |
50% | |
Below the 25th Percentile |
0% |
The peer company group for the 2013 performance units is as follows:
Cabot Oil & Gas Corporation |
Pioneer Natural Resources Company | |
Cimarex Energy Co. |
Range Resources Corporation | |
Continental Resources, Inc. |
SM Energy Company | |
Denbury Resources Inc. |
Southwestern Energy Company | |
Newfield Exploration Company |
Whiting Petroleum Corporation | |
Noble Energy Inc. |
QEP Resources, Inc. |
The percentage of performance units that may be owned with respect to the absolute annualized TSR goal will be determined in accordance with the following table:
Companys Annualized Total Shareholder Return for the Performance Period |
Applicable Percentage | |
Less than 0% |
50% | |
0% to 15% |
100% | |
Greater than 15% |
150% |
At the end of the performance period the Compensation Committee must certify whether and to the extent that the performance goals have been achieved and will determine the number of performance units, if any, determined to be earned for the performance period. The number of performance units deemed to be earned will equal the product of the target number of performance units initially granted to the individual multiplied by the percentage determined with respect to relative TSR under the table above and multiplied by the percentage determined with respect to absolute annualized TSR under the table above.
Stock Ownership Guidelines and Prohibited Transactions. The Compensation Committee established stock ownership guidelines under which the Companys Chief Executive Officer is expected to own shares of the Companys common stock having a market value of at least five times his base salary, and each of the Companys other executive officers is expected to own shares of the Companys common stock having a market value of at least three times his respective base salary. All executive officers are expected to meet these guidelines within five years of becoming an executive officer. The Companys stock ownership guidelines are designed to increase an executives equity stake in the Company and to align an executives interests more closely with those of the Companys stockholders. As of December 31, 2012, all of the Companys executive officers were in compliance with the stock ownership guidelines. In addition, the Companys insider trading policy prohibits directors, officers or employees from (i) purchases of the Companys stock on margin, (ii) short sales of the Companys stock or (iii) purchases or sales of puts or calls on the Companys stock.
Potential Payments Upon a Termination or Change of Control. The Company maintains an employment agreement with each of the named executive officers that provides potential severance payments upon the termination of their employment in certain situations. On December 19, 2008, the Company entered into new
24
employment agreements with all of its then-executive officers, which became effective on January 1, 2009. In connection with the January 2009 agreements, the Compensation Committee was advised by its compensation consultant regarding market competitive levels for the compensation related terms and conditions in the new employment agreements. The January 2009 employment agreements for all of the Companys named executive officers were designed so that all such officers would have employment agreements with the same term and similar severance and change of control provisions.
Generally, in the event that the employment of the named executive officers are terminated by the Company other than for cause (and not by reason of death or disability) or if they terminate their employment following a change in duties, the executives will receive severance equal to eighteen months of base salary (twenty-four months of base salary in the case of Mr. Leach), as well as up to twelve months continued medical benefits. If the same termination events fall within the two year period immediately following a change of control, each of the Companys named executive officers is entitled to an increased severance payment equal to two years of base salary and average annual bonus, accelerated vesting of any unvested stock option and restricted stock awards, and up to eighteen months continued medical benefits.
The performance unit award agreement pursuant to which the 2013 performance units were granted to the named executive officers provides that, in the event of a change of control of the Company during the performance period, the TSR relative to our peer group and our absolute annualized TSR will be determined based on actual performance as if the performance period ended on the date of the change of control, and outstanding performance units will be settled immediately following such date.
The Company believes that these severance and change of control arrangements mitigate some of the risk that exists for executives working in a publicly owned company. These arrangements are intended to attract and retain qualified executives that could have job alternatives that may appear to them to be less risky absent these arrangements. Because of recent significant volatility in the oil and natural gas industry, the transactional nature of the industry historically, and the quality of the Companys workforce and asset base there is a possibility that the Company could be acquired in the future. Accordingly, the Company believes that the larger severance packages resulting from terminations related to change of control transactions provide an incentive for executives to continue to help successfully execute such a transaction from its early stages until consummation. The Compensation Committee believes that these severance and change of control arrangements provide important protection to the Companys executive officers, are consistent with the practices of peer companies and are appropriate for the attraction and retention of executive talent. More information on these severance and change of control agreements can be found below under Potential Payments Upon a Termination or Change of Control.
Other Benefits. The Companys executive officers are eligible to participate in all of the Companys employee benefit plans, such as medical, dental, vision, group life, disability, and accidental death and dismemberment insurance and 401(k) plan, in each case on the same basis as other employees, subject to applicable law. The Company provides vacation and other paid leave to all employees, including the Companys executive officers, which are comparable to those provided within the oil and natural gas industry. The Companys executive officers also receive reimbursement of the cost of an annual extensive physical examination.
During 2012, the Company owned and operated aircraft and purchased hours in an additional aircraft program to facilitate the travel of the Companys employees in as safe a manner as possible and with the best use of their time. Under his employment agreement, Mr. Leach is entitled to utilize the Companys aircraft for business travel and reasonable personal travel in North America. Other senior executive officers are permitted under limited circumstances to use the Companys aircraft for personal travel at the discretion of the Chief Executive Officer. The amount of personal use of the Companys aircraft is subject to review and adjustment by the Compensation Committee quarterly.
25
Aggregate incremental cost for personal aircraft usage was determined by calculating the variable costs for each aircraft during the year, dividing that amount by the total number of hours flown by that aircraft, and multiplying the result by the hours flown for personal use during the year. On occasions when the spouse or other family members of an executive officer accompanies the executive on a flight, no additional direct operating cost is incurred under the foregoing methodology.
Tax and Accounting Policies. Section 162(m) of the Internal Revenue Code of 1986, as amended (the Code), places a limit of $1 million on the amount of compensation that the Company may deduct in any one year with respect to each of the Companys Chief Executive Officer and other three most highly paid executive officers (other than its Chief Financial Officer). There is an exception to the $1 million limitation for performance-based compensation meeting certain requirements. The Companys annual cash incentive plan does not meet the definition of performance-based compensation for purposes of Section 162(m) of the Code primarily because it is not formula driven, the performance goals applicable under the plan have not been approved by the Companys stockholders and the Compensation Committee retains the right to make subjective evaluations of performance, including an assessment of how effectively management adapts to changing industry conditions and opportunities during the year. The performance share awards utilized in the Companys 2013 executive compensation program are designed to provide performance-based incentive compensation that would be fully deductible under Section 162(m) of the Code. To maintain flexibility in compensating the Companys executive officers in a manner designed to promote varying corporate goals, the Compensation Committee has not adopted a policy requiring all compensation to be deductible.
The Company accounts for equity compensation to its employees under FASB ASC Topic 718, which requires the Company to estimate and record an expense over the service period of the award. However, for tax purposes, subject to any limitations under Section 162(m) of the Code, income recognized by employees from nonqualified stock options granted at fair market value should be deductible by the Company, but, to the extent that a stock option constitutes an incentive stock option, the Company will not be allowed a compensation deduction if there is no disqualifying disposition by the optionee. In addition, subject to any limitations under Section 162(m) of the Code, if the Company grants shares of restricted stock, the related compensation expense should be fully deductible by the Company at the time the award is otherwise taxable to the grantee.
The Company structures annual cash incentive compensation so that it is taxable to its executives at the time it becomes available to them. For tax purposes, cash compensation is recorded as an expense at the time the obligation is accrued and is deductible by the Company subject to limitations under Section 162(m) of the Code.
The Compensation Committee reviewed and discussed the Compensation Discussion and Analysis required by Item 402 of Regulation S-K promulgated by the SEC with management of the Company, and, based on such review and discussions, the Compensation Committee recommended to the Board of Directors that such Compensation Discussion and Analysis be included in this Proxy Statement and incorporated by reference into the Companys Annual Report on Form 10-K for the fiscal year ended December 31, 2012.
Members of the Compensation Committee:
Gary A. Merriman (Chairman)
William H. Easter III
W. Howard Keenan, Jr.
A. Wellford Tabor
26
The compensation paid to the Companys executive officers generally consists of base salaries, annual cash incentive payments, awards under the Stock Incentive Plan, contributions to the Companys defined contribution 401(k) retirement plan and miscellaneous perquisites. The table below sets forth information regarding fiscal 2012 compensation awarded to, earned by or paid to the Companys named executive officers, which includes the Companys Chief Executive Officer, Chief Financial Officer, three most highly compensated executive officers other than its Chief Executive Officer and Chief Financial Officer, and Steven H. Pruett, the Companys former Senior Vice President of Corporate Development. The table also sets forth information regarding fiscal year 2011 and 2010 compensation for the named executive officers, where applicable.
Name |
Year | Salary | Bonus | Stock Awards(1) |
All
Other Compensation(2) |
Total | ||||||||||||||||||
Timothy A. Leach |
2012 | $ | 850,000 | $ | 1,275,000 | $ | 5,000,004 | $ | 119,482 | $ | 7,244,486 | |||||||||||||
Chairman, Chief Executive Officer and President |
|
2011 2010 |
|
|
675,000 600,000 |
|
|
1,080,000 1,200,000 |
|
|
2,400,099 9,500,238 |
|
|
59,635 118,514 |
|
|
4,214,734 11,418,752 |
| ||||||
Jack F. Harper |
2012 | 370,000 | 400,000 | 1,400,061 | 20,188 | 2,190,249 | ||||||||||||||||||
Senior Vice President and Chief of Staff |
|
2011 2010 |
|
|
350,000 280,000 |
|
|
476,000 420,000 |
|
|
840,008 1,900,048 |
|
|
19,013 23,851 |
|
|
1,685,021 2,623,899 |
| ||||||
Darin G. Holderness |
2012 | 375,000 | 421,875 | 1,300,098 | 36,043 | 2,133,016 | ||||||||||||||||||
Senior Vice President and Chief Financial Officer |
|
2011 2010 |
|
|
340,000 300,000 |
|
|
408,000 450,000 |
|
|
1,075,130 1,900,048 |
|
|
166,608 41,130 |
|
|
1,989,738 2,691,178 |
| ||||||
Matthew G. Hyde |
2012 | 370,000 | 416,250 | 1,300,098 | 27,401 | 2,113,749 | ||||||||||||||||||
Senior Vice President of Exploration |
|
2011 2010 |
|
|
340,000 315,000 |
|
|
408,000 472,500 |
|
|
630,006 2,100,071 |
|
|
20,550 16,777 |
|
|
1,398,556 2,904,348 |
| ||||||
E. Joseph Wright |
2012 | 450,000 | 573,750 | 2,200,112 | 51,395 | 3,275,257 | ||||||||||||||||||
Senior Vice President and Chief Operating Officer |
|
2011 2010 |
|
|
400,000 315,000 |
|
|
544,000 472,500 |
|
|
945,009 2,100,071 |
|
|
50,168 38,971 |
|
|
1,939,177 2,926,542 |
| ||||||
Steven H. Pruett |
2012 | 315,384 | 400,000 | 2,054,800 | 3,617 | 2,773,801 | ||||||||||||||||||
Former Senior Vice President of Corporate Development |
(1) | The amounts in these columns represent the aggregate grant date fair value computed in accordance with FASB ASC Topic 718, disregarding any estimates of forfeiture. Additional detail regarding the Companys share-based awards is included in Note F to Consolidated Financial Statements included in Item 8. Financial Statements and Supplementary Data in the Companys Annual Report on Form 10-K for the year ended December 31, 2012. |
(2) | The amounts in this column for the year 2012 consist of the Companys matching contributions on behalf of the named executive officers 401(k) plan in the amount of $22,500 for each of Messrs. Leach, Hyde and Wright, and $17,000 for Messrs. Harper and Holderness, as well as life insurance premiums and the cost of an annual physical. Also included are $93,042, $15,405 and $24,885 of personal aircraft usage for Messrs. Leach, Holderness and Wright, respectively, which represents the aggregate incremental cost to the Company for such use. Included for Mr. Pruett is the cost for an annual physical. |
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Grants of Plan-Based Awards for 2012
The table sets forth the number of shares of restricted stock awarded during 2012 to the Companys named executive officers under the Stock Incentive Plan.
Name |
Grant Date | All Other Stock Awards: Number of Shares of Stock or Units(1)(2) |
Grant Date Fair Value of Stock Awards(3) |
|||||||
Timothy A. Leach |
February 21, 2012 | 43,416 | $ | 5,000,004 | ||||||
Jack F. Harper |
February 21, 2012 | 12,157 | (4) | 1,400,061 | ||||||
Darin G. Holderness |
February 21, 2012 | 11,289 | 1,300,098 | |||||||
Matthew G. Hyde |
February 21, 2012 | 11,289 | 1,300,098 | |||||||
E. Joseph Wright |
February 21, 2012 | 19,104 | 2,200,112 | |||||||
Steven H. Pruett |
March 19, 2012 | 20,000 | (5) | 2,054,800 |
(1) | The amounts in these columns represent the restricted stock granted to the named executive officers on the respectively noted dates. No option awards were granted to the named executive officers during the 2012 year. |
(2) | These shares of restricted stock vest in four equal annual installments beginning one year from the date of grant. |
(3) | The amounts in this column represent the grant date fair value of restricted stock computed in accordance with FASB ASC Topic 718, disregarding the estimate of forfeiture. The Company values its restricted stock awards based on the average of the high and low market-quoted sales price of the Companys common stock on the grant date of the award. Generally, the grant date fair value is expensed in the Companys financial statements over the vesting schedule of the restricted stock. Additional detail regarding the Companys share-based awards is included in Note F to Consolidated Financial Statements included in Item 8. Financial Statements and Supplementary Data in the Companys Annual Report on Form 10-K for the year ended December 31, 2012. |
(4) | Pursuant to the terms of Mr. Harpers retirement from the Company, these shares were forfeited on January 2, 2013. |
(5) | Pursuant to the terms of Mr. Pruetts resignation from the Company, these shares were forfeited on March 18, 2013. |
28
Outstanding Equity Awards at Fiscal Year-End
The table below sets forth, for each named executive officer, information about equity awards outstanding as of December 31, 2012:
Option Awards | Stock Awards | |||||||||||||||||||||
Name |
Number of Securities Underlying Unexercised Options |
Equity Incentive Plan Awards: Number of Securities Underlying Unexercised Unearned Options(1) |
Option Exercise Price |
Option Expiration Date |
Number of Shares of Stock That Have Not Vested(2) |
Market Value of Shares of Stock That Have Not Vested(3) |
||||||||||||||||
Vested Exercisable |
||||||||||||||||||||||
Timothy A. Leach |
62,500 | | $ | 15.40 | June 12, 2016 | | $ | | ||||||||||||||
150,000 | | 21.84 | February 27, 2018 | | | |||||||||||||||||
32,723 | 10,907 | (4) | 20.40 | February 26, 2019 | 6,127 | (6) | 493,591 | |||||||||||||||
| | | | 21,994 | (7) | 1,771,837 | ||||||||||||||||
| | | | 109,250 | (8) | 8,801,180 | ||||||||||||||||
| | | | 16,886 | (9) | 1,360,336 | ||||||||||||||||
| | | | 43,416 | (10) | 3,497,593 | ||||||||||||||||
Jack F. Harper |
| 3,272 | (5) | 20.40 | February 26, 2019 | 1,838 | (11) | 148,069 | ||||||||||||||
| | | | 4,398 | (11) | 354,303 | ||||||||||||||||
| | | | 21,850 | (12) | 1,760,236 | ||||||||||||||||
| | | | 5,910 | (11) | 476,110 | ||||||||||||||||
| | | | 12,157 | (12) | 979,368 | ||||||||||||||||
Darin G. Holderness |
| 3,272 | (4) | 20.40 | February 26, 2019 | 1,838 | (6) | 148,069 | ||||||||||||||
| | | | 4,398 | (7) | 354,303 | ||||||||||||||||
| | | | 21,850 | (8) | 1,760,236 | ||||||||||||||||
| | | | 4,221 | (9) | 340,044 | ||||||||||||||||
| | | | 3,404 | (13) | 274,226 | ||||||||||||||||
| | | | 11,289 | (10) | 909,442 | ||||||||||||||||
Matthew G. Hyde |
55,555 | | 31.33 | May 21, 2018 | | | ||||||||||||||||
13,089 | 4,363 | (4) | 20.40 | February 26, 2019 | 2,451 | (6) | 197,453 | |||||||||||||||
| | | | 6,598 | (7) | 531,535 | ||||||||||||||||
| | | | 21,850 | (8) | 1,760,236 | ||||||||||||||||
| | | | 4,432 | (9) | 357,042 | ||||||||||||||||
| | | | 11,289 | (10) | 909,442 | ||||||||||||||||
E. Joseph Wright |
| 4,363 | (4) | 20.40 | February 26, 2019 | 2,451 | (6) | 197,453 | ||||||||||||||
| | | | 6,598 | (7) | 531,535 | ||||||||||||||||
| | | | 21,850 | (8) | 1,760,236 | ||||||||||||||||
| | | | 6,648 | (9) | 535,563 | ||||||||||||||||
| | | | 19,104 | (10) | 1,539,018 | ||||||||||||||||
Steven H. Pruett |
| | | | 20,000 | (14) | 1,611,200 |
(1) | Vesting is accelerated upon the occurrence of certain events following a change of control of the Company as discussed below in Potential Payments Upon a Termination or Change of Control. |
(2) | Vesting is accelerated upon termination of employment by reason of death or disability or upon the occurrence of certain events following a change of control of the Company as discussed below in Potential Payments Upon a Termination or Change of Control. |
(3) | Based on the closing price of the Companys common stock of $80.56 on December 31, 2012. |
(4) | These stock options vest on February 26, 2013. |
(5) | Pursuant to the terms of Mr. Harpers retirement from the Company, these stock options vested on January 2, 2013. |
29
(6) | These shares of restricted stock vest on February 26, 2013. |
(7) | These shares of restricted stock vest in one-half increments on February 23, 2013 and 2014. |
(8) | These shares of restricted stock vest on October 7, 2014. |
(9) | These shares of restricted stock vest in one-third increments on February 22, 2013, 2014 and 2015. |
(10) | These shares of restricted stock vest in one-quarter increments on February 21, 2013, 2014, 2015 and 2016. |
(11) | Pursuant to the terms of Mr. Harpers retirement from the Company, these shares of restricted stock vested on January 2, 2013. |
(12) | Pursuant to the terms of Mr. Harpers retirement from the Company, these shares of restricted stock were forfeited on January 2, 2013. |
(13) | These shares of restricted stock vest in one-half increments on August 2, 2013 and 2014. |
(14) | Pursuant to the terms of Mr. Pruetts resignation from the Company, these shares of restricted stock were forfeited on March 18, 2013. |
Option Exercises and Stock Vested
The table below sets forth, for each named executive officer, information about option exercises and lapses of restrictions on restricted stock awards during 2012:
Option Awards | Stock Awards | |||||||||||||||
Name |
Number of Shares Acquired on Exercise |
Value Realized on Exercise(1) |
Number of Shares Acquired on Vesting |
Value Realized on Vesting(2) |
||||||||||||
Timothy A. Leach |
89,269 | $ | 7,677,908 | 22,754 | $ | 2,559,531 | ||||||||||
Jack F. Harper |
127,317 | 10,749,011 | 6,008 | 678,535 | ||||||||||||
Darin G. Holderness |
14,937 | 1,046,363 | 7,149 | 761,433 | ||||||||||||
Matthew G. Hyde |
| | 7,228 | 812,635 | ||||||||||||
E. Joseph Wright |
23,091 | 1,943,416 | 7,967 | 897,960 | ||||||||||||
Steven H. Pruett |
| | | |
(1) | Represents the number of stock options multiplied by the difference between the exercise price and the average of the high and low market-quoted sales price of the Companys common stock on the date of exercise. |
(2) | Represents the number of shares multiplied by the average of the high and low market-quoted sales price of the Companys common stock on the vesting date. |
Potential Payments Upon a Termination or Change of Control
The Company maintains employment agreements with each of its executive officers that provide for potential severance payments upon a termination of the executives employment under various circumstances, and the amount, timing and form of the potential payment of benefits under the employment agreements may vary depending on whether the termination occurs in connection with a change of control. The Companys rationale for maintaining these agreements with the Companys executive officers has been detailed within the Compensation Discussion and Analysis above. The executive officers employment agreements are all substantially similar, so the following discussion will apply to each of the executive officers unless specifically noted otherwise. The Company and Messrs. Leach, Harper, Holderness, Hyde, and Wright entered into their current executive employment agreements on December 19, 2008, effective as of January 1, 2009. The Company and Mr. Pruett entered into his executive employment agreement on March 19, 2012.
Employment Agreement Terms for Messrs. Leach, Harper, Holderness, Hyde, Pruett and Wright. An involuntary termination is defined in the employment agreements as a termination of an executives
30
employment that is not a voluntary resignation by the executive, unless such resignation occurs on or before a date that is sixty days following the date the executive receives a notice that a change in duties has occurred; an involuntary termination also does not include termination for cause or any termination that results from the executives death or disability. A change in duties has two alternative definitions depending on whether or not the event happens within the two year period beginning on the date a change of control has occurred (the change of control period). A change in duties within a change of control period means (i) a material reduction in the nature or scope of an executives authorities or duties; (ii) a reduction in an executives base salary; (iii) a diminution in an executives eligibility to participate in bonus, stock option, incentive award and other compensation plans; (iv) a material diminution in an executives employee benefits and perquisites, or (v) a change in the location of an executives principal place of employment by more than ten miles. A change of duties prior to or following a change of control period will consist of a reduction in the rank of an executives title as an officer of the Company, a reduction in an executives base salary, or a material diminution in an executives employee benefits and perquisites from those substantially similar to those provided to similarly situated executives.
A termination for cause generally means that an executive (i) has engaged in gross negligence, gross incompetence or willful misconduct in the performance of his duties; (ii) has materially breached any material provision of his employment agreement, corporate policy or code of conduct established by the Company; (iii) has willfully engaged in conduct that is materially injurious to the Company; (iv) has committed an act of fraud, embezzlement or willful breach of a fiduciary duty to the Company; (v) has been convicted of a crime involving fraud, dishonesty or moral turpitude or any felony; (vi) has refused, without proper reason, to perform his duties; or (vii) has used Company securities owned or controlled by the executive as collateral for a securities margin account.
An executive will have incurred a disability if, as a result of an executives incapacity due to physical or mental illness, the executive has not been able to perform his full-time duties for a period of six consecutive months, and is unable to return to full-time employment within thirty days of receiving a notice of a termination.
A change of control is generally defined as: (i) a merger, consolidation, or the sale of all or substantially all of the Companys assets if, (a) the holders of the Companys securities prior to the transaction no longer own more than 50% of the securities of the resulting company immediately following the transaction in essentially the same proportion that existed immediately prior to the transaction, or (b) the members of the Companys Board of Directors immediately prior to the transaction do not also constitute a majority of the board of directors of the resulting entity immediately after the transaction; (ii) the dissolution or complete liquidation of the Company; (iii) the date any person or entity acquires ownership or control of 50% or more of the combined voting power of the Companys outstanding securities; or (iv) the members of the Companys Board of Directors as of November 19, 2010 (or, in the case of Mr. Pruett, as of March 19, 2012), and certain individuals who become directors after such date with the approval of certain members of the Companys Board of Directors cease to constitute a majority of the board.
Potential Severance Benefits for Messrs. Leach, Harper, Holderness, Hyde, Pruett and Wright. In the event that one of these executives employment is terminated due to his death or disability, the executive or his estate will receive a payment equal to his annual base salary, to be paid out in eighteen equal monthly installments (or twenty-four months in the case of Mr. Leach), as well as a lump sum payment thirty days after the termination that equals the pro-rated annual target bonus for the year in which the termination occurs.
If an involuntary termination occurs outside of a change of control period, the executive will continue to receive his base salary for eighteen months (or twenty-four months in the case of Mr. Leach) and the Company will reimburse him for up to twelve months for the amount by which the cost of his continued coverage under the Companys group health plans exceeds the employee contribution amount that the Company charges its active executives for similar coverage.
31
An involuntary termination within the change of control period, however, will trigger a severance payment equal to two times the sum of his annual base salary and average annual bonus; the average annual bonus will typically be calculated using the bonus with respect to the previous two years, although if an executive has not been employed for such a time period, the bonus will be calculated for Messrs. Leach, Harper, Holderness, Hyde, and Wright, by using the average of any bonuses which have in fact been paid for years prior to the termination, or by annualizing any bonus which related to a partial year. The bonus will be calculated for Mr. Pruett by using a multiplier of 85% of his base salary. The severance payments will either be paid in a single payment on the fifth day following the executives termination of employment, subject to any delay required under Section 409A of the Code, or divided into eighteen monthly installments (or twenty-four monthly installments in the case of Mr. Leach), depending on the nature of the change of control. All of the executives stock options and restricted stock awards will vest in full, and the Company will reimburse the executive for up to eighteen months for the amount by which the cost of his continued coverage under the Companys group health plans exceeds the employee contribution amount that the Company charges the Companys active executives for similar coverage. If any of the severance payments described in this paragraph or the preceding paragraph are not made when due, the Company shall also pay interest on the amount payable from the date it should have been made until such time as the payment is actually made, interest to be the prime or base rate of interest announced by JPMorgan Chase Bank (or any successor thereto) at its principal New York office.
The employment agreements do not provide for tax gross-up payments. If the total amount of payments to be provided by the Company in connection with a change of control would cause any of the named executive officers to incur golden parachute excise tax liability, then the payments provided under the employment agreement will be reduced to the extent necessary to eliminate the application of the excise tax if that will leave him in a better after-tax position than if no such reduction had occurred; this generally means that the full payment would be reduced to $1.00 less than three times the executives base amount (as defined in Section 280G of the Code).
Restrictions and Conditions to Receiving Severance Benefits under the Employment Agreements. Each executive must execute and not revoke a general release agreement before receiving any severance or benefits pursuant to his employment agreement. The release shall discharge the Company and its affiliates, as well as officers, directors and employees of the Company and its affiliates, from any claims or judicial actions arising out of the executives employment or termination of employment. The release must generally be executed and irrevocable within 55 days of the executives termination of employment, or, if applicable, prior to the date on which any payment will be provided to the executive.
Section 409A of the Code can subject an executive to a 20% tax, in addition to normal income taxes, in the event that payments are not structured to be compliant with Section 409A of the Code and its regulations. If the executives are specified employees according to Section 409A of the Code at the time of their termination of employment, the payment of severance benefits may be delayed for a period of six months in order to remain in compliance with this Code section, despite the timing otherwise provided for in the employment agreements. This six month delay period will not be considered a late payment, however, for purposes of crediting late payments with interest as described above.
The named executive officers are also subject to non-compete and related restrictions. During the term of his employment agreement and for a period of one year following a termination of employment for any reason (the non-compete period), the executive may not hire, contract or solicit the Companys employees for his own benefit or for the benefit of any other person or entity, nor may he encourage any Company employee to leave the Companys employ for any reason. Within the geographical area or market where the Company is conducting (or within the twelve months prior to the executives termination of employment, has conducted) business, the executive may not participate in the ownership, management, operation of or have any financial interest in a business that is similar to the Company or that is a competitor of the Company, attempt to solicit or divert the Companys customers or vendors, or call upon a prospective acquisition candidate on his own behalf or on behalf of another entity if the Company is also negotiating for that potential acquisition. However, in the event the
32
executive resigns under circumstances that would not be considered an involuntary termination or either party provides written notice to the other that the term of the employment agreement will not automatically renew, then the post-employment restriction relating to the participation in the ownership, management, operation or financial interest in a competitive operation will only apply for a number of months (not in excess of twelve) selected by the Company and the Company must continue to pay the executive his base salary for the number of months, if any, selected by the Company.
Long-Term Incentive Plan. In addition to the accelerated vesting of stock option and restricted stock awards as noted within the executive employment agreements, certain stock option and restricted stock awards granted under the Companys Stock Incentive Plan also provide for the accelerated vesting of such awards in various termination of employment and change of control scenarios. While the named executive officers are generally granted restricted stock awards under the Stock Incentive Plan that have a vesting period of four years, the occurrence of a termination of employment by reason of death or disability or the occurrence of an involuntary termination within the two year-period after a change of control will result in the full vesting of the restricted shares. The definitions for change of control and involuntary termination in the Stock Incentive Plan restricted stock award agreements are substantially similar to the corresponding terms as found in the employment agreements. The Company does not currently provide for accelerated vesting of stock options upon a termination of an executives employment pursuant to the Stock Incentive Plan or an individual award agreement, but as noted above, the executive employment agreements will govern the accelerated vesting of stock options following an involuntary termination within the change of control period. The performance unit award agreement pursuant to which the 2013 performance units were granted to the named executive officers provides that, in the event of a change of control of the Company during the performance period, the TSR relative to the Companys peer group and the Companys absolute annualized TSR will be determined based on actual performance as if the performance period ended on the date of the change of control, and outstanding performance units will be settled immediately following such date.
33
The table below summarizes potential payments to each named executive officer assuming that one of the events described in the table below occurs. The table assumes that the event occurred on December 31, 2012, when the closing price of the Companys common stock was $80.56. The values below are the Companys best estimate of the severance payments and benefits the executives would receive upon a termination of employment or a change of control as of December 31, 2012, as a true value could not be determined with absolute certainty until an actual termination or change of control of the Company occurs (as noted below with respect to Mr. Harpers separation and release agreement (the Separation Agreement) payments). The Company has also assumed for purposes of these calculations that all payments were made in a timely manner and that no interest accrued on the original payment amount.
Name |
Voluntary Termination(1) |
Involuntary Termination Outside of a Change of Control Period(2) |
Involuntary Termination Within a Change of Control Period(3) |
Change of Control No Termination(4) |
Termination Due to Death or Disability(5) |
|||||||||||||||
Timothy A. Leach: |
||||||||||||||||||||
Salary |
$ | 850,000 | $ | 1,700,000 | $ | 1,700,000 | $ | | $ | 850,000 | ||||||||||
Bonus |
| | 2,280,000 | | 850,000 | |||||||||||||||
Accelerated Equity |
| | 16,580,702 | | 15,924,537 | |||||||||||||||
Continued Medical |
| 20,023 | 30,034 | | | |||||||||||||||
|
|
|
|
|
|
|
|
|
|
|||||||||||
Total(6) |
$ | 850,000 | $ | 1,720,023 | $ | 20,590,736 | $ | | $ | 17,624,537 | ||||||||||
|
|
|
|
|
|
|
|
|
|
|||||||||||
Jack F. Harper: |
||||||||||||||||||||
Salary |
$ | 370,000 | $ | 555,000 | $ | 740,000 | $ | | $ | 370,000 | ||||||||||
Bonus |
| | 896,000 | | 277,500 | |||||||||||||||
Accelerated Equity |
| | 3,914,930 | | 3,718,086 | |||||||||||||||
Continued Medical |
| 23,888 | 35,832 | | | |||||||||||||||
|
|
|
|
|
|
|
|
|
|
|||||||||||
Total(6) |
$ | 370,000 | $ | 578,888 | $ | 5,586,762 | $ | | $ | 4,365,586 | ||||||||||
|
|
|
|
|
|
|
|
|
|
|||||||||||
Darin G. Holderness: |
||||||||||||||||||||
Salary |
$ | 375,000 | $ | 562,500 | $ | 750,000 | $ | | $ | 375,000 | ||||||||||
Bonus |
| | 858,000 | | 281,250 | |||||||||||||||
Accelerated Equity |
| | 3,983,164 | | 3,786,320 | |||||||||||||||
Continued Medical |
| 19,497 | 29,246 | | | |||||||||||||||
|
|
|
|
|
|
|
|
|
|
|||||||||||
Total(6) |
$ | 375,000 | $ | 581,997 | $ | 5,620,410 | $ | | $ | 4,442,570 | ||||||||||
|
|
|
|
|
|
|
|
|
|
|||||||||||
Matthew G. Hyde: |
||||||||||||||||||||
Salary |
$ | 370,000 | $ | 555,000 | $ | 740,000 | $ | | $ | 370,000 | ||||||||||
Bonus |
| | 880,500 | | 277,500 | |||||||||||||||
Accelerated Equity |
| | 4,018,186 | | 3,755,708 | |||||||||||||||
Continued Medical |
| 21,692 | 32,538 | | | |||||||||||||||
|
|
|
|
|
|
|
|
|
|
|||||||||||
Total(6) |
$ | 370,000 | $ | 576,692 | $ | 5,671,224 | $ | | $ | 4,403,208 | ||||||||||
|
|
|
|
|
|
|
|
|
|
|||||||||||
E. Joseph Wright: |
||||||||||||||||||||
Salary |
$ | 450,000 | $ | 675,000 | $ | 900,000 | $ | | $ | 450,000 | ||||||||||
Bonus |
| | 1,016,500 | | 382,500 | |||||||||||||||
Accelerated Equity |
| | 4,826,283 | | 4,563,805 | |||||||||||||||
Continued Medical |
| 20,023 | 30,034 | | | |||||||||||||||
|
|
|
|
|
|
|
|
|
|
|||||||||||
Total(6) |
$ | 450,000 | $ | 695,023 | $ | 6,772,817 | $ | | $ | 5,396,305 | ||||||||||
|
|
|
|
|
|
|
|
|
|
|||||||||||
Steven H. Pruett: |
||||||||||||||||||||
Salary |
$ | 400,000 | $ | 600,000 | $ | 800,000 | $ | | $ | 400,000 | ||||||||||
Bonus |
| | 680,000 | | 340,000 | |||||||||||||||
Accelerated Equity |
| | | | 1,611,200 | |||||||||||||||
Continued Medical |
| 20,023 | 30,034 | | | |||||||||||||||
|
|
|
|
|
|
|
|
|
|
|||||||||||
Total(6) |
$ | 400,000 | $ | 620,023 | $ | 1,510,034 | $ | | $ | 2,351,200 | ||||||||||
|
|
|
|
|
|
|
|
|
|
34
(1) | This column represents the amounts payable to the executive if he resigns under circumstances that would not be considered an involuntary termination or if either party to the employment agreement provides written notice to the other that the term of the employment agreement will not automatically renew. Under such circumstances, the employment agreements of Messrs. Leach, Harper, Holderness, Hyde, Pruett and Wright provide the Company with the option to choose the number of months in which to enforce certain post-employment non-compete provisions. The values disclosed in this column assume that the Company has chosen to enforce the non-compete provisions for the maximum allowable time period of twelve months, although these amounts would be lower in the event that the Company chooses a shorter period of time. In connection with Mr. Harpers retirement on January 2, 2013, and Mr. Pruetts resignation as of March 22, 2013, the Company elected not to enforce the non-compete provisions for any post-employment period of time and, accordingly, neither Mr. Harper nor Mr. Pruett received any payments under the provisions of their employment agreements described in this footnote. |
(2) | The values in this column for Salary reflect the aggregate amount of continued monthly salary (as in effect on December 31, 2012) for Mr. Leach for a period of twenty-four months, for Messrs. Harper, Holderness, Hyde, Pruett, and Wright, a period of eighteen months. The values in this column for Continued Medical include twelve months of continued coverage for each eligible executive and his dependents. |
(3) | The values in this column for Salary reflect two times the executives annual base salary as in effect on December 31, 2012. The values in this column for Bonus were calculated in accordance with the bonus provisions of each executives employment agreement described above. The values in this column for Accelerated Equity for each individual other than Mr. Pruett include the accelerated value of both unvested stock option and restricted stock awards held by each executive as of December 31, 2012. Pursuant to his transition services agreement discussed further below, Mr. Pruett would have forfeited his outstanding restricted stock in the event that he incurred a termination of employment on December 31, 2012 for any reason other than a death or a disability, and he did not hold any unvested stock options on December 31, 2012. The amounts in this column for Continued Medical include eighteen months of continued coverage for each executive and his dependents. |
(4) | This column represents what each executive would receive upon a change of control on December 31, 2012 without a termination of employment. |
(5) | The values in this column for Salary represent the executives annual salary (as in effect on December 31, 2012). The values in this column for Bonus include the executives full target bonus for the 2012 year, as a proration was unnecessary for a termination on December 31, 2012. The values in this column for Accelerated Equity include the accelerated value of unvested restricted stock awards and held by each executive as of December 31, 2012. |
(6) | The total represents the maximum value of the payments and benefits that the executive would receive upon the occurrence of a change of control or the referenced termination of employment. However, if the total amount of payments and benefits to be provided to the executive would cause the executive to incur golden parachute excise tax liability, then any payments and benefits provided under the executives employment agreement may be reduced to the extent necessary to eliminate the application of the excise tax if that will leave the executive in a better after-tax position than if no such reduction had occurred. Accordingly, the total value of the payments and benefits that the executive would receive under such circumstances may be less than the total reflected in the table. |
Notwithstanding the descriptions of the employment agreements above, on January 2, 2013 and in connection with his retirement, we entered into the Separation Agreement with Mr. Harper. Pursuant to the Separation Agreement, Mr. Harper was entitled to receive (a) a lump sum payment of $400,000, (b) accelerated vesting of 12,146 shares of restricted stock, and (c) accelerated vesting of stock options covering 3,272 shares of common stock. Pursuant to the Separation Agreement, in connection with such termination of the employment relationship, Mr. Harper acknowledged forfeiture of his remaining unvested shares of restricted stock, as noted in the compensation tables above. Mr. Harper also executed a general release of liability and claims in the Companys favor. Finally, the Separation Agreement subjects Mr. Harper to customary cooperation, non-disparagement, non-solicitation and confidentiality obligations.
35
COMPENSATION PROGRAMS AND RISK CONSIDERATIONS
The Company does not believe that its policies and practices of compensating its employees give rise to risks that are reasonably likely to have a material adverse effect on the Company. In making this determination, the Company considered the following:
| The Companys compensation program for its executive officers provides a balanced mix of (i) cash and equity, (ii) annual and longer-term incentives and (iii) time-based and performance based awards. |
| The Companys long-term incentive component of the program, which is intended to be the largest component of each executive officers overall compensation package, is weighted towards long-term achievement, with vesting generally occurring either three or four years from the date of grant. |
| The Companys annual cash incentive award program for its executive officers is ultimately a subjective judgment made by the Compensation Committee, which considers the risks facing the Company and the market conditions at the time of the award. |
| The Board of Directors has established substantial stock ownership guidelines for the Companys directors and executive officers, as well as all other officers of the Company. |
| All non-officer employees of the Company receive a significant equity award each year, which generally vest three years after the date of grant. |
| The Company sets proper ethical and moral expectations through its policies and procedures and provides various mechanisms for reporting issues. |
INTERLOCKS AND INSIDER PARTICIPATION
During 2012, no member of the Compensation Committee served as an executive officer of the Company, and, except as described in Related Persons Transactions below, no such person had any relationship with the Company requiring disclosure herein. During 2012, there were no Compensation Committee interlocks with other companies.
36
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
The table below sets forth certain information regarding the beneficial ownership of common stock as of April 8, 2013, by (i) each person who is known by the Company to own beneficially more than 5% of the outstanding shares of common stock, (ii) each named executive officer of the Company, (iii) each director of the Company and (iv) all directors and executive officers as a group. Unless otherwise noted, the mailing address of each person or entity named below is One Concho Center 600 West Illinois Avenue, Midland, Texas 79701.
Name of Beneficial Owner or Identity of Group |
Number of Shares |
Percentage of Class(1) |
||||||
Capital World Investors(2) |
12,775,506 | 12.2 | % | |||||
FMR LLC(3) |
9,007,849 | 8.6 | % | |||||
Prudential Financial, Inc. (4) |
8,963,580 | 8.6 | % | |||||
Timothy A. Leach(5)(6)(7) |
1,176,239 | 1.1 | % | |||||
Darin G. Holderness(6) |
75,346 | * | ||||||
Matthew G. Hyde(5)(6) |
120,691 | * | ||||||
E. Joseph Wright(5)(6) |
182,742 | * | ||||||
Steven L. Beal(6) |
167,939 | * | ||||||
Tucker S. Bridwell(6)(8) |
130,308 | * | ||||||
William H. Easter III(6) |
29,340 | * | ||||||
W. Howard Keenan, Jr.(6)(9) |
561,281 | * | ||||||
Gary A. Merriman(6) |
5,320 | * | ||||||
Ray M. Poage(6) |
17,340 | * | ||||||
Mark B. Puckett(6) |
19,576 | * | ||||||
A. Wellford Tabor(6) |
13,740 | * | ||||||
All directors and executive officers as a group (13 persons)(8)(9)(10) |
2,558,003 | 2.4 | % |
* | Less than 1%. |
(1) | Based upon an aggregate of 104,730,170 shares outstanding as of April 8, 2013. |
(2) | According to Amendment No. 5 to a Schedule 13G, dated February 7, 2013, filed with the SEC by Capital World Investors, it has sole voting power and sole dispositive power over all of these shares. The address of Capital World Investors is 333 South Hope Street, Los Angeles, California 90071. |
(3) | According to Amendment No. 6 to a Schedule 13G, dated February 13, 2013, filed with the SEC by FMR LLC, it has sole voting power over 421,809 of these shares, no voting power over the remainder and sole dispositive power over all of these shares. The address of FMR LLC is 82 Devonshire Street, Boston, Massachusetts 02109. |
(4) | According to a Schedule 13G, dated February 11, 2013, filed with the SEC by Prudential Financial, Inc., it has sole voting and dispositive power over 115,098 of these shares, shared voting power over 6,052,626 of these shares and shared dispositive power over 8,848,482. According to an Amendment No. 1 to a Schedule 13G, dated February 12, 2013, filed with the SEC by Jennison Associates LLC, a wholly owned subsidiary of Prudential Financial, Inc., Jennison Associates LLC has sole voting power over 6,173,640 of those shares, no voting power over the remainder, and shared dispositive power over all 8,969,496 of them. The address of Prudential Financial, Inc. is 751 Broad Street, Newark, New Jersey 07102, and the address of Jennison Associates LLC is 466 Lexington Avenue, New York, New York 10017. |
(5) | The number of shares beneficially owned includes the following shares that are subject to stock options that were exercisable as of or will become exercisable within sixty days of April 8, 2013: |
Holder |
Shares | |||
Timothy A. Leach |
159,330 | |||
Matthew G. Hyde |
73,007 | |||
E. Joseph Wright |
4,363 |
(6) | Executive officer or director of the Company. |
37
(7) | Includes 200,000 shares that are pledged to secure a bank loan. |
(8) | Includes 20,000 shares owned by Mansefeldt Investment Corporation and 88,000 shares owned by the Dian Graves Owen Foundation. Mr. Bridwell disclaims beneficial ownership of all securities owned by Mansefeldt Investment Corporation and the Dian Graves Owen Foundation. |
(9) | Includes 176,330 shares of common stock owned by Yorktown Energy Partners V, L.P. and Yorktown Energy Partners VI, L.P. Mr. Keenan is a member and a manager of the general partners of Yorktown Energy Partners V, L.P. and Yorktown Energy Partners VI, L.P. Mr. Keenan disclaims beneficial ownership of all securities owned by Yorktown Energy Partners V, L.P. and Yorktown Energy Partners VI, L.P., except to the extent of his pecuniary interest therein. |
(10) | The number of shares beneficially owned includes 236,700 shares that are subject to stock options that were exercisable or will become exercisable within sixty days of April 8, 2013. |
SECTION 16(A) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
The executive officers and directors of the Company and persons who own more than 10% of the Companys common stock are required to file reports with the SEC, disclosing the amount and nature of their beneficial ownership in common stock, as well as changes in that ownership. Based solely on its review of reports and written representations that the Company has received, the Company believes that all required reports were timely filed during 2012.
The Board of Directors has determined that the Audit Committee will periodically review all related person transactions that the rules of the SEC require be disclosed in the Companys proxy statement, and make a determination regarding the initial authorization or ratification of any such transaction.
The Audit Committee is charged with reviewing the material facts of all related person transactions and either approving or disapproving of the Companys participation in such transactions under the Companys Related Persons Transaction Policy adopted by the Board of Directors (RPT Policy) on November 8, 2007, which pre-approves certain related person transactions, including:
| any employment of an executive officer if his or her compensation is required to be reported in the Companys proxy statement under Item 402; |
| director compensation which is required to be reported in the Companys proxy statement under Item 402; and |
| any transaction with an entity at which the related persons only relationship is as a director or manager (other than sole director or manager) or beneficial owner of less than 10% of the entitys equity, if the aggregate amount involved does not exceed the greater of $1 million or 2% of the entitys annual revenues. |
The Audit Committee Chairman may approve any related person transaction in which the aggregate amount involved is expected to be less than $120,000. A summary of such approved transactions and each new related person transaction deemed pre-approved under the RPT Policy is provided to the Audit Committee for its review. The Audit Committee has the authority to modify the RPT Policy regarding pre-approved transactions or to impose conditions upon the ability of the Company to participate in any related person transaction.
There were no related person transactions during 2012 which were required to be reported in Related Persons Transactions where the procedures described above did not require review, approval or ratification or where these procedures were not followed.
38
Transactions Involving Directors
The Company owns leases of certain mineral interests from a partnership in which Mr. Bridwell, one of the Companys directors, is the general partner and in which he holds a 3.5% interest. The Company paid royalties of approximately $2.4 million during the year ended December 31, 2012 attributable to such mineral interests. The Company owed this partnership royalty payments of approximately $185,000 at December 31, 2012.
On June 9, 2009, the Company entered into a Consulting Agreement (the Consulting Agreement) with Mr. Beal, one of the Companys directors, under which Mr. Beal serves as a consultant to the Company following his retirement as the Companys President and Chief Operating Officer on June 30, 2009. Either the Company or Mr. Beal may terminate the consulting relationship at any time by giving 90 days written notice to the other party; however, the Company may terminate the relationship immediately for cause. During the term of the consulting relationship, Mr. Beal will receive a consulting fee of $20,000 per month and a monthly reimbursement for his medical and dental coverage costs. Pro-rata compensation will be paid for the month in which a termination of the consulting relationship occurs. If Mr. Beal dies during the term of the Consulting Agreement, his estate will receive an additional $60,000 lump sum payment. Pursuant to the Consulting Agreement, Mr. Beal will be deemed to be continuing in the employment of the Company for purposes of determining his rights under certain stock options he holds for so long as he provides consulting services under the Consulting Agreement. Mr. Beal received $240,000 of consulting fees and $11,362 related to health care reimbursements pursuant to this Consulting Agreement in 2012.
Transactions Involving Executive Officers
Overriding Royalty Interests. Prior to the formation of Concho Equity Holdings Corp. in 2004, Messrs. Beal, Leach and Wright acquired working interests in 120 undeveloped acres located in Lea County, New Mexico. In connection with the formation of Concho Equity Holdings Corp., a predecessor of the Company, these working interests were sold to that company in November 2004 for $120,000 in the aggregate, and Messrs. Beal, Leach and Wright each retained a 0.25% overriding royalty interest in any production attributable to this acreage. The Company made payments of approximately $76,000 during the year ended December 31, 2012 attributable to such overriding royalty interests.
Demand Registration Rights. The Company is a party to a registration rights agreement with certain of its stockholders, including certain of the Companys executive officers and the former stockholders of Concho Equity Holdings Corp., which was later merged into a wholly-owned subsidiary of the Company. According to the registration rights agreement, holders of 20% of the aggregate shares held by the former stockholders of Concho Equity Holdings Corp. may request in writing that the Company register their shares by filing a registration statement under the Securities Act of 1933 (the Securities Act), so long as the anticipated aggregate offering price, net of underwriting discounts and commissions, exceeds $50 million.
Piggy-back Registration Rights. If the Company proposes to file a registration statement under the Securities Act relating to an offering of the Companys common stock (other than on a Form S-4, a Form S-8 or a shelf registration on Form S-3), upon the written request of holders of registrable securities, the Company will use its commercially reasonable efforts to include in such registration, and any related underwriting, all of the registrable securities requested to be included, subject to customary cutback provisions. There is no limit to the number of these piggy-back registrations in which these holders may request their shares be included.
Registration Procedures and Expenses. The Company generally will bear the registration expenses incurred in connection with any registration, including all registration, filing and qualification fees, printing and accounting fees, but excluding underwriting discounts and commissions. The Company has agreed to indemnify the subject stockholders against certain liabilities, including liabilities under the Securities Act, in connection
39
with any registration effected under the registration rights agreement. The Company is not obligated to effect any registration more than one time in any six-month period and these registration rights terminate on August 7, 2017.
ITEM THREE: ADVISORY VOTE TO APPROVE THE COMPENSATION
OF THE COMPANYS NAMED EXECUTIVE OFFICERS
Executive compensation is an important matter to the Company, the Board and the Compensation Committee and the Companys stockholders. The Company is asking its stockholders to vote, on a non-binding, advisory basis, on a resolution approving the compensation of the Companys named executive officers as disclosed under Compensation Discussion and Analysis and the compensation tables and narrative discussion under Executive Compensation contained in this proxy statement.
The Compensation Committee continuously reviews, evaluates and updates the Companys executive compensation programs to ensure that the Company provides rewards for individual performance, team achievements and corporate results and encourage an ownership mentality among the Companys executives and other key employees. The success of the Company and its ability to maximize stockholder value is dependent on its ability to attract, retain and motivate the best available talent in the energy industry. As such, the Compensation Committee views the Companys most important asset, its people, as an investment rather than an expense. Consequently, the Compensation Committee has developed overarching objectives for its executive compensation program, which are as follows:
| attract, retain and motivate the best available talent in the energy industry; |
| align the interests of the Companys executive officers with those of its stockholders; and |
| pay for performance, whereby an executive officers total compensation opportunity will be heavily influenced by the Companys performance, as well as the executive officers individual performance. |
To accomplish these objectives, the Company provides what it believes is a competitive total compensation package to the Companys executive officers through a combination of base salary, performance-based annual cash incentive awards, long-term equity incentive compensation and broad-based benefit programs.
The Board of Directors requests the support of the Companys stockholders for the compensation of the Companys named executive officers as disclosed in this proxy statement. This advisory vote to approve the compensation of the Companys named executive officers gives its stockholders the opportunity to make their opinions known about the Companys executive compensation programs. As the Company seeks to align the Companys executive compensation programs with the interests of its stockholders while continuing to retain key talented executives that drive the Companys success, it asks that its stockholders approve the compensation of the Companys named executive officers as disclosed in this proxy statement. Accordingly, for the reasons discussed above, the Board of Directors recommends that stockholders vote in favor of the following resolution:
RESOLVED, that the stockholders approve, on an advisory basis, the compensation philosophy and policies and the compensation of the named executive officers, as disclosed pursuant to Item 402 of Regulation S-K, including under Compensation Discussion and Analysis and the compensation tables and narrative discussion under Executive Compensation contained in the proxy statement.
This vote on the compensation of the Companys named executive officers is only advisory and not binding on the Company, the Board or the Compensation Committee. Although the outcome of this advisory vote on the compensation of the Companys named executive officers is non-binding, the Compensation Committee and the Board will review and consider the outcome of this vote when making future compensation decisions for the Companys named executive officers.
40
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR THE APPROVAL ON AN ADVISORY BASIS OF THE COMPENSATION OF THE COMPANYS NAMED EXECUTIVE OFFICERS AS DISCLOSED UNDER COMPENSATION DISCUSSION AND ANALYSIS AND THE ACCOMPANYING COMPENSATION TABLES UNDER EXECUTIVE COMPENSATION CONTAINED IN THIS PROXY STATEMENT.
Stockholder Proposals; Director Nominations
Any stockholder desiring to present a stockholder proposal at the Companys 2014 Annual Meeting of Stockholders and to have the proposal included in the Companys related proxy statement must send the proposal to the Companys General Counsel and Secretary at One Concho Center, 600 West Illinois Avenue, Midland, Texas 79701, so that it is received no later than December 24, 2013. All such proposals should be in compliance with SEC rules and regulations. The Company will only include in its proxy materials those stockholder proposals that it receives before the deadline and that are proper for stockholder action.
In addition, in accordance with the Companys bylaws, any stockholder entitled to vote at the Companys 2014 Annual Meeting of Stockholders may propose business (other than proposals to be included in the Companys proxy materials as discussed in the preceding paragraph) to be included on the agenda of, and properly presented for action at, the 2014 Annual Meeting of Stockholders only if written notice of such stockholders intent is given in accordance with the requirements of the Companys bylaws and SEC rules and regulations. Such proposal must be submitted in writing and addressed to the attention of the Companys General Counsel and Secretary at the address shown above, so that it is received between December 24, 2013 and January 23, 2014.
The Companys Nominating & Governance Committee will consider all director candidates recommended by any stockholder on the same basis as candidates recommended by the Board of Directors and other sources. The procedures to be followed by stockholders in submitting such recommendations is described in the Companys Policies and Procedures Relating to Disclosures Required by Item 407 of Regulation S-K, which is available on the Companys website at www.concho.com/governance.
The solicitation of proxies by the Board of Directors will be conducted primarily by mail. In addition, officers, directors and employees of the Company may solicit proxies personally or by telephone, facsimile or electronic means. These officers, directors and employees will not receive any compensation for these services, but may be reimbursed for their reasonable expenses in forwarding solicitation material. The Companys transfer agent, American Stock Transfer & Trust Company, LLC (AST) and Broadridge Financial Solutions will assist the Company in the distribution of proxy materials and will provide voting and tabulation services for the Annual Meeting. For these services, the Company estimates that it will pay approximately $75,000 in the aggregate for fees and expenses. In addition, the Company will reimburse brokers, custodians, nominees and fiduciaries for reasonable expenses incurred by them in forwarding proxy materials to stockholders of the Company. The costs of the solicitation, including the cost of the preparation, assembly, printing and mailing of this Proxy Statement, the proxy card and any additional information furnished to stockholders, will be borne by the Company.
In accordance with the Delaware General Corporation Law, the Company will maintain at its corporate offices in Midland, Texas a list of the stockholders entitled to vote at the Annual Meeting. The list will be open to the examination of any stockholder, for purposes germane to the Annual Meeting, during ordinary business hours for ten days before the Annual Meeting.
41
Proxy Materials, Annual Report and Other Information
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE ANNUAL MEETING TO BE HELD ON JUNE 6, 2013:
A COPY OF THE PROXY STATEMENT, THE FORM OF PROXY, THE COMPANYS ANNUAL REPORT ON FORM 10-K FOR THE YEAR ENDED DECEMBER 31, 2012 AND THE 2012 ANNUAL REPORT TO STOCKHOLDERS ARE AVAILABLE FREE OF CHARGE AT www.concho.com/proxy.
The Companys Annual Report to Stockholders for the year ended December 31, 2012, is being mailed to stockholders concurrently with this Proxy Statement and does not form a part of the proxy solicitation material.
A copy of the Companys Annual Report on Form 10-K for the year ended December 31, 2012, as filed with the SEC, will be sent to any stockholder without charge upon written request addressed to Concho Resources Inc., One Concho Center, 600 West Illinois Avenue, Midland, Texas 79701, Attention: General Counsel and Secretary. A copy of this Proxy Statement and the Companys Annual Report to Stockholders will also be sent upon written or oral request to any stockholder of a shared address to which a single copy of this Proxy Statement or the Companys Annual Report to Stockholders was delivered. Requests may be made by writing to Concho Resources Inc., One Concho Center, 600 West Illinois Avenue, Midland, Texas 79701, Attention: General Counsel and Secretary or by calling 432-683-7443.
For shares of stock that are registered in your name, you may vote by internet or phone using procedures provided by the Companys transfer agent, AST. Votes submitted by internet or phone must be received by 11:59 p.m., Eastern Time, on June 5, 2013. The giving of such a proxy will not affect your right to vote in person should you decide to attend the Annual Meeting.
The internet and phone voting procedures are designed to authenticate stockholder identities, to allow stockholders to give their voting instructions and to confirm that stockholders instructions have been recorded properly. Stockholders voting by internet should remember that the stockholder must bear costs associated with electronic access, such as usage charges from internet access providers and telephone companies.
For shares of stock that are registered in a street name (the stockholder owns shares in the name of a bank, broker or other holder of record on the books of the Companys transfer agent), you will receive instructions with your proxy materials that you must follow in order to have your shares voted. Please review your Proxy or voting instruction card to determine whether you can vote by phone or electronically.
* * * * * *
IT IS IMPORTANT THAT PROXIES BE RETURNED PROMPTLY. WHETHER OR NOT YOU EXPECT TO ATTEND THE ANNUAL MEETING IN PERSON, YOU ARE URGED TO VOTE BY COMPLETING, SIGNING AND RETURNING YOUR PROXY CARD IN THE ENCLOSED POSTAGE-PAID, ADDRESSED ENVELOPE.
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2013 ANNUAL MEETING OF STOCKHOLDERS OF
CONCHO RESOURCES INC.
June 6, 2013
PROXY VOTING INSTRUCTIONS
|
INTERNET - Access www.voteproxy.com and follow the on-screen instructions. Have your proxy card available when you access the web page. |
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TELEPHONE - Call toll-free 1-800-PROXIES (1-800-776-9437) in the United States or 1-718-921-8500 from foreign countries from any touch-tone telephone and follow the instructions. Have your proxy card available when you call.
Vote online/phone until 11:59 PM EST the day before the meeting. |
COMPANY NUMBER |
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ACCOUNT NUMBER |
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MAIL - Sign, date and mail your proxy card in the envelope provided as soon as possible.
IN PERSON - You may vote your shares in person by attending the Annual Meeting. |
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NOTICE OF INTERNET AVAILABILITY OF PROXY MATERIALS: The Annual Report, Notice of Meeting and Proxy Statement are available at http://www.concho.com/proxy
|
i Please detach along perforated line and mail in the envelope provided IF you are not voting via telephone or the Internet. i
|
¢ 20330300000000000000 3 |
060613 | |||||||
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR THE ELECTION OF ALL DIRECTOR NOMINEES, FOR PROPOSALS 2 AND 3. PLEASE SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR VOTE IN BLUE OR BLACK INK AS SHOWN HEREE x |
FOR |
AGAINST |
ABSTAIN | ||||||||||||||||
1.
¨
¨
¨ |
Election of Directors:
FOR ALL NOMINEES
WITHHOLD AUTHORITY FOR ALL NOMINEES
FOR ALL EXCEPT (See instructions below) |
NOMINEES: ¨ Gary A. Merriman ¨ Ray M. Poage ¨ A. Wellford Tabor |
2. |
To ratify the selection of Grant Thornton LLP as independent registered public accounting firm of the Company for the fiscal year ending December 31, 2013.
|
¨ | ¨ | ¨ | |||||||||||
3. |
Advisory vote to approve executive officer compensation (say-on-pay).
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¨ | ¨ | ¨ | ||||||||||||||
4. |
In their discretion, the proxies are authorized to vote upon such other business as may properly come before the meeting.
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This proxy is solicited on behalf of the Board of Directors of the Company. This proxy, when properly executed, will be voted in accordance with the instructions given above. If no instructions are given, this proxy will be voted FOR ALL NOMINEES on the election of the director nominees, FOR proposals 2 and 3. | ||||||||||||||||||
INSTRUCTIONS: To withhold authority to vote for any individual nominee(s), mark FOR ALL EXCEPT and fill in the circle next to each nominee you wish to withhold, as shown here: l |
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To change the address on your account, please check the box at right and indicate your new address in the address space above. Please note that changes to the registered name(s) on the account may not be submitted via this method. | ¨ |
Signature of Stockholder |
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Date: | Signature of Stockholder | Date: |
Note: n |
Please sign exactly as your name or names appear on this Proxy. When shares are held jointly, each holder should sign. When signing as executor, administrator, attorney, trustee or guardian, please give full title as such. If the signer is a corporation, please sign full corporate name by duly authorized officer, giving full title as such. If signer is a partnership, please sign in partnership name by authorized person. | n |
0 n
CONCHO RESOURCES INC.
2013 ANNUAL MEETING OF STOCKHOLDERS TO BE HELD ON JUNE 6, 2013
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
The undersigned hereby appoints C. William Giraud, Darin G. Holderness and Matthew G. Hyde as proxies, each with full power of substitution, to represent and vote, as designated on the reverse side, all of the shares of Common Stock of Concho Resources Inc. held of record by the undersigned on April 8, 2013, at the 2013 Annual Meeting of Stockholders to be held at 3:00 p.m. Central Time at the Petroleum Club of Midland, 501 West Wall Street, Midland, Texas 79701, on June 6, 2013, or any adjournment or postponement thereof.
(Continued and to be signed on the reverse side)
n |
14475 n |
2013 ANNUAL MEETING OF STOCKHOLDERS OF
CONCHO RESOURCES INC.
June 6, 2013
NOTICE OF INTERNET AVAILABILITY OF PROXY MATERIALS:
The Annual Report, Notice of Meeting and Proxy Statement
are available at http://www.concho.com/proxy
Please sign, date and mail
your proxy card in the
envelope provided as soon
as possible.
i Please detach along perforated line and mail in the envelope provided. i
|
¢ 20330300000000000000 3 |
060613 | |||||||
THE BOARD OF DIRECTORS RECOMMENDS A VOTE FOR THE ELECTION OF ALL DIRECTOR NOMINEES, FOR PROPOSALS 2 AND 3. PLEASE SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR VOTE IN BLUE OR BLACK INK AS SHOWN HERE x |
FOR |
AGAINST |
ABSTAIN | ||||||||||||||||
1. Election of Directors: |
2. |
To ratify the selection of Grant Thornton LLP as independent registered public accounting firm of the Company for the fiscal year ending December 31, 2013. |
¨ | ¨ | ¨ | |||||||||||||
¨ |
FOR ALL NOMINEES
|
NOMINEES: ¨ Gary A. Merriman |
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¨ |
WITHHOLD AUTHORITY FOR ALL NOMINEES |
3. |
Advisory vote to approve executive officer compensation (say-on-pay). |
¨ | ¨ | ¨ | ||||||||||||
¨ | FOR ALL EXCEPT (See instructions below) |
4. |
In their discretion, the proxies are authorized to vote upon such other business as may properly come before the meeting. | |||||||||||||||
This proxy is solicited on behalf of the Board of Directors of the Company. This proxy, when properly executed, will be voted in accordance with the instructions given above. If no instructions are given, this proxy will be voted FOR ALL NOMINEES on the election of the director nominees, FOR proposals 2 and 3. | ||||||||||||||||||
INSTRUCTIONS: To withhold authority to vote for any individual nominee(s), mark FOR ALL EXCEPT and fill in the circle next to each nominee you wish to withhold, as shown here: l |
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To change the address on your account, please check the box at right and indicate your new address in the address space above. Please note that changes to the registered name(s) on the account may not be submitted via this method. | ¨ |
Signature of Stockholder |
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Date: | Signature of Stockholder | Date: |
Note: n |
Please sign exactly as your name or names appear on this Proxy. When shares are held jointly, each holder should sign. When signing as executor, administrator, attorney, trustee or guardian, please give full title as such. If the signer is a corporation, please sign full corporate name by duly authorized officer, giving full title as such. If signer is a partnership, please sign in partnership name by authorized person. | n |
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