-----BEGIN PRIVACY-ENHANCED MESSAGE----- Proc-Type: 2001,MIC-CLEAR Originator-Name: webmaster@www.sec.gov Originator-Key-Asymmetric: MFgwCgYEVQgBAQICAf8DSgAwRwJAW2sNKK9AVtBzYZmr6aGjlWyK3XmZv3dTINen TWSM7vrzLADbmYQaionwg5sDW3P6oaM5D3tdezXMm7z1T+B+twIDAQAB MIC-Info: RSA-MD5,RSA, CK4q8pYgFkCbV/F17thnN3y0Eh3ILGdk3BnbSuvxWmTQlQgi85HRi5ajzlNyzLyG UhdW7ZsvheBvivPNI3GgEQ== 0001104659-06-076077.txt : 20061117 0001104659-06-076077.hdr.sgml : 20061117 20061117132616 ACCESSION NUMBER: 0001104659-06-076077 CONFORMED SUBMISSION TYPE: 10-12G PUBLIC DOCUMENT COUNT: 15 FILED AS OF DATE: 20061117 DATE AS OF CHANGE: 20061117 FILER: COMPANY DATA: COMPANY CONFORMED NAME: Glenrose Instruments Inc. CENTRAL INDEX KEY: 0001340095 STANDARD INDUSTRIAL CLASSIFICATION: HAZARDOUS WASTE MANAGEMENT [4955] IRS NUMBER: 203521719 FILING VALUES: FORM TYPE: 10-12G SEC ACT: 1934 Act SEC FILE NUMBER: 000-51645 FILM NUMBER: 061225879 BUSINESS ADDRESS: BUSINESS PHONE: 781.622.1120 MAIL ADDRESS: STREET 1: 45 FIRST AVENUE CITY: WALTHAM STATE: MA ZIP: 02451 10-12G 1 a06-23654_11012g.htm REGISTRATION OF SECURITIES PURSUANT TO SECTION 12(G)

As filed with the Securities and Exchange Commission on November 17, 2006

 

 

UNITED STATES SECURITIES AND EXCHANGE COMMISSION

Washington, DC 20549

 

FORM 10

 

GENERAL FORM FOR REGISTRATION OF SECURITIES PURSUANT

TO SECTION 12(b) OR (g) OF THE SECURITIES EXCHANGE ACT OF 1934

 

GLENROSE INSTRUMENTS INC.

(Exact name of registrant as specified in its charter)

 

Delaware

 

20-3521719

(State or other jurisdiction of

 

(I.R.S. Employer

incorporation or organization)

 

Identification No.)

 

GlenRose Instruments Inc.

45 First Avenue

Waltham, Massachusetts 02451

(Address of registrant’s principal executive offices)

 


 

Registrant’s telephone number, including area code: (781) 622-1120

 


 

Securities to be registered pursuant to Section 12(b) of the Act: None

 


 

Securities to be registered pursuant to Section 12(g) of the Act:

Common Stock, $.01 par value per share

 

 



 

TABLE OF CONTENTS

 

Item 1.

Business

 

 

 

 

 

 

Item 2.

Financial Information

 

 

 

 

 

 

Item 3.

Properties

 

 

 

 

 

 

Item 4.

Security Ownership of Certain Beneficial Owners and Management

 

 

 

 

 

 

Item 5.

Directors and Executive Officers

 

 

 

 

 

 

Item 6

Executive Compensation

 

 

 

 

 

 

Item 7

Certain Relationships and Related Transactions

 

 

 

 

 

 

Item 8.

Legal Proceedings

 

 

 

 

 

 

Item 9.

Market Price of and Dividends on the Registrant’s Common Equity and Related Stockholder Matters

 

 

 

 

 

 

Item 10.

Recent Sales of Unregistered Securities

 

 

 

 

 

 

Item 11.

Description of Registrant’s Securities to be Registered

 

 

 

 

 

 

Item 12.

Indemnification of Directors and Officers

 

 

 

 

 

 

Item 13.

Financial Statements and Supplementary Data

 

 

 

 

 

 

Item 14.

Changes in and Disagreements with Accountants on Accounting and Financial Disclosure

 

 

 

 

 

 

Item 15.

Financial Statements and Exhibits

 

 

 

 

 

 

 

Signatures

 

 

 

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Item 1. Business

 

General

 

We provide radiological characterization and analysis; hazardous, radiological and mixed (radiological and hazardous) waste management; and environmental, safety and health services, primarily to the federal government. We do not treat, store, transport or dispose of hazardous waste as part of our business. As part of our ongoing business, our labs generate wastes, and we employ commercial firms to transport, treat, and dispose of the wastes. We also operate a network of laboratories in four locations in the United States.

 

Although we intend to continue to grow our laboratory and radiological services business, our primary growth strategy is to acquire and operate analytical instruments businesses. Analytical instruments use a variety of highly sophisticated measurement technologies and are used by the scientific community, the government and industry to perform basic research, applied research and development, process monitoring and control, and many other applications. Our management has extensive experience in acquiring and operating large analytical instruments businesses. We have identified a number of companies with revenues of between $10-35 million as potential acquisition targets, although we do not have any commitments to buy any businesses. Our initial strategy will be to acquire instrument companies with solid technology and to increase their operating margins and revenues using techniques developed by our management during the course of their careers in the analytical instruments industry.

 

GlenRose Instruments Inc. was incorporated in Delaware on September 7, 2005 as a holding company for our various subsidiaries. Its predecessor and current wholly owned subsidiary, Eberline Services Inc. (Eberline Services), was incorporated in Delaware in 1995. Our principal operational headquarters is located in Albuquerque, New Mexico, and our principal executive offices are located in Waltham, Massachusetts. We plan to maintain a website at the following address: www.glenroseinstruments.com. Through a link on our website to the SEC website, www.sec.gov, we will provide free access to our annual reports on Form 10-K, quarterly reports on Form 10-Q, current reports on Form 8-K and amendments to those reports filed or furnished pursuant to Section 13(a) or 15(d) of the Securities Exchange Act of 1934 as soon as reasonably practicable after electronic filing with the SEC. The charters of our Board committees, and our Code of Business Conduct and Ethics for our directors, officers and employees, will also be available on our website, and we will post on our website any waivers of, or amendments to, such code of ethics. Our website and the information contained therein or connected thereto are not incorporated by reference into this registration statement.

 

Background and Market

 

Environmental Services

 

The principal regulatory drivers of the hazardous waste management industry are the Resource Conservation and Recovery Act, or RCRA, enacted in 1976, and the Comprehensive Environmental Response, Compensation and Liability Act of 1980, or CERCLA. RCRA requires waste generators to distinguish between “hazardous” and “non-hazardous” wastes, and to treat, store and dispose of hazardous waste in accordance with specific regulations. The collection and disposal of solid and hazardous wastes are subject to local, state and federal laws and regulations, which regulate health, safety, the environment, zoning and land use. CERCLA holds generators and transporters of hazardous substances, as well as past and present owners and operators of sites where there has been a hazardous release, strictly, jointly and severally liable for environmental cleanup costs resulting from the release or threatened release. An integral part of this regulatory and compliance scheme is the need to detect and measure contaminants in order to ensure compliance.

 

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Our present focus is on the detection and measurement of radioactive wastes and “mixed wastes” which consist of radioactive wastes and other hazardous materials. These wastes were primarily generated by the federal government during the development and production of nuclear weapons. The nuclear power industry is another source of radioactive wastes.

 

A significant portion of future Department of Defense and Department of Energy environmental expenditures will be directed to cleaning up military bases and to restoring former nuclear weapons facilities. The Department of Defense has stated that there is an urgent need to ensure that the hazardous wastes present at these sites, often located near population centers, do not pose a threat to the surrounding population, and, in connection with the closure of many military bases, there is an economic incentive to make sure that the environmental restoration enables these sites to be developed commercially by the private sector. The Department of Energy has long recognized the need to stabilize and safely store nuclear weapons materials and to clean up areas contaminated with hazardous and radioactive waste.

 

Our radiological and waste management services are employed primarily by the federal government in connection with the cleanup of the former and present atomic weapons and energy sites operated by the federal government.

 

Analytical Instruments

 

According to published sources, in 2004, the analytical instrument market was approximately $25 billion in revenues. Going forward, the global analytical instrument market is forecasted by industry reports to show solid growth, and assuming no macro-economic changes, should have sales in excess of $30 billion by 2006. We do not currently operate in the analytical instruments market, but we plan to do so.

 

Currently, there are over 60 types of analytical instruments being sold into a variety of markets worldwide. Analytical instruments for life sciences represent the largest single segment with annual sales of approximately $6.9 billion; sales of liquid phase instrumentation are approximately $4.1 billion; and sales of molecular spectroscopy instrumentation are approximately $2.7 billion. Instrument companies within these segments currently have higher valuations due to higher growth rate expectations. Over time, the growth rates and valuations of individual segments tend to vary as new instrumentation areas develop, demand for older instruments levels off, or new technology and regulations render older instruments obsolete.

 

Technologists, regulators and managers around the world rely on analytical and life science instrumentation in the pursuit of knowledge in all types of industries, from drug development and research to polymers and plastics to environmental monitoring. The number of different types of instruments and technologies employed is almost as large as the number of applications for which they are used. These life science and analytical instruments are based on various chemical separation, optical and other techniques, which each have strengths in analyzing specific materials and compounds.

 

Technological advancements and the search for production efficiency are driving the demand for application-specific laboratory analytical instruments and services globally. Market developments include a trend toward integrated instrumentation and software as well as extensive research in biochemistry, drug discovery, homeland security and environmental testing. Greater emphasis on quality control in manufacturing processes and economic prospects are also creating a positive impact. Historically, many instrument markets have remained relatively insulated from general economic pressures and have seen solid growth.

 

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Improvements in instrument design such as miniaturization, incorporation of software and unattended operation with automated sample handling are aiding customers to maximize productivity and minimize costs. Vendors are focusing on compatibility of instruments with research facilities such as lab-on-a-chip and laboratory information management systems to enable complete interconnectivity. Application-specific equipment, such as surface analyzers for semiconductor chips and infrared spectrometers, are increasing the demand for these instruments as a whole.

 

Analytical instruments are found in over 200,000 laboratories scattered around the world. Until recently, the major markets were the United States, Western Europe and Japan. Recently, countries such as China, Taiwan and South Korea are becoming major purchasers of all types of analytical instruments.

 

The majority of the instrument purchases are by large commercial companies, universities and government laboratories. After the government, the pharmaceutical industry is the largest single purchaser of analytical instruments. Academia traditionally continues to have a strong demand for nearly every type of available instrument due to the complete range of scientific disciplines found at universities.

 

Analytical Laboratory Services

 

Services

 

We operate a network of laboratories in four locations in the United States. In addition to three radiochemistry laboratories, we also operate a stable chemistry laboratory, which provides analyses for traditional samples and for radioactive mixed waste samples. Radiochemistry is an analysis technique to determine the presence and extent of radioactive materials. The Company and its predecessors have served the nuclear industry since 1948 with the opening of a laboratory in Richmond, California. In addition, we have laboratories in Albuquerque, New Mexico; Oak Ridge, Tennessee; and Exton, Pennsylvania.

 

We provide a wide variety of sample analyses for government agencies, industry and nuclear utilities. The radionuclides or radioactive substances analyzed are in many chemical and physical forms, often in low concentrations and in a variety of matrices. These matrices include:

 

                  Surface and potable water

                  Sea water

                  Rain water

                  Air filters

                  Soils and sediments

                  Food stuffs

                  Vegetation

 

                  Aquatic and land animals

                  Particulate fallout

                  Urine and feces bioassay

                  Reactor coolants and effluents

                  Irradiated reactor fuel

                  Fissionable material

                  Low-level radioactive waste

 

We have extensive experience in the transuranic characterization of samples generated by the nuclear utility industry, by nuclear fuel processors, and by Department of Energy and Department of Defense facilities. Transuranic isotopes are those radioactive substances found in the atomic weapons and nuclear industries that must be isolated and disposed of in order to produce clean sites that can be returned to industrial use. We have specifically designed procedures to dissolve any refractory transuranic substances that may be present in samples from the nuclear fuel cycle. We can also perform radio-bioassays to detect and quantify radioactive substances in body fluids and excretions. Our laboratories use a broad range of analytical techniques and instrumentation. However, we work in the environmental range of analyses and do not undertake to perform high-level (hot lab) analyses.

 

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Our stable chemistry analysis laboratory in Exton, Pennsylvania offers a full range of capabilities and a large capacity to support environmental laboratory programs. Water, soil, solid waste and air samples are analyzed for a wide variety of organic, inorganic and physical parameters using a variety of Environmental Protection Agency protocols and American Society for Testing and Materials methods. Routine service capabilities include organic chemicals, metals, wet chemistry and physical properties. Ancillary services include field sampling, field screening, data interpretation, method development and validation, onsite laboratories, mobile laboratories, analytical specifications preparation (QA project plans, sampling and analysis plans) and data storage.

 

Regulation

 

While our business has benefited substantially from increased governmental regulation of hazardous wastes, the environmental services industry itself has become the subject of extensive and evolving regulation by federal, state and local authorities. Environmental testing laboratories like those we operate are subject to a variety of certifications. We believe that we have acquired all operating permits and approvals required for the current operation of our business. We make a continuing effort to anticipate regulatory, political and legal developments that might affect operations, but are not always able to do so. We cannot predict the extent to which any environmental legislation or regulation that may be enacted or enforced in the future may affect our operations.

 

Our laboratories hold the appropriate permits and licenses from the Department of Energy, Department of Defense, U.S. Corps of Engineers, Navy, Nuclear Regulatory Agency, and from over 26 states.

 

Clients

 

The largest component of our laboratory business is with the federal government and its prime contractors. We service more than 100 clients overall. We generally have long-standing relationships with our clients, averaging more than ten years with our top ten clients. Our diversified client base also provides stable and recurring revenues as a majority of our revenues are derived from previously served customers with recurring needs for our services. Our clients include federal agencies, prime contractors to the federal government, state regulatory agencies, and leading companies in the environmental marketplace.

 

Our strategy is to develop and maintain ongoing relationships with a diversified group of customers who have recurring needs for environmental services. We strive to be recognized as a reliable and high quality supplier of laboratory testing services based upon quality, responsiveness, customer service, information technologies, breadth of analytical techniques and cost effectiveness.

 

For the previous three years ended December 31, 2005, December 31, 2004 and December 27, 2003, the federal government and its prime contractors accounted for more than 80% of our laboratory services revenues and more than 90% of our consolidated revenues. No other customer accounted for more than 5% of our laboratory services revenues. Total laboratory revenues were approximately 30% of our consolidated revenues.

 

Laboratory pricing is based upon fixed unit pricing. In this process, clients are invoiced for each analysis based on a fixed price for each substance that is analyzed, the type of report and quality assurance desired, and the total price is determined by the number of corresponding analyses. Discounts may be provided for large volumes. Premiums are added for faster turn-around times of analyses. The laboratories have no cost-reimbursable contracts.

 

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We provide our services under contracts and purchase orders. We bill all of our laboratory clients as analyses are completed and data packages are submitted to the client. No billing is done periodically based on costs incurred, on either an hourly-fee basis or on a percentage of completion. Analyses are normally completed and invoiced within one month after sample receipt from the client.

 

Environmental Services

 

Services

 

Our environmental specialists provide a wide range of services for radiological characterization and analysis; hazardous, radioactive and mixed waste management; and environmental, safety and health management. These services include program development, implementation and assessment; regulatory analysis, strategy development, permitting and compliance; and environmental liabilities management through such techniques as pollution prevention and application of best management practices. Our field services personnel provide radiological and industrial hygiene control and monitoring.

 

Our major environment services client is the federal government, either directly or through its prime contractors. Our experience dates back to 1989 when we had our first contracts at the Department of Energy’s Los Alamos National Laboratory (Los Alamos) and Waste Isolation Pilot Plant (WIPP).

 

Our core competencies in environmental services are hazardous and radioactive waste characterization, waste management, and multimedia environmental regulatory compliance. Environmental regulatory compliance capabilities include multimedia environmental program development, implementation and assessment, including in the following areas:

 

                  Air quality;

                  Water quality (drinking water, storm water, wastewater, surface water and groundwater);

                  Waste management (sanitary, solid, hazardous, radioactive, mixed and toxic substances);

                  Soil and subsurface quality (bioremediation strategies for petroleum-contaminated soils; and characterization and investigation of subsurface contamination).

 

The current personnel of our environmental services operations consist of over 25 professionals, who include environmental scientists and engineers, health physicists and nuclear engineers. The staff members hold professional certifications and registrations such as Certified Environmental Trainer, Safe Drinking Water Act Compliance Sampler, Hazardous Waste Specialist, Hazardous Substances Professional, Registered Environmental Manager, Certified Hazardous Materials Manager, New Mexico Water Systems Operator Levels I through IV, and New Mexico Wastewater Systems Operator Levels I through IV. Several of our employees have Department of Energy security clearances. Approximately 90% of our environmental personnel hold college degrees.

 

As an outgrowth of its radiological characterization expertise, our staff developed for its own use a gamma spectral analysis software tool, SNAP™, which we use on projects at Los Alamos, Rocky Flats Environmental Technology Site (Rocky Flats), and Idaho National Engineering and Environmental Laboratory (Idaho National Lab). This software tool allows an experienced gamma spectral analyst more flexibility in performing peak identification, source modeling, and assay calculations than other similar, commercially available software. SNAP is used by customers at Los Alamos, Sandia National Laboratories, and at the U.K. atomic agency in Aldermaston, England.

 

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Clients and Contracts

 

We currently manage and perform contracts for clients at Los Alamos, Idaho National Lab, Oak Ridge National Laboratory (Oak Ridge), and for the New Mexico Environment Department. At Los Alamos, where we have supported waste management and environmental protection programs since 1989, we currently have two contracts. These include task order contracts to provide radiological waste characterization services and waste management technical support services, as well as a subcontract to manage environmental protection programs for the Los Alamos site support services subcontractor. We have provided radiological characterization services in support of closure activities at Rocky Flats since 1999, and radiological characterization in support of waste retrieval operations at Idaho National Lab since 2003. We have provided on-call, statewide hazardous materials incident response services to the New Mexico Environment Department since 1997.

 

Our waste management expertise includes comprehensive waste certification and characterization support activities for transuranic wastes destined for WIPP. We have provided WIPP certification support at numerous Department of Energy sites including Hanford (Washington State) Reservation Site (Hanford Reservation), Los Alamos, Idaho National Lab, Oak Ridge, Argonne National Laboratory-East and Lawrence Berkeley National Laboratory, and we have operated mobile transuranic waste characterization systems at Nevada Test Site and Argonne National/Laboratory-East. Additionally, the environmental services group is part of the PMTech, Inc. team that has been awarded one of the Department of Energy’s nationwide decontamination, decommissioning and remediation contracts. The environmental group has multiple-year basic ordering agreement contracts in two areas at Los Alamos. The first is a five-year contract for waste management with a total value of $20 million dollars of which less than $5 million has been expended. The second is an environmental support contract to KSL LLC (“KSL”), a prime contractor at Los Alamos, which generates approximately $1.7 million dollars per year. Our Los Alamos contract with KSL expires in November of 2006 and an extension for one more year is anticipated. Eberline has been contracted for this scope of work for the last eight years, as a subcontractor to KSL and its predecessor.

 

Since 1994, our Eberline Services Hanford, Inc. subsidiary has provided radiological and industrial hygiene support, quality assurance, and safety services as a pre-selected subcontractor to Bechtel Hanford, Inc. at the Hanford Reservation. The Hanford Reservation is the largest complex within the Department of Energy, and the cleanup program is anticipated to extend beyond 2035. From 1994-2005, our subsidiary generated over $120 million in revenue from the Environmental Restoration Contract (“ERC”). Based in Richland, Washington, our subsidiary has approximately 163 employees. It has a contract with the Hanford Atomic Metal Trades Council labor bargaining unit and employs radiological control and industrial hygiene technicians to support Hanford Reservation projects. The Hanford Reservation contract is the largest held by us and accounts for more than 40% of our total revenues.

 

Until September 2005, we performed the Hanford Reservation work under a subcontract agreement with Bechtel Hanford, Inc. That contract, the ERC Contract, expired on August 30, 2005. In August 2005, the Department of Energy awarded the successor contract, the River Corridor contract (“RCC”), to Washington Closure Hanford, LLC (“WCH”). WCH pre-selected Eberline Services Hanford, Inc. as a subcontractor, and we continue to provide services to the site-wide clean-up effort. The scope of the work of the WCH prime contract may possibly require a period of 10 years to be completed; however, there are substantial incentives for the team to complete the project in less time. Eberline Services’ current contract relationship with WCH is on a year-to-year basis. As with all contracts of this nature, our contract can be canceled on relatively short notice at the convenience of the government.

 

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At the Hanford Reservation site, we provide radiation protection services for the excavation, decontamination, and decommissioning of reactors, area surveillance maintenance and transition facilities, area remedial action and waste disposal sites, the Environmental Restoration Disposal Facility for the underground disposal of low-level wastes, the ground water project, and the complex decontamination and decommissioning of the plutonium processing facility. The services provided by our radiological personnel include:

 

                  Maintain adequate staffing of radiological control technicians and radiological control supervisors for the projects to detect and prevent the exposure of personnel to radiation;

                  Perform and document radiation, contamination and airborne surveys;

                  Write and approve radiological work permits;

                  Write and implement procedures and work instructions to ensure compliance with federal regulations for conducting work in areas that cause exposure to radioactivity;

                  Provide program and inventory support for the radiological instrumentation and source control programs;

                  Maintain and provide input for radiological worker and workplace monitoring metrics;

                  Provide radiation surveys of large, contaminated open areas on the Hanford Reservation site using proprietary GPS and laser-assisted radiological mapping systems; and

                  Maintain a cadre of certified instructors that provide radiological training.

 

We have established an excellent record for working safely in an environment consisting of radioactively contaminated condemned buildings and nuclear reactors, contaminated excavation sites with steep slopes and trenches, and in the vicinity of heavy equipment. In spite of the fact that approximately 120 technicians are deployed daily to work in excavation sites and old buildings and facilities, we have had only one lost-time injury in the 10-year ERC contract history.

 

Our quality assurance team ensures that radiological and industrial hygiene work activities conducted at the Hanford Reservation site are planned, controlled, and performed in accordance with quality requirements of applicable regulations, Department of Energy orders and contract requirements. Our quality assurance program is designed to detect and prevent programmatic problems. A graded approach is used to identify, control, and correct processes and services that do not meet specified requirements. This facilitates evaluation of actual performance against performance objectives and criteria.

 

Our industrial hygiene staff is an integral part of the Integrated Safety and Management System. The group provides a broad range of industrial hygiene services for radiological and industrial job planning, hazard recognition and control, work performance and post job review. Planning activities include review for potential legacy toxicants (e.g., asbestos, lead, beryllium, etc.), confined space classification, and ventilation. The review may result in recommendations such as an alternate product or substitution, respiratory protection selection, and personal protective equipment requirements. During job evolution, the group provides respiratory protection and required protective equipment identified during the job evolution, as well as performs the duties of respiratory attendant. We conduct monitoring for oxygen content, explosive gases, and volatile organics, mercury, asbestos, beryllium air/wipe, lead, acids/bases, dust/silica, PCB wipes, noise, heat/cold stress, wind speed, and lab hood velocity. We also sample workers’ breathing zone for potential exposure to toxic gases, and provides monitoring and sampling results in accordance with Hanford Reservation site requirements.

 

Post-job review activities include clearance sampling to ensure residual toxic gases are removed. We also participate in post-job reviews and provide workers and supervisors with OSHA-mandated exposure notification.

 

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Government Contracts

 

We must comply with and are affected by laws and regulations relating to the formation, administration and performance of U.S. Government contracts. These laws and regulations, among other things:

 

                  Require certification and disclosure of all cost or pricing data in connection with certain contract negotiations;

                  Impose acquisition regulations that define allowable and unallowable costs and otherwise govern our right to reimbursement under certain cost-based U.S. Government contracts; and

                  Restrict the use and dissemination of information classified for national security purposes and the exportation of certain products and technical data.

 

U.S. Government contracts are conditioned upon the continuing availability of Congressional appropriations. Long-term government contracts and related orders are subject to cancellation if appropriations for subsequent performance periods become unavailable. Congress usually appropriates funds on a fiscal-year basis even though contract performance may extend over many years. Consequently, at the outset of a program, the contract is usually partially funded, and Congress annually determines if additional funds are to be appropriated to the contract.

 

The U.S. Government, and other governments, may terminate any of our government contracts and, in general, subcontracts, at their convenience, as well as for default based on performance. Upon termination for convenience of a cost reimbursement contract, we normally are entitled to reimbursement of allowable costs plus a portion of the fee. The amount of the fee recovered, if any, is related to the portion of the work accomplished prior to termination and is determined by negotiation. A termination arising out of our default could expose us to liability and have a material adverse effect on our ability to compete for future contracts and orders.

 

In addition, our U.S. Government contracts (or those of the prime contractors) typically span one or more base years and multiple option years. The U.S. Government generally has the right to not exercise option periods and may not exercise an option period if the agency is not satisfied with our performance of the contract. U.S. Government contracts generally contain provisions that allow the U.S. Government to unilaterally suspend us from receiving new contracts pending resolution of alleged violations of procurement laws or regulations, reduce the value of existing contracts, issue modifications to a contract and control and potentially prohibit the export of our services and associated materials.

 

Competition

 

We believe that the principal competitive factors in all areas of our business are:

                  technical proficiency;

                  operational experience;

                  price;

                  breadth of services offered; and

                  local presence.

 

We compete with a diverse array of small and large organizations including the following:

                  national or regional environmental management firms;

                  national, regional and local architectural, engineering and construction firms;

                  environmental management divisions or subsidiaries of international firms

                  engineering, construction and systems companies; and

 

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                  hazardous waste generators that have developed in-house capabilities.

 

If and when we acquire an analytical instrument business and enter that market, competition in that market will be intense. Currently, there are hundreds of analytical instrument companies worldwide. Sizes range from a few million dollars to over a billion dollars in analytical instrument revenues. The top ten analytical instrument companies control approximately 40% of the overall market.

 

Proprietary Technology

 

We have developed substantial proprietary technology and have established and maintain an extensive knowledge of the leading commercially available technologies. We incorporate these technologies into the environmental services that we provide to our customers. We currently hold three patents and 15 trademarks in the United States, and we license software and other intellectual property from various third parties. We enter into confidentiality agreements with certain of our employees, consultants and corporate partners, and control access to software documentation and other proprietary information. We believe that we hold adequate rights to all intellectual property used in our business and that we do not infringe upon any intellectual property rights held by other parties.

 

We have several proprietary technologies that we believe give us a competitive advantage by offering unique services that benefit our clients, including:

 

                  SNAPTM (Spectral Nondestructive Assay Platform)

                  SGSTM (Segmented Gate System)

                  GPERSTM (Global Positioning Environmental Radiological Surveyor)

                  LARADSTM (Laser-Assisted Ranging and Data System)

                  APNEATM (Active-Passive Neutron Activation)

 

SNAP: Spectral Nondestructive Assay Platform

 

Each transuranic analysis is comparatively expensive due to the rigorous accuracy and quality assurance requirements dictated by federal and state law. Another cost consideration to Department of Energy is that the disposal of transuranic waste at the WIPP is significantly more expensive than the disposal of routine low-level radioactive waste. Therefore, we have identified a secondary opportunity to provide a less expensive onsite analysis of uncharacterized waste to distinguish these wastes at the generator’s site. SNAP is the technology we developed in response to this need. SNAP is an onsite and non-intrusive method to radiologically characterize the contents of a wide array of wastes at lower costs than other methods. The use of mathematical models allows the Company to adequately characterize and quantify wastes in less than one-half the time typically required to achieve comparable results. SNAP makes it possible to accurately characterize wastes of unknown composition with minimal effort.

 

Defensible, cost-effective waste characterization capability is essential to the remediation of contaminated sites and waste management. SNAP yields the following benefits:

 

                  Cost savings over standard characterization techniques;

                  Small, light-weight, portable, and battery-powered instrumentation that lends its use to remote deployment;

                  Digital storage of data on the locations and concentrations of contaminants and display of the data in near real-time;

                  Ability to assay all sizes and shapes of waste packages;

 

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                  Portable non-destructive assay technology yielding excellent detection limits in addition to accurate radionuclide quantification;

                  Data on isotopes, concentration levels and locations (rather than just activity levels).

 

Considering the high cost of transuranic waste management and disposal, reductions such as these have produced significant cost savings for our clients. We believe that the use of SNAP has reduced disposal costs at the WIPP site.

 

SGS: Segmented Gate System

 

The Segmented Gate System (SGS) is a technology that separates radioactively contaminated soil from clean soil. The SGS is a combination of sophisticated conveyor systems, radiation detectors and computer controls that remove contaminated soil from a moving feed supply on a conveyor belt. It significantly reduces the volume of contaminated soils requiring treatment and disposal, enabling large cost savings. The clean soil stream is diverted for return to the site or cheaper disposal options. The SGS has been successfully used to remediate over 200,000 cubic yards of plutonium-contaminated soil on Johnston Atoll, which is the largest environmental restoration project involving a significant volume reduction of radioactively contaminated soil. The system has also processed over 15,000 cubic yards of soils contaminated with various radionuclides at many Department of Energy and Department of Defense sites across the United States. The system is presently employed at a commercial site in Louisiana to remediate soil contaminated with radionuclides from oil field operations.

 

Radiological Mapping Systems

 

We offer two types of radiological mapping technologies, GPERS and LARADS.

 

Common features of the two radiological mapping systems are as follows:

 

                  Both systems collect and store in electronic files the positional coordinates and radiological readings on a point-per-second basis. These field files are then downloaded and processed with software to produce both a color-coded (based on radiological reading) map of the survey trace overlaid upon a CAD base map or digital photo of the site or area; and

                  Survey detectors can be hand-carried or mounted on vehicle for large area surveys.

 

Use of the GPERS and LARADS systems offers several advantages over traditional radiological surveys, which involve manual collection and documentation of objective data and manual data archival, management, and assembly. These advantages include:

 

                  The GPERS system constantly updates position data from global positioning satellites accurate to within less than 0.5 meters. The LARADS system utilizes an auto tracking laser range finding system to provide the same positioning data accurate to less than inch for those situations where satellite data are unavailable (i.e., indoors or under trees next to buildings);

                  GPERS and LARADS automatically acquire and store radiation and positioning data as the technician moves from location to location providing a continuous record in retrievable format;

                  The radiation data are acquired every second and can be merged, averaged, and evaluated without subjective operator interpretation;

                  The need for manual data entry is eliminated because data are collected and stored in database format. This eliminates transcription errors and position errors, and also allows the position data to be reported in any commonly used coordinates system;

 

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                  Ability to report on data collected within 24 hours; and

                  Savings in accelerated performance.

 

GPERS: Global Positioning Environmental Radiological Surveyor. Global Positioning Environmental Radiological Surveyor (GPERS) is a lightweight survey platform used for performing radiological surveys in open land areas. GPERS reduces labor requirements to characterize large outside land areas for radiological contaminants, thereby significantly reducing project costs. This technology merges standard radiation monitoring equipment with satellite global positioning to accurately locate and quantify areas of elevated radioactive contamination. The accuracy of the sophisticated equipment automatically produces repeatable and verifiable coordinates, thus reducing requirements for extensive grid establishment. The GPERS is coupled with conventional radiation detectors for outdoor radiological surveys where positional accuracies of less than one meter are sufficient.

 

LARADS: Laser-Assisted Ranging and Data System. Laser-Assisted Ranging and Data System (LARADS) is a radiological surveying instrument that automates the collection of indoor radiation measurement data. LARADS reduces labor costs to characterize the interior surfaces of buildings where GPS tracking is unavailable. This system integrates standard radiation monitoring equipment with a laser positioning total system to locate elevated levels of radioactive contamination. Both GPERS and LARADS databases can be overlaid on digital photographs, CAD drawings, and drawings generated by the system to visually depict the characterization data.

 

LARADS offers two advantages over the GPERS systems in that:

                  It can be used inside a building or facility, while the GPERS requires a view of the sky; and

                  Its positional accuracy, and hence detector velocity, are much more precise. This allows greater control of survey scan rates, and post-processed MDAs are much more accurate. The LARADS includes an alarm to alert the surveyor if the velocity user-set point is exceeded.

 

The resulting color-coded data maps are helpful tools for evaluating site conditions and providing pre-job briefings. This system is coupled with conventional radiation detectors for indoor surveys or surveys where higher positional accuracy is desired (less than two cm). The LARADS system can be (and has been successfully) mounted on automated platforms to allow surveys of walls and ceilings without the use of ladders and scaffolds, minimizing the risks to personnel accessing these types of equipment.

 

Research and Development

 

We do not presently conduct any independent research and development.

 

Employees

 

                                                As of September 30, 2006, we employed approximately 270 active full-time employees. Included in this group are approximately 120 employees at the Hanford Reservation who are unionized. One of our subsidiaries has a contract with the Hanford Atomic Metal Trades Council. We have a good relationship with the union. In general, we believe that our relationship with our employees is satisfactory.

 

13



 

Item 1A. Risk Factors

 

The following risk factors should be considered carefully in addition to the other information contained in this registration statement. This registration statement contains forward-looking statements. Forward-looking statements relate to future events or our future financial performance. We generally identify forward-looking statements by terminology such as “may,” “will,” “should,” “expects,” “plans,” “anticipates,” “could,” “intends,” “target,” “projects,” “contemplates,” “believes,” “estimates,” “predicts,” “potential” or “continue” or the negative of these terms or other similar words. These statements are only predictions. The outcome of the events described in these forward-looking statements is subject to known and unknown risks, uncertainties and other factors that may cause our, our customers’ or our industry’s actual results, levels of activity, performance or achievements expressed or implied by these forward-looking statements, to differ. “Risk Factors,” “Management’s Discussion and Analysis of Financial Condition and Results of Operations” and “Business,” as well as other sections in this registration statement, discuss some of the factors that could contribute to these differences.

 

The forward-looking statements made in this registration statement relate only to events as of the date on which the statements are made. We undertake no obligation to update any forward-looking statement to reflect events or circumstances after the date on which the statement is made or to reflect the occurrence of unanticipated events.

 

This registration statement also contains market data related to our business and industry. These market data include projections that are based on a number of assumptions. If these assumptions turn out to be incorrect, actual results may differ from the projections based on these assumptions. As a result, our markets may not grow at the rates projected by these data, or at all. The failure of these markets to grow at these projected rates may have a material adverse effect on our business, results of operations, financial condition and the market price of our common stock if one should develop.

 

We have incurred losses, and these losses may continue in parts of our business.

 

For the year ended December 31, 2005, we reported net income of $202,784; however, we incurred losses in 2004, 2003 and 2002. Losses were incurred and continue to be incurred by our laboratory business. Prices and availability of samples have declined in our laboratory business, and there is no indication that prices will improve. While we have taken steps to reduce costs, there is no assurance that profitability will be restored in the near future to our laboratory business. Businesses that we acquire may be unprofitable after their acquisition, and we may not be successful in implementing our management techniques, which would increase our losses.

 

We are substantially dependent on contracts with the U.S. Government.

 

Over 90% of our revenue is derived, directly or indirectly, from contracts with the federal government. Two contracts account for a large portion of that revenue. Any disruption in government funding or in our relationship with the government could have a material adverse impact on our financial condition. In addition, many of our contracts with federal government agencies require annual funding approval and may be terminated at their discretion. A reduction in spending by the applicable federal agencies could limit the continued funding of our existing contracts with them and could limit our ability to obtain additional contracts. The inability to win new government contracts would have a material adverse effect on our business and financial condition.

 

14



 

Fixed-price contracts expose us to losses in the event of unanticipated cost increases.

 

We presently do not have fixed-price contracts, but may in the future. Our laboratories conduct fixed-price sample business, which constitutes over 30% percent of our revenues. In the event we are awarded fixed-price contracts, unanticipated or unforeseeable cost increases, could have a material adverse impact on our financial condition if we underbid these contracts. Fixed-price contracts protect clients but expose us to a number of risks. These risks include:

 

                  underestimation of costs;

                  problems with the appropriate choice of technologies;

                  unforeseen costs or difficulties;

                  delays beyond our control; and

                  economic and other changes that may occur during the contract period.

 

It is possible that future federal audits performed by DCAA on cost-plus-fixed-fee and related types of government contracts may result in overpayments by the government. Any settlement of that sort may create a liability for the Company. In the past, settlements had the opposite effect with the Company recouping additional funds. The possibility, however, does exist for over billing due to incorrect provisional overhead rates in a given year.

 

Our government contracts expose us to the possibility of substantial fines and penalties, governmental audits and investigations and suspension or debarment.

 

We face specific risks associated with government contracting, which include the risk of substantial civil and criminal fines and penalties for violations of applicable laws and regulations. Government contracting requirements are complex, highly technical and subject to varying interpretations. During the course of an audit, an agency may disallow costs if, for example, it determines that we improperly accounted for such costs in a manner inconsistent with government cost accounting standards. Under the typical “cost-reimbursable” government contracts that we perform, only those costs that are reasonable, allocable and allowable are recoverable in accordance with federal acquisition regulations and cost-accounting standards. In addition to damage to our business reputation, the failure to comply with the terms of one or more of our government contracts could also result in our suspension or debarment from government contract projects for a significant period of time. This would have a material adverse effect on our business.

 

Our nuclear waste management services subject us to potential environmental and other liabilities.

 

Our business of rendering services in connection with management of waste, including certain types of hazardous waste and low-level radioactive waste, subjects us to risks of liability for damages. Such liability could involve, without limitation:

 

                  claims for  clean-up  costs,  personal  injury  or  damage  to  the environment  in  cases in  which  we are  held  responsible  for the release of hazardous or radioactive materials;

                  claims of employees, customers, or third parties for personal injury or property damage occurring in the course of our operations; and

                  claims alleging  negligence or  professional  errors or omissions in the planning or performance of our services.

 

In addition, we are subject to potentially large civil and criminal liabilities. The government could suspend or disbar us as a government contractor or hold us liable for any failure to abide by environmental laws and regulations.

 

15



 

Our inability to successfully identify and complete acquisitions or successfully integrate any new or previous acquisitions could have a material adverse effect on our business.

 

Our primary growth strategy is to acquire and operate analytical instruments businesses. Promising acquisitions are difficult to identify and complete for a number of reasons. For example:

 

                  We may fail to identify suitable acquisition candidates or to acquire additional companies on favorable terms.

                  We may fail to obtain the necessary financing, on favorable terms or at all, to finance any of our potential acquisitions.

                  We may fail to successfully integrate or manage these acquired companies due to differences in business backgrounds or corporate cultures or inadequate internal systems or controls.

                  These acquired companies may not perform as we expect.

 

Furthermore, identifying and pursuing future acquisition opportunities requires a significant amount of management time and skill.

 

Our acquisition strategy will require additional capital, and we may not be able to raise this capital on favorable terms, if at all.

 

We anticipate that we will need to raise additional capital to fund our acquisition strategy and our cash needs may vary significantly from our projected needs. If our estimates as to future cash needs are wrong, we may need to raise additional capital sooner than expected. We cannot assure you that our estimations regarding our cash needs will prove accurate, that we will be able to secure required additional financing if needed, or that additional financing, if obtained, will be on favorable or acceptable terms. We may raise additional funds through public or private equity offerings or debt financings. To the extent that we raise additional funds by issuing equity securities, our stockholders may experience significant dilution, and debt financing, if available, may involve restrictive covenants. If we are unable to obtain additional financing when needed, we would be required to significantly scale back development plans and, depending upon cash flow from our existing business, reduce the scope of our operations or cease operations entirely.

 

We are substantially dependent on current management, and if we fail to attract and keep senior management and key scientific and operating personnel, we may be unable to successfully pursue our growth strategy.

 

Our success depends on the contributions of our key management, especially our Chief Executive Officer, Arvin Smith, and our Chairman, John Hatsopoulos. Their respective ages are 77 and 72. We expect that our future market capitalization will be in significant part dependent on the reputation of these individuals. We do not have employment contracts with either of these individuals, and we do not maintain key person insurance on any of our employees, officers, or directors. The loss of the services of either of these individuals would likely have a material adverse effect on our business and prospects.

 

Our success also depends on our ability to retain and expand our staff of qualified managerial and technical personnel, particularly if we are successful in implementing our acquisition strategy. Qualified individuals are in high demand and are often subject to competing offers. We cannot be certain that we will be able to attract and retain the qualified personnel we need for our business. If we are unable to hire additional personnel as needed, it would likely have a material adverse effect on us.

 

16



 

Our operating results fluctuate across quarters due to the nature of our business.

 

Our quarterly revenues, expenses and operating results may fluctuate significantly due to a number of factors, including:

 

                  the seasonality of the spending cycle of our public sector clients, notably the federal government;

                  employee hiring and utilization rates;

                  the number and significance of client projects commenced and completed during a quarter;

                  delays incurred in connection with a project;

                  the ability of our clients to terminate projects without penalties; and

                  weather conditions.

 

Historically, we experience lower revenues in the first calendar quarter primarily due to weather conditions. Also, because we have a heavy concentration of federal government contracts the federal appropriations process may significantly affect our operating results. However, variations in any of these factors could cause significant fluctuations in our operating results from quarter to quarter.

 

Our industry is subject to intense competition, and several of our competitors are larger than us.

 

In our radiological services business, we compete with many national environmental and consulting firms, and in our laboratory business we compete with many regional or niche firms. Some of our larger competitors benefit from economies of scale and have better access to bonding and insurance markets at a lower cost than we can achieve. The entry of large systems contractors and international engineering and construction firms into the environmental services industry has increased competition for major federal government contracts and programs.

 

The analytical instrument business is subject to intense competition. Competitors would include many other companies that offer products and services similar to ours. Many of our potential competitors have longer operating histories, large customer bases, greater brand recognition and significantly greater financial, marketing and other resources. Certain of our potential competitors may be able to devote greater resources to marketing, adopt more aggressive pricing policies and devote substantially more resources to developing their products. We may be unable to compete successfully against current and future competitors, and competitive pressures may have a material adverse effect on us.

 

If we are successful in acquiring analytical instrument businesses or products, that business will be subject to a variety of specific risks.

 

Our success in the analytical instrument business will depend in large part on our ability to engineer and improve or develop our products. The following circumstances, among others, may lead to a significant delay:

 

                  our inability to hire or retain skilled internal technical developers and technicians to develop, maintain and enhance our products;

                  unforeseen technical or development issues;

                  unanticipated product requirements requested by vendors, consumer or regulators; and

                  our inability to develop, in a cost-effective manner,  unique products.

 

17



 

The analytical instrument business depends on the protection of proprietary rights, which is difficult and costly.

 

If we are successful in acquiring analytical businesses, we will need to protect our proprietary rights in our products. Intellectual property rights implementation and protection is complex and costly. We may be unable to obtain or maintain adequate protection, and we may be subject to infringement claims by our competitors. We may not have the financial resources to prosecute patent applications or defend our patents from infringement or claims of invalidity. In addition to patents, we expect to rely on trade secrets and proprietary knowledge, which we seek to protect, in part, through appropriate confidentiality and proprietary information agreements. Our proprietary information or confidentiality agreements with employees, consultants and others may be breached, or we may not have adequate remedies for any breach or our trade secrets may otherwise become known to or independently developed by competitors.

 

There is no public market for our outstanding common stock, and there will be restrictions on transferability.

 

There is presently no public market for our outstanding common stock, and we cannot assure you that a public market will ever develop. Moreover, even if a public market develops, any sale of our outstanding common stock may be made only pursuant to an effective registration statement under federal and applicable state securities laws or exemptions therefrom. Realization of any gains on an investment in us will be principally dependent upon our ability to effectuate one or more liquidity-providing transactions.

 

We anticipate that our capital stock may be quoted on the OTC Bulletin Board following effectiveness of this registration statement. Trading in stock quoted on the OTC Bulletin Board is often thin and characterized by wide fluctuations in trading prices, due to many factors that may have little to do with our operations or business prospects. Moreover, the OTC Bulletin Board is not a stock exchange, and trading of securities on the OTC Bulletin Board is often more sporadic than the trading of securities listed on an automated quotation system or a stock exchange.

 

Trading of our common stock may be restricted by the SEC’s “penny stock” regulations which may limit a stockholder’s ability to buy and sell our stock.

 

We anticipate that our common stock may be traded on the OTC Bulletin Board following the effectiveness of this registration statement. The Securities and Exchange Commission has adopted regulations which generally define “penny stock” to be any equity security that has a market price less than $5.00 per share or an exercise price of less than $5.00 per share, subject to certain exceptions. Our securities will likely be covered by the penny stock rules, which impose additional sales practice requirements on broker-dealers who sell to persons other than established customers and accredited investors. The penny stock rules require a broker-dealer, prior to a transaction in a penny stock not otherwise exempt from the rules, to deliver a standardized risk disclosure document in a form prepared by the Securities and Exchange Commission that provides information about penny stocks and the nature and level of risks in the penny stock market. The broker-dealer also must provide the customer with current bid and other quotations for the penny stock, the compensation of the broker-dealer and its salesperson in the transaction and monthly account statement showing the market value of each penny stock held in the customer’s account. The bid and offer quotations, and the broker-dealer and salesperson compensation information, must be given to the customer orally or in writing prior to effecting the transaction and must be given to the customer in writing before or with the customer’s confirmation. In addition, the penny stock rules require that prior to a transaction in a penny stock not otherwise exempt from these rules, the broker-dealer must make a special written determination that the penny stock is a suitable investment for the purchaser and receive the purchaser’s written agreement to the transaction. These disclosure and suitability requirements may have the effect of reducing the level of trading activity in the secondary market for a stock that is subject to these penny stock rules. Consequently, these penny

 

18



 

stock rules may affect the ability of broker-dealers to trade our securities. We believe that the penny stock rules discourage investor interest in and limit the marketability of our capital stock. Trading of our capital stock may be restricted by the SEC’s “penny stock” regulations which may limit a stockholder’s ability to buy and sell our stock.

 

We have no intention to pay dividends.

 

We have never declared or paid any cash dividends on shares of our capital stock. Eberline Services performs certain administrative and professional services on behalf of the GlenRose Partnership, L.P. (GlenRose Partnership). GlenRose Partnership is responsible for paying Eberline Services for the expenses incurred for these services. As of September 30, 2006, the total amount due was $503,841. We anticipate that immediately before the effectiveness of this registration statement, we will issue a one-time $503,841 cash dividend to GlenRose Partnership. Immediately upon receipt of such a dividend, GlenRose Partnership will remit $503,841 to us as full payment of the sums due for such administrative and professional services. Other than such a one-time dividend, we currently intend to retain earnings, if any, to fund the development and growth of our business and, do not anticipate paying cash dividends in the foreseeable future. Our payment of any future dividends will be at the discretion of our board of directors after taking into account various factors, including our financial condition, operating results, cash needs and growth plans. As of September 30, 2006, the dividend had not been declared or otherwise paid.

 

19



 

Item 2. Financial Information

 

Selected Financial Data

 

You should read the following selected consolidated financial data in conjunction with the section of this registration statement entitled “Management’s Discussion and Analysis of Financial Condition and Results of Operations” and our consolidated financial statements and the notes thereto included elsewhere in this registration statement.

 

                                                The following data have been derived from audited consolidated financial statements as of and for the three years ended December 31, 2005, December 31, 2004 and December 27, 2003, which have been audited by Neff & Ricci LLP, and Vitale Caturano & Company, Ltd., independent registered public accounting firms, and from our unaudited consolidated interim financial statements as of and for the nine-month periods ended September 30, 2005 and September 30, 2006. Our audited consolidated balance sheets as of December 31, 2005 and 2004 and the related audited consolidated statements of income and of cash flows for each of the three years in the period ended December 31, 2005, together with the notes thereto, appear elsewhere in this registration statement. Results for interim periods are not necessarily indicative of the results expected for the entire year.

 

GlenRose Instruments Inc. & Subsidiaries

 

Consolidated Income Statement Data:

 

 

 

 

 

 

 

 

 

 

 

Nine Months

 

 

 

 

 

 

 

 

 

 

 

Ended September 30,

 

 

 

2002

 

2003

 

2004

 

2005

 

2005

 

2006

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Revenues

 

$

31,856,770

 

$

27,288,270

 

$

28,152,918

 

$

29,798,291

 

$

21,986,813

 

$

24,206,162

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Cost of sales

 

28,028,509

 

23,564,483

 

26,252,937

 

27,239,731

 

20,176,077

 

21,854,352

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Gross profit

 

3,828,261

 

3,723,787

 

1,899,981

 

2,558,560

 

1,810,736

 

2,351,810

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

General & administrative

 

3,748,415

 

3,094,166

 

2,596,367

 

2,059,670

 

1,564,886

 

1,607,647

 

Goodwill impairment

 

 

 

606,403

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Operating income (loss)

 

79,846

 

629,621

 

(1,302,789

)

498,890

 

245,850

 

744,163

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other income (expense)

 

 

 

 

 

 

 

 

 

 

 

 

 

Interest & other income

 

41,350

 

122,908

 

39,952

 

51,375

 

44,583

 

22,900

 

Interest expense

 

(619,683

)

(488,752

)

(335,815

)

(347,481

)

(260,531

)

(251,446

)

Total other income (expense)

 

(578,333

)

(365,844

)

(295,863

)

(296,106

)

(215,948

)

(228,546

)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Income before taxes

 

(498,487

)

263,777

 

(1,598,652

)

202,784

 

29,902

 

515,617

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Income taxes

 

(254,458

)

335,639

 

359,088

 

 

 

2,198

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Net income (loss)

 

$

(244,029

)

$

(71,862

)

$

(1,957,740

)

$

202,784

 

$

29,902

 

$

513,419

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Earnings per share calculations:

 

 

 

 

 

 

 

 

 

 

 

 

 

Basic & dilutive earnings per share

 

$

(0.08

)

$

(0.02

)

$

(0.65

)

$

0.07

 

$

0.01

 

$

0.17

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Weighted average common shares

 

3,000,000

 

3,000,000

 

3,000,000

 

3,000,000

 

3,000,000

 

3,000,000

 

 

20



 

GlenRose Instruments Inc. & Subsidiaries

 

Consolidated Balance Sheet Data:

 

 

 

 

 

 

 

 

 

 

 

As of

 

 

 

 

 

2002

 

2003

 

2004

 

2005

 

9/30/2006

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Cash & cash equivalents

 

$

2,138,052

 

$

1,082,089

 

$

710,547

 

$

1,082,750

 

$

1,433,941

 

 

 

Current assets

 

8,473,991

 

5,500,409

 

7,081,773

 

5,908,405

 

6,204,404

 

 

 

Total assets

 

17,748,247

 

13,886,475

 

13,826,902

 

11,983,261

 

12,024,597

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Current liabilities

 

4,527,041

 

4,890,140

 

4,653,362

 

2,998,309

 

2,747,631

 

 

 

Long-term liabilities

 

6,731,434

 

2,578,425

 

4,713,370

 

4,321,999

 

4,100,593

 

 

 

Total liabilities

 

11,258,475

 

7,468,565

 

9,366,732

 

7,320,308

 

6,848,224

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Shareholders’ equity

 

6,489,772

 

6,417,910

 

4,460,170

 

4,662,954

 

5,176,373

 

 

 

Working capital

 

$

3,946,950

 

$

610,269

 

$

2,428,411

 

$

2,910,096

 

$

3,456,773

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Management’s Discussion and Analysis of Financial Condition and Results of Operations

 

This Management’s Discussion and Analysis of Financial Condition and Results of Operations contains forward-looking statements concerning our business and operations. Forward-looking statements are based on our current beliefs and expectations and are subject to a number of risks and uncertainties that could cause actual results to differ materially from those projected. We discuss these risks and uncertainties in this report. We undertake no obligation to publicly update or revise any forward-looking statements to reflect events or circumstances that may arise after the date of this report. Hereinafter, the terms “GlenRose,” “we,” “our,” or the “Company” and similar terms refer to GlenRose Instruments, Inc. and its subsidiaries, unless the context indicates otherwise. The following discussion should be read in conjunction with our consolidated financial statements. Our fiscal year ends on the last Sunday of the calendar year. The interim financial results presented herein are as of September 30, 2006, and for the nine months ended September 30, 2005 and September 30, 2006.

 

General Overview

 

The Company continues to review potential opportunities in the instrument business with the intent to make acquisitions that will build a base in the instrumentation market. As of September 30, 2006, we had not identified an opportunity that meets our financial requirements for an initial acquisition. For the nine months ending September 30, 2006, Eberline Services and its subsidiaries comprised 100% of the Company’s sales. Eberline Services primarily provides services to the federal government contracting market for nuclear and environmental services. Due to regulatory and legal requirements to clean up the Department of Energy nuclear facilities, we believe the present market is relatively stable.

 

Business Overview

 

We provide radiological characterization and analysis; hazardous, radiological, and mixed (radiological and hazardous) waste management; and environmental, safety and health services, primarily to the federal government. We provide labor-based consulting, engineering, and technical services, as well as measurement and detection services; we are not in the business of creating, treating, storing, transporting or disposing of hazardous waste. Our network of radiochemistry laboratories is an experienced provider of radiological services. Radiochemistry is an analysis technique to determine the

 

21



 

presence and extent of radioactive materials. Our laboratories are located in California, New Mexico, Tennessee, and Pennsylvania. The labs generate a small amount of waste in the analytical processes. We dispose of all waste in accordance with specific guidelines. Sample pricing and lab productivity have not improved sufficiently in recent years. As a result, the labs have not been profitable. We have taken steps to improve productivity but still have substantial work to meet profit goals. While we believe we have made progress, we expect that the labs will continue to be unprofitable as a group through 2006 and perhaps 2007.

 

We derive the majority of our revenues directly or indirectly from contracts with the federal and state governments. Two contracts account for approximately 65% of Eberline Services’ total sales: the River Corridor contact (“RCC”) in Richland, WA, and the KSL LLC contract (“KSL”) at Los Alamos National Laboratory. At the Hanford Nuclear Reservation in Richland, WA, we provide radiological support services to Washington Closure Hanford (“WCH”), a prime contractor to the Department of Energy. In Los Alamos, New Mexico, we provide technical services to KSL, a prime contractor to Los Alamos National Labs. Additionally, our laboratories derive the large majority of their revenues from the analysis of samples collected from government funded cleanup sites by the prime contractors or other subcontractors; a minor portion of our laboratory revenues is derived from other government agencies and commercial customers.

 

Our business base is presently comprised of approximately 65% cost-plus fee contracts. Under these contracts, we recover our allowable costs plus either a fixed fee or an incentive fee. For cost-plus contracts, we recognize revenue based on the actual costs we incur, plus earned fee. We bill cost plus fixed fee (“CPFF”) contracts at approved, predetermined provisional billing rates. We adjust billing rates as needed to minimize over-billed or under-billed variances at contract closeout.

 

Critical Accounting Policies

 

Our analysis is based upon our audited consolidated financial statements, which have been prepared in accordance with generally accepted accounting principles. The preparation of financial statements requires management to make estimates and underlying assumptions that affect the amounts reported in the financial statements and accompanying notes. On an ongoing basis, we evaluate our estimates, and may adjust them, as needed based on current or historical data. Actual results could differ from those estimates, and such differences could be material to the financial statements.

 

Principles of Consolidation

 

The accompanying consolidated financial statements include the Company and its subsidiaries Eberline Services, Inc. (ESI), Eberline Services Hanford, Inc. (ESHI) and Lionville Laboratory Inc. (Lionville). We eliminate all significant inter-company transactions.

 

Fiscal Year

 

The Company’s fiscal year end is the last Sunday of the calendar year. Each quarter is comprised of two four-week and one five-week period to ensure consistency in prior year comparative analysis.

 

Revenue Recognition

 

Revenue for lab services, which are generally short term, is recognized upon completion of the services. Revenue for government service contracts is recognized as the services are performed. Revenues are recognized by accrual based upon actual costs incurred plus specified fees or actual time

 

22



 

and materials as required. Calculations of allowable overhead and profit may change after audits by the Defense Contract Audit Agency for cost reimbursable type contracts.

 

Eberline is engaged principally in three types of service contracts with the federal government and its contractors:

 

Cost Reimbursable Contracts. Revenue from “Cost Plus Fixed Fee” (CPFF) contracts is recognized on the basis of reimbursable contract costs incurred during the period plus an earned fee. Costs incurred for services which have been authorized and performed, but may not have been billed, are burdened with operational fringe, overhead, general and administrative expenses and fees, and are presented as unbilled contract receivables on our balance sheets.

 

Time and Material Contracts. Revenue from “time and material” contracts is recognized on the basis of man hours utilized plus other reimbursable contract costs incurred during the period.

 

Fixed Price Contracts. Revenue from “fixed price” contracts is recognized on the percentage of completion method. For fixed price contracts, the amount of revenues recognized is that portion of the total contract amount that the actual cost expended bears to the anticipated final total cost (plus imputed fee) based on current estimates of cost to complete the project (cost to cost method). However, when it becomes known that the anticipated final total cost will exceed the contract amount, the excess of cost over the contract amount is immediately recognized as a loss on the contract. Changes in job performance, job conditions, and estimated profitability, including those arising from contract penalty provisions (when applicable) and final contract settlements, may result in revisions to costs and income and are recognized in the period in which the revisions are determined.

 

Direct costs of contracts include direct labor, subcontractors and consultants, materials and travel. The balance of costs, including facilities costs, insurance, administrative costs, overhead labor and fringe costs, are classified as either indirect costs or general and administrative expense, and are allocated to jobs as a percentage of each division’s total cost base. Provision for estimated losses on uncompleted contracts is made in the period in which such losses are determined. Claims and change orders are not recorded and recognized until such time as they have been accepted.

 

Accounts Receivable

 

Accounts receivable are carried at original invoice amount less an estimate made for doubtful receivables based on a review of all outstanding amounts on a monthly basis. Management determines the allowance for doubtful accounts by identifying troubled accounts and by using historical experience applied to an aging of accounts. Accounts receivable are written off when deemed uncollectible. Recoveries of accounts receivable previously written off are recorded in revenue when received.

 

Unbilled Receivables

 

Costs related to work that has been completed and performed, for which revenue has been recognized but are not yet fully billed, are classified as “Unbilled Contract Receivables.”

 

Sales Concentration Risk

 

We derive nearly 65% of total revenues from two, cost plus fixed fee contracts at DOE sites in Hanford (Richland, WA) and Los Alamos (Los Alamos, NM). Until September 2005, we performed the

 

23



 

Hanford Reservation work under a subcontract agreement with Bechtel Hanford, Inc. That contract, the ERC Contract, expired on August 30, 2005. In August 2005, the Department of Energy awarded the successor contract, the River Corridor contract (“RCC”), to Washington Closure Hanford, LLC (“WCH”). WCH pre-selected Eberline Services Hanford, Inc. as a subcontractor, and we continue to provide services to the site-wide clean-up effort. The scope of the work of the WCH prime contract may possibly require a period of 10 years to be completed; however, there are substantial incentives for the team to complete the project in less time. Eberline Services’ current contract relationship with WCH is on a year-to-year basis. As with all contracts of this nature, our contract can be canceled on relatively short notice at the convenience of the government.

 

Nearly 90% of all sales, including laboratory sales, are derived from contracts with federal, state, or local government. Political forces and events can substantially affect our revenue as government agencies shift their spending priorities. The last three years have seen a reduced focus on “cleanup work” as the government has increased its attention to Homeland Security. We cannot predict future spending by any government agency; however, funding for the environmental portion of the DOE budget has remained stable and is expected to continue at the same level.

 

Results of Operations

 

Nine Months Ended September 30, 2006 as compared to Nine Months Ended September 30, 2005.

 

The following table summarizes the results for the first nine months of 2006 as compared to the same period for 2005. Our total revenues were derived from the services business of Eberline Services, Inc. and its subsidiaries.

 

 

 

Nine Months

 

Nine Months

 

 

 

 

 

 

 

Ended

 

Ended

 

Dollar

 

Percent

 

 

 

September 30, 2006

 

September 30, 2005

 

Change

 

Change

 

 

 

 

 

 

 

 

 

 

 

Net Revenues

 

$

24,206,162

 

$

21,986,813

 

$

2,219,349

 

10.1

%

 

 

 

 

 

 

 

 

 

 

Cost of sales

 

 

 

 

 

 

 

 

 

Direct costs

 

12,407,271

 

15,751,434

 

(3,344,163

)

 

 

Overhead

 

9,447,081

 

4,424,643

 

5,022,438

 

 

 

Total cost of sales

 

21,854,352

 

20,176,077

 

1,678,275

 

8.3

%

 

 

 

 

 

 

 

 

 

 

Gross margin from operations

 

2,351,810

 

1,810,736

 

541,074

 

29.9

%

 

 

 

 

 

 

 

 

 

 

Total general & administrative expense

 

1,607,647

 

1,564,886

 

42,761

 

2.7

%

 

 

 

 

 

 

 

 

 

 

Operating income

 

744,163

 

245,850

 

498,313

 

202.7

%

 

 

 

 

 

 

 

 

 

 

Other income (expense)

 

 

 

 

 

 

 

 

 

Interest income

 

21,796

 

8,502

 

13,294

 

156.4

%

Interest expense

 

(251,446

)

(260,531

)

(9,085

)

-3.5

%

Miscellaneous income (expense)

 

1,104

 

36,081

 

(34,977

)

-96.9

%

Total other income (expense)

 

(228,546

)

(215,948

)

(12,598

)

5.8

%

 

 

 

 

 

 

 

 

 

 

Net income before income taxes

 

515,617

 

29,902

 

485,715

 

1624.4

%

 

 

 

 

 

 

 

 

 

 

Provision for income taxes

 

2,198

 

 

2,198

 

0.0

%

 

 

 

 

 

 

 

 

 

 

Net income

 

$

513,419

 

$

29,902

 

$

483,517

 

1617.0

%

 

 

 

 

 

 

 

 

 

 

Earnings per share calculations

 

 

 

 

 

 

 

 

 

Weighted average common shares

 

3,000,000

 

3,000,000

 

 

 

 

 

Basic & dilutive net earnings per share

 

$

0.17

 

$

0.01

 

 

 

 

 

 

24



 

Revenues in the first nine months of 2006 were $24,206,162 as compared to $21,986,813 for the same period in 2005, an increase of $2,219,349 or 10.1%. The increase in revenues is a function of both increased laboratory sales and services sales. The increase in the laboratory revenues is a result of increased demand for both radiochemistry and mixed waste analyses which created substantially larger analytical sample loads at both the Richmond, CA and Lionville, PA labs. The increase in environmental service revenues is attributed to both new contracts and increases in existing contracts. The Hanford and LANL contracts increased slightly. However, the major increases in services was due to two new projects which included a radiological survey for a Navy contractor at a base closure in California and a new, firm-fixed-price remediation contract using the SGS in New Orleans, LA. The latter contract will continue through November with a potential follow-on contract for additional work in the first quarter of 2007. We were also awarded contracts for nondestructive assay support at the Idaho National Laboratory and for a survey of stationary and mobile radioactive sources for the Department of Transportation which had negligible revenue contributions in the first nine months but will contribute in the next two quarters.

 

The cost of sales in the first nine months of 2006 was $21,854,352 which was an increase of $1,678,275 or 8.3%, from $20,176,077 for the first nine months of 2005. While the total cost of sales increased, there were significant changes between the individual cost elements that comprise the cost of sales. The difference was a result of a change in the contract vehicle and subcontract agreement with Washington Closure Hanford (WCH) for the River Corridor contract (RCC) versus the contract arrangement with Bechtel Hanford for the Environmental Restoration contract (ERC). Under the ERC contract, the DOE deemed all costs (including fringe and indirect labor) as “direct costs”. Under the RCC subcontract agreement those costs are now considered “overhead”. There is no effective change in total cost to the project in its entirety. The increase in the costs in 2006 is a direct result of the higher sales in both the laboratory and environmental services. In the laboratories, the increase was primarily in materials related to the need to analyze a larger number of samples. The increase in costs for the environmental services was primarily due to an increase in personnel as the company had to hire permanent and temporary staff to handle the increase in the project tasks.

 

Gross profit in the first nine months of 2006 was $2,351,810, an increase of $541,074 or 29.9%, from $1,810,736 in the first nine months of 2005. The increase in gross profit is due to the increased sales which resulted in a better utilization of laboratory capacity and better utilization of the environmental services staff. The gross profit margin increased from 8.2% to 9.0% which demonstrated that increase in gross profit was due to better utilization of resources and reduced overhead.

 

General and administrative expense in the first nine months of 2006 was $1,607,647, an increase of $42,761, or 2.7%. The increase is associated with the general and administrative personnel at the Instrument division formed in October 2005. The increase is primarily associated with the formation of GlenRose Instruments Inc. in September 2005, and the methodology utilized to capture and record related-party costs. Prior to September 2005, certain costs incurred by Eberline Services, Inc. on behalf of GlenRose Capital Partners were borne by that partnership directly. Subsequent to the merger of Eberline Services, Inc. and GlenRose Instruments, those costs are now borne by the Company. At the Eberline services level, the G&A did not substantially rise due to increased sales.

 

Operating income in the first nine months of 2006 was $744,163, an increase of $498,313 over the same period in 2005. As the revenues rose in 2006, the costs increased at a substantially lower rate which created a higher operating profit. Another factor was the inclusion of higher margin commercial-based work.

 

Other expenses increased to $228,546 from $215,948, an increase of $12,598 or 5.8%. Interest expense, net, in the second quarter of 2006 was $78,864, an increase of $11,254 or 16.6%, from the second quarter of 2005. The interest rate on the Company’s notes is tied to the prime rate, which has risen steadily for the past four quarters.

 

Net income in the first nine months of 2006 was $513,419, an increase of $483,517.

 

Consolidated Statement of Income for the years ended December 31, 2005 and December 31, 2004

 

 

 

December 31,

 

December 31,

 

Dollar

 

Percent

 

 

 

2005

 

2004

 

Change

 

Change

 

 

 

 

 

 

 

 

 

 

 

Net Revenues

 

$

29,798,291

 

$

28,152,918

 

$

1,645,373

 

5.8

%

 

 

 

 

 

 

 

 

 

 

Cost of sales

 

27,239,731

 

26,252,937

 

986,794

 

3.8

%

 

 

 

 

 

 

 

 

 

 

Gross margin from operations

 

2,558,560

 

1,899,981

 

658,579

 

34.7

%

 

 

 

 

 

 

 

 

 

 

Total general & administrative expense

 

2,059,670

 

2,596,367

 

(536,697

)

-20.7

%

Goodwill impairment

 

 

606,403

 

(606,403

)

-100.0

%

 

 

 

 

 

 

 

 

 

 

Operating income

 

498,890

 

(1,302,789

)

1,801,679

 

-138.3

%

 

 

 

 

 

 

 

 

 

 

Other income (expense)

 

 

 

 

 

 

 

 

 

Interest & other income

 

51,375

 

39,952

 

11,423

 

28.6

%

Interest expense

 

(347,481

)

(335,815

)

(11,666

)

3.5

%

Total other income (expense)

 

(296,106

)

(295,863

)

(243

)

0.1

%

 

 

 

 

 

 

 

 

 

 

Net income before income taxes

 

202,784

 

(1,598,652

)

1,801,436

 

-112.7

%

 

 

 

 

 

 

 

 

 

 

Provision for income taxes

 

 

359,088

 

(359,088

)

-100.0

%

 

 

 

 

 

 

 

 

 

 

Net income

 

$

202,784

 

$

(1,957,740

)

$

2,160,524

 

-110.4

%

 

 

 

 

 

 

 

 

 

 

Earnings per share calculations

 

 

 

 

 

 

 

 

 

Weighted average common shares

 

3,000,000

 

3,000,000

 

 

 

 

 

Basic & dilutive net earnings per share

 

$

0.07

 

$

(0.65

)

 

 

 

 

 

25



 

Consolidated revenues in 2005 were $29,798,291, an increase of $1,645,373 or 5.8% from 2004. Contracts for analytical services increased in the radiochemistry laboratories, while contracts for mixed waste analyses decreased. Increases in our radiochemistry laboratories were due to an increase in samples at the Hanford Reservation site, increased work with Lawrence Livermore National Laboratory, and a new extended project for a prime contractor for the Navy. Other service work on cost-plus-fixed-fee contracts increased as well. The increase work at the Hanford Reservation was forecasted and was consistent with the increased scope of work at the site as the ERC contract concluded and the transition was made to RCC contract. Additionally, we completed a radiological nondestructive assay contract at Idaho National Laboratory. However, this contact was terminated early due to an accident caused by other parties in a different area and disrupted the flow of barrels being assayed by our personnel. We also conducted in the fourth quarter of 2005 a contract with Kellogg Brown & Root (“KBR”) for environmental consulting support to their activities in Louisiana and Mississippi in the wake of hurricane Katrina. These efforts in 2005 helped to offset the one time revenue that derived from the completion of a significant waste management task order for the Los Alamos National Laboratory that was conducted by our environmental staff in 2004.

 

Cost of sales in 2005 was $27,239,731, an increase of $986,794 or 3.8% from 2004. The cost of sales did not increase as much as the revenue increased due to better utilization of our personnel. This resulted in lower indirect costs as a percent of revenue.

 

General and administrative expenses in 2005 were $2,059,670, a decrease of $536,697 or 20.7% from 2004. The principal reason for the change in general and administrative expenses was the provision and more efficient use of indirect personnel.

 

Operating income in 2005 was $498,890 compared to a loss of $1,302,789 in 2004. Our operating income increased due to revenue increase and more effective cost control. Contracts for analytical services increased in the radiochemistry laboratories, while contracts for mixed waste analyses decreased. Increases in our radiochemistry laboratories were due to an increase in samples at the Hanford Reservation site, increased work with Lawrence Livermore National Laboratory, and a new extended project for a prime contractor for the Navy. Other service work on cost-plus-fixed-fee contracts increased as well. The increase work at Hanford Reservation was forecasted and was consistent with the increased scope of work at the site as the ERC contract concluded and the transition was made to RCC contract.

 

26



 

During the fiscal year 2004, with the consolidation of Lionville Laboratories with Eberline Services the impairment tests performed by the Company determined that goodwill of $606,403 associated with the Lionville acquisition was considered impaired and it was written off. That affected our operating income in 2004. Goodwill for Eberline Services in the amount of $2,740,913 was not considered to be impaired at December 31, 2005 and December 31, 2004.

 

Other expense, net, in 2005 was $296,106 as compared to other expense, net in 2004 of $295,863.

 

Net income in 2005 was $202,784 compared to a loss of $1,957,740 in 2004. The main factors contributing to the positive net income in 2005 were the general improvement in the business and the absence of one-time charges that were taken in 2004, such as goodwill write-off and the reversal of tax credits taken in previous years at the Lionville laboratory and severance payments to personnel.

 

27



 

Fiscal Year 2004 Compared to Fiscal Year 2003

 

The following table summarizes the results for fiscal year end 2004 as compared with fiscal year end 2003. Our revenues were derived from the services business of Eberline Services Inc. and its subsidiaries.

 

Consolidated Statement of Income for the years ended December 31, 2004 and December 27, 2003

 

 

 

December 31,

 

December 27,

 

Dollar

 

Percent

 

 

 

2004

 

2003

 

Change

 

Change

 

 

 

 

 

 

 

 

 

 

 

Net Revenues

 

$

28,152,918

 

$

27,288,270

 

$

864,648

 

3.2

%

 

 

 

 

 

 

 

 

 

 

Cost of sales

 

26,252,937

 

23,564,483

 

2,688,454

 

11.4

%

 

 

 

 

 

 

 

 

 

 

Gross margin from operations

 

1,899,981

 

3,723,787

 

(1,823,806

)

-49.0

%

 

 

 

 

 

 

 

 

 

 

Total general & administrative expense

 

2,596,367

 

3,094,166

 

(497,799

)

-16.1

%

Goodwill impairment

 

606,403

 

 

606,403

 

 

 

 

 

 

 

 

 

 

 

 

 

Operating income (loss)

 

(1,302,789

)

629,621

 

(1,932,410

)

-306.9

%

 

 

 

 

 

 

 

 

 

 

Other income (expense)

 

 

 

 

 

 

 

 

 

Interest & other income

 

39,952

 

122,908

 

(82,956

)

-67.5

%

Interest expense

 

(335,815

)

(488,752

)

152,937

 

-31.3

%

Total other income (expense)

 

(295,863

)

(365,844

)

69,981

 

-19.1

%

 

 

 

 

 

 

 

 

 

 

Net income before income taxes (loss)

 

(1,598,652

)

263,777

 

(1,862,429

)

-706.1

%

 

 

 

 

 

 

 

 

 

 

Provision for income taxes

 

359,088

 

335,639

 

23,449

 

7.0

%

 

 

 

 

 

 

 

 

 

 

Net income (loss)

 

$

(1,957,740

)

$

(71,862

)

$

(1,885,878

)

2624.3

%

 

 

 

 

 

 

 

 

 

 

Earnings per share calculations

 

 

 

 

 

 

 

 

 

Weighted average common shares

 

3,000,000

 

3,000,000

 

 

 

 

 

Basic & dilutive net earnings per share

 

$

(0.65

)

$

(0.02

)

 

 

 

 

 

Consolidated revenues in 2004 were $28,152,918, an increase of $864,648 of 3.2% from 2003. Low sample flow throughout the year at the laboratories, which results in lower revenues, offset increased revenues at other sites. The ERC contract at Hanford Reservation increased due to site-wide clean-up activities on the river corridor. Work at the Hanford Reservation increased by $1,880,351 and the increase is attributed to additional site-wide clean-up activities on the river corridor. As a result, the Hanford Reservation contract revenues were 47% of consolidated revenues. The remaining increases were due to work at Idaho National Lab, various radiological surveys, and tasks on the waste management contract at Los Alamos. The Idaho National Lab effort contributed over $600,000 in revenue in 2004. Revenue at our laboratories, however, decreased from the previous year as they were affected by the lower levels of samples coming from the DOE site at Oak Ridge and the Hanford Reservation. Our laboratories still maintained their prominent positions at both locations as the largest supplier of radiochemistry support.

 

28



 

At Oak Ridge, the lower sample receipt was due to major projects at the site being delayed and to problems encountered by then prime contractor and remediation subcontractors. At the Hanford Reservation, the problem was the type of facilities undergoing decommissioning and demolition, which generated fewer radiochemistry samples. At both sites, we expect the number of radiochemistry samples to increase.

 

Cost of sales in 2004 was $26,252,937, an increase of $2,688,454 of 11.4% from 2003.

 

Gross profit in 2004 was $1,899,981, a decrease of $1,823,806 or 49.0% form 2003. The decreased gross profit was primarily due to the shift in the revenue mix between the laboratories and the service projects.

 

General and administrative expenses in 2004 were $2,596,367, a decrease of $497,799 or 16.1% from 2003, as costs decreased.

 

Operating loss in 2004 was $1,302,789 as compared to an operating income in 2003 of $629,621 and was due to the decrease in the gross profit. In 2004, we decreased goodwill by $606,403. The goodwill impairment was related to our Lionville laboratory business because of its continuing losses and the uncertainty over its return to profitability in the near term. The goodwill associated with Eberline Services was unaffected. We also took a charge of $253,500 against the entire amount of the deferred tax assets that had been accumulated from our Lionville subsidiary. The net operating loss at the subsidiary is still available to reduce taxes on future income.

 

Other expense, net, in 2004 was $295,863, a decrease of  $69,981, or 19.1% from 2003, due to repayment of a bank loan.

 

Net loss in 2004 was $1,957,740 as compared to a net loss of $71,862 in 2003.

 

Liquidity

 

As of December 31, 2005, the following measures of liquidity were:

 

Cash and Cash Equivalents

 

$

1,082,750

 

Accounts Receivable

 

$

3,319,169

 

Accounts Payable

 

$

910,063

 

Working Capital

 

$

2,910,096

 

 

As of September 30, 2006, the following measures of liquidity were:

 

Cash and Cash Equivalents

 

$

1,433,941

 

Accounts Receivable

 

$

3,059,079

 

Accounts Payable

 

$

763,543

 

Working Capital

 

$

3,456,773

 

 

Despite significant losses in prior years, the Company has generated sufficient free cash flow from operations. All cash needs for the last three years have been derived from operations. Cash flow from operations for the last three years was:

 

FY-2003

 

$

1,277,240

 

FY-2004

 

$

749,899

 

FY-2005

 

$

1,000,011

 

 

29



 

All cash needs for fiscal year 2005 were derived from operations. This included the repayment of $600,000 in long-term debt, as well as $128,760 of interest expense associated with the senior debt. Significant non-cash expense for the year included accrued interest on the subordinated debt at Lionville, as well as depreciation expense. Capital expenditures for the year were modest; Equipment is replaced or repaired as needed. The largest single capital expenditure was for additional accounting software licenses at the Hanford operation.

 

Long-term debt is outlined in the Notes to Consolidated Financials. All long-term debt is payable to related parties. Under the current repayment structure, the Company is repaying $500,000 a year in senior debt plus interest on two notes. These notes were issued on September 30, 2004 in the amount of $1,000,000 each and replaced bank debt of a greater amount. The notes are scheduled for repayment by December 2011.

 

The holders of the subordinated notes deferred the receipt of interest payment in 2005 and 2006. Interest payments on the subordinated notes will start on the first quarter of 2007.

 

Our existing business is expected to grow at a relatively modest rate and should be able to generate cash from operations to supply any needed investment in continued repayment of debt over the next several years.

 

If we are successful in implementing our acquisition strategy of instrument companies, there will be a need for additional equity and or debt capability.

 

Litigation

 

As of September 30, 2006, the Company was not party to any litigation or other legal activity that could materially adverse affect on our business, operating results or financial condition. In late 2005, the Company received notice of a summary judgment in its favor in the case of Eden vs. State of New Mexico. This case represented the only pending litigation against the Company.

 

30



 

Item 3. Properties

 

We own two properties and lease office space at four locations. Our headquarters is located on four acres in Albuquerque, New Mexico and consists of 14,449 square feet of combined laboratory, office and storage space. We also have a laboratory facility with approximately 20,000 square feet in Richmond, California. Our property described above is currently carried on our books at approximately $2 million, but has been appraised at $3.5 million. Laboratory space is leased in Exton, Pennsylvania and in Oak Ridge, Tennessee. The latter two lab facilities have approximately 39,000 and 10,000 square feet, respectively. We also lease office space in Los Alamos, New Mexico, and in Richland, Washington. We also have office space in government provided facilities at Los Alamos, New Mexico and Richland, Washington. We believe that our facilities are appropriate and adequate for our current needs.

 

31



 

Item 4. Security Ownership of Certain Beneficial Owners and Management

 

All of our outstanding common stock is currently owned by the GlenRose Partnership. There are no outstanding stock options or other rights to purchase our common stock, and we do not anticipate granting any such options or other rights prior to the effectiveness of this registration statement. Our Board and stockholders have adopted our 2005 Stock Option and Incentive Plan and reserved 700,000 shares of our common stock for issuance thereunder. We anticipate that after the effectiveness of this registration statement, and assuming that a trading market for our common stock has developed, we will grant stock options to our employees and outside directors. The terms of such option grants have not yet been determined.

 

We have been advised that, prior to the effectiveness of this registration statement, GlenRose Partnership anticipates that it will distribute all of our common stock that is owned by it to its partners. The partners of GlenRose Partnership include certain of our officers and directors. The following table gives effect to such distribution and sets forth information with respect to the beneficial ownership of our common stock as of immediately prior to the effectiveness of this registration statement for:

 

                  each of our executive officers and directors;

                  all of our executive officers and directors as a group; and

                  any other beneficial owner of more than 5% of our outstanding common stock.

 

Beneficial ownership is determined in accordance with the rules of the SEC. These rules generally attribute beneficial ownership of securities to persons who possess sole or shared voting power or investment power with respect to those securities and include ordinary shares issuable upon the exercise of stock options that are immediately exercisable or exercisable within 60 days. Except as otherwise indicated, all persons listed below have sole voting and investment power with respect to the shares beneficially owned by them, subject to applicable community property laws. The information is not necessarily indicative of beneficial ownership for any other purpose.

 

Percentage ownership calculations are based on 3,000,000 shares outstanding as of September 30, 2006. Except as otherwise indicated in the table below, addresses of named beneficial owners are care of GlenRose Instruments Inc., 45 First Avenue, Waltham, Massachusetts 02451.

 

 

 

Beneficial Ownership

 

Name and Address

 

Outstanding
Shares

 

Right to Acquire
Within 60 Days

 

Shares
Beneficially Owned

 

of Beneficial Owner

 

Beneficially Owned

 

After September 30, 2006

 

Number

 

Percentage

 

 

 

 

 

 

 

 

 

 

 

Holders of 5% or more of our voting securities:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

George N. Hatsopoulos
233 Tower Road
Lincoln, MA 01773

 

513,954

 

0

 

513,954

 

17.1

%

 

 

 

 

 

 

 

 

 

 

Kenmare(1)
712 Fifth Avenue
New York, NY 10019

 

301,324

 

0

 

301,324

 

10.1

%

 


(1) Includes 235,756 shares beneficially owned by Kenmare Fund I, L.P., and 65,568 shares beneficially owned by Kenmare Offshore, Ltd.

 

32



 

Phillip Frost, M.D.

 

 

 

 

 

 

 

 

 

4400 Biscayne Boulevard

 

 

 

 

 

 

 

 

 

Miami, FL 33137

 

500,106

 

0

 

500,106

 

16.7

%

 

 

 

 

 

 

 

 

 

 

Ralph Wanger Trust

 

 

 

 

 

 

 

 

 

191 North Wacker Drive

 

 

 

 

 

 

 

 

 

Chicago, IL 60606

 

256,977

 

0

 

256,977

 

8.6

%

 

 

 

 

 

 

 

 

 

 

WHI Private Equity

 

 

 

 

 

 

 

 

 

Managers Fund LLC

 

 

 

 

 

 

 

 

 

191 N. Wacker Drive

 

 

 

 

 

 

 

 

 

Chicago, IL 60606

 

250,053

 

0

 

250,053

 

8.3

%

 

 

 

 

 

 

 

 

 

 

Directors and Executive Officers:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

John N. Hatsopoulos

 

513,954

 

0

 

513,954

 

17.1

%

Arvin H. Smith

 

513,954

 

0

 

513,954

 

17.1

%

Dr. Richard Chapman

 

12,503

 

0

 

12,503

 

0.4

%

Richard S. Melanson

 

0

 

0

 

0

 

 

Anthony S. Loumidis

 

0

 

0

 

0

 

 

Robert Aghababian

 

0

 

0

 

0

 

 

Barry S. Howe

 

0

 

0

 

0

 

 

Theo Melas-Kyriazi

 

0

 

0

 

0

 

 

All executive officers and directors as a group  (9 persons)

 

1,040,411

 

0

 

1,040,411

 

34.7

%

 


* Less than 1%

 

33



 

Item 5. Directors and Executive Officers

 

Executive Officers and Directors

 

The following table lists the current members of our board of directors and our executive officers. The address for our directors is c/o GlenRose Instruments Inc., 45 First Avenue, Waltham, Massachusetts 02451. There are no family relationships among members of our board or our executive officers.

 

Name

 

Age

 

Position

 

 

 

 

 

 

 

John N. Hatsopoulos

 

72

 

Chairman of the Board

 

Arvin H. Smith

 

77

 

President, Chief Executive Officer and Director

 

Dr. Richard Chapman

 

61

 

Executive Vice President and Chief Operating Officer

 

Richard S. Melanson

 

53

 

Vice President, Instruments

 

Dr. Shelton Clark

 

59

 

Vice President, Services

 

Anthony S. Loumidis

 

42

 

Treasurer and Chief Financial Officer

 

Robert Aghababian

 

65

 

Director

 

Barry S. Howe

 

51

 

Director

 

Theo Melas-Kyriazi

 

47

 

Director

 

 

Mr. Aghababian, and Mr. Howe will be the initial members of our audit committee, which will be established immediately prior to the effectiveness of this registration statement. Mr. Howe has been designated as the audit committee’s financial expert within the meaning of SEC and Nasdaq rules. Messrs. Aghababian and Melas-Kyriazi will be the initial members of our compensation committee, which will be established immediately prior to the effectiveness of this registration statement. We do not have a nominating and corporate governance committee and do not believe that one is necessary or appropriate for a company of our size.

 

There are no family relationships among any of our directors or executive officers. Each executive officer is elected or appointed by, and serves at the discretion of, our board of directors.

 

John N. Hatsopoulos is our Chairman of the Board. Mr. Hatsopoulos is one of the four founding members of GlenRose Partnership L.P., and a General Partner of GlenRose Capital LLC, formed in 2000 as a leverage buyout firm focused on making acquisitions in the environmental services and instrumentation business areas. Mr. Hatsopoulos is Partner and Managing Director of Alexandros Partners LLC, a financial advisory firm providing consulting services to early stage entrepreneurial ventures. He is also Chief Executive Officer of American DG Energy Inc. and Tecogen Inc. Mr. Hatsopoulos is a co-founder of Thermo Electron Corporation and the retired President and Vice Chairman of the Board of that company. He is a member of the board of directors of TEI Biosciences Inc., and a “Member of the Corporation” for Northeastern University. Mr. Hatsopoulos graduated from Athens College in Greece, and holds a Bachelor Degree in History and Mathematics from Northeastern University as well as Honorary Doctorates in Business Administration from Boston College and Northeastern University.

 

Arvin H. Smith is our President and Chief Executive Officer. Mr. Smith is one of the four founding members of GlenRose Partnership L.P., and a General Partner of GlenRose Capital LLC, formed in 2000 as a leverage buyout firm focused on making acquisitions in the environmental services and instrumentation business areas. Mr. Smith was the Chairman of Thermo Instrument Systems Inc., a public subsidiary of Thermo Electron Corporation from 1997 until 2000, and was President and Chief Executive Officer of that company from 1986 until 1996. He was also an Executive Vice President and member of the operating committee of Thermo Electron. Mr. Smith joined Thermo Electron in 1970,

 

34



 

where he held various senior management positions. Prior to joining Thermo Electron and during the early years of the space program from 1959 until 1970, he held positions at NASA headquarters in Washington, D.C, as chief of Solar and Chemical Power Systems in the office of Advanced Research & Technology and at the Jet Propulsion Laboratory. He was also employed by General Dynamics from early 1954 until 1959 as an electronic technician and test engineer in the Aircraft Nuclear Propulsion Programs and also served in the United States Navy from 1950 until 1954. Mr. Smith graduated with honors from Texas Christian University and holds Bachelor Degrees in Physics and Mathematics.

 

Dr. Richard Chapman is our Executive Vice President and Chief Operating Officer. Dr. Chapman is one of the four founding members of GlenRose Partnership L.P., and a General Partner of GlenRose Capital LLC, formed in 2000 as a leverage buyout firm focused on making acquisitions in the environmental services and instrumentation business areas. Dr. Chapman was President, Chief Executive Officer and a Director of ThermoQuest Corporation, a subsidiary of Thermo Electron Corporation, from 1995 until 2000. He was also Senior Vice President of Thermo Instrument Systems, Inc. from 1995 to 2000, and served as Chairman of the Board of Thermo BioAnalysis Corporation from 1995 to 1997, and a Director of Thermo Cardio Systems, Inc., both publicly held subsidiaries of Thermo Electron. He is also a Director of OI Corporation and founder and chairman of Axxiom Inc. In December 2003, he joined the board of directors of Intelligent Ion, Inc., located in Seattle, Washington. He holds Bachelor of Science and Master degrees from the University of North Texas, and a Doctorate from Oregon State University.

 

Richard S. Melanson is our Vice President, as well as President of the Instruments Group. Mr. Melanson held various senior management positions at Thermo Electron Corporation and its subsidiaries from 1997 to 2002. These positions included serving as President, Thermo Neslab, Senior Vice President and Chief Operating Officer of ThermoSpectra Corporation, Vice President, Business Development, Optical Technologies Sector, President, Industrial Division and President, Weighing and Inspection Division. Mr. Melanson had previously held senior management positions at Philips Electronics, and was CEO of Electroscan Corporation, a venture-backed technology startup. He had also worked for AMRAY Inc., a semiconductor capital equipment company. Mr. Melanson received a Bachelor degree in Business Administration from University of Massachusetts (Lowell Technological Institute) and a Masters Degree in Finance from Bentley College.

 

Dr. Shelton Clark is our Vice President, as well as the President of the Services Group. From 1990 to 2001, he served in a number of U.S. and international management positions with Thermo Instrument Systems Inc., a public subsidiary of Thermo Electron Corporation. Dr. Clark received a Bachelor of Science degree from the University of North Texas and holds a Doctorate degree from the University of Texas.

 

Anthony S. Loumidis is our Chief Financial Officer. Mr. Loumidis is Partner and President of Alexandros Partners LLC, a financial advisory firm providing consulting services to early stage entrepreneurial ventures. He is also the Chief Financial Officer of American DG Energy Inc. and Tecogen Inc. Mr. Loumidis was previously with Thermo Electron Corporation where he held various positions including National Sales Manager for Thermo Capital Financial Services, Manager of Investor Relations and Manager of Business Development of Tecomet, a subsidiary of Thermo Electron. Mr. Loumidis is an NASD Registered Representative, holds a Bachelor degree in Business Administration from the American College of Greece in Athens and an MBA from Northeastern University. Mr. Loumidis only devotes a portion of his time to the affairs of the Company.

 

Robert Aghababian is a member of our Board of Directors. Mr. Aghababian is a tax attorney and former employee of Thermo Electron Corporation where he served as the Director of Tax for seventeen years. Prior to Thermo Electron he served in a similar position for Pneumo-Abex Corporation.

 

35



 

Mr. Aghababian received a Bachelor degree in Business Administration from Northeastern University and is a graduate of Boston College Law School.

 

Barry S. Howe is a member of our Board of Directors. Mr. Howe was a Corporate Vice President of Thermo Electron Corporation from 2002 to 2004, in charge of the Measurement & Control Sector. Mr. Howe joined Thermo Electron Corporation in 1986 as an Assistant Corporate Controller and was named President of the Thermo Separation Products subsidiary of Thermo Instrument Systems Inc. in 1989. He served as President and Chief Executive Officer of Thermo BioAnalysis from 1995 to 1998 and President and Chief Executive Officer of Thermo Spectra from 1998 to 2000, and Thermo Optek from 1999 to 2000. In 2000 he became President of the Optical Technologies Sector of Thermo Electron, a sector with 20 business units and over $600 million in revenues. Prior to joining Thermo Electron, Mr. Howe was an audit manager with Arthur Andersen & Co. from 1977 to 1985. Mr. Howe received a bachelor’s degree in business administration from Boston University.

 

Theo Melas-Kyriazi is a member of our Board of Directors. Mr. Melas-Kyriazi was the Chief Financial Officer of Thermo Electron Corporation from January 1999 until October 2004. He was also a Vice President of Thermo Electron since 1998. Mr. Melas-Kyriazi joined Thermo Electron Corporation as Assistant Treasurer in 1986, and was named Treasurer in 1988. From 1988 to 1994, he also served as Treasurer for all of Thermo Electron’s publicly traded subsidiaries. He was President, Chief Executive Officer, and a director for ThermoSpectra of Waltham, Massachusetts, from 1994 to 1998. Prior to joining Thermo Electron, Mr. Melas-Kyriazi was a Manager in the private investment-banking firm of Bourgeois Fils & Co., Inc., located in Exeter, New Hampshire. He is a member of the board of directors of Valeant Pharmaceuticals International (NYSE:VRX) since 2003, and of Cyberkinetics Neurotechnology Systems Inc. (OTC BB: CYKN.OB) since November 2004. Mr. Melas-Kyriazi received a bachelor’s degree in economics from Harvard University, and a master’s degree in business administration from the Harvard Graduate School of Business Administration.

 

Board of Directors

 

Our board currently consists of five directors. In addition, our amended and restated by-laws will provide that the authorized number of directors may be changed only by resolution of our board of directors.

 

Board Committees

 

Our board of directors has established an audit committee and a compensation committee, to be effective immediately prior to the effectiveness of this registration statement. All of the members of each of these standing committees are independent as defined under Nasdaq rules and, in the case of the audit committee, the independence requirements contemplated by Rule 10A-3 under the Securities Exchange Act.

 

Audit Committee

 

The audit committee’s responsibilities will include:

 

                  appointing, approving the compensation of, and assessing the independence of our independent auditor;

                  overseeing the work of our independent auditor, including through the receipt and consideration of reports from the independent auditor;

                  reviewing and discussing with management and our independent auditor our annual and quarterly financial statements and related disclosures;

 

36



 

                  monitoring our internal control over financial reporting, disclosure controls and procedures, and code of business conduct and ethics;

                  discussing our risk management policies;

                  establishing policies regarding hiring employees from our independent auditor and procedures for the receipt and retention of accounting related complaints and concerns;

                  meeting independently with our independent auditor and management; and

                  preparing the audit committee report required by SEC rules to be included in our proxy statements.

 

All audit services and all non-audit services, except de minimis non-audit services, must be approved in advance by the audit committee.

 

Compensation Committee

 

The compensation committee’s responsibilities will include:

 

                  annually reviewing and approving corporate goals and objectives relevant to compensation of our chief executive officer;

                  determining the compensation of our chief executive officer;

                  reviewing and approving, or making recommendations to our board of directors with respect to, the compensation of our other executive officers;

                  overseeing an evaluation of our senior executives;

                  overseeing and administering our cash and equity incentive plans; and

                  reviewing and making recommendations to our board with respect to director compensation.

 

Corporate Governance

 

We believe that good corporate governance is important to ensure that, as a public company, we will managed for the long-term benefit of our stockholders. In that regard, we have established and adopted charters for the audit committee and compensation committee, as well as a code of business conduct and ethics applicable to all of our directors, officers and employees.

 

Compensation Committee Interlocks and Insider Participation

 

None of our executive officers serves as a member of the board of directors or compensation committee, or other committee serving an equivalent function, of any other entity that has one or more of its executive officers serving as a member of our board of directors or its compensation committee. None of the current members of the compensation committee of our board has ever been one of our employees.

 

Director Compensation

 

Beginning at such time as this registration statement becomes effective, each director who is not also one of our employees will receive a fee of $500 per day for service on the board, plus an additional fee of $500 per day for serving on each of the audit and compensation committees. Non-employee directors also will be eligible to receive stock options under our equity incentive plan.

 

We reimburse all of our non-employee directors for reasonable travel and other expenses incurred in attending board of directors and committee meetings. Any director who is also one of our employees receives no additional compensation for serving as a director.

 

37



 

Liability Limitations and Indemnification

 

The following description is intended as a summary only and is qualified in its entirety by reference to our amended and restated charter and amended and restated by-laws filed as exhibits to this registration statement and to Delaware law. The description of liability limitations and indemnification reflects provisions of our amended and restated charter and by-laws that will become effective upon the effectiveness of this registration statement. We refer in this section to our amended and restated charter as our charter, and we refer to our amended and restated by-laws as our by-laws.

 

Our charter and by-laws limit the liability of directors to the maximum extent permitted by Delaware law. Delaware law provides that directors of a corporation will not be personally liable for monetary damages for breach of their fiduciary duties as directors, except liability for:

 

                  any breach of their duty of loyalty to the corporation or its stockholders;

                  acts of omissions that are not in good faith or that involve intentional misconduct or a knowing violation of law;

                  unlawful payments of dividends or unlawful stock repurchases or redemptions; or

                  any transaction from which the director derived an improper personal benefit.

 

The limitations do not apply to liabilities arising under the federal securities laws and do not affect the availability of equitable remedies, including injunctive relief or rescission.

 

Our charter and by-laws provide that we will indemnify our directors and officers, and may indemnify other employees and agents, to the maximum extent permitted by law. We believe that indemnification under our by-laws covers at least negligence and gross negligence on the part of indemnified parties. Our by-laws also permit us to secure insurance on behalf of any officer, director, employee or agent for any liability arising out of actions taken in his or her capacity as an officer, director, employee or agent, regardless of whether the by-laws would permit indemnification.

 

At present, there is no pending litigation or proceeding involving any of our directors, officers or employees in which indemnification is sought, nor are we aware of any threatened litigation that may result in claims for indemnification.

 

Insofar as indemnification for liabilities arising under the Securities Act may be permitted to our directors, officers and controlling persons under our charter or by-laws or the indemnification agreements we have entered into with our directors and officers, we have been advised that in the opinion of the SEC this indemnification is against public policy as expressed in the Securities Act and is, therefore, unenforceable.

 

38



 

Item 6. Executive Compensation

 

The following summarizes the compensation earned during fiscal 2005 by each of our executive officers.

 

Summary Compensation Table

 

 

 

Annual Compensation

 

Long-Term Compensation

 

 

 

 

 

 

 

Other Annual

 

 

 

Name and Principal Position

 

Salary ($)

 

Bonus

 

Compensation

 

Securities Underlying Options

 

 

 

 

 

 

 

 

 

 

 

Arvin H. Smith(1)

 

 

 

 

 

 

 

 

 

President and Chief Executive Officer

 

0

 

0

 

0

 

0

 

 

 

 

 

 

 

 

 

 

 

Dr. Richard Chapman

 

 

 

 

 

 

 

 

 

Executive Vice President and

 

 

 

 

 

 

 

 

 

Chief Operating Officer

 

80,364

 

0

 

0

 

0

 

 

 

 

 

 

 

 

 

 

 

Richard S. Melanson

 

 

 

 

 

 

 

 

 

Vice President, Instruments

 

140,236

 

0

 

0

 

0

 

 

 

 

 

 

 

 

 

 

 

Dr. Shelton Clark

 

 

 

 

 

 

 

 

 

Vice President, Services

 

110,255

 

0

 

0

 

0

 

 

 

 

 

 

 

 

 

 

 

Anthony S. Loumidis(2)

 

 

 

 

 

 

 

 

 

Treasurer and Chief Financial Officer

 

0

 

0

 

0

 

0

 

 

Option Grants

 

There are no outstanding stock options or other rights to purchase our common stock, and we do not anticipate granting any such options or other rights prior to the effectiveness of this registration statement. Our Board and stockholders have adopted our 2005 Stock Option and Incentive Plan and reserved 700,000 shares of our common stock for issuance thereunder. We anticipate that after the effectiveness of this registration statement, and assuming that a trading market for our common stock has developed, we will grant stock options to our employees and outside directors. The terms of such option grants have not yet been determined.

 

Employee Benefit Plans

 

2005 Stock Option and Incentive Plan

 

The Company’s 2005 Stock Option and Incentive Plan (the Stock Plan) was adopted by the Company in September 2005. The Stock Plan provides for the grant of stock-based awards to employees, officers and directors of, and consultants or advisors to, the Company and its subsidiaries. Under the Stock Plan, the Company may grant options that are intended to qualify as incentive stock options

 


(1) Arvin H. Smith did not receive any salary, bonus or any other compensation in 2005, and will not receive any salary, bonus or any other compensation in 2006, excluding reimbursable expenses.

 

(2) Anthony S. Loumidis was made Treasurer and Chief Financial Officer of the Company on September 22, 2005. Mr. Loumidis works for the Company, and is also employed by two other organizations. Mr. Loumidis’ anticipated annual salary from the Company will be $60,000.

 

39



 

(incentive stock options) within the meaning of Section 422 of the Internal Revenue Code of 1986, as amended (the Code), options not intended to qualify as incentive stock options (non-statutory options), restricted stock and other stock-based awards. Incentive stock options may be granted only to employees of the Company. A total of 700,000 shares of Common Stock may be issued upon the exercise of options or other awards granted under the Stock Plan. The maximum number of shares with respect to which awards may be granted to any employee under the Stock Plan shall not exceed 25% of that number.

 

The Stock Plan is administered by the Board of Directors and the Compensation Committee. Subject to the provisions of the Stock Plan, the Board of Directors and the Compensation Committee each has the authority to select the persons to whom awards are granted and determine the terms of each award, including the number of shares of Common Stock subject to the award. Payment of the exercise price of an award may be made in cash, in a “cashless exercise” through a broker, or if the applicable stock option agreement permits, shares of Common Stock or by any other method approved by the Board or Compensation Committee. Unless otherwise permitted by the Company, awards are not assignable or transferable except by will or the laws of descent and distribution.

 

Upon the consummation of an acquisition of the business of the Company, by merger or otherwise, the Board shall, as to outstanding awards (on the same basis or on different bases as the Board shall specify), make appropriate provision for the continuation of such awards by the Company or the assumption of such awards by the surviving or acquiring entity and by substituting on an equitable basis for the shares then subject to such awards either (a) the consideration payable with respect to the outstanding shares of Common Stock in connection with the acquisition, (b) shares of stock of the surviving or acquiring corporation or (c) such other securities or other consideration as the Board deems appropriate, the fair market value of which (as determined by the Board in its sole discretion) shall not materially differ from the fair market value of the shares of Common Stock subject to such awards immediately preceding the acquisition. In addition to or in lieu of the foregoing, with respect to outstanding stock options, the Board may, on the same basis or on different bases as the Board shall specify, upon written notice to the affected optionees, provide that one or more options then outstanding must be exercised, in whole or in part, within a specified number of days of the date of such notice, at the end of which period such options shall terminate, or provide that one or more options then outstanding, in whole or in part, shall be terminated in exchange for a cash payment equal to the excess of the fair market value (as determined by the Board in its sole discretion) for the shares subject to such Options over the exercise price thereof. Unless otherwise determined by the Board (on the same basis or on different bases as the Board shall specify), any repurchase rights or other rights of the Company that relate to a stock option or other award shall continue to apply to consideration, including cash, that has been substituted, assumed or amended for a stock option or other award pursuant to these provisions. The Company may hold in escrow all or any portion of any such consideration in order to effectuate any continuing restrictions.

 

The Board may at any time provide that any stock options shall become immediately exercisable in full or in part, that any restricted stock awards shall be free of some or all restrictions, or that any other stock-based awards may become exercisable in full or in part or free of some or all restrictions or conditions, or otherwise realizable in full or in part, as the case may be.

 

The Board of Directors or Compensation Committee may, in its sole discretion, amend, modify or terminate any award granted or made under the Stock Plan, so long as such amendment, modification or termination would not materially and adversely affect the participant.

 

40



 

401(k) Plan

 

Our retirement plan, which we refer to as the 401(k) plan, is qualified under Section 401 of the Internal Revenue Code. Our employees may elect to reduce their current compensation by an amount no greater than the statutorily prescribed annual limit and may have that amount contributed to the 401(k) plan. We may make matching or additional contributions to the 401(k) plan in amounts to be determined annually by us. To date, we have not made any contributions to the 401(k) plan.

 

We currently maintain two defined contribution 401(k) plans within Eberline Services, Inc. Additionally, employees of the Hanford division are covered by a multi-employer, defined benefit plan that is not administered by us.

 

Eberline employees are eligible to participate in the 401(k) plan immediately. Participants may elect to contribute up to 100% of their compensation to the 401(k) Plans, subject to IRS annual limitations. Eberline makes discretionary matching contributions of up to 4.5% of a participant’s compensation, depending on deferral amount. Eberline contributed approximately $182,000, $210,000, and $267,000 to the 401(k) Plan for the years ended December 31, 2005, December 31, 2004 and December 27, 2003, respectively.

 

The Lionville Laboratory subsidiary maintains a defined contribution plan that covers all eligible Lionville employees. Eligibility is tied to certain minimum compensation levels, an age requirement (21 years of age), and a minimum service requirement. The plan is funded by elective employee salary deferrals and employer contributions. Employer contribution expense for the year ended December 31, 2005, December 31, 2004 and December 27, 2003 was $12,962, $16,341, and $46,821 respectively.

 

Employees of Eberline’s Hanford division are eligible to participate in a multi-employer defined benefit plan (Plan). The Plan is administered by Fluor Hanford, Inc., on behalf of eligible, participating companies. The Plan is funded by participating companies on a payroll-by-payroll basis, in amounts actuarially computed by Fluor Hanford, Inc. The Company expenses the computed expense amount annually. Under the terms and conditions of the Plan, individual companies assume no liability for future pension or benefit costs associated with the Plan. The government directly reimburses all pension costs. Accordingly, no information with respect to the Plan is included herein.

 

In May 2005, the Department of Energy altered the benefit structure for its subcontractors at the Hanford Site. All new employees of Eberline’s Hanford not associated with a bargaining unit agreement will not be eligible to participate in the defined benefit plan. Details of the successor plan are pending approval of DOE.

 

41



 

Item 7. Certain Relationships and Related Transactions

 

On September 27, 2004, we issued promissory notes to two general partners of the GlenRose Partnership, namely, to Mr. Arvin H. Smith for $1,000,000, and to Mr. John N. Hatsopoulos for $1,000,000, filed respectively as Exhibits 10.1 and 10.2 hereto. The proceeds of those notes along with additional cash from operations were used to repay the bank debt in full. Those notes were replaced on January 1, 2005 with promissory notes for an equal amount that carry an interest rate of Bank Prime Rate plus one percent (1%) per annum. Principal of $62,500 plus accrued interest is due each quarter, payable over a four-year period starting March 31, 2005.

 

On January 26, 2001, the GlenRose Partnership acquired Lionville Laboratory, Inc. and in connection with this transaction the Company issued to four of the general partners of the GlenRose Partnership senior promissory notes in the principal amount of $500,000 bearing interest at 12.5% per annum. On October 1, 2006 the Company with the consent of the note holders amended and restated the original notes by adjusting the interest rate as follows: 12.5% per annum form January 12, 2001 to December 31, 2003, 10.59% per annum form January 1, 2004 to December 31, 2005 and 8.5% per annum form January 1, 2006 until the Notes are paid in full. These notes are due on December 31, 2011 and are subordinated to the notes issued to Mr. John Hatsopoulos and Mr. Arvin Smith until December 31, 2008 after which such date they become pari passu.

 

Eberline Services performs certain administrative and professional services on behalf of GlenRose Partnership. GlenRose Partnership is responsible for paying Eberline Services for the expenses incurred for these services. At the end of September 30, 2006, the total amount due was $503,841. We anticipate that immediately before the effectiveness of this registration statement, we will issue a one-time $503,841 cash dividend to GlenRose Partnership. Immediately upon receipt of such a dividend, GlenRose Partnership will remit $503,841 to us as full payment of the sums due for such administrative and professional services.

 

On January 26, 2001, the GlenRose Partnership acquired Lionville Laboratory, Inc. and in connection with this transaction the Partnership intended to contribute $1,000,000 in capital. Due to certain administrative fees, the actual investment was $49,795 less. The GlenRose Partnership intends to fund the remaining balance to Lionville.

 

42



 

Item 8. Legal Proceedings

 

As of September 30, 2006, the Company was not party to any litigation or other legal activity that could have a materially adverse affect on our business, operating results or financial condition. In late 2005, the Company received notice of a summary judgment in its favor in the case of Eden vs. State of New Mexico. This case represented the only pending litigation against the Company.

 

43



 

Item  9. Market Price of and Dividends on the Registrant’s Common Equity and Related Stockholder Matters

 

Market Information

 

Our common stock is not currently traded on any stock exchange or electronic quotation system. We expect that our common stock will be traded on the OTC Bulletin Board following the effectiveness of this registration statement.

 

Holders

 

As of September 30, 2006, there was one holder of record of our common stock, GlenRose Partnership. We have been advised that, prior to the effectiveness of this registration statement, GlenRose Partnership anticipates that it will distribute all of our common stock that is owned by it to its partners. The partners of GlenRose Partnership include certain of our officers and directors. See “Securities Ownership of Certain Beneficial Ownership and Management” for information on the holders of our common stock giving effect to such distribution. Also see “Description of Registrant’s Securities to be Registered” for a description of our outstanding and issued capital stock.

 

Rule 144

 

In general, under Rule 144 under the Securities Act of 1933, as amended (the Securities Act), a person who has beneficially owned shares of our common stock for at least one year would be entitled to sell within any three-month period a number of shares that does not exceed the greater of:

 

                  1% of the number of shares of our common stock then outstanding, which will equal approximately 30,000 shares of our common stock; or

 

                  the average weekly trading volume of our common stock, if and when our common stock is traded on the OTC Bulletin Board, during the four calendar weeks preceding the filing of a notice on Form 144 with respect to the sale.

 

Sales under Rule 144 are also subject to manner of sale provisions and notice requirements and to the availability of current public information about us for at least 90 days.

 

Under Rule 144(k) under the Securities Act, a person who is not deemed to have been one of our affiliates at any time during the 90 days preceding a sale, and who has beneficially owned the shares proposed to be sold for at least two years, including the holding period of GlenRose Partnership, is entitled to sell the shares without complying with the manner of sale, public information, volume limitation or notice provisions of Rule 144.

 

Under Rule 144(k), 945,529 shares of our common stock are eligible for resale under Rule 144(k) without any additional holding period.

 

Giving effect to the distribution by GlenRose Partnership described above, a total of 2,054,471 additional shares of our common stock will qualify for resale under Rule 144 beginning 90 days after the date of the effectiveness of this registration statement.

 

44



 

Stock Options

 

There are no outstanding stock options or other rights to purchase our common stock, and we do not anticipate granting any such options or other rights prior to the effectiveness of this registration statement. Our Board and stockholders have adopted our 2005 Stock Option and Incentive Plan and reserved 700,000 shares of our common stock for issuance thereunder. We anticipate following the effectiveness of this registration statement, and assuming that a trading market for our common stock has developed, we will grant stock options to our employees and outside directors. The timing and terms of such option grants have not yet been determined. Please see “Executive Compensation–Employee Benefit Plans–2005 Stock Option and Incentive Plan” for a description of the plan. We intend to file with the SEC a registration statement on Form S-8 under the Securities Act covering the shares of common stock reserved for issuance under the plan. The registration statement is expected to be filed and become effective before the first grant of options under the plan. Accordingly, shares registered under that registration statement will be available for sale in the open market, subject to Rule 144 volume limitations applicable to affiliates, and subject to any vesting restrictions applicable to these shares.

 

Dividends

 

We have never declared or paid any cash dividends on shares of our capital stock. Eberline Services performs certain administrative and professional services on behalf of GlenRose Partnership. GlenRose Partnership is responsible for paying Eberline Services for the expenses incurred for these services. As of September 30, 2006, the total amount due was $503,841. We anticipate that immediately before the effectiveness of this registration statement, we will issue a one-time $503,841 cash dividend to GlenRose Partnership. Immediately upon receipt of such a dividend, GlenRose Partnership will remit $503,841 to us as full payment of the sums due for such administrative and professional services. Other than such a one-time dividend, we currently intend to retain earnings, if any, to fund the development and growth of our business and do not anticipate paying cash dividends in the foreseeable future. Our payment of any future dividends will be at the discretion of our board of directors after taking into account various factors, including our financial condition, operating results, cash needs and growth plans.

 

Item 10. Recent Sales of Unregistered Securities

 

We issued no shares of capital stock and granted no options to purchase our capital within the past three years.

 

Item 11. Description of Registrant’s Securities to be Registered

 

General

 

The following description of our capital stock is intended as a summary only and is qualified in its entirety by reference to our amended and restated charter and amended and restated by-laws filed as exhibits to this registration statement and to Delaware law. The descriptions of our common stock and preferred stock reflect changes to our capital structure that will occur prior to the effectiveness of this registration statement. We refer in this section to our amended and restated charter as our charter, and we refer to our amended and restated by-laws as our by-laws.

 

Upon consummation of this offering, our authorized capital stock will consist of 10,000,000 shares of common stock, par value $0.01 per share, and 3,000,000 shares of preferred stock, par value $0.01 per share, all of which preferred stock will be undesignated.

 

45



 

As of September 30, 2006, we had issued and outstanding 3,000,000 shares of common stock, all of which were held by GlenRose Partnership.

 

Common Stock

 

The holders of our common stock are entitled to one vote for each share held on all matters submitted to a vote of the stockholders and do not have any cumulative voting rights. Holders of our common stock are entitled to receive proportionally any dividends declared by our board of directors, subject to any preferential dividend rights of outstanding preferred stock.

 

In the event of our liquidation or dissolution, holders of our common stock are entitled to share ratably in all assets remaining after payment of all debts and other liabilities, subject to the prior rights of any outstanding preferred stock. Holders of our common stock have no preemptive, subscription, redemption or conversion rights. All outstanding shares of our common stock are validly issued, fully paid and nonassessable. The shares to be issued by us in this offering will be, when issued and paid for, validly issued, fully paid and nonassessable.

 

The rights, preferences and privileges of holders of our common stock are subject to, and may be adversely affected by, the rights of holders of shares of any series of preferred stock that we may designate and issue in the future.

 

Preferred Stock

 

Our charter provides that we may issue up to 3,000,000 shares of preferred stock in one or more series as may be determined by our board of directors. Our board has broad discretionary authority with respect to the rights of any new series of preferred stock and may establish the following with respect to the shares to be included in each series, without any vote or action of the stockholders:

 

      the number of shares;

      the designations, preferences and relative rights, including voting rights, dividend rights, conversion rights, redemption privileges and liquidation preferences; and

      any qualifications, limitations or restrictions.

 

We believe that the ability of our board of directors to issue one or more series of preferred stock will provide us with flexibility in structuring possible future financings and acquisitions, and in meeting other corporate needs that may arise. The authorized shares of preferred stock, as well as authorized and unissued shares of common stock, will be available for issuance without action by our stockholders, unless such action is required by applicable law or the rules of any stock exchange or automated quotation system on which our securities may be listed or traded.

 

Our board of directors may authorize, without stockholder approval, the issuance of preferred stock with voting and conversion rights that could adversely affect the voting power and other rights of holders of common stock. Although our board has no current intention of doing so, it could issue a series of preferred stock that could, depending on the terms of such series, impede the completion of a merger, tender offer or other takeover attempt of the Company. Our board could also issue preferred stock having terms that could discourage an acquisition attempt through which an acquiror may be able to change the composition of our board, including a tender offer or other transaction that some, or a majority, of our stockholders might believe to be in their best interests or in which stockholders might receive a premium for their stock over the then-current market price. Any issuance of preferred stock therefore could have the effect of decreasing the market price of our common stock.

 

46



 

Our board of directors will make any determination to issue such shares based on its judgment as to our best interests of the Company and its stockholders. We have no current plan to issue any preferred stock after this offering.

 

Registration Rights

 

The Company is not a party to any registration rights agreements.

 

Anti-Takeover Effects of Provisions of Delaware Law and Our Charter and By-Laws

 

We have elected to be governed by the provisions of Section 203 of the Delaware law statute, which generally will have an anti-takeover effect for transactions not approved in advance by our board of directors, including discouraging attempts that might result in a premium over the market price for our common stock. In general, Section 203 prohibits a publicly held Delaware corporation from engaging in a “business combination” with an “interested stockholder” for a three-year period following the time that the stockholder becomes an interested stockholder, unless the business combination is approved in a prescribed manner. A “business combination” includes, among other things, a merger, asset or stock sale, or other transaction resulting in a financial benefit to the interested stockholder. An “interested stockholder” is a person who, together with affiliates and associates, owns, or did own within three years prior to the determination of interested stockholder status, 15% or more of the corporation’s voting stock. Under Section 203, a business combination between a corporation and an interested stockholder is prohibited unless it satisfies one of the following conditions:

 

                  before the stockholder became interested, the board of directors approved either the business combination or the transaction that resulted in the stockholder becoming an interested stockholder; or

                  upon consummation of the transaction that resulted in the stockholder becoming an interested stockholder, the interested stockholder owned at least 85% of the voting stock of the corporation outstanding at the time the transaction commenced, excluding for purposes of determining the voting stock outstanding, shares owned by persons who are directors and also officers, and employee stock plans, in some instances; or

                  at or after the time the stockholder became interested, the business combination was approved by the board and authorized at a stockholder meeting by the affirmative vote of at least two-thirds of the outstanding voting stock not owned by the interested stockholder.

 

Our by-laws provide that directors may be removed only for cause and then only by the affirmative vote of a majority of the directors present at a meeting duly held at which a quorum is present, or the holders of at least 75% of the votes that all stockholders would be entitled to cast in any annual election of directors. Under our by-laws, any vacancy on our board of directors, however occurring, including a vacancy resulting from an enlargement of our board, may only be filled by vote of a majority of our directors then in office, even if less than a quorum. The limitations on the removal of directors and filling of vacancies could have the effect of making it more difficult for a third party to acquire, or of discouraging a third party from attempting to acquire, control of us.

 

Our by-laws provide that stockholders may not take any action by written consent in lieu of a meeting and limit the business that may be conducted at an annual meeting of stockholders to those matters properly brought before the meeting. In addition, our by-laws provide that only our board of directors or our chairman, chief executive officer or president may call a special meeting of stockholders. Business transacted at any special meeting of stockholders must be limited to matters relating to the purpose stated in the notice of the special meeting.

 

47



 

To be “properly brought” before an annual meeting, the proposals or nominations must be:

 

                  specified in the notice of meeting;

                  brought before the meeting by or at the direction of our board of directors; or

                  brought before the meeting by a stockholder entitled to vote at the meeting who has given to our corporate secretary the required advance written notice, in proper form, of the stockholder’s intention to bring that proposal or nomination before the meeting and who was a stockholder of record on the date on which notice is given.

 

In addition to other applicable requirements, for a stockholder proposal or nomination to be properly brought before an annual meeting by a stockholder, the stockholder generally must have given notice in proper written form to our corporate secretary not less than 90 days nor more than 120 days prior to the first anniversary of the preceding year’s annual meeting of stockholders. If, however, the date of the annual meeting is advanced by more than 20 days or delayed by more than 60 days from the first anniversary of the preceding year’s annual meeting, we must receive the notice (a) no earlier than the one hundred-twentieth day prior to such annual meeting and (b) no later than the close of business on the later of the ninetieth day prior to the annual meeting and the tenth day following the date on which the notice of the date of the meeting was mailed or, if earlier, public disclosure was made. Although our by-laws do not give our board of directors the power to approve or disapprove stockholder nominations of candidates or proposals regarding other business to be conducted at a special or annual meeting, our by-laws may have the effect of precluding the consideration of some business at a meeting if the proper procedures are not followed or may discourage or defer a potential acquiror from conducting a solicitation of proxies to elect its own slate of directors or otherwise attempting to obtain control of us.

 

Delaware law provides generally that the affirmative vote of a majority of the shares entitled to vote on any matter is required to amend a corporation’s charter or by-laws, unless the charter or by-laws require a greater percentage. Our by-laws may be amended or repealed by a majority vote of our board of directors, subject to any limitations set forth in the by-laws, and may also be amended or repealed by the stockholders by the affirmative vote of the holders of at least 75% of the votes that all the stockholders would be entitled to cast in any annual election of directors. The 75% stockholder vote would be in addition to any separate class vote that might in the future be required pursuant to the terms of any series of preferred stock that might be outstanding at the time any of these amendments are submitted to stockholders.

 

Liability Limitations and Indemnification

 

Our charter provides that we must indemnify our directors and officers and that we must advance expenses, including attorneys’ fees, to our directors and officers in connection with legal proceedings, subject to very limited exceptions. In addition, our charter provides that our directors will not be personally liable for monetary damages to us for breaches of their fiduciary duty as directors, except to the extent that the Delaware law statute prohibits the elimination or limitation of liability of directors for breaches of fiduciary duty.

 

These provisions may discourage stockholders from bringing a lawsuit against our directors for breach of their fiduciary duties. These provisions may also have the effect of reducing the likelihood of derivative litigation against directors and officers, even though such an action, if successful, might otherwise benefit us and our stockholders. Furthermore, you may lose some or all of your investment in our common stock if we pay the costs of settlement or damage awards against our directors and officers under these provisions. We believe these provisions, the director and officer insurance we maintain, and the indemnification agreements we have entered into with our directors and officers are necessary to attract and retain talented and experienced directors and officers.

 

48



 

Item 12. Indemnification of Directors and Officers

 

The Delaware General Corporation Law, our charter and by-laws provide for indemnification of our directors and officers for liabilities and expenses that they may incur in such capacities. In general, directors and officers are indemnified with respect to actions taken in good faith in a manner reasonably believed to be in, or not opposed to, the best interests of the Company, and with respect to any criminal action or proceeding, actions that the indemnitee had no reasonable cause to believe were unlawful. Reference is made to our corporate charter and by-laws filed as Exhibits 3.2 and 3.4 hereto, respectively.

 

Eberline Services’ current insurance policy expires on February 15, 2007. Upon renewal, and prior to the effectiveness of this registration statement, we expect to obtain insurance coverage that includes our directors and officers.

 

49



 

Item 13. Financial Statements and Supplementary Data

 

CONSOLIDATED FINANCIAL STATEMENTS

 

INDEX

 

Annual Financial Statements for 2004 and 2005:

 

 

 

 

 

Report of Independent Registered Public Accounting Firm, Vitale Caturano & Company Ltd as of October 1, 2006

 

 

 

 

 

Report of Independent Registered Public Accounting Firm, Neff + Ricci LLP as of February 24, 2005

 

 

 

 

 

Consolidated Balance Sheets as of December 31, 2005 and December 31, 2004

 

 

 

 

 

Consolidated Statements of Operations for the years ending December 31, 2005, 2004 and December 27, 2003

 

 

 

 

 

Consolidated Statements of Stockholders’ Equity for the years ending December 31, 2005, 2004 and December 27, 2003

 

 

 

 

 

Consolidated Statements of Cash Flows for the years ending December 31, 2005, 2004 and December 27, 2003

 

 

 

 

 

Notes to Consolidated Financial Statements

 

 

 

 

 

Interim Financial Statements (Unaudited) for period ending September 30, 2006:

 

 

 

 

 

Consolidated Balance Sheets (Unaudited) as of September 30, 2006 and December 31, 2005

 

 

 

 

 

Consolidated Statements of Operations (Unaudited) as of September 30, 2006 and September 30, 2005

 

 

 

 

 

Consolidated Statements of Cash Flows (Unaudited) as of September 30, 2006 and September 30, 2005

 

 

 

 

 

Notes to Consolidated Financial Statements

 

 

 

50



 

REPORT OF INDEPENDENT REGISTERED

PUBLIC ACCOUNTING FIRM

 

To the Board of Directors and Stockholders of

GlenRose Instruments, Inc.

 

We have audited the accompanying consolidated balance sheet of GlenRose Instruments, Inc. (a Delaware corporation) and subsidiaries as of December 31, 2005, and the related consolidated statements of operations, changes in stockholders’ equity and cash flows for the year ended December 31, 2005. These consolidated financial statements are the responsibility of the Company’s management. Our responsibility is to express an opinion on these financial statements based on our audit.

 

We conducted our audit in accordance with the standards of the Public Company Accounting Oversight Board (United States). Those standards require that we plan and perform the audits to obtain reasonable assurance about whether the consolidated financial statements are free of material misstatement. The Company is not required to have, nor were we engaged to perform, an audit of its internal control over financial reporting. Our audit included consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Company’s internal control over financial reporting. Accordingly, we express no such opinion. An audit also includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.

 

In our opinion, the consolidated financial statements referred to above present fairly, in all material respects, the financial position of GlenRose Instruments, Inc. and subsidiaries as of December 31, 2005, and the results of their operations and their cash flows for the year ended December 31, 2005 in conformity with accounting principles generally accepted in the United States of America.

 

 

/S/ VITALE, CATURANO & COMPANY, LTD.

 

Boston, Massachusetts

 

October 1, 2006

 

51



 

REPORT OF INDEPENDENT REGISTERED

PUBLIC ACCOUNTING FIRM

 

Board of Directors

Eberline Services, Inc. and Subsidiary

Albuquerque, New Mexico

 

We have audited the accompanying consolidated balance sheet of Eberline Services, Inc. and subsidiary as of December 31, 2004 and the related consolidated statements of operations, stockholder’s equity, and cash flows for the years ended December 31, 2004 and December 27, 2003. These financial statements are the responsibility of the Company’s management. Our responsibility is to express an opinion on these financial statements based on our audits. The Lionville Laboratory, Inc. subsidiary for the year ended December 31, 2003 was audited by other auditors whose report, dated February 9, 2004, expressed an unqualified opinion on those statements, except for the effects of not testing Goodwill for impairment as of December 31, 2003 and 2002. We have audited the Lionville Labs goodwill for impairment as of December 31, 2003 and 2002.

 

We conducted our audits in accordance with the standards of the Public Company Accounting Oversight Board (United States). Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion.

 

In our opinion, the consolidated financial statements referred to above present fairly, in all material respects, the financial position of Eberline Services, Inc. and subsidiary as of December 31, 2004, and the results of their operations and their cash flows for each of the years in the period ended December 31, 2004, in conformity with accounting principles generally accepted in the United States of America.

 

As discussed in Note 1 to the consolidated financial statements, the Company and its subsidiary restated the 2003 (and December 28, 2002 ending consolidated stockholder’s equity balance) consolidated financial statements in connection with the acquisition of Lionville Laboratory, Inc. under common control to reflect as if the subsidiary had been acquired at December 28, 2002.

 

 

/S/ NEFF + RICCI LLP

 

 

Albuquerque, New Mexico

 

February 24, 2005, except for the reclassification of notes payable and accrued interest as presented in the December 31, 2004 column in Note 3 as to which the date is October 1, 2006

 

52



 

Consolidated Financial Statements for 2005 & 2004

 

GLENROSE INSTRUMENTS INC.

CONSOLIDATED BALANCE SHEETS

DECEMBER 31, 2005 AND DECEMBER 31, 2004

 

 

 

DECEMBER 31,

 

DECEMBER 31,

 

 

 

2005

 

2004

 

ASSETS

 

 

 

 

 

 

 

 

 

 

 

CURRENT ASSETS

 

 

 

 

 

CASH AND CASH EQUIVALENTS

 

$

1,082,750

 

$

710,547

 

ACCOUNTS RECEIVABLE (NET OF ALLOWANCES OF $78,932 AND $87,341 FOR 2005 AND 2004, RESPECTIVELY)

 

3,319,169

 

5,065,254

 

UNBILLED CONTRACT RECEIVABLES

 

380,620

 

209,775

 

INVENTORY

 

121,153

 

123,397

 

PREPAID EXPENSES

 

165,356

 

374,949

 

DUE FROM RELATED PARTIES

 

553,636

 

332,292

 

INCOME TAX RECEIVABLE

 

 

112,500

 

CURRENT DEFERRED TAX ASSET

 

285,721

 

153,059

 

TOTAL CURRENT ASSETS

 

5,908,405

 

7,081,773

 

 

 

 

 

 

 

PROPERTY, PLANT AND EQUIPMENT, NET

 

2,913,115

 

3,570,419

 

 

 

 

 

 

 

OTHER ASSETS

 

 

 

 

 

RESTRICTED CASH

 

420,828

 

433,797

 

GOODWILL

 

2,740,913

 

2,740,913

 

TOTAL OTHER ASSETS

 

3,161,741

 

3,174,710

 

 

 

 

 

 

 

TOTAL ASSETS

 

$

11,983,261

 

$

13,826,902

 

 

SEE NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

53



 

 

 

DECEMBER 31,

 

DECEMBER 31,

 

 

 

2005

 

2004

 

LIABILITIES AND STOCKHOLDERS’ EQUITY

 

 

 

 

 

 

 

 

 

 

 

CURRENT LIABILITIES

 

 

 

 

 

ACCOUNTS PAYABLE

 

$

910,063

 

$

2,670,390

 

BANK NOTE PAYABLE

 

9,784

 

100,000

 

CURRENT PORTION LONG-TERM DEBT

 

500,000

 

500,000

 

ACCRUED EMPLOYEE COSTS

 

1,320,732

 

1,116,946

 

ACCRUED EXPENSES

 

90,256

 

266,026

 

INCOME TAXES PAYABLE

 

167,474

 

 

TOTAL CURRENT LIABILITIES

 

2,998,309

 

4,653,362

 

 

 

 

 

 

 

LONG-TERM DEBT

 

 

 

 

 

DUE TO RELATED PARTIES, SENIOR NOTES

 

1,000,000

 

1,500,000

 

DUE TO RELATED PARTIES, SUBORDINATED NOTES

 

2,000,000

 

2,000,000

 

ACCRUED INTEREST ON SUBORDINATED NOTES

 

915,383

 

731,916

 

TOTAL LONG-TERM DEBT

 

3,915,383

 

4,231,916

 

 

 

 

 

 

 

OTHER LONG-TERM LIABILITIES

 

 

 

 

 

DEFERRED TAX LIABILITY

 

318,881

 

353,693

 

OTHER LONG-TERM LIABILITIES

 

87,735

 

127,761

 

TOTAL OTHER LONG-TERM LIABILITIES

 

406,616

 

481,454

 

 

 

 

 

 

 

TOTAL LIABILITIES

 

7,320,308

 

9,366,732

 

 

 

 

 

 

 

STOCKHOLDERS’ EQUITY

 

 

 

 

 

COMMON STOCK (PAR VALUE $0.01, 3,000,000 SHARES AUTHORIZED AND OUTSTANDING)

 

30,000

 

30,000

 

PAID-IN CAPITAL

 

6,770,000

 

6,770,000

 

ACCUMULATED DEFICIT

 

(2,137,046

)

(2,339,830

)

TOTAL STOCKHOLDERS’ EQUITY

 

4,662,954

 

4,460,170

 

 

 

 

 

 

 

TOTAL LIABILITIES & STOCKHOLDERS’ EQUITY

 

$

11,983,261

 

$

13,826,902

 

 

SEE NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

54



 

GLENROSE INSTRUMENTS INC.

CONSOLIDATED STATEMENTS OF OPERATIONS

FOR THE YEARS ENDING DECEMBER 31, 2005, DECEMBER 31, 2004, AND DECEMBER 27, 2003

 

 

 

DECEMBER 31,

 

DECEMBER 31,

 

DECEMBER 27,

 

 

 

2005

 

2004

 

2003

 

 

 

 

 

 

 

(RESTATED)

 

 

 

 

 

 

 

 

 

CONTRACT REVENUES

 

$

29,798,291

 

$

28,152,918

 

$

27,288,270

 

 

 

 

 

 

 

 

 

COST OF SALES

 

27,239,731

 

26,252,937

 

23,564,483

 

 

 

 

 

 

 

 

 

GROSS MARGIN FROM OPERATIONS

 

2,558,560

 

1,899,981

 

3,723,787

 

 

 

 

 

 

 

 

 

GENERAL AND ADMINISTRATIVE EXPENSES

 

2,059,670

 

2,596,367

 

3,094,166

 

GOODWILL IMPAIRMENT

 

 

606,403

 

 

 

 

 

 

 

 

 

 

OPERATING INCOME / (LOSS)

 

498,890

 

(1,302,789

)

629,621

 

 

 

 

 

 

 

 

 

OTHER INCOME (EXPENSE)

 

 

 

 

 

 

 

INTEREST AND OTHER INCOME

 

51,375

 

39,952

 

122,908

 

INTEREST EXPENSE

 

(347,481

)

(335,815

)

(488,752

)

TOTAL OTHER INCOME (EXPENSE)

 

(296,106

)

(295,863

)

(365,844

)

 

 

 

 

 

 

 

 

NET INCOME/(LOSS) BEFORE INCOME TAXES

 

202,784

 

(1,598,652

)

263,777

 

 

 

 

 

 

 

 

 

PROVISION FOR INCOME TAXES

 

 

359,088

 

335,639

 

 

 

 

 

 

 

 

 

NET INCOME/ (LOSS)

 

$

202,784

 

$

(1,957,740

)

$

(71,862

)

 

 

 

 

 

 

 

 

EARNINGS PER SHARE CALCULATIONS

 

 

 

 

 

 

 

WEIGHTED AVERAGE COMMON SHARES

 

3,000,000

 

3,000,000

 

3,000,000

 

BASIC AND DILUTIVE NET EARNINGS (LOSS) PER SHARE

 

$

0.07

 

$

(0.65

)

$

(0.02

)

 

SEE NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

55



 

GLENROSE INSTRUMENTS INC.

CONSOLIDATED STATEMENTS OF CHANGES IN STOCKHOLDERS’ EQUITY

FOR THE YEAR ENDING DECEMBER 31, 2005, DECEMBER 31, 2004 AND DECEMBER 27, 2003

 

 

 

COMMON STOCK

 

ADDITIONAL

 

 

 

TOTAL

 

 

 

NUMBER

 

 

 

PAID IN

 

ACCUMULATED

 

STOCKHOLDERS’

 

 

 

OF SHARES

 

 

 

CAPITAL

 

DEFICIT

 

EQUITY

 

 

 

 

 

 

 

 

 

 

 

 

 

BALANCE, DECEMBER 28, 2002, RESTATED

 

3,000,000

 

$

30,000

 

$

6,770,000

 

$

(310,228

)

$

6,489,772

 

 

 

 

 

 

 

 

 

 

 

 

 

NET LOSS

 

 

 

 

 

 

 

(71,862

)

(71,862

)

BALANCE, DECEMBER 27, 2003, RESTATED

 

3,000,000

 

$

30,000

 

6,770,000

 

(382,090

)

6,417,910

 

 

 

 

 

 

 

 

 

 

 

 

 

NET LOSS

 

 

 

 

 

 

 

(1,957,740

)

(1,957,740

)

BALANCE, DECEMBER 31, 2004

 

3,000,000

 

$

30,000

 

6,770,000

 

(2,339,830

)

4,460,170

 

 

 

 

 

 

 

 

 

 

 

 

 

NET INCOME

 

 

 

 

 

 

202,784

 

202,784

 

BALANCE, DECEMBER 31, 2005

 

3,000,000

 

$

30,000

 

$

6,770,000

 

$

(2,137,046

)

$

4,662,954

 

 

SEE NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

56



 

GLENROSE INSTRUMENTS INC.

CONSOLIDATED STATEMENTS OF CASH FLOWS

FOR THE YEARS ENDING DECEMBER 31, 2005, DECEMBER 31, 2004, AND DECEMBER 27, 2003

 

 

 

DECEMBER 31,

 

DECEMBER 31,

 

DECEMBER 27,

 

 

 

2005

 

2004

 

2003

 

 

 

 

 

 

 

(RESTATED)

 

CASH FROM OPERATING ACTIVITIES

 

 

 

 

 

 

 

NET INCOME (LOSS)

 

$

202,784

 

$

(1,957,740

)

$

(71,862

)

 

 

 

 

 

 

 

 

ADJUSTMENTS TO RECONCILE NET INCOME (LOSS)

 

 

 

 

 

 

 

TO NET CASH PROVIDED BY OPERATIONS:

 

 

 

 

 

 

 

DEPRECIATION/AMORTIZATION

 

694,897

 

913,293

 

924,655

 

NON-CASH INTEREST EXPENSE

 

211,802

 

 

 

GOODWILL IMPAIRMENT

 

 

606,403

 

 

PROVISION (BENEFIT) FOR DEFERRED INCOME TAXES

 

(167,474

)

435,502

 

182,249

 

GAIN ON DISPOSAL OF EQUIPMENT

 

 

(29,248

)

(96,384

)

CHANGES IN OPERATING ASSETS AND LIABILITIES RESTRICTED CASH

 

12,969

 

(18,231

)

(9,096

)

(INCREASE) / DECREASE – ACCOUNTS RECEIVABLE

 

1,746,085

 

(2,114,101

)

25,299

 

(INCREASE) / DECREASE - DUE FROM RELATED PARTY

 

(221,344

)

3,299

 

 

(INCREASE) / DECREASE - UNBILLED CONTRACT RECEIVABLES

 

(170,845

)

323,793

 

639,093

 

(INCREASE) / DECREASE - PREPAID EXPENSES

 

209,593

 

(44,855

)

954,539

 

(INCREASE) / DECREASE - INVENTORY

 

2,244

 

(8,542

)

(3,021

)

(INCREASE) / DECREASE - INCOME TAX RECEIVABLE

 

112,500

 

(112,500

)

 

INCREASE / (DECREASE) – ACCOUNTS PAYABLE & ACCRUED LIABILITIES

 

(1,633,199

)

2,752,826

 

(1,268,232

)

NET CASH PROVIDED BY OPERATING ACTIVITIES

 

1,000,011

 

749,899

 

1,277,240

 

 

 

 

 

 

 

 

 

CASH FROM INVESTING ACTIVITIES

 

 

 

 

 

 

 

PURCHASE OF PROPERTY AND EQUIPMENT

 

(37,594

)

(118,860

)

(191,678

)

PROCEEDS FROM DISPOSAL OF EQUIPMENT

 

 

34,080

 

159,060

 

NET CASH USED IN INVESTING ACTIVITIES

 

(37,594

)

(84,780

)

(32,618

)

 

 

 

 

 

 

 

 

FINANCING ACTIVITIES

 

 

 

 

 

 

 

PROCEEDS FROM RELATED-PARTY NOTES

 

 

2,000,000

 

 

PAYMENT(S) ON NOTES PAYABLE

 

(590,217

)

(3,036,661

)

(2,300,585

)

NET CASH USED IN FINANCING ACTIVITIES

 

(590,217

)

(1,036,661

)

(2,300,585

)

 

 

 

 

 

 

 

 

NET CASH INCREASE / (DECREASE) FOR YEAR

 

372,203

 

(371,542

)

(1,055,963

)

 

 

 

 

 

 

 

 

CASH AT BEGINNING OF YEAR

 

710,547

 

1,082,089

 

2,138,052

 

CASH AT END OF YEAR

 

$

1,082,750

 

$

710,547

 

$

1,082,089

 

 

 

 

 

 

 

 

 

SUPPLEMENTAL DISCLOSURE

 

 

 

 

 

 

 

CASH PAID FOR INTEREST

 

$

128,760

 

$

85,199

 

$

214,374

 

CASH PAID FOR INCOME TAXES

 

 

 

59,110

 

ACCRUED INTEREST PAYABLE EXCHANGED FOR NOTE PAYABLE

 

$

 

$

491,780

 

$

 

 

SEE NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

57



 

Notes to Consolidated Financial Statements for 2005 & 2004

 

NOTE 1 - ORGANIZATION AND SIGNIFICANT ACCOUNTING POLICIES

 

Organization

 

GlenRose Instruments Inc. (The Company) was incorporated in September 2005 by the GlenRose Partnership LP (The Partnership), a private-equity partnership located in Waltham, Massachusetts. In September 2005, GlenRose Partnership LP entered into a stock-exchange agreement for the purpose of exchanging 100% (100 shares) of the stock of Eberline Services, Inc. for 100% of the stock (3,000,000 shares) of Glenrose Instruments Inc. Prior year comparative numbers for both the number of shares outstanding and earnings-per-share have been restated for consistency. As of December 31, 2005, Eberline Services, Inc., Eberline Services Hanford, Inc., and Lionville Labs, Inc. collectively constitute 100% of the revenues and expenses of the Company.

 

GlenRose Instruments Inc., a Delaware corporation, owns 100% of the stock of Eberline Services, Inc. (ESI), Eberline Services Hanford, Inc. (ESHI), and Lionville Labs, Inc. (Lionville), (collectively “Eberline Services”). Eberline Services (collectively) provides radiological services and operates a radiochemistry laboratory network. ESI also provides radiological characterization and analysis, hazardous, radioactive and mixed waste management, as well as facility, environmental, safety, and health management.

 

On January 1, 2004, Glenrose transferred all 1,000 issued and outstanding shares of $.0001 par value common stock of Lionville to the Company. The 2003 consolidated financial statements have been restated to reflect the business combination as if Lionville was acquired in the beginning of 2003. The restatement also includes the correction of timing differences on ESI’s financial statements as to the recognition of revenue between ESI and Lionville. These timing differences include an understatement of revenue, net of taxes of $82,121 and $83,478 for the years ended December 31, 2003 and 2002, respectively.

 

As a result of the transfer, the Company recorded the cost basis, net of allowances, of the assets and liabilities. Subsequent to the transfer, the Company determined that the entire amount of Goodwill at Lionville of $606,403 was impaired. The Company also applied a valuation allowance against the entire $253,500 of deferred tax assets at Lionville.

 

Principles of Consolidation and Basis of Presentation

 

The accompanying consolidated financial statements include the Company and its subsidiaries ESI, ESHI, and Lionville. All significant intercompany transactions have been eliminated.

 

Fiscal Year

 

The Company’s fiscal year-end is the last Sunday of each calendar year. Each quarter is comprised of two four week and one five week period to ensure consistency in prior-year comparative analysis.

 

Use of Estimates in Preparation of Statements

 

The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and underlying assumptions that affect the amounts reported in the financial statements and accompanying notes. Actual

 

58



 

results could differ from those estimates, and such differences could be material to the financial statements.

 

Concentration of Credit Risk

 

Financial instruments, which potentially subject the Company to concentrations of credit risk, consist of highly liquid cash equivalents and trade receivables. The Company’s cash equivalents are placed with high-credit, quality financial institutions and issuers. The Company performs periodic credit evaluations of its customers’ financial condition and generally does not require collateral. The Company provides for an allowance for doubtful accounts on receivable balances based upon the expected collectibility of such receivables. One customer represented approximately 52% of the revenues in 2005 and approximately 50% of the revenues in 2004. Federal and state governments collectively account for more than 90% of all revenues. Two customers represented approximately 40% of trade accounts receivables (20% each) at December 31, 2005.

 

Fair Value of Financial Instruments

 

The Company’s financial instruments consist primarily of cash and cash equivalents, receivables, accounts payable and borrowings. The Company believes all of the financial instruments’ recorded values approximate current market values.

 

Cash and Cash Equivalents

 

Cash and cash equivalents primarily consist of cash deposits and liquid investments with original maturities of three months or less when purchased and are stated at cost.

 

Restricted Cash

 

Restricted cash includes certificates of deposit set aside in the event of decommissioning activities of certain laboratory operations or to otherwise meet statutory requirements.

 

Property and Equipment

 

Property and equipment are stated at cost less accumulated depreciation. Maintenance, repairs and minor renewals are expensed to operations as incurred. Major repairs and betterments, which substantially extend the useful life of the property, are capitalized. Depreciation is provided for principally on a straight-line basis in amounts sufficient to charge the cost of depreciable assets to operations over the estimated service lives of assets as follows:

 

Buildings & Improvements

 

12 to 30 years

Computer Equipment

 

3 years

Plant and Lab Equipment

 

8 to 10 years

 

Leasehold improvements are amortized using the straight-line method over the lesser of the estimated useful lives of the assets or the term of the related leases.

 

Goodwill

 

Goodwill is the excess of the purchase price over the fair value of identifiable net assets acquired in business combinations. Goodwill is subject to an impairment test in the fourth quarter of each year. Goodwill is also reviewed for impairment whenever events or changes in circumstances indicate that the

 

59



 

carrying amount may not be recoverable. Goodwill for ESI in the amount of $2,740,913 (inclusive of accumulated amortization of $143,923) was not considered to be impaired on December 31, 2005 and December 31, 2004. Prior to the adoption of FAS142, the Company amortized Goodwill in accordance with GAAP. Goodwill that arose at Lionville of $606,403 was considered impaired and written off in 2004.

 

Revenue Recognition

 

Revenue for lab services, which are generally short-term, is recognized upon completion of the services. Revenue for government service contracts is recognized as the services are performed. Revenues are recognized based upon actual costs incurred plus specified fees or actual time and materials as required. Calculations of allowable overhead and profit may change after audits by the Defense Contract Audit Agency for cost reimbursable type contracts.

 

Eberline is engaged principally in three types of service contracts with the federal government and its contractors:

 

Cost Reimbursable Contracts. Revenue from “Cost-Plus-Fixed-Fee” (CPFF) contracts is recognized on the basis of reimbursable contract costs incurred during the period plus an earned fee. Costs incurred for services which have been authorized and performed, but may not have been billed, are burdened with operational fringe, overhead, general and administrative expenses and fees, and are presented as Unbilled Contract Receivables on the Balance Sheet.

 

Time-and-Materials Contracts. Revenue from “time and material” contracts is recognized on the basis of man-hours utilized plus other reimbursable contract costs incurred during the period.

 

Fixed-Price Contracts. Revenue from “fixed-price” contracts is recognized on the percentage-of-completion method. For fixed-price contracts, the amount of revenues recognized is that portion of the total contract amount that the actual cost expended bears to the anticipated final total cost based on current estimates of cost to complete the project (cost-to-cost method). However, when it becomes known that the anticipated final total cost will exceed the contract amount, the excess of cost over the contract amount is immediately recognized as a loss on the contract. Recognition of profit commences on an individual project only when cost to complete the project can reasonably be estimated and after there has been some meaningful performance achieved on the project (greater than 10% complete). Changes in job performance, job conditions, and estimated profitability, including those arising from contract penalty provisions (when applicable) and final contract settlements, may result in revisions to costs and income and are recognized in the period in which the revisions are determined.

 

Direct costs of contracts include direct labor, subcontractors and consultants, materials and travel. The balance of costs, including facilities costs, insurance, administrative costs, overhead labor and fringe costs, are classified as either indirect costs or General and Administrative Expense, and are allocated to jobs as a percentage of each division’s total cost base. Provision for estimated losses on uncompleted contracts is made in the period in which such losses are determined. Claims and change orders are not recorded and recognized until such time as they have been accepted.

 

Accounts Receivable

 

Accounts receivable are carried at original invoice amount less an estimate made for doubtful receivables based on a review of all outstanding amounts on a monthly basis. Management determines the

 

60



 

allowance for doubtful accounts by identifying troubled accounts and by using historical experience applied to an aging of accounts. Accounts receivable are written off when deemed uncollectible. Recoveries of accounts receivable previously written off are recorded in revenue when received.

 

Unbilled Receivables

 

Costs related to work that has been completed and performed, for which revenue has been recognized but are not yet fully billed, are classified as “Unbilled Contract Receivables.”

 

Inventory

 

Inventories are stated at the lower of cost or market, valued on a first-in, first-out basis, and include allocations of overhead and labor. Inventory is reviewed periodically for slow-moving and obsolete items. As of December 31, 2005 and 2004, there were no reserves or write-downs recorded against inventory.

 

Income Taxes

 

Deferred income taxes are recorded using the liability method. Under this method, deferred tax assets and liabilities are determined based on the differences between the financial statement and tax basis of assets and liabilities using enacted tax rates in effect in the years in which the differences are expected to reverse. Valuation allowances are established when necessary to reduce deferred tax assets to the amount expected to be realized.

 

Earnings per Common Share

 

The calculation of earnings per common share is based on the weighted-average number of common shares outstanding during the applicable period. The calculation for diluted earnings per common share reflects the effect of all dilutive potential common shares that were outstanding during the respective periods.

 

Reclassifications

 

Certain prior-year amounts have been reclassified to conform to the current year presentation.

 

Recent Pronouncements And Accounting Changes

 

In May 2005, the FASB issued SFAS No. 154, “Accounting Changes and Error Corrections” (SFAS No. 154). SFAS No. 154 provides guidance on the accounting for and reporting of accounting changes and error corrections. It establishes, unless impracticable, retrospective application as the required method for reporting a change in accounting principle in the absence of explicit transition requirements specific to the newly adopted accounting principle. SFAS No. 154 is effective for accounting changes and corrections of errors made in fiscal years beginning after December 15, 2005. The Company does not expect SFAS 154 to have a material impact on its consolidated financial position, results from operations, or statement of cash flows as of December 31, 2006.

 

In December 2004, the FASB issued SFAS No. 123 (revised 2004), “Share-Based Payment” (SFAS No. 123R), which replaces SFAS No. 123 and supersedes APB Opinion No. 25, “Accounting for Stock Issued to Employees.” SFAS No. 123R requires all share-based payments to employees, including grants of employee stock options, to be recognized in the financial statements based on their fair values. The pro forma disclosures previously permitted under SFAS No. 123 will no longer be an alternative to

 

61



 

financial statement recognition. In accordance with a Securities and Exchange Commission rule, companies will be allowed to implement SFAS No. 123R as of the beginning of the first interim or annual period that begins after June 15, 2005. The Company will adopt SFAS No. 123R on January 1, 2006. The Company does not expect SFAS 123R to have a material impact on its consolidated financial position, results from operations, or statement of cash flows as of December 31, 2006.

 

In December 2004, the Financial Accounting Standards Board issued Statement of Financial Accounting Standards No. 153, “Exchanges of Nonmonetary Assets – an Amendment of APB Opinion No. 29”, (hereinafter “SFAS No. 153”). This statement eliminates the exception to fair value for exchanges of similar productive assets and replaces it with a general exception for exchange transactions that do not have commercial substance, defined as transactions that are not expected to result in significant changes in the cash flows of the reporting entity. This statement is effective for financial statements for fiscal years beginning after June 15, 2005. Management believes the adoption of this statement will have no impact on the Company’s financial condition or results of operations at December 31, 2006.

 

In November 2004, the Financial Accounting Standards Board issued Statement of Financial Accounting Standards No. 151, “Inventory Costs— an amendment of ARB No. 43, Chapter 4” (hereinafter “SFAS No. 151”). This statement amends the guidance in ARB No. 43, Chapter 4, “Inventory Pricing,” by clarifying that abnormal amounts of idle facility expense, freight, handling costs, and wasted material (spoilage) should be recognized as current-period charges and by requiring the allocation of fixed production overheads to inventory based on the normal capacity of the production facilities. This statement is effective for inventory costs incurred during fiscal years beginning after June 15, 2005. Management believes the adoption of this statement will have no impact on the Company’s financial condition or results of operations at December 31, 2006.

 

In June 2006, the Financial Accounting Standards Board (“FASB”) issued Interpretation No. 48, “Accounting for Uncertainty in Income Taxes—an interpretation of FASB Statement No. 109” (FIN 48). This interpretation clarifies the accounting for uncertainty in income taxes recognized in an enterprise’s financial statements in accordance with FASB Statement No. 109, “Accounting for Income Taxes.” This interpretation prescribes a recognition threshold and measurement attribute for the financial statement recognition and measurement of a tax position taken or expected to be taken in a tax return. It also provides guidance on derecognition, classification, interest and penalties, accounting in interim periods, disclosure and transition. FIN 48 will become effective for the Company beginning in fiscal 2008. The Company is currently evaluating the impact of the adoption of FIN 48 on its financial statements.

 

NOTE 2 - PROPERTY AND EQUIPMENT

 

Property, plant and equipment consists of the following:

 

Asset Class

 

December 31, 2005

 

December 31, 2004

 

 

 

 

 

 

 

Land

 

$

775,514

 

$

775,514

 

Buildings and Improvements

 

1,963,968

 

1,963,968

 

Machinery and Equipment

 

5,120,266

 

5,066,100

 

Leasehold Improvements

 

43,663

 

40,165

 

 

 

7,903,411

 

7,845,747

 

Less: Accumulated Depreciation

 

(4,990,296

)

(4,275,328

)

Net Property, Plant and Equipment

 

$

2,913,115

 

$

3,570,419

 

 

62



 

Depreciation expense for the years 2005, 2004, and 2003 was  $694,896, $913,293, and $924,655 respectively.

 

NOTE 3 – LONG-TERM DEBT

 

Long-Term Debt (all owed to related-parties) consists of the following:

 

Debt Instrument

 

12/31/05

 

12/31/04

 

Due to related parties. Two (2) notes in amount of $1,000,000 each. Interest at Wall Street Journal Prime + 1%, currently 8.00%, quarterly principal payments of $62,500 plus accrued interest. Maturity on December 31, 2011

 

$

1,500,000

 

$

2,000,000

 

 

 

 

 

 

 

Due to related parties. Four (4) notes in the amount of $500,000 each, principal and accrued interest in accordance with note agreement. Principal and interest due December 31, 2011. (Lionville Notes)

 

2,915,383

 

2,731,916

 

 

 

 

 

 

 

Total Debt

 

4,415,383

 

4,731,916

 

 

 

 

 

 

 

Less: Current Portion of Long-Term Debt

 

(500,000

)

(500,000

)

 

 

 

 

 

 

Total Long-Term Debt, net of current portion

 

$

3,915,383

 

$

4,231,916

 

 

On October 1, 2006, the Company restructured the terms of the related-party debt. Additionally, the four Lionville Notes were structured such that repayment of the accrued interest would begin in 2007. Repayment of the principal on the two senior notes was extended to 2011. The restructure did not result in a change in interest expense for prior years, or total amount due. For presentation purposes, long-term debt is presented in accordance with the revised note terms retroactively. Future debt payments as restructured:

 

Future Debt Payments

 

FY2006

 

$

500,000

 

FY2007

 

767,000

 

FY2008

 

273,383

 

FY2009

 

966,667

 

FY2010

 

966,667

 

FY2011

 

941,667

 

 

 

$

4,415,383

 

 

NOTE 4 - COMMITMENTS

 

The Company and its subsidiaries lease facilities under various operating leases. Future minimum rental commitments for long-term, non-cancelable operating leases at December 31, 2005 are as follows:

 

63



 

 

 

2006

 

2007

 

2008

 

TOTALS

 

 

 

 

 

 

 

 

 

 

 

Facilities

 

$

411,961

 

$

16,771

 

$

 

$

428,732

 

Equipment

 

75,957

 

75,957

 

75,957

 

227,871

 

 

 

$

487,918

 

$

92,728

 

$

75,957

 

$

656,603

 

 

Annual rent expense for the years ending December 31, 2005, December 31, 2004, and December 27, 2003 was $412,287, $459,330, and $443,900 respectively.

 

NOTE 5 – BENEFIT PLANS

 

The Company currently maintains two defined contribution “401(k)” plans. Additionally, employees of Eberline Services Hanford are covered by a multi-employer, defined benefit plan that is not administered by the Company.

 

Eberline employees are eligible to participate in the 401(k) plan immediately. Participants may elect to contribute up to 100% of their compensation to the 401(k) Plans, subject to IRS annual limitations. Eberline makes discretionary matching contributions of up to 4.5% of a participant’s compensation, depending on deferral amount. Eberline contributed approximately $182,000, $210,000, and $267,000 to the 401(k) Plan for the years ended December 31, 2005, December 31, 2004 and December 27, 2003, respectively.

 

The Lionville Laboratory subsidiary maintains a defined contribution plan that covers all eligible Lionville employees. Eligibility is tied to certain minimum compensation levels, an age requirement (21 years of age), and a minimum service requirement. The plan is funded by elective employee salary deferrals and employer contributions. Employer contribution expenses for the years ended December 31, 2005, December 31, 2004 and December 27, 2003 were $12,962, $16,341, and $46,821 respectively.

 

Employees of ESHI are eligible to participate in a multi-employer defined benefit plan (Plan). The Plan is administered by Fluor Hanford, Inc., on behalf of eligible, participating companies. The Plan is funded by participating companies on a payroll-by-payroll basis, in amounts actuarially computed by Fluor Hanford, Inc. The Company expenses the computed expense amount annually. Under the terms and conditions of the Plan, individual companies assume no liability for future pension or benefit costs associated with the Plan. The government directly reimburses all pension costs. Accordingly, no information with respect to the Plan is included herein. Annual expense amounts are based on the total labor base incurred at the Hanford site. For fiscal year 2005, the expense was approximately $900,000.

 

In May 2005, the Department of Energy (“DOE”) altered the benefit structure for its subcontractors at the Hanford Site. All new employees of ESHI not associated with a bargaining unit agreement will not be eligible to participate in the defined benefit plan. Details of the successor plan are pending approval of DOE.

 

NOTE 6 – RELATED-PARTY TRANSACTIONS

 

Eberline Services performs administrative services on behalf of the Partnership or the Company. Eberline invoices the Partnership of the Company for such services (including Fringe Benefits and G&A) at actual cost. For the year ending December 31, 2005, Eberline Services performed $221,344 in services on behalf of the Company.

 

64



 

Related Party Balances Due to GlenRose Partnership

 

 

 

December 31, 2005

 

December 31, 2004

 

 

 

 

 

 

 

Eberline Services

 

503,841

 

282,497

 

Lionville Labs

 

49,795

 

49,795

 

 

 

$

553,636

 

$

332,292

 

 

In September 2005, the Company announced its intent to issue a one-time dividend in the amount of $503,841 to satisfy the ESI portion of the related-party transaction. As of September 30, 2006, the dividend had not been declared or otherwise paid.

 

The $49,795 balance is related to the original investment of the partners. The Partnership intended to contribute $1,000,000 in capital. Due to certain administrative fees, the actual investment was $49,795 less. The Partnership intends to fund the remaining balance to Lionville.

 

NOTE 7 – EARNINGS PER SHARE

 

Basic earnings per share are computed by dividing earnings available to common stockholders by the weighted average number of common shares outstanding during the period. Diluted earnings per share reflect per share amounts that would have resulted if dilutive potential common stock had been converted to common stock. There are no dilutive securities as of December 31, 2005, December 31, 2004 and December 27, 2003. The following reconciles amounts reported in the financial statements:

 

 

 

December 31,

 

December 31,

 

December 27,

 

Earnings Per Share

 

2005

 

2004

 

2003

 

 

 

 

 

 

 

(Restated)

 

 

 

 

 

 

 

 

 

Income (Loss) available to stockholders

 

$

202,784

 

$

(1,957,740

)

$

(71,862

)

 

 

 

 

 

 

 

 

Basic Shares (Denominator)

 

3,000,000

 

3,000,000

 

3,000,000

 

Basic EPS

 

$

0.07

 

$

(0.65

)

$

(0.02

)

 

 

 

 

 

 

 

 

Assumed exercise of dilutive stock

 

 

 

 

 

 

 

options and warrants

 

 

 

 

Diluted Shares

 

3,000,000

 

3,000,000

 

3,000,000

 

Diluted EPS

 

$

0.07

 

$

(0.65

)

$

(0.02

)

 

 

 

 

 

 

 

 

Anti-Dilutive Options

 

 

 

 

 

65



 

NOTE 8 – INCOME TAXES

 

Components of the provision for income taxes for the years ending December 31, 2005, December 31, 2004, and December 27, 2003 are as follows:

 

 

 

December 31,

 

December 31,

 

December 27,

 

 

 

2005

 

2004

 

2003

 

 

 

 

 

 

 

(Restated)

 

 

 

 

 

 

 

 

 

Current Taxes:

 

 

 

 

 

 

 

Federal

 

$

145,846

 

$

(70,301

)

$

141,119

 

State

 

21,628

 

(6,113

)

12,271

 

Total Current Taxes

 

167,474

 

(76,414

)

153,390

 

 

 

 

 

 

 

 

 

Deferred Taxes:

 

 

 

 

 

 

 

Federal

 

(145,846

)

400,662

 

143,933

 

State

 

(21,628

)

34,840

 

38,316

 

Total Deferred Taxes - Current

 

(167,474

)

435,502

 

182,249

 

 

 

 

 

 

 

 

 

Total Income Taxes

 

$

 

$

359,088

 

$

335,639

 

 

The income tax expense for the years ended December 31, 2005, December 31, 2004, and December 27, 2003 varied from the amount computed by applying the federal statutory income tax rate to income (loss) before taxes. A reconciliation between the statutory rate and effective rate follows:

 

 

 

December 31,

 

December 31,

 

December 27,

 

 

 

2005

 

2004

 

2003

 

 

 

 

 

 

 

 

 

Statutory Rate Applied to Income (Loss) Before Taxes

 

$

167,474

 

$

(559,542

)

$

92,322

 

Add (Deduct):

 

 

 

 

 

 

 

Non-Deductible Goodwill Impairment

 

 

237,103

 

 

State Income Tax Expense (Benefit) Net of Federal Benefit

 

3,403

 

(22,941

)

3,785

 

Benefit of Loss Carryforward

 

 

 

(143,300

)

Adjustment to Valuation Allowance

 

(170,877

)

669,246

 

360,000

 

Other Accruals and Adjustments

 

 

35,222

 

22,832

 

Total Income Tax Expense (Benefit)

 

$

 

$

359,088

 

$

335,639

 

 

Deferred income taxes reflect the net tax effect of temporary differences between the carrying amounts of assets and liabilities for financial reporting purposes and the amounts used for income tax purposes. Significant components of the Company’s deferred taxes at December 31, 2005 and December 31, 2004, are as follows:

 

66



 

 

 

December 31,

 

December 31,

 

 

 

2005

 

2004

 

 

 

 

 

 

 

Deferred Tax Liabilities

 

 

 

 

 

Depreciable Assets

 

$

(318,881

)

$

(353,693

)

 

 

 

 

 

 

Deferred Tax Assets

 

 

 

 

 

Accrued Liabilities

 

307,247

 

192,748

 

Accrued Interest

 

340,230

 

 

NOL Carryforwards

 

478,367

 

989,557

 

Valuation Allowance

 

(840,123

)

(1,029,246

)

 

 

285,721

 

153,059

 

Net Deferred Taxes

 

$

(33,160

)

$

(200,634

)

 

NOTE 9 - STOCK OPTIONS

 

In September 2005, the Company adopted a Stock Option plan, which reserves 700,000 shares of common stock for issuance thereunder. Under the terms of the plan, certain members of management are eligible for Stock Options pursuant to the terms and conditions of the plan. At December 31, 2005, eligibility and option pricing were not defined. As of December 31, 2005, no options had been issued, or otherwise granted.

 

NOTE 10 – PREFERRED STOCK

 

Our charter provides that we may issue up to 3,000,000 shares of preferred stock in one or more series as may be determined by our board of directors. Our board has broad discretionary authority with respect to the rights of any new series of preferred stock and may establish the following with respect to the shares to be included in each series, without any vote or action of the stockholders:

 

      the number of shares;

      the designations, preferences and relative rights, including voting rights, dividend rights, conversion rights, redemption privileges and liquidation preferences; and

      any qualifications, limitations or restrictions.

 

We believe that the ability of our board of directors to issue one or more series of preferred stock will provide us with flexibility in structuring possible future financings and acquisitions, and in meeting other corporate needs that may arise. The authorized shares of preferred stock, as well as authorized and unissued shares of common stock, will be available for issuance without action by our stockholders, unless such action is required by applicable law or the rules of any stock exchange or automated quotation system on which our securities may be listed or traded.

 

Our board of directors may authorize, without stockholder approval, the issuance of preferred stock with voting and conversion rights that could adversely affect the voting power and other rights of holders of common stock. Although our board has no current intention of doing so, it could issue a series of preferred stock that could, depending on the terms of such series, impede the completion of a merger, tender offer or other takeover attempt of the Company. Our board could also issue preferred stock having terms that could discourage an acquisition attempt through which an acquiror may be able to change the composition of our board, including a tender offer or other transaction that some, or a majority, of our stockholders might believe to be in their best interests or in which stockholders might receive a premium

 

67



 

for their stock over the then-current market price. Any issuance of preferred stock therefore could have the effect of decreasing the market price of our common stock.

 

Our board of directors will make any determination to issue such shares based on its judgment as to our best interests of our the Company and its stockholders. We have no current plan to issue any preferred stock after this offering.

 

68



 

 

GLENROSE INSTRUMENTS INC.

CONSOLIDATED BALANCE SHEETS (UNAUDITED)

AS OF SEPTEMBER 30, 2006 AND DECEMBER 31, 2005

 

 

 

SEPTEMBER 30,

 

DECEMBER 31,

 

 

 

2006

 

2005

 

ASSETS

 

 

 

 

 

 

 

 

 

 

 

CURRENT ASSETS

 

 

 

 

 

CASH AND CASH EQUIVALENTS

 

$

1,433,941

 

$

1,082,750

 

ACCOUNTS RECEIVABLE (NET OF ALLOWANCES OF $77,296 AND $78,932 FOR 2006 AND 2005, RESPECTIVELY)

 

3,059,079

 

3,319,169

 

UNBILLED CONTRACT RECEIVABLES

 

474,783

 

380,620

 

INVENTORY

 

115,559

 

121,153

 

PREPAID EXPENSES

 

283,013

 

165,356

 

DUE FROM RELATED PARTIES

 

553,636

 

553,636

 

OTHER CURRENT ASSETS

 

284,393

 

285,721

 

TOTAL CURRENT ASSETS

 

6,204,404

 

5,908,405

 

 

 

 

 

 

 

PROPERTY, PLANT AND EQUIPMENT, NET

 

2,656,689

 

2,913,115

 

 

 

 

 

 

 

OTHER ASSETS

 

 

 

 

 

RESTRICTED CASH

 

422,591

 

420,828

 

GOODWILL

 

2,740,913

 

2,740,913

 

TOTAL OTHER ASSETS

 

3,163,504

 

3,161,741

 

 

 

 

 

 

 

TOTAL ASSETS

 

$

12,024,597

 

$

11,983,261

 

 

SEE NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

69



 

 

 

SEPTEMBER 30,

 

DECEMBER 31,

 

 

 

2006

 

2005

 

LIABILITIES AND STOCKHOLDERS’ EQUITY

 

 

 

 

 

 

 

 

 

 

 

CURRENT LIABILITIES

 

 

 

 

 

ACCOUNTS PAYABLE

 

$

763,543

 

$

910,063

 

BANK NOTE PAYABLE

 

3,834

 

9,784

 

CURRENT PORTION LONG-TERM DEBT

 

500,000

 

500,000

 

ACCRUED EMPLOYEE COSTS

 

1,288,322

 

1,320,732

 

ACCRUED EXPENSES

 

151,796

 

90,256

 

INCOME TAXES PAYABLE

 

40,136

 

167,474

 

TOTAL CURRENT LIABILITIES

 

2,747,631

 

2,998,309

 

 

 

 

 

 

 

LONG-TERM DEBT

 

 

 

 

 

DUE TO RELATED PARTIES, SENIOR NOTES

 

625,000

 

1,000,000

 

DUE TO RELATED PARTIES, SUBORDINATED NOTES

 

2,000,000

 

2,000,000

 

ACCRUED INTEREST ON SUBORDINATED NOTES

 

1,074,379

 

915,383

 

TOTAL LONG-TERM DEBT

 

3,699,379

 

3,915,383

 

 

 

 

 

 

 

OTHER LONG-TERM LIABILITIES

 

401,214

 

406,616

 

 

 

 

 

 

 

TOTAL LIABILITIES

 

6,848,224

 

7,320,308

 

 

 

 

 

 

 

STOCKHOLDERS’ EQUITY

 

 

 

 

 

COMMON STOCK (PAR VALUE $0.01, 3,000,000 SHARES AUTHORIZED AND OUTSTANDING)

 

30,000

 

30,000

 

PAID-IN CAPITAL

 

6,770,000

 

6,770,000

 

ACCUMULATED DEFICIT

 

(1,623,627

)

(2,137,046

)

TOTAL STOCKHOLDERS’ EQUITY

 

5,176,373

 

4,662,954

 

 

 

 

 

 

 

TOTAL LIABILITIES & STOCKHOLDERS’ EQUITY

 

$

12,024,597

 

$

11,983,261

 

 

SEE NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

70



 

GLENROSE INSTRUMENTS INC.

CONSOLIDATED STATEMENTS OF OPERATIONS (UNAUDITED)

FOR THE NINE MONTHS ENDING SEPTEMBER 30, 2006 AND SEPTEMBER 30, 2005

 

 

 

SEPTEMBER 30,

 

SEPTEMBER 30,

 

 

 

2006

 

2005

 

 

 

 

 

 

 

CONTRACT REVENUES

 

$

24,206,162

 

$

21,986,813

 

 

 

 

 

 

 

COST OF SALES

 

21,854,352

 

20,176,077

 

 

 

 

 

 

 

GROSS MARGIN FROM OPERATIONS

 

2,351,810

 

1,810,736

 

 

 

 

 

 

 

GENERAL AND ADMINISTRATIVE EXPENSES

 

1,607,647

 

1,564,886

 

 

 

 

 

 

 

OPERATING INCOME

 

744,163

 

245,850

 

 

 

 

 

 

 

OTHER INCOME (EXPENSE)

 

 

 

 

 

INTEREST AND OTHER INCOME

 

22,900

 

44,583

 

INTEREST EXPENSE

 

(251,446

)

(260,531

)

 

 

 

 

 

 

TOTAL OTHER INCOME (EXPENSE)

 

(228,546

)

(215,948

)

 

 

 

 

 

 

NET INCOME BEFORE INCOME TAXES

 

515,617

 

29,902

 

 

 

 

 

 

 

PROVISION FOR INCOME TAXES

 

2,198

 

 

 

 

 

 

 

 

NET INCOME

 

$

513,419

 

$

29,902

 

 

 

 

 

 

 

EARNINGS PER SHARE CALCULATIONS

 

 

 

 

 

WEIGHTED AVERAGE COMMON SHARES

 

3,000,000

 

3,000,000

 

BASIC AND DILUTIVE NET EARNINGS PER SHARE

 

$

0.17

 

$

0.01

 

 

SEE NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

71



 

GLENROSE INSTRUMENTS INC.

CONSOLIDATED STATEMENTS OF CASH FLOWS (UNAUDITED)

FOR THE PERIODS ENDING SEPTEMBER 30, 2006 AND SEPTEMBER 30, 2005

 

 

 

SEPTEMBER 30,

 

SEPTEMBER 30,

 

 

 

2006

 

2005

 

CASH FROM OPERATING ACTIVITIES

 

 

 

 

 

NET INCOME

 

$

513,419

 

$

29,902

 

 

 

 

 

 

 

ADJUSTMENTS TO RECONCILE NET INCOME

 

 

 

 

 

TO NET CASH PROVIDED BY OPERATIONS:

 

 

 

 

 

DEPRECIATION/AMORTIZATION

 

430,478

 

559,084

 

NON-CASH INTEREST EXPENSE

 

158,996

 

164,537

 

CHANGES IN OPERATING ASSETS AND LIABILITIES

 

 

 

 

 

RESTRICTED CASH

 

(1,762

)

(2,885

)

(INCREASE) / DECREASE - ACCOUNTS RECEIVABLE

 

261,418

 

1,554,407

 

(INCREASE) / DECREASE - UNBILLED CONTRACT RECEIVABLES

 

(94,163

)

474,155

 

(INCREASE) / DECREASE - PREPAID EXPENSES

 

(117,657

)

74,444

 

(INCREASE) / DECREASE - INVENTORY

 

5,594

 

 

INCREASE / (DECREASE) - ACCOUNTS PAYABLE & ACCRUED LIABILITIES

 

(250,130

)

(2,087,503

)

NET CASH PROVIDED BY OPERATING ACTIVITIES

 

906,193

 

766,141

 

 

 

 

 

 

 

CASH FROM INVESTING ACTIVITIES

 

 

 

 

 

PURCHASE OF PROPERTY AND EQUIPMENT

 

(174,052

)

(23,253

)

NET CASH USED IN INVESTING ACTIVITIES

 

(174,052

)

(23,253

)

 

 

 

 

 

 

FINANCING ACTIVITIES

 

 

 

 

 

PAYMENT(S) ON NOTES PAYABLE

 

(380,950

)

(475,000

)

NET CASH USED IN FINANCING ACTIVITIES

 

(380,950

)

(475,000

)

 

 

 

 

 

 

NET CASH INCREASE FOR PERIOD

 

351,191

 

267,888

 

 

 

 

 

 

 

CASH AT BEGINNING OF PERIOD

 

1,082,750

 

710,547

 

CASH AT END OF PERIOD

 

$

1,433,941

 

$

978,435

 

 

 

 

 

 

 

SUPPLEMENTAL DISCLOSURE

 

 

 

 

 

CASH PAID FOR INTEREST

 

$

91,441

 

$

61,235

 

CASH PAID FOR INCOME TAXES

 

$

127,338

 

$

 

 

SEE NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

72



 

Notes to Interim Financial Statements (Unaudited) for period ending September 30, 2006

 

NOTE 1 - ORGANIZATION AND SIGNIFICANT ACCOUNTING POLICIES

 

Organization

 

GlenRose Instruments Inc. (The Company) was incorporated in September 2005 by the GlenRose Partnership LP (The Partnership), a private-equity partnership located in Waltham, Massachusetts. In September 2005, GlenRose Partnership LP entered into a stock-exchange agreement for the purpose of exchanging 100% (100 shares) of the stock of Eberline Services, Inc. for 100% of the stock (3,000,000 shares) of Glenrose Instruments Inc. Prior year comparative numbers for both the number of shares outstanding and earnings-per-share have been restated for consistency. As of December 31, 2005, Eberline Services, Inc., Eberline Services Hanford, Inc., and Lionville Labs, Inc. collectively constitute 100% of the revenues and expenses of the Company.

 

GlenRose Instruments Inc., a Delaware corporation, owns 100% of the stock of Eberline Services, Inc. (ESI) is the 100% owner of Eberline Services Hanford, Inc. (ESHI), and Lionville Labs, Inc. (Lionville), (collectively “Eberline Services”). Eberline Services (collectively) provides radiological services and operates a radiochemistry laboratory network. ESI also provides radiological characterization and analysis, hazardous, radioactive and mixed waste management, as well as facility, environmental, safety, and health management.

 

Basis of Presentation and Consolidation Policy
 

The accompanying Unaudited financial statements have been prepared in accordance with accounting principles generally accepted in the United States of America and the rules and regulations of the Securities and Exchange Commission for interim financial information. Accordingly they do not include all the information necessary for a comprehensive presentation of the financial position and results of operations. It is management’s opinion however, that all material adjustments (consisting of normal recurring adjustments) have been made which are necessary for a fair financial statements presentation. The results for the interim period are not necessarily indicative of the results expected for the year.

 

The accompanying consolidated financial statements include the Company and its subsidiaries ESI, ESHI, and Lionville. All significant intercompany transactions have been eliminated.

 

Fiscal Year

 

The Company’s fiscal year-end is the last Sunday of each calendar year. Each quarter is comprised of two four week and one five week period to ensure consistency in prior-year comparative analysis.

 

Use of Estimates in Preparation of Statements

 

The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and underlying assumptions that affect the amounts reported in the financial statements and accompanying notes. Actual results could differ from those estimates, and such differences could be material to the financial statements.

 

73



 

Concentration of Credit Risk

 

Financial instruments, which potentially subject the Company to concentrations of credit risk, consist of highly liquid cash equivalents and trade receivables. The Company’s cash equivalents are placed with high-credit, quality financial institutions and issuers. The Company performs periodic credit evaluations of its customers’ financial condition and generally does not require collateral. The Company provides for an allowance for doubtful accounts on receivable balances based upon the expected collectibility of such receivables. One customer represented more than 50% of the revenue for the years 2004 and 2005. Federal and state governments collectively account for more than 90% of all revenues. Two customers represented approximately 40% of trade accounts receivables (20% each) at 12/31/2005.

 

Fair Value of Financial Instruments

 

The Company’s financial instruments consist primarily of cash and cash equivalents, receivables, accounts payable and borrowings. The Company believes all of the financial instruments’ recorded values approximate current market values.

 

Cash and Cash Equivalents

 

Cash and cash equivalents primarily consist of cash deposits and liquid investments with original maturities of three months or less when purchased and are stated at cost.

 

Restricted Cash

 

Restricted cash includes certificates of deposit set aside in the event of decommissioning activities of certain laboratory operations or to otherwise meet statutory requirements.

 

Property and Equipment

 

Property and equipment are stated at cost less accumulated depreciation. Maintenance, repairs and minor renewals are expensed to operations as incurred. Major repairs and betterments, which substantially extend the useful life of the property, are capitalized. Depreciation is provided for principally on a straight-line basis in amounts sufficient to charge the cost of depreciable assets to operations over the estimated service lives of assets as follows:

 

Buildings & Improvements

 

12 to 30 years

Computer Equipment

 

3 years

Plant and Lab Equipment

 

8 to 10 years

 

Leasehold improvements are amortized using the straight-line method over the lesser of the estimated useful lives of the assets or the term of the related leases.

 

Goodwill
 

Goodwill is the excess of the purchase price over the fair value of identifiable net assets acquired in business combinations. Goodwill is subject to an impairment test in the fourth quarter of each year. Goodwill is also reviewed for impairment whenever events or changes in circumstances indicate that the carrying amount may not be recoverable. Goodwill for ESI in the amount of $2,740,913 was not considered to be impaired at December 31, 2005 and December 31, 2004. Goodwill that arose at Lionville of $606,403 was considered impaired and written off in 2004.

 

74



 

Revenue Recognition

 

Revenue for lab services, which are generally short-term, is recognized upon completion of the services. Revenue for government service contracts is recognized as the services are performed. Revenues are recognized based upon actual costs incurred plus specified fees or actual time and materials as required. Calculations of allowable overhead and profit may change after audits by the Defense Contract Audit Agency for cost reimbursable type contracts.

 

Eberline is engaged principally in three types of service contracts with the federal government and its contractors:

 

Cost Reimbursable Contracts. Revenue from “Cost-Plus-Fixed-Fee” (CPFF) contracts is recognized on the basis of reimbursable contract costs incurred during the period plus an earned fee. Costs incurred for services which have been authorized and performed, but may not have been billed, are burdened with operational fringe, overhead, general and administrative expenses and fees, and are presented as Unbilled Contract Receivables on the Balance Sheet.

 

Time-and-Materials Contracts. Revenue from “time and material” contracts is recognized on the basis of man-hours utilized plus other reimbursable contract costs incurred during the period.

 

Fixed-Price Contracts. Revenue from “fixed-price” contracts is recognized on the percentage-of-completion method. For fixed-price contracts, the amount of revenues recognized is that portion of the total contract amount that the actual cost expended bears to the anticipated final total cost based on current estimates of cost to complete the project (cost-to-cost method). However, when it becomes known that the anticipated final total cost will exceed the contract amount, the excess of cost over the contract amount is immediately recognized as a loss on the contract. Recognition of profit commences on an individual project only when cost to complete the project can reasonably be estimated and after there has been some meaningful performance achieved on the project (greater than 10% complete). Changes in job performance, job conditions, and estimated profitability, including those arising from contract penalty provisions (when applicable) and final contract settlements, may result in revisions to costs and income and are recognized in the period in which the revisions are determined.

 

Direct costs of contracts include direct labor, subcontractors and consultants, materials and travel. The balance of costs, including facilities costs, insurance, administrative costs, overhead labor and fringe costs, are classified as either indirect costs or General and Administrative Expense, and are allocated to jobs as a percentage of each division’s total cost base. Provision for estimated losses on uncompleted contracts is made in the period in which such losses are determined. Claims and change orders are not recorded and recognized until such time as they have been accepted.

 

Accounts Receivable

 

Accounts receivable are carried at original invoice amount less an estimate made for doubtful receivables based on a review of all outstanding amounts on a monthly basis. Management determines the allowance for doubtful accounts by identifying troubled accounts and by using historical experience applied to an aging of accounts. Accounts receivable are written off when deemed uncollectible. Recoveries of accounts receivable previously written off are recorded in revenue when received.

 

75



 

Unbilled Receivables

 

Costs related to work that has been completed and performed, for which revenue has been recognized but are not yet fully billed, are classified as “Unbilled Contract Receivables.”

 

Inventory

 

Inventories are stated at the lower of cost or market, valued on a first-in, first-out basis, and include allocations of overhead and labor. Inventory is reviewed periodically for slow-moving and obsolete items. As of December 31, 2005 and 2004, there were no reserves or write-downs recorded against inventory.

 

Income Taxes

 

Deferred income taxes are recorded using the liability method. Under this method, deferred tax assets and liabilities are determined based on the differences between the financial statement and tax basis of assets and liabilities using enacted tax rates in effect in the years in which the differences are expected to reverse. Valuation allowances are established when necessary to reduce deferred tax assets to the amount expected to be realized.

 

Earnings per Common Share

 

The calculation of earnings per common share is based on the weighted-average number of common shares outstanding during the applicable period. The calculation for diluted earnings per common share reflects the effect of all dilutive potential common shares that were outstanding during the respective periods.

 

Reclassifications

 

Certain prior-year amounts have been reclassified to conform to the current year presentation.

 

Recent Pronouncements And Accounting Changes

 

In May 2005, the FASB issued SFAS No. 154, “Accounting Changes and Error Corrections” (SFAS No. 154). SFAS No. 154 provides guidance on the accounting for and reporting of accounting changes and error corrections. It establishes, unless impracticable, retrospective application as the required method for reporting a change in accounting principle in the absence of explicit transition requirements specific to the newly adopted accounting principle. SFAS No. 154 is effective for accounting changes and corrections of errors made in fiscal years beginning after December 15, 2005. The Company does not expect SFAS 154 to have a material impact on its consolidated financial position, results from operations, or statement of cash flows as of December 31 2006.

 

In December 2004, the FASB issued SFAS No. 123 (revised 2004), “Share-Based Payment” (SFAS No. 123R), which replaces SFAS No. 123 and supersedes APB Opinion No. 25, “Accounting for Stock Issued to Employees.” SFAS No. 123R requires all share-based payments to employees, including grants of employee stock options, to be recognized in the financial statements based on their fair values. The pro forma disclosures previously permitted under SFAS No. 123 will no longer be an alternative to financial statement recognition. In accordance with a Securities and Exchange Commission rule, companies will be allowed to implement SFAS No. 123R as of the beginning of the first interim or annual period that begins after June 15, 2005. The Company will adopt SFAS No. 123R on January 1, 2006. The Company does not expect SFAS 123R to have a material impact on its consolidated financial position, results from operations, or statement of cash flows as of December 31, 2006.

 

76



 

In December 2004, the Financial Accounting Standards Board issued Statement of Financial Accounting Standards No. 153, “Exchanges of Nonmonetary Assets – an Amendment of APB Opinion No. 29”, (hereinafter “SFAS No. 153”). This statement eliminates the exception to fair value for exchanges of similar productive assets and replaces it with a general exception for exchange transactions that do not have commercial substance, defined as transactions that are not expected to result in significant changes in the cash flows of the reporting entity. This statement is effective for financial statements for fiscal years beginning after June 15, 2005. Management believes the adoption of this statement will have no impact on the Company’s financial condition or results of operations at December 31, 2006.

 

In November 2004, the Financial Accounting Standards Board issued Statement of Financial Accounting Standards No. 151, “Inventory Costs – an amendment of ARB No. 43, Chapter 4” (hereinafter “SFAS No. 151”). This statement amends the guidance in ARB No. 43, Chapter 4, “Inventory Pricing,” by clarifying that abnormal amounts of idle facility expense, freight, handling costs, and wasted material (spoilage) should be recognized as current-period charges and by requiring the allocation of fixed production overheads to inventory based on the normal capacity of the production facilities. This statement is effective for inventory costs incurred during fiscal years beginning after June 15, 2005. Management believes the adoption of this statement will have no impact on the Company’s financial condition or results of operations at December 31, 2006.

 

NOTE 2 - EARNINGS PER SHARE

 

We compute basic earnings per share by dividing net income for the period by the weighted average number of shares of common stock outstanding during the period. We compute our diluted earnings per common share using the treasury stock method. For purposes of calculating diluted earnings per share, we consider our shares issuable in connection with stock options and warrants to be dilutive common stock equivalents when the exercise price is less than the average market price of our common stock for the period. For both the nine months ended September 30, 2006 and 2005, there were no shares issuable in connection with stock options and warrants. The following table outlines the calculation of basic earnings per share and diluted earnings per share for the nine months ended September 30, 2006 and 2005.

 

 

 

Nine Months Ended

 

 

 

Sep, 30

 

Sep, 30

 

Earnings Per Share

 

2006

 

2005

 

 

 

 

 

 

 

Income (Loss) available to stockholders

 

$

513,419

 

$

29,902

 

 

 

 

 

 

 

Basic Shares (Denominator)

 

3,000,000

 

3,000,000

 

Basic EPS

 

$

0.17

 

$

0.01

 

 

 

 

 

 

 

Assumed exercise of dilutive stock

 

 

 

 

 

options and warrants

 

 

 

Diluted Shares

 

3,000,000

 

3,000,000

 

Diluted EPS

 

$

0.17

 

$

0.01

 

 

 

 

 

 

 

Anti-Dilutive Options

 

 

 

 

77



 

Item 14. Changes in and Disagreements with Accountants on Accounting and Financial Disclosure

 

The Company had engaged Neff & Ricci LLP as its principal accountants for the fiscal years ending December 31, 2004 and December 27, 2003. On February 13, 2006 the Company received a resignation notice from Neff & Ricci, LLP as its principal accountants. On February 14, 2006, the Company engaged Vitale, Caturano & Company, Ltd. as its independent registered public accounting firm to perform the Company’s annual audit for its fiscal year ending December 31, 2005. The decision to engage Vitale, Caturano & Company Ltd. and accept the Neff & Ricci, LLP resignation was made by the Audit Committee of the Board of Directors.

 

In connection with the audits of the two fiscal years ended December 31, 2004 and December 27, 2003, there were no: (1) disagreements with Neff & Ricci, LLP on any matter of accounting principles or practices, financial statement disclosure, or auditing scope or procedures, which disagreements if not resolved to their satisfaction would have caused them to make reference in connection with their opinion to the subject matter of the disagreement, or (2) reportable events as described by Item 304(a)(1)(v) of Regulation S-K.

 

The audit report of Neff & Ricci, LLP relating to the consolidated financial statements of Eberline Services, Inc. and subsidiaries as of December 31, 2004 and for the two years then ended, did not contain any adverse opinion or disclaimer of opinion, nor were they qualified or modified as to uncertainty, audit scope or accounting principles.

 

78



 

Item 15. Financial Statements and Exhibits

 

Financial Statements

 

An index to the financial statements filed as part of this registration statement is contained in Item 13 above.

 

Exhibit
Number

 

 

Description

3.1

 

Certificate of Incorporation as currently in effect

3.2

 

Certificate of Incorporation to be in effect upon the effectiveness of this registration statement

3.3

 

By-laws as currently in effect

3.4

 

By-laws to be in effect upon the effectiveness of this registration statement

10.1

 

Promissory note of Eberline Services, Inc. issued to Arvin Smith dated as of January 1, 2005

10.2

 

Promissory note of Eberline Services, Inc. issued to John N. Hatsopoulos and Patricia Hatsopoulos dated as of January 1, 2005

10.3

 

Glenrose Instruments Inc. 2005 Stock Option and Incentive Plan

10.4

 

Lease Agreement between G-C-T Corporation and Lionville Laboratories, Inc. dated September 23, 2004

10.5

 

Lease Agreement between J.W. Gibson Construction Company and Eberline Analytical Corp. dated October 24, 2000

10.6

 

Subcontract No. 03-PS-013 to Prime Contract Number 4734-001-03-C2 between KSL Services JV and Eberline Services Inc. dated November 23, 2003

10.7

 

Agreement between the Regents of the University of California (Los Alamos National Laboratory) and Eberline Services Inc. dated July 26, 2002

10.8*

 

Agreement between Washington Closure Hanford, LLC and Eberline Services Hanford, Inc.

11.1*

 

Statement re computation of per share earnings

14.1

 

Code of Business Conduct and Ethics to be in effect upon the effectiveness of this registration statement

16.1

 

Letter on change in certifying accountant

21.1

 

List of subsidiaries

 


* To be filed by amendment.

 

79



 

SIGNATURES

 

Pursuant to the requirements of Section 12 of the Securities Exchange Act of 1934, as amended, the registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized, on November 17, 2006.

 

 

 

GLENROSE INSTRUMENTS INC.

 

 

 

 

 

By:

/s/ JOHN N. HATSOPOULOS

 

 

 

John N. Hatsopoulos

 

 

Chairman

 

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EX-3.1 2 a06-23654_1ex3d1.htm EX-3

Exhibit 3.1

 

CERTIFICATE OF INCORPORATION

 

OF

 

GLENROSE INSTRUMENTS INC.

 

FIRST.                    The name of the corporation is GlenRose Instruments Inc. (the “Corporation”).

 

SECOND.               The address of the registered office of the Corporation in the State of Delaware is 2711 Centerville Road, Suite 400, in the City of Wilmington, County of New Castle.  The name of the registered agent at such address is the Corporation Service Company.

 

THIRD.                  The nature of the business or purposes to be conducted or promoted by the Corporation is to engage in any lawful act or activity for which corporations may be organized under the General Corporation Law of the State of Delaware.

 

FOURTH.              The total number of shares of all classes of capital stock which the Corporation shall have authority to issue is 1,000,000 shares of Common Stock, par value $.01 per share (the “Common Stock”).

 

FIFTH.                   The Corporation is to have perpetual existence.

 

SIXTH.                   In furtherance and not in limitation of the powers conferred by the laws of the State of Delaware:

 

A.            The Board of Directors of the Corporation is expressly authorized to adopt, amend or repeal the By-Laws of the Corporation.

 

B.            Elections of directors need not be by written ballot unless the By-Laws of the Corporation shall so provide.

 

C.            The books of the Corporation may be kept at such place within or without the State of Delaware as the By-Laws of the Corporation may provide or as may be designated from time to time by the Board of Directors of the Corporation.

 

SEVENTH.             The Corporation eliminates the personal liability of each member of its Board of Directors to the Corporation or its stockholders for monetary damages for breach of fiduciary duty as a director; provided, however, that, to the extent required by applicable law, the foregoing shall not eliminate the liability of a director (i) for any breach of such director’s duty of loyalty to the Corporation or its stockholders, (ii) for acts or omissions not in good faith or which involve intentional misconduct or a knowing violation of law, (iii) under Section 174 of Title 8 of the Delaware Code or (iv) for any transaction from which such director derived an improper personal benefit.  No amendment to or repeal of this provision shall apply to or have any effect on the liability or alleged liability of any director for or with respect to any acts or omissions of such director occurring prior to such amendment or repeal.

 

EIGHTH.                The Corporation reserves the right to amend or repeal any provision contained in this Certificate of Incorporation in the manner now or hereafter prescribed by statute, and all rights conferred upon a stockholder herein are granted subject to this reservation.

 

NINTH.                  The name and mailing address of the sole incorporator is as follows:

 

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Name

 

Mailing Address

 

 

 

Edwin L. Miller Jr.

 

Sullivan & Worcester LLP
One Post Office Square
Boston, MA 02109

 

I, THE UNDERSIGNED, being the sole incorporator, do hereby execute this instrument on September 7, 2005.

 

 

/s/Edwin L. Miller Jr.

 

 

Edwin L. Miller Jr.

 

Sole Incorporator

 

2


EX-3.2 3 a06-23654_1ex3d2.htm EX-3

Exhibit 3.2

 

AMENDED AND RESTATED

 

CERTIFICATE OF INCORPORATION

 

OF

 

GLENROSE INSTRUMENTS INC.

 

(Originally incorporated on September 7, 2005)

 

GlenRose Instruments Inc., a corporation organized and existing under the laws of the State of Delaware (the “Corporation”), hereby certifies as follows:

 

1.             Pursuant to Section 242 and 245 of the General Corporation Law of the State of Delaware, this Amended and Restated Certificate of Incorporation restates, integrates and further amends the provisions of the Corporation’s Certificate of Incorporation, as amended to the date of this filing. The original Certificate of Incorporation was filed with the Secretary of State of Delaware on September 7, 2005. This Amended and Restated Certificate of Incorporation has been duly adopted and approved by the unanimous written consent of the directors and stockholders of the Corporation.

 

2.             The text of the Certificate of Incorporation, as amended to the date of this filing, is hereby restated and amended to read in its entirety as follows:

 

First: The name of the Corporation is GlenRose Instruments Inc.

 

Second: The address of the Corporation’s registered office in the State of Delaware is 2711 Centerville Road, Suite 400, in the City of Wilmington, County of New Castle. The name of the registered agent at such address is the Corporation Service Company.

 

Third: The nature of the business or purposes to be conducted or promoted by the Corporation is to engage in any lawful act or activity for which corporations may be organized under the General Corporation Law of Delaware.

 

Fourth: The total number of shares of all classes of stock that the Corporation shall have authority to issue is 13,000,000 shares, consisting of (i) 10,000,000 shares of Common Stock, $.01 par value per share (“Common Stock”), and (ii) 3,000,000 shares of Preferred Stock, $.01 par value per share (“Preferred Stock”).

 

The following is a statement of the designations and the powers, privileges and rights, and the qualifications, limitations or restrictions thereof in respect of each class of capital stock of the Corporation.

 

A. COMMON STOCK.

 

1. General. The voting, dividend and liquidation rights of the holders of the Common Stock are subject to and qualified by the rights of the holders of the Preferred Stock of any series as may be designated by the Board of Directors upon any issuance of the Preferred Stock of any series.

 

1



 

2. Voting. The holders of the Common Stock shall have voting rights at all meetings of stockholders, each such holder being entitled to one vote for each share thereof held by such holder; provided, however, that, except as otherwise required by law, holders of Common Stock shall not be entitled to vote on any amendment to this Certificate of Incorporation (which, as used herein, shall mean the certificate of incorporation of the Corporation, as amended from time to time, including the terms of any certificate of designations of any series of Preferred Stock) that relates solely to the terms of one or more outstanding series of Preferred Stock if the holders of such affected series are entitled, either separately or together as a class with the holders of one or more other such series, to vote thereon pursuant to this Certificate of Incorporation. There shall be no cumulative voting.

 

The number of authorized shares of Common Stock may be increased or decreased (but not below the number of shares thereof then outstanding) by the affirmative vote of the holders of a majority of the stock of the Corporation entitled to vote, irrespective of the provisions of Section 242(b)(2) of the General Corporation Law of Delaware.

 

3. Dividends. Dividends may be declared and paid on the Common Stock from funds lawfully available therefor as and when determined by the Board of Directors and subject to any preferential dividend or other rights of any then outstanding Preferred Stock.

 

4. Liquidation. Upon the dissolution or liquidation of the Corporation, whether voluntary or involuntary, holders of Common Stock will be entitled to receive all assets of the Corporation available for distribution to its stockholders, subject to any preferential or other rights of any then outstanding Preferred Stock.

 

B. PREFERRED STOCK.

 

Preferred Stock may be issued from time to time in one or more series, each of such series to have such terms as stated or expressed herein and in the resolution or resolutions providing for the issue of such series adopted by the Board of Directors of the Corporation as hereinafter provided. Any shares of Preferred Stock that may be redeemed, purchased or acquired by the Corporation may be reissued except as otherwise provided by law.

 

Authority is hereby expressly granted to the Board of Directors from time to time to issue the Preferred Stock in one or more series, and in connection with the creation of any such series, by resolution or resolutions providing for the issuance of the shares thereof, to determine and fix the number of shares of such series and such voting powers, full or limited, or no voting powers, and such designations, preferences and relative participating, optional or other special rights, and qualifications, limitations or restrictions thereof, including dividend rights, conversion rights, redemption privileges and liquidation preferences, as shall be stated and expressed in such resolutions, all to the full extent now or hereafter permitted by the General Corporation Law of Delaware. Without limiting the generality of the foregoing, the resolutions providing for issuance of any series of Preferred Stock may provide that such series shall be superior or rank equally or be junior to the Preferred Stock of any other series to the extent permitted by law.

 

The number of authorized shares of Preferred Stock may be increased or decreased (but not below the number of shares then outstanding) by the affirmative vote of the holders of a majority of the stock of the Corporation entitled to vote, irrespective of the provisions of Section 242(b)(2) of the General Corporation Law of Delaware.

 

Fifth: Except as otherwise provided herein, the Corporation reserves the right to amend, alter, change or repeal any provision contained in this Certificate of Incorporation, in the manner now or

 

2



 

hereafter prescribed by statute and this Certificate of Incorporation, and all rights conferred upon stockholders herein are granted subject to this reservation.

 

Sixth: In furtherance and not in limitation of the powers conferred upon it by the laws of the State of Delaware, and subject to the terms of any series of Preferred Stock, the Board of Directors shall have the power to adopt, amend, alter or repeal the Corporation’s By-laws. The affirmative vote of a majority of the directors present at any regular or special meeting of the Board of Directors at which a quorum is present shall be required to adopt, amend, alter or repeal the Corporation’s By-laws. The Corporation’s By-laws also may be adopted, amended, altered or repealed by the affirmative vote of the holders of at least 75% of the votes that all the stockholders would be entitled to cast in any annual election of directors or class of directors, in addition to any other vote required by this Certificate of Incorporation. Notwithstanding any other provisions of law, this Certificate of Incorporation or the By-Laws of the Corporation, and notwithstanding the fact that a lesser percentage may be specified by law, the affirmative vote of the holders of at least 75% of the votes that all the stockholders would be entitled to cast in any annual election of directors or class of directors shall be required to amend or repeal, or to adopt any provision inconsistent with, this Article Sixth.

 

Seventh: Except to the extent that the General Corporation Law of Delaware prohibits the elimination or limitation of liability of directors for breaches of fiduciary duty, no director of the Corporation shall be personally liable to the Corporation or its stockholders for monetary damages for any breach of fiduciary duty as a director, notwithstanding any provision of law imposing such liability. No amendment to or repeal of this provision shall apply to or have any effect on the liability or alleged liability of any director of the Corporation for or with respect to any acts or omissions of such director occurring prior to such amendment or repeal.

 

Eighth: The Corporation shall provide indemnification as follows:

 

1. Actions, Suits and Proceedings Other than by or in the Right of the Corporation. The Corporation shall indemnify each person who was or is a party or threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative (other than an action by or in the right of the Corporation) by reason of the fact that he or she is or was, or has agreed to become, a director or officer of the Corporation, or is or was serving, or has agreed to serve, at the request of the Corporation, as a director, officer, partner, employee or trustee of, or in a similar capacity with, another corporation, partnership, joint venture, trust or other enterprise (including any employee benefit plan) (all such persons being referred to hereafter as an “Indemnitee”), or by reason of any action alleged to have been taken or omitted in such capacity, against all expenses (including attorneys’ fees), judgments, fines and amounts paid in settlement actually and reasonably incurred by or on behalf of Indemnitee in connection with such action, suit or proceeding and any appeal therefrom, if Indemnitee acted in good faith and in a manner that Indemnitee reasonably believed to be in, or not opposed to, the best interests of the Corporation, and, with respect to any criminal action or proceeding, had no reasonable cause to believe his or her conduct was unlawful. The termination of any action, suit or proceeding by judgment, order, settlement, conviction or upon a plea of nolo contendere or its equivalent, shall not, of itself, create a presumption that Indemnitee did not act in good faith and in a manner that Indemnitee reasonably believed to be in, or not opposed to, the best interests of the Corporation, and, with respect to any criminal action or proceeding, had reasonable cause to believe that his or her conduct was unlawful.

 

2. Actions or Suits by or in the Right of the Corporation. The Corporation shall indemnify any Indemnitee who was or is a party to or threatened to be made a party to any threatened, pending or completed action or suit by or in the right of the Corporation to procure a judgment in its favor by reason of the fact that Indemnitee is or was, or has agreed to become, a director or officer of the Corporation, or

 

3



 

is or was serving, or has agreed to serve, at the request of the Corporation, as a director, officer, partner, employee or trustee of, or in a similar capacity with, another corporation, partnership, joint venture, trust or other enterprise (including any employee benefit plan), or by reason of any action alleged to have been taken or omitted in such capacity, against all expenses (including attorneys’ fees) and, to the extent permitted by law, amounts paid in settlement actually and reasonably incurred by or on behalf of Indemnitee in connection with such action, suit or proceeding and any appeal therefrom, if Indemnitee acted in good faith and in a manner that Indemnitee reasonably believed to be in, or not opposed to, the best interests of the Corporation, except that no indemnification shall be made under this Section 2 in respect of any claim, issue or matter as to which Indemnitee shall have been adjudged to be liable to the Corporation, unless, and only to the extent, that the Court of Chancery of Delaware shall determine upon application that, despite the adjudication of such liability but in view of all the circumstances of the case, Indemnitee is fairly and reasonably entitled to indemnity for such expenses (including attorneys’ fees) that the Court of Chancery of Delaware shall deem proper.

 

3. Indemnification for Expenses of Successful Party. Notwithstanding any other provisions of this Article, to the extent that an Indemnitee has been successful, on the merits or otherwise, in defense of any action, suit or proceeding referred to in Sections 1 and 2 of this Article Eighth, or in defense of any claim, issue or matter therein, or on appeal from any such action, suit or proceeding, Indemnitee shall be indemnified against all expenses (including attorneys’ fees) actually and reasonably incurred by or on behalf of Indemnitee in connection therewith. Without limiting the foregoing, if any action, suit or proceeding is disposed of, on the merits or otherwise (including a disposition without prejudice), without (i) the disposition being adverse to Indemnitee, (ii) an adjudication that Indemnitee was liable to the Corporation, (iii) a plea of guilty or nolo contendere by Indemnitee, (iv) an adjudication that Indemnitee did not act in good faith and in a manner he reasonably believed to be in or not opposed to the best interests of the Corporation, and (v) with respect to any criminal proceeding, an adjudication that Indemnitee had reasonable cause to believe his conduct was unlawful, Indemnitee shall be considered for the purposes hereof to have been wholly successful with respect thereto.

 

4. Notification and Defense of Claim. As a condition precedent to an Indemnitee’s right to be indemnified, such Indemnitee must notify the Corporation in writing as soon as practicable of any action, suit, proceeding or investigation involving such Indemnitee for which indemnity will or could be sought. With respect to any action, suit, proceeding or investigation of which the Corporation is so notified, the Corporation will be entitled to participate therein at its own expense and/or to assume the defense thereof at its own expense, with legal counsel reasonably acceptable to Indemnitee. After notice from the Corporation to Indemnitee of its election so to assume such defense, the Corporation shall not be liable to Indemnitee for any legal or other expenses subsequently incurred by Indemnitee in connection with such action, suit, proceeding or investigation, other than as provided below in this Section 4. Indemnitee shall have the right to employ his or her own counsel in connection with such action, suit, proceeding or investigation, but the fees and expenses of such counsel incurred after notice from the Corporation of its assumption of the defense thereof shall be at the expense of Indemnitee unless (i) the employment of counsel by Indemnitee has been authorized by the Corporation, (ii) counsel to Indemnitee shall have reasonably concluded that there may be a conflict of interest or position on any significant issue between the Corporation and Indemnitee in the conduct of the defense of such action, suit, proceeding or investigation or (iii) the Corporation shall not in fact have employed counsel to assume the defense of such action, suit, proceeding or investigation, in each of which cases the fees and expenses of counsel for Indemnitee shall be at the expense of the Corporation, except as otherwise expressly provided by this Article. The Corporation shall not be entitled, without the consent of Indemnitee, to assume the defense of any claim brought by or in the right of the Corporation or as to which counsel for Indemnitee shall have reasonably made the conclusion provided for in clause (ii) above. The Corporation shall not be required to indemnify Indemnitee under this Article Eighth for any amounts paid in settlement of any action, suit, proceeding or investigation effected without its written consent. The Corporation shall not settle any

 

4



 

action, suit, proceeding or investigation in any manner that would impose any penalty or limitation on Indemnitee without Indemnitee’s written consent. Neither the Corporation nor Indemnitee will unreasonably withhold or delay its consent to any proposed settlement.

 

5. Advance of Expenses. Subject to the provisions of Section 6 of this Article Eighth, in the event of any action, suit, proceeding or investigation of which the Corporation receives notice under this Article, any expenses (including attorneys’ fees) incurred by or on behalf of Indemnitee in defending an action, suit, proceeding or investigation or any appeal therefrom shall be paid by the Corporation in advance of the final disposition of such matter; provided, however, that the payment of such expenses incurred by or on behalf of Indemnitee in advance of the final disposition of such matter shall be made only upon receipt of an undertaking by or on behalf of Indemnitee to repay all amounts so advanced in the event that it shall ultimately be determined that Indemnitee is not entitled to be indemnified by the Corporation as authorized in this Article; and further provided that no such advancement of expenses shall be made under this Article Eighth if it is determined (in the manner described in Section 6) that (i) Indemnitee did not act in good faith and in a manner he reasonably believed to be in, or not opposed to, the best interests of the Corporation, or (ii) with respect to any criminal action or proceeding, Indemnitee had reasonable cause to believe his conduct was unlawful. Such undertaking shall be accepted without reference to the financial ability of Indemnitee to make such repayment.

 

6. Procedure for Indemnification. In order to obtain indemnification or advancement of expenses pursuant to Section 1, 2, 3 or 5 of this Article Eighth, an Indemnitee shall submit to the Corporation a written request. Any such advancement of expenses shall be made promptly, and in any event within 60 days after receipt by the Corporation of the written request of Indemnitee, unless  (i) the Corporation has assumed the defense pursuant to Section 4 of this Article Eighth (and none of the circumstances described in Section 4 of this Article Eighth that would nonetheless entitle the Indemnitee to indemnification for the fees and expenses of separate counsel have occurred) or (ii) the Corporation determines within such 60-day period that Indemnitee did not meet the applicable standard of conduct set forth in Section 1, 2 or 5 of this Article Eighth, as the case may be. Any such indemnification, unless ordered by a court, shall be made with respect to requests under Section 1 or 2 only as authorized in the specific case upon a determination by the Corporation that the indemnification of Indemnitee is proper because Indemnitee has met the applicable standard of conduct set forth in Section 1 or 2, as the case may be. Such determination shall be made in each instance (a) by a majority vote of the directors of the Corporation consisting of persons who are not at that time parties to the action, suit or proceeding in question (“disinterested directors”), whether or not a quorum, (b) by a committee of disinterested directors designated by majority vote of disinterested directors, whether or not a quorum, (c) if there are no disinterested directors, or if the disinterested directors so direct, by independent legal counsel (who may, to the extent permitted by law, be regular legal counsel to the Corporation) in a written opinion, or (d) by the stockholders of the Corporation.

 

7. Remedies. The right to indemnification or advancement of expenses as granted by this Article shall be enforceable by Indemnitee in any court of competent jurisdiction. Neither the failure of the Corporation to have made a determination prior to the commencement of such action that indemnification is proper in the circumstances because Indemnitee has met the applicable standard of conduct, nor an actual determination by the Corporation pursuant to Section 6 of this Article Eighth that Indemnitee has not met such applicable standard of conduct, shall be a defense to the action or create a presumption that Indemnitee has not met the applicable standard of conduct. Indemnitee’s expenses (including attorneys’ fees) reasonably incurred in connection with successfully establishing Indemnitee’s right to indemnification, in whole or in part, in any such proceeding shall also be indemnified by the Corporation.

 

8. Limitations. Notwithstanding anything to the contrary in this Article, except as set forth in Section 7 of the Article Eighth, the Corporation shall not indemnify an Indemnitee pursuant to this Article

 

5



 

Eighth in connection with a proceeding (or part thereof) initiated by such Indemnitee unless the initiation thereof was approved by the Board of Directors of the Corporation. Notwithstanding anything to the contrary in this Article, the Corporation shall not indemnify an Indemnitee to the extent such Indemnitee is reimbursed from the proceeds of insurance, and in the event the Corporation makes any indemnification payments to an Indemnitee and such Indemnitee is subsequently reimbursed from the proceeds of insurance, such Indemnitee shall promptly refund indemnification payments to the Corporation to the extent of such insurance reimbursement.

 

9. Subsequent Amendment. No amendment, termination or repeal of this Article or of the relevant provisions of the General Corporation Law of Delaware or any other applicable laws shall affect or diminish in any way the rights of any Indemnitee to indemnification under the provisions hereof with respect to any action, suit, proceeding or investigation arising out of or relating to any actions, transactions or facts occurring prior to the final adoption of such amendment, termination or repeal.

 

10. Other Rights. The indemnification and advancement of expenses provided by this Article shall not be deemed exclusive of any other rights to which an Indemnitee seeking indemnification or advancement of expenses may be entitled under any law (common or statutory), agreement or vote of stockholders or disinterested directors or otherwise, both as to action in Indemnitee’s official capacity and as to action in any other capacity while holding office for the Corporation, and shall continue as to an Indemnitee who has ceased to be a director or officer, and shall inure to the benefit of the estate, heirs, executors and administrators of Indemnitee. Nothing contained in this Article shall be deemed to prohibit, and the Corporation is specifically authorized to enter into, agreements with officers and directors providing indemnification rights and procedures different from those set forth in this Article. In addition, the Corporation may, to the extent authorized from time to time by its Board of Directors, grant indemnification rights to other employees or agents of the Corporation or other persons serving the Corporation and such rights may be equivalent to, or greater or less than, those set forth in this Article.

 

11. Partial Indemnification. If an Indemnitee is entitled under any provision of this Article to indemnification by the Corporation for some or a portion of the expenses (including attorneys’ fees), judgments, fines or amounts paid in settlement actually and reasonably incurred by or on behalf of Indemnitee in connection with any action, suit, proceeding or investigation and any appeal therefrom but not, however, for the total amount thereof, the Corporation shall nevertheless indemnify Indemnitee for the portion of such expenses (including attorneys’ fees), judgments, fines or amounts paid in settlement to which Indemnitee is entitled.

 

12. Insurance. The Corporation may purchase and maintain insurance, at its expense, to protect itself and any director, officer, employee or agent of the Corporation or another corporation, partnership, joint venture, trust or other enterprise (including any employee benefit plan) against any expense, liability or loss incurred by him in any such capacity, or arising out of his status as such, whether or not the Corporation would have the power to indemnify such person against such expense, liability or loss under the General Corporation Law of Delaware.

 

13. Savings Clause. If this Article or any portion hereof shall be invalidated on any ground by any court of competent jurisdiction, then the Corporation shall nevertheless indemnify each Indemnitee as to any expenses (including attorneys’ fees), judgments, fines and amounts paid in settlement in connection with any action, suit, proceeding or investigation, whether civil, criminal or administrative, including an action by or in the right of the Corporation, to the fullest extent permitted by any applicable portion of this Article that shall not have been invalidated and to the fullest extent permitted by applicable law.

 

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14. Definitions. Terms used herein and defined in Section 145(h) and Section 145(i) of the General Corporation Law of Delaware shall have the respective meanings assigned to such terms in such Section 145(h) and Section 145(i).

 

Ninth: This Article is inserted for the management of the business and for the conduct of the affairs of the Corporation.

 

1. General Powers. The business and affairs of the Corporation shall be managed by or under the direction of the Board of Directors.

 

2. Number of Directors; Election of Directors. Subject to the rights of holders of any series of Preferred Stock to elect directors, the number of directors of the Corporation shall be established by the Board of Directors. Election of directors need not be by written ballot, except as and to the extent provided in the By-laws of the Corporation.

 

3. Classes of Directors. Subject to the rights of holders of any series of Preferred Stock to elect directors, the Board of Directors shall consist of one class.

 

4. Terms of Office. Subject to the rights of holders of any series of Preferred Stock to elect directors, each director shall serve for a term ending on the date of the next annual meeting following the annual meeting at which such director was elected; provided that the term of any person who is a director of the Corporation on the date of filing of this Amended and Restated Certificate of Incorporation with the Secretary of State of Delaware shall expire at the Corporation’s annual meeting of stockholders held in 2006; and provided further that the term of each director shall continue until the election and qualification of his successor and be subject to his earlier death, resignation or removal.

 

5. Quorum. The greater of (a) a majority of the directors at any time in office and (b) one-third of the number of directors fixed pursuant to Section 2 of this Article Ninth shall constitute a quorum. If at any meeting of the Board of Directors there shall be less than such a quorum, a majority of the directors present may adjourn the meeting from time to time without further notice other than announcement at the meeting, until a quorum shall be present.

 

6. Action at Meeting. Every act or decision done or made by a majority of the directors present at a meeting duly held at which a quorum is present shall be regarded as the act of the Board of Directors unless a greater number is required by law or by this Certificate of Incorporation.

 

7. Removal. Subject to the rights of holders of any series of Preferred Stock, directors of the Corporation may be removed only for cause and only by the affirmative vote of the holders of at least 75% of the votes that all the stockholders would be entitled to cast in any annual election of directors.

 

8. Vacancies. Subject to the rights of holders of any series of Preferred Stock, any vacancy or newly created directorships in the Board of Directors, however occurring, shall be filled only by vote of a majority of the directors then in office, although less than a quorum, or by a sole remaining director and shall not be filled by the stockholders. A director elected to fill a vacancy shall hold office until the next annual election of directors, subject to the election and qualification of a successor and to such director’s earlier death, resignation or removal.

 

9. Stockholder Nominations and Introduction of Business, Etc. Advance notice of stockholder nominations for election of directors and other business to be brought by stockholders before a meeting of stockholders shall be given in the manner provided by the By-laws of the Corporation.

 

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10. Amendments to Article. Notwithstanding any other provisions of law, this Certificate of Incorporation or the By-laws of the Corporation, and notwithstanding the fact that a lesser percentage may be specified by law, the affirmative vote of the holders of at least 75% of the votes that all the stockholders would be entitled to cast in any annual election of directors shall be required to amend or repeal, or to adopt any provision inconsistent with, this Article Ninth.

 

Tenth: Stockholders of the Corporation may not take any action by written consent in lieu of a meeting. Notwithstanding any other provisions of law, this Certificate of Incorporation or the By-laws of the Corporation, and notwithstanding the fact that a lesser percentage may be specified by law, the affirmative vote of the holders of at least 75% of the votes that all the stockholders would be entitled to cast in any annual election of directors or class of directors shall be required to amend or repeal, or to adopt any provision inconsistent with, this Article Tenth.

 

Eleventh: Special meetings of stockholders for any purpose or purposes may be called at any time by the Board of Directors, the Chairman of the Board or the President, but such special meetings may not be called by any other person or persons. Business transacted at any special meeting of stockholders shall be limited to matters relating to the purpose or purposes stated in the notice of meeting. Notwithstanding any other provision of law, this Certificate of Incorporation or the By-laws of the Corporation, and notwithstanding the fact that a lesser percentage may be specified by law, the affirmative vote of the holders of at least 75% of the votes that all the stockholders would be entitled to cast in any annual election of directors or class of directors shall be required to amend or repeal, or to adopt any provision inconsistent with, this Article Eleventh.

 

IN WITNESS WHEREOF, this Certificate of Incorporation, which has been duly adopted in accordance with Sections 228, 242 and 245 of the Delaware General Corporation Law, has been executed by its duly authorized officer this September 22, 2005.

 

 

GLENROSE INSTRUMENTS INC.

 

 

 

By:

/s/ John N. Hatsopoulos

 

 

Name: John N. Hatsopoulos

 

Title:  Chairman

 

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EX-3.3 4 a06-23654_1ex3d3.htm EX-3

Exhibit 3.3

Bylaws effective before Form 10

 

 

BY - LAWS

 

of

 

GLENROSE INSTRUMENTS INC.

(a Delaware Corporation)

 



 

GLENROSE INSTRUMENTS INC.

 

BY-LAWS

 

ARTICLE I            OFFICES

 

Section 1.  Registered Office.  The registered office of the Corporation shall be located at 2711 Centerville Road, Suite 400, in the City of Wilmington, County of New Castle, State of Delaware, and the name of the resident agent in charge thereof shall be Corporation Service Company.

 

Section 2.  Other Offices.  The Corporation may also have offices at such other places, within or without the State of Delaware, as the Board of Directors may from time to time appoint or the business of the Corporation may require.

 

ARTICLE II           SEAL

 

The seal of the Corporation shall, subject to alteration by the Board of Directors, consist of a flat-faced circular die with the word “Delaware”, together with the name of the Corporation and the year of incorporation, cut or engraved thereon.

 

ARTICLE III          MEETINGS OF STOCKHOLDERS

 

Section 1.  Place of Meeting.  Meetings of the stockholders shall be held either within or without the State of Delaware at such place as the Board of Directors may fix from time to time.  The Board of Directors may, in its sole discretion, determine that the meeting shall not be held at any place, but may instead be held solely by means of remote communication as authorized by Section 211 of the Delaware General Corporation Law.

 

Section 2.  Annual Meetings.  The annual meeting of stockholders shall be held for the election of directors on such date and at such time as the Board of Directors may fix from time to time.  Any other proper business may be transacted at the annual meeting.

 

Section 3.  Special Meetings.  Special meetings of the stockholders for any purpose or purposes may, unless otherwise restricted by law or by the Certificate of Incorporation, be called by the Chairman of the Board of Directors, if there be one, the President or by the directors (either by written instrument signed by a majority or by resolution adopted by a vote of the majority), and special meetings shall be called by the Chairman of the Board of Directors, if there be one, the President or the Secretary whenever stockholders owning at least a majority of the capital stock issued, outstanding and entitled to vote so request in writing.  Such request of stockholders shall state the purpose or purposes of the proposed meeting.  Business transacted at any special meeting shall be limited to matters relating to the purpose or purposes stated in the notice of meeting.

 

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Section 4.  Notice.  Except as otherwise provided by law, written or printed notice of every meeting of stockholders, annual or special, stating the hour, date and place thereof, the means of remote communication, if any, by which stockholders or proxyholders may be deemed to be present in person and vote at such meeting, and the purpose or purposes in general terms for which the meeting is called shall, not less than ten (10) days, or such longer period as shall be provided by law, the Certificate of Incorporation, these By-Laws, or otherwise, and not more than sixty (60) days before such meeting, be served upon, mailed or delivered by a form of electronic transmission authorized by Section 211 of the Delaware General Corporation Law and consented to (if required by law) by the stockholder to whom such notice is given, to each stockholder entitled to vote thereat, at the address, facsimile number, electronic mail address or other form of electronic address, as applicable, of such stockholder as it appears upon the stock records of the Corporation or, if such stockholder shall have filed with the Secretary of the Corporation a written request that notices be served, mailed or delivered to some other address, facsimile number or electronic address then to the address, facsimile number or electronic address then designated in such request.

 

Notice of the hour, date, place and purpose of any meeting of stockholders may be dispensed with if every stockholder entitled to vote thereat shall attend either in person or by proxy and shall not, at the beginning of the meeting, object to the holding of such meeting because the meeting has not been lawfully called or convened, or if every absent stockholder entitled to such notice shall in writing, filed with the records of the meeting, either before or after the holding thereof, waive such notice.

 

Section 5.  Quorum and Adjournments.  Except as otherwise provided by law or by the Certificate of Incorporation, (a) the presence in person or by proxy at any stockholders’ meeting of the holders of a majority of the shares of the capital stock of the Corporation issued and outstanding and entitled to vote thereat, shall be requisite and shall constitute a quorum, and (b) if two or more classes or series of stock are entitled to vote as separate classes upon any question, then, in the case of each such class or series, the presence in person or by proxy of the holders of a majority of the shares of that class or series issued, outstanding and entitled to vote shall constitute a quorum for the consideration of such question.  If a quorum for each class and series of shares of capital stock of the Corporation entitled to vote thereat shall not be present at any meeting of the stockholders regularly called, the vote of stockholders entitled to cast a majority of the votes that may be cast by the stockholders present in person or by proxy shall be requisite to adjourn the meeting to another time, or to another time and place, without notice other than announcement thereat of the time and place to which the meeting is adjourned, and there may be successive adjournments for like cause and in like manner until holders of the requisite number of shares of each class and series entitled to vote thereat shall be present in person or by proxy; provided, that if the adjournment is for more than thirty (30) days, notice of the hour, date and place of the adjourned meeting shall be given to each stockholder entitled to vote thereat.  Subject to the requirements of law and the Certificate of Incorporation, on any issue on which two or more classes or series of stock are entitled to vote separately, no adjournment shall be taken with respect to any class or series for which a quorum is present unless the chairman of the meeting otherwise directs.  If, at any subsequent session of a meeting previously adjourned for want of a quorum, holders of the requisite number of shares of each class and series entitled to vote thereat shall be present in person or by proxy, any business may be transacted that might have been transacted at the meeting as originally noticed. For purposes

 

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hereof, and, if authorized by the Board of Directors in its sole discretion and in accordance with Section 211 of the Delaware General Corporation Law (if such authorization is required by law), a stockholder or proxyholder may, by means of remote communication, be deemed to be present at any stockholders’ meeting for all purposes, including but not limited to establishing a quorum, participating in or voting at such a meeting.

 

Section 6.  Votes; Proxies.  Except as otherwise provided in the Certificate of Incorporation, at each meeting of stockholders, every stockholder of record on the date set by the Board of Directors for the determination of stockholders entitled to vote at such meeting, shall have one vote for each share of stock entitled to vote which is registered in such stockholder’s name on the books of the Corporation, and, in the election of directors, may vote cumulatively to the extent, if any, and in the manner authorized in the Certificate of Incorporation.

 

At each such meeting every stockholder entitled to vote shall be entitled to do so in person, or by proxy appointed by an instrument in writing or as otherwise permitted by law subscribed by such stockholder and bearing a date not more than three (3) years prior to the meeting in question, unless said instrument provides for a longer period during which it is to remain in force.  A duly executed proxy shall be irrevocable if it states that it is irrevocable and if, and only as long as, it is coupled with an interest sufficient in law to support an irrevocable power.  A proxy may be made irrevocable regardless of whether the interest with which it is coupled is an interest in the stock itself or any interest in the Corporation generally.  A stockholder may revoke any proxy which is not irrevocable by attending the meeting and voting in person or by filing with the Secretary of the Corporation an instrument in writing or as otherwise permitted by law revoking the proxy or another duly executed proxy bearing a later date. For purposes hereof, and if authorized by the Board of Directors in its sole discretion and in accordance with Section 211 of the Delaware General Corporation Law (if such authorization is required by law), a stockholder or proxyholder may, by means of remote communication, participate in and vote at a meeting of stockholders.

 

Voting at meetings of stockholders need not be by written ballot; provided, however, that if any election of directors shall be by written ballot, and if authorized by the Board of Directors in its sole discretion and in accordance with Section 211(e) of the Delaware General Corporation Law, any ballot submitted by electronic submission in accordance with Section 211(e) shall be deemed to have been a vote made by written ballot.  Except as otherwise provided by law, voting at meetings of stockholders need not be conducted by inspectors of election unless so determined by the chairman of the meeting or by the holders of shares of stock having a majority of the votes which could be cast by the holders of all outstanding shares of stock entitled to vote thereon which are present in person or represented by proxy at such meeting.  If it is required or determined that inspectors of election be appointed, the chairman shall appoint two inspectors of election, who shall first take and subscribe an oath or affirmation faithfully to execute the duties of inspectors at such meeting with strict impartiality and according to the best of their ability.  The inspectors so appointed shall take charge of the polls and, after the balloting, shall make a certificate of the result of the vote taken.  No director or candidate for the office of director shall be appointed as such inspector.

 

At any meeting at which a quorum is present, a plurality of the votes properly cast for election to fill any vacancy on the Board of Directors shall be sufficient to elect a candidate to

 

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fill such vacancy, and a majority of the votes properly cast upon any other question shall decide the question, except in any case where a larger vote is required by law, the Certificate of Incorporation, these By-Laws, or otherwise.

 

Section 7.  Organization.  The Chairman of the Board, if there be one, or in his or her absence, any Vice Chairman, or in the absence of a Vice Chairman, the President, or in the absence of the President, any Vice President, shall call meetings of the stockholders to order and shall act as chairman thereof.  The Secretary of the Corporation, if present, shall act as secretary of all meetings of stockholders, and, in his or her absence, the presiding officer may appoint a secretary.

 

Section 8.  Consent of Stockholders in Lieu of Meeting.  Unless otherwise restricted by the Certificate of Incorporation, any action required or permitted by the Delaware General Corporation Law to be taken at any annual or special meeting of the stockholders of the Corporation, may be taken without a meeting, without prior notice and without a vote, if a consent or consents in writing, setting forth the action so taken, shall be signed by the holders of outstanding stock having not less than the minimum number of votes that would be necessary to take such action at a meeting at which all shares entitled to vote thereon were present and voted and shall be delivered to the Corporation by delivery to its registered office in Delaware, to its principal place of business, or to an officer or agent of the Corporation having custody of the books in which proceedings of meetings of stockholders are recorded.  Delivery made to the Corporation’s registered office shall be by hand or by certified or registered mail, return receipt requested.

 

Every written consent shall bear the date of signature, or, for purposes of a written consent transmitted by telegram, cablegram or other electronic transmission, the date of deemed signature, of each stockholder who signs the consent and no written consent shall be effective to take the corporate action referred to therein unless, within sixty (60) days of the earliest dated consent delivered to the Corporation in the manner required by the preceding paragraph of this section, written consents signed by, or deemed to have been signed by, a sufficient number of stockholders to take such action are so delivered to the Corporation.  The written consent of a stockholder or proxyholder may be transmitted by means of a telegram, cablegram or other electronic transmission from such stockholder or proxyholder, or by a person or persons authorized to act for such stockholder or proxyholder, in accordance with Section 228 of the Delaware General Corporation Law.

 

Prompt notice of the taking of the corporate action without a meeting by less than unanimous written consent shall be given to those stockholders who have not consented in writing.

 

ARTICLE IV          DIRECTORS

 

Section 1.  Number.  The business and affairs of the Corporation shall be conducted and managed by a Board of Directors consisting of one or more directors, none of whom needs to be a stockholder.  The number of directors for each year shall be fixed at each annual meeting of stockholders, but if the number is not so fixed, the number shall remain as it stood immediately prior to such meeting.

 

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At each annual meeting of stockholders, the stockholders shall elect directors.  Each director so elected shall hold office, subject to the provisions of law, the Certificate of Incorporation, these By-Laws, or otherwise, until the next annual meeting of stockholders or until his or her successor is elected and qualified.

 

At any time during any year, except as otherwise provided by law, the Certificate of Incorporation, these By-Laws, or otherwise, the number of directors may be increased or reduced, in each case by the vote at a meeting at which a quorum is present of the holders a majority of the stock entitled to vote for the election of directors who are present or represented by proxy at the meeting, or by the consent of the holders a majority of the stock issued and outstanding and entitled to vote for the election of directors, or by vote of a majority of the directors in office at the time of such increase or decrease, regardless of whether such majority of directors constitutes a quorum.

 

Section 2.  Term of Office.  Each director shall hold office until the next annual meeting of stockholders and until his or her successor is duly elected and qualified or until his or her earlier death or resignation, subject to the right of the stockholders at any time to remove any director or directors as provided in Section 4 of this Article IV.

 

Section 3.  Vacancies.  If any vacancy shall occur among the directors, or if the number of directors shall at any time be increased, the directors then in office, although less than a quorum, by a majority vote may fill the vacancies or newly-created directorships, or any such vacancies or newly-created directorships may be filled by the stockholders at any meeting.

 

Section 4.  Removal by Stockholders.  Except as otherwise provided by law, the Certificate of Incorporation or otherwise, the holders of record of the capital stock of the Corporation entitled to vote for the election of directors may, by a majority vote, remove any director or directors, with or without cause, and, in their discretion, elect a new director or directors in place thereof.

 

Section 5.  Meetings.  Meetings of the Board of Directors shall be held at such place, within or without the State of Delaware, as may from time to time be fixed by resolution of the Board of Directors or by the Chairman of the Board, if there be one, or by the President, and as may be specified in the notice or waiver of notice of any meeting.  Meetings may be held at any time upon the call of the Chairman of the Board, if there be one, or the President or any two (2) of the directors in office by oral, telegraphic, telex, telecopy or other form of electronic transmission, or written notice, duly served or sent or mailed to each director not less than twenty-four (24) hours before such meeting, except that, if mailed, not less than seven (7) days before such meeting.

 

Meetings may be held at any time and place without notice if all the directors are present and do not object to the holding of such meeting for lack of proper notice or if those not present shall, in writing or by telegram, telex, telecopy or other form of electronic transmission, waive notice thereof.  A regular meeting of the Board may be held without notice immediately following the annual meeting of stockholders at the place where such meeting is held.  Regular meetings of the Board may also be held without notice at such time and place as shall from time to time be determined by resolution of the Board.  Except as otherwise provided by law, the

 

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Certificate of Incorporation or otherwise, neither the business to be transacted at, nor the purpose of, any regular or special meeting of the Board of Directors or any committee thereof need be specified in any written waiver of notice.

 

Members of the Board of Directors or any committee thereof may participate in a meeting of such Board or committee by means of conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other and participation in a meeting pursuant to the foregoing provisions shall constitute presence in person at the meeting.

 

Section 6.  Votes.  Except as otherwise provided by law, the Certificate of Incorporation or otherwise, the vote of the majority of the directors present at a meeting at which a quorum is present shall be the act of the Board of Directors.

 

Section 7.  Quorum and Adjournment.  Except as otherwise provided by law, the Certificate of Incorporation or otherwise, a majority of the directors shall constitute a quorum for the transaction of business.  If at any meeting of the Board there shall be less than a quorum present, a majority of those present may adjourn the meeting from time to time without notice other than announcement of the adjournment at the meeting, and at such adjourned meeting at which a quorum is present any business may be transacted which might have been transacted at the meeting as originally noticed.

 

Section 8.  Compensation.  Directors shall receive compensation for their services, as such, and for service on any committee of the Board of Directors, as fixed by resolution of the Board of Directors, and for expenses of attendance at each regular or special meeting of the Board or any committee thereof.  Nothing in this Section shall be construed to preclude a director from serving the Corporation in any other capacity and receiving compensation therefor.

 

Section 9.  Action By Consent of Directors.  Unless otherwise restricted by the Certificate of Incorporation or these By-Laws, any action required or permitted to be taken at any meeting of the Board of Directors or of any committee thereof may be taken without a meeting if all members of the Board or committee, as the case may be, consent thereto in writing, or by electronic transmission, and the writing or writings or electronic transmission or transmissions are filed with the minutes of proceedings of the Board or committee.  Such consent shall be treated as a vote adopted at a meeting for all purposes.  Such consents may be executed in one or more counterparts and not every Director or committee member need sign the same counterpart.

 

ARTICLE V           COMMITTEES OF DIRECTORS

 

Section 1.  Executive Committee.  The Board of Directors may appoint from its own number an Executive Committee of one (1) or more members, to serve during the pleasure of the Board, to consist of such directors as the Board may from time to time designate, and if there is more than one member of such committee, the Board shall designate the chairman thereof.

 

During the intervals between the meetings of the Board of Directors, except as otherwise provided by the Board of Directors in establishing such committee or otherwise, the Executive Committee shall possess and may exercise all the powers of the Board in the management and

 

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direction of the business and affairs of the Corporation; provided, that the Executive Committee shall not have the power:

 

(1)           to adopt, amend or repeal any By-Law of the Corporation, or

 

(2)           to approve or adopt, or to recommend to the stockholders, any action or matter expressly required by the Delaware General Corporation Law to be submitted to the stockholders for approval.

 

Section 2.  Audit Committee.  The Board of Directors may appoint from its own number an Audit Committee of one (1) or more members, who shall not be officers or employees of the Corporation to serve during the pleasure of the Board, and if there is more than one member of such committee, the Board shall designate the chairman thereof.

 

The Audit Committee, if any, shall review the annual financial statements of the Corporation prior to their submission to the Board of Directors, shall consult with the Corporation’s independent auditors, and may examine and consider such other matters in relation to the internal and external audit of the Corporation’s accounts and in relation to the financial affairs of the Corporation and its accounts, including the selection and retention of independent auditors, as the Audit Committee may, in its discretion, determine to be desirable.

 

Section 3.  Other Committees.  The Board of Directors may at any time appoint one or more other committees from its own number.  The Board may from time to time designate or alter, within the limits permitted by law, the Certificate of Incorporation and this Article V, if applicable, the duties, powers and number of members of such other committees or change their membership, and may at any time abolish such other committees or any of them.

 

Section 4.  General Provisions Applicable to All Committees.  The following provisions shall apply to all committees appointed pursuant to this Article V:

 

a.             Procedure.  Each such committee shall, by a vote of a majority of its members, fix its own times and places of meeting, determine the number of its members constituting a quorum for the transaction of business, and prescribe its own rules of procedure, no change in which shall be made save by a majority vote of its members.

 

b.             Reports.  Each such committee shall keep regular minutes of its proceedings, and all action by such committee shall, from time to time, be reported to the Board of Directors as the Board shall direct.  Such action shall be subject to review, amendment and repeal by the Board, provided that no rights of third parties shall be adversely affected by such review, amendment or repeal.

 

c.             Appointment of Additional Members in place of Members Absent from or Disqualified from Voting at a Meeting.  If any member of a committee is absent from or disqualified from voting at a meeting, the member or members of such committee present at such meeting and not disqualified from voting, whether or not constituting a quorum, may unanimously appoint another member of the

 

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Board of Directors to act at the meeting in place of such absent or disqualified member.

 

d.             Term of Office.  The members of any such committee shall hold office until the first meeting of the Board of Directors following the annual meeting of stockholders (or until such other time as the Board of Directors may determine, either in the vote establishing the committee or at the election of such member or otherwise) and until his or her successor is elected and qualified, or until he or she sooner dies, resigns, is removed, is replaced by change of membership or becomes disqualified by ceasing to be a director, or until the committee is sooner abolished by the Board of Directors.

 

ARTICLE VI          OFFICERS

 

Section 1.  Officers.  The Board of Directors shall elect a President, a Secretary and a Treasurer, and, in their discretion, may elect a Chairman of the Board, one or more Vice Chairmen, a Controller, and one or more Executive Vice Presidents, Vice Presidents, Assistant Secretaries, Assistant Treasurers and Assistant Controllers, as they deem necessary or appropriate.  Such officers shall be elected annually by the Board of Directors at its first meeting following the annual meeting of stockholders (or at such other meeting as the Board shall determine), and each shall hold office for the term provided by the vote of the Board, except that each will be subject to removal from office in the discretion of the Board as provided herein.  The powers and duties of more than one office may be exercised and performed by the same person.

 

Section 2.  Vacancies.  Any vacancy in any office may be filled for the unexpired portion of the term by the Board of Directors, at any regular or special meeting.

 

Section 3.  Chairman of the Board.  The Chairman of the Board, if elected, shall be a member of the Board of Directors and shall preside at its meetings.  The Chairman, if other than the President, shall advise and counsel with the President, and shall perform such duties as from time to time may be assigned to him or her by the Board of Directors.

 

Section 4.  President.  The President shall be the chief executive officer of the Corporation.  Subject to the direction of the Board of Directors, the President shall have and exercise direct charge of and general supervision over the business and affairs of the Corporation and shall perform all duties incident to the office of the chief executive officer of a corporation and such other duties as from time to time may be assigned to him or her by the Board of Directors.  The President may but need not be a member of the Board of Directors.

 

Section 5.  Executive Vice Presidents and Vice Presidents.  Each Executive Vice President and Vice President shall have and exercise such powers and shall perform such duties as from time to time may be assigned to him or to her by the Board of Directors or the chief executive officer.

 

Section 6.  Secretary.  The Secretary shall keep the minutes of all meetings of the stockholders and of the Board of Directors in books provided for the purpose; shall see that all notices are duly given in accordance with the provisions of law and these By-Laws; the Secretary

 

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shall be custodian of the records and of the corporate seal or seals of the Corporation; shall see that the corporate seal is affixed to all documents the execution of which, on behalf of the Corporation under its seal, is duly authorized, and, when the seal is so affixed, he or she may attest the same; the Secretary may sign, with the Chairman, if any, any Vice Chairman, the President, an Executive Vice President or a Vice President, certificates of stock of the Corporation; and, in general, the Secretary shall perform all duties incident to the office of secretary of a corporation, and such other duties as from time to time may be assigned to him or her by the Board of Directors or by the chief executive officer.

 

Section 7.  Assistant Secretaries.  The Assistant Secretaries in order of their seniority shall, in the absence or disability of the Secretary, perform the duties and exercise the powers of the Secretary and shall perform such other duties as the Board of Directors shall prescribe or as from time to time may be assigned by the Secretary or by the chief executive officer.

 

Section 8.  Treasurer.  The Treasurer shall have charge of and be responsible for all funds, securities, receipts and disbursements of the Corporation, and shall deposit, or cause to be deposited, in the name of the Corporation, all monies or other valuable effects in such banks, trust companies or other depositaries as shall, from time to time, be selected by the Board of Directors; may endorse for collection on behalf of the Corporation checks, notes and other obligations; may sign receipts and vouchers for payments made to the Corporation; may sign checks of the Corporation, singly or jointly with another person as the Board of Directors may authorize, and pay out and dispose of the proceeds under the direction of the Board; shall render to the chief executive officer and to the Board of Directors, whenever requested, an account of the financial condition of the Corporation; may sign, with the Chairman, if any, any Vice Chairman, the President, or an Executive Vice President or a Vice President, certificates of stock of the Corporation; and in general, shall perform all the duties incident to the office of treasurer of a corporation, and such other duties as from time to time may be assigned to him or her by the Board of Directors or by the chief executive officer.  Unless the Board of Directors shall otherwise determine, the Treasurer shall be the chief financial officer of the Corporation.

 

Section 9.  Assistant Treasurers.  The Assistant Treasurers in order of their seniority shall, in the absence or disability of the Treasurer, perform the duties and exercise the powers of the Treasurer and shall perform such other duties as the Board of Directors shall prescribe or as from time to time may be assigned by the Treasurer or by the chief executive officer.

 

Section 10.  Controller.  The Controller, if elected, shall be the chief accounting officer of the Corporation and shall perform all duties incident to the office of a controller of a corporation, and, in the absence or disability of the Treasurer or any Assistant Treasurer, perform the duties and exercise the powers of the Treasurer and shall perform such other duties as the Board of Directors shall prescribe or as from time to time may be assigned by the Treasurer or by the chief executive officer.

 

Section 11.  Assistant Controllers.  The Assistant Controllers in order of their seniority shall, in the absence or disability of the Controller, perform the duties and exercise the powers of the Controller and shall perform such other duties as the Board of Directors shall prescribe or as from time to time may be assigned by the Controller or by the chief executive officer.

 

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Section 12.  Subordinate Officers.  The Board of Directors may appoint such subordinate officers as it may deem desirable.  Each such officer shall hold office for such period, have such authority and perform such duties as the Board of Directors may prescribe.  The Board of Directors may, from time to time, authorize any officer to appoint and remove subordinate officers and to prescribe the powers and duties thereof.

 

Section 13.  Compensation.  The Board of Directors shall fix the compensation of all officers of the Corporation.  It may authorize any officer, upon whom the power of appointing subordinate officers may have been conferred, to fix the compensation of such subordinate officers.

 

Section 14.  Removal.  Any officer of the Corporation may be removed, with or without cause, by action of the Board of Directors.

 

Section 15.  Bonds.  The Board of Directors may require any officer of the Corporation to give a bond to the Corporation, conditional upon the faithful performance of his or her duties, with one or more sureties and in such amount as may be satisfactory to the Board of Directors.

 

ARTICLE VIII       CERTIFICATES OF STOCK

 

Section 1.  Form and Execution of Certificates.  The interest of each stockholder of the Corporation shall be evidenced by a certificate or certificates for shares of stock in such form as the Board of Directors may from time to time prescribe.  The certificates of stock of each class shall be consecutively numbered and signed by the Chairman of the Board, if any, or any Vice Chairman, the President, an Executive Vice President or a Vice President and by the Secretary, an Assistant Secretary, the Treasurer or an Assistant Treasurer of the Corporation, and may be countersigned and registered in such manner as the Board of Directors may by resolution prescribe, and shall bear the corporate seal or a printed or engraved facsimile thereof.  Where any such certificate is signed by a transfer agent or transfer clerk acting on behalf of the Corporation, the signature or signatures of any such Chairman, Vice Chairman, President, Executive Vice President, Vice President, Treasurer, Assistant Treasurer, Secretary and/or Assistant Secretary may be facsimiles, engraved or printed.  In case any officer or officers, who shall have signed, or whose facsimile signature or signatures shall have been used on, any such certificate or certificates, shall cease to be such officer or officers, whether because of death, resignation or otherwise, before such certificate or certificates shall have been delivered by the Corporation, such certificate or certificates may nevertheless be issued and delivered by the Corporation as though the person or persons who signed such certificate or certificates or whose facsimile signature or signatures shall have been used thereon had not ceased to be such officer or officers.

 

In case the corporate seal which has been affixed to, impressed on, or reproduced in any such certificate or certificates shall cease to be the seal of the Corporation before such certificate or certificates have been delivered by the Corporation, such certificate or certificates may nevertheless be issued and delivered by the Corporation as though the seal affixed thereto, impressed thereon or reproduced therein had not ceased to be the seal of the Corporation.

 

Every certificate for shares of stock which are subject to any restriction on transfer pursuant to law, the Certificate of Incorporation, these By-Laws, or any agreement to which the

 

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Corporation is a party, shall have the restriction noted conspicuously on the certificate, and shall also set forth, on the face or back, either the full text of the restriction or a statement of the existence of such restriction and (except if such restriction is imposed by law) a statement that the Corporation will furnish a copy thereof to the holder of such certificate upon written request and without charge.

 

Every certificate issued when the Corporation is authorized to issue more than one class or series of stock shall set forth on its face or back either the full text of the preferences, voting powers, qualifications, and special and relative rights of the shares of each class and series authorized to be issued, or a statement of the existence of such preferences, powers, qualifications and rights, and a statement that the Corporation will furnish a copy thereof to the holder of such certificate upon written request and without charge.

 

Section 2.  Transfer of Shares.  The shares of the stock of the Corporation shall be transferred on the books of the Corporation by the holder thereof in person or by his or her attorney lawfully constituted, upon surrender for cancellation of certificates for the same number of shares, with an assignment and power of transfer endorsed thereon or attached thereto, duly executed, with such proof or guaranty of the authenticity of the signature as the Corporation or its agents may reasonably require.  The Corporation shall be entitled to treat the holder of record of any share or shares of stock as the holder in fact thereof and accordingly shall not be bound to recognize any equitable or other claim to or interest in such share or shares on the part of any other person whether or not it shall have express or other notice thereof, save as expressly provided by law or by the Certificate of Incorporation.  It shall be the duty of each stockholder to notify the Corporation of his, her or its post office address.

 

Section 3.  Fixing Date for Determination of Stockholders of Record.  In order that the Corporation may determine the stockholders entitled to notice of or to vote at any meeting of stockholders or any adjournment thereof, or to express consent to corporate action in writing without a meeting, or entitled to receive payment of any dividend or other distribution or allotment of any rights, or entitled to exercise any rights in respect of any change, conversion or exchange of stock or for the purpose of any other lawful action, the Board of Directors may fix a record date, which record date shall not precede the date upon which the resolution fixing the record date is adopted by the Board of directors and which record date:  (a) in the case of determination of stockholders entitled to vote at any meeting of stockholders or adjournment thereof, shall, unless otherwise required by law, the Certificate of Incorporation or otherwise, not be more than sixty (60) nor less than ten (10) days before the date of such meeting; (b) in the case of determination of stockholders entitled to express consent to corporate action in writing without a meeting, shall, unless otherwise required by law, the Certificate of Incorporation or otherwise, not be prior to nor more than ten (10) days after the date upon which the resolution fixing the record date is adopted by the Board of Directors; and (c) in the case of any other action, shall not precede the date on which the record date is fixed, nor be more than sixty (60) days prior to the date of such other action.  If no record date is fixed:  (a) the record date for determining stockholders entitled to notice of or to vote at a meeting of stockholders shall be at the close of business on the day next preceding the day on which notice is given, or, if notice is waived, at the close of business on the day next preceding the day on which the meeting is held; (b) the record date for determining stockholders entitled to express consent to corporate action in writing without a meeting, when no prior action of the Board of Directors is required by law,

 

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shall be the first date on which a signed written consent setting forth the action taken or proposed to be taken is delivered to the Corporation in accordance with applicable law, or, if prior action by the Board of Directors is required by law, shall be at the close of business on the day on which the Board of Directors adopts the resolution taking such prior action; and (c) the record date for determining stockholders for any other purpose shall be at the close of business on the day on which the Board of Directors adopts the resolution relating thereto.  A determination of stockholders of record entitled to notice of or to vote at a meeting of stockholders shall apply to any adjournment of the meeting; provided, that the Board of Directors may fix a new record date for the adjourned meeting.

 

Section 4.  Lost or Destroyed Certificates.  In case of the loss or destruction of any certificate of stock, a new certificate may be issued under the following conditions:

 

a.             The owner of said certificate shall file with the Secretary or any Assistant Secretary of the Corporation an affidavit giving the facts in relation to the ownership, and in relation to the loss or destruction of said certificate, stating its number and the number of shares represented thereby; such affidavit shall be in such form and contain such statements as shall satisfy the Chairman, if any, any Vice Chairman, the President, any Executive Vice President, any Vice President, the Secretary, any Assistant Secretary, the Treasurer or any Assistant Treasurer, that said certificate has been accidentally destroyed or lost, and that a new certificate ought to be issued in lieu thereof.  Upon being so satisfied, any such officer may require such owner to furnish the Corporation a bond in such penal sum and in such form as such officer may deem advisable, and with a surety or sureties approved by him or her, to indemnify and save harmless the Corporation from any claim, loss, damage or liability which may be occasioned by the issuance of a new certificate in lieu thereof.  Upon such bond being so filed, if so required, a new certificate for the same number of shares shall be issued to the owner of the certificate so lost or destroyed; and the transfer agent and registrar, if any, of stock shall countersign and register such new certificate upon receipt of a written order signed by any such officer, and thereupon the Corporation will save harmless said transfer agent and registrar in the premises.  In case of the surrender of the original certificate, in lieu of which a new certificate has been issued, or the surrender of such new certificate, for cancellation, the bond of indemnity given as a condition of the issue of such new certificate may be surrendered; or

 

b.             The Board of Directors of the Corporation may by resolution authorize and direct any transfer agent or registrar of stock of the Corporation to issue and register respectively from time to time without further action or approval by or on behalf of the Corporation new certificates of stock to replace certificates reported lost, stolen or destroyed upon receipt of an affidavit of loss and bond of indemnity in form and amount and with surety satisfactory to such transfer agent or registrar in each instance or upon such terms and conditions as the Board of Directors may determine.

 

Section 5.  Uncertificated Shares.  The Board of Directors of the Corporation may by resolution provide that one or more of any or all classes or series of the stock of the Corporation

 

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shall be uncertificated shares, subject to the provisions of Section 158 of the Delaware General Corporation Law.

 

ARTICLE IX         ‘EXECUTION OF DOCUMENTS

 

Section 1.  Execution of Checks, Notes, etc.  All checks and drafts on the Corporation’s bank accounts and all bills of exchange and promissory notes, and all acceptances, obligations and other instruments for the payment of money, shall be signed by such officer or officers, or agent or agents, as shall be thereunto authorized from time to time by the Board of Directors, which may in its discretion authorize any such signatures to be facsimile.

 

Section 2.  Execution of Contracts, Assignments, etc.  Unless the Board of Directors shall have otherwise provided generally or in a specific instance, all contracts, agreements, endorsements, assignments, transfers, stock powers, or other instruments shall be signed by the Chairman of the Board, if any, any Vice Chairman, the President, any Executive Vice President, any Vice President, the Secretary, any Assistant Secretary, the Treasurer or any Assistant Treasurer.  The Board may, however, in its discretion, require any or all such instruments to be signed by any two or more of such officers, or may permit any or all of such instruments to be signed by such other officer or officers, agent or agents, as it shall be thereunto authorize from time to time.

 

Section 3.  Execution of Proxies.  The Chairman of the Board, if any, any Vice Chairman, the President, any Executive Vice President or any Vice President, and the Secretary, the Treasurer, any Assistant Secretary or any Assistant Treasurer, or any other officer designated by the Board of Directors, may sign on behalf of the Corporation proxies to vote upon shares of stock of other companies standing in the name of the Corporation.

 

ARTICLE IX         INSPECTION OF BOOKS

 

The Board of Directors shall determine from time to time whether, and if allowed, to what extent and at what time and places and under what conditions and regulations, the accounts and books of the Corporation (except such as may by law be specifically open to inspection) or any of them, shall be open to the inspection of the stockholders, and no stockholder shall have any right to inspect any account or book or document of the Corporation, except as conferred by the laws of the State of Delaware, unless and until authorized so to do by resolution of the Board of Directors or of the stockholders of the Corporation.

 

ARTICLE X           FISCAL YEAR

 

The fiscal year of the Corporation shall be determined from time to time by vote of the Board of Directors.

 

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ARTICLE XI         AMENDMENTS

 

These By-Laws may be altered, amended, changed or repealed and new By-Laws adopted by the stockholders or, to the extent provided in the Certificate of Incorporation, by the Board of Directors, in either case at any meeting called for that purpose at which a quorum shall be present.  Any by-law, whether made, altered, amended, changed or repealed by the stockholders or the Board of Directors may be repealed, amended, changed, further amended, changed, repealed or reinstated, as the case may be, either by the stockholders or by the Board of Directors, as herein provided; except that this Article XI may be altered, amended, changed or repealed only by vote of the stockholders.

 

ARTICLE XII        INDEMNIFICATION

 

Section 1.  Indemnification.

 

a.             Actions By Third Parties.  Subject to Section 2 of this Article XII, the Corporation shall indemnify and hold harmless, to the fullest extent permitted by applicable law as it presently exists or may hereafter be amended, any person who was or is a party or is threatened to be made a party to or is otherwise involved in, any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative (other than an action by or in the right of the Corporation) by reason of the fact that such person (or a person for whom he or she is the legal representative) is or was a director, officer, employee or agent of the Corporation, or is or was serving at the request of the Corporation as a director, officer, partner, member, trustee, employee or agent of another corporation, partnership, joint venture, limited liability company, trust or other enterprise, or any non-profit organization (any such enterprise or non-profit organization, an “Entity”), against all liability, losses, expenses (including attorneys’ fees), judgments, fines and amounts paid in settlement actually and reasonably incurred by such person in connection with such action, suit or proceeding if it shall be determined, pursuant to Section 2 of this Article XII, that such person acted in good faith and in a manner that he or she reasonably believed to be in or not opposed to the best interest of the Corporation, and, in the case of any criminal action or proceeding, had no reasonable cause to believe his or her conduct was unlawful.  The termination of any action, suit or proceeding against any such person by judgment, order, settlement, conviction, or upon a plea of nolo contendere or its equivalent, shall not, of itself, create a presumption that such person did not act in good faith and in a manner which he or she reasonably believed to be in or not opposed to the best interest of the Corporation, or, in the case of a criminal action or proceeding, that such person had reasonable cause to believe that his or her conduct was unlawful.

 

b.             Actions By or on Behalf of the Corporation.  Subject to Section 2 of this Article XII, the Corporation may indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action or suit by or in the right of the Corporation to procure a judgment in its favor by reason of the fact that he or she is or was a director, officer, employee or agent of the Corporation, or is or was serving at the request of the Corporation as a director, officer, partner, member, trustee, employee or agent of another Entity, as

 

14



 

defined in subsection a. of this Section 1, against expenses (including attorneys’ fees) actually and reasonably incurred by such person in connection with the defense or settlement of such action or suit if it shall be determined, pursuant to Section 2 of this Article XII, that such person acted in good faith and in a manner he or she reasonably believed to be in or not opposed to the best interests of the Corporation; provided, that no indemnification shall be made in respect of any claim, issue or matter as to which any such person shall have been adjudged to be liable to the Corporation unless and only to the extent that the Court of Chancery of the State of Delaware or the court in which such action or suit was brought shall determine upon application that despite the adjudication of liability but in view of all the circumstances of the case, such person is fairly and reasonably entitled to indemnity for such expenses which the Court of Chancery or such other court shall deem proper.

 

c.             Indemnification for Expenses of Successful Defense.  To the extent that any present or former director or officer of this Corporation has been successful on the merits or otherwise in defense of any action, suit or proceeding referred to in subsection a. or b. of this Section 1, or in defense of any claim, issue or matter therein, such person shall be indemnified against expenses (including attorneys’ fees) actually and reasonably incurred by him or her in connection therewith.

 

Section 2.  Authorization.  To obtain indemnification under subsection a. or b. of Section 1 of this Article XII, the claimant shall submit to the Corporation a written request including therewith such documentation as is reasonably necessary to determine whether and to what extent the claimant is entitled to indemnification.  Any indemnification under such subsection a. or b. (unless ordered by a court) shall be made by the Corporation only as authorized in the specific case upon a determination that indemnification is proper in the circumstances because the person whose conduct is at issue has met the applicable standard of conduct set forth in such subsection a. or b.  Subject to the receipt by the Corporation of such written request, such determination shall be made, with respect to a person who is a director or officer of the Corporation at the time of such determination, (i) by a majority vote of the directors who were not parties to such action, suit or proceeding, even though less than a quorum, or (ii) by a committee of such directors designated by majority vote of such directors, even though less than a quorum, or (iii) if there are no such directors, or if such directors so direct, by independent legal counsel in a written opinion, or (iv) by the stockholders.  Such determination shall be made, with respect to former directors and officers, by any person or persons having the authority to act on the matter on behalf of the Corporation.  To the extent, however, that a present or former director or officer of the Corporation has been successful on the merits or otherwise in defense of any action, suit or proceeding described previously, or in the defense of any claim, issue or matter therein, such person shall be indemnified against expenses (including attorney’s fees) actually and reasonably incurred by such person in connection therewith without the necessity of authorization in the specific case. Notwithstanding anything in this Article XII to the contrary, the Corporation shall not be obligated pursuant to any provisions of this Article XII to indemnify any person for any expenses incurred in an action, suit or proceeding (or part thereof) initiated by such person (including any action brought by such person to recover expenses, including attorney’s fees, incurred in the prosecution of any claim for indemnification hereunder) unless

 

15



 

such action, suit or proceeding (or part thereof) was authorized or consented to by the Board of Directors of the Corporation).

 

Section 3.  Expense Advance.  Expenses (including attorneys’ fees) incurred by a present or former officer or director of the Corporation in defending any civil, criminal, administrative or investigative action, suit or proceeding may be paid by the Corporation in advance of the final disposition of such action, suit or proceeding as authorized in one of the manners provided in Section 2 of this Article XII upon receipt of an undertaking by or on behalf of such person to repay such amount, if it shall ultimately be determined that he or she is not entitled to be indemnified by the Corporation as authorized in this Article XII.  Such expenses (including attorneys’ fees) incurred by other employees or agents of the Corporation may be so paid upon such terms and conditions, if any, as the Corporation deems appropriate.

 

Section 4.  Nonexclusivity.  The indemnification and advancement of expenses provided by, or granted pursuant to, the other Sections of this Article XII shall not be deemed exclusive of any other rights to which those seeking indemnification or advancement of expenses may be entitled under any statute, by-law, agreement, vote of stockholders or disinterested directors or otherwise, both as to action in an official capacity and as to action in another capacity while holding such office, and shall continue as to a person who has ceased to be a director, officer, partner, member, trustee, employee or agent and shall inure to the benefit of the heirs, executors and administrators of such a person.

 

Section 5.  Insurance.  The Corporation shall have power to purchase and maintain insurance on behalf of any person who is or was a director, officer, employee or agent of the Corporation, or is or was serving at the request of the Corporation as a director, officer, partner, member, trustee, employee or agent of another Entity, as defined in Section 1 a. of this Article XII, against any liability asserted against, and incurred by, him or her in any such capacity, or arising out of his or her status as such, whether or not the Corporation would have the power to indemnify such person against such liability under the provisions of this Article XII or Section 145 of the Delaware General Corporation Law.

 

Section 6.  “The Corporation”.  For the purposes of this Article XII, references to “the Corporation” shall include (i) the corporation surviving or resulting from a merger or consolidation to which this Corporation is a party but is not the resulting or surviving corporation, and (ii) to the extent that the board of directors of the resulting corporation so decides, any constituent corporation (including any constituent of a constituent) which, if its separate existence had continued, would have had power and authority to indemnify its directors, officers and employees or agents if its separate existence had continued, so that any person who is or was a director, officer, employee or agent of such constituent corporation or is or was serving at the request of such constituent corporation as director, officer, partner, member, trustee, employee or agent of another Entity, as defined in Section 1 a. of this Article XII, shall stand in the same position under the provisions of this Article XII with respect to the resulting or surviving corporation as he or she would have had with respect such constituent corporation if its separate existence had continued.

 

Section 7.  Other Indemnification.  The Corporation’s obligation, if any, to indemnify any person who was or is serving at its request as a director, officer, partner, member, trustee,

 

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employee or agent of another Entity, as defined in Section 1 a. of this Article XII, shall be reduced by any amount such person may collect as indemnification from such other Entity or from insurance.

 

Section 8.  Other Definitions.  For purposes of this Article XII, references to “other enterprises” shall include employee benefit plans; references to “fines” shall include any excise taxes assessed on a person with respect to an employee benefit plan; and references to “serving at the request of the Corporation” shall include any service as a director, officer, employee or agent of the Corporation which imposes duties on, or involves services by, such person with respect to an employee benefit plan, its participants, or beneficiaries; and a person who acted in good faith and in a manner he or she reasonably believed to be in the interest of the participants and beneficiaries of an employee benefit plan shall be deemed to have acted in a manner “not opposed to the best interests of the Corporation” as referred to in this Article XII.

 

Section 9.  Continuation of Indemnification.  The indemnification and advancement of expenses provided by, or granted pursuant to, this Article XII shall, unless otherwise provided when authorized or ratified, continue as to a person who has ceased to be a director, officer, partner, member, trustee, employee or agent and shall inure to the benefit of the heirs, executors and administrators of such a person.

 

Section 10.  Amendment or Repeal.  Neither the amendment or repeal of this Article XII nor the adoption of any provision of these By-Laws inconsistent with this Article XII shall reduce, eliminate or adversely affect any right or protection hereunder of any person in respect of any act or omission occurring prior to the effectiveness of such amendment, repeal or adoption.

 

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EX-3.4 5 a06-23654_1ex3d4.htm EX-3

Exhibit 3.4

By-laws to be in effect upon the

 effectiveness of this Form 10

 

 

AMENDED AND RESTATED BY-LAWS

 

OF

 

GLENROSE INSTRUMENTS INC.

 



 

ARTICLE I.

 

STOCKHOLDERS

 

1.1           Place of Meetings.  All meetings of stockholders shall be held at such place as may be designated from time to time by the Board of Directors, the Chairman of the Board, the Chief Executive Officer or the President or, if not so designated, at the principal office of the corporation.

 

1.2           Annual Meeting.  The annual meeting of stockholders for the election of directors and for the transaction of such other business as may properly be brought before the meeting shall be held on a date and at a time designated by the Board of Directors, the Chairman of the Board, the Chief Executive Officer or the President (which date shall not be a legal holiday in the place where the meeting is to be held). If no annual meeting is held in accordance with the foregoing provisions, a special meeting may be held in lieu of the annual meeting, and any action taken at that special meeting shall have the same effect as if it had been taken at the annual meeting, and in such case all references in these By-laws to the annual meeting of the stockholders shall be deemed to refer to such special meeting.

 

1.3           Special Meetings.  Special meetings of stockholders for any purpose or purposes may be called at any time by the Board of Directors, the Chairman of the Board, the Chief Executive Officer or the President, but such special meetings may not be called by any other person or persons. Business transacted at any special meeting of stockholders shall be limited to matters relating to the purpose or purposes stated in the notice of meeting.

 

1.4           Notice of Meetings.  Except as otherwise provided by law, notice of each meeting of stockholders, whether annual or special, shall be given not less than 10 nor more than 60 days before the date of the meeting to each stockholder entitled to vote at such meeting. Without limiting the manner by which notice otherwise may be given to stockholders, any notice shall be effective if given by a form of electronic transmission consented to (in a manner consistent with the General Corporation Law of the State of Delaware) by the stockholder to whom the notice is given. The notices of all meetings shall state the place, date and time of the meeting and the means of remote communications, if any, by which stockholders and proxyholders may be deemed to be present in person and vote at such meeting. The notice of a special meeting shall state, in addition, the purpose or purposes for which the meeting is called. If notice is given by mail, such notice shall be deemed given when deposited in the United States mail, postage prepaid, directed to the stockholder at such stockholder’s address as it appears on the records of the corporation. If notice is given by electronic transmission, such notice shall be deemed given at the time specified in Section 232 of the General Corporation Law of the State of Delaware.

 

1.5           Voting List.  The Secretary shall prepare, at least 10 days before every meeting of stockholders, a complete list of the stockholders entitled to vote at the meeting, arranged in alphabetical order, and showing the address of each stockholder and the number of shares registered in the name of each stockholder. Such list shall be open to the examination of any stockholder, for any purpose germane to the meeting, for a period of at least 10 days prior to the meeting: (a) on a reasonably accessible electronic network, provided that the information required to gain access to such list is provided with notice of the meeting, or (b) during ordinary business hours, at the principal place of business of the corporation. The list shall also be produced and kept at the time and place of the meeting during the whole time thereof, and may be inspected by any stockholder who is present.

 

1.6           Quorum.  Except as otherwise provided by law, the Certificate of Incorporation or these By-laws, the holders of a majority in voting power of the shares of the capital stock of the corporation

 

1



 

issued and outstanding and entitled to vote at the meeting, present in person, present by means of remote communication in a manner, if any, authorized by the Board of Directors in its sole discretion, or represented by proxy, shall constitute a quorum for the transaction of business. A quorum, once established at a meeting, shall not be broken by the withdrawal of enough votes to leave less than a quorum.

 

1.7           Adjournments.  Any meeting of stockholders may be adjourned from time to time to any other time and to any other place at which a meeting of stockholders may be held under these By-laws by the stockholders present or represented at the meeting and entitled to vote, although less than a quorum, or, if no stockholder is present, by any officer entitled to preside at or to act as secretary of such meeting. It shall not be necessary to notify any stockholder of any adjournment of less than 30 days if the time and place of the adjourned meeting, and the means of remote communication, if any, by which stockholders and proxyholders may be deemed to be present in person and vote at such adjourned meeting, are announced at the meeting at which adjournment is taken, unless after the adjournment a new record date is fixed for the adjourned meeting. At the adjourned meeting, the corporation may transact any business that might have been transacted at the original meeting.

 

1.8           Voting and Proxies.  Each stockholder shall have one vote for each share of stock entitled to vote held of record by such stockholder and a proportionate vote for each fractional share so held, unless otherwise provided by law or the Certificate of Incorporation. Each stockholder of record entitled to vote at a meeting of stockholders may vote in person (including by means of remote communications, if any, by which stockholders may be deemed to be present in person and vote at such meeting) or may authorize another person or persons to vote for such stockholder by a proxy executed or transmitted in a manner permitted by the General Corporation Law of the State of Delaware by the stockholder or such stockholder’s authorized agent and delivered (including by electronic transmission) to the Secretary of the corporation. No such proxy shall be voted upon after three years from the date of its execution, unless the proxy expressly provides for a longer period.

 

1.9           Action at Meeting.  When a quorum is present at any meeting, any matter other than the election of directors to be voted upon by the stockholders at such meeting shall be decided by the affirmative vote of the holders of a majority in voting power of the shares of stock present or represented and voting on such matter (or if there are two or more classes of stock entitled to vote as separate classes, then in the case of each such class, the holders of a majority in voting power of the shares of stock of that class present or represented and voting on such matter), except when a different vote is required by law, the Certificate of Incorporation or these By-laws. When a quorum is present at any meeting, any election by stockholders of directors shall be determined by a plurality of the votes cast by the stockholders entitled to vote on the election.

 

1.10         Nomination of Directors.

 

(a)           Except for (1) any directors entitled to be elected by the holders of preferred stock, (2) any directors elected in accordance with Section 2.8 hereof by the Board of Directors to fill a vacancy or newly-created directorships or (3) as otherwise required by applicable law or stock market regulation, only persons who are nominated in accordance with the procedures in this Section 1.10 shall be eligible for election as directors. Nomination for election to the Board of Directors at a meeting of stockholders may be made (i) by or at the direction of the Board of Directors or (ii) by any stockholder of the corporation who (x) complies with the notice procedures set forth in Section 1.10(b) and (y) is a stockholder of record on the date of the giving of such notice and on the record date for the determination of stockholders entitled to vote at such meeting.

 

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(b)           To be timely, a stockholder’s notice must be received in writing by the Secretary at the principal executive offices of the corporation as follows: (i) in the case of an election of directors at an annual meeting of stockholders, not less than 90 days nor more than 120 days prior to the first anniversary of the preceding year’s annual meeting; provided, however, that (x) in the case of the annual meeting of stockholders of the corporation to be held in 2006 or (y) in the event that the date of the annual meeting in any other year is advanced by more than 20 days, or delayed by more than 60 days, from the first anniversary of the preceding year’s annual meeting, a stockholder’s notice must be so received not earlier than the 120th day prior to such annual meeting and not later than the close of business on the later of (A) the 90th day prior to such annual meeting and (B) the tenth day following the day on which notice of the date of such annual meeting was mailed or public disclosure of the date of such annual meeting was made, whichever first occurs; or (ii) in the case of an election of directors at a special meeting of stockholders, provided that the Board of Directors has determined that directors shall be elected at such meeting, not earlier than the 120th day prior to such special meeting and not later than the close of business on the later of (x) the 90th day prior to such special meeting and (y) the tenth day following the day on which notice of the date of such special meeting was mailed or public disclosure of the date of such special meeting was made, whichever first occurs. In no event shall the adjournment or postponement of an annual meeting (or the public announcement thereof) commence a new time period (or extend any time period) for the giving of a stockholder’s notice.

 

The stockholder’s notice to the Secretary shall set forth: (A) as to each proposed nominee (1) such person’s name, age, business address and, if known, residence address, (2) such person’s principal occupation or employment, (3) the class and number of shares of stock of the corporation that are beneficially owned by such person, and (4) any other information concerning such person that must be disclosed as to nominees in proxy solicitations pursuant to Regulation 14A under the Securities Exchange Act of 1934, as amended (the “Exchange Act”); (B) as to the stockholder giving the notice (1) such stockholder’s name and address, as they appear on the corporation’s books, (2) the class and number of shares of stock of the corporation that are owned, beneficially and of record, by such stockholder, (3) a description of all arrangements or understandings between such stockholder and each proposed nominee and any other person or persons (including their names) pursuant to which the nomination(s) are to be made by such stockholder, (4) a representation that such stockholder intends to appear in person or by proxy at the meeting to nominate the person(s) named in its notice and (5) a representation whether the stockholder intends or is part of a group that intends (x) to deliver a proxy statement and/or form of proxy to holders of at least the percentage of the corporation’s outstanding capital stock required to elect the nominee and/or (y) otherwise to solicit proxies from stockholders in support of such nomination; and (C) as to the beneficial owner, if any, on whose behalf the nomination is being made (1) such beneficial owner’s name and address, (2) the class and number of shares of stock of the corporation that are beneficially owned by such beneficial owner, (3) a description of all arrangements or understandings between such beneficial owner and each proposed nominee and any other person or persons (including their names) pursuant to which the nomination(s) are to be made and (4) a representation whether the beneficial owner intends or is part of a group that intends (x) to deliver a proxy statement and/or form of proxy to holders of at least the percentage of the corporation’s outstanding capital stock requirement to elect the nominee and/or (y) otherwise to solicit proxies from stockholders in support of such nomination. In addition, to be effective, the stockholder’s notice must be accompanied by the written consent of the proposed nominee to serve as a director if elected. The corporation may require any proposed nominee to furnish such other information as may reasonably be required to determine the eligibility of such proposed nominee to serve as a director of the corporation. A stockholder shall not have complied with this Section 1.10(b) if the stockholder (or beneficial owner, if any, on whose behalf the nomination is made) solicits or does not solicit, as the case

 

3



 

may be, proxies in support of such stockholder’s nominee in contravention of the representations with respect thereto required by this Section 1.10.

 

(c)           The chairman of any meeting shall have the power and duty to determine whether a nomination was made in accordance with the provisions of this Section 1.10 (including whether the stockholder or beneficial owner, if any, on whose behalf the nomination is made solicited (or is part of a group that solicited) or did not so solicit, as the case may be, proxies in support of such stockholder’s nominee in compliance with the representations with respect thereto required by this Section 1.10), and if the chairman should determine that a nomination was not made in accordance with the provisions of this Section 1.10, the chairman shall so declare to the meeting and such nomination shall be disregarded.

 

(d)           Except as otherwise required by law, nothing in this Section 1.10 shall obligate the corporation or the Board of Directors to include in any proxy statement or other stockholder communication distributed on behalf of the corporation or the Board of Directors information with respect to any nominee for director submitted by a stockholder.

 

(e)           Notwithstanding the foregoing provisions of this Section 1.10, if the stockholder (or a qualified representative of the stockholder) does not appear at the annual or special meeting of stockholders of the corporation to present a nomination, such nomination shall be disregarded, notwithstanding that proxies in respect of such vote may have been received by the corporation. For purposes of this Section 1.10, to be considered a qualified representative of the stockholder, a person must be authorized by a written instrument executed by such stockholder or an electronic transmission delivered by such stockholder to act for such stockholder as proxy at the meeting of stockholders and such person must produce such written instrument or electronic transmission, or a reliable reproduction of the written instrument or electronic transmission, at the meeting of stockholders.

 

(f)            For purposes of this Section 1.10, “public disclosure” shall include disclosure in a press release reported by the Dow Jones News Service, Associated Press or comparable national news service or in a document publicly filed by the corporation with the Securities and Exchange Commission pursuant to Section 13, 14 or 15(d) of the Exchange Act.

 

1.11         Notice of Business at Annual Meetings.

 

(a)           At any annual meeting of the stockholders, only such business shall be conducted as shall have been properly brought before the meeting. To be properly brought before an annual meeting, business must be (1) specified in the notice of meeting (or any supplement thereto) given by or at the direction of the Board of Directors, (2) otherwise properly brought before the meeting by or at the direction of the Board of Directors, or (3) properly brought before the meeting by a stockholder. For business to be properly brought before an annual meeting by a stockholder, (i) if such business relates to the nomination of a person for election as a director of the corporation, the procedures in Section 1.10 must be complied with and (ii) if such business relates to any other matter, the business must constitute a proper matter under Delaware law for stockholder action and the stockholder must (x) have given timely notice thereof in writing to the Secretary in accordance with the procedures set forth in Section 1.11(b) and (y) be a stockholder of record on the date of the giving of such notice and on the record date for the determination of stockholders entitled to vote at such annual meeting.

 

(b)           To be timely, a stockholder’s notice must be received in writing by the Secretary at the principal executive offices of the corporation not less than 90 days nor more than 120 days

 

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prior to the first anniversary of the preceding year’s annual meeting; provided, however, that (x) in the case of the annual meeting of stockholders of the corporation to be held in 2006 or (y) in the event that the date of the annual meeting in any other year is advanced by more than 20 days, or delayed by more than 60 days, from the first anniversary of the preceding year’s annual meeting, a stockholder’s notice must be so received not earlier than the 120th day prior to such annual meeting and not later than the close of business on the later of (A) the 90th day prior to such annual meeting and (B) the tenth day following the day on which notice of the date of such annual meeting was mailed or public disclosure of the date of such annual meeting was made, whichever first occurs. In no event shall the adjournment or postponement of an annual meeting (or the public announcement thereof) commence a new time period (or extend any time period) for the giving of a stockholder’s notice.

 

The stockholder’s notice to the Secretary shall set forth as to each matter the stockholder proposes to bring before the annual meeting (1) a brief description of the business desired to be brought before the annual meeting, the text relating to the business (including the text of any resolutions proposed for consideration and in the event that such business includes a proposal to amend the By-laws, the language of the proposed amendment), and the reasons for conducting such business at the annual meeting, (2) the name and address, as they appear on the corporation’s books, of the stockholder proposing such business, and the name and address of the beneficial owner, if any, on whose behalf the proposal is made, (3) the class and number of shares of stock of the corporation that are owned, of record and beneficially, by the stockholder and beneficial owner, if any, (4) a description of all arrangements or understandings between such stockholder or such beneficial owner, if any, and any other person or persons (including their names) in connection with the proposal of such business by such stockholder and any material interest of the stockholder or such beneficial owner, if any, in such business, (5) a representation that such stockholder intends to appear in person or by proxy at the annual meeting to bring such business before the meeting and (6) a representation whether the stockholder or the beneficial owner, if any, intends or is part of a group that intends (x) to deliver a proxy statement and/or form of proxy to holders of at least the percentage of the corporation’s outstanding capital stock required to approve or adopt the proposal and/or (y) otherwise to solicit proxies from stockholders in support of such proposal. Notwithstanding anything in these By-laws to the contrary, no business shall be conducted at any annual meeting of stockholders except in accordance with the procedures set forth in this Section 1.11; provided that any stockholder proposal that complies with Rule 14a-8 of the proxy rules (or any successor provision) promulgated under the Securities Exchange Act of 1934, as amended, and is to be included in the corporation’s proxy statement for an annual meeting of stockholders shall be deemed to comply with the requirements of this Section 1.11. A stockholder shall not have complied with this Section 1.11(b) if the stockholder (or beneficial owner, if any, on whose behalf the nomination is made) solicits or does not solicit, as the case may be, proxies in support of such stockholder’s proposal in contravention of the representations with respect thereto required by this Section 1.11.

 

(c)           The chairman of any meeting shall have the power and duty to determine whether business was properly brought before the meeting in accordance with the provisions of this Section 1.11 (including whether the stockholder or beneficial owner, if any, on whose behalf the proposal is made solicited (or is part of a group that solicited) or did not so solicit, as the case may be, proxies in support of such stockholder’s proposal in compliance with the representation with respect thereto required by this Section 1.11), and if the chairman should determine that business was not properly brought before the meeting in accordance with the provisions of this Section 1.11, the chairman shall so declare to the meeting and such business shall not be brought before the meeting.

 

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(d)           Notwithstanding the foregoing provisions of this Section 1.11, if the stockholder (or a qualified representative of the stockholder) does not appear at the annual meeting of stockholders of the corporation to present business, such business shall not be considered, notwithstanding that proxies in respect of such vote may have been received by the corporation. For purposes of this Section 1.11, to be considered a qualified representative of the stockholder, a person must be authorized by a written instrument executed by such stockholder or an electronic transmission delivered by such stockholder to act for such stockholder as a proxy at the meeting of stockholders and such person must produce such written instrument or electronic transmission, or a reliable reproduction of the written instrument or electronic transmission, at the meeting of stockholders.

 

(e)           For purposes of this Section 1.11, “public disclosure” shall include disclosure in a press release reported by the Dow Jones New Service, Associated Press or comparable national news service or in a document publicly filed by the corporation with the Securities and Exchange Commission pursuant to Section 13, 14 or 15(d) of the Exchange Act.

 

1.12         Conduct of Meetings.

 

(a)           Meetings of stockholders shall be presided over by the Chairman of the Board, if any, or in the Chairman’s absence by the Vice Chairman of the Board, if any, or in the Vice Chairman’s absence by the Chief Executive Officer, or in the Chief Executive Officer’s absence, by the President, or in the President’s absence by a Vice President, or in the absence of all of the foregoing persons by a chairman designated by the Board of Directors, or in the absence of such designation by a chairman chosen by vote of the stockholders at the meeting. The Secretary shall act as secretary of the meeting, but in the Secretary’s absence the chairman of the meeting may appoint any person to act as secretary of the meeting.

 

(b)           The Board of Directors may adopt by resolution such rules, regulations and procedures for the conduct of any meeting of stockholders of the corporation as it shall deem appropriate including such guidelines and procedures as it may deem appropriate regarding the participation by means of remote communication of stockholders and proxyholders not physically present at a meeting. Except to the extent inconsistent with such rules, regulations and procedures as adopted by the Board of Directors, the chairman of any meeting of stockholders shall have the right and authority to prescribe such rules, regulations and procedures and to do all such acts as, in the judgment of such chairman, are appropriate for the proper conduct of the meeting. Such rules, regulations or procedures, whether adopted by the Board of Directors or prescribed by the chairman of the meeting, may include, without limitation, the following: (i) the establishment of an agenda or order of business for the meeting; (ii) rules and procedures for maintaining order at the meeting and the safety of those present; (iii) limitations on attendance at or participation in the meeting to stockholders of record of the corporation, their duly authorized and constituted proxies or such other persons as shall be determined; (iv) restrictions on entry to the meeting after the time fixed for the commencement thereof; and (v) limitations on the time allotted to questions or comments by participants. Unless and to the extent determined by the Board of Directors or the chairman of the meeting, meetings of stockholders shall not be required to be held in accordance with the rules of parliamentary procedure.

 

(c)           The chairman of the meeting shall announce at the meeting when the polls for each matter to be voted upon at the meeting will be opened and closed.  If no announcement is made, the polls shall be deemed to have opened when the meeting is convened and closed upon the final adjournment of the meeting. After the polls close, no ballots, proxies or votes or any revocations or changes thereto may be accepted.

 

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(d)           In advance of any meeting of stockholders, the Board of Directors, the Chairman of the Board, the Chief Executive Officer or the President shall appoint one or more inspectors of election to act at the meeting and make a written report thereof. One or more other persons may be designated as alternate inspectors to replace any inspector who fails to act. If no inspector or alternate is present, ready and willing to act at a meeting of stockholders, the chairman of the meeting shall appoint one or more inspectors to act at the meeting. Unless otherwise required by law, inspectors may be officers, employees or agents of the corporation. Each inspector, before entering upon the discharge of such inspector’s duties, shall take and sign an oath faithfully to execute the duties of inspector with strict impartiality and according to the best of such inspector’s ability. The inspector shall have the duties prescribed by law and shall take charge of the polls and, when the vote in completed, shall make a certificate of the result of the vote taken and of such other facts as may be required by law.

 

1.13         No Action by Consent in Lieu of a Meeting. Stockholders of the corporation may not take any action by written consent in lieu of a meeting.

 

ARTICLE II.

 

DIRECTORS

 

2.1           General Powers.  The business and affairs of the corporation shall be managed by or under the direction of a Board of Directors, who may exercise all of the powers of the corporation except as otherwise provided by law or the Certificate of Incorporation.

 

2.2           Number, Election and Qualification.  Subject to the rights of holders of any series of preferred stock to elect directors, the number of directors of the Corporation shall be established by the Board of Directors. Election of directors need not be by written ballot. Directors need not be stockholders of the corporation.

 

2.3           Classes of Directors.  Subject to the rights of holders of any series of preferred stock to elect directors, the Board of Directors shall consist of one class.

 

2.4           Terms of Office.  Subject to the rights of holders of any series of preferred stock to elect directors, each director shall serve for a term ending on the date of the first annual meeting following the annual meeting at which such director was elected; provided, that each director elected or appointed as a director in 2005 shall serve for a term expiring at the corporation’s annual meeting of stockholders held in 2006; provided further, that the term of each director shall continue until the election and qualification of a successor and be subject to such director’s earlier death, resignation or removal.

 

2.5           Quorum.  The greater of (a) a majority of the directors at any time in office and (b) one-third of the number of directors fixed by the Board of Directors shall constitute a quorum. If at any meeting of the Board of Directors there shall be less than such a quorum, a majority of the directors present may adjourn the meeting from time to time without further notice other than announcement at the meeting, until a quorum shall be present.

 

2.6           Action at Meeting.  Every act or decision done or made by a majority of the directors present at a meeting duly held at which a quorum is present shall be regarded as the act of the Board of Directors unless a greater number is required by law or by the Certificate of Incorporation.

 

2.7           Removal.  Subject to the rights of holder of any series of preferred stock, directors of the corporation may be removed only for cause and only by the affirmative vote of the holders of at least 75%

 

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of the votes that all the stockholders would be entitled to cast in any annual election of directors or class of directors.

 

2.8           Vacancies.  Subject to the rights of holder of any series of preferred stock, any vacancy or newly-created directorships on the Board of Directors, however occurring, shall be filled only by vote of a majority of the directors then in office, although less than a quorum, or by a sole remaining director and shall not be filled by the stockholders. A director elected to fill a vacancy shall hold office until the next election of the class for which such director shall have been chosen, subject to the election and qualification of a successor or until such director’s earlier death, resignation or removal.

 

2.9           Resignation.  Any director may resign by delivering a resignation in writing or by electronic transmission to the corporation at its principal office or to the Chairman of the Board, the Chief Executive Officer, the President or the Secretary. Such resignation shall be effective upon receipt unless it is specified to be effective at some later time or upon the happening of some later event.

 

2.10         Regular Meetings.  Regular meetings of the Board of Directors may be held without notice at such time and place as shall be determined from time to time by the Board of Directors; provided that any director who is absent when such a determination is made shall be given notice of the determination. A regular meeting of the Board of Directors may be held without notice immediately after and at the same place as the annual meeting of stockholders.

 

2.11         Special Meetings.  Special meetings of the Board of Directors may be held at any time and place designated in a call by the Chairman of the Board, the Chief Executive Officer, the President, two or more directors, or by one director in the event that there is only a single director in office.

 

2.12         Notice of Special Meetings.  Notice of any special meeting of directors shall be given to each director by the Secretary or by the officer or one of the directors calling the meeting. Notice shall be duly given to each director (a) in person or by telephone at least 24 hours in advance of the meeting, (b) by sending written notice via reputable overnight courier, telecopy or electronic mail, or delivering written notice by hand, to such director’s last known business, home or electronic mail address at least 48 hours in advance of the meeting, or (c) by sending written notice via first-class mail to such director’s last known business or home address at least 72 hours in advance of the meeting. A notice or waiver of notice of a meeting of the Board of Directors need not specify the purposes of the meeting.

 

2.13         Meetings by Conference Communications Equipment.  Directors may participate in meetings of the Board of Directors or any committee thereof by means of conference telephone or other communications equipment by means of which all persons participating in the meeting can hear each other, and participation by such means shall constitute presence in person at such meeting.

 

2.14         Action by Consent.  Any action required or permitted to be taken at any meeting of the Board of Directors or of any committee thereof may be taken without a meeting, if all members of the Board of Directors or committee, as the case may be, consent to the action in writing or by electronic transmission, and the written consents or electronic transmissions are filed with the minutes of proceedings of the Board of Directors or committee.

 

2.15         Committees.  The Board of Directors may designate one or more committees, each committee to consist of one or more of the directors of the corporation. The Board of Directors may designate one or more directors as alternate members of any committee, who may replace any absent or disqualified member at any meeting of the committee. In the absence or disqualification of a member of a committee, the member or members of the committee present at any meeting and not disqualified from voting, whether or not such member or members constitute a quorum, may unanimously appoint another

 

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member of the Board of Directors to act at the meeting in the place of any such absent or disqualified member. Any such committee, to the extent provided in the resolution of the Board of Directors and subject to the provisions of law, shall have and may exercise all the powers and authority of the Board of Directors in the management of the business and affairs of the corporation and may authorize the seal of the corporation to be affixed to all papers that may require it. Each such committee shall keep minutes and make such reports as the Board of Directors may from time to time request. Except as the Board of Directors may otherwise determine, any committee may make rules for the conduct of its business, but unless otherwise provided by the directors or in such rules, its business shall be conducted as nearly as possible in the same manner as is provided in these By-laws for the Board of Directors. Except as otherwise provided in the Certificate of Incorporation, these By-laws, or the resolution of the Board of Directors designating the committee, a committee may create one or more subcommittees, each subcommittee to consist of one or more members of the committee, and delegate to a subcommittee any or all of the powers and authority of the committee.

 

2.16         Compensation of Directors.  Directors may be paid such compensation for their services and such reimbursement for expenses of attendance at meetings as the Board of Directors may from time to time determine. No such payment shall preclude any director from serving the corporation or any of its parent or subsidiary entities in any other capacity and receiving compensation for such service.

 

ARTICLE III.

 

OFFICERS

 

3.1           Titles.  The officers of the corporation shall consist of a Chief Executive Officer, a President, a Secretary, a Treasurer and such other officers with such other titles as the Board of Directors shall determine, including a Chairman of the Board, a Vice Chairman of the Board, and one or more Vice Presidents, Assistant Treasurers, and Assistant Secretaries. The Board of Directors may appoint such other officers as it may deem appropriate.

 

3.2           Election.  The Chief Executive Officer, President, Treasurer and Secretary shall be elected annually by the Board of Directors at its first meeting following the annual meeting of stockholders. Other officers may be appointed by the Board of Directors at such meeting or at any other meeting.

 

3.3           Qualification.  No officer need be a stockholder. Any two or more offices may be held by the same person.

 

3.4           Tenure.  Except as otherwise provided by law, by the Certificate of Incorporation or by these By-laws, each officer shall hold office until such officer’s successor is elected and qualified, unless a different term is specified in the resolution electing or appointing such officer, or until such officer’s earlier death, resignation or removal.

 

3.5           Resignation and Removal.  Any officer may resign by delivering a written resignation to the corporation at its principal office or to the Chief Executive Officer, the President or the Secretary. Such resignation shall be effective upon receipt unless it is specified to be effective at some later time or upon the happening of some later event. Any officer may be removed at any time, with or without cause, by vote of a majority of the directors then in office. Except as the Board of Directors may otherwise determine, no officer who resigns or is removed shall have any right to any compensation as an officer for any period following such officer’s resignation or removal, or any right to damages on account of such removal, whether such officer’s compensation be by the month or by the year or otherwise, unless such compensation is expressly provided for in a duly authorized written agreement with the corporation.

 

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3.6           Vacancies.  The Board of Directors may fill any vacancy occurring in any office for any reason and may, in its discretion, leave unfilled for such period as it may determine any offices other than those of Chief Executive Officer, President, Treasurer and Secretary. Each such successor shall hold office for the unexpired term of such officer’s predecessor and until a successor is elected and qualified, or until such officer’s earlier death, resignation or removal.

 

3.7           Chairman of the Board.  The Board of Directors may appoint from its members a Chairman of the Board, who need not be an employee or officer of the corporation. If the Board of Directors appoints a Chairman of the Board, such Chairman shall perform such duties and possess such powers as are assigned by the Board of Directors and, if the Chairman of the Board is also designated as the corporation’s Chief Executive Officer, shall have the powers and duties of the Chief Executive Officer prescribed in Section 3.8 of these By-laws. Unless otherwise provided by the Board of Directors, the Chairman of the Board shall preside at all meetings of the Board of Directors and stockholders.

 

3.8           President; Chief Executive Officer.  Unless the Board of Directors has designated the Chairman of the Board or another person as the corporation’s Chief Executive Officer, the President shall be the Chief Executive Officer of the corporation. The Chief Executive Officer shall have general charge and supervision of the business of the Corporation subject to the direction of the Board of Directors. The President shall perform such other duties and shall have such other powers as the Board of Directors or the Chief Executive Officer (if the President is not the Chief Executive Officer) may from time to time prescribe. In the event of the absence, inability or refusal to act of the Chief Executive Officer or the President (if the President is not the Chief Executive Officer), the Vice President (or if there shall be more than one, the Vice Presidents in the order determined by the Board of Directors) shall perform the duties of the Chief Executive Officer and when so performing such duties shall have all the powers of and be subject to all the restrictions upon the Chief Executive Officer.

 

3.9           Vice Presidents.  Any Vice President shall perform such duties and possess such powers as the Board of Directors or the Chief Executive Officer may from time to time prescribe. The Board of Directors may assign to any Vice President the title of Executive Vice President, Senior Vice President or any other title selected by the Board of Directors.

 

3.10         Secretary and Assistant Secretaries.  The Secretary shall perform such duties and shall have such powers as the Board of Directors or the Chief Executive Officer may from time to time prescribe. In addition, the Secretary shall perform such duties and have such powers as are incident to the office of the secretary, including the duty and power to give notices of all meetings of stockholders and special meetings of the Board of Directors, to attend all meetings of stockholders and the Board of Directors and keep a record of the proceedings, to maintain a stock ledger and prepare lists of stockholders and their addresses as required, to be custodian of corporate records and the corporate seal and to affix and attest to the same on documents. Any Assistant Secretary shall perform such duties and possess such powers as the Board of Directors, the Chief Executive Officer or the Secretary may from time to time prescribe. In the event of the absence, inability or refusal to act of the Secretary, the Assistant Secretary (or if there shall be more than one, the Assistant Secretaries in the order determined by the Board of Directors) shall perform the duties and exercise the powers of the Secretary. In the absence of the Secretary or any Assistant Secretary at any meeting of stockholders or directors, the chairman of the meeting shall designate a temporary secretary to keep a record of the meeting.

 

3.11         Treasurer and Assistant Treasurers.  The Treasurer shall perform such duties and shall have such powers as may from time to time be assigned by the Board of Directors or the Chief Executive Officer. In addition, the Treasurer shall perform such duties and have such powers as are incident to the office of treasurer, including the duty and power to keep and be responsible for all funds and securities of the corporation, to deposit funds of the corporation in depositories selected in accordance with these

 

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By-laws, to disburse such funds as ordered by the Board of Directors, to make proper accounts of such funds, and to render as required by the Board of Directors statements of all such transactions and of the financial condition of the corporation. The Assistant Treasurers shall perform such duties and possess such powers as the Board of Directors, the Chief Executive Officer or the Treasurer may from time to time prescribe. In the event of the absence, inability or refusal to act of the Treasurer, the Assistant Treasurer (or if there shall be more than one, the Assistant Treasurers in the order determined by the Board of Directors) shall perform the duties and exercise the powers of the Treasurer.

 

3.12         Salaries.  Officers of the corporation shall be entitled to such salaries, compensation or reimbursement as shall be fixed or allowed from time to time by the Board of Directors.

 

ARTICLE IV.

 

CAPITAL STOCK

 

4.1           Issuance of Stock.  Subject to the provisions of the Certificate of Incorporation, the whole or any part of any unissued balance of the authorized capital stock of the corporation or the whole or any part of any shares of the authorized capital stock of the corporation held in the corporation’s treasury may be issued, sold, transferred or otherwise disposed of by vote of the Board of Directors in such manner, for such lawful consideration and on such terms as the Board of Directors may determine.

 

4.2           Certificates of Stock.  Every holder of stock of the corporation shall be entitled to have a certificate, in such form as may be prescribed by law and by the Board of Directors, certifying the number and class of shares owned by such holder in the corporation. Each such certificate shall be signed by, or in the name of the corporation by, the Chairman or Vice Chairman, if any, of the Board of Directors, or the President or a Vice President, and the Treasurer or an Assistant Treasurer, or the Secretary or an Assistant Secretary of the corporation. Any or all of the signatures on the certificate may be a facsimile. Each certificate for shares of stock that are subject to any restriction on transfer pursuant to the Certificate of Incorporation, these By-laws, applicable securities laws or any agreement among any number of stockholders or among such holders and the corporation shall have conspicuously noted on the face or back of the certificate either the full text of the restriction or a statement of the existence of such restriction. There shall be set forth on the face or back of each certificate representing shares of such class or series of stock of the corporation a statement that the corporation will furnish without charge to each stockholder who so requests a copy of the full text of the powers, designations, preferences and relative, participating, optional or other special rights of each class of stock or series thereof and the qualifications, limitations or restrictions of such preferences and/or rights.

 

4.3           Transfers.  Except as otherwise established by rules and regulations adopted by the Board of Directors, and subject to applicable law, shares of stock may be transferred on the books of the corporation by the surrender to the corporation or its transfer agent of the certificate representing such shares properly endorsed or accompanied by a written assignment or power of attorney properly executed, and with such proof of authority or the authenticity of signature as the corporation or its transfer agent may reasonably require. Except as may be otherwise required by law, by the Certificate of Incorporation or by these By-laws, the corporation shall be entitled to treat the record holder of stock as shown on its books as the owner of such stock for all purposes, including the payment of dividends and the right to vote with respect to such stock, regardless of any transfer, pledge or other disposition of such stock until the shares have been transferred on the books of the corporation in accordance with the requirements of these By-laws.

 

4.4           Lost, Stolen or Destroyed Certificates.  The corporation may issue a new certificate of stock in place of any previously issued certificate alleged to have been lost, stolen or destroyed, upon

 

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such terms and conditions as the Board of Directors may prescribe, including the presentation of reasonable evidence of such loss, theft or destruction and the giving of such indemnity and posting of such bond as the Board of Directors may require for the protection of the corporation or any transfer agent or registrar.

 

4.5           Record Date.  The Board of Directors may fix in advance a date as a record date for the determination of the stockholders entitled to notice of or to vote at any meeting of stockholders, or entitled to receive payment of any dividend or other distribution or allotment of any rights in respect of any change, conversion or exchange of stock, or for the purpose of any other lawful action. Such record date shall not be more than 60 nor less than 10 days before the date of such meeting, nor more than 60 days prior to any other action to which such record date relates.

 

If no record date is fixed, the record date for determining stockholders entitled to notice of or to vote at a meeting of stockholders shall be at the close of business on the day before the day on which notice is given, or, if notice is waived, at the close of business on the day before the day on which the meeting is held. If no record date is fixed, the record date for determining stockholders for any other purpose shall be at the close of business on the day on which the Board of Directors adopts the resolution relating to such purpose.

 

A determination of stockholders of record entitled to notice of or to vote at a meeting of stockholders shall apply to any adjournment of the meeting; provided, however, that the Board of Directors may fix a new record date for the adjourned meeting.

 

ARTICLE V.

 

GENERAL PROVISIONS

 

5.1           Fiscal Year.  Except as from time to time otherwise designated by the Board of Directors, the fiscal year of the corporation shall begin on the first day of January of each year and end on the last day of December in each year.

 

5.2           Corporate Seal.  The corporate seal shall be in such form as shall be approved by the Board of Directors.

 

5.3           Waiver of Notice.  Whenever notice is required to be given by law, by the Certificate of Incorporation or by these By-laws, a written waiver signed by the person entitled to notice, or a waiver by electronic transmission by the person entitled to notice, whether before, at or after the time stated in such notice, shall be deemed equivalent to notice. Attendance of a person at a meeting shall constitute a waiver of notice of such meeting, except when the person attends a meeting for the express purpose of objecting at the beginning of the meeting, to the transaction of any business because the meeting is not lawfully called or convened.

 

5.4           Voting of Securities.  Except as the Board of Directors may otherwise designate, the Chief Executive Officer, the President or the Treasurer may waive notice of, and act as, or appoint any person or persons to act as, proxy or attorney-in-fact for this corporation (with or without power of substitution) at any meeting of stockholders or securityholders of any other entity, the securities of which may be held by this corporation.

 

5.5           Evidence of Authority.  A certificate by the Secretary, or an Assistant Secretary, or a temporary Secretary, as to any action taken by the stockholders, directors, a committee or any officer or

 

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representative of the corporation shall as to all persons who rely on the certificate in good faith be conclusive evidence of such action.

 

5.6           Certificate of Incorporation.  All references in these By-laws to the Certificate of Incorporation shall be deemed to refer to the Certificate of Incorporation of the corporation, as amended and in effect from time to time.

 

5.7           Severability.  Any determination that any provision of these By-laws is for any reason inapplicable, illegal or ineffective shall not affect or invalidate any other provision of these By-laws.

 

5.8           Pronouns.  All pronouns used in these By-laws shall be deemed to refer to the masculine, feminine or neuter, singular or plural, as the identity of the person or persons may require.

 

ARTICLE VI.

 

AMENDMENTS

 

These By-laws may be altered, amended or repealed, in whole or in part, or new By-laws may be adopted by the Board of Directors or by the stockholders as provided in the Certificate of Incorporation.

 

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EX-10.1 6 a06-23654_1ex10d1.htm EX-10

Exhibit 10.1

 

EBERLINE SERVICES, INC.

 

Promissory Note

 

$[1,000,000]

 

January 1, 2005

 

FOR VALUE RECEIVED, the undersigned, Eberline Services, Inc., a Delaware corporation (“Maker”), hereby promises to pay to Mr. Arvin Smith (the “Lender”) the principal sum of One Million U.S. Dollars ($1,000,000), together with interest on the unpaid balance of such principal amount from the date hereof until maturity at the rate of Bank Prime Rate as quoted from time to time in the Wall Street Journal plus one percent (1.0%) per annum.

 

The Maker shall repay the principal amount of this Note in sixteen (16) equal quarterly installments commencing March 31, 2005 and on the last day of each calendar quarter thereafter until this Note is paid in full. The Maker shall pay accrued interest on such principal amount at the time of each quarterly payment of principal.  Notwithstanding the foregoing, the full amount of principal and interest shall be paid no later than September 30, 2008 (the “Maturity Date”).

 

This Note incorporates the following additional terms.

 

This Note evidences a loan made by the Lender to Maker.  This Note is intended to replace the Demand Promissory Note dated September 27, 2004 issued by Eberline Services, Inc. to the Lender, which note is hereby cancelled.

 

Payments of principal of and interest on this Note shall be made in lawful money of the United States of America to the Lender at the Lender’s address set forth below, or at such other place as the Lender shall have designated to the Maker in writing.  The Maker may prepay this Note without any penalty or premium, in whole or from time to time in part, upon written notice given at least ten (10) business days prior to the date fixed for such prepayment.  All payments received by the Lender with respect to this Note shall be applied first to the accrued interest and then to principal.  All computations of interest shall be calculated on the basis of actual number of days elapsed over a year of 360 days.

 

This Note will be treated as Senior to any other notes issued to Dr. Rick Chapman, Dr. Phillip Frost, Mr. Arvin Smith and Mr. John Hatsopoulos (the “Other Lenders).

 

The Lender, by his payment for and acceptance of this Note, (1) represents and warrants that he is an “accredited investor” as such term is defined in Rule 501 of Regulation D promulgated under the Untied States Securities Act of 1933, as amended (the “Act”), and that this Note is being purchased for his own account and not for distribution within the meaning of the Act, and (2) agrees that he will not sell or otherwise transfer or assign this Note unless it is registered under the Act or unless an exemption from such registration is available.

 

The obligations of the Maker under this Note shall automatically become due and payable immediately without notice or demand in the event that (1) the Maker shall commence any case, proceeding or other action under any law relating to bankruptcy, insolvency, reorganization or relief of debtors, seeking to have an order for relief entered with respect to the Maker, or seeking to adjudicate the

 



 

Maker a bankrupt or insolvent or seeking reorganization, arrangement, adjustment, winding-up, liquidation, dissolution, composition or other relief with respect to the Maker or any of its debts, or seeking appointment of a receiver, trustee, custodian or other similar official for the Maker for all or any substantial part of the assets of the Maker, or Maker shall make a general assignment for the benefit of its creditors, or part of the assets of the Maker, or there shall be commenced against the Maker any case, proceeding or other action of a nature referred to in this subparagraph (1), or there shall be commenced against the Maker any case, proceeding or other action seeking issuance of a warrant of attachment, execution, distraint or similar process against all or any substantial part of the assets of the Maker which results in the entry of an order for any such relief, or the Maker shall take any action in furtherance of, or indicating its consent to, approval of, acquiescence in, any of the acts set forth in this subparagraph (1), or the Maker shall generally not, or shall be unable to, or shall admit in writing its inability to, pay its debts as they become due; or (2) the Maker shall commence proceedings for the dissolution or liquidation of the business of the Maker or shall suspend the usual business of the Maker for a period of thirty (30) consecutive days.

 

Nothing in the Note shall affect or impair the right, which is absolute and unconditional, of the Lender to receive payment of or to institute suit to enforce this Note at and after the maturity hereof (including maturity by declaration pursuant to this Note or otherwise) or the obligation of the Maker, which is also absolute and unconditional, to pay the principal of or interest on this Note to the Lender at the time and place expressed herein.

 

In any case where the date of maturity on, or principal of, this Note shall be a Sunday or a legal holiday in the Commonwealth of Massachusetts or a day on which banking institutions doing business in the Commonwealth of Massachusetts are authorized by law to close, then payment of such interest may be made on the next succeeding business day with the same force and effect as if made on the nominal date of maturity (and no interest shall accrue for the period after such nominal date).

 

Except as herein otherwise expressly provided, all notices, requests, demands, consents and other communications required or permitted under this Note shall be in writing and shall be considered to have been duly given when (1) delivered by hand, (2) sent by facsimile (with receipt confirmed), provided that a copy is mailed (on the same date) by certified or registered mail, return receipt requested, postage prepaid, or (3) received by the addressee, if sent by Express Mail, Federal Express or other reputable express delivery service (receipt requested), or by first class certified or registered mail, return receipt requested, postage prepaid, in each case to the appropriate addresses and facsimile numbers set forth below (or to such other addresses and telecopier numbers as a person whose address is herein specified may from time to time designate as to himself by notice similarly given to the other such designees in accordance herewith). A notice of change of address shall not be deemed given until received by the addressee. Notices shall be addressed:

 

To the Lender at:

 

Mr. Arvin Smith

 

 

1300 Alexandra Court

 

 

Colleyville, TX 76034

 

 

Phone: (817) 788-1815

 

 

Fax: (817) 788-1815

 

 

 

To the Maker at:

 

Eberline Services, Inc.

 

 

7021 Pan American Freeway N.E.

 

 

Albuquerque, NM 87109-4338

 

 

Attn: President

 

 

Phone: (505) 262-2694

 

 

Fax: (505) 262-2698

 

2



 

In the case of the occurrence of an Event of Default, the Maker shall be liable for all costs of enforcement and collection of this Note incurred by the Lender or any other holder of this Note, including but not limited to reasonable attorneys’ fees, disbursements and court costs.

 

The Maker hereby waives presentment, demand for payment, notice of dishonor, protest and notice of protest, and any or all other notices of demands in connection with the delivery, acceptance, performance, default, endorsement or guarantee of this Note.  The liability of the Maker hereunder shall be unconditional and shall not be in any manner affected by any indulgence whatsoever granted or consented to by the holder hereof, including but not limited to any extension of time, renewal, waiver or other modification.

 

This Note shall be governed by and construed in accordance with the laws of the Commonwealth of Massachusetts (without regard to the conflict of laws principles thereof).

 

 

EBERLINE SERVICES, INC.

 

 

 

 

 

By:

  /s/ Dr. Shelton Clark

 

 

Name: Dr. Shelton Clark

 

Title: President, Eberline Services, Inc.

 

3


EX-10.2 7 a06-23654_1ex10d2.htm EX-10

Exhibit 10.2

 

EBERLINE SERVICES, INC.

 

Promissory Note

 

$[1,000,000]

 

January 1, 2005

 

FOR VALUE RECEIVED, the undersigned, Eberline Services, Inc., a Delaware corporation (“Maker”), hereby promises to pay to John N. Hatsopoulos and Patricia Hatsopoulos (the Lender) the principal sum of One Million U.S. Dollars ($1,000,000), together with interest on the unpaid balance of such principal amount from the date hereof until maturity at the rate of Bank Prime Rate as quoted from time to time in the Wall Street Journal plus one percent (1.0%) per annum.

 

The Maker shall repay the principal amount of this Note in sixteen (16) equal quarterly installments commencing March 31, 2005 and on the last day of each calendar quarter thereafter until this Note is paid in full.  The Maker shall pay accrued interest on such principal amount at the time of each quarterly payment of principal.  Notwithstanding the foregoing, the full amount of principal and interest shall be paid no later than September 30, 2008 (the “Maturity Date”).

 

This Note incorporates the following additional terms.

 

This Note evidences a loan made by the Lender to Maker.  This Note is intended to replace the Demand Promissory Note dated September 27, 2004 issued by Eberline Services, Inc. to the Lender, which note is hereby cancelled.

 

Payments of principal of and interest on this Note shall be made in lawful money of the United States of America to the Lender at the Lender’s address set forth below, or at such other place as the Lender shall have designated to the Maker in writing.  The Maker may prepay this Note without any penalty or premium, in whole or from time to time in part, upon written notice given at least ten (10) business days prior to the date fixed for such prepayment.  All payments received by the Lender with respect to this Note shall be applied first to the accrued interest and then to principal.  All computations of interest shall be calculated on the basis of actual number of days elapsed over a year of 360 days.

 

This Note will be treated as Senior to any other notes issued to Dr. Rick Chapman, Dr. Phillip Frost, Mr. Arvin Smith and Mr. John Hatsopoulos (the “Other Lenders”).

 

The Lender, by his payment for and acceptance of this Note, (1) represents and warrants that he is an “accredited investor” as such term is defined in Rule 501 of Regulation D promulgated under the Untied States Securities Act of 1933, as amended (the “Act”), and that this Note is being purchased for his own account and not for distribution within the meaning of the Act, and (2) agrees that he will not sell or otherwise transfer or assign this Note unless it is registered under the Act or unless an exemption from such registration is available.

 

The obligations of the Maker under this Note shall automatically become due and payable immediately without notice or demand in the event that (1) the Maker shall commence any case, proceeding or other action under any law relating to bankruptcy, insolvency, reorganization or relief of debtors, seeking to have an order for relief entered with respect to the Maker, or seeking to adjudicate the Maker a bankrupt or insolvent or seeking reorganization, arrangement, adjustment, winding-up,

 



 

liquidation, dissolution, composition or other relief with respect to the Maker or any of its debts, or seeking appointment of a receiver, trustee, custodian or other similar official for the Maker for all or any substantial part of the assets of the Maker, or Maker shall make a general assignment for the benefit of its creditors, or part of the assets of the Maker, or there shall be commenced against the Maker any case, proceeding or other action of a nature referred to in this subparagraph (1), or there shall be commenced against the Maker any case, proceeding or other action seeking issuance of a warrant of attachment, execution, distraint or similar process against all or any substantial part of the assets of the Maker which results in the entry of an order for any such relief, or the Maker shall take any action in furtherance of, or indicating its consent to, approval of, acquiescence in, any of the acts set forth in this subparagraph (1), or the Maker shall generally not, or shall be unable to, or shall admit in writing its inability to, pay its debts as they become due; or (2) the Maker shall commence proceedings for the dissolution or liquidation of the business of the Maker or shall suspend the usual business of the Maker for a period of thirty (30) consecutive days.

 

Nothing in the Note shall affect or impair the right, which is absolute and unconditional, of the Lender to receive payment of or to institute suit to enforce this Note at and after the maturity hereof (including maturity by declaration pursuant to this Note or otherwise) or the obligation of the Maker, which is also absolute and unconditional, to pay the principal of or interest on this Note to the Lender at the time and place expressed herein.

 

In any case where the date of maturity on, or principal of, this Note shall be a Sunday or a legal holiday in the Commonwealth of Massachusetts or a day on which banking institutions doing business in the Commonwealth of Massachusetts are authorized by law to close, then payment of such interest may be made on the next succeeding business day with the same force and effect as if made on the nominal date of maturity (and no interest shall accrue for the period after such nominal date).

 

Except as herein otherwise expressly provided, all notices, requests, demands, consents and other communications required or permitted under this Note shall be in writing and shall be considered to have been duly given when (1) delivered by hand, (2) sent by facsimile (with receipt confirmed), provided that a copy is mailed (on the same date) by certified or registered mail, return receipt requested, postage prepaid, or (3) received by the addressee, if sent by Express Mail, Federal Express or other reputable express delivery service (receipt requested), or by first class certified or registered mail, return receipt requested, postage prepaid, in each case to the appropriate addresses and facsimile numbers set forth below (or to such other addresses and telecopier numbers as a person whose address is herein specified may from time to time designate as to himself by notice similarly given to the other such designees in accordance herewith).  A notice of change of address shall not be deemed given until received by the addressee.  Notices shall be addressed:

 

To the Lender at:

 

John Hatsopoulos & Patricia Hatsopoulos

 

 

45 First Avenue

 

 

Waltham, MA 02451

 

 

Phone: (781) 622-1117

 

 

Fax: (781) 622-1027

 

 

 

To the Maker at:

 

Eberline Services, Inc.

 

 

7021 Pan American Freeway N.E.

 

 

Albuquerque, NM 87109-4338

 

 

Attn: President

 

 

Phone: (505) 262-2694

 

 

Fax: (505) 262-2698

 

2



 

In the case of the occurrence of an Event of Default, the Maker shall be liable for all costs of enforcement and collection of this Note incurred by the Lender or any other holder of this Note, including but not limited to reasonable attorneys’ fees, disbursements and court costs.

 

The Maker hereby waives presentment, demand for payment, notice of dishonor, protest and notice of protest, and any or all other notices of demands in connection with the delivery, acceptance, performance, default, endorsement or guarantee of this Note.  The liability of the Maker hereunder shall be unconditional and shall not be in any manner affected by any indulgence whatsoever granted or consented to by the holder hereof, including but not limited to any extension of time, renewal, waiver or other modification.

 

This Note shall be governed by and construed in accordance with the laws of the Commonwealth of Massachusetts (without regard to the conflict of laws principles thereof).

 

 

EBERLINE SERVICES, INC.

 

 

 

 

 

By:

   /s/ Dr. Shelton Clark

 

 

Name: Dr. Shelton Clark

 

Title: President, Eberline Services, Inc.

 

3


EX-10.3 8 a06-23654_1ex10d3.htm EX-10

Exhibit 10.3

 

GLENROSE INSTRUMENTS INC.

 

2005 STOCK OPTION AND INCENTIVE PLAN

 

1.             Purpose and Eligibility

 

The purpose of this 2005 Stock Option and Incentive Plan (the “Plan”) of GlenRose Instruments Inc. (the “Company”) is to provide stock options and other equity interests in the Company (each an “Award”) to employees, officers, directors, consultants and advisors of the Company and its Subsidiaries, all of whom are eligible to receive Awards under the Plan.  Any person to whom an Award has been granted under the Plan is called a “Participant”.  Additional definitions are contained in Section 8.

 

2.             Administration

 

a.             Administration by Board of Directors.  The Plan will be administered by the Board of Directors of the Company (the “Board”).  The Board, in its sole discretion, shall have the authority to grant and amend Awards, to adopt, amend and repeal rules relating to the Plan and to interpret and correct the provisions of the Plan and any Award.  All decisions by the Board shall be final and binding on all interested persons. Neither the Company nor any member of the Board shall be liable for any action or determination relating to the Plan. Specifically, without limiting the foregoing, the Board shall have authority to adopt special rules and sub-plans for Participants in foreign jurisdictions to take advantage of favorable tax programs or for other legal objectives. The Board of Directors may further, with the consent of the affected optionee, affect the cancellation of any or all outstanding options and the grant of new options in substitution therefor covering the same or different numbers of shares of Common Stock having an option exercise price per share that may be higher or lower than the exercise price per share of the canceled options.

 

b.             Appointment of Committees.  To the extent permitted by applicable law, the Board may delegate any or all of its powers under the Plan to one or more committees or subcommittees of the Board (a “Committee”).  All references in the Plan to the “Board” shall mean such Committee or the Board.

 

c.             Delegation to Officers. To the extent permitted by applicable law, the Board may delegate to one or more officers of the Company the power to grant Awards to employees or officers of the Company or any of its present or future subsidiary corporations and to exercise such other powers under the Plan as the Board may determine, provided that the Board shall fix the terms of the Awards to be granted by such officers (including the exercise or purchase price of such Awards, which may include a formula by which the price will be determined) and the maximum number of securities subject to Awards that the officers may grant; provided further that no officer shall be authorized to grant Awards to any “executive officer” of the Company (as defined by Rule 3b-7 under the Securities Exchange Act of 1934, as amended (the “Exchange Act”) or to any “officer” of the Company (as defined by Rule 16a-1 under the Exchange Act).

 

3.             Stock Available for Awards

 

a.             Number of Shares.  Subject to adjustment under Section 3(c), the aggregate number of shares of Common Stock of the Company (the “Common Stock”) that may be issued pursuant to the Plan is 700,000 shares.  If any Award expires, or is terminated, surrendered or forfeited, in whole or in part, the unissued Common Stock covered by such Award shall again be available for the grant of Awards under the Plan.  If shares of Common Stock issued pursuant to the Plan are repurchased by, or are surrendered

 



 

or forfeited to, the Company at no more than cost, such shares of Common Stock shall again be available for the grant of Awards under the Plan; provided, however, that the cumulative number of such shares that may be so reissued under the Plan will not exceed 700,000 shares.  Shares issued under the Plan may consist in whole or in part of authorized but unissued shares or treasury shares.

 

b.             Per-Participant Limit.  Subject to adjustment under Section 3(c), no Participant may be granted Awards during any one fiscal year to purchase more than 25% of the number of shares specified in Section 3(a).

 

c.             Adjustment to Common Stock.  In the event of any stock split, stock dividend, extraordinary cash dividend, recapitalization, reorganization, merger, consolidation, combination, exchange of shares, liquidation, spin-off, split-up, or other similar change in capitalization or event, (i) the number and class of securities available for Awards under the Plan and the per-Participant share limit, (ii) the number and class of securities, vesting schedule and exercise price per share subject to each outstanding Option, (iii) the repurchase price per security subject to repurchase, and (iv) the terms of each other outstanding stock-based Award shall be adjusted by the Company (or substituted Awards may be made) to the extent the Board shall determine, in good faith, that such an adjustment (or substitution) is appropriate. If Section 7(e)(i) applies for any event, this Section 3(c) shall not be applicable.

 

4.             Stock Options

 

a.             General.  The Board may grant options to purchase Common Stock (each, an “Option”) and determine the number of shares of Common Stock to be covered by each Option, the exercise price of each Option and the conditions and limitations applicable to the exercise of each Option and the Common Stock issued upon the exercise of each Option, including vesting provisions, repurchase provisions and restrictions relating to applicable federal or state securities laws, as it considers advisable.

 

b.             Incentive Stock Options.  An Option that the Board intends to be an “incentive stock option” as defined in Section 422 of the Code (an “Incentive Stock Option”) shall be granted only to employees of the Company and shall be subject to and shall be construed consistently with the requirements of Section 422 of the Code.  The Board and the Company shall have no liability if an Option or any part thereof that is intended to be an Incentive Stock Option does not qualify as such. An Option or any part thereof that does not qualify as an Incentive Stock Option is referred to herein as a “Nonstatutory Stock Option.”

 

c.             Exercise Price.  The Board shall establish the exercise price (or determine the method by which the exercise price shall be determined) at the time each Option is granted and specify it in the applicable option agreement.

 

d.             Duration of Options.  Each Option shall be exercisable at such times and subject to such terms and conditions as the Board may specify in the applicable option agreement.

 

e.             Exercise of Option.  Options may be exercised only by delivery to the Company of a written notice of exercise signed by the proper person together with payment in full as specified in Section 4(f) for the number of shares for which the Option is exercised.

 

f.              Payment Upon Exercise.  Common Stock purchased upon the exercise of an Option shall be paid for by one or any combination of the following forms of payment:

 

(i)            by check payable to the order of the Company;

 

2



 

(ii)           except as otherwise explicitly provided in the applicable option agreement, and only if the Common Stock is then publicly traded, delivery of an irrevocable and unconditional undertaking by a creditworthy broker to deliver promptly to the Company sufficient funds to pay the exercise price, or delivery by the Participant to the Company of a copy of irrevocable and unconditional instructions to a creditworthy broker to deliver promptly to the Company cash or a check sufficient to pay the exercise price, plus in each case any required tax withholding; or

 

(iii)          to the extent explicitly provided in the applicable option agreement, by (x) delivery of shares of Common Stock owned by the Participant valued at fair market value (as determined by the Board or as determined pursuant to the applicable option agreement), (y) delivery of a promissory note of the Participant to the Company (and delivery to the Company by the Participant of a check in an amount equal to the par value of the shares purchased), or (z) payment of such other lawful consideration as the Board may determine.

 

g.             Repricing. The Board may, without stockholder approval, amend any outstanding Option granted under the Plan to provide an exercise price per share that is lower than the then-current exercise price per share of such outstanding Option. The Board may also, without stockholder approval, cancel any outstanding Option and grant in substitution therefor new Options covering the same or a different number of shares of Common Stock and having an exercise price per share lower than the then-current exercise price per share of the cancelled Option.

 

5.             Restricted Stock

 

a.             Grants.  The Board may grant Awards entitling recipients to acquire shares of Common Stock, subject to (i) delivery to the Company by the Participant of cash or other lawful consideration in an amount at least equal to the par value of the shares purchased, and (ii) the right of the Company to repurchase all or part of such shares at their issue price or other stated or formula price from the Participant in the event that conditions specified by the Board in the applicable Award are not satisfied prior to the end of the applicable restriction period or periods established by the Board for such Award (each, a “Restricted Stock Award”).

 

b.             Terms and Conditions. The Board shall determine the terms and conditions of any such Restricted Stock Award.  Any stock certificates issued in respect of a Restricted Stock Award shall be registered in the name of the Participant and, unless otherwise determined by the Board, deposited by the Participant, together with a stock power endorsed in blank, with the Company (or its designee).  After the expiration of the applicable restriction periods, the Company (or such designee) shall deliver the certificates no longer subject to such restrictions to the Participant or, if the Participant has died, to the beneficiary designated by a Participant, in a manner determined by the Board, to receive amounts due or exercise rights of the Participant in the event of the Participant’s death (the “Designated Beneficiary”).  In the absence of an effective designation by a Participant, Designated Beneficiary shall mean the Participant’s estate.

 

6.             Other Stock-Based Awards

 

The Board shall have the right to grant other Awards based upon the Common Stock or the trading price thereof and having such terms and conditions as the Board may determine, including, without limitation, the grant of shares based upon certain conditions, the grant of securities convertible into Common Stock and the grant of stock appreciation rights, phantom stock awards or stock units.

 

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7.             General Provisions Applicable to Awards

 

a.             Transferability of Awards.  Except as the Board may otherwise determine or provide in an Award, Awards shall not be sold, assigned, transferred, pledged or otherwise encumbered by the person to whom they are granted, either voluntarily or by operation of law, except by will or the laws of descent and distribution, and, during the life of the Participant, shall be exercisable only by the Participant.  References to a Participant, to the extent relevant in the context, shall include references to authorized transferees.

 

b.             Documentation.  Each Award under the Plan shall be evidenced by a written instrument in such form as the Board shall determine or as executed by an officer of the Company pursuant to authority delegated by the Board.  Each Award may contain terms and conditions in addition to those set forth in the Plan provided that such terms and conditions do not contravene the provisions of the Plan.

 

c.             Board Discretion.  The terms of each type of Award need not be identical, and the Board need not treat Participants uniformly.

 

d.             Termination of Status.  The Board shall determine the effect on an Award of the disability, death, retirement, authorized leave of absence or other change in the employment or other status of a Participant and the extent to which, and the period during which, the Participant, or the Participant’s legal representative, conservator, guardian or Designated Beneficiary, may exercise rights under the Award.

 

e.             Acquisition of the Company

 

(i)            Consequences of an Acquisition.  Upon the consummation of an Acquisition, the Board or the board of directors of the surviving or acquiring entity (as used in this Section 7(e)(i), also the “Board”), shall, as to outstanding Awards (on the same basis or on different bases as the Board shall specify), make appropriate provision for the continuation of such Awards by the Company or the assumption of such Awards by the surviving or acquiring entity and by substituting on an equitable basis for the shares then subject to such Awards either (a) the consideration payable with respect to the outstanding shares of Common Stock in connection with the Acquisition, (b) shares of stock of the surviving or acquiring corporation or (c) such other securities or other consideration as the Board deems appropriate, the fair market value of which (as determined by the Board in its sole discretion) shall not materially differ from the fair market value of the shares of Common Stock subject to such Awards immediately preceding the Acquisition. In addition to or in lieu of the foregoing, with respect to outstanding Options, the Board may, on the same basis or on different bases as the Board shall specify, upon written notice to the affected optionees, provide that one or more Options then outstanding must be exercised, in whole or in part, within a specified number of days of the date of such notice, at the end of which period such Options shall terminate, or provide that one or more Options then outstanding, in whole or in part, shall be terminated in exchange for a cash payment equal to the excess of the fair market value (as determined by the Board in its sole discretion) for the shares subject to such Options over the exercise price thereof.  Unless otherwise determined by the Board (on the same basis or on different bases as the Board shall specify), any repurchase rights or other rights of the Company that relate to an Option or other Award shall continue to apply to consideration, including cash, that has been substituted, assumed or amended for an Option or other Award pursuant to this paragraph. The Company may hold in escrow all or any portion of any such consideration in order to effectuate any continuing restrictions.

 

(ii)           Acquisition Defined.  An “Acquisition” shall mean: (x) the sale of the Company by merger in which the shareholders of the Company in their capacity as such no longer own a majority of the outstanding equity securities of the Company (or its successor); or (y) any sale of all or substantially all of the assets or capital stock of the Company (other than in a spin-off or similar transaction) or (z) any other acquisition of the business of the Company, as determined by the Board.

 

4



 

(iii)          Assumption of Options Upon Certain Events.  In connection with a merger or consolidation of an entity with the Company or the acquisition by the Company of property or stock of an entity, the Board may grant Awards under the Plan in substitution for stock and stock-based awards issued by such entity or an affiliate thereof.  The substitute Awards shall be granted on such terms and conditions as the Board considers appropriate in the circumstances.

 

f.              Withholding.  Each Participant shall pay to the Company, or make provisions satisfactory to the Company for payment of, any taxes required by law to be withheld in connection with Awards to such Participant no later than the date of the event creating the tax liability.  The Board may allow Participants to satisfy such tax obligations in whole or in part by transferring shares of Common Stock, including shares retained from the Award creating the tax obligation, valued at their fair market value (as determined by the Board or as determined pursuant to the applicable option agreement).  The Company may, to the extent permitted by law, deduct any such tax obligations from any payment of any kind otherwise due to a Participant.

 

g.             Amendment of Awards.  The Board may amend, modify or terminate any outstanding Award including, but not limited to, substituting therefor another Award of the same or a different type, changing the date of exercise or realization, and converting an Incentive Stock Option to a Nonstatutory Stock Option, provided that the Participant’s consent to such action shall be required unless the Board determines that the action, taking into account any related action, would not materially and adversely affect the Participant.

 

h.             Conditions on Delivery of Stock.  The Company will not be obligated to deliver any shares of Common Stock pursuant to the Plan or to remove restrictions from shares previously delivered under the Plan until (i) all conditions of the Award have been met or removed to the satisfaction of the Company, (ii) in the opinion of the Company’s counsel, all other legal matters in connection with the issuance and delivery of such shares have been satisfied, including any applicable securities laws and any applicable stock exchange or stock market rules and regulations, and (iii) the Participant has executed and delivered to the Company such representations or agreements as the Company may consider appropriate to satisfy the requirements of any applicable laws, rules or regulations.

 

i.              Acceleration.  The Board may at any time provide that any Options shall become immediately exercisable in full or in part, that any Restricted Stock Awards shall be free of some or all restrictions, or that any other stock-based Awards may become exercisable in full or in part or free of some or all restrictions or conditions, or otherwise realizable in full or in part, as the case may be, despite the fact that the foregoing actions may (i) cause the application of Sections 280G and 4999 of the Code if a change in control of the Company occurs, or (ii) disqualify all or part of the Option as an Incentive Stock Option. In the event of the acceleration of the exercisability of one or more outstanding Options, including pursuant to paragraph (e)(i), the Board may provide, as a condition of full exercisability of any or all such Options, that the Common Stock or other substituted consideration, including cash, as to which exercisability has been accelerated shall be restricted and subject to forfeiture back to the Company at the option of the Company at the cost thereof upon termination of employment or other relationship, with the timing and other terms of the vesting of such restricted stock or other consideration being equivalent to the timing and other terms of the superseded exercise schedule of the related Option.

 

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8.             Miscellaneous

 

a.  Definitions.

 

(i)            Company,” for purposes of eligibility under the Plan, shall include any present or future subsidiary corporations of GlenRose Instruments Inc., as defined in Section 424(f) of the Code (a “Subsidiary”), and any present or future parent corporation of GlenRose Instrument Systems Inc., as defined in Section 424(e) of the Code.  For purposes of Awards other than Incentive Stock Options, the term “Company” shall include any other business venture in which the Company has a direct or indirect significant interest, as determined by the Board in its sole discretion.

 

(ii)           Code” means the Internal Revenue Code of 1986, as amended, and any regulations promulgated thereunder.

 

(iii)          employee” for purposes of eligibility under the Plan (but not for purposes of Section 4(b)) shall include a person to whom an offer of employment has been extended by the Company.

 

b.             No Right To Employment or Other Status.  No person shall have any claim or right to be granted an Award, and the grant of an Award shall not be construed as giving a Participant the right to continued employment or any other relationship with the Company.  The Company expressly reserves the right at any time to dismiss or otherwise terminate its relationship with a Participant free from any liability or claim under the Plan.

 

c.             No Rights As Stockholder.  Subject to the provisions of the applicable Award, no Participant or Designated Beneficiary shall have any rights as a stockholder with respect to any shares of Common Stock to be distributed with respect to an Award until becoming the record holder thereof.

 

d.             Effect on Other Benefit Plans. The amount of any compensation deemed to be received by a Participant as a result of the receipt or exercise of an Award will not constitute “earnings” with respect to which any other benefits of such Participant are determined, including without limitation benefits under any pension, profit sharing, life insurance or salary continuation plan.

 

e.             Authorization of Sub-Plans. The Board may from time to time establish one or more sub-plans under the Plan for purposes of satisfying applicable blue sky, securities or tax laws of various jurisdictions. The Board shall establish such sub-plans by adopting supplements to this Plan containing (i) such limitations on the Board’s discretion under the Plan as the Board deems necessary or desirable or (ii) such additional terms and conditions not otherwise inconsistent with the Plan as the Board shall deem necessary or desirable. All supplements adopted by the Board shall be deemed to be part of the Plan, but each supplement shall apply only to Participants within the affected jurisdiction and the Company shall not be required to provide copies of any supplement to Participants in any jurisdiction which is not the subject of such supplement.

 

f.              Provisions for Foreign Participants. The Board may modify Awards granted to Participants who are foreign nationals or employed outside the United States or establish sub-plans or procedures under the Plan to recognize differences in laws, rules, regulations or customs of such foreign jurisdictions with respect to tax, securities, currency, employee benefit or other matters.

 

g.             Effective Date and Term of Plan.  The Plan shall become effective on the date on which it is adopted by the Board.  No Awards shall be granted under the Plan after the completion of ten years from the date on which the Plan was adopted by the Board, but Awards previously granted may extend beyond that date.

 

h.             Amendment of Plan.  The Board may amend, suspend or terminate the Plan or any portion thereof at any time.

 

6



 

i.              Governing Law.  The provisions of the Plan and all Awards made hereunder shall be governed by and interpreted in accordance with the laws of Delaware, without regard to any applicable conflicts of law.

 

Adopted by the Board of Directors on

September 22, 2005

 

Approved by the stockholders on

September 22, 2005

 

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EX-10.4 9 a06-23654_1ex10d4.htm EX-10

Exhibit 10.4

 

LEASE AGREEMENT

 

This Agreement is made on 9/23, 2004, between G-C-T CORPORATION, a New Jersey corporation, with offices c/o Cronheim Management Services, Inc., 205 Main Street, P.O. Box 268, Chatham NJ 07928, as LANDLORD, and LIONVILLE LABORATORIES, INC., a Delaware corporation, with offices at 208 Welsh Pool Road, Lionville, Uwchlan Township, Pennsylvania 19353, as TENANT.

 

WITNESSETH THAT the Landlord does hereby lease to the Tenant and the Tenant does hereby rent from the Landlord, the premises located at and commonly known as 208 Welsh Pool Road, Lionville, Uwchlan Township, Chester County, Pennsylvania, together with all improvements, equipment, fixtures, and appliances owned or controlled by Landlord and located or to be erected or installed by Landlord thereon; and all rights, alleys, rights-of-way, easements, appurtenances thereunto belonging or in anywise appertaining; and all rights of Landlord in and to any public or private thorofares abutting the above described premises, all being hereafter referred to as the “demised premises”;

 

for a TERM of TWO (2) YEARS, COMMENCING on JANUARY 1, 2005 and ENDING on DECEMBER 31, 2006, to be used and occupied for no other purpose than as offices, light manufacturing, warehouse and laboratory;

 

UPON THE FOLLOWING CONDITIONS AND COVENANTS:

 

1:             PAYMENT OF RENT:  The Tenant covenants and agrees to pay to the Landlord, as rent for and during the term hereof, according to the following schedule:

 

Lease Year

 

Rent/Year

 

Rent/Month

 

1

 

$

241,020.00

 

$

20,085.00

 

2

 

$

248,250.60

 

$

20,687.55

 

 

It is the purpose and intent of the Landlord and Tenant that the net rent shall be net to the Landlord, so that this lease shall yield, net, to the Landlord, the net rent specified herein in each ear of the lease. Rent is payable monthly, in advance, on the first day of each month, to:

 

G-C-T Corporation

c/o Cronheim Management Services, Inc.

P.O. Box 268

Chatham, New Jersey 07928

 

2:             ADDITIONAL RENT BASED UPON LATE PAYMENT:  If Tenant defaults for more than ten (10) days in the payment of any monthly installment of fixed annual rent or additional rent or any of the sums required of Tenant under the Lease or if Tenant, within ten (10) days after demand from Landlord, fails to reimburse Landlord for any expenses incurred by Landlord and payable by Tenant pursuant to the Lease, then Tenant shall pay Landlord, as additional rent, a late charge of 5% of the rent or expense.

 

3:             INTENTIONALLY OMITTED.

 



 

4:             REAL ESTATE TAXES:

 

(a)           Tenant shall further pay, at its own cost and expense, all taxes and assessments sewer rents and other governmental impositions and charges of every kind and nature whatsoever, extraordinary as well as ordinary, and each and every installment thereof, which shall or may during the term be charged, laid, levied, assessed, imposed, become due and payable, or liens upon, or which may arise in connection with the use, occupancy or possession of the demised premises or any appurtenances or equipment thereon or therein or any part thereof, or the sidewalks or streets in front of or adjoining the demised premises and all taxes charged, laid, levied, assessed or imposed in lieu of or in addition to the foregoing under or by virtue of all present or future laws, ordinances, requirements, orders, directions, rules or regulations of the Federal, state, county and municipal governments and of all other governmental authorities whatsoever. If at any time during the term of this lease Landlord shall make written demand, Tenant shall produce and exhibit to the Landlord satisfactory evidence of payment by Tenant of any such tax assessment, water rent, rate or charge, sewer charge or other governmental imposition or charge, and said proof or payment must be delivered to the Landlord not later than twenty (20) days after Landlord’s written demand therefor. Except as set forth in section (b) of this article, payments of all aforesaid charges shall be timely made by the Tenant in order to avoid the assessments of interest, penalties, and other costs.

 

With respect to assessments that may be paid in installments, at the option of the payer, Tenant may make payments in installments rather than in a lump sum. Tenant will be obligated to pay only the installments due during the term of the lease, including any extensions thereof.

 

(b)           Tenant shall have the right to contest or review by legal proceedings, or in such other manner as it may deem suitable (which, if instituted, Tenant shall conduct at its own expense, free of any expense to the Landlord and, if necessary, in the name of Landlord), any tax, assessment, water rent, rate or charge, sewer rent, or other governmental imposition or charge aforementioned. Tenant may defer payment of a contested item upon condition that, before instituting any such proceedings, Tenant shall furnish to Landlord or to any first Mortgagee Landlord may designate, a surety company bond, a cash deposit, or other security satisfactory to Landlord and such mortgagee, sufficient to cover the amount of the contested item or items, with interest and penalties, for the period which such proceedings may be expected to take, securing payment of such contested items, interest and penalties, and all costs in connection therewith. Notwithstanding the furnishing of any such bond or security other than a cash deposit, Tenant shall promptly pay such contested item or items if at any time the demised premises or any part thereof shall be in imminent danger of being sold, by an entity other than the Landlord, its successors or assigns, forfeited, or otherwise lost, or Landlord shall be subjected to criminal liability for such non-payment. If, however, Tenant shall have made a cash deposit, in any such event Landlord or such mortgagee, as the case may be, may pay such contested item or items out of such deposit. When any such contested item or items shall have been paid or canceled, any balance of any such cash deposit not so applied shall be repaid to Tenant without interest. The legal proceedings herein referred to shall include appropriate proceedings to contest and review tax assessments and appeals from any judgments, decrees or orders. If there shall be any refund with respect to any contested items based on a payment by Tenant, Tenant shall be entitled to the same.

 

(c)           Nothing herein contained shall require or be construed to require Tenant to pay any inheritance, estate, succession, transfer, gift, franchise, corporation, income or profit tax or capital levy that is or may be imposed upon or that is or may be payable by Landlord, its successors or assigns; provided, however, that in any case where a tax may be levied, assessed or imposed upon the income arising from the rent hereunder for the use and occupancy of the demised premises in lieu of or as a substitute, in whole or in part, for a real estate tax upon the demised premises and where such tax is a result of a shift of the incidence of taxation now and ordinarily imposed on realty, Tenant shall pay the same.

 

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(d)           All taxes, charges, costs, and expenses which Tenant assumes or agrees to pay under any provisions of this lease, together with all interest and penalties that may accrue thereon in the event of Tenant’s failure to pay the same as herein provided, and any and all other sums which may become due by reason of any default of Tenant or failure on Tenant’s part to comply with the agreements, terms, covenants and conditions of this lease on Tenant’s part to be performed, and each or any of them, shall be deemed to be additional rent and, in the event of nonpayment, Landlord shall have all the rights and remedies herein provided in the case of non-payment of rent.

 

5:             PROPERTY INSURANCE:

 

(a)           In addition to the rental paid by the Tenant as set forth herein, Tenant, at its own cost and expense, shall pay for the property insurance on all buildings and on, in, or appurtenant to the demised premises at the commencement of the term and thereafter erected thereon or therein, including all alterations, rebuildings, replacements, changes, additions and improvements insured against loss or damage by fire, with all standard extended coverage as may be usually required by any first mortgagee (and against loss or damage due to war, terrorism or nuclear action if such insurance shall be available and required by any first mortgagee), in an amount sufficient to prevent Landlord and Tenant from becoming co-insurers under provisions of applicable policies of insurance but in any event in an amount not less than the full insurable value thereof (replacement value and in no event less than Two million, one hundred thousand ($2,100,000.00) Dollars.

 

(b)           It is understood and agreed that in addition to the rental to be paid by the Tenant as set fort herein, the Tenant shall pay and maintain the cost of comprehensive general liability insurance. Said insurance shall be in the amount of $1,000,000.00 in respect of personal injury o death to any one person, and not less than $3,000,000.00 in respect of any one occurrence and not less than $150,000.00 for property damage. These coverage amounts may be increased from time to time at the sole discretion of the Landlord in order to afford reasonable protection to both Landlord and Tenant.

 

(c)           During the term, Tenant, at its own cost and expense, shall provide and keep in force rent insurance in amount not less than the annual net rent plus the estimated annual taxes, water charges, sewer rents and installments of assessments and the annual premiums for the insurance required by this Article 5. Said insurance will cover Landlord’s loss of rent due to the occurrence of a property loss, as set forth in Article 5 (a).

 

(d)           All insurance provided by Tenant as required by this Article 5 shall be carried in favor of the Landlord and Tenant, as their respective interest may appear and Landlord and Landlord’s mortgagee, if any, shall be an additional named insured. Tenant may carry the insurance required by this lease under a blanket policy as long as the insurable interests of both Landlord and Tenant under this lease are clearly defined and stated. Insurance shall be taken in such responsible companies, licensed to do business in the Commonwealth of Pennsylvania as Landlord shall approve, which approval shall not be arbitrarily or unreasonably withheld, provided the insurance company has a Best rating of “A” or better; and certificates of the policies therefore shall at all times be held by Landlord, or, when appropriate, by the holder of any such mortgages, in which case copies of the policies or certificates of such insurance shall be delivered by Tenant to Landlord. All such policies shall be non-assessable and shall require not less than thirty (30) days notice by registered or certified mail to Landlord of any cancellation thereof or change affecting Landlord’s coverage thereunder.

 

(e)           Wherever herein required, Tenant shall procure policies for all such insurance for periods of not less than one year and shall deliver to Landlord such policies or certificates thereof with evidence of the payment of premiums thereon, and shall procure renewals thereof from time to time before the expiration thereof so that there is no lapse in coverage.

 

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(f)            Tenant shall not violate or permit to be violated any of the conditions or provisions of any such policy, and Tenant shall so perform and satisfy the requirements of the companies writing such policies that at all times companies of good standing satisfactory to Landlord or any mortgagee designated by Landlord, shall be willing to write and/or continue with such insurance.

 

(g)           Tenant and Landlord shall cooperate in connection with the collection of any insurance moneys that may be due in the event of loss, and Tenant shall execute and . deliver to Landlord such proofs of loss and other instruments which may be required for the purpose of obtaining the recovery of any such insurance moneys.

 

6:             FIRE AND OTHER CASUALTY:

 

(a)           In case of fire or other casualty, the Tenant shall give immediate notice to the Landlord. If the premises shall be partially damaged by fire, the elements or other casualty, and the cost to repair said damages is $25,000 or less, then Tenant shall be responsible for making repairs directly. Except as provided in the next sentence, if the cost to repair such partial damage is more than $25,000, then the Landlord shall repair the same as speedily as practicable, but in neither case shall the Tenant’s obligation to pay the rent hereunder cease. If Landlord and Tenant agree that the premises are so extensively and substantially damaged as to render them untenantable, then the rent shall cease until such time as the premises shall be made tenantable by the Landlord. However, if the premises be totally destroyed or so extensively and substantially damaged that the building cannot be restored to tenantable condition within 180 days from the date of damage, or if Landlord has not restored the building to tenantable condition within such 180-day period, then either party may cancel this lease; then the rent shall be paid up to the time of such destruction and then and from thenceforth this lease shall come to an end. If the Tenant shall have been insured against any of the risks herein covered, then the proceeds of such insurance shall be paid over to the Landlord to the extent of the Landlord’s costs and expenses to make the repairs hereunder, and such insurance carriers shall have no recourse against the Landlord for reimbursement. Any disputes regarding these repair and restoration provisions will be settled by arbitration, in accordance with Article 38.

 

(b)           In the event of loss, the proceeds of the policies shall be dealt with as follows:

 

i)              In the event that there shall be a first mortgage on the premises, the loss, if any, shall be adjusted with the insurance companies and all insurance proceeds recovered by the mortgagee on account of damage or destruction to the premises (and all proceeds of any condemnation award recovered by the mortgagee for any building or equipment taken or damaged), less the cost, if any, to the mortgagee of such recovery, shall, based upon the written instruction of the Landlord, be applied by the mortgagee to the payment of the cost of repairing, restoring or rebuilding the property so damaged or destroyed (or taken), hereinafter referred to as the “work,” and shall be paid out in accordance with paragraph (iii) below. The restored building will be of like character and quality and of value at least equal to the original building existing prior to the occurrence of the destruction. Landlord represents and covenants that any existing mortgages or future mortgages have or will have an express provision allowing, at the option of the Landlord, the use of insurance proceeds for rebuilding and restoration of the demised premises.

 

ii)             In the event that there shall not be a mortgage on the premises, the loss, if any, under any policies provided for in Article 5 shall be adjusted with the insurance companies:

 

4



 

A)           By Tenant in case of any particular casualty resulting in damage or destruction not exceeding Twenty-Five Thousand Dollars ($25,000.00) in the aggregate; or

 

B)            By Landlord and Tenant, in the case of any such particular casualty resulting in damage or destruction exceeding Twenty-Five Thousand Dollars ($25,000.00) in the aggregate.

 

iii)            Subject to the rights of the holder of any mortgage to which this lease is or shall be subject and subordinate, the proceeds of any such insurance, as so adjusted, shall be payable as follows:

 

A)           With respect to any loss not exceeding Twenty-Five Thousand Dollars ($25,000.00) in the aggregate, such loss shall be paid to Tenant, who shall hold the proceeds in trust for the purpose of paying the costs of repair and restoration; and

 

B)            With respect to losses exceeding Twenty-Five Thousand Dollars ($25,000.00) in the aggregate, the loss shall be paid to Landlord or, if Tenant shall so request, to a commercial bank or trust company selected by Tenant having a banking office in New Jersey, having a capital of not less than One hundred Million Dollars ($100,000,000.00), and supervised by the Comptroller of Currency of the United States or the Banking Department of the State of New Jersey (such bank or trust company being hereinafter called the “Insurance Trustee”). All insurance proceeds, less any cost of recovery, shall be held by the recipient (whether Landlord or the Insurance Trustee, as the case may be) and shall be applied by such recipient to pay the costs of repair and restoration.

 

(c)           Increase of Insurance Rates: If for any reason it shall be impossible to obtain fire and other hazard insurance on the buildings and improvements on the leased premises, in an amount and in the form and in insurance companies reasonably acceptable to the Landlord, the Landlord may, if the Landlord so elects at any time thereafter, terminate this lease and the term hereof, upon giving to the Tenant fifteen days notice in writing of the Landlord’s intention so to do, and upon the giving of such notice, this lease and the term thereof shall terminate.

 

7:             UTILITIES:  In addition to the rent to be paid by Tenant as set forth in this lease, Tenant shall pay for all utilities consumed by it, including but not limited to water rents, electric, gas or other heating fuel, sewer rents, sprinkler supervisory and maintenance charges,

 

8:             PREMISES “AS IS”:  At the commencement of the term, Tenant shall accept the demised premises and any equipment on or in the demised premises in their then existing condition and state of repair and Tenant covenants, except to the extent specifically elsewhere provided, that no representations, statements or warranties, expressed or implied, have been made by or on behalf of Landlord in respect thereof, in respect of their condition or the use or occupancy that may be made thereof, and that the Landlord shall in no event whatsoever be liable for any latent defects therein, except for guarantees or warranties expressly stated in separate warranty agreements, if same are available to Landlord.

 

9:             COMPLIANCE WITH LAWS, ETC.: The Tenant shall promptly comply with all laws, ordinances, rules, regulations, requirements and directives of the Federal, State and Municipal Governments or Public Authorities and of all their departments, bureaus and subdivisions, applicable to and affecting the said premises, their use and occupancy, for the correction, prevention and abatement of nuisances, violations or other grievances in, upon or connected with the said premises, during the term hereof; and shall promptly comply with all orders, regulations, requirements and directives of the Board of Fire Underwriters or similar authority and of any insurance companies which have issued or are about

 

5



 

to issue policies of insurance covering the said premises and its contents, for the prevention of fire or other casualty, damage or injury, at the Tenant’s own cost and expense.

 

10:           ASSIGNMENT:  The Tenant shall not assign, mortgage or hypothecate this lease, nor sublet or sublease the premises or any part thereof; nor occupy or use the leased premises or any part thereof without the approval of Landlord, which shall not be unreasonably withheld; nor permit or suffer the same to be occupied or used for any purposes other than as herein limited, nor for any purpose deemed unlawful, disreputable, or extra hazardous, on account of fire or other casualty. Assignment will be permitted to a subsidiary, or successor corporation by merger.

 

11:           ALTERATIONS AND IMPROVEMENTS:  No alterations, additions or improvements shall be made, and no climate regulating, air conditioning, cooling, heating or sprinkler systems, television or radio antennas, heavy equipment, apparatus and fixtures shall be installed in or attached to the leased premises, without the written consent of the Landlord, which shall not be unreasonably withheld provided, however, that Tenant may make interior non-structural alterations or improvements to the premises without the written consent of the Landlord. Unless otherwise provided herein, except for Tenant’s trade fixtures and equipment, all such alterations, additions or improvements and systems, when made, installed in or attached to the said premises, shall belong to and come s e property of the Landlord and shall be surrendered with the premises and as part thereof upon the expiration or sooner termination of this lease, without hindrance, molestation or injury.

 

12:           INTENTIONALLY OMITTED.

 

13:           INSPECTION AND REPAIR:  The Tenant agrees that the Landlord and the Landlord’s agents, employees or other representatives, shall have the right to enter into and upon the said premises or any part thereof, at all reasonable hours, upon reasonable notice to Tenant, except in the case of an emergency, for the purpose of examining the same or making such repairs or alterations therein as may be necessary for the safety and preservation thereof.

 

This is to include the running of piping, wiring, etc., which the Landlord in its sole judgment may find necessary for the building of which the demised premises are a part.

 

This clause shall not be deemed to be a covenant by the Landlord nor be construed to create an obligation on the part of the Landlord to make such inspection or repairs. Entry shall be preceded by reasonable prior oral or written notice, except in case of emergency, and Landlord, its agents, employees, and/or representatives shall exercise due care an not interfere with the operation of Tenant’s business to the extent reasonably possible.

 

14:           RIGHT TO EXHIBIT:  The Tenant agrees to permit the Landlord’s agents, employees, or other representatives to show the premises to persons wishing to rent or purchase the same, and Tenant agrees that on and after 180 days next preceding the expiration of the term or option period exercised by Tenant hereof, the Landlord or the Landlord’s agents, employees or other representatives shall have the right to place notices on the front of said premises or any part thereof, offering the premises for rent or for sale; and the Tenant hereby agrees to permit the same to remain thereon without hindrance or molestation.

 

15:           SIGNS:  The Tenant shall not place nor allow to be placed any signs of any kind whatsoever upon, in or about the said premises or any part thereof, except of a design and structure and in or at such places as may be indicated and consented to by the Landlord in writing. In case the Landlord or the Landlord’s agents, employees or representatives shall deem it necessary to remove any such signs in order to paint or make any repairs, alterations or improvements in or upon said premises or any part thereof, they may be so removed, but shall be replaced at the Landlord’s expense when the said repairs,

 

6



 

alterations or improvements shall have been completed. Any signs permitted by the Landlord shall at all times conform with all municipal ordinances or other laws and regulations applicable thereto.

 

16:           NON-LIABILITY OF LANDLORD:  The Landlord, except where caused by the negligence or intentional conduct of the Landlord, its agents, employees or contractors, shall not be liable for any damage or injury which may be sustained by the Tenant or any other person, as a consequence of the failure, breakage, leakage or obstruction of the water, plumbing, steam, sewer, waste or soil pipes, roof, drains, leaders, gutters, valleys, downspouts or the like or of the electrical, gas, power, conveyor, refrigeration, sprinkler, air-conditioning or heating systems, elevators or hoisting equipment; or by reason of the elements; or resulting from the carelessness, negligence, or improper conduct on the part of any other Tenant or this or any other Tenant’s agents, employees, guests, licensees, invitees, subtenants, assignees or successors; or attributable to any interference with, interruption of or failure, beyond the control of the landlord, of any services to be furnished or supplied by the Landlord.

 

17:           MORTGAGE PRIORITY:  This lease shall not be a lien against the said premises in respect to any mortgages that may hereafter be placed upon said premises.

 

The recording of such mortgage or mortgages shall have preference and precedence and be superior and prior in lien to this leases, irrespective of the date of recording and the Tenant agrees to execute any instruments, without cost, which may be deemed necessary or desirable, to further effect the subordination of this lease to any such mortgage or mortgages. A refusal by the Tenant to execute such instruments shall entitle the Landlord to the option of canceling this lease, and the term hereof is hereby expressly limited accordingly. Landlord agrees to use its best efforts to obtain from any mortgagee placing a lien on the premises, a non-disturbance agreement to the effect that, provided Tenant is not in default under the lease, Tenant may remain undisturbed in possession of the premises and its leasehold interest will not be terminated by foreclosure.

 

18:           CONDEMNATION AND EMINENT DOMAIN:  If the land and premises leased herein, or any portion thereof, shall be taken under eminent domain or condemnation proceedings, or if suit or other action shall be instituted for the taking or condemnation thereof, then this lease, at the option of the Tenant or Landlord, shall terminate, and the term hereof shall end as of such date as the Tenant or Landlord shall fix by notice in writing; and the Tenant shall have no claim or right to claim or be entitled to any portion of any amount which may be awarded as damages or paid as the result of such condemnation proceedings or paid as the purchase price for such option, sale or conveyance in lieu of formal condemnation proceedings other than any portion of an award attributable to Tenant’s fixtures or personal property; and all rights of the Tenant to damages, if any, are hereby assigned to the Landlord. The Tenant agrees to execute and deliver any instruments, at the expense of the Landlord, as may be deemed necessary or required to expedite any condemnation proceedings or to effectuate a proper transfer of title to such governmental or other public authority, agency, body or public utility seeking to take or acquire the said lands and premises or any portion thereof. The Tenant covenants and agrees to vacate the said premises, remove all the Tenant’s personal property therefrom and deliver up peaceable possession thereof to the Landlord or to such other party designated by the Landlord in the aforementioned notice. Failure by the Tenant to comply with any provisions in this clause shall subject the Tenant to such costs, expenses, damages and losses as the Landlord may incur by reason of the Tenant’s breach hereof.

 

19:           REMEDIES-UPON-TENANT’S DEFAULT:  If there should occur any default on the part of the Tenant in the performance of any conditions and covenants herein contained, or if during the term hereof the premises or any part thereof shall be or become abandoned or deserted, vacated or vacant, or should the Tenant be evicted by summary proceedings or otherwise, the Landlord, in addition to any other remedies herein contained or as may be permitted by law, may either by appropriate process, without being liable for prosecution therefor, or for damages, re-enter the said premises and the same

 

7



 

have and again possess and enjoy; and as agent for the Tenant or otherwise, re-let the premises and receive the rents therefor and apply the same, first to the payment of such expenses, reasonable attorney fees and costs, as the Landlord may have been put to in re-entering and repossessing the same and in making such repairs and alterations as may be necessary; and second to the payment of the rents due hereunder. The Tenant shall remain liable for such rents as may be in arrears and also the rents as may accrue subsequent to the re-entry by the Landlord, to the extent of the difference between the rents reserved hereunder and the rents, if any, received by the Landlord during the remainder of the unexpired term hereof, after deducting the aforementioned expenses, fees and costs; the same to be paid as such deficiencies arise and are ascertained each month.

 

20:           TERMINATION ON DEFAULT:  Notwithstanding any of the provisions of Article 19, upon the occurrence of any’ of the contingencies set forth in the preceding clause, or should the Tenant be adjudicated a bankrupt, insolvent or placed in receivership, or should proceedings be instituted by or against the Tenant for bankruptcy, insolvency, receivership, agreement of composition or assignment for the benefit of creditors, or if this lease or the estate of the Tenant hereunder shall pass to another by virtue of any court proceedings, writ of execution, levy, sale, or by operation of law, the Landlord may, if the Landlord so elects, at any time thereafter, terminate this lease and the term hereof, upon giving to the Tenant or to any trustee, receiver, assignee or other person in.-charge of or acting as custodian of the assets or property of the Tenant, five days notice in writing, of the Landlord’s intention so to do. Upon the giving of such notice, this lease and the term hereof shall end on the date fixed in such notice as if the said date was the date originally fixed in this lease for the expiration hereof; and the Landlord shall have the right to remove all persons, goods, fixtures and chattels therefrom, by appropriate summary process, without liability for damages.

 

21:           REMOVAL OF TENANT’S PROPERTY:  Any equipment, fixtures, goods or other property of the Tenant, not removed by the Tenant upon the termination of this lease, or upon any quitting, vacating or abandonment of the premises by the Tenant, or upon the Tenant’s eviction, shall be considered as abandoned and the Landlord shall have the right, upon thirty (30) days written notice to Tenant, to sell or otherwise dispose of the same, at the expense of the Tenant, and shall not be accountable to the Tenant for any part of the proceeds of such sale, if any.

 

22:           REIMBURSEMENT OF LANDLORD:  If the Tenant shall fail or refuse to comply with and perform any such conditions and covenants of the within lease, the Landlord may, if the Landlord so elects, carry out and perform such conditions and covenants, at the cost and expense of the Tenant, and the said cost and expense shall be payable on demand, or at the option of the Landlord shall be added to the installment of rent due immediately thereafter but in no case later than one month after such demand, whichever occurs sooner, and shall be due and payable as such. This remedy shall be in addition to such other remedies as the Landlord may have hereunder by reason of the breach by the Tenant of any of the covenants and conditions in this lease contained.

 

23:           NON-PERFORMANCE BY LANDLORD:  This lease and the obligation of the Tenant to pay the rent hereunder and to comply with the covenants and conditions hereof, shall not be affected, curtailed, impaired, or excused because of the Landlord’s inability to supply any service or material called for herein, by reason of any rule, order, regulation or preemption by any governmental entity, authority, department, agency, or subdivision or for any delay which may arise by reason of negotiations for the adjustment of any fire or other casualty loss or because of strikes or other labor trouble or for any cause beyond the control of the Landlord.

 

24:           ESTOPPEL CERTIFICATE:  At any time during the term of this Lease and upon request in writing from the Landlord, the Tenant shall, within fifteen (15) days from receipt of such notice,

 

8



 

execute an estoppel certificate in a form reasonably satisfactory to Landlord or mortgagee or prospective purchaser.

 

25:           LANDLORD’S LIABILITY:  It is understood that the liability of the Landlord under this lease or under any other agreement, instrument of document executed in connection with this lease shall be limited to the demised premises which is the subject of this lease agreement and that the officers, shareholders, trustees or partners of the Landlord shall be free of any personal liability in connection with this lease or any such agreement, instrument or document.

 

26:           LANDLORD/TENANT MAINTENANCE:

 

(a)           Tenant shall, at all times during the term of this lease and at its own cost and expense, keep and maintain in good order and condition, the demised premises and the equipment, utilities, and appurtenances therein or serving the premises and make all repairs thereto as to the utilities, extraordinary and ordinary, seen and unforeseen, howsoever the necessity or desirability for repairs may occur, reasonable precautions to prevent waste, damage, or injury.

 

(b)           The Tenant shall neither encumber nor obstruct the sidewalks, driveways, yards, entrances, hallways and stairs but shall keep and maintain the same in a clean condition, free from debris, trash, refuse, snow and ice.

 

(c)           Landlord will be responsible for-and will pay for all roof and structural repairs, unless damage to structure or roof is caused by acts of commission or omission or negligence of the Tenant, its servants, agents, contractors, servants, or employees, such as, but not limited to, work or placement of any articles or equipment on roof or to any other part of structure. “Structural” is defined as exterior walls (not including doors, windows, or loading docks), structural steel, foundation and floor slab.

 

27:           AIR CONDITIONING MAINTENANCE:

 

a)             As set forth in Article 26 of this Lease, Tenant’s agreement to maintain and repair includes all mechanical equipment such as heating and air conditioning, which are upon or are used in connection with the leased premises. Tenant agrees to maintain service contracts during the term of this lease and any extensions thereof with reputable HVAC contractors to provide regular servicing and maintenance of this equipment. When requested in writing by the Landlord, the Tenant will furnish a copy of each service contract. Landlord represents that the HVAC systems, as well as the plumbing, electrical, and mechanical systems in the demised premises, will be in good working order at the time of commencement of lease.

 

b)            The Tenant further agrees that it will not move roof equipment or penetrate the roof with vents, wiring, piping, etc., unless it first advises the Landlord, so that the Landlord has the opportunity to inspect and approve the work to protect the structural integrity of the roof and keep it watertight.

 

28:           MECHANICS AND OTHER LIENS:

 

Tenant shall have no power to do any act or make any contract which may create or be the foundation for any lien, mortgage or other encumbrance upon the reversion or other estate of the Landlord, or upon any interest of Landlord in the demised premises, it being agreed that, should Tenant cause any alterations, rebuildings, replacements, changes, additions, improvements or repairs to be made to the demised premises, or cause any labor to be performed or material to be furnished therein, thereon or thereto, neither Landlord nor the demised premises shall under any circumstances be liable for the payment of any expense incurred or for the value of the work done or material furnished, but all such

 

9



 

alterations, rebuildings, replacements, changes, additions, improvements and repairs, and labor and material, shall be made, furnished and performed at Tenant’s expense, and Tenant shall be solely and wholly responsible to contractors, laborers, and material men furnishing and performing such labor and material.

 

If, because of any act or omission (or alleged act or omission) of Tenant, any mechanic’s or other lien, charge, or order for the payment of money shall be filed against the demised premises or against Landlord or any conditional bill of sale or chattel mortgage shall be filed for or affecting any equipment. or any materials used in the construction or alteration of any improvements (whether or not such lien, charge order, conditional bill of sale or chattel mortgage is valid or enforceable as such), Tenant shall, at its own cost and expense cause the same to be canceled and discharged of record or bonded within ten (10) business days after notice of filing thereof.

 

29:           BROKER:  Landlord and Tenant each represent that they have not contacted or dealt with any real estate broker, agent, or salesman regarding the within and each agrees to save and hold the other harmless from claims arising out of any alleged breach of the foregoing representations

 

30:           CONFORMATION WITH LAWS AND REGULATIONS:  The parties may pursue the relief or remedy sought in any invalid clause by conforming the said clause with the provisions of the statutes or the regulations of any governmental agency in such case made and provided, as if the particular provisions of the applicable statutes or regulations were set forth herein at length.

 

31:           GOVERNMENTAL REGULATIONS/TENANT’S ENVIRONMENTAL PROVISIONS:

 

a)             Tenant shall, at Tenant’s sole cost and expense, without notice or demand from Landlord, comply with all the requirements of all county, municipal, state, federal and other applicable governmental authorities now in force, or which may hereafter be in force, pertaining solely to Tenant’s use of the said Demised. Premises and shall faithfully observe in the use of the Demised Premises all governmental requirements, including environmental regulations, now in force or which may hereafter be in force.

 

b)            Tenant shall indemnify Landlord, save harmless Landlord from all fines, suits, procedures, claims, actions and costs, including reasonable attorneys’ fees arising out of or in any way connected with any spills or discharges of hazardous substances or wastes at the Demised Premises caused by Tenant, its agents or employees and which spills or discharges occur during the term of this Lease or which may have occurred during the period of Tenant’s occupancy of the demised premises prior to the Commencement Date of this Lease, and from all fines, suits, procedures, claims and actions of any kind arising out of Tenant’s failure to provide all information, make all submissions and take all actions required by any regulatory authority. Tenant’s obligations under this Article shall continue so long as Landlord remains responsible for any spills or discharges of hazardous substances or wastes at the Demised Premises caused by Tenant, its agents or employees and which spills or discharges occur during the Term of this Lease.

 

c)             Landlord shall have the right to inspect the Demised Premises and in finding any violation(s) by Tenant of said environmental statutes, acts or regulations, and if the Tenant (upon notice) does not commence to correct within 30 days, Landlord may cancel this agreement upon 30 days notice to the Tenant in writing unless sooner required by the applicable regulatory agency. This right of cancellation is in addition to such other remedies as the Landlord may have hereunder by reason of the breach by the Tenant of any of the covenants and conditions in this Lease.

 

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d)            Any effluent generated by operation of Tenant’s business will be treated by Tenant so that contents of sewage will comply with standards set by local, state or federal environmental agencies and applicable laws and regulations. Tenant will supply Landlord with such certifications which may be required by the aforesaid agencies and will hold the Landlord harmless and will defend the landlord against any future claims or suites arising out of the conduct of Tenant’s business.

 

32:           VALIDITY OF LEASE:  The terms, conditions, covenants and provisions of this lease shall be deemed to be severable. If any clause or provision herein contained shall be adjudged to be invalid or unenforceable by a court of competent jurisdiction or by operation of any applicable law, it shall not affect the validity of any other clause or provision herein, but such other clauses or provisions shall remain in full force and effect.

 

33:           NON-WAIVER BY LANDLORD:  The various rights, remedies, options and elections of the Landlord, expressed herein, are cumulative, and the failure of the Landlord to enforce strict performance by the Tenant of the conditions and covenants of this lease or to exercise any election or option or to resort or have recourse to any remedy herein conferred or the acceptance by the Landlord of any installment of rent after any breach by the Tenant, in any one or more instances, shall not be construed or deemed to be a waiver or a relinquishment for the future by the Landlord of any such conditions and covenants, options, elections, or remedies, but the same shall continue in full force and effect.

 

34:           NOTICES:  All notices required under the terms of this lease shall be given and shall be complete upon personal delivery or three days after mailing such notices by certified or registered mail, return receipt requested, to the address of the parties as shown at the head of this lease, or to such other address as may be designated in writing, which notice of change of address shall be given in the same manner.

 

35:           TITLE AND QUIET ENJOYMENT:  The Landlord covenants and represents that the Landlord is the owner of the premises herein leased and has the right and authority to enter into, execute and deliver this lease; and does further covenant that the Tenant on paying the rent and performing the conditions and covenants herein contained, shall and may peaceably and quietly have, hold, and enjoy the leased premises for the term aforementioned.

 

36:           ENTIRE CONTRACT:  This lease contains the entire contract between the parties. No representative, agent or employee of the Landlord has been authorized to make any representations or promises with reference to the within letting or to vary, alter or modify the terms hereof. No additions, changes or modifications, renewals or extensions hereof, shall be binding unless reduced in writing and signed by the Landlord and the Tenant.

 

37:           MISCELLANEOUS:  In all references herein to any parties, persons, entities or corporations, the use of any particular gender or the plural or singular member is intended to include the appropriate gender or member, as the text of the within instrument may require. All the terms, covenants and conditions herein contained shall be for and shall inure to benefit of and shall bind the respective parties hereto, and their heirs, executors, administrators, personal or legal representatives, successors and assigns.

 

38:           ARBITRATION:

 

(a)           In such cases where this lease provides for the settlement of disputes by arbitration, the same shall be settled by arbitration in Chester County, Pennsylvania in accordance with the rules, then

 

11



 

obtaining, of the American Arbitration Association, and judgment upon the award rendered may be entered in any court having jurisdiction thereof.

 

(b)           In the event that either of the parties shall have any dispute and it shall invoke this arbitration clause, no action shall be deemed effective under the terms of this lease until the determination of the arbitrators shall have been final and a judgment thereon shall. have been served upon the party against whom action shall be taken or invoked.

 

39:           HOLDING OVER:  In the event that Tenant shall remain in the demised premises after the expiration of the term of this lease without having executed a new written lease with the Landlord, such holding over shall not constitute a renewal or extension of this lease. The Landlord may, at its option, elect to treat the Tenant as one who has not removed at the end of his term and thereupon be entitled to all the remedies against the Tenant provided by law in that situation, or the Landlord may elect, at its option, to construe such holding over as a tenancy from month to month, subject to all the terms and conditions of this lease, except as to duration thereof.

 

40:           SURRENDER OF PREMISES:

 

(a)           Tenant covenants and agrees to deliver up and surrender to the Landlord possession of the demised premises upon expiration of this lease, or its earlier termination as herein provided, broom clean and in as good condition and repair as the same shall be at the commencement of the term of this Lease, or may have been put by the Landlord during the continuance thereof, ordinary wear and tear and damage by fire or the elements excepted. Tenant shall also surrender all keys for the Demised Premises, as well as all building drawings and environmental reports of any kind relating to the Demised Premises. The foregoing shall require that Tenant cause the following (which is not an exclusive list) to be true as of the date of surrender, to the extent such condition existed at the date of occupancy:

 

a.                                      All interior and exterior lights are operational and burning.

 

b.                                      All exhaust, ceiling and overhead fans are operational.

 

c.                                       Warehouse floor is broom swept and clean of all trash and materials.

 

d.                                      Warehouse floor is cleaned of excessive oils, fluids and other foreign materials.

 

e.                                       All electrical, plumbing, and other utilities which are terminated are disconnected, capped and/or terminated according to applicable building codes and all other governmental requirements.

 

f.                                          All electrical conduit and wiring installed by Tenant specifically for Tenant’s equipment are removed to originating electrical panel if Landlord so requires.

 

g.                                      Overhead interior and exterior doors are operational and in good condition.

 

h.                                      Any bolts secured to floor are cut off flush and sealed with epoxy.

 

i.                                         Warehouse fencing or partitions installed by Tenant are removed if Landlord so requires.

 

j.                                          All furniture, trash and debris are removed.

 

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k.                                      All pictures, posters, signage, stickers and all similar items are removed from all walls, windows, doors and other interior and exterior services of the Premises.

 

l.                                         Carpet areas are vacuumed.

 

m.                                    All uncarpeted office floors are swept, and any excess wax buildup on tile and vinyl floors is removed.

 

n.                                      All Tenant-installed computer cable is removed to point of origin.

 

o.                                      All doors, windows and miscellaneous hardware are operational.

 

p.                                      All heating, air conditioning and mechanical equipment is operational and in good working condition.

 

q.                                      Ceiling tiles, grid, light lenses, air grills and diffusers are in place with no holes or stains.

 

r.                                        There are no broken windows or other glass items.

 

s.                                        Bathroom, walls, floors, and fixtures are clean.

 

t.                                         All plumbing fixtures are intact and operational and do not leak.

 

u.                                      All downspouts are undamaged and operational.

 

v.                                       Walls (internal and external) are clean and any holes are properly and permanently patched.

 

w.                                    Parking lot is in good condition with no potholes or cracked/alligatored surfaces.

 

x.                                       Sidewalks and concrete aprons are in good condition with no broken surfaces or holes.

 

(b)           Within thirty (30) days of Tenant’s receipt of written request from the Landlord, the Tenant shall, at Tenant’s expense, remove all property of Tenant and repair all damage to the Demised premises caused by such removal and restore the Demised Premises. Any property not so removed shall be deemed to have been abandoned by Tenant and may be retained or disposed of by Landlord, as Landlord shall desire. Tenant will remove special piping, wiring and ductwork installed above hung ceilings for Tenant’s operations. Tenant’s obligation to observe or perform this covenant shall survive the expiration of the term of this Lease.

 

41:           TENANT’S WORK:  Within ninety (90) days of execution of this Lease, Tenant will repair broken sidewalks and curbs at the demised premises.

 

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IN WITNESS WHEREOF, the parties hereto have hereunto set their hands and seals or caused these presents to be signed by their proper corporate officers and their proper corporate seal to be hereto affixed, the day and year first above written.

 

 

LANDLORD:

 

G-C-T CORPORATION

 

 

 

By:

/s/ Robert Cronheim

 

 

 

Robert Cronheim, President

 

 

 

 

 

TENANT:

 

LIONVILLE LABORATORIES, INC.

 

 

 

 

 

By:

/s/ Carter Nulton

 

 

 

Carter Nulton

 

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EX-10.5 10 a06-23654_1ex10d5.htm EX-10

Exhibit 10.5

 

LEASE AGREEMENT
BETWEEN
J.W. GIBSON CONSTRUCTION COMPANY
AND
TMA/EBERLINE
601-B SCARBORO ROAD
OAK RIDGE, TN 37830

 

1.  PARTIES

 

THIS INDENTURE OF LEASE, made and entered into this the 24th day of October, 2000, by and between J.W. GIBSON CONSTRUCTION COMPANY, of Oak Ridge, Anderson County, Tennessee, hereinafter called “Lessor”, and Eberline Analytical Corp., of Albuquerque, Bernalillo County, New Mexico, hereinafter called “Lessee”.

 

2.  CONSIDERATION

 

That each of the aforesaid parties hereto acknowledges the receipt of one dollar and other valuable considerations paid by Lessee to Lessor, and that they and each of them, in further consideration of the engagements and mutual covenants of the other as herein stated agree as follows:

 

3.  PREMISES

 

A.            The Lessor has and does hereby grant, demise and lease unto the said Lessee, those certain premises (the “Premises”) consisting of approximately 10,000 square feet of administrative, laboratory and storage type space within the entire building situated upon approximately 1.85 acres of land being approximately 16.5% of Lessor’s parcel and being addressed as 601-A Scarboro Road, Oak Ridge, TN. Demised premises is furthermore set out in the attached “Exhibit A”.

 

B.            Lessee, its employees, guests, and invitees shall have the right of common usage for egress to and egress from the premises.

 

C.            During the duration of the lease, Lessee may install, at Lessee’s own expense, any improvements desired or needed by the Lessee, inside or outside of the respective buildings located on premises subject to Lessor approval, which approval shall not be unreasonably withheld.

 

D.            Upon the expiration of the lease either at its normal termination, at the end of any extension, termination because of default or early termination pursuant to Article 6, the Lessee shall immediately quit the Premises. All improvements except trade fixtures shall remain and the Lessee shall repair any material damage to Premises excepting normal wear and tear, fire, explosion, extended coverage endorsement perils as defined by the standard insurance company policy form and events beyond the control of Lessee. Trade fixtures are defined as items of personal property used by Lessee in its business operations and shall specifically exclude partitions, heating and air-conditioning equipment, water fountains, toilets, plumbing and electrical equipment and the like which although installed by Lessee are nevertheless a usual fixture and/or appurtenance to the building. If any structural damage is

 



 

caused in removing trade fixtures, Lessee shall promptly repair such damage. If applicable, Lessee specifically promises to remove radioactive and/or contaminated materials from the Premises at the expiration of the lease to the extent necessary to have the premises declared acceptable for unrestricted use as defined by the State of Tennessee Department of Health and Environment, Division of Radiological Health.

 

E.             Notice is hereby given the Lessor shall not, under any circumstances; be liable to pay for any work, labor or services rendered or materials furnished to or for the account of Lessee or anyone holding the Premises or any part thereof by, through or under Lessee upon or in connection with the Premises, and that no mechanics’ or other lien for work, labor or services rendered or material furnished to or for the account of Lessee or anyone holding the Premises or any part thereof by, through or under Lessee, shall under any circumstances, attach to or affect the Premises or any part thereof or the interest of Lessor therein. All such work, labor, services or material shall be rendered or furnished at the expense of Lessee, and Lessee shall be solely and wholly responsible therefor and shall hold Lessor and the Premises harmless against the same.

 

F.             Lessee shall not suffer or permit any liens to stand against the Premises or any part thereof, or the interest of Lessor therein, by reason of any work, labor, services or material done for or supplied to, or claimed to have been done for or supplied to, Lessee or anyone holding the premises, or any part thereof, through or under Lessee. If Lessee shall fail to discharge any such liens within sixty (60) days after demand from Lessor, then in addition to any other right or remedy of Lessor, Lessor may, but shall not be obligated to, discharge the same in any manner permitted by law.

 

Any amount paid or deposited by Lessor for such purpose and all legal and other expenses of Lessor, including attorney fees incurred in procuring the discharge of such lien, with all necessary disbursements in connection therewith, together with interest at the prime rate of interest charged by Bank of Boston, plus 2 % per annum (the “Default Rate”) from the date of payment of deposit shall become due and payable forthwith by Lessee to Lessor.

 

4.  PURPOSE

 

The demised Premises are leased by Lessor to Lessee for the purpose of routine office, administrative, and analytical type uses and any use deemed appropriate to the operation of Lessee’s business. Any such uses shall comply fully with any current zoning regulations or any amendments thereof.

 

5.  TERM

 

A.            The initial term of this lease shall be for a term of 5 consecutive years, beginning October 1, 2000, unless sooner terminated as provided for herein.

 

B.            Lessee shall have the right and option to extend said lease term for a period of an additional 5 year term at a mutually agreeable rental rate, as determined not later than 120 days prior to lease expiration by providing Lessor with written notice of intent to do same, such notice to be provided to Lessor at the address where basic rents are paid not less than ninety (90) days and not more that one hundred eighty (180) days before the expiration of the term of this lease.

 

C.            Lessor agrees to keep Lessee in peaceable, uninterrupted possession of Premises so long as Lessee complies with and performs all of the terms, covenants and conditions of this Lease Agreement.

 

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6.  RIGHT TO TERMINATE NOT EXCLUSIVE

 

The right of the Lessor to terminate this Lease Agreement as herein set forth is in addition to and not in exhaustion of such other rights that the Lessor has or causes of action that may accrue to the Lessor because of Lessee’s failure to fulfill, perform or observe the obligations, agreements, or covenants of this Lease Agreement, and the exercise or pursuit by the Lessor of any of the rights or causes of action accruing hereunder shall not be in exhaustion of such other rights or causes of action that the Lessor might otherwise have.

 

7.  RENTAL

 

A.            Lessee shall and hereby agrees to pay to Lessor at Lessor’s office or such place as Lessor may from time to time, designate in writing, an annual base rental of $84,996 Dollars. The rent shall be in equal monthly installments, each installment being 1/12th of the annual base rental. The monthly rate shall be $7.083 Dollars.

 

B.            In addition to the base rental, Lessee shall pay Lessor the direct cost of all real property taxes net of any abatement, real property insurance, and other real property assessments net of any abatement prorated in accordance with the effective fractional space defined in Article 3. Lessor shall submit to Lessee paid receipts or similar documentation of these costs prior to December 31st of each year of this lease term and Lessee agrees to reimburse Lessor within 30 days of the receipt of the billing. Expenses for the first and last year of the lease shall be apportioned between Lessor and Lessee based on actual period of occupation.

 

The term “Real Estate Taxes” shall in no event be deemed to include any income, excess profits, excise, franchise, estate, succession, inheritance, gift, mortgage lien, documentary stamp or transfer taxes. If Lessor shall obtain any abatement, refund or rebate in Real Estate Taxes theretofore paid by Lessee under this Lease, Lessor shall promptly forward to Lessee Lessee’s Pro Rata Share thereof, less Lessee’s Pro Rata Share of the cost obtaining the same. Lessor covenants and agrees that it shall timely and fully pay to the applicable taxing authority all Real Estate Taxes levied against the Property. Lessee shall not, in any event be liable for any interest or penalty charges payable by Lessor with respect to the Real Estate Taxes. Notwithstanding anything to the contrary contained in this Lease, in the event that Lessee is obligated to pay any portion of any betterment or special assessment Lessee’s payments shall be calculated as if such assignment were amortized on a straight-line basis consistent with generally accepted accounting principles consistently applied (“GAAP”), such that Lessee shall pay a total amount equal to Lessee’s Pro Rata Share of such assessment multiplied by a fraction, the numerator of which is the number of years remaining in the Tern and the denominator of which is the greater of (a) the number of years in the entire Tern or (b) the number of years for amortization indicated by GAAP.

 

C.            It is expressly understood and agreed that no act, practice or custom on the part of Lessor with respect to giving notice to Lessee of the time that monthly rental payments are due shall ever be construed as an obligation on the part of Lessor to give such notice to Lessee.

 

D.            The burden of proof of payment of the rental or any other sum due Lessor hereunder shall be on the Lessee.

 

E.             The first payment of rent shall be due on the first day of the month following the month that the obligations expressed herein become effective, and subsequent payments due on the like day of subsequent months.

 

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8.  ASSIGNMENT AND SUBLETTING

 

Lessee covenants and agrees not to assign this Lease Agreement or sublet the demised Premises or any part of same, or in any other manner transfer the lease agreement, leasehold or demised Premises, without the written consent of the Lessor, which consent shall not be unreasonably withheld.

 

Notwithstanding anything to the contrary contained in this Lease, Lessee shall have the right to make, without Lessor’s consent, any assignment of this Lease or subletting of all or any portion of the Premises to (a) a parent, subsidiary, or division of Lessee, (b) any entity with which or into which Lessee may consolidate or merge, or ( c ) any entity acquiring all or substantially all of the assets of Lessee. In the event of any such assignment, Lessee shall promptly and within 10 days give notice to Lessor of any such assignment.

 

In the event Lessor consents to a subletting or assignment, Lessee shall, nevertheless, remain liable for the payment to Lessor of all slims due Lessor hereunder, and remain responsible for compliance with all of the terms and conditions of this Lease Agreement. Any consent given by Lessor to a subletting or an assignment shall not be deemed a consent to a subsequent subletting or assignment.

 

9.  LAWFUL AND MORAL USE

 

Lessee covenants that the demised Premises shall, during the term of this Lease Agreement, be used only and exclusively for lawful and moral purposes, and that no part of the demised Premises shall be used by Lessee or any persons holding by, through or under Lessee in any manner whatsoever for any purpose(s) which violate the laws of the United States, the State of Tennessee, the County of Anderson, the ordinance of the City of Oak Ridge, or the laws of any other applicable governmental authority; and the Lessee shall save and hold Lessor harmless for all loss, cost, expenses and damages incurred by Lessor or which Lessor should become liable for an account of any such violation.

 

10.  INTERPRETATION AND CONSTRUCTION

 

This lease shall be interpreted under the laws of the State of Tennessee.

 

11.  ENTIRE AGREEMENT

 

This lease contains all the agreements and conditions made between the parties hereto, and no representations or statements claimed to have been made and not herein contained shall vary or modify this contract in any way and this lease cannot be modified except as the parties agree in writing.

 

12.  CONDEMNATION

 

If the whole or substantially the whole of the Premises shall be lawfully condemned or taken in any manner for any public or quasi public use or purpose, this tease shall terminate as of the date of the taking. If less than the whole or substantially the whole Premises are taken and it is still feasible for Lessee to operate its business, the base rental shall be diminished by the amount representing the part of said rent properly applicable to the portion of the Premises which may be so taken and the Lessor shall at his expense proceed with reasonable diligence to repair, alter and restore the remaining part of the Premises to substantially its former condition to the extent that the same may be feasible. The Lessor shall be entitled to receive the award in any condemnation proceeding, including any award for the value of any unexpired term of this lease and Lessee shall have no claim against Lessor or against the proceeds of

 

4



 

the condemnation. Nothing contained herein shall affect Lessee’s right to a separate award for it’s trade fixtures and moving expenses.

 

13.  NUISANCES

 

Lessee covenants not to create or allow any nuisance to exist in, from, on or about the demised Premises, and Lessee covenants to immediately at his expense abate any such nuisance that may arise when requested by Lessor to do so.

 

14.  SUBORDINATION

 

This lease shall be subordinate to any first mortgage and extensions thereto, now or hereafter placed upon the land upon which the Premises are located and in the event of foreclosure of such first mortgage, the exercise of a power of sale thereunder, or deed in lieu of foreclosure, Lessee shall attorn to and recognize such purchaser, foreclosure, sale or other transfer as the Lessor; provided that in each case such shall not disturb Lessee’s right to possession or its other rights hereunder so long as Lessee complies with the terms of this lease.

 

15.  INSURANCE

 

A.            Lessee covenants and agrees that, during the term of this lease, it will carry, at its expense, property insurance covering against loss or damage of Lessee’s improvements on the Premises and such insurance shall be in the kind and amounts customarily maintained by Lessee for such property.

 

B.            Lessee covenants and agrees to carry, during the term of the lease, at Lessee’s expense:

 

1.             Workers Compensation Insurance on Lessee’s employees; and

 

2.             Public liability and property damage insurance coverage insuring Lessee with minimum coverage limits for public liability insurance of $2,000,000 for one person in respect to one accident and for more than one person in respect to any one accident, and for property damage insurance a limit of $2,000,000 each accident. Lessor will be included as an additional insured but only as regards to liability arising out of the fault or negligence of Lessee in its use or occupancy of the Premises.

 

C.            Lessee covenants and agrees not to do or permit anything to be done or anything to remain on the Premises, not to permit any business, trade, or occupation to be carried on in the Premises, which causes or may cause an increase or additional premium for the fire and extended coverage insurance on the Premises without the written consent of Lessor, and if Lessee’s actions do cause an increase in the premium, Lessee shall pay such additional premiums.

 

Lessee agrees to obtain, at its expense, adequate insurance related to the nature of the business. Certificates of nuclear liability insurance will be provided upon request.

 

D.            Lessee agrees to deliver to Lessor on the inception date and on renewal date of each such policy of insurance that Lessee is required to carry by the terms of this Lease Agreement the usual certificate issued by the insurance carriers certifying that such insurance is in full force and that all such policies shall not be canceled without ten (10) days written notice to Lessor.

 

E.             If the Premises shall be so damaged or destroyed by fire or other causes within the insurance coverage of Lessor’s standard fire and extended coverage insurance policy and Lessor cannot

 

5



 

repair or rebuild same within ninety (90) days from the date of such damage or destruction, this lease shall terminate and the Lessee shall be allowed an abatement of all rent from the date of such damage or destruction. If the Premises shall be so damaged or destroyed by fire or other causes within the insurance coverage of Lessor’s standard fire and extended insurance coverage policy that it can be repaired within ninety (90) days of the date of such damage or destruction, then this lease shall not terminate and the Premises shall be repaired by the Lessor, at its own expense, and the rent shall abate until such repair or rebuilding is completed and possession of the Premises or so much thereof as shall have become untenable is returned to the Lessee; provided that subject to Force Majeure, if the reparation and rebuilding is not so completed within said Ninety (90) day period, Lessee may terminate this lease by notice given within one hundred twenty (120) days of such damage or destruction.

 

F.             If the Premises shall be damaged or destroyed by causes not within the coverage of the Lessor’s above-mentioned fire and extended coverage insurance and not arising out of the Lessee’s use and occupancy, then rent will abate and if Lessor does not within thirty (30 ) days after such damage or destruction commence to repair or rebuild the demised Premises, either party may terminate this Lease Agreement by notice to the other of said termination. If the Lessor repairs or rebuilds the demised Premises, this Lease Agreement shall not so terminate, provided Lessor diligently pursues and completes same within ninety (90) days form the commencement of repair or rebuilding subject to delays beyond Lessor’s reasonable control. Until rebuilding or repairs are completed the rent shall be abated.

 

G.            In the event of repair or rebuilding, the terms of this Lease Agreement shall be extended for a period equal to such period of rent abatement.

 

H.            Lessee shall in case of any damage or destruction not otherwise known to Lessor, give immediate notice thereof to the Lessor. Lessor shall within thirty (30) days after such damage or destruction give written notice to Lessee whether Lessor can or will repair and restore within the time period as herein provided. Failure to give such notice shall be deemed notice that Lessor cannot or will not repair and restore.

 

I.              Lessor agrees to maintain fire and extended coverage insurance at the full replacement cost of the building. Lessor agrees to deliver to Lessee on this inception date and on renewal date of each such policy of insurance that Lessor is required to carry by the terms of this Lease Agreement the usual certificate issued by the insurance carriers certifying that such insurance is in full force and that all such policies shall not be canceled without ten (10) days written notice to Lessee.

 

16.  DAMAGES. ACCIDENTS. ETC.

 

Notwithstanding anything to the contrary contained in this Lease, Lessee shall indemnify and hold harmless Lessor from and against any and all damages, liabilities, actions, causes of action, suits, claims, demands, losses, costs and expenses ( including without limitation reasonable attorneys’ fees and disbursements and court costs ) to the extent arising from or in connection with the negligence or willful misconduct of Lessee, its agents, employees, representatives or contractors.

 

Notwithstanding anything to the contrary contained in this Lease, Lessor shall indemnify and hold harmless Lessee, its parent, subsidiaries and affiliates, and their respective officers, directors, shareholders and employees, from and against any and all damages, liabilities, actions, causes of action, suites, claims demands, losses, costs and expenses (including without limitation reasonable attorneys’ fees and disbursements and court costs ) to the extent arising from or in connection with the negligence or willful misconduct of Lessor, its agents, employees, representatives or contractors.

 

6



 

The party seeking indemnification under this Section (the ‘Indemnified Party”) shall provide prompt written notice of any third party claim to the party from whom indemnification is sought (the “Indemnifying Party”). The Indemnifying Party shall then have ten (10) days to elect, by written notice to the Indemnified Party, to assume, at the Indemnifying Party’s expense, exclusive control of the defense of such claim. The Indemnified Party agrees to cooperate reasonably with the Indemnifying Party in connection with the performance of the Indemnifying Party’s obligations under this Section.

 

Notwithstanding anything to the contrary contained in this Lease, in no event shall either party be liable to the other for any indirect, special, consequential or incidental damages (including without limitation damages for loss of use of facilities or equipment, loss of goodwill or loss of revenue other than the rent, additional rent and other charges payable by Lessee under, this Lease) regardless of whether such party has been informed of the possibility of such damages or is negligent.

 

The provisions of this Section shall survive the expiration or earlier termination of this Lease.

 

17.  INSOLVENCY, ETC. OF LESSEE

 

In the event of insolvency or bankruptcy of the Lessee, or the filing of any petition under any provision of the Bankruptcy Act or State insolvency laws against Lessee, whether voluntarily or involuntarily, or in the event of a partial or general assignment by Lessee for the benefit of Lessee’s creditors, or in the event Lessee files a petition for an arrangement or composition under the provisions of the Bankruptcy Act, Lessor shall have the right and privilege to immediately terminate this Lease Agreement and declare the then remaining unpaid balance of the rental due for the remainder of the term, as if same were not terminated, immediately due and payable. Lessor shall have the right with or without legal process to immediately reenter into possession of the Premises.

 

Without limiting the preceding paragraphs, no interest of Lessee in this lease shall be assignable by operation of law. Each of the following acts shall be considered an involuntary assignment:

 

A.            If Lessee is adjudicated bankrupt or insolvent, makes an assignment for the benefit of creditors, or institutes a proceeding under the Bankruptcy Act in which Lessee is the bankrupt; and

 

B.            If a writ of attachment or execution is levied on this lease and such attachment is not removed within forty-five (45) days of such levy; and

 

C.            If, in any proceeding or action to which Lessee is a party, a receiver is appointed with authority to take possession of the Premises and the appointment of such receiver is not vacated within forty-five (45) days after such appointment.

 

An involuntary assignment shall constitute a default by Lessee and Lessor shall have the right to terminate this lease, in which case the lease shall not be treated as an asset of Lessee.

 

18.  COVENANT TO SURRENDER

 

Upon the expiration or termination of this lease. Lessee shall quit and surrender the Premises to Lessor in good condition and repair, normal wear and tear, acts of God, the elements and casualty damage excepted.

 

19.  RIGHT OF ENTRY: INSPECTION AND SHOWING

 

With reasonable notice to Lessee, Lessor or Lessor’s agent shall have the right to enter the Premises during Lessee’s normal business hours to examine the same and to show them to prospective mortgagees or purchasers of the Premises during the term thereof, and during the last four (4) months of the term to show them to prospective lessees. With reasonable notice to Lessee, Lessor or Lessor’s agent

 

7



 

may also enter the Premises for the purpose of inspecting for damages or for making any repairs required to be made by it under the terms of this lease, and also to make any repairs required to be made by Lessee under this lease and which Lessee has not made or refuses to make. With reasonable notice to Lessee and when accompanied by Lessor or Lessor’s agent, any mortgagee of the Premises shall have the right to inspect the Premises during Lessee’s normal business hours. Any such entry may be made without Lessor or Lessor’s agents being deemed guilty of trespass and without the same constituting any eviction of Lessee, in whole or in part. Nothing herein contained shall be deemed or construed to impose on Lessor any obligation, responsibility or liability whatsoever, for the care, supervision or repair of the Premises or any part thereof other than as herein provided. Lessor or Lessor’s agents shall also be allowed to take all material and necessary tools and equipment into and upon the Premises that may be required for the aforesaid repairs and the rent reserved shall in no way abate while any such repairs are being made.

 

19.  DEFAULT

 

A.            All covenants and agreements herein made and obligations assumed are to be construed also as conditions and are upon the express condition that if Lessee shall fail to pay when due any one of the aforesaid installments of rent or any other monetary obligations hereunder, or if Lessee shall fail or refuse to perform or observe any of the covenants, agreements or obligations herein made or assigned by said Lessee, and if such default is continued for ten (10) days (in the case of rent or other monetary obligations) or sixty (60) days (in the case of other covenants, agreements or obligations herein made or assumed by Lessee) after Lessee’s receipt of written notice from Lessor specifying the respects in which Lessee is in default hereof, then and thenceforth so long as such default is not cured, in any of said events, (i) this Lease Agreement may be terminated at the option of the Lessor, and said Lessor may immediately at or anytime thereafter,(ii) re-enter into possession of the Premises, or any part thereof in the name of the whole, with or without resort to legal process from any court, and (iii) to declare the then remaining unpaid balance of the total rental due for the remainder of the term, as if the same were not so terminated, immediately due and payable.

 

B.            If Lessee is dispossessed form the Premises and this lease is terminated by Lessor under the provisions of paragraph A of this article 20, Lessor may, at its option, relet same for such period or period as Lessor deems advisable (whether for the entire residue of the term or for a shorter or longer period) and upon the best rent and terms that Lessor, by the exercise of reasonable diligence, is able to obtain. Whether or not the Premises are relet, Lessee shall remain liable hereunder, until the time originally fixed for expiration of the term hereof, for the rent reserved hereunder less the net avails of any reletting, if any, after deducting therefrom all expenses incurred by Lessor of obtaining possession (including reasonable attorney’s fees), reletting, collection and necessary repairs and alterations; and the same shall be due and payable by Lessee on the first day of each month from and after the first day of each of said months from and after such date, Lessee will, upon receiving a statement of the net avails of releasing, if any, pay to the Lessor the amount of deficiency than existing. Notwithstanding the foregoing, Lessor agrees to use commercially reasonable efforts to relet the premises and mitigate its damages.

 

C.            Any item, other than rent, which Lessee is obligated to pay Lessor hereunder, shall, at the option of Lessor, be treated as additional rent due hereunder, and Lessor, in addition to any other rights or remedy Lessor may have shall have the same right and remedies for non-payment thereof as for non-payment of rent.

 

D.            The specific remedies to which Lessor or Lessee may resort under the terms of this lease are cumulative and not intended to be exclusive of any other remedies or means or redress to which Lessor may be lawfully entitled in case of any breach or threatened breach by Lessee of any provision of this lease.

 

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E.             In addition to any and all other rights and remedies to which the parties may be entitled, the parties shall be entitled to the restraint by injunction of any violation or attempted or threatened violation of any of the terms, covenants, conditions, provisions or agreements of this lease.

 

F.             In the event of any action at law or in equity between Lessor and Lessee to enforce any of the provisions and/or rights hereunder, the unsuccessful party of this litigation covenants and agrees to pay to the successful party all costs and expenses, including reasonable attorney’s fees incurred therein by such successful party, which shall be included in and as part of such judgment. Should either Lessor or Lessee by reason of this lease and without fault on its part, be made a party to any litigation instituted by or against the other, then said party so named as a party to said litigation shall be entitled to receive from the other party all costs, expenses and reasonable attorney’s fees incurred in or. in connection with such litigation.

 

G.            Lessee hereby expressly waives any and all rights of redemption granted by or under any present or future laws in the event of Lessee’s being evicted or dispossessed for any cause, or in the event of Lessor’s obtaining possession of demised Premises by reason of the violation by Lessee of any of the covenants and conditions of this lease or otherwise.

 

21.  REPAIRS AND WARRANTY

 

A.            Lessee will be responsible for repairs to the cement floor due to cracking, splitting, or disintegration due to overloading in excess of load design. Any repairs to the roof or exterior walls arising out of Lessee’s negligent operation will be the responsibility of the Lessee. Lessee agrees to maintain the Premises in good and neat appearance and in working order. Lessor agrees to make any repairs arising out of Lessor’s negligence or breach of its obligations under this lease. Notwithstanding anything to the contrary contained herein, in no event shall Lessee be obligated to make or pay for any repairs or replacements which would constitute items of expense properly chargeable to “capital account” under GAAP and which are required as the result of the negligence or willful misconduct of Lessor, its agents, employees, representatives or contractors, or the failure of Lessor to perform any of its obligations under this Lease, all in which repairs and replacements shall be made by Lessor at Lessor’s sole cost and expense. Lessor shall maintain, at its sole cost and expense, the foundation, floor slab, exterior walls, steel frame, structural portions, roof, gutters, downspouts, and exterior doors of the Building, as well as all utility lines, pipes and plumbing serving but located outside of the Building (including without limitation all underground utility lines, pipes and plumbing), in good, clean and safe repair, order and condition. Lessor shall make all repairs and replacements without, to the extent practicable, interfering with the conduct of Lessee’s business. If during such repairs or replacements the Premises are wholly or partially unsuitable for their use as provided in this Lease, there shall be an equitable abatement of Fixed Rent, Additional Rent and all other charges payable by Lessee hereunder until such time as such repairs and replacements have been completed.

 

B.            Lessor covenants and agrees to maintain and keep in good repair the roof, roof structure, gutter, down-spouts, plumbing, exterior walls and foundation walls and floors unless the repairs are occurred by the negligent acts of the Lessee. Lessee agrees to restrict access to any roof area being Lessor’s responsibility to maintain, with any such access being granted only to a licensed roofing contractor. Violation of this restriction by Lessee shall immediately upon occurrence relieve Lessor of any stated maintenance liability.

 

C.            The Lessor shall provide supplier’s and manufacturer’s warranties that all work performed in the design and construction of the premises is free form any defect in equipment, material,

 

9



 

design furnished, or workmanship performed by any of Lessor’s subcontractors or suppliers, as may still be applicable and appropriate.

 

D.            With respect to all warranties, expressed or implied, from Lessor’s subcontractors, manufacturers or suppliers for work performed and materials furnished for the Premises, the Lessor shall:

 

1.             Obtain all warranties that would be given in normal commercial practice;

 

2.             Require all warranties to be executed, in writing for the benefit of the Lessee, if requested by the Lessee, as may be applicable;

 

3.             Enforce all warranties for the benefit of the Lessee, if requested by the Lessee.

 

22.  UTILITIES

 

All electricity, heating, air conditioning, water sewage disposal and waste disposal shall be furnished by Lessee. Lessee shall pay the cost of water, sewer, electric current, heating, ventilating and air conditioning used in or supplied to the Premises at the actual rates charged by the utility company. governmental entity or individual or company providing such services. Lessor shall provide separate utility meters for the respective facilities as deemed appropriate.

 

23.  COVENANTS RUN TO HEIRS, SUCCESSORS AND ASSIGNS

 

It is hereby covenanted and agreed between the parties hereto that all covenants, conditions, agreements and undertakings contained in this Lease Agreement shall inure and extend to and be binding on the heirs, administrators, executors, legal representatives, successors and assigns of the respective parties hereto as if they were in every case named and expressed. However, this paragraph is not intended, nor shall be construed, to permit assignment or transfer of this lease, whether by contract or operation of law, without compliance with Article 8 of this Lease Agreement.

 

The term “Lessor” and “Lessee” shall be construed in the singular or plural number accordingly as they respectively represent one or more than one person.

 

24.  NOTICES

 

All notices required or provided for under this Lease Agreement shall be given in writing by registered or certified (return receipt request) U.S. Mail, with the postage prepaid thereon, and addressed to Lessee at:

 

Eberline Analytical Crop.

Attn: Mike McDougal, Manager

601-A Scarboro Road Oak Ridge, TN 37830

 

to Lessor at:

J.W. Gibson Construction Company

P.O. Box 7027

Oak Ridge, TN 37831-7027

 

with a copy to:

Allied Realty & Management

148 Ridgeway Center

Oak Ridge, TN 37830

 

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25.  TRANSFER OF LESSOR’S RIGHTS

 

Lessor shall have the right to transfer and assign, in whole or in part, all and every feature of its rights and obligations hereunder and in the building and property referred to herein. Such transfers or assignments may be made either to a corporation, partnership, trust company, group of individuals, and howsoever made, are to be in all things respected and recognized by Lessee and in the event of a transfer following commencement of the term hereof upon assumption of Lessor obligations hereunder by said transferees or assignee, the Lessor, immediately prior to said transfer or assignment shall be relieved of all further liabilities and obligations hereunder; provided, however, that Lessee’s rights under the lease shall remain in effect so long as Lessee is not in default.

 

26.  PROPERTY TAXES

 

Lessee shall be liable for all personal property taxes which shall be its sole responsibility. Lessor shall be liable for real property taxes, but shall be reimbursed by Lessee pursuant to Article 7, Paragraph B herein.

 

27.  RIGHT TO PURCHASE PROPERTY

 

Lessee has the first right of refusal to purchase the entire property and buildings, as defined by Exhibit A, or a portion thereof, if divisible. Lessor will provide Lessee with thirty (30) days written notice of intent to sell and Lessee has that time to exercise right of first refusal. The purchase price shall be negotiated between Lessor and Lessee at the time of purchase.

 

 

J. W. Gibson Construction Company

 

Thermo Nutech

 

 

 

By:

/s/ J.W. Gibson

 

By:

/s/ Jeffery Stein

 

J.W. Gibson

 

Jeffery Stein

 

 

 

Title: President

Title: Vice President

 

 

Date: 10/24/00

Date: 10/6/00

 

11


EX-10.6 11 a06-23654_1ex10d6.htm EX-10

Exhibit 10.6

 

KSL Contract

 

Payment Terms:

This is a DPAS DO-E2 rated order

See Subcontract Terms, paragraph 5.0,

 

“Payments”

 

 

Subcontract No.  03-PS-013

 

Sublet Work
PRIME CONTRACT NUMBER 47394-001-03-C2

 

PROJECT
SITE SUPPORT SERVICES AT THE LOS ALAMOS NATIONAL LABORATORY,
NEW MEXICO

 

24 November 2003
(Effective Date)

 

THIS SUBCONTRACT by and between KSL SERVICES JV, “GENERAL CONTRACTOR”, whose address is P.O.  Box 80, Los Alamos, NM 87544 and EBERLINE SERVICES, INC., “SUBCONTRACTOR”, whose address is 7021 Pan American Freeway NE, Albuquerque, NM 87109, is entered into as of the EFFECTIVE DATE stated above.

 

Requisition Number:

 

CU139

 

 

 

Subcontract NTE Ceiling Amount:

 

$1,503,594.57

 

 

 

Socioeconomic Status:

 

SB

 

 

 

Tax Identification Number:

 

59-3328623

 

WITNESSETH

 

In consideration of the mutual promises herein contained CONTRACTOR and SUBCONTRACTOR agree, promise and obligate themselves as follows:

 

1.             SUBCONTRACTOR promises to perform the SUBLET WORK for the PROJECT in accordance with the Subcontract Documents.

 

2.             CONTRACTOR promises to pay SUBCONTRACTOR, for full, accurate and timely performance of the SUBLET WORK in - accordance herewith, the Price, and promises to perform all of the other obligations of CONTRACTOR, as set forth in the Subcontract Documents.

 

3.             The Subcontract Documents constituting this Subcontract consist of:

 



 

a.             Subcontract, 2 pages.

b.             Subcontract Terms, 9 pages.

c.             General Conditions for Subcontracted Professional Services, 5 pages.

d.             Subcontract Special Conditions, 33 pages.

e.             Affidavit for Subcontractor, (10-88), 1 page.

f.              Monthly Subcontract Injury/illness Report, 1 page.

g.             U.S. Department of Labor, Wage Determination No: 1994-2361, Revision 18, dated 3/19/02, pages 1 through 10.

h.             Exhibit A - - Statement of Work (SOW), 6 pages.

i.              Exhibit B — Pricing Schedule, 1 page.

j.              Exhibit C — Certificate of Insurance.

k.             Exhibit D — Fall Prevention Program, 8 pages.

1.             Exhibit E - - Illegal Drugs, Alcohol, and Firearms Policy, 3 pages.

 

The foregoing constitutes the entire contract and supersedes all prior proposals, negotiations, agreements, awards, letter of intent and written or oral statement, representations or agreements.

 

4.             The EFFECTIVE DATE set forth above is the date as to which all Subcontract Documents and provisions thereof have references for purposes of coordination of their meaning and effect.  The price relates to the SUBLET WORK as described in drawings, specifications and other Contract Documents in their condition on that date.  The EXECUTION DATE of this SUBCONTRACT shall not be prior to award of CONTRACT to CONTRACTOR and if for any reason the CONTRACT is not awarded to the CONTRACTOR the intended SUBCONTRACT shall not be executed.

 

5.             Changes after the effective date will be dealt with in accordance with the provisions for changes.  Any work commenced and any payments made pursuant to an Award or Letter of Intent prior to the execution hereof shall be deemed to have been done and paid after the EFFECTIVE DATE under the terms of this SUBCONTRACT.

 

SUBCONTRACTOR:

 

GENERAL CONTRACTOR:

 

 

 

EBERLINE SERVICES, INC.

 

KSL SERVICES JV

 

 

 

BY:

/s/Jeffrey P. Stone

 

 

BY:

/s/ Frank B. Sedlacek

 

 

 

 

TITLE: VP

 

TITLE: Subcontract Administrator

 

 

 

DATE: 11-24-03

 

DATE: 11-24-03

 

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SUBCONTRACT TERMS
Environmental Services

 

1.0          DEFINITIONS

 

1.1           PROJECT shall mean the LOS ALAMOS NATIONAL LABORATORY, UNIVERSITY OF CALIFORNIA SITE SUPPORT SERVICES CONTRACT; LOS ALAMOS, NEW MEXICO.

 

1.2           OWNER shall mean the UNIVERSITY OF CALIFORNIA, DEPARTMENT OF ENERGY or the UNITED STATES GOVERNMENT.

 

1.3           CONTRACTOR, GENERAL CONTRACTOR, PRIME CONTRACTOR, OR BUYER shall mean KSL SERVICES JV.

 

1.4           SUBCONTRACTOR shall mean EBERLINE SERVICES, INC.

 

1.5           CONTRACT shall mean the FIRST TIER SUBCONTRACT between CONTRACTOR and the UNIVERSITY OF CALIFORNIA, 47394-001-03-C2.

 

1.6           SUBCONTRACT shall mean this subcontract between CONTRACTOR and SUBCONTRACTOR.

 

1.7           SUBLET WORK shall mean all work and other requirements, expressed or implied, necessary for the performance required of the Subcontractor by the Subcontract Documents.

 

2.0          SCOPE OF WORK

 

The SUBCONTRACTOR shall be responsible for providing the management, administration, expertise, personnel, and equipment except as furnished by KSL and others, which are necessary for the effective and timely performance of the services set forth in the Statement of Work (SOW) as specified in Exhibit A.

 

In addition to the services established in the SOW, the SUBCONTRACTOR shall perform other related services that KSL and the SUBCONTRACTOR otherwise agree to in writing.  These related services include support of the programs of KSL when the services have been determined by KSL to be within the capabilities of the SUBCONTRACTOR or when the services are of such an urgency that the need for the services precludes acquiring them from another source.

 

The place of performance shall be the Los Alamos National Laboratory, Los Alamos, New Mexico, to the extent provided in the Statement of Work, the immediate area surrounding the Laboratory, other remote sites, sites specifically identified elsewhere in this SUBCONTRACT, and other sites agreed to by the parties, also referred to as the “site”.  The SUBCONTRACTOR will only be allowed to invoice as a direct cost to the SUBCONTRACT those persons who are working and the goods being used at the location described above, without prior approval.

 

3



 

The SUBCONTRACTOR by accepting this SUBCONTRACT, represents and guarantees that it possesses the necessary skills, means of performance and financial resources to satisfactorily perform the work specified herein and within the constraints herein.

 

3.0          PRICING

 

3.1           This SUBCONTRACT is a Cost Plus Fixed Fee (CPFF) Subcontract.  The base year is priced, but the option periods will not be priced until such time that the option is exercised.

 

3.2           The CONTRACTOR reserves the right to change the type of subcontract pricing format in the option years, if it is decided that such a change would be in the best interest of the parties to do so.

 

3.3           Estimated Cost - The estimated cost for this SOW will be as indicated on the SUBCONTRACT form, Exhibit B Pricing Schedule and follow on modifications.  The amount stated is a not to exceed amount and the SUBCONTRACTOR is not allowed to exceed this amount in the performance of his work, as provided in FAR clause 52.232-22 entitled Limitation of Funds.

 

3.4           G&A and Overhead - The agreed upon G&A and Overhead rates are as follows.  These rates are provisional rates and are subject to adjustment downward only if the results of an audit show a lower rate.  These rates will be used for one year, which is the period of performance of the subcontract.  At such time that an option year is exercised a revised G&A and Overhead rate will be negotiated.  The SUBCONTRACTOR agrees to furnish CONTRACTOR a copy of any audit reports which are performed by a responsible party relating to the establishing of Overhead and G&A rates.

 

G&A 12.25%

Overhead 43% of Total direct labor

 

Overhead 103%.  This overhead rate will only be used for personnel who are mobilized from off-site and performing assignments/tasks on a temporary basis and have preapproval of CONTRACTOR.  This rate is provisional and subject to audit and adjustment downward only as a result of such an audit.

 

3.5           Fee - CONTRACTOR shall pay the SUBCONTRACTOR for performing this SUBCONTRACT a fixed fee as specified below:

 

Fixed Fee for the base year: $66,837.84

 

Fee for temporary assignments/tasks will be calculated at the rate of 8.0% for these tasks only.  Payment of fee for these tasks will be paid as part of the task invoice.  Any fee which is part of the temporary assignment tasks will not be deducted from the fixed fee pool.

 

Payment of the fixed fee shall be made on basis of prorating the Fee over the twelve (12) months of performance, provided that after payment of 85 percent of

 

4



 

the fixed fee, the Subcontract Administrator may withhold further payment of fee until a reserve is set aside in an amount that the Subcontract Administrator considers necessary to protect CONTRACTOR’S interest.  This reserve shall not exceed 15 percent of the total fixed fee or $100,000.00 whichever is less.  Release of the fee withholds will be made when the condition as set forth in Special Provisions Nos.  33 and 34 are met.

 

3.6           Compensation to SUBCONTRACTOR for changes in the SUBLET WORK shall be in accordance with the Subcontract Provisions.

 

4.0          TIME OF PERFORMANCE

 

4.1           SUBCONTRACTOR shall begin the Submittal process (if applicable) upon notice of award, and shall continue until all required submittals have been approved, in no more than 7 calendar days.  SUBCONTRACTOR shall commence the physical performance of SUBLET WORK, upon receipt of written Notice to Proceed (NTP) from CONTRACTOR.  The basic period of performance of this subcontract shall be for the period beginning December 1, 2003 through November 30, 2004, with an option for an additional (3) three, (1) one year option periods.  Completion shall be defined as Final Acceptance of the work by the OWNER, and acceptance of all required submittals by CONTRACTOR.

 

4.2           The decision whether or not to exercise the option period(s) will occur after an evaluation of the SUBCONTRACTOR’S performance to the entire SOW under this subcontract.  CONTRACTOR shall use its best efforts to notify the SUBCONTRACTOR whether or not the CONTRACTOR intends to exercise the option period at least (60) sixty days prior to expiration of this SUBCONTRACT.

 

4.3           The normal work schedule, for on site work, shall be 8 hours of performance, per day, between the hours of 0630 hrs to 1830 hrs, five days a week.  The actual hours of performance shall be directed contingent upon work schedule of owner or mutual agreement of SUBCONTRACTOR AND CONTRACTOR.

 

5.0          PAYMENT

 

5.1           SUBCONTRACTOR’S invoice in duplicate shall be submitted, no later than the 10th day of the month, for approval by CONTRACTOR.  Payment will be made within thirty (30) days after an acceptable invoice is received by CONTRACTOR, acceptance of SUBLET WORK by CONTRACTOR, and receipt of all required documentation.  Invoices shall be no more frequent than monthly.

 

5.2           Two (2) copies of CONTRACTOR’S “Affidavit for Subcontractor” are attached.  hereto.  SUBCONTRACTOR shall execute one (1) copy and submit it with its final invoice.

 

5.3           SUBCONTRACTOR will create a Subcontract billing format, acceptable to CONTRACTOR, to be used for payment for services performed.  This form will include, but not be limited to amount billed for each subcontract line time; the

 

5



 

previous quantity and amount paid; to the “to date” quantity and amount paid; the balance remaining for each subcontract line item; the billing period, and the SUBCONTRACT number.

 

5.4           Direct all invoice(s) for this Subcontract to:

 

Attn: Subcontract Administrator

 

KSL Services JV

P.O.  Box 80, MS A199

Los Alamos, NM 87544

Subcontract No.: 03-PS-012

 

6.0          SUBCONTRACT ADMINISTRATION

 

6.1           The KSL Subcontract Administrator is:  Frank Sedlacek

 

KSL Services JV

P.O.  Box 80

Los Alamos, NM 87544

Phone: (505) 667-0418

 

No oral or written statement of any person other than the Subcontract Administrator shall, in any manner or degree, modify or otherwise affect the terms of this subcontract.  The Subcontract Administrator is the only person authorized to approve changes in any of the requirements of this subcontract, and notwithstanding any provision contained elsewhere in this in this subcontract, that authority remains solely with the Subcontract Administrator.  If the Subcontractor effects any change at the direction of any person other than the Subcontract Administrator, the change will be considered to have been made without authority, and no adjustment will be made-in the subcontract price to cover an increase in costs incurred as a result of the change.

 

The KSL Technical Representative is: Timothy Delong

 

KSL Services JV

P.O.  Box 80

Los Alamos, NM 87544

Phone: (505) 667-5771

 

The individual identified as the KSL Technical Representative is the person designated to monitor the work performed under the subcontract.

 

6.2           Subcontractor Representative: Jeffery Stein

 

The above named individual is designated as the SUBCONTRACTOR’S full-time local representative who is fully authorized and empowered to make decisions, and execute on behalf of the Subcontractor such subcontract

 

6



 

modifications, notices, and policy directives to ensure full compliance with the requirements of this subcontract.

 

7.0          TAXES

 

SUBCONTRACTOR shall be responsible for all taxes imposed by Federal, State or Local jurisdictions measured by or assessed upon SUBCONTRACTOR’S income or payroll.  SUBCONTRACTOR shall be responsible for all applicable state or local sales, use, gross receipts or any other tax imposed on SUBCONTRACTOR’S purchase of consumable supplies, construction equipment or tools or other incidentals necessary to complete the work.

 

GENERAL CONTRACTOR shall include specific tax instructions as to the proper application and handling of any sales, use, gross receipts or other tax imposed on the work in each subcontract or work release.  New Mexico NTTC, Type 5, Certificate as applies to Service of Resale is intended to be provided to the Subcontractor by the Contractor.

 

8.0          INSURANCE

 

Prior to mobilization, SUBCONTRACTOR shall forward its certificate of insurance stating the names and addresses of its insurance carriers and certifying that its insurance coverages meet or exceed the requirements of Special Condition No.  29.  The certificate shall also reference the SUBCONTRACT number.

 

Original Certificates of Insurance plus one copy shall be submitted to:

 

Attn: Subcontract Administrator

KSL Services JV

P.O.  Box 80, MS A199

Los Alamos, NM 87544

 

SUBCONTRACTOR is responsible for maintaining proper insurance coverage.  SUBCONTRACTOR shall provide to the CONTRACTOR new certificates of insurance, as set above; no later than thirty (30) days prior to the expiration date(s) on its certificates and insure uninterrupted coverage during the life of the subcontract and any extensions thereof.

 

The SUBCONTRACTOR shall maintain a copy of all lower tier Subcontractor’s proofs of required insurance and forward same to the General Contractor.

 

If written on a claims made basis, Subcontractor shall continue to be carried- for not less than two years beyond project completion, and provide proof satisfactory to General Contractor.

 

7



 

9.0          KSL HOLIDAYS

 

KSL observes the following holidays:

 

New Years, Martin Luther King’s Birthday, Presidents’ Day, Memorial Day, Independence Day, Labor Day, Columbus’ Birthday, Veteran’s Day, Thanksgiving, Day after Thanksgiving, Energy Day (a floating holiday between Christmas and New Years), Christmas.

 

10.0        SECURITY CLEARANCE REQUIREMENTS

 

SUBCONTRACTOR shall provide personnel with active security clearances for the facility where performance is required and the sublet work that is required.  Individuals without required security clearances shall not have access to the client’s facilities and the SUBCONTRACTOR shall be in default of this subcontract if individuals cannot access to the facilities or perform sublet work due to security clearance issues.

 

11.0        ACCESS TO PROJECT SITE

 

In order for SUBCONTRACTOR to be permitted onto the project site (in addition to required security clearances), it must provide the following to the CONTRACTOR no later than two (2) days after Notice to Proceed:

 

11.1         A list of all employees who will be working on the project site which includes each employee’s name, address, date and place of birth, Social Security Number and driver’s license.  This information requirement is subject to change due to the requirements of the installation on which the project site is located.  SUBCONTRACTOR shall coordinate specific information requirements with CONTRACTOR.

 

12.0        SAFETY REPORT

 

The KSL Services JV, Monthly Subcontractor Injury/Illness Report shall be submitted on a monthly basis to the CONTRACTOR’S designated Safety Representative at the Project Site or, if there is no designated Project Safety Representative, to the SUBCONTRACT ADMINISTRATOR.  The exact time of submission shall be coordinated with CONTRACTOR’S Safety representative or SUBCONTRACT ADMINISTRATOR.  If the report is submitted to the SUBCONTRACT ADMINISTRATOR, a copy shall be provided, at the same time, to the CONTRACTOR’S on site representative.  If the SUBCONTRACT work is less than a month in duration, a report covering the period is still required.  Such reports shall be submitted upon completion and acceptance of all work, and prior to payment of the final invoice.

 

13.0        REPORTING REQUIREMENTS/REQUIRED DOCUMENT SUBMITTALS

 

SUBCONTRACTOR is required to submit the following documents in accordance with this SUBCONTRACT:

 

13.1         Deliverables as required by Exhibit A, Statement of Work.

 

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14.0        SMALL BUSINESS CONCERN EXEMPTION

 

Should SUBCONTRACTOR be a small business concern, it is exempt from pursuing a subcontract plan to procure supplies, equipment or services from, Small Business and Small Disadvantaged Business or Women Owned concerns; however the PROJECT has a strong policy related to the acquisition of supplies, equipment and services from these concerns and the CONTRACTOR encourages the SUBCONTRACTOR to participate in the affirmative action policy.  SUBCONTRACTOR agrees to report to the CONTRACTOR all such transactions for reporting to the Government’s Contracting Officer.

 

15.0        WAGE DECISION

 

SUBCONTRACTOR shall comply with the Service Contract Act of 1965, as amended and the current U.S. Department of Labor, Service Contract Act, Wage Determination for Los Alamos, New Mexico Area, incorporated herein.

 

16.0        COMMUNICATION/CORRESPONDENCE

 

16.1         All SUBCONTRACTOR communication/correspondence regarding this Subcontract shall be addressed to the Subcontract Administrator with a copy to the Technical Representative.  Subcontract correspondence shall include the CONTRACTOR’S Subcontract number, SUBLET WORK description, subject, and shall be sequentially numbered with an alpha-numeric number and dated for identification.

 

17.0        LABOR RELATIONS POLICY

 

17.1         SUBCONTRACTOR represents that its prehiring collective bargaining agreements, if any, contain or will contain provisions that SUBCONTRACTOR has entered into or will enter into a contract project agreement modifying such collective bargaining agreements to provide that there shall be no strikes, slowdowns, picketing, secondary boycotts or work stoppages during the performance of the SUBLET WORK.  SUBCONTRACTOR will further subcontract only to lower-tier subcontractors having similar provisions in their collective bargaining agreements, if any.  A copy of each such agreement shall be provided to the CONTRACTOR upon execution of the contract agreement.

 

18.0        SUBCONTRACTOR’S REPRESENTATIVE

 

18.1         SUBCONTRACTOR shall maintain, full time for the duration of the SUBLET WORK, a qualified and capable PROJECT MANAGER who shall be available to the SUBCONTRACT ADMINISTRATOR by telephone or in person onsite during performance of SUBLET WORK at all times.  SUBCONTRACTOR’S Supervisor shall be authorized to act on behalf of SUBCONTRACTOR and any instructions given to him will be considered as having been given to the SUBCONTRACTOR.

 

18.2         SUBCONTRACTOR shall submit to CONTRACTOR, for approval, resumes and work history for the PROJECT MANAGER.  Continued acceptance of these

 

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personnel will be contingent on actual site performance.  CONTRACTOR may require removal and replacement of these personnel at any time during the progress of the SUBLET WORK, if CONTRACTOR determines that the individuals continued participation in the work effort will be detrimental to the completion of a quality project in accordance with this SUBCONTRACT.

 

19.0        MATERIAL SAFETY DATA SHEETS (MSDS’S)

 

Material Safety Data Sheets are required and will be delivered to the CONTRACTOR’S PROJECT Office and copies mailed to the address in Article 6.1 and 6.2.

 

20.0        KEY PERSONNEL

 

The following listed positions are key to the successful performance of this subcontract.  The SUBCONTRACTOR agrees to assign such persons to these positions to perform work under this SUBCONTRACT and shall not reassign or remove any of them without the written consent of the Subcontract Administrator.  If the Subcontractor has to replace a key person due to attrition or other reason, he is to submit for Contractor approval a person/employee of substantially equal abilities and qualifications.

 

Project Manager: Suzanne Moore

 

21.0        QUALITY

 

It is the policy of CONTRACTOR to execute projects and deliver services and products in conformance to the requirements agreed upon with Clients.  Anticipating, clearly understanding and conforming to these agreed upon requirements is quality.  Subcontractors are expected to adopt a standard of performance that demands conformance to the agreed upon requirements.  This standard includes: 1) clearly understanding the requirements, 2) providing required documentation and technical submittals at the time specified, 3) delivering ordered quantities or performing services at the time specified, 4) satisfying warranty obligations, 5) responding in a timely way to questions and 6) having a system in place to assure that products or services meet the mutually agreed-upon requirements.  In order to satisfy the above-mentioned standard, CONTRACTOR and the SUBCONTRACTOR mutually agree to.  create an atmosphere to improve communications, understand needs and requirements, exchange ideas and information and cooperate in the solution of problems.

 

21.1         SUBCONTRACTOR shall be responsible for all Quality Control Requirements which pertain to its scope of work.

 

21.2         CONTRACTOR will be responsible for Quality Assurance.

 

22.0        PROPERTY MANAGEMENT

 

KSL will not require the SUBCONTRACTOR to develop or implement a property management system.  All Government property that the SUBCONTRACTOR will use during his performance of the SOW will be retained under the property management

 

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system of KSL.  But it is the requirement of this SUBCONTRACT that the SUBCONTRACTOR will still be responsible for loss or damage to any .  Government property that they will use during the performance of the SOW.  The SUBCONTRACTOR will still be held accountable for Government property.

 

23.0        THE USE OF OFF-SITE PERSONNEL AND/OR FACILITIES

 

During the performance of this SUBCONTRACT there may be such times that support is requested by either the Subcontract Administrator or the Technical Representative for personnel who normally do not perform work under this SUBCONTRACT.  It is recognized that such personnel may be located at offices with different cost structures and billing rates.  In order to support this, at any time the SUBCONTRACTOR receives a request for such support from either the Subcontract Administrator and the Technical Representative or other authorized parties, SUBCONTRACTOR must submit to the Subcontract Administrator, the Scope of Work to be performed, and any deliverables which are to be submitted as part of this work, also an estimate of the not-to-exceed (NTE) cost for the work which will include justification and documentation of rates to be charged for approval prior to incurring any costs.  If the SUBCONTRACTOR proceeds with any work or incurs any cost prior to receiving approval from the Subcontractor Administrator, he shall be doing so at his own risk.

 

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STATEMENT OF WORK

 

Environmental Services

 

(Eligible NAICS Codes-562910, 541620, 541330,
562910, 541380, 561210)

 

Introduction.  The subcontractor is responsible for providing KSL with operational and quality services to ensure site-wide environmental compliance with laws and regulations of the U.S. Government, State of New Mexico, Los Alamos National Laboratory, and other relevant authorities.

 

Please refer to attachment 1 for a description of the KSL work at LANL.

 

The Subcontractor must be able to obtain a favorable DOE Foreign Ownership, Control or Influence determination from the Department of Energy.

 

The Subcontractor’s Project Manager and essential personnel must be able to obtain DOE security clearances at the ‘t” or “Q” level.

 

The Subcontractor is expected to provide expertise in each of the major environmental program areas described below, and to have sufficient qualified staff available to accomplish the anticipated tasks.

 

The Subcontractor’s work consists of a Base Program and a Work for Others Program.  The Base Program is currently funded at $1.2 million for FY 03 and consists of work that is in direct support of KSL organizations.  The Work for Others Program is incrementally funded by LANL work orders and consists of environmental services that are ordered by LANL organizations.  Funding for the Work for Others Program can vary significantly from year-to-year depending on LANL needs, budgets, priorities, and other factors.

 

The work to be accomplished each year for the Base Program will be defined in an Annual Management Plan (AMP).  The AMP will consist of the Subcontractor’s.  approved budget for the year, and a description of the performance goals to be achieved in each of the major program areas.  The Subcontractor should be aware that budgets and performance goals may change during the course of the year because of operational emergencies, LANL direction, funding shortfalls, enactment of new laws, and other factors.

 

The KSL Technical Representative will provide oversight and approval of contractor activities and will be the point of contact for programmatic task review, annual management plan implementation and project performance evaluation.  A review of performance against goals will be conducted quarterly.

 

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MAJOR ENVIRONMENTAL PROGRAM AREAS OF THE
BASE PROGRAM AND THE WORK FOR OTHERS PROGRAM

 

1.             Water and Wastewater

 

Maintain and improve operation of the KSL operated, State-certified laboratory for coliform analyses that supports the Laboratory’s drinking water program by providing the capability to perform coliform sampling, membrane filtration tests, coliform confirmation testing, utilizing required quality assurance practices, as specified by the New Mexico Regulations Governing Water Supply.

 

Conduct studies on water complaints and stagnation problems as directed to KSL by the Laboratory to assess microbiological quality, develop data, and generate and implement recommendations.

 

Support DOE and the Laboratory’s National Pollutant Discharge Elimination System (NPDES) permit compliance program by providing the capability to perform sanitary wastewater analyses, including pH, BOD, COD, TSS, and fecal coliform analyses, and to provide collection of sanitary samples (wastewater and sludge), quality control, and operational monitoring of NPDES sanitary wastewater discharges.  These tests will adhere to the methodology in the specified editions of Standard Methods for the Analysis of Water and Wastewater.

 

2.             Hazardous and Solid Waste

 

Comply with applicable hazardous waste regulations by conducting inspections, maintaining documentation, and following Subcontractor and Laboratory procedures for the storage and disposal of waste.

 

3.             Storm Water and Spill Prevention, Control, Containment (SPCC)

 

Develop, maintain, revise and monitor SPCC plans for KSL managed facilities and work.  Provide inspection services to assure operational compliance with approved plans.  Provide assistance to the KSL Engineering and Construction departments for developing storm water plans for construction activities.

 

4.             Spill Response and Mitigation

 

Provide trained personnel to respond to both post-emergency response operations and non-emergency spills.  Personnel will provide support on an as-needed basis at the direction of the Laboratory’s Emergency Management and Response group or the designated “Recovery Manager” for both post and non-emergency events.

 

5.             Pollution Prevention and Waste Minimization

 

Implement pollution prevention plans and programs that comply with applicable regulatory requirements.  Examples include, but are not limited to, pollution prevention/waste minimization strategies (such as chemical and solvent substitution,

 

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source reduction and segregation), and recycling.  The contractor will support LANL programs for P2 (Pollution Prevention) and proactively integrate P2 strategies into KSL’s work control process.

 

6.             Environmental Management System

 

Complete development of, and implement the existing KSL environmental management system (EMS).  The EMS is intended to be consistent with the requirements of ISO 14001.  The EMS is approximately 90% complete.

 

7.             Air Quality

 

Implement a written Air Quality Management Program to comply with Clean Air Act requirements as defined in the Laboratory’s Title V Operating Permit.

 

Provide trained personnel to support the LANL Air Quality Group’s stack monitoring program.  Program responsibilities are to record airflow measurements using properly calibrated measuring equipment.

 

8.             Radiological characterization and sample preparation (This work is not currently performed by KSL or the incumbent subcontractor, however, KSL anticipates that this work may be performed in the future.)

 

Provide support to LANL groups by developing unique sampling protocols for the preparation of sediment samples for radiological analyses.

 

Provide characterization and sample preparation services in contaminated facilities that are scheduled for decommissioning, decontamination, or demolition.  Related services may include establishing characterization baselines, writing SOWs for D&D work, and developing plans related to D&D procurements.  Provide environmental support to hazardous operations such as clean up of radiological liquid waste tanks.

 

The work may also include providing Radiological Control Technicians (RCT) who work under the LANL radiation protection program and provide radiation protection services to KSL work activities.

 

Anticipated Tasks (to be defined and prioritized in an Annual Management Plan)

 

1.             Operate the NMED-certified microbiology laboratory (approximately 1100 square feet).  Perform operational and perform compliance testing on drinking water and wastewater.  Collect and analyze on average 46 membrane filtration samples per month, perform BOD (biological oxygen demand), TSS (total suspended solids), pH, and fecal coliform samples for NPDES compliance.

 

2.             Perform RCRA inspections, site self-assessments.  Monthly storage area compliance verification for 12 to 16 sites.

 

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3.             Coordinate KSL activities with LANL’s storm water permit.  Write storm water plans, verify implementation and perform inspections on impacted projects as projects arise (number varies but can be as many as six at a time during the July through September construction season).

 

4.             Provide support to D&D, construction, and HAZWOPER projects.  Implement Site Health and Safety Plans (SHASP), complete waste profiles, and manage waste for about 1,000 small construction projects per year.

 

5.             Environmental Management System and ISO 14001 development and operation.  Complete the KSL EMS plan and implement company wide.  The EMS plan is about 90% complete.

 

6.             Line disinfections and construction project support services.  The number to be performed varies based on construction activities but could be as high as 100 per year, including 1 or 2 major projects related to new construction of LANL facilities.

 

7.             NPDES compliance and Wastewater Treatment Facilities support.  Collect Wastewater Treatment Plant acceptance criteria samples, perform upstream monitoring, trouble shoot WWTP problems, and maintain NMED Level 4 certifications.  The WWTP has a design flow of 600,000 gallons per day and supports a site population of about 15,000 people during normal working hours.

 

8.             Chemical Inventory Surveillance and Review.  Assess opportunities for hazardous waste reduction and elimination in all areas of KSL work.

 

9.             Design Review for construction projects.  Engage in up-front planning and design of 10-20 projects per year to incorporate pollution prevention methodologies.  Design reviews will be based on potential environmental impacts including energy use, water.  use, waste streams, and compliance with CAA and CWA.

 

10.           Spill response plans, SPCC implementation and oversight.  Provide 24-hour response capability, support the KSL environmental response and recovery team (ERRT), and confirm SPCC compliance.  Currently there are 6 SPCC plans.

 

11.           Radiological characterization and sample preparation (optional).  Support LANL groups and/or KSL on special projects, D&D, ER as requested.  Currently, there are no requirements for this work.

 

12.           Waste management coordination.  Support KSL departments that generate waste to comply with requirements.  Most KSL waste streams are generated by Roads and Grounds Department, Metal Fabrication Shop, Heavy Equipment Shop, Stationary Equipment Shop, and the following craft work: carpentry, facility mechanical work, electrical work, painting, and insulating.

 

13.           Radiological Control Technicians (optional).  RCTs may be requested to support special projects in LANL nuclear facilities.  Currently, there are no requirements for this work.

 

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14.           Pollution Prevention (P2) initiatives.  This work includes waste reduction, reuse, and recycling.  Apply P2 initiative to all aspects of KSL operations.  Ensure generators properly characterize waste prior to disposal, (2 to 4 metric tons were generated in FY02).  Develop waste stream reduction strategies.  Review and implement strategies to eliminate or reduce waste.

 

15.           Air emissions inventories and surveys.  Oversee KSL operations for compliance with CM and Title V permit requirements.  KSL operates an asphalt plant and a steam-electric cogeneration plan with nominal output of 10 MW.

 

16.           Pesticide usage and reporting guidance.  Provide oversight of certified applicator activities and tracking of annual usage.

 

17.           Material reuse and recycling.  Ensure compliance with Executive Order 13101 “Greening the Government Through Waste Prevention, Recycling, and Federal Acquisition Regulations”, and oversee salvage operations.

 

18.           Oil reuse and recycling.  Develop a site-wide waste oil recycling program.  The current program supports the Heavy Equipment and Stationary Equipment shops.  KSL desires to offer this service to all LANL organizations.

 

19.           Underground and above ground storage tank management (UST, AST).  Ensure compliance with 40 CFR 280.  KSL owns one UST and two AST’s.  Ensure implementation of SPCC plans for 2 >150K gallon ASTs.

 

20.           Cooling tower management.  Provide technical oversight for waste disposal, NPDES compliance, and water conservation.

 

21.           Refrigerant Program oversight.  Provide services for CAA Title VI- CFC management in accordance with LANL procedures.

 

22.           LANL stack monitoring measurements.  Measurements are taken about 60 times per year.  Equipment is calibrated monthly and measurements are coordinated through LANL.

 

23.           Liaison with LANL, DOE, NMED, EPA, and other regulatory agencies.  Maintain regular communication with relevant regulatory agencies to provide updates on environmental programs and accomplishments.

 

Subcontract Deliverables

 

1.             Annual Price Proposal to be submitted by August 30, of each subcontract base period beginning in 2004

 

2.             Quarterly Contract Review

 

3.             Quarterly EEO/AA Status Report

 

4.             Annual Salary Increase Authorization request by August 30, 2003

 

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5.             Federal Insecticide, Fungicide, Rodenticide Act (FIFRA) Compliance Report

 

6.             National Pollutant Discharge Elimination System (NPDES) Sanitary Wastewater Test Results

 

7.             Los Alamos National Laboratory Air Quality Operating Permit Reports

 

8.             Annual overhead budget report to be submitted by August 1, of each year

 

9.             OSHA 200 Log — monthly and annual summary

 

10.           Monthly Subcontractor Injury/Illness Report

 

Ad hoc reports, special management reports, and other management information will be required from time to time.

 

Attachment:

 

1)             KSL Statement of Work

 

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GENERAL CONDITIONS
FOR
SUBCONTRACTED PROFESSIONAL SERVICES

 

1.             WORK OF THE SUBCONTRACTOR

 

1.1           All Work shall be performed in accordance with sound and generally accepted professional practices and industry standards by Professional, Managerial, and administrative personnel fully qualified in the respective disciplines required.

 

1.2           Subcontractor shall have the complete Professional, Managerial, and Technical responsibility for the validity, accuracy and reliability of the work performed, and its work shall conform to all applicable codes, standards, statutes, rules and regulations and the Task Order and Contract design criteria and definition.

 

1.3           Subcontractor shall designate a Manager in charge of the Work as a whole on a continuous basis and having authority with responsibility for providing adequate supervision or direction to take all action that may be required in performance of that Agreement.

 

1.4           Subcontractor shall remove from the Work any person assigned whose work is not satisfactory to Prime Contractor, but Subcontractor shall not remove or reassign its Manager in charge of the Work or its other key personnel designated in the “Terms” of this Agreement without the approval of Prime Contractor unless such person is no longer employed by Subcontractor.

 

1.5           The Work shall be performed at a location satisfactory to Prime Contractor and such location shall not be changed without approval of Prime Contractor.  Prime Contractor shall have access at all times to the location where Work is performed and to all of the drawings, specifications, data, calculations, models, test results and specimens, documents and other things related to the Work or to the Project as a whole.

 

2.             SCHEDULING

 

2.1           Subcontractor shall perform the Professional, Management or Technical work expeditiously with sufficient number -of qualified personnel to conform to Prime Contractor’s schedule and progress with the Work on the individual Task Orders and the Contract as a whole.

 

2.2           As required by the Project Manager, Subcontractor shall provide Prime Contractor a detailed Schedule for performance of the Work and update such Schedule as work on each of the Task Orders progresses subject to revision or approval by Prime Contractor.

 

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3.             PROJECT SITE

 

3.1           Whenever Subcontractor has employees performing the Work subject of this Agreement, at any worksite, property of the Client, or of any third party.  Subcontractor shall comply with all government laws and regulations with regard to safety, security and sanitation, and shall be fully responsible for the safety of its personnel.  Subcontractor shall not create any hazards for others, or the work of others, and shall conduct its work in a manner which protects life, property and the environment.

 

3.2           If Subcontractor is to furnish any items of equipment, machinery and materials which are to become a permanent part of a Project required by a Task Order, Subcontractor shall warrant that the equipment, machinery and materials will perform as specified and are free from defects in workmanship and materials for a period of one year after initial commercial operation of the equipment or completion of the relevant Task Order, whichever is later, unless a different period is stated in the ‘”Terms” of this Agreement.  With respect to items of machinery, equipment, and materials manufactured by others, Subcontractor’s obligation shall be limited to the terms of the best warranty obtainable from the manufacturer.

 

4.             STANDARD OF PERFORMANCE

 

In the event Subcontractor’s services hereunder should not prove satisfactory to Program Manager and Client, as a result of human error, omission or otherwise, Subcontractor’s obligation resulting therefrom shall be to perform corrective services of the type originally undertaken, provided such corrective services are requested in writing by Program Manager or Client, within the notice period and terms of compensation, if any, for such work to be as required by Owner or Program Manager under the Prime Contract.

 

5.             CHANGES

 

Prime Contractor may order changes in the work or conditions under which the Work is to be performed or may increase or decrease the scope of work to be performed by Subcontractor.  Such additional work shall be performed under the same terms and conditions of the base Agreement.

 

6.             DELAYS

 

Prime Contractor may require Subcontractor to suspend performance hereunder completely or partially for whatever length of time Client and Prime Contractor may elect.  The time for completion shall be extended by an appropriate period that Subcontractor is delayed by any cause beyond the Subcontractor’s reasonable control.  Prime Contractor and Client shall not be liable for any damages, direct, and consequential or otherwise, suffered by Subcontractor due to delays and suspensions.  Subcontractor shall be obligated to proceed with the work notwithstanding a dispute on reimbursement; such action shall not prejudice either party’s claim with respect to reimbursement.

 

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7.             NOTICES.

 

Notices of changes, deficiencies, delays, claims or disputes shall be in writing, and shall furnish full information to the extent available.  The party notified will acknowledge receipt by endorsement of a copy if requested, or will otherwise confirm receipt in writing.  To avoid difficulty in delivery of notice, sufficient notice shall be deemed to have been given by mailing by registered or certified mail or equivalent, to the address shown in the Subcontract “Terms.”

 

8.             TERMINATION

 

8.1           If, within seven (7) days written notice by Prime Contractor to Subcontractor specifying any deficiency in the Work or the promptness with which the Work is being performed, Subcontractor has not commenced to correct, and within a reasonable time has corrected, such deficiency to the satisfaction of the Prime Contractor, Prime Contractor may supplement the work of Subcontractor, or take over performance of the Work temporarily or completely, with Prime Contractor’s own forces, or by contract with others.

 

8.2           Prime Contractor may terminate this Subcontract for convenience in those cases where Client terminates the Prime Contract or the portion of the Prime Contract that includes the Work.

 

8.3           If work of Subcontractor is suspended or terminated by Prime Contractor, Subcontractor will be paid for the work actually completed and accepted and for acceptable costs incurred for partially performing and closing out work not completed, but shall not be paid for the loss of profit or contribution to overhead of work not performed by Subcontractor.

 

9.             ASSIGNMENT.  SUBCONTRACTING

 

9.1           Subcontractor shall not assign this Subcontract or any funds due hereunder.

 

9.2           Subcontractor shall not subcontract any portion of the Work without the, prior written approval of Prime Contractor and without the prior written approval by the Prime Contractor of the form, terms and conditions of the lower-tier Subcontract.

 

9.3           No assignment or subcontracting, even with Prime Contractor’s approval, shall relieve Subcontractor of any obligations hereunder, or create any contractual relationship between such Sub-Subcontractor and Prime Contractor or Client.

 

9.4           Any lower-tier Subcontractor shall assume unto Prime Contractor all of the obligations of the Subcontractor as they relate to such portion of the Work.

 

9.5           Prime Contractor may assign this Subcontractor to Client should the Prime Contract give the option and Client elects to exercise such right.

 

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10.          RECORDS AND PAYMENTS

 

10.1         Subcontractor shall maintain good accounting and personnel records reflecting performance of the Work and shall preserve such records for a period of two years after completion and acceptance of the Prime Contract as a whole.

 

10.1.1      Client and Prime Contractor shall have the right to inspect and audit such part of the records as relate to cost reimbursement or performance of labor related provisions.  Such audit may also cover Subcontractor’s procedures and controls with respect to the cost of the Work.  Subcontractor shall assist in making the above audits.

 

10.1.2      Copies of documents and records supporting requests for payment or compliance with labor related provisions shall be furnished to Prime Contractor with such request or at such other times as Prime Contractor directs.  Payments will be made by Prime Contractor to Subcontractor in accordance with the “Terms” of this Agreement.

 

10.2         The cost of the Work to be reimbursed under this Agreement shall be only that reasonably necessary to perform the work in an efficient manner in accordance with the time schedule and shall not exceed the amount authorized by Prime Contractor in the “Terms” of this Agreement.

 

10.3         Prime Contractor shall make progress payments to Subcontractor monthly or at other intervals specified in accordance with the Subcontract Terms.  Prime Contractor may withhold from those progress payments ten percent (10%) of the amount earned until final completion and acceptance of the Work.

 

10.4         Subcontractor shall submit with its request for final payment evidence, including affidavits and certificates, as may be requested by Prime Contractor, showing a) Work is completed b) compliance with all requirements c) Payment of all bills, and d) that no lien exists or could be claimed arising from the Work.

 

10.5         Notwithstanding any other provision hereof, payment by Client to Prime Contractor is a condition precedent to any obligation of Prime Contractor to make payment hereunder.  Prime Contractor shall have no obligation to make payments to Subcontractor for any portion of the Work for which Prime Contractor has not received payment from the Client.

 

11.          BENEFITS & PAYROLL TAXES

 

Subcontractor’s compensation includes, and Subcontractor accepts exclusive liability for the payment of all benefit contributions and payroll taxes for all employees of Subcontractor engaged in the performance of this Agreement.

 

12.          INDEMNITY

 

Subcontractor hereby indemnifies, holds harmless and will defend Prime Contractor and Client from any loss, cost, damage, or liability from injury or death of any person, including Subcontractor or its employees, or damage to any property arising from or in

 

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connection with the Work whether or not there be concurring negligence by Prime Contractor or Client, but Subcontractor does not hereby assume responsibility for the sole negligence of Prime Contractor or Client.

 

13.          INSURANCE

 

Without in any way limiting Subcontractor’s liability hereunder, Subcontractor shall maintain the following insurance in form and with underwriters satisfactory to Prime Contractor:

 

13.1         Worker’s Compensation as prescribed by applicable law.

 

13.1.1      Employer’s Liability Insurance shall be not less than $100,000 per occurrence.

 

13.2         Comprehensive or Commercial General Liability (Bodily Injury and Property Damage) Insurance written on a comprehensive form of policy of at least $500,000 per occurrence.

 

13.3         Automobile Bodily Injury and Property Damage Liability Insurance written on a comprehensive form of policy providing minimum coverage in the amounts of $200,000 per person and $500,000 per occurrence for bodily injury and of $20,000 per occurrence for property damage in connection with the operation of all automobiles used in connection with subcontract performance

 

13.4         Professional Liability insurance with an amount no less than $1,000,000 if the Subcontract is for professional services such as those performed by doctors, lawyers, and architect-engineers or as required by the Subcontract Administrator

 

13.5         The above policies shall name KSL Services JV, the University of California and the U.S. Government as additional insured.

 

13.6         The above policies shall include a waiver of subrogation in favor .of KSL Services JV, the university of California and the U.S. Government.

 

14.          PATENTS AND PROPRIETARY RIGHTS

 

Subcontractor indemnifies Prime Contractor and Client against any loss, cost or liability for infringement by Subcontractor of any patent or proprietary rights involving any information, items of equipment, materials, or services furnished hereunder.

 

15.          LAWS

 

This Subcontract is entered into in Los Alamos, New Mexico and shall be construed and governed by the laws of the State of New Mexico.  Subcontractor shall comply with all laws, statutes, ordinances, rules and regulations of any governmental entity having jurisdiction, and Subcontractor shall indemnify and hold harmless the Client and Prime

 

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Contractor from any fines, penalties, costs or liability arising from Subcontractor” failure to comply therewith.

 

16.          TITLE

 

Title to all drawings, specifications, reports, test results and specimens, plans, data and work product of Subcontractor arising hereunder shall be in .Prime Contractor, or if Prime Contractor so designates, in Client.

 

16.1         All discoveries, inventions, patents, know-how, trade secrets, computer programs, or other proprietary information generated hereunder shall be the property of Prime Contractor, or if Prime Contractor so designates, of Client, and Subcontractor will take appropriate action to assign and transfer same to Prime Contractor or Client.

 

16.2         Subcontractor will, if requested, execute Prime Contractor’s Standard’ Secrecy Agreement (a copy of which is available on request) and will, if requested, cause each of its employees assigned to the Work to execute Prime Contractor’s Standard Secrecy Agreement for Employees (a copy of which is available on request).

 

16.3         Subcontractor and Subcontractor’s employees will limit access to Client’s and Prime Contractor’s technical information to Subcontractor’s employees who reasonably require the same for performance of work pursuant to this Agreement.

 

16.4         At Prime Contractor’s request, Subcontractor will return to Engineer all drawings and written materials furnished to Subcontractor by Client or Prime Contractor, including all copies thereof, if any, made by Subcontractor except that Subcontractor may retain one copy of the same in its files for record purposes only.

 

17.          INTEGRATION

 

17.1         This Subcontract shall be valid and in force when signed by both parties and delivered and the parties understand that thereafter no person is authorized to amend this Subcontract except by agreement in writing and signed with equal formality.  These General Conditions may be modified by the Subcontract Terms, and as so modified it is intended that all Terms and Provisions of this Subcontract shall be construed in harmony and with equal dignity and effect.

 

17.2         Headings of sections and other parts of this Agreement are for quick reference only and are not to be construed as a part of this Agreement.  In some instances, a section or part contains provisions not covered by the heading thereof.  In other instances, a section or part contains provisions that are described in the heading of another section or part.

 

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18.          AMENDMENTS

 

No representative of Prime Contractor, other than an officer, has authority to change, amend or supplement this Agreement of Contract or make any Agreement or Contract on behalf of Prime Contractor or Client, and no contractual relationship exists between Subcontractor and Client.

 

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KSL SERVICES, JV FALL PREVENTION PROGRAM

 

Purpose

 

To provide guidelines for maximum protection for all personnel against falls.

 

Goal

 

Achieve 100% Fall Protection for all personnel when working above ground level.

 

Responsibility

 

Project Management and front line supervision are responsible for supporting and enforcing this program to ensure 100% compliance by all personnel.  The Project Safety Department shall have full authority to ensure 100% enforcement of the program.  The Safety Department’s primary responsibility however, will be to support crafts and to monitor the program for compliance and advising Project Management.

 

Total Safety Task Instruction (TSTI)

 

Total Safety Task Instruction is to be given to each person assigned work in elevated areas.  Supervisors must analyze all elevated tasks as to fall protection needs and to ensure adequate fall protection systems are provided.  After analyzing, the tasks supervisors shall instruct personnel involved in the specifics of the fall protection measures to be used.

 

Procedures

 

All personnel on this project will be required to wear an approved full body harness and shock absorbing lanyard or an approved safety belt with a shock absorbing lanyard.

 

Crafts/departments shall make maximum use of primary fall protection systems such as scaffolds, aerial lifts, personnel hoists, etc.  These systems shall be equipped with complete working/walking surfaces free of floor openings, standard guard rail systems and a safe means of access.

 

Personnel traveling or working in elevated areas where a fall exposure exists shall make use of secondary fall protection in securing their safety lanyard at all times to a structure, lifeline or approved fall arresting device capable of supporting 5400 pounds.

 

Personnel working from or traveling in powered work platforms or personnel lifting/hoisting devices shall also properly secure their safety lanyards as noted in procedures below.

 

Personnel working from or traveling in powered work platforms or personnel lifting/hoisting devices shall also properly secure their safety lanyards as noted in procedures below.

 

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NOTE:           PERSONNEL TRAVELING IN CONSTRUCTION ELEVATORS ARE NOT REQUIRED TO SECURE SAFETY LANYARDS.

 

Fall protection devices such as lifelines, safety harnesses/lanyards, etc., shall be inspected on a regular basis for damage and/or deterioration.  Defensive equipment shall be removed from service and destroyed or in some cases repaired.

 

Fall prevention devices and systems shall not be used for any other purpose other than employee safe guarding.

 

Subcontractors shall comply with the requirements set forth in this program a minimum for fall protection.

 

Fall Protection Devices

 

1.             Primary Fall Prevention Systems

 

These systems provide walking and working surfaces in elevated areas which are free from floor openings and are equipped with standard guard rail systems on all open sides and with closure apparatus for ladder openings or other points of access when required.  These systems include but are not limited to: scaffolds, pencil boards, aerial lifts (JLG, scissor lifts, etc.) and other approved personnel hoisting devices.

 

Standard guard rail systems consist of a top rail of 2 X 4 lumber or equivalent material approximately forty-two inches (42”) above the walking/working surface, a mid rail at approximately twenty-one inches (21”) above said surface.  Upright support post spacing must not exceed eight feet (8’) and the entire system must be capable of supporting 200 pounds force in any direction with minimum deflection.  These systems are used to guard open sides of floors, platforms and walkways in elevated areas.

 

Floor opening/hole covers are used to close opening and holes in floors, platforms and walkways.  These covers must be capable of supporting the maximum potential load they may be subjected to.  The cover must completely cover the opening/hole and be secured against accidental displacement.  These covers must be marked “HOLE COVER - DO NOT REMOVE

 

2.             Secondary Fall Protection Systems - Safety Harness/Lanyard Systems

 

These systems must be worn and used as a backup to Primary Fall Protection Systems noted above and in the absence of Primary Systems.

 

Only safety harnesses/lanyard systems furnished by Brown &.  Root may be used on this project.  Personal safety harnesses/lanyard systems may not be used.

 

Subcontractors shall provide appropriate fall protection for fall protection.  Lanyards must be of the shock absorbing type when used for fall protection

 

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The fall protection lanyard shall be attached to the d-ring located in the middle back of the safety harness.

 

D-rings located at the waist may only be used for positioning and with rail type ladder climbing devices.

 

Work positioning lanyards are to be attached to d-rings at the waist belt location and be supported by an appropriate work belt.  Positioning lanyards need not be of shock absorbing type and must not be used for fall protection.  The positioning lanyard must always be backed up by a properly secured shock absorbing fall protection lanyard.

 

Lifelines

 

Lifeline systems are points of attachment for fall protection lanyards and must be capable of supporting at least 5400 pounds.  Lifelines may be mounted either vertically or horizontally and are generally intended to provide mobility to personnel working elevated areas.  Horizontal Lifelines must be made at least three eighths inch (3/8”) wire rope cable properly supported to withstand at least 5400 pounds impact.  Alternate materials for specific cases (e.g.  use of synthetic fiber rope) must be okayed by the Project Safety Department.

 

Horizontal Lifelines should be positioned so as to provide points of attachment at waist level or higher to personnel utilizing them.

 

Lifelines shall not be used for any purpose other than fall protection.

 

Horizontal Lifelines shall be installed and maintained by the Project Rigging/Structural Department.  (NOTE: Other crafts must obtain Safety Department approval to install alternate material lifeline lines noted above).

 

Vertical Lifelines are used for personnel fall protection when vertical mobility is required and may be comprised of static lifelines made of synthetic fiber rope or cable which are equipped with approved sliding rope grabs or they may consist of self retracting reel type lanyard/lifelines which are attached directly to a safety harness.

 

Static rope lifelines with rope grabs are required for personnel working from spiders/ski-climbers and two point suspension scaffolds.  These types of lifelines can also be used to provide fall protection for other operations such as scaffold erection and structural steel erection where tie off points are limited and vertical mobility is required.

 

Sliding rope grabs approved for the size rope used are the only method for securing a safety lanyard to a vertical lifeline.  Lanyards shall not be attached to lifelines by means of knots or loops.

 

Rope grabs shall be positioned on the lifeline at lease above the shoulders of the user.  Other devices which can be used are:

 

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                                          Safety Nets

 

Safety nets may be used in some situations as secondary fall protection.  Use and installation of nets when required will be under direction of the Project Safety Department.  The Structural/Rigging Department is responsible for net installation when required.

 

                                          Connectors Toggles

 

These devices lock into structural steel bolt holes to provide an attachment point for a safety lanyard.  These devices are to be used by structural iron connectors and bolt up personnel during steel erection.

 

                                          Concrete Form Tie-Offs

 

These devises attach to patented concrete forms to provide an attachment point for safety lanyards.  These devices are to be used when placing concrete forms at elevations where a fall exposure exists.

 

Lifeline Placement/Installation

 

1.             Horizontal Lifelines

 

All horizontal lifelines placed in skeletal steel structures (e.g.  pipe racks, etc.) shall be three-eighths inch (3/8” cable as a minimum and shall be secured on each end by at least two (2) cable clamps.  Intermediate supports shall be adequate to minimize sag and vertical deflection under loading.

 

Horizontal lifelines shall be installed and maintained by the Rigging/Structural Department.

 

Priority shall be given to lifeline placement as structures are erected.

 

Lifelines shall be arranged to provide adequate mobility in all areas of the structure while maintaining 100% fall protection for personnel.

 

Lifelines should be used arranged to provide tie off points at lease waist high for personnel using them.

 

Lifelines shall not be used for any purpose other than fall protection.

 

Personnel installing lifelines shall be protected from falls at all times by use of retractable lanyards or tie off to structural steel, etc.

 

The Rigging/Structural Department shall schedule regular documented inspections of all lifelines at least weekly.

 

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Vertical Lifelines/Retractable Lifelines

 

1.             Static Rope

 

Static rope lifelines shall be of synthetic fiber rope approved and maintained by the Project Safety Department.

 

Static rope lifelines must be used with approved rope grabs for, lanyard attachment.

 

Static rope lifelines must be anchored at the top by means capable of supporting 5400 pounds.

 

NOTE: SOFTENERS SHOULD BE USED WHERE LIFELINES CONTACT - SHARP EDGES SUCH AS BEAM FLANGES.

 

Static rope lifeline/rope grabs will be placed for each person working from or riding in spiders/ski-climbers or two point suspension scaffolds.  Each person must have an individual lifeline.

 

Retractable Reel Lifelines

 

Retractable lifeline devices shall be attached to supports capable of withstanding 5400 pounds impact loading.

 

Retractable lifeline devices shall be secured by means of shackles and wire rope chokers or synthetic slings.  ROPE (synthetic or natural fiber) SHALL NOT BE USED TO SECURE THESE DEVICES.

 

Each retractable lifeline device shall be equipped with a rope tag line for extending the device to elevations below the point of attachment.

 

Retractable lifeline shall be placed at the top of every temporary construction ladder which is to be used for repeated access/egress to elevations.

 

Retractable lifelines shall also be used to provide fall protection to structural iron workers during erection prior to installation of other fall protection systems.

 

Ladders

 

Permanent caged structural ladders may be ascended or descended without additional fall protection.

 

Temporary construction ladders shall extend at lease thirty-six (36”) above their uppermost landing and be secured against displacement.

 

When ascending or descending ladders personnel shall use both hands.  Materials or tools shall not be carried in hands while using ladders.

 

All temporary construction ladders placed for repeated access/egress to elevations shall be equipped with retractable lifelines.  Personnel using these ladders shall secure the retractable lifeline to their harness while ascending or descending the ladder.

 

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Retractable lifelines reels shall be secured above the highest point of access to applicable ladders and be equipped with tag line of one-forth inch (1/4”) synthetic fiber rope extending from the lifeline reel to the ground when the reel is fully retracted.

 

Portable ladders (e.g.  extension ladders, step ladders, etc.) do not require the retracting lifeline when they are used for access to an elevation to perform a single task.  when using these types of ladders in this way the following must be complied with:

 

                                          Personnel using the ladder must receive specific TSTI concerning the use of portable ladders and associated fall protection techniques.

 

                                          Personnel climbing ladders which are not tied off at the top must have another person hold the ladder at the bottom until it can be secured.  This includes the last trip down after untying a ladder at the top.

 

                                          Upon climbing to the elevation where the task is to be performed the person on the ladder properly secure their safety lanyard before doing anything else.  Next, the ladder must be tied off before work can be begin.  When the task is complete the process is reversed with the safety lanyard being the last protective device released prior to descent.

 

                                          Absolutely no objects, tools, or material are to be carried in hands while climbing or descending ladders.

 

Temporary Lifts/Hoisting Devices

 

Every efforts shall be made to ensure all temporary platforms/walkways are equipped with solid decks free of openings and standard guard rail systems.

 

Personnel working from temporary platforms or traveling on temporary -catwalks shall have their safety lanyard secured at all times to a lifetime of structure capable of supporting 5400 pounds impact loading.

 

Every temporary work platform or walkway must be provided with a safe means of access/egress which allows personnel to remain tied off at all times.  Retractable lifelines shall be used to achieve fall protection while ascending or descending access ladders to temporary work platforms or walkways.

 

Personnel Lifts/Hoisting Devices

 

1.             Aerial Lifts (JLG, Scissors, Snorkel, Etc.)

 

Personnel riding in or working from these lifts must secure their safety lanyard to the lift basket at all times.

 

Lifts shall be placed on solid level surfaces so as to eliminate possibility of overturning.

 

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2.             Spider And Ski-Climbers

 

Personnel -riding in or working from these hoisting devices shall each be provided an independent lifeline and rope grab to which their lanyard shall be secured at all times when aloft.

 

3.             Crane Hoisted Personnel Baskets

 

Use of these devices shall comply with the safety procedures set forth in the Project Procedures Manual.

 

Personnel riding in or working from personnel baskets must have their lanyard secured to the basket when aloft.

 

4.             Elevators

 

Personnel riding inside enclosed elevator cars are not required to secure their safety lanyard.

 

Skeletal Steel/Open Structures

 

This section deals with fall protection when personnel are required to gain access to travel and work in skeletal steel/open structures such as pipe racks.  This includes traveling on or working on any elevated surface which is not designed as a personnel work surface or walkway (e.g.  pipe, cable tray, etc.).

 

Personnel working or traveling in elevated skeletal steel/open structures shall secure their lanyards to a lifeline or structure capable of supporting 5400 pounds at all times (10% fall protection).  NOTE: THIS INCLUDES BOTH HORIZONTAL AND VERTICAL TRAVEL.

 

Personnel working or traveling in skeletal steel/open structures shall have two (2) safety lanyards at all times in order to achieve 100% fall protection.  One of the lanyards must be secured at all times.

 

Adequate lifeline system will be provided skeletal/open structures to allow 100% fall protection for personnel working or traveling in these structures.  The Rigging/Structural Department shall be responsible for installation and maintenance of these lifelines.

 

Vertical travel in these structures shall, consist of properly placed and secured access ladders equipped with retractable lifelines.  Personnel -climbing or descending these ladders shall secure these retractable lifelines to their safety harnesses while using the ladder.

 

In lieu of lifelines personnel may secure safety lanyards to substantial structural steel members, pipe and pipe supports.  Personnel shall avoid securing lanyards to cable tray, conduits and small bore screw pipe.

 

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Permanent Structures/Stairs/Caged Ladders

 

All BRS and subcontractor personnel are required to wear an approved full body safety harness and shock absorbing lanyard or an approved safety belt with a shock absorbing lanyard.  THIS REQUIREMENT INCLUDES COMPLETED PERMANENT STRUCTURES.

 

Personnel working or traveling in complete permanent structures where fall protection exist such as floor openings and open sided floors must be properly tied off within six feet (6’) of any fall exposure.

 

Priority shall be given to installation and securing of permanent floors and walking surfaces and all guard rails and other permanent fall protection devices.

 

When required temporary guard rails and floor covers shall be installed to eliminate fall exposures.

 

Only personnel of the Rigging/Structural Department responsible for steel erection are allowed on elevated floors and with fall exposures, such as floor openings or open sided floors.

 

Permanent stairs when completed shall be used to access or egress elevated work areas.

 

Caged ladders do not require secondary fall protection as the cage is a fall protection device.  Personnel climbing ladders must keep both hands free of climbing at all times.

 

Structural Steel Erection

 

Personnel erecting structural steel shall achieve 100% fall protection through use of safety harness/lanyards, retractable lifelines, connectors toggles and aerial lifts ALG, snorkel, etc.).

 

Access to structural steel shall be obtained by use of ladders, aerial lifts or other approved personnel hoisting devices.  Climbing of structural steel members such as columns and diagonal braces shall not be allowed.

 

Prior to and during horizontal lifeline placement structural personnel shall crawl (coon) steel members with lanyards secured around said members.  Retractable lifelines secured at elevations above the point of operation may be used in some applications to provide fall protection prior to availability of horizontal lifelines.

 

When lanyard lengths longer than standard are required due to large steel members the Project Safety Department shall be contacted to approved methods for obtaining the additional length.

 

Reinforcement Steel/Concrete Form Work

 

Personnel working on rebar walls, piers and on concrete form walls must have fall protection 100% of the time they are off the ground.

 

This fall protection can be achieved through the use of retractable lifelines, static lifeline and rope grabs or use of double lanyards.

 

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Personnel working rebar or formed walls and elevated piers generally require a work positioning lanyard (cannot be used for fall protection) and a fall protection lanyard.

 

On vertical rebar walls the safety lanyard shall be secured at a point above the workers head, either to a lifeline or a horizontal section of rebar.

 

On form walls personnel shall use patented construction form tie-off attachments or lifelines to secure their safety lanyards.  These persons shall receive specific TSTI on the equipment to be use and the fall protection practices to be used.

 

Rigging/Crane Assembly and Dismantling

 

Crane assembly-dismantling operations pose a challenge to the 100% fall prevention program.  However, through thought and planning maximum protection can be achieved.

 

Fall protection shall be obtained during these operations through the use of retractable lifelines, safety harnesses and lanyards and minimizing movement in elevated areas by using ladders in some personnel lifts.

 

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NOTICE TO SUBCONTRACTOR EMPLOYEES

 

ILLEGAL DRUGS.  ALCOHOL AND FIREARMS POLICY
FOR CONTRACTORS

 

The Policy of KSL SERVICES, JV regarding illegal drugs and controlled substances, alcoholic beverages, and firearms is:

 

1.             The use, possession, distribution, purchase or sale of any illegal drugs or other controlled substances by any person while on KSL SERVICES, JV premises or project sites, engaged in KSL SERVICES, JV business or while operating KSL SERVICES, JV equipment is prohibited.

 

2.             The use of any illegal drug or other controlled substances or alcohol which causes or contributes to unacceptable job performance or unusual job behavior is prohibited.

 

3.             The use, possession, transportation, or sale of explosives, unauthorized flammable materials, firearms, or other weapons by SUBCONTRACTOR, its subcontractors or their employees while on KSL SERVICES, JV premises or project sites, engaged in KSL SERVICES, JV business or while operating KSL SERVICES, JV equipment is prohibited.

 

4.             The unauthorized use, possession, transportation, or sale of alcoholic beverages by SUBCONTRACTOR, its subcontractors or their employees while on KSL SERVICES, JV premises or project sites, or while operating KSL SERVICES, JV equipment is prohibited.

 

SUBCONTRACTOR’S employees shall abide by this Policy.  Any person violating this Policy shall be removed from KSL SERVICES, JV premises or project sites, and may be denied future access to KSL SERVICES, N premises or project sites.  In addition, KSL SERVICES, JV may suspend work or, in repeated or serious situations, terminate a subcontract as a result of violation of this Policy.  In appropriate cases, local law enforcement agencies may be advised of violation.

 

In support of this Policy, KSL SERVICES, JV may conduct or require searches and require screens as set forth in the following:

 

SEARCH

 

Without prior announcement, and at any time, KSL SERVICES, JV may carry out reasonable searches of individuals and their personal effects when entering KSL SERVICES, JV premises or project sites, while on KSL SERVICES, JV premises or project sites, and when leaving KSL SERVICES, JV premises or project sites.  Unless prohibited by applicable law, KSL SERVICES, JV may require SUBCONTRACTOR to search its employees or subcontractors’ employees before entering KSL SERVICES, JV premises or project sites, engaging in KSL SERVICES, JV business or operating KSL SERVICES, JV equipment.  Entry onto KSL SERVICES, JV premises or project sites constitutes consent to a search of the person and his/her personal effects, including, without limitation, packages, briefcases, purses, lunch boxes and vehicle, or any office, locker, closet or desk.  Refusal to cooperate shall be cause for not allowing that individual on KSL SERVICES, JV premises or project sites.

 

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SCREEN

 

Unless prohibited by applicable law, KSL SERVICES, JV may require SUBCONTRACTOR to conduct a controlled substance and/or alcohol screen on any of its employees or subcontractors’ employees while on KSL SERVICES, JV premises or project sites, engaged in KSL SERVICES, IV business, or operating KSL SERVICES, JV equipment.  In addition, KSL SERVICES, JV may require SUBCONTRACTOR to conduct a controlled substance and/or alcohol screen on any of its employees or its subcontractors’ employees before entering KSL SERVICES, IV premises or project sites, engaging in KSL SERVICES, JV business or operating KSL SERVICES, JV equipment.  Prior written consent shall be obtained from any person who is to be screened.  A positive screen on SUBCONTRACTOR or a subcontractor employee or failure to give written consent for a screen shall be cause for removal from KSL SERVICES, JV premises or project sites, and shall result in the SUBCONTRACTOR or subcontractor employee being restricted or disqualified from performing services for KSL SERVICES, JV.

 

NOTIFICATION OF SEARCH AND/OR SCREEN BY SUBCONTRACTOR

 

Prior to conducting a search and/or screen of its or its subcontractors’ employees on KSL SERVICES, JV premises, SUBCONTRACTOR shall notify GENERAL CONTRACTOR and the local KSL SERVICES, JV facility manager.

 

DEFINITIONS

 

As used herein, “controlled substance” specifically includes opiates, including heroin; hallucinogens, including marijuana, mescaline, and peyote; cocaine; PCP; and prescription drugs, including amphetamines and barbiturates, which are not obtained and used under a prescription lawfully issued to the person possessing them or which are not authorized by the KSL SERVICES, JV Medical Staff; and any other substance included in the Federal Controlled Substances Act or its regulations, or unlawful under applicable law.

 

As used herein, controlled substance or alcohol “screen” means any test using blood, urine, breath or other samples to determine the presence of controlled substances or alcohol in the body.

 

As used herein, “KSL SERVICES, JV premises” is used in the broadest sense, and includes, but is not limited .to, all land, property, buildings, structures, installations, KSL SERVICES, JV operated service stations (but not KSL SERVICES, JV owned stations operated by independent dealers), vehicles, equipment, aircraft, and water craft owned, leased, or in any other manner being used by KSL SERVICES, JV for any purpose.

 

As used herein, “KSL SERVICES, JV project site” is used in the broadest sense, and includes all sites or properties on which KSL SERVICES, JV its affiliates and/or associated firms, and/or SUBCONTRACTORS or other firms, are performing work or any kind.

 

DRUG AND ALCOHOL RANDOM SECURITY SEARCH POLICY

 

All SUBCONTRACTOR personnel assigned to KSL SERVICES, JV work shall be mentally and physically capable of performing their assigned duties competently and safely.  Therefore,

 

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SUBCONTRACTOR and its.  subcontractors shall have procedures which allow screening of all employees for controlled substances and alcohol while on KSL SERVICES, N premises or project sites, in KSL SERVICES, N.  equipment or while engaged in KSL SERVICES, JV business.  KSL SERVICES, JV “Illegal Drugs, Alcohol and Firearms Policy for Contractors” (Policy) is stated, and “Controlled Substances,” “Screen,” and “KSL SERVICES, JV premises” are defined, in the attached Notice to Contractor Employees.

 

KSL SERVICES, N has occasionally suffered the loss of equipment and confidential data from its work locations.  Such losses will not be tolerated.  Therefore, KSL SERVICES, N may conduct searches to ensure compliance with its Policy as outlined on the attached Notice to Subcontractor Employees.

 

To facilitate compliance with KSL SERVICES, N Policy, SUBCONTRACTOR should take the following steps:

 

1.             Advise all employees and/or subcontractors of KSL SERVICES, N Policy of searches without prior notice and that any person found in violation of the Policy shall be denied access to KSL SERVICES, N premises and project sites.

 

2.             Give to each employee and/or subcontractor, the enclosed Notice to Contractor Employees for his or her review.

 

3.             Screen employees and subcontractors before assigning them to KSL SERVICES, N premises or project sites, bearing KSL SERVICES’S, JV Policy in mind.

 

SUBCONTRACTOR shall immediately remove from KSL SERVICES, JV premises any of its or its subcontractors’ personnel found to be in violation of the Policy.  Such personnel may be denied future access to KSL SERVICES, JV premises or project sites.  Any illegal or unauthorized drugs, intoxicating beverages, firearms, weapons, or KSL SERVICES, JV property discovered as a result of KSL SERVICES, JV searches may be confiscated and may be turned over to law enforcement agencies.

 

If your personnel fail to comply with KSL SERVICES, JV Policy, it may become necessary to take remedial action, including termination of this Subcontract.

 

Your cooperation in implementing and enforcing this Policy is appreciated.  Please execute and return.

 

Understood and accepted this         day of              , 2003

 

Firm Name:

 

 

By:

 

 

 

 

 

Date:

 

 

Title:

 

 

 

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INSERT CERTIFICATE LIABILITY OF INSURANCE

 

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GENERAL CONDITIONS
FOR
SUBCONTRACTED PROFESSIONAL SERVICES

 

1.             WORK Of THE SUBCONTRACTOR

 

1.1                                 All Work shall be performed in accordance with sound and generally accepted professional practices and industry standards by Professional, Managerial, and administrative personnel fully qualified in the respective disciplines required.

 

1.2                                 Subcontractor shall have the complete Professional, Managerial, and Technical responsibility for the validity, accuracy and reliability of the work performed, and its work shall conform to all applicable codes, standards, statutes;, rules and regulations and the Task Order and Contract design criteria and definition.

 

1.3                                 Subcontractor shall designate a Manager in charge of the Work as a whole on a continuous basis and having authority with responsibility for providing adequate supervision or direction to take all action that may be required in performance of that Agreement.

 

1.4                                 Subcontractor shall remove from the Work any person assigned whose work is not satisfactory to Prime Contractor, but Subcontractor shall not remove or reassign its Manager in charge of the Work or its other key personnel designated in the “Terms” of this Agreement without the approval of Prime Contractor unless such person is no longer employed by Subcontractor.

 

1.5                                 The Work shall be performed at a location satisfactory to Prime Contractor and such location shall not be changed without approval of Prime Contractor.  Prime Contractor shall have access at all times to the location where Work is performed and to all of the drawings, specifications, data, calculations, models, test results and specimens, documents and other things related to the Work or to the Project as a whole.

 

2.             SCHEDULING

 

2.1                                 Subcontractor shall perform the Professional, Management or Technical work expeditiously with sufficient number of qualified personnel to conform to Prime Contractor’s schedule and progress with the Work on the individual Task Orders and the Contract as a whole.

 

2.2                                 As required by the Project Manager, Subcontractor shall provide Prime Contractor a detailed Schedule for-performance of the Work and update such Schedule as work on each of the Task Orders progresses subject to revision or approval by Prime Contractor to coordinate the Work with the overall rate of Prime Contractor and other participants in the Task Order and Contract as a whole.

 

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3.             PROJECT SITE

 

3.1                                 Whenever Subcontractor has employees performing the Work subject of this Agreement, at any worksite, property of the Client, or of any third party.  Subcontractor shall comply with all government laws and regulations with regard to safety, security and sanitation, and shall be fully responsible for the safety of its personnel.  Subcontractor shall not create any hazards for others, or the work of others, and shall conduct its work in a manner which protects life, property and the environment.

 

3.2                                 If Subcontractor is to furnish any items of equipment, machinery and materials which are to become a permanent part of a Project required by a Task Order, Subcontractor shall warrant that the equipment, machinery and materials will perform as specified and are free from defects in workmanship and materials for a period of one year after initial commercial operation of the equipment or completion of the relevant Task Order, whichever is later, unless a different period is stated in the “Terms” of this Agreement.  With respect to items of machinery, equipment, and materials manufactured by others, Subcontractor’s obligation shall be limited to the terms of the best warranty obtainable from the manufacturer.

 

4.             STANDARD OF PERFORMANCE

 

In the event Subcontractor’s services hereunder should not prove satisfactory to Program Manager and Client, as a result of human error, omission or otherwise, Subcontractor’s obligation resulting therefrom shall be to perform corrective services of the type originally undertaken, provided such corrective services are requested in writing by Program Manager or Client, within the notice period and terms of compensation, if any, for such work to be as required by Owner or Program Manager under the Prime Contract.

 

5.             CHANGES

 

Prime Contractor may order changes in the work or conditions under which the Work is to be performed or may increase or decrease the scope of work to be performed by Subcontractor.  Such additional work shall be performed under the same terms and conditions of the base Agreement.

 

6.             DELAYS

 

Prime Contractor may require Subcontractor to suspend performance hereunder completely or partially for whatever length of time Client and Prime Contractor may elect.  The time for completion shall be extended by an appropriate period that Subcontractor is delayed by any cause beyond the Subcontractor’s reasonable control.  Prime Contractor and Client shall not be liable for any damages, direct, and consequential or otherwise, suffered by Subcontractor due to delays and suspensions.  Subcontractor shall be obligated to proceed with the work notwithstanding a dispute on reimbursement; such action shall not prejudice either party’s claim with respect to reimbursement.

 

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7.             NOTICES

 

Notices of changes, deficiencies, delays, claims or disputes shall be in writing, and shall furnish full information to the extent available.  The party notified will acknowledge receipt by endorsement of a copy if requested, or will otherwise confirm receipt in writing.  To avoid difficulty in delivery of notice, sufficient notice shall be deemed to have been given by mailing by registered or certified mail or equivalent, to the address shown in the Subcontract “Terms.”

 

8.             TERMINATION

 

8.1                                 If, within seven (7) days written.  notice by Prime Contractor to Subcontractor specifying any deficiency in the Work or the promptness with which the Work is being performed, Subcontractor has not commenced to correct, and within a reasonable time has corrected, such deficiency to the satisfaction of the Prime Contractor, Prime Contractor may supplement the work of Subcontractor, or take over performance of the Work temporarily or completely, with Prime Contractor’s own forces, or by contract with others:

 

8.2                                 Prime Contractor may terminate this , Subcontract for convenience in those cases where Client terminates the Prime Contract or the portion of the Prime Contract that includes the Work.

 

8.3                                 If work of Subcontractor is suspended or terminated by Prime Contractor, Subcontractor will be paid for the work actually completed and accepted and for acceptable costs incurred for partially performing and closing out work not completed, but shall not be paid for the loss of profit or contribution to overhead of work not performed by.  Subcontractor.

 

9.             ASSIGNMENT, SUBCONTRACTING

 

9.1                                 Subcontractor shall not assign this Subcontract or any funds-due hereunder.

 

9.2                                 Subcontractor shall not subcontract any portion of the Work without the prior written approval of Prime Contractor and without the prior written approval by the Prime Contractor of the form, terms and conditions of the lower-tier Subcontract.

 

9.3                                 No assignment or subcontracting, even with Prime Contractor’s approval, shall .relieve Subcontractor of any obligations hereunder, or create any contractual relationship between such Sub-Subcontractor and Prime Contractor or Client.

 

9.4                                 Any lower-tier Subcontractor shall assume unto Prime Contractor all of the obligations of the Subcontractor as they relate to such portion of the Work.

 

9.5                                 Prime Contractor may assign this Subcontractor to Client should the Prime Contract give the option and Client elects to exercise such right.

 

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10.          RECORDS AND PAYMENTS

 

10.1                           Subcontractor shall maintain good accounting and personnel records reflecting performance of the Work and shall preserve such records for a period of two years after completion and acceptance of the Prime Contract as a whole.

 

10.1.1      Client and Prime Contractor shall have the right to inspect and audit such part of the records as relate to cost reimbursement or performance of labor related provisions.  Such audit may also cover Subcontractor’s procedures and .  controls with respect to the cost of the Work.  Subcontractor shall assist in making the above audits.

 

10.1.2      Copies of documents and records supporting requests for payment or compliance with labor related provisions’ shall be furnished to Prime Contractor with such request or at such other times as Prime Contractor directs.  Payments will be made by Prime Contractor to Subcontractor in accordance with the “Terms” of this Agreement

 

10.2                           The cost of the Work to be reimbursed under this Agreement shall be only that reasonably necessary to perform the, work in an efficient manner in accordance with the time schedule and shall not exceed the amount authorized by Prime Contractor in the “Terms” of this Agreement.

 

10.3                           Prime Contractor shall make progress payments to Subcontractor monthly or at other intervals specified in accordance with the Subcontract Terms.  Prime Contractor may withhold from those progress payments ten percent (100) of the amount earned until final completion and acceptance of the Work.

 

10.4                           Subcontractor shall submit with its request for final payment evidence, including affidavits and certificates, as may be requested by Prime Contractor, showing a) Work is completed b) compliance with all requirements c) Payment of all bills, and d) that no lien exists or could be claimed arising from the Work.

 

10.5                           Notwithstanding any other provision hereof, payment by Client to Prime Contractor is a condition precedent to any obligation of Prime Contractor to make payment hereunder.  Prime Contractor shall have no obligation to make payments to Subcontractor for any portion of the Work for which Prime Contractor has not received payment from the Client.

 

11.          BENEFITS & PAYROLL TAXES

 

Subcontractor’s compensation ‘includes, and Subcontractor accepts exclusive liability for the payment of all benefit contributions and payroll taxes for all employees of Subcontractor engaged in the performance of this.  Agreement

 

12.          INDEMNITY

 

Subcontractor hereby indemnifies, holds harmless and will defend Prime Contractor and Client from any loss, cost, damage, or liability from injury or death of any person, including Subcontractor or its employees, or damage to any ..property arising’ from or in

 

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connection with the Work whether or not there be concurring negligence by Prime Contractor or Client, but Subcontractor does not hereby assume responsibility for the sole negligence of Prime Contractor or Client.

 

13.          INSURANCE

 

Without in any way limiting Subcontractor’s liability hereunder, Subcontractor shall maintain the following insurance in form and with underwriters satisfactory to ‘me Contractor:

 

13.1                           Worker’s Compensation as prescribed by applicable law.

 

13.2                           Employer’s Liability Insurance including insurance covering liability under the Longshoremen’s and Harbor Worker’s Act, the Jones Act, and the Outer Continental Shelf Land Act, if applicable.  The limits of liability of such insurance shall be not less than $1,000,000 per occurrence.

 

13.3                           Comprehensive or Commercial General Liability (Bodily Injury and Property Damage) Insurance including, but not limited to, the following supplementary coverage’s: (i) Contractual Liability to cover liability assumed under this Agreement, (ii) Product and Completed Operations Liability Insurance, (iii) Broad Form Property Damage Liability Insurance, and (iv) explosion, collapse and underground hazards.  The limit of the liability for such insurance shall not be less than $1,000,000 per occurrence for Bodily Injury and $1,000,000 per occurrence for Property Damage.  If a Combined Single Limit is provided, total coverage shall not be less than $2,000,000 per occurrence.

 

13.4                           Automobile Bodily Injury and Property Damage Liability Insurance.  Such insurance shall extend to owned, non-owned and hired automobiles used in the performance of this Agreement.  The limits of liability of such insurance shall be not less than $1,000,000 per occurrence for Bodily Injury and $1,000,000 per occurrence for Property Damage.  If a Combined Single Limit is provided, total coverage shall be not less than $2,000,000.

 

13.5                           Without in any affecting Subcontractor’s obligation above, if marine work is to be performed hereunder, Protection and Indemnity Insurance or equivalent insurance coverage, including coverage for injuries to or death of masters, mates and crews of vessels used in the performance of this Agreement.  The limits of liability of such insurance shall be not less than $1,000,000 per occurrence.

 

13.6                           Professional Liability insurance with an amount no less than $1,000,000.

 

The above insurance’s shall be on an occurrence basis, shall name Prime Contractor and Client as additional insured, and shall include a requirement that the insurer provide Prime Contractor with 30 days’ written notice prior to the effective date of any cancellation or material change of the insurance.  The insurance specified in 13.1 above shall contain waivers of subrogation in favor of Prime Contractor and Client and an assignment of statutory lien to Prime Contractor, if applicable.

 

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13.7                           The insurance specified in 13.2, 13.3, 13.4, 13.5, and 13.6 above shall:

 

13.7.1      contain waivers of subrogation in favor of Prime Contractor and Client, and their respective subsidiaries, and

 

13.7.2      provide that said insurance is primary coverage with respect to Subcontractor’s operations hereunder.

 

Subcontractor shall, before commencing the Work, provide Prime Contractor with a certificate of insurance evidencing all required coverage.

 

14.          PATENTS AND PROPRIETARY RIGHTS

 

Subcontractor indemnifies Prime Contractor and Client against any loss, cost or liability for infringement of any patent or proprietary rights involving any information, items of equipment, materials, or services furnished hereunder.

 

15.          LAWS

 

This Subcontract is entered into in Los Alamos, New Mexico and shall be construed and governed by the laws of the State of New Mexico.  Subcontractor shall comply with all laws, statutes, ordinances, rules and regulations of any governmental entity having jurisdiction, and Subcontractor shall indemnify and hold harmless the Client and Prime Contractor from any fines, penalties, costs or liability arising from Subcontractor” failure- to comply therewith.

 

16.          TITLE

 

Title to all drawings, specifications, reports, test results and specimens, plans, data and work product of Subcontractor arising hereunder shall be in Prime Contractor, or if Prime Contractor so designates, in Client.

 

16.1                           All discoveries, inventions, patents, know-how, trade secrets, computer programs, or other proprietary information generated hereunder shall be the property of Prime Contractor, or if Prime Contractor so designates, of Client, and Subcontractor will take appropriate action to assign and transfer same to Prime Contractor or Client.

 

16.2                           Subcontractor will, if requested, execute Prime Contractor’s Standard Secrecy Agreement (a copy of which is available on, request) and will, if requested, cause each of its employees assigned to the Work to execute Prime Contractor’s Standard Secrecy Agreement for Employees (a copy of which is available on request).

 

16.3                           Subcontractor and Subcontractor’s employees will limit access to Client’s and Prime Contractor’s technical information to Subcontractor’s employees who reasonably require the same for performance of work pursuant to this ‘Agreement.

 

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16.4                           At Prime Contractor’s request, Subcontractor will return to Engineer all drawings and written materials furnished to Subcontractor by Client or Prime Contractor, including all copies thereof, if any, made by Subcontractor except that Subcontractor may retain one copy of the same in its files for record purposes only.

 

17.          INTEGRATION

 

17.1                           This Subcontract shall be valid and in force when signed by both parties and delivered and the parties understand that thereafter no person is authorized to amend this Subcontract except by agreement in writing and signed with equal formality.  These General Conditions may be modified by the Subcontract Terms, and as so modified it is intended that all Terms and Provisions of this Subcontract shall be construed in harmony and with equal dignity and effect.

 

17.2                           Headings of sections and other parts of this Agreement are for quick reference only and.  are not to be construed as a part of this Agreement.  In some instances, a section or part contains provisions not covered by the heading thereof.  In other instances, a section or part contains provisions that are described in the heading of another section or part.

 

18.          AMENDMENTS

 

No representative of Prime Contractor, other than an officer, has authority to change, amend or supplement this Agreement of Contract or’ make any Agreement or Contract on behalf of Prime Contractor or Client, and no contractual relationship exists between Subcontractor and Client.

 

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KSL SERVICES JV

 

 

LOS ALAMOS NATIONAL LABORATORY
UNIVERSITY OF CALIFORNIA

 

SUBCONTRACT/PURCHASE ORDER SPECIAL CONDITIONS
in support of
SUBCONTRACT NO.  47394-001-03-C2

 

These Special Conditions are to be read in conjunction with the SUBCONTRACT GENERAL CONDITIONS (03-92), GENERAL CONDITIONS FOR SUBCONTRACTED PROFESSIONAL SERVICES (11-03), or PURCHASE ORDER TERMS AND CONDITIONS as appropriate.  These Special Conditions are supplementary to the SUBCONTRACT GENERAL CONDITIONS, GENERAL CONDITIONS FOR PROFESSIONAL SUBCONTRACTED PROFESSIONAL SERVICES, or PURCHASE ORDER TERMS AND CONDITIONS, except in those cases where there is a conflict, in which case, these Special Conditions take precedence.

 

1.0                               INCORPORATION OF FEDERAL ACQUISITION REGULATION (FAR) AND, DEPARTMENT OF ENERGY REGULATION (DEAR) CLAUSES

 

The Federal Acquisition Regulation (FAR) and the Department of Energy Acquisition Regulation (DEAR) clauses listed below, which are codified in Chapters 1 and 9, respectively, of Title 48 of the Code of Federal Regulations, are, as prescribed below, incorporated into this subcontract by reference as a part of these Special Conditions with the same force and effect as if they were given in full text.

 

As used in these clauses below, and unless otherwise indicated.  with respect to a particular clause, the terms identified below are for SUBCONTRACTING supplies/services:

 

“CONTRACTING OFFICER” shall mean “KSL SERVICES JV.”

 

“CONTRACTOR” shall mean “SUBCONTRACTOR.”

 

“SUBCONTRACTOR” shall mean “LOWER-TIER SUBCONTRACTOR.”

 

1.1                               THE FOLLOWING FAR CLAUSES ARE REQUIRED FOR ALL SUBCONTRACTS:

 

PARAGRAPH

 

TITLE

 

 

 

FAR 52.203-6

 

Restrictions on Subcontractor Sales to the Government (July 1995)

 

 

 

FAR 52.203-7

 

Anti-Kickback Procedures (July 1995), except for paragraph (c) (1), which is not incorporated into this subcontract.

 

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FAR 52.203-10

 

Price or Fee Adjustment for Illegal or Improper Activity (Jan. 1997)

 

 

 

FAR 52.203-12

 

Limitation on Payments to Influence Certain Federal Transactions (June 1997)

 

 

 

FAR 52.215-2

 

Audit and Records — Negotiations (June 1999)

 

 

 

FAR 52.215-10

 

Price Reduction for Defective Cost or Pricing Data (Oct. 1997)

 

 

 

FAR 52.215-12

 

Subcontractor Cost or Pricing Data (Oct. 1997)

 

 

 

FAR 52.215-17

 

Waiver of Facilities Capital Cost of Money (Oct. 1997)

 

 

 

FAR 52.219-8

 

Utilization of Small Business Concerns (Oct. 2000)

 

 

 

FAR 52.219-9

 

Small Business Subcontracting Plan (Jan. 2002)

 

 

 

FAR 52222-1

 

Notice to the Government of Labor Disputes (Feb. 1997)

 

 

 

FAR 52.222-4

 

Contract Work Hours and Safety Standards Act — Overtime Compensation (Sept. 2000)

 

 

 

FAR 52.222-6

 

Davis-Bacon Act (Feb. 1995)

 

 

 

FAR 52222-7

 

Withholding of Funds (Feb. 1988)

 

 

 

FAR 52.222-8

 

Payrolls and Basic Records (Feb. 1988)

 

 

 

FAR 52.222-9

 

Apprentices and Trainees (Feb. 1988)

 

 

 

FAR 52222-10

 

Compliance with Copeland Act (Feb. 1988)

 

 

 

FAR 52222-11

 

Subcontracts (Labor Standards) (Feb. 1988)

 

 

 

FAR 52.222-12

 

Contract Termination — Debarment (Feb. 1988)

 

 

 

FAR 52.222-13

 

Compliance with Davis-Bacon and Related Act Regulations (Feb. 1988)

 

 

 

FAR 52.222-14

 

Disputes Concerning Labor Standards (Feb. 1988)

 

 

 

FAR 52.222-15

 

Certification of Eligibility (Feb. 1988)

 

 

 

FAR 52.222-26

 

Equal Opportunity (Apr. 2000)

 

 

 

FAR 52.222-35

 

Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec. 2001)

 

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FAR 52222-36

 

Affirmative Action for Workers with Disabilities (June 1998)

 

 

 

FAR 52.222-37

 

Employment Reports on Special Disabled. Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec. 2001)

 

 

 

FAR. 52.222-41

 

Service Contract Act of 1965; as Amended (May 1989)

 

 

 

FAR 52.222-42

 

Statement of Equivalent Rates for Federal Hires (May 1989)

 

 

 

FAR 52.223-3

 

Hazardous Material Identification and Material Safety Data Sheets (Jan. 1997) with Alternate I (Jan. 1997)

 

 

 

FAR 52.223-10

 

Waste Reduction Program (August 2000)

 

 

 

FAR 52.224-1

 

Privacy Act Notification (Apr 1984)

 

 

 

FAR 52.224-2

 

Privacy Act (Apr. 1984)
Buy American Act-North American Free Trade Agreement-)

 

 

 

FAR 52.225-3

 

Israeli Trade Act (May 2002)

 

 

 

FAR 52.225-5

 

Trade Agreements (Feb 2002)

 

 

 

FAR 52.225-11

 

Buy American Act-Construction Materials under Trade Agreements (July 2002)

 

 

 

FAR 52.225-13

 

Restrictions on Certain Foreign Purchases (Feb. 2000)

 

 

 

FAR 52.227-1

 

Authorization and Consent (July 1995)

 

 

 

FAR 52.227-3

 

Patent Indemnity (Apr. 1984)

 

 

 

FAR 52.227-10

 

Filing of Patent Applications — Classified Subject Matter (Apr. 1984)

 

 

 

FAR 52.227-23

 

Rights to Proposal Data (Technical) (June 1987)

 

 

 

FAR 52.229-10

 

State of New Mexico Gross Receipts and Compensating Tax (Oct. 1998)

 

 

 

FAR 52.230-2

 

Cost Accounting Standards (Apr. 1998), except for paragraph (b), which is not incorporated into this subcontract.

 

 

 

FAR 52.230-6

 

Administration of Cost Accounting Standards (Nov. 1999)

 

 

 

FAR 52.232-17

 

Interest (June 1996)

 

 

 

FAR 52.232-22

 

Limitation of Funds (Apr. 1984)

 

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FAR 52.232-23

 

Assignment of Claims (Jan. 1986)

 

 

 

FAR 52.237-3

 

Continuity of Service (Jan. 1991)

 

 

 

FAR 52.242-1

 

Notice of Intent to Disallow Costs (Apr. 1984)

 

 

 

FAR 52.242-15

 

Stop-Work Order (Aug. 1989), Alt. I (Apr 1984)

 

 

 

FAR 52.244-2

 

Subcontracts (Aug. 1998)

 

 

 

FAR 52.244-5

 

Competition in Subcontracting (Dec. 1996)

 

 

 

FAR 52.244-6

 

Subcontracts for Commercial Items and Commercial Components (Oct. 1998)

 

 

 

FAR 52.246-5

 

Inspection of Services-Cost Reimbursement (Apr. 1984)

 

 

 

FAR 52.247-63

 

Preference for U.S.— Flag Air Carriers (Jan. 1997)

 

 

 

FAR 52.247-64

 

Preference for Privately Owned U.S.- Flag Commercial-1 Vessels (June 2000)

 

 

 

FAR 52.249-1

 

Termination for Convenience of the Government (Fixed Price) (Short Form) (Apr. 1984)

 

 

 

FAR 52.249-2

 

Termination for Convenience of the Government (Fixed Price) (Sept. 1996)

 

 

 

FAR 52.249-4

 

Termination for Convenience of the Government (Services) (Short Form) (Apr. 1984)

 

 

 

FAR 52.249-6

 

Termination (Cost Reimbursement) (Sept. 1996)

 

 

 

FAR 52.249-7

 

Termination (Fixed-Price Architect-Engineer) (Apr. 1984)

 

 

 

FAR 52.249-8

 

Default (Fixed Price Supply and Service) (Apr. 1984)

 

 

 

FAR 52.249-10

 

Default (Fixed Price Construction) (Apr. 1984)

 

 

 

FAR 52.249-12

 

Termination (Personal Services) (Apr. 1984)

 

 

 

FAR 52.249-13

 

Failure to Perform (Apr. 1984)

 

 

 

FAR 52.249-14

 

Excusable Delays (Apr. 1984)

 

 

 

FAR 52.251-1

 

Government Supply Sources (Apr. 1984)

 

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1.2                                 THE FOLLOWING DEAR CLAUSES ARE REQUIRED FOR ALL SUBCONTRACTS:

 

DEAR 952.203-70

 

Whistleblower Protection for Contractor Employees, (Dec. 2000)

DEAR 952.204-2

 

Security (Sept. 1997)

DEAR 952.204-70

 

Classification/Declassification (Sept. 1997)

DEAR 952.204-74

 

Foreign Ownership, Control, or Influence Over Contractor (Apr. 1984)

DEAR 952.209-72

 

Organizational Conflicts of Interest, Alternate I (June 1997)

DEAR 952.211-71

 

Priorities and Allocations (Atomic Energy) (June 1996)

DEAR 952.217-70

 

Acquisition of Real Property (Apr. 1984)

DEAR 952.226-74

 

Displaced Employee Hiring Preference (June 1997)

DEAR 952.247-70

 

Foreign Travel (Dec. 2000)

DEAR 952.250-70

 

Nuclear Hazards Indemnity Agreement (June 1996)

DEAR 970.5203-1

 

Management Controls (May 2000)

DEAR 970.5215-2

 

Make-or-Buy Plan (Dec. 2000)

DEAR 970.5215-3

 

Conditional Payment of Fee, Profit, or Incentives (Dec. 2000)

DEAR 970.5223-4

 

Workplace Substance Abuse Programs at DOE Sites (Dec. 2000)

DEAR 970.5226-2

 

Workforce Restructuring Under Section 3161 of the National Defense Authorization Act for Fiscal Year 1993 (Dec. 2000)

DEAR 970.5227-1

 

Rights in Data-Facilities (Dec. 2000)

DEAR 970.5227-5

 

Notice and Assistance Regarding Patent and Copyright Infringement (Dec. 2000)

DEAR 970.5227-8

 

Refund of Royalties (Dec. 2000)

DEAR 970.5229-1

 

State and Local Taxes (Dec. 2000)

DEAR 970.5231-4

 

Preexisting Conditions (Dec. 2000), Alt. II, (Dec. 2000) [insert “effective date of this Subcontract”)

DEAR 970.5232-3

 

Accounts, Records, and Inspection (Dec. 2000), Alt. II, (Dec. 2000)

DEAR 970.5243-1

 

Changes (Apr. 1984)

DEAR 970.5245-1

 

Property (Dec. 2000)

 

2.0          ADDITIONAL DEFINITIONS:

 

As used throughout the SUBCONTRACT GENERAL CONDITIONS, GENERAL CONDITIONS FOR SUBCONTRACTED PROFESSIONAL SERVICES, and PURCHASE ORDER TERMS AND CONDITIONS, the following terms have the stated meanings:

 

“OWNER, CLIENT, or PROGRAM MANAGER” shall mean “UNIVERSITY OF CALIFORNIA, DEPARTMENT OF ENERGY OR GOVERNMENT.”

 

“CONTRACTOR, GENERAL CONTRACTOR, PRIME CONTRACTOR or BUYER” shall mean “KSL SERVICES JV.”

 

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“SUBCONTRACTOR” shall mean “SUBCONTRACTOR, LOWER-TIER SUBCONTRACTOR or SELLER.”

 

“SUBCONTRACTS” shall mean “SUBCONTRACTS, PURCHASE ORDERS, MASTER AGREEMENTS, WORK RELEASES, MODIFICATIONS AND CHANGE ORDERS”.

 

3.0          ANTI-KICKBACK NOTICE

 

Your attention is directed to the prohibitions contained within the Anti-Kickback Act of 1986 (FAR Clause 52.203-7), highlights of which are: “Subcontractors and supplier are prohibited from offering any money, fee, commission, credit, gift, gratuity, thing of value or compensation of any kind directly to KSL Services JV employees for the purpose of improperly obtaining or rewarding favorable treatment in connection with a prime contract or in connection with a subcontract relating to a prime contract.”

 

4.0          STOP-WORK ORDER

 

4.1                                 CONTRACTOR may, at any time, by written order to the SUBCONTRACTOR, require the SUBCONTRACTOR to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the SUBCONTRACTOR, and for any further period to which the parties may agree.  The order shall be specifically identified as a stop-work order issued under this clause.  Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage.

 

Within a period of 90 days after a stop-work order is delivered to the SUBCONTRACTOR, or within any extension of that period to which the parties shall have agreed, the CONTRACTOR shall either

 

(1)                                  Cancel the stop-work; or

 

(2)                                  Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

 

4.2                                 If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the SUBCONTRACTOR shall resume work.   The CONTRACTOR shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing accordingly, if

 

(1)                                  The stop-work order results in an increase in the time required for, or in the SUBCONTRACTOR’S cost properly allocable to, the performance of any part of this contract; and

 

(2)                                  The SUBCONTRACTOR asserts a claim for the adjustment within 15 days after the end of the period of work stoppage; provided, that, if the CONTRACTOR

 

6



 

decides the facts justify the action, the CONTRACTOR may receive and act upon the claim asserted at any time before final payment under this contract.

 

4.3                                 If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the CONTRACTOR shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

 

4.4                                 If a stop-work order is not canceled and the work covered by the order is terminated for default, the CONTRACTOR shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

 

4.5                                 Notwithstanding the above, where the stop-work order is occasioned by the imposition of such stop-work order by the GOVERNMENT on the CONTRACTOR, SUBCONTRACTOR will be entitled to only such adjustment that is awarded to the CONTRACTOR to the extent such adjustment relates to this SUBCONTRACT.

 

5.0          DISPUTES

 

(a)           Definitions.  For purposes of this clause:

 

(1)                                  Claim” means a written demand or written assertion by either contracting party seeking as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of a contract term, or other relief arising under or relating to this subcontract.  A voucher, invoice, or other request for payment or equitable adjustment under the terms of the subcontract, that is not in dispute when submitted, is not a claim.  The Subcontractor may convert such submission into a claim if it is disputed either as to liability or amount, or is not acted upon in a reasonable time, by demanding a decision by the Contract Administrator.

 

(b)                                 Nature of the Subcontract.  This subcontract is not a Government contract and, therefore, is not subject to the Contract Disputes Act of 1978 (41 U.S.C. §601-613).  The Subcontractor acknowledges that DOE and the University are not a parties to the subcontract and, for purposes of the subcontract, the University is not an agent of DOE.

 

(c)                                  Scope of Clause.  The rights and procedures set forth in this clause are the exclusive rights and procedures for resolution of all claims and disputes arising under, or relating to, this subcontract, and no action based upon any claim or dispute arising under, or relating to, this subcontract shall be brought in any court except as provided in this clause.  The parties shall be bound by any arbitration decision rendered pursuant to this clause, which shall be vacated, modified, or corrected only as provided in the Federal Arbitration Act (9 U.S.C. § 1-16).  An arbitration decision maybe enforced in any court of competent jurisdiction.

 

(d)           Claims asserting actions or inactions of the University.

 

(1)                                  Unless otherwise provided in this subcontract, for claims asserting as the basis any action or inaction by the University the Subcontractor must file any claim with KSL Services JV, and KSL Services JV will present the

 

7



 

claim to the University within 60 days after the Subcontractor knew or should have known the facts giving rise to the claim.  Failure to file a claim within the period prescribed by this paragraph shall constitute a waiver of the Subcontractor’s right, if any, to an equitable adjustment under the subcontract.

 

(2)                                  The Subcontractor shall submit any claim identified in (1) above in writing to KSL Services N, and KSL Services N will present the claim to the University’s Contract Administrator who shall issue a decision on the matter within 60 days of receipt of the claim.  If the University’s Contract Administrator fails to issue a decision within 60 days, the Subcontractor may request that KSL Services N request mediation or a demand for arbitration as provided in KSL Services N contract with the University.

 

(3)                                  The decision of the University’s Contract Administrator shall be final and conclusive unless the Subcontractor requests that KSL Services N requests mediation or demands arbitration in accordance with the terms of KSL Services JV contract with the University.

 

(4)                                  The Subcontractor shall fully cooperate with KSL Services N in the pursuit and conduct of any mediation or arbitration requested by Subcontractor.  Any and all costs incurred by KSL Services N in sponsoring and participating with Subcontractor in any mediation or arbitration arising under this clause, shall be for the account of Subcontractor.

 

(e)           Claims asserting actions or inactions on part of KSL Services JV.

 

(1)                                  Unless otherwise provided in this subcontract, for claims asserting as the basis any action or inaction by KSL Services N the Subcontractor must file any claim with KSL Services JV within 60 days after the Subcontractor knew or should have known the facts giving rise to the claim.  Failure to file a claim within the period prescribed by this paragraph shall constitute a waiver of the Subcontractor’s right, if any, to an equitable adjustment under the subcontract.

 

(2)                                  The Subcontractor shall submit any claim identified in (1) above in writing to KSL Services N, and KSL Services N’s Subcontract Administrator shall issue a decision on the matter within 60 days of receipt of the claim: If the KSL Services N’s Subcontract Administrator fails to issue a decision within 60 days, or such other time as deemed necessary by the Subcontract Administrator, the Subcontractor may request that KSL Services N may submit a demand for arbitration as provided herein.

 

(3)                                  The decision of KSL Services JV’s Subcontract Administrator shall be final and conclusive unless the Subcontractor demands arbitration in accordance with the terms of this clause.

 

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(4)                                  If the decision of the KSL Services N’s Subcontract Administrator is not satisfactory to the Subcontractor, the Subcontractor must submit to the Subcontractor Administrator a written demand for arbitration of the claim within 45 days after receipt of the Subcontract Administrator’s decision.

 

(f)            Arbitration Procedures.

 

(1)                                  The parties agree to first endeavor to settle the dispute in an amicable manner by mediation administered by the American Arbitration Association under its Commercial Mediation Rules before resorting to arbitration.  Thereafter, any unresolved controversy or claim arising out of or relating to this contract or breach thereof shall be settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules and judgment upon the Award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof.

 

(2)                                  The parties acknowledge that this contract evidences a transaction involving interstate commerce.  The United States Arbitration Act shall govern the interpretation, enforcement, and proceedings pursuant to the arbitration clause in this contract.

 

(3)                                  The arbitration proceedings shall be conducted in Albuquerque, N.M.  The language of the arbitration shall be English.

 

(4)                                  The governing law of this contrast shall be that body of common law relating to U.S. government procurement and where no such common law exists the law of the State of New Mexico excluding any conflict of laws provision which would lead to the application of a different body of law.

 

(5)                                  The decision of a majority of the three (3) arbitrators shall be reduced to writing; final and binding without the right of appeal.  Judgment upon the award may be entered in any court having jurisdiction over the person or the assets of the Party owing the judgment or application may be made to such court for a judicial acceptance of the award and an order of enforcement, as the case may be.

 

(6)                                  Consequential, punitive or other similar damages shall not be allowed; provided, however, the award may include appropriate punitive damages where a Party has engaged in delaying and dilatory actions.

 

(g)           Activities Pending Resolution of Disputes.

 

(1)                                  The Subcontractor shall proceed diligently with performance of the subcontract and shall comply with any decision of the Subcontract Administrator pending final resolution of any claim or dispute arising under, or relating to, the Subcontract.

 

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6.0          CHANGES

 

6.1                                 KSL Services may at any time, without notice to the sureties, if any, by written order make changes in the work within the general scope of the SUBCONTRACT, including changes:

 

(1)                                  In the method or manner of performance of the work.

 

(2)                                  Time of performance (i.e., hours of the day, days of the week, etc.), including directing acceleration in the performance of the work.

 

(3)                                  Place of performance of the services.

 

(4)                                  Drawings, designs, or specifications when the supplies to be furnished are to be specially manufactured for KSL Services JV or the Government in accordance with the drawings, designs, or specifications.

 

(5)                                  Method of shipment or packing of supplies.

 

(6)                                  Place of delivery.

 

(7)                                  Amount of KSL Services N or Government furnished property.

 

6.2                                 Any other written or oral order (which, as used in this paragraph includes direction, instruction, interpretation, or determination) from the CONTRACTOR that causes a change shall be treated as a change order under this clause; provided, that the SUBCONTRACTOR gives the CONTRACTOR written notices stating (1) the _date, circumstances, and source of the order and (2) that the SUBCONTRACTOR regards the order as a change order.

 

6.3                                 Except as provided in this clause, no order, statement, or conduct of the CONTRACTOR shall be treated as change order under this clause or entitle the SUBCONTRACTOR to an equitable adjustment.

 

6.4                                 If any change under this clause causes an increase or decrease in the SUBCONTRACTOR’S cost of, or time required for, the performance of any part of the work under this SUBCONTRACT, whether or not changed by any such order, the CONTRACTOR shall make an equitable adjustment and modify the SUBCONTRACT in writing.  However, except for an adjustment based on defective specifications, no adjustment for any change under paragraph 6.2 of this clause shall be made for any costs incurred more than twenty (20) days before CONTRACTOR gives written notice as required under the Prime Contract to the Government.  In the case of defective specifications for which the CONTRACTOR is responsible, the equitable adjustment shall include any increased cost reasonably incurred by the SUBCONTRACTOR in attempting to comply with the defective specifications.

 

6.5                                 The SUBCONTRACTOR must assert its right to an equitable adjustment under this clause within fifteen (15) days after (1) receipt of a written change order under paragraph 6.1

 

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of this clause, or (2) the furnishing of a written notice under paragraph 6.2 of this clause, by submitting to the CONTRACTOR a written statement describing the general nature and amount of the proposal including a detailed cost breakdown.  Included costs must conform to FAR, Part 31 (including the DEAR FAR Supplement).

 

The statement of proposal of adjustment may be included in the notice under paragraph 6.2 above.

 

6.6                                 SUBCONTRACTOR shall not submit nor shall CONTRACTOR accept a proposal for an equitable adjustment if asserted after the fifteen- (15) day period set forth in paragraph 6.5 above.

 

6.7                                 Failure to agree to any adjustment will be a dispute under the Disputes Clause.  However, nothing in this clause excuses the subcontractor from proceeding with subcontract as changed.

 

7.0          COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK

 

The SUBCONTRACTOR will be required to (a) commence work under this SUBCONTRACT on the required Start Date as stated in the Subcontract Terms, (b) prosecute the work diligently, and (c) complete the entire work ready for use (including completion of all punchlist items and clean-up) not later than the Completion Date as stated in the Subcontract Terms.  However, any delays in giving notice to proceed, attributable to SUBCONTRACTOR’S failure to execute the subcontract and give the required performance and payment bonds (if any) will be deducted from the number of days allowed for completion in the Subcontract Terms.

 

8.0          PERFORMANCE EVALUATION OF SUBCONTRACTOR

 

8.1                                 SUBCONTRACTOR’S performance will be evaluated upon final acceptance of the work.  However, interim evaluation may be prepared at any time during the subcontract performance when determined to be in either the best interest of the CONTRACTOR or the Government.

 

8.2                                 CONTRACTOR will use whatever format for evaluation it chooses, including the SF 1420.  CONTRACTOR reserves the right, to forward its evaluation to the Government if so requested by the Government’s Contracting Officer.

 

9.0          CONTRACTUAL RELATIONSHIP

 

There is no privity of contract between the SUBCONTRACTOR and the Government (Owner).  All communication on this project (oral or written) shall be addressed to the CONTRACTOR.

 

10.0        LOWER-TIER SUBCONTRACT CONDITIONS

 

SUBCONTRACTOR shall include in its lower-tier subcontracts (including purchase orders) all Government Contracting clauses as detailed in Paragraph 1.0.

 

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11.0        CONFLICTING REQUIREMENTS

 

Any conflict between the specifications, data sheets, drawings, referenced national standards, and codes shall be brought to the CONTRACTOR’s attention, and approved written clarification shall be obtained before proceeding.

 

12.0        EXPEDITING AND INSPECTION

 

CONTRACTOR reserves the right to expedite and/or inspect equipment, materials and services covered by any resultant SUBCONTRACT at any location, including lower-tier subcontracts.  Access shall be given to representatives of CONTRACTOR and its client at all reasonable times under adequate notice to SUBCONTRACTOR, so that SUBCONTRACTOR may advise any involved lower-tier subcontractor.  The SUBCONTRACTOR shall ensure that all of the expediting and inspection clauses included in this SUBCONTRACT are made part of any lower-tier subcontract.

 

13.0        INVOICING

 

Invoices received that do not agree with the provisions of this SUBCONTRACT will be returned for correction.  Invoices shall reference this SUBCONTRACT number and shall show shipping point, quantities shipped and description, as well as price.  SUBCONTRACTOR’S failure to provide specified vendor data requirements will result in payment of invoices being delayed.

 

14.0        PERMITS AND RESPONSIBILITIES AND LAWS, REGULATIONS, AND DOE DIRECTIVES

 

(a)                                  The Subcontractor shall, without additional expense to KSL Services JV or the University, be responsible for obtaining any necessary licenses and permits; for complying with any Federal, State, and local laws and regulations applicable to the performance of the work; and for the compliance of its lower-tier subcontractors with such laws and regulations.

 

(b)                                 In accordance with the DEAR Clause 970.5245-1, Property, the Subcontractor shall be responsible for all damages to persons or property, including damages to existing buildings, equipment and vegetation at the Laboratory, that occur as a result of the Subcontractor’s fault or negligence.  The Subcontractor shall be responsible for replacing or repairing such damage at no cost to the University and for indemnifying the University and the Government against claims arising from such damages as described in the Special Conditions clause entitled, Indemnification and Hold Harmless.

 

(c)                                  The Subcontractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work, which may have been accepted under the Subcontract.

 

(d)                                 The Subcontractor shall be responsible for compliance with the requirements of all DOE Directives, compliance with which is required by other provisions of the Special Conditions of the Subcontract, and with those DOE Directives, if any, which are listed in

 

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the Special Conditions as applicable to the subcontract.  Copies of all such DOE Directives may be obtained from the CONTRACTOR.

 

15.0        INTEGRATION OF ENVIRONMENT, SAFETY, AND HEALTH INTO WORK PLANNING AND EXECUTION

 

(a)           For the purposes of this clause,

 

(1)                                  safety encompasses environment, safety and health, including property protection, pollution prevention and waste minimization; and

 

(2)                                  employees include subcontractor employees at any tier.

 

(b)                                 In performing work under this subcontract, the Subcontractor shall perform work safely, in a manner that ensures adequate protection for employees, the public, property and the environment, and shall be accountable for the safe performance of work.  The Subcontractor shall exercise a degree of care commensurate with the work and the associated hazards.  The Subcontractor shall ensure that management of environment, safety and health (ES&H) functions and activities becomes an integral but visible part of the Subcontractor’s work planning and execution processes.  The Subcontractor shall, in the [safe] performance of work, ensure that:

 

(1)                                  Managers are visibly committed and works are continually involved.

 

(2)                                  Line management is responsible for the protection of employees, the public, and the environment.  Line management includes those Subcontractor and Subcontractor employees, at whatever tier, managing or supervising employees performing work.

 

(3)                                  Clear and unambiguous lines of authority and responsibility for ensuring (ES&H) are established and maintained at all organizational levels.

 

(4)                                  Personnel possess the experience, knowledge, skills, and abilities that are necessary to discharge their responsibilities.

 

(5)                                  Resources are effectively allocated to address ES&H, programmatic, and operational considerations.  Protecting employees, the public, and the environment is a priority whenever activities are planned and performed.

 

(6)                                  Before work is performed, the associated hazards are evaluated and an agreed-upon set of ES&H standards and requirements are established which, if properly implemented, provide adequate assurance that employees, the public, and the environment are protected from adverse consequences.

 

(7)                                  Administrative and engineering controls to prevent and mitigate hazards are tailored -to the work being performed and associated hazards.

 

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Emphasis should be on designing the work and/or controls to reduce or eliminate the hazards and to prevent accidents and unplanned releases and exposures.

 

(8)                                  The conditions and requirements to be satisfied for operations to be initiated and conducted are established and agreed-upon by DOE and the Subcontractor.  These agreed-upon conditions and requirements are requirements of the subcontract and binding upon the Subcontractor.  The extent of documentation and level of authority for agreement shall be tailored to the complexity and hazards associated with the work and shall be established in a Safety Management System.

 

(c)                                  The Subcontractor shall manage and perform work in accordance with a documented Safety Management System (System) that fulfills all conditions in paragraph (b) of this clause at a minimum.  Documentation of the System shall describe how the Subcontractor will:

 

(1)                                  Define the scope of work;

 

(2)                                  Identify and analyze hazards associated with the work;

 

(3)                                  Develop and implement hazard controls;

 

(4)                                  Perform work within controls; and

 

(5)                                  Provide feedback on adequacy of controls and continue to improve safety management.

 

(d)                                 The System shall describe how the Subcontractor will establish, document, and implement safety performance objectives, performance measures, and commitments in response to Laboratory program and budget execution guidance while maintaining the integrity of the System.  The System shall also describe how the Subcontractor will measure system effectiveness.

 

(e)                                  The Subcontractor shall submit to the Contract Administrator documentation of its System for review and approval.  Dates for submittal, discussions, and revisions to the System will be established by the Contract Administrator.  Guidance on the preparation, content, review, and approval of the System will be provided by the Contract Administrator.  On an annual basis, the Subcontractor shall review and update, for Laboratory approval, its safety performance objectives, performance measures, and commitments consistent with and in response to the Laboratory’s program and budget execution guidance and direction.  Resources shall be identified and allocated to meet the safety objectives and performance commitments as well as to maintain the integrity of the entire System.  Accordingly, the System shall be integrated with the Subcontractor’s business processes for work planning, budgeting, authorization, execution, and change control.

 

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(f)                                    The Subcontractor shall comply with, and assist the Laboratory in complying with, ES&H requirements of all applicable laws and regulations, and applicable directives identified in the Special Conditions clause entitled Permits and Responsibilities and Laws, Regulations, and DOE Directives.  The Subcontractor shall cooperate with Federal and non-Federal agencies having jurisdiction over ES&H matters under this subcontract.

 

(g)                                 The Subcontractor shall promptly evaluate and resolve any, noncompliance with applicable ES&H requirements and the System.  If the Subcontractor fails to provide resolution or if, at any time, the Subcontractor’s acts or failure to act causes substantial harm or an imminent danger to the environment or health and safety of employees or the public, the Contract Administrator may issue an order stopping work in whole or in part.  Any stop work order issued by the Contract Administrator under this clause (or issued by the Subcontractor to a lower-tier subcontractor in accordance with paragraph (i) of this clause) shall be without prejudice to any other legal or contractual rights of the Government.  In the event that the Contract Administrator issues a stop work order, an order authorizing the resumption of the work may be issued at the discretion of the Contact Administrator.  The Subcontractor shall not be entitled to an extension of time or additional fee or damages by reason of, or in connection with, any work stoppage ordered in accordance with this clause.

 

(h)                                 Regardless of the performer of the work, the” Subcontractor is responsible for compliance with the ES&H requirements applicable to this subcontract.  The Subcontractor is responsible for flowing down the ES&H requirements applicable to this subcontract to subcontracts at any tier to the extent necessary to ensure the lower-tier contractor’s compliance with the requirements.

 

(i)                                     The Subcontractor shall include a clause substantially the same as this clause in subcontracts involving complex or hazardous work on site at a DOE-owned or -leased facility.  Such subcontracts shall provide for the right to stop work under the conditions described in paragraph (g) of this clause.  Depending on the complexity and hazards associated with the work, the Subcontractor may choose not to require the subcontractor to submit a Safety Management System for the Subcontractor’s review and approval.

 

16.0        HEALTH AND SAFETY

 

The Subcontractor shall take reasonable precautions in the performance of the work under the subcontract to protect the safety and health of employees and of members of the public and shall comply with all applicable safety and health regulations and requirements (including reporting requirements) of KSL Services JV, the University and DOE.  If required, the Subcontractor shall submit a management program and implementation plan for review and approval within 30 days after the date of award of the order.  KSL Services JV shall notify the Subcontractor in writing of any noncompliance with the provisions of this article and the corrective action to be taken.  After receipt of such notice, the

 

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Subcontractor shall immediately take corrective action.  If the Subcontractor fails to comply with said regulations or requirements of KSL Services) JV, the University and DOE, KSL Services N may, without prejudice to any other legal or contractual rights of KSL Services N, issue a Stop Work Order stopping all or any part of the work; thereafter, a start-work order for resumption of the work may be issued at the discretion of KSL Services N.  The Subcontractor shall make no claim for an extension of time or for compensation for damages by reason of or in connection with such work stoppage.

 

17.0        FAILURE TO COMPLY WITH HEALTH AND SAFETY REQUIREMENTS

 

In performing work pursuant to this Subcontract, the Subcontractor and its lower-tier subcontractors shall comply with all health and safety requirements of KSL Services N, the University and the standards of the Occupational Safety and Health Administration (OSHA) referenced in this Subcontract.  Any failure of the Subcontractor, its employees, its lower-tier subcontractors, or their employees to comply with such requirements and standards that results in a serious injury or fatality or reflects a persistent disregard for health and safety shall be cause for KSL Services N at its sole discretion, to require corrective action, to suspend work under this Subcontract until corrective action has been completed, or to terminate this Subcontract for default.  If KSL Services N suspends work pursuant to this clause, the Subcontractor shall not be entitled to an extension of time, compensation, or damages with respect to, or resulting from, the suspension.  The General Provision entitled Default shall apply to any termination pursuant to this clause.  A termination pursuant to this clause shall be considered in determining whether the Subcontractor or any lower-tier subcontractor whose acts or omissions were the basis for the termination is a responsible bidder for any subsequent subcontract with KSL Services JV.

 

18.0        REMOVAL OF EMPLOYEE

 

KSL Services JV, and the University in its sole discretion, may temporarily or permanently bar from the Laboratory site any Subcontractor employee or lower-tier subcontractor employee who does not work in a safe manner, as demonstrated either by repeated violations or single serious violation of applicable safety requirements.  The Subcontractor will not be compensated for any costs resulting from the barring of an employee under this provision.

 

The Subcontractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, integrity and compliance with the Contract requirements, including site-specific requirements.  Should the Subcontract Administrator determine that an employee of the Subcontractor or one of its lower-tier subcontractors at any tier fails to meet any of these standards, the Subcontractor shall immediately remove such person from the work site and that person shall not again, without written permission of the Subcontract Administrator, be allowed back on the work site.

 

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The Subcontractor shall cause this requirement to be included in all subcontracts of every tier.

 

19.0        RESPONSIBILITY FOR TECHNOLOGY EXPORT CONTROL

 

(a)                                  The Subcontractor shall comply with all applicable United States export control laws and regulations, including the International Traffic in Arms Regulations (ITAR), 22 CFR Parts 120 through 130, and the Export Administration Regulations (EAR), 15 CFR Parts 730 through 799, in the performance of this Subcontract.  In the absence of available license exemptions/exceptions, the Subcontractor shall be responsible for obtaining the appropriate licenses or other approvals, if required, for exports of hardware, technical data and software, or for the provision of technical assistance.

 

(b)                                 The Subcontractor shall be responsible for obtaining export licenses, if required, before exporting or allowing access to export-controlled technical data or software to foreign nationals in the performance of this subcontract.

 

(c)                                  The Subcontractor shall be responsible for all regulatory record-keeping requirements.

 

(d)                                 The Subcontractor shall be responsible for ensuring that this clause, including this paragraph (d), is included in all appropriate lower-tier subcontracts.

 

20.0        ORDER OF PRECEDENCE

 

In case of conflicts between various Subcontract documents, the following order of precedence shall be used to settle said conflicts:

 

Change Order(s) (latest one issued)

Subcontract Terms

Subcontract/Purchase Order Special Conditions

Subcontract General Conditions/General Conditions for Subcontracted Professional Services Purchase Order Terms and Conditions

Specifications (unless specifically stated otherwise within the Subcontract documents) Drawings

 

21.0        COST ACCOUNTING STANDARDS LIABILITY

 

Reference is made to the Cost Accounting Standards (CAS) clause(s) of the Subcontract.  Notwithstanding the provisions of those clause(s), or of any other provision of the subcontract, the Subcontractor shall be liable to the Government for any increased costs, or interest thereon, resulting from.  any failure of the Subcontractor, with respect to activities carried on at the site of the work, or of a lower-tier subcontractor, to comply with applicable cost accounting standards or to follow any practices disclosed pursuant to the requirements of such CAS clause(s).

 

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22.0        CONFIDENTIALITY OF INFORMATION

 

(a)                                  To the extent that the work under this Subcontract requires that the Subcontractor be given access to confidential or proprietary business or financial information belonging to KSL Service JV, the University, or other companies, the Subcontractor shall, after receipt thereof, treat such information as confidential and agrees not to appropriate such information to its own use or to disclose such information to third parties, including its corporate parent, unless specifically authorized by the KSL Service JV or the Government in writing.  The foregoing obligations, however, shall not apply to:

 

(1)                                  Information which, at the time of receipt by the Subcontractor, is in public domain;

 

(2)                                  Information which is published after receipt thereof by the Subcontractor or otherwise becomes part of the public domain through no fault of the Subcontractor,

 

(3)                                  Information which the Subcontractor can demonstrate was in its possession at the time of receipt thereof and was not acquired directly or indirectly from the University or other companies;

 

(4)                                  Information which the Subcontractor can demonstrate was received by it from a third party who did not require the Subcontractor to hold it in confidence:

 

(b)                                 The Subcontractor shall obtain the written agreement, in a form satisfactory to the Contract Administrator, of each employee permitted access, whereby the employee agrees that he will not discuss, divulge or disclose any such information to any person or entity except those persons within the Subcontractor’s organization directly concerned with the performance of the Subcontract.

 

(c)                                  The Subcontractor agrees, if requested by KSL Services or the University, to sign an agreement identical, in all material respects,’ to the provisions of this clause, with each company supplying information to the Subcontractor under this Subcontract, and to supply a copy of such agreement to KSL Services JV.

 

(d)                                 The Subcontractor agrees that upon request by KSL Services JV or the University, it will execute a KSL Services JV or University-approved agreement with any party whose facilities or information it is given access to or is furnished, restricting use and disclosure of the information obtained from the facilities.  Upon request by KSL Services or the University, such an agreement shall also be signed by Subcontractor personnel.

 

(e)                                  This clause shall flow down to all appropriate subcontracts.

 

(f)                                    To the extent that KSL Services JV or the University are given access to confidential or Proprietary business or financial information belonging to Subcontractor, such information shall be accorded the same treatment as provided for (a) above.

 

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23.0        CONTROL OF SUBCONTRACTOR EMPLOYEES WORKING ON SITE

 

(a)                                  The Subcontractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, integrity, and compliance with subcontract requirements including site-specific requirements.  Should KSL Services JV or the Government determine that an employee of a subcontractor at any tier fails to meet any of these standards, the Subcontractor shall immediately remove such person from the work site, and that person shall not again, without written permission of KSL Services JV or the Government, be allowed back on the work site.

 

(b)                                 The Subcontractor shall include this provision in all lower-tier subcontracts, which require work to be performed on the LANL site.

 

24.0        SECURITY

 

(a)                                  Non-U.S. Citizens on the Work Site.  The Subcontractor shall take effective measures to determine the citizenship of all of its employees and those of its lower-tier subcontractors who will be assigned to work at the LANL work site (for purposes of this clause, hereinafter “Subcontract Workers”), and shall not permit persons who are not United States citizens to enter such sites except as provided in this clause.  If the Subcontractor intends to employ non-U.S. citizens, the Subcontractor must comply with DOE, and LANL Foreign Visits and Assignments procedures and obtain approval for such individuals to enter the work site pursuant to those procedures.  Copies of the requirements and procedures associated with Foreign Visits and Assignments may be obtained from the KSL Services N.  There is no assurance KSL Services JV or the University will grant any particular request for access by a non-U.S. citizen pursuant to these procedures.  The presence of non-U.S. citizens on the work site without appropriate approval could result in termination of the Subcontract.

 

(b)                                 The Subcontractor shall provide upon request from.  KSL Services JV or the Government the name of any Subcontract Worker together with the individual’s address and citizenship.

 

(c)                                  Any digging of holes under security fencing,, cutting or removing of security fencing, altering of gates or otherwise providing access into security areas by means other than established access points shall be accomplished only in the presence of a Protective Force Security Inspector and only after obtaining approval from the KSL Services’ N or the Government 48 hours in advance.  At the end of each work day, the Subcontractor shall repair, replace, or provide adequate barriers to preclude unauthorized entry into Security Areas through the holes dug or cuts in security fences or through modified gates or other alteration of the security perimeters.  Such barriers shall be inspected and approved by KSL Services or the Government.  The Subcontractor shall make arrangements through KSL Services or the Government to assure that a LANL Protective Force Security Inspector is on site to guard any temporary opening during the work day.

 

(d)                                 All persons, vehicles, parcels, etc., are subject to search when entering or leaving any posted Government property at LANL.

 

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(e)                                  Access to Areas Requiring “L” or “Q” Clearances:

 

1)                                      Prior to commencing work, the Subcontractor shall meet with University security representatives to review security measures that apply to the Subcontract work and Subcontract Workers.

 

2)                                      All Subcontract Workers must be U.S. citizens and must possess DOE “L” or “Q” access authorizations as indicated in Paragraph A above or have been issued an “Escort Required” badge and be escorted at all times while within the area by a person possessing a DOE “Q” or “L”‘ access authorization.

 

3)                                      Escorts for entry of uncleared Subcontract Workers into security areas shall be arranged with the Contract Administrator.

 

4)                                      The number of escorts required for a given project shall be based on the number of uncleared personnel working within an area and the capability for visual contact with all uncleared personnel at all times by the escort or escorts.  A general rule of thumb is that an escort can act as escort for a maximum of 4 or 5 people who require escorting.

 

5)                                      Prior to the issuance of an “L” or “Q” badge to Subcontract Workers, the Subcontractor shall have submitted and obtained a favorable Foreign Ownership, Control, or Influence (FOCI) determination.

 

6)                                      For each Subcontract Worker to be processed for an “L” or “Q” access authorization, the following information shall be provided:

 

a)                                      Completed Personnel Security Questionnaire (Form SF-86), Parts I and II.

b)                                     One Security Acknowledgment (DOE F-5631.18).

c)                                      Two Fingerprint Cards (FD-258).

d)                                     If the employee is a military veteran, one copy of Separation from Military Senate (DD Form 214) or other acceptable evidence of military service.

e)                                      Authority for Release of Information (DOE F-5637.1).

f)                                        Two Fair Credit Release Act forms

g)                                     Other forms as required by DOE

 

7)                                      If a clearance is granted, the cleared Subcontract Worker shall attend an indoctrination security lecture at the LANL Badge Office before issuance of badge.  Badges will be valid for the duration of the Subcontract or the duration of employment, whichever is shorter.

 

8)                                      All personnel shall display security badges on their outer clothing above the waistline while in Security Areas and shall remain within their assigned work areas.

 

9)                                      Terminations for “Q” or “L” cleared employees shall be reported to S-6 Clearance Processing within two days.

 

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10)                                Vehicles driven by uncleared drivers delivering construction materials will be permitted to enter Security Areas provided they have been issued an “Escort Required” badge and are under escort of personnel possessing “Q” or “L” access authorization as appropriate for the delivery site.

 

(f)                                    Escort-Required Badging.  See Security and Safeguards Division Notice 0088 at http://lln.lanl.gov/notice/notice0088.pdf for policy and procedures or contact the Contract Administrator for a copy.

 

(g)                                 The requirements for securing eligible personnel and proper personnel security clearances for work within “L” and “Q” clearance areas and for complying with other security regulations and procedures shall not be considered cause for an extension of time for performance of the Subcontract work or for extra payments under the Subcontract.  The cost of processing DOE “Q” or “L” access authorizations, however, will be borne by the Government.

 

(h)                                 Whenever the work under this Subcontract requires the issuance of badges of any kind, KSL Services N or the Government may withhold final payment to the Subcontractor until all such badges are returned to KSL Services JV or the Government.

 

(i)                                     Notwithstanding the fact that the Subcontract work is being performed within a DOE-posted area, a “Q” Cleared Area, or an “L” Cleared area, the responsibility for protection of property associated with the Subcontract work rests with the Subcontractor.

 

(j)                                     Security Termination Process.  Within 2 working days of an event described in the figure below, the Subcontractor shall take the corresponding action in the same figure:

 

Event

 

Do Termination Briefing &
Submit DOE Form 5631:29
for

 

Return These Badges

Terminate Employment

 

Individual Subcontract Personnel

 

Individual’s, whether cleared or uncleared, including expired

Transfer individual from Subcontract

 

Individual Subcontract Personnel

 

Individual’s, whether cleared or uncleared, including expired

Clearance no longer required

 

All cleared Subcontract Personnel

 

All cleared badges, including expired

FOCI approval withdrawn

 

All cleared Subcontract Personnel

 

All cleared badges, including expired

Subcontract completed/terminated

 

All Subcontract Personnel

 

All badges, whether cleared or uncleared, including expired

 

DOE Form 5631.29 shall be submitted and all badges retrieved from Subcontract Personnel as described in the figure above shall be turned in at the LANL Clearance Processing Office.

 

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The Subcontractor shall conduct or have conducted by its subcontractors, for each individual who has been issued a cleared badge, a Security Termination Briefing and shall obtain a Security Termination Statement, DOE Form 5631.29.

 

(k)                                  Lost or Stolen Badges.  If a badge is lost, the Subcontractor shall ensure that the individual badgeholder comes to the Badge Office and files a written affidavit of such, using a Notification of Permanent Inactivation of Badge form (Laboratory Form 1672, or as amended or superceded), in order to obtain a replacement badge.  If a badge is stolen, the individual badgeholder must file Laboratory Form 1672 as above and also report the theft to KSL Services JV or the Government.

 

25.0        UNCLASSIFIED CONTROLLED NUCLEAR INFORMATION (UCNI)

 

(a)                                  Documents originated by the subcontractor or furnished by the Government through KSL Services JV to the subcontractor in connection with this project may contain Unclassified Controlled Nuclear Information (UCNI) as defined in Section 148 of the Atomic Energy Act of 1954, as amended.  Therefore, the following limitation notice is stamped or typed on the cover of the documents:

 

“NOT FOR PUBLIC DISSEMINATION THIS DOCUMENT CONTAINS INFORMATION THAT MAY BE SUBJECT TO SECTION 148 OF THE ATOMIC ENERGY ACT, AS AMENDED.”

 

The subcontractor shall be responsible for protecting such information from unauthorized dissemination in accordance with DOE regulations, requirements, and instructions.

 

(b)                                 UCNI may only be made available to authorized individuals.  “Individuals” for purposes of this subcontract, means only U.S. citizens who have a need to know in the performance of official duties or DOE authorized activities and who are employees of the Government, employees of a Government contractor or subcontractors, or employees of a prospective Government contractor or subcontractor for the purpose of bidding on a Government contract.

 

(c)                                  All parties receiving UCNI shall be obliged under penalty of law to protect such information as required by 10 CFR 1017.17, such responsibility including but not limited to the following:

 

(1)           General

 

UCNI requires protection from unauthorized dissemination.  UCNI must be protected and controlled in a manner consistent with that customarily accorded other types of unclassified but sensitive information (e.g., proprietary business information, personnel, or medical records of employees, attorney-client information).  The subcontractor shall establish and maintain a system for the protection of UCNI in its possession or under its control that is consistent with the physical protection standards established in this section.  Each authorized individual or person granted special access to UCNI who receives, acquires, or produces UCNI or a

 

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document or material containing UCNI shall take reasonable and prudent steps to ensure that it is protected from unauthorized dissemination.

 

(2)           Protection in Use or Storage

 

An authorized individual or a person granted special access to UCNI shall maintain physical control over any document or material containing an UCNI notice that is in use so as to prevent unauthorized access to it.  When any document or material containing an UCNI notice is not in use, it must be stored in a secure container (e.g., locked desk or file cabinet) or in a location where access is limited (e.g., locked or guarded office or controlled access facility).

 

(3)           Reproduction

 

A document or material containing an UCNI notice may be reproduced to the minimum extent necessary consistent with the need to carry out official duties, without permission of the originator, provided that the reproduced document or material is marked and protected in the same manner as the original document or materials.

 

(4)           Destruction

 

A document of material containing an UCNI notice may be disposed of by any method that ensure sufficiently complete destruction to prevent its retrieval (provided that the disposal is authorized by the Archivist of the United States under 41 CFR 101-11.4 and by agency records disposition schedules).

 

(5)           Transmission

 

(A)                              A document or material containing an UCNI notice must be packaged to prevent disclosure of the presence of UCNI when transmitted by a means that could allow access to the document or material by a person who is not an authorized individual or a person granted special access to UCNI.  The address and return address must be indicated on the outside of the package.

 

(B)                                A document or material containing an UCNI notice may be transmitted by the following means:

 

(i)                                     U.S. first class, express, certified or registered mail;

 

(ii)                                  Any means approved for the transmission of classified documents or material;

 

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(iii)                               An authorized individual or a person granted special access to UCNI when he or she can control access to the document or material being transmitted; or

 

(iv)                              Any other means determined by the Assistant Secretary for Defense Programs to be sufficiently secure.

 

(C)                                UCNI may be discussed or transmitted over an unprotected telephone or telecommunications circuit when required by operational .considerations.  More secure means of communication should be used whenever possible.

 

(6)           Automated Data Processing (ADP)

 

UCNI may be processed or produced on any ADP system that is certified for classified information or that complies with the guidelines of Office of Management and Budget Circular No.  A-71, “Security of Federal Automated Information Systems, or that has been approved for such use in accordance with the provisions of applicable DOE directives.

 

(7)           Civil Penalty

 

Any person who violates Section 148 of the Atomic Energy Act or any regulation or order of the Secretary issued under Section 148 of the Atomic Energy Act, including these regulations, is subject to a civil penalty.  The Assistant Secretary for Defense Programs may recommend to the Secretary imposition of this civil penalty, which shall not exceed $100,000 for each violation.

 

26.0        COLLECTIVE BARGAINING AGREEMENTS

 

(a)                                  When negotiating collective bargaining agreements applicable to the work force under this Subcontract, the Subcontractor shall use its best efforts to ensure such agreements contain provisions designed to assure continuity of services.  All such agreements entered into during the contract period of performance should provide that grievances and disputes involving the interpretation or application of the agreement will be settled without resorting to strike, lockout, or other interruption of normal operations.  For this purpose, each collective bargaining agreement should provide an effective grievance procedure with arbitration as its final step, unless the parties mutually agree upon some other method of assuring continuity of operations.  As part of such agreements, management and labor should agree to cooperate fully with the Federal Mediation and Conciliation Service.

 

(b)                                 The Subcontractor shall provide the KSL Services or the Government with copies of all collective bargaining agreements, including any amendments, supplements or modifications thereto, or any other bargaining agreements that arise during the course of this Subcontract and that apply to Subcontractor employees working under this Subcontract.

 

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(c)                                  The Subcontractor is required to recognize existing bargaining representatives, and comply with existing Collective Bargaining Agreements as permitted by law.

 

27.0        LABOR RELATIONS

 

(a)                                  The Subcontractor will respect the rights of employees (i) to organize, form, join or assist labor organizations, bargain collectively through representatives of the employees’ own choosing, and engage in other protected concerted activities for the purpose of collective bargaining, and (ii) to refrain from such activities.

 

(b)                                 To the extent required by law, the Subcontractor shall give notice to any lawfully designated representatives of its employees for purposes of collective bargaining and, upon proper request, bargain to good faith impasses or agreement, or otherwise satisfy applicable bargaining obligations.

 

(c)                                  The Subcontractor shall promptly advise the Contract Administrator of, and provide all appropriate documentation regarding, any labor relations developments that involve or appear likely to involve:

 

(1)           Possible strike situations affecting the facility;

(2)           Referral to the Energy Labor-Management Relations Panel;

(3)           The National Labor Relations Board at any level;

(4)                                  Recourse to procedures under the Labor-Management Relations Act of 1947, as amended, or any other Federal or state labor law; or

(5)                                  Any grievance which may reasonably be assumed will be arbitrated under Collective Bargaining Agreement.

 

28.0        INDEMNIFICATION AND HOLD HARMLESS

 

(a)                                  The Subcontractor shall indemnify KSL Services JV, the University, the Government, and their agents and employees and shall hold them harmless from all claims and demands of third parties arising out of the Subcontractor’s, or any of its lower-tier subcontractors’ performance of this subcontract, to which KSL Services JV, the University, the Government, or their agents or employees may be subject by reason of any negligent acts, on the part of the Subcontractor, any of its lower-tier subcontractors, or their respective officers, agents, or employees; provided, however, where such claims and demands result from the negligence or willful misconduct of KSL Services JV, the University or its other subcontractors, or their respective employees, the Subcontractor’s liability for such claims and demands shall be in proportion to its and its lower-tier subcontractors’ share of fault in the events giving rise to the claim or demand.

 

(b)                                 The Subcontractor shall promptly notify KSL Services JV in writing of any claim or demand related to performance of this subcontract that the Subcontractor becomes aware of The Subcontractor shall cooperate with KSL Services JV and the University in the defense of claims and demands described in this clause.

 

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29.0        INSURANCE

 

(a)                                  The Subcontractor shall provide and maintain during the entire period of performance of the subcontract insurance in amounts sufficient to cover the perils to which the Subcontractor is exposed and to protect KSL Services JV, the University’s and the Government’s interests, but, in no event less than the kinds and minimum amounts of insurance required by this clause and such other insurance as the Subcontract Administrator may require under this Subcontract.  The Subcontractor’s liability is not limited by the kinds and minimum amounts of insurance required by this clause.

 

(b)                                 Before commencing the subcontract work, the Subcontractor shall provide the Subcontract Administrator a copy of certificates or policies of insurance required by this clause.  These policies shall name KSL Services JV, the University of California and the U.S. Government as an additional Insured, provide a Waiver of Subrogation in favor of KSL Services JV, the University of California and the U.S. Government, and shall contain an endorsement to the effect that any cancellation or any material change adversely affecting KSL Services N interests shall not be effective—

 

(1)                                  For such period as the laws of the State in which this subcontract is to be performed prescribe; or

 

(2)                                  Until 30 days after the insurer or the Subcontractor gives written notice to the Subcontract Administrator, which ever period is longer.

 

(c)                                  The Subcontractor shall insert the substance of this clause, including this paragraph (c), in lower-tier subcontracts under this Subcontract.  The Subcontractor shall maintain copies of all subcontractors’ proofs of required insurance and shall provide copies to the Subcontract Administrator upon request.

 

(d)                                 Without in any way limiting Subcontractor’s liability hereunder, Subcontractor shall maintain the following insurance in form and with underwriters satisfactory to KSL Services JV:

 

(1)                                  Workers’ Compensation and Occupational Disease coverage as required by Federal and State law;

 

(2)                                  Employer’s Liability insurance of at least $100,000.

 

(3)                                  General Liability insurance for bodily injury written on a comprehensive form of policy of at least $500,000 per occurrence;

 

(4)                                  Automobile Liability insurance written on a comprehensive form of policy providing for minimum coverage in the amounts of $200,000 per person and $500,000 per occurrence for bodily injury and of $20,000 per occurrence for property damage in connection with the operation of all automobiles used in connection with subcontract performance.

 

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(5)                                  Professional Liability insurance with an amount no less than $1,000,000 if the Subcontract is for professional services such as those performed by doctors, lawyers, and architect-engineers or as required by the Subcontract Administrator.

 

30.0        UNIVERSITY’S RIGHT TO OFFSET

 

KSL Services JV may collect any amount determined by the KSL Subcontract Administrator to be owed to KSL Services JV or the University by the Subcontractor by offsetting the amount against any payment due to the Subcontractor under any subcontract it has , with KSL Services JV or the University issued pursuant the University’s contract with DOE for management and operation of LANL.  Any challenge to the amount of an offset under this clause shall be resolved under the Disputes clause of this subcontract.

 

31.0                        ALTERATION OF CLAUSE ENTITLED “STATE OF NEW MEXICO GROSS RECEIPTS AND COMPENSATING TAX”.  FAR 52.229-10

 

Change all references to “Type 15 NonTaxable Transaction Certificate” in the clause entitled “State of New Mexico Gross Receipts and Compensating Tax” to “Type 5 NonTaxable Transaction Certificate, Resale of Services” or the applicable Type of Certificate as required by the State of New Mexico.

 

32.0        ACCESS TO AND OWNERSHIP OF RECORDS

 

(a)                                  Government-owned records.  Except as provided in paragraph (b) of this clause, all records acquired or generated by the Subcontractor in its performance of this subcontract shall be the property of the Government - -and shall be delivered to the Government or otherwise disposed of by the Subcontractor either as the Contract Administrator may from time to time direct during the progress of the work or, in any event, as the Contract Administrator shall direct upon completion or termination of the subcontract.

 

(b)                                 Subcontractor-owned records.  The following records are considered the property of the Subcontractor and are not within the scope of paragraph (a) of this clause.

 

(1)                                  Employment-related records (such as workers’ compensation files; employee relations records, records on salary and employee benefits; drug testing records, labor negotiation records; records on ethics, employee concerns, and other employee-related investigations conducted under an expectation of confidentiality; employee assistance program records; and personnel and medical health-related records and similar files), and non-employee patient medical/health related records, except for those records described by the contract as being maintained in Privacy Act systems of records.

 

(2)                                  Confidential contractor financial information, and correspondence between the contractor and other segments of the contractor located away from the Government facility (i.e., the Subcontractor’s corporate headquarters);

 

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(3)                                  Records relating to any procurement action by the Subcontractor, except for records that under the DEAR 970.5232-3 clause entitled, Accounts, Records, and Inspection, are described as the property of the Government; and

 

(4)                                  Legal records, including legal opinions, litigation files, and documents covered by the attorney-client and attorney work product privileges; and

 

(5)                                  The following categories of records maintained pursuant to the technology transfer clause of this contract:

 

(i)                                     Executed license agreements, including exhibits or appendices containing information on royalties, royalty rates, other financial information, or commercialization plans, and all related documents, notes and correspondence.

 

(ii)                                  The Subcontractor’s protected Cooperative Research and Development Agreement (CRADA) information and appendices to a CRADA that contain licensing terms and conditions, or royalty or royalty rate information.

 

(iii)                               Patent, copyright, mask work, and trademark application files and related contractor invention disclosures, documents and correspondence, where the Subcontractor has elected rights or has permission to assert rights and has not relinquished such rights or turned such rights over to the Government.

 

(c)                                  Subcontract completion or termination.  In the event of completion or termination of this subcontract, copies of any of the Subcontractor-owned records identified in paragraph (b) of this clause, upon the request of the Government; shall be delivered to the Government or its designees, including successor contractors.  Upon delivery, title to such records shall vest in the Government .or its designees, and such records shall be protected in accordance with applicable federal laws (including the Privacy Act), as appropriate.

 

(d)                                 Inspection, copying, and audit of records.  All records acquired or generated by the Subcontractor under this subcontract in the possession of the Subcontractor, including those described at paragraph (b) of this clause, shall be subject to inspection, copying, and audit by the Government or its designees at all reasonable times, and the Subcontractor shall afford the Government or its designees reasonable facilities for such inspection, copying, and audit; provided, however, that upon request by the Contract Administrator, the Subcontractor shall deliver such records to a location specified by the Contract Administrator for inspection, copying, and audit: The Government or its designees shall use such records in accordance with applicable federal laws (including the Privacy Act), as appropriate.

 

(e)                                  Applicability Paragraphs (b), (c), and (d) of this clause apply to all records without regard to the date or origination of such records.

 

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(f)                                    Records retention standards.  Special records retention standards, described at DOE Order 200.1, Information Management Program (version in effect on effective date of subcontract), are applicable for the classes of records described therein, whether or not the records are owned by the Government or the Subcontractor.  In addition, the Subcontractor shall retain individual radiation exposure records generated in the performance of work under this subcontract until the Government authorizes disposal.  The Government may waive application of these record retention schedules, if, upon termination or completion of the subcontract, the Government exercises its right under paragraph (c) of this clause to obtain copies and delivery of records described in paragraphs (a) and (b) of this clause.

 

(g)                                 Subcontracts.  The Subcontractor shall include the requirements of this clause in all subcontracts that are of a cost-reimbursement type if any of the following factors is present:

 

(1)                                  The value of the subcontract is greater than $2 million (unless specifically waived by the Contract Administrator);

 

(2)                                  The Contract Administrator determines that the subcontract is, or involves, a critical task related to the subcontract; or

 

(3)                                  The subcontract includes 48 CFR 970.5223-1, Integration of Environment, Safety, and Health into Work Planning and Execution, or similar clause.

 

33.0        ALLOWABLE COST AND PAYMENT

 

(a)           Invoicing.

 

(1)                                  KSL Services N will make payments to the Subcontractor in accordance with the Prime Subcontract between KSL Services JV, the University and this clause.

 

(2)                                  Subcontract financing payments are not subject to the interest penalty provisions of the Prompt Payment Act.  Interim payments made prior to the final payment under the subcontract are contract financing payments.

 

(3)                                  In the event that the University requires an audit or other review of a specific payment to ensure compliance with the terms and conditions of the subcontract, the KSL Services JV may withhold payment for the cost in question.

 

(b)           Reimbursing costs.

 

(1)                                  For the purpose of paying allowable costs (except as provided in paragraph (b)(2) of this clause, with respect to pension, deferred profit sharing, and employee stock ownership plan contributions), the term “costs” includes only

 

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(i)                                     Those recorded costs that, at the time of the request for reimbursement or withdrawal from the Special Financial Institution Account, the Subcontractor has paid by cash, check, or other form of actual payment for items or services purchased directly for the contract;

 

(ii)                                  When the Subcontractor is not delinquent in paying costs of subcontract performance in the ordinary course of business, costs incurred, but not necessarily paid, for

 

(A)                              Supplies and services purchased directly for the subcontract and associated financing payments to lower tier subcontractors, provided payments will be made

 

(1)                                  In accordance with the terms and conditions of a lower tier subcontract or invoice; and

 

(2)                                  Ordinarily prior to the submission of KSL Services ‘IV next monthly certified invoice to the University;

 

(B)                                Materials issued from the Subcontractor’s inventory and placed in the production process for use on the subcontract;

 

(C)                                Direct labor;

 

(D)                               Direct travel;

 

(E)                                 Other direct in-house costs; and

 

(F)                                 Properly allocable and allowable indirect costs, as shown in the records maintained by the Subcontractor for purposes of obtaining reimbursement under the subcontract;

 

(iii)                               The amount of financing payments that have been paid by cash, check, or other forms of payment to lower-tier subcontractors.

 

(2)                                  Accrued costs of Subcontractor contributions under employee pension plans shall be excluded until actually paid unless

 

(i)            The Subcontractor’s practice is to make contributions to the retirement fund quarterly or more frequently; and

 

(ii)           The contribution does not remain unpaid 30 days after the end of the applicable quarter or shorter payment period (any contribution remaining unpaid shall be excluded from the Subcontractor’s indirect costs for payment purposes).

 

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(3)           Notwithstanding the audit and adjustment of invoices or vouchers under paragraph (e) of this clause, allowable indirect costs under this subcontract shall be obtained by applying indirect cost rates established in accordance with paragraph (c) of this clause.

 

(4)           Any statements in specifications or other documents incorporated in this subcontract by reference designating performance of services or furnishing of materials at the Subcontractor’s expense or at no cost to the University or the Government shall be disregarded for purposes of cost-reimbursement under this clause.

 

(c)            Final indirect cost rates.

 

(1)                                  Final annual indirect cost rates and the appropriate bases shall be established in accordance with Subpart 42.7 of the Federal Acquisition Regulation (FAR) in effect for the period covered by’ the indirect cost rate proposal.

 

(2)                                  (i)            The Subcontractor shall submit an adequate final indirect cost rate proposal to KSL Services JV within the 6-month period following the expiration of each of Government’s fiscal years.  Reasonable extensions, for exceptional circumstances only, may be requested in writing by the Subcontractor through KSL Services N and granted in writing by the Contract Administrator.  The Subcontractor shall support its proposal with adequate supporting data.

 

(ii)           The proposed rates shall be based on the Subcontractor’s actual cost experience for that period.  The Contract Administrator and the Subcontractor shall establish the final indirect cost rates as promptly as practical after receipt of the Subcontractor’s proposal.

 

(3)                                  The Subcontractor and Contract Administrator shall execute a written understanding setting forth the final indirect cost rates.  The understanding shall specify

 

(i)            the agreed-upon final annual indirect cost rates,

 

(ii)           the bases to which the rates apply,

 

(iii)                               the periods for which the rates apply,

 

(iv)                              any specific indirect cost items treated as direct costs in the settlement, and

 

(v)                                 the affected subcontract, identifying any with advance agreements or special terms and the applicable rates.  The understanding shall

 

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not change any monetary ceiling, subcontract obligation, or specific cost allowance or disallowance provided for in this subcontract.  The understanding is incorporated into this subcontract upon execution.

 

(4)                                  Failure by the parties to agree on a final annual indirect cost rate shall be a dispute within the meaning of the Disputes clause.

 

(5)                                  Within 120 days (or longer period if approved in writing by the Contract Administrator) after settlement of the final annual indirect cost rates for all years of a physically complete subcontract, the Subcontractor shall submit to KSL Services JV a completion invoice or voucher to reflect the settled amounts and rates.

 

(6)                                  (i)            If the Subcontractor fails to submit a completion invoice or voucher to KSL Services JV within the time specified in paragraph (c)(5) of this clause, the Contract Administrator may

 

(A)                              Determine the amounts due to the Subcontractor under the subcontract; and

 

(B)                                Record this determination in a unilateral modification to the subcontract.

 

(ii)                                  This determination constitutes the final decision of the Contract Administrator in accordance with the Special Conditions, Paragraph 29, entitled “Disputes.

 

(d)                                 Billing rates.  Until final annual indirect cost rates are established for any period, the Government shall reimburse the Subcontractor at billing rates established by the Contract Administrator or by an authorized representative (the cognizant auditor), subject to adjustment when the final rates are established.  These billing rates-

 

(1)                                  Shall be the anticipated final rates; and

 

(2)                                  May be prospectively or retroactively revised by mutual agreement, at either party’s request, to prevent substantial overpayment or underpayment.

 

(e)                                  Audit.  At any time or times before final payment, the Contract Administrator may have the Subcontractor’s invoices or vouchers and statements of cost audited.  Any payment may be—

 

(1)                                  Reduced by amounts found by the Contract Administrator not to constitute allowable costs; or

 

(2)                                  Adjusted for prior overpayments or underpayments.

 

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(f)                                    Final payment.

 

(1)                                  Upon approval of a completion invoice or voucher submitted by the Subcontractor in accordance with paragraph (c)(5) of this clause, and upon the Subcontractor’s compliance with all terms of this subcontract, the University shall promptly pay any balance of allowable costs and that part of the fee (if any) not previously paid.

 

(2)                                  The Subcontractor shall pay to KSL Services JV any refunds, rebates, credits, or other amounts (including interest, if any) accruing to or received by the Subcontractor or any assignee under this subcontract, to the extent that those amounts are properly allocable to costs for which the Subcontractor has been reimbursed by KSL Services JV from the University.  Reasonable expenses incurred by the Subcontractor for securing refunds, rebates, credits, or other amounts shall be allowable costs if approved by the Contract Administrator.  Before final payment under this subcontract, the Subcontractor and each assignee whose assignment is in effect at *the time of final payment shall execute and deliver

 

(i)                                     An assignment to the Government, in.  form and substance satisfactory to the Contract Administrator, of refunds, rebates, credits, or other amounts (including interest, if any) properly allocable to costs for which the Subcontractor has been reimbursed by KSL Services JV, the University, or government under this subcontract; and

 

(ii)                                  A release discharging KSL Services JV, the University and the Government, its officers, agents, and employees from all liabilities, obligations, and claims arising out of or under this subcontract, except

 

(A)                              Specified claims stated in exact amounts, or in estimated amounts when the exact amounts are not known;

 

(B)                                Claims (including reasonable incidental expenses) based upon liabilities of the Subcontractor to third parties arising out of the performance of this subcontract; provided, that the claims are not known to the Subcontractor on the date of the execution of the release, and that the Subcontractor gives notice of the claims in writing to KSL Services JV, within 6 years following the release date or notice of final payment date, whichever is earlier; and

 

(C)                                Claims for reimbursement of costs, including reasonable incidental expenses, incurred by the Subcontractor under the patent clauses of this subcontract, excluding, however,

 

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any expenses arising from the Subcontractor’s indemnification of KSL Services JV, the University or the Government against patent liability.

 

34.0        FIXED FEE

 

(a)                                  KSL Services JV shall pay the Subcontractor for performing this subcontract the fixed fee specified in Exhibit B Pricing Schedule.

 

(b)                                 Payment of the fixed fee shall be made as specified in the Schedule; provided that after payment of 85 percent of the fixed fee, KSL Services JV may withhold further payment of fee until a reserve is set aside in an amount that KSL Services JV considers necessary to protect the Government and KSL Services JV interest.  This reserve shall not exceed 15 percent of the total fixed fee or $100,000, whichever is less.  KSL Services JV shall release 75 percent of all fee withholds under this subcontract after receipt of the certified final indirect cost rate proposal covering the year of physical completion of this subcontract, provided the Subcontractor has satisfied all other subcontract terms and conditions, including the submission of final patent and royalty reports, and is not delinquent in submitting final vouchers on prior years’ settlements.  KSL may release up to 90 percent of the fee withholds under this contract based on the Subcontractor’s past performance related to the submission and settlement of final indirect cost rate proposals with the Government.

 

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Attachment 1

 

KSL Statement of Work

 

This Statement of Work (SOW) establishes the general scope of work for the Support Services Subcontractor (SSS) responsible for providing the management, administrative, and technical functions and expertise necessary for the effective and timely delivery of facility support services to Los Alamos National Laboratory.  The Subcontractor shall perform all work requirements in accordance with the contract documents and with the Laboratory, Department of Energy (DOE), and other specified policies, directives, and laws.

 

The Subcontractor shall comply with all applicable Laws, Laboratory Performance Requirements (LPR), Laboratory Implementing Requirements (LIR), Notices, Alerts, and Urgent Memorandums in the performance of the following.  Statement of Work.

 

Management and Administration

 

General

 

The primary purpose of Management and Administration activities under this subcontract is to support the Subcontractor’s service functions performed in fulfillment of this SOW.  Therefore, Subcontractor management and administration functions will be performed in accordance with procedures and policies developed and maintained by the Subcontractor, and will provide the Laboratory and the Subcontractor assurance that applicable codes, standards (including Laboratory standards), regulations, and objectives are recognized, and objectives are achieved in the performance of the services provided.  Data and reports will be provided consistent with standing practices and evolving needs.  Providing economic stability, community economic development opportunities, and being a good corporate citizen are important to Northern New Mexico (NNM) and the University.  The Subcontractor will be expected to become a vital part of northern New Mexico communities through a variety of means, and to plan and implement business decisions and practices that contribute in meaningful and measurable ways to regional economic development.

 

Financial Management

 

The Subcontractor will budget for, accumulate, control, and provide reporting’ systems for all costs (labor, materials, overhead, etc.) and government property associated with subcontract activities.  The Subcontractor shall manage and maintain a financial management system in accordance with GAAP that provides timely and accurate cost data; provides for comparison of these costs with budget forecasts; provides rationale for deviation, variance analyses, and other supporting data; and integrates with Laboratory systems.  The Subcontractor shall reconcile: 1) the Laboratory’s monthly cost transfer to the Subcontractor, accounting for all equipment, material, rental, and service charges; and 2) daily electronic receipt transactions and exception processing between the Subcontractor’s financial system and the Laboratory’s financial system.

 

The Subcontractor will maintain a separate and distinct set of accounts, records, documents, and other .  evidence showing and supporting all costs incurred, revenues, or other applicable credits, and the receipt, use, and disposition of all government property coming into the possession of the

 

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Subcontractor under this subcontract.  The Subcontract shall comply with the requirements associated with the accounting, billing, and transfer activities of a DOE Integrated Contractor.

 

The system of accounts maintained shall be subject to the approval of the Laboratory and shall conform to generally accepted accounting principles and to requirements outlined in the DOE Accounting Practices and Procedures Handbook that are applicable to Integrated Contractors of the DOE.

 

The Laboratory shall provide to the Subcontractor adequate computer links, equipment and software to access the Laboratory’s Financial Management Information System.  (FMIS).  The Laboratory shall provide to the Subcontractor all necessary software to accomplish the accrual and transmission of cost and budgetary.  data.  At the appropriate time each year, and as major changes occur, the Subcontractor will petition various Laboratory entities to obtain the volume of services expected to be required.  Laboratory personnel will provide their best estimate, which will be validated by the Laboratory Contract Administrator.  The Subcontractor shall be responsible for formulating (and reviewing with the Laboratory) budgets that include general estimates of the work volume in each major activity and proposed overhead budgets and rates for the ensuing year.

 

The Subcontractor will provide to the Laboratory financial reports, data, and records that will permit the DOE and the Laboratory’s organizations to integrate Subcontractor’s costs into the Laboratory’s financial management system on a .  daily basis.  This information shall be submitted electronically, so that costs are accumulated and reported in accordance with Laboratory requirements.  As a minimum, the Subcontractor will provide the following deliverables: 1) Accounts Receivable Aging Report; 2) Voucher Accounting for Net Expenditures Accrued; 3) Financial Statements and Narrative Analysis; 4) Cost Report Form 1081 - Modified Billing Balance Sheet and Trial Balance; 5) DOE Form 325 Transfer Vouchers; 6) DOE Expense Report No.  703, GL35; 7) Subcontractor’s Report 07C Operating Statement; and 8).  Detailed Transfers/Activities Cost Report.

 

Human Resources

 

The Subcontractor shall manage and administer a human resources program that enhances achievement of the Subcontractor’s mission, promotes diversity, employee development, and contributes to improved utilization and productivity of personnel.  The Subcontractor shall perform the following:

 

1.                                       Implement and manage a program and appropriate policy and procedure for human resources that includes the following elements:

 

              Compensation for non-represented employees;

 

              Fringe benefits and other benefits for non-represented employees;

 

              Labor-management relations;

 

              Affirmative Action and Equal Employment Opportunity;

 

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              Recruitment, selection, placement, utilization, development, and advancement;

 

              Counseling, rehabilitation, complaint resolution, and discipline.;

 

              Training;

 

              Substance abuse policy:

 

              Employee performance appraisal and monitoring;

 

              Management/employee communication;

 

              Periodic medical examinations and physicals;

 

              Workforce restructuring plans (per Section 3161 of the Defense Authorization Act); and

 

              Workers’ compensation administration.

 

2.             Submit for approval by August 15th of each year, an annual salary fund proposal for implementation during the ensuing fiscal year.  The purpose of this proposal is to establish wage and salary increases for both merit and promotional reasons for non-represented personnel.  This request shall include a proposed budget and distribution plan supported by relevant market data and analysis, the contents of which shall have been previously approved by the Laboratory.

 

3.             Submit for approval any changes to employee’s benefits packages that adversely affect the direct mark of labor costs paid by LANL.

 

4.             Disclose all facts and circumstances concerning any labor matters ( including, but not limited to, charges/complaints/representation issues) involving the National Labor Relations Board (NLRB), litigation in any court, grievances, workers’ compensation cases, arbitration cases, and labor issues that have the potential for site-wide or DOE system-wide impacts, and any threatened or potential labor stoppages.

 

5.             Utilize and support Department of Labor apprenticeship and training programs and local union training efforts.

 

6.             Maintain automated training and qualification records for Subcontractor personnel, make the information available on the Laboratory’s integrated training and certification database (the Employee.  Development System, or EDS), and ensure that personnel are qualified to perform assigned tasks.  .

 

Environment, Safety, and Health

 

The Subcontractor shall manage, implement, support, and continuously improve an Environment, Safety and Health (ES&H) program that is in compliance with all governing laws and Laboratory requirements; satisfies LANL facility and programmatic needs; strives to eliminate injuries and reduce adverse environmental and health impacts; proactively conforms to applicable regulations; conserves natural resources; and is responsive to the public’s expectations

 

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for safety and for protection of the environment.  At a minimum the program must provide for environmental protection and pollution prevention at the Federal norm and ensure the health and safety of workers, the Laboratory workforce, and the public arising from the activities encompassed by this SOW.  The Subcontractor performs services and activities in Laboratory-operated facilities or locations.  In these situations Subcontractor personnel may be exposed to hazards not normally encountered in routine construction and maintenance (e.g., ionizing radiation, radioactive contamination, lasers, hazardous and toxic chemicals, high pressure, stored high voltage; high explosives, and often unidentified site hazards associated with an aging facility).  The Subcontractor’s program must recognize these possibilities and must provide the necessary Laboratory support and accommodate all interfaces required between the Subcontractor and the Laboratory’s established ES&H program.

 

Quality

 

The Subcontractor shall develop, implement, and manage a comprehensive Quality Management program consisting of two key elements: (1) a quality assurance component for formality of operations and assurance where appropriate, and (2) a quality improvement component to facilitate customer satisfaction by enhancing work processes and continually improving on quality, cost, and cycle time in all operations.

 

The level of rigor associated with Quality Assurance should vary depending upon associated Laboratory requirements; the consequence of failure associated with the activity, the facilities where the work is being performed (nuclear and non-nuclear), and the nature of the work itself.  The Subcontractor’s Quality Assurance (QA) and Quality Control (QC) plans and programs must be tailored to meet the varying needs of the Laboratory organizations it services and reinforce configuration management and conduct of operations principles.  Quality improvement principles should be employed in all aspects of the Subcontractor’s operations to identify and improve cost, cycle time, and customer satisfaction.  Subcontractor activities should reflect process consistency and formality and demonstrate statistical control.

 

Work Management

 

The Subcontractor shall implement and maintain a work management process that provides for orderly and efficient processing of work.  This process shall provide the estimating, scheduling, load leveling, materials management, and controls for both centralized and decentralized work.  Work management” processes will comply with the Laboratory’s Work Control LIR.

 

Information and Data Management

 

The Subcontractor shall perform information and data management functions necessary to operate, maintain, modify, or introduce information systems supporting Subcontractor functions, such as payroll, financial accounting, data and reports, performance measures, and other necessary activities.  The Subcontractor shall assist, when re quested by the Laboratory, in managing the facility data and information systems support effort.  The policies, standards, and procedures shall meet generally accepted industry practices, and resulting systems will be compatible with and interface effectively and efficiently with the Laboratory’s automated systems, including the computerized maintenance management system (CMMS).  On-site

 

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systems shall be modified or replaced consistent with the Laboratory’s Information Architecture standards.  Particular emphasis shall be placed on accuracy and auditability of data.  Where appropriate, databases shall be established and maintained in a manner that permits access by the Laboratory.

 

Security

 

The Subcontractor shall establish, implement, and manage an operational security program that incorporates employee security awareness and human reliability, including the safeguarding of government property, information, facilities, and equipment in accordance with applicable policies, orders, and regulations.  The Subcontractor shall maintain a program for management and operation of the Laboratory Lock-shop and the Laboratory’s bulk classified document destruction facility that meets DOE and Laboratory requirements.  When requested, the Subcontractor shall also provide expeditious assistance to the Security & Safeguards Special Projects Office and the Los Alamos Police Department in conducting inquiries and/or investigations into criminal or illegal activity including, but not limited to, providing documents, arranging employee interviews, and providing personnel information.

 

Procurement

 

The Subcontractor shall provide procurement capability in support of Subcontractor material and service requirements to meet specific programmatic and project requirements at the lowest practicable cost to the Laboratory.  The Laboratory provides Just In Time (JIT) and blanket contracts to support Laboratory and Subcontractor material requirements as well as a full suite of procurement-related services.  All items acquired through Laboratory procurement services will be charged to the Subcontractor, who, in turn will charge the customer.  The Subcontractor and the Laboratory will coordinate contract makeup, coverage, usage, item identification, and electronic catalog files and updates on JIT contracts that support the Subcontractor’s specific needs.  The Subcontractor shall maintain coordination of the electronic interface for transmission of orders for JIT, direct purchase, purchase cards, local vendor agreements, TIPS and stores issues.

 

Property Management

 

The Subcontractor shall be responsible and accountable for all government property in the Subcontractor’s possession.  Responsibility includes maintaining, administering, warehousing, controlling, and annually reconciling all assigned government property and may involve reimbursement for property losses undercircumstances within the control of the Subcontractor.  The Subcontractor shall provide the Laboratory, through established data deliverables the financial accountability reports on excess equipment transferred to the Subcontractor for reutilization and disposal.  The Subcontractor shall submit monthly status reports for 1) property numbered, controlled, or sensitive items, or 2) expense items that are not otherwise property numbered, controlled, or sensitive that were previously reports as suspected theft, lost, damaged.

 

The Laboratory, either directly or through the Subcontractor on a cost reimbursable basis, will provide all government Furnished Property (GFP), including special and general tools, equipment, materials, and facilities (except as may be stated and agreed to elsewhere), to support

 

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the subcontract effort, all of which must be appropriately controlled by the Subcontractor.  The Subcontractor shall report to the Laboratory all cases of theft, loss, or destruction of or damage to government property in the Subcontractor’s possession or control within 24 hours of knowledge of the incident.

 

Property Disposal

 

The Subcontractor shall maintain, and where possible, improve reutilization/recycle/resale/destruction processes for excess government equipment and materials released to the Subcontractor.  The Subcontractor’s responsibilities include receiving or picking up excess Laboratory property, and maintaining, administering, and controlling it as it is either reused, recycled, resold, or destroyed.  Services encompass high-risk property items.  High-risk property is considered to be that property which could pose risks to the public  environment, or the national security interests or proliferation concerns of the United States.  The Subcontractor shall ensure proper handling, documentation, and compliance with Department of Transportation requirements for property during transport, receiving, and storage to ensure protection from damage, destruction, or theft.

 

Maintenance

 

The Subcontractor shall provide appropriately trained and qualified personnel for broad range of preventive, predictive, and corrective maintenance services for government Real Property and Installed Equipment (RPIE) at the Laboratory.  The general requirements of this section also includes buildings, facilities, and equipment associated with the operation, transmission, distribution, or generation of utilities services, and should be considered in conjunction with 4.4, Utilities Operations and Maintenance.  In scope services and expectations shall include those defined in DOE 0 433.1 and maintenance-related Laboratory LPRs and LIRs.

 

Small Projects and Decommissioning

 

The Subcontractor shall provide installation, alteration, engineering, and construction services to the Laboratory.  These services are generally defined as expense funded facility and infrastructure projects and encompass a wide range of activities, from minor (less than $2,000) tasks to larger renovations, alterations, equipment installations, and new construction (which may involve asbestos abatement and related issues).  This work scope includes demolition.  and decommissioning activities that may include radiological and/or hazardous contaminants.

 

In executing these activities it is incumbent upon the Subcontractor to achieve the lowest practicable costs, prompt delivery of services, consistent quality, and acceptable levels of risk to the worker, public, and environment.

 

Utilities Operations and Maintenance

 

The Subcontractor shall operate and maintain the DOE-owned utility systems at the Laboratory, including on-site electric production, electric transmission and distribution, water distribution, sanitary wastewater collection and treatment, steam production and distribution, and natural gas distribution.  The Subcontractor shall operate the Power Control Dispatch Center 24 hours/day 7 days/week.  The Subcontractor shall provide personnel to respond and evaluate after-hours

 

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trouble calls and arrange for repair personnel, if required.  Primary and secondary utility as-built mapping shall also be provided.  The services shall include such elements as sales and billing, operation maintenance, alterations, repairs, upgrading, and budgeting.  In providing these services, the Subcontractor shall comply with the Laboratory standards; all applicable federal, state and local laws, codes and regulations; applicable DOE Orders; and acceptable utility practices.

 

The Subcontractor should strive to efficiently and effectively manage., operate, monitor, and extend the useful life of the utility systems while meeting the stated performance criteria for each utility.

 

Facility and Infrastructure Improvements

 

Upon request by the Laboratory, the Subcontractor shall review and submit proposals to enter into Subcontractor/third-party financed projects that increase efficiency and reduce ongoing operational, commodity, and maintenance costs.  Examples of potential projects include facilities and infrastructure such as electrical, steam, heating, lighting, motor control, and HVAC systems.  Specific initiatives, if requested, negotiated and approved by the Laboratory and the Subcontractor, would be paid for from the annual savings generated after completion of the project.  Projects are typically fixed price, generate guaranteed savings, and are accounted for separately from the balance of this Subcontract.

 

Engineering Services

 

In support of its responsibilities in executing this SOW, the Subcontractor shall maintain an architectural, engineering, design and land surveying capability as well as material testing, inspections, and geotechnical evaluations and provide these professional services to its own organizations and the Laboratory when requested.

 

As-Built Services

 

The Subcontractor shall provide as-built drawing services to the Laboratory for existing structures and systems.  A complete set of records associated with the physical plant, systems, and equipment does not uniformly exist for all Laboratory facilities.  The Subcontractor is responsible for providing services asrequested by the Laboratory to establish the as-built condition.  The work involves records research, field survey and verification, drawing/information development, field labeling, discrepancy resolution, and configuration management: Where applicable, the Subcontractor shall use a computer-aided design (CAD) and Geographic Information System (GIS) that is compatible with Laboratory Standard systems and that ensure efficient inter-operability.  Facility Inspections and Condition Assessments

 

The Subcontractor shall provide facility inspection services to document existing conditions of Laboratory structures, systems, and components.  Upon request, the Subcontractor shall inspect facilities and integral components and system elements to identify and document all architectural, civil, structural, mechanical, and electrical deficiencies, including a thorough evaluation of the overall facility and the estimated cost to repair and total replacement cost.  Where applicable, the Subcontractor shall provide qualified inspectors, certified by International Conference of Building Officials (ICBO) in their discipline as a minimum qualification.

 

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Fabrication Support

 

The Subcontractor shall fabricate, paint, and ship items/structures in accordance with plans and specifications provided by the Laboratory.  Typical Laboratory and Subcontractor projects include equipment racks, wire rope harnesses, and other specially fabricated materials required for the Laboratory’s test program at the Nevada Test Site (NTS).  Most of the work is in direct support of the DX Division programs.  In accomplishing the tasks outlined in this section, the Subcontractor shall comply with established standards of the American Society of Testing Materials (ASTM), standards of the American Welding Society (AVVS), and Laboratory requirements.  The Subcontractor shall provide qualified welders and machinists to complete all fabrication requirements.

 

The Subcontractor shall establish and implement quality assurance procedures that address at least the following:

 

1.                                       Maintenance of inventory and segregated storage and issue areas for all metals and other NTS support material

 

2.                                       Audit procedures that allow material-tracking from source to final assembly and checkout

 

3.                                       Verification of material composition

 

4.                                       Source certification of material composition

 

5.                                       Calibration requirement for pull test facility

 

6.                                       Welders, machinists, crane operators, and other equipment personnel

 

7.                                       Nondestructive test and inspections

 

8.                                       Source inspection of specialty items such as wire rope sockets.

 

Waste Removal and Special Custodial Services

 

The Subcontractor shall provide removal, handling, and disposition services for normal building waste, source separated materials destined for recycling, radioactive waste, and high-explosive contaminated waste.  Tasks encompassed in this area include the provision of the necessary equipment, material, and trained.  and certified personnel to provide clean-up services involving radioactive and non-radioactive spills.  The Subcontractor shall perform a variety of general and special services for waste removal that include, but are not limited to, the disposal of regular non-contaminated building waste, possible high-explosive contaminated waste, low-level radioactive contaminated waste, and recyclable scrap metal.

 

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The Subcontractor is responsible for the collection and disposal Laboratory generated solid wastes (of an office and industrial nature typical of a large research and development complex).  Non-contaminated solid waste is disposed of at the Los Alamos County operated sanitary landfill, where it is weighed and costs recorded.  In addition, exceptional materials such as radioactive, blood pathogen and other biological waste in small quantities may require collection, packaging, and disposal.  The removal of these waste materials is the responsibility of the Subcontractor.  The Subcontractor shall.  provide routine custodial services to typical office and general industrial facilities, as well as special custodial services in buildings requiring special services including clean-up of beryllium, blood and blood-borne pathogens, lead, tritium, and decontamination of radioactive controlled areas.

 

Transportation

 

The Subcontractor shall manage a vehicle management and maintenance program for the DOE fleet, which includes a variety of heavy equipment in various locations.  This includes performance of all phases of vehicle acquisition, maintenance, repair, inspection, and documentation on a wide variety of motor vehicles and heavy equipment including sedans, buses, emergency vehicles such as ambulances and fire protection vehicles, wreckers, protective force vehicles, and other vehicles as designated by the Laboratory.

 

The Subcontractor shall also maintain a storage and alternate warehousing operation (as necessary) for the receipt, storage, issue, safekeeping, and protection of automotive and heavy equipment parts and tires; operate, administer, and maintain a used-oil recycling facility in accordance with all applicable environmental and safety requirements; manage the acquisition and disposal of Laboratory, DOE, Subcontractor, and other vehicles not otherwise provided for and disposed of by GSA; operate and be certified as a DOT carrier under Interstate Regulations, in accordance with 49 CFR and Federal Motor Carrier Safety Regulations; and provide (directly or via others) a professional, on-site taxi service that provides services on-site and off-site (as required) including Los Alamos County, Espanola, Santa Fe, and Albuquerque.

 

Roads

 

The Subcontractor shall develop, implement, maintain, and continuously improve a maintenance program to inspect, maintain (routine and emergency)., and improve Laboratory roads, associated infrastructure, and traffic controls, including dirt roads, fire roads, and dirt structures; curbs and gutters, and sidewalks; traffic signals; paved roads, parking lots, and asphalt/concrete structures; traffic-related signs and markers, TA signs and “No Trespassing” signs; bridges; guardrails; and barricades.  Snow and ice control is also included. in the scope of work.  The Subcontractor shall also provide for the operation of the asphalt plant (or outsource product) and any and all equipment, labor, and materials necessary for paving and general asphalt work.

 

The Subcontractor shall perform all work in accordance with applicable standards, including: 1) Manual on Uniform Traffic Control Devices; 2) Standard Specifications for Highway and Bridge Construction, published by the New Mexico State Highway and Transportation Department; and 3) Traffic Signal Installation and Maintenance Manual.  East Jemez Road, West Jemez Road, West Road, Diamond Drive, and Pajarito Road are all open to the public and heavily used, therefore, it is mandatory that these roads, in particular, be maintained to State and County

 

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standards to ensure the safety and well being of motorists and pedestrians, While not designated public, all paved roads and. parking lots must be maintained to minimum acceptable safety standards.

 

Grounds

 

The Subcontractor shall provide general landscaping maintenance services, operation and maintenance of irrigation systems, grounds trash pickup, maintenance of exterior wood structures such as decks and planters, benches, vegetation and pest control services, erosion control, storm drain maintenance, and fence and gate maintenance across the Laboratory’s facilities.  Inherent in this work scope is the expectation that the Subcontractor will place a high priority on reducing water usage and minimizing costs through innovative maintenance practices and use of native landscaping, xeriscaping, and other specialized grounds management techniques where appropriate.

 

Fire Protection

 

The Subcontractor shall provide program management, administrative, and technical support and personnel necessary to support the Laboratory’s fire protection systems and satisfy regulatory requirements and obligations.  In scope services include inspection, test, and maintenance (ITM), and documentation of a wide variety of systems and components, and include all fixed fire suppression systems and appurtenances, fire initiating device systems (automatic and manual), occupant notification and devices, fire control panels, and associated wiring to the interface with the Central Alarm system receiving equipment.  The work also includes the maintenance of fire extinguishers installed in buildings and mobile units as designated by the Laboratory and kitchen hood suppression systems.

 

The Subcontractor shall provide dedicated, trained, and qualified workforce to perform ITM and repair of all fire protection systems and components.  The Subcontractor shall provide and maintain fire protection databases and records including (a) building inventory, (b) systems inventor, (c) fire control panel inventory, (d) fire control panel zone information, (e) fire control valve inventory (continuing the existing numbering system), and (f) fire hydrant inventory and numbering.

 

DOE Orders applicable to these fire protection requirements include 5480.7a, 4330.4b, and 6430.1a.  In addition, Laboratory maintenance policy documents and National Fire Protection Association (NFPA) Inspection, Testing and Maintenance codes are applicable and shall be followed in performing this work, including NFPA Standards 12, 12a., 13, 15, 16a, 17, 20, 25, 70, 72, 80, 90A and 221.

 

Transformation and Process Improvement

 

Purpose and Scope

 

As part of the Site Support Services Contract, the Subcontractor will establish a Transformation Office responsible for identifying and implementing significant process improvements to increase service effectiveness and cost efficiency at LANL.  The transformation effort will evaluate current business practices and identify significant changes in doing business that will

 

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optimize facility management cost-effectiveness, efficiency, safety, and security.  The Subcontractor will match SSS structure, procedures, processes and policies with the on-going LANL realignment of FMUs.

 

Within 90 days of contract commencement, the subcontractor will submit to LANL a Transformation Plan that fully evaluates and explores the major focus area and associated process improvements listed in items 15.1.1.1 through 15.1.1.8.  The Transformation Plan shall only address those major initiatives that require significant realignment or modification of LANL organizations, procedures, practices, business processes, or have a potential for additional cost impact to LANL.  Upon approval of specific initiatives in the Transformation Plan, the Subcontractor Transformation Office will identify the SSS champions to lead each specific initiative.  The transformation office will ensure that the initiatives are implemented in an orderly process, are prioritized and scheduled with respect to other ongoing activities and that performance metrics are developed and monitored.

 

As a minimum, the Transformation Plan will include the following:

 

                                          A detailed description of each new initiative, with an outline of the existing condition, the end state and giving the rationale and benefits for the change.  A summary of the subcontractor experience as well as any lessons learned will be provided.  The specific transformation initiative will also be discussed with respect to other transformation initiatives to assist the approval process and allocation of the Subcontractor’s and LANL resources subsequent to LANL approval to proceed.

 

                                          A description of the roles, responsibilities and stakeholder interfaces of LANL, the Subcontractor and other parties to both implement the initiative and during the steady state and after it is fully operational.  A project management approach using and integrated project team (IPT) led by a project manager assigned to implement the initiative.  An organization chart will provide a description of the accountabilities and responsibilities of the IPT.

 

                                          A description and road map of the implementation process which will outline the scope, methodology, timing, as well-subcontractor, equipment, hardware/software and training programs required.

 

                                          A preliminary schedule for each initiative shall be developed at a work break down structure of sufficient detail to promote analysis.  The schedule shall show key milestones, durations, float, deliverables, including procurement, testing, and training programs.  After approval for implementation, a detailed resource loaded schedule will be prepared for reporting and monitoring.

 

                                          An overall schedule integrating the major initiatives for potential implementation.  The overall schedule is a summary level schedule giving key milestones for each of the major initiatives identified in the Transformation Plan.

 

                                          The Subcontractor will work with LANL to develop initial conceptual or order of magnitude estimates of cost and resources sufficient to support LANL approval of

 

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transformation plans.  Those estimates will be further refined - subsequent to LANL approval to proceed to provide detail appropriate for implementation, monitoring and reporting.  Both Preliminary and Detailed Estimate costs and resources will be loaded with the schedule.

 

                                          A Risk Analysis enumerating, describing and quantifying potential risks to orderly implementation, delay and cost overruns will be prepared for each major initiative.  Where available, strategies to mitigate risk will be identified.  Risk Analyses will be monitored during execution of transformation plans and updated should conditions change.

 

Transformation Initiatives

 

Work Management and Work Control

 

Develop and implement a standards and risk-based Integrated Work Control Program (WCP) as a single work management process for use at all LANL facilities.  This program will be utilized for managing work activities for maintenance, engineering, construction,’ and utility work activities.  The work control process shall appropriately identify and address job hazards to help ensure work is performed safely.  Ensure that Work Control Processes are integrated with an effective Enterprise Asset Management (EAM) system applicable across LANL facilities.

 

                                          Establish standard estimating protocols

 

                                          Include scheduling of support organization resources as part of a rolling calendar schedule to optimally match activities and resources

 

                                          Increase granularity of WBS time and cost reporting protocols to capture costs at the facility level and implement elements of activity based cost management.

 

                                          Incorporate duplicate work control requirements into one document, the maintenance work order and eliminate duplicate work control processes, i.e., bum or hot work permits, confined space permits, radiation work permits, combustible materials transport permit, personnel. protective equipment exemptions, scaffold permits

 

                                          Institute a Central call center that serves the contractor community as a single point of contact for all questions and concerns addressing the subcontractor’s work activities with immediate access and use of job history files for work templates and models.  Assume control for entering all data into the computerized maintenance management system (CMMS), provide LANL with easily accessible way to request work.

 

                                          Institute a standardized, risk-based work process for planning, estimating, and scheduling that will be used for projects, facilities maintenance, construction projects, and operational support activities requested by the contractor.  Assign a work priority code (summation of significance index and hazard index) for work as part of this program.

 

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Establish available parts for repair activities based on usage to minimize delays in scheduling work due to missing parts.  Purchase parts early enough in work planning process

 

Increase use of system outages to improve system and building availability and minimize support required to perform work and to minimize impact to facility operations.

 

Maintenance and Operations

 

Provide, manage, and implement an integrated maintenance management program (IMMP) in accordance with contractor requirements and applicable standards.  Utilize a risk and standards-based approach that optimizes ISSM methodologies, service availability, best practices, cost savings, and related efficiencies.

 

This shall include:

 

                                          Perform equipment labeling of components and systems utilizing bar code / scanning technologies for enhanced material and property control

 

                                          Assume direct facility management responsibility for administrative and support facilities

 

                                          Develop fixed price contracts for specified facilities after risk assessment and a review of historical maintenance data

 

                                          Develop principles, processes, and templates to prepare and assume responsibility for annual maintenance plans.

 

                                          Assume management oversight of activities that are integral to maintenance work.  Examples include the Subcontractor management of RP technicians and supervisors to provide radiological controls, QA of work performed and parts and supplies necessary accomplish assigned work.

 

Engineering and Construction services

 

Establish a single Engineering/Construction Office to provide design and construction services for both major and minor construction across the facility.  The office will include the letting of all contracts, BOA and procurements.

 

                                          Develop SSS/LANL engineering and construction standards and associated procedures for use in estimating, planning, and scheduling approach to construction of small and large projects, including demolition and decommissioning projects.  Provide processes to estimate and perform small projects in a responsive and cost-effective manner.  Provide and support alternate types of contract options for small projects.

 

                                          Establish single work management process for engineering and construction.

 

                                          Work with IT to provide one standard project controls process

 

                                          Establish procurement engineering services to resolve procurement issues

 

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                                          Establish field engineering services in support of maintenance work process to minimize delays to work-in-progress

 

                                          Increase the use of fixed price contracting including the use Job Order Contracts

 

Document Control

 

Assume configuration management responsibilities for engineering and construction drawings, including drawing revisions.

 

Procurement

 

Provide procurement services.  The subcontractor will incorporate best commercial procurement practices to the maximum extent possible to avoid duplication of effort.  The subcontractor will provide a centralized coordination point for purchasing, receipt, inspection, and delivery activities with the contractor.  Supply chain management from procurement to receipt to disposition will be integrated into CMMS.  Quality controls will be established as part of the procurement process to ensure quality assurance of materiel procurements.  ‘Introduce a University-approved procurement and property management systems and associated procedures.  Explore/expand the use of commercially available plan rooms and/or development of own virtual plan room.

 

Information Technology

 

Establish open IT architecture that is web-based and transparent to provide near-real-time available information for status and reporting.  This system will include appropriate security controls for access and ensure progress reporting and financials are available to the contractor and subcontractor as needed for asset management.

 

                                          Maximize Utilization of Existing Technology

 

                                          Participate in LANL Enterprise Resource Planning (ERP) review to determine long-term needs and solutions that integrate LANL and the Subcontractor activities and support structures.  Parallel evaluation of alternative technologies to meet overall need of the facility management program and ERP.

 

                                          Assess present CMMS system to determine appropriateness, efficiency cost and applicability to SSS and LANL needs.  Explore the possibility of the SSS owning, managing, and/or maintaining CMMS and other related areas that may provide potential for cost savings and improvements in efficiency.

 

Skills Development and Qualification

 

Re-baseline requirements and resources of all non-craft activity to include management span of control

 

                                          Reconcile concept of operation to at least WBS level 4, to ensure proper alignment of resources.

 

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                                          Assess the workforce capabilities and determine the optimal toolsets required for workers.  Perform a gap analysis against the existing skills in the workforce and Provide requisite skills to allow employees to meet their performance goals including:

 

                                          Establish the People, Performance, Results (PPR) evaluation process.  Clearly define career paths with skill requirements, and openly define consequences for failure to perform to the specified standards and goals.

 

                                          Train supervisors in motivational techniques and implement a daily observation program to be internalized as a positive experience.

 

                                          Implement and support apprenticeship and training programs and local union training efforts.

 

                                          Maintain automated training and qualification records for personnel, make the information available on the contractor’s integrated training and certification database (the employee development system, or EDS), and ensure that personnel are qualified to perform assigned tasks.

 

                                          Develop and implement a qualification enhancement program (QEP) for subcontractor personnel.

 

Relocate SSS Offices and Shops

 

Assess and propose options to lease, buy or build new SSS offices and shops either on or off the LANL Site.  Relocation plan should allow TA-3-SM38 and associated buildings to be returned to UC for use/disposition.

 

Technical Approach for Transformation Plan Development

 

Baseline Current Conditions and Identify Issues

 

                                          Interview departing JCNNM personnel and new on-site staff members to better understand current conditions from the incumbent SSS viewpoint.

 

                                          Interview LANL management to better understand currentconditions from the LANL viewpoint.

 

                                          Review recent reviews and audits (e.g., BWXT nuclear facility operations assessment, AA reports, DOE OA Audit, etc.)

 

                                          Review current JCNNM and LANL Lessons-Learned.

 

                                          Review current performance metrics and cost data.

 

                                          Review current LANL and SSS organization structure.

 

                                          Review current LPRs, LIRs, and implementing procedures.

 

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                                          Document current conditions and identify performance/safety/accountability issues.

 

Identify Industry Best Practices

 

                                          Compare LANL practices vs.  other DOE sites complex-wide.

 

                                          Review practices, lessons learned among the numerous Subcontractor facilities and projects worldwide.

 

                                          Benchmark other industries.  to identify best practices that may be applicable to LANL processes and programs

 

                                          Develop recommendations to help align LANL with industry best practices.

 

Coordinate Transformation Planning with LANL Transformation Direction and Initiatives

 

                                          Planned LANL organizational model (e.g., FMU realignment, No.  of FMUs)

 

                                          Planned LANL facility services model (core vs.  deployed vs.  divested)

 

                                          Planned LANL integrated facility management program

 

                                          Planned LANL information management program

 

Identify Initiatives within Each Transformation Focus Area

 

                                          Proposed by Subcontractor in offer dated June 11, 2002

 

                                          Identified during base-lining and issue identification effort (Section 15.2.1)

 

Evaluate Initiatives within Each Transformation Focus Area

 

                                          The SSS and LANL roles, responsibility, authority, and accountability (R2A2)

 

                                          Optimized cost and fee structures based on different performance evaluation structures (e.g., $/sqft, $/unit, $/% availability, operating vs capital, etc.)

 

                                          Cost/benefit analysis (including start-up vs.  annual costs)

 

                                          FTE and Space

 

                                          Subcontractor support

 

                                          LANL interface

 

                                          Performance Metrics

 

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Prioritize Initiatives

 

                                          Risk (status quo vs.  implementation)

 

                                          Return on investment

 

                                          Functional and organizational inter-relationships

 

Develop Transformation Schedule

 

                                          Critical milestones

 

                                          Key precedents and inter-relationships with LANL transformation effort

 

                                          Deliverables

 

(See Appendix A Attachment 1 for data deliverables.) Schedule

 

Day 1:

Initiate Transformation evaluation effort

 

 

Day 90:

Submit Transformation Plan

 

 

Day 120:

LANL Approve Final Transformation Plan

 

Transformation Project Team

 

The Transformation Team will be lead by a full time dedicated Transformation Director and Transformation Manager.  The transformation team will provide focus while utilizing other key managers and staff of the Subcontractor’s leadership team on as a required basis.  Transformation is recognized by all members of the Subcontractor’s leadership team as an overarching responsibility that is integral to the management and operation of the SSS.  Additional support of the Subcontractor’s parent companies will be utilized as necessary to ensure transformation plans reflect current industry best practices, are achievable and appropriate to the Subcontractor’s skills and experience.  It is assumed that LANL support is provided as requested by the Subcontractor to assist development of transformation plans.

 

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KSL SERVICES JV

 

LOS ALAMOS NATIONAL LABORATORIES
UNIVERSITY OF CALIFORNIA

 

SUBCONTRACT/PURCHASE ORDER SPECIAL CONDITIONS
in support of
SUBCONTRACT NO.  47394-001-03-C2

 

These Special Conditions are to be read in conjunction with the SUBCONTRACT GENERAL CONDITIONS (03-92), GENERAL CONDITIONS FOR SUBCONTRACTED PROFESSIONAL SERVICES (10-02), or PURCHASE ORDER TERMS AND CONDITIONS as appropriate.  These Special Conditions are supplementary to the SUBCONTRACT GENERAL CONDITIONS, GENERAL CONDITIONS FOR “ PROFESSIONAL SUBCONTRACTED PROFESSIONAL SERVICES, or PURCHASE ORDER TERMS AND CONDMONS, except in those cases where there is a conflict, in. which case, these Special Conditions take precedence.

 

1.0                               INCORPORATION OF FEDERAL ACQUISITION REGULATION (FAR) AND DEPARTMENT OF ENERGY REGULATION (DEAR) CLAUSES

 

The Federal Acquisition Regulation (FAR) and the Department of Energy Acquisition Regulation (DEAR) clauses listed below, which are codified in Chapters 1 and 9, respectively, of Title 48 of the Code of Federal Regulations, are, as prescribed below, incorporated into this subcontract by reference as a part of these Special Conditions with the same force and effect as if they were given in full text.

 

As used in these clauses below, and unless otherwise indicated with respect to a particular clause, the terms identified below are for SUBCONTRACTING supplies/services:

 

“CONTRACTING OFFICER” shall mean “KSL SERVICES JV.”

 

“CONTRACTOR” shall mean “SUBCONTRACTOR.”

 

“SUBCONTRACTOR” shall mean “LOWER-TIER SUBCONTRACTOR.”

 

1.1                               THE FOLLOWING FAR CLAUSES ARE REQUIRED FOR ALL SUBCONTRACTS:

 

PARAGRAPH

 

TITLE

 

 

 

FAR 52.203-6

 

Restrictions on Subcontractor Sales to the Government (July 1995)

 

 

 

FAR 52.203-7

 

Anti-Kickback Procedures (July 1995), except for paragraph (c) (1), which its not incorporated into this subcontract.

 

 

 

FAR 52203-10

 

Price or Fee Adjustment for Illegal or Improper Activity (Jan. 1997)

 

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FAR 52.203-12

 

Limitation on Payments to Influence Certain Federal Transactions (June 1997)

 

 

 

FAR 52.215-2

 

Audit and Records — Negotiations (June 1999)

 

 

 

FAR 52215-10

 

Price Reduction for Defective Cost or Pricing Data (Oct. 1997)

 

 

 

FAR 52.215-12

 

Subcontractor Cost or Pricing Data (Oct. 1997)

 

 

 

FAR 52.215-17

 

Waiver of Facilities Capital Cost of Money (Oct. 1997)

 

 

 

FAR 52219-8

 

Utilization of Small Business Concerns (Oct. 2000)

 

 

 

FAR 52219-9

 

Small Business Subcontracting Plan (Jan. 2002)

 

 

 

FAR 52.222-1

 

Notice to the Government of Labor Disputes (Feb. 1997)

 

 

 

FAR.52.222-4

 

Contract Work Hours and Safety Standards Act - Overtime Compensation (Sept. 2000)

 

 

 

FAR 52.222-6

 

Davis-Bacon Act (Feb. 1995)

 

 

 

FAR 52.222-7

 

Withholding of Funds (Feb. 1988)

 

 

 

FAR 52.222-8

 

Payrolls and Basic Records (Feb. 1988)

 

 

 

FAR 52.222-9

 

Apprentices.and Trainees (Feb. 1988)

 

 

 

FAR 52.222-10

 

Compliance with Copeland Act (Feb. 1988)

 

 

 

FAR 52.222-11

 

Subcontracts (Labor Standards) (Feb. 1988)

 

 

 

FAR 52.222-12

 

Contract Termination — Debarment (Feb. 1988)

 

 

 

FAR 52.222-13

 

Compliance with Davis-Bacon and Related Act Regulations (Feb. 1988)

 

 

 

FAR 52.222-14

 

Disputes Concerning Labor Standards (Feb. 1988)

 

 

 

FAR 52222-15

 

Certification of Eligibility (Feb. 1988)

 

 

 

FAR 52.222-26

 

Equal Opportunity (Apr. 2000)

 

 

 

FAR 52.222-35

 

Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec. 2001)

 

 

 

FAR 52.222-36

 

Affirmative Action for Workers with Disabilities (June 1998)

 

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FAR 52.222-37

 

Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Dec. 2001)

 

 

 

FAR 52.222-41

 

Service Contract Act of 1965, as Amended (May 1989)

 

 

 

FAR 52.222-42

 

Statement of Equivalent Rates for Federal Hires (May 1989)

 

 

 

FAR 52.223-3

 

Hazardous Material Identification and Material Safety Data Sheets (Jan. 1997) with Alternate I (Jan. 1997)

 

 

 

FAR 52.223-10

 

Waste Reduction Program (August 2000)

 

 

 

FAR 52.224-1

 

Privacy Act Notification (Apr 1984)

 

 

 

FAR 52.224-2

 

Privacy Act (Apr. 1984)

 

 

 

FAR 52.225-3

 

Buy American Act-North American Free Trade’ Agreement-Israeli Trade Act (May 2002)

 

 

 

FAR 52.225-5

 

Trade Agreements (Feb 2002)

 

 

 

FAR 52225-11

 

Buy American Act-Construction Materials under Trade Agreements (July 2002)

 

 

 

FAR 52.225-13

 

Restrictions on Certain Foreign Purchase (Feb. 2000)

 

 

 

FAR 52.227-1

 

Authorization and Consent (July 1995)

 

 

 

FAR 52.227-3

 

Patent Indemnity (Apr. 1984)

 

 

 

FAR 52.227-10

 

Filing of Patent Applications – Classified Subject Matter (Apr. 1984)

 

 

 

FAR 52.227-23

 

Rights to Proposal- Data (Technical) (June 1987)

 

 

 

FAR 52.229-10

 

State of New Mexico Gross Receipts and Compensating Tax (Oct. 1998)

 

 

 

FAR 52.230-2

 

Cost Accounting Standards (Apr. 1998), except for paragraph (b), which is not incorporated into this subcontract.

 

 

 

FAR 52.230-6

 

Administration of Cost Accounting Standards (Nov. 1999)

 

 

 

FAR 52.232-17

 

Interest (June 1996)

 

 

 

FAR 52.232-22

 

Limitation-of Funds (Apr. 1984)

 

 

 

FAR 52.232-23

 

Assignment of Claims (Jan. 1986)

 

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FAR 52.237-3

 

Continuity of Service (Jan. 1991)

 

 

 

FAR 52.242-1

 

Notice of Intent to Disallow Costs (Apr. 1984)

 

 

 

FAR 52.242-15

 

Stop-Work Order (Aug. 1989), Alt. I (Apr 1984)

 

 

 

FAR 52.244-2

 

Subcontracts (Aug. 1998)

 

 

 

FAR 52.244-5

 

Competition in Subcontracting (Dec. 1996)

 

 

 

FAR 52.244-6

 

Subcontracts for Commercial Items and Commercial Components (Oct. 1998)

 

 

 

FAR 52.246-5

 

Inspection of Services-Cost Reimbursement (Apr. 1984)

 

 

 

FAR 52.247-63

 

Preference for U.S. Flag Air Carriers (Jan. 1997)

 

 

 

FAR 52.247-64

 

Preference for Privately Owned U.S. Flag Commercial-1 Vessels (June 2000)

 

 

 

FAR52-249-6

 

Termination (Cost Reimbursement) (Sept. 1996)

 

 

 

FAR 52.249-13

 

Failure to Perform (Apr. 1984)

 

 

 

FAR 52.249-14

 

Excusable Delays (Apr. 1984)

 

 

 

FAR 52.251-1

 

Government Supply Sources (Apr. 1984)

 

1.0                               INCORPORATION OF FEDERAL ACQUISITION REGULATION (FAR) AND DEPARTMENT OF ENERGY REGULATION (DEAR) CLAUSES

 

1.2                               THE FOLLOWING DEAR CLAUSES ARE REQUIRED FOR ALL SUBCONTRACTS:

 

DEAR 952.203-70

 

Whistleblower Protection for Contractor Employees, (Dec. 2000)

 

 

 

DEAR 952.204-2

 

Security (Sept. 1997)

 

 

 

DEAR 952.204-70

 

Classification/Declassification (Sept. 1997)

 

 

 

DEAR 952.204-74

 

Foreign Ownership, Control, or Influence Over Contractor (Apr.1984)

 

 

 

DEAR 952.209-72

 

Organizational Conflicts of Interest, Alternate I (June 1997)

 

 

 

DEAR 952.211-71

 

Priorities and Allocations (Atomic Energy) (June 1996)

 

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DEAR 952.217-70

 

Acquisition of Real Property (Apr. 1984)

 

 

 

DEAR 952.226-74

 

Displaced Employee Hiring Preference (June 1997)

 

 

 

DEAR 952.247-70

 

Foreign Travel (Dec. 2000)

 

 

 

DEAR 952.250-70

 

Nuclear Hazards Indemnity Agreement (June 1996)

 

 

 

DEAR 970.5204-11

 

Changes (Apr. 1984)

 

 

 

DEAR 970.5204-20

 

Management Controls (May 2000)

 

 

 

DEAR 970.5215-2

 

Make-or-Buy Plan (Dec. 2000)

 

 

 

DEAR 970.5215-3

 

Conditional Payment of Fee, Profit, or Incentives (Dec. 2000)

 

 

 

DEAR 970.5223-4

 

Workplace Substance Abuse Programs at DOE Sites (Dec. 2000)

 

 

 

DEAR 970.5226-2

 

Workforce Restructuring Under Section 3161 of the National Defense Authorization Act for Fiscal Year 1993 (Dec. 2000)

 

 

 

DEAR 970.5227-1

 

Rights in Data Facilities (Dec. 2000)

 

 

 

DEAR 970.5227-5

 

Notice and Assistance Regarding Patent and Copyright Infringement (Dec. 2000)

 

 

 

DEAR 970.5227-8

 

Refund of Royalties (Dec. 2000)

 

 

 

DEAR 970.5229-1

 

State and Local Taxes (Dec. 2000)

 

 

 

DEAR 970.5231-4

 

Pre-existing Conditions (Dec. 2000), Alt. II, (Dec. 2000) [insert] “effective date of this Subcontract”]

 

 

 

DEAR 970.5232-3

 

Accounts, Records and Inspection (Dec. 2000), Alt. II (Dec. 2000)

 

 

 

DEAR 970.5245-1

 

Property (Dec. 2000)

 

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2.0          ADDITIONAL DEFINITIONS:

 

As used throughout the SUBCONTRACT GENERAL CONDITIONS, GENERAL CONDITIONS FOR SUBCONTRACTED PROFESSIONAL SERVICES, and PURCHASE ORDER TERMS AND CONDITIONS, the following terms have the stated meanings:

 

“OWNER, CLIENT, or PROGRAM MANAGER” shall mean “UNIVERSITY OF CALIFORNIA, DEPARTMENT OF ENERGY OR GOVERNMENT.”

 

“CONTRACTOR, GENERAL CONTRACTOR, PRIME CONTRACTOR or BUYER” shall mean “KSL SERVICES JV.”

 

“SUBCONTRACTOR” shall mean ‘LOWER-TIER SUBCONTRACTOR or SELLER.”

 

3.0          ANTI-KICKBACK NOTICE

 

Your attention is directed to the prohibitions contained within the Anti-Kickback Act of 1986 (FAR Clause 52.203-7), highlights of which are: “Subcontractors and supplier are prohibited from offering any money, fee, commission, credit, gift, gratuity, thing of value or compensation of any kind; directly to Brown & Root Services employees for, the purpose of improperly obtaining or rewarding favorable treatment in connection with a prime contract or in connection with a subcontract relating to a prime contract.”

 

4.0          STOP-WORK ORDER

 

4.1           CONTRACTOR may, at any time, by written order to the SUBCONTRACTOR, require the SUBCONTRACTOR to stop all, or any part, of the work called for by this contract for a period of 90’ days after the order’ is delivered to the SUBCONTRACTOR, and for any further period to which the parties may agree. The order shall be specifically identified _ as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage.

 

Within a period of 90 days after a stop-work order is delivered to the SUBCONTRACTOR, or within any extension of that period to which the parties shall have agreed, the CONTRACTOR shall either

 

(1)           Cancel the stop-work; or

 

(2)                                  Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

 

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4.2           If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the SUBCONTRACTOR shall resume work. The CONTRACTOR shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing accordingly, if—

 

(1)                                  The stop-work order results in an increase in the time required for, or in the. SUBCONTRACTOR’S cost properly allocable to, the performance of any part of this contract; and

 

(2)                                  The SUBCONTRACTOR asserts a claim for the adjustment within 15 days after the end of the period of work stoppage; provided that, if the CONTRACTOR decides the facts justify the action, the CONTRACTOR may receive and act upon the ‘claim asserted at any time before final payment under this contract.

 

4.3           If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the CONTRACTOR shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

 

4.4           If a stop-work order is not canceled and the work covered by the order is terminated for default, the CONTRACTOR shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

 

4.5           Notwithstanding the above, where the stop-work order is occasioned by the imposition of such stop-work order by the GOVERNMENT on the CONTRACTOR, SUBCONTRACTOR will be entitled to only such adjustment that is awarded to the CONTRACTOR to the extent such adjustment relates to this SUBCONTRACT.

 

5.0          DISPUTES

 

5.1           Notwithstanding any other provision in this SUBCONTRACT, any decision of the Government’s Contracting Officer pursuant to the contract between CONTRACTOR and the U.S. Department of Energy (Prime Contract) which binds CONTRACTOR shall bind both CONTRACTOR and SUBCONTRACTOR to the extent that it relates to the - Subcontract, provided (1) CONTRACTOR promptly notifies SUBCONTRACTOR of the decision, and (2) if requested by the SUBCONTRACTOR, CONTRACTOR appeals the decision in accordance with the Disputes clause of the Prime Contract and takes whatever further action is required under this clause.

 

5.2           Any decision on the appeal, or any other decision of the Government under the Prime Contract that is binding on the CONTRACTOR and cannot be appealed under the Disputes clause of the Prime Contract, shall also bind the CONTRACTOR and the SUBCONTRACTOR to the extent that it relates to the Subcontract, provided CONTRACTOR promptly  notifies SUBCONTRACTOR of the’ decision, and, if requested by the SUBCONTRACTOR, brings suit or files a claim, as appropriate, against the Government. A final judgment in the suit shall be conclusive upon the CONTRACTOR and SUBCONTRACTOR.

 

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5.3           If requested by the CONTRACTOR, SUBCONTRACTOR shall assume the burden of prosecuting for CONTRACTOR any appeal, suit, or claim initiated by CONTRACTOR at SUBCONTRACTORS request. Each party shall. cooperate fully in assisting the other party in the proceedings. If any appeal, suit, or claim is prosecuted by CONTRACTOR under this clause, SUBCONTRACTOR shall be permitted to participate fully in the prosecution for the purpose of protecting its interests.

 

5.4           Pending any decision, appeal, suit or claim pursuant to this clause, SUBCONTRACTOR  shall proceed diligently with performance of this SUBCONTRACT. All costs and expenses incurred by SUBCONTRACTOR and CONTRACTOR in prosecuting any appeal, suit or claim initiated by CONTRACTOR at SUBCONTRACTORS request shall be paid by SUBCONTRACTOR. The rights and obligations of CONTRACTOR and SUBCONTRACTOR under this SUBCONTRACT shall survive completion of, and final payment under, this SUBCONTRACT.

 

6.0          CHANGES

 

6.1           CONTRACTOR may, at any time, without notice to the sureties, if any, by written order designated or indicated to be a change order, make changes in the work within the general scope of the SUBCONTRACT, including changes:

 

(1)           in the specifications (including drawings and designs);

 

(2)           in the method or manner of performance of the work;

 

(3)           in the Government-furnished facilities, equipment, materials, services, or site; or,

 

(4)           directing acceleration in the performance of the work.

 

6.2           Any other written or oral order (which, as used in this paragraph includes direction, instruction, interpretation, or determination) from the CONTRACTOR that causes a change shall be treated as a change order under this clause;. provided, that the SUBCONTRACTOR gives the CONTRACTOR written notices stating (1) the date, circumstances, and source of the order and (2) that the SUBCONTRACTOR regards the order as a change order.

 

6.3           Except as provided in this clause, no order, statement, or conduct of the CONTRACTOR shall be treated as change order under this clause or entitle the SUBCONTRACTOR to an equitable adjustment.

 

6.4           If any change under this clause causes an increase or decrease in the SUBCONTRACTOR’S cost of, or time required for, the performance of any part of the work under this SUBCONTRACT, whether or not changed by any such order, the CONTRACTOR shall make an equitable adjustment and modify the SUBCONTRACT in writing. However, except for an adjustment based on defective specifications, no adjustment for any change under paragraph 6.2 of this clause shall be made for any costs incurred more than twenty (20) days before CONTRACTOR gives written notice as required under the Prime Contract to the Government. In the case of defective specifications for which the CONTRACTOR is

 

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responsible, the equitable adjustment shall include any increased cost reasonably incurred by the SUBCONTRACTOR in attempting to comply with the defective specifications.

 

6.5           The SUBCONTRACTOR must assert its right to an equitable adjustment under this clause within fifteen (15) days after (1) receipt. of a written change order under paragraph 6.1 of this clause, or (2) the furnishing of a written notice under paragraph 6.2 of this clause, by submitting to the CONTRACTOR a written statement describing the general nature and amount of the proposal including a detailed cost breakdown. Included costs must conform to FAR, Part 31 (including the DEAR FAR Supplement). As required by the FAR supplement no profit on  General & Administrative Overhead may be included. The statement of proposal of adjustment may be included in the notice under paragraph 6.2 above.

 

6.6           SUBCONTRACTOR shall not submit nor shall CONTRACTOR accept a proposal for an equitable adjustment if asserted after the fifteen (15) day period set forth in paragraph 5.5 above.

 

7.0          COMMENCEMENT. PROSECUTION AND COMPLETION OF WORK

 

The SUBCONTRACTOR will be required to (a) commence work under this SUBCONTRACT on the required Start Date as stated in the Subcontract Terms, (b) prosecute the work diligently, and (c) complete the entire work ready for use (including completion of all punchlist items and clean-up) not later than the Completion Date as stated in the Subcontract Terms. However, any delays in giving notice to proceed, attributable to SUBCONTRACTOR’S failure to execute the subcontract and give the required performance and payment bonds (if any) will be deducted from the number of days allowed for completion in the Subcontract Terms.

 

8.0          PERFORMANCE EVALUATION OF SUBCONTRACTOR

 

8.1           SUBCONTRACTOR’S performance will be evaluated upon final acceptance of the work. However, interim evaluation may be prepared at any time during the subcontract performance when determined to be in either the best interest of the CONTRACTOR or the Government.

 

8.2           CONTRACTOR will use whatever format for evaluation it chooses, including the SF1420. CONTRACTOR reserves the right to forward its evaluation to the Government if so requested by the Government’s Contracting Officer.

 

9.0          CONTRACTUAL RELATIONSHIP

 

There is no privity of contract between the SUBCONTRACTOR and the Government (Owner). All communication on this project (oral or written) shall be addressed to the CONTRACTOR.

 

10.0        LOWER-TIER SUBCONTRACT. CONDITIONS

 

SUBCONTRACTOR shall include in its lower-tier subcontracts (including purchase orders) all Government Contracting clauses as detailed in Paragraph 1.0.

 

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11.0        CONFLICTING REQUIREMENTS

 

Any conflict between the specifications, data sheets, drawings, referenced national standards, and codes shall be brought to the CONTRACTOR’s attention, and approved written clarification shall be obtained before proceeding.

 

12.0        EXPEDITING AND INSPECTION

 

CONTRACTOR reserves the right to expedite and/or inspect equipment, materials and services covered by any resultant SUBCONTRACT at any location, including lower-tier subcontracts. Access shall be given to representatives of CONTRACTOR and its client at all reasonable times under adequate notice to SUBCONTRACTOR, so that SUBCONTRACTOR may advise any involved lower-tier subcontractor. The SUBCONTRACTOR shall ensure that all of the expediting and inspection clauses included in this SUBCONTRACT are made part of any lower-tier subcontract.

 

13.0        INVOICING

 

Invoices received that do not agree with the provisions of this SUBCONTRACT will be returned for correction. Invoices shall reference this SUBCONTRACT number and shall show shipping point, quantities shipped and description, as well as price. SUBCONTRACTOR’S failure’ to’ provide specified vendor data requirements will result in payment of invoices being delayed.

 

14.0                        PERMITS AND RESPONSIBILITIES AND LAWS, REGULATIONS, AND DOE DIRECTIVES

 

(a)           The Subcontractor shall, without additional expense to the University, be responsible for obtaining any necessary licenses and permits; for complying with any Federal, State, and local laws and regulations applicable to the performance of the work; and for the compliance of its lower-tier subcontractors with such laws and regulations.

 

(b)           In accordance with the General Provision clause entitled, Property, the Subcontractor shall be responsible for all damages to persons or property, including damages to existing buildings, equipment and vegetation at the Laboratory, that occur as a result of the Subcontractor’s fault or negligence. The Subcontractor shall be responsible for replacing or repairing such damage at no cost to the University and for indemnifying the University and the Government against claims arising from such damages as described in the General Provision clause entitled, Indemnification and Hold Harmless.

 

(c)           The Subcontractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work, which may have been accepted under the Subcontract.

 

(d)           The ‘Subcontractor shall be responsible for compliance with the requirements of all DOE Directives, compliance with which is required by other provisions of the General Provisions of the. Subcontract, and with those DOE Directives, if any, which are listed in the Special Provisions as applicable to the subcontract. Copies of all such DOE Directives may be obtained from the CONTRACTOR.

 

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15.0                        INTEGRATION OF ENVIRONMENT, SAFETY, AND HEALTH INTO WORK PLANNING AND EXECUTION

 

(a)           For the purposes of this clause,

 

(1)           safety encompasses environment, safety and health, including property protection, pollution prevention and waste minimisation; and

 

(2)           employees include subcontractor employees.

 

(b)           In performing work under this subcontract, the Subcontractor shall perform work safely, in a manner that ensures adequate protection for employees, the public, property and the environment, and shall be accountable for the safe performance of work. The Subcontractor shall exercise a degree of care commensurate with the work -and the associated hazards. The Subcontractor shall ensure that management of environment, safety and health (ES&H) functions and activities becomes an integral but visible part of the Subcontractor’s work planning and execution processes. The Subcontractor shall, in the [safe] performance of work; ensure that:

 

(1)                                  Managers are visibly committed and works are continually involved.

 

(2)                                  Line management is responsible for the protection of. employees, the public, and the environment. Line management includes those Subcontractor and Subcontractor employees managing or supervising employees performing work

 

(3)                                  Clear and unambiguous lines of authority and responsibility for ensuring (ES&H) are established and maintained at all organizational levels.

 

(4)                                  Personnel possess the experience, knowledge, skills, and abilities that are necessary to discharge their responsibilities.

 

(5)                                  Resources are effectively allocated to address ES&H, programmatic, and operational considerations. Protecting employees, the public, and the environment is a priority whenever activities are planned and performed.

 

(6)                                  Before work is performed, the associated hazards are evaluated and an agreed-upon set of ES&H standards and requirements are established. which, if properly implemented, provide adequate assurance that employees, the public, and the. environment are protected from adverse consequences.

 

(7)                                  Administrative and engineering. controls to prevent and mitigate hazards are tailored to the work being performed and associated hazards. Emphasis should be on designing the work and/or controls to reduce or eliminate the hazards and to prevent accidents and unplanned releases and exposures.

 

(8)                                  The conditions and requirements to be satisfied for operations to be initiated and conducted are established and agreed-upon by DOE and the Subcontractor. These agreed-upon conditions and requirements are requirements of the subcontract and binding upon the Subcontractor. The extent of documentation and level of

 

11



 

authority for agreement shall be tailored to the complexity and hazards associated with the work and shall be established in a Safety Management System.

 

(c)           The Subcontractor shall manage and perform work in accordance with a documented Safety Management System (System) that fulfills all conditions in paragraph (b) of this clause at a minimum. Documentation of the System shall describe how the Subcontractor will:

 

(1)                                  Define the scope of work;

 

(2)                                  Identify and analyze hazards associated with the work;

 

(3)                                  Develop and implement hazard controls;

 

(4)                                  Perform work within controls; and

 

(5)                                  Provide feedback on adequacy of controls and continue to improve safety management.

 

(d)           The System shall describe how the Subcontractor will establish, document, and implement safety performance objectives, performance measures, and commitments in response to Laboratory program and budget execution guidance while maintaining the integrity of the System. The System shall also describe how the Subcontractor will measure system effectiveness.

 

(e)           The Subcontractor shall submit to the Contract Administrator documentation of its System for review and approval. Dates for submittal, discussions, and revisions to the System will be established by the Contract Administrator. Guidance on the preparation, content, review, and approval of the System will be provided by the Contract Administrator. On an annual basis, the Subcontractor shall review and update, for Laboratory approval, its safety performance objectives, performance measures, and commitments consistent with and in response to the Laboratory’s program and budget execution guidance and direction. Resources shall be identified and allocated to meet the safety objectives and performance commitments as well as to maintain. the integrity of the entire System. Accordingly, the System shall be integrated with the Subcontractor’s business processes for work planning, budgeting, authorization, execution, and change control.

 

(f)            The Subcontractor shall comply with, and’ assist the Laboratory in complying with, ES&H requirements of all applicable laws. and regulations, and applicable directives identified in the General Provisions clause entitled Permits and Responsibilities and Laws, Regulations, and DOE Directives. The Subcontractor shall cooperate with Federal and non Federal agencies having jurisdiction over ES&H matters under this subcontract.

 

(g)           The Subcontractor shall promptly evaluate and resolve any noncompliance with applicable ES&H requirements and the System. If the Subcontractor fails to provide resolution or if, at any time, the Subcontractor’s acts or failure to act causes substantial harm or an imminent danger to the environment or health and safety of employees or the public, the Contract Administrator may issue an order stopping work in whole -or-in part. Any stop work order issued

 

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by the Contract Administrator under this clause (or issued by the Subcontractor to a lower-tier subcontractor in accordance with paragraph (i) of this clause) shall be without prejudice to any other legal or contractual rights of the Government. In the event that the Contract Administrator issues a stop work order, an order authorizing the resumption of the work may be issued at the discretion of the Contact Administrator. The Subcontractor shall not be entitled to an extension of time or additional fee or damages by reason of, or in connection with, any work stoppage ordered in accordance with this clause.

 

(h)           Regardless of the performer of the work, the Subcontractor is responsible for compliance with the ES&H requirements applicable to this subcontract. The Subcontractor is responsible for flowing down the ES&H requirements’ applicable to this subcontract to subcontracts at any tier to the extent necessary to ensure the lower-tier contractor’s compliance with the requirements.

 

(i)            The Subcontractor shall include a clause substantially the same as this clause in subcontracts involving complex or hazardous work on site at a DOE-owned or -leased facility. Such subcontracts shall provide for the right to stop work under the conditions described in paragraph (g) of this clause. Depending on the complexity and hazards associated with the work, the Subcontractor may choose not to require the subcontractor to submit a Safety Management System for the Subcontractor’s review and approval.

 

16.0        RESPONSIBILITY FOR TECHNOLOGY EXPORT CONTROL

 

(a)           The Subcontractor shall comply with all applicable United States export control laws and regulations, including the International Traffic in Arms Regulations, (ITAR), 22 CFR Parts 120 through 130, and the Export Administration Regulations (EAR), 15 CFR Parts 730 through 799, in the performance of this Subcontract. In the absence of available license exemptions/exceptions, the Subcontractor shall be responsible for obtaining the appropriate licenses or other approvals, if required, for exports of hardware, technical data and software, or for the provision of technical assistance.

 

(b)           The Subcontractor shall be responsible for obtaining export licenses, if required, before exporting or allowing access to export-controlled technical data or software to foreign nationals in the performance of this subcontract.

 

(c)           The Subcontractor shall be responsible for all regulatory record-keeping requirements.

 

(d)           The Subcontractor shall be responsible for ensuring that this clause, including this paragraph (d), is included in all appropriate lower-tier subcontracts.

 

17.0        ORDER OF PRECEDENCE

 

In case of conflicts between various Subcontract documents, the following order of precedence shall be used to settle said conflicts:

 

Change Order(s) (latest one issued)

Subcontract Terms

 

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Subcontract/Purchase Order Special Conditions

Subcontract General Conditions/General Conditions for Subcontracted Professional Services Purchase Order Terms and Conditions

Specifications (unless specifically stated otherwise within the Subcontract documents) Drawings

 

18.0        COST ACCOUNTING STANDARDS LIABILITY

 

Reference is made to the Cost Accounting Standards (CAS) clause(s) of the Subcontract. Notwithstanding the provisions of those clause(s), or of any other provision of the subcontract, the Subcontractor shall be liable to the Government for any increased costs, or interest. thereon, resulting from any failure of the Subcontractor, with respect to activities carried on at the site of the work, or of a lower-tier subcontractor, to comply with applicable cost accounting standards or to follow any practices disclosed pursuant to the requirements of such CAS clause(s).

 

19.0        CONFIDENTIALITY OF INFORMATION

 

(a)           To the extent that the work under this Subcontract requires that the Subcontractor be given access to confidential or proprietary business or financial information belonging to KSL Service JV, the University, or other companies, the Subcontractor shall, after receipt thereof, treat such information as confidential and agrees not to appropriate such information to its own use or to disclose such information to third parties, including its corporate parent, unless specifically authorized by the KSL Service JV or the Government in writing. The foregoing obligations, however, shall not apply to:

 

(1)                                  Information which, at the time of receipt by the Subcontractor, is in public domain;

 

(2)                                  Information which is published after receipt thereof by the Subcontractor or otherwise becomes part of the public domain through no fault of the Subcontractor;

 

(3)                                  Information which the Subcontractor can demonstrate was in its possession at the time of receipt thereof and was not acquired directly or indirectly from the University or other companies;

 

(4)                                  Information which the Subcontractor can demonstrate was received by it from a third party who did not require the Subcontractor to hold it in confidence.

 

(b)           The Subcontractor shall obtain the written agreement, in a form satisfactory to the Contract Administrator, of each employee permitted access, whereby the employee agrees that he will not discuss, divulge or disclose any such information to any person or entity except those persons within the Subcontractor’s organization directly concerned with the performance of the Subcontract.

 

(c)           The Subcontractor agrees, if requested by KSL Services or the University, to sign an agreement identical, in all material respects, to the provisions of this clause, with each

 

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company supplying information to the Subcontractor under this Subcontract, and to supply a copy of such agreement to KSL Services JV.

 

(d)           The Subcontractor agrees that upon request by KSL Services JV or the University, it will execute a KSL Services JV or University-approved agreement with any party whose facilities or information it is given access to or is furnished, restricting use and disclosure of the information obtained from the facilities. Upon request by KSL Services or the University, such an agreement shall also be signed by Subcontractor personnel.

 

(e)           This clause shall flow down to all appropriate subcontracts.

 

20.0        CONTROL OF SUBCONTRACTOR EMPLOYEES WORKING ON SITE

 

(a)           The Subcontractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, integrity, and compliance with subcontract requirements including site-specific requirements. Should KSL Services JV or the Government determine that an employee of a subcontractor at any tier fails to meet any of these standards, the Subcontractor shall immediately remove such person from the work site, and that person shall not again, without written permission of KSL Services JV or the Government, be allowed back on the work site.

 

(b)           The Subcontractor shall include this provision in all lower-tier subcontracts, which require work to be performed on the LANL site.

 

21.0        SECURITY

 

(a)           Non-U.S. Citizens on the Work Site. The Subcontractor shall take effective measures to determine the citizenship of all of its employees and those of its lower-tier subcontractors who will be assigned to work at the LANL work site (for purposes of this clause, hereinafter “Subcontract Workers”), and shall not permit persons who are not United States citizens to enter such sites ‘except as provided in this clause. If the Subcontractor intends to employ non-U.S. citizens, the Subcontractor must comply with DOE and LANL Foreign Visits and Assignments procedures and . obtain approval for such individuals to enter the work site pursuant to those procedures. Copies of the requirements and procedures associated with Foreign Visits and Assignments may be obtained from the KSL Services JV. There is no assurance KSL Services JV or the University will grant any particular request for access by a non-U.S. citizen pursuant to these procedures. The presence of non-U.S. citizens on the work site without appropriate approval could result in termination of the Subcontract.

 

(b)           The Subcontractor shall provide upon request from KSL Services JV or the Government the name of any Subcontract Worker together with the individual’s address and citizenship.

 

(c)           Any digging of holes under security fencing, cutting or removing of security fencing, altering of gates or otherwise providing’ access into security areas by means other than established access points shall be accomplished only in the presence of a Protective Force Security inspector and only after obtaining approval from the KSL Services JV or the Government 48 hours in advance. At the end of each work day, the Subcontractor shall repair,

 

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replace, or provide adequate barriers to preclude unauthorized entry into Security Areas through the holes dug or cuts in security fences or through modified gates or other alteration of the security perimeters. Such barriers shall be inspected and approved by KSL. Services or the Government. The Subcontractor shall make arrangements through KSL Services or the Government to assure that a LANL Protective Force Security Inspector is on site to guard any temporary opening during the work day.

 

(d)           All persons, vehicles, parcels, etc., are subject to search when entering or leaving any posted Government property at LANL.

 

(e)           Access to Areas Requiring “L” or “Q” Clearances

 

(1)                                  Prior to commencing work, the Subcontractor shall meet with University security representatives to review security measures that apply to the Subcontract work and Subcontract Workers.

 

(2)                                  All Subcontract Workers must be U.S. citizens and must possess DOE “L” or “Q” access authorizations as indicated in Paragraph A. above or have been issued an “Escort Required” badge and be escorted at all times while within the area by a person possessing a DOE “Q” or “L:” access authorization.

 

(3)                                  Escorts for entry of uncleared Subcontract Workers into security areas shall be arranged with the Contract Administrator.

 

(4)                                  The number of escorts required for a given project shall be based on the number of uncleared personnel working within an area and the capability for visual contact with all uncleared personnel at all times by the escort or escorts. A general rule of thumb is that an escort can act as escort for a maximum of 4 or 5 people who require escorting.

 

(5)                                  Prior to the issuance of an “L” or “Q” badge to Subcontract Workers, the Subcontractor shall have submitted and obtained a favorable Foreign Ownership, Control, or Influence (FOCI) determination.

 

(6)                                  For each Subcontract Worker to be processed for an “L” or “Q” access authorization, the following information shall be provided:

 

a)                                      Completed Personnel Security Questionnaire (Form SF-86), Parts I and II.

 

b)                                     One Security Acknowledgment (DOE F-5631.18).

 

c)                                      Two Fingerprint Cards (FD-258).

 

d)                                     If the employee is a military veteran, one copy of Separation from Military Senate (DD Form 214) or other acceptable evidence of military service.

 

e)                                      Authority for Release of Information (DOE F-5637.1).

 

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f)                                        Two Fair Credit Release Act forms

 

g)                                     Other forms as required by DOE

 

(7)                                  If a clearance is granted, the cleared Subcontract Worker shall attend an indoctrination security lecture at the LANL Badge Office before issuance of badge. Badges will be valid for the duration of the Subcontract or the duration of employment, whichever is shorter.

 

(8)                                  All personnel shall display security badges on their outer clothing above the waistline while in Security Areas and shall remain within their assigned work areas.

 

(9)                                  Terminations for “Q” or “L” cleared employees shall be reported to S-6 Clearance Processing within two days.

 

(10)                            Vehicles driven by uncleared drivers delivering construction materials will be permitted to enter Security Areas provided they have been issued an “Escort Required” badge and are under escort of personnel possessing “Q” or “L” access authorization as appropriate for the delivery site.

 

(f)            Escort-Required Badging. See Security and Safeguards Division Notice 0088 at http://lln.lanl.gov/notice/notice0088.pdf for policy and procedures or contact the Contract Administrator for a copy.

 

(g)           The requirements for securing eligible personnel and proper personnel security clearances for work within “L” and “Q” clearance areas and for complying with other security regulations and procedures shall not be considered cause for an extension of time for performance of the Subcontract work or for extra payments under the Subcontract. The cost of processing DOE “Q” or “L” access authorizations, however, will be borne by the Government.

 

(h)           Whenever the work under this Subcontract requires the issuance of badges of any kind, KSL Services JV or the Government may withhold final payment to the Subcontractor until all such badges are returned to KSL Services JV or the Government.

 

(i)            Notwithstanding the fact that the Subcontract work is being performed within a DOE-posted area, a “Q” Cleared Area, or an “L” Cleared area, the responsibility for protection of property associated with the Subcontract work rests with the Subcontractor.

 

(j)            Security Termination Process. Within 2 working days of an event described in the figure below, the Subcontractor shall take the corresponding action in the same figure:

 

Event

 

Do Termination Briefing &
Submit DOE Form 5631.29
for

 

Return These Badges

Terminate Employment

 

Individual Subcontract Personnel

 

Individual’s, whether cleared or uncleared, including

 

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expired

 

 

 

 

 

Transfer individual from Subcontract

 

Individual Subcontract Personnel

 

Individual’s, whether cleared or uncleared, including expired

 

 

 

 

 

Clearance no longer required

 

All cleared Subcontract Personnel

 

All cleared badges, including expired

 

 

 

 

 

FOCI approval.withdrawn

 

All cleared Subcontract Personnel

 

All cleared badges, including expired

 

 

 

 

 

Subcontract completed/terminated

 

All Subcontract Personnel

 

All badges, whether cleared or uncleared, including expired

 

DOE Form 5631.29 shall be submitted and all, badges retrieved from Subcontract Personnel as described in the figure above shall be turned in at the LANL Clearance Processing Office.

 

The Subcontractor shall conduct or have conducted by its subcontractors, for each individual who has been issued a cleared badge, a Security Termination Briefing and shall obtain a Security Termination Statement, DOE Form 5631.29:

 

(k)           Lost or Stolen Badges. If a badge is lost, the Subcontractor shall ensure that the individual badgeholder comes to the Badge Office and files a written affidavit of such, using a Notification of Permanent Inactivation of Badge form (Laboratory Form 1672, or as amended or superceded), in order to obtain a replacement badge: If a badge is stolen, the individual badgeholder must file Laboratory Form 1672 as above and also report the theft to KSL Services JV or the Government.

 

22.0        COLLECTIVE BARGAINING AGREEMENTS

 

(a)           When negotiating collective bargaining agreements applicable to the work force under this Subcontract, the Subcontractor shall use its best’ efforts to ensure such agreements ‘ contain provisions designed to assure continuity of services. All such agreements entered into during the contract period of performance should provide that grievances and disputes involving the interpretation or application of the agreement will be settled without resorting to strike, lockout, or other interruption of normal operations. For this purpose, each collective bargaining agreement should provide an effective grievance procedure with arbitration as its final step, unless the parties mutually agree upon some other method of assuring continuity of operations. As ‘part of such agreements, management and labor should agree to cooperate fully with the Federal Mediation and Conciliation Service.

 

(b)           The Subcontractor shall provide the KSL Services or the Government with copies of all collective bargaining agreements, including any amendments, supplements or modifications thereto, or any other bargaining agreements that arise during the course of this Subcontract and that apply to Subcontractor employees working under this Subcontract.

 

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(c)           The Subcontractor is required to recognize existing bargaining representatives, and comply with existing Collective Bargaining Agreements as permitted by law.

 

23.0        LABOR RELATIONS

 

(a)           The Subcontractor will respect the rights of employees (i) to organize, form, join or assist labor organizations, bargain collectively through representatives of the employees’ own choosing, and engage in other protected concerted activities for the purpose of, collective bargaining, and (ii) to refrain from such activities.

 

(b)           To the extent required by law, the Subcontractor shall give notice to any lawfully designated representatives of its employees for purposes of collective bargaining and, upon proper request, bargain to good faith impasses or agreement, or .otherwise satisfy applicable bargaining obligations.

 

(c)           The Subcontractor shall promptly advise the Contract Administrator of, and provide all appropriate documentation regarding, any labor relations developments that involve or appear likely to involve:

 

(1)           Possible strike situations affecting the facility;

(2)           Referral to the Energy Labor-Management Relations Panel;

(3)           The National Labor Relations Board at any level;

(4)                                  Recourse to procedures under the Labor-Management Relations Act of 1947, as amended, or any other Federal or state labor law; or

(5)                                  Any grievance which may reasonably be assumed will be arbitrated under a Collective Bargaining Agreement.

 

24.0        INDEMNIFICATION AND HOLD HARMLESS

 

(a)           The Subcontractor shall indemnify the University, the Government, and their agents and employees and shall hold them harmless from ‘all claims and demands of third parties arising out of the Subcontractor’s, or any of its lower-tier subcontractors’ performance of this subcontract, to which the University . the Government, or their agents or employees may be subject by reason of any negligent acts ((Delete...action, neglect or omission) on the part of the Subcontractor, any of its lower-tier subcontractors, or their respective officers, agents, or employees provided, however, where such claims and demands result from the negligence or willful misconduct of the University or its other subcontractors, or their respective employees, the Subcontractor’s liability for such claims and demands shall be in proportion to its and its lower-tier subcontractors’ share of fault in the events giving rise to the claim or demand.

 

(b)           The Subcontractor shall promptly notify the University in writing of any claim or demand related to performance of this subcontract that the Subcontractor becomes aware of. The Subcontractor shall cooperate with the University in the defense of claims and demands described in this clause.

 

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25.0        INSURANCE-LIABILITY TO THIRD PERSONS

 

(a)(1)                    Except as provided in paragraph (a)(2) of this clause, the Subcontractor shall provide and maintain workers’ compensation, employer’s liability, comprehensive general liability (bodily injury), comprehensive automobile liability (bodily injury and property damage) insurance, and such other insurance as the Contract Administrator may require under this subcontract.

 

(2)                                  The Subcontractor shall develop a self-insurance program for general liability, auto liability and workers’ compensation unless otherwise directed by the Contract Administrator, provided that the Subcontractor is authorized to operate self-insured pursuant to New Mexico statutory authority. In the event the Subcontractor becomes ineligible to operate on a self-insured basis, or in the event the University elects to discontinue reimbursement under the Subcontractor’s self-insurance program, the Subcontractor agrees to purchase such insurance as is required by law and is acceptable to the University, and the cost of such insurance will be allowable under the subcontract.

 

(3)                                  All insurance required by this paragraph shall be in a form and amount and for those periods as the Contract Administrator may require or approve and with insurers approved by the Contract Administrator.

 

(b)           The Subcontractor agrees to submit for the Contract Administrator’s approval, to the extent and in the manner required by the Contract Administrator, any other insurance that is maintained by the Subcontractor in connection with the performance of this subcontract and for which the Subcontractor seeks reimbursement.

 

(c)           The Subcontractor shall be reimbursed –

 

(1)           For that portion –

 

(i)            Of the reasonable cost of insurance allocable to this subcontract; and

 

(ii)           Required or approved under this clause; and

 

(2)                                  For certain liabilities (and expenses incidental to such liabilities) to third persons not compensated by insurance or otherwise without regard to and as an exception to the Limitation of Funds clause of this subcontract. These liabilities must arise out of the performance of this subcontract, whether or not caused by the negligence of the Subcontractor or of the Subcontractor’s agents, servants, or employees, and must be represented by final judgments or settlements approved in writing by the Government. These liabilities are for-

 

(i)            Loss of or damage to property (other than property owned, occupied, or used by the Subcontractor, rented to the Subcontractor, or in the care, custody, or control of the Subcontractor); or

 

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(ii)           Death or bodily injury.

 

(d)           The Government’s liability under paragraph (c) of this clause is subject to the availability of appropriated funds at the time a contingency. occurs. Nothing in this subcontract shall be construed as implying that the Congress will, at a later date, appropriate funds sufficient to meet deficiencies.

 

(e)           The Subcontractor shall not be reimbursed for liabilities (and expenses incidental to such liabilities)-

 

(1)                                  For which the Subcontractor is responsible under the Indemnification and Hold Harmless clause of the subcontract;

 

(2)                                  For which the Subcontractor is otherwise responsible under the express terms of any other clause specified in the Schedule or elsewhere in the subcontract;

 

(3)                                  For which the Subcontractor has failed to insure or to maintain insurance as required by the Contract Administrator;

 

(4)                                  For any award of punitive damages against the Subcontractor; or

 

(5)                                  That result from willful misconduct or lack of good faith on the part of any of the Subcontractor’s directors, officers, managers, superintendents, or other representatives who have supervision or direction of:

 

(i)            All or substantially all of the Subcontractor’s, business;

 

(ii)           All or substantially all of the Subcontractor’s operations at any one plant or separate location in which this subcontract is being performed; or

 

(iii)          A separate and complete major industrial operation in connection with the performance of this subcontract.

 

(f)            The provisions of paragraph (e) of this clause shall not restrict the right of the Subcontractor to be reimbursed for the cost of insurance maintained by the Subcontractor in connection with the performance of this subcontract, other than insurance required in accordance with this clause; provided, that such cost is allowable under the Allowable Cost and Payment clause of this subcontract.

 

(g)           If any suit or action is filed or any claim is made against the Subcontractor, the cost and expense of which may be reimbursable to the Subcontractor under this subcontract, and the risk of which is then uninsured or is insured for less than the amount claimed, the Subcontractor shall-

 

(1)                                  Immediately notify the Contract Administrator and promptly furnish copies of all pertinent papers received;

 

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(2)                                  Authorize University representatives to collaborate with counsel for the insurance carrier in settling or defending the claim when the amount of the liability claimed exceeds the amount of coverage; and

 

(3)                                  Authorize University representatives to settle or defend the claim and to represent the Subcontractor in or to take. charge of any litigation, if required by the University, when the liability is not insured or covered by bond. The Subcontractor may, a i own expense, be associated with the University representatives in any such claim or litigation.

 

26.0        UNIVERSITY’S RIGHT TO OFFSET

 

The Prime Contractor may collect any amount determined by the Contract Administrator to be owed to the University by the Subcontractor by offsetting the amount against any payment due to the Subcontractor under any subcontract it has with the University issued pursuant the University’s contract with DOE for management and operation of LANL. Any challenge to the amount of an offset under this clause shall be resolved under the Disputes clause of this subcontract.

 

27.0                        ALTERATION OF CLAUSE ENTITLED “STATE OF NEW MEXICO GROSS RECEIPTS AND COMPENSATING TAX”. FAR 52.229-10

 

Change all references to “Type 15 NonTaxable Transaction Certificate” in the clause entitled “State of New Mexico Gross Receipts and Compensating Tax” to “Type 9 NonTaxable Transaction Certificate.”

 

28.0        ACCESS TO AND OWNERSHIP OF RECORDS

 

(a)           Government-owned records. Except as provided in paragraph (b) of this clause, all records acquired or generated by the Subcontractor in its performance of this subcontract shall be the property of the Government and shall be delivered to the Government or otherwise disposed of by the Subcontractor either as the Contract Administrator may from time to time direct during the progress of the work or, in any event, as the Contract Administrator shall direct upon completion or termination of the subcontract.

 

(b)           Subcontractor-owned records. The following records are considered, the property of the Subcontractor and are not within the scope of paragraph (a) of this clause.

 

(1)                                  Employment-related records (such as workers’ compensation files; employee relations records, records on salary and employee benefits; drug testing records, labor negotiation records; records on ethics, employee concerns, and other employee-related investigations conducted under an expectation of confidentiality; employee assistance program records; and personnel and medical/ health-related records and similar files), and non-employee patient medical/health related records, except for those records described by the contract as being maintained in Privacy Act systems of records.

 

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(2)                                  Confidential contractor’ financial information, and correspondence between the contractor and other segments of the contractor located away from the Government facility (i.e., the Subcontractor’s corporate headquarters);

 

(3)                                  Records relating to any procurement action by the Subcontractor, except for records that under the General Provision clause entitled, Accounts, Records, and Inspection, are described as the property of the Government; and

 

(4)                                  Legal records, including legal opinions, litigation files, and documents covered by the attorney-client and attorney work product privileges; and

 

(5)                                  The following categories of records maintained pursuant to the technology transfer clause of this contract:

 

(i)                                     Executed license agreements, including exhibits or appendices containing information on royalties, royalty rates, other financial information, or commercialization plans, and all related documents, notes and correspondence.

 

(ii)                                  The Subcontractor’s protected Cooperative Research and Development Agreement (CRADA) information and appendices to a CRADA that contain licensing terms and conditions, or royalty or royalty rate information.

 

(iii)                               Patent, copyright, mask work, and trademark application files and related contractor invention disclosures, documents and correspondence, where the Subcontractor has elected rights or has permission to assert rights and has not relinquished such fights or turned such rights over to the Government.

 

(c)           Subcontract completion or termination. In the event of completion or terrain of this subcontract, copies of any of the Subcontractor-owned records identified in paragraph (b) of this clause, upon the request of the Government, shall be delivered to the Government o its designees, including successor contractors. Upon delivery, title to such records shall vest in the Government or its designees, and such records shall be protected in accordance with applicable federal laws (including the Privacy Act), as appropriate.

 

(d)           Inspection, copying, and audit of records. All records acquired or generated by the Subcontractor under this subcontract in the possession of the Subcontractor, including those described at paragraph (b) of this clause, shall be subject to inspection, copying, and audit by the Government or its designees at all reasonable times, and the Subcontractor shall afford the Government or its designees reasonable facilities for such inspection, copying, and audit; provided, however, that upon request by the Contract Administrator, the Subcontractor shall deliver such records to a location specified by the Contract Administrator for inspection, copying, and audit. The Government or its designees shall use such records in accordance with applicable federal laws (including the Privacy Act), as appropriate.

 

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(e)           Applicability.  Paragraphs (b), (c), and (d) of this clause apply to all records without regard to the date or origination of such records.

 

(f)            Records retention standards. Special records retention standards, described at DOE Order 200.1, Information Management Program (version in effect on effective date of subcontract), are applicable for the classes of records described therein, whether or not the records are owned by the Government or the Subcontractor. In addition, the Subcontractor shall retain individual radiation exposure records generated in the performance of work under this subcontract until the Government authorizes disposal. The Government may waive application of these record retention schedules, if, upon termination or completion of the subcontract, the Government exercises its right under paragraph (c) of this clause to obtain copies and delivery of records described in paragraphs (a) and (b) of this clause.

 

(g)           Subcontracts. The Subcontractor shall include the requirements of this clause in all subcontracts that are of a cost-reimbursement type if any of the following factors is present:

 

(1)                                  The value of the subcontract is greater than $2 million (unless. specifically waived by the Contract Administrator);

 

(2)                                  The Contract Administrator determines that the subcontract is, or involves, a critical task related to the subcontract; or

 

(3)                                  The subcontract includes 48 CFR 970.5223-1, Integration of Environment, Safety, and Health into Work Planning and Execution, or similar clause.

 

29.0        DISPUTES

 

(a)           Definitions. For purposes of this clause:

 

(1)                                  Claim” means a written demand or written assertion by either contracting party seeking as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of a contract term, or other relief arising under or relating to this subcontract. A voucher, invoice, or other request for payment or equitable adjustment under the terms of the subcontract, that is not in dispute when submitted, is not a claim. The Subcontractor may convert such submission into a claim if it is disputed either as to liability or amount, or is not acted upon in a reasonable time, by demanding a decision by the Contract Administrator.

 

(b)           Nature of the. Subcontract. This subcontract is not a Government contract and, therefore, is not subject to the Contract Disputes Act of 1978 (41 U.S.C. §§601-613). The Subcontractor acknowledges that DOE and the University are not a parties to the subcontract and, for purposes of the subcontract, the University is not an agent of DOE.

 

(c)           Scope of Clause. The rights and procedures set forth in this clause are the exclusive rights and procedures for resolution of all claims and disputes arising under, or relating to, this subcontract, and no action based upon any claim or dispute arising under, or relating to, this subcontract shall be brought in any court except as provided in this clause. The parties shall be bound by any arbitration decision rendered pursuant to this clause, which shall be vacated,

 

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modified, or corrected only as provided in the Federal Arbitration Act (9 U.S.C. §§1-16). An arbitration decision may be enforced in any court of competent jurisdiction.

 

(d)           Claims asserting actions or inactions of the University.

 

(1)                                  Unless otherwise provided in this subcontract, for claims asserting as the basis any action or inaction by the University the Subcontractor must file any claim with KSL Services JV, and KSL Service JV will present the claim to the University within 60 days after the Subcontractor knew or should have known the facts giving rise to the claim. Failure to file a claim within the period prescribed by this paragraph shall constitute a waiver of the Subcontractor’s right, if any, to an equitable adjustment under the subcontract.

 

(2)                                  The Subcontractor shall submit any claim identified in (1) above in writing to KSL Services JV, and KSL Services JV will present the claim to the University’s Contract Administrator who shall issue a decision on the matter within 60 days of receipt of the claim. If the University’s Contract Administrator fails to issue a decision within 60 days, the Subcontractor may request that KSL Services JV request mediation or a demand for arbitration as provided in KSL Services TV contract with the University.

 

(3)                                  The decision of the University’s Contract Administrator shall be final and conclusive unless the Subcontractor requests that KSL Services JV requests mediation or demands arbitration in accordance with the terms of KSL Services JV contract with the University.

 

(4)                                  The Subcontractor shall fully cooperate with KSL Services JV in the pursuit and conduct of any mediation or arbitration requested by Subcontractor. Any and all costs incurred by KSL Services JV in sponsoring and participating with Subcontractor in any mediation or arbitration arising under this clause, shall be for the account of Subcontractor.

 

(e)           Claims asserting actions or inactions on part of KSL Services JV.

 

(1)                                  Unless otherwise provided in this subcontract, for claims asserting as the basis any action or inaction by KSL Services JV the Subcontractor must file any claim with KSL Services JV within 60 days after the Subcontractor knew or should have known the facts giving rise to the claim. Failure to file a claim within the period prescribed by this paragraph shall constitute a waiver of the Subcontractor’s right, if any, to an equitable adjustment under the subcontract.

 

(2)                                  The Subcontractor shall submit any claim identified in (1) above in writing to KSL Services JV, and KSL Services JV’s Subcontract Administrator shall issue a decision on the matter within 60 days of receipt of the claim. If the KSL Services JV’s Subcontract Administrator fails to issue a decision within 60 days, or such other time as deemed necessary by the Subcontract Administrator, the

 

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Subcontractor may request that KSL Services JV may submit a demand for arbitration as provided herein.

 

(3)                                  The decision of KSL Services JV’s Subcontract Administrator shall be final and conclusive unless the Subcontractor demands arbitration in accordance with the terms of this clause.

 

(4)                                  If the decision of the KSL Services JV’s Subcontract Administrator is not satisfactory to the Subcontractor, the Subcontractor must submit to the Subcontractor Administrator a written demand for arbitration of the claim within 45 days after receipt of the Subcontract Administrator’s decision.

 

(f)            Arbitration Procedures.

 

(1)                                  The parties agree to first endeavor to settle the dispute in an amicable mariner by mediation administered by the American Arbitration Association under its Commercial Mediation Rules before resorting to arbitration. Thereafter, any unresolved controversy or claim arising out of or relating to this contact or breach thereof shall be settled by arbitration administered by the American Arbitration Association in accordance with its Commercial Arbitration Rules and judgment upon the Award rendered by the arbitrators) may be entered in any court having jurisdiction thereof.

 

(2)                                  The parties acknowledge that this contract evidences a transaction involving interstate commerce. The United States Arbitration Act shall govern the interpretation, enforcement, and proceedings pursuant to the arbitration clause in this contract.

 

(3)                                  The arbitration proceedings shall be conducted in Albuquerque, NM. The language of the arbitration shall be English.

 

(4)                                  The governing law of this contract shall, be that body of common law relating to U.S. government procurement and where no such common law exists the law of the State of New Mexico, excluding any conflict of laws provision which would lead to the application of a different body of law.

 

(5)                                  The decision of a majority of the three (3) arbitrators shall be reduced to writing; final and binding without the right of appeal. Judgment upon the award may be entered in any court having jurisdiction over the person or the assets of the Party owing the judgment or application may be made to . such court for a judicial acceptance of the award and an order of enforcement, as the case may be.

 

(6)                                  Consequential, punitive or other similar damages shall not be’ allowed; provided, however, the award may include appropriate punitive. damages where a Party has engaged in delaying and dilatory actions.

 

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30.0        ALLOWABLE COST AND PAYMENT

 

(a)           Invoicing.

 

(1)                                  KSL Services JV will make payments to the Subcontractor in accordance with the Prime Subcontract between KSL Services JV, the University and this clause.

 

(2)                                  Subcontract financing payments are not subject to the interest penalty provisions of the Prompt Payment Act. Interim payments made prior to the final payment under the subcontract are contract financing payments.

 

(3)                                  In the event that the University requires an audit or other review of a specific payment to ensure compliance with the terms and conditions of the subcontract, the KSL Services JV may withhold payment for the cost in question.

 

(b)           Reimbursing costs.

 

(1)                                  For the purpose of paying allowable costs (except as provided in paragraph (b)(2) of this clause, with respect to pension, deferred profit sharing, and employee stock ownership plan contributions), the term “costs” includes only-

 

(i)                                     Those recorded costs that, at the time of the request for reimbursement or withdrawal from the Special Financial Institution Account, the Subcontractor has paid by cash, check, or other form of actual payment for items or services purchased directly for the contract;

 

(ii)                                  When the Subcontractor is not delinquent in paying costs of subcontract performance in the ordinary course of business, costs incurred, but not necessarily paid, for-

 

(A)                              Supplies and services purchased directly for the subcontract and associated financing payments to lower tier subcontractors, provided payments will be made-

 

(1)                                  In accordance with the terms and conditions of a lower tier subcontract or invoice; and

 

(2)                                  Ordinarily prior to the submission of KSL Services JV next monthly certified invoice to the University;

 

(B)                                Materials issued from the Subcontractor’s inventory and placed in the production process for use on the subcontract;

 

(C)                                Direct labor;

 

(D)                               Direct travel;

 

(E)                                 Other direct in-house costs; and

 

27



 

(F)                                 Properly allocable and allowable indirect costs, as shown in the records maintained by the Subcontractor for purposes of obtaining reimbursement under the subcontract;

 

(iii)                               The amount of financing payments that have been paid by cash, check, or other forms of payment to lower-tier subcontractors.

 

(2)                                  Accrued costs of Subcontractor contributions under employee pension plans shall be excluded until actually paid unless-

 

(i)                                     The Subcontractor’s practice is to make contributions to the retirement fund quarterly or more frequently; and

 

(ii)                                  The contribution does not remain unpaid 30 days after the end of the applicable quarter or shorter payment period (any contribution remaining unpaid shall be excluded from the Subcontractor’s indirect costs for payment purposes).

 

(3)                                  Notwithstanding the audit and adjustment of invoices or vouchers under paragraph (e) of this clause, allowable indirect costs under this subcontract shall be obtained by applying indirect cost rates established in accordance with paragraph (c) of this clause.

 

(4)                                  Any statements in specifications or other documents incorporated in this subcontract by reference designating performance of services or furnishing of materials at the Subcontractor’s expense or at no cost to the University or the Government shall be disregarded for purposes of cost reimbursement under this clause.

 

(c)           Final indirect cost rates.

 

(1)                                  Final annual indirect cost rates and the appropriate bases shall be established in accordance with Subpart 42.7 of the Federal Acquisition Regulation (FAR) in effect for the period covered by the indirect-cost rate proposal.

 

(2)                                  (i)            The Subcontractor shall submit ‘an adequate final indirect cost rate proposal to KSL Services JV within the 6-month period following the expiration of each of Government’s fiscal years. Reasonable extensions, for exceptional circumstances only, may be requested in writing by the Subcontractor through KSL Services JV and granted in writing by the Contract Administrator. The Subcontractor shall support its proposal with adequate supporting data.

 

(ii)                                  The proposed rates shall be based on the Subcontractor’s actual cost experience for that period. The Contract Administrator and the ‘Subcontractor shall establish the final indirect cost rates as promptly as practical after receipt of the Subcontractor’s proposal.

 

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(3)                                  The Subcontractor and Contract Administrator shall execute a written understanding setting forth the final indirect cost rates. The understanding shall specify

 

(i)                                     the agreed-upon final annual indirect cost rates,

 

(ii)                                  the bases to which the rates apply,

 

(iii)                               the periods for which the rates apply,

 

(iv)                              any specific indirect cost items treated as direct costs in the settlement, and

 

(v)                                 the affected subcontract, identifying any with advance agreements or special terms and the applicable rates. The understanding shall not change any monetary ceiling, subcontract obligation, or specific cost allowance or disallowance provided for in this subcontract. The understanding is incorporated into this subcontract upon execution.

 

(4)                                  Failure by the parties to agree on a final annual indirect cost rate shall be a dispute within the meaning of the Disputes clause.

 

(5)                                  Within 120 days (or longer period if approved in writing by the Contract Administrator) after settlement of the final annual indirect cost rates for all years of a physically complete subcontract, the Subcontractor shall submit to KSL Services JV a completion invoice or voucher to reflect the settled amounts and rates.

 

(6)                                  (i)            If the . Subcontractor fails to submit a completion invoice or voucher to KSL Services JV within the time specified in paragraph (c)(5) of this clause, the Contract Administrator may-

 

(A)                              Determine the amounts due to the Subcontractor under the subcontract; and

 

(B)                                Record this determination in.a unilateral modification to the subcontract.

 

(ii)                                  This determination constitutes the final decision of the Contract Administrator in accordance with the Special Conditions, Paragraph 29, entitled “Disputes.”

 

(d)           Billing rates. Until final annual indirect cost rates are established for any period, the Government shall reimburse the Subcontractor at billing rates established by the Contract Administrator or by an authorized representative (the cognizant auditor), subject to adjustment when the final rates are established. These billing rates-

 

(1)                                  Shall be the anticipated final rates; and

 

29



 

(2)                                  May be prospectively or retroactively revised by mutual agreement, at either party’s request, to prevent substantial overpayment or underpayment.

 

(e)           Audit. At any time or times before final payment, the Contract Administrator may have the Subcontractor’s invoices or vouchers and statements of cost audited. Any payment may be-

 

(1)                                  Reduced by amounts found by the Contract Administrator not to constitute allowable costs; or

 

(2)                                  Adjusted for prior overpayments or underpayments.

 

(f)            Final payment.

 

(1)                                  Upon approval of a completion invoice or voucher . submitted by the Subcontractor in accordance with paragraph (c)(5) of this clause, and upon the Subcontractor’s compliance with all terms of this subcontract, the University shall promptly pay any balance of allowable costs and that part of the fee (if any) not previously paid.

 

(2)                                  The Subcontractor shall pay to KSL Services JV any refunds, rebates, credits, or other amounts (including interest, if any) accruing to or received by the Subcontractor or any assignee under this subcontract, to the extent that those amounts are properly allocable to costs for which the Subcontractor has been reimbursed by KSL Services JV from the University. Reasonable expenses incurred by the Subcontractor for securing refunds, rebates, credits, or other amounts shall be allowable costs if approved by the Contract Administrator. Before final payment under this subcontract, the Subcontractor and each assignee whose assignment is in effect at the time of final payment shall execute and deliver-

 

(i)                                     An assignment to the Government, in form and substance satisfactory to the Contract Administrator, of refunds, rebates, credits, or other amounts (including interest, if any) properly allocable to costs for which the Subcontractor has been reimbursed by KSL Services JV, the University, or government under this subcontract; and

 

(ii)                                  A release discharging KSL Services JV, the University and the Government, its officers, agents, and employees from all liabilities, obligations, and claims arising out of or under this subcontract, except-

 

(A)                              Specified claims stated in exact amounts, or in estimated amounts when the exact amounts are not known;

 

(B)                                Claims (including reasonable incidental expenses) - based upon liabilities of the Subcontractor to third parties arising

 

30



 

out of the performance of this subcontract; provided, that the claims are not known to the Subcontractor on the date of the execution of the release, and that the Subcontractor gives notice of the claims in writing to KSL Services JV, within 6 years following the release date or notice of final payment date, whichever is earlier, and

 

(C)                                Claims for reimbursement of costs, including reasonable incidental expenses, incurred by the Subcontractor under the patent clauses of this subcontract, excluding, however, any expenses arising from the Subcontractor’s indemnification of KSL Services JV, the University or the Government against patent liability.

 

31.0        FIXED FEE

 

(a)           KSL Services JV shall pay the Subcontractor for performing this subcontract the fixed fee specified in the Schedule.

 

(b)           Payment of the fixed fee shall be made as specified in the Schedule; provided that after payment of 85 percent of the fixed fee, KSL Services JV may withhold further payment of fee until a reserve is set aside in an amount that KSL Services JV considers necessary to protect the Government and KSL Services JV interest. This reserve shall not exceed 15 percent of the total fixed fee or $100,000, whichever is less. KSL Services JV shall release 75 percent of all fee withholds under this subcontract after receipt of the certified final indirect cost rate proposal covering the year of physical completion of this subcontract, provided the Subcontractor has satisfied all other subcontract terms and conditions, including the submission of final patent and royalty reports, and is not delinquent in submitting final vouchers on prior years’ settlements. KSL may release up to 90 percent of the fee withholds under this contract based on the Subcontractor’s past performance related to the submission and settlement of final indirect cost rate proposals with the Government.

 

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STATEMENT OF WORK

 

Environmental Services

 

(Eligible NAICS Codes-562910, 541620, 541330,
562910, 541380, 561210)

 

Introduction. The subcontractor is responsible for providing KSL with, operational and quality services to ensure site-wide environmental compliance with laws and regulations of the U.S. Government, State of New Mexico, Los Alamos National Laboratory, and other relevant authorities.

 

Please refer to attachment 1 for a description of the KSL work at LANL.

 

The Subcontractor must be able to obtain a favorable DOE Foreign Ownership, Control or Influence determination from the Department of Energy.

 

The Subcontractor’s Project Manager and essential personnel must be able to obtain DOE security clearances at the “L” or “Q” level.

 

The Subcontractor is expected to provide expertise in each of the major environmental program areas described below, and to have sufficient qualified staff available to accomplish the anticipated tasks.

 

The Subcontractor’s work consists of a Base Program and Work for Others Program. The Base Program is currently funded at $1.2 million for FY 03 and consists of work that is in direct support of KSL organizations. The Work for Others Program is incrementally funded by LANL work orders and consists of environmental services that are ordered by LANL organizations. Funding for the Work for Others Program can vary significantly from year-to-year depending on LANL needs, budgets, priorities, and other factors.

 

The work to be accomplished each year for the Base Program will- be defined in an Annual Management Plan (AMP). The AMP will consist of the Subcontractor’s approved budget for the year, and a description of the performance goals to be achieved in each of the major program areas. The Subcontractor should be . aware that budgets and performance goals may change during the course of the year because of operational emergencies, LANL direction, funding shortfalls, enactment of new laws, and other factors.

 

The KSL Technical Representative will provide oversight and approval of contractor activities and will be the point of contact for programmatic task review, annual management plan implementation and project performance evaluation. A review of performance against goals will be conducted quarterly.

 

1



 

Major Environmental Program Areas of the
Base Program and the Work for Others Program

 

1.             Water and Wastewater

 

Maintain and improve operation of the KSL operated, State-certified laboratory for coliform analyses that supports the Laboratory’s drinking water program by providing the capability to perform coliform sampling, membrane filtration tests, coliform confirmation testing, utilizing required quality assurance practices, as specified by the New Mexico Regulations Governing Water Supply.

 

Conduct studies on water complaints and stagnation problems as directed to KSL by the Laboratory to assess microbiological quality, develop data, and generate and implement recommendations.

 

Support DOE and the Laboratory’s National Pollutant Discharge Elimination System (NPDES) permit compliance program by providing the capability to perform sanitary wastewater analyses, including pH, BOD, COD, TSS, and fecal coliform analyses, and to provide collection of sanitary samples (wastewater and sludge), quality control, and operational monitoring of NPDES sanitary wastewater discharges. These tests will adhere to the methodology in the specified editions of Standard Methods for the Analysis of Water and Wastewater.

 

2.             Hazardous and Solid Waste

 

Comply with applicable hazardous waste regulations by conducting inspections, maintaining documentation, and following Subcontractor and Laboratory procedures for the storage and disposal of waste.

 

3.             Storm Water and Spill Prevention, Control, Containment (SPCC)

 

Develop, maintain, revise and monitor SPCC plans for KSL managed facilities and work. Provide inspection services to assure operational compliance with approved plans. Provide assistance to the KSL Engineering and Construction departments for developing storm water plans for construction activities.

 

4.             Spill Response and Mitigation

 

Provide trained personnel to respond to both post-emergency response operations and non-emergency spills. Personnel will provide support on an as-needed basis at the direction of the Laboratory’s Emergency Management and Response group or the designated “Recovery Manager” for both post and non-emergency events.

 

5.             Pollution Prevention and Waste Minimization

 

Implement pollution prevention plans and programs that comply with applicable regulatory requirements. Examples include, but are not limited to, pollution prevention/waste minimization strategies (such as chemical and solvent substitution,

 

2



 

source reduction and segregation), and recycling. The contractor will support LANL programs for P2 (Pollution Prevention) and proactively integrate P2 strategies into KSL’s work control process.

 

6.             Environmental Management System

 

Complete development of, and implement the existing KSL environmental management system (EMS). The EMS is intended to be consistent with the requirements of ISO 14001. The EMS is approximately 90% complete.

 

7.             Air Quality

 

Implement a written Air Quality Management Program to comply with Clean Air Act requirements as defined in the Laboratory’s Title V Operating Permit.

 

Provide trained personnel to support the LANL Air Quality Group’s stack monitoring program. Program responsibilities are to record airflow measurements using properly calibrated measuring equipment.

 

8.             Radiological characterization and sample preparation (This work is not currently performed by KSL or the incumbent subcontractor, however, KSL anticipates that this work may be performed in the future.)

 

Provide support to LANL groups by developing unique sampling protocols for the preparation of sediment samples for radiological analyses.

 

Provide characterization and sample preparation services. in contaminated facilities that are scheduled for decommissioning, decontamination, or demolition. Related services may include establishing characterization baselines, writing SOWs for D&D work, and developing plans related to D&D procurements. Provide environmental support to hazardous operations such as clean up of radiological liquid waste tanks.

 

The work may also include providing Radiological Control Technicians (RCT) who work under the LANL radiation protection program and provide radiation protection services to KSL work activities.

 

Anticipated Tasks (to be defined and prioritized in an Annual Management Plan)

 

1.                                       Operate the NMED-certified microbiology laboratory (approximately 1100 square feet). Perform operational and perform compliance testing on drinking water and wastewater. Collect and analyze on average 46 membrane filtration samples per month, perform BOD (biological oxygen demand), TSS (total suspended solids), pH, and fecal coliform samples for NPDES compliance.

 

2.                                       Perform RCRA inspections, site self-assessments. Monthly storage area compliance verification for 12-to 16 sites.

 

3



 

3.                                       Coordinate KSL activities with LANL’s storm water permit. Write storm water plans, verify implementation and perform inspections on impacted projects as projects arise (number varies but can be as many as six at a time during the July through September construction season).

 

4.                                       Provide support to D&D, construction, and HAZWOPER Projects. Implement Site Health and Safety Plans (SHASP), complete waste profiles, and manage waste for about 1,000 small construction projects per year.

 

5.                                       Environmental Management System and ISO 14001 development and operation. Complete the KSL EMS plan and implement company wide. The EMS plan is about 90% complete.

 

6.                                       Line disinfections and construction project support services. The number to be performed varies based on construction activities but could be as high as 100 per year, including 1 or 2 major projects related to new construction of LANL facilities.

 

7.                                       NPDES compliance and Wastewater Treatment Facilities support. Collect Wastewater Treatment Plant acceptance criteria samples, perform upstream monitoring, trouble shoot WWTP problems, and maintain NMED Level 4 certifications. The WWTP has a design flow of 600,000 gallons per day and supports a site population of about 15,000 people during normal working hours.

 

8.                                       Chemical Inventory Surveillance and Review. Assess opportunities for hazardous waste reduction and elimination in all areas of KSL work.

 

9.                                       Design Review for construction projects. Engage in up-front planning and design of 10-20 projects per year to incorporate pollution prevention methodologies. Design reviews will be based on potential environmental impacts including energy use, water use, waste streams, and compliance with CAA and CWA.

 

10.                                 Spill response plans, SPCC implementation and oversight. Provide 24-hour response capability, support the KSL environmental response and recovery team (ERRT), and confirm SPCC compliance. Currently there are 6 SPCC

 

11.                                 Radiological characterization and sample preparation (optional). Support LANL groups and/or KSL on special projects, D&D, ER as requested. Currently, there are no requirements for this work.

 

12.                                 Waste management coordination. Support KSL departments that generate waste to comply with requirements. Most KSL waste streams are generated by Roads and Grounds Department, Metal Fabrication Shop, Heavy Equipment Shop, Stationary Equipment Shop, and the following craft work: carpentry, facility mechanical work, electrical work, painting, and insulating.

 

13.                                 Radiological Control Technicians (optional). ACT’s may be requested to support special projects in LANL nuclear facilities. Currently, there are no requirements for this work.

 

4



 

14.                                 Pollution Prevention (P2) initiatives. This work includes waste reduction, reuse, and recycling. Apply P2 initiative to all aspects of KSL operations. Ensure generators properly characterize waste prior to disposal, (2 to 4 metric tons were generated in FY02). Develop waste stream reduction strategies. Review and implement strategies to eliminate or reduce waste.

 

15.                                 Air emissions inventories and surveys. Oversee KSL operations for compliance with CAA and Title V permit requirements. KSL operates an asphalt plant and a steam-electric cogeneration plan with nominal output of 10MW.

 

16.                                 Pesticide usage and reporting guidance. Provide oversight of certified applicator activities and tracking of annual usage.

 

17.                                 Material reuse and recycling. Ensure compliance with Executive Order 13101 “Greening the Government Through Waste Prevention, Recycling, and Federal Acquisition Regulations”, and oversee salvage operations.

 

18.                                 Oil reuse and recycling. Develop a site-wide waste oil recycling program. The current program supports the Heavy Equipment and Stationary Equipment shops. KSL desires to offer this service to all LANL organizations.

 

19.                                 Underground and above ground storage tank management (UST, AST). Ensure compliance with 40 CFR 280. KSL owns one UST and two AST’s. Ensure implementation of SPCC plans for 2 >150K gallon ASTs.

 

20.                                 Cooling tower management. Provide technical oversight for waste disposal, NPDES compliance, and water conservation.

 

21.                                 Refrigerant Program oversight. Provide services for CM Title VI CFC management in accordance with LANL procedures.

 

22.                                 LANL stack monitoring measurements. Measurements are taken about 60 times per year. Equipment is calibrated monthly and measurements are coordinated through LANL.

 

23.                                 Liaison with LANL, DOE, NMED, EPA, and other regulatory agencies. Maintain regular communication with relevant regulatory agencies to provide updates on environmental programs and accomplishments.

 

Subcontract Deliverables

 

1.                                       Annual Price Proposal to be submitted by August 30, of each subcontract base period beginning in 2004

 

2.                                       Quarterly Contract Review

 

3.                                       Quarterly EEO/AA Status Report

 

4.                                       Annual Salary Increase Authorization request by August 30, 2003

 

5



 

5.                                       Federal Insecticide, Fungicide, Rodenticide Act (FIFRA) Compliance Report

 

6.                                       National Pollutant Discharge Elimination System (NPDES) Sanitary Wastewater Test Results

 

7.                                       Los Alamos National Laboratory Air Quality Operating Permit Reports

 

8.                                       Annual overhead budget report to be submitted by August 1, of each year

 

9.                                       OSHA 200 Log — monthly and annual summary

 

10.                                 Monthly Subcontractor Injury/Illness Report

 

Ad hoc reports, special management reports, and other management information will be required from time to time.

 

Attachment:

 

1) KSL Statement of Work

 

6



 

MODIFICATIONS

 

1.                                       Increase funding by $16,643.00

 

2.                                       Revise designated Subcontractor Representative

 

3.                                       Increase funding by $7,889.00

 

4.                                       Increase funding by $54,298.00

 

5.                                       Exercise Option Period One (December 1, 2004 through November 30, 2005) and increase funding by $1,893,889.17

 

6.                                       Clarify the wording for fixed fee on temporary assignments

 

7.                                       Increase funding by $83,520.00

 

8.                                       Increase funding by $84,448.33

 

9.                                       Increase funding by $72,424.02

 

10.                                 Increase funding by $8,413.00

 

7


 

EX-10.7 12 a06-23654_1ex10d7.htm EX-10

Exhibit 10.7

 

Waste Management Contract

 

AGREEMENT

 

BETWEEN

 

THE REGENTS OF THE UNIVERSITY OF CALIFORNIA

(LOS ALAMOS NATIONAL LABORATORY)

AND

 

EBERLINE SERVICES, INC.

 

University Address:

University of California

 

Los Alamos National Laboratory

 

P.O. Box 1663

 

Los Alamos, NM 87545

 

 

Subcontractor Address:

7021 Pan American Freeway NE

 

Albuquerque, NM 87109

 

 

Agreement Number.

26725-001-01-CQ

 

 

Contract Type:

TASK ORDERING AGREEMENT (TOA)

 

 

Terms of Payment:

NET 30 DAYS AFTER RECEIPT OF INVOICE

 

 

Agreement for:

WASTE MANAGEMENT TECHNICAL SUPPORT

 

 

FOR THE REGENTS OF THE

FOR THE SUBCONTRACTOR

UNIVERSITY OF CALIFORNIA

 

 

By:

    /s/ Michael K. Kennicot

 

By:

    /s/ Vernon J. Brown

 

 

 

Name: Michael K. Kennicot

Name: Vernon J. Brown

 

 

Date: July 26, 2002

Date: July 26, 2002

 



 

Agreement No. 26725-000-02-CQ

 

TABLE OF CONTENTS

 

ITEM

 

Cover Page

 

 

 

Table of Contents

 

 

 

Schedule consisting of:

 

 

 

SECTION A — INTRODUCTION

 

 

 

SECTION B - SUPPLIES AND SERVICES TO BE DELIVERED

 

 

 

SECTION C - PERIOD OF PERFORMANCE

 

 

 

SECTION D - INSPECTION AND ACCEPTANCE

 

 

 

SECTION E - ADMINISTRATION OF AGREEMENT

 

 

 

SECTION F - SPECIAL PROVISIONS

 

 

 

SECTION G - GENERAL PROVISIONS

 

 

Los Alamos National Laboratory Form 7500

 

 

 

Report Preparation Instructions

Appendix A

Statement of Work

Appendix B

Northern New Mexico Economic Development Plan

Appendix C

Data Deliverable Reporting Description

Appendix C-1

Health and Safety Requirements

Appendix D

Billing Rates — Fixed Price

Appendix E

Fixed Unit Prices

Appendix F

Fixed Hourly Rates — Time and Materials

Appendix G

Fixed-Price Task Order Format

Appendix H

Time and Materials Task Order Format

Appendix I

Key Personnel

Appendix J

Performance Evaluation Format

Appendix K

Small Business Subcontracting Plan

Appendix L

 

 

Quality Assurance Plan

Appendix M

 

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SCHEDULE

 

SECTION A  -  INTRODUCTION

 

This Task Ordering Agreement, effective July 26, 2002, is hereby made and entered into by and between the Regents of the University of California, a constitutional corporation and instrumentality of the State of California, hereinafter called the “University” and Eberline Services, Inc., hereinafter called the “Subcontractor”, whose principal offices are located at 7201 Pan American Freeway NE, Albuquerque, NM.

 

The University has entered into Contract No. W-7405-Eng-36 as modified (hereinafter called the Prime Contract) with the U.S. Government (hereinafter called the Government”) represented by the Department of Energy (hereinafter called the “DOE”) for the performance of certain research and development work at the Los Alamos National Laboratory. This Agreement is entered into in furtherance of the performance of the work provided for in the Prime Contract.

 

By accepting this Agreement, the Subcontractor agrees to perform any tasks ordered by the University pursuant to this Agreement in accordance with the following terms and conditions. No other terms or conditions shall be binding upon the parties unless accepted by them in writing.

 

Some of the requirements herein for University approval are imposed by the Prime Contract, statute, or governmental regulation. The Subcontractor recognizes that failure to obtain approvals may jeopardize its reimbursement for costs accrued hereunder. All requests for University approval hereunder shall be directed to the person designated in Section E of this Agreement as the University Contract Administrator.

 

SECTION B  -  SUPPLIES AND SERVICES TO BE DELIVERED

 

The Subcontractor shall furnish qualified personnel, equipment, and facilities to perform the Waste Management Technical Support services in accordance with Appendix B, the Statement of Work for this Task Ordering Agreement (Appendix B) dated June 1, 2001. This Task Ordering Agreement shall be subject to the terms of special provision F-22 entitled “Indefinite Quantity”. Specific work scope will be defined within each task order issued by the University pursuant to this agreement. The University is guaranteeing that the aggregate value of task orders awarded during the initial five (5) year term of this Master Task Ordering Agreement will, at a minimum, total $1,000,000.00. This Agreement does not state or imply any obligation of the University to place any task orders with the Subcontractor in excess of $1,000,000.00, which is therefore, the minimum guaranteed amount established for this Subcontract that will be awarded against a maximum amount of $20,000,000.00, within the specified period through July 15, 2007. The University reserves the right to place no further Task Orders with the Subcontractor after issuance of a Task Order or Task Orders that are cumulatively valued at $1,000,000.00. The University also reserves the right to place orders or create subcontracts with other Subcontractors or subcontractors for the same types of services as are described within the Statement of Work for this Subcontract.

 

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SECTION C  -  PERIOD OF PERFORMANCE

 

1.                                       The overall term of this Agreement during which the University may order and the Subcontractor will perform work specified on task orders issued hereunder is sixty months beginning on the effective date specified in. SECTION A. The period of performance may be increased by exercise of the University’s option as described in paragraph F-8 of this Agreement. The period of performance of tasks ordered and delivery dates for any deliverable items shall be specified in each task order.

 

2.                                       Reports called for under the task orders issued hereunder shall be delivered only to addressees identified in each task order in the quantities specified. Delivery to any individual or agency other than those addressees is not permitted unless specifically authorized in writing by the University Contract Administrator. A copy of each letter of transmittal for all deliverables made to the addressees identified in task orders shall be delivered to:

 

University of California

Los Alamos National Laboratory

Attention: Michael L. Pierotti, MS K492 Reference: 26725-00-01-CQ

P.O. Box 1663

Los Alamos, NM 87545

 

SECTION D  -  INSPECTION AND ACCEPTANCE

 

Inspection and acceptance of all items delivered under task orders issued pursuant to this Agreement shall be at Los Alamos National Laboratory, Los Alamos, New Mexico, 87545. Acceptances shall be in writing by the University Contract Administrator.

 

SECTION E  -  ADMINISTRATION OF AGREEMENT

 

1.                                       The University Contract Administrator is: Michael L Pierotti

 

University of California

Los Alamos National Laboratory

P.O. Box 1663, Mail Stop K492

Los Alamos, NM 87545

Phone: (505) 665-7754

Fax: (505) 667-3953

 

2.                                       The University Technical Representative is: Ray Hahn University of California

 

Agreement No. 26725-000-02-CQ

Los Alamos National Laboratory

P.O. Box 1663, Mail Stop J595

Los Alamos, NM 87545

Phone: (505) 665-6158

Fax: (505) 665-8347

 

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3.                                       The University Technical Representative’s Designee for each task order shall be identified in the task order.

 

4.                                       If Government Furnished Property or Subcontractor Acquired Property is authorized for performance of a task order, the University Property Administrator shall be identified in the task order.

 

5.                                       The Patent Counsel is:

 

U.S. Department of Energy Albuquerque Operations Office

Office of Patent Counsel

P.O. Box 5440

Albuquerque, NM 87115

 

6.                                       Address Invoices to:

 

University of California

Los Alamos National Laboratory

Accounting Department, Mail Stop P240

P.O. Box 1663

Los Alamos, NM 87545

 

7.                                       Payments shall be mailed to:

 

Eberline Services, Inc

7021 Pan American Freeway NE

Albuquerque, NM 87544

 

SECTION F  -  SPECIAL PROVISIONS

 

1.                                       Pricing

 

A.                                   Task orders issued pursuant to this agreement may be priced as fixed-price, fixed unit price, and time and materials, as determined to be appropriate by the University. Schedule and/or performance incentives may be included in individual task orders when determined to be appropriate by the University.

 

B.                                     The University has no legal liability for payments to the Subcontractor pursuant to this Agreement until work is authorized in writing by issuance of a task order by the University.

 

C.                                     Pricing of Task Orders

 

(1)                                  The Subcontractor shall submit proposals in response to requests for proposal issued by the University Contract Administrator. Fixed-price proposals shall be priced using the labor Billing Rates listed in Appendix E and/or Fixed Unit Prices listed in Appendix F for the first twelve-month period of the agreement term. Labor effort under task orders priced on a

 

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time and materials basis shall be priced and reimbursed using the Fixed Hourly Rates listed in Appendix F for the first six- month period of the agreement term. Billing Rates and Fixed Hourly Rates for each subsequent twelve month period shall be established by multiplying the unburdened hourly rates for the preceding period by the percent change (+ or -) ending in the 6th, 18th, 30th, and 42nd month of the agreement term as published in the Employment Cost Index, wages and salaries, by occupation and industry group Professional specialty and technical occupations of Private Industry Workers in the Monthly Labor Review. Fixed Unit Prices for each subsequent twelve month period shall be established by multiplying the then current unit prices by the percent change (+ or -) ending in the 6th, 18th, 30th, and 42nd month of the agreement term as published in the Employment Cost Index (ECI) for wages and salaries, by similar occupation and industrial group. Cost reimbursable proposals shall be priced using the Subcontractor’s current cost and pricing data at the time of proposal submittal. The University will not pay for proposal preparation as a direct cost.

 

(2)                                  If during the term of this Agreement, the Subcontractor determines that a category of labor not already listed in Appendix E or Appendix G is necessary for fulfillment of the agreement objectives, the Subcontractor shall notify the University Contract Administrator.  Upon submission of necessary documentation by the Subcontractor, the parties may negotiate the Fixed Hourly Rate for the additional category for inclusion in Appendix E or Appendix G by a modification to this agreement.

 

D.                                    Fixed Price Task Orders

 

The University shall be obligated only to pay the Fixed Price for labor stated in task orders priced on a fixed-price basis.  The Subcontractor shall be obligated to complete all work called for in such task orders.  The subcontractor shall be reimbursed for direct labor expended in performance of fixed-price task orders issued pursuant to this Agreement at the billing rates used in pricing each respective task order.  Reimbursable costs shall be reimbursed at actual cost.

 

E.                                      Fixed-Unit Priced Task Orders

 

The University shall reimburse the Subcontractor for work performed or services rendered under Fixed Unit Price Task Orders based on negotiated firm Fixed Unit prices for the services or materials provided under the terms of the Task Order.

 

F.                                      Time and Materials Task Orders

 

(1)                                  The Subcontractor will be reimbursed for direct labor effort actually expended in performing task orders that are priced on a Time and Materials basis at the Fixed Hourly Rates stated in the task orders. Reimbursements to the Subcontractor for

 

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direct labor effort shall not exceed the amount stated in each task order as the maximum amount of the University’s liability for Direct Labor Charges.

 

(2)                                  If Other Direct Charges (materials) are needed for performance of work called for in time and materials task orders and if the Fixed Hourly Rates listed in Appendix E do not include an allocation for such costs, funds may be allotted in task orders for reimbursement of such charges. The Subcontractor shall only be reimbursed for Other Direct Charges when funds are allotted in task orders.  Reimbursement to the Subcontractor for Other Direct Charges shall be for actual cost and shall not exceed the amount stated in each task order as the maximum amount of the University’s liability for Other Direct Charges.

 

(3)                                  Direct labor charges or other direct charges that exceed the stated maximum amounts for each category shall not be reimbursed by the University to the Subcontractor even if the task order ceiling price has not been breached.

 

(4)                                  The Cost Principles and Procedures of Subpart 31.2 of the Federal Acquisition Regulation in effect on the date of this Agreement shall be the basis for establishing allowability and allocability for costs. Profit shall not be paid on reimbursements for other direct charges.

 

(5)                                  The total cost to the University for the performance of work called for under time and materials task orders issued under this Agreement shall not exceed the ceiling price set forth in each task order. If at any time prior to the completion date of a task order the Subcontractor has reason to believe that the work cannot be completed within the maximum amounts stated for direct labor charges or other direct charges of the stated ceiling price, he shall promptly notify the University Contract Administrator in writing providing either a request to reallocate the maximum amounts for direct labor charges and other direct charges or a revised estimate of the total cost to complete the work, including supporting reasons and documentation.

 

(6)                                  The University will not pay the Subcontractor any amount in excess of the ceiling price set forth in each task order. The Subcontractor is not obligated to continue performance or otherwise incur costs in excess of the ceiling price or the maximum amounts for direct labor charges or other direct charges unless and until the University Contract Administrator has notified the Subcontractor in writing that the ceiling price and/or the appropriate maximum amount has been increased and specifies the revised maximum amounts and, if appropriate, the revised ceiling price.

 

G.                                     No acceleration of effort will be undertaken or reimbursed under time and materials unless advance written approval is given to the Subcontractor by the University Contract Administrator.

 

H.                                    Task orders shall be substantially in the formats of Appendices H and I.

 

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I.                                         Payment

 

(1)                                  Fixed-Price Task Orders

 

(a)                                  The University shall pay the Subcontract, upon submission of proper invoices or vouchers, the price stipulated in each fixed-price task order for work delivered or rendered, less any deductions provided in this Agreement. Unless otherwise specified, payments shall be made upon acceptance by the University of any portion of the work delivered or rendered for which a price is separately stated in a task order.

 

(b)                                 The University will withhold from payment 20% of the amount – of each invoice or voucher up to a maximum of amount of $50,000 for each task order.

 

(c)                                  Except as stated in (4) below, upon completion of the requirements, including all deliverables, of each task order and submission of all documentation, certifications, and approvals required of the Subcontractor by the provisions of this Agreement, and acceptance of the work by the University, the University will pay the amount withheld on a task order.

 

(2)                                  Fixed Unit Price Task Orders

 

The University shall pay the Subcontractor, upon submission of proper invoices or vouchers, the price stipulated in the task order price schedule for services rendered or products delivered, less any deductions provided in this agreement.

 

(3)                                  Time and Materials Task Orders

 

(a)                                  The Subcontractor may submit monthly billings for the direct labor performed and/or other direct charges incurred. A breakdown of the labor categories and hours charged to each and full details of any other direct charges must be included on or with each invoice.

 

(b)                                 The University will withhold from payment 5% of the amount of the direct labor charges on each invoice up to a maximum amount of $50,000 for each task order.

 

(c)                                  Except as stated in (5) below, upon completion of the requirements, including all deliverables, of each task order and submission of all documentation, certifications, and approvals required of the Subcontractor by the provisions of this subcontract, and acceptance of the work by the University, the University will pay the amount withheld on a task order.

 

(4)                                  The amount withheld by the University on the last active task order under this Agreement will not be paid by the University until the following actions have occurred:

 

(a)                                  All requirements of all task orders are completed.

 

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(b)                                 Work performed by the Subcontractor on all task orders has been accepted by the University.

 

(c)                                  Completion of the disposition of any Government Furnished Property or Subcontractor Acquired Property authorized pursuant to this Agreement or a task order issued hereunder in accordance with directions issued by the University.

 

(d)                                 Submission by the Subcontractor or all documentation, certifications, releases, and assignments required by the provisions of this Agreement.

 

(5)                                  Each invoice or voucher submitted for payment shall bear the following certification signed by an official of the Subcontractor having authority to make such certification:

 

“The undersigned certifies that the information set forth herein is true and correct and may be used as a basis for payment by the University for effort performed.”

 

2.                                       Order of Precedence

 

Any inconsistency in this agreement shall be resolved by giving precedence in the following order:

 

a.                                       The Agreement Schedule.

 

b.                                      The Task Order

 

c.                                       Task Order statement of work.

 

d.                                      The Agreement statement of work.

 

e.                                       The General Provisions, including the Additional General Provisions in Appendix A to this Agreement.

 

3.                                       Modifications

 

The University Contract Administrator is the only person authorized to approve changes in any of the requirements under this Agreement and notwithstanding any provision contained elsewhere in this Agreement, the said authority remains solely with the University Contract Administrator. No statement of any person whomsoever shall in any manner or degree modify or otherwise affect the terms of this agreement, except for written statements of the University Contract Administrator. In the event the Subcontractor effects any such change at the direction of any person other than the University Contract Administrator, the change will be considered to have been made without authority and no adjustment shall be made in the Agreement price or a task order price to cover any increase in costs incurred as a result thereof.

 

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4.                                       University Technical Representative

 

The individual identified as the University Technical Representative (UTR) is the person designated to monitor the work performed pursuant to this agreement. The UTR does not possess authority to change any of the requirements, including time of delivery or place of delivery, under task orders issued pursuant to this subcontract. Any direction accepted by the Subcontractor from the UTR or any individual other than the University Contract Administrator shall be at the sole risk of the Subcontractor.

 

5.                                       Key Personnel

 

It having been determined that the employees whose names appear in Appendix J, or persons approved by the Contract Administrator as persons of substantially equal abilities and qualifications, are necessary for the successful performance of this Agreement, the Subcontractor agrees to assign such employees or persons to the performance of the work under task orders issued pursuant to this Agreement and shall not reassign or remove any of them without the consent of the Contract Administrator. Whenever, for any reason, one or more of the aforementioned employees is unavailable for assignment for work under this Agreement, the Subcontractor shall, with the approval of the Contract Administrator, replace such. employee with an employee of substantially equal abilities and qualifications.

 

6.                                       Release of Information

 

Publication or other presentation of material, data, record charts, graphs, or other records developed or maintained under this agreement is prohibited except as approved in writing in advance by the University Classification Office. Your request for review and approval should be addressed to the University Contract Administrator.

 

7.                                       Maintenance of Records

 

The Subcontractor will maintain a system of recording effort expended in direct performance of task orders issued pursuant to this agreement. Such record system will be designed to facilitate audits and reporting and will contain as a minimum, (1) the starting date and through date of each task order; (2) a current record of hours expended in performance of task orders issued pursuant to this Agreement by name and category of direct charging personnel; and (3) a full detail and documentation of other direct charges, if any, chargeable to task orders issued pursuant to this Agreement.

 

8.                                       Option to Extend the Term of the Agreement

 

(a)                                  The University may extend the term of this Agreement by a Modification to the agreement at least thirty days prior to the expiration date established in Section C provided that the University shall give the Subcontract preliminary written notice of its intent to extend at least 30 days before the Agreement expires. The preliminary notice does not commit the University to an extension.

 

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(b)                                 If the University exercises this option, the extended agreement shall be considered to include this option provision.

 

(c)                                  The total duration of this Agreement, including the exercise of any options under this clause shall not exceed 84 months.

 

9.                                       Northern New Mexico Economic Development Plan

 

(a)                                  Definitions.

 

“Northern New Mexico (NNM)” means the counties of Taos, Rio Arriba, Santa Fe, Sandoval, Mora, San Miguel and Los Alamos, including the Pueblos.

 

“Northern New Mexico business concern” means a business entity with a place of business located in Northern New Mexico and that makes a significant contribution to the economy of NNM through the payment of taxes and/or the use of NNM products, material, and/or labor.

 

(b)                                 Upon request by the University, the Subcontractor shall submit and negotiate a Northern New Mexico Economic Development Plan that demonstrates the Subcontractor’s commitment to support economic development, corporate citizenship, and economic diversification programs in Northern New Mexico.

 

(c)                                  The Subcontractor’s NNM Economic Development Plan shall describe each of the following in specific terms:

 

1.                                       Each activity to be undertaken for the benefit of Northern New Mexico;

 

2.                                       The methodology for achieving each of the planned activities;

 

3.                                       The tangible, quantifiable, and measurable intended benefits of each activity to Northern New Mexico; and

 

4.                                       The specific measurable economic benefit in dollar terms to Northern New Mexico (expressed as a performance goal tied to financial incentives).

 

(d)                                 The Plan shall be designed to promote job creation, civic outreach, local workforce development and education, and/or support for Northern New Mexico business concerns. Examples of such activities in order of preference include, but are not limited to, the following:

 

1.                                       NNM Businesses - The-Subcontractor-commitment to enter into long-term business alliances and lower-tier subcontracts with Northern New Mexico business concerns for goods and services, including training and mentoring programs. If lower-tier

 

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subcontracting opportunities exist, the Subcontractor must comply with the Laboratory’s NNM preference program.

 

2.                                       Job Creation - The Subcontractor’s commitment to create new job opportunities above and beyond the normal benefits that accrue simply by virtue of entering into a contractual relationship with the University. For example, establish an office in NNM, move part of its business operation to NNM, or hire employees who reside in NNM.

 

3.                                       Local Workforce Development/Education — Establishment or participation in such programs as academic awards and scholarships, educational enrichment, cooperative agreements with area schools and colleges, training, and mentoring and apprenticeships.

 

4.                                       Civic Outreach — Tangible support of civic and charitable organizations in NNM, such as the United Way, Chambers of Commerce, economic development offices, etc.

 

(e)                                  Should the Subcontractor fail to achieve all of the objectives contained herein, the University may deduct a portion or all of the financial incentives stipulated in the Agreement for the NNM Economic Development Plan.

 

(f)                                    The Subcontractor’s Economic Development Plan is incorporated into this Agreement by reference and shall apply with the same force and effect as if it was incorporated in full text.

 

(g)                                 During performance of under this Agreement, the Subcontractor’s shall

 

1.                                       Maintain records, including receipts, payroll information, and other associated documents demonstrating the Subcontractor’s efforts in accordance with its Plan; and

 

2.                                       Submit a report annually documenting its efforts under the Plan to the University Contract Administrator.

 

10.                                 Travel Costs

 

Costs for transportation, lodging, meals, and incidental expenses incurred by Subcontractor personnel for travel relating to the performance of, and chargeable to task orders issued pursuant to this Agreement shall be reimbursed in accordance with the Subcontractor’s travel policy to the extent that it conforms to the provisions and limitations of FAR 31.205-46. Any reimbursement for mileage shall be at the rate at the time the costs are incurred at which employees of Los Alamos National Laboratory are reimbursed. On the effective date of this Agreement that rate is $.345 per mile.

 

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Subcontractor employees who reside within a 100 mile radius of Los Alamos will not be entitled to reimbursement for travel to Los Alamos National Laboratory.

 

11.                                 Travel Expense Reimbursement

 

Lodging and Meal and Incidental Expense (M&IE) (Per Diem) reimbursement for employees of Subcontractors, at any tier, who have not established their principal residence (as defined by the Internal Revenue Service) in Los Alamos or the surrounding commuting area shall not exceed the Federal Travel Regulation (FTR) Maximum Per Diem Rates for Los Alamos County, New Mexico that are in effect at the time the travel expenditures are incurred by the employees, subject to the constraints listed below. Lodging and Meal and Incidental Expense (M&IE) (Per Diem) reimbursement for employees of Subcontractors, at any tier performing work pursuant to a task order at a work location other than Los Alamos National Laboratory shall not exceed the FTR Maximum Per Diem Rates for the locality of the work location.

 

(a)                                  If an employee has rented or leased an apartment or other similar long-term accommodations, lodging reimbursement shall not exceed actual lodging cost and shall in no case exceed the FTR Maximum lodging amount per day. If more than one employee is sharing the lodging, the reimbursement per employee shall not exceed their proportionate share of the lodging expenses up to the same share ratio of the maximum daily lodging rate.

 

(b)                                 Employees renting or leasing an apartment shall be entitled to Meal and Incidental Expenses reimbursement not exceeding 55% of the FTR M&IE rate per day.

 

(c)                                  Employees utilizing commercial lodging facilities (motel, hotel, bed and breakfast, etc.) shall be entitled to reimbursement of actual lodging expenses up to the FTR Maximum loading amount and M&IE rate per day in effect at the time such expenses are incurred.

 

(d)                                 Per diem will not be payable to employees who obtain lodging from friends or relatives (including members of the immediate family) with or without charge unless the host actually incurs additional costs in accommodating the employee and the additional costs are substantiated by the employee and are determined to be reasonable by the Laboratory. Neither costs based on room rates for conventional lodging in the area nor flat “token” amounts will be considered as reasonable.

 

(e)                                  Per diem shall not be payable for workdays in which less than half of the prescribed daily working hours have been worked.

 

(f)                                    Legal Federal Government holidays and weekends or other scheduled non-workdays are considered non-workdays. Employees will be considered to be in a per. diem status on non-workdays except:

 

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1.                                       when they return to their principal residence or;

 

2.                                       when they are in a leave status at the end of the workday before the non workday and at the beginning of the workday following the non-workday and the period of leave on either of those workdays is more than one-half of the prescribed working hours for that day.

 

(g)                                 Per diem shall not be payable for more than two non-workdays in cases where leave of absence is taken for all of the prescribed working hours between the non-workdays.

 

(h)                                 Employees who must travel to Los Alamos or other locations from their principal residence shall be entitled to reimbursement for the cost of the trip from their principal residence to the work location at the beginning of their assignment under a task order and for the cost of the trip from the work location to their principal residence at the completion of their assignment under a task order.

 

(i)                                     Travel between two work locations required to perform a task order will be reimbursable in accordance with the same provision as described in paragraph h.

 

(j)                                     Receipts supporting all reimbursements, other than M&IE, claimed shall be submitted to support invoices than include such reimbursements.

 

12.                                 Priority Rating

 

This Agreement is assigned a priority rating of DO-E-2 and is certified for national defense under the provisions of the Defense Priorities and Allocation System (DPAS) regulation (15 CFR 350). You are required to follow the provisions of the DPAS regulation in obtaining controlled materials and other products and materials needed to fill the requirements of task orders issued pursuant to this Agreement.

 

13.                                 Safety and Health Requirements

 

See Appendix D for additional requirements.

 

A.                                   Definition. For the purposes of this Agreement, the University’s safety-and health requirements are:

 

(1)                                  The U.S. Department of Labor’s Occupational Safety and Health Standards, 29 CFR 1910 and Safety and Health Regulations for Construction, 29 CFR 1926 and

 

(2)                                  Such other safety and health requirements as are specified in this subcontract.

 

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B.                                     Subcontractor’s Responsibilities for Safety and Health

 

(1)                                  The Subcontractor shall be responsible for the safety and health performance of its lower-tier Subcontractors and for ensuring that all of its workers and its lower-tier Subcontractors’ workers on-site at the Laboratory comply with the Subcontractor’s Safety Program.

 

(2)                                  The Subcontractor shall be responsible for all claims, demands, causes of action, and suits, of whatever nature, and for all fines, penalties, and monetary damages assessed by any regulatory authority, resulting from noncompliance at the site with the University’s safety and health requirements or the Subcontractor’s Safety Program, and the Subcontractor shall indemnify and hold harmless the University from all such claims, demands, causes of action, suits, fines, penalties, and monetary damages.

 

C.                                     Stop Activity

 

The Subcontractor shall ensure that all workers are informed that they should stop work activity if:

 

(1)                                  An imminent danger exists;

 

(2)                                  A change in work conditions may impact worker health and safety or the environment;

 

(3)                                  An existing environment, safety or health hazard cannot be controlled; or

 

(4)                                  A new environment, safety or health hazard is identified.

 

D.                                    Subcontractor’s Safety Program

 

The Subcontractor shall establish and maintain a Safety and Health Program approved by the University. The Program shall protect personnel from inherent hazards, damage to property, and prevent unnecessary work interruptions due to accidents or deficiencies of the regulations. The Subcontractor shall submit it’s Program for review and approval no later than ten days after this agreement is awarded. The approval is granted upon the findings that the Program is in strict compliance with the local, state, and federal safety and health requirements. On-site work shall not be initiated until the approval process has been completed. The approved Program shall be read and made readily available to all on site employees.

 

The Subcontractor’s Safety Program documentation includes the following:

 

(1)                                  Health And Safety Plan (HASP).

 

(2)                                  Site Specific Health And Safety Plan (SSHASP). The Subcontractor shall submit a SSHASP that identifies the hazards associated with the work tasks and the control measures for all activities. The Subcontractor or their

 

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authorized representative must sign the SSHASP. The signature is an acknowledgement that the Subcontractor concurs with safe work practices and will require employee compliance with local, state, and federal safety and health requirements. Lower-tier Subcontractors will also be required to sign the SSHASP.

 

The SSHASP shall include:

 

(a)                                  University identified site specific hazards and controls;

 

(b)                                 The Subcontractors task specific hazards associated with specific job functions and their controls;

 

(c)                                  University or Occupational Safety and Health Administration (OSHA) specific permit requirements;

 

(d)                                 University and OSHA specific training requirements; and

 

(e)                                  Site drawings, as-built drawings, or other documentation to establish protective measures required by this agreement or regulatory agency.

 

(3)                                  SSHASP Changes or Modifications. The Subcontractor shall revise the SSHASP when a work activity has changed or when new or unexpected hazards are introduced. Modifications are also required when the original scope of work changes. The Subcontractor shall not conduct any work activities until the SSHASP has been approved.

 

(4)                                  Confined Space Entry. The Subcontractor must have a confined space entry plan for activities that contain:

 

(a)                                  A hazardous atmosphere;

 

(b)                                 a material that presents an engulfment hazard;

 

(c)                                  an entrapment hazard; or

 

(d)                                 any other serious health or safety hazard.

 

(5)                                  Discipline and Discharge. The Subcontractor shall provide a description of the procedures for removal of careless or incompetent employees.

 

E.                                      Training Requirements.

 

The Subcontractor shall be responsible for using qualified personnel and for providing appropriate training to its personnel, in accordance: with the following requirements:

 

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(1)                                  In cases where individuals require specialized training, the Subcontractor shall provide copies of training certificates and shall certify that the individuals are qualified to perform their jobs.

 

(2)                                  The Subcontractor shall train workers on the contents of the site and task specific AHA, inform workers of site and task hazards and controls during a walkdown of the-work-site, and conduct a pre job safety briefing for all new work, as needed.

 

(3)                                  The Subcontractor shall be responsible for utilizing trained personnel for the duration of the project. Site-specific training shall be scheduled by the University as required to support work scopes and as requested by the Subcontractor. The University will provide the following training of Subcontractor employees, when required for performance of task order requirements, at no charge to the Subcontractor.

 

(a)                                  General Employee Training (GET) - 8 hours

 

(b)                                 Radiation Worker I (Radworker I) - 16 hours

 

(c)                                  Radiation Worker 11 (Radworker II) - 16 hours

 

(4)                                  The University will make reasonable efforts to provide additional training to Subcontractor employees on request. The Subcontractor will be responsible for all cost related to this additional training, the Subcontractor shall be responsible for providing trained employees at no additional cost to the University or delay in schedules.

 

(5)                                  All work classifications requiring certification or training must be maintained at the Subcontractor’s local site to facilitate inspection by the University.

 

(6)                                  Before a LANL badge will be issued, all Subcontractor employees who perform work on LANL premises for more than 10 workdays during a 12-month period or will require unescorted access to nuclear facilities or radiological controlled areas must successfully complete LANL’s General Employee Training course, by passing the test after taking the class or studying the written materials. Subcontractor employees with current GET badges from other DOE sites may obtain a LANL GET badge by reading LANL-specific material.

 

(7)                                  Subcontractor employees who will require access to radiological or contamination areas must successfully complete the LANL 16-hour Radiological Worker I or II Courses by passing the practical and written examinations after taking the class or studying the written materials. Retraining every two years is required. Subcontractor employees with current Radworker badges from other DOE sites may obtain LANL

 

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Radworker badges by presenting the DOE badge and reading LANL specific manual.

 

F.                                      Deliverables.

 

The Subcontractor must submit the following to the University Contract Administrator:

 

(1)                                  A copy of the Employers First Report of Injury or Illness (New Mexico Workers Compensation Administration Form IA-1) within 24 hours of submitting the form to the State of New Mexico.

 

(2)                                  Notification of the occurrence of any incident that results in either work-related illness or injury to personnel, or loss or damage to Government, University, Subcontractor, or private property loss or damage as a result of work pursuant to this Agreement, and within 24 hours submit an Individual Accident/incident Report (U.S. DOE-form F5484.X).

 

(3)                                  Within 5 working days after the end of each month, a Monthly Man-Hours Report (BUS-5-5 Form 2).

 

G.                                     Injury Reporting.

 

A Subcontractor employee who is injured or becomes ill on-site during normal working hours should report to the LANL Occupational Medicine Facility for evaluation and possible treatment. The Subcontractor shall immediately report any injury to an employee on-site to the University Contract Administrator by telephone, fax, e-mail, or directly. The Subcontractor shall report to the University Contract Administrator any possible exposure to a chemical or air contaminant as a result of an unanticipated event (e.g., spill) or routing operations (e.g., lead or asbestos) and any sampling that indicates an OSHA or ACGIH action level, permissible exposure limit, ceiling, short-term exposure level or biological testing (e.g., blood lead) has been exceeded.

 

H.                                    Facility Specific Requirements

 

If additional controls, permits, or programs are required by the Facility Manager, the must be submitted by the Subcontractor and approved by the University.

 

14.                                 Applicability of Organizational Conflicts of Interest

 

The requirements for each task order contemplated to be issued under this agreement are subject to review for Organizational Conflicts of Interest. When determined to be appropriate by the Organizational Conflicts of Interest approving official, Clause B59 of the General Provisions, entitled “Organizational Conflicts of Interest” will be cited in the task order as being applicable to the task order.

 

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15.                                 Performance Evaluations

 

The Subcontractor will be evaluated, using the performance evaluation format included as Appendix K to this subcontract, by the University periodically during the performance of task orders issued pursuant to this Agreement in the areas of Schedule Performance, Work Products and Program Implementation, Cost Performance, and Safety Performance. A minimum of one Subcontractor Performance Evaluation Report will be prepared for each task order; the Subcontractor will be allowed an opportunity to review and comment on the contents of each report. Any comments by the Subcontractor must be submitted to the University Contract Administrator within 30 days from the date of transmittal of the report to the Subcontractor. Upon receipt of any comments from the Subcontractor within the 30-day period, the University Contract Administrator will attempt to reconcile the comments with the report contents. A report may or may not be changed as a result of the Subcontractor’s comments, however, comments will be retained with the official file copy of the Performance Evaluation Report. If no comments have been received by the University Contract Administrator after the passage of 30 the report will be considered accepted by the subcontractor. The Subcontractors Small Business Subcontracting Plan, Appendix L, and Northern New Mexico Development goals, Appendix C, will be evaluated annually.

 

16.                                 Documented Quality Assurance and Inspection System

 

The Subcontractor maintain a documented quality assurance and inspection system acceptable to the University covering the supplies and services to be furnished under task orders issued pursuant to this Agreement. The Subcontractor shall tender to the University for acceptance only supplies and services that have been produced and inspected in accordance with this system. Records of Quality Assurance inspection by the Subcontractor shall be kept complete and available to the University during the term of this Agreement and for such longer period as specified elsewhere herein. The University may perform reviews and evaluations of Subcontractor records and facilities as reasonably necessary to ascertain compliance with this clause. The right of review, whether exercised or not, does not relieve the, Subcontractor of the obligations under the Agreement. A provision allowing the University to review and evaluate facilities and records of lower-tier Subcontractor’s shall be included in all lower-tier subcontracts under this Agreement. Once Approved, The Subcontractor’s Quality Assurance and Inspection Plan shall be incorporated into the subcontract as Appendix M.

 

17.                                 Qualification and Certification of Personnel and Staff

 

The Subcontractor’s personnel and staff shall have the qualifications and certifications as defined in the University’s specifications to perform the processes associated with performance of task orders issued pursuant to this Agreement. Qualification and certification records shall be available for review by the University upon request.

 

18.                                 Implementation of General Provision Clause A26

 

Data contained on pages of the Subcontractor’s proposal dated December 6, 2001 is exempt from the provisions of General Provision Clause A26 entitled “Rights in Proposal Data.”

 

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19.                                 Security

 

The subcontractor’s personnel and staff shall comply with all applicable Security regulations.

 

20.                                 Extension After performance

 

Notwithstanding any other article of this subcontract, the University may require the subcontractor to continue to perform the services required by this subcontract on the same terms and conditions, except as otherwise noted in this article for up to twelve (12) calendar months following the expiration of the subcontract period. The Contract Administrator will furnish written notice to the subcontractor at least fifteen (15) days before this subcontract or any extensions thereof is to expire; provided however, that any extensions of services pursuant to this article shall be for one or more calendar months. An equitable adjustment of this subcontract shall be negotiated in the event that this article is exercised.

 

21.                                 Phase Out (Transition)

 

The subcontractor shall be responsible for development of a phase out transition plan. The plan shall include a transition milestone schedule and shall be delivered to the contract administrator following the third full subcontract year after subcontract award. The plan will cover licensing requirements and clarify all necessary issues and coordination efforts with any successor subcontractor, to establish mutually agreeable steps for phase out and phase in of the operations. The Subcontractor shall work diligently with the University, and the incumbent Subcontractor to facilitate a smooth transition and transfer of responsibilities to this Subcontract.

 

22.                                 Indefinite Quantity

 

A.                                   This is an indefinite-quantity Subcontract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this Subcontract.

 

B.                                     Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Subcontractor shall furnish to the University, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the “maximum.” The University shall order at least the quantity of supplies or services designated in the Schedule as the “minimum.”

 

C.                                     Except for any limitations on quantities in the Schedule, there is no limit on the number of orders that may be issued. The University may issue orders requiring delivery to multiple destinations or performance at multiple locations.

 

D.                                    Any order issued during the effective period of this Subcontract and not completed within that period shall be completed by the Subcontractor within the

 

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time specified in the order. The Subcontract shall govern the Subcontractor’s and University’s rights and obligations with respect to that order to the same extent as if the order were completed during the Subcontract’s effective period; provided, that the Subcontractor shall not be required to make any deliveries under this Subcontract after July 15, 2009.

 

SECTION G - - GENERAL PROVISIONS

 

1.                                       Definition of terms.

 

The term “subcontract” as used in the General Provisions and Additional General Provisions documents cited below when used in conjunction with a task order issued pursuant to this Agreement means the task order. The use of those terms do not change the nature of this task ordering Agreement or any rights or obligations hereunder.

 

2.                                       General Provisions consisting of all clauses in Los Alamos National Laboratory Form Number 7500, July 2000 edition, and appendix A to Form 7500, July 2000 addition, are incorporated into this Task Ordering Agreement by Reference, and into any Task Order awarded pursuant to this agreement.

 

All clauses listed below from Section B of Form 7500 are incorporated into this Task Ordering Agreement and are applicable to all task orders issued pursuant to this agreement.

 

B1

B13

B32

B46

B64

B2

B14

B35

B47

 

B3

B17

B36

B48

 

B5

B18

B38

B53

 

B6

B22

B43

B54

 

B8

B25

B44

B55

 

B10

B29

B45

B59

 

 

Additional clauses in Section B of Form 7500, clauses in Sections C, and E of Form 7500 that apply to individual task orders shall be cited in the task orders.

 

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APPENDIX A — REPORT PREPARATION INSTRUCTIONS

 

These instructions apply to all formal reports (i.e., other than letter reports or those specifically identified in the subcontract schedule as informal reports)- called for in Section B of the Subcontract schedule.

 

1.                                       Reports shall fairly and completely describe the efforts applied to and the results obtained toward the achievement of the objectives of the work called for by the Subcontract. If an objective is not accomplished, such failure shall be fully documented and explained in the report.

 

2.                                       Reports shall be in the following format:

 

a.                                       A brief abstract describing the overall objective(s) of the work effort and the results attained toward achieving the objective(s).

 

b.                                      A statement of each objective and description of the effort performed and accomplishments toward achieving the objective.

 

c.                                       A list of any publication or any other information release made of material developed or maintained through the performance of the subcontract.

 

d.                                      Any other information pertinent to the progress and/or accomplishment of the subcontract objectives.

 

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APPENDIX B

 

June 11,2001

 

STATEMENT OF WORK

 

TECHNICAL SERVICES IN SUPPORT OF WASTE MANAGEMENT

ACTIVITIES AT LOS ALAMOS NATIONAL LABORATORY

 

1.0                                 INTRODUCTION

 

The Regents of the University of California, operating the Los Alamos National Laboratory (LANL), for the Department of Energy, hereafter referred, as the “University” is a multi-program Research and Development Facility. The principal missions of LANL include research, design, development, and analysis of nuclear weapons components; national interest research programs; energy and environmental research; and environmental management. The LANL facility consists of 49 technical areas (TAs). A number of these TA’s generate radioactive (TRU & LLRW), chemical, hazardous, and mixed (hazardous + radioactive) wastes as a result of research and development activities, processing and recovery operations, and decontamination and decommissioning (D&D) projects.

 

The Facility and Waste Operations Division (FWO) is responsible for the management of radioactive, hazardous, chemical, and solid (Sanitary) wastes generated by the laboratory in the performance of its mission. The two groups within FWO (Solid Waste Operations and Waste Facility Management) are charged with the responsibility for managing this waste. Nuclear Materials Technology (NMT) Division operates the TA-55 Plutonium Facility and the Chemical & Metallorgical Research Facility. Within this Division, NMT-7 provides waste management support for these facilities. The Environmental Science and Waste Technology (E) Division, in addition to other responsibilities, is responsible for the Transuranic Waste Certification-Pre Division’s Environmental Technology group is specifically responsible for this activity. All of these groups require support services for expert waste management technical support in the areas of regulatory compliance, environmental compliance, safety compliance, quality assurance / quality control, waste management program support, waste management technical support, on-site technical support, simulation modeling, Transuranic Waste Program support, and training support.

 

2.0                                 BACKGROUND

 

FWO is responsible for oversight to ensure the safe, compliant, and efficient management of all waste generated as a result of activities at the laboratory. Within FWO, two separate groups provide functional waste management support to the laboratory. These groups are Solid Waste Operations (SWO) and Waste Facility Management (WFM).

 

Solid Waste Operations (FWO-SWO) is responsible for managing the receipt, characterization, storage, processing, treatment, transportation, and disposal of all solid waste generated by Laboratory-related activities in full compliance with Federal and State laws and regulations and

 

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DOE orders. Waste is managed in a safe and efficient manner, which reduces risks to the public, workers, and the environment. The types of wastes handled by SWO includes solid (sanitary) waste, New Mexico Special Waste, RCRA hazardous waste, TSCA regulated wastes, chemical waste, low-level radioactive waste, TRU waste, and low-level and TRU mixed wastes.

 

To accomplish its responsibilities SWO operates a number of waste management facilities. These facilities include:

 

                                          A low-level radioactive waste disposal facility, located in TA-54 Area G, with a disposal authorization granted and a performance assessment approved by DOE HQ;

 

                                          A low-level, and TRU storage facility in TA-54 Area G;

 

                                          A New Mexico permitted TSDF for the storage of hazardous waste, low-level mixed waste and TRU mixed waste located in TA-54 Area L & G;

 

                                          An EPA permitted TSCA storage facility in Area L;

 

                                          A New Mexico permitted asbestos transfer facility located in TA-54 Area J;

 

                                          An exempt Material Recycle Facility for the removal of recyclable and prohibited materials and the processing and baling of the laboratories solid waste; and

 

                                          A Radioactive Decontamination and Recycling Facility located in TA-54.

 

Waste Facility Management (FWO-WFM) is responsible for the management of all radioactive waste management facilities operated by FWO. In addition, WFM is responsible for the collection and treatment of radioactive contaminated and potentially contaminated water-based waste generated by Laboratory related activities in full compliance with Federal and State laws and regulations and DOE orders. To effectively manage this waste, separation processes are used to concentrate the radioactive constituents into solids. The solids are either disposed of as low-level radioactive waste at TA-54 Area G, or stored as TRU waste at TA-54 Area G pending final disposal at WIPP. The treated water is discharged into Mortandad Canyon under an EPA NPDES permit. Most waste is received through a network of buried pipelines, generally referred to as the radioactive liquid waste collection system.  Some radioactive liquid waste is, however, transported to the treatment facility by truck.

 

As the Facility Manager, WFM is responsible for:

 

                                          Determining waste management facilities operating limits through the hazard analysis process including the development of Safety Analysis Reports, Development and maintenance of Area G Performance Assessment under DOE 0 435.1, USQ determinations, and other activities associated with the facilities Authorization Basis;

 

                                          Efficient and effective maintenance of the waste management facilities structures, systems, and components capabilities and assets;

 

                                          Training and qualification of waste management personnel;

 

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                                          Emergency Preparedness at waste management facilities;

 

                                          Quality Assurance, Industrial Safety, and Radiological Protection activities in support of waste management activities.

 

                                          The authorization of new or expanded work activities within the Waste Management Facilities.

 

To accomplish its radioactive liquid waste treatment responsibilities, WFM operates a number of waste management facilities. These facilities include:

 

                                          The Radioactive Liquid Waste Treatment Facility at TA-50;

 

                                          The DP plant located at TA-21 building 257; and

 

                                          The Radioactive Liquid Waste system at TA-53.

 

The LANL organization responsible for implementation of the Transuranic (TRU) Waste Characterization/ Certification Program (TWCP) is the Environmental Science and Waste Technology (E) Division, Environmental Technology Group (ET). The LANL TWCP Site Project Manager in E-ET is responsible for overseeing all TWCP activities at LANL.

 

The TWCP consists of personnel who sample and analyze waste; validate and report data; waste certification; transportation; and provide project management, quality assurance, audit and assessment, training and records management support, all in accordance with established requirements for disposal of TRU waste at the Waste Isolation Pilot Plant (WIPP) facility.

 

TWCP personnel characterize TRU waste on a waste stream basis by obtaining chemical, radiological, and physical data. A waste stream is defined as a waste material generated from a single process or activity that is similar in material, physical form, and hazardous constituents. The TWCP characterizes and certifies retrievably stored and newly generated TRU waste using acceptable knowledge, testing, sampling, and analytical techniques to meet specific data quality objectives.

 

The TWCP operates under the Quality Assurance (QA) Program outlined by the Carlsbad Area Office (CBFO), the WIPP Waste Acceptance Criteria and the WIPP Resource and Recovery Act (RCRA) Permit. (The WIPP Waste Acceptance Criteria and the WIPP Resource Recovery Act Permit can be accessed at WWW.Wipp.carlsbad.nm.usi) The provisions of the program apply to all programs and projects managed by the CBFO which require a QA program including activities-related-to-waste-, regulatory-compliance, and nuclear safety. This program is developed and maintained through an ongoing process that applies the varied QA program criteria. The program delineates the quality contributions expected of all personnel and encourages active participation in implementing the QA program.

 

NMT-7 is the centralized waste management activity for both the TA-55 Plutonium Facility and the Chemical & Metallurgical Research Facility. These facilities are one of the major operational and research & development facilities within LANL. NMT-7 is the infrastructure support organization for the major waste generator within the Laboratory and generates considerable

 

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quantities of TRU, LLRW, chemical, hazardous, and mixed wastes. The CMR facility is currently undergoing extensive modifications. As a result, NMT-7 is responsible for the management of D&D waste generated as a result of this activity. The work described herein, may be coordinated by the Contract Administrator through NMT-7, to supply direct support to other NMT Groups operating within TA-55 and CMR.

 

3.0                                 SCOPE

 

The Subcontractor shall in accordance with the terms and conditions of this Subcontract and in response to. Task Orders that will be issued by the University provide regulatory and technical support to FWO-SWO, FWO-WFM, E-ET, and NMT-7 in the following areas:

 

                                          Regulatory Compliance

 

Provide regulatory review, analysis, and evaluation of conceptual designs, operational plans, procedures, and other applicable documents. Preparation and revision of waste management technical, management, and other applicable documents dealing with regulatory issues. Provide reports, studies, and analysis of new or existing regulatory requirements and their effect on waste management operations at the Laboratory.

 

                                          Environmental Compliance

 

Provide environmental review, analysis, and evaluation of conceptual designs, operational plans, procedures, and other applicable documents. Preparation and revision of waste management technical, management, and other applicable documents dealing with environmental issues. Perform environmental audits and appraisals to evaluate conformance to RCRA, TSCA, NMED, DOE and laboratory requirements. Provide analysis of existing and new environmental regulations pertaining to waste management operations. Evaluate and analyze new and current Federal and State Permit requirements and assist in the preparation of modifications to existing permits. Provide technical support for the on-going compilation of waste management facility environmental and operational surveillance data and conduct an analysis of trending of the data using existing databases. Provide a review of potential new waste streams and other issues for their impact on documents such as the Waste Acceptance Criteria and the Performance Assessment. Provide support in the maintenance of Area G’s Performance assessment which may include conducting analysis to reduce uncertainties, review on-going and proposed disposal operations with the scenarios and assumptions used in the Performance Assessment to determine potential effects on disposal site performance.

 

                                          Safety Compliance and Oversight

 

Provide support in the implementation of the Integrated Safety Management System (ISMS) process. Provide safety review, analysis, and evaluation of conceptual designs, operational plans, procedures, and other applicable documents. Preparation and revision of waste management technical, management, and other applicable documents dealing with safety issues. Perform assessments and audits of waste management activities to ensure compliance with ISM principles. Provide reports, studies, and analysis of new or existing safety requirements and their

 

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effect on waste management operations at the laboratory. Provide technical advice and assistance in the area of safety to waste management activities.

 

                                          Quality Assurance / Quality Control

 

Provide support in the preparation of quality assurance program plans and quality improvement processes in accordance with DOE Order 414.1A. For some of the work covered by the Statement of Work, the subcontractor may be subject to the requirements of 10 CFR 830.120 and enforcement actions under 10 CFR 820. The Specific Task Order that may be issued for this type work, will identify when the Subcontractor is subject to 10 CFR 830.120 and the enforcement action under 10 CFR 820.

 

Development and implementation of associated document control and records management programs. Perform assessments and audits to measure quality and process effectiveness. Preparation and implementation of associated QAIQC procedures, plans, and studies. Provide quality assurance review, analysis, and evaluation of conceptual designs, operational plans, procedures, and other applicable documents. Preparation and revision of waste management technical, management, and other applicable documents dealing with quality assurance issues. Develop audit plans, conduct, and document vendor audits of waste management facilities, service companies and equipment suppliers. Develop plans, programs, and procedures for the receipt inspection of vendor-supplied equipment, services, and materials.

 

Prepare and/or review plans and procedures, prepare assessment or surveillance checklists, perform assessments or surveillance’s, assist in closure of deficiencies or findings from internal or external assessments, perform trend analyses, update calibration reports, assist with software quality assurance, perform batch data report reviews, and evaluate revisions to regulatory agency or DOECBFO programmatic documents and assess the impacts of these changes to the TWCP. One draft, one review cycle, and one final will be provided for any documents developed under this task.

 

Support the TWCP project office with project level reviews, validation of batch data reports, compilation and review of waste stream summaries, waste container reports, and other required reports. Assist the TWCP Site Project Manager with reconciliation of data quality objectives (DOO), UCL 90 calculations, and other similar functions. One draft, one review cycle, and one final will be provided for any documents developed under this task.

 

Assist the TWCP staff with WIPP Waste Analysis Plan, WIPP Waste Acceptance Criteria, and Quality Assurance Program Document compliance evaluation. Assist with updating of TWCP and facility procedures and plans based on the compliance evaluations.

 

                                          Waste Management Program Support

 

Provide waste management programmatic review, analysis, and evaluation of conceptual designs, operational plans, procedures, and other applicable documents. Preparation and revision of waste management technical, management, operations, and other applicable documents, studies, and reports as it relate to waste management programmatic activities. Develop and implement program management support systems, including but not limited to budget

 

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estimating, cost tracking, document control and records management, project management, and program planning.

 

                                          Waste Management Technical Support

 

Provide waste management technical review, analysis, and evaluation of conceptual designs, operational plans, procedures, and other applicable documents. Preparation and revision of waste management, technical and management documents, and other applicable documents. Provide evaluation and analysis of new or current waste management technologies that may have applicability to the laboratory. Conduct evaluations of current waste management facilities, systems, processes, and operations to identify improvements in safety, compliance, effectiveness, efficiency, and cost. Provide technical support on generator certification program including the review of generator documentation, waste volume projections, and conducting of implementation verification audits. Provide assistance in the radiological, chemical, and physical characterization of generator waste. Provide technical support in the development of facility operations and maintenance programs for waste management facilities. Provide technical assistance in the development of waste acceptance criteria, sampling and analysis plans, hazard control plans, preparation of standard operating procedures (SOP’s) work instructions (WI), and detailed operating procedures (DOP’s) for waste management operations.

 

                                          On-Site Technical Support

 

As required and for limited duration provide experienced and technically qualified personnel to assist in waste management operational activities at the laboratory. Task orders awarded, will include specific requirements and deliverables against scheduled milestones.

 

                                          Training Support.

 

Provide support in the performance of job task analyses and identification of OSHA, RCRA, DOE, and Laboratory training requirements for waste management personnel. Design and development of associated lesson plans and course materials. Provide classroom training in areas relevant to solid, hazardous and radioactive waste management. Provide support in waste management personnel qualification documentation.

 

                                          Simulation Modeling and. Database Support

 

Develop simulation models to support waste management reengineering and aqueous recovery processes using EXTEND and SDI industry software. The model shall be designed to query unclassified inventory data. Required model output shall include process consequences in terms of actinides recovered, waste generated, cost, and personnel exposure (dose) for iterative postulated act-concentration-based discard limits. Software quality assurance procedures shall meet DOE G 200.1-1, Software Engineering Methodology. Support the development, population, and update of databases in efforts to streamline the TWCP characterization and certification activities. Support the development, population, and update of databases in an effort to improve or expand the management of TSDF or liquid waste processing activities.

 

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                                          Material Removal

 

Support the material removal project at the CMR building. Identify, categorize, and document all items to be removed. Create an inventory list by the use of barcode and electronic databases. On a priority bases begin removing the identified items. Maintain compliance with Laboratory and DOE facility requirements for safety and health. Assure compliance with state and federal regulations. Coordinate with in-house technical groups to assure minimal impacts to on-going operations. Although this task is specifically designed for the CMR building, other similar facilities may require legacy material removal during the course of this Scope of Work.

 

                                          Transuranic Waste Program Support

 

Support the Site Project Manager with updates and revisions to the TWCP Sampling Plan.  Assist the Site Project Manager with TRU waste stream designations, querying existing databases, assigning matrix parameter categories to waste containers, and reviewing characterization data against Sampling Plan information. One draft, one comment cycle, and one final of the Sampling Plan will be provided.

 

Support the development of interface documentation (TWID) for LANL TRU-Waste generators. This task will require an active “Q” clearance and will involve direct communication and ma ‘oft of LANL TRU waste generators. One draft, one review cycle, and one final will be provided for any documents developed under this task.

 

Support the LANL TWCP Waste Certification Officer with WAC compliance verification, Certification Plan maintenance, WWIS data input, etc.

 

Support the TWCP Project Office with work planning activities, identifying waste containers in storage that require characterization, etc.

 

Support TWCP in the acceptable knowledge (AK) development process including compilation, review, documentation and submission of AK Summary Reports for specified waste streams. Also included are the resolution of AK discrepancies and compilation of the auditable AK records package.

 

4.0                                 APPLICABLE DOCUMENTS

 

The following is a list of regulations and documents applicable to work performed under this procurement. Subcontractor shall be experienced and knowledgeable in each of these documents.

 

4.1                                 Federal Regulations

 

                                          Atomic Energy Act, as amended (AEA)

 

                                          LLRW Policy Act, as amended

 

                                          National Environmental Policy Act (NEPA)

 

                                          Toxic Control Substance Act (TSCA)

 

                                          Federal Facilities Compliance Act (FFCA)

 

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                                          Resource Conservation and Recovery Act (RCRA)

 

                                          Hazardous and Solid Waste Amendments Act (HSWA)

 

                                          Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA)

 

                                          Clean Water Act (CWA)

 

                                          Superfund Amendments and Reauthorization Act (SARA)

 

                                          10 CFR Part 20 Subpart K & Appendix G Standards for Protection Against Radiation

 

                                          10 CFR Part 61 Licensing Requirements for Land Disposal of Radioactive Waste

 

                                          10 CFR Part 71 Packaging and Transportation of Radioactive Materials

 

                                          10 CFR 830.120 Quality Assurance

 

                                          10 CFR 835 Occupational Radiation Protection

 

                                          29 CFR 1910 Occupational Safety and Health Standards

 

                                          29 CFR 1926 Safety and Health Regulations for Construction

 

                                          40 CFR Subchapter F (Parts 190-195) Radiation Protection Programs

 

                                          40 CFR Subchapter I (Parts 239-299) Solid Waste

 

                                          40 CFR Subchapter R (Parts 700-799) Toxic Substance Control Act

 

                                          49 CFR Chapter 1(Parts 100-185) Hazardous Materials and Oil Transportation

 

4.2                                 DOE Orders

 

                                          DOE 0 200.1 Information Management Program

 

                                          DOE 0 210.1 Performance Indicators and Analysis of Operations Information

 

                                          DOE O 360.1 Training

 

                                          DOE 0 414.1A Quality Assurance

 

                                          DOE O 420.1 Facility Safety

 

                                          DOE O 425.1 Startup and Restart of Nuclear Facilities

 

                                          DOE 0 430.1A Life-Cycle Asset Management

 

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                                          DOE O 435.1 Radioactive Waste Management

 

                                          DOE M 435.1-1 Radioactive Waste Management Manual

 

                                          DOE G 435.1-1 Implementation Guide for DOE M 435.1-1

 

                                          DOE O 440.1A Worker Protection Management for DOE Federal and Contract Employees

 

                                          DOE P 450.4 Safety Management System Policy

 

                                          DOE 0 460.1A Packaging and Transportation Safety

 

                                          DOE O 460.2 Departmental Materials Transportation and packaging Management

 

                                          DOE 0 5400.1 General Environmental Protection Program

 

                                          DOE 0 5400.5 Radiation Protection of the Public and-the Environment

 

                                          DOE 0 5480.19 Conduct of Operations Requirements for DOE Facilities

 

                                          DOE 0 5480.20A Personnel Selection, Qualification, and Training Requirements for DOE Nuclear Facilities

 

                                          DOE 0 5480.21 Unreviewed Safety Questions

 

                                          DOE 0 5480.22 Technical Safety Requirements

 

                                          DOE 0 5480.23 Nuclear Safety Analysis Reports

 

                                          DOE 0 5633.3B Control and Accountability of Nuclear Materials

 

                                          DOE 0 6430.1A General Design Criteria

 

4.3                                 Other Relevant Documents and Regulations

 

                                          NMAC Solid and Hazardous Waste Regulations

 

                                          Laboratory Work Smart Standards (UC Contract No. W-7405 ENG-36 Appendix G)

 

                                          Laboratory Implementation Requirements (LIR’s)

 

                                          DOE/LANL RCRA Operating Permit

 

                                          Attachment B, Waste Analysis Plan , to the Hazardous Waste Facility Permit (EPA No. NM48901308) issued to the WIPP

 

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                                          U.S Department of Energy Carlsbad Area Office, Quality Assurance Program Document (CBFO-94-1012)

 

                                          Waste Acceptance Criteria for the Waste Isolation Pilot Plant (DOE-WIPP 069)

 

                                          Los Alamos National Laboratory Transuranic Waste Quality Assurance Project Plan (TWCP-PLAN-0.2.3-001)

 

                                          Los Alamos National Laboratory Transuranic Waste Quality Assurance Management Plan (TWCP-PLAN-0.2.6-001)

 

                                          Los Alamos National Laboratory Transuranic Waste Interface Documents
                                          Los Alamos National Laboratory Transuranic Waste Characterization Sampling Plan (TWCP-PLAN-0.2.7-001)

 

                                          Los Alamos National Laboratory Transuranic Waste Certification Plan (TWCP-PLAN-0.2.4-001)

 

                                          Applicable Los Alamos National Laboratory Transuranic Waste Certification/Characterization Project Quality Procedures, Detail Technical Procedures, etc.

 

5.0                                 TECHNICAL REQUIREMENTS

 

The specific technical requirements for each task shall be identified in the Task Order document issued for each specific task within the general task areas described in the Scope that the subcontractor is requested to perform. For some of the work covered by this Statement of Work, the subcontractor may be subject to the requirements of 10 CFR 830.120 and enforcement actions under 10 CFR 820. The Specific Task order that may be issued for this type work, will identify when the Subcontractor is subject to 10-CFR 830.120 and the enforcement actions under 1-0 CFR 820.

 

6.0                                 DELIVERABLES

 

6.1                                 Complete monthly progress reports as required by the requestor in the Task Order that outline by specific task the activities that have been performed to-date, the activities that need to be performed in the future, a schedule of when these activities will be completed, and the expected cost to complete the task.

 

6.2                                 Submit monthly accrual information to FWO-SWO budget analyst.

 

6.3                                 Submit other deliverables as required by the Task Order document on a task by task basis.

 

6.4                                 Small Business and Northern New Mexico Plans and semiannual reports.

 

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7.0                                 GOVERNMENT FURNISHED PROPERTY

 

The University may furnish the subcontractor with government furnished property under the activities performed under a specific task order, Statement Of Work. The types of government furnished property if any will be limited to an area for workspace, computer access and a centrally located telephone for use in completing each task. All government furnished property to be provided will be specifically outline in the Task Order. For the majority of the activities outlined in this Statement of Work it is expected that the subcontractor would complete the requirement off-site (i.e. company offices). The subcontractor is required to provide to the technical staff the equipment necessary to complete the task.

 

8.0                                 SPECIAL CONSIDERATIONS

 

Completion of assigned tasks may require travel by contractor personnel to the WIPP, other DOE facilities, vendor facilities and other locations. The Subcontractor shall be reimbursed for allowed travel costs associated with performing assigned tasks when billed to LANL in accordance with the Federal Travel Regulations geographic rates for hotels and meals.

 

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APPENDIX C - NORTHERN NEW MEXICO ECONOMIC DEVELOPMENT PLAN

 

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2                                         NORTHERN NEW MEXICO ECONOMIC DEVELOPMENT PLAN

 

The Eberline Services team understands and is committed to support Los Alamos National Laboratory (LANL) efforts to contribute to the economic development of Northern New Mexico (NNM). We are committed to assisting and partnering with LANL, the Northern New Mexico Regional Development Center (RDC), and local communities in meaningful initiatives that have long-range economic benefits in NNM.

 

NNM economic development and corporate community stewardship is not only a requirement under this subcontract, but also an Eberline Services corporate value that mirrors our employees’ values. The majority of our Team’s employees that have been proposed to support this subcontract reside in NNM. As residents, we have a vested interest in the economic health and development of NNM. For this reason, compliance with LANL’s NNM economic development efforts is mutually beneficial.

 

2.1                               PURPOSE OF THE PLAN

 

The Eberline Services Team NNM Economic Development Plan (the Plan) identifies the resources, partnerships, and planned activities for contributing to NNM economic development.  The Plan demonstrates our commitment to support NNM economic development and diversification, and corporate stewardship.  This plan will be updated annually during the subcontract.

 

The Plan presents the following information:

 

                                          Corporate history, including information on past economic development efforts and our history of achieving economic development goals

 

                                          Plan administration and management, outlining the roles and responsibilities of our Economic Development Implementation Team

 

                                          Economic development commitments, describing the level of corporate commitment and the total benefit, expressed in dollar-value

 

                                          Economic development projects, describing projects that we have selected to support, including resources and methodology, desired outcomes, and criteria for success or performance metrics for our commitments.

 

2.2                               CORPORATE HISTORY

 

Eberline Services and its teaming partners, Los Alamos Technical Associates, Inc. (LATA), Duke Engineering & Services (DE&S), and S.M. Stoller Corporation (Stoller), have a proven track record of supporting NNM initiatives, through our hiring and employment practices, mentoring and educational programs, volunteer and civic outreach efforts, charitable contributions, and regional purchases and subcontracting.

 

Eberline Services and LATA are active members of the NNM community and have:

 

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                                          Hired student interns from NNM Community Colleges

 

                                          Recruited and hired college graduates from NNM communities

 

                                          Participated in the Rio Grande Minority Purchasing Council

 

                                          Contributed to the LANL Foundation

 

                                          Contributed to NNM charitable organizations and events, including United Way of NNM, NNM Community College scholarship fund, Mesa Public Library, Habitat for Humanity, American Legion Los Alamos Chapter, Los Alamos Elks Lodge, Local Chapter of the American Red Cross, Espanola Valley Basketball League, KRSN AM radio broadcast station for emergency broadcast capabilities, and various Cerro Grande fire recovery funds and efforts.

 

Our past and current subcontracts have not included specific economic development goals or requirements, per se.  However, our history of achieving small business and economic development initiatives can be demonstrated by the following examples.

 

                                          Eberline Services has directly supported Johnson Controls Northern New Mexicos (JCNNM’s) economic development initiatives, working with Mr. Mike Shepherd and Mr. Wayne Worden. As a subcontractor to JCNNM, we are strongly committed to ensure that they meet their economic development performance goals required under their prime contract with LANL and the University of California (UC). In support of their goals, we have provided staff resources, third party technical assistance, and corporate support to the Nambe cardboard recycling efforts, NNM recycling fairs, and other community outreach events. We have supported Mr. Shepherd with implementing projects that meet the economic development goals, as well as tracking and reporting on those projects and goals.

 

                                          Eberline Services employees are directly involved in numerous charitable, educational, and environmental volunteer activities in NNM communities. Our employees serve as tutors for disadvantaged students with reading difficulties, provide classroom presentations on environmental issues, serve as judges at science fairs and as sponsors of recycling activities. We also volunteer professional services for activities such as Household Hazardous Material turn-in days, and design of environmental solutions to community problems.

 

                                          We estimate that over 90% of Eberline Services’ procurements by our Los Alamos-based office (in White Rock) is to NNM businesses. We have procured from over 15 different companies in Los Alamos, Santa Fe, Espanola, and Pojoaque, and we estimate our past and current NNM procurements at over $7,000 per month, exclusive of office rental expenses.

 

                                          Eberline Services, under previous ownership as a large business, built a track record of providing subcontracting opportunities to qualified small, small disadvantaged, and women-owned small businesses. Under our current subcontract with LANL to provide

 

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waste management support services, (Subcontract No. B4537007-8N) we have subcontracted over $1 million of $11.6 million to small business as in NNM. Much of this subcontracting was accomplished at a time when our company was also a small business.

 

                                          As a subcontractor at the U.S. Department of Energy (DOE) Hanford site, Eberline Services has a seven-year history of community support through charitable contributions, civic outreach, and support to local colleges. In 2000, our financial contributions to these communities exceeded $12,000.

 

                                          Our Team partner, DE&S, has a 100% compliance record meeting Economic Development goals on their subcontracts at the Hanford site, including contributions to local organizations and community outreach events.

 

                                          Our team partner, LATA, routinely contributes more than $2,000 per year to various NNM initiatives in the areas of health and human services, education, economic development, and the environment. LATA has been a corporate sponsor of the LANL Foundation since its inception, contributing over $30,000 to this important organization. LATA gives purchasing preference to the NNM small business community and, together with its Environmental Remediation Project subcontractors, has established a NNM investment pool (approaching $200,000 in funds) for placement with a worthy regional business venture.

 

2.3                               PLAN ADMINISTRATION AND MANAGEMENT

 

The Team has appointed a NNM Economic Development Implementation Team and a Program Administrator, Ms. Camille Bustamante, responsible for the implementation and management of the Plan. The assignment of designated roles and responsibilities to the Implementation Team will ensure the success of the Plan and provide it the visibility and attention that it requires.

 

To date, the Implementation Team has already acted to develop this Plan; secure necessary corporate support, commitments, and resources; and identify selected projects that benefit NNM. Upon award of the subcontract, our Implementation Team will initiate efforts to execute the Plan and monitor performance and progress. The Team will:

 

                                          Establish policies and procedures for implementing project initiatives, allocating resources, scheduling and prioritizing activities, interfacing with community/project leaders (points of contact), and tracking and reporting

 

                                          Establish a quality assurance program for the Plan and projects to assess progress relative to the established performance measures and desired outcomes

 

                                          Interface with the Project Manager, Mr. Michael Kennicott, and the team partners to ensure that the required support and resources are made available

 

                                          Interface with the RDC, community leaders, and designated points-of-contact for projects to identify and prioritize resource allocation

 

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                                          Make resource assignments as necessary to implement projects

 

                                          Prepare and submit required reports to LANL to describe the ongoing initiatives, progress, commitments and success measures. Reports will follow the format outlined in Request for Proposal (RFP) No. 26725-RFP-02-CQ, Attachment 5 and will be submitted semi-annually, or under another schedule as determined by the University Contract

 

Ms. Bustamante has been identified as the Program Administrator for our Economic Development Plan and will be responsible for administering the program, implementing the initiatives, and tracking and reporting our progress. Ms. Bustamante is bilingual and a long-time resident of the NNM community. She has a proven track record with outreach and economic development projects, as evidenced by her current role and accomplishments as the Recycling Coordinator on Eberline Services’ subcontract with JCNNM. She works closely with the JCNNM Economic Development Program Manager, assisting with implementing projects and meeting the program’s NNM economic development goals. Ms. Bustamante has worked with the Nambe Recycling Facility preparing grant and funding proposals and conducting research to identify new markets and recycle opportunities: She has successfully planned and implemented recycling fairs and other community outreach events.  Ms. Bustamante is experienced in preparing work scopes, managing subcontractor performance, and tracking and reporting progress relative to established performance measures.

 

As part of our Plan, Eberline Services will contribute Ms. Bustamante’s labor to perform her role as Program Administrator. During the first year of the subcontract, Ms. Bustamante will spend a minimum of 240 hours to initiate and implement the program. In subsequent years (2 through 5) a minimum of 96 hours per year will be invested in administrating the program and ensuring its success.

 

The Implementation Team will include additional resources and representatives from each Team partner:

 

                                          Ms. Suzanne Hartnett, Eberline Services

 

                                          Mr. Robert Edmunds, DE&S

 

                                          Ms. Sharon Potter, LATA

 

                                          Ms. Denise Gelston, Stoller.

 

2.4  ECONOMIC DEVELOPMENT COMMITMENTS AND METHODOLOGY

 

Under this Plan, our intent is to identify and implement corporate initiatives for NNM economic development projects that are above and beyond our ongoing activities. The NNM economic development commitments proposed under this plan are outlined in Table 1. Details on specific projects and initiatives are provided below.

 

Under this Plan, our methodology to support economic development programs in NNM includes the following:

 

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                                          Developing and expanding business relationships in NNM through the increased regional procurements of goods and services and NNM small business utilization.

 

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Table 1. Summary of NNM Economic Development Commitments

 

Initiative(1)

 

Commitment

 

Benefit or Value(2)
(Express in Dollars)

0.Program Administrator

 

Staffing by Program Administrator and Economic Development Implementation Team will be contributed at

Year 1 Min 300 staff hours

Years 2-5 Min 120 hours per year

Hours will be adjusted upwards as needed to meet project requirements

 

Year 1 = $118K

Years 2 through 5 = $?      ? Per year

Total Value for 5 year subcontract = $40 K

 

 

 

 

 

1.Business Relationships in NNM

 

 

 

 

 

 

 

 

 

1A                                NNM Small Business Subcontracting and Procurements

 

A minimum of 10% of total task value will be subcontracted to NNM Small Business interests. (Equal to 50% of small business subcontracts, as referenced in the Small Business Subcontracting Plan)(3)

 

$ 400K per year
Total Value = $2M

 

 

 

 

 

1B          Regional Purchasing/NNM Procurements

 

Purchases of goods, supplies, and services from NNM businesses will be at $150K per year (based on current and expected practices and values).

 

$ 150K per year.
Total Value = $750K

 

 

 

 

 

2.                                       In-Kind Support to NNM Communities, Projects, or Businesses

 

 

 

 

 

 

 

2A        Nambe Recycling Facility Glass Pulverizer and Eco Park Project

 

In-Kind Technical Service (professional service hours) contributed will equal to 0.5% (one half of one percent) of Direct Labor hours billed to tasks. A minimum of 360 hours of professional service per year will be contributed at an estimated value of $18K per year, allocated among projects.(4)

 

Minimum $18K per year
Total Value = $90K

 

 

 

 

 

3.                                       Workforce Development, Education, and Job Creation

 

 

 

 

 

 

 

3A        Support to Sandoval County Jemez Valley communities, including City of Jemez Springs and Jemez Pueblo

 

In Kind Technical Semite (professional service hours) contributed will be a minimum of 100 hours per year, estimated at per year.

Training Assistance will be contributed to sponsor two training courses per year, estimated to cost $2K per year.

 

$ 7K per year
Total Value = $35K

 

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3B          NNM-Focused Recruiting, Hiring, and Student-Intern Program

 

Financial Resources will be invested in a recruiting program at $8.4Kper year. Under the program we will commit to establish and hire two full time positions per year.

A minimum of two student-intern positions (32 hr/week), will be established per year. Financial resources will be committed to these positions, at estimated $41.5K per year.

 

$ 49.9K per year
Total Value = $249.5K;
2 jobs created;
2 intern positions created

 

 

 

 

 

3C          Scholarship and Educational Assistance Program

 

Financial Resources will be contributed to scholarships and student intern educational assistance.

 

$ 8K per year
Total Value (for 5 year
subcontract) = $40K

 

 

 

 

 

4.               Civic Outreach Donations

 

 

 

 

 

 

 

 

 

4A        Support to Los Alamos or Espanola Household Hazardous Waste Collection Day(s)

 

In-Kind Technical Service professional service hours contributed will be a minimum of 4 hours per year estimated $200 per year.

Volunteer Hours will be contributed at a minimum of 64 hours per year.

 

$ 200 per year = Volunteer hours

Total Value = $?K Volunteer hours

 

 

 

 

 

4B          Donations to NNM charities and community organizations

 

Financial Resources or other donations will be contributed equal to $5K per year.

 

$ 5K per year
Total Value = $25K

 


(1)          Specific projects are identified and described in Section 2.5.

 

(2)          Estimated values assume subcontract task order awards of $4M per year, with 5-year subcontract life.

 

(3)          Refer to the Small Business Subcontracting Plan, Section 7

 

(4)          The 0.5% of billable hours represents the total amount of in-kind technical service hours that are committed under this plan. This amount will be split among the projects as determined by the Implementation Team

 

                                          Contributing technical/professional expertise (in-kind service) to businesses or community projects that benefit the region’s economic development. Our Team specializes in providing high-quality professional services in the areas of Environmental, Safety, and Health (ES&H) management. In support of economic development projects, we will contribute in-kind professional services in these specialty areas. These services will provide necessary expertise to enhance ongoing business operations, facilitate the start up of new operations and markets, and promote environmental stewardship and protection in NNM.

 

                                          Providing training, education, or workforce development opportunities.

 

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                                          Providing volunteer services, civic outreach, and charitable donations.

 

In selecting specific economic development projects for support, we used the criteria outlined below. These criteria will also be used in selecting future projects for the economic development initiatives.

 

                                          Work with the NNM RDC. Eberline Services has worked with the RDC through our current subcontract with JCNNM, and we have found it a valuable resource for identifying projects that benefit the NNM communities. For this Plan, we referenced the RDC to identify specific projects that have applied for LANL subcontractor assistance and selected specific projects for support. The projects identified include the Nambe Recycling Facility’s (NRF’s) Glass Purlverizer Project and Eco Park Project. As funding allows, additional or alternate RDC projects will be supported.

 

                                          Work with NNM community leaders to identify Other community-based projects. To demonstrate that our commitment goes beyond our current involvement with the RDC, we commit to identify, and support other NNM community-based projects that are not identified bn the RDC, but still benefit NNM. These include special projects in the Jemez Valley (Sandoval County), the Espanola Valley, or Taos County. Selected projects are discussed in the following section.

 

As the Plan progresses, a similar approach will be used to identify and select future projects for support.

 

2.5 ECONOMIC DEVELOPMENT PROJECTS

 

The specific projects, programs, or initiatives that our Economic Development Plan commits to support are described below and summarized in Table 2. The total benefit, expressed in dollar terms, is shown for each project in Table 2. However, the actual number of projects and the level of commitment will depend on the amount of work issued under the subcontract.

 

2.5.1 Business Relationships in NNM

 

Project IA NNM Small Business Subcontracting and Procurements

 

Description. The Eberline Services team is committed to NNM small business utilization for services and goods to enhance business relationships and contribute to the economic growth of these businesses. Through this subcontract, we will have an opportunity to expand our use of NNM small businesses, creating lower-tier subcontracting opportunities and long-term business alliances. Our commitment is further described in our Small Business Subcontracting Plan in the Appendix.

 

Methodology for Implementing Our Commitment. A minimum of 10% of the work awarded under this subcontract will be performed by NNM small businesses through lower-tier subcontracts and business alliances. This represents 50% of the total small business subcontracting that we commit to under our Small Business Subcontracting Plan. The Economic Development Implementation Team will maintain appropriate records, receipts, and other documents to demonstrate and report progress toward this commitment.

 

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Intended Benefit/Impact. Enhance business relationships and contribute to the economic growth of NNM small businesses.

 

Total Commitment. $400K per year; $2M total value over the 5-year life of the subcontract. (Assuming $4M per year in awarded tasks under the subcontract.)

 

Project IB: Regional Purchasing/NNM Procurement

 

Description. Similar to our small business commitments, the Eberline Services team is committed to purchasing from NNM suppliers whenever technical and economically feasible. We have an active regional purchasing program currently in place, and under this subcontract, all team members will have the opportunity to expand our purchases of materials, equipment, and services from regional suppliers. Under this Plan, the Team commits to increasing our regional procurements, implementing a program to give preference to purchasing materials, supplies, and services from members of the NNM Supplier’s Alliance (NNMSA) whenever possible. If there is a need that cannot be met through the NNMSA, we will work with the LANL Small Business Office to locate other possible suppliers.

 

Methodology for Implementing Our Commitment. An estimated $150K per year will be spent with NNM suppliers for purchases of goods and services. This will include rental or lease expenses; purchases of materials and supplies, equipment, and computers; travel and lodging expenses tendered to NNM merchants; janitorial and maintenance services; and other services. Our Implementation Team will develop a system for tracking, reporting, and documenting qualified regional purchases maintain appropriate records and receipts.

 

Intended Benefit/Impact. Enhance business relationships and contribute to the economic growth of NNM small businesses.

 

Total Commitment. $150K per year, based on current and expected expenditures; $750K over the 5-year life of the subcontract.

 

2.5.2 In-Kind Support fo NNM Communities, Projects, or Businesses

 

Project 2A: Support to Nambe Recycling Facility Glass Pulverizer and Eco Park

 

Description. The NRF is located on and owned by the Nambe Pueblo. Eberline Services has an established relationship with the NRF through our subcontract with 1CNNM, providing them with professional support to identify recyding markets for their cardboard and baleing operations. Under this plan, we commit to increasing our partnership with the NRF to assist with the purchase, installation, and operation of a glass pulverizer, and with the Eco Park expansion.

 

The addition of glass pulverizer equipment to the NRF would significantly expand their operation’s capabilities and recycling opportunities. The equipment would process tons of waste glass creating a marketable product that would be used in landscaping and road projects. The glass crushing operations will have a strong, positive impact on glass recycling programs in Santa Fe, Los Alamos, and Rio Arriba Counties, and it will result in 2-A new jobs in NNM.

 

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Nambe Pueblo and the NRF currently plan to expand the recycling facility into an Eco Park, which will provide operating space for NNM companies that produce marketable projects from recycled materials.  In addition, the Eco Park will further expand the recycling opportunities for the area, reducing the reliance on sanitary landfill, and creating new manufacturing businesses.

 

For both of these projects, the NRF has specifically requested financial resources (or assistance) for the purchase of equipment, as well as technical assistance with operational, waste management, and ESH issues; technical assistance developing markets for the recycled or remanufactured materials; and assistance with funding/grant proposal requests.

 

Methodology for Implementing Our Commitment

 

                                          Professional, technical services (in kind services) will be contributed to the NRF in the areas of ES&H technical support, as necessary to meet the needs of the facility. During the first year of the subcontract, the Eberline Services team will contribute professional service hours equal to 0.5% of the Direct Labor hours charged to the subcontract, as described in Tables 1 and 2. An estimated 360 hours for the first year will be contributed. Professional services provided are expected to include assistance with environmental and safety compliance and waste management; recycling operation plans, including material collection and handling and identifying new recycling opportunities; identifying markets for the recycled-glass end products; and preparing cost estimates, return-on-investment calculations and grant or funding proposal requests. All technical services will be coordinated through the NRF project leader so as to meet the facility needs.

 

Intended Benefit/Impact.  Expand the operations and business opportunities of a NNM business entity; promote environmental stewardship and resource conservation through recycling.

 

Total Commitment. Estimated at $18K per year (estimated value assumes $4M per year in tasks awarded) for the first year. Similar commitments are expected for Years 2 through 5 on this project or similar projects.

 

Project 2B:  Support to other RDC Projects

 

Description:  Through the RDC, we have selected a second (or alternative) project that will be supported (in addition to Project 2A), as funding allows.  The Ganados del Valle/Otra Vuelta Project is based in the Espanola Valley and it works to conserve resources and clean the environment by using discarded tires to weave into floor mats, vehicle mats, and plant pots.  The project has requested technical assistance to support training, marketing assistance, and financial assistance for equipment purchases that directly support the project’s infrastructure or operations.

 

Methodology for Implementing Out Commitment

 

As implementation of the Economic Development Plan progresses and as funding allows, we will begin to work with these additional RDC projects. The allocation of resources among the projects and priority of projects will be determined by the Economic Development Implementation Team. Our commitments will include professional, technical services (in kind

 

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services) focused on environmental and safety compliance, waste management, and marketing assistance, as necessary to meet the needs of the facility.

 

Intended Benefit/Impact. Expand the operations and business opportunities of a NNM business entity; promote environmental stewardship and resource conservation through recycling.

 

Total Commitment. The level of resources committed to these additional RDC projects will be a portion of total financial resources and technical service hours committed to all projects, as described in Table 1 and 2, as determined by the Implementation Team.

 

2.5.3 Workforce Development, Education, and Job Creation

 

Project 3A: Support to Sandoval County Jemez Valley communities, including the city of Jemez Springs and Jemez Pueblo

 

Description.  Under this Plan, the Eberline Services team commits to providing technical assistance and training resources that will benefit special projects in the Jemez Valley, Jemez Springs, and Jemez Pueblo.  These NNM communities are located in northern Sandoval County, home to many LANL employees and subcontractors.  The communities have ongoing special projects and needs related to emergency services and infrastructure and improvement that could benefit from corporate citizenship and economic investment.

 

The emergency services in the area, including emergency medical and fire department, are entirely dependent on volunteers, and they have limited equipment and financial resources.  Also, the communities are involved in major projects to improve the area’s infrastructure, including a highway by-pass for the Jemez Pueblo; upgrades to the area’s wastewater and sold waste management facilities; and improvements to area roads and recreational facilities that support the area’s tourism business. There is concern that the infrastructure of these communities will be further stressed with the opening of the Valle Caldera National Preserve as it brings more traffic to and through the area.

 

Methodology for Implementing Our Commitment.

 

                                          Specialized Training will be contributed to the area’s emergency service teams by sponsoring the required annual training for volunteer members of the teams. Emergency service volunteers will be invited to participate (at no cost to them) in certified training classes that are offered by Eberline Services, or we will pay registration fees for them to attend classes provided by other certified providers. A minimum of two (2) training classes will be provided each year of the subcontract.

 

                                          Professional, technical services (in-kind services) will be contributed to support the area’s ongoing infrastructure improvement projects, including the wastewater, solid waste management, and highway by-pass projects. Professional services contributed are expected to focus on environmental and waste management engineering and environmental compliance, as appropriate to support the ongoing infrastructure projects. Assistance may also be provided to short-term projects, including preparing-plans, grants or proposals; or newsletters; or help with planning and implementing a conference on the Jemez, which has been proposed by local community groups to bring together

 

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stakeholders to discuss the area’s Economic Development. The Eberline Services team will contribute a minimum of 100 hours of professional services to this project per year, at an estimated value of $5K.

 

Initial contact has been made with Jemez Valley representatives (the Mayor of Jemez Springs, the Jemez Pueblo Governor’s office and the Jemez Valley Residents Association) to identify specific projects or needs for the area. Upon subcontract award, our Implementation Team will establish routine communication with these representatives and work with them to identify a schedule and priority for support activities, as needed to meet the community or project needs.

 

Intended Benefit/Impact. Local workforce development and education/training; improvements in NNM infrastructure.

 

Total Commitment. $7K per year ($5K in professional services, $2K in training sponsorship).

 

Project 3B: NNM-Focused Recruiting, Hiring, and Student-Intern Program.

 

Description. Eberline Services will expand our current recruiting program, which focuses on recruiting New Mexico college graduates that are from NNM communities for entry-level scientist and engineer positions in our company. Our goal is to give opportunities to college graduates to return to their home communities in NNM and work in professional career positions. In addition, we have implemented an intern program for students from local schools and community colleges.

 

                                          Financial resources will be invested in travel, labor, and recruiting expenses to conduct recruiting at Colleges and Universities and identify qualified students/graduates from the NNM area.  A minimum of 2 job positions per year will be established and filled by the recruited students/graduates from this activity.  Eberline Services’ expected investment for this activity is $8.4K per year.

 

                                          Student-intern position(s) within Eberline Services will be established and filled by qualified student(s) from NNM school districts or community colleges.  A minimum of 2 paid-intern positions per year will be established and filled.  The estimated investment for this activity is $41.5K per year, (assuming 32 hr/week for the position).

 

Intended Benefit/Impact.  Job creation; work force development and education.

 

Total Commitment. $49.9K per year; $249.5K for the 5-year life of the subcontract.

 

Project 3C: Scholarship and Educational Assistance Program

 

Description. The Eberline Services Team will contribute to scholarship funds that benefit NNM students and will provide educational assistance to student interns and employees (from NNM) to attend NNM-based colleges.

 

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Methodology for Implementing Our Commitment.

 

                                          Financial resources will be contributed to established scholarship funds that benefit NNM students, such as the LANL Foundation Scholarship Program. The current and expected investment for this activity is $5K per year.

 

                                          Educational Assistance funds will be contributed to pay for tuition and fees of Eberline Services’ student-interns who attend NNM-based colleges in degree or advanced degree programs. The expected investment for this activity is $3K per year.

 

Intended Benefit/Impact. Job creation; work force development and education.

 

Total Commitment. $8K per year; $40K for the 5-year life of the subcontract.

 

2.5.4  Civic Outreach and Donations

 

Project 4A: Support to Los Alamos or Espanola Household Hazardous Waste Collection Day(s)

 

Description. Eberline Services and its team partners will support the annual Household Hazardous Waste Collection Day sponsored by the Los Alamos County or similar events in Espanola or neighboring communities.

 

Methodology for Implementing Our Commitment:

 

                                          Professional services will be contributed to coordinate with the event’s sponsoring organization to identify volunteer or other needs.  A minimum of 4 hours per year will be contributed.

 

                                          Volunteer hours will be donated to support the event. A minimum of 64 hours of volunteer service will be provided per year.

 

Intended Benefit/Impact. Corporate stewardship and civic outreach, reduced community safety and health risks.

 

Total Commitment. $200 per year (+ Volunteer hours); estimated at $1,000 over life of subcontract, assuming one event per year.

 

Project 4B: Donations to NNM Charities and Community Organizations

 

Description. The Team will continue its history of financial assistance or donations of materials, supplies, or equipment to local charities or community groups in NNM.

 

Total Commitment. $5K per year, $20K for the 5-year life of the subcontract, based on current values and expected contributions.

 

3  ACCEPTANCE OF TERMS AND CONDITIONS

 

Eberline Services accepts the terms and conditions of both the Model Subcontract and the Model Task Order—Number One as stated in the RFP.

 

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4  REPRESENTATIONS AND CERTIFICATIONS

 

Eberline Services’ fully executed representations and certifications are provided in this section. These include the following:

 

                                          Forms 2002 and 2002a

 

                                          Cost Accounting Standards Notices and Certification Form 3001

 

                                          Small Business Certification Form 826

 

                                          OCI Disclosure Form 903b

 

                                          Proposal Pricing Cover sheet Form 156.

 

Completed representations and certifications for LATA, DE&S, and Stoller follow Eberline Services.  Our offer form is provided in Section 1 above.

 

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Agreement No. 26725-000-02-CQ

 

APPENDIX C-1 NORTHERN NEW MEXICO ECONOMIC DEVELOPMENT PLAN

 

DATA DELIVERABLES REQUIREMENTS DEFINITION

 

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Data Deliverable Requirement Description

 

1.     Subcontract No: 26725—2-00-CQ

 

 

 

Northern New Mexico Economic Development Plan

 

2.     DD No: 001

 

 

 

Remarks:

 

3.     Date/Revision Date: July 2002

 

 

 

 

 

4.     Authority/Requirement Cite: Subcontract

 

 

 

 

 

5.     Originator: SBO Office

 

 

 

Preparation Information: The Subcontractor shall provide a Northern New Mexico Economic Development Plan that will set forth the initiatives that the Subcontractor is committed to achieving as part of its plan to further the economic development of Northern New Mexico. The Plan will describe the Subcontractors initiatives and or commitments together with the manner that will be used to measure progress. The Plan is expected to be consistent with the initiatives that were proposed by the Subcontractor and accepted by the University.

 

6.     Media: Email Word Attachment and Hard Copy

 

7.     Frequency of Submission:  Once

 

8.     Controlled Document:

 

Yes o No ý

 

 

 

The Plan will be provided in a 3-ring binder. Use of existing proposal information to construct the Plan submittal is permitted. Tab the Plan using the headings set forth below.

 

9.     Approval Required:

 

Yes ý No o

 

 

 

Preparation Instruction:

 

10.   Distribution and Number of Copies:

 

 

 

1.     Cover

 

Contract Administrator – 1

a.     The cover will identify the Subcontractor, subcontract number and will be entitled “Subcontractor’s Northern New Mexico Economic Development Plan”

 

 

SBO

 

– 1

b.     The binder’s spine will also identify the title of the document and Subcontractor.

 

 

11.   Deliverable Submission Date(s):

 

 

 

2.     Table of Contents

 

30 Days after subcontract award

a.     Provide a table of contents.

 

 

b.     Limit 1 page

 

 

 

 

 

3.             Introduction and Summary

 

 

a.     Provide an executive summary or general introduction of the Plan content.

 

 

b.     Provide the name, title, telephone no., e-mail and fax of the Subcontractor person responsible for administering the Plan.

 

 

c.     Provide a matrix (table) that, as a minimum, identifies the following;

 

 

      Proposed initiatives

 

 

      Impact of initiatives

 

 

      Success measurement method

 

 

d.     Limit 2 pages

 

 

 

 

 

4.     Plan Content

 

 

a.     Provide details on each initiative or commitment.

 

 

b.     Ensure the detail includes a description of your strategy to achieve the commitment. Identify the specific intended recipient of the initiative.

 

 

c.     If initiative activity is tied to revenue (i.e. tasking type subcontract), show a correlation between revenue and the initiative(s) through completion. Use narrative, tables or other visuals to clearly communicate this point.

 

 

d.     For each commitment, provide time-lines and/or describe major milestones.

 

 

e.     Limit 10 pages.

 

 

 

 

 

5.     Measurement

 

 

a.     Describe the method that will be used to measure the success of each initiative. Show, by example or illustration, the measurement method.

 

 

b.     Limit 3 pages.

 

 

 

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Data Deliverable Requirement Description

 

1.     Subcontract No: 26725-000-02-CQ

 

 

 

Northern New Mexico Economic Development Plan

 

2.     DD No: 002

 

 

 

Remarks:

 

3.     Date/Revision Date: July 2002

 

 

 

 

 

4.     Authority/Requirement Cite: Subcontract

 

 

 

 

 

5.     Originator: SBO Office

 

 

 

Preparation Information: The Subcontractor shall periodically report on the progress of their Northern New Mexico Economic Development Plan initiatives.  Reports are intended to provide sufficient information to describe progress that has been made on proposed economic development initiatives and/or commitments.

 

6.     Media: Email Word Attachment

 

7.     Frequency of Submission:  Semi annual Reporting

 

 

8.     Controlled Document:

Reports will be submitted via email as Microsoft Word attachments.

 

 

 

 

Yes o No ý

Preparation Instruction:

 

 

 

 

9.     Approval Required:

1.     Cover

 

 

a.     The cover page (transmittal memo) will identify the Subcontractor, subcontract number and will be entitled “Subcontractor’s Northern New Mexico Economic Development Plan – Report XXX”

 

Yes ý No o

b.     Reports will be numbered sequentially by fiscal year (FY 2000-1)

 

10.   Distribution and Number of Copies:

 

 

 

2.     Table of Contents

 

Contract Administrator – 1

a.     Provide a table of contents.

 

SBO

– 1

b.     Limit 1 page

 

 

 

 

11.   Deliverable Submission Date(s):  3-30 and 10-30 of every year to CA (4-30 and 11-30 of every year to SBO)

3.             Introduction and Summary

 

a.     Provide an executive summary or general introduction of the progress that has been achieved for the reporting period.

 

b.     Limit 1 page.

 

 

 

 

 

4.     Report Content

 

 

a.     Summarize each initiative in a one-paragraph statement followed by a detailed description of the overall progress of the initiative.

 

 

b.     Reports should be structured such that any reader will be able to read and understand the sequence of progress from reporting period to reporting period without having to review past reports.

 

 

c.     If you are significantly ahead or completed an initiative, briefly describe factors that contributed to the completion of the initiative.

 

 

d.     If you are significantly behind in the executions of an initiative, briefly describe factors that contributed to the scheduled delay.

 

 

e.     Show the correlation between revenue received and progress made on initiatives.  Be specific, don’t generalize.  Address each initiative separately such that your report corresponds to the methods set forth in your Socioeconomic Plan submittal.

 

 

f.      Limit 3 pages.

 

 

 

 

 

5.             Community Reporting

 

 

 

a.     Subcontractors will be required to submit (concurrent with this report) summary information to the Regional Development Corporation (RDC) for inclusion into the ECONOMIC DEVELOPMENT PROJECT CLEARINGHOUSE web-site (http://www.rdcnm.org/). The purpose of this reporting information is to provide information to the community on positive progress of your initiatives.

 

 

b.     Provide the specific narrative information that is being reported to the RDC.

 

 

c.     The Contract Administrator reserves the right to edit your input to the RDC.

 

 

d.     Limit 1 page.

 

 

 

51



 

Agreement No. 26725-000-02-CQ

 

APPENDIX D — HEALTH AND SAFETY REQUIREMENTS

 

SAFETY AND HEALTH REQUIREMENTS

 

(a)                                  The Safety and Health Regulations and/or requirements applicable to work performed at Los Alamos National Laboratory under this subcontract are listed below. The Subcontractor shall comply with the latest versions of these regulations and/or requirements as they are amended or superseded from time to time:

 

1.                                       NIOSH Occupational Safety and Health Guidance Manual for hazardous waste site activities (1985).

 

2.                                       EPA Order 1440.2, Health and Safety Requirements for employees engaged in field activities.

 

3.                                       EPA Order 1440.3, Respiratory Protection.

 

4.                                       EPA Operating Safety Guide (1984).

 

5.                                       29 CFR 1904, Recording and reporting occupational injury and illnesses

 

6.                                       29 CFR 1910, Occupational safety and health standards

 

7.                                       29 CFR 1926, Safety and health regulations for construction

 

8.                                       DOE Order 1324.2a, Records disposition

 

9.                                       DOE Order 5480.11, Radiation protection for occupational workers

 

10.                                 DOE Order 5480.20, Personnel selection, qualification, training, and staffing requirements at DOE reactor and non-reactor nuclear facilities

 

11.                                 Los Alamos National Laboratory Emergency Response Plan

 

12.                                 Los Alamos National Laboratory Environment Safety and Health Manual

 

13.                                 State and local regulations relating to safety and health

 

14.                                 Other EPA guidance which the University may direct the Subcontractor to comply with.

 

(b)                                 The Subcontractor shall provide information about training and medical examination dates for workers at hazardous waste sites as required under 29 CFR 1910.120 through the Contract Administrator to the University Technical Representative identified in Section E, Paragraph 2 for entry into the sponsoring technical organization’s data base.

 

(c)                                  The Subcontractor shall be responsible for providing the training requirements of EPA Order 1440.3 for all employees requiring such training. At least 30 days prior to the

 

52



 

scheduled start of work in which respiratory protection of workers will be required, the Subcontractor shall submit documentation through the Contract Administrator to the Industrial Hygiene Group (HS-5) to substantiate that the Subcontractor’s program complies with all standards/DOE orders pertaining to respiratory protection (OSHA 1910.134, ANSIZ 88.2-1980). The Subcontractor’s respiratory protection program records, operating procedures, and on-site use of equipment is subject to audit by the Laboratory’s Industrial Hygiene Group.

 

53



 

Agreement No. 26725-000-02-CQ

 

APPENDIX E — BILLING RATES — FIXED PRICE

 

Eberline Services, Inc.

 

January 1, 2002 Through December 31, 2002

 

Direct Labor Category

 

Fully Loaded Rate

 

 

 

(Offsite Labor)

 

 

 

 

 

1

 

$

38.82

 

2

 

$

49.40

 

3

 

$

58.23

 

4

 

$

65.40

 

5

 

$

72.93

 

6

 

$

77.63

 

7

 

$

91.75

 

8

 

$

105.86

 

 

 

 

 

Direct Labor Category

 

Fully Loaded Rate

 

 

 

(Onsite Labor)

 

 

 

 

 

1

 

$

37.78

 

2

 

$

48.08

 

3

 

$

56.66

 

4

 

$

63.65

 

5

 

$

70.96

 

6

 

$

75.55

 

7

 

$

89.29

 

8

 

$

103.02

 

 

54



 

APPENDIX E — BILLING RATES — FIXED PRICE

 

LATA

 

JANUARY 1, 2002 THROUGH DECEMBER 31, 2002

 

Direct Labor Category

 

Fully Loaded Rate

 

 

 

(Offsite Labor)

 

1

 

$

37.17

 

2

 

$

58.52

 

3

 

$

68.81

 

4

 

$

78.00

 

5

 

$

89.17

 

6

 

$

102.17

 

7

 

$

118.94

 

8

 

$

145.21

 

 

 

 

 

Direct Labor Category

 

Fully Loaded Rate

 

 

 

(OnSite Labor)

 

 

 

$

30.11

 

2

 

$

47.40

 

3

 

$

55.73

 

4

 

$

63.17

 

5

 

$

72.22

 

6

 

$

82.75

 

7

 

$

96.33

 

8

 

$

117.61

 

 

55



 

APPENDIX E — BILLING RATES FIXED PRICE

 

S. M. STOLLER CORPORATION

 

JANUARY 1, 2002 THROUGH DECEMBER 31, 2002

 

Direct Labor Category

 

Fully Loaded Rate

 

 

 

(Offsite Labor)

 

 

 

 

 

1

 

$

28.79

 

2

 

$

44.76

 

3

 

$

53.36

 

4

 

$

69.22

 

5

 

$

84.23

 

6

 

$

93.28

 

7

 

$

108.77

 

8

 

$

132.89

 

 

 

 

 

Direct Labor Category

 

Fully Loaded Rate

 

 

 

(Onsite Labor)

 

 

 

 

 

1

 

$

20.73

 

2

 

$

32.21

 

3

 

$

38.40

 

4

 

$

49.81

 

5

 

$

60.62

 

6

 

$

67.13

 

7

 

$

78.28

 

8

 

$

95.63

 

 

56



 

APPENDIX E — BILLING RATES — FIXED PRICE

 

FRAMATOME ANP-DE&S

 

JANUARY 1, 2002 THROUGH DECEMBER 31, 2002

 

Direct Labor Category

 

Fully Loaded Rate

 

 

 

(Offsite Labor)

 

 

 

 

 

1

 

$

44.36

 

2

 

$

53.65

 

3

 

$

71.96

 

4

 

$

85.21

 

5

 

$

104.31

 

6

 

$

123.37

 

7

 

$

137.64

 

8

 

$

157.39

 

 

 

 

 

Direct Labor Category

 

Fully Loaded Rate

 

 

 

(Onsite Labor)

 

 

 

 

 

1

 

$

41.28

 

2

 

$

49.94

 

3

 

$

66.97

 

4

 

$

79.32

 

5

 

$

97.08

 

6

 

$

114.83

 

7

 

$

128.11

 

8

 

$

146.49

 

 

57



 

Eberline Services

Labor Category Definitions

 

Labor
Category

 

Years
Experience

 

Minimum
Degree

 

Skill Level

1

 

0-2

 

Associate’s
degree

 

Performs assignments involving deliverable preparation and production; database development, population, and implementation; data entry and/or validation; basic literature research; other duties in direct support of project deliverables under direct supervision.

 

 

 

 

 

 

 

2

 

1-5

 

Bachelor’s
degree

 

Performs assignments requiring basic working knowledge to thorough knowledge within discipline with latitude for independent judgment and initiative under general supervision.

 

 

 

 

 

 

 

3

 

6-7

 

Bachelor’s
degree

 

Performs assignments requiring thorough knowledge within discipline with latitude for independent judgment and initiative under general supervision.

 

 

 

 

 

 

 

4

 

8-9

 

Bachelor’s
degree

 

Performs assignments requiring thorough knowledge within discipline with latitude for independent judgment and initiative under limited supervision.

 

 

 

 

 

 

 

5

 

10-12

 

Bachelor’s
degree

 

Performs difficult assignments requiring thorough knowledge within discipline with latitude for independent judgment and initiative under limited supervision. Leads execution of specific tasks within a project.

 

 

 

 

 

 

 

6

 

13-14

 

Bachelor’s
degree

 

Demonstrated thorough knowledge within discipline with ability to plan, organize, and direct significant activities of staff within discipline or multiple disciplines. Uses project controls and management skills to effectively execute projects.

 

 

 

 

 

 

 

7

 

15+

 

Bachelor’s
degree

 

Demonstrated superior knowledge within discipline with ability to plan, organize, and direct large groups of technical staff in the accomplishment of difficult assignments. Manages multiple projects concurrently. Responsible for programmatic budget development and execution.

 

58



 

8

 

15+

 

Bachelor’s
degree

 

Demonstrated superior knowledge within discipline with ability to plan, organize, and direct large groups of technical staff in the accomplishment of difficult assignments. Manages multiple projects concurrently. Responsible for programmatic budget development and execution.

 

Notes:  Two years of experience = One year of education

 

59



 

Agreement No. 26725-000-02-CQ

 

APPENDIX F - FIXED UNIT PRICES

 

60



 

Agreement No. 26725-000-02-CQ

 

APPENDIX G — FIXED HOURLY RATES — TIME AND MATERIALS
EBERLINE SERVICES, INC.
JANUARY 1, 2002 THROUGH DECEMBER 31, 2002

 

Direct Labor Category

 

Fully Loaded Rate

 

 

 

(Offsite Labor)

 

 

 

 

 

1

 

$

38.55

 

2

 

$

49.06

 

3

 

$

57.82

 

4

 

$

64.95

 

5

 

$

72.42

 

6

 

$

77.09

 

7

 

$

91.11

 

8

 

$

105.13

 

 

 

 

 

Direct Labor Category

 

Fully Loaded Rate

 

 

 

(Onsite Labor)

 

 

 

 

 

1

 

$

37.51

 

2

 

$

47.74

 

3

 

$

56.27

 

4

 

$

63.20

 

5

 

$

70.48

 

6

 

$

75.03

 

7

 

$

88.67

 

8

 

$

102.31

 

 

61



 

APPENDIX G — FIXED HOURLY RATES — TIME AND MATERIALS
LATA
JANUARY 1, 2002 THROUGH DECEMBER 31, 2002

 

Direct Labor Category

 

Fully Loaded Rate

 

 

 

(Offsite Labor)

 

 

 

 

 

1

 

$

36.91

 

2

 

$

58.12

 

3

 

$

68.34

 

4

 

$

77.45

 

5

 

$

88.55

 

6

 

$

101.46

 

7

 

$

118.11

 

8

 

$

144.20

 

 

 

 

 

Direct Labor Category

 

Fully Loaded Rate

 

 

 

(Onsite Labor)

 

 

 

 

 

1

 

$

29.90

 

2

 

$

47.07

 

3

 

$

55.34

 

4

 

$

62.73

 

5

 

$

71.72

 

6

 

$

82.17

 

7

 

$

95.66

 

8

 

$

116.79

 

 

62



 

APPENDIX G — FIXED HOURLY RATES — TIME AND MATERIALS
S. M. STOLLER CORPORATION
JANUARY 1, 2002 THROUGH DECEMBER 31, 2002

 

Direct Labor Category

 

Fully Loaded Rate

 

 

 

(Offsite Labor)

 

 

 

 

 

1

 

$

28.59

 

2

 

$

44.44

 

3

 

$

52.99

 

4

 

$

68.74

 

5

 

$

83.64

 

6

 

$

92.63

 

7

 

$

108.01

 

8

 

131.97

 

 

 

 

 

Direct Labor Category

 

Fully Loaded Rate

 

 

 

(Onsite Labor)

 

 

 

 

 

1

 

$

20.58

 

2

 

$

31.98

 

3

 

$

38.14

 

4

 

$

49.46

 

5

 

$

60.20

 

6

 

$

66.67

 

7

 

$

77.73

 

8

 

$

94.97

 

 

63



 

APPENDIX G — FIXED HOURLY RATES — TIME AND MATERIALS
FRAMATOME ANT.- DE&S
JANUARY 1,. 2002 THROUGH DECEMBER 31, 2002

 

Direct Labor Category

 

Fully Loaded Rate

 

 

 

(Offsite Labor)

 

 

 

 

 

1

 

$

44.05

 

2

 

$

53.28

 

3

 

$

71.46

 

4

 

$

84.62

 

5

 

$

103.58

 

6

 

$

122.51

 

7

 

$

136.68

 

8

 

$

156.30

 

 

 

 

 

Direct Labor Category

 

Fully Loaded Rate

 

 

 

(Onsite Labor)

 

 

 

 

 

1

 

$

40.99

 

2

 

$

49.59

 

3

 

$

66.51

 

4

 

$

78.76

 

5

 

$

96.41

 

6

 

$

114.01

 

7

 

$

127.22

 

8

 

$

145.47

 

 

64



 

Eberline Services

Labor Category Definitions

 

Labor
Category

 

Years
Experience

 

Minimum
Degree

 

Skill Level

1

 

0-2

 

Associate’s
degree

 

Performs assignments involving deliverable preparation and production; database development, population, and implementation; data entry and/or validation; basic literature research; other duties in direct support of project deliverables under direct supervision.

 

 

 

 

 

 

 

2

 

1-5

 

Bachelor’s
degree

 

Performs assignments requiring basic working knowledge to thorough knowledge within discipline with latitude for independent judgment and initiative under general supervision.

 

 

 

 

 

 

 

3

 

6-7

 

Bachelor’s
degree

 

Performs assignments requiring thorough knowledge within discipline with latitude for independent judgment and initiative under general supervision.

 

 

 

 

 

 

 

4

 

8-9

 

Bachelor’s
degree

 

Performs assignments requiring thorough knowledge within discipline with latitude for independent judgment and initiative under limited supervision.

 

 

 

 

 

 

 

5

 

10-12

 

Bachelor’s
degree

 

Performs difficult assignments requiring thorough knowledge within discipline with latitude for independent judgment and initiative under limited supervision. Leads execution of specific tasks within a project.

 

 

 

 

 

 

 

6

 

13-14

 

Bachelor’s
degree

 

Demonstrated thorough knowledge within discipline with ability to plan, organize, and direct significant activities of staff within discipline or multiple disciplines. Uses project controls and management skills to effectively execute projects.

 

 

 

 

 

 

 

7

 

15+

 

Bachelor’s
degree

 

Demonstrated superior knowledge within discipline with ability to plan, organize, and direct large groups of technical staff in the accomplishment of difficult assignments. Manages multiple projects concurrently. Responsible for programmatic budget development and execution.

 

65



 

8

 

15+

 

Bachelor’s
degree

 

Demonstrated superior knowledge within discipline with ability to plan, organize, and direct and provide guidance and resources for mission accomplishment of a large, complex project or program.

 

Notes:  Two years of experience = One year of education

 

66



 

Agreement No. 26725-000-02-CQ

 

APPENDIX H — FIXED-PRICE TASK ORDER FORMAT

 

Form 5003-1 (8/98)

Appendix H

 

University of California
(Los Alamos National Laboratory)
Firm Fixed-Price Task Order

 

1.                                       This Task Order is issued pursuant to Agreement No.               between the University and the Subcontractor,                TBD

 

2.                                       Task Order No:

 

3.                                       Task Order Effective Date:

 

4.                                       The Subcontractor shall perform the work described in Attachment #

 

5.                                       The work called for in Paragraph 4 shall be performed and required deliveries shall be made in accordance with the following schedule:

 

6.                                       The Firm Fixed-Price of this Task Order is $

 

7.                                       Payments shall be made in accordance with the terms of Paragraph 1. I. (1) of Section F of the Agreement schedule.

 

8.                                       The Subcontractor’s Representative for this Task Order is

 

9.                                       The University Technical Representative’s Designee for this Task Order is

 

10.                                 The Terms and Conditions of Agreement No.     , and any ..modifications thereto, in effect on the date of this Task Order are incorporated herein by reference.

 

11.                                 The clauses listed below of Los Alamos National Laboratory Form 7500, July 2000 Edition and Appendix A to the Agreement apply to this task order.

 

a.                                       All of Section A of Form 7500.

 

b.                                      The following clauses of Section B of Form 7500:

 

c.                                       The following clauses of Section-C of Form 7500:

 

d.                                      The following clauses of Appendix A:

 

For the Regents of the

ACCEPTED

University of California

For the Subcontractor

 

 

By:

 

 

By:

 

 

 

 

Name:

 

 

Name:

 

 

 

 

Title:

 

 

Title:

 

 

 

 

Date:

 

 

Date:

 

 

 

67



 

Agreement No. 26725-000-02-CQ

 

APPENDIX I — TIME AND MATERIALS TASK ORDER FORMAT

 

Form 5003-3 (8/98)

Appendix I

 

University of California
(Los Alamos National Laboratory)
Time and Materials (T&M) Task Order

 

1.                                       This Task Order is issued pursuant to Agreement No.             between the University and the Subcontractor,

 

2.                                       Task Order No:

 

3.                                       Task Order Effective Date:

 

4.                                       The Subcontractor shall perform the work described below:

 

5.                                       The work called for in Paragraph 4 shall be performed and required deliveries shall be made in accordance with the following schedule:

 

6.                                       The Subcontractor’s Labor Categories, level of effort for each category and the Fixed Hourly Rates upon which the Not-to-Exceed amount for reimbursement of Direct Labor charges is based are listed below. The Subcontractor may vary the level of effort identified for the labor categories listed, however, any costs in excess of the Not-to-Exceed amount which are caused by such variations shall not be reimbursable by the University unless the procedures stated in Special Provision 1.F of the Section F - Special Provisions of the Agreement have been followed. Reimbursement for Direct Labor shall be at the Fixed Hourly Rate listed below for the actual effort performed by each category.

 

Subcontractor’s Labor

 

 

 

Fixed Hourly

Category

 

Level of Effort

 

Rate

 

If during the performance of the work called for hereunder, the Subcontractor identifies other labor categories needed to accomplish the work, such information, including tradeoffs with already identified labor .categories necessary to remain within the Not-to-Exceed amount for Direct Labor on this task order shall be submitted to the Contract Administrator.

 

7.                                       This Task Order is priced on a Time and Materials basis. The Ceiling Price for all work called for by the Task Order is. This amount is allocated to the following categories:

 

a.                                       The maximum amount (Not-to-Exceed) that the University shall be liable for reimbursement of Direct Labor charges is $

 

68



 

b.                                      The maximum amount (Not-to-Exceed) that the University shall be liable for reimbursement of Other Direct charges is $

 

c.                                       The Ceiling Price includes the amount of $        for reimbursing the Subcontractor for New Mexico Gross Receipts Tax attributable to this task order.

 

The Not-to-Exceed amount stipulated above for Other Direct charges is based upon the following estimates:

 

Travel

 

$

 

 

 

 

 

Materials and Supplies

 

$

 

 

 

 

 

Tooling and Equipment

 

$

 

 

 

 

 

Other Required Services

 

$

 

 

When funds are allocated above for Other Direct Charges, they shall be reimbursed to the Subcontractor at actual cost in accordance with the Cost Principles and Procedures of Subpart 31.2 of the Federal Acquisition Regulation in effect on the date of the Subcontract.

 

8.                                       Payments shall be made in accordance with the terms of Paragraph 1. I. (3) of Section F of the Agreement schedule.

 

9.                                       The Subcontractor’s Representative for this Task Order is

 

10.                                 The University Technical Representative’s Designee for this Task Order is

 

11.                                 The Terms and Conditions of Agreement No.        and any modifications thereto in effect on the date of this Task Order are incorporated herein by reference.

 

12.                                 The-clauses listed below of Los Alamos National Laboratory Form 7500, July 2000 Edition, and Appendix A to the Agreement apply to this task order.

 

a.                                       All of the clauses of Section A of Form 7500.

 

b.                                      The following clauses of Section B of Form 7500:

 

c.                                       The following clauses of Section E of Form 7500:

 

d.                                      The following clauses of Appendix A:

 

For the Regents of the

ACCEPTED

University of California

For the Subcontractor

 

 

By:

 

 

By:

 

 

 

 

Name:

 

 

Name:

 

 

 

 

Title:

 

 

Title:

 

 

 

 

Date:

 

 

Date:

 

 

 

69



 

Agreement No. 26725-000-02-CQ

 

APPENDIX J — KEY PERSONNEL

 

Key Personnel

 

The following listed individuals are designated as key personnel for performing this Subcontract. Diversion of any of the individuals shall be subject to the conditions of Special Provision 5, entitled “Key Personnel”.

 

Michael Kennicott

Project Manager

 

 

Suzanne Hartnett

Deputy Project Manager

 

70



 

Agreement No. 26725-000-02-CQ

 

APPENDIX K – PERFORMANCE EVALUATION FORMAT

 

See form 420b on the next page.

 

71



 

Agreement No. 26725-000-02-CQ

 

APPENDIX L - SMALL BUSINESS SUBCONTRACTING PLAN

 

72



 

Agreement No. 26725-000-02-CQ

 

APPENDIX M - QUALITY PLAN

 

73


EX-14.1 13 a06-23654_1ex14d1.htm EX-14

Exhibit 14.1

 

Code of Ethics

 

GLENROSE INSTRUMENTS INC.

 

Code of Business Conduct and Ethics

 

This Code of Business Conduct and Ethics (the “Code”) sets forth legal and ethical standards of conduct for directors, officers and employees of GlenRose Instruments Inc. (the “Company”). This Code is intended to deter wrongdoing and to promote the conduct of all Company business in accordance with high standards of integrity and in compliance with all applicable laws and regulations. This Code applies to the Company and all of its subsidiaries and other business entities controlled by it worldwide.

 

If you have any questions regarding this Code or its application to you in any situation, you should contact your supervisor or our corporate Treasurer.

 

COMPLIANCE WITH LAWS, RULES AND REGULATIONS

 

The Company requires that all employees, officers and directors comply with all laws, rules and regulations applicable to the Company wherever it does business. You are expected to use good judgment and common sense in seeking to comply with all applicable laws, rules and regulations and to ask for advice when you are uncertain about them.

 

If you become aware of the violation of any law, rule or regulation by the Company, whether by its officers, employees, directors, or any third party doing business on behalf of the Company, it is your responsibility to promptly report the matter to your supervisor or to corporate Treasurer. While it is the Company’s desire to address matters internally, nothing in this Code should discourage you from reporting any illegal activity, including any violation of the securities laws, antitrust laws, environmental laws or any other federal, state or foreign law, rule or regulation, to the appropriate regulatory authority. Employees, officers and directors shall not discharge, demote, suspend, threaten, harass or in any other manner discriminate or retaliate against an employee because he or she reports any such violation, unless it is determined that the report was made with knowledge that it was false. This Code should not be construed to prohibit you from testifying, participating or otherwise assisting in any state or federal administrative, judicial or legislative proceeding or investigation.

 

CONFLICTS OF INTEREST

 

Employees, officers and directors must act in the best interests of the Company. You must refrain from engaging in any activity or having a personal interest that presents a “conflict of interest.” A conflict of interest occurs when your personal interest interferes, or appears to interfere, with the interests of the Company. A conflict of interest can arise whenever you, as an officer, director or employee, take action or have an interest that prevents you from performing your Company duties and responsibilities honestly, objectively and effectively.

 

EMPLOYEES AND OFFICERS

 

Employees and officers must not:

 

                  Perform services as a consultant, employee, officer, director, advisor or in any other capacity, or, where feasible, permit any close relative to perform services as an officer or director, for a significant customer, significant supplier or direct competitor of the Company, other than at the request of the Company.

 



 

                  Have, or, where feasible, permit any close relative to have, a financial interest in a significant supplier or significant customer of the Company, other than an investment representing less than one percent of the outstanding shares of a publicly-held company or less than five percent of the outstanding shares of a privately-held company.

                  Have, or, where feasible, permit any close relative to have, a financial interest in a direct competitor of the Company, other than an investment representing less than one percent of the outstanding shares of a publicly-held company.

                  Supervise, review or influence the job evaluation or compensation of a member of his or her immediate family.

                  Engage in any other activity or have any other interest that the Board of Directors of the Company determines to constitute a conflict of interest.

 

DIRECTORS

 

Directors must not:

 

                  Perform services as a consultant, employee, officer, director, advisor or in any other capacity, or, where feasible, permit any close relative to perform services as an officer or director, for a direct competitor of the Company.

                  Have, or, where feasible, permit any close relative to have, a financial interest in a direct competitor of the Company, other than an investment representing less than one percent of the outstanding shares of a publicly-held company.

                  Use his or her position with the Company to influence any decision of the Company relating to a contract or transaction with a supplier or customer of the Company if the director or a close relative of the director.

                  Perform services as a consultant, employee, officer, director, advisor or in any other capacity for such supplier or customer.

                  Have a financial interest in such supplier or customer, other than an investment representing less than one percent of the outstanding shares of a publicly-held company.

                  Supervise, review or influence the job evaluation or compensation of a member of his or her immediate family.

                  Engage in any other activity or have any other interest that the Board of Directors of the Company determines to constitute a conflict of interest.

 

A “close relative” means a spouse, dependent child or any other person living in the same home with the employee, officer or director. “Immediate family” means a close relative and a parent, sibling, child, mother- or father-in-law, son- or daughter-in-law or brother- or sister-in-law. A “significant customer” is a customer that has made during the Company’s last full fiscal year, or proposes to make during the Company’s current fiscal year, payments to the Company for property or services in excess of five percent of (a) the Company’s consolidated gross revenues for its last full fiscal year or (b) the customer’s consolidated gross revenues for its last full fiscal year. A “significant supplier” is a supplier to which the Company has made during the Company’s last full fiscal year, or proposes to make during the Company’s current fiscal year, payments for property or services in excess of five percent of (a) the Company’s consolidated gross revenues for its last full fiscal year or (b) the customer’s consolidated gross revenues for its last full fiscal year.

 

It is your responsibility to disclose any transaction or relationship that reasonably could be expected to give rise to a conflict of interest to our Chief Financial Officer or, if you are an executive officer or director, to the Board of Directors, who shall be responsible for determining whether such transaction or relationship constitutes a conflict of interest.

 

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INSIDER TRADING

 

Employees, officers and directors who have material non-public information about the Company or other companies, including our suppliers and customers, as a result of their relationship with the Company are prohibited by law and Company policy from trading in securities of the Company or such other companies, as well as from communicating such information to others who might trade on the basis of that information. To help ensure that you do not engage in prohibited insider trading and avoid even the appearance of an improper transaction, the Company has adopted an Insider Trading Policy, which is available on the Company’s intranet.

 

If you are uncertain about the constraints on your purchase or sale of any Company securities or the securities of any other company that you are familiar with by virtue of your relationship with the Company, you should consult with our Chief Financial Officer before making any such purchase or sale.

 

CONFIDENTIALITY

 

Employees, officers and directors must maintain the confidentiality of confidential information entrusted to them by the Company or other companies, including our suppliers and customers, except when disclosure is authorized by a supervisor or legally mandated. Unauthorized disclosure of any confidential information is prohibited. Additionally, employees should take appropriate precautions to ensure that confidential or sensitive business information, whether it is proprietary to the Company or another company, is not communicated within the Company except to employees who have a need to know such information to perform their responsibilities for the Company.

 

Third parties may ask you for information concerning the Company. Subject to the exceptions noted in the preceding paragraph, employees, officers and directors (other than the Company’s authorized spokespersons) must not discuss internal Company matters with, or disseminate internal Company information to, anyone outside the Company, except as required in the performance of their Company duties and after an appropriate confidentiality agreement is in place. This prohibition applies particularly to inquiries concerning the Company from the media, market professionals (such as securities analysts, institutional investors, investment advisers, brokers and dealers) and security holders. All responses to inquiries on behalf of the Company must be made only by the Company’s authorized spokespersons. If you receive any inquiries of this nature, you must decline to comment and refer the inquirer to your supervisor or one of the Company’s authorized spokespersons. The Company’s policies with respect to public disclosure of internal matters are described more fully in the Company’s Disclosure Policy, which is available on the Company’s intranet.

 

You also must abide by any lawful obligations that you have to your former employer. These obligations may include restrictions on the use and disclosure of confidential information, restrictions on the solicitation of former colleagues to work at the Company and non-competition obligations.

 

HONEST AND ETHICAL CONDUCT AND FAIR DEALING

 

Employees, officers and directors should endeavor to deal honestly, ethically and fairly with the Company’s suppliers, customers, competitors and employees. Statements regarding the Company’s products and services must not be untrue, misleading, deceptive or fraudulent. You must not take unfair advantage of anyone through manipulation, concealment, abuse of privileged information, misrepresentation of material facts or any other unfair-dealing practice.

 

3



 

PROTECTION AND PROPER USE OF CORPORATE ASSETS

 

Employees, officers and directors should seek to protect the Company’s assets. Theft, carelessness and waste have a direct impact on the Company’s financial performance. Employees, officers and directors must use the Company’s assets and services solely for legitimate business purposes of the Company and not for any personal benefit or the personal benefit of anyone else.

 

Employees, officers and directors must advance the Company’s legitimate interests when the opportunity to do so arises. You must not take for yourself personal opportunities that are discovered through your position with the Company or the use of property or information of the Company.

 

GIFTS AND GRATUITIES

 

The use of Company funds or assets for gifts, gratuities or other favors to employees or government officials is prohibited, except to the extent such gifts are in compliance with applicable law, insignificant in amount and not given in consideration or expectation of any action by the recipient.

 

Employees, officers and directors must not accept, or permit any member of his or her immediate family to accept, any gifts, gratuities or other favors from any customer, supplier or other person doing or seeking to do business with the Company, other than items of insignificant value. Any gifts that are not of insignificant value should be returned immediately and reported to your supervisor. If immediate return is not practical, they should be given to the Company for charitable disposition or such other disposition as the Company, in its sole discretion, believes appropriate.

 

Common sense and moderation should prevail in business entertainment engaged in on behalf of the Company. Employees, officers and directors should provide, or accept, business entertainment to or from anyone doing business with the Company only if the entertainment is infrequent, modest and intended to serve legitimate business goals.

 

Bribes and kickbacks are criminal acts, strictly prohibited by law. You must not offer, give, solicit or receive any form of bribe or kickback anywhere in the world.

 

ACCURACY OF BOOKS AND RECORDS AND PUBLIC REPORTS

 

Employees, officers and directors must honestly and accurately report all business transactions. You are responsible for the accuracy of your records and reports. Accurate information is essential to the Company’s ability to meet legal and regulatory obligations.

 

All Company books, records and accounts shall be maintained in accordance with all applicable regulations and standards and accurately reflect the true nature of the transactions they record. The financial statements of the Company shall conform to generally accepted accounting rules and the Company’s accounting policies. No undisclosed or unrecorded account or fund shall be established for any purpose. No false or misleading entries shall be made in the Company’s books or records for any reason, and no disbursement of corporate funds or other corporate property shall be made without adequate supporting documentation.

 

It is the policy of the Company to provide full, fair, accurate, timely and understandable disclosure in reports and documents filed with, or submitted to, the Securities and Exchange Commission and in other public communications.

 

4



 

CONCERNS REGARDING ACCOUNTING OR AUDITING MATTERS

 

Employees with concerns regarding questionable accounting or auditing matters or complaints regarding accounting, internal accounting controls or auditing matters may confidentially, and anonymously if they wish, submit such concerns or complaints in writing to the Company’s Chief Financial Officer at 45 First Avenue, Waltham, Massachusetts 02451. See “Reporting and Compliance Procedures.” All such concerns and complaints will be forwarded to the Audit Committee of the Board of Directors, unless they are determined to be without merit by our Chief Financial Officer and Chief Executive Officer of the Company. In any event, a record of all complaints and concerns received will be provided to the Audit Committee each fiscal quarter.

 

The Audit Committee will evaluate the merits of any concerns or complaints received by it and authorize such follow-up actions, if any, as it deems necessary or appropriate to address the substance of the concern or complaint.

 

The Company will not discipline, discriminate against or retaliate against any employee who reports a complaint or concern, unless it is determined that the report was made with knowledge that it was false.

 

DEALINGS WITH INDEPENDENT AUDITORS

 

No employee, officer or director shall, directly or indirectly, make or cause to be made a materially false or misleading statement to an accountant in connection with (or omit to state, or cause another person to omit to state, any material fact necessary in order to make statements made, in light of the circumstances under which such statements were made, not misleading to, an accountant in connection with) any audit, review or examination of the Company’s financial statements or the preparation or filing of any document or report with the SEC. No employee, officer or director shall, directly or indirectly, take any action to coerce, manipulate, mislead or fraudulently influence any independent public or certified public accountant engaged in the performance of an audit or review of the Company’s financial statement.

 

WAIVERS OF THIS CODE OF BUSINESS CONDUCT AND ETHICS

 

While some of the policies contained in this Code must be strictly adhered to and no exceptions can be allowed, in other cases exceptions may be appropriate. Any employee or officer who believes that an exception to any of these policies is appropriate in his or her case should first contact his or her immediate supervisor. If the supervisor agrees that an exception is appropriate, the approval of our Chief Financial Officer must be obtained. Our Chief Financial Officer shall be responsible for maintaining a record of all requests for exceptions to any of these policies and the disposition of such requests.

 

Any executive officer or director who seeks an exception to any of these policies should contact our Chief Financial Officer. Any waiver of this Code for executive officers or directors or any change to this Code that applies to executive officers or directors may be made only by the Board of Directors of the Company and will be disclosed as required by law or stock market regulation.

 

REPORTING AND COMPLIANCE PROCEDURES

 

Every employee, officer and director has the responsibility to ask questions, seek guidance, report suspected violations and express concerns regarding compliance with this Code. Any employee, officer or director who knows or believes that any other employee or representative of the Company has engaged or is engaging in Company-related conduct that violates applicable law or this Code should report such information to his or her supervisor or to our Chief Financial Officer, as described below. You may report such conduct openly or anonymously without fear of retaliation. The Company will not discipline,

 

5



 

discriminate against or retaliate against any employee who reports such conduct, unless it is determined that the report was made with knowledge that it was false, or who cooperates in any investigation or inquiry regarding such conduct. Any supervisor who receives a report of a violation of this Code must immediately inform our Chief Financial Officer.

 

You may report violations of this Code, on a confidential or anonymous basis, by contacting our Chief Financial Officer, Anthony S. Loumidis, by mail at 45 First Avenue, Waltham, Massachusetts 02451. While we prefer that you identify yourself when reporting violations so that we may follow up with you, as necessary, for additional information, you act anonymously if you wish.

 

If our Chief Financial Officer receives information regarding an alleged violation of this Code, he or she shall, as appropriate, (a) evaluate such information, (b) if the alleged violation involves an executive officer or a director, inform the Chief Executive Officer and Board of Directors of the alleged violation, (c) determine whether it is necessary to conduct an informal inquiry or a formal investigation and, if so, initiate such inquiry or investigation and (d) report the results of any such inquiry or investigation, together with a recommendation as to disposition of the matter, to the Board of Directors for action, or if the alleged violation involves an executive officer or a director, report the results of any such inquiry or investigation to the Board of Directors or a committee thereof. Employees, officers and directors are expected to cooperate fully with any inquiry or investigation by the Company regarding an alleged violation of this Code. Failure to cooperate with any such inquiry or investigation may result in disciplinary action, up to and including discharge.

 

The Company shall determine whether violations of this Code have occurred and, if so, shall determine the disciplinary measures to be taken against any employee who has violated this Code. In the event that the alleged violation involves an executive officer or a director, the Chief Executive Officer and the Board of Directors, respectively, shall determine whether a violation of this Code has occurred and, if so, shall determine the disciplinary measures to be taken against such executive officer or director.

 

Failure to comply with the standards outlined in this Code will result in disciplinary action including, but not limited to, reprimands, warnings, probation or suspension without pay, demotions, reductions in salary, discharge and restitution. Certain violations of this Code may require the Company to refer the matter to the appropriate governmental or regulatory authorities for investigation or prosecution. Moreover, any supervisor who directs or approves of any conduct in violation of this Code, or who has knowledge of such conduct and does not immediately report it, also will be subject to disciplinary action, up to and including discharge.

 

DISSEMINATION AND AMENDMENT

 

This Code shall be distributed to each new employee, officer and director of the Company upon commencement of his or her employment or other relationship with the Company and shall also be distributed annually to each employee, officer and director of the Company, and each employee, officer and director shall certify that he or she has received, read and understood the Code and has complied with its terms.

 

The Company reserves the right to amend, alter or terminate this Code at any time for any reason. The most current version of this Code can be found on the Company’s intranet.

 

This document is not an employment contract between the Company and any of its employees, officers or directors.

 

6



 

CERTIFICATION

 

The undersigned

 

Print name:

 

 

 

do hereby certify that:

 

1. I have received and carefully read the Code of Business Conduct and Ethics of GlenRose Instruments Inc.

 

2. I understand the Code of Business Conduct and Ethics.

 

3. I have complied and will continue to comply with the terms of the Code of Business Conduct and Ethics.

 

Date: September 22, 2005

 

 

(Signature)

 

 

EACH EMPLOYEE, OFFICER AND DIRECTOR IS REQUIRED TO SIGN, DATE AND RETURN THIS CERTIFICATION TO OUR CHIEF FINANCIAL OFFICER. FAILURE TO DO SO MAY RESULT IN DISCIPLINARY ACTION.

 

7


EX-16.1 14 a06-23654_1ex16d1.htm EX-16

Exhibit 16.1

 

November 9, 2006

 

Securities and Exchange Commission

100 F Street N.E.

Washington, D.C. 20549

 

We have been furnished with a copy of the response to Item 14 of Form 10 for the event that occurred on February 13, 2006, being filed by our former client, Eberline Services Inc. and Subsidiary in this Form 10.  We agree with the statements made in response to that Item as well as Exhibit 16.1 insofar as they relate to our firm.

 

 

Very truly yours,

 

/s/ Neff & Ricci LLP

 

Neff & Ricci LLP

Albuquerque, New Mexico

 


EX-21.1 15 a06-23654_1ex21d1.htm EX-21

Exhibit 21.1

 

GLENROSE INSTRUMENTS, INC.

SUBSIDIARIES OF THE REGISTRANT

 

Eberline Services, Inc.

 

Delaware

Eberline Services Hanford, Inc.

 

Delaware

Eberline Analytical Corporation

 

New Mexico

Benchmark Environmental Corp.

 

New Mexico

TMA Norcal Corporation

 

California

Lionville Laboratory Inc.

 

Delaware

 


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