0001178862-12-000018.txt : 20120829 0001178862-12-000018.hdr.sgml : 20120829 20120713144612 ACCESSION NUMBER: 0001178862-12-000018 CONFORMED SUBMISSION TYPE: CORRESP PUBLIC DOCUMENT COUNT: 1 FILED AS OF DATE: 20120713 FILER: COMPANY DATA: COMPANY CONFORMED NAME: BERKSHIRE INCOME REALTY, INC. CENTRAL INDEX KEY: 0001178862 STANDARD INDUSTRIAL CLASSIFICATION: REAL ESTATE [6500] IRS NUMBER: 320024337 FILING VALUES: FORM TYPE: CORRESP BUSINESS ADDRESS: STREET 1: ONE BEACON ST STREET 2: SUITE 1500 CITY: BOSTON STATE: MA ZIP: 02108 BUSINESS PHONE: 6175237722 MAIL ADDRESS: STREET 1: ONE BEACON ST STREET 2: SUITE 1500 CITY: BOSTON STATE: MA ZIP: 02108 FORMER COMPANY: FORMER CONFORMED NAME: BERKSHIRE INCOME REALTY INC DATE OF NAME CHANGE: 20020726 CORRESP 1 filename1.htm Comment Letter 2012.06.28


July 13, 2012


Ms. Sonia Gupta Barros
Division of Corporate Finance
United States Securities and Exchange Commission
100 F Street, N.E.
Washington, D.C. 20549

Re:     Comment Letter dated June 28, 2012
Berkshire Income Realty, Inc.
Form 10-K for the year ended December 31, 2011
Filed on March 30, 2012
File No. 001-31659


Dear Ms. Sonia Gupta Barros:

In response to the above referenced comment letter, we respectfully submit the following responses to the questions asked:

FORM 10-K FOR THE YEAR ENDED DECEMBER 31, 2011

Item 2. Properties, page 14

1.
In future Exchange Act periodic reports, please expand your disclosure to include a discussion of average rents including the impact of tenant improvement costs, leasing commissions and tenant concessions, such as free rent. Please provide such disclosure on a square footage basis.

Company Response -

In Berkshire Income Realty, Inc.'s (the "Company's") future Exchange Act periodic reports, we will expand our tabular disclosure to include information regarding square footage, average rental rates per unit. The Company's investments are primarily in multifamily apartment communities and as such, the impact of tenant improvement costs, leasing commissions and tenant concessions, such as free rent are generally not material and therefore have been excluded from the presentation. The table below is our proposed disclosure which will be included in the future periodic reports:





 
Description
Location
Year Acquired
Total # of Units
Ownership Interest
 
 
Average Apt Size (Sq Ft)
2011 Avg Monthly Rent Rate Per Apt (2)
2010 Avg Monthly Rent Rate Per Apt (2)
 
Average Physical Occupancy (1)
 
 
2011
2010
 
 
 
 
 
 
 
 
 
 
 
 
Berkshires of Columbia
Columbia, Maryland
1983
316
91.38
%
96.88
%
96.58
%
1,035

$
1,495

$
1,424

 
Seasons of Laurel
Laurel, Maryland
1985
1,088
100.00
%
94.62
%
95.58
%
844

1,236

1,185

 
Walden Pond/
Gables
Houston, Texas
1983/
2003
556
100.00
%
95.66
%
95.10
%
714/
894

710/
586

691/
556

 
Laurel Woods
Austin, Texas
2004
150
100.00
%
98.00
%
97.28
%
841

751

683

 
Bear Creek
Dallas, Texas
2004
152
100.00
%
96.24
%
93.94
%
856

667

625

 
Bridgewater
Hampton, Virginia
2004
216
100.00
%
94.50
%
95.23
%
997

1,027

964

 
Arboretum
Newport News, Virginia
2004
184
100.00
%
96.15
%
95.30
%
956

901

872

 
Reserves at Arboretum
Newport News, Virginia
2009
143
100.00
%
95.82
%
95.60
%
1,073

1,272

1,236

 
Silver Hill
Newport News, Virginia
2004
153
100.00
%
94.55
%
95.30
%
597

673 

628 

 
Arrowhead
Palatine, Illinois
2004
200
58.00
%
95.06
%
94.72
%
878

979

926

 
Moorings
Roselle, Illinois
2004
216
58.00
%
97.72
%
96.47
%
883

981

959

 
Country Place I
Burtonsville, Maryland
2004
192
58.00
%
97.05
%
97.45
%
1,033

1,366

1,271

 
Country Place II
Burtonsville, Maryland
2004
120
58.00
%
95.68
%
97.45
%
1,040

1,373

1,305

 
Yorktowne
Millersville, Maryland
2004
216
100.00
%
96.18
%
96.40
%
932

1,239

1,184

 
Berkshires on Brompton
Houston, Texas
2005
362
100.00
%
97.62
%
97.61
%
733

876

818

 
Riverbirch
Charlotte, North Carolina
2005
210
100.00
%
96.45
%
95.84
%
1,012

662

655

 
Lakeridge
Hampton, Virginia
2005
282
100.00
%
96.43
%
96.85
%
1,088

1,174

1,139

 
Berkshires at Citrus Park
Tampa, Florida
2005
264
100.00
%
94.54
%
94.70
%
957

886

856

 
Briarwood Village
Houston, Texas
2006
342
100.00
%
96.18
%
96.17
%
819

666

644

 
Chisholm Place
Dallas, Texas
2006
142
100.00
%
96.32
%
97.29
%
1,149

930

876

 
Standard at Lenox Park
Atlanta, Georgia
2006
375
100.00
%
96.56
%
96.36
%
930

1,035

964

 
Berkshires at Town Center
Towson, Maryland
2007
199
100.00
%
93.34
%
90.78
%
835

1,335

1,290

 
Sunfield Lakes
Sherwood, Oregon
2007
200
100.00
%
94.33
%
94.58
%
1,024

988

894

 
Executive House
Philadelphia, Pennsylvania
2008
302
100.00
%
96.69
%
97.90
%
938

1,429

1,359

 
Estancia
Dallas, Texas
2011
207
100.00
%
95.09
%
N/A

1,683

1,940

1,826

 
2020 Lawrence
Denver, Colorado
2011
N/A
91.08
%
N/A

N/A

770

N/A

N/A

 
Walnut Creek
Walnut Creek, California
2011
N/A
98.00
%
N/A

N/A

843

N/A

N/A

 
Total/Average
 
 
6,787
 
95.91
%
95.85
%
952

$
1,078

$
1,024


(1)
Physical occupancy represents the actual number of units leased divided by the total number of units available over a period of time.
(2)
Average monthly rent rate per unit is the gross potential rent for all units less vacancy and concessions, divided by the total number of units available .

Please refer to our response to your comment #3 in regards to applicability of leasing commissions and tenant improvements.





Item 7. Management's Discussion and Analysis of Financial Condition and Results of Operations

2.
We note your disclosure on pages 18-20 of various properties in development. In future Exchange Act periodic reports, to the extent your properties in development are material, please disclose anticipated completion dates, costs incurred to date and budgeted costs. For completed developments, disclose development costs per square footage and whether leasing costs are included.

Company Response -

In the Company's future Exchange Act periodic reports, when appropriate, we will disclose anticipated completion dates, costs incurred to date and budgeted costs. As development projects are completed, we will disclose development costs per square foot and the amount of leasing costs included in development cost. For properties in development, our disclosure will be as follows:

The following table presents a summary of the development projects, in which the Company holds direct or indirect fee simple interests:
Development Project
 
Anticipated Total # of Units
 
Anticipated Avg Apt Size (Sq Ft)
 
Anticipated Rentable Building Size (Sq Ft) (1)
 
Budgeted Costs (in millions)
 
Costs Incurred to Date - December 31, 2011 (in millions)
 
Anticipated Completion Date
2020 Lawrence
 
231
 
770
 
203,729

 
$
55.5

 
$
21.5

 
Q1 2013
NoMa
 
603
 
843
 
465,724

 
143.4

 
62.7

 
Q2 2013
Walnut Creek
 
154
 
854
 
145,550

 
48.0

 
0.5

 
Q2 2015
Total /Average
 
988
 
822
 
815,003

 
$
246.9

 
$
84.7

 
 

(1)
Includes retail space of approximately 1,200 Sq Ft at 2020 Lawrence, 9,100 Sq Ft at NoMa and 14,000 Sq Ft at Walnut Creek.

3.
In future Exchange Act periodic filings please expand your disclosure of your leasing activities, including a discussion of the volume of new or renewed leases with average rents for each. Include the impact of tenant improvements costs, concessions and leasing commissions. Please provide this information on a per square foot basis. Please also provide disclosure on new rents for renewed leases compared to prior rents.

Company Response -

Substantially all of the leases at the properties are for a term of one year or less at rental rates determined on a per unit basis. As is customary in multifamily apartment communities, leasing commissions associated with each leased unit are generally immaterial and fixed amount and not driven by the achieved unit rent. Further, tenant improvement concessions, which are more common in commercial real estate, are generally not offered to tenants in the multifamily apartment real estate industry. Any significant improvements or unit renovations are considered to be improvements to the building and capitalized accordingly. Therefore, leasing commissions and tenant improvements are not relevant to the average rents in the multifamily real estate industry. As such, we would not anticipate including their impact on tenant rents in our future periodic filings as part of tenant rent discussions. We will, however, expand our disclosure to include the following relevant information:

"The table below presents leasing activities, including the volume of new and renewed leases with average rents for each, including the impact of rent concessions."





 
Year ended December 31, 2011 (1)
 
Year ended December 31, 2010 (1)
 
# of Units
 
 Average
Apt Size
(Sq Ft)
 
Avg Monthly Rent Rate Per Apt
 
Impact of Average Rent Concessions
 
# of Units
 
 Average
Apt Size
(Sq Ft)
 
Avg Monthly Rent Rate Per Apt
 
Impact of Average Rent Concessions
Renewed Leases
3,542
 
949
 
$
1,051

 
$
1

 
3,454
 
921
 
$
991

 
$
7

New Leases
3,131
 
958
 
1,080

 
23

 
3,027
 
923
 
988

 
30


(1)
Represents data for all properties including those acquired or disposed of during the year

Contractual Obligations and Other Commitments, pages 26 - 27

4.
We note your contractual obligations table includes principal payments only. In future periodic filings please disclose your cash requirements for interest on your debt obligations or tell us why such disclosure is not necessary. Reference is made to footnote 46 of SEC Interpretive Release 33-8350 "Interpretation: Commission Guidance Regarding Management's Discussion and Analysis of Financial Condition and Results of Operations."

Company Response -

In the Company's future filings, we will disclose cash requirements for interest on the Company's debt obligations, as referenced in footnote 46 of SEC Interpretive Release 33-8350 "Interpretation: Commission Guidance Regarding Management's Discussion and Analysis of Financial Condition and Results of Operations," similar to how we have disclosed cash requirements for interest in "Item  3. - Quantitative And Qualitative  Disclosures About Market Risk" in the Company's Quarterly Report on Form 10Q for the period ended March 31, 2012 filed with the Commission on May 15, 2012, as shown in the table below.

The table presents principal payments, interest payments and related weighted average interest rates by expected maturity dates for the mortgage notes payable as of March 31, 2012:
 
 
2012
 
2013
 
2014
 
2015
 
2016
 
Thereafter
 
Total
Fixed Rate Debt
 
$
4,007,780

 
$
61,118,786

 
$
66,374,918

 
$
63,431,732

 
$
73,289,368

 
$
217,322,736

 
$
485,545,320

Interest Payments (2)
 
18,257,557

 
26,839,607

 
22,634,010

 
17,629,731

 
15,518,465

 
75,149,624

 
176,028,994

Average Interest Rate (1), (2)
 
5.38
%
 
5.05
%
 
5.48
%
 
5.67
%
 
5.67
%
 
5.76
%
 
5.60
%

(1)
The Company's mortgage notes are fixed rate instruments; therefore, the Company's outstanding mortgage debt is not sensitive to changes in the capital market except upon maturity.  

(2)
Interest payments represent amounts expected to be incurred on outstanding debt as of March 31, 2012.  Average interest rate represents weighted average of stated interest rates on the mortgage debt as applied to the principal balance payable in the respective period.

Results Of Operations and Financial Condition, pages 28 - 36

5.
Please revise future periodic filings to clarify what expenses are included in operating expenses and general and administrative expenses. Your response should also explain your basis for not allocating any of your general and administrative expenses to your Same Property Portfolio and your inclusion of transaction costs associated with acquisitions as a part of operating expenses. Within your response, please provide an example of your proposed disclosure.






Company Response -

We will revise Company's future periodic filings to clarify which expenses are included in operating expenses, inclusive of general and administrative expenses. The following is an example of our proposed disclosure:

"Operating expenses include property payroll and related benefits, utilities (water & sewer, electricity, heating), insurance and property-related general and operating expenses (legal and professional fees, business taxes & licenses, dues/subscriptions, telephone and cable expenses, postage, bank fees and charges, equipment rental, and other miscellaneous expenses)." As stated, property-related general and operating expenses are allocated to the Company's Same Property Portfolio and included within the 'operating' expense caption. The inclusion of the property-related general and administrative expense as well as transaction costs as part of 'operating' line was to conform the Same Property Portfolio per condensed financial information within Management's Discussion and Analysis presentation to the 'Consolidated Statement of Operations'.

Transaction costs were not considered to be material and therefore were not stated separately within the 'Consolidated Statement of Operations'. Our presentation of condensed financial information within Management's Discussion and Analysis is consistent with the presentation of the Consolidated Statement of Operations. 'General and administrative' expense line will be deleted from the Same Property Portfolio presentation per condensed financial information within Management's Discussion and Analysis. The 'General and administrative' expense line in the Total Property Portfolio financial information and 'Consolidated Statement of Operations' include legal and professional expenses of the Company only and do not include any property-related general and operating expenses.

6.
In future Exchange Act periodic reports, please describe in additional detail the income and expenditures included in NOI.

Company Response -

Significant components of revenue and expenses that, in management's judgment, describe the Company's Net Operating Income (NOI) are listed on pages 29 and 30 of the Company's report. Within the comparison of the year over year or period over period section, in future Exchange Act periodic reports, we will provide additional detail through narrative or tabular disclosure of the income and expenditures included in NOI, specifically to address the components of the following line items:

Utility reimbursement and other revenue
Utility reimbursement revenue is revenue from residents generated from utility bill back programs. Other revenue consists primarily of income from operation of laundry facilities, late charges, administrative fees, garage and parking rentals, cable revenue, pet charges, and miscellaneous charges to residents. The table below breaks out these two components:
 
Same Property Portfolio
 
Year ended December 31,
 
2011
 
2010
 
Increase/ (Decrease)
 
% Change
Utility reimbursement and other
 
 
 
 
 
 
 
Utility reimbursement
3,316,664

 
2,657,704

 
658,960

 
24.79
%
Other
3,182,871

 
3,078,819

 
104,052

 
3.38
%
Total
6,499,535

 
5,736,523

 
763,012

 
13.30
%






Operating
Operating expenses include property payroll and related benefits, utilities (water & sewer, electricity, heating), insurance and property-related general and operating expenses (legal and professional fees, business taxes & licenses, dues/subscriptions, telephone and cable expenses, postage, bank fees and charges, equipment rental, and other miscellaneous expenses). The table below breaks out the major components of this line item:
 
 
Same Property Portfolio
 
 
Year ended December 31,
 
 
2011
 
2010
 
Increase/ (Decrease)
 
% Change
Operating
 
 
 
 
 
 
 
 
Property payroll and benefits
 
8,311,492

 
8,615,654

 
(304,162
)
 
(3.53
)%
Utilities
 
6,760,760

 
6,241,654

 
519,106

 
8.32
 %
Insurance
 
1,745,059

 
1,875,566

 
(130,507
)
 
(6.96
)%
Property-related G&A
 
2,123,149

 
1,947,452

 
175,697

 
9.02
 %
Advertising
 
811,610

 
698,931

 
112,679

 
16.12
 %
Leasing
 
889,323

 
891,066

 
(1,743
)
 
(0.20
)%
Other
 
10,083

 
22,539

 
(12,456
)
 
(55.26
)%
Total
 
20,651,476

 
20,292,862

 
358,614

 
1.77
 %

Maintenance
Maintenance expenses mainly include expenses related to maintenance and repair of pool services, landscaping, supplies, cleaning and other miscellaneous repair expenses. The table below breaks out the major components of this line item:
 
Same Property Portfolio
 
Year ended December 31,
 
2011
 
2010
 
Increase/ (Decrease)
 
% Change
Maintenance
 
 
 
 
 
 
 
Pool service
310,512

 
289,541

 
20,971

 
7.24
 %
Exterminating
202,479

 
190,668

 
11,811

 
6.19
 %
Landscaping
941,864

 
912,729

 
29,135

 
3.19
 %
Supplies
61,320

 
51,437

 
9,883

 
19.21
 %
Cleaning
882,518

 
863,947

 
18,571

 
2.15
 %
Snow removal
120,457

 
253,425

 
(132,968
)
 
(52.47
)%
Painting
964,093

 
855,723

 
108,370

 
12.66
 %
Repairs
1,034,070

 
939,131

 
94,939

 
10.11
 %
Other
736,814

 
635,820

 
100,994

 
15.88
 %
Total
5,254,127

 
4,992,421

 
261,706

 
5.24
 %

In our judgment, remaining components of NOI appear to be sufficiently detailed.

Comparison of the year ended December 31, 2011 to the year ended December 31, 2010
(Same Property Portfolio)

Rental Revenue, page 31

7.
In future Exchange Act periodic reports please expand your analysis to address the relative impact of same store portfolio performance changes and within the same store discussion address the relative impact of changes in same store occupancy and same store average rent, including the impact of any tenant concessions.






Company Response -

In the Company's future Exchange Act periodic reports we will expand our analysis to address the relative impact of Same Property Portfolio performance changes and within the Same Property Portfolio discussion address the relative impact of changes in Same Property Portfolio occupancy and Same Property average rent. Expanded disclosure will be revised to include the following language:

"The increase in rental revenue is mainly attributable to increase in rental rates offset by a slight decrease in average occupancy. Average 2011 monthly rental rates of $1,003 per apartment unit increased by 2.87% over the 2010 rental rates of $975, attributing to an increase of $2,260,000 in rental revenue. Average physical occupancy for the 2011 Same Property Portfolio was 95.93%, slightly down from 95.88% average in 2010, attributing to $370,000 decrease in rental revenue."

Item 11. Executive Compensation, page 42

8.
We note that you reimburse your advisor for personnel costs. In future filings that require Item 402 or Item 404 of regulation S-K disclosure, please specifically disclose whether you will reimburse your advisor for the salaries and benefits to be paid to your named executive officers and specify the amounts.

Company Response -

In the Company's future periodic filings that require Item 402 or Item 404 of regulation S-K disclosure, we will specifically disclose, as applicable, any reimbursement of salaries and benefits to be paid to named executive officers of the Company. The Company has only one named executive officer whose salary compensation is reimbursed by the Company for the time dedicated to the Company. Salaries of the remaining officers are not reimbursed for by the Company. Example disclosure that will be included in the Company's Form 10-K, to address your comment on the named officer's salary reimbursed by the Company, is as follows:

"The Company reimbursed the Advisor for cash basis compensation paid to its named executive officer. No other compensation or benefits are paid to named executive officer whose salary is reimbursed by the Company. The Company does not reimburse for benefits. Cash basis compensation paid to named executive officers and reimbursed by the Company totaled $237,323 and $220,474 for the years ended December 31, 2011 and December 31, 2010, respectively."

Item 15. Exhibits, Financial Statement Schedules, page 50

9.
We note that you have not filed the schedules to the Revolving Credit Agreement, filed as 10.29. Because Item 601(b)(10) does not permit the omission of information that is attached to a material contract, please file the complete agreement.

Company Response -

The Company will file the complete Revolving Credit Agreement, including schedules previously omitted from the original filing, with the Company's next quarterly report on the Form 10-Q for the quarter ended June 30, 2012.






Financial Statements and Notes

Consolidated Statements of Operations, page 55

10.
We note that you have included dividend declared per common share on the face of your Consolidated Statements of Operations versus in the notes to your financial statements. Tell us how your disclosure complies with the guidance in paragraph 260-10-45-5 of the FASB Accounting Standards Codification.

Company Response -

The Company has included dividend declared per common share in the Consolidated Financial Statements section, Note 9 - Declaration of Dividends and Distributions, on page 72 of the Form 10-K. The Company also acknowledges that this information is included on the face of the Consolidated Statement of Operations. The guidance provided by Accounting Standards Codification paragraph 260-10-45-5 does not require the disclosure of dividends per share on the face of the income statement and we will remove this information from the face of our Consolidated Statement of Operations in future annual and quarterly filings.

Note 2 - Significant Accounting Policies

Principles of combination and consolidation, page 60

11.
It appears your accounting policy for variable interest entities references guidance that was superseded with the adoption of Accounting Standards Update No. 2009-17. Please revise future periodic filings to reference the current guidance.

Company Response -

In the Company's future periodic filings, we will revise the accounting policy for variable interest entities to correctly reference the adoption of Accounting Standards Update No. 2009-17. In regards to the accounting policy reference on page 60, we will include the following language:

"The Company also evaluates its ownership interests in entities not deemed to be VIEs, including partnerships and limited liability companies, to determine if its economic interests result in the Company controlling the entity as promulgated in ASC 810-20, as amended by Accounting Standards Update No. 2009-17."

Additionally, any reference to ASC 810-20 throughout the Forms10-K and 10-Q will be updated to correctly reference the adoption of Accounting Standards Update No 2009-17.

Real Estate, page 60

12.
Please expand your discussion of development capitalization expenditures to include the types of expenses that are potentially capitalized other than interest such as taxes, salaries and other general and administrative expenses. Please disclose the periods of capitalization including a discussion of when the capitalization period begins and ends. Reference is made to paragraph 835-20-25-2 and 3 and 970-340-25-8 of the Financial Accounting Standards Codification. Lastly, please disclose within your discussion of capital expenditures within your MD& A, payroll expenditures capitalized for all periods presented with a narrative discussion of significant fluctuations.






Company Response -

We will expand our discussion of development capitalization expenditures to include the following:

"Costs directly associated with the development of properties are capitalized. Additionally, the Company capitalizes interest, real estate taxes, insurance and project management/development fees. We use judgment to determine when a development project commences and capitalization begins and when a development project is substantially complete and capitalization ceases. Generally, cost capitalization begins during the pre-construction period, defined as activities that are necessary to start the development of the property. A development property is considered substantially complete after major construction has ended and the property is available for occupancy. For properties that are built in phases, capitalization stops on each phase when it is considered substantially complete and ready for use and costs continue to be capitalized only on those phases under construction."

As it relates to payroll, the Company does not pay any direct payroll costs associated with development projects and as such does not capitalize payroll expenditures as part of a development project. Instead, the Company pays Berkshire Property Advisors, LLC (the "Advisor") and the joint venture partner/developer the project management/development fees, which are capitalized as part of a development project.

Note 6 - Investment In Multifamily Limited Liability Company, pages 68 - 69

13.
Please revise future periodic filings to disclose your maximum exposure to loss as a result of your investment in Multifamily Limited Liability Company. Reference is made to paragraph 810-10-50-4 of the Financial Accounting Standards codification.

Company Response -

In future periodic filings, we will disclose maximum exposure to loss as a result of the Company's investment in Multifamily Limited Liability Company, in accordance with paragraph 810-10-50-4c of the Financial Accounting Standards Codification. The following is an example of the language we will include: "The Company's maximum exposure to loss in Multifamily Limited Liability Company is its committed capital amount of $14.5 million, which has been fully funded."

**********

The Company acknowledges that:
The Company is responsible for the adequacy and accuracy of the disclosure in the filings;
Staff comments or changes to disclosure in response to staff comments do not foreclose the Commission from taking any action with respect to the filings; and
The Company may not assert staff comments as a defense in any proceeding initiated by the Commission or any person under the federal securities laws of the United States.

If you have any questions with regards to these responses, need further information or would like to discuss any of the matters covered in this letter, please contact me at (617) 556-1450.

Sincerely,



Christopher M. Nichols
Senior Vice President and Chief Accounting Officer