-----BEGIN PRIVACY-ENHANCED MESSAGE----- Proc-Type: 2001,MIC-CLEAR Originator-Name: webmaster@www.sec.gov Originator-Key-Asymmetric: MFgwCgYEVQgBAQICAf8DSgAwRwJAW2sNKK9AVtBzYZmr6aGjlWyK3XmZv3dTINen TWSM7vrzLADbmYQaionwg5sDW3P6oaM5D3tdezXMm7z1T+B+twIDAQAB MIC-Info: RSA-MD5,RSA, HkQoeSO76Ml6wmk61v2F18rDJp3FNO22++b85bFOKS3EetNU/CgflqE81E3rYRfF C/ZZ8+oU7nbr4nnmIrRMpw== 0001193125-04-088404.txt : 20040514 0001193125-04-088404.hdr.sgml : 20040514 20040514114833 ACCESSION NUMBER: 0001193125-04-088404 CONFORMED SUBMISSION TYPE: 10-K PUBLIC DOCUMENT COUNT: 11 CONFORMED PERIOD OF REPORT: 20040229 FILED AS OF DATE: 20040514 FILER: COMPANY DATA: COMPANY CONFORMED NAME: CARMAX INC CENTRAL INDEX KEY: 0001170010 STANDARD INDUSTRIAL CLASSIFICATION: RETAIL-AUTO DEALERS & GASOLINE STATIONS [5500] IRS NUMBER: 541821055 STATE OF INCORPORATION: VA FISCAL YEAR END: 0228 FILING VALUES: FORM TYPE: 10-K SEC ACT: 1934 Act SEC FILE NUMBER: 001-31420 FILM NUMBER: 04805453 BUSINESS ADDRESS: STREET 1: 4900 COX ROAD CITY: GLEN ALLEN STATE: VA ZIP: 22060 BUSINESS PHONE: 8047470422 MAIL ADDRESS: STREET 1: 4900 COX ROAD CITY: GLEN ALLEN STATE: VA ZIP: 23060 10-K 1 d10k.htm FORM 10-K Form 10-K
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UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

WASHINGTON, D.C. 20549

 


 

FORM 10-K

 


 

x   ANNUAL REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

 

For the fiscal year ended February 29, 2004

 

OR

 

¨   TRANSITION REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

 

For the transition period from              to             

 

Commission File Number: 1-31420

 


 

CARMAX, INC.

(Exact name of registrant as specified in its charter)

 


 

VIRGINIA   54-1821055

(State or other jurisdiction of

incorporation or organization)

 

(I.R.S. Employer

Identification No.)

4900 COX ROAD, GLEN ALLEN, VIRGINIA   23060
(Address of principal executive offices)   (Zip Code)

 

Registrant’s telephone number, including area code: (804) 747-0422

 


 

Securities registered pursuant to Section 12(b) of the Act:

 

Title of each class


 

Name of exchange on which registered


Common Stock, par value $0.50

Rights to Purchase Series A Preferred Stock,

par value $20.00

 

New York Stock Exchange

New York Stock Exchange

 

Securities registered pursuant to Section 12(g) of the Act:

 

None

 


 

Indicate by check mark whether the registrant: (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days.    Yes  x    No  ¨

 

Indicate by check mark if disclosure of delinquent filers pursuant to Item 405 of Regulation S-K is not contained herein, and will not be contained, to the best of the registrant’s knowledge, in definitive proxy or information statements incorporated by reference in Part III of this Form 10-K or any amendment to this Form 10-K.  x

 

Indicate by check mark whether the registrant is an accelerated filer (as defined in Rule 12b-2 of the Act).    Yes  x    No  ¨

 



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On August 31, 2003, there were 103,623,076 outstanding shares of CarMax, Inc. common stock, par value $0.50 per share. The aggregate market value of the registrant’s common stock held by non-affiliates as of August 31, 2003, computed by reference to the closing price of the registrant’s common stock on the New York Stock Exchange on that date, was $3,994,669,580.

 

On March 31, 2004, there were 103,836,814 outstanding shares of CarMax, Inc. common stock.

 

DOCUMENTS INCORPORATED BY REFERENCE

 

Portions of the company’s Annual Report to Shareholders for the fiscal year ended February 29, 2004, and the Proxy Statement for the Annual Meeting of Shareholders are incorporated by reference in Parts I, II, III, and IV of this Annual Report on Form 10-K.

 

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CARMAX, INC.

FORM 10-K

FOR FISCAL YEAR ENDED FEBRUARY 29, 2004

 

TABLE OF CONTENTS

 

          Page
No.


PART I
Item 1.    Business    4
Item 2.    Properties    9
Item 3.    Legal Proceedings    10
Item 4.    Submission of Matters to a Vote of Security Holders    10
     Executive Officers of the Company    11
PART II
Item 5.    Market for the Company’s Common Equity and Related Stockholder Matters    12
Item 6.    Selected Financial Data    12
Item 7.    Management’s Discussion and Analysis of Financial Condition and Results of Operations    12
Item 7A.    Quantitative and Qualitative Disclosures about Market Risk    12
Item 8.    Consolidated Financial Statements and Supplementary Data    12
Item 9.    Changes in and Disagreements with Accountants on Accounting and Financial Disclosure    12
Item 9A.    Controls and Procedures    12
PART III
Item 10.    Directors and Executive Officers of the Company    13
Item 11.    Executive Compensation    13
Item 12.    Security Ownership of Certain Beneficial Owners and Management    13
Item 13.    Certain Relationships and Related Transactions    13
Item 14.    Principal Accountant Fees and Services    13
PART IV
Item 15.    Exhibits, Financial Statement Schedules and Reports on Form 8-K    14
     Signatures    15

 

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PART I

 

The company cautions readers that the statements contained in this Form 10-K regarding the company’s future business plans, operations, opportunities, or prospects, including without limitation any statements or factors regarding expected sales, margins, or earnings, are forward-looking statements made pursuant to the safe harbor provisions of the Private Securities Litigation Reform Act of 1995. Such forward-looking statements are based upon management’s current knowledge and assumptions about future events and involve risks and uncertainties that could cause actual results to differ materially from anticipated results. For a discussion of risks and uncertainties that may affect CarMax’s business, see “Cautionary Information About Forward-Looking Statements” on page 27 of the company’s 2004 Annual Report to Shareholders, which is attached to this Form 10-K as Exhibit 13.1.

 

In this document, “the company” and “CarMax” refer to CarMax, Inc. and its wholly owned subsidiaries, unless the context requires otherwise.

 

Item 1. Business

 

Availability of Reports and Other Information

 

The company’s Web site address is www.carmax.com. The company makes available, free of charge through its Web site, its annual report on Form 10-K, quarterly reports on Form 10-Q, current reports on Form 8-K, and any amendments to those reports as soon as reasonably practicable after filing the material or furnishing it to the Securities and Exchange Commission. The contents of the company’s Web site are not, however, part of this report.

 

In addition, the company’s Corporate Governance Guidelines, Code of Conduct and the charters of the Audit Committee, Nominating and Governance Committee, and Compensation and Personnel Committee are available to shareholders and the public through the “Corporate Governance” link of the company’s investor information home page at http://investor.carmax.com. Any changes to or waivers of the Code of Conduct will be promptly disclosed on the company’s Web site.

 

Overview of Business

 

CarMax, Inc. was incorporated under the laws of the Commonwealth of Virginia in 1996. Its corporate offices are located at 4900 Cox Road, Glen Allen, Va. CarMax, Inc. is a holding company and its operations are conducted through its subsidiaries.

 

CarMax began operations in 1993 under the ownership of Circuit City Stores, Inc. (“Circuit City”) when it opened its first location in Richmond, Va. In fiscal 1997, Circuit City created two common stock series, Circuit City Stores, Inc.–Circuit City Group common stock and Circuit City Stores, Inc.–CarMax Group (“CarMax Group”) common stock. On February 7, 1997, Circuit City completed an initial public offering of CarMax Group common stock, which was intended to track separately the performance of the CarMax operations. On October 1, 2002, the CarMax business was separated from Circuit City through a tax-free transaction in which each share of CarMax Group common stock was exchanged for one share of CarMax, Inc. common stock. In addition, each holder of Circuit City Group common stock received a distribution of a 0.313879 share of CarMax, Inc. common stock for each Circuit City Group share. As a result of the separation, all of the businesses, assets, and liabilities of the CarMax Group are held in CarMax, Inc., an independent, separately traded public company.

 

CarMax is the nation’s largest specialty retailer of used cars and light trucks. The company purchases, reconditions, and sells used vehicles. CarMax opened a total of 33 used car superstores through fiscal 2000 before slowing its geographic growth to concentrate on improving operations and profitability. Geographic growth was resumed at the end of fiscal 2002, and through the end of fiscal 2004 an additional 16 used car superstores were opened. The company also sells new vehicles under various franchise agreements. As planned, CarMax’s new car sales have become a smaller part of its business mix as it has divested nine new car franchises over the past three fiscal years while aggressively growing its used car business. In fiscal 2004, used vehicles represented 91% of the total vehicle units sold by CarMax.

 

CarMax provides its customers the opportunity to shop for vehicles the same way they shop for items at other “big-box” retailers by offering a broad selection of great quality vehicles at low, no-haggle prices in a customer-friendly atmosphere. The company has separated the practice of trading in a used vehicle in conjunction with the purchase of another vehicle into two distinct and independent transactions. CarMax provides an appraisal that allows current vehicle owners to sell their cars to CarMax regardless of their intent to purchase a vehicle from the company. CarMax also provides its customers with a full range of related services, including the financing of vehicle purchases through CarMax Auto Finance (“CAF”) and third-party lenders, the sale of extended warranties, accessories, and vehicle repair service. CAF is the company’s own finance operation that offers financing to prime-rated customers.

 

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The CarMax process is designed to enable customers to evaluate separately each step of the sales process a la carte and to make informed decisions at each step based on comprehensive information about their options and the associated prices. The customer can take or leave any aspect of the offer without affecting the offer on the other steps in the sales process. CarMax’s no-haggle pricing and its fixed-dollar-per-unit commission structure allows its sales consultants to focus solely on meeting customer needs.

 

Industry and Competition. With calendar year 2003 sales of approximately $366 billion, used vehicles make up nearly half of the U.S. auto retail market, the largest retail segment of the economy. In calendar 2003, there were an estimated 43.6 million used vehicles sold compared with 16.7 million new vehicles. CarMax’s primary market, late-model vehicles that are 1 to 6 years old, is estimated at approximately $265 billion in annual sales and 20 million units per year.

 

Automotive retailing is highly competitive. Consumers typically have many choices when deciding where to purchase a used or new vehicle. In both the used and new vehicle markets, CarMax seeks to distinguish itself from traditional dealerships through its consumer offer, sales approach, and other innovative operating strategies. The company’s primary competitors are the nation’s approximately 21,700 franchised new car dealers, which sell the majority of late-model used vehicles. CarMax also competes with independent dealers, rental companies, and private parties.

 

The company believes that its principal competitive factors in used vehicle retailing are price; breadth of selection, including the more popular makes and models; quality of the vehicles; location of retail sites; and degree of customer satisfaction with the car-buying experience. Customer satisfaction is driven by CarMax’s customer-friendly sales process, the quality of the used cars sold, and the services the company provides. CarMax’s Certified Quality Inspection assures that every vehicle offered for sale at CarMax meets rigorous mechanical, electrical, and safety standards. Upon request by the customer, CarMax will transfer any used vehicle in the company’s nationwide inventory to a local superstore. Transfers are free within a market; long distance transfers include a charge to cover transportation costs. CarMax backs every vehicle with a 5-day, 250-mile, no-questions-asked, money-back guarantee, and a 30-day comprehensive warranty. Other competitive factors include the ability to offer or arrange customer financing on competitive terms and the comprehensiveness and cost of extended warranties. CarMax believes that it is competitive in all of these areas and that it enjoys advantages over competitors that employ traditional selling methods.

 

CarMax’s sales consultants play a significant role in ensuring a customer-friendly sales process. A sales consultant is paid the same fixed-dollar-per-unit commission on any vehicle sold, so the sales consultant’s only objective is helping customers find the right car for their needs at a price they can afford. In contrast, sales and finance personnel at traditional dealerships often receive higher commissions for negotiating higher prices and for steering customers toward vehicles with higher gross margins.

 

In the new vehicle market, CarMax competes with other franchised dealers offering vehicles produced by the same or other manufacturers and with auto brokers and leasing companies. Historically the new vehicle market has been served primarily by dealerships employing traditional high-pressure, negotiation-oriented sales techniques. The company believes its customer-friendly, low-pressure sales methods are points of competitive differentiation.

 

Marketing and Advertising. CarMax’s marketing strategies are focused on developing awareness of the advantages of shopping at its stores, attracting customers who are already in the market to buy or sell a vehicle, and targeting specific segments of the market through special promotions. The company uses market awareness and customer satisfaction surveys to help tailor its marketing efforts to the purchasing habits and preferences of customers in each market area. CarMax’s marketing strategies are implemented primarily through newspaper, television, and radio advertising, and its Web site, www.carmax.com. Television and radio broadcast advertisements are designed to enhance consumer awareness of the CarMax name, carmax.com, and key components of the CarMax offer. Newspaper advertisements promote CarMax’s broad selection of vehicles and price leadership, targeting consumers with immediate purchase intentions. Both broadcast and newspaper advertisements are designed to drive customers to its stores and to the CarMax Web site.

 

The third major marketing tool for CarMax is its Web site, carmax.com, which is a marketing tool for communicating its consumer offer in detail, a sophisticated search engine for finding the right vehicle, and a sales channel for customers who prefer to complete a part of the shopping and sales process online. The CarMax Web site offers complete inventory and pricing search capabilities. Information on the more than 20,000 cars available in the CarMax nationwide inventory is updated daily. Carmax.com includes detailed information, such as pictures of each vehicle, prices, features, specifications, and store locations, as well as sorting and comparison features that allow consumers to easily compare vehicles. The site also includes features such as detailed vehicle reviews, payment calculators, and an option to estimate trade-in values via a link with Kelley Blue Book. CarMax believes these features make it easier for consumers to meet all of their auto research needs on carmax.com. Both used car and new car customers can contact sales consultants online via carmax.com, by telephone, or by fax. Customers can work with these sales consultants from the comfort of home, including applying for financing, and only need to visit the store to sign the paperwork and pick up their vehicle.

 

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CarMax also targets specific segments of the used vehicle market through special promotions. Such promotions may focus on a particular type of vehicle (e.g., “Minivan Month”) or a particular price point (e.g., $9,999 or less) for a large number of vehicles. CarMax’s marketing staff closely coordinates with the purchasing departments at the locations conducting the promotions to ensure that appropriate quantities of targeted inventory are purchased and displayed, thus maximizing the benefits of the promotion.

 

Suppliers for Used Vehicles. CarMax acquires its used vehicle inventory directly from customers through its unique appraisal process and through other sources, including local and regional auctions, wholesalers, franchised and independent dealers, and fleet owners, such as leasing companies and rental companies. CarMax believes that the appraisal offer process enables it to access the private market as a significant additional source for used vehicle inventory. Many vehicles purchased directly from consumers are among the highest quality used vehicles available in the market because they have been well maintained by their owners. In stores open for more than 1 year, CarMax generally acquires a larger portion of its used vehicle inventory from customers than from any other source. This buying strategy helps provide an inventory of makes and models that reflects the tastes of the market.

 

CarMax has replaced the traditional “trade-in” transaction with a process in which CarMax-trained buyers appraise any vehicle and provide the vehicle’s owner with a written, guaranteed cash offer that is good for 7 days or 300 miles, whichever is first. An appraisal is available to everyone free of charge, whether or not the individual purchases a vehicle from CarMax. The CarMax sales process is different from that of traditional dealers who usually combine the vehicle purchase and trade-in transactions, as well as the financing, the sale of extended warranties, and other add-ons. The CarMax sales process allows the customer to separately evaluate and make an informed decision on each individual component of the sales transaction. Because CarMax’s operating strategy is to build customer confidence and satisfaction by offering only high quality vehicles, fewer than half of the vehicles acquired through the appraisal process meet the company’s retail standards. Those vehicles that do not meet the retail standards are sold at the company’s on-site wholesale auctions.

 

The CarMax buyers evaluate all used vehicles on the basis of their wholesale value and reconditioning costs, and, for off-site purchases, cost of delivery to the store where they will be reconditioned. The inventory purchasing function is primarily performed at the store level and is the responsibility of the buyers. To decide which inventory to purchase, CarMax’s buyers, in collaboration with its headquarters staff, rely on the extensive inventory and sales trend data available through the CarMax information system.

 

Based on consumer acceptance of the appraisal process at existing CarMax stores and CarMax’s experience and success to date in acquiring vehicles from auctions and other sources, CarMax believes that its sources of used vehicles will continue to be sufficient to meet current needs and to support planned expansion.

 

Suppliers for New Vehicles. CarMax operates new car dealerships under separate franchise or dealer agreements with manufacturers. New car operations for the franchise locations is governed by the terms of the sales and service agreements with DaimlerChrysler, Ford, General Motors, Mitsubishi, Nissan, and Toyota. These agreements generally impose operating requirements and restrictions, including inventory levels, working capital, monthly financial reporting, signage, and cooperation with marketing strategies. A manufacturer may terminate a dealer agreement under certain circumstances, including a change in ownership without prior manufacturer approval, failure to maintain adequate customer satisfaction ratings, or a material breach of other provisions of the agreement. CarMax also has entered into framework agreements with several major vehicle manufacturers. These agreements generally contain provisions relating to the acquisition, ownership structure, advertising, and management of a dealership franchised by those manufacturers.

 

Seasonality. CarMax’s business is seasonal. Most CarMax superstores experience their strongest traffic and sales in the spring and summer fiscal quarters. Sales and gross margins are typically lowest in the fall quarter, which is the new vehicle model-year-changeover period. In the fall quarter, the new model year introductions and discounting on model year closeouts can cause rapid depreciation in used car pricing, particularly for late-model used cars. Seasonal patterns for car buying and selling may vary in different parts of the country, and as CarMax expands geographically, these differences could have an effect on the overall seasonal pattern of the company’s results.

 

Products and Services

 

Merchandising. CarMax offers its customers a broad selection of makes and models of used vehicles, including both domestic and imported cars and light trucks, at competitive prices. CarMax’s used car selection covers popular brands from manufacturers such as DaimlerChrysler, Ford, General Motors, Honda, Mitsubishi, Nissan, and Toyota and luxury brands such as BMW and Lexus. The company’s primary focus is vehicles that are generally less than six years old, have fewer than 60,000 miles, and generally range in price from $9,500 to $29,000. Each vehicle must pass a comprehensive quality inspection that covers all major and minor mechanical systems and all safety functions as well as cosmetic criteria. For the more cost conscious consumer, the company also offers used cars, branded “ValuMax,” that are more than six years old or have 60,000 miles or more and that

 

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generally range in price from $6,500 to $19,000. These older vehicles must pass a quality inspection covering the major mechanical systems and all safety functions, and concentration is placed on providing good, basic, mechanically sound transportation. In some instances, cosmetic corrections may not be made to these older “ValuMax” cars.

 

CarMax has implemented an everyday low-price strategy under which it sets “no-haggle” prices on its used and new vehicles. The company believes that its pricing is competitive with the best negotiated prices in the market. Prices on all vehicles are clearly displayed on each vehicle’s information sticker, on carmax.com, and in CarMax’s newspaper advertising. CarMax extends its no-haggle philosophy to every stage of the vehicle transaction, including trade-ins, financing rates, accessories, extended warranty pricing, and vehicle documentation fees. In addition to selling new vehicles using the “no-haggle” low price strategy, the franchise and dealer agreements generally allow CarMax to sell manufacturers’ brands, perform warranty work on these vehicles, and sell related parts and services within a specified market area. Designation of specified market areas generally does not guarantee exclusivity within a specified territory.

 

An integral part of CarMax’s used car consumer offer is the reconditioning process. This process includes a comprehensive, certified quality inspection of the engine, cooling and fuel systems, drive axle, transmission, electronic systems, suspension, brake system, steering, air conditioning, interior, and optional equipment. Based on this quality inspection, CarMax determines the reconditioning necessary to bring the vehicle up to CarMax’s high quality standards. Vehicle inspections are completed by CarMax’s mechanics. CarMax performs most routine mechanical and minor body repairs in-house; however, for some reconditioning services, CarMax engages third parties specializing in those services. Over the past several years, CarMax has performed an increasing percentage of reconditioning services in-house, and, based on the cost savings realized, that trend is expected to continue.

 

Service. All CarMax used car locations provide vehicle repair service, including used car extended warranty service. Factory-authorized service is also provided at all new car franchises. CarMax has developed systems and procedures that are intended to ensure that its retail repair service operations are conducted in the same customer-friendly and efficient manner as its other operations.

 

CarMax believes that the efficiency of its service and reconditioning operations are enhanced by its modern facilities, a technician mentoring process, and its compensation programs. The mentoring process and compensation programs are designed to increase the productivity of service technicians and result in reduced costs and higher-quality repairs and reconditioning. The experienced technicians in each store perform the more complicated repairs with assistance from apprentices, who also perform simpler functions on their own. Each technician receives a flat rate for each repair or service performed. CarMax is able to track the productivity of each technician through the company’s information system.

 

Customer Credit. CarMax offers financing for prime-rated customers through its own finance operation, CarMax Auto Finance, and through Bank of America. In some cases where the used vehicle is a certified used vehicle, the manufacturer may also provide prime-rated customers an offer. Offering customers a third-party alternative for prime loans enhances the CarMax consumer offer and helps to ensure that CAF remains competitive. CAF also reduces the sales risk associated with changes in third-party credit availability. In addition, Chrysler Financial, Ford Motor Credit, General Motors Acceptance, Mitsubishi Motors Credit, Nissan Motors Acceptance, and Toyota Financial Services offer prime financing to customers purchasing new vehicles at applicable CarMax locations. Financing for non-prime rated customers is offered by TransSouth Financial, Wells Fargo Financial Acceptance, and AmeriCredit Financial Services, with no financial recourse to CarMax. In addition, CarMax has tested and will continue to test other third-party lenders in order to expand the choices for its customers and increase discrete approvals. Sales consultants use CarMax’s proprietary information system to electronically submit financing applications and receive responses, often from multiple lenders, generally in less than five minutes from prime lenders. Financings are installment sale contracts secured by the vehicles financed. Customers are permitted to refinance their loans within three business days of a purchase without incurring any finance or related charges. Generally CarMax’s arrangements with its third-party lenders provide for payment of a fee to CarMax at the time of financing, provided the loan is not refinanced within 90 days. CarMax has no recourse liability on used car loans arranged with third-party lenders.

 

Extended Warranty Sales. At the time CarMax sells a vehicle, it offers the customer an extended warranty. Currently, in all the states in which CarMax operates, it sells warranties on behalf of unrelated third parties who are the primary obligors. Under these third-party warranty programs, CarMax has no contractual liability. Contracts usually have terms of coverage between 12 and 72 months. CarMax offers these extended warranties at low, fixed prices. All extended warranties sold by CarMax (other than manufacturers’ warranties) have been designed to CarMax specifications and are administered by a third party, through a private-label arrangement under which CarMax receives a fee from the administrator at the time the extended warranty is sold.

 

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All CarMax locations provide vehicle repair service including extended warranty service. CarMax’s extended warranty customers also have access to the third-party administrator’s nationwide network of approximately 14,000 independent service providers. CarMax believes that the quality of the services provided by this provider network, as well as the broad scope of its extended warranties, helps promote customer satisfaction and loyalty, and thus increases the likelihood of repeat and referral business.

 

Systems

 

CarMax’s stores are supported by an advanced information system that improves the customer experience while providing tightly integrated automation of all operating functions. Customers can select a range of vehicles using information kiosks that display their choices and provide a map showing customers where their selections are parked on the display lot. CarMax’s inventory management system includes bar codes on each vehicle and each on-site parking place. Daily scanning of bar codes tracks the movement of vehicles on the lot. An electronic gate on the lot and a radio frequency transmitter on each vehicle helps track test-drives for vehicles and sales consultants. Online financing and computer-assisted document preparation ensures rapid completion of the sales transaction. Behind the scenes, CarMax’s proprietary store technology provides its management with real-time information about every aspect of store operations, such as inventory management, pricing, vehicle transfers, wholesale auctions, and sales consultant productivity.

 

Advanced information systems, which are a key to CarMax’s successful inventory management, provide CarMax stores with the ability to anticipate future inventory needs and manage pricing. Through this centralized system, CarMax is able to immediately integrate new stores into its store network, allowing the new stores to rapidly achieve operating efficiency. CarMax continues to enhance and refine its information systems, which it believes to be a core competitive advantage.

 

In addition to inventory management, the company developed the Electronic Repair Order system (“ERO”), which is used by the service department. This system drives the sequencing of reconditioning procedures. ERO reduces cycle time, provides information that will help increase quality, and reduces costs, which further enhance our customer service and profitability.

 

Associates

 

On March 31, 2004, CarMax had 7,269 hourly and salaried associates and 2,453 sales associates who worked on a commission basis. No CarMax employee is subject to a collective bargaining agreement. Additional CarMax associates are employed during peak selling seasons. At March 31, 2004, CarMax’s 52 location general managers averaged 6 years of CarMax experience and more than 11 years of prior management experience.

 

Training. CarMax places special emphasis on attracting, developing, and retaining qualified associates and believes that its favorable working conditions and compensation programs allow it to attract and retain highly qualified individuals in each market the company enters. The company accomplishes this through its commitment to provide exceptional training to its associates. Associates receive structured, self-paced training programs that introduce them to company policies and their specific job responsibilities through an intranet-based testing and tracking system. Most new associates are assigned mentors who provide on-the-job guidance and support. The company uses a system of off-the-shelf products in conjunction with a learning management system to author, deliver, and track training events, and to measure learner competency before and after training. The company also provides comprehensive, facilitated classroom training courses to sales consultants, buyers, automotive technicians, and managers. All sales consultants receive extensive customer service training both initially and on an ongoing basis. Buyers-in-training (“BIT”) undergo a 12– to 24–month apprenticeship under the tutelage of experienced buyers and each BIT appraises more than a thousand cars before making his or her first independent purchase. The company also has implemented an apprentice training program in an effort to provide a stable future supply of qualified technicians. All technicians attend in-house training programs designed to develop their skills in performing routine repair services on the diverse makes and models of vehicles CarMax sells. Technicians at our new car franchises also attend manufacturer-sponsored training programs to stay abreast of current diagnostic, repair, and maintenance techniques for those manufacturers’ vehicles. The management training program includes rotations through each functional area. CarMax opens new stores with an experienced management team drawn from existing stores to the greatest extent possible.

 

Governmental and Environmental Regulations

 

CarMax is subject to a wide range of federal, state, and local laws and regulations. These laws regulate, among other things, the manner in which CarMax conducts business, including advertising, sales, consumer lending practices, local licensing requirements, consumer protection laws, and relationships between automotive dealerships and vehicle manufacturers. State and federal regulatory agencies, such as departments of motor vehicles, OSHA (Occupational Safety and Health Administration), the EEOC (Equal Employment Opportunity Commission), and the EPA (Environmental Protection Agency), have jurisdiction over the operation of the CarMax stores. CarMax’s business also involves the use, handling, and disposal of hazardous or toxic

 

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substances, including motor oil, gasoline, transmission fluid, solvents, lubricants, and other materials. CarMax is subject to compliance with governmental and environmental regulations concerning the past and current operation and/or removal of aboveground and underground storage tanks containing these substances. CarMax believes that it does not have any material governmental or environmental liabilities and that compliance with such laws and regulations will not, individually or in the aggregate, have a material adverse effect on its results of operations or financial condition.

 

Item 2. Properties

 

Store Formats

 

CarMax conducts its used vehicle operations in three basic retail formats – mega, standard, and satellite superstores. However, our current growth plan calls for only the construction of standard superstores and satellite superstores. Existing standard superstores are approximately 40,000 to 60,000 square feet on 10 to 25 acres. Existing satellite superstores are approximately 10,000 to 20,000 square feet on 4 to 7 acres. Existing mega superstores are approximately 70,000 to 95,000 square feet on 20 to 35 acres.

 

As of March 31, 2004, CarMax’s operations were conducted in 53 retail stores. The following table summarizes the company’s retail stores by format and location as of March 31, 2004:

 

     Used Car Superstores

  

Co-Located

New Car
Stores(1)


    
     Mega

   Standard

   Satellite

      Total

Alabama

   —      1    —      —      1

California

   1    1    1    1    4

Florida

   3    3    1    —      7

Georgia

   1    2    1    —      4

Illinois

   3    1    2    —      6

Indiana

   —      1    1    —      2

Kansas

   —      1    —      —      1

Kentucky

   —      1    —      —      1

Maryland

   1    1    1    1    4

Nevada

   —      1    1    —      2

North Carolina

   —      3    1    —      4

South Carolina

   —      1    —      —      1

Tennessee

   —      3    —      —      3

Texas

   4    3    2    —      9

Virginia

   —      2    —      —      2

Wisconsin

   —      —      1    1    2
    
  
  
  
  

Total

   13    25    12    3    53
    
  
  
  
  

(1) Currently the company has three new car franchises that each operate in a separate retail location that are co-located with a used car superstore. The remaining nine new car franchises are integrated into a used car superstore location.

 

CarMax has financed the majority of its stores through sale-leaseback transactions, which are typically executed within 6 to 12 months of the store opening date. As of March 31, 2004, the company leased 48 of its 53 retail stores. The remaining five owned stores included newly opened stores in Glencoe, Ill. (Chicago); Los Angeles, Calif.; Las Vegas, Nev.; Louisville, KY.; and Indianapolis, Ind. The company also owns land associated with future year store openings. Additionally, in fiscal 2004, CarMax purchased land for its future corporate office building near Richmond, Va. Currently, CarMax leases its corporate offices, which are located near the site of the first CarMax retail store in Richmond.

 

CarMax operates 23 of its sales locations pursuant to various leases under which its former parent Circuit City was the original tenant and primary obligor. Circuit City had originally entered into these leases so that CarMax could take advantage of the favorable economic terms available to Circuit City as a large retailer. Circuit City has assigned each of these leases to CarMax. Despite the assignment and pursuant to the terms of the leases, Circuit City remains contingently liable under the leases. In recognition of this ongoing contingent liability, CarMax made a one-time special dividend payment of $28.4 million to Circuit City on the October 1, 2002, separation date.

 

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Table of Contents

Expansion

 

CarMax has established a strong foundation for future growth based upon its unique knowledge of the used car market, its established presence in key locations, and its ability to execute its business plan in a market subject to continuous change. CarMax continues to refine its operating strategies and has emerged as the nation’s leading specialty retailer of used cars and light trucks in the United States. CarMax believes that it is well positioned to succeed in the highly competitive automotive retail industry. Specifically, CarMax has enhanced its ability to identify profitable markets, determine the appropriate store formats to fit those markets, and effectively manage pricing and inventory mix.

 

During the next three fiscal years, the company plans to open superstores at an annual rate of approximately 15% to 20% of its used car superstore base. CarMax plans to open 10 used car superstores in fiscal 2005, including five standard superstores and five satellite superstores. The company will enter four new mid-sized markets in fiscal 2005, including Indianapolis, Ind. (opened in March 2004); Columbia, S.C. (opened in April 2004); Austin, Tex.; and Albuquerque, N. Mex. Satellite superstore additions are planned for Winston-Salem, N.C.; Fayetteville, N.C.; Pompano Beach (Miami market), Fla.; and Richmond, Va. CarMax also plans to add a standard superstore and a satellite superstore in the Los Angeles market on sites that were land-banked when the company suspended growth in fiscal 2000.

 

CarMax expects mid-sized markets to provide much of its future growth in the next few years. CarMax has defined “mid-sized market” as a market with a television-viewing population of approximately 1 million to 2.5 million people. As of March 31, 2004, CarMax was present in 16 mid-sized markets. CarMax believes that more than 30 additional mid-sized markets may be suitable for its standard superstore format. CarMax believes that focusing on mid-sized markets enhances its sales growth and profitability. Compared with large, multi-store markets, site selection and real estate acquisition typically are more straightforward in mid-sized markets. Establishing consumer awareness also is more efficient in a mid-sized market because all forms of media can be used economically to achieve broad consumer reach. As a result, CarMax’s stores in mid-sized markets have proven to be the company’s most profitable markets.

 

In addition to entering new mid-sized markets, CarMax plans to add satellite superstores in underserved trade areas in its existing multi-store markets, which include Washington/Baltimore, Chicago, Atlanta, Dallas, Houston, Miami, Los Angeles, and Tampa. CarMax has identified approximately 15 to 20 underserved trade areas to target in these markets. The company also is testing the addition of satellite superstores in mid-sized markets to increase penetration and market share. CarMax is focusing on the addition of satellite superstores in existing markets because satellite superstores leverage existing facilities and management in those markets. Satellite superstores present the same consumer offer, including size of inventory, on one-half to one-third the acreage of a standard superstore, and satellite superstores generally require little or no incremental advertising.

 

Item 3. Legal Proceedings

 

In the normal course of business, CarMax is involved in various legal proceedings. Based upon the company’s evaluation of information currently available, it believes that the ultimate resolution of any such proceedings will not have a material adverse effect on CarMax’s financial position, liquidity, or results of operations.

 

Item 4. Submission of Matters to a Vote of Security Holders

 

No matter was submitted to a vote of security holders during the fourth quarter of the fiscal year ended February 29, 2004.

 

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Table of Contents

Executive Officers of the Company

 

The following table identifies the executive officers of the company. The company is not aware of any family relationships among any executive officers of the company or between any executive officer and any director of the company. All executive officers are elected annually and serve for one year or until their successors are elected and qualify. The next election of officers will occur in June 2004.

 

Name


   Age

  

Office


Austin Ligon

   53    President, Chief Executive Officer, and Director

Keith D. Browning

   51    Executive Vice President, Chief Financial Officer, and Director

Thomas J. Folliard

   39    Executive Vice President, Store Operations

Michael K. Dolan

   55    Senior Vice President, Chief Information Officer

Joseph S. Kunkel

   41    Senior Vice President, Marketing and Strategy

Stuart A. Heaton

   48    Vice President, General Counsel, and Corporate Secretary

 

Mr. Ligon is a co-founder of CarMax and has been integrally involved in the leadership of the business since its inception. He has been president of CarMax since 1995 and chief executive officer since the separation of the company from its former parent Circuit City on October 1, 2002. After spending 5 years at Circuit City, his last position was senior vice president-automotive. He was appointed senior vice president of corporate planning at Circuit City in 1991 and became senior vice president-automotive of Circuit City and president of CarMax in 1995. Mr. Ligon has served as a director of CarMax since January 1997.

 

Mr. Browning joined CarMax in 1996 as vice president and chief financial officer after spending 14 years at Circuit City, his last position being corporate controller and vice president. He has been involved in the development of accounting procedures, systems, and internal controls for CarMax since its inception. Mr. Browning was promoted to executive vice president and chief financial officer in 2001. He has served as a director of CarMax since January 1997.

 

Mr. Folliard joined CarMax in 1993 as senior buyer and became director of purchasing in 1994. Mr. Folliard was promoted to vice president of merchandising of CarMax in 1996, senior vice president of store operations in July 2000, and executive vice president of store operations in April 2001. He is responsible for the design and development of the unique CarMax purchasing process, the buyer-in-training program, and the in-store wholesale auction system.

 

Mr. Dolan joined CarMax in 1997 as vice president and chief information officer. Mr. Dolan was named senior vice president in April 2001. Mr. Dolan had prior executive experience in information systems with H.E. Butt Grocery Company, a privately held grocery retailer, where he was vice president and chief information officer.

 

Mr. Kunkel joined CarMax in 1998 as vice president, marketing and strategy. Mr. Kunkel was named senior vice president in April 2001. Prior to joining CarMax, Mr. Kunkel was president of Wholesome Kidfoods, Inc., and a senior manager with McKinsey and Company.

 

Mr. Heaton joined CarMax in 2002 as vice president, general counsel, and corporate secretary. Prior to joining CarMax, Mr. Heaton was assistant general counsel with Lockheed Martin Corporation from 1997 to 2002, where he provided legal support for the information systems/telecommunications business area.

 

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Table of Contents

Part II

 

With the exception of the information incorporated by reference to the 2004 Annual Report to Shareholders in Items 5, 6, 7, 7A and 8 of Part II and Item 15 of Part IV of this Form 10-K, the company’s 2004 Annual Report to Shareholders is not to be deemed filed as a part of this report.

 

Item 5. Market for the Company’s Common Equity and Related Stockholder Matters

 

The information required by this Item is incorporated by reference to the sections titled “Stock Information,” “Quarterly Stock Price Range,” and “Dividend Policy” on page 49 of the company’s 2004 Annual Report to Shareholders.

 

Item 6. Selected Financial Data

 

The information required by this Item is incorporated by reference to the section titled “Selected Financial Data” on page 16 of the company’s 2004 Annual Report to Shareholders.

 

Item 7. Management’s Discussion and Analysis of Financial Condition and Results of Operations

 

The information required by this Item is incorporated by reference to the section titled “Management’s Discussion and Analysis” on pages 17 through 27 of the company’s 2004 Annual Report to Shareholders.

 

Item 7A. Quantitative and Qualitative Disclosures about Market Risk

 

The information required by this Item is incorporated by reference to the sub-sections titled “Market Risk” and “Cautionary Information About Forward-Looking Statements” on pages 26 and 27 of the company’s 2004 Annual Report to Shareholders.

 

Item 8. Consolidated Financial Statements and Supplementary Data

 

The information required by this Item is incorporated by reference to the sections titled “Consolidated Statements of Earnings,” “Consolidated Balance Sheets,” “Consolidated Statements of Cash Flows,” “Consolidated Statements of Shareholders’ Equity,” “Notes to Consolidated Financial Statements,” and “Independent Auditors’ Report” on pages 28 through 46 of the company’s 2004 Annual Report to Shareholders.

 

Item 9. Changes in and Disagreements with Accountants on Accounting and Financial Disclosure

 

None.

 

Item 9A. Controls and Procedures

 

The company maintains disclosure controls and procedures (“disclosure controls”) that are designed to ensure that information required to be disclosed in our reports filed under the Exchange Act is recorded, processed, summarized, and reported within the time periods specified in the U.S. Securities and Exchange Commission’s rules and forms. Disclosure controls are also designed to ensure that such information is accumulated and communicated to our management, including the chief executive officer (“CEO”) and the chief financial officer (“CFO”), as appropriate, to allow timely decisions regarding required disclosure.

 

As of the end of the period covered by this report, the company evaluated the effectiveness of the design and operation of its disclosure controls. This evaluation was performed under the supervision and with the participation of management, including our CEO and CFO. Based upon that evaluation, the CEO and CFO concluded that the company’s disclosure controls were effective as of the end of such period. There was no change in the company’s internal control over financial reporting that occurred during the quarter ended February 29, 2004, that has materially affected, or is reasonably likely to materially affect, the company’s internal control over financial reporting.

 

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Table of Contents

Part III

 

With the exception of the information incorporated by reference from the company’s Proxy Statement in Items 10, 11, 12, 13, and 14 of Part III of this Form 10-K, the company’s Proxy Statement for the 2004 Annual Meeting of Shareholders, is not to be deemed filed as a part of this report.

 

Item 10. Directors and Executive Officers of the Company

 

The information concerning the company’s directors required by this Item is incorporated by reference to the section titled “Proposal One - Election of Directors” appearing on pages 4 and 5 of the company’s Proxy Statement for the 2004 Annual Meeting of Shareholders. The board of directors has determined that W. Robert Grafton is an audit committee financial expert in accordance with applicable Securities and Exchange Commission rules.

 

The information concerning the company’s executive officers required by this Item is incorporated by reference to the section in Part I hereof titled “Executive Officers of the Company” appearing on page 11 of this Form 10-K.

 

The information concerning compliance with Section 16(a) of the Securities Exchange Act of 1934 required by this Item is incorporated by reference to the section titled “Section 16(a) Beneficial Ownership Reporting Compliance” appearing on page 11 of the company’s Proxy Statement for the 2004 Annual Meeting of Shareholders.

 

The information concerning the company’s code of ethics for senior management required by this Item is incorporated by reference to the section in Part I hereof titled “Availability of Reports and Other Information” appearing on page 4 of this Form 10-K.

 

Item 11. Executive Compensation

 

The information required by this Item is incorporated by reference to the sections titled “Compensation and Personnel Committee Report” and “Executive Compensation” (excluding the information under the heading “Nine-Year History of Options” and “Performance Graph”) appearing on pages 16 through 21 of the company’s Proxy Statement for the 2004 Annual Meeting of Shareholders. Additional information required by this Item is incorporated by reference to the section titled “Director Compensation and Other Programs” on page 8 of the company’s Proxy Statement for the 2004 Annual Meeting of Shareholders.

 

Item 12. Security Ownership of Certain Beneficial Owners and Management

 

The information required by this Item is incorporated by reference to the section titled “Share Ownership Table” on pages 10 and 11 and the section titled “Equity Compensation Plan Information” on page 18 of the company’s Proxy Statement for the 2004 Annual Meeting of Shareholders.

 

Item 13. Certain Relationships and Related Transactions

 

The information required by this Item is incorporated by reference to the section titled “Certain Relationships and Related Transactions” appearing on page 22 of the company’s Proxy Statement for the 2004 Annual Meeting of Shareholders.

 

Item 14. Principal Accountant Fees and Services

 

The information required by this Item is incorporated by reference to the section titled “Auditor Information” appearing on page 13 of the company’s Proxy Statement for the 2004 Annual Meeting of Shareholders.

 

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Table of Contents

Part IV

 

Item 15. Exhibits, Financial Statement Schedules, and Reports on Form 8-K

 

(a) The following documents are filed as part of this Report:

 

  1. Financial Statements. The following Consolidated Financial Statements of CarMax, Inc. and subsidiaries and the related Notes to Consolidated Financial Statements and the Independent Auditors’ Report are incorporated by reference into Item 8 of this report:

 

(a)    Consolidated Statements of Earnings for the fiscal years ended February 29 or 28, 2004, 2003, and 2002
(b)    Consolidated Balance Sheets at February 29 or 28, 2004 and 2003
(c)    Consolidated Statements of Cash Flows for the fiscal years ended February 29 or 28, 2004, 2003, and 2002
(d)    Consolidated Statements of Shareholders’ Equity for the fiscal years ended February 29 or 28, 2004, 2003, and 2002
(e)    Notes to Consolidated Financial Statements
(f)    Independent Auditors’ Report

 

  2. Financial Statement Schedules. “Schedule II – Valuation and Qualifying Accounts and Reserves,” as well as the accompanying Independent Auditors’ Report on CarMax, Inc. Financial Statement Schedule for the fiscal years ended February 29 or 28, 2004, 2003, and 2002, are filed as part of this Report and should be read in conjunction with the Consolidated Financial Statements of CarMax, Inc. and Notes thereto.

 

       Schedules not listed above have been omitted because they are not applicable or are not required or the information required to be set forth therein is included in the Consolidated Financial Statements and Notes thereto.

 

  3. Exhibits. The Exhibits listed on the accompanying Index to Exhibits immediately following the financial statement schedule are filed as part of, or incorporated by reference into, this report.

 

(b) Reports on Form 8-K

 

The company furnished the following reports on Form 8-K:

 

  (1) Form 8-K, dated March 4, 2004, reporting under Item 12 the issuance by the company of a press release announcing the company’s fourth quarter and full year sales results.

 

  (2) Form 8-K, dated March 30, 2004, reporting under Item 12 the issuance by the company of a press release announcing the company’s financial results for the fourth quarter and fiscal year ended February 29, 2004.

 

(c) Exhibits

 

See Item 15(a)(3) above.

 

(d) Financial Statement Schedules

 

See Item 15(a)(2) above.

 

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Table of Contents

Signatures

 

Pursuant to the requirements of Section 13 or 15(d) of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.

 

CARMAX, INC.

         

By:

  

/s/    AUSTIN LIGON        


Austin Ligon

President and Chief Executive Officer

May 14, 2004

  

By:

  

/s/    KEITH D. BROWNING        


Keith D. Browning

Executive Vice President and Chief Financial Officer

May 14, 2004

 

Pursuant to the requirements of the Securities Exchange Act of 1934, this report has been signed by the following persons on behalf of the registrant and in the capacities and on the dates indicated:

 

/s/    AUSTIN LIGON        


Austin Ligon

President, Chief Executive Officer, and Director

May 14, 2004

 

/s/    HUGH G. ROBINSON*        


Hugh G. Robinson

Director

May 14, 2004

/s/    KEITH D. BROWNING        


Keith D. Browning

Executive Vice President, Chief Financial Officer, and Director

May 14, 2004

 

/s/    RICHARD L. SHARP *        


Richard L. Sharp

Director

May 14, 2004

/s/    JAMES F. CLINGMAN, JR.*        


James F. Clingman, Jr.

Director

May 14, 2004

 

/s/    THOMAS G. STEMBERG *        


Thomas G. Stemberg

Director

May 14, 2004

/s/    JEFFREY E. GARTEN *        


Jeffrey E. Garten

Director

May 14, 2004

 

/s/    BETH A. STEWART*        


Beth A. Stewart

Director

May 14, 2004

/s/    W. ROBERT GRAFTON *        


W. Robert Grafton

Director

May 14, 2004

 

/s/    WILLIAM R. TIEFEL*        


William R. Tiefel

Director

May 14, 2004

/s/    WILLIAM S. KELLOGG *        


William S. Kellogg

Director

May 14, 2004

 

/s/    KIM D. ORCUTT*        


Kim D. Orcutt

Vice President and Controller

May 14, 2004

 

*By:

  

/s/    AUSTIN LIGON        


Austin Ligon

Attorney-In-Fact

    

 

The original powers of attorney authorizing Austin Ligon and Keith D. Browning, or either of them, to sign this annual report on behalf of certain directors and officers of the company are included as Exhibit 24.1.

 

15


Table of Contents

Schedule II

 

CARMAX, INC. AND SUBSIDIARIES

 

Valuation and Qualifying Accounts and Reserves

 

(In thousands)

 

Description


  

Balance at
Beginning

of Year


  

Charged

To

Income


  

Charge-offs

Less

Recoveries


   

Balance at
End of

Year


      

Year ended February 28, 2002:

                            

Allowance for doubtful accounts

   $ 6,904    $ 2,067    $ (4,884 )   $ 4,087

Year ended February 28, 2003:

                            

Allowance for doubtful accounts

   $ 4,087    $ 733    $ (2,730 )   $ 2,090

Year ended February 29, 2004:

                            

Allowance for doubtful accounts

   $ 2,090    $ 2,803    $ (2,744 )   $ 2,149

 

16


Table of Contents

Independent Auditors’ Report

 

To the Board of Directors and Shareholders

CarMax, Inc.:

 

Under the date March 30, 2004, we reported on the consolidated balance sheets of CarMax, Inc. and subsidiaries (the Company) as of February 29, 2004 and February 28, 2003, and the related consolidated statements of earnings, Shareholders’ equity and cash flows for each of the years in the three-year period ended February 29, 2004, as incorporated by reference herein. In connection with our audits of the aforementioned consolidated financial statements, we also audited the related CarMax, Inc. financial statement schedule (Schedule II) as listed in Item 15(a) 2 of this Form 10-K. This financial statement schedule is the responsibility of the Company’s management. Our responsibility is to express an opinion on this financial statement schedule based on our audits.

 

In our opinion, such financial statement schedule, when considered in relation to the basic consolidated financial statements taken as a whole, presents fairly, in all material respects, the information set forth therein.

 

/s/ KPMG LLP

 

Richmond, Virginia

March 30, 2004

 

17


Table of Contents

INDEX TO EXHIBITS

 

2.1   Separation Agreement, dated May 21, 2002, between Circuit City Stores, Inc. and CarMax, Inc., filed as Exhibit 2.1 to CarMax’s Registration Statement on Form S-4/A filed June 6, 2002 (File No. 333-85240), is incorporated by this reference.
3.1   CarMax, Inc. Amended and Restated Articles of Incorporation, effective June 6, 2002, filed as Exhibit 3.1 to CarMax’s Current Report on Form 8-K, filed October 3, 2002 (File No. 1-31420), is incorporated by this reference.
3.2   CarMax, Inc. Articles of Amendment to the Amended and Restated Articles of Incorporation, effective June 6, 2002, filed as Exhibit 3.2 to CarMax’s Current Report on Form 8-K, filed October 3, 2002 (File No. 1-31420), is incorporated by this reference.
3.3   CarMax, Inc. Bylaws, as amended and restated September 23, 2003, filed as Exhibit 3.2 to CarMax’s Quarterly Report on Form 10-Q, filed October 15, 2003 (File No. 1-31420), is incorporated by this reference.
4.1  

Rights Agreement, dated as of May 21, 2002, between CarMax, Inc. and Wells Fargo Bank Minnesota, N.A., as Rights Agent, filed as Exhibit 4.1 to CarMax’s Registration Statement on Form S-4/A filed June 6, 2002 (File

No. 333-85240), is incorporated by this reference.

10.1   Employment Agreement, effective March 1, 2002, between Circuit City Stores, Inc. (assigned to CarMax, Inc. in connection with the separation) and Austin Ligon, filed as Exhibit 10.4 to CarMax’s Registration Statement on Form S-4/A filed June 6, 2002 (File No. 333-85240), is incorporated by this reference.*
10.2   Form of Employment Agreement between CarMax Auto Superstores, Inc. and certain executive officers, including Thomas J. Folliard, Keith D. Browning, Michael K. Dolan, and Joseph S. Kunkel, filed as Exhibit 10.5 to CarMax’s Registration Statement on Form S-4/A, filed June 6, 2002 (File No. 333-85240), is incorporated by this reference.*
10.3   CarMax, Inc. Benefit Restoration Plan, filed as Exhibit 10.6 to CarMax’s Registration Statement on Form S-4/A filed May 14, 2002 (File No. 333-85240), is incorporated by this reference.*
10.4   CarMax, Inc. 2002 Non-Employee Directors Stock Incentive Plan, filed as Exhibit 99.2 to CarMax’s Registration Statement on Form S-8 filed October 4, 2002 (FileNo. 333-100311), is incorporated by this reference.*
10.5   CarMax, Inc. 2002 Stock Incentive Plan, filed as Exhibit 99.1 to CarMax’s Registration Statement on Form S-8 filed October 4, 2002 (File No. 333-100311), is incorporated by this reference.*
10.6   CarMax, Inc. Annual Performance-Based Bonus Plan filed as Exhibit 10.9 to CarMax’s Registration Statement on Form S-4/A filed May 14, 2002 (File No. 333-85240), is incorporated by this reference.*
10.7   CarMax, Inc. 2002 Employee Stock Purchase Plan, filed as Exhibit 10.7 to CarMax’s Annual Report on Form 10-K, filed May 29, 2003 (File No. 1-31420), is incorporated by this reference.
10.8   Amended and Restated Credit Agreement, dated as of February 10, 2003, among CarMax Auto Superstores, Inc., CarMax, Inc., Various Financial Institutions and DaimlerChrysler Services North America LLC, filed as Exhibit 10.8 to CarMax’s Annual Report on Form 10-K, filed May 29, 2003 (File No. 1-31420), is incorporated by this reference. Certain non-material schedules and exhibits have been omitted from the agreement as filed. CarMax agrees to furnish supplementally to the Commission upon request a copy of such schedules and exhibits.**
10.9   Amendment No. 1 to Amended and Restated Credit Agreement, dated as of April 24, 2003, among CarMax Auto Superstores, Inc., CarMax, Inc., DaimlerChrysler Services North America LLC, and Toyota Motor Credit Corporation, filed as Exhibit 10.9 to CarMax’s Annual Report on Form 10-K, filed May 29, 2003 (File No. 1-31420), is incorporated by this reference.
10.10   Amended and Restated Security Agreement, dated as of February 10, 2003, among CarMax Auto Superstores, Inc., various other debtors, and DaimlerChrysler Services North America LLC, filed as Exhibit 10.10 to CarMax’s Annual Report on Form 10-K, filed May 29, 2003 (File No. 1-31420), is incorporated by this reference.
10.11   Guaranty, dated May 17, 2002, executed by certain CarMax, Inc. subsidiaries in favor of DaimlerChrysler Services North America LLC, filed as Exhibit 10.13 to CarMax’s Registration Statement on Form S-4/A filed June 6, 2002 (File No. 333-85240), is incorporated by this reference.*

 

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Table of Contents
10.12   Employee Benefits Agreement between Circuit City Stores, Inc. and CarMax, Inc., dated October 1, 2002, filed as Exhibit 99.4 to CarMax’s Current Report on Form 8-K filed October 3, 2002 (File No. 1-31420), is incorporated by this reference.*
10.13  

Amendment No. 1 to Transition Services Agreement dated as of August 21, 2003, between Circuit City Stores, Inc. and CarMax, Inc., filed as Exhibit 10 to CarMax’s Quarterly Report on 10-Q, filed October 15, 2003 (File

No. 1-31420), is incorporated by this reference.

13.1   CarMax’s Annual Report to Shareholders for the fiscal year ended February 29, 2004, pages 16-46 and page 49, filed herewith.
14.1   CarMax, Inc. Code of Conduct, filed herewith. *
21.1   CarMax, Inc. Subsidiaries, filed herewith.
23.1   Consent of KPMG LLP, filed herewith.
24.1   Powers of Attorney, filed herewith.
31.1   Certification of the Chief Executive Officer Pursuant to Rule 13a-14(a), filed herewith.
31.2   Certification of the Chief Financial Officer Pursuant to Rule 13a-14(a), filed herewith.
32.1   Certification of the Chief Executive Officer Pursuant to 18 U.S.C. Section 1350, filed herewith.
32.2   Certification of the Chief Financial Officer Pursuant to 18 U.S.C. Section 1350, filed herewith.

* Indicates management contracts, compensatory plans, or arrangements of the company required to be filed as an exhibit.
** Portions of this exhibit have been omitted and filed separately with the SEC pursuant to the company’s approval for confidential treatment of omitted information pursuant to Rule 24b-A of the Exchange Act.

 

19

EX-13.1 2 dex131.htm ANNUAL REPORT Annual Report

Exhibit 13.1

 

SELECTED FINANCIAL DATA

 

(Dollars in millions except
per share data)


   FY04

   FY03

   FY02

   FY01

   FY00

    FY99

    FY98

    FY97

    FY96

    FY95

 

Net sales and operating revenues

   $ 4,597.7    $ 3,969.9    $ 3,533.8    $ 2,758.5    $ 2,201.2     $ 1,607.3     $ 950.7     $ 566.7     $ 327.1     $ 93.5  

Net earnings (loss)

   $ 116.5    $ 94.8    $ 90.8    $ 45.6    $ 1.1     $ (23.5 )   $ (34.2 )   $ (9.3 )   $ (5.2 )   $ (4.1 )

Net earnings (loss) per share:

                                                                            

Basic

   $ 1.13    $ 0.92    $ 0.89    $ 0.45    $ 0.01     $ (0.24 )   $ (0.35 )   $ (0.10 )     N/A       N/A  

Diluted

   $ 1.10    $ 0.91    $ 0.87    $ 0.44    $ 0.01     $ (0.24 )   $ (0.35 )   $ (0.10 )     N/A       N/A  

Total assets

   $ 1,037.0    $ 917.6    $ 720.2    $ 711.0    $ 675.5     $ 571.2     $ 448.3     $ 427.2     $ 102.6     $ 114.3  

Long-term debt, excluding current installments

   $ 100.0    $ 100.0    $ —      $ 83.1    $ 121.3     $ 139.7     $ 27.4     $ —       $ 78.5     $ 111.6  
    

  

  

  

  


 


 


 


 


 


Used units sold

     224,099      190,135      164,062      132,868      111,247       96,915       56,594       31,701       19,618       5,574  

New units sold

     21,641      22,360      24,164      20,157      17,775       6,152       4,265       2,799       —         —    
    

  

  

  

  


 


 


 


 


 


Comparable store used unit growth (%)

     6      8      24      13      (8 )     (5 )     6       7       12       19  

Comparable store vehicle dollar growth (%)

     6      6      28      17      2       (2 )     6       23       12       43  

Total used unit growth (%)

     18      16      23      19      15       71       79       62       252       335  

Total sales growth (%)

     16      12      28      25      37       69       68       73       250       356  
    

  

  

  

  


 


 


 


 


 


Used car superstores at year-end

     49      40      35      33      33       29       18       7       4       2  

Retail stores at year-end

     52      44      40      40      40       31       18       7       4       2  

Associates at year-end

     9,355      8,263      7,196      6,065      5,676       4,789       3,605       1,614       903       146  
    

  

  

  

  


 


 


 


 


 


 

16 CARMAX 2004

    


MANAGEMENT’S DISCUSSION AND ANALYSIS

 

The following Management’s Discussion and Analysis (“MD&A”) is intended to help the reader understand CarMax, Inc. MD&A is presented in nine sections: Business Overview; Critical Accounting Policies; Results of Operations; Operations Outlook; Recent Accounting Pronouncements; Financial Condition; Contractual Obligations; Market Risk; and Cautionary Information About Forward-Looking Statements. MD&A is provided as a supplement to, and should be read in conjunction with, our consolidated financial statements and the accompanying notes contained elsewhere in this annual report.

 

In MD&A, “we,” “our,” “us,” “CarMax,” and “the company” refer to CarMax, Inc. and its wholly owned subsidiaries, unless the context requires otherwise. Amounts and percents in tables may not total due to rounding.

 

BUSINESS OVERVIEW

 

General

 

CarMax was formerly a subsidiary of Circuit City Stores, Inc. (“Circuit City”). On October 1, 2002, the CarMax business was separated from Circuit City through a tax-free transaction and became an independent, separately traded public company. We pioneered the used car superstore concept, opening our first store in 1993. Over the next six years, we opened an additional 32 used car superstores before suspending new store development to focus on improving profitability. After a period of concept refinement and execution improvement, we resumed used car superstore growth in fiscal 2002, adding two stores late in the fiscal year, five stores in fiscal 2003, and nine stores in fiscal 2004. At the end of fiscal 2004, we had 49 used car superstores in 23 markets, including 8 large markets and 15 mid-sized markets.

 

CarMax is the nation’s leading specialty retailer of used vehicles. The CarMax consumer offer is unique in the auto retailing marketplace. It gives consumers a way to shop for cars the same way they shop for items at other “big-box” retailers. Our consumer offer is structured around four core equities, including low, no-haggle prices; a broad selection; high quality; and customer-friendly service. We generate revenues, income, and cash flows by retailing used and new vehicles and associated items including vehicle financing, extended warranties, and vehicle repair service. In addition, vehicles purchased through our appraisal process that do not meet our retail standards are wholesaled at on-site auctions.

 

Sales of new vehicles represented a decreasing percentage of our total revenues over the last three years as we divested new car franchises and added used car superstores. While further franchise disposals are planned, we expect to keep a small number of core new car franchises in order to maintain long-term strategic relationships with automotive manufacturers.

 

We provide prime financing for customers through CarMax Auto Finance (“CAF”) and Bank of America. We also provide financing for non-prime customers through three third-party lenders. We continue to test additional non-prime lenders, as well as lenders for sub-prime financing. Having our own finance operation allows us to limit the risk of reliance on third-party finance sources, while also allowing us to capture additional profit and cash flows. The majority of CAF’s profit contribution is generated from the spread between the interest rate charged the customer and our cost of funds. We collect fixed, pre-negotiated fees from most of the third-party lenders for each CarMax customer loan they finance.

 

We sell extended warranties on behalf of unrelated third parties who are the primary obligors. Under these third-party warranty programs, we have no contractual liability to the customer. Extended warranty revenue represents commissions from the unrelated third parties.

 

We are still at an early stage in the national rollout of our retail concept. The primary drivers for future earnings growth will be vehicle unit growth from geographic expansion and comparable store sales increases, and the related expense leverage. We target a roughly similar fixed dollar amount of gross profit per used unit, regardless of price, making unit growth our primary focus. During the next two-to-three years, we plan to focus our store growth primarily on adding standard superstores to new mid-sized markets, which we define as those with television viewing audiences between 1 million and 2.5 million people, and satellite fill-in superstores in established markets. In addition, in fiscal 2005 we plan to open two stores in Los Angeles on sites that were purchased prior to suspending growth in 1999. Following these openings, we will have four stores in Los Angeles, which will provide a foundation for future expansion in this market. In fiscal 2006 or 2007, we expect to once again begin entering additional larger, multi-store markets. Over the three-year period, we plan to open used car superstores at a rate of 15% to 20% of our store base each year. We also expect used unit comparable store sales increases in the range of 4% to 8%, reflecting the multi-year ramp in sales of newly opened stores as they mature and continued market share gains at stores that have reached mature sales levels. On a combined basis, we expect that new store openings and comparable store used unit increases will drive total used unit growth of approximately 20% annually.

 

The principal challenges we face in expanding our store base and meeting our total unit growth targets include:

 

  Our ability to procure suitable real estate at reasonable costs. Real estate acquisition will be an increasing challenge as we enter large, multi-store markets.

 

  Our ability to build our management bench strength to support the store growth.

 

We staff each newly opened store with an experienced management team, including the location general manager, operations manager, purchasing manager, and business office manager, as well as a number of experienced sales managers and buyers. We must therefore be continually recruiting, training, and developing managers and associates to fill the pipeline necessary to support future store openings. If at any time we believe that the rate of store growth is causing our performance to falter, we will slow the growth rate.

 

     CARMAX 2004 17


Fiscal 2004 Highlights

 

In fiscal 2004, net sales and operating revenues increased 16% to $4.60 billion from $3.97 billion and net earnings increased 23% to $116.5 million, or $1.10 per share, from $94.8 million, or $0.91 per share. Sales and earnings were affected by the following items:

 

  We opened nine used car superstores, including five standard-sized stores in new markets and four satellite stores in existing markets, including one replacement store in Los Angeles.

 

  Total used units increased 18%.

 

  Comparable store used units increased 6%. The expected cannibalization resulting from the addition of satellite stores occurred somewhat faster than originally projected; however, we do not believe the ultimate amount of cannibalization will be higher than originally planned. We are achieving our net incremental sales objectives in the markets where satellites have been added.

 

  Gross profit benefited from a change in our appraisal cost recovery methodology, which is allowing us to more fully recover the cost of our buying and wholesaling operations with no adverse effect on the acceptance rate for our appraisal offers.

 

  CarMax Auto Finance income increased 3% in fiscal 2004, as the benefit of the growth in our portfolio of CAF loans was largely offset by the return to more normalized spreads in the second half of the year. During fiscal 2002, fiscal 2003, and the first half of fiscal 2004, CAF benefited from the unusually low interest rate environment, with consumer rates falling more slowly than our cost of funds.

 

  Selling, general, and administrative expenses as a percent of sales (the “SG&A ratio”) increased to 10.2% in fiscal 2004 from 9.9% in fiscal 2003. Excluding separation costs, the fiscal 2003 SG&A ratio was 9.7%. The increase in the SG&A ratio reflects both the growth penalty associated with our resumption of geographic expansion and the higher costs of being an independent company following the separation from Circuit City. New stores generally have higher SG&A ratios during the approximately four years it takes to reach mature levels of revenues.

 

Net cash provided by operations increased to $148.5 million in fiscal 2004 from $72.0 million in fiscal 2003, driven by the increase in earnings and a slight reduction in inventory, despite adding nine used car superstores during fiscal 2004. The decrease in inventory reflects both higher-than-normal inventories at the end of fiscal 2003 resulting from weather-impeded sales in February 2003 and the disposal of four new car franchises during the current fiscal year. During fiscal 2004, we completed three sale-leaseback transactions covering a total of nine stores for total proceeds of $107.0 million and we completed two public securitizations of CAF receivables totaling $1.11 billion.

 

CRITICAL ACCOUNTING POLICIES

 

Our results of operations and financial condition, as reflected in the company’s consolidated financial statements, have been prepared in accordance with accounting principles generally accepted in the United States of America. Preparation of financial statements requires management to make estimates and assumptions affecting the reported amounts of assets, liabilities, revenues, expenses, and the disclosures of contingent assets and liabilities. We use our historical experience and other relevant factors when developing our estimates and assumptions. We continually evaluate these estimates and assumptions. Note 2 to the company’s consolidated financial statements includes a discussion of significant accounting policies. The accounting policies discussed below are the ones we consider critical to an understanding of the company’s consolidated financial statements because their application places the most significant demands on our judgment. Our financial results might have been different if different assumptions had been used or other conditions had prevailed.

 

Calculation of the Fair Value of Retained Interests in Securitization Transactions

 

We use a securitization program to fund substantially all of the automobile loan receivables originated by CAF. The fair value of retained interests in securitization transactions includes the present value of the expected residual cash flows generated by the securitized receivables, the restricted cash on deposit in various reserve accounts, and an undivided ownership interest in the receivables securitized through a warehouse facility and certain public securitizations. The present value of the expected residual cash flows generated by the securitized receivables is determined by estimating the future cash flows using management’s assumptions of key factors, such as finance charge income, default rates, prepayment rates, and discount rates appropriate for the type of asset and risk. These assumptions are derived from historical experience and projected economic trends. Adjustments to one or more of these assumptions may have a material impact on the fair value of retained interests. The fair value of retained interests may be affected by external factors, such as changes in the behavior patterns of customers, changes in the strength of the economy, and developments in the interest rate markets. Note 2(C) to the company’s consolidated financial statements includes a discussion of accounting policies related to securitizations. Note 4 to the company’s consolidated financial statements includes a discussion of securitizations and provides a sensitivity analysis showing the hypothetical effect on the retained interests if there are variations from the assumptions used. In addition, see the “CarMax Auto Finance Income” section of this MD&A for a discussion of the current year impact of changing our assumptions.

 

Revenue Recognition

 

We recognize revenue when the earnings process is complete, generally either at the time of sale to a customer or upon delivery to a customer. The majority of our revenue is generated from the sale of used vehicles. We recognize vehicle revenue when a sales contract has been executed and the vehicle has been delivered, net of a reserve for returns. A reserve for vehicle returns is recorded based on historical experience and trends. The estimated reserve for these returns could be affected if future occurrences differ from historical averages.

 

We also sell extended warranties on behalf of unrelated third parties to customers who purchase a vehicle. Because these third parties are the primary obligors under these warranties, we

 

18 CARMAX 2004

    


recognize commission revenue on extended warranties at the time of the sale, net of a provision for estimated warranty returns. The reserve for returns is based on historical experience and trends.

 

Income Taxes

 

Estimates and judgments are used in the calculation of certain tax liabilities and in the determination of the recoverability of certain deferred tax assets. In the ordinary course of business, many transactions occur for which the ultimate tax outcome is uncertain at the time of the transactions. We adjust our income tax provision in the period in which we determine that it is probable that our actual results will differ from our estimates. Tax law and rate changes are reflected in the income tax provision in the period in which such changes are enacted.

 

We evaluate the need to record valuation allowances that would reduce deferred tax assets to the amount that will more likely than not be realized. When assessing the need for valuation allowances, we consider future reversals of existing temporary differences and future taxable income. As of February 29, 2004, we believe that all of our recorded deferred tax assets will more likely than not be realized. However, if a change in circumstances results in a change in our ability to realize our deferred tax assets, our tax provision would increase in the period when the change of circumstances occurs.

 

In addition, the calculation of our tax liabilities involves dealing with uncertainties in the application of complex tax regulations. We recognize potential liabilities for anticipated tax audit issues in the U.S. and other tax jurisdictions based on our estimate of whether, and the extent to which, additional taxes will be due. If payments of these amounts ultimately prove to be unnecessary, the reversal of the liabilities would result in tax benefits being recognized in the period when we determine the liabilities are no longer necessary. If our estimate of tax liabilities proves to be less than the ultimate assessment, a further charge to expense would result in the period of determination.

 

Defined Benefit Retirement Plan

 

The plan obligations and related assets of our defined benefit retirement plan are presented in Note 8 to the company’s consolidated financial statements. Plan assets, which consist primarily of marketable equity and debt instruments, are valued using market quotations. Plan obligations and the annual pension expense are determined by independent actuaries using a number of assumptions provided by the company. Key assumptions used to measure the plan obligations include the discount rate, the rate of salary increases, and the estimated future return on plan assets. In determining the discount rate, we use the current yield on high-quality, fixed-income investments that have maturities corresponding to the anticipated timing of the benefit payments. Salary increase assumptions are based upon historical experience and anticipated future board and management actions. Asset returns are estimated based upon the anticipated average yield on the plan assets. We do not believe that any significant changes in assumptions used to measure the plan obligations are likely to occur that would have a material impact on the company’s financial position or results of operations.

 

Insurance Liabilities

 

We use a combination of insurance and self-insurance for a number of risks including workers’ compensation, general liability, and employee-related health care benefits, a portion of which is paid by our associates. We estimate the liabilities associated with these risks by considering historical claims experience, demographic factors, and other actuarial assumptions. The estimated liabilities could be affected if future occurrences and claims differ from the current assumptions and historical trends. We do not believe that any significant changes in assumptions used to estimate insurance liabilities are likely to occur that would have a material impact on the company’s financial position or results of operations.

 

RESULTS OF OPERATIONS

 

Certain prior year amounts have been reclassified to conform to the current year’s presentation.

 

Net Sales and Operating Revenues

 

Total sales increased 16% in fiscal 2004 to $4.60 billion. In fiscal 2003, total sales increased 12% to $3.97 billion from $3.53 billion in fiscal 2002. Net sales and operating revenues components are shown in Table 1.

 

TABLE 1

 

     Years Ended February 29 or 28

(In millions)


   2004

   %

   2003

   %

   2002

   %

Used vehicle sales

   $ 3,470.6    75.5    $ 2,912.1    73.4    $ 2,497.2    70.7

New vehicle sales

     515.4    11.2      519.8    13.1      559.9    15.8
    

  
  

  
  

  

Total retail vehicle sales

     3,986.0    86.7      3,431.9    86.4      3,057.1    86.5
    

  
  

  
  

  

Wholesale vehicle sales

     440.6    9.6      366.6    9.2      325.6    9.2
    

  
  

  
  

  

Other sales and revenues:

                                   

Extended warranty revenues

     77.1    1.7      68.1    1.7      55.3    1.6

Service department sales

     69.1    1.5      58.6    1.5      55.9    1.6

Third-party finance fees

     19.6    0.4      16.2    0.4      15.7    0.4

Appraisal purchase processing fees

     5.3    0.1      28.5    0.7      24.2    0.7
    

  
  

  
  

  

Total other sales and revenues

     171.1    3.7      171.4    4.3      151.1    4.3
    

  
  

  
  

  

Total net sales and operating revenues

   $ 4,597.7    100.0    $ 3,969.9    100.0    $ 3,533.8    100.0
    

  
  

  
  

  

 

     CARMAX 2004 19


Total Retail Vehicle Sales. Total retail vehicle sales increased 16% in fiscal 2004 to $3.99 billion. In fiscal 2003, total retail vehicle sales increased 12% to $3.43 billion from $3.06 billion in fiscal 2002. For fiscal 2004 and fiscal 2003, the overall increase in retail vehicle sales reflects the growth in comparable store used unit sales and the addition of used car superstores not yet in the comparable store base. We opened two used superstores late in fiscal 2002, five in fiscal 2003, and nine in fiscal 2004, including a replacement store in Los Angeles. Overall, total retail vehicle sales as a percentage of net sales and operating revenues has remained comparable for all fiscal years presented. The increase in used vehicle sales as a percentage of net sales and operating revenues offsets the decrease in new vehicle sales. This reflects the fact that we are expanding our used car superstore base and decreasing the number of new car franchises that we operate.

 

Total retail vehicle unit and dollar changes were as follows:

 

     Years Ended February 29 or 28

 
     2004

    2003

    2002

 

Vehicle units:

                  

Used vehicles

   18 %   16 %   24 %

New vehicles

   (3 )%   (7 )%   20 %

Total

   16 %   13 %   23 %

Vehicle dollars:

                  

Used vehicles

   19 %   17 %   30 %

New vehicles

   (1 )%   (7 )%   23 %

Total

   16 %   12 %   28 %

 

Comparable store used unit sales growth is one of the key drivers of our profitability. A CarMax store is included in comparable store retail sales in the store’s fourteenth full month of operation. Comparable store retail unit and dollar sales changes were as follows:

 

     Years Ended February 29 or 28

 
     2004

    2003

    2002

 

Vehicle units:

                  

Used vehicles

   6 %   8 %   24 %

New vehicles

   (1 )%   (3 )%   21 %

Total

   5 %   6 %   23 %

Vehicle dollars:

                  

Used vehicles

   7 %   8 %   30 %

New vehicles

   1 %   (3 )%   24 %

Total

   6 %   6 %   28 %

 

Comparable store used unit growth resulted from strong sales execution and the continued benefits of effective marketing programs, carmax.com, and word-of-mouth customer referrals.

 

We continue to be pleased with the success of our new markets and the net sales increases experienced in the markets where we have added satellite superstores. Expected cannibalization of comparable store used unit sales in markets where we have added satellite stores is occurring somewhat faster than originally projected, which is causing our reported comparable store used unit growth to be approximately 1% to 2% lower than originally expected. Our analysis of these trade areas reinforces our belief that the ultimate amount of cannibalization will not be higher than initially planned. Because we are achieving the net incremental sales objectives for these markets, the faster rate of cannibalization affects only reported comparable store sales growth and does not affect store economics or earnings.

 

Reduced approval rates from our non-prime customer loan providers had an adverse impact on comparable store used unit sales growth during the fourth quarter of fiscal 2003. During fiscal 2004, the approval rates of our non-prime customer loan providers gradually returned to historical levels.

 

Our new car sales performance was generally in line with industry performance for the brands we sell. We disposed of four new car franchises in fiscal 2004, one in fiscal 2003, and four in fiscal 2002. The reported new car comparable sales and units were reduced by the sale of new car franchises at our Kenosha, Wis., auto mall. Because we have multiple new car franchises within the Kenosha auto mall, we have not adjusted our comparable sales base for the impact of disposing of any one franchise at this location.

 

        Wholesale Vehicle Sales. Our operating strategy is to build customer satisfaction by offering high-quality vehicles. Fewer than half of the vehicles acquired from consumers through the appraisal purchase process meet our standards for reconditioning and subsequent retail sale. Those vehicles that do not meet our standards are sold at our on-site wholesale auctions. Total wholesale vehicle units sold at these auctions were 127,168 in fiscal 2004; 104,593 in fiscal 2003; and 90,937 in fiscal 2002. The fiscal 2004 increase in wholesale vehicle sales as a percentage of total net sales and operating revenues was due to increased wholesale appraisal traffic resulting from the expansion of the company’s store base and increased consumer response to our vehicle appraisal offer.

 

Other Sales and Revenues. Other sales and revenues include extended warranty revenues, service department sales, third-party finance fees, and, through the second quarter of fiscal 2004, appraisal purchase processing fees collected from customers on the purchase of their vehicles.

 

Appraisal purchase processing fees collected from customers were designed to cover some of the costs of our appraisal and wholesale operations. During the first quarter of fiscal 2004, we tested an alternative method for recovering these costs. Based on the test results, during the second quarter the appraisal purchase processing fees were discontinued across our entire store base leading to the decrease in these fees as a percentage of net sales and operating revenues. Under the revised appraisal cost recovery (“ACR”) method, instead of charging the

 

20 CARMAX 2004

    


customer the appraisal purchase processing fee, we adjust the price of our purchase offer to allow for full recovery of our costs, thereby reducing the acquisition costs of used and wholesale vehicles and increasing used vehicle and wholesale vehicle gross margins. The intent of changing to this method is to recover all costs, including the related costs of land where we hold vehicles before their sale at the wholesale auctions. This new ACR method also makes our offer more transparent to the consumer by eliminating a fee.

 

Supplemental Sales Information.

 

RETAIL UNIT SALES

 

     Years Ended February 29 or 28

     2004

   2003

   2002

Used vehicles

   224,099    190,135    164,062

New vehicles

   21,641    22,360    24,164
    
  
  

Total

   245,740    212,495    188,226
    
  
  

 

AVERAGE RETAIL SELLING PRICES

 

     Years Ended February 29 or 28

     2004

   2003

   2002

Used vehicles

   $ 15,379    $ 15,243    $ 15,128

New vehicles

   $ 23,650    $ 23,183    $ 23,128

Total vehicles

   $ 16,107    $ 16,078    $ 16,155

 

RETAIL VEHICLE SALES MIX

 

     Years Ended February 29 or 28

 
     2004

    2003

    2002

 

Vehicle units:

                  

Used vehicles

   91 %   89 %   87 %

New vehicles

   9     11     13  
    

 

 

Total

   100 %   100 %   100 %
    

 

 

Vehicle dollars:

                  

Used vehicles

   87 %   85 %   82 %

New vehicles

   13     15     18  
    

 

 

Total

   100 %   100 %   100 %
    

 

 

 

Impact of Inflation. Inflation has not been a significant contributor to results. Profitability is based on achieving specific gross profit dollars per vehicle rather than on average retail prices. Because the wholesale market for late-model used cars adjusts to reflect retail price trends, we believe that if the stores meet inventory turn objectives, then changes in average retail prices will have only a short-term impact on our gross margin and thus profitability.

 

Retail Stores. During fiscal 2004, we opened five standard-sized used car superstores and four satellite superstores, including a replacement store in Los Angeles. In Los Angeles, we merged what had been two stand-alone new car franchises into one, co-locating it with our new satellite used car superstore.

 

The following tables provide detail on the CarMax retail stores and new car franchises:

 

RETAIL STORES

 

     As of February 29 or 28

     2004

   2003

   2002

Mega superstores(1)

   13    13    13

Standard superstores(2)

   24    19    17

Satellite superstores(3)

   12    8    5

Co-located new car stores

   3    2    2

Stand-alone new car stores

   —      2    3
    
  
  

Total

   52    44    40
    
  
  

 

(1) 70,000 to 95,000 square feet on 20 to 35 acres.

 

(2) 40,000 to 60,000 square feet on 10 to 25 acres.

 

(3) 10,000 to 20,000 square feet on 4 to 7 acres.

 

NEW CAR FRANCHISES

 

     As of February 29 or 28

     2004

   2003

   2002

Integrated/co-located new car franchises

   12    15    15

Stand-alone new car franchises

   —      2    3
    
  
  

Total

   12    17    18
    
  
  

 

Gross Profit Margin

 

The components of gross profit margin and gross profit per unit are presented in Table 2.

 

TABLE 2

 

     Years Ended February 29 or 28

     2004

   2003

   2002

     %(1)

   $ per unit(2)

   %(1)

   $ per unit(2)

   %(1)

   $ per unit(2)

Used vehicle gross profit margin

   11.3    1,742    10.8    1,648    10.9    1,660

New vehicle gross profit margin

   3.7    872    4.0    931    4.5    1,054

Total retail vehicle gross profit margin

   10.3    1,666    9.7    1,572    9.7    1,583

Wholesale vehicle gross profit margin

   10.4    359    5.5    192    5.6    202

Other gross profit margin

   67.7    472    66.5    534    68.3    548
    
  
  
  
  
  

Total gross profit margin

   12.4    2,323    11.8    2,201    11.9    2,228
    
  
  
  
  
  

 

(1) Calculated as a percentage of its respective sales or revenue.

 

(2) Calculated as category gross profit dollars divided by the respective units sold, except the other and total categories, which are divided by total retail units sold.

 

     CARMAX 2004 21


Used Vehicle Gross Profit Margin. In fiscal 2004, 2003, and 2002, we achieved our targets for gross profit dollars per unit. In fiscal 2004, used vehicle gross profit per unit increased as a result of the change in the ACR methodology. The new ACR methodology allows us to recover the expense of our appraisal, buying, and wholesale operating processes by factoring those costs into the purchase offers we make. The acquisition cost of used vehicles purchased directly from consumers decreased due to the implementation of the new ACR method. Absent the ACR change, we estimate the fiscal 2004 gross margin per used unit would have been slightly lower than in fiscal 2003.

 

New Vehicle Gross Profit Margin. Achieving our new vehicle target gross profit per unit continues to be a challenge. The decline in new vehicle gross margins reflects increased competition, which required more aggressive pricing in order to drive unit sales volume.

 

Wholesale Vehicle Gross Profit Margin. In fiscal 2004, the wholesale vehicle gross profit margin per unit increased primarily due to the implementation of our new ACR methodology discussed previously. Under the new ACR methodology, the acquisition cost of wholesale vehicles decreased resulting in higher wholesale vehicle gross margins.

 

Other Gross Profit Margin. Fiscal 2004 other gross profit margin increased slightly, primarily due to a shift in the mix of the underlying components. Prior to implementing the new ACR methodology, we had charged customers who sold us their vehicles an appraisal purchase processing fee, which was included in other revenues at a 100% gross profit margin. The increases in used vehicle and wholesale vehicle margins resulting from the new ACR methodology were partially offset by the elimination of the appraisal purchase processing fee and its impact on other gross profit margin. Service sales, which are the only category within other sales and revenues that do not carry 100% gross margins, became a larger percentage of the other category following the elimination of the appraisal purchase processing fee. Compared with the prior year, fiscal 2004 service margins improved reflecting increased service sales and the benefits of our new electronic repair order (“ERO”) system. In fiscal 2003, service sales and costs were adversely impacted by the rollout of the ERO system. Third-party warranty commissions and third-party finance fees both benefited from the growth in used car sales.

 

CarMax Auto Finance Income

 

CAF’s lending business is limited to providing prime auto loans for our used and new car sales. Because the purchase of an automobile is traditionally reliant on the consumer’s ability to obtain on-the-spot financing, it is important to our business that such financing be available to creditworthy customers. While financing can also be obtained from third-party sources, we are concerned that total reliance on third parties can create an unacceptable volatility and business risk. Furthermore, we believe that our processes and systems, the transparency of our pricing, and our vehicle quality provide a unique and ideal environment in which to procure high-quality auto loan receivables, both for CAF and for third-party lenders. CAF provides us the opportunity to capture additional profits and cash flows from auto loan receivables while managing our reliance on third-party finance sources.

 

CAF income does not include any allocation of indirect costs or income. We present this information on a direct basis to avoid making arbitrary decisions regarding the indirect benefit or costs that could be attributed to CAF. Examples of indirect costs not included are retail store expenses, retail financing commissions, and corporate expenses such as human resources, administrative services, marketing, information systems, accounting, legal, treasury, and executive payroll.

 

The components of CarMax Auto Finance income are presented in Table 3.

 

TABLE 3

 

     Years Ended February 29 or 28

(In millions)


   2004

   %

   2003

   %

   2002

   %

Gains on sales of loans(1)

   $ 65.1    4.7    $ 68.2    5.8    $ 56.4    6.0
    

  
  

  
  

  

Other income(2):

                                   

Servicing fee income

     21.8    1.0      17.3    1.0      14.0    1.0

Interest income

     16.0    0.8      11.5    0.7      7.7    0.6
    

  
  

  
  

  

Total other income

     37.8    1.8      28.8    1.7      21.7    1.6
    

  
  

  
  

  

Direct expenses(2):

                                   

CAF payroll and fringe benefit expense

     8.2    0.4      7.0    0.4      5.7    0.4

Other direct CAF expenses

     9.7    0.5      7.6    0.4      5.9    0.4
    

  
  

  
  

  

Total direct expenses

     17.9    0.9      14.6    0.9      11.6    0.8
    

  
  

  
  

  

CarMax Auto Finance income(3)

   $ 85.0    1.8    $ 82.4    2.1    $ 66.5    1.9
    

  
  

  
  

  

Loans sold

   $ 1,390.2         $ 1,185.9         $ 938.5     

Average managed receivables

   $ 2,099.4         $ 1,701.0         $ 1,393.7     

Net sales and operating revenues

   $ 4,597.7         $ 3,969.9         $ 3,533.8     

Ending managed receivables balance

   $ 2,248.6         $ 1,878.7         $ 1,503.3     

 

Percent columns indicate:

 

(1) Percent of loans sold.

 

(2) Percent of average managed receivables.

 

(3) Percent of net sales and operating revenues.

 

22 CARMAX 2004

    


CAF originates automobile loans to CarMax customers at competitive market rates of interest. The majority of the profit contribution from CAF is generated by the spread between the interest rate charged to the customer and the cost of funds. Substantially all of the loans originated by CAF each month are sold in securitization transactions as described in Note 4 to the company’s consolidated financial statements. A gain, recorded at the time of the securitization transaction, results from recording a receivable equal to the present value of the expected residual cash flows generated by the securitized receivables. The cash flows are calculated taking into account expected prepayment and default rates.

 

CarMax Auto Finance income as a percentage of total net sales and operating revenues decreased in fiscal 2004. The decrease was attributable to spreads returning to more normalized levels during the second half of fiscal 2004. During fiscal 2002, fiscal 2003, and the first half of fiscal 2004, we benefited from higher than normal spreads due to consumer loan rates falling more slowly than our cost of funds. The fiscal 2003 increase in CAF income as a percentage of net sales and operating revenues was primarily the result of the $11.8 million increase in the gains on sales of loans and the increase in other income related to our managed portfolio. The gains on sales of loans increase resulted from an increase in loans sold driven by a higher sales volume and higher CAF penetration, partially offset by a marginal decline in yield spreads. The increase in other income and total direct expenses was proportionate to the increase in the managed receivables for all fiscal years presented.

 

We are at risk for the performance of the securitized receivables managed to the extent that we maintain a retained interest in the receivables. Supplemental information on our portfolio of managed receivables is shown in the following tables:

 

     As of February 29 or 28

 

(In millions)


   2004

    2003

    2002

 

Loans securitized

   $ 2,200.4     $ 1,859.1     $ 1,489.4  

Loans held for sale or investment

     48.2       19.6       13.9  
    


 


 


Ending managed receivables

   $ 2,248.6     $ 1,878.7     $ 1,503.3  
    


 


 


Accounts 31+ days past due

   $ 31.4     $ 27.6     $ 22.3  

Past due accounts as a percentage of ending managed receivables

     1.40 %     1.47 %     1.48 %
     Years Ended February 29 or 28

 

(In millions)


   2004

    2003

    2002

 

Average managed receivables

   $ 2,099.4     $ 1,701.0     $ 1,393.7  

Credit losses on managed receivables

   $ 21.1     $ 17.5     $ 12.9  

Credit losses as a percentage of average managed receivables

     1.01 %     1.03 %     0.93 %

 

Credit losses as a percentage of average managed receivables for fiscal years 2004 and 2003 were comparable. The increase in losses as a percentage of average managed receivables for fiscal 2003 compared with fiscal 2002 was primarily due to depressed wholesale vehicle values which led to lower recovery rates on repossessed vehicles. The recovery rate was 42% in fiscal 2004, 43% in fiscal 2003, and 45% in fiscal 2002. The recovery rate represents the average percentage of the outstanding principal balance CarMax receives when a vehicle is repossessed and liquidated.

 

If the managed receivables do not perform in accordance with the assumptions used in determining the fair value of the retained interests, earnings could be impacted. Past due accounts as a percentage of ending managed receivables were comparable for all fiscal years presented. In fiscal 2004, we adjusted the cumulative default rate assumptions for certain pools of receivables. We increased the loss rates for two of our older pools of receivables to reflect slightly higher losses at the end of the pools’ lives. We also increased the loss rate on current originations from 1.85% to 2.00%, reflecting current economic conditions, including weak recovery rates that stabilized at historically low levels. There was no change in the credit quality of the receivables, which was at the high end of our historical range. The changes resulted in no material impact on earnings or the fair value of retained interests. Details concerning the assumptions used to value the retained interests and the sensitivity to adverse changes in the performance of the managed receivables are included in Note 4 to the company’s consolidated financial statements.

 

Selling, General and Administrative Expenses

 

The SG&A ratio was 10.2% of net sales and operating revenues in fiscal 2004, 9.9% in fiscal 2003, and 9.5% in fiscal 2002. The SG&A ratio for fiscal 2003 and 2002 included one-time costs of $7.8 million and $0.4 million, respectively, associated with the separation of CarMax from Circuit City. Excluding these costs, the SG&A ratio would have been 9.7% in fiscal 2003 and 9.5% in fiscal 2002.

 

        The fiscal 2004 and fiscal 2003 SG&A ratios reflect the expected higher level of operating expenses associated with being a stand-alone company following the October 1, 2002, separation from Circuit City. We estimated stand-alone costs were approximately $13.5 million higher in fiscal 2004 than in fiscal 2003, and approximately $9.0 million higher in fiscal 2003 than in fiscal 2002. A majority of these costs related to employee benefits and insurance.

 

As anticipated, the fiscal 2004 SG&A ratio was adversely affected by the resumption of our store growth plan and the increase in the number of store openings. New stores typically experience higher SG&A ratios than stores with mature sales levels, reflecting the sales ramp that occurs over time. Higher total pre-opening expenses and costs related to building our management team bench strength to support future store growth also contributed to the higher current year SG&A ratio.

 

     CARMAX 2004 23


Selected Quarterly Financial Data (Unaudited)

 

(In thousands except    First Quarter

   Second Quarter

   Third Quarter

   Fourth Quarter

   Fiscal Year

per share data)


   2004

   2003

   2004

   2003

   2004

    2003

   2004

    2003

   2004

    2003

Net sales and operating revenues

   $ 1,172,835    $ 1,005,803    $ 1,236,457    $ 1,080,682    $ 1,071,534     $ 936,819    $ 1,116,865     $ 946,640    $ 4,597,691     $ 3,969,944

Gross profit

   $ 147,771    $ 122,142    $ 163,105    $ 128,812    $ 126,242     $ 106,940    $ 133,770     $ 110,345    $ 570,888     $ 468,239

CarMax Auto Finance income

   $ 25,748    $ 19,838    $ 22,677    $ 22,110    $ 17,649     $ 19,220    $ 18,889     $ 21,231    $ 84,963     $ 82,399

Selling, general, and administrative expenses

   $ 115,553    $ 93,037    $ 120,714    $ 97,997    $ 114,282     $ 101,810    $ 117,825     $ 99,573    $ 468,374     $ 392,417

Separation costs

   $ —      $ 1,871    $ —      $ 1,265    $ —       $ 4,479    $ —       $ 153    $ —       $ 7,768

Selling,general,and administrative expenses excluding separation costs

   $ 115,553    $ 91,166    $ 120,714    $ 96,732    $ 114,282     $ 97,331    $ 117,825     $ 99,420    $ 468,374     $ 384,649

(Gain)/loss on franchise dispositions

   $ —      $ —      $ 460    $ —      $ (1,207 )   $ —      $ (1,580 )   $ —      $ (2,327 )   $

Net earnings

   $ 35,260    $ 29,238    $ 39,610    $ 31,714    $ 19,053     $ 14,717    $ 22,526     $ 19,133    $ 116,450     $ 94,802

Net earnings excluding separation costs

   $ 35,260    $ 31,109    $ 39,610    $ 32,979    $ 19,053     $ 19,196    $ 22,526     $ 19,286    $ 116,450     $ 102,570

Net earnings per share:

                                                                        

Basic

   $ 0.34    $ 0.28    $ 0.38    $ 0.31    $ 0.18     $ 0.14    $ 0.22     $ 0.19    $ 1.13     $ 0.92

Diluted

   $ 0.34    $ 0.28    $ 0.37    $ 0.30    $ 0.18     $ 0.14    $ 0.21     $ 0.18    $ 1.10     $ 0.91

Net earnings per share excluding separation costs:

                                                                        

Basic

   $ 0.34    $ 0.30    $ 0.38    $ 0.32    $ 0.18     $ 0.19    $ 0.22     $ 0.19    $ 1.13     $ 1.00

Diluted

   $ 0.34    $ 0.30    $ 0.37    $ 0.32    $ 0.18     $ 0.18    $ 0.21     $ 0.18    $ 1.10     $ 0.98

 

Income Taxes

 

The effective income tax rate was 38.5% in fiscal year 2004, 39.5% in fiscal 2003, and 38.0% in fiscal 2002. The fiscal 2003 effective tax rate increased as a result of non-tax-deductible costs associated with the October 1, 2002, separation from Circuit City.

 

OPERATIONSOUTLOOK

 

Changes in Store Base

 

During the fiscal year ending February 28, 2005, we plan to expand our used car superstore base by approximately 20%, opening 10 used car superstores. Planned entries into new mid-sized markets include Indianapolis, Ind.; Columbia, S.C.; Austin, Tex.; and Albuquerque, N.M. Satellite superstore additions are planned for Winston Salem, N.C.; Fayetteville, N.C.; Miami, Fla.; and Richmond, Va. We also plan to add a standard superstore and a satellite superstore in the Los Angeles market on sites that were purchased prior to suspending growth in 1999. With four stores in the Los Angeles market, we will still lack the critical mass to support television advertising in this market. As a result, we do not expect these Los Angeles stores to perform as strongly as our other newly opened stores in their early years.

 

We still plan to sell or return our remaining four Mitsubishi new car franchises. In addition, we plan to sell our Ford franchise in Kenosha, Wis. The sale or return of integrated new car franchises will create more space for used car sales expansion, which is more profitable for us.

 

Fiscal 2005 Expectations

 

The fiscal 2005 expectations discussed below are based on historical and current trends in our business and should be read in conjunction with the “Cautionary Information About Forward-Looking Statements” section of this MD&A.

 

Fiscal 2005 Total Used Unit Growth. Our revenue and earnings growth expectations are based on expanding our store base by 15% to 20% annually, as well as on our comparable store used unit growth. For fiscal 2005, we expect total used unit growth in the range of 18% to 22%. Total revenues will also be affected by changes in average retail prices, our dispositions of new car franchises, and the residual effect of the new ACR methodology.

 

24 CARMAX 2004

    


Fiscal 2005 Comparable Store Used Unit Growth. We expect fiscal 2005 comparable store used unit growth in the range of 3% to 7%. Fiscal 2005 comparable store growth is still challenged, we believe, by the exceptionally strong sales base we established over the past three years, especially following the high levels of customer traffic stimulated by the widespread introduction of 0% financing after the events of September 11, 2001.

 

Fiscal 2005 Earnings Per Share. We expect fiscal 2005 pretax earnings growth of 12% to 17%. We anticipate that our effective tax rate will increase from 38.5% to 39.0% as we expand our store base into states with higher tax rates. Consequently our earnings per share growth will be slightly lower at 10% to 15%, in the range of $1.21 to $1.26.

 

We expect our gross margin to be favorably impacted by the growing mix of used car sales, as we add used car superstores and divest new car franchises. In addition, we believe a refinement of our ACR methodology will provide an incremental benefit to gross margin.

 

In fiscal 2005, we expect CAF’s gain as a percent of loans sold to be slightly below the midpoint of our 3.5% to 4.5% normalized range. Therefore, we expect CAF income will be relatively flat with fiscal 2004, despite the anticipated increase in loan volume. Our fiscal 2005 pretax earnings growth would be expected in the range of 19% to 24% if our CAF spread remained at the 4.7% that it was in fiscal 2004.

 

In fiscal 2005, we will still be experiencing the growth penalty of opening new stores, which have higher SG&A rates, while none of our newer stores will have reached mature levels of revenue. We believe our corporate overhead expenditures as a percent of sales will remain flat compared with fiscal 2004, even though we expect to absorb approximately $4 million in additional expenses related to being a stand-alone company. Among these expenses are costs related to outsourcing our payroll systems, which previously had been supplied by Circuit City. We also expect another $3 million to $5 million of incremental stand-alone costs in fiscal 2006 when we outsource our data center, which is now housed at Circuit City. This should be the last major incremental stand-alone cost increase we will incur.

 

Longer-Term Expectations

 

The longer-term expectations discussed below are based on historical and current trends in our business and should be read in conjunction with the “Cautionary Information About Forward-Looking Statements” section of this MD&A.

 

We expect used unit comparable store sales increases in the range of 4% to 8% over the next several years, reflecting the multi-year ramp in sales of newly opened stores as they mature. Once CAF income reflects comparative spreads in our normalized range, we expect the combination of unit growth and expense leverage to deliver average annual earnings per share growth of approximately 20%.

 

RECENT ACCOUNTING PRONOUNCEMENTS

 

For a discussion of recent accounting pronouncements applicable to the company, see Note 14 to the company’s consolidated financial statements.

 

FINANCIAL CONDITION

 

Operating Activities

 

We generated net cash from operating activities of $148.5 million in fiscal 2004, $72.0 million in fiscal 2003, and $42.6 million in fiscal 2002. The fiscal 2004 improvement primarily resulted from the increase in net earnings and a slight decrease in inventory, despite adding nine used car superstores during the year. The decrease in inventory in fiscal 2004 reflects the combined effects of a higher-than-normal inventory balance at the end of fiscal 2003 resulting from weather-impeded sales in February 2003 and the disposal of four new car franchises during the current fiscal year. The fiscal 2003 improvement primarily resulted from an increase in net earnings and an increase in accounts payable and accrued expenses associated with the separation from Circuit City. Prior to fiscal 2003, certain liabilities such as the workers’ compensation liability were recorded through the debt from our former parent and therefore reflected as financing activities.

 

Investing Activities

 

Net cash used in investing activities was $73.8 million in fiscal 2004 and $80.4 million in fiscal 2003. Net cash provided by investing activities was $57.5 million in fiscal 2002. Capital expenditures were $181.3 million in fiscal 2004, $122.0 million in fiscal 2003, and $41.4 million in fiscal 2002. The increase in capital expenditures reflects the increase in our store base associated with the resumption of our growth plan. Additionally, some of the fiscal 2004 increase is associated with the initial expenditures associated with our future corporate office site in Richmond, Va.

 

Capital expenditures are funded through sale-leaseback transactions, short- and long-term debt, and internally generated funds. Net proceeds from sales of property and equipment totaled $107.5 million in fiscal 2004, $41.6 million in fiscal 2003, and $99.0 million in fiscal 2002. The majority of the sale proceeds relate to sale-leaseback transactions. In fiscal 2004, the company entered into sale-leaseback transactions involving nine properties valued at approximately $107.0 million. In fiscal 2003, we entered into a sale leaseback transaction involving three superstore properties valued at approximately $37.6 million and in fiscal 2002 we entered into a sale leaseback transaction involving nine superstore properties valued at approximately $102.4 million. These transactions were structured as operating leases with initial terms of either 15 or 20 years with various renewal options. At February 29, 2004, we owned a total of four CarMax superstores.

 

     CARMAX 2004 25


In fiscal 2005, we anticipate gross capital expenditures of approximately $250 million. Planned expenditures primarily relate to new store construction, including furniture, fixtures, and equipment; land purchases associated with future year store openings; new corporate offices; and leasehold improvements to existing properties. We expect to open ten used car superstores during fiscal 2005, five of which will be satellite superstores.

 

Financing Activities

 

Net cash used in financing activities was $47.6 million in fiscal 2004. In fiscal year 2003, net cash provided by financing activities was $39.8 million, compared with net cash used of $105.7 million in fiscal 2002. In fiscal 2004, we used cash generated from operations to reduce total outstanding debt by $51.6 million. In fiscal 2003, we increased total outstanding debt by $67.6 million and paid a one-time dividend of $28.4 million to Circuit City in conjunction with the separation transaction.

 

The aggregate principal amount of automobile loan receivables funded through securitizations, which are discussed in Notes 3 and 4 to the company’s consolidated financial statements, totaled $2.20 billion at February 29, 2004, $1.86 billion at February 28, 2003, and $1.49 billion at February 28, 2002. During fiscal 2004, we completed two public automobile loan securitizations totaling $1.11 billion. At February 29, 2004, the warehouse facility limit was $825.0 million and unused warehouse capacity totaled $272.5 million. The warehouse facility matures in June 2004. Notes 2(C) and 4 to the company’s consolidated financial statements include a discussion of the warehouse facility. We anticipate that we will be able to renew, expand, or enter into new securitization arrangements to meet the future needs of the automobile loan finance operation.

 

We maintain a $300 million credit facility secured by vehicle inventory. As of February 29, 2004, the amount outstanding under this credit facility was $104.4 million, with the remainder fully available to the company. See Note 9 to the company’s consolidated financial statements for discussion of expiration, renewals, and covenants associated with this facility.

 

We expect that proceeds from securitization transactions; sale-leaseback transactions; current and, if needed, additional credit facilities; and cash generated by operations will be sufficient to fund capital expenditures and working capital for the foreseeable future.

 

Off-Balance Sheet Arrangements

 

CAF’s lending business is limited to providing prime auto loans for our used and new car sales. We use a securitization program to fund substantially all of the automobile loan receivables originated by CAF. We sell the automobile loan receivables to a wholly owned, bankruptcy-remote, special purpose entity that transfers an undivided interest in the receivables to a group of third-party investors. This program is referred to as the warehouse facility.

 

We periodically use public securitizations to refinance the receivables previously securitized through the warehouse facility. In a public securitization, a pool of automobile loan receivables is sold to a bankruptcy-remote, special purpose entity that in turn transfers the receivables to a special purpose securitization trust.

 

Additional information regarding the nature, business purposes, and importance of our off-balance sheet arrangement to our liquidity and capital resources can be found in the “CarMax Auto Finance Income,” “Financial Condition,” and “Market Risk” sections of this MD&A, as well as in Notes 3, 4, and 5 to the company’s consolidated financial statements.

 

MARKET RISK

 

Automobile Installment Loan Receivables

 

At February 29, 2004, and February 28, 2003, all loans in the portfolio of automobile loan receivables were fixed-rate installment loans. Financing for these automobile loan receivables is achieved through asset securitization programs that, in turn, issue both fixed- and floating-rate securities. Interest rate exposure relating to floating-rate securitizations is managed through the use of interest rate swaps. Receivables held for investment or sale are financed with working capital. Generally, changes in interest rates associated with underlying swaps will not have a material impact on earnings. However, changes in interest rates associated with underlying swaps may have a material impact on cash and cash flows.

 

Credit risk is the exposure to nonperformance of another party to an agreement. Credit risk is mitigated by dealing with highly rated bank counterparties. The market and credit risks associated with financial derivatives are similar to those relating to other types of financial instruments. Refer to Note 5 to the company’s consolidated financial statements for a description of these items.

 

CONTRACTUAL OBLIGATIONS

 

(In millions)


   Total

   Less than
1 Year


   1 to 3
Years


   3 to 5
Years


   More than 5
Years


Contractual obligations:

                                  

Long-term debt

   $ 100.0    $ —      $ 100.0    $ —      $ —  

Operating leases

     893.0      58.2      116.4      115.5      602.9

Purchase obligations

     88.4      73.0      6.3      9.1      —  

Lines of credit

     4.4      4.4      —        —        —  
    

  

  

  

  

Total

   $ 1,085.8    $ 135.6    $ 222.7    $ 124.6    $ 602.9
    

  

  

  

  

 

26 CARMAX 2004

    


The total principal amount of ending managed receivables securitized or held for investment or sale was as follows:

 

     As of February 29 or 28

(In millions)


   2004

   2003

Fixed-rate securitizations

   $ 1,647.9    $ 1,385.1

Floating-rate securitizations synthetically altered to fixed

     551.8      473.2

Floating-rate securitizations

     0.7      0.8

Held for investment(1)

     29.4      16.0

Held for sale(2)

     18.8      3.6
    

  

Total

   $ 2,248.6    $ 1,878.7
    

  

 

(1) The majority is held by a bankruptcy-remote special purpose entity.
(2) Held by a bankruptcy-remote special purpose entity.

 

Interest Rate Exposure

 

We also have interest rate risk from changing interest rates related to our outstanding debt. Substantially all of the debt is floating-rate debt based on LIBOR. A 100-basis point increase in market interest rates would not have had a material effect on our fiscal 2004 results of operations or cash flows.

 

CAUTIONARY INFORMATION ABOUT FORWARD-LOOKING STATEMENTS

 

The provisions of the Private Securities Litigation Reform Act of 1995 provide companies with a “safe harbor” when making forward-looking statements. This “safe harbor” encourages companies to provide prospective information about their companies without fear of litigation. The company wishes to take advantage of the “safe harbor” provisions of the Act. Company statements that are not historical facts, including statements about management’s expectations for fiscal 2005 and beyond, are forward-looking statements and involve various risks and uncertainties.

 

Forward-looking statements are estimates and projections reflecting our judgment and involve a number of risks and uncertainties that could cause actual results to differ materially from those suggested by the forward-looking statements. Although we believe that the estimates and projections reflected in the forward-looking statements are reasonable, our expectations may prove to be incorrect. Investors are cautioned not to place undue reliance on any forward-looking statements, which are based on current expectations. Important factors that could cause actual results to differ materially from estimates or projections contained in our forward-looking statements include:

 

  In the normal course of business, we are subject to changes in general U.S. or regional U.S. economic conditions including, but not limited to, consumer credit availability, consumer credit delinquency and default rates, interest rates, inflation, personal discretionary spending levels, and consumer sentiment about the economy in general. Any significant changes in economic conditions could adversely affect consumer demand and increase costs resulting in lower profitability for the company.

 

  The company operates in a highly competitive industry and new entrants to the industry could result in increased wholesale costs for used vehicles and lower-than-expected vehicle sales and margins.

 

  Any significant changes in retail prices for used and new vehicles could result in lower sales and margins for the company.

 

  A reduction in the availability or access to sources of inventory would adversely affect the company’s business.

 

  Should excess inventory develop, the inability to liquidate excess inventory at prices that allow the company to meet its margin targets or to recover its costs would adversely affect the company’s profitability.

 

  The ability to attract and retain an effective management team in a dynamic environment and the availability of a suitable work force is vital to the company’s ability to manage and support its service-driven operating strategies. The inability to attract such a work-force team or a significant increase in payroll market costs would adversely affect the company’s profitability.

 

  Changes in the availability or cost of capital and working capital financing, including the availability of long-term financing to support development of the company and the availability of securitization financing, could adversely affect the company’s growth and operating strategies.

 

  A decrease in the availability of appropriate real estate locations for expansion would limit the expansion of the company’s store base and the company’s future operating results.

 

  The occurrence of weather events adversely affecting traffic at our retail locations could negatively impact the company’s operating results.

 

  The occurrence of certain material events including natural disasters, acts of terrorism, the outbreak of war or other significant national or international events could adversely affect the company’s operating results.

 

  The imposition of new restrictions or regulations regarding the sale of products and/or services that the company sells, changes in tax or environmental rules and regulations applicable to the company or our competitors, or any failure to comply with such laws or any adverse change in such laws could increase costs and affect the company’s profitability.

 

  We are subject to various litigation matters, which, if the outcomes in any significant matters are adverse, could negatively affect the company’s business.

 

     CARMAX 2004 27


CONSOLIDATED STATEMENTS OF EARNINGS

 

     Years Ended February 29 or 28

(In thousands except per share data)


   2004

   %(1)

   2003

   %(1)

   2002

   %(1)

SALES AND OPERATING REVENUES:

                                   

Used vehicle sales

   $ 3,470,615    75.5    $ 2,912,082    73.4    $ 2,497,150    70.7

New vehicle sales

     515,383    11.2      519,835    13.1      559,943    15.8

Wholesale vehicle sales

     440,571    9.6      366,589    9.2      325,552    9.2

Other sales and revenues

     171,122    3.7      171,438    4.3      151,114    4.3
    

  
  

  
  

  

NET SALES AND OPERATING REVENUES

     4,597,691    100.0      3,969,944    100.0      3,533,759    100.0

Cost of sales

     4,026,803    87.6      3,501,705    88.2      3,114,366    88.1
    

  
  

  
  

  

GROSS PROFIT

     570,888    12.4      468,239    11.8      419,393    11.9

CARMAX AUTO FINANCE INCOME (NOTES 3 AND 4)

     84,963    1.8      82,399    2.1      66,473    1.9

Selling, general, and administrative expenses (NOTE 2)

     468,374    10.2      392,417    9.9      334,464    9.5

Gain on franchise dispositions, net

     2,327    0.1      —      —        —      —  

Interest expense (NOTE 9)

     1,137    —        2,261    0.1      4,958    0.1

Interest income

     683    —        737    —        12    —  
    

  
  

  
  

  

Earnings before income taxes

     189,350    4.1      156,697    3.9      146,456    4.1

Provision for income taxes (NOTE 7)

     72,900    1.6      61,895    1.6      55,654    1.6
    

  
  

  
  

  

NET EARNINGS

   $ 116,450    2.5    $ 94,802    2.4    $ 90,802    2.6
    

  
  

  
  

  

Weighted average common shares (NOTE 11):

                                   

Basic

     103,503           102,983           102,039     

Diluted

     105,628           104,570           104,022     

NET EARNINGS PER SHARE (NOTE 11):

                                   

Basic

   $ 1.13         $ 0.92         $ 0.89     

Diluted

   $ 1.10         $ 0.91         $ 0.87     

 

(1) Percents are calculated as a percentage of net sales and operating revenues and may not equal totals due to rounding.

 

See accompanying notes to consolidated financial statements.

 

28 CARMAX 2004

    


CONSOLIDATED BALANCE SHEETS

 

     At February 29 or 28

(In thousands except share data)


   2004

   2003

ASSETS

             

CURRENT ASSETS:

             

Cash and cash equivalents (NOTE 2)

   $ 61,643    $ 34,615

Accounts receivable, net

     72,358      56,449

Automobile loan receivables held for sale (NOTE 4)

     18,781      3,579

Retained interests in securitized receivables (NOTE 4)

     145,988      135,016

Inventory

     466,061      466,450

Prepaid expenses and other current assets

     8,650      12,636
    

  

TOTAL CURRENT ASSETS

     773,481      708,745

Property and equipment, net (NOTE 6)

     244,064      187,158

Deferred income taxes (NOTE 7)

     185      —  

Other assets

     19,287      21,714
    

  

TOTAL ASSETS

   $ 1,037,017    $ 917,617
    

  

LIABILITIES AND SHAREHOLDERS’ EQUITY

             

CURRENT LIABILITIES:

             

Accounts payable

   $ 145,517    $ 117,587

Accrued expenses and other current liabilities

     55,674      44,682

Accrued income taxes

     4,050      —  

Deferred income taxes (NOTE 7)

     32,711      29,783

Short-term debt (NOTE 9)

     4,446      56,051
    

  

TOTAL CURRENT LIABILITIES

     242,398      248,103

Long-term debt, excluding current installments (NOTE 9)

     100,000      100,000

Deferred revenue and other liabilities

     13,866      10,904

Deferred income taxes (NOTE 7)

     —        4,041
    

  

TOTAL LIABILITIES

     356,264      363,048
    

  

SHAREHOLDERS’ EQUITY (NOTES 1 AND 10):

             

Common stock, $0.50 par value; 350,000,000 shares authorized; 103,778,461 and 103,083,047 shares issued and outstanding at February 29, 2004, and February 28, 2003, respectively

     51,889      51,542

Capital in excess of par value

     482,132      472,745

Retained earnings

     146,732      30,282
    

  

TOTAL SHAREHOLDERS’ EQUITY

     680,753      554,569
    

  

Commitments and contingent liabilities (NOTES 1,8,9,12, AND 13)

     —        —  

TOTAL LIABILITIES AND SHAREHOLDERS’ EQUITY

   $ 1,037,017    $ 917,617
    

  

 

See accompanying notes to consolidated financial statements.

 

     CARMAX 2004 29


CONSOLIDATED STATEMENTS OF CASH FLOWS

 

     Years Ended February 29 or 28

 

(In thousands)


   2004

    2003

    2002

 

OPERATING ACTIVITIES:

                        

Net earnings

   $ 116,450     $ 94,802     $ 90,802  

Adjustments to reconcile net earnings to net cash provided by operating activities:

                        

Depreciation and amortization

     16,181       14,873       16,340  

Amortization of restricted stock awards

     122       77       100  

(Gain) loss on disposition of assets

     (1,462 )     30       —    

Provision for deferred income taxes

     (1,298 )     8,880       3,162  

Changes in operating assets and liabilities:

                        

(Increase) decrease in accounts receivable, net

     (15,909 )     (6,008 )     7,232  

(Increase) decrease in automobile loan receivables held for sale

     (15,202 )     (1,435 )     704  

Increase in retained interests in securitized receivables

     (10,972 )     (14,333 )     (46,542 )

Decrease (increase) in inventory

     389       (67,366 )     (51,947 )

Decrease (increase) in prepaid expenses and other current assets

     3,986       (10,571 )     241  

Decrease (increase) in other assets

     4,647       (845 )     1,639  

Increase in accounts payable, accrued expenses and other current liabilities, and accrued income taxes

     48,570       51,375       19,330  

Increase in deferred revenue and other liabilities

     2,962       2,488       1,580  
    


 


 


NET CASH PROVIDED BY OPERATING ACTIVITIES

     148,464       71,967       42,641  
    


 


 


INVESTING ACTIVITIES:

                        

Purchases of property and equipment

     (181,338 )     (122,032 )     (41,417 )

Proceeds from sales of property and equipment

     107,493       41,621       98,965  
    


 


 


NET CASH (USED IN) PROVIDED BY INVESTING ACTIVITIES

     (73,845 )     (80,411 )     57,548  
    


 


 


FINANCING ACTIVITIES:

                        

(Decrease) increase in short-term debt, net

     (51,605 )     46,211       8,853  

Issuance of long-term debt

     —         100,000       —    

Payments on long-term debt

     —         (78,608 )     (112,600 )

Equity issuances, net

     4,014       570       (1,958 )

Special dividend paid

     —         (28,400 )     —    
    


 


 


NET CASH (USED IN) PROVIDED BY FINANCING ACTIVITIES

     (47,591 )     39,773       (105,705 )
    


 


 


Increase (decrease) in cash and cash equivalents

     27,028       31,329       (5,516 )

Cash and cash equivalents at beginning of year

     34,615       3,286       8,802  
    


 


 


CASH AND CASH EQUIVALENTS AT END OF YEAR

   $ 61,643     $ 34,615     $ 3,286  
    


 


 


SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION

                        

Cash paid during the year for:

                        

Interest

   $ 4,695     $ 3,862     $ 5,336  

Income taxes

   $ 59,987     $ 49,215     $ 42,332  

 

See accompanying notes to consolidated financial statements.

 

30 CARMAX 2004

    


CONSOLIDATED STATEMENTS OF SHAREHOLDERS’ EQUITY

 

(In thousands)


   Common
Shares
Outstanding


    Common
Stock


    Capital in
Excess of
Par Value


    Retained
Earnings


   Parent’s
Equity


    Total

 

BALANCE AT MARCH 1,2001

   —       $ —       $ —       $ —      $ 391,503     $ 391,503  

Net earnings

   —         —         —         —        90,802       90,802  

Equity issuances, net

   —         —         —         —        3,174       3,174  
    

 


 


 

  


 


BALANCE AT FEBRUARY 28,2002

   —         —         —         —        485,479       485,479  

Net earnings

   —         —         —         30,282      64,520       94,802  

Equity issuances, net

   —         —         —         —        2,589       2,589  

Special dividend

   —         —         —         —        (28,400 )     (28,400 )

Recapitalization due to separation

   103,014       51,507       472,681       —        (524,188 )     —    

Exercise of common stock options

   39       20       177       —        —         197  

Shares purchased for employee stock purchase plan

   —         —         (213 )     —        —         (213 )

Shares issued under stock incentive plans

   30       15       408       —        —         423  

Tax benefit from stock issued

   —         —         12       —        —         12  

Unearned compensation-restricted stock

   —         —         (320 )     —        —         (320 )
    

 


 


 

  


 


BALANCE AT FEBRUARY 28,2003

   103,083       51,542       472,745       30,282      —         554,569  

Net earnings

   —         —         —         116,450      —         116,450  

Exercise of common stock options

   693       346       4,176       —        —         4,522  

Shares purchased for employee stock purchase plan

   —         —         (599 )     —        —         (599 )

Shares issued under stock incentive plans

   3       2       95       —        —         97  

Shares cancelled upon reacquisition by the company

   (1 )     (1 )     (13 )     —        —         (14 )

Tax benefit from stock issued

   —         —         5,598       —        —         5,598  

Unearned compensation-restricted stock

   —         —         130       —        —         130  
    

 


 


 

  


 


BALANCE AT FEBRUARY 29,2004

   103,778     $ 51,889     $ 482,132     $ 146,732    $ —       $ 680,753  
    

 


 


 

  


 


 

See accompanying notes to consolidated financial statements.

 

     CARMAX 2004 31


NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

1 BACKGROUND AND BASIS OF PRESENTATION

 

CarMax, Inc. (“CarMax” and “the company”), including its wholly owned subsidiaries, is the leading specialty retailer of used cars and light trucks in the United States. CarMax was the first used vehicle retailer to offer a large selection of quality used vehicles at low, “no-haggle” prices using a customer-friendly sales process in an attractive, modern sales facility. CarMax also sells new vehicles under various franchise agreements. CarMax provides its customers with a full range of related services, including the financing of vehicle purchases through its own finance operation, CarMax Auto Finance (“CAF”), and third-party lenders; the sale of extended warranties; and vehicle repair service.

 

CarMax was formerly a subsidiary of Circuit City Stores, Inc. (“Circuit City”). Prior to October 1, 2002, Circuit City had two common stock series, the Circuit City Stores, Inc.—Circuit City Group (“Circuit City Group”) common stock and the Circuit City Stores, Inc.—CarMax Group (“CarMax Group”) common stock, which was intended to track separately the performance of the CarMax business. On October 1, 2002, the CarMax business was separated from Circuit City through a tax-free transaction in which each share of CarMax Group common stock was exchanged for one share of CarMax, Inc. common stock. In addition, each holder of Circuit City Group common stock received a distribution of a 0.313879 share of CarMax, Inc. common stock for each Circuit City Group share. As a result of the separation, all of the businesses, assets, and liabilities of the CarMax Group are held in CarMax, Inc., an independent, separately traded public company.

 

In conjunction with the separation, all outstanding CarMax Group stock options and restricted stock were replaced with CarMax, Inc. stock options and restricted stock with the same terms and conditions, exercise prices, and restrictions as the CarMax Group stock options and restricted stock they replaced.

 

At the separation date, Circuit City and CarMax executed a transition services agreement and a tax allocation agreement. In the transition services agreement, Circuit City agreed to provide to CarMax services including human resources, payroll, benefits administration, tax services, computer center support, and telecommunications. The agreement specified initial service periods ranging from six to twenty-four months, with varying renewal options. For fiscal 2005, Circuit City will provide computer center support and telecommunication services for CarMax pursuant to this agreement. The tax allocation agreement provided that the pre-separation taxes attributable to the business of each party would be borne solely by that party.

 

2 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

 

(A) Principles of Consolidation

 

The consolidated financial statements include the accounts of CarMax and its wholly owned subsidiaries. All significant intercompany balances and transactions have been eliminated in consolidation.

 

(B) Cash and Cash Equivalents

 

Cash equivalents of $48.9 million and $29.6 million at February 29, 2004, and February 28, 2003, respectively, consisted of highly liquid debt securities with original maturities of three months or less. Included in cash equivalents at February 29, 2004, and February 28, 2003, were restricted cash deposits of $13.0 million and $11.5 million, respectively, which were associated with certain insurance deductibles. Additional restricted cash related to securitized auto loan receivables at February 29, 2004, and February 28, 2003, were $6.4 million and $2.4 million, respectively.

 

(C) Securitizations

 

The company uses a securitization program to fund substantially all of the automobile loan receivables originated by CAF. The company sells the automobile loan receivables to a wholly owned, bankruptcy-remote, special purpose entity that transfers an undivided interest in the receivables to a group of third-party investors. This program is referred to as the warehouse facility.

 

The company periodically uses public securitizations to refinance the receivables previously securitized through the warehouse facility. In a public securitization, a pool of automobile loan receivables is sold to a bankruptcy-remote, special purpose entity that in turn transfers the receivables to a special purpose securitization trust.

 

The transfers of receivables are accounted for as sales in accordance with Statement of Financial Accounting Standards (“SFAS”) No. 140, “Accounting for Transfers and Servicing of Financial Assets and Extinguishments of Liabilities.” The company retains various interests in the automobile loan receivables that it securitizes. The retained interests presented on the company’s consolidated balance sheets include the present value of the expected residual cash flows generated by the securitized receivables, the restricted cash on deposit in various reserve accounts, and an undivided ownership interest in the receivables securitized through the warehouse facility and certain public securitizations. Retained interests are carried at fair value and changes in fair value are included in earnings. See Notes 3 and 4 for additional discussion on securitizations.

 

32 CARMAX 2004

    


(D) Fair Value of Financial Instruments

 

The carrying value of the company’s cash and cash equivalents, receivables including automobile loan receivables, accounts payable, short-term borrowings, and long-term debt approximates fair value. The company’s retained interests in securitized receivables and derivative financial instruments are recorded on the consolidated balance sheets at fair value.

 

(E) Trade Accounts Receivable

 

Trade accounts receivable, net of an allowance for doubtful accounts, include certain amounts due from finance companies and customers, as well as from manufacturers for incentives and warranty reimbursements, and for other miscellaneous receivables. The estimate for doubtful accounts is based on historical experience and trends.

 

(F) Inventory

 

Inventory is comprised primarily of vehicles held for sale or undergoing reconditioning and is stated at the lower of cost or market. Vehicle inventory cost is determined by specific identification. Parts and labor used to recondition vehicles, as well as transportation and other incremental expenses associated with acquiring and reconditioning vehicles, are included in inventory. Certain manufacturer incentives and rebates for new car inventory, including holdbacks, are recognized as a reduction to new car inventory when the company purchases the vehicles. Volume-based incentives are recognized as a reduction to new car inventory cost when achievement of volume thresholds are determined to be probable.

 

(G) Property and Equipment

 

Property and equipment is stated at cost less accumulated depreciation and amortization. Depreciation and amortization are calculated using the straight-line method over the assets’ estimated useful lives.

 

(H) Computer Software Costs

 

External direct costs of materials and services used in the development of internal-use software and payroll and payroll-related costs for employees directly involved in the development of internal-use software are capitalized. Amounts capitalized are amortized on a straight-line basis over a period of five years.

 

(I) Goodwill and Intangible Assets

 

SFAS No. 142, “Goodwill and Other Intangible Assets,” requires that goodwill and intangible assets with indefinite useful lives not be amortized, but rather tested for impairment at least annually. As of March 1, 2002, the company performed the required transition impairment tests of goodwill and other intangible assets and determined that no impairment existed. Additionally, as of February 29, 2004, and February 28, 2003, no impairment of goodwill or intangible assets resulted from the annual impairment tests. Prior to March 1, 2002, goodwill and other intangibles with indefinite useful lives were amortized on a straight-line basis over 15 years. The carrying amount of goodwill and other intangibles was $16.0 million as of February 29, 2004, and $21.7 million as of February 28, 2003.

 

(J) Defined Benefit Retirement Plan and Insurance Liabilities

 

Defined benefit retirement plan obligations and insurance liabilities are included in accrued expenses and other current liabilities on the company’s consolidated balance sheets. The defined benefit retirement plan obligations are determined by independent actuaries using a number of assumptions provided by the company. Key assumptions used to measure the plan obligations include the discount rate, the rate of salary increases, and the estimated future return on plan assets. Insurance liability estimates for workers’ compensation, general liability, and employee-related health care benefits are determined by considering historical claims experience, demographic factors, and other actuarial assumptions.

 

(K) Impairment or Disposal of Long-Lived Assets

 

The company reviews long-lived assets for impairment when circumstances indicate the carrying amount of an asset may not be recoverable. Impairment is recognized when the sum of undiscounted estimated future cash flows expected to result from the use of the asset is less than the carrying value.

 

(L) Store Opening Expenses

 

Costs relating to store openings, including preopening costs, are expensed as incurred.

 

(M) Income Taxes

 

Deferred income taxes reflect the impact of temporary differences between the amounts of assets and liabilities recognized for financial reporting purposes and the amounts recognized for income tax purposes, measured by applying currently enacted tax laws. A deferred tax asset is recognized if it is more likely than not that a benefit will be realized.

 

(N) Revenue Recognition

 

The company recognizes revenue when the earnings process is complete, generally either at the time of sale to a customer or upon delivery to a customer. As part of its customer service strategy, the company guarantees the vehicles it sells with a 5-day or 250-mile, money-back guarantee. If a customer returns the vehicle purchased within the limits of the guarantee, the company will refund the customer’s money. A reserve for vehicle returns is recorded based on historical experience and trends.

 

The company sells extended warranties on behalf of unrelated third parties. These warranties have terms of coverage from 12 to 72 months. Because these third parties are the primary obligors under these warranties, commission revenue is recognized at the time of sale, net of a provision for estimated customer returns of the warranties. The reserve for returns is based on historical experience and trends.

 

     CARMAX 2004 33


(O) Advertising Expenses

 

All advertising costs are expensed as incurred. Advertising expense, which is included in selling, general, and administrative expenses in the accompanying consolidated statements of earnings, amounted to $62.4 million in fiscal 2004, $52.4 million in fiscal 2003, and $47.3 million in fiscal 2002. Advertising expense was 1.4% of net sales and operating revenues for fiscal 2004 and 1.3% for fiscal 2003 and 2002.

 

(P) Net Earnings Per Share

 

Basic net earnings per share is computed by dividing net earnings by the weighted average number of shares of common stock outstanding. Diluted net earnings per share is computed by dividing net earnings by the sum of the weighted average number of shares of common stock outstanding and dilutive potential common stock.

 

(Q) Stock-Based Compensation

 

The company accounts for its stock-based compensation plans under the recognition and measurement principles of Accounting Principles Board Opinion No. 25, “Accounting for Stock Issued to Employees,” and related interpretations. Under this opinion and related interpretations, compensation expense is recorded on the date of grant and amortized over the period of service only if the market value of the underlying stock on the grant date exceeds the exercise price. No stock option-based employee compensation cost is reflected in net earnings, as options granted under those plans had exercise prices equal to the market value of the underlying common stock on the date of grant. The following table illustrates the effect on net earnings and net earnings per share as if the fair-value-based method of accounting had been applied to all outstanding stock awards in each reported period:

 

     Years Ended February 29 or 28

(In thousands except per share data)


   2004

   2003

   2002

Net earnings, as reported

   $ 116,450    $ 94,802    $ 90,802

Total additional stock-based compensation expenses determined under the fair-value-based method for all awards, net of related tax effects

     6,759      4,391      1,559
    

  

  

Pro forma net earnings

   $ 109,691    $ 90,411    $ 89,243
    

  

  

Earnings per share:

                    

Basic, as reported

   $ 1.13    $ 0.92    $ 0.89

Basic, pro forma

   $ 1.06    $ 0.88    $ 0.87

Diluted, as reported

   $ 1.10    $ 0.91    $ 0.87

Diluted, pro forma

   $ 1.04    $ 0.86    $ 0.86

 

The pro forma effect on fiscal 2004 may not be representative of the pro forma effects on net earnings and net earnings per share for future years.

 

For the purpose of computing the pro forma amounts indicated above, the fair value of each option on the date of grant was estimated using the Black-Scholes option-pricing model. The weighted average assumptions used in the model were as follows:

 

     Years Ended
February 29 or 28


 
     2004

    2003

    2002

 

Expected dividend yield

   —       —       —    

Expected stock volatility

   78 %   76 %   79 %

Risk-free interest rates

   3 %   4 %   5 %

Expected lives (in years)

   5     5     4  

 

Using these assumptions in the Black-Scholes model, the weighted average fair value of options granted was $9 per share in fiscal 2004, $17 per share in fiscal 2003, and $3 per share in fiscal 2002.

 

(R) Derivative Financial Instruments

 

In connection with securitization activities through the warehouse facility, the company enters into interest rate swap agreements to manage exposure to interest rates and to more closely match funding costs to the use of funding. The company recognizes the interest rate swaps as either assets or liabilities on the consolidated balance sheets at fair value with changes in fair value included in earnings as a component of CarMax Auto Finance income.

 

(S) Risks and Uncertainties

 

CarMax retails used and new vehicles. The diversity of the company’s customers and suppliers reduces the risk that a severe impact will occur in the near term as a result of changes in its customer base, competition, or sources of supply. However, management cannot assure that unanticipated events will not have a negative impact on the company.

 

The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities, revenues and expenses, and the disclosure of contingent assets and liabilities. Actual results could differ from those estimates.

 

(T) Reclassifications

 

Certain prior year amounts have been reclassified to conform to the current year’s presentation.

 

34 CARMAX 2004

    


3 CARMAX AUTO FINANCE INCOME

 

The company’s finance operation, CAF, originates automobile loans to prime-rated customers at competitive market rates of interest. The company sells substantially all of the loans it originates each month in a securitization transaction discussed in Note 4. The majority of the profit contribution from CAF is generated by the spread between the interest rate charged to the customer and the cost of funds. A gain, recorded at the time of the securitization transaction, results from recording a receivable equal to the present value of the expected residual cash flows generated by the securitized receivables. The cash flows are calculated taking into account expected prepayment and default rates.

 

CarMax Auto Finance income was as follows:

 

     Years Ended February
29 or 28


(In millions)


   2004

   2003

   2002

Gains on sales of loans

   $ 65.1    $ 68.2    $ 56.4
    

  

  

Other income:

                    

Servicing fee income

     21.8      17.3      14.0

Interest income

     16.0      11.5      7.7
    

  

  

Total other income

     37.8      28.8      21.7
    

  

  

Direct expenses:

                    

CAF payroll and fringe benefit expense

     8.2      7.0      5.7

Other direct CAF expenses

     9.7      7.6      5.9
    

  

  

Total direct expenses

     17.9      14.6      11.6
    

  

  

CarMax Auto Finance income

   $ 85.0    $ 82.4    $ 66.5
    

  

  

 

CarMax Auto Finance income does not include any allocation of indirect costs or income. The company presents this information on a direct basis to avoid making arbitrary decisions regarding the indirect benefit or costs that could be attributed to CAF. Examples of indirect costs not included are retail store expenses, retail financing commissions, and corporate expenses such as human resources, administrative services, marketing, information systems, accounting, legal, treasury, and executive payroll.

 

4 SECURITIZATIONS

 

The company uses a securitization program to fund substantially all of the automobile loan receivables originated by CAF. The company sells the automobile loan receivables to a wholly owned, bankruptcy-remote, special purpose entity that transfers an undivided interest in the receivables to a group of third-party investors. The special purpose entity and investors have no recourse to the company’s assets. The company’s risk is limited to the retained interests on the company’s consolidated balance sheets. The investors issue commercial paper supported by the transferred receivables, and the proceeds from the sale of the commercial paper are used to pay for the securitized receivables. This program is referred to as the warehouse facility.

 

The company periodically uses public securitizations to refinance the receivables previously securitized through the warehouse facility. In a public securitization, a pool of automobile loan receivables is sold to a bankruptcy-remote, special purpose entity that in turn transfers the receivables to a special purpose securitization trust. The securitization trust issues asset-backed securities, secured or otherwise supported by the transferred receivables, and the proceeds from the sale of the securities are used to pay for the securitized receivables. The earnings impact of refinancing receivables in a public securitization has not been material to the operations of the company. However, because securitization structures could change from time to time, this may not be representative of the potential impact of future securitizations.

 

The transfers of receivables are accounted for as sales in accordance with SFAS No. 140. When the receivables are securitized, the company recognizes a gain or loss on the sale of the receivables as described in Note 3.

 

     Years Ended February 29 or 28

 

(In millions)


   2004

    2003

    2002

 

Net loans originated

   $ 1,407.6     $ 1,189.0     $ 941.0  

Loans sold

   $ 1,390.2     $ 1,185.9     $ 938.5  

Gains on sales of loans

   $ 65.1     $ 68.2     $ 56.4  

Gains on sales of loans as a percentage of loans sold

     4.7 %     5.8 %     6.0 %

 

Retained Interests

 

The company retains various interests in the automobile loan receivables that it securitizes. The retained interests, presented as current assets on the company’s consolidated balance sheets, serve as a credit enhancement for the benefit of the investors in the securitized receivables. These retained interests include the present value of the expected residual cash flows generated by the securitized receivables, or “interest-only strip receivables,” the restricted cash on deposit in various reserve accounts, and an undivided ownership interest in the receivables securitized through the warehouse facility and certain public securitizations, or “required excess receivables,” as described

 

     CARMAX 2004 35


below. The cash reserves and excess receivables are generally 2% to 4% of managed receivables. The special purpose entities and the investors have no recourse to the company’s assets. The company’s risk is limited to the retained interests on the company’s consolidated balance sheets. The fair value of the retained interests may fluctuate depending on the performance of the securitized receivables.

 

The fair value of retained interests was $146.0 million as of February 29, 2004, and $135.0 million as of February 28, 2003. The retained interests had a weighted average life of 1.5 years as of February 29, 2004, and 1.6 years as of February 28, 2003. As defined in SFAS No. 140, the weighted average life in periods (for example, months or years) of pre-payable assets is calculated by multiplying the principal collections expected in each future period by the number of periods until that future period, summing those products, and dividing the sum by the initial principal balance. The following is a detailed explanation of the components of retained interests.

 

Interest-Only Strip Receivables. Interest-only strip receivables represent the present value of residual cash flows the company expects to receive over the life of the securitized receivables. The value of these receivables is determined by estimating the future cash flows using management’s assumptions of key factors, such as finance charge income, default rates, prepayment’ rates, and discount rates appropriate for the type of asset and risk. The value of interest-only strip receivables may be affected by external factors, such as changes in the behavior patterns of customers, changes in the strength of the economy, and developments in the interest rate markets; therefore, actual performance may differ from these assumptions. Management evaluates the performance of the receivables relative to these assumptions on a regular basis. Any financial impact resulting from a change in performance is recognized in earnings in the period in which it occurs.

 

Restricted Cash. Restricted cash represents amounts on deposit in various reserve accounts established for the benefit of the securitization investors. The amounts on deposit in the reserve accounts are used to pay various amounts, including principal and interest to investors, in the event that the cash generated by the securitized receivables in a given period is insufficient to pay those amounts. In general, each of the company’s securitizations requires that an amount equal to a specified percentage of the initial receivables balance be deposited in a reserve account on the closing date and that any excess cash generated by the receivables be used to fund the reserve account to the extent necessary to maintain the required amount. If the amount on deposit in the reserve account exceeds the required amount, an amount equal to that excess is released through the special purpose entity to the company. In the public securitizations, the amount required to be on deposit in the reserve account must equal or exceed a specified floor amount. The reserve account remains at the floor amount until the investors are paid in full, at which time the remaining reserve account balance is released through the special purpose entity to the company. The amount required to be maintained in the public securitization reserve accounts may increase depending upon the performance of the securitized receivables. The amount on deposit in the restricted cash accounts was $34.8 million as of February 29, 2004, and $33.3 million as of February 28, 2003.

 

Required Excess Receivables. The warehouse facility and certain public securitizations require that the total value of the securitized receivables exceed, by a specified amount, the principal amount owed to the investors. The required excess receivables balance represents this specified amount. Any cash flows generated by the required excess receivables are used, if needed, to make payments to the investors. The unpaid principal balance related to the required excess receivables was $28.8 million as of February 29, 2004, and $13.4 million as of February 28, 2003.

 

Key Assumptions Used in Measuring Retained Interests and Sensitivity Analysis

 

The following table shows the key economic assumptions used in measuring the fair value of the retained interests at February 29, 2004, and a sensitivity analysis showing the hypothetical effect on the retained interests if there were unfavorable variations from the assumptions used. Key economic assumptions at February 29, 2004, are not materially different from assumptions used to measure the fair value of retained interests at the time of securitization. These sensitivities are hypothetical and should be used with caution. In this table, the effect of a variation in a particular assumption on the fair value of the retained interests is calculated without changing any other assumption; in actual circumstances, changes in one factor may result in changes in another, which might magnify or counteract the sensitivities.

 

(In millions)


   Assumptions
Used


   Impact on
Fair Value of
10% Adverse
Change


   Impact on
Fair Value of
20% Adverse
Change


Prepayment rate

   1.45%–1.55%    $ 5.4    $ 10.5

Cumulative default rate

   2.00%–2.50%    $ 4.1    $ 8.1

Annual discount rate

   12.0%    $ 2.1    $ 4.2

 

Prepayment Rate. The company uses the Absolute Prepayment Model or “ABS” to estimate prepayments. This model assumes a rate of prepayment each month relative to the original number of receivables in a pool of receivables. ABS further assumes that all the receivables are the same size and amortize at the same rate and that each receivable in each month of its life will either be paid as scheduled or prepaid in full. For example, in a pool of receivables originally containing 10,000 receivables, a 1% ABS rate means that 100 receivables prepay each month.

 

Cumulative Default Rate. Cumulative default rate or “static pool” net losses are calculated by dividing the total projected future credit losses of a pool of receivables by the original pool balance.

 

36 CARMAX 2004

    


Continuing Involvement with Securitized Receivables

 

The company continues to manage the automobile loan receivables that it securitizes. The company receives servicing fees of approximately 1% of the outstanding principal balance of the securitized receivables. The servicing fees specified in the securitization agreements adequately compensate the company for servicing the securitized receivables. Accordingly, no servicing asset or liability has been recorded. The company is at risk for the retained interests in the securitized receivables. If the securitized receivables do not perform as originally projected, the value of the retained interests would be impacted. The assumptions used to value the retained interests, as well as a sensitivity analysis, are detailed in the “Key Assumptions Used in Measuring Retained Interests and Sensitivity Analysis” section of this footnote. Supplemental information about the managed receivables is shown in the following tables:

 

     As of February 29 or 28

 

(In millions)


   2004

    2003

    2002

 

Loans securitized

   $ 2,200.4     $ 1,859.1     $ 1,489.4  

Loans held for sale or investment

     48.2       19.6       13.9  
    


 


 


Ending managed receivables

   $ 2,248.6     $ 1,878.7     $ 1,503.3  
    


 


 


Accounts 31+ days past due

   $ 31.4     $ 27.6     $ 22.3  

Past due accounts as a percentage of ending managed receivables

     1.40 %     1.47 %     1.48 %
     Years Ended February 29 or 28

 

(In millions)


   2004

    2003

    2002

 

Average managed receivables

   $ 2,099.4     $ 1,701.0     $ 1,393.7  

Credit losses on managed receivables

   $ 21.1     $ 17.5     $ 12.9  

Credit losses as a percentage of average managed receivables

     1.01 %     1.03 %     0.93 %

 

Selected Cash Flows from Securitized Receivables

 

The table below summarizes certain cash flows received from and paid to the automobile loan securitizations:

 

     Years Ended February 29 or 28

(In millions)


   2004

   2003

   2002

• Proceeds from new securitizations

   $ 1,185.5    $ 1,018.7    $ 755.7

• Proceeds from collections reinvested in revolving period securitizations

   $ 514.9    $ 468.9    $ 452.3

• Servicing fees received

   $ 21.5    $ 17.0    $ 13.8

• Other cash flows received from retained interests:

                    

Interest-only strip receivables

   $ 74.1    $ 65.4    $ 48.2

Cash reserve releases, net

   $ 16.6    $ 25.3    $ 15.8

 

Proceeds from New Securitizations. Proceeds from new securitizations represent receivables newly securitized through the warehouse facility during the period. Receivables initially securitized through the warehouse facility that are periodically refinanced in public securitizations are not considered new securitizations for this table.

 

Proceeds from Collections. Proceeds from collections reinvested in revolving period securitizations represent principal amounts collected on receivables securitized through the warehouse facility, which are used to fund new originations.

 

Servicing Fees. Servicing fees received represent cash fees paid to the company to service the securitized receivables.

 

Other Cash Flows Received from Retained Interests. Other cash flows received from retained interests represent cash received by the company from securitized receivables other than servicing fees. It includes cash collected on interest-only strip receivables and amounts released to the company from restricted cash accounts.

 

Financial Covenants and Performance Triggers

 

Certain securitization agreements include various financial covenants and performance triggers, while other securitization agreements, such as public securitizations with a senior-subordinated structure, do not include financial covenants or performance triggers. For those agreements with financial covenants and performance triggers, the company must meet financial covenants relating to minimum tangible net worth, maximum total liabilities to tangible net worth ratio, minimum tangible net worth to managed assets ratio, minimum current ratio, minimum cash balance or borrowing capacity, and minimum fixed charge coverage ratio. Certain securitized receivables must meet performance tests relating to portfolio yield, default rates, and delinquency rates. If these financial covenants and/or performance tests are not met, in addition to other consequences, the company may be unable to continue to securitize receivables through the warehouse facility or it may be terminated as servicer under the securitizations. At February 29, 2004, the company was in compliance with these financial covenants, and the securitized receivables were in compliance with these performance triggers.

 

     CARMAX 2004 37


5 FINANCIAL DERIVATIVES

 

The company enters into amortizing fixed-pay interest rate swaps relating to its automobile loan receivable securitizations. Swaps are used to better match funding costs to the fixed-rate receivables being securitized by converting variable-rate financing costs in the warehouse facility to fixed-rate obligations. The company entered into twenty-two 40-month amortizing interest rate swaps with initial notional amounts totaling approximately $1.21 billion in fiscal 2004, one 20-month and twelve 40-month amortizing interest rate swaps with initial notional amounts totaling approximately $1.05 billion in fiscal 2003, and twelve 40-month amortizing interest rate swaps with initial notional amounts totaling approximately $854.0 million in fiscal 2002. The amortized notional amount of all outstanding swaps related to the automobile loan receivable securitizations was approximately $551.8 million at February 29, 2004, and $473.2 million at February 28, 2003. The fair value of swaps included in accounts payable totaled a net liability of $2.0 million at February 29, 2004, and $2.6 million at February 28, 2003.

 

The market and credit risks associated with interest rate swaps are similar to those relating to other types of financial instruments. Market risk is the exposure created by potential fluctuations in interest rates. The company does not anticipate significant market risk from swaps as they are used on a monthly basis to match funding costs to the use of the funding. Credit risk is the exposure to nonperformance of another party to an agreement. The company mitigates credit risk by dealing with highly rated bank counterparties.

 

6 PROPERTY AND EQUIPMENT

 

Property and equipment, at cost, is summarized as follows:

 

     As of February 29 or 28

(In thousands)


   2004

   2003

Buildings (25 to 40 years)

   $ 30,985    $ 18,381

Land

     25,716      19,418

Land held for sale

     3,163      3,354

Land held for development

     3,580      8,021

Construction in progress

     116,639      91,938

Furniture, fixtures, and equipment (5 to 15 years)

     103,787      86,129

Leasehold improvements (8 to 15 years)

     29,427      21,029
    

  

       313,297      248,270

Less accumulated depreciation and amortization

     69,233      61,112
    

  

Property and equipment, net

   $ 244,064    $ 187,158
    

  

 

Land held for development represents land owned for future sites that are scheduled to open more than one year beyond the fiscal year reported.

 

7 INCOME TAXES

 

The components of the provision for income taxes on net earnings were as follows:

 

     Years Ended February 29 or 28

 

(In thousands)


   2004

    2003

    2002

 

Current:

                        

Federal

   $ 65,212     $ 47,600     $ 47,389  

State

     8,986       5,415       5,103  
    


 


 


Total

     74,198       53,015       52,492  
    


 


 


Deferred:

                        

Federal

     (1,180 )     8,614       3,067  

State

     (118 )     266       95  
    


 


 


Total

     (1,298 )     8,880       3,162  
    


 


 


Provision for income taxes

   $ 72,900     $ 61,895     $ 55,654  
    


 


 


 

The effective income tax rate differed from the federal statutory income tax rate as follows:

 

                        
     Years Ended February 29 or 28

 
     2004

    2003

    2002

 

Federal statutory income tax rate

     35.0 %     35.0 %     35.0 %

State and local income taxes, net of federal benefit

     3.1       3.0       2.9  

Non-deductible items

     0.4       1.5       0.1  
    


 


 


Effective income tax rate

     38.5 %     39.5 %     38.0 %
    


 


 


 

The tax effects of temporary differences that give rise to a significant portion of the deferred tax assets and liabilities were as follows:

 

     As of February
29 or 28


(In thousands)


   2004

   2003

Deferred tax assets:

             

Accrued expenses

   $ 9,048    $ 7,220

Other

     79      120
    

  

Total gross deferred tax assets

     9,127      7,340
    

  

Deferred tax liabilities:

             

Depreciation and amortization

     5,224      5,748

Securitized receivables

     27,940      29,138

Inventory

     7,607      5,447

Prepaid expenses

     882      831
    

  

Total gross deferred tax liabilities

     41,653      41,164
    

  

Net deferred tax liability

   $ 32,526    $ 33,824
    

  

 

38 CARMAX 2004

    


Based on the company’s historical and current pretax earnings, management believes the amount of gross deferred tax assets will more likely than not be realized through future taxable income and future reversals of existing temporary differences; therefore, no valuation allowance is necessary.

 

8 RETIREMENT PLANS

 

The company has a noncontributory defined benefit pension plan covering the majority of full-time employees who are at least 21 years old and have completed one year of service. The cost of the program is being funded currently. Plan benefits generally are based on years of service and average compensation. The company also has an unfunded nonqualified plan (“restoration plan”) that restores retirement benefits for certain senior executives who are affected by Internal Revenue Code limitations on benefits provided under the pension plan. The liabilities for these plans are included in accrued expenses and other current liabilities in the consolidated balance sheets.

 

Funding Policy. For the defined benefit pension plan, the company contributes amounts sufficient to meet minimum funding requirements as set forth in the employee benefit and tax laws plus any additional amounts as the company may determine to be appropriate. The company expects to contribute approximately $0.2 million to the pension plan in fiscal 2005.

 

Projected Benefit Obligations. The projected benefit obligations are the present value of future benefits to employees, including assumed salary increases. Changes in the company’s projected benefit obligations are presented in Table 1.

 

Assets. Assets used in calculating the funded status are measured at current market values. The restoration plan is excluded since it is unfunded. Changes in the market value of the company’s pension plan assets were as follows:

 

     Years Ended
February 29 or 28
Pension Plan


 

(In thousands)


   2004

    2003

 

Change in plan assets:

                

Fair value of plan assets at beginning of year

   $ 5,676     $ 5,008  

Actual return on plan assets

     2,564       (1,095 )

Adjustment for separation

     606       (478 )

Employer contributions

     7,785       2,343  

Benefits paid

     (227 )     (102 )
    


 


Fair value of plan assets at end of year

   $ 16,404     $ 5,676  
    


 


 

TABLE 1

 

     Years Ended February 29 or 28

 
     Pension Plan

    Restoration Plan

    Total

 

(In thousands)


   2004

    2003

    2004

   2003

    2004

    2003

 

Change in projected benefit obligation:

                                               

Benefit obligation at beginning of year

   $ 24,555     $ 14,868     $ 2,031    $ 1,583     $ 26,586     $ 16,451  

Service cost

     5,529       4,021       231      197       5,760       4,218  

Interest cost

     1,679       1,104       126      99       1,805       1,203  

Plan amendments

     —         367       —        (220 )     —         147  

Actuarial loss

     3,074       4,297       1,208      372       4,282       4,669  

Adjustment for separation

     1,308       —         —        —         1,308       —    

Benefits paid

     (227 )     (102 )     —        —         (227 )     (102 )
    


 


 

  


 


 


Projected benefit obligation at end of year

   $ 35,918     $ 24,555     $ 3,596    $ 2,031     $ 39,514     $ 26,586  
    


 


 

  


 


 


 

     CARMAX 2004 39


Funded Status. The funded status represents the difference between the projected benefit obligations and the market value of the assets. The components of the funded status of the retirement plans were as follows:

 

     As of February 29 or 28

 
     Pension Plan

    Restoration Plan

    Total

 

(In thousands)


   2004

    2003

    2004

    2003

    2004

    2003

 

Reconciliation of funded status:

                                                

Funded status

   $ (19,514 )   $ (18,879 )   $ (3,596 )   $ (2,031 )   $ (23,110 )   $ (20,910 )

Unrecognized actuarial loss

     10,574       13,339       2,024       870       12,598       14,209  

Adjustment for separation

     —         (4,055 )     —         —         —         (4,055 )

Unrecognized prior service benefit/(cost)

     294       331       (1 )     (2 )     293       329  
    


 


 


 


 


 


Net amount recognized

   $ (8,646 )   $ (9,264 )   $ (1,573 )   $ (1,163 )   $ (10,219 )   $ (10,427 )
    


 


 


 


 


 


 

Additional Information.

 

     As of February 29 or 28

     Pension Plan

   Restoration Plan

   Total

(In thousands)


   2004

   2003

   2004

   2003

   2004

   2003

Projected benefit obligation

   $ 35,918    $ 24,555    $ 3,596    $ 2,031    $ 39,514    $ 26,586

Accumulated benefit obligation

   $ 21,991    $ 12,858    $ 1,553    $ 815    $ 23,544    $ 13,673

Fair value of plan assets

   $ 16,404    $ 5,676      —        —      $ 16,404    $ 5,676

 

Expense. The components of net pension expense were as follows:

 

     Years Ended February 29 or 28

 
     Pension Plan

    Restoration Plan

   Total

 

(In thousands)


   2004

    2003

    2002

    2004

   2003

   2002

   2004

    2003

    2002

 

Service cost

   $ 5,529     $ 4,021     $ 2,549     $ 231    $ 197    $ 128    $ 5,760     $ 4,218     $ 2,677  

Interest cost

     1,679       1,104       588       126      99      49      1,805       1,203       637  

Expected return on plan assets

     (892 )     (617 )     (424 )     —        —        —        (892 )     (617 )     (424 )

Amortization of prior year service cost

     37       35       (2 )     —        —        31      37       35       29  

Amortization of transitional asset

     —         —         (3 )     —        —        —        —         —         (3 )

Recognized actuarial loss

     647       194       203       53      32      9      700       226       212  
    


 


 


 

  

  

  


 


 


Net pension expense

   $ 7,000     $ 4,737     $ 2,911     $ 410    $ 328    $ 217    $ 7,410     $ 5,065     $ 3,128  
    


 


 


 

  

  

  


 


 


 

Assumptions. Assumptions used to determine benefit obligations were as follows:

 

     Years Ended February 29 or 28

 
     Pension Plan

    Restoration Plan

 
     2004

    2003

    2002

    2004

    2003

    2002

 

Weighted average discount rate

   6.00 %   6.50 %   7.25 %   6.00 %   6.50 %   7.25 %

Rate of increase in compensation levels

   5.00 %   6.00 %   7.00 %   7.00 %   6.00 %   7.00 %

 

Assumptions used to determine net pension expense were as follows:

 

     As of February 29 or 28

 
     Pension Plan

    Restoration Plan

 
     2004

    2003

    2002

    2004

    2003

    2002

 

Weighted average discount rate

   6.50 %   7.25 %   7.50 %   6.50 %   7.25 %   7.50 %

Expected rate of return on plan assets

   9.00 %   9.00 %   9.00 %   —       —       —    

Rate of increase in compensation levels

   6.00 %   7.00 %   6.00 %   6.00 %   7.00 %   6.00 %

 

40 CARMAX 2004

    


To determine the expected long-term rate of return on pension plan assets, the company considers the current and expected asset allocations, as well as historical and expected returns on various categories of plan assets. The company applies the expected rate of return to a market-related value of assets, which reduces the underlying variability in assets to which the expected return is applied.

 

Asset Allocation Strategy. The company’s pension plan assets are held in trust. The asset allocation was as follows:

 

           As of February 29 or 28

 
          

2004

Actual
Allocation


   

2003

Actual
Allocation


 
     Target
Allocation


     

Equity securities

   80 %   80 %   79 %

Fixed income securities

   20     20     21  
    

 

 

Total

   100 %   100 %   100 %
    

 

 

 

Plan fiduciaries set investment policies and strategies for the pension plan. Long-term strategic investment objectives include preserving the funded status of the trust and balancing risk and return. The plan fiduciaries oversee the investment allocation process, which includes selecting investment managers, setting long-term strategic targets, and monitoring asset allocations. Target allocation ranges are guidelines, not limitations, and occasionally plan fiduciaries will approve allocations above or below a target range.

 

9 DEBT

 

Total debt is summarized as follows:

 

     As of February 29 or 28

(In thousands)


   2004

   2003

Term loan

   $ 100,000    $ 100,000

Revolving loan

     4,446      56,051
    

  

Total debt

     104,446      156,051

Less current installments of long-term debt

     —        —  

Less short-term debt

     4,446      56,051
    

  

Total long-term debt, excluding current installments

   $ 100,000    $ 100,000
    

  

 

In May 2002, the company entered into a $200 million credit agreement secured by vehicle inventory. During the fourth quarter of fiscal 2003, the credit agreement was increased from $200 million to $300 million. The credit agreement includes a $200 million revolving loan commitment and a $100 million term loan. Principal is due in full at maturity with interest payable monthly at a LIBOR-based rate. The credit agreement is scheduled to terminate on May 17, 2005. The termination date of the agreement will be automatically extended one year each May 17 unless either CarMax or either lender elects, prior to the extension date, not to extend the agreement. As of February 29, 2004, the amount outstanding under this credit agreement was $104.4 million. Under this agreement, the company must meet financial covenants relating to minimum current ratio, maximum total liabilities to tangible net worth ratio, and minimum fixed charge coverage ratio. The company was in compliance with all such covenants at February 29, 2004.

 

The weighted average interest rate on the outstanding short-term debt was 3.5% during fiscal 2004, 3.2% during fiscal 2003, and 4.4% during fiscal 2002.

 

The company capitalizes interest in connection with the construction of certain facilities. Capitalized interest totaled $2.5 million in fiscal 2004, $1.0 million in fiscal 2003, and $0.5 million in fiscal 2002.

 

10 COMMON STOCK AND STOCK-BASED IN CENTIVE PLANS

 

(A) Shareholder Rights Plan

 

In conjunction with the company’s shareholder rights plan, shareholders received preferred stock purchase rights as a dividend at the rate of one right for each share of CarMax, Inc. common stock owned. The rights are exercisable only upon the attainment of, or the commencement of a tender offer to attain, a 15% ownership interest in the company by a person or group. When exercisable, each right would entitle the holder to buy one one-thousandth of a share of Cumulative Participating Preferred Stock, Series A, $20 par value, at an exercise price of $140 per share, subject to adjustment. A total of 120,000 shares of such preferred stock, which have preferential dividend and liquidation rights, have been authorized and designated. No such shares are outstanding. In the event that an acquiring person or group acquires the specified ownership percentage of CarMax, Inc. common stock (except pursuant to a cash tender offer for all outstanding shares determined to be fair by the board of directors) or engages in certain transactions with the company after the rights become exercisable, each right will be converted into a right to purchase, for half the current market price at that time, shares of CarMax, Inc. common stock valued at two times the exercise price. The company also has an additional 19,880,000 shares of undesignated preferred stock authorized of which no shares are outstanding.

 

 

     CARMAX 2004 41


(B) Restricted Stock

 

The company has issued restricted stock under the provisions of the CarMax, Inc. 2002 Stock Incentive Plan whereby management and key employees are granted restricted shares of common stock. Shares are awarded in the name of the employee, who has all the rights of a shareholder, subject to certain restrictions or forfeitures. Restrictions on the awards generally expire three or four years from the date of grant. Total restricted stock awards of 228 shares were granted in fiscal 2004. In fiscal 2003, 25,984 restricted shares were exchanged in connection with the separation.

 

At the date of grant, the market value of all shares granted is recorded as unearned compensation and is a component of equity. Unearned compensation is expensed over the restriction periods. The total charge to operations was $121,500 in fiscal 2004; $77,400 in fiscal 2003; and $99,700 in fiscal 2002. Outstanding shares of restricted common stock at February 29, 2004, and February 28, 2003, were 25,817 and 27,275, respectively.

 

(C) Stock Incentive Plans

 

Under the company’s stock incentive plans, nonqualified stock options may be granted to management, key employees, and outside directors to purchase shares of common stock. The exercise price for nonqualified options is equal to, or greater than, the market value at the date of grant. Options generally are exercisable over a period from one to ten years from the date of grant. The company has authorized 10,100,000 shares of common stock to be issued as either options, restricted stock grants, or stock grants. Shares of common stock available for issuance of options, restricted stock grants, or stock grants totaled 3,661,200 at February 29, 2004.

 

The company’s stock option activity is summarized in Table 2. Table 3 summarizes information about stock options outstanding as of February 29, 2004.

 

(D) Employee Stock Purchase Plan

 

The company has an employee stock purchase plan for all employees meeting certain eligibility criteria. Under the plan, eligible employees may, subject to certain limitations, purchase shares of common stock. For each $1.00 contributed by employees under the plan, the company matches $0.15. Purchases are limited to 10% of an employee’s eligible compensation, up to a maximum of $7,500 per year. The 2002 CarMax, Inc. Employee Stock Purchase Plan allows employees to purchase up to 1,000,000 shares of common stock. The source of the shares available for purchase by employees may, at the company’s option, be open market purchases or newly issued shares.

 

At February 29, 2004, a total of 741,847 shares remained available under the plan. Shares purchased on the open market on behalf of employees were 161,662 during fiscal 2004; 213,931 during fiscal 2003; and 183,902 during fiscal 2002. The average price per share purchased under the plan was $29.97 in fiscal 2004, $19.43 in fiscal 2003, and $17.13 in fiscal 2002. The company match totaled $598,600 in fiscal 2004; $520,700 in fiscal 2003; and $384,800 in fiscal 2002.

 

(E) 401(k) Plan

 

The company sponsors a 401(k) plan for all employees meeting certain eligibility criteria. Under the plan, eligible employees can contribute up to 40% of their salaries, and the company matches a portion of those associate contributions. The total expense for this plan was $1.1 million in fiscal 2004, $1.0 million in fiscal 2003, and $885,000 in fiscal 2002.

 

TABLE 2

 

     Years Ended February 29 or 28

     2004

   2003

   2002

(Shares in thousands)


   Shares

    Weighted Average
Exercise Price


   Shares

    Weighted Average
Exercise Price


   Shares

    Weighted Average
Exercise Price


Outstanding at beginning of year

   4,345     $ 10.25    3,631     $ 4.81    4,107     $ 3.16

Granted

   2,154     $ 14.59    1,134     $ 26.22    1,659     $ 4.94

Exercised

   (693 )   $ 6.53    (285 )   $ 5.06    (1,941 )   $ 1.32

Cancelled

   (130 )   $ 14.88    (135 )   $ 9.03    (194 )   $ 5.95
    

 

  

 

  

 

Outstanding at end of year

   5,676     $ 12.24    4,345     $ 10.25    3,631     $ 4.81
    

 

  

 

  

 

Options exercisable at end of year

   1,839     $ 8.02    1,440     $ 6.08    821     $ 6.85

 

TABLE 3

 

     Options Outstanding as of February 29, 2004

   Options Exercisable as of
February 29, 2004


(Shares in thousands)

Range of Exercise Prices


  

Number

Outstanding


  

Weighted Average

Remaining

Contractual Life


  

Weighted Average

Exercise Price


   Number
Exercisable


   Weighted Average
Exercise Price


$1.63

   646    3.0    $ 1.63    414    $ 1.63

$ 3.22 to $ 4.89

   1,289    4.0    $ 4.82    553    $ 4.78

$ 6.06 to $ 9.19

   565    2.1    $ 6.56    565    $ 6.56

$12.94 to $20.00

   2,159    8.8    $ 14.33    59    $ 14.88

$22.47 to $43.44

   1,017    5.1    $ 27.14    248    $ 27.71
    
  
  

  
  

Total

   5,676    5.7    $ 12.24    1,839    $ 8.02
    
  
  

  
  

 

42 CARMAX 2004

    


11 EARNINGS PER SHARE

 

CarMax was a wholly owned subsidiary of Circuit City during a portion of the periods presented. Earnings per share for fiscal 2003 and 2002 have been presented to reflect the capital structure effective with the separation of CarMax from Circuit City. All earnings per share calculations have been computed as if the separation had occurred at the beginning of the periods presented.

 

Reconciliations of the numerator and denominator of basic and diluted earnings per share are presented below:

 

     Years Ended February 29 or 28

(In thousands except per share data)


   2004

   2003

   2002

Weighted average common shares

     103,503      102,983      102,039

Dilutive potential common shares:

                    

Options

     2,113      1,579      1,950

Restricted stock

     12      8      33
    

  

  

Weighted average common shares and dilutive potential common shares

     105,628      104,570      104,022
    

  

  

Net earnings available to common shareholders

   $ 116,450    $ 94,802    $ 90,802

Basic net earnings per share

   $ 1.13    $ 0.92    $ 0.89

Diluted net earnings per share

   $ 1.10    $ 0.91    $ 0.87

 

Certain options were outstanding and not included in the computation of diluted earnings per share because the options’ exercise prices were greater than the average market price of the common shares. Options to purchase 18,364 shares of CarMax, Inc. common stock with exercise prices ranging from $35.23 to $43.44 per share were outstanding and not included in the calculation at the end of fiscal 2004; 1,053,610 shares with exercise prices ranging from $18.60 to $43.44 per share at the end of fiscal 2003; and 15,364 shares with exercise prices ranging from $37.49 to $43.44 per share at the end of fiscal 2002.

 

12 LEASE COMMITMENTS

 

The company conducts a substantial portion of its business in leased premises. The company’s lease obligations are based upon contractual minimum rates. CarMax operates 23 of its sales locations pursuant to various leases under which its former parent Circuit City was the original tenant and primary obligor. Circuit City had originally entered into these leases so that CarMax could take advantage of the favorable economic terms available to Circuit City as a large retailer at that time. Circuit City has assigned each of these leases to CarMax. Despite the assignment and pursuant to the terms of the leases, Circuit City remains contingently liable under the leases. In recognition of this ongoing contingent liability, CarMax made a one-time special dividend payment of $28.4 million to Circuit City on the October 1, 2002, separation date.

 

Rental expense for all operating leases was $54.2 million in fiscal 2004, $48.1 million in fiscal 2003, and $41.4 million in fiscal 2002. Most leases provide that the company pay taxes, maintenance, insurance, and operating expenses applicable to the premises. The initial term of most real property leases will expire within the next 20 years; however, most of the leases have options providing for renewal periods of 5 to 20 years at terms similar to the initial terms.

 

As of February 29, 2004, future minimum fixed lease obligations, excluding taxes, insurance, and other costs payable directly by the company, were approximately:

 

(In thousands)


   Operating Lease
Commitments


2005

   $ 58,205

2006

     58,940

2007

     57,432

2008

     57,641

2009

     57,913

2010 and thereafter

     602,902
    

Total minimum lease payments

   $ 893,033
    

 

        In fiscal 2004, the company entered into three sale-leaseback transactions covering nine superstore properties valued at approximately $107.0 million. These transactions were structured as operating leases with initial terms of either 15 or 20 years with various renewal options. In fiscal 2003, the company entered into a sale-leaseback transaction covering three superstore properties valued at approximately $37.6 million. This transaction was structured with initial lease terms of 15 years and two 10-year renewal options. All sales-leaseback transactions are structured at competitive rates. Gains on sale-leaseback transactions are deferred and amortized over the term of the leases. The company does not have continuing involvement under the sale-leaseback transactions. In conjunction with certain sale-leaseback transactions, the company must meet financial covenants relating to minimum tangible net worth and minimum coverage of rent expense. The company was in compliance with all such covenants at February 29, 2004.

 

     CARMAX 2004 43


13 CONTINGENT LIABILITIES

 

(A) Litigation

 

In the normal course of business, the company is involved in various legal proceedings. Based upon the company’s evaluation of the information presently available, management believes that the ultimate resolution of any such proceedings will not have a material adverse effect on the company’s financial position, liquidity, or results of operations.

 

(B) Other Matters

 

In accordance with the terms of real estate lease agreements, the company generally agrees to indemnify the lessor from certain liabilities arising as a result of the use of the leased premises, including environmental liabilities and repairs to leased property upon termination of the lease. Additionally, in accordance with the terms of agreements entered into for the sale of our properties, the company generally agrees to indemnify the buyer from certain liabilities and costs arising subsequent to the date of the sale, including environmental liabilities and liabilities resulting from the breach of representations or warranties made in accordance with the agreements. The company does not have any known material environmental commitments, contingencies, or other indemnification issues arising from these arrangements.

 

As part of its customer service strategy, the company guarantees the vehicles it sells with a 30-day limited warranty. A vehicle in need of repair within 30 days of the customer’s purchase will be repaired free of charge. As a result of this guarantee, each vehicle sold has an implied liability associated with it. As such, the company records a provision for repairs during the guarantee period for each vehicle sold based on historical trends. The liability for this guarantee was $1.4 million at February 29, 2004, and $1.3 million at February 28, 2003, and is included in accrued expenses and other current liabilities in the consolidated balance sheets.

 

14 RECENT ACCOUNTING PRONOUNCEMENTS

 

In May 2003, the FASB issued SFAS No. 150, “Accounting for Certain Financial Instruments with Characteristics of Both Liabilities and Equity.” This statement establishes standards for how an issuer classifies and measures certain financial instruments with characteristics of both liabilities and equity. SFAS No. 150 is effective for financial instruments entered into or modified after May 31, 2003, and otherwise is effective at the beginning of the first interim period beginning after June 15, 2003. The application of the provisions of SFAS No. 150 has not and is not expected to have a material impact on the company’s financial position, results of operations, or cash flows.

 

In December 2003, the FASB issued SFAS No. 132 (revised 2003), “Employers’ Disclosures about Pensions and Other Postretirement Benefits.” This revised statement retains the disclosures required by the original SFAS No. 132, which standardized employers’ disclosures about pensions and other postretirement benefits, and requires additional disclosures concerning the economic resources and obligations related to pension plans and other postretirement benefits. The provisions of the original SFAS No. 132 remain in effect until the provisions of this revised statement are adopted. This revised statement is effective for fiscal years ending after December 15, 2003. The company has revised its disclosures to meet the requirements under this revised standard for the financial statements currently presented.

 

In December 2003, the FASB issued FASB Interpretation (“FIN”) No. 46 (revised December 2003), “Consolidation of Variable Interest Entities.” This revised interpretation retains the original FIN No. 46 requirements for consolidating variable interest entities by the primary beneficiary of the entity if the equity investors in the entity do not have the characteristics of a controlling financial interest or do not have sufficient equity at risk for the entity to finance its activities without additional subordinated financial support from other parties. The revised interpretation adds the requirement for consolidating an entity where the equity investors’ voting rights are not proportionate to their economic interests and where the activities of the entity involve or are conducted on behalf of an investor with a disproportionately small voting interest. This revised interpretation is effective for all entities no later than the end of the first reporting period that ends after March 15, 2004. However, for reporting periods ending after December 15, 2003, a company must apply either the original or this revised interpretation to those entities that are considered to be special-purpose entities. A company that has already applied the original FIN No. 46 to an entity may continue to do so until the effective date of the revised interpretation. The company has applied the revised FIN No. 46, which has not had a material impact on the company’s financial position, results of operations, or cash flows.

 

44 CARMAX 2004

    


15 SELECTED QUATERLY FINANCIAL DATA (UNAUDITED)

 

(In thousands
except per share
data)


   First Quarter

   Second Quarter

   Third Quarter

   Fourth Quarter

   Fiscal Year

   2004

   2003

   2004

   2003

   2004

    2003

   2004

    2003

   2004

    2003

Net sales and operating revenues

   $ 1,172,835    $ 1,005,803    $ 1,236,457    $ 1,080,682    $ 1,071,534     $ 936,819    $ 1,116,865     $ 946,640    $ 4,597,691     $ 3,969,944

Gross profit

   $ 147,771    $ 122,142    $ 163,105    $ 128,812    $ 126,242     $ 106,940    $ 133,770     $ 110,345    $ 570,888     $ 468,239

CarMax Auto Finance income

   $ 25,748    $ 19,838    $ 22,677    $ 22,110    $ 17,649     $ 19,220    $ 18,889     $ 21,231    $ 84,963     $ 82,399

Selling, general, and administrative expenses

   $ 115,553    $ 93,037    $ 120,714    $ 97,997    $ 114,282     $ 101,810    $ 117,825     $ 99,573    $ 468,374     $ 392,417

(Gain)/loss on franchise dispositions

   $ —      $ —      $ 460    $ —      $ (1,207 )   $ —      $ (1,580 )   $ —      $ (2,327 )   $ —  

Net earnings

   $ 35,260    $ 29,238    $ 39,610    $ 31,714    $ 19,053     $ 14,717    $ 22,526     $ 19,133    $ 116,450     $ 94,802

Net earnings per share:

                                                                        

Basic

   $ 0.34    $ 0.28    $ 0.38    $ 0.31    $ 0.18     $ 0.14    $ 0.22     $ 0.19    $ 1.13     $ 0.92

Diluted

   $ 0.34    $ 0.28    $ 0.37    $ 0.30    $ 0.18     $ 0.14    $ 0.21     $ 0.18    $ 1.10     $ 0.91

 

     CARMAX 2004 45


INDEPENDENT AUDITORS’ REPORT

 

To the Board of Directors and Shareholders

CarMax, Inc.:

 

We have audited the accompanying consolidated balance sheets of CarMax, Inc. and subsidiaries (the “Company”) as of February 29, 2004 and February 28, 2003, and the related consolidated statements of earnings, shareholders’ equity and cash flows for each of the fiscal years in the three-year period ended February 29, 2004. These financial statements are the responsibility of the Company’s management. Our responsibility is to express an opinion on these consolidated financial statements based on our audits.

 

We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion.

 

In our opinion, the consolidated financial statements referred to above present fairly, in all material respects, the financial position of CarMax, Inc. and subsidiaries as of February 29, 2004 and February 28, 2003, and the results of their operations and their cash flows for each of the fiscal years in the three-year period ended February 29, 2004, in conformity with accounting principles generally accepted in the United States of America.

 

KPMG LLP

 

RICHMOND, VIRGINIA

MARCH 30, 2004

 

46 CARMAX 2004

    


CORPORATE AND SHAREHOLDER INFORMATION

 

CORPORATE OFFICE

 

CarMax, Inc.

4900 Cox Road

Glen Allen, Virginia 23060-6295

Telephone: (804) 747-0422

 

WEB SITE

 

www.carmax.com

 

ANNUAL SHAREHOLDERS’ MEETING

 

Tuesday, June 29, 2004, at 10:00 a.m.

The Richmond Marriott West Hotel

4240 Dominion Boulevard

Glen Allen, Virginia 23060

 

STOCK INFORMATION

 

CarMax, Inc. common stock is traded on the New York Stock Exchange under the symbol “KMX.” Prior to the separation from Circuit City Stores, Inc. on October 1, 2002, the Circuit City Stores–CarMax Group common stock was traded on the NYSE under the same symbol.

 

At February 29, 2004, there were approximately 7,100 CarMax shareholders of record.

 

QUARTERLY STOCK PRICE RANGE

 

The following table sets forth by fiscal quarter the high and low reported prices of the company’s common stock for the last two fiscal years:

 

     First
Quarter


   Second
Quarter


   Third
Quarter


   Fourth
Quarter


Fiscal 2004

                           

High

   $ 24.10    $ 38.72    $ 39.30    $ 37.10

Low

   $ 12.45    $ 23.08    $ 30.08    $ 28.71

Fiscal 2003

                           

High

   $ 34.00    $ 26.75    $ 21.45    $ 20.47

Low

   $ 24.75    $ 13.00    $ 12.90    $ 12.94

 

DIVIDEND POLICY

 

To date, CarMax has not paid a cash dividend on its common stock. The company presently intends to retain its earnings for use in its operations and for geographic expansion and, therefore, does not anticipate paying any cash dividends in the foreseeable future.

 

INDEPENDENT AUDITORS

 

KPMG LLP

1021 East Cary Street, Suite 2000

Richmond, Virginia 23219-4023

 

TRANSFER AGENT AND REGISTRAR

 

Contact our transfer agent for questions regarding your stock certificates, including changes of address, name, or ownership; lost certificates; or to consolidate multiple accounts.

 

Wells Fargo Shareowner Services

P.O. Box 64854

South St.Paul, Minnesota 55164-0854

Toll free: (800) 468-9716

Hearing impaired: (651) 450-4144

www.wellsfargo.com/shareownerservices

 

FINANCIAL INFORMATION

 

For quarterly sales and earnings information, financial reports, filings with the Securities and Exchange Commission (including Form 10-K), news releases, and other investor information, please visit our investor Web site at http://investor.carmax.com. Information may also be obtained from the Investor Relations Department at:

E-mail: investor_relations@carmax.com

Telephone: (804) 747-0422, ext. 4489

 

Our chief executive officer and chief financial officer have filed the certifications required by Section 302 of the Sarbanes-Oxley Act of 2002 with the Securities and Exchange Commission as exhibits to our Form 10-K for the fiscal year ended February 29,2004. In addition, our chief executive officer is required to file a separate annual certification with the New York Stock Exchange following our annual shareholders’ meeting.

 

CORPORATE GOVERNANCE INFORMATION

 

Copies of the CarMax Corporate Governance Guidelines, the Code of Conduct, and the charters for each of the Audit Committee, Compensation and Personnel Committee, and Nominating and Governance Committee are available from our investor Web site, at http://investor.carmax.com, under the corporate governance tab. Alternatively, shareholders may obtain, without charge, copies of these documents by writing to Investor Relations at the CarMax corporate office.

 

INVESTOR RELATIONS

 

Security analysts are invited to contact:

Dandy Barrett, Assistant Vice President, Investor Relations

Telephone: (804) 935-4591

 

GENERAL INFORMATION

 

Members of the media and others seeking general information about CarMax should contact:

Lisa Van Riper, Assistant Vice President, Public Affairs

Telephone: (804) 935-4594

 

     CARMAX 2004 49
EX-14.1 3 dex141.htm CODE OF CONDUCT Code of Conduct

Exhibit 14.1

 

LOGO

 

CODE OF CONDUCT

 

CarMax, Inc. and its subsidiaries and affiliates (all of which are referred to on a combined basis as the “Company”) are committed to competitive excellence through lawful and ethical conduct and have published this booklet to provide clear guidelines with respect to the conduct of the members of the Board of Directors (referred to as “Directors”) and Associates. The purpose of this Code of Business Conduct (the “Code of Conduct”) is to assist each of us in the exercise of sound and ethical business judgment.

 

The Company, as a leader in the used car business, has high moral standards and ethical responsibilities as well as economic responsibilities. All Directors and Associates are expected to share the Company’s commitment to honesty and integrity and to promote an atmosphere characterized by truthfulness and freedom from deception and fraud. Each Director and Associate is expected to exercise sound judgment, engage in ethical conduct, avoid conflicts of interest and ask questions whenever in doubt.

 

Each Director and Associate has an obligation to:

 

    Learn the details of the specific policies and procedures set forth in this Code of Conduct;

 

    Seek assistance as described below when you have questions about the application of any of the policies or procedures;

 

    Promptly raise any concern that you or others may have about possible violations of any of the policies or procedures;

 

    Understand the options you have for raising such concerns;

 

    Cooperate in any investigation by the Company or the Board relating to any violation.


Directors and supervisors have an additional obligation to:

 

    Build and maintain a culture of compliance by leading by example and encouraging others to raise concerns regarding ethical issues;

 

    Preventing and/or detecting compliance problems; and

 

    Responding to compliance problems by taking prompt corrective or disciplinary action for any violations.

 

One of the most important responsibilities each of us has as a Director or Associate of the Company is the obligation to raise a concern about a possible violation of this Code of Conduct or the law. Sometimes it may seem difficult to raise such a concern. Some of us may even feel it is a breach of personal ethical standards to do so. If you feel this way, it is important to remember the enormous harm that may result if you don’t raise the concern, including:

 

    Serious damage to the health, safety and well-being of yourself, your colleagues, the Company, its customers and the communities in which the Company exists;

 

    The loss of confidence in the Company by its customers, shareholders, governments and neighbors; and

 

    Fines, damage awards and other financial penalties against the Company, and fines and/or prison sentences for individuals.

 

There are several ways for you to deal with any questions or other concerns you may have about the Code of Conduct. First, you are encouraged to discuss them with your immediate manager or your Human Resources Representative. Second, an Ethics Committee comprised of the Vice President of Human Resources, the Chief Financial Officer and the General Counsel has been appointed. In addition, appropriate issues may be raised to the level of the Board of Directors or its Audit Committee. Please refer to Policy #10 – Putting the Code to Work for more information on how to handle specific questions concerning application, enforcement or interpretation of this Code of Conduct.

 

 

2


PENALTIES FOR VIOLATIONS:

 

Directors and Associates who fail to comply with the policies and procedures set forth in this Code of Conduct are subject to disciplinary action up to and including termination of employment or service as a director. The following are examples of conduct that may result in discipline:

 

    Actions that violate the policies and procedures set forth in this Code of Conduct;

 

    Failure to promptly raise a known or suspected violation of a policy or procedure;

 

    Failure to cooperate in an investigation relating to such a violation;

 

    Retaliation against another Director or Associate for reporting a violation and/or ethical concern; and

 

    Failure to demonstrate the leadership and diligence needed to ensure compliance with the Company’s Code of Conduct and applicable law.

 

Civil or criminal legal proceedings also may be commenced, if necessary, to enforce these policies and procedures or to recover the amount of any improper expenditures, any personal gain realized and any financial detriment sustained by the Company. For Associates who are covered by the arbitration component of the Associate Issue Resolution Program, any enforcement or recovery will be through arbitration, rather than the courts.

 

3


POLICY #1 – Conflicts of Interest

 

The Company recognizes and respects that Directors and Associates may take part in legitimate financial, business and other activities outside of their positions with the Company. However, those activities must be lawful and free of conflicts with their responsibilities to the Company.

 

A “conflict of interest” exists when a person’s private interest interferes in any way with the interests of the Company. A conflict situation may arise when a Director or Associate takes actions or has interests that may make it difficult to perform his or her responsibilities for the Company objectively and effectively. Conflicts of interest may also arise when an Associate or Director (or members of his or her family) receives improper personal benefits as a result of his or her position in the Company.

 

The Company’s policies concerning conflicts of interest are as follows:

 

Associate Investments and Outside Directorships

 

    Directors and Associates should not have any material financial interest in a competitor, supplier or any other business that could cause divided loyalty or provide even the appearance of divided loyalty. If your professional or managerial responsibility includes working directly with information about a competitor, supplier, or other organization, you must not have any material financial interest in any such organization. A material financial interest is one in which you would, or would be tempted to, make a decision that would not be in the best interests of the Company.

 

    When an Associate serves as a member of the board of directors of or has a financial interest in any other company or organization, the Associate must be aware of potential consequences of such an interest. No Associate should enter such a relationship if he or she knows or has reason to know that a conflict of interest exists between that directorship or investment and the Company. If an Associate has any question regarding his or her directorship or investment, he or she should follow the procedures outlined in Policy #10 – Putting the Code to Work for clarification.

 

4


    Where Directors have financial interests or hold other employment or directorships that present potential conflicts of interest, they are expected to disclose that information to the Board, and to recuse themselves from any related decision making.

 

Outside Employment of Associates

 

    An Associate may not engage in employment outside of the Company or otherwise solicit or perform work if it would:
  compete with the Company’s business;

 

  provide goods, services or assistance to a competitor of the Company; or

 

  interfere with the Associate’s assigned duties with the Company.

 

Employment of Relatives and Close Personal Relationships

 

    The Company permits the employment of qualified relatives and friends as long as such employment does not, in the opinion of the Company, create actual or perceived conflicts of interest. Associates who are relatives of another Associate or a Director, or who have a close personal relationship where actual or perceived favoritism threatens or causes disruption in the work place, may not work in a direct or indirect supervisory relationship or within the same “chain of command.”

 

Relations with Vendors and Customers

 

    Directors and Associates are prohibited from entering into relationships, agreements or transactions with any individual or business that creates or even suggests an unethical business practice or a conflict of interest. Both the reality and the appearance of improper relations with vendors, potential vendors, competitors, or customers must be avoided. Improper relations may occur in areas such as the acceptance of gifts and entertainment and the selection of consultants or vendors of goods and services. It is our policy that no Director or Associate may give gifts of money to, or receive gifts of money from, vendors, potential vendors, customers or anyone else who has a business relationship with the Company. Non-monetary business gifts of nominal value (including

 

5


entertainment, meals, tickets, favors or services) may be accepted where they are offered by an existing vendor or customer in the ordinary course of the business relationship unless such acceptance imposes an obligation on the recipient or could be perceived by others as imposing such an obligation. As always, each Director and Associate must exercise sound business judgment in considering the application of this policy to specific situations.

 

POLICY #2 — Corporate Opportunities

 

No Director or Associate, either individually or with or through a family member or relative, may take advantage of a business opportunity related to the Company’s business that is made known to the Associate or Director as a result of his or her employment with the Company or his or her service as a Director. Associates and Directors owe a duty to the Company to advance its legitimate interests when the opportunity to do so arises.

 

In no event may Associates or Directors:

 

    Take for themselves personally opportunities that are discovered through the use of Company property, information or position;

 

    Use corporate property, information or position for personal gain;

 

    Compete with the Company; or

 

    Deal in products sold or services performed by the Company.

 

6


POLICY #3 — Confidentiality and Privacy

 

Confidential Information

 

Confidential information with respect to the Company and its Associates, Directors, vendors, suppliers and customers is to be protected by all Directors and Associates.

 

    “Confidential information” is any information not generally known to the public about the Company’s business.

 

    Confidential information with respect to the Company and its Associates, Directors, vendors, suppliers and customers which was acquired in the course of business is to be used solely for internal purposes and shall remain confidential even after termination of employment with the Company.

 

    Confidential information may not be transmitted by a Director or an Associate to any other person, internal or external, except when disclosure is legally mandated, authorized by the Company or required for the proper conduct of business transacted by or on behalf of the Company, and, if necessary, subject to an appropriate non-disclosure agreement.

 

Privacy

 

In our increasingly information-based society, individual consumer, medical, financial and other sensitive personal information must be protected. The Company is committed to protecting personal information that it collects from or maintains about its Associates, Directors and customers. Each Associate and Director must take care to protect such sensitive personal information from inappropriate use or unauthorized disclosure.

 

The Company is committed to respecting the privacy and dignity of its Directors and Associates. Only personal information necessary to the effective operation of the Company should be acquired and retained by the Company. The Company believes that personal

 

7


information must be maintained in a confidential manner for the protection of individual privacy. Access to this type of information has been restricted to authorized individuals such as the office of the Corporate Secretary, direct supervisors and Human Resources Representatives.

 

All Associates and Directors must protect sensitive personal information from inappropriate use or unauthorized disclosure.

 

POLICY #4 – Fair Dealing

 

All Directors and Associates are expected to deal fairly with the Company’s customers, suppliers, competitors and other Associates.

 

No Director or Associate should take unfair advantage of anyone through manipulation, concealment, abuse of privileged information, misrepresentation of material facts, or any other unfair-dealing practice.

 

Also see “Consumer Protection” under Policy #6 – Compliance with the Law for further discussion of fair dealing expectations.

 

POLICY #5 — Protection and Proper Use of Company Assets

 

Directors and Associates are responsible for protecting Company assets and maintaining the confidentiality and integrity of information used to access computer networks. An Associate’s work product is not created for personal use and is considered a Company asset.

 

Company Asset Protection

 

    Directors and Associates are responsible for protecting Company assets, which include cash, inventory and other Company property, including proprietary information in any form.

 

    Supervisors and managers are specifically responsible for complying with and maintaining appropriate internal controls to safeguard those assets against loss from unauthorized use or disposition. In this way, supervisors and managers ensure that financial statements are prepared from reliable information, and provide a means for accounting for Company assets and liabilities. All Directors and Associates are responsible for abiding by these internal controls.

 

8


    No Director or Associate will commit or contribute to acts of dishonesty against the Company such as fraud, theft, embezzlement or misappropriation of corporate assets. In addition to appropriate disciplinary action, a criminal complaint may be filed against the offending Director or Associate when the evidence, circumstances and the Company’s interests warrant.

 

Maintaining Computer and Network Security

 

Computers and their associated software, data and operations are the backbone of the Company’s network and operations infrastructure. Therefore,

 

    Associates and Directors, where applicable, must protect and maintain the confidentiality and integrity of information used to access computer networks, including, but not limited to, identification numbers and/or passwords, hand-held authentication devices, pass codes, DPS licenses and building access key cards.

 

Associate Work Product

 

    As an employee of the Company, your work product is not created for personal use and is considered a Company asset.

 

    All inventions designed or created by an Associate are property of the Company. All patents which may be granted for any invention (including all divisions, reissues, continuations and extensions) in the United States or any foreign country shall belong to and be issued in the Company’s name.

 

    The Associate inventor will execute assignments and any other formal confirmations of the Company’s rights in this regard as may be legally necessary to confirm the Company’s ownership of its assets.

 

9


POLICY #6 — Compliance with the Law

 

The Company must comply with all laws - federal, state and local - applicable to its business and can be held accountable for the actions of its Directors and Associates. Therefore, Directors and Associates are expected to comply with all applicable laws. Although Directors and Associates are not expected to know all aspects of the laws applicable to the Company, they are expected to exercise good judgment and, most importantly, to ask questions whenever in doubt.

 

The following are important areas of law that apply to the Company. The areas identified are not all-inclusive but are significant examples of legal requirements with which the Company must comply. The Company is committed to full compliance with all applicable laws. Violation of the law could seriously compromise the reputation and integrity of the Company and its Directors and Associates, as well as result in severe civil and criminal penalties against the Company and/or individual Directors or Associates.

 

Accounting Procedures

 

    The Company is required by law to maintain books, records and accounts that accurately and fairly reflect the Company’s transactions and financial position. Each Associate and where applicable, each Director, must ensure that business records and accounts under his or her control are accurate and supported by appropriate documents in a form suitable for an audit. The Company expects cooperation from all Directors and Associates in fulfilling this obligation.

 

    Procedures that you may use to report complaints or concerns regarding accounting, internal accounting controls or auditing are described in “Accounting and Auditing Questions” under Policy #10 – Putting the Code to Work.

 

10


Advertising

 

    The Company must comply with a variety of federal, state and municipal laws and regulations concerning advertising including, but not limited to, laws related to truth in lending, warranties and guarantees, comparative advertising, sales, use of the word “free”, and laws which prohibit “bait and switch” advertising and practices.

 

Antitrust

 

    Antitrust laws prohibit monopolies, restraints of trade and unfair trade practices. For example, the Company is prohibited from conspiring with a competitor to “fix” prices. Directors are also prohibited from serving as directors or officers of other companies that engage in substantial competition with the Company.

 

Commercial Bribery, Gratuities, “Kickbacks

 

    No Director, Associate or agent of the Company may engage in giving, soliciting, receiving, or accepting, either directly or indirectly, any gratuity, or any bribe, kickback, or other improper payment from any employee or agent of any Vendor, landlord, lessee, competitor, or other entity dealing with the Company.

 

Consumer Protection

 

    Numerous federal and state laws protecting the consumer affect how the Company must conduct its business. To that end, Directors and Associates are expected to exercise prudent business judgment and the highest degree of care and fairness when dealing with the public on behalf of the Company.

 

    All Associates are expected to follow the Company’s rules and regulations to assure fair dealings with all customers, internal or external. All Directors and Associates must avoid violation of any federal, state, or municipal law governing unfair or deceptive trade practices.

 

Copyrights and Trademarks

 

    The unauthorized duplication or use of copyrighted materials, including copyrighted computer software, registered trademarks and patented inventions, is

 

11


 

a violation of federal law and is prohibited. Written materials do not need to have the © symbol displayed to be protected under copyright laws, and a right to duplicate the work should not be inferred if the © symbol does not appear. Certain instances of use without permission (known as “fair use”) exist for both copyrights and trademarks. Questions regarding “fair use” and these laws should be directed to the Legal Department.

 

Disclosure Obligations under Securities Laws

 

    The Company is subject to various disclosure obligations under federal and state securities laws. In order to comply with these obligations, there should be full, fair, accurate, timely and understandable disclosure of material information in reports and documents that the Company files with, or submits to, the Securities and Exchange Commission and in other public communications made by the Company.

 

Environmental, Health and Safety Laws

 

    The Company is committed to the health and safety of its Directors and Associates, as well as a safe environment. We will fully comply with all applicable environmental, health and safety laws and regulations. All waste products and hazardous materials should be stored, handled and disposed of in full compliance with all laws, regulations and Company practices. The unsafe storage of a potentially toxic or hazardous material or the release of such materials into the environment must be promptly reported to your immediate supervisor.

 

Insider Trading

 

    Directors and many Associates have access to a special category of proprietary information that is “investment-related.” This is any non-public information that could influence an investor’s decision to buy or sell or otherwise trade in Company securities or those of any other company with which the Company may have dealings. To maintain the integrity of business dealings, neither Directors nor Associates shall disclose inside information to people outside the Company or to co-workers unless the person receiving the information has a legitimate business-related need to know.

 

12


    Federal law and Securities and Exchange Commission regulations make it illegal for any Company Associate to either buy or sell securities on the basis of inside information, or to pass this information along to others who may buy or sell securities. Trading in the Company’s securities based on nonpublic information may violate the securities laws and may subject the Company and the Director or Associate to civil and criminal penalties.

 

    Directors and senior Company officers also have obligations to report transactions in the Company’s stock to the Securities and Exchange Commission. Company procedures for their transactions, as well as those of other Associates who are frequently provided with inside information in order to perform their jobs, are provided for separately.

 

Relationships with Government Officials

 

    In supporting good citizenship, the Company recognizes that Directors and Associates may choose to participate in the political process, including voluntary contributions to candidates or parties of their choice. When representing the Company, all relations with government officials should be conducted in a manner that will not adversely reflect on the Company or the government official.

 

    Directors and Associates are required to abide by all federal, state and local laws and regulations applicable to contacts with government officials. Questions regarding these laws should be directed to the government relations representative in the Legal Department.

 

Questions should be directed to the person identified in “Questions” under Policy #10 – Putting the Code to Work.

 

13


POLICY #7 – Discrimination and Sexual Harassment

 

The Company is committed to providing its Associates with a work environment free from all forms of discrimination and disrespect, including sexual harassment, and to complying with all laws prohibiting discrimination and other unfair employment practices.

 

Discrimination

 

    Federal laws have been enacted to protect certain classes of persons from discrimination. Protected characteristics are: race, age, sex, color, national origin, religion and disability. Specifically, the 1964 Civil Rights Act prohibits discrimination against employees and applicants on the basis of these various protected characteristics. Moreover, discrimination is prohibited in hiring, firing and promotions, as well as wages, job assignments, fringe benefits and other conditions of employment. In 1991, the Civil Rights Act was amended to allow for “glass ceiling” and sexual harassment claims and to permit jury trials and punitive damages.

 

    The Age Discrimination in Employment Act of 1967 prohibits discrimination on the basis of age with respect to individuals who are 40 years of age or older. The 1992 Americans with Disabilities Act prohibits discrimination against qualified individuals with physical or mental impairments limiting significant life activity.

 

    Associates are expected to report inappropriate conduct to their immediate manager, who must notify Human Resources immediately, so appropriate steps can be taken to correct any inappropriate conduct. In the event that reporting to the Associate’s immediate manager is impractical (i.e. the manager is the offending party), Human Resources may be notified through a member of the Human Resources staff, the Regional Associate Cool Line (800) 838-4011 (where the call is directed to the appropriate Regional Human Resources Director) or the Issue Resolution Office (800) 626-2053 (where the call is directed to the Vice President, Human Resources). In order for the Company to correct violations of these policies, it must first be made aware of them.

 

14


    Supervisory Associates have a heightened responsibility to notify their immediate manager and Human Resources if they are aware that harassment or discriminatory behavior has occurred, or if they suspect that such conduct is occurring. Any supervisory Associate who “looks the other way” and does not bring inappropriate conduct to the attention of management and Human Resources, is subject to disciplinary action, up to and including termination.

 

    In addition to this Code of Conduct, the Company has created and maintains a separate document and underlying philosophy called “Treating Associates with Respect.“ This underlying philosophy stipulates that the Company enforces all applicable laws and will not tolerate any form of discrimination.

 

Sexual Harassment

 

    Sexual harassment in any form is improper and unlawful conduct, and the Company will not tolerate its presence in the work place. No person should be subjected to unwelcome verbal or physical conduct of a sexual nature. Complaints are swiftly and thoroughly investigated and prompt remedial action is taken. If validated, offending parties are subject to appropriate discipline up to and including termination.

 

    Directors and Associates must report inappropriate conduct of this nature in the same manner as discriminatory workplace conduct. Those procedures are described above under the heading “Discrimination.”

 

POLICY #8 – Drug and Alcohol Policy

 

The Company is committed to maintaining a drug-free workplace.

 

The Company believes that all Associates are law-abiding citizens and support the Company’s goal of a drug-free environment. The use of illegal drugs (including alcohol on the job) is inconsistent with the behavior expected of Associates. The use of drugs on the job subjects all Associates and customers to unacceptable safety risks, undermines our ability to operate effectively and erodes Company morale. The consumption of wine or beer may be permitted at certain functions approved by the President and Chief Executive Officer.

 

15


POLICY #9 – Associate Conduct and Business Practices

 

Each Director and Associate must maintain the highest level of personal integrity in performing his or her duties and in working with other Directors or Associates, customers, vendors and competitors.

 

Obviously, a policy statement cannot cover all situations. Good judgment coupled with a high sense of personal integrity is the best policy. When situations arise that fall within a “gray area,” Directors and Associates must follow the procedures described in Policy #10 – Putting the Code to Work for clarification and guidance.

 

POLICY #10 – Putting the Code to Work

 

Each of us at the Company is accountable for knowing, understanding and complying with Company policies and the guidelines contained in the preceding pages. We also have an obligation to comply with not only the letter, but also the spirit of this Code, to report improper conduct and to know how to make the “right” decisions whenever we encounter ethical questions and dilemmas.

 

Application

 

    All Directors and Associates who are responsible for compliance with the Code of Conduct are responsible for its enforcement. Associates who supervise others must arrange for the distribution and explanation of the Code of Conduct to Associates under their supervision.

 

    As a condition of employment for Associates and as a matter of policy for Directors, written certification of compliance with the Code of Conduct will be required from Directors and those Associates in managerial, professional and executive positions. On each annual performance review date in the case of Associates, and at the time of each annual meeting in the case of Directors, each Director and each affected Associate must complete a Certificate of Compliance to reaffirm his or her compliance with this Code of Conduct.

 

16


Interpretation

 

    Directors should contact the Chairman for all questions regarding the interpretation, scope and application of this Code of Conduct.

 

    Associates should direct questions concerning the interpretation, scope and application of the Code to their immediate supervisors, Human Resources Representatives or the Issue Resolution Office. In addition, an Ethics Committee comprised of the Vice President of Human Resources, the Chief Financial Officer and the General Counsel will also be available to answer questions concerning the interpretation, scope and application of this Code of Conduct. Matters will be referred to the Ethics Committee through the Issue Resolution Office or Associates may contact any member of the Ethics Committee directly.

 

Reporting Possible Violations

 

    Any Associate who believes that a violation of this Code of Conduct has occurred should report their concern to his or her immediate supervisor, Human Resources Representative, the Issue Resolution Office or the Ethics Committee. The Audit Committee has also established a procedure for receiving confidential, anonymous submissions from Associates of concerns regarding questionable accounting or auditing matters. This procedure may also be used if an Associate wishes to report any suspected violation of the Code by a senior Company officer or Director. See “Accounting and Auditing Matters” below.

 

    Directors should report any suspected violations of this Code of Conduct to the Chairman if a Director or a senior Company officer is involved. Any other suspected violations should be reported by Directors to the Ethics Committee.

 

    Retaliation for reports made in good faith will not be tolerated. See “Retaliation Prohibited” below.

 

Accounting and Auditing Matters

 

    The Audit Committee has established the following procedure for receiving confidential, anonymous submissions from Associates of concerns regarding questionable accounting or auditing matters.

 

17


    Any Associate wishing to submit any information of this nature should contact the Pinkerton AlertLine retained by the Audit Committee in order to preserve the confidentiality and anonymity of such submissions by calling 1-866-569-8477. Depending upon the facts of each call, Pinkerton will route these confidential reports to the appropriate manager, officer or Audit Committee member for handling and resolution.

 

Enforcement; Penalties for Violation

 

    Associates who violate this Code of Conduct will be subject to immediate disciplinary action, including reassignment, demotion, or, where appropriate, termination of employment.

 

    For Associates bound by the Company’s arbitration program, the Company may initiate arbitration against the Associate.

 

    For Directors and Associates not bound by the Company’s arbitration program, the Company may initiate a lawsuit in court.

 

    Violations of this Code of Conduct may result in prosecution of the individual under any applicable criminal statutes.

 

Retaliation Prohibited

 

    The Company will not tolerate retaliation from any Director or Associate in response to any Director’s or Associate’s use of the various systems and procedures implemented to foster communications or attempts to comply with this Code or other Company policies. Any retaliation from an Associate must be reported to the Issue Resolution Office. Any retaliation involving a Director should be reported to the Chairman.

 

    No attempt to limit an Associate’s access to higher level management or, where accounting matters are involved, the Audit Committee of the Board of Directors, will be tolerated.

 

18


Board Approval; Amendments

 

    The Code of Conduct has been approved and its circulation authorized by the Company’s Board of Directors. Waivers of its provisions are not permitted without the express approval of the Audit Committee of the Board of Directors. It may be amended only by the Board of Directors.

 

Conclusion

 

This Code of Conduct provides a broad range of information, policies and procedures about the standards of integrity and business conduct that the Company expects Directors and Associates to understand and follow. It does not address every situation or set forth every rule or policy, nor is it a substitute for personal responsibility and accountability to exercise good judgment and obtain guidance when required or necessary.

 

This Code of Conduct is not a contract of employment and does not create any contractual rights of any kind between the Company and its Associates or Directors.

 

19


Acknowledgment of and Agreement to Abide by the Code of Business Conduct

 

All members of the Board of Directors and all Associates must execute this Acknowledgment of and Agreement to Abide by the Code of Business Conduct immediately upon his/her employment with the Company or election to the Board of Directors. Thereafter, each Associate must update his or her response to this Acknowledgment and Agreement on his or her annual performance review date. Directors will update their responses at each annual meeting date.

 

Check applicable statement:

 

    I hereby acknowledge that I have reviewed the Company’s Code of Business Conduct, agree to and understand it policies set forth therein, and am in compliance with these policies to the best of my knowledge.

 

    I hereby acknowledge that I have reviewed the Company’s Code of Business Conduct, agree to and understand it policies set forth therein, and, to the best of my knowledge, have described on the attached sheet(s) any potential exceptions to the policy or any potential conflicts of interest that should be reviewed by the Ethics Committee or the Board of Directors.

 


 
 

Signature of Associate/Director

 

Printed Name

 

Social Security Number

 

20

EX-21.1 4 dex211.htm CARMAX, INC. SUBSIDIARIES CarMax, Inc. Subsidiaries

Exhibit 21.1

 

CARMAX, INC.

Subsidiaries of the Company

 

Subsidiary


  

Jurisdiction of

Incorporation

or Organization


CarMax Auto Superstores, Inc.

   Virginia

CarMax Auto Superstores West Coast, Inc.

   California

CFC II, Inc.

   Virginia

CPD, Inc.

   Virginia

Glen Allen Insurance, LTD

   Bermuda
EX-23.1 5 dex231.htm CONSENT OF KPMG LLP, Consent of KPMG LLP,

Exhibit 23.1

 

Consent of Independent Auditors

 

The Board of Directors

CarMax, Inc.:

 

We consent to incorporation by reference in the registration statement (No. 333-100311) on Form S-8 of CarMax, Inc. of our reports dated March 30, 2004, with respect to the consolidated balance sheets of CarMax, Inc. as of February 29, 2004 and February 28, 2003, and the related consolidated statements of earnings, shareholders’ equity and cash flows for each of the years in the three-year period ended February 29, 2004, and the related financial statement schedule, which reports are included or incorporated by reference from the annual report to stockholders in the February 29, 2004, annual report on Form 10-K of CarMax, Inc.

 

/s/ KPMG LLP

 

Richmond, Virginia

May 10, 2004

EX-24.1 6 dex241.htm POWERS OF ATTORNEY Powers of Attorney

EXHIBIT 24.1

 

POWER OF ATTORNEY

 

I hereby appoint Austin Ligon or Keith D. Browning my true and lawful attorney-in-fact to sign on my behalf, as an individual and in the capacity stated below, the Annual Report on Form 10-K of CarMax, Inc. for its fiscal year ended February 29, 2004, and any amendment which such attorney-in-fact may deem appropriate or necessary.

 

Signature:

 

/s/ James F. Clingman, Jr.


Print Name:  

James F. Clingman, Jr.

Title:  

Director

Signature:  

/s/ Jeffrey E. Garten


Print Name:  

Jeffrey E. Garten

Title:  

Director

Signature:  

/s/ W. Robert Grafton


Print Name:  

W. Robert Grafton

Title:  

Director

Signature:  

/s/ William S. Kellogg


Print Name:  

William S. Kellogg

Title:  

Director

Signature:  

/s/ Hugh G. Robinson


Print Name:  

Hugh G. Robinson

Title:  

Director

Signature:  

/s/ Richard L. Sharp


Print Name:  

Richard L. Sharp

Title:  

Director

Signature:  

/s/ Thomas G. Stemberg


Print Name:  

Thomas G. Stemberg

Title:  

Director

Signature:  

/s/ Beth A. Stewart


Print Name:  

Beth A. Stewart

Title:  

Director

Signature:  

/s/ William R. Tiefel


Print Name:  

William R. Tiefel

Title:  

Director


POWER OF ATTORNEY

 

I hereby appoint Keith D. Browning my true and lawful attorney-in-fact to sign on my behalf, as an individual and in the capacity stated below, the Annual Report on Form 10-K of CarMax, Inc. for its fiscal year ended February 29, 2004, and any amendment which such attorney-in-fact may deem appropriate or necessary.

 

Signature:  

/s/ Austin Ligon


Print Name:   Austin Ligon
Title:   President, Chief Executive Officer, and Director


POWER OF ATTORNEY

 

I hereby appoint Austin Ligon my true and lawful attorney-in-fact to sign on my behalf, as an individual and in the capacity stated below, the Annual Report on Form 10-K of CarMax, Inc. for its fiscal year ended February 29, 2004, and any amendment which such attorney-in-fact may deem appropriate or necessary.

 

Signature:  

/s/ Keith D. Browning


Print Name:   Keith D. Browning
Title:   Executive Vice President, Chief Financial Officer, and Director
EX-31.1 7 dex311.htm SECTION 302 CEO CERTIFICATION SECTION 302 CEO CERTIFICATION

EXHIBIT 31.1

 

Certification of the Chief Executive Officer

Pursuant to Rule 13a-14(a)

 

I, Austin Ligon, President and Chief Executive Officer of CarMax, Inc., certify that:

 

1. I have reviewed this Annual Report on Form 10-K of CarMax, Inc.;

 

2. Based on my knowledge, this report does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made, in light of the circumstances under which such statements were made, not misleading with respect to the period covered by this report;

 

3. Based on my knowledge, the financial statements, and other financial information included in this report, fairly present in all material respects the financial condition, results of operations and cash flows of the registrant as of, and for, the periods presented in this report;

 

4. The registrant’s other certifying officer and I are responsible for establishing and maintaining disclosure controls and procedures (as defined in Exchange Act Rules 13a-15(e) and 15d-15(e)) for the registrant and have:

 

a) designed such disclosure controls and procedures, or caused such disclosure controls and procedures to be designed under our supervision, to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this report is being prepared;

 

b) evaluated the effectiveness of the registrant’s disclosure controls and procedures and presented in this report our conclusions about the effectiveness of the disclosure controls and procedures, as of the end of the period covered by this report based on such evaluation; and

 

c) disclosed in this report any change in the registrant’s internal control over financial reporting that occurred during the registrant’s most recent fiscal quarter (the registrant’s fourth fiscal quarter in the case of an annual report) that has materially affected, or is reasonably likely to materially affect, the registrant’s internal control over financial reporting; and

 

5. The registrant’s other certifying officer and I have disclosed, based on our most recent evaluation of internal control over financial reporting, to the registrant’s auditors and the audit committee of the registrant’s board of directors (or persons performing the equivalent functions):

 

a) all significant deficiencies and material weaknesses in the design or operation of internal control over financial reporting which are reasonably likely to adversely affect the registrant’s ability to record, process, summarize and report financial information; and

 

b) any fraud, whether or not material, that involves management or other employees who have a significant role in the registrant’s internal control over financial reporting.

 

Date: May 14, 2004

 

/s/ Austin Ligon


Austin Ligon

President and

Chief Executive Officer

EX-31.2 8 dex312.htm SECTION 302 CFO CERTIFICATION SECTION 302 CFO CERTIFICATION

EXHIBIT 31.2

 

Certification of the Chief Financial Officer

Pursuant to Rule 13a-14(a)

 

I, Keith D. Browning, Executive Vice President and Chief Financial Officer of CarMax, Inc., certify that:

 

1. I have reviewed this Annual Report on Form 10-K of CarMax, Inc.;

 

2. Based on my knowledge, this report does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made, in light of the circumstances under which such statements were made, not misleading with respect to the period covered by this report;

 

3. Based on my knowledge, the financial statements, and other financial information included in this report, fairly present in all material respects the financial condition, results of operations and cash flows of the registrant as of, and for, the periods presented in this report;

 

4. The registrant’s other certifying officer and I are responsible for establishing and maintaining disclosure controls and procedures (as defined in Exchange Act Rules 13a-15(e) and 15d-15(e)) for the registrant and have:

 

a) designed such disclosure controls and procedures, or caused such disclosure controls and procedures to be designed under our supervision, to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this report is being prepared;

 

b) evaluated the effectiveness of the registrant’s disclosure controls and procedures and presented in this report our conclusions about the effectiveness of the disclosure controls and procedures, as of the end of the period covered by this report based on such evaluation; and

 

c) disclosed in this report any change in the registrant’s internal control over financial reporting that occurred during the registrant’s most recent fiscal quarter (the registrant’s fourth fiscal quarter in the case of an annual report) that has materially affected, or is reasonably likely to materially affect, the registrant’s internal control over financial reporting; and

 

5. The registrant’s other certifying officer and I have disclosed, based on our most recent evaluation of internal control over financial reporting, to the registrant’s auditors and the audit committee of the registrant’s board of directors (or persons performing the equivalent functions):

 

a) all significant deficiencies and material weaknesses in the design or operation of internal control over financial reporting which are reasonably likely to adversely affect the registrant’s ability to record, process, summarize and report financial information; and

 

b) any fraud, whether or not material, that involves management or other employees who have a significant role in the registrant’s internal control over financial reporting.

 

Date: May 14, 2004

 

/s/ Keith D. Browning


Keith D. Browning

Executive Vice President and

Chief Financial Officer

EX-32.1 9 dex321.htm SECTION 906 CEO CERTIFICATION SECTION 906 CEO CERTIFICATION

EXHIBIT 32.1

 

CERTIFICATION OF THE CHIEF EXECUTIVE OFFICER

PURSUANT TO 18 U.S.C. SECTION 1350

 

In connection with the CarMax, Inc. (the “company”) Annual Report on Form 10-K for the year ended February 29, 2004, as filed with the Securities and Exchange Commission on the date hereof (the “Report”), I, Austin Ligon, President and Chief Executive Officer of the company, certify pursuant to 18 U.S.C. Section 1350, as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002, that, to my knowledge:

 

  1.   The Report fully complies with the requirements of Section 13 (a) or 15(d) of the Securities Exchange Act of 1934, as amended; and

 

  2.   The information contained in the Report fairly presents, in all material respects, the financial condition and results of operations of the company as of, and for, the periods presented in this Report.

 

Date: May 14, 2004

 

By:

 

/s/ Austin Ligon


           

Austin Ligon

           

President and

           

Chief Executive Officer

EX-32.2 10 dex322.htm SECTION 906 CFO CERTIFICATION SECTION 906 CFO CERTIFICATION

EXHIBIT 32.2

 

CERTIFICATION OF THE CHIEF FINANCIAL OFFICER

PURSUANT TO 18 U.S.C. SECTION 1350

 

In connection with the CarMax, Inc. (the “company”) Annual Report on Form 10-K for the year ended February 29, 2004, as filed with the Securities and Exchange Commission on the date hereof (the “Report”), I, Keith D. Browning, Executive Vice President and Chief Financial Officer of the company, certify pursuant to 18 U.S.C. Section 1350, as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002, that, to my knowledge:

 

  1.   The Report fully complies with the requirements of Section 13 (a) or 15(d) of the Securities Exchange Act of 1934, as amended; and

 

  2.   The information contained in the Report fairly presents, in all material respects, the financial condition and results of operations of the company as of, and for, the periods presented in this Report.

 

Date: May 14, 2004   By:  

/s/ Keith D. Browning


       

Keith D. Browning

Executive Vice President

and Chief Financial Officer

   
   
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