0001157523-14-001330.txt : 20140407 0001157523-14-001330.hdr.sgml : 20140407 20140407172739 ACCESSION NUMBER: 0001157523-14-001330 CONFORMED SUBMISSION TYPE: 8-K PUBLIC DOCUMENT COUNT: 3 CONFORMED PERIOD OF REPORT: 20140401 ITEM INFORMATION: Departure of Directors or Certain Officers; Election of Directors; Appointment of Certain Officers: Compensatory Arrangements of Certain Officers ITEM INFORMATION: Financial Statements and Exhibits FILED AS OF DATE: 20140407 DATE AS OF CHANGE: 20140407 FILER: COMPANY DATA: COMPANY CONFORMED NAME: AMERICAN SPECTRUM REALTY INC CENTRAL INDEX KEY: 0001121783 STANDARD INDUSTRIAL CLASSIFICATION: REAL ESTATE INVESTMENT TRUSTS [6798] IRS NUMBER: 522258674 STATE OF INCORPORATION: MD FISCAL YEAR END: 1231 FILING VALUES: FORM TYPE: 8-K SEC ACT: 1934 Act SEC FILE NUMBER: 001-16785 FILM NUMBER: 14749494 BUSINESS ADDRESS: STREET 1: 2401 FOUNTAIN VIEW STREET 2: SUITE 510 CITY: HOUSTON STATE: TX ZIP: 77057 BUSINESS PHONE: 713-706-6200 MAIL ADDRESS: STREET 1: 2401 FOUNTAIN VIEW STREET 2: SUITE 510 CITY: HOUSTON STATE: TX ZIP: 77057 8-K 1 a50839738.htm AMERICAN SPECTRUM REALTY, INC. 8-K a50839738.htm
 
UNITED STATES SECURITIES AND EXCHANGE COMMISSION
 
Washington, D.C.  20549
 
FORM 8-K
 
CURRENT REPORT
 
Pursuant to Section 13 or 15(d) of the Securities Exchange Act of 1934
 
April 1, 2014
 
Date of Report (Date of earliest event reported)
 
 
American Spectrum Realty, Inc.
(Exact name of registrant as specified in its charter)
 
Maryland
001-16785
52-2258674
(State or Other
Jurisdiction of
incorporation)
(Commission
File Number)
(I.R.S. Employer
Identification
No.)
 
 2401 Fountain View, Suite 750, Houston, Texas 77057
                  (Address of principal executive offices)     (Zip Code)
 
 
(713) 706-6200
(Registrant’s telephone number, including area code)
 
(Former name or former address, if changed since last report)
 
Check the appropriate box below if the Form 8-K filing is intended to simultaneously satisfy the filing obligation of the registrant under any of the following provisions (see General Instructions A.2. below):
 
o Written communications pursuant to Rule 425 under the Securities Act (17 CFR 230.425)
 
o Soliciting material pursuant to Rule 14a-12 under the Exchange Act (17 CFR 240.14a-12)
 
o Pre-commencement communications pursuant to Rule 14d-2(b) under the Exchange Act (17 CFR  240.14d-2(b))
 
o Pre-commencement communications pursuant to Rule 13e-4(c) under the Exchange Act (17 CFR 240.13e-4(c))
 
 
 

 

 
Item 5.02
Departure of Directors or Certain Officers; Election of Directors; Appointment of Certain Officers; Compensatory Arrangements of Certain Officers.
 
On April 1, 2014, Stacey Speier resigned as a director of American Spectrum Realty, Inc. (the “Company”).  Mr. Speier was a member of the Audit, Nominating/Corporate Governance and Compensation Committees of the Board of Directors.  In connection with his resignation, Mr. Speier furnished the Company with a letter describing the reasons for his resignation.  The Company has separately responded to statements made in Mr. Speier’s letter.
 
Item 9.01.              Exhibits and Financial Statements.
 
       (a)  
Exhibits.
 
Exhibits                      Description
 
 
17.1
Letter from Mr. Stacey Speier dated April 1, 2014.

 
99.1
Company Responses to Mr. Stacey Speier letter.

 
SIGNATURES
 
Pursuant to the requirements of the Securities Exchange Act of 1934, the Registrant has duly caused this report to be signed on its behalf by the undersigned hereunto duly authorized.
 
 
  AMERICAN SPECTRUM REALTY, INC.  
     
     
     
       
 
By:
/s/ William J. Carden  
    Name: William J. Carden  
   
Title: Chairman of the Board, President
   and Chief Executive Officer
 
       
 
 
Date:   April 7, 2014
 

EX-17.1 2 a50839738ex17_1.htm EXHIBIT 17.1 a50839738ex17_1.htm
Exhibit 17.1
 
 
April 1, 2014
 
Stacey Speier
6129 Edloe St
Houston, TX 77005
 
 
 
William Jay Carden
Chairman of the Board
American Spectrum Realty, Inc.
2401 Fountaminview, 7th Floor
Houston TX 77057
 
Dear Mr. Carden:
 
I am resigning my position on the Board of Directors of American Spectrum Realty (ASR). Below are some of the reasons for my resignation:
 
The personal use of the AMEX card by Jay Cardin and his family. The account has not been reconciled since 2011 per the prior CFO Elissa Grainger. The invoice prepared by the CFO on February 6, 2014 has remained unpaid and ignored.
 
Concern about the continuing losses being incurred and the inability of Management to provide accurate budget amounts. The last revised budget showed a projected loss of over $4,000,000.
 
Management has not been able to produce an accurate list of current judgments despite several requests.
 
Not being copied on all correspondence between Board members and Management
 
The lack of Management to institute the internal controls set forth in the Policies and Procedures Narratives of December 31, 2012,
 
The lack of maintaining accurate accounting records. The Board was notified February 22, 2014 that the General ledger was out of balance. To date this has not been resolved.
 
The taking of an undocumented $10,000 fee for the one year loan to ASR paid off by the Windrose sale. When questioned the CFO explained the fee was reasonable and would be recorded as interest.
 
Increasing loan guarantee fees to $50,000 per quarter without Board approval.
 
 
Sincerely,
 
 
/s/ Stacey Speier  
 Stacey Speier  
 
EX-99.1 3 a50839738ex99_1.htm EXHIBIT 99.1 a50839738ex99_1.htm
Exhibit 99.1
 
 
April 7, 2014
 

 
American Spectrum Realty, Inc.
 
Responses to Letter dated April 1, 2014 from Mr. Stacey Speier
 
Mr. Speier’s comment: “The personal use of the AMEX Card by Jay Carden and his family.  The account has not been reconciled since 2011 per the prior CFO Elisa Grainger.  The invoice prepared by the CFO on February 6, 2014 has remained unpaid and ignored.”
 
The AMEX card Mr. Carden uses for payment of Company-related business expenses is his personal AMEX card; it is not an American Spectrum card.  The Company and certain employees frequently use Mr. Carden’s personal card for payment of ASRI business-related expenses and routinely reimburses Mr. Carden for the payment of these expenses.  Mr. Carden has requested a complete reconciliation of his personal AMEX card bills.  In the event that personal items were paid for and not reconciled or offset against money due Mr. Carden, he has agreed to reimburse the Company.
 
The assertion by Company’s former Chief Financial Officer that Mr. Carden’s expense account has not been reconciled since 2011 has not been verified and is being reviewed in connection with the Company’s current account reconciliation process.  The expense account review will be conducted under the supervision of the Company’s Audit Committee Chairman.  The review will include the February 6, 2014 invoice.  While the invoice may remain unpaid, it is not being ignored.
 
Speier’s comment:  “Concern about the continuing losses being incurred and the inability of Management to provide accurate budget amounts.  The last revised budget showed a projected loss of over $4,000,000.”
 
The Company has recently experienced significant turnover in the Chief Financial Officer position.  As a result, the Company’s 2014 budget has been subjected to a series of errors and associated corrections that have prolonged the normal budgeting process.  Management has informed the Board of Directors (the “Board”) of certain necessary adjustments to the budget which will increase revenue substantially.  Management will provide the Board with the final adjusted 2014 annual budgets in the immediate future.
 
A recalibration of the 2014 projections has not been completed due to the need to account for management’s decision to make fundamental changes in the assumptions used by the former Chief Financial Officer in the projections previously produced and presented to the Board.
 
Speier’s comment:  “Management has not been able to produce an accurate list of current judgments despite several requests.”
 
The Company’s management engages multiple law firms in several states in order to accommodate its need for legal services.  Each of these firms provides periodic assessments of the anticipated outcome of any litigation in which it represents the Company and/or any affiliates.  Management is apprised by each law firm concerning the status of any litigation in which the Company is involved and when feasible, is given counsels’ best effort estimates of the Company’s potential financial exposure.  Management’s  reports to the Board are designed to monitor the status of all litigation that involves the Company; to assess the financial risk associated with the litigation; and, to keep the Board informed of its assessment of the potential level of materiality of all existing and potential litigation.
 
 
 
 
H O U S T O N / O R A N G E   C O U N T Y
AMERICAN SPECTRUM MANAGEMENT GROUP, INC. • 2401 FOUNTAIN VIEW, SUITE 750 • HOUSTON, TX 77057
PH/ 713.706.6200 • FX/ 713.706.6201
www.ASRManagement.com

 
 

 
 
Speier’s comment:  “Not being copied on all correspondence between Board members and Management.”
 
The Company’s management attempts to keep all Board members informed regarding its ongoing operations; individual Board members also attempt to communicate frequently among themselves. A failure to include any Board member in correspondence is inadvertent and unintentional.  Mr. Speier is a valued colleague whose advice has been welcomed by management and all members of the Company’s Board.
 
Speier’s comments:  “The lack of Management to institute the internal controls set forth in the Policies and Procedures Narratives of December 31, 2012.”
 
The Company’s management and the Board are not clear as to the intent of this statement.  Management completed a formal document referred to as Policies and Process Narratives 404(b) Documents (the “Manual”) that was approved by the Board on December 31, 2012.  In 2013 the outside consultant who guided the completion of the Manual was engaged by the Board to assist management with the implementation of the policies and processes contained in the Manual.  The Company’s auditors – EEPB, P.C. – recognized the Company’s progress toward instituting and implementing the internal controls necessary for the more effective operational control needed by the Company.
 
Management and the Board recognize the need for continuing improvement in the establishment of effective internal control mechanisms.  They have made a strategic commitment to establishing and maintaining policies and procedures necessary to produce effective control systems for the Company.
 
Speier’s comment:  “The lack of maintaining accurate accounting records.  The Board was notified February 22, 2014 that the General ledger was out of balance.  To date this has not been resolved.”
 
Commencing immediately after the notification, the Board authorized the engagement of consultants to analyze the various ‘balance the general ledger’ issues.  This analysis is in progress and is projected to be completed shortly.  The Board and management will address the issues that are identified and take appropriate action to resolve any problem areas.
 
Speier’s comment:  “The taking of an undocumented $10,000 fee for the one year loan to ASR paid off by the Windrose sale.  When questioned the CFO explained the fee was reasonable and would be recorded as interest.”
 
Mr. Carden maintains that he authorized the former Chief Financial Officer to obtain Board approval for this loan fee.   Apparently the former Chief Financial Officer did not follow through with obtaining the requisite Board approval.  Mr. Carden has agreed to return the fee.
 
Mr. Speier’s comment:  “Increasing loan guarantee fees to $50,000 per quarter without Board approval.”
 
This claim is not factual.  Mr. Carden’s loan fees have not been increased.  This would take Board approval and none has been given.  As a Board member, Mr. Speier would have been given an opportunity to vote on this issue.
 




 
 /s/ James L. Hurn  
James L. Hurn
V.P. and General Counsel
American Spectrum Realty, Inc.
 
 

H O U S T O N / O R A N G E   C O U N T Y
AMERICAN SPECTRUM MANAGEMENT GROUP, INC. • 2401 FOUNTAIN VIEW, SUITE 750 • HOUSTON, TX 77057
PH/ 713.706.6200 • FX/ 713.706.6201
www.ASRManagement.com