-----BEGIN PRIVACY-ENHANCED MESSAGE----- Proc-Type: 2001,MIC-CLEAR Originator-Name: webmaster@www.sec.gov Originator-Key-Asymmetric: MFgwCgYEVQgBAQICAf8DSgAwRwJAW2sNKK9AVtBzYZmr6aGjlWyK3XmZv3dTINen TWSM7vrzLADbmYQaionwg5sDW3P6oaM5D3tdezXMm7z1T+B+twIDAQAB MIC-Info: RSA-MD5,RSA, KkHnVPgSvYYuiNtb7pI6+eo1UhcjBf/TpKdNcsN67xYyjr7ywYS7I3evaHzNsacw FgdE+esP2Mfw4v1bQQp+JQ== 0001193125-10-065749.txt : 20100324 0001193125-10-065749.hdr.sgml : 20100324 20100324162611 ACCESSION NUMBER: 0001193125-10-065749 CONFORMED SUBMISSION TYPE: DEF 14A PUBLIC DOCUMENT COUNT: 3 CONFORMED PERIOD OF REPORT: 20100420 FILED AS OF DATE: 20100324 DATE AS OF CHANGE: 20100324 EFFECTIVENESS DATE: 20100324 FILER: COMPANY DATA: COMPANY CONFORMED NAME: ECB BANCORP INC CENTRAL INDEX KEY: 0001066254 STANDARD INDUSTRIAL CLASSIFICATION: STATE COMMERCIAL BANKS [6022] IRS NUMBER: 562090738 STATE OF INCORPORATION: NC FISCAL YEAR END: 1231 FILING VALUES: FORM TYPE: DEF 14A SEC ACT: 1934 Act SEC FILE NUMBER: 000-24753 FILM NUMBER: 10702064 BUSINESS ADDRESS: STREET 1: P O BOX 337 STREET 2: HWY 264 CITY: ENGELHARD STATE: NC ZIP: 27824 BUSINESS PHONE: 2529259411 DEF 14A 1 ddef14a.htm NOTICE AND PROXY STATEMENT Notice and Proxy Statement
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UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

SCHEDULE 14A

Proxy Statement Pursuant to Section 14(a) of the

Securities Exchange Act of 1934

Filed by the Registrant  x

Filed by a Party other than the Registrant  ¨

Check the appropriate box:

 

¨  Preliminary Proxy Statement

 

¨  Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))

 

x  Definitive Proxy Statement

 

¨  Definitive Additional Materials

 

¨  Soliciting Material Pursuant to §240.14a-12

ECB Bancorp, Inc.

(Name of Registrant as Specified In Its Charter)

(Name of Person(s) Filing Proxy Statement, if other than the Registrant)

Payment of Filing Fee (Check the appropriate box):

 

x  No fee required.

 

¨  Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11.

 

  (1)  Title of each class of securities to which transaction applies:

 

  (2)  Aggregate number of securities to which transaction applies:

 

  (3)  Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined):

 

  (4)  Proposed maximum aggregate value of transaction:

 

  (5)  Total fee paid:

 

¨  Fee paid previously with preliminary materials.

 

¨  Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing.

 

  (1)  Amount Previously Paid:

 

  (2)  Form, Schedule or Registration Statement No.:

 

  (3)  Filing Party:

 

  (4)  Date Filed:

 


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LOGO

Post Office Box 337

Engelhard, North Carolina 27824

 

 

NOTICE OF ANNUAL MEETING OF SHAREHOLDERS

 

The 2010 Annual Meeting of shareholders of ECB Bancorp, Inc. will be held at 11:00 a.m. EDT on Tuesday, April 20, 2010, at the Washington Civic Center located at 110 North Gladden Street, Washington, North Carolina.

The purposes of the meeting are:

 

  1.   Election of Directors.    To elect three directors for terms of three years;

 

  2.   Advisory Vote on Executive Compensation.    To vote on a non-binding, advisory resolution to endorse and approve compensation paid or provided to our executive officers and our executive compensation policies and practices;

 

  3.   Ratification of Appointment of Independent Accountants.    To vote on a proposal to ratify the appointment of Dixon Hughes PLLC as our independent accountants for 2010; and

 

  4.   Other Business.    To transact any other business properly presented for action at the Annual Meeting.

At the Annual Meeting, you may cast one vote for each share of our common stock you held of record on March 1, 2010, which is the record date for the meeting.

You are invited to attend the Annual Meeting in person. However, if you are the record holder of your shares of our common stock, we ask that you appoint the Proxies named in the enclosed proxy statement to vote your shares for you by signing and returning the enclosed proxy card or following the instructions in the proxy statement to appoint the Proxies by Internet, even if you plan to attend the Annual Meeting. If your shares are held in “street name” by a broker or other nominee, only the record holder of your shares may vote them for you, so you should follow your broker’s or nominee’s directions and give it instructions as to how it should vote your shares. Doing that will help us ensure that your shares are represented and that a quorum is present at the Annual Meeting. Even if you sign a proxy card or appoint the Proxies by Internet, you may still revoke your appointment later or attend the Annual Meeting and vote in person.

This notice and the enclosed proxy statement and proxy card are being mailed to our shareholders on or about March 24, 2010.

 

By Order of the Board of Directors

LOGO

A. Dwight Utz
President and Chief Executive Officer

 

 

YOUR VOTE IS IMPORTANT.

WHETHER YOU OWN ONE SHARE OR MANY, YOUR PROMPT COOPERATION

IN VOTING YOUR PROXY CARD IS APPRECIATED.

 


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TABLE OF CONTENTS

 

      PAGE

ANNUAL MEETING OF SHAREHOLDERS  

   1

General  

   1

Proposals to be Voted on at the Annual Meeting  

   1

How You Can Vote at the Annual Meeting  

   1

Solicitation and Voting of Proxy Cards  

   2

Revocation of Proxy Cards; How You Can Change Your Voting Instructions  

   2

Expenses and Method of Solicitation  

   3

Record Date and Voting Securities  

   3

Quorum and Voting Procedures  

   3

Vote Required for Approval  

   4

PROPOSAL 1: ELECTION OF DIRECTORS  

   4

General  

   4

Nominees  

   4

Incumbent Directors  

   5

Factors Bearing on Qualifications of Directors and Nominees  

   5

CORPORATE GOVERNANCE  

   8

Director Independence  

   8

Board Leadership Structure  

   8

Board’s Role in Risk Management  

   9

Attendance by Directors at Meetings  

   10

Communications with Our Board  

   10

Code of Ethics  

   10

COMMITTEES OF OUR BOARD   

   11

General  

   11

Audit Committee  

   11

Audit Committee Report  

   12

Nominations Committee  

   12

Compensation Committee  

   14

Executive Committee  

   14

EXECUTIVE OFFICERS  

   15

EXECUTIVE COMPENSATION  

   16

Summary  

   16

Employment Agreements  

   17

Plan-Based Awards  

   18

Deferred Compensation  

   22

Retirement Benefits  

   23

Potential Payments Upon Termination of Employment or a Change of Control  

   24

DIRECTOR COMPENSATION

   27

Directors’ Fees  

   27

Director Retirement and Death Benefits  

   28

Director Compensation for 2009  

   29

TRANSACTIONS WITH RELATED PERSONS  

   29

Our Policy  

   29

Related Person Transactions During 2009  

   30

BENEFICIAL OWNERSHIP OF OUR COMMON STOCK   

   30

Principal Shareholders  

   30

Directors and Executive Officers  

   31

Section 16(a) Beneficial Ownership Reporting Compliance  

   32

PROPOSAL 2: ADVISORY VOTE ON EXECUTIVE COMPENSATION  

   32

PROPOSAL 3: RATIFICATION OF APPOINTMENT OF INDEPENDENT ACCOUNTANTS  

   35

Appointment of Independent Accountants  

   35

Services and Fees During 2009 and 2008  

   35

PROPOSALS FOR 2011 ANNUAL MEETING  

   36

ANNUAL REPORT ON FORM 10-K  

   36


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LOGO

Post Office Box 337

Engelhard, North Carolina 27824

 

 

PROXY STATEMENT

 

ANNUAL MEETING OF SHAREHOLDERS

General

This proxy statement is dated March 19, 2010, and is being furnished to our shareholders by our Board of Directors in connection with our solicitation of appointments of proxies in the form of the enclosed proxy card for use at the 2010 Annual Meeting of our shareholders and at any adjournments of the meeting. The Annual Meeting will be held at the Washington Civic Center located at 110 North Gladden Street, Washington, North Carolina, at 11:00 a.m. EDT on Tuesday, April 20, 2010.

In this proxy statement, the terms “you,” “your’’ and similar terms refer to the shareholder receiving it. The terms “we,” “us,” “our” and similar terms refer to ECB Bancorp, Inc. Our banking subsidiary, The East Carolina Bank, is referred to as the “Bank.”

 

IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR

THE SHAREHOLDER MEETING TO BE HELD ON APRIL 20, 2010.

 

The proxy statement and annual report to security holders are available at:

http://www.ecbbancorp.com/voting

 

Proposals to be Voted on at the Annual Meeting

At the Annual Meeting, record holders of our common stock will consider and vote on proposals to:

 

  ·  

elect three directors for three-year terms (see “Proposal 1: Election of Directors” on page 4);

 

  ·  

approve a non-binding, advisory resolution to endorse and approve compensation paid or provided to our executive officers and our executive compensation policies and practices (see “Proposal 2: Advisory Vote on Executive Compensation” on page 32);

 

  ·  

ratify the appointment of Dixon Hughes PLLC as our independent accountants for 2010 (see “Proposal 3: Ratification of Appointment of Independent Accountants” on page 35); and

 

  ·  

transact any other business properly presented for action at the Annual Meeting.

Our Board of Directors recommends that you vote “FOR” the election of each of the three nominees for director named in this proxy statement and “FOR” Proposals 2 and 3.

How You Can Vote at the Annual Meeting

Record Holders.    If your shares of our common stock are held of record in your name, you can vote at the Annual Meeting in any of the following ways.

 

  ·  

You can attend the Annual Meeting and vote in person.


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  ·  

You can sign and return the proxy card enclosed with this proxy statement to appoint the “Proxies” named below to vote your shares for you at the meeting, or you can validly appoint another person to vote your shares for you.

 

  ·  

You can appoint the Proxies to vote your shares for you by going to the Internet website www.ecbbancorp.com/voting. When you are prompted for your “control number,” enter the number printed just above your name on the enclosed proxy card, and then follow the instructions you will be given. You may appoint the Proxies by Internet only until 5:00 p.m. EDT on April 19, 2010, which is the day before the Annual Meeting date. If you appoint the Proxies by Internet, you need not sign and return a proxy card. You will be appointing the Proxies to vote your shares on the same terms and with the same authority as if you marked, signed and returned a proxy card. The authority you will be giving the Proxies is described below and in the proxy card enclosed with this proxy statement.

Shares Held in “Street Name.”    Only the record holders of shares of our common stock or their appointed proxies may vote those shares. As a result, if your shares of our common stock are held for you in “street name” by a broker or other nominee, then only your broker or nominee (i.e. the record holder) may vote them for you, or appoint the Proxies to vote them for you, unless you make arrangements for your broker or nominee to assign its voting rights to you or for you to be recognized as the person entitled to vote your shares. You will need to follow the directions your broker or nominee provides you and give it instructions as to how it should vote your shares by completing and returning to it the voting instruction sheet you received with your copy of our proxy statement (or by following any directions you received from your broker or nominee for giving voting instructions electronically). Brokers and other nominees who hold shares in street name for their clients typically have the discretionary authority to vote those shares on “routine” matters when they have not received instructions from beneficial owners of the shares. However, they may not vote those shares on non-routine matters (including the election of directors) unless their clients give them voting instructions. To ensure that shares you hold in street name are represented at the Annual Meeting and voted in the manner you desire, it is important that you instruct your broker or nominee as to how it should vote your shares.

Solicitation and Voting of Proxy Cards

If you are the record holder of your shares of our common stock, a proxy card is included with this proxy statement that provides for you to name three of our officers, A. Dwight Utz, J. Dorson White, Jr. and Thomas M. Crowder, or any substitutes appointed by them, individually and as a group, to act as your “Proxies” and vote your shares at the Annual Meeting. We ask that you sign and date your proxy card and return it in the enclosed envelope, or follow the instructions above for appointing the Proxies by Internet, so that your shares will be represented at the meeting.

If you sign a proxy card and return it so that we receive it before the Annual Meeting, or you appoint the Proxies by Internet, the shares of our common stock you hold of record will be voted by the Proxies according to your instructions. If you sign and return a proxy card but do not give any voting instructions, then the Proxies will vote your shares “FOR” the election of each of the three nominees for director named in Proposal 1 below and “FOR” Proposals 2 and 3 discussed in this proxy statement. If, before the Annual Meeting, any nominee named in Proposal 1 becomes unable or unwilling to serve as a director for any reason, your proxy card will give the Proxies discretion to vote your shares for a substitute nominee named by our Board of Directors. We are not aware of any business that will be brought before the Annual Meeting other than the election of directors and Proposals 2 and 3 described in this proxy statement, but, if any other matter is properly presented for action by our shareholders, your proxy card will authorize the Proxies to vote your shares according to their best judgment. The Proxies also will be authorized to vote your shares according to their best judgment on matters incident to the conduct of the meeting, including motions to adjourn the meeting.

If you do not return a proxy card or appoint the Proxies by Internet, the Proxies will not have authority to vote for you and your shares will not be represented or voted at the Annual Meeting unless you attend the meeting in person or validly appoint another person to vote your shares for you.

Revocation of Proxy Cards; How You Can Change Your Voting Instructions

Record Holders.    If you are the record holder of your shares and you sign and return a proxy card or appoint the Proxies by Internet and you later wish to change the voting instructions or revoke the authority you gave the Proxies, you can do so at any time before the voting takes place at the Annual Meeting by taking the appropriate action described below.

 

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To change the voting instructions you gave the Proxies:

 

  ·  

you can sign a new proxy card dated after the date of your original proxy card and containing your new instructions, and submit it to us so that we receive it before the voting takes place at the Annual Meeting; or

 

  ·  

if you appointed the Proxies by Internet, you can go to the same Internet website (www.ecbbancorp.com/voting) before 5:00 p.m. EDT on April 19, 2010 (the day before the Annual Meeting), enter the same control number (printed just above your name on the enclosed proxy card) that you previously used to appoint the Proxies, and then change your voting instructions.

The Proxies will follow the last voting instructions they receive from you before the Annual Meeting.

To revoke your proxy card or your appointment of the Proxies by Internet:

 

  ·  

you can give our Corporate Secretary a written notice that you want to revoke your proxy card or Internet appointment; or

 

  ·  

you can attend the Annual Meeting and notify our Corporate Secretary that you want to revoke your proxy card or Internet appointment and vote your shares in person. Simply attending the Annual Meeting alone, without notifying our Corporate Secretary, will not revoke your proxy card or Internet appointment.

Shares Held in “Street Name.”    If your shares are held in “street name” and you want to change voting instructions you have given to your broker or other nominee, you must follow your broker’s or nominee’s directions.

Expenses and Method of Solicitation

We will pay all costs of soliciting proxy cards for the Annual Meeting, including costs of preparing and mailing this proxy statement. We are requesting that banks, brokers and other custodians, nominees and fiduciaries forward copies of our proxy solicitation materials to their principals and request their voting instructions, and we will reimburse those persons for their expenses in doing so. In addition to solicitation using the mail, the Bank’s and our directors, officers and employees may solicit proxy cards, either personally, by telephone or by other methods of communication, but they will not receive any additional compensation from us for doing so.

In connection with the solicitation of proxy cards for the Annual Meeting, we have not authorized anyone to give you any information, or make any representation, not contained in this proxy statement. If anyone gives you any other information or makes any other representation to you, you should not rely on it as having been authorized by us.

Record Date and Voting Securities

The close of business on March 1, 2010, is the “Record Date” we are using to determine which of our shareholders are entitled to receive notice of and to vote at the Annual Meeting and how many shares they are entitled to vote. Our voting securities are the 2,849,841 shares of our common stock which were outstanding on the Record Date. You must have been a record holder of our common stock on that date in order to vote at the meeting.

Quorum and Voting Procedures

A quorum must be present for business to be conducted at the Annual Meeting. For all matters to be voted on at the meeting, a quorum will consist of a majority of the outstanding shares of our common stock. Shares represented in person or by proxy at the meeting will be counted for the purpose of determining whether a quorum exists. Once a share is represented for any purpose at the meeting, it will be treated as present for quorum purposes for the remainder of the meeting and for any adjournments. If you return a valid proxy card, appoint the Proxies by Internet, or attend the meeting in person, your shares will be counted for purposes of determining whether there is a quorum, even if you abstain or instruct the Proxies to abstain from voting on one or more matters. Broker “non-votes” also will be counted in determining whether there is a quorum. Broker “non-votes” will occur if your shares are held by a broker and are voted on one or more matters at the meeting but are not voted by the broker on a “non-routine” matter (such as the election of directors) because you have not given the broker voting instructions on that matter. If your shares are represented at the meeting with respect to any matter voted on, they will be treated as present with respect to all matters voted on, even if they are not voted on all matters.

 

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You may cast one vote for each share you held of record on the Record Date on each director to be elected and on each other matter voted on by shareholders at the Annual Meeting. You may not cumulate your votes in the election of directors.

Vote Required for Approval

Our directors are elected by a plurality of the votes cast in elections. In the election of directors at the Annual Meeting, the three nominees receiving the highest numbers of votes will be elected. For Proposals 2 and 3 to be approved, the number of votes cast in favor of each proposal must exceed the number of votes cast against it. So long as a quorum is present, abstentions and broker non-votes will have no effect in the voting for directors or on Proposal 2 or 3.

PROPOSAL 1:    ELECTION OF DIRECTORS

General

Our Bylaws provide that our Board of Directors:

 

  ·  

consists of not less than nine nor more than 15 members, and our Board is authorized to set and change the actual number of our directors from time to time within those limits; and

 

  ·  

is divided into three classes and directors are elected to staggered three-year terms, and that each year the terms of the directors in one class expire and directors in that class are elected for new three-year terms or until their respective successors have been duly elected and qualified.

Nominees

Our Board of Directors has set our number of directors at nine for the year following the Annual Meeting and, based on the recommendation of our Nominations Committee, has nominated three current directors whose terms expire at the Annual Meeting for re-election to new three-year terms. The following table lists information about each nominee.

 

        Name and Age        

  

Positions with Us

and the Bank (1)

 

First

Elected (2)

 

Proposed Term

of Office

  

Principal Occupation

and Business Experience

Joseph T. Lamb, Jr.

(76)

   Director   1981   3 years    Owner, Joe Lamb, Jr. & Associates, Inc. (real estate sales and rentals), Kitty Hawk, NC

A. Dwight Utz (3)

(56)

  

President, Chief

Executive Officer

and Director

  2009   3 years    The Bank’s and our executive officer

Michael D. Weeks

(56)

   Director   2005   3 years    Self employed business, marketing and Internet consultant (since 2007); previously, Vice President and General Manager, WITN-TV (television broadcasting), Washington, NC (1991 - 2007)

 

(1)   Listings of the members of certain committees of our Board are contained below under the heading “Committees of Our Board.”
(2)   “First elected” refers to the year in which each individual first became a director of the Bank. With the exception of Mr. Weeks and Mr, Utz, each person first became our director during 1998 in connection with our organization as the Bank’s holding company and previously served as a director of the Bank.
(3)   Mr. Utz was elected as our President and Chief Executive Officer and was appointed by the Board to serve as a director, effective on July 1, 2009.

 

Our Board of Directors recommends that you vote “FOR” each of the three nominees named above.

The three nominees receiving the highest numbers of votes will be elected.

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Incumbent Directors

The following table contains information about our six directors whose current terms of office will continue after the Annual Meeting.

 

        Name and Age        

  

Positions with Us

and the Bank (1)

   First Elected/
Current Term
Expires (2)
  

Principal Occupation

and Business Experience

J. Bryant Kittrell III

(58)

   Director    1990 / 2011    President and owner, Kittrell & Associates, Inc., and manager (since 2004), Kittrell & Armstrong LLC (commercial/industrial real estate development and sales), Greenville, NC

B. Martelle Marshall

(60)

  

Director and

Corporate Secretary

   1993 / 2011    President and co-owner, Martelle's Feed House Restaurant, Engelhard, NC

R. S. Spencer, Jr.

(69)

   Chairman    1963 / 2011    President, R. S. Spencer, Inc. (retail merchant), Engelhard, NC

George T. Davis, Jr.

(55)

   Vice Chairman    1979 / 2012    Attorney; sole proprietor, Davis & Davis (law firm), Swan Quarter, NC

Gregory C. Gibbs

(49)

   Director    1994 / 2012    General Manager, Gibbs Store LLC (retail hardware) (since 2001) and partner, Lake Landing Realty (real estate development) (since 2005), Engelhard, NC; broker in charge, United Country Real Estate (real estate sales) (2004 - 2005), Engelhard, NC

John F. Hughes, Jr.

(64)

   Director    1996 / 2012    Retired; Executive Director, Albemarle Pamlico Economic Development Corp. and Chairman and CEO, Eastern NC Natural Gas Co. (2001 - 2005); Regional Manager and Manager of Governmental Affairs, North Carolina Power, Inc. (utility company) (1984 - 2000), Manteo, NC

 

(1)   Listings of the members of certain committees of our Board are contained below under the heading “Committees of Our Board.”
(2)   “First elected” refers to the year in which each individual first became a director of the Bank. Each person first became our director during 1998 in connection with our organization as the Bank's holding company and previously had served as a director of the Bank.

Factors Bearing on Qualifications of Directors and Nominees

The experience, qualifications, attributes, skills and other factors that leads our Board to conclude that each of our directors listed in the table above should serve or continue to serve as a director are described below.

George T. Davis, Jr.

 

  ·  

Understanding of our culture, values and goals derived from service as our director since 1979;

 

  ·  

Knowledge of the economy in a large part of our market area;

 

  ·  

Ability to analyze financial information relating to our loan customers;

 

  ·  

Management experience through managing, operating, and growing a rural law practice for 30 years; and,

 

  ·  

Ability to identify with the financial needs of small and mid-sized businesses, which is the largest business segment of our market, and with farmers, who also make up a large segment of our customer base.

 

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Gregory C. Gibbs

 

  ·  

Understanding of our culture, values and goals derived from service as our director since 1994;

 

  ·  

Management experience as owner and operator of a mercantile business, a real estate brokerage business, a real estate development business, and an agricultural business;

 

  ·  

Substantial personal financial interest in our and the Bank's long term growth, stability and success because of his ownership of our stock;

 

  ·  

Financial knowledge gained through experience working for a financial planning firm; and,

 

  ·  

Ability to identify with the financial needs of small and mid-sized businesses, which is the largest business segment of our market.

John F. Hughes, Jr.

 

  ·  

Understanding of our culture, values and goals derived from service as our director since 1996;

 

  ·  

Understanding of business and capital planning and budgeting derived from years as regional vice president of North Carolina Power;

 

  ·  

Familiarity with regulatory agencies and procedures garnered through his experience working with a large electric utility, which, like banking, is heavily regulated;

 

  ·  

Knowledge of a significant portion of our market gained through years of working in that same market with North Carolina Power;

 

  ·  

Ability to analyze financial information relating to our loan customers; and,

 

  ·  

Visible and active community and statewide leader.

J. Bryant Kittrell III

 

  ·  

Understanding of our culture, values and goals derived from service as our director since 1990;

 

  ·  

Knowledge of banking and financial products from prior experience as a retail banker and a retail securities broker;

 

  ·  

Knowledge of governance issues through service on boards of various governmental and charitable organizations; and,

 

  ·  

Varied prior board experience through service on most of our major board committees.

Joe Lamb, Jr.

 

  ·  

Understanding of our culture, values and goals derived from service as our director since 1981;

 

  ·  

Knowledge of the economy in a large part of our market area;

 

  ·  

Management experience through managing, operating, and growing a successful realty firm for more than 40 years;

 

  ·  

Intimate knowledge of the real estate market and the values and income potential of real estate in our area through his real estate business; and

 

  ·  

Visible and active community leader.

Martelle Marshall

 

  ·  

Understanding of our culture, values and goals derived from service as our director since 1993;

 

  ·  

Ability to identify with the financial needs of small and mid-sized businesses, which is the largest business segment of our market;

 

  ·  

Knowledge of and experience with agricultural lending;

 

  ·  

Knowledge of and experience with the hospitality industry which is a significant component of the economy in a portion of our banking market and from which a significant portion of our business is derived; and

 

  ·  

Management experience through owning and operating a successful restaurant and catering business since 1997.

 

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R. S. Spencer, Jr.

 

  ·  

Understanding of our culture, values and goals derived from service as our director since 1963;

 

  ·  

Knowledge of the economy in a large part of our market area;

 

  ·  

Management experience through managing, operating, and growing a successful mercantile business for nearly 50 years;

 

  ·  

Ability to identify with the financial needs of small and mid-sized businesses, which is the largest business segment of our market; and,

 

  ·  

Visible and active community leader.

Michael D. Weeks

 

  ·  

Understanding of our culture, values and goals derived from service as our director since 2005;

 

  ·  

Knowledge of regulatory processes and issues gained through years of experience in the commercial media business, particularly in the broadcast television industry;

 

  ·  

Understanding of marketing, advertising and branding through commercial media experience and as owner and operator of an advertising agency;

 

  ·  

Knowledge of the residential real estate market in a portion of our banking market through experience with and ownership of a real property management company and residential real estate properties; and,

 

  ·  

Visible and active community and statewide leader.

A. Dwight Utz

 

  ·  

Knowledge of our company inherent in his position as our Chief Executive Officer;

 

  ·  

Broad knowledge of the banking industry through experience in both community and super-regional bank environments and geographical breadth of previous positions;

 

  ·  

Executive management experience in various business functions in banks where he has been employed, including human resources, bank mergers and acquisitions, retail banking, sales and business development, marketing, and strategic technology initiatives;

 

  ·  

Knowledge of and experience with the various agencies that regulate banks; and

 

  ·  

Active in industry and community leadership roles on local, state and national level.

 

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CORPORATE GOVERNANCE

Our Board of Directors adopted Corporate Governance Guidelines during March 2010 that describe principles and practices that our Board will follow in carrying out its responsibilities. Together with our Bylaws, the Guidelines establish various processes related to the structure and leadership of our Board and the governance of our corporation, including certain of the matters described below.

Director Independence

Determination of Independent Directors.    Each year our Board of Directors reviews transactions, relationships and other arrangements involving our directors and determines which directors the Board considers to be “independent.” In making those determinations, the Board applies the independence criteria contained in the listing requirements of The Nasdaq Stock Market. The Board has directed our Audit Committee to assess each outside director’s independence and report its findings to the Board in connection with the Board’s annual determinations, and to monitor the status of each director on an ongoing basis and inform the Board of changes in factors or circumstances that may affect a director’s ability to exercise independent judgment. The following table lists our current directors, persons who served as directors during 2009, and nominees for election as directors at the Annual Meeting, who our Board believes were, during their terms of office, and will be, if elected, “independent” directors under Nasdaq’s criteria.

 

George T. Davis, Jr.

   Joseph T. Lamb, Jr.    R. S. Spencer, Jr.

Gregory C. Gibbs

   B. Martelle Marshall    J. Bryant Kittrell III

John F. Hughes, Jr.

      Michael D. Weeks

In addition to the specific Nasdaq criteria, in assessing the independence of our directors the Audit Committee and the Board consider whether they believe transactions that are disclosable in our proxy statements as “related person transactions,” or any other transactions, relationships, arrangements or other factors, could impair a director’s ability to exercise independent judgment. In its determination that the directors named above are independent, those other factors considered by the Audit Committee and the Board included: (1) the Bank’s lending relationships with directors; (2) Mr. Davis’ legal representation of clients from time to time in their loan transactions with the Bank; and (3) Mr. Gibbs’ beneficial ownership of our common stock through his position as co-executor of his mother’s estate. In Mr. Gibbs’ case, the Board concluded that he is independent under Nasdaq’s criteria but that he would not be appointed to serve on our Audit Committee.

Executive Sessions of Independent Directors.    Our independent directors meet separately, in executive session, without management being present, at least quarterly in conjunction with meetings of the Board of Directors and, at their discretion, they may hold separate meetings other than in conjunction with Board meetings. During 2009, the independent directors met 13 times in executive session. In addition to those meetings, independent directors who are members of the Board’s Executive Committee met 18 times in executive session in conjunction with meetings of that Committee.

Lead Independent Director.    Under our Corporate Governance Guidelines, if the Chairman elected by our Board is not an independent director, then our independent directors will elect a separate “Lead Independent Director.” Our current Chairman is an independent director, so we do not have a separate Lead Independent Director.

Board Leadership Structure

Our Board annually elects a Chairman whose duties are described in our Bylaws, and the Board performs its oversight role through various committees which are appointed by the Board based on the recommendation of its independent Nominations Committee and which may be established as separate committees of our Board or as joint committees of our and the Bank’s Boards. Our current Chairman is an outside, independent director. However, the Board may select any of its members as its Chairman, and it has no policy as to whether the Chairman may be an officer or must be a non-employee or independent director.

The Board recognizes that, if it were to elect an officer as Chairman, management would have more control over the Board and its processes and that could diminish the effectiveness of our independent directors and their ability to

 

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influence our policies and decisions of our Board. As a result, the Corporate Governance Guidelines established by the Board provide that, if our Chairman is not an independent director, then each year our independent directors will elect a separate Lead Independent Director whose duties and authority will include:

 

  ·  

convening and presiding at executive sessions and separate meetings of our independent directors, and serving as the liaison between the independent directors and our Chairman and management;

 

  ·  

consulting with the Chairman and management regarding concerns of our independent directors and matters discussed, decisions reached, or suggestions made, at executive sessions and separate meetings of independent directors;

 

  ·  

consulting with the Chairman regarding the schedule, agenda, and information for Board meetings;

 

  ·  

consulting with the Chairman with respect to consultants who may report directly to the Board;

 

  ·  

consulting with the Chairman and management as to the quality, quantity, and timeliness of information provided to the Board by management;

 

  ·  

being available, as appropriate, for communications with our shareholders; and

 

  ·  

such other duties and authority as is described elsewhere in the Guidelines and as the Board may from time to time determine.

Additionally, as described below under the heading “Committees of our Board,” all matters pertaining to executive compensation and the selection of nominees for election as directors are subject to the review and recommendation of Board committees made up of independent directors, and our Corporate Governance Guidelines provide that:

 

  ·  

all outside directors have full access to any member of management and to our and the Bank’s independent auditors and internal auditors for the purpose of understanding issues relating to our business;

 

  ·  

our management will arrange for our outside advisors to be made available for discussions with the Board, a Board committee, our independent directors as a group, or individual directors; and the Board, each Board committee, and our independent directors as a group, in each case by a majority vote, have the authority to retain independent advisors from time to time, at our expense, and separate and apart from our regular advisors.

Our Board believes that the provisions described above provide for a leadership structure that is appropriate for a company our size, without regard to whether our Chairman is an independent director.

Board’s Role in Risk Management

Risk is inherent in any business, and as is the case with other management functions, our senior management has primary responsibility for managing the risks we face. However, as a financial institution, our business involves financial risks that do not exist, or that are more extensive than the risks that exist, in some other types of businesses. We are subject to extensive regulation that requires us to assess and manage those risks, and during their periodic examinations our regulators assess our performance in that regard. As a result, our Board is actively involved in overseeing our risk management programs.

Our Board administers its oversight function primarily through committees which may be established as separate or joint committees of our and/or the Bank’s Boards. Those Board committees include our Audit Committee, Compensation Committee and Executive Committee. Our Asset/Liability Management Committee is a management committee made up of senior officers, but it includes two non-employee directors as ex officio members who participate regularly in that committee’s activities. Our Chief Executive Officer, Chief Financial Officer and other officers who oversee departments or functions within our operations (including credit administration, asset/liability management, sales and services management, human resources, technology, risk management and internal audit) make reports directly to one or more of those Committees.

We have a Risk Management Department which is headed by a Chief Risk Officer whose responsibilities include supervision of the activities of our internal audit, compliance and credit quality review functions. He, along with our

 

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General Auditor and Compliance Officer, make reports directly to the Audit Committee. Our Chief Risk Officer also works directly with our Compensation Committee in its periodic reviews of our and the Bank’s compensation plans to ensure continued oversight and mitigation of risk within our compensation practices and that (1) arrangements in which our senior executive officers participate do not encourage those officers to take unnecessary and excessive risks that threaten the value of our company, and (2) arrangements in which employees in general participate do not encourage the manipulation of our reported earnings to enhance the compensation of any employees.

We believe the Board’s involvement in risk management results in Board committees that are more active than those of corporations that are not financial institutions or that are not regulated as extensively as financial institutions. We believe that affects our Board’s leadership structure by providing opportunities for non-employee directors to become more familiar with the Bank’s critical operations and more actively involved in the Board’s oversight role with respect to risk management as well as other oversight functions.

Attendance by Directors at Meetings

Board of Director Meetings.    The Bank’s and our Boards of Directors meet jointly. During 2009, the Boards met 15 times, and each director attended 75% or more of the aggregate number of meetings of the Boards and of any committees on which he served.

Annual Meetings.    Attendance by our directors at Annual Meetings of our shareholders gives directors an opportunity to meet, talk with and hear the concerns of shareholders who attend those meetings, and it gives those shareholders access to our directors that they may not have at any other time during the year. Our Board of Directors recognizes that directors have their own business interests and are not our employees, and that it is not always possible for them to attend Annual Meetings. However, our Board’s policy is that attendance by directors at our Annual Meetings is beneficial to us and to our shareholders, and our directors are strongly encouraged to attend each Annual Meeting whenever possible. All nine of our then-current directors attended our last Annual Meeting which was held during April 2009.

Communications with Our Board

Our Board of Directors encourages our shareholders to communicate with it regarding their concerns and other matters related to our business, and the Board has established a process by which you may send written communications to the Board or to one or more individual directors. You may address and mail your communication to our Corporate Secretary at:

ECB Bancorp, Inc.

Attention: Corporate Secretary

Post Office Box 337

Engelhard, North Carolina 27824

You also may send them by email to ecbdirectors@ecbbancorp.com. You should indicate whether your communication is directed to the entire Board of Directors, to a particular committee of the Board or its Chairman, or to one or more individual directors. All communications will be reviewed by our Corporate Secretary and, with the exception of communications our Corporate Secretary considers to be unrelated to our or the Bank’s business, forwarded to the intended recipients. Copies of communications from a customer of the Bank relating to a deposit, loan or other financial relationship or transaction will be forwarded to the department or division that is most closely associated with the subject of the communication.

Code of Ethics

Our Board of Directors has adopted a Code of Ethics which applies to our directors and executive officers, including our senior financial officers, and, among other things, is intended to promote:

 

  ·  

honest and ethical conduct;

 

  ·  

the ethical handling of actual or apparent conflicts of interests between personal and professional relationships;

 

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  ·  

full, fair, accurate, timely and understandable disclosure in reports and documents that we file with the SEC and other public communications we make;

 

  ·  

compliance with governmental laws, rules and regulations;

 

  ·  

prompt internal reporting of violations of the Code to the Board’s Audit Committee; and

 

  ·  

accountability for adherence to the Code.

A copy of the Code is posted on our Internet website at www.ecbbancorp.com. Illegal or unethical behavior, violations of the Code, or accounting or auditing concerns, may be reported, anonymously or otherwise, by mail addressed to the Chairman of our Audit Committee or the Bank’s Chief Risk Officer at:

The East Carolina Bank

Post Office Box 337

Engelhard, North Carolina 27824

COMMITTEES OF OUR BOARD

General

Among other committees, our Board of Directors has three independent, standing committees that assist the Board in oversight and governance matters. They are the Audit Committee, the Nominations Committee, and the Compensation Committee. Each of those Committees operates under a written charter approved by our Board that sets out the Committee’s composition, authority, duties and responsibilities. We believe that each member of those Committees is an “independent director” as that term is defined by Nasdaq’s listing standards. Current copies of the charters of those Committees are posted on our Internet website at www.ecbbancorp.com. The Board also has an Executive Committee, of which a majority of the members are independent directors. The current members of each Committee are listed in the following table, and the function of and other information about each Committee is described in the paragraphs below.

 

Audit Committee

  

Nominations Committee

   Compensation Committee    Executive Committee (1)

J. Bryant Kittrell III -

Chairman

  

Gregory C. Gibbs -

Chairman

   George T. Davis, Jr. -

Chairman

   A. Dwight Utz -

Chairman

John F. Hughes, Jr.

   George T. Davis, Jr.    J. Bryant Kittrell III    George T. Davis, Jr.

B. Martelle Marshall

   J. Bryant Kittrell III    Joseph T. Lamb, Jr.    Gregory C. Gibbs

R. S. Spencer, Jr.

   R. S. Spencer, Jr.    R. S. Spencer, Jr.    J. Bryant Kittrell III
         R. S. Spencer, Jr.

 

(1)   Mr. Utz was appointed Chairman of the Executive Committee effective on July 1, 2009.

Audit Committee

Our Audit Committee is a joint committee of the Bank’s and our Boards of Directors. Under its charter, the Committee is responsible for:

 

  ·  

selecting our independent accountants and approving their compensation and the terms of their engagement;

 

  ·  

approving services proposed to be provided by the independent accountants; and

 

  ·  

monitoring and overseeing the quality and integrity of our accounting and financial reporting process and systems of internal controls.

The Committee reviews various reports from our independent accountants (including its annual report on our audited consolidated financial statements), financial reports we file under the Securities Exchange Act of 1934, and reports of examinations by our regulatory agencies, and it oversees our internal audit program. Also, as described above under the caption “Director Independence,” our Board has directed the Audit Committee to monitor and make annual reports regarding the independence of our directors and, as described below under the heading “TRANSACTIONS WITH

 

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RELATED PERSONS,” the Board has directed the Committee to review and approve certain transactions, arrangements or relationships with the Bank in which one of our related persons has a material interest. The Committee met nine times during 2009.

Audit Committee Report

Our management is responsible for our financial reporting process, including our system of internal controls and disclosure controls and procedures, and for the preparation of our consolidated financial statements in accordance with accounting principles generally accepted in the United States of America. Our independent accountants are responsible for auditing those financial statements. The Audit Committee oversees and reviews those processes. In connection with the preparation and audit of our consolidated financial statements for 2009, the Audit Committee has:

 

  ·  

reviewed our audited consolidated financial statements for 2009 and discussed them with management;

 

  ·  

discussed with our independent accountants the matters required to be discussed by Statement on Auditing Standards No. 61, as amended;

 

  ·  

received written disclosures and a letter from our independent accountants required by the independence standards of the PCAOB (PCAOB Rule 3526); and

 

  ·  

discussed the independence of our independent accountants with the accountants.

Based on the above reviews and discussions, the Audit Committee recommended to our Board of Directors that the audited consolidated financial statements be included in our 2009 Annual Report on Form 10-K as filed with the Securities and Exchange Commission.

Members of the Audit Committee who participated in the reviews and discussions described above pertaining to the preparation and audit of our consolidated financial statements for 2009 are named below.

The Audit Committee:

J. Bryant Kittrell III                   John F. Hughes, Jr.                   B. Martelle Marshall                   R. S. Spencer, Jr.

Nominations Committee

Our Nominations Committee is a committee of our Board. Under its written charter, and among its other duties and responsibilities assigned from time to time by the Board, the Committee recommends candidates to the Board for selection as nominees for election as directors at our Annual Meetings and for appointment to fill vacancies on the Board. The Committee met once during 2009.

The Committee’s charter and our Corporate Governance Guidelines provide for the Committee annually to recommend individuals who have personal and professional integrity, sound judgment, business acumen, and the time, ability and commitment to make a constructive and meaningful contribution to the Board, and who, with other members of the Board, will be effective in collectively serving the long-term interests of our shareholders. Candidates also must satisfy applicable requirements of state and federal banking regulators, and the Committee may develop other criteria or minimum qualifications for use in identifying and evaluating candidates. The Board makes all final decisions regarding nominations. In identifying candidates to be recommended to the Board of Directors from time to time, the Committee considers incumbent directors and candidates suggested by our management, other directors, and our shareholders. The Committee has not used the services of a third-party search firm. Shareholders who wish to recommend candidates to the Committee should send their recommendations in writing addressed as follows:

Nominations Committee

ECB Bancorp, Inc.

Attention: Corporate Secretary

Post Office Box 337

Engelhard, North Carolina 27824

 

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Each recommendation should be accompanied by:

 

  ·  

the full name, address and telephone number of the person making the recommendation, and a statement that the person making the recommendation is a shareholder of record (or, if the person is a beneficial owner of our shares but not a record holder, a statement from the record holder of the shares verifying the number of shares beneficially owned), and a statement as to whether the person making the recommendation has a good faith intention to continue to hold those shares through the date of our next Annual Meeting;

 

  ·  

the full name, address and telephone number of the candidate being recommended, information regarding the candidate’s beneficial ownership of our stock and any business or personal relationship between the candidate and the person making the recommendation, and an explanation of the value or benefit that the person making the recommendation believes that the candidate would provide as a director;

 

  ·  

a statement signed by the candidate that he or she is aware of and consents to being recommended to the Committee and will provide information that the Committee may request in connection with its evaluation of candidates;

 

  ·  

a description of the candidate’s current principal occupation, business or professional experience, previous employment history, educational background, and any particular skills, experience, or areas of expertise;

 

  ·  

information regarding any business or personal relationships between the candidate and any of our or the Bank’s customers, suppliers, vendors, competitors, directors or officers, affiliated companies, or other persons with any special interest regarding our company or our affiliated companies, and any transactions between the candidate and our company or any of our affiliated companies; and

 

  ·  

any information in addition to the above regarding the candidate that would be required to be included in our proxy statement pursuant to the SEC’s Regulation 14A (including without limitation information regarding legal proceedings in which the candidate has been involved within the past ten years).

In order to be considered by the Committee in connection with its recommendations of candidates for selection as nominees for election as directors at an Annual Meeting, a shareholder’s recommendation must be received by the Committee not later than the 120th day prior to the first anniversary of the date that our proxy statement was first mailed to our shareholders in conjunction with our preceding year’s Annual Meeting. Recommendations submitted by shareholders other than in accordance with these procedures will not be considered by the Committee.

The Committee will evaluate candidates recommended by shareholders in a manner similar to its evaluation of other candidates. The Committee considers the overall composition of the Board in light of our current and future needs and will select candidates to be recommended to the Board of Directors each year based on its assessment of, among other things, (1) candidates’ business, professional, personal and educational background, skills experience and expertise; (2) community leadership; (3) independence; (4) potential contributions to the Board that are unusual or unique; (5) knowledge of our company, the Bank, and their respective operations; (6) personal financial interest in our and the Bank’s long-term growth, stability, and success; (7) the performance and past and future contributions of our current directors, and the value of continuity and prior Board experience; (8) the existence of one or more vacancies on the Board; (9) the need for a director possessing particular attributes, skills, experience or expertise; (10) the role of directors in the Banks’ business development activities; (11) diversity; and (12) other factors that it considers relevant, including any specific qualifications the Board adopts from time to time.

The Committee and our Board recognize the benefits derived from a Board composed of individuals who bring different attributes, experiences, and perspectives to the Board’s deliberations. However, they do not consider diversity for the sake of diversity to be a basis for the nomination, election or appointment of a director, and they have not adopted any written or mandatory diversity policy or criteria that is applicable to the director nominations process. In evaluating and selecting prospective nominees, diversity is one of the multiple factors considered by the Committee and the Board. For these purposes, they consider diversity to encompass a variety of characteristics of candidates, including, by way of example, business and professional experience, academic background, geographic location within our banking markets, gender and race.

The Nominations Committee recommended to our Board of Directors that our current directors listed above under the caption “Nominees” whose terms are expiring at the Annual Meeting be nominated for re-election for new terms of office.

 

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Compensation Committee

Our Compensation Committee is a joint committee of the Bank’s and our Boards of Directors. The Committee met six times during 2009.

Under its written charter, and in addition to other duties that may be assigned from time to time by the Boards, the Committee reviews and provides overall guidance to the Boards regarding our executive compensation and benefit programs and makes recommendations to the Boards regarding:

 

  ·  

cash and other compensation paid or provided to our and the Bank’s Chief Executive Officer and other executive officers;

 

  ·  

the adoption of new compensation or benefit plans, or changes in existing plans, under which compensation or benefits are or will be paid or provided to those persons; and

 

  ·  

the administration of our 2008 Omnibus Equity Plan and the Bank’s annual incentive program.

The Committee, along with our Chief Risk Officer, periodically reviews our and the Bank’s compensation plans to determine whether there are potential areas of risk that reasonably could be expected to have a material adverse effect on our business and financial results and to ensure continued oversight and mitigation of risk within our compensation practices. In particular, in connection with our participation in the U.S. Department of the Treasury’s TARP Capital Purchase Program, the Committee is required to meet with our Chief Risk Officer each six months to review and discuss our compensation arrangements to ensure that arrangements in which our senior executive officers participate do not encourage those officers to take unnecessary and excessive risks that threaten the value of our company, and that arrangements in which employees in general participate do not encourage the manipulation of our reported earnings to enhance the compensation of any employees. It also reviews and makes recommendations to the Boards regarding amounts of compensation paid to our directors and, to the extent requested by the Boards, compensation paid (individually or in the aggregate) to other employees of the Bank.

In performing its duties, the Committee may, if it considers it appropriate, delegate any of its responsibilities to a subcommittee. However, any subcommittee must be composed entirely of independent directors. The Committee is authorized to conduct investigations, and to request and consider any information (from management or otherwise) that it believes is necessary, relevant or helpful in its deliberations and in making its recommendations. It may rely on information provided by management without further verification. However, under its charter, when the Committee takes an action, it should exercise independent judgment on an informed basis and in a manner it considers to be in the best interests of our shareholders. In reviewing and considering the recommendations it will make to the Boards regarding the compensation of our directors and executive officers, the Committee considers information provided by our Chief Executive Officer, including in the case of officers other than himself, information about those other officers’ individual performance and his recommendations as to their compensation. After receiving the Committee’s recommendations, the Boards or their joint Executive Committee make all final decisions regarding compensation matters.

The Committee may retain the services of outside counsel or consultants, at our or the Bank’s expense, and on terms (including fees) that it approves. During 2009, the Committee retained the services of Amalfi Consulting to provide executive and director compensation benchmarking and to review and advise the Committee with respect to the Bank’s supplemental retirement arrangements with certain of the Bank’s officers and the Bank’s directors. Also, Matthews, Young & Associates, Inc., was retained by the Board during 2009 to advise and assist its Succession Committee in its search for and selection of our and the Bank’s new Chief Executive Officer and Chief Financial Officer, and with respect to those new officers’ terms of employment and compensation. Other than in an advisory capacity as described above, neither Amalfi Consulting nor Matthews, Young & Associates, Inc. had any role in the actual recommendations made by the Committee to the Boards, or in the Boards’ approval of amounts of executive or director compensation.

Executive Committee

Our Executive Committee is a joint committee of our and the Bank’s Boards of Directors. Under our Bylaws, the Committee is authorized to exercise all the powers of the Boards in the management of our and the Bank’s affairs when the Boards are not in session, subject to the ability of the full Boards to limit the Committee’s authority. The Executive Committee met 20 times during 2009.

 

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EXECUTIVE OFFICERS

We consider the Bank’s and our officers listed below to be our executive officers.

A. Dwight Utz, age 56, was elected to serve as our and the Bank’s President and Chief Executive Officer effective July 1, 2009. Prior to his employment with us, he served as Executive Vice President and Chief Retail Officer for MidSouth Bancorp, a bank holding company headquartered in Lafayette, Louisiana, from 2001 until 2009. Previously, he was employed from 1973 to 1995 by CCNB Bank N.A., Camp Hill, Pennsylvania, where he held senior management positions and last served as Senior Vice President/Regional Market Executive. From 1995 to 2000 he was employed as a corporate Vice President of PNC Financial Services Group, Inc., Pittsburgh, Pennsylvania. Mr. Utz has a total of 37 years of banking experience.

J. Dorson White, Jr., age 59, serves as our and the Bank’s Executive Vice President (since 1994) and Chief Operating Officer (since 2002) and has been employed by the Bank since 1989. Previously, he was employed by Branch Banking & Trust Co. and Wachovia Bank from 1973 until 1989. He has a total of 37 years of banking experience.

Thomas M. Crowder, age 53, was employed as our and the Bank’s Executive Vice President and Chief Financial Officer effective on February 8, 2010. Previously, he served as managing partner with Ascential Equity LLC, an investment management company located in Richmond, Virginia, where he had been employed since 2007. From 2003 until 2007, he served as Executive Vice President and Chief Financial Officer of Trans Community Financial Corporation, a community bank holding company headquartered in Glen Allen, Virginia. Mr. Crowder began his banking career in 1978 as a banking officer and branch manager with Wachovia Bank and Trust in Raleigh, North Carolina. In 1983, he joined Sovran Bank as a Vice President and brokerage manager and later served as Vice President of Sovran Capital Management in Richmond, VA. In 1986, Mr. Crowder was named President of Crestar Securities Corporation (the broker-dealer subsidiary of Crestar Financial Corp, a regional bank holding company), followed by a position as Executive Vice President of the Guilford Company (a private financial services company). He has a total of 32 years of banking and financial experience.

James J. Burson, age 48, has served as our and the Bank’s Executive Vice President and Chief Revenue Officer since November 2, 2009. Prior to his employment with us, he was a principal in Diamond Management & Technology Consultants, Inc., Chicago, Illinois, a bank consulting firm, from 2006 to 2009. From 2005 to 2006, Mr. Burson served as a senior bank strategist for BancIntelligence, Atlanta, Georgia, a bank consulting and decision support software firm. From 1997 to 2005, he served as Senior Vice President for MarkeTech Systems/MapInfo, Raleigh, North Carolina, a bank consulting and decision support software firm. Previously, he was employed by PNC Financial Corporation, Pittsburgh, Pennsylvania, from 1993 to 1997 where he was in charge of strategic planning, sales management, distribution planning, merger integration and direct bank marketing, and by Andersen Consulting from 1989 to 1993 as a banking strategy and operations improvement consultant. He began his banking career with LaSalle National Bank, Chicago, Illinois, where he was employed for five years. Mr. Burson has a total of 25 years of banking experience.

Gary M. Adams, age 56, was appointed to serve as the Bank’s and our Senior Vice President and Director of Financial Reporting effective during February 2010. Previously, he had served as our and the Bank’s Chief Financial Officer since 1985. He has been employed by the Bank since 1981 and has a total of 29 years of banking experience.

T. Olin Davis, age 54, was elected to serve as our and the Bank’s Senior Vice President and Chief Credit Officer effective on January 1, 2007. He previously served as Senior Vice President and Credit Policy Officer since September 2006. He was employed by the Bank from September 1993 until May 2006 during which time he last served as Senior Vice President and Outer Banks Regional Manager, and he was employed by First Carolina State Bank, Rocky Mount, North Carolina, as Chief Credit Officer from May 2006 until he rejoined the Bank. He has a total of 32 years of banking experience.

 

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EXECUTIVE COMPENSATION

Summary

The following table shows the cash and certain other compensation paid or provided to or deferred by our named executive officers for 2009, 2008 and 2007. Our executive officers are compensated by the Bank for their services as its officers, and they receive no separate salaries or other cash compensation from us. With the exception of our Chief Executive Officer who is employed under an employment agreement with the Bank as described below, each of our current named officers is employed on an “at will” basis and subject to re-election as an officer each year, and none of them have employment agreements with us or the Bank.

SUMMARY COMPENSATION TABLE

 

Name and Principal Position

  Year   Salary
(3)
  Bonus   Stock
Awards
(4)
  Option
Awards

(5)
  Non-Equity
Incentive Plan

Compensation
  Change in
Pension
Value

(6)
  All Other
Compensation

(7)
  Total

Arthur H. Keeney III (1)
President and Chief
Executive Officer

  2009   $ 149,692   $ -0-   $ -0-   $ -0-   $  -0-     $  11,166   $ 41,697   $ 202,555
  2008     278,000     -0-     61,250     -0-     -0-     164,347     21,039     524,636
  2007     270,000     -0-     -0-     78,195     -0-     149,440     24,455     522,090

A. Dwight Utz (2)
President and
Chief Executive Officer

  2009     140,246     -0-     24,525     -0-     -0-     -0-     28,051     192,822

J. Dorson White, Jr.
Executive Vice President
and Chief Operating Officer

  2009     165,000     -0-     -0-     -0-     -0-     32,367     10,543     207,910
  2008     165,000     -0-     -0-     17,520     -0-     29,194     9,892     221,606
  2007     160,000     -0-     -0-     43,246     -0-     27,230     12,365     242,841

T. Olin Davis
Senior Vice President
and Chief Credit Officer

  2009     125,000     -0-     -0-     -0-     -0-     9,257     7,257     141,514
  2008     115,000     -0-     -0-     14,600     -0-     8,350     6,405     144,355
  2007     110,000     2,000     -0-     8,733     -0-     7,898     6,957     135,588

 

(1)   Mr. Keeney retired from his position as President and Chief Executive Officer during 2009. He served as a member of our Board of Directors throughout 2009. While he was an officer, he received no cash compensation for his service as a director. Fees he received as a non-employee director following his retirement are listed under “All Other Compensation.”
(2)   Mr. Utz was first employed during June 2009 and was elected as President and Chief Executive Officer effective on July 1, 2009. He is a member of our Board of Directors, but he receives no additional compensation for his service as a director.
(3)   Each officer’s salary for each year includes the amount deferred at his election under our Section 401(k) plan and, in Mr. Keeney’s case, under a separate non-qualified deferred compensation plan. The Bank’s matching contributions on behalf of each officer under our Section 401(k) plan are included in the “All Other Compensation” column. As described below under the caption “Deferred Compensation,” amounts deferred by Mr. Keeney under that separate plan during his employment were invested for him by an unrelated bank, and we did not make any matching contribution to, or pay any interest or other amount or guarantee any rate of return on, his deferred compensation. Mr. Keeney’s 2009 salary amount also includes $10,692 for unused vacation leave which was paid in connection with his retirement.
(4)   Reflects the aggregate grant date fair value, as computed under FASB ASC Topic 178, of restricted stock awards granted to each officer during each year. Grant date fair values of restricted stock awards are equal to the fair market values of the underlying shares at the time the awards were granted.
(5)   Reflects the aggregate grant date fair value, as computed under FASB ASC Topic 178, of stock options granted to each officer during each year. A discussion of material assumptions made in our valuation of outstanding stock options is contained in Notes 1(O) and 9 to our consolidated financial statements.
(6)  

Reflects the increase during each year in the present value of each officer’s future benefits, pro rated by service at each year end over total service remaining until normal retirement date, under their supplemental retirement plan agreements described below under the caption “Retirement Benefits.” In Mr. Keeney’s case, the amount shown for 2009 is a net amount based on a decrease of $36,695 in the actuarial present value of future benefits related to his Executive Supplemental Retirement Plan agreement, plus $41,390 in benefits he received under that plan agreement

 

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during 2009 following his retirement and $6,471 representing an increase in the actuarial present value of future benefits related to his Director Supplemental Retirement Plan Agreement under which he has not yet begun to receive benefit payments. The Bank has not entered into a supplemental retirement plan agreement with Mr. Utz.

(7)   The following table describes each officer’s “Other Compensation” for 2009.

 

Description

   Mr. Keeney    Mr. Utz    Mr. White    Mr. Davis

The Bank’s matching contributions for the officers’ accounts under our Section 401(k) plan

   $ 6,273    $ 1,225    $ 9,976    $ 7,257

Cash dividends paid (on the same basis as they were paid to all our shareholders) on shares covered by unvested restricted stock awards

     306      —        567      —  

Director’s fees received as a non-employee director (a)

     8,250      —        —        —  

Compensation for post-retirement services (b)

     14,500      —        —        —  

Estimates of our incremental costs related to personal benefits (c)

     12,368      26,826      —        —  
                           

Total

   $ 41,697    $ 28,051    $ 10,543    $ 7,257
                           

 

  (a)   Reflects fess paid to Mr. Keeney following his retirement as an officer during 2009.
  (b)   Reflects the estimated value of a Bank-owned vehicle given to Mr. Keeney following his retirement in consideration for continued services and personal travel he provided at the Bank’s request in connection with its management transition.
  (c)   From time to time our executive officers may receive, or we may treat them as having received, non-cash personal benefits. During 2009, the personal benefits which Messrs. Keeney and Utz received included: for Mr. Keeney - personal use of a Bank-owned vehicle, and the Bank’s payment of civic club dues and premiums for long-term care insurance covering him and his spouse; for Mr. Utz - personal use of a Bank-owned vehicle, payment of or reimbursement for moving and other expenses during 2009 associated with the relocation of his residence (including commissions and settlement charges on the sale of his previous residence, temporary living expenses, travel and other relocation expenses), and the Bank’s payment of premiums for long-term care insurance covering him and his spouse. Messrs. White and Davis also receive various personal benefits, but our estimated aggregate incremental cost associated with benefits received by each of those officers during 2009 was less than $10,000 and the amounts of those benefits are not included in the table. We also provide our officers with group life, health, medical and other insurance coverages that are generally available to all salaried employees, and the cost of that insurance is not included in the table. As described below under the caption “Potential Payments Upon Termination of Employment or a Change of Control,” Messrs. Keeney, White and Davis are covered by split-dollar life insurance policies that are owned by the Bank and for which it paid lump-sum premiums during 2002. No premiums were paid on those policies during 2009, and no amounts related to those policies are included in the table. Also, in connection with Mr. Keeney’s retirement during 2009, we made a contribution of $50,000 in his honor to Beaufort Community College Foundation from which he received no personal benefit and which is not included in the table.

Employment Agreements

Mr. Keeney.    Until his retirement during 2009, Mr. Keeney was employed by the Bank as its President and Chief Executive Officer under an employment agreement entered into during 1998. The agreement provided for:

 

  ·  

a “rolling” term of three years that, at the end of each year, was extended by one additional year unless either the Bank or Mr. Keeney gave notice that the agreement would no longer be extended;

 

  ·  

annual base salary which was subject to review and periodic increase by the Bank’s Board; and

 

  ·  

the right to participate in bonus or incentive plans and other benefits made available by the Bank to its executive officers.

The agreement contained other provisions under which payments and benefits would be provided to Mr. Keeney, and that limited his ability to compete against the Bank, following a termination of his employment under various circumstances, including termination following a change in control of the Bank. The agreement expired upon Mr. Keeney’s retirement during 2009 and is no longer in effect.

 

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Mr. Utz.    Our current President and Chief Executive Officer, A. Dwight Utz, is employed by the Bank under an employment agreement which provides for:

 

  ·  

a “rolling” term of three years that, at the end of each year, will be extended by one additional year unless the Bank gives notice that the agreement will no longer be extended;

 

  ·  

annual base salary (originally $245,000 and to be increased to $259,000 after six months of employment on January 1, 2010) which is subject to review and periodic increase by the Bank’s Board;

 

  ·  

personal use of a Bank-owned vehicle, reimbursement for reasonable travel and other business-related expenses, and payment of premiums for an existing long-term care insurance policy covering him and his spouse; and

 

  ·  

subject to restrictions under applicable U.S. Department of the Treasury’s TARP Capital Purchase Program Rules, the right to participate in bonus or incentive plans and other benefits made available by the Bank to its executive officers.

The agreement contains other provisions that call for payments and benefits to be made or provided to Mr. Utz, and that limit his ability to compete against the Bank, following a termination of his employment under various circumstances, including termination following a change in control of the Bank. Those provisions are described below under the caption “Potential Payments Upon Termination of Employment or a Change of Control.”

The agreement provides that Mr. Utz will serve as a member of our and the Bank’s Boards of Directors and that, subject to his continued satisfaction of eligibility requirements for service as a director, at the end of each term of office our Board of Directors will nominate Mr. Utz for re-election by our shareholders for a new term. Following his re-nomination at the end of each term, his service as a director will be subject to his election by a vote of our shareholders. Mr. Utz has agreed that, if his service as President and Chief Executive Officer terminates for any reason, his service as a director also will terminate.

Separate from Mr. Utz’s employment agreement, in connection with his employment during 2009 we also agreed:

 

  ·  

to reimburse him for out-of-pocket moving and other relocation expenses actually incurred in connection with moving his residence to North Carolina (including packing, transportation and relocation expenses; temporary living expenses for up to 90 days, and temporary storage expenses for up to 180 days; closing costs on the sale of his current home and purchase of new home; up to six airfares between Louisiana and North Carolina; and up to $20,000 in other relocation expenses); and

 

  ·  

until his coverage under our group health insurance plan became effective, and while he was paying for extended coverage under his previous employer’s group plan, to pay him the amount of expense we otherwise would have incurred in providing coverage to him under our group plan.

The amounts of payments to Mr. Utz under those arrangements are included in the “All Other Compensation” column of the Summary Compensation Table above.

Plan-Based Awards

We have three compensation plans under which awards have been granted, or from time to time in the future may be granted, to our executive officers, including our:

 

  ·  

Omnibus Stock Ownership and Long Term Incentive Plan (the “Old Plan”) which expired on January 21, 2008, and under which stock options and restricted stock awards have been granted and remain outstanding;

 

  ·  

2008 Omnibus Equity Plan (the “New Plan”) which was approved by our shareholders at our 2008 Annual Meeting to replace the Old Plan and under which options, restricted stock awards and performance share awards may be granted in the future; and

 

  ·  

Incentive Plan under which additional cash compensation may be paid each year based primarily on our corporate performance.

When the Old Plan expired on January 21, 2008, 52,831 shares remained available for the grant of new awards. No new awards may be granted under the Old Plan following its expiration, but outstanding awards granted under the Old

 

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Plan prior to its expiration remain in effect and are subject to its terms. The New Plan was adopted during 2008 and approved by our shareholders at our 2008 Annual Meeting. It authorizes the issuance of up to 200,000 shares of our common stock in connection with awards granted under it.

Stock Options, Restricted Stock Awards and Performance Share Awards.    A stock option gives the officer to whom it is granted the right to buy shares of our common stock during a stated period of time (ordinarily ten years) at a fixed price per share equal to the fair market value of our stock on the date the option is granted. Options usually “vest,” or become exercisable, at intervals as to portions of the shares they cover based on a vesting schedule. They generally terminate immediately on the date of, or after a stated number of days following, the termination of an officer’s employment. Options may be granted as “incentive stock options” that qualify for special tax treatment under the Internal Revenue Code, or they may be “non-qualified stock options” that do not qualify for that special tax treatment. All outstanding options we granted under the Old Plan were incentive stock options, and we expect that options granted in the future under the New Plan also will be incentive stock options.

Restricted stock awards are conditional grants of shares of our common stock to officers subject to restrictions that expire over time as to all or portions of the shares. When an award is granted, the shares are issued and the officer begins to receive cash dividends on the shares (at the same rate and on the same basis as our other shareholders) during the restriction period. However, the shares may not be sold or transferred until the restriction period ends. In most cases the shares become “vested” over time and, if the officer’s employment terminates for any reason prior to the end of the restriction period, he forfeits all unvested shares. As the restrictions expire, the shares become “vested” and are released to the officer. However, during 2009 we granted an award to our new Chief Executive Officer under which the shares were immediately vested but cannot be transferred until we no longer are a participant in the U.S. Department of the Treasury’s TARP Capital Purchase Program.

In addition to stock options and restricted stock awards, the Old Plan authorized the grant of other types of awards, including long-term incentive compensation awards (cash awards that would be earned based on our performance measured against set goals over a period of two or more years) and stock appreciation rights. However, we never granted any such other awards. The New Plan authorizes the grant of performance share awards which are awards of shares of our common stock that may be earned based on performance objectives or criteria specified at the time the awards are granted. Like restricted stock awards, performance shares would be granted subject to conditions that must be satisfied before the employee will own the shares outright. However, performance shares would be earned only to the extent that performance criteria are met by the end of a measurement period, while restricted stock awards usually are granted subject only to the condition of continued employment. Also, performance shares would not actually be issued until the end of the measurement period during which the performance criteria must be met, while restricted shares are issued at the time awards are granted and become unrestricted at the end of the restriction period. We have not yet granted any performance share awards under the New Plan.

Neither stock options nor restricted stock awards granted under the Old Plan or New Plan include any performance-based conditions. The exercise price of stock options, and the vesting schedule of options and restricted stock awards, are determined by our Board, based on the recommendation of the Compensation Committee, at the time they are granted. To create a continuing incentive for officers to continue their employment with the Bank, awards generally have been granted under the Old Plan each year, with overlapping vesting periods so that each officer always held awards that became vested in the future. During the term of the Old Plan, the Committee generally has alternated between grants of stock options (which require officers to make payments to us upon exercise) and restricted stock awards (which do not require any payment from the officers). However, more recently, the Committee has tended to award stock options rather than restricted stock awards because it believes that options provide a greater incentive value. The Committee usually considers the grant of awards at the beginning of each year, but grants have not been timed in relation to earnings releases or other company news.

The Committee has used its own judgment in determining the levels of awards that it considers to be reasonable and that will help us achieve the goals of our incentive program. In the past there have been no specific measures or criteria on which the Committee has determined the amounts of stock options or stock awards that have been granted to our executive officers.

 

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Incentive Plan.    Under our Incentive Plan, a portion of the cash compensation paid each year to our executive officers and other employees chosen to participate in the plan may be tied to the extent to which we achieve goals set by our Board for the year with respect to various measures of corporate performance. The measures vary for employees at different levels within the Bank, but the measures that in past years have applied to our executive officers are our:

 

  ·  

return on average equity (our “ROAE”);

 

  ·  

return on average assets (our “ROAA”); and

 

  ·  

ratio of operating expenses to average assets (our “Expense Ratio”).

For each measure, in past years our Board has set a “threshold,” “target,” and “maximum” level of performance based generally on our business plan for that year, as well as a “weight” that would determine the degree to which our performance results under each measure would affect the amounts of cash awards. The Board also has set “award triggers” which were minimum requirements that must be met before any cash awards could be paid. For our executive officers, more relative weight has been given to overall bank performance. For other participants, the incentive has been focused more on local factors, such as branch performance and local cost control, although there has been a smaller component for overall bank performance. Cash awards under the plan have been calculated based on a percentage of each participant’s annual base salary.

Our Board has attempted to set our annual incentive goals early in the year, but the Compensation Committee has reviewed them at the end of the year to judge whether they were reasonable and achieved what they were intended to achieve. The Committee always may recommend adjustments for factors during the year that it believes were outside of the control of the various participants. The Committee also has discretion to recommend a reduction in a participant’s indicated award amount, or payment of an additional amount, based on individual performance during the year.

During January 2009, we became a participant in the U.S. Department of the Treasury's TARP Capital Purchase Program. Under rules adopted by Treasury under the Emergency Economic Stabilization Act of 2008 that apply to participants in that program, and with limited exceptions, we are prohibited from paying or accruing any bonus, retention award or incentive compensation to our most highly compensated employee. Also, in connection with any bonuses or incentive compensation, we are required to implement provisions to "clawback" payments to our senior executive officers and our next 20 highest paid employees if any of the criteria on which those payments are based is later found to have been inaccurate.

For 2008 and 2007, performance goals set by the Board were not met and, as a result, no cash awards were paid under the Incentive Plan for those years. Our Compensation Committee suspended the Incentive Plan for 2009. As a result, no performance goals were set, and no awards have been or will be made, under the Plan for 2009.

Grants During 2009.    During 2009, we granted a restricted stock award to our new Chief Executive Officer, Mr. Utz. The following table contains information about that award. No awards were granted during 2009 to any of our other executive officers named in the Summary Compensation Table above and, as indicated above, the Incentive Plan was not in effect for 2009 and none of our executive officers were eligible to receive any cash award under that Plan.

GRANTS OF PLAN-BASED AWARDS DURING 2009

 

     Grant
Date
   Estimated Future Payouts
Under Non-Equity Incentive
Plan Awards (1)
   Number of
Shares of
Stock

or Units (2)
   Number of
Securities
Underlying

Options
   Exercise or
Base Price of
Option
Awards

($/Share)
   Grant Date
Fair Value of
Stock and
Option

Awards (3)

            Name            

      Threshold    Target    Maximum            

A. Dwight Utz

   08/26/2009    —      —      —      1,500    —      —      $ 24,525

 

(1)   For 2009, the Incentive Plan was not in effect and no cash awards have been or will be paid under the Plan.
(2)   Mr. Utz’s restricted stock was fully vested when granted, but the award was granted on the condition that he may not transfer any of the shares until such time as we have redeemed all shares of our preferred stock issued to the U. S. Department of the Treasury under the TARP Capital Purchase Program.
(3)   The grant date fair value of the restricted stock award has have been computed under FASB ASC Topic 718 based on the market value of the underlying stock on the date of grant ($16.35 per share).

 

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Outstanding Stock Options and Restricted Stock Awards.    The following table contains information about all unexercised stock options (listed individually) and unvested restricted stock awards (listed in the aggregate) held on December 31, 2009, by our executive officers named in the Summary Compensation Table.

OUTSTANDING EQUITY AWARDS AT 2009 YEAR END

 

     Option Awards    Stock Awards

                Name                 

   Number of
Securities
Underlying
Unexercised

Stock Options
(Exercisable)
    Number of
Securities
Underlying
Unexercised

Stock Options
(Unexercisable)
    Option
Exercise
Price (1)
   Option
Expiration

Date
   Number of
Shares or
Units of
Stock
That Have
Not
Vested
   Market
Value of
Shares or
Units of
Stock That
Have Not
Vested

Arthur H. Keeney III

   8,954      -0-      $ 29.00    06/30/10    —      —  
   8,954      -0-        28.52    06/30/10    —      —  
   8,954      -0-        32.60    06/30/10    —      —  

A. Dwight Utz

   —        —          —      —      (2)    (2)

J. Dorson White, Jr.

   1,960 (3)    -0-        10.00    02/16/10    —      —  
   1,700      -0-        13.25    01/16/12    —      —  
   3,301      1,651 (4)      29.00    05/17/15    —      —  
   1,651      3,301 (5)      28.52    02/21/16    —      —  
   -0-      4,952 (6)      32.60    02/23/17    —      —  
   -0-      3,000 (7)      24.50    05/22/18    —      —  

T. Olin Davis

   -0-      1,000 (6)      32.60    02/23/17    —      —  
   -0-      2,500 (7)      24.50    05/22/18    —      —  

 

(1)   The last reported trade price for our common stock on the NASDAQ Global Market on March 12, 2010, was $11.42.
(2)   As described in the table under the heading “GRANTS OF PLAN-BASED AWARDS DURING 2009,” a stock award covering 1,500 shares was granted to Mr. Utz during 2009 which was fully vested when granted, but the award was granted on the condition that he may not transfer any of the shares until such time as we have redeemed all shares of our preferred stock issued to the U. S. Department of the Treasury under the TARP Capital Purchase Program. Because the award is fully vested, it is not listed in the table above. The aggregate market value of the shares on December 31, 2009 was $16,665 based on the last reported trade price for our common stock on the NASDAQ Global Market on the last trading day of 2009 ($11.11 per share).
(3)   Exercised on February 16, 2010.
(4)   Exercisable as to all of the remaining shares on May 17, 2010.
(5)   Exercisable as to one-half of the remaining shares on each of February 21, 2010 and 2011.
(6)   Exercisable as to one-third of the shares on each of February 23, 2010, 2011 and 2012.
(7)   Exercisable as to one-third of the shares on each of May 22, 2011, 2012 and 2013.

 

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Exercises and Vesting.    The following table contains information about outstanding restricted stock awards held by our executive officers named in the Summary Compensation Table that became vested during 2009. None of those executive officers exercised any stock options during 2009.

OPTION EXERCISES AND STOCK VESTED DURING 2009

 

     Option Awards    Stock Awards  

                  Name                

   Number of Shares
Acquired on Exercise
   Value Realized
on Exercise
   Number of Shares
Acquired on Vesting
    Value Realized
on Vesting (1)
 

Arthur H. Keeney III

   -0-    —      1,679  (2)    $ 29,802    
         2,500  (3)      38,250    

A. Dwight Utz

   -0-    —      1,500  (4)      24,525  (5) 

J. Dorson White, Jr.

   -0-    —      567  (2)      10,064    

 

(1)   Values realized on vesting of stock awards are based on last reported trade prices for our stock on the NASDAQ Global Market on the last trading day prior to each vesting date.
(2)   Reflects shares of restricted stock covered by awards that became vested on January 13, 2009.
(3)   Reflects shares of restricted stock covered by awards that became vested on March 31, 2009.
(4)   Mr. Utz’s 1,500-share stock award was fully vested when granted on August 26, 2009, but the award was granted on the condition that he may not transfer any of the shares until such time as we have redeemed all shares of our preferred stock issued to the U. S. Department of the Treasury under the TARP Capital Purchase Program. The award is reflected in the table above as having “vested” during 2009. However, the award remains subject to the above restriction prohibiting any transfer of the shares.

Deferred Compensation

During his employment, we had a separate arrangement under which Mr. Keeney could elect each year, in advance, to defer receipt of up to 90% of his salary and up to 100% of any bonus. We paid the deferred amounts to an independent trustee that credited them to a deferral account for Mr. Keeney. We do not make any contributions to, or pay any interest or other amount or guarantee any rate of return on, Mr. Keeney’s deferral account. The trustee invests amounts credited to the account, as directed by Mr. Keeney, into any one or a combination of investment funds available under the arrangement which are similar to those available to our officers and employees for the investment of their account balances under our Section 401(k) plan. His investment elections may be changed each quarter. Following his retirement during 2009, the balance of Mr. Keeney’s deferral account will be paid to him in annual payments over three years. None of our other executive officers participate in the arrangement.

 

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The following table contains information about Mr. Keeney’s deferral account for 2009.

NONQUALIFIED DEFERRED COMPENSATION DURING 2009

 

                 Name                 

   Executive
Contributions

in 2009 (1)
   Company
Contributions

in 2009 (2)
   Aggregate
Earnings

in 2009 (3)
   Aggregate
Withdrawals/
Distributions

in 2009
   Aggregate
Balance

at 12/31/09 (4)

Arthur H. Keeney III

   $ 27,878    $ -0-    $ 57,920    $ -0-    $ 308,289

 

(1)   The full amount deferred by Mr. Keeney for 2009 is included in his salary listed in the Summary Compensation Table.
(2)   We do not make any contributions to Mr. Keeney’s account under the plan.
(3)   Reflects net amount of realized earnings and unrealized gains and losses during 2009. Losses on Mr. Keeney’s account are not listed in the Summary Compensation Table. All deferred amounts are invested by an independent trustee, and we do not pay any interest or other amount, or guarantee any return, on his deferred compensation.
(4)   Mr. Keeney’s contributions to the Plan since 2002 total $272,036 (including his 2009 contribution). All amounts contributed in prior years were disclosed as salary, bonus or non-equity incentive plan compensation in the Summary Compensation Tables contained in our proxy statements for those years.

Retirement Benefits

As a supplement to our Section 401(k) plan, the Bank has entered into separate agreements with Messrs. Keeney, White and Davis under which, following their retirement at age 65, it will make payments to them until their deaths. The agreements specify amounts of payments (which increase each year) to each officer during an initial specified benefit period following his retirement date. After each officer’s initial period, his payments will increase or decrease based on a formula that includes a comparison of the Bank’s return on cash value life insurance policies it has purchased to cover its costs associated with each officer’s benefits, to the Bank’s opportunity costs associated with the premiums it paid on those policies and any benefits paid to the officers under their agreements. Reduced benefits will be payable if an officer’s employment terminates under various circumstances prior to age 65. If an officer retires or is terminated without cause after age 59 1/2 but before age 65, his annual benefits (which will begin following his early termination date) will be reduced by 18.18% for each full year between his termination date and age 65. If he resigns or is terminated without cause before age 59 1/2, his annual benefits (which will not begin until age 65) will be equal to 10% of his full benefits for each year he has been employed by the Bank, but not more than 80% of his full annual benefit amount. However, if an officer’s employment is terminated for any reason following a change in control of the Bank, he will retain the right to full benefits under his agreement beginning at age 65. If the officer becomes disabled, he will receive a reduced benefit, payable over 10 years, beginning at age 65, calculated based on the amount of his accrued benefit at the time of disability plus 7% per year until the end of the 10-year period. All benefits are forfeited if an officer’s employment is terminated for cause.

As a director, Mr. Keeney also has a separate, similar agreement with the Bank under a plan that provides retirement benefits to directors. The terms of that plan are described under the caption “Director Compensation—Director Retirement and Death Benefits.”

 

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The following table contains information about benefits that may be paid under the agreements to each of the named officers.

PENSION BENEFITS

 

                 Name                 

  

Plan Name

   Number of Years
Credited Service
   Present Value of
Accumulated
Benefit (1)
   Payments
During Last
Fiscal Year

Arthur H. Keeney III

   Executive Supplemental Retirement Plan    14    $ 783,424    $ 41,390
   Director Supplemental Retirement Plan    14      35,819      -0-

J. Dorson White, Jr.

   Executive Supplemental Retirement Plan    20      176,385      -0-

T. Olin Davis

   Executive Supplemental Retirement Plan    16      49,500      -0-

 

(1)   The amounts listed reflect the present value of each officer’s future benefits under the plan, pro rated by service to December 31, 2009, over total service remaining until normal retirement date. The amounts are calculated under FAS No. 87, based on the same assumptions we use for our consolidated financial statements and assuming that payments will be made to each officer following his retirement at age 65 in amounts, and for an initial benefit period, stated in the officer’s agreement. The initial benefit period, and the actual beginning and ending annual benefit amount during that period, for each officer are reflected in the table below.

 

                 Name                 

  

Plan Name

   Initial
Period
   Beginning
Annual Benefit
   Ending
Annual Benefit

Arthur H. Keeney III

   Executive Supplemental Retirement Plan    12 years    $ 82,779    $ 108,046
   Director Supplemental Retirement Plan    7 years      11,373      12,553

J. Dorson White, Jr.

   Executive Supplemental Retirement Plan    11 years      51,362      62,469

T. Olin Davis

   Executive Supplemental Retirement Plan    10 years      26,039      30,381

Potential Payments Upon Termination of Employment or a Change of Control

The Bank has entered into agreements and arrangements with Messrs. Utz, White and Davis which, as described in the paragraphs below, provide for those officers to receive payments and benefits from the Bank if their employment terminates under various circumstances. However, during January 2009, we became a participant in the U.S. Department of the Treasury’s (“Treasury”) TARP Capital Purchase Program (the “CPP”). Under rules adopted by Treasury under the Emergency Economic Stabilization Act of 2008, as amended by the American Recovery and Reinvestment Act of 2009, that apply to CPP participants (the “CPP Rules”), we are prohibited from paying severance, “golden parachute,” and other such payments to any of our senior executive officers, or to certain of our other employees, in connection with any termination of their employment while we are a CPP participant, other than payments relating to services already performed or benefits already accrued.

In order to comply with the CPP Rules, the named executive officers have agreed that our Board of Directors or Compensation Committee may unilaterally, and without the officer’s consent, modify their compensation agreements or arrangements (including by reducing or eliminating severance benefits) to the extent the Board, in its judgment, considers necessary to comply with the CPP Rules and guidance governing compensation paid by CPP participants. As a result, notwithstanding the terms of those agreements and arrangements, no severance or golden parachute payments could have been made to Mr. Utz, Mr. White or Mr. Davis if his employment had terminated for any reason on December 31, 2009.

After our participation in the CPP has ended, the CPP Rules no longer will prohibit payments under these agreements and arrangements. The table below lists estimates of aggregate payments and benefits that otherwise would have been paid or provided to our executive officers listed in the Summary Compensation Table above if their employment had terminated under various circumstances on December 31, 2009 and if on that date we had not been subject to the CPP Rules.

 

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Under his employment agreement described above under the caption “Employment Agreements,” Mr. Keeney also would have been entitled to receive certain payments and benefits if his employment had been terminated involuntarily, without cause, during his term of employment. However, when Mr. Keeney retired during 2009, his agreement expired and no longer provides for any payments to him. As a result, he is not included in the table below.

Employment Agreement with Mr. Utz.    Under Mr. Utz’s employment agreement described above under the caption “Employment Agreements,” and subject to restrictions described above related to our participation in the CPP, if his employment is terminated by the Bank without cause, the Bank will be obligated to continue to pay his base salary for the then-current unexpired term of employment under the Agreement (without any further extensions). The Bank may terminate Mr. Utz’s employment without obligation at any time for cause.

Subject to restrictions relating to our participation in the CPP, if at the effective time of, or any time within 18 months following, a “Change of Control” as defined in the Agreement:

 

  ·  

the Bank or its successor terminates Mr. Utz’s employment without cause, or

 

  ·  

a “Termination Event” (as described below) occurs and, subject to specified notice and cure procedures, he terminates his own employment,

then, in lieu of other termination payments provided for in the agreement, the Bank will be obligated to pay him, in 36 equal monthly payments, an aggregate amount equal to 2.99 times his “base amount” as defined in Section 280G of the Internal Revenue Code. In addition, if Mr. Utz chooses to purchase continued health insurance coverage under the Bank’s plan pursuant to COBRA, the Bank will reimburse him for the cost of that coverage for the maximum period during which it is available to him under the law, but not longer than 18 months or the remainder of his then-current term of employment.

A “termination event” will occur under Mr. Utz’s agreement if, after a Change in Control, and without Mr, Utz’s consent:

 

  ·  

his base salary is materially reduced;

 

  ·  

his employee insurance, retirement or similar benefits are reduced in their level, scope or coverage, or eliminated, without being replaced with substantially similar plans or benefits unless that action applies proportionately to all participating salaried employees of the Bank;

 

  ·  

he is transferred to a job location more than 75 miles from his previous location; or

 

  ·  

his duties are materially reduced such that, if we continue to exist as a separate entity, he no longer serves in his previous position or, if we do not continue to exist as a separate entity, he does not serve as an executive officer of our successor or report directly to the successor’s Chairman, President or Chief Executive Officer.

If the Compensation Committee of the Bank’s Board of Directors reasonably believes that any payment to be made to Mr. Utz under the Agreement on account of a Change in Control, whether separately or in combination with other payments pursuant to any other agreements or arrangements, would be a “parachute payment,” as that term is defined in Section 280G of the Internal Revenue Code, without regard to Section 280G(e) of the Code, then the Bank may modify or reduce any such payments to the extent which the Committee in good faith deems to be necessary to avoid the imposition of excise taxes on Mr. Utz and the disallowance of a deduction to the Bank under Section 280G.

In consideration of the Bank’s and our agreements, Mr. Utz agreed that for the 24-month period following any termination of his employment, or any longer period for which the Agreement obligates the Bank for continued payments of his base salary, he may not compete with the Bank in Hyde County, North Carolina, the counties contiguous thereto, or the area within a 25 mile radius of any office maintained by the Bank.

Other Agreements.    The Bank has separate agreements with Messrs. White and Davis. Subject to restrictions described above related to our participation in the CPP, if their employment is terminated without “cause” and without 30 days’ advance written notice, they will be paid their salary for 30 days. However, if:

 

  ·  

their employment is terminated without cause within 90 days following a “Change in Control” (as defined in the agreements) of the Bank or its parent company, or

 

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  ·  

they terminate their own employment within 90 days following a Change in Control in which a “termination event” (as defined below) has occurred,

they will receive lump sum payments equal to 150% of the average of their base salaries, cash bonuses and cash incentives paid to them over the three prior 12-month periods, and they will receive continued medical insurance coverage for a period of 18 months (or, if shorter, for the period during which continued COBRA coverage is available to them under the Bank’s group medical insurance plan). The Bank may terminate an officer’s agreement without cause at any time upon 30 days prior written notice or, in lieu of any notice, upon a lump sum payment of the officer’s salary for 30 days. The agreements may be terminated with cause at any time and without any payment.

A “termination event” will occur under the agreements if, within three months following a change in control, the officers’ salaries or responsibilities are materially reduced.

The agreements do not contain any restriction on the officers’ ability to compete with the Bank. However, the agreements do provide that, following any termination of their employment, they may not disclose or make use of any confidential information about the Bank’s business that they received during their employment.

Retirement and Other Voluntary Terminations.    Under the supplemental retirement plan agreements between the Bank and Messrs. Keeney, White and Davis, the Bank will pay normal retirement benefits to the officer following his retirement at age 65, or reduced benefits following his early retirement after age 59 1/2. If an officer resigns, or his employment is terminated by the Bank without cause, he will receive a reduced annual retirement benefit beginning immediately if the termination occurs after age 59 1/ 2 but before age 65, or beginning at age 65 if the termination occurs before age 59 1/2. If, following a change in control of the Bank, an officer resigns, or his employment is terminated without cause, before age 59 1/2, he will receive his full annual retirement benefit under this agreement beginning at age 65. If an officer becomes disabled, he will receive a reduced benefit beginning at age 65. Amounts of benefits that may be paid under those agreements are described above under the caption “Retirement Benefits.”

Endorsement Split-Dollar Agreements.    The Bank has purchased life insurance policies covering Messrs. Keeney, White and Davis and has entered into an Endorsement Split-Dollar Agreement with each of them. The policies are owned by the Bank. Under the agreements, upon an officer’s death while he remains employed by the Bank or after a termination of employment, a portion (from 0% to 80%) of the “net death proceeds” of that officer’s policy will be paid to his beneficiary. The net death proceeds of a policy will equal the total death benefit payable under the policy minus the cash surrender value of the policy. The actual percentage is determined based on whether the officer remains employed by the Bank or is retired at the time of death and, if no longer employed for reasons other than retirement or disability, the officer’s age and length of service. The Bank will receive the remainder of the death benefits, including the full cash surrender value of the policy, which we expect will reimburse the Bank in full for its life insurance investment. During 2002, the Bank made one-time premium payments on the policies as follows: Mr. Keeney— $1,120,492; Mr. White—$330,000; and Mr. Davis—$120,000. The amounts that would have been paid to Mr. White’s and Mr. Davis’ beneficiaries under those policies had they died on December 31, 2009, are shown in the table below. The death benefit payable to Mr. Keeney’s beneficiary in the event of his death on the same date would have been $918,034.

 

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Summary of Payment and Benefits.    The following table lists estimates of aggregate payments and benefits that otherwise would have been paid or provided to our executive officers listed in the Summary Compensation Table above if their employment had terminated under various circumstances on December 31, 2009 and if on that date we had not been subject to the CPP Rules.

 

Type of Termination Event and

Description of Payment or Benefit

   A. Dwight
Utz
    J. Dorson
White
    T. Olin
Davis
 

Involuntary Termination Without Cause
(Other than After a Change in Control):

      

Aggregate cash payments

   $ 612,500  (1)    $ 13,750  (2)    $ 10,417  (2) 

Involuntary Termination Without Cause, or Voluntary
Termination as a Result of a Termination Event, After a
Change in Control:

      

Aggregate cash payments

     780,058  (3)      245,000  (4)      176,000  (4) 

Continued insurance coverage

     7,523  (5)      7,523  (5)      7,523  (5) 

Death:

      

Death benefits under split-dollar life insurance policies

     —          406,284  (6)      193,706  (6) 

Death benefits under our employee group life insurance plan

     150,000  (7)      150,000  (7)      150,000  (7) 

 

(1)   Reflects the aggregate amount of monthly payments that would be paid to Mr. Utz during the remaining term of his employment agreement which, on December 31, 2009, was approximately 30 months.
(2)   Reflects payment of 30 days salary that would be paid to each officer if his employment had been terminated without 30 days prior written notice.
(3)   Reflects an amount equal to 2.99 times Mr. Utz’s “base amount” as defined in Section 280G of the Internal Revenue Code that would be paid to him in 36 equal monthly payments.
(4)   Reflects an amount equal to 150% of the average of the officer’s base salary, cash bonus and cash incentives over the three prior 12-month periods.
(5)   Reflects our estimate of the aggregate cost (discounted to present value) of continued medical insurance coverage for 18 months under COBRA. The amount has been calculated under FAS 106 based on the same actuarial assumptions as would be used for financial statement purposes under generally accepted accounting principles.
(6)   Reflects the portion of the aggregate death benefits payable under the split-dollar insurance policies that would be paid to the officer’s beneficiary. The remainder of the death benefits, including the full cash value of the policies, would be paid to the Bank.
(7)   Benefits under the employee group life insurance plan equal 1.5 times the officer’s base salary, but not more than $150,000.

DIRECTOR COMPENSATION

Directors’ Fees

Our non-employee directors serve and are compensated as directors of the Bank. Our and the Bank’s Boards meet jointly, and directors do not receive any additional compensation for their services as our directors unless our Board meets separately. The following table describes our standard schedule of fees paid to our non-employee directors for 2009.

 

                                                                                  Description                                                                                              

   Amount

Monthly retainer

   $ 500

Additional annual retainer paid to the Chairman

     5,000

Per diem fee for attendance at meetings of our and/or the Bank’s Boards

     750

Per diem fee for attendance at Executive Committee meetings

     650

Per diem fee for attendance at other committee meetings

     600

Additional per diem fee for attendance at Audit Committee meetings by committee Chairman

     250

We maintain a deferred compensation arrangement under which directors may elect each year, in advance, to defer receipt of up to 100% of their fees on terms that are substantially the same as the plan for Mr. Keeney described above under the caption “Deferred Compensation.” If a director elects to participate, we pay the deferred amounts to an

 

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independent trustee that credits them to a deferral account for each director. We do not make any contributions to, or pay any interest or other amount or guarantee any rate of return on, the directors’ accounts. The trustee invests amounts credited to the directors’ accounts, as they direct, into any one or a combination of investment funds available under the arrangement which are similar to those available to our officers and employees for the investment of their account balances under our Section 401(k) plan. None of our directors deferred any part of their directors’ fees under that arrangement for 2009.

Director Retirement and Death Benefits

The Bank has entered into separate supplemental retirement plan agreements with each of our directors under which, following a director’s retirement from service at an agreed upon age, the Bank will make monthly payments to him until his death in amounts provided for in his agreement. The amounts of payments to be made to a director during an initial benefit period that extends from his retirement date to his actuarially calculated mortality age are specified in his agreement and generally increase each year. After the director’s initial period, his payments will increase or decrease based on a formula that includes a comparison of (1) the Bank’s return on life insurance policies it has purchased to cover its costs associated with his benefits, to (2) the Bank’s opportunity costs associated with premiums it paid on those policies and any benefits paid to the director under his agreement. Reduced annual benefits are payable in the event a director’s service terminates prior to his specified retirement age. However, if a director’s service is terminated as a result of disability, or for any reason following a change in control of the Bank, he will retain the right to full benefits under his agreement. All benefits are forfeited if a director’s service is terminated for cause.

As described above, the Bank has purchased life insurance policies on the lives of our non-employee directors, and has entered into an Endorsement Split-Dollar Agreement with each of them. The policies are owned by the Bank. Under the agreements, upon a director’s death, a portion (from 0% to 80%) of the “net death proceeds” of that director’s policy will be paid to his beneficiary. The net death proceeds of a policy will equal the total death benefit payable under the policy minus the cash surrender value of the policy. The actual percentage is determined based on whether the director remains a director or is retired at the time of death and, if no longer serving as a director for reasons other than retirement or disability, the director’s length of service. The Bank will receive the remainder of the death benefits, including the full cash surrender value of the policy, which we expect will reimburse the Bank in full for its life insurance investment. During 2002, the Bank made one-time premium payments on the policies as follows: Mr. Davis—$200,000; Mr. Gibbs—$100,000; Mr. Hughes—$100,000; Mr. Kittrell—$100,000; Mr. Lamb—$200,000; Mr. Marshall—$100,000; and Mr. Spencer—$200,000. During 2006, the Bank made a one-time premium payment of $100,000 on policies covering Mr. Weeks.

In addition to the above benefits, the Board has approved an arrangement under which a director who retires from the Board after age 70 or with ten years of service as a director will be paid $500 per month for 36 months following his retirement.

 

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Director Compensation for 2009

The following table summarizes the compensation paid or provided to our non-employee directors for 2009.

2009 DIRECTOR COMPENSATION

 

                Name (1)                

   Fees Earned or
Paid in Cash
   Change in
Pension Value (3)
   All Other
Compensation
   Total

George T. Davis, Jr.

   $ 39,850    $ 6,772    $ -0-    $ 46,622

Gregory C. Gibbs

     36,850      6,586      -0-      43,436

John F. Hughes, Jr.

     29,850      6,177      -0-      36,027

Arthur H. Keeney III

     (2)      (2)      (2)      (2)

J. Bryant Kittrell III

     47,250      6,575      -0-      53,825

Joseph T. Lamb, Jr.

     26,250      -0-      -0-      26,250

B. Martelle Marshall

     22,050      6,467      -0-      28,517

R. S. Spencer, Jr.

     49,650      21,804      -0-      71,054

Michael D. Weeks

     25,050      3,072      -0-      28,122

 

(1)   A. Dwight Utz is not listed in the table. He is compensated as an officer and employee of the Bank and does not receive any separate cash compensation for his service as a director.
(2)   Until his retirement during 2009, Mr. Keeney was compensated as an executive officer of the Bank and did not receive any additional cash compensation for his service as a director. Following his retirement, he received fees for his service as a non-employee director for the remainder of 2009. Compensation and benefits paid or provided to Mr. Keeney during 2009, both as an executive officer until his retirement, and as a non-employee director following his retirement, are described in the Summary Compensation Table on page 16.
(3)   Amounts reflect the increase from December 31, 2008, to December 31, 2009, in the present value of directors’ accumulated benefits under their Director Supplemental Retirement Plan agreements described above under the caption “Director Retirement and Death Benefits.” The present value of Mr. Lamb’s accumulated benefits actually declined by $9,653 because he has continued as a director past the retirement age specified in his plan agreement and, as a result, there will be fewer future payments to be made to him following his retirement.

TRANSACTIONS WITH RELATED PERSONS

Our Policy

Our Board of Directors has adopted a written policy under which our Audit Committee reviews and approves certain transactions, arrangements or relationships in which the Bank is a participant and in which any of our “related persons” has a material interest. Our related persons include our directors, nominees for election as directors, executive officers, beneficial owners of more than 5% of a class of our common stock, and members of the immediate family of one of those persons.

Except as described below, the policy covers:

 

  ·  

any transactions, arrangements or relationships, or series of transactions, arrangements or relationships, that are required to be disclosed in our proxy statement under rules of the Securities and Exchange Commission (in general, those in which the dollar amount involved exceeds or will exceed an aggregate of $120,000, including all periodic payments); and,

 

  ·  

any other transactions, arrangements or relationships in which the dollar amount involved exceeds or will exceed an aggregate of $5,000 (including all periodic payments) and that would fall in the first category above except for their amount being less than the $120,000 dollar threshold specified above.

The transactions covered by the policy generally include loans, but the policy does not cover loans made by the Bank in the ordinary course of its business that are subject to banking regulations related to “insider loans” and that are required to be approved by a majority of the Bank’s Board of Directors. The policy also does not cover the provision of services by

 

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the Bank as a depositary of funds or similar banking or financial services in the ordinary course of its business, or compensation paid to our executive officers that has been reviewed and approved, or recommended to our Board of Directors for approval, by our Compensation Committee.

In its review of related person transactions, the policy provides that the Committee should exercise independent judgment and should not approve any proposed transaction unless and until it has concluded to its satisfaction that the transaction:

 

  ·  

has been or will be agreed to or engaged in on an arm’s-length basis;

 

  ·  

is to be made on terms that are fair and reasonable to us; and

 

  ·  

is in our best interests.

Related Person Transactions During 2009

There were no transactions with our related persons during 2009 that were required to be approved by our Audit Committee. The Bank has had, and expects to have in the future, banking transactions in the ordinary course of its business with certain of our current directors, nominees for director, executive officers, and our other related persons. All loans included in those transactions during 2009 were made in the ordinary course of the Bank’s business on substantially the same terms, including interest rates, repayment terms and collateral, as those prevailing at the time those loans were made for comparable transactions with other persons, and those loans did not involve more than the normal risk of collectibility or present other unfavorable features.

BENEFICIAL OWNERSHIP OF OUR COMMON STOCK

Principal Shareholders

The following table lists persons who we believe owned, beneficially or of record, 5% or more of our outstanding shares on the Record Date for the Annual Meeting.

 

            Name and address of beneficial owner            

   Amount and nature of
beneficial ownership
    Percentage
of class
 

Estate of Anna Mae H. Gibbs
PO Box 277, Swan Quarter, NC 27885

   377,378  (1)    13.24

Gregory C. Gibbs
PO Box 402, Engelhard, NC 27824

   383,256  (2)    13.45

Regina A. Gibbs
PO Box 578, Engelhard, NC 27824

   447,868  (3)    15.72

Charles G. Gibbs, Jr.
PO Box 474, Engelhard, NC 27824

   453,176  (4)    15.90

Och-Ziff Capital Management Group LLC (5)
9 West 57th Street, 39th Floor
New York, New York 10019

   186,411  (7)    6.54

OZ Master Fund, Ltd. (6)
c/o Goldman Sachs (Cayman) Trust, Limited
45 Market Street
Camana Bay, Grand Cayman, Cayman Islands

   170,000  (7)    5.97

 

(1)   Gregory C. Gibbs, Regina A. Gibbs and Charles G. Gibbs, Jr., serve as co-executors of the Estate of Anna Mae H. Gibbs, and the listed shares also are included in the shares listed as beneficially owned by each of them individually. The estate has pledged 377,378 shares to another bank as security for loans.
(2)   Mr. Gibbs may be considered to have shared voting and investment power with respect to 377,628 of the listed shares, including 377,378 shares held by the Estate of Anna Mae H. Gibbs for which he serves as co-executor. Those shares also are included in the shares listed for the Estate and for each of Regina A. Gibbs and Charles G. Gibbs, Jr.

 

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(3)   Ms. Gibbs may be considered to have shared voting and investment power with respect to 447,130 of the listed shares, including 377,378 shares held by the Estate of Anna Mae H. Gibbs for which she serves as co-executor (which also are included in the shares listed for the Estate and for each of Gregory C. Gibbs and Charles G. Gibbs, Jr.) and 69,752 shares held by a family trust for which she serves as co-trustee (which also are included in the shares listed for Charles G. Gibbs, Jr.).
(4)   Mr. Gibbs may be considered to have shared voting and investment power with respect to 447,130 of the listed shares, including 377,378 shares held by the Estate of Anna Mae H. Gibbs for which he serves as co-executor (which also are included in the shares listed for the Estate and for Gregory C. Gibbs and Regina A. Gibbs) and 69,752 shares held by a family trust for which he serves as co-trustee (which also are included in the shares listed for Regina A. Gibbs).
(5)   The company’s Schedule 13G filed with the SEC indicates that it is the sole shareholder of Och-Ziff Holding Corporation (“OZHC”) and Och-Ziff Holding LLC (“OZH”). OZHC is general partner of OZ Management LP (“OZ”), which serves as principal investment manager to a number of investment funds, including OZ Master Fund, LTD (“OZMF”). OZH also serves as general partner of another investment fund. As such, the company may be deemed to beneficially own shares held by the funds and accounts over which OZ and OZH have voting or investment power as investment manager or general partner. The Schedule 13G indicates that the shares beneficially owned by the company include 170,000 shares beneficially owned by OZMF, and 175,498 shares beneficially owned by both OZ and OZHC (which include the shares beneficially owned by OZMF). The company’s Chief Executive Officer and Executive Managing Director, Daniel S. Och, also may be deemed the beneficial owner of all the shares beneficially owned by the company.
(6)   The fund’s Schedule 13G filed with the SEC indicates that its principal investment manager, OZ, OZ’s general partner, OZHC, and OZHC’s sole shareholder, Och-Ziff Capital Management Group LLC, also may be deemed to beneficially own all listed shares.
(7)   The shares listed for OZ Master Fund, Ltd. also are included in the shares listed for Och-Ziff Capital Management Group LLC.

Directors and Executive Officers

The following table describes the beneficial ownership of our common stock on the Record Date for the Annual Meeting by our current directors, nominees for election as directors, and certain named executive officers, individually, and by all of our current directors and executive officers as a group.

 

                            Name of beneficial owner                            

   Amount and nature of
Beneficial ownership (1)
    Percent
of class (2)
 

George T. Davis, Jr.

   120,464  (3)    4.23

T. Olin Davis

   1,333       0.05

Gregory C. Gibbs

   383,256  (4)    13.45

John F. Hughes, Jr.

   3,600       0.13

Arthur H. Keeney III

   63,994       2.22

J. Bryant Kittrell III

   7,000       0.25

Joseph T. Lamb, Jr.

   61,000       2.14

B. Martelle Marshall

   2,277       0.08

R. S. Spencer, Jr.

   22,600       0.79

Michael D. Weeks

   400       0.01

J. Dorson White, Jr.

   22,596      0.79

A. Dwight Utz

   3,254       0.11

All current directors and executive
officers as a group (15 persons)

   702,946       24.33

 

(1)  

Except as otherwise noted, and to the best of our knowledge, the individuals named and included in the group exercise sole voting and investment power with respect to all listed shares. The listed shares include the following numbers of shares with respect to which individuals named and included in the group have shared voting and investment power: George T. Davis, Jr.—104,467 shares; Gregory C. Gibbs—377,628 shares; Arthur H. Keeney III—12,742 shares; J. Bryant Kittrell III—1,000 shares; Joseph T. Lamb, Jr.—37,092 shares; B. Martelle Marshall—591 shares; A. Dwight Utz—1,754 shares; and all current directors and executive officers as a group—543,749 shares,

 

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including shares described in footnote 4 below held by persons for whom one of our directors acts as attorney-in-fact. Individuals named and included in the group exercise sole voting power only with respect to the following numbers of shares representing unvested restricted stock awards pursuant to our 2008 Omnibus Plan: Mr. Utz—1,500 shares; and all current directors and executive officers included in the group—1,500 shares. The listed shares also include the following numbers of shares that could be acquired by individuals named and included in the group pursuant to stock options that could be exercised within 60 days following the Record Date and with respect to which shares they may be deemed to have sole investment power only: T. Olin Davis—333 shares; Arthur H. Keeney III—26,862 shares; J. Dorson White, Jr.—9,952 shares; and all persons included in the group—39,844 shares. Shares listed for certain of the named individuals have been pledged as security for loans as follows: Mr. Gibbs—377,378 shares.

(2)   Percentages are calculated based on 2,849,841 total outstanding shares plus, in the case of each named individual and the group, the number of additional shares (if any) that could be purchased by that individual or by persons included in the group pursuant to stock options that could be exercised within 60 days following the Record Date.
(3)   Includes an aggregate of 92,274 shares held directly by Mr. Davis’ mother and aunt for whom he acts as attorney-in-fact and as to which shares Mr. Davis disclaims beneficial ownership.
(4)   Includes 377,378 shares held by the Estate of Anna Mae H. Gibbs for which Mr. Gibbs serves as co-executor.

Section 16(a) Beneficial Ownership Reporting Compliance

Our directors, executive officers and principal shareholders are required by federal law to file reports with the Securities and Exchange Commission regarding the amounts of and changes in their beneficial ownership of our common stock. Based on our review of copies of those reports, our proxy statements are required to disclose failures to report shares beneficially owned or changes in beneficial ownership, or to timely file required reports, during previous years. It has come to our attention that our director, George T. Davis, Jr., inadvertantly failed to file a report at the end of 2009 to report a gift of shares during the year. The report was filed promptly after it was discovered that it had been overlooked.

PROPOSAL 2: ADVISORY VOTE ON EXECUTIVE COMPENSATION

During January 2009, we became a participant in the U.S. Department of the Treasury’s (“Treasury”) TARP Capital Purchase Program (the “CPP”). Under rules adopted by Treasury under the Emergency Economic Stabilization Act of 2008, as amended by the American Recovery and Reinvestment Act of 2009, that apply to CCP participants (the “CPP Rules”), financial institutions that participate in the CPP are required to include proposals in their proxy statements for non-binding shareholder votes on the compensation paid to their executive officers. As a result, at the Annual Meeting our Board of Directors will submit such a proposal for voting by our shareholders.

This “say-on-pay” proposal will give our shareholders an opportunity to endorse, or not endorse, the compensation paid or provided to our executive officers, and our executive compensation policies and practices, as described in this proxy statement by voting on the following resolution:

“Resolved, that the compensation paid or provided to executive officers of ECB Bancorp, Inc. (ECB) and its subsidiary, and ECB’s and its subsidiary’s executive compensation policies and practices, as described in the tabular and narrative compensation disclosures contained in ECB’s proxy statement for its 2010 Annual Meeting, hereby are endorsed and approved.”

The vote by our shareholders will be an advisory vote. As provided in the CPP Rules, it will not be binding on our Board of Directors or Compensation Committee or overrule or affect any previous action or decision by the Board or Committee or any compensation previously paid or awarded. Neither will it obligate the Board or Committee to any particular course of action in the future, nor create or imply any additional duty on the part of the Board or Committee. However, the Board and Compensation Committee will take the voting results on the proposed resolution into account when considering future executive compensation matters. Our shareholders approved a similar say-on-pay proposal at our 2009 Annual Meeting.

Our Executive Compensation Program

Our executive compensation program is administered by the Compensation Committee of our Board of Directors. Each year, the Committee reviews the total compensation of each of our executive officers, determines the level of

 

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compensation for each officer that it believes is reasonable, and makes recommendations to our Board of Directors regarding salary increases and other forms of compensation for our officers. The Board approves all executive officer salaries and other forms of compensation. Additional information regarding the Committee is contained in this proxy statement under the caption “Compensation Committee.”

In formulating its recommendations, the Committee periodically compares our executive officers’ compensation to that of executive officers at other similarly-sized banks and financial institutions throughout the United States, in the southeastern United States, and in North Carolina. However, the process of making salary changes, and approving other forms of compensation, is largely subjective. Other than in connection with our annual Incentive Award Plan, there currently are no specific measures, criteria or formulae by which the base salaries or other compensation of our executive officers are directly tied to individual performance or our financial and operating performance. The Committee tries to use its own experience and common sense to determine what it believes is reasonable compensation for each executive officer and to attempt to strike a balance between the interests of our officers and those of our shareholders.

Most actions have unintended consequences, and compensation is no exception. Any compensation program, and particularly any incentive program, offers both opportunities and pitfalls and has elements of both art and science. As a result, our Committee attempts to monitor the effect that our programs have on our officers and employees and to construct and tailor our compensation and incentives so that they have the desired effects. The Committee periodically reviews all our and the Bank’s compensation plans to determine whether there are potential areas of risk that reasonably could be expected to have a material adverse effect on our business and financial results and to ensure continued oversight and mitigation of risk within our compensation practices.

The components of our executive compensation program are generally described below. Additional information about each component, and the specific amounts or values of each of those forms of compensation that we paid or provided to our Chief Executive Officer and other named executive officers for 2009, 2008 and 2007, are included in the tabular and narrative compensation disclosures in this proxy statement under the heading “Executive Compensation.”

Base Salary and Cash Incentive Awards.    We attempt to pay reasonable base salaries to our executive officers, and we have an Incentive Plan that is designed to provide opportunities for officers to receive additional cash compensation each year. The amounts of cash awards they may receive under the Plan are based primarily on the extent to which we achieve goals set by our Board with respect to various measures of corporate financial performance and the officers’ individual performance. If our financial performance does not meet the Board’s minimum expectations, no cash awards are paid, although the Board sometimes awards bonuses to selected officers and employees outside of the Plan in recognition of their individual performance. Like most financial institutions, our recent financial performance has been negatively affected by the decline in the economy and disruption in the financial markets. As a result, for 2008 and 2007, we did not meet the minimum goals set under the Incentive Plan and no awards were paid, and our Compensation Committee suspended the Incentive Plan for 2009. For similar reasons, only one of our named executive officers listed in the Summary Compensation Table above received a salary increase for 2009.

In addition to requiring non-binding shareholder votes on the compensation paid to our executive officers, the CPP Rules prohibit us from paying or accruing any bonus, retention award or incentive compensation to our most highly compensated employee.

Stock Options and Restricted Stock Awards.    Under our 2008 Omnibus Equity Plan, options to buy shares of our common stock, and awards of restricted shares of common stock, are granted from time to time to our executive officers. The goals of those awards are to (1) align a portion of our officers’ compensation more closely with the interests of our shareholders, and help ensure that officers make decisions with a shareholder’s perspective, and (2) help us retain our officers through the vesting schedules and forfeiture provisions that apply to the awards. In general, the values of equity awards increase only if the market value of our common stock held by our shareholders increases. Restricted stock awards are outright grants of shares and, as a result, those awards have an initial value that rises and falls with the market value of our common stock. However, stock options are granted with exercise prices based on the market values of our common stock at the time the options are granted. As a result, stock options have no value to officers unless the market value of our common stock rises and remains above the exercise prices of the stock covered by the options. As is the case with the stocks of most financial institutions, the market value of our common stock and, thus, the value of our shareholders’ investments, has declined significantly during the past two years. As a result, the value to our officers of their

 

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outstanding restricted stock awards has declined, and a majority of the outstanding stock options held by our executive officers currently have no value to the officers because the exercise prices of the options exceed the current market value of the underlying shares.

Retirement Benefits.    We do not have a qualified defined benefit pension plan, but we do provide a Section 401(k) defined contribution plan for all our employees and under which we make matching contributions to participants’ accounts. As a supplement to benefits under that Plan, in 2002 we entered into separate Supplemental Retirement Plan Agreements with certain of our executive officers. The purpose of those agreements is to make our executive compensation program more competitive, and to encourage and reward our executive officers’ long-term service, by supplementing the retirement benefits they can accumulate under the Section 401(k) plan. We also have purchased life insurance policies on the lives of our executive officers. At their deaths, the officers’ beneficiaries or estates will receive a portion of the death benefits under their policies. However, we own the policies, and the remaining policy proceeds, including the full cash value of each policy, will be paid to the Bank at the officers’ deaths.

Change in Control Agreements.    As described above under the caption “Potential Payments Upon Termination of Employment or a Change of Control,” we have agreements with our executive officers under which the Bank, or its successor, would be required to make payments to an officer based on a formula described in the agreements if his employment is terminated without cause within stated periods of time following a change in control of the Bank. An officer also would be entitled to a payment if certain other “termination events” occur following a change in control and he voluntarily terminates his own employment. By providing this financial protection, we believe those agreements help us maintain an environment in which there is less risk that our officers’ objectivity will be compromised if they are faced with the prospect of a change in control. The arrangements provide for relatively short protection periods following a change in control (18 months in the case of our current Chief Executive Officer, and three months in the case of our other named executive officers), and they include a “double trigger” mechanism which would permit an acquiring company to avoid being required to make a payment by continuing to employ our executive officers following a change in control and treating them fairly during the protection period. We believe those features would help to minimize any discount that an acquiring company might factor into the amount it offers to pay our shareholders in an acquisition transaction as a result of these arrangements, while still providing some protection to our officers.

The CPP Rules prohibit payments to our senior executive officers, or to certain of our other employees, in connection with any termination of their employment for any reason, other than payments relating to services already performed or benefits already accrued. As a result, and without regard to the terms of these agreements, we could not make any severance or change in control payments to our named executive officers as a result of a termination of their employment that occurs while we remain a CPP participant.

 

Our Board of Directors believes that our executive compensation policies and practices are

based on a pay-for-performance philosophy and are aligned with our shareholders’

long-term interests, and it recommends that you vote “FOR” Proposal 2.

 

To be approved, the number of votes cast in person and by proxy at the Annual Meeting

in favor of the proposal must exceed the number of votes cast against it.

 

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PROPOSAL 3:    RATIFICATION OF APPOINTMENT OF INDEPENDENT ACCOUNTANTS

Appointment of Independent Accountants

Our Audit Committee has selected our current independent accounting firm, Dixon Hughes PLLC, to serve as our independent accountants for 2010. The Committee’s charter gives it the responsibility and authority to select and appoint our independent accountants and to approve their compensation and terms of the engagement under which they provide services to us. Our shareholders are not required by our Bylaws or the law to ratify the Committee’s selection. However, we will submit a proposal to ratify the appointment of Dixon Hughes PLLC for 2010 for voting by shareholders at the Annual Meeting as a matter of good corporate practice and as a way for shareholders to be heard in the selection process. Representatives of Dixon Hughes PLLC are expected to attend the Annual Meeting and be available to respond to appropriate questions, and they will have an opportunity to make a statement if they desire to do so. If our shareholders do not ratify the Audit Committee’s selection, the Committee will reconsider its decision, but it could choose to reaffirm its appointment of Dixon Hughes PLLC. Even if our shareholders vote to ratify the Committee’s selection, during the year the Committee could choose to appoint different independent accountants at any time if it determines that a change would be in our best interests.

 

Our Board of Directors recommends that you vote “FOR” Proposal 3. To be approved,

the number of votes cast in person and by proxy at the Annual Meeting in

favor of the proposal must exceed the number of votes cast against it.

Services and Fees During 2009 and 2008

Except as described below, under its current procedures the Audit Committee specifically pre-approves all audit services and other services provided by our independent accountants. In the case of tax services and other permissible non-audit services, the Committee has delegated authority to its Chairman to pre-approve services between Committee meetings. Any approval of services by the Chairman is communicated to the full Committee at its next regularly scheduled meeting. The Committee also may authorize management to obtain tax services from our accountants from time to time during the year up to a specified aggregate amount of fees. Requests for tax advice or services in addition to that amount would require further approval.

As our independent accountants for 2009 and 2008, Dixon Hughes PLLC provided us with various audit and other services for which we and the Bank were billed, or expect to be billed, for fees as described below. Our Audit Committee considers whether the provision of non-audit services by our independent accountanting firm is compatible with maintaining its independence. The Committee believes that non-audit services provided by Dixon Hughes PLLC during 2009 did not affect its independence.

The following table lists aggregate amounts of fees paid, or that we expect to pay, to Dixon Hughes PLLC for audit services for 2009 and 2008, and fees paid for other services they provided during 2009 and 2008.

 

Type of Fees and Description of Services

   2009    2008

Audit Fees, including fees for audits of our consolidated financial statements, reviews of our condensed interim consolidated financial statements included in our quarterly reports, and audits of our internal control over financial reporting

   $ 187,190    $ 191,700

Audit-Related Fees, including fees for audits of our 401(k) plan and financial accounting consultations

     17,900      13,625

Tax Fees, including fees for preparation of Form 5500s in connection with our benefit plans, assistance with estimated tax payments, and preparation of our tax returns; and, for 2008 only, assistance with an IRS tax examination

     46,530      43,675

All Other Fees

     -0-      -0-

 

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PROPOSALS FOR 2011 ANNUAL MEETING

Any proposal of a shareholder, other than a nomination for election as a director, intended to be presented for action at our 2011 Annual Meeting must be received by our Corporate Secretary in writing at our address listed below no later than November 24, 2010, to be considered timely received for inclusion in the proxy statement and form of appointment of proxy that we will distribute in connection with that meeting. In order for a proposal to be included in our proxy materials for a particular meeting, the person submitting the proposal must own, beneficially or of record, at least 1% or $2,000 in market value of shares of our common stock entitled to be voted on that proposal at the meeting and must have held those shares for a period of at least one year and continue to hold them through the date of the meeting. Also, the proposal and the shareholder submitting it must comply with certain other eligibility and procedural requirements contained in rules of the Securities and Exchange Commission.

Written notice of a shareholder proposal (other than a nomination) intended to be presented at our 2011 Annual Meeting, but not intended to be included in our proxy statement and form of appointment of proxy, must be received by our Corporate Secretary at our address listed below no later than February 7, 2011, in order for that proposal to be considered timely received for purposes of the Proxies’ discretionary authority to vote on other matters presented for action by shareholders at that meeting.

Under our Bylaws, at a meeting of our shareholders at which directors will be elected, nominations for election to our Board of Directors may be made by our Board or by a shareholder of record who is entitled to vote at the meeting if written notice of the shareholder’s nomination has been delivered to our Corporate Secretary at our address listed below not later than the close of business on the fifth business day following the date on which notice of the meeting is first given to shareholders.

The required notice of a nomination must include: (1) the name and address of the shareholder who intends to make the nomination and of the person to be nominated; (2) a representation that the shareholder is a holder of record of shares of our common stock entitled to vote at the meeting and that he or she intends to appear in person or by proxy at the meeting to nominate the person named in the notice; (3) a description of all arrangements or understandings between the shareholder and the nominee and any other persons (naming those persons) pursuant to which the nomination is to be made by the shareholder; (4) all other information regarding the nominee that would be required to be included in a proxy statement filed under the proxy rules of the Securities and Exchange Commission if the nominee had been nominated by our Board; and (5) the written consent of the nominee to serve as a director if elected. Only persons who are nominated in the manner described in our Bylaws are eligible to be elected as directors at meetings of our shareholders, and the Chairman of a meeting of our shareholders may refuse to acknowledge a nomination that is not made in compliance with the procedures set out in our Bylaws.

The notices described above should be mailed to:

ECB Bancorp, Inc.

Attention: Corporate Secretary

Post Office Box 337

Engelhard, North Carolina 27824

ANNUAL REPORT ON FORM 10-K

We are subject to the reporting requirements of the Securities Exchange Act of 1934, and we file periodic reports and other information about our company with the Securities and Exchange Commission, including annual reports, quarterly reports and proxy statements. You may review information that we file electronically with the SEC on the SEC’s Internet website at www.sec.gov. Our own Internet website (www.ecbbancorp.com) contains a link to the SEC’s website.

A copy of our 2009 Annual Report on Form 10-K as filed with the Securities and Exchange Commission accompanies this proxy statement.

 

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ECB Bancorp, Inc.

 

VOTING BY PROXY

Read our proxy statement before you vote by proxy. Then, to insure that your shares are represented at the Annual Meeting, we ask that you appoint the Proxies to vote your shares for you, whether or not you plan to attend the meeting. You can do that in either of the following two ways.

Voting by Proxy Card

 

 

You can mark the card below, sign the reverse side and fold and return this entire sheet in the enclosed postage-prepaid envelope.

OR

Voting by Internet

 

 

You can go to the Internet website (http://www.ecbbancorp.com/voting) and click on the link for “proxy voting.” When you are prompted for your “control number,” enter the number printed just above your name on the reverse side of this proxy card and then follow the instructions you will be given. You need not sign and return a proxy card. The authority you will be giving the Proxies is described in the proxy card below and in our proxy statement for the Annual Meeting. You should note that you may vote by Internet only until 5:00 p.m. EDT on April 19, 2010, which is the day before the Annual Meeting date. This is a “secured” web page site. Your software and/or Internet provider must be “enabled” to access this site. Please call your software or Internet provider for further information if needed.

      

APPOINTMENT OF PROXY

SOLICITED BY BOARD OF DIRECTORS

The undersigned hereby appoints A. Dwight Utz, J. Dorson White, Jr., and Thomas M. Crowder (the “Proxies”), and any substitute appointed by them, as the undersigned’s attorneys and proxies, and authorizes any one or more of them to represent and vote as directed below all shares of the common stock of ECB Bancorp, Inc. (“Bancorp”) held of record by the undersigned on March 1, 2010, at the Annual Meeting of Shareholders of Bancorp to be held at the Washington Civic Center, Washington, North Carolina, at 11:00 a.m. EDT on Tuesday, April 20, 2010, and at any adjournments of the Annual Meeting. The undersigned directs that the shares represented by this appointment of proxy be voted as follows:

 

1. ELECTION OF DIRECTORS. Proposal to elect three directors of Bancorp.

 

¨    FOR all nominees listed below (except as
    indicated otherwise on the line below)

  

¨    WITHHOLD AUTHORITY to vote for all
    nominees listed below

Nominees: Joseph T. Lamb, Jr.; A. Dwight Utz; Michael D. Weeks

Instructions: To withhold authority to vote for any individual nominee(s), write the nominee’s name(s) on the line below.

 

 

 

 

2. ADVISORY VOTE ON EXECUTIVE COMPENSATION. Proposal to approve a non-binding, advisory resolution to endorse and approve compensation paid or provided to Bancorp’s executive officers and its executive compensation policies and practices.

¨    FOR                        ¨    AGAINST                        ¨    ABSTAIN

 

3. RATIFICATION OF APPOINTMENT OF INDEPENDENT ACCOUNTANTS. Proposal to ratify the appointment of Dixon Hughes PLLC as Bancorp’s independent accountants for 2010.

¨    FOR                        ¨    AGAINST                        ¨    ABSTAIN

 

4. OTHER BUSINESS: On any other matter properly presented for action by shareholders at the Annual Meeting, and on matters incident to the conduct of the meeting, including motions to adjourn, the Proxies are authorized to vote the shares represented by this appointment of proxy according to their best judgment.

If you choose to appoint the Proxies by proxy card, please date and sign this appointment of proxy

on the reverse side, then fold and return the entire sheet to Bancorp in the envelope provided.

You need not return a proxy card if you choose to appoint the Proxies by Internet.


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I (We) direct that the shares represented by this appointment of proxy be voted as instructed above. In the absence of any instruction, those shares may be voted “FOR” the election of each nominee named in Proposal 1 and “FOR” Proposals 2 and 3. If, before the annual meeting, any nominee listed in Proposal 1 becomes unable or unwilling to serve as a director for any reason, the Proxies are authorized to vote for a substitute nominee named by the Board of Directors. This appointment of proxy may be revoked by the undersigned at any time before the voting takes place at the annual meeting by filing with Bancorp’s Corporate Secretary a written instrument revoking it or a duly executed appointment of proxy bearing a later date, or by attending the Annual Meeting and announcing an intention to vote in person.

 

 

 

Dated: ___________________________, 2010
  
Signature
  
Signature (if held jointly)
Instruction: Please sign above exactly as your name appears on this appointment of proxy. Joint owners of shares should both sign. Fiduciaries or other persons signing in a representative capacity should indicate the capacity in which they are signing.

 

 

After dating and signing, please fold and return this entire sheet to Bancorp in the envelope provided.

IMPORTANT: To ensure your shares are represented and that a quorum is present at the Annual Meeting,

please appoint the Proxies to vote your shares for you by signing and returning this proxy card

or appointing the Proxies by Internet, whether or not you plan to attend the meeting.

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-----END PRIVACY-ENHANCED MESSAGE-----