EX-99 3 ex99_a1b.htm LETTER OF TRANSMITTAL ex99_a1b.htm


Exhibit (a)(1)(B)

 
LETTER OF TRANSMITTAL
         
  Account Type:
     
         
  Account #:
     
         
  Name/s:
     
         
  Address of Record with Piedmont:
     
         
  Home Address:
     
         
  Shares Owned:
     
     
 
THE OFFER, WITHDRAWAL RIGHTS, AND PRORATION PERIOD WILL EXPIRE AT 11:59 P.M., EASTERN TIME, ON DECEMBER 18, 2009, UNLESS THE OFFER IS EXTENDED.
 
To participate in the Offer, a duly executed copy of this Letter of Transmittal and any other documents required by this Letter of Transmittal must be received by Opportunity Investment Fund I, LLC (the “Purchaser”) on or prior to the Expiration Date (as defined in the Offer to Purchase ). Delivery of this Letter of Transmittal or any other required documents to an address other than as set forth below does not constitute valid delivery. The method of delivery of all documents is at the election and risk of the tendering Shareholder.  This Letter of Transmittal is to be completed by holders of shares of common stock in PIEDMONT OFFICE REALTY TRUST, INC. (the “Corporation”), pursuant to the procedures set forth in the Offer to Purchase (as defined below). Capitalized terms used herein and not defined herein have the same meanings as in the Offer to Purchase.
 
DELIVER TO:
 
Opportunity Investment Fund I, LLC
3501 Jamboree Road
Suite 500
Newport Beach, CA 92660
 
 
WEB ADDRESS:
www.peracon.com
Username: piedmont
Password: tender
 
Log in to the peracon.com website by using the user name and password above and you will be directed to the Tender Offer Documents.
 
PLEASE CAREFULLY READ THE ACCOMPANYING INSTRUCTIONS
FOR ASSISTANCE CALL: Harold Hofer at (949) 275-2658
 
If you decide to tender Shares, please ensure that you (i) Complete the Box on PAGE 1 of this Letter of Transmittal; (ii) Complete Box A on PAGE 4 of this Letter of Transmittal; (iii) Sign BOX A on Page 4 of this Letter of Transmittal; and (iv) Complete and Sign the Transfer & Assignment of Shares’ form  on Page 7 of this Letter of Transmittal and have it Medallion Signature Guaranteed.
 
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To whom it may concern:
 
The undersigned hereby tenders to Opportunity Investment Fund I, LLC (the “Purchaser”) all of the shares of common stock (“Shares”) in the Corporation held by the undersigned as set forth above (or, if less than all such Shares, the number set forth in BOX A below), at a purchase price equal to $4.60 per Share in cash, subject to the conditions set forth in the Offer to Purchase, dated November 16, 2009 (the “Offer to Purchase”) and in this Letter of Transmittal, as each may be supplemented or amended from time to time (which together constitute the “Offer”).
 
Receipt of the Offer to Purchase is hereby acknowledged. The undersigned recognizes that, if more than 100,000 Shares are validly tendered prior to or on the Expiration Date and not properly withdrawn, the Purchaser will, upon the terms of the Offer, accept for payment from among those Shares tendered prior to or on the Expiration Date, 100,000 Shares on a first-come first-served basis based upon the number of Shares validly tendered prior to the Expiration Date and not withdrawn.
 
Subject to and effective upon acceptance for payment of any of the Shares tendered hereby, the undersigned hereby sells, assigns, and transfers to Purchaser all right, title, and interest in and to such Shares that are purchased pursuant to the Offer. The undersigned hereby irrevocably constitutes and appoints the Purchaser as the true and lawful agent and attorney-in-fact and proxy of the undersigned with respect to such Shares, with full power of substitution (such power of attorney and proxy being deemed to be an irrevocable power and proxy coupled with an interest), to deliver such Shares and transfer ownership of such Shares, on the books of the Corporation, together with all accompanying evidences of transfer and authenticity, to the Purchaser and, upon acceptance of the tender of such Shares by the Purchaser, to exercise all voting rights and to receive all benefits and otherwise exercise all rights of beneficial ownership of such Shares all in accordance with the terms of the Offer. Upon the purchase of Shares pursuant to the Offer, all prior proxies and consents given by the undersigned with respect to such Shares will be revoked and no subsequent proxies or consents may be given (and if given will not be deemed effective). In addition, by executing this Letter of Transmittal, the undersigned assigns to the Purchaser all of the undersigned’s rights to receive dividends from the Corporation with respect to Shares which are purchased pursuant to the Offer, other than dividends declared or paid through the Expiration Date, and all proceeds that are paid on or after the Expiration Date from or as a result of any claim, litigation, class or derivative action brought by or for the benefit of the shareholders with respect to the transferred Shares, regardless of when the claims brought pursuant to such action accrued. Upon request, the Seller will execute and deliver, and irrevocably directs any custodian to execute and deliver, any additional documents deemed by the Purchaser to be necessary or desirable to complete the assignment, transfer, and purchase of such Shares. The Purchaser reserves the right to transfer or assign to one or more of the Purchaser’s affiliates, in whole or from time to time in part, the right to purchase all or any portion of the Shares tendered in the Offer, but any such transfer or assignment will not relieve the Purchaser of its obligations under the Offer or prejudice the rights of tendering shareholders to receive payment for Shares validly tendered and accepted for payment pursuant to the Offer.
 
The undersigned hereby represents and warrants that the undersigned owns the Shares tendered hereby and has full power and authority to validly tender, sell, assign, and transfer the Shares tendered hereby, and that when any such Shares are purchased by the Purchaser, the Purchaser will acquire good, marketable, and unencumbered title thereto, free and clear of all liens, restrictions, charges, encumbrances, conditional sales agreements, or other obligations relating to the sale or transfer thereof, and such Shares will not be subject to any adverse claim. The undersigned understands that a tender of Shares to the Purchaser will constitute a binding agreement between the undersigned and the Purchaser upon the terms and subject to the conditions of the Offer. The undersigned recognizes the right of the Purchaser to effect a change of dividend address to 3501 Jamboree Road, Suite 500, Newport Beach, CA 92660. The undersigned recognizes that under certain circumstances set forth in the Offer to Purchase, the Purchaser may not be required to accept for payment any of the Shares tendered hereby. In such event, the undersigned understands that any Letter of Transmittal for Shares not accepted for payment will be destroyed by the Purchaser. All authority herein conferred or agreed to be conferred shall survive the death or incapacity of the undersigned and any obligations of the undersigned shall be binding upon the heirs, personal representatives, successors and assigns of the undersigned. Except as stated in the Offer to Purchase, this tender is irrevocable.
 
2

 
The undersigned acknowledges that: (i) the Shares may be transferred only by the record owner in person or by its duly authorized agent or attorney upon completion of all forms obtained from the Company duly executed, delivery of the forms and such other documents as the Company may require to the Company, and payment in full for the Shares and any applicable transfer tax, (ii) the transfer of Shares is subject to all the limitations and restrictions contained in the Company’s Second Articles of Amendment and Restatement, as amended (the “Charter”), and Bylaws, as amended (together with the Charter, the “Company Documents”), including compliance with applicable state and federal securities and tax laws, (iii) no transfer or assignment of any Shares shall be made if counsel for the Company is of the opinion that such transfer or assignment would be in violation of any state securities or “Blue Sky” laws (including investment suitability standards) applicable to the Company (if this would be the case as a result of this transfer, the Company will return this form and advise you of the reason that the transfer is void), (iv) the transfer of the Shares is not effective until registration of the transfer on the books of the Company, (v) the Shares are subject in all respects to and are governed by the Company Documents and (iv) the interest being retained by the undersigned, if any, must be at least the minimum number of shares of Common Stock required under “Suitability Standards” in the Prospectus unless such transfer is made by gift, inheritance, intra-family transfer, family dissolution, operation of law, or to affiliates.
 
Rule 14e-4 Representations.  The undersigned further represents and warrants that (i) such Shareholder owns the Shares being tendered within the meaning of Rule 14e-4 under the Exchange Act and (ii) the tender of such Shares complies with Rule 14e-4.
 
Arbitration Agreement: The Purchaser and the undersigned agree that any dispute, claim, or controversy arising out of a purchase of Shares shall be resolved by submission to binding arbitration in Newport Beach, California before the American Arbitration Association, and all parties agree to be subject to jurisdiction in California. The arbitrator selected must follow applicable Federal securities laws and New York law. The arbitrator’s decision will be final and binding upon the parties. A judgment upon any award may be entered in a court of competent jurisdiction. Each party shall be responsible for advancing one-half of the costs of arbitration; provided that the prevailing party shall be entitled to recover expenses relating to the arbitration, including but not limited to attorneys’ fees, arbitrator fees, and filing fees. Neither party is waiving any rights under the federal securities laws, rules, or regulations. All matters relating to this arbitration shall be governed by the Federal Arbitration Act (9 U.S.C. Sections 1 et seq.).
 
The undersigned acknowledges that all questions as to the form and validity (including time of receipt) of notices of withdrawal will be determined by the Purchaser, in its sole discretion, which determination shall be final and binding. The undersigned further acknowledges that the Purchaser reserves the absolute right to reject any or all tenders if not in proper form or if the acceptance of, or payment for, the Shares tendered may, in the opinion of the Purchaser’s counsel, be unlawful. The Purchaser also reserves the right to waive any defect or irregularity in any tender with respect to any particular Shares of any particular Shareholder, and the Purchaser’s interpretation of the terms and conditions of the Offer (including this Letter of Transmittal and the Instructions hereto) will be final and binding. The undersigned acknowledges that neither the Purchaser nor any other person will be under any duty to give notification of any defects or irregularities in the tender of any Shares or will incur any liability for failure to give any such notification.
 
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BOX A –Signature Acceptance

           
The Internal Revenue Service does not require your consent to any provision of this document other than the certifications required in Boxes B and C, as applicable, to avoid backup withholding.
           
If Shareholder is an individual:
     
           
X
 
Date:
   
 
(Signature of Shareholder)
       
           
X
 
Date:
   
 
(Signature of Joint Owner)
       
           
If Shareholder is a corporation, partnership, limited liability company, trust, estate or other entity:
 
           
X By:
 
Date:
   
           
Name:
       
           
Title:
       
           
Taxpayer ID/Social Security Number:
   
     
Telephone Number (day):
   
     
Telephone Number (night):
   
     
     
o SELL __________________________ SHARES (fill in blank with number of Shares to be sold).
o  SELL ALL OR NONE (check this box if you wish to sell your Shares ONLY if ALL your Shares will be purchased). You will be automatically withdrawn from the Offer if you check this box and more than 100,000 Shares are validly tendered.
 
Please sign exactly as your name is printed (or corrected) above, and insert your Taxpayer Identification Number or Social Security Number in the space provided below your signature. For joint owners, each joint owner must sign. (See Instruction 1 below). The signatory hereto hereby certifies under penalties of perjury the accuracy of the statements in BOX B and BOX C, as applicable.
 
If the Shareholder is tendering less than all Shares held, the number of Shares tendered is set forth above. Otherwise, all Shares held by the undersigned are tendered hereby.
 
If the Shareholder is a U.S. Person, as defined in Instruction 3 below, complete BOX B and BOX C.
 
If the Shareholder is not a U.S. Person, please contact Harold Hofer, at the following number: (949) 275-2658.
 
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BOX B – FIRPTA AFFIDAVIT
(See Instruction 3—BOX B)

The person signing this Letter of Transmittal hereby certifies the following to the Purchaser under penalties of perjury:
If the Shareholder is an individual or an individual who is the sole owner of an entity that is a disregarded entity for U.S. income tax purposes, the Shareholder hereby certifies under penalties of perjury that:
1. I am either a U.S. citizen or a resident of the U.S. for U.S. income tax purposes;
2. the TIN set forth in BOX A is my correct taxpayer identification number; and
3. my home address is correctly stated on the first page of this Letter of Transmittal.
If the Shareholder is an entity that is not a disregarded entity for U.S. income tax purposes, the Shareholder hereby certifies under penalties of perjury that:
1. It is not a foreign corporation, foreign partnership, foreign trust or foreign estate (as those terms are defined in the Internal Revenue Code and Income Tax Regulations);
2. it is not a disregarded entity for U.S. income tax purposes;
3. the EIN set forth in BOX A is its correct taxpayer identification number; and
4.  its office address is correctly stated on the first page of this Letter of Transmittal.
The person signing this Letter of Transmittal understands that this certification may be disclosed to the Internal Revenue Service by the Purchaser and that any false statement contained herein could be punished by fine, imprisonment, or both.
 

BOX C – SUBSTITUTE FORM W-9
 (See Instruction 3—BOX C)

   
The person signing this Letter of Transmittal hereby certifies the following to the Purchaser under penalties of perjury:
 
       
 
(i)
The Shareholder is a U.S. citizen, nonresident alien, domestic corporation, domestic partnership, domestic trust or domestic estate.
 
       
 
(ii)
□ If this box is checked, the Shareholder has applied for a TIN. If such box is not checked, the taxpayer ID/Social Security Number set forth in BOX A is the correct TIN of the Shareholder. If the Shareholder has applied for a TIN, a TIN has not been issued to the Shareholder, and either: (a) the Shareholder has mailed or delivered an application to receive a TIN to the appropriate IRS Center or Social Security Administration Office, or (b) the Shareholder intends to mail or deliver an application in the near future (it being understood that if the Shareholder does not provide a TIN to the Purchaser within sixty (60) days, 30% of all reportable payments made to the Shareholder thereafter will be withheld until a TIN is provided to the Purchaser); and
 
       
 
(iii)
The Shareholder is not subject to backup withholding either because the Shareholder: (a) is exempt from backup withholding, (b) has not been notified by the IRS that the Shareholder is subject to backup withholding as result of a failure to report all interest or dividends, or (c) has been notified by the IRS that such Shareholder is no longer subject to backup withholding.
 
       
Note: Place an “X” in the box in (ii) if you are unable to certify that the Shareholder is not subject to backup withholding.
 
 
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INSTRUCTIONS
Forming Part of the Terms and Conditions of the Offer
 
1. Tender; Signature Requirements; Delivery. After carefully reading and completing this Letter of Transmittal, in order to tender Shares a Shareholder must sign at the “X” in BOX A above, and insert the Shareholder’s correct Taxpayer Identification Number or Social Security Number (“TIN”) in the space provided below the signature.  Regarding such signatures:
 
a.  
The signature must correspond exactly with the name printed (or corrected) in BOX A on this Letter of Transmittal without any change whatsoever.
 
b.  
If any tendered Shares are registered in the names of two or more joint holders, all such holders must sign this Letter of Transmittal.
 
c.  
If this Letter of Transmittal is signed by trustees, administrators, guardians, attorneys-in-fact, officers of corporations, or others acting in a fiduciary or representative capacity, such persons should so indicate when signing and must submit proper evidence satisfactory to the Purchaser of its authority to so act.
 
For Shares to be validly tendered, a properly completed and duly executed Letter of Transmittal, together with any other documents required by this Letter of Transmittal, must be received by the Purchaser prior to or on the Expiration Date at its address set forth on the front of this Letter of Transmittal. No alternative, conditional or contingent tenders will be accepted. All tendering Shareholders by execution of this Letter of Transmittal waive any right to receive any notice of the acceptance of their tender.
 
2. Transfer Taxes. The Purchaser will pay or cause to be paid all transfer taxes, if any, payable in respect of Shares accepted for payment pursuant to the Offer.
 
3. U.S. Persons. A Shareholder is a “U.S. Person” if he, she or it is a United States citizen or resident alien individual, a domestic corporation, a domestic partnership, a domestic trust, or a domestic estate (as those terms are defined in the Internal Revenue Code and Income Tax Regulations).  U.S. Persons must complete BOX B and BOX C.
 
BOX B—FIRPTA Affidavit. To avoid potential withholding of tax pursuant to Section 1445 of the Internal Revenue Code, each Shareholder who or which is a U.S. Person (as defined above) must certify, under penalties of perjury, the Shareholder’s TIN and address, and that the Shareholder is not a foreign person. Tax withheld under Section 1445 of the Internal Revenue Code is not an additional tax. If withholding results in an overpayment of tax, a refund may be obtained from the Internal Revenue Service (“IRS”).
 
BOX C—Substitute Form W-9. In order to avoid 30% federal income tax backup withholding, the Shareholder must provide to the Purchaser the Shareholder’s correct TIN in BOX A and certify, under penalties of perjury, that such Shareholder is not subject to such backup withholding. The TIN that must be provided is that of the registered Shareholder indicated on the front of this Letter of Transmittal. If a correct TIN is not provided, penalties may be imposed by the IRS, in addition to the Shareholder being subject to backup withholding. Certain Shareholders (including, among others, all corporations) are not subject to backup withholding. Backup withholding is not an additional tax. If withholding results in an overpayment of taxes, a refund may be obtained from the IRS.
 
4. Foreign Persons. A Shareholder who is not a U.S. Person (as defined in Instruction 3 above) will be subject to 30% backup withholding unless the Shareholder contacts Harold Hofer at (949) 275-2658.  Harold Hofer will provide such Shareholder with the appropriate documents that must be returned to the Purchaser to verify such Shareholder is not subject to backup withholding.
 
5. Additional Copies of Offer to Purchase and Letter of Transmittal. For more information about the Offer or to get additional copies of the Offer to Purchase and this Letter of Transmittal, please call Harold Hofer at (949) 275-2658.
 
6

 
TRANSFER & ASSIGNMENT OF SHARES
 
TO: Wells Capital, Inc., as transfer agent for Piedmont Office Realty Trust, Inc.:
 
_____________________________________________ (Current Investor’s Name – the “Transferor”), a resident of ____________________________, does hereby transfer and assign to (New Investor’s Name) Opportunity Investment Fund I, LLC (the “Transferee”) ________________ shares of Common Stock (the “Shares”) of Piedmont Office Realty Trust, Inc., a Maryland corporation (the “Company”).
 
Transferor hereby directs the Company or its agent to register the transfer of the Shares from the Transferor to the Transferee on the books of the Company.
 
Dated as of this _________day of _____________, 2009
 
TRANSFEROR INFORMATION (Current Investor)
 
Medallion Signature Guarantee(s):

         
   
Signature of Current Investor or Trustee
       
   
   
 
   
Print Name of Current Investor or Trustee
       
   
   
 
   
Capacity (Full Title) of Current Investor or Trustee*
         
     
  
 
   
Signature of Joint Investor(s) or Trustee(s)
       
       
   
Print Name of Joint Investor(s) or Trustee(s)
       
       
   
Capacity (Full Title) of Joint Investor(s) or Trustee(s)*
         
     
Piedmont Account Number:
  
     
Custodial Account Number (if applicable):
   

* If signature is by trustee(s), executor(s), administrator(s), guardian(s), attorney(s)-in-fact, agent(s), officer(s) of a corporation, or another acting in fiduciary or representative capacity, please indicate the capacity (full title) in which you are signing.