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Maintenance Reserves and Accrued Maintenance Costs
12 Months Ended
Dec. 31, 2012
Maintenance Reserves and Accrued Maintenance Costs [Abstract]  
Maintenance Reserves and Accrued Maintenance Costs
3.Maintenance Reserves and Accrued Maintenance Costs

Maintenance costs under the Company's triple net leases are generally the responsibility of the lessees.  Most of the Company's leases require payment of maintenance reserves, which are based upon lessee-reported usage and billed monthly, and are intended to accumulate funds that are expected to cover most or all of the cost of the lessees' performance of certain maintenance obligations under the leases.  Some of these payments for maintenance reserves are refundable, and some are non-refundable.

Refundable maintenance reserves received by the Company are accounted for as a liability, which is reduced when maintenance work is performed during the lease and reimbursement to the lessee is paid. Such reserves are refunded after all return conditions and, in some cases, any other payments due under the lease are satisfied.  Any refundable reserves retained by the Company to satisfy return conditions are recorded as revenue when the aircraft is returned. 

Non-refundable maintenance reserves are recorded as maintenance reserves revenue (assuming cash is received or collections are reasonably assured).  The timing difference between recording maintenance reserves revenue as usage occurs and recording maintenance expense as maintenance is performed can have material effects on the volatility of reported earnings.
 
At December 31, 2012 and 2011, the liability for maintenance reserves and accrued maintenance costs consisted of refundable maintenance payments billed to lessees based on usage and accrued maintenance costs for both off-lease aircraft and lessee maintenance claims for non-refundable maintenance reserves.   Refundable maintenance reserves at December 31, 2012 also included a $6.5 million payment received from a lessee when its two aircraft leases were assigned to a new lessee upon sale of the original lessee's assets.  As discussed in Note 11, the subject aircraft were returned to the Company in the first quarter of 2013.  

 
December 31,
2012
 
 
December 31,
2011
 
 
 
 
 
 
 
Refundable maintenance reserves
 
$
14,477,400
 
 
$
4,801,300
 
Accrued maintenance costs
 
 
878,700
 
 
 
1,013,400
 
 
$
15,356,100
 
 
$
5,814,700
 

Additions to and deductions from the Company's accrued maintenance costs during the years ended December 31, 2012 and 2011 for aircraft maintenance were as follows:

 
For Years Ended
December 31,
 
 
2012
 
 
2011
 
 
 
 
 
 
 
Balance, beginning of period
 
$
1,013,400
 
 
$
2,446,800
 
 
 
 
 
 
 
 
 
Additions:
 
 
 
 
 
 
 
 
Charged to expense
 
 
4,198,800
 
 
 
11,466,100
 
       Reversals of previously accrued maintenance costs
 
 
(116,700
)
 
 
(532,400
)
       Total maintenance expense
 
 
4,082,100
 
 
 
10,933,700
 
       Capital equipment
 
 
52,200
 
 
 
487,800
 
       Accrued claims related to refundable maintenance reserves
 
 
763,900
 
 
 
83,500
 
       Prepaid maintenance and other
 
 
239,700
 
 
 
-
 
Total additions
 
 
5,137,900
 
 
 
11,505,000
 
 
 
 
 
 
 
 
 
Deductions:
 
 
 
 
 
 
 
 
      Payments
 
 
4,614,900
 
 
 
11,785,300
 
      Prepaid maintenance
 
 
-
 
 
 
374,200
 
      Other
 
 
657,700
 
 
 
778,900
 
Total deductions
 
 
5,272,600
 
 
 
12,938,400
 
 
 
 
 
 
 
 
 
Net decrease in accrued maintenance costs
 
 
(134,700
)
 
 
(1,433,400
)
 
 
 
 
 
 
 
 
Balance, end of period
 
$
878,700
 
 
$
1,013,400