10-Q 1 d10q.htm FORM 10-Q Form 10-Q
Table of Contents

 

 

UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

WASHINGTON, D.C. 20549

 

 

FORM 10-Q

 

 

 

x QUARTERLY REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

FOR THE QUARTERLY PERIOD ENDED SEPTEMBER 30, 2010

 

¨ TRANSITION REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

COMMISSION FILE NUMBER: 0-22955

 

 

BAY BANKS OF VIRGINIA, INC.

(EXACT NAME OF REGISTRANT AS SPECIFIED IN ITS CHARTER)

 

 

 

VIRGINIA   54-1838100

(STATE OR OTHER JURISDICTION OF

INCORPORATION OR ORGANIZATION)

 

(I.R.S. EMPLOYER

IDENTIFICATION NO.)

 

100 SOUTH MAIN STREET, KILMARNOCK, VA   22482
(ADDRESS OF PRINCIPAL EXECUTIVE OFFICES)   (ZIP CODE)

(804) 435-1171

(REGISTRANT’S TELEPHONE NUMBER, INCLUDING AREA CODE)

 

 

Indicate by check mark whether the registrant (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days.    yes  x    no  ¨

Indicate by check mark whether the registrant has submitted electronically and posted on its corporate Web site, if any, every Interactive Data File required to be submitted and posted pursuant to Rule 405 of Regulation S-T (§232.405 of this chapter) during the preceding 12 months (or for such shorter period that the registrant was required to submit and post such files).    yes  ¨    no  ¨

Indicate by check mark whether the registrant is a large accelerated filer, an accelerated filer, a non-accelerated filer or a smaller reporting company. See definition of “large accelerated filer,” “accelerated filer” and “smaller reporting company” in Rule 12b-2 of the Exchange Act. (Check one):

 

Large accelerated filer   ¨    Accelerated filer   ¨
Non-accelerated filer   ¨    Smaller reporting company   x

Indicate by check mark whether the registrant is a shell company (as defined in Rule 12b-2 of the Exchange Act).    yes  ¨    no  x

Indicate the number of shares outstanding of each of the issuer’s classes of common stock, as of the latest practicable date:

2,605,855 shares of common stock on November 2, 2010

 

 

 


Table of Contents

 

FORM 10-Q

For the interim period ending SEPTEMBER 30, 2010.

INDEX

 

PART I - FINANCIAL INFORMATION

  

ITEM 1.  FINANCIAL STATEMENTS

  

CONSOLIDATED BALANCE SHEETS SEPTEMBER 30, 2010 (UNAUDITED) AND DECEMBER 31, 2009

     3   

CONSOLIDATED STATEMENTS OF INCOME FOR THE THREE MONTHS AND NINE MONTHS ENDED SEPTEMBER 30, 2010 AND 2009 (UNAUDITED)

     4   

CONSOLIDATED STATEMENTS OF CHANGES IN SHAREHOLDERS’ EQUITY FOR THE NINE MONTHS ENDED SEPTEMBER 30, 2010 AND 2009 (UNAUDITED)

     5   

CONSOLIDATED STATEMENTS OF CASH FLOWS FOR THE NINE MONTHS ENDED SEPTEMBER 30, 2010 AND 2009 (UNAUDITED)

     6   

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

     7   

ITEM 2.   MANAGEMENT’S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS

     15   

ITEM 3.  QUANTITATIVE AND QUALITATIVE DISCLOSURES ABOUT MARKET RISK

     23   

ITEM 4.  CONTROLS AND PROCEDURES

     23   

PART II - OTHER INFORMATION

  

ITEM 1.  LEGAL PROCEEDINGS

     24   

ITEM 1A.  RISK FACTORS

     24   

ITEM 2.  UNREGISTERED SALES OF EQUITY SECURITIES AND USE OF PROCEEDS

     24   

ITEM 3.  DEFAULTS UPON SENIOR SECURITIES

     24   

ITEM 4.  REMOVED AND RESERVED

     24   

ITEM 5.  OTHER INFORMATION

     24   

ITEM 6.  EXHIBITS

     24   

 

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PART I – FINANCIAL INFORMATION

ITEM 1. FINANCIAL STATEMENTS

CONSOLIDATED BALANCE SHEETS

 

     September 30, 2010      December 31, 2009  
     (Unaudited)         

ASSETS

     

Cash and due from banks

   $ 3,643,558       $ 3,461,483   

Interest-bearing deposits

     21,013,445         17,542,635   

Federal funds sold

     4,725,813         2,305,747   

Securities available for sale, at fair value

     34,953,277         34,020,705   

Restricted securities

     2,358,500         2,238,500   

Loans, net of allowance for loan losses of $3,328,519 and $3,769,287

     246,050,250         247,411,853   

Premises and equipment, net

     12,857,856         13,326,410   

Accrued interest receivable

     1,164,527         1,323,492   

Other real estate owned, net of valuation allowance

     4,009,719         2,193,399   

Goodwill

     2,807,842         2,807,842   

Other assets

     3,075,509         3,640,146   
                 

Total assets

   $ 336,660,296       $ 330,272,212   
                 

LIABILITIES

     

Noninterest-bearing deposits

   $ 47,769,633       $ 40,552,937   

Savings and interest-bearing demand deposits

     101,037,458         101,577,758   

Time deposits

     119,922,670         122,382,055   
                 

Total deposits

   $ 268,729,761       $ 264,512,750   

Federal funds purchased and securities sold under repurchase agreements

     8,443,928         7,488,793   

Federal Home Loan Bank advances

     30,000,000         30,000,000   

Other liabilities

     1,780,060         1,372,078   

Commitments and contingencies

     —           —     
                 

Total liabilities

   $ 308,953,749       $ 303,373,621   
                 

SHAREHOLDERS’ EQUITY

     

Common stock ($5 par value; authorized - 5,000,000 shares; outstanding - 2,605,855 and 2,409,471 shares, respectively)

   $ 13,029,277       $ 12,047,357   

Additional paid-in capital

     4,963,084         4,842,756   

Retained earnings

     9,120,307         9,912,781   

Accumulated other comprehensive income, net

     593,879         95,697   
                 

Total shareholders’ equity

   $ 27,706,547       $ 26,898,591   
                 

Total liabilities and shareholders’ equity

   $ 336,660,296       $ 330,272,212   
                 

See Notes to Consolidated Financial Statements.

 

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CONSOLIDATED STATEMENTS OF INCOME

(Unaudited)

 

     Quarter ended
September 30, 2010
    Quarter ended
September 30, 2009
    For the nine
months ended
September 30, 2010
    For the nine
months ended
September 30, 2009
 

INTEREST INCOME

        

Loans, including fees

   $ 3,562,909      $ 3,735,491      $ 10,801,263      $ 11,386,916   

Securities:

        

Taxable

     221,794        228,386        699,626        533,629   

Tax-exempt

     66,791        156,211        251,011        500,671   

Federal funds sold

     3,058        1,833        5,527        7,849   

Interest -bearing deposit accounts

     14,078        11,812        35,559        26,784   
                                

Total interest income

     3,868,630        4,133,733        11,792,986        12,455,849   
                                

INTEREST EXPENSE

        

Deposits

     1,033,103        1,158,947        3,155,011        3,727,415   

Federal funds purchased

     —          56        131        108   

Securities sold under repurchase agreements

     4,271        4,053        10,280        11,151   

FHLB advances

     349,792        349,792        1,038,593        1,037,970   
                                

Total interest expense

     1,387,166        1,512,848        4,204,015        4,776,644   
                                

Net interest income

     2,481,464        2,620,885        7,588,971        7,679,205   

Provision for loan losses

     130,948        492,008        523,792        772,701   
                                

Net interest income after provision for loan losses

     2,350,516        2,128,877        7,065,179        6,906,504   
                                

NON-INTEREST INCOME

        

Income from fiduciary activities

     151,739        147,354        437,908        439,031   

Service charges and fees on deposit accounts

     157,090        169,130        474,206        495,896   

VISA-related fees

     246,537        239,328        605,591        594,909   

Other service charges and fees

     150,040        160,412        497,611        520,344   

Secondary market lending fees

     103,137        56,021        182,450        182,199   

Gains on sale of securities available for sale

     49,420        6,019        188,262        13,436   

Other real estate gains (losses)

     (253,590     11,343        (221,329     11,343   

Net gains on other investments

     —          4,500        —          4,500   

Other income

     1,348        10,562        6,440        19,976   
                                

Total non-interest income

     605,721        804,669        2,171,139        2,281,634   

NON-INTEREST EXPENSES

        

Salaries and employee benefits

     1,477,158        1,520,729        4,463,665        4,596,922   

Occupancy expense

     497,722        503,738        1,498,893        1,464,577   

Bank franchise tax

     41,115        42,467        123,345        126,407   

Visa expense

     209,947        195,275        503,446        481,184   

Telephone expense

     48,273        47,760        138,488        131,221   

FDIC assessments

     148,501        121,629        416,761        402,725   

Other expense

     551,970        551,362        1,815,875        1,819,030   
                                

Total non-interest expenses

     2,974,686        2,982,960        8,960,473        9,022,066   
                                

Net income (loss) before income taxes

     (18,449     (49,414     275,845        166,072   

Income tax (benefit)

     (40,090     (84,220     (23,236     (137,898
                                

Net income

   $ 21,641      $ 34,806      $ 299,081      $ 303,970   
                                

Basic Earnings Per Share

        

Average basic shares outstanding*

     2,605,855        2,595,625        2,605,855        2,589,826   

Earnings per share, basic

   $ 0.01      $ 0.01      $ 0.11      $ 0.12   

Diluted Earnings Per Share

        

Average diluted shares outstanding*

     2,605,855        2,595,625        2,605,855        2,589,826   

Earnings per share, diluted

   $ 0.01      $ 0.01      $ 0.11      $ 0.12   

 

* Adjusted for a 1-for-25 stock dividend on April 23, 2010 and August 27, 2010.

See Notes to Consolidated Financial Statements.

 

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CONSOLIDATED STATEMENTS OF CHANGES IN SHAREHOLDERS’ EQUITY

(unaudited)

 

     Common
Stock
     Additional
Paid-in

Capital
     Retained
Earnings
    Accumulated
Other
Comprehensive
Income (Loss)
    Total
Shareholders’
Equity
 

Balance at January 1, 2009

   $ 11,936,362       $ 4,776,604       $ 10,855,078      $ (1,279,814   $ 26,288,230   

Comprehensive Income:

            

Net Income

     —           —           303,970        —          303,970   

Changes in unrealized holding gains (losses) on securities arising during the period, net of taxes of $310,117

     —           —           —          601,992        601,992   

Reclassification adjustment for securities gains included in net income, net of taxes of ($4,568)

     —           —           —          (8,868     (8,868
                  

Total comprehensive income

               897,094   

Cash dividends paid —$0.29 per share

     —           —           (693,423     —          (693,423

Stock-based compensation

     —           14,627         —          —          14,627   

Sale of common stock:

            

Dividends Reinvested

     85,250         46,882         —          —          132,132   
                                          

Balance at September 30, 2009

   $ 12,021,612       $ 4,838,113       $ 10,465,625      $ (686,690   $ 26,638,660   
                                          

Balance at January 1, 2010

   $ 12,047,357       $ 4,842,756       $ 9,912,781      $ 95,697      $ 26,898,591   

Comprehensive Income:

            

Net income

     —           —           299,081        —          299,081   

Changes in unrealized holding gains on securities arising during the period, net of taxes of $320,648

     —           —           —          622,435        622,435   

Reclassification adjustment for securities gains included in net income, net of taxes of ($64,009)

     —           —           —          (124,253     (124,253
                  

Total comprehensive income

               797,263   

Stock-based compensation

     —           11,903         —          —          11,903   

Stock dividend

     981,920         108,425         (1,091,555     —          (1,210
                                          

Balance at September 30, 2010

   $ 13,029,277       $ 4,963,084       $ 9,120,307      $ 593,879      $ 27,706,547   
                                          

See Notes to Consolidated Financial Statements.

 

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CONSOLIDATED STATEMENTS OF CASH FLOWS (unaudited)

Nine months ended

 

     September 30, 2010     September 30, 2009  

Cash Flows From Operating Activities

    

Net Income

   $ 299,081      $ 303,970   

Adjustments to reconcile net income to net cash provided by operating activities:

    

Depreciation

     666,412        678,788   

Net amortization and accretion of securities

     44,328        53,885   

Provision for loan losses

     523,792        772,701   

Stock-based compensation

     11,903        14,627   

Deferred income tax (benefit)

     (20,805     (10,710

(Gain) on securities available-for-sale

     (188,262     (13,436

OREO valuation allowance

     268,300        —     

(Gain) on sale of other real estate

     (46,971     (11,342

Net (gain) on other investments

     —          (4,500

Decrease in accrued income and other assets

     683,113        835,684   

Increase (decrease) in other liabilities

     172,148        (949,611
                

Net cash provided by operating activities

   $ 2,413,039      $ 1,670,056   
                

Cash Flows From Investing Activities

    

Proceeds from maturities of available-for-sale securities

     1,564,634        3,785,736   

Proceeds from sales of available-for-sale securities

     11,814,708        2,500,449   

Purchases of available-for-sale securities

     (13,413,159     (10,528,957

Purchase of restricted securities

     (120,000     —     

(Increase) in interest bearing deposits in other banks

     (3,470,810     (12,377,072

(Increase) decrease in federal funds sold

     (2,420,066     4,088,754   

Loan (originations) and principal collections, net

     (1,674,233     1,506,178   

Proceeds from sale of other real estate

     514,884        218,142   

Purchases of premises and equipment

     (197,858     (903,543
                

Net cash (used in) investing activities

   $ (7,401,900   $ (11,710,313
                

Cash Flows From Financing Activities

    

Increase in demand, savings, and other interest-bearing deposits

     6,676,396        9,274,152   

Net (decrease) in time deposits

     (2,459,385     (343,226

Net increase (decrease) in securities sold under repurchase agreements and

federal funds purchased

     955,135        (1,337,771

Proceeds from issuance of common stock

     —          132,132   

Dividends paid and cash in lieu

     (1,210     (693,423
                

Net cash provided by financing activities

   $ 5,170,936      $ 7,031,864   
                

Net increase (decrease) in cash and due from banks

     182,075        (3,008,393

Cash and due from banks at beginning of period

     3,461,483        5,247,480   
                

Cash and due from banks at end of period

   $ 3,643,558      $ 2,239,087   
                

Supplemental Schedule of Cash Flow Information

    

Interest paid

   $ 4,208,080      $ 4,837,378   
                

Income taxes paid

     —          —     
                

Unrealized gain on investment securities

     754,821        898,673   
                

Loans transferred to other real estate owned

     2,512,044        1,243,438   
                

See Notes to Consolidated Financial Statements.

 

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Notes to Consolidated Financial Statements (unaudited)

Note 1: General

Bay Banks of Virginia, Inc. (the “Company”) owns 100% of the Bank of Lancaster (the “Bank”), 100% of Bay Trust Company, Inc. (the “Trust Company”) and 100% of Steptoes Holdings, LLC (“Steptoes Holdings”). The consolidated financial statements include the accounts of the Bank, the Trust Company, Steptoes Holdings and Bay Banks of Virginia, Inc.

The accounting and reporting policies of the Company conform to accounting principles generally accepted in the United States of America and to the general practices within the banking industry. However, in management’s opinion, all adjustments, consisting only of normal recurring adjustments necessary for a fair presentation of the consolidated financial statements, have been included. The results of operations for the interim periods are not necessarily indicative of the results to be expected for the full year.

Certain amounts in the consolidated financial statements have been reclassified to conform to current year presentations.

These consolidated financial statements should be read in conjunction with the financial statements and notes to financial statements included in the Company’s 2009 Annual Report to Shareholders.

Note 2: Securities

The carrying amounts of debt and other securities and their approximate fair values at September 30, 2010 and December 31, 2009, follow:

 

Available-for-sale securities

September 30, 2010

   Amortized
Cost
     Gross
Unrealized
Gains
     Gross
Unrealized
(Losses)
    Fair
Value
 

U.S. Government agencies

   $ 8,318,302       $ 60,358       $ (14,441   $ 8,364,219   

State and municipal obligations

     25,425,379         1,168,867         (5,188     26,589,058   
                                  
   $ 33,743,681       $ 1,229,225       $ (19,629   $ 34,953,277   
                                  

Available-for-sale securities

December 31, 2009

   Amortized
Cost
     Gross
Unrealized
Gains
     Gross
Unrealized
(Losses)
    Fair
Value
 

U.S. Government agencies

   $ 3,629,523       $ 21,436       $ —        $ 3,650,959   

State and municipal obligations

     29,936,407         499,528         (66,189     30,369,746   
                                  
   $ 33,565,930       $ 520,964       $ (66,189   $ 34,020,705   
                                  

Securities with a market value of $10.1 million were pledged as collateral for repurchase agreements and for other purposes as required by law as of September 30, 2010. The market value of pledged securities at year-end 2009 was $11.5 million.

Securities in an unrealized loss position at September 30, 2010 and December 31, 2009, by duration of the unrealized loss, are shown below. The unrealized loss positions were directly related to interest rate movements as there is minimal credit risk exposure in these investments. All securities are investment grade or better and all losses are considered temporary. Management does not intend to sell the securities and does not expect to be required to sell the securities. Furthermore, we do expect to recover the entire amortized cost basis. Bonds with unrealized loss positions at September 30, 2010 included three federal agencies and one municipal bond, as shown below.

 

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     Less than 12 months     12 months or more     Total  

September 30, 2010 (unaudited)

   Fair
Value
     Unrealized
Loss
    Fair
Value
     Unrealized
Loss
    Fair
Value
     Unrealized
Loss
 

U. S. Government agencies

   $ 1,459,160       $ (14,441   $ —         $ —        $ 1,459,160       $ (14,441

States and municipal obligations

     508,315         (5,188     —           —          508,315         (5,188
                                                   

Total temporarily impaired securities

   $ 1,967,475       $ (19,629   $ —         $ —        $ 1,967,475       $ (19,629
                                                   
     Less than 12 months     12 months or more     Total  

December 31, 2009

   Fair
Value
     Unrealized
Loss
    Fair
Value
     Unrealized
Loss
    Fair
Value
     Unrealized
Loss
 

States and municipal obligations

   $ 4,241,593       $ (56,052   $ 772,235       $ (10,137   $ 5,013,828       $ (66,189
                                                   

Total temporarily impaired securities

   $ 4,241,593       $ (56,052   $ 772,235       $ (10,137   $ 5,013,828       $ (66,189
                                                   

The Company’s investment in Federal Home Loan Bank of Atlanta (“FHLB”) stock totaled $1.9 million at September 30, 2010 and December 31, 2009. FHLB stock is generally viewed as a long-term investment and as a restricted investment security, which is carried at cost, because there is no market for the stock, other than the FHLBs or its member institutions. Therefore, when evaluating FHLB stock for impairment, its value is based on the ultimate recoverability of the par value rather than by recognizing temporary declines in value. Despite the FHLB’s temporary suspension of repurchases of excess capital stock beginning in 2009, the Company does not consider this investment to be other-than-temporarily impaired at September 30, 2010 and no impairment has been recognized. FHLB stock is shown in the restricted securities line item on the consolidated balance sheets and is not a part of the available-for-sale securities portfolio.

Note 3: Loans

The components of loans were as follows:

 

     September 30, 2010     December 31, 2009  
     (unaudited)        

Mortgage loans on real estate:

    

Construction

   $ 32,059,217      $ 33,028,228   

Secured by farmland

     1,395,231        1,446,405   

Secured by 1-4 family residential

     145,986,616        140,839,355   

Other real estate loans

     42,875,474        46,383,094   

Commercial and industrial loans (not secured by real estate)

     11,789,322        12,293,307   

Consumer installment loans

     8,749,958        9,620,893   

All other loans

     5,633,702        6,622,901   

Net deferred loan costs and fees

     889,249        946,957   
                

Total loans

   $ 249,378,769      $ 251,181,140   

Allowance for loan losses

     (3,328,519     (3,769,287
                

Loans, net

   $ 246,050,250      $ 247,411,853   
                

Loans upon which the accrual of interest has been discontinued totaled $4.2 million as of September 30, 2010, and $5.3 million as of December 31, 2009.

 

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Note 4: Allowance for Loan Losses

 

     September 30, 2010     December 31, 2009     September 30, 2009  
     (unaudited)           (unaudited)  

Balance, beginning of year

   $ 3,769,287      $ 2,552,091      $ 2,552,091   

Provision for loan losses

     523,792        2,101,875        772,701   

Recoveries

     198,851        140,269        80,457   

Loans charged off

     (1,163,411     (1,024,948     (893,471
                        

Balance, end of period

   $ 3,328,519      $ 3,769,287      $ 2,511,778   
                        

Information about impaired loans is as follows:

for the nine months and twelve months ended:

 

     September 30, 2010      December 31, 2009  
     (unaudited)         

Impaired loans for which an allowance has been provided

   $ 5,144,328       $ 6,204,160   
                 

Allowance provided for impaired loans, included in the allowance for loan losses

   $ 788,488       $ 1,615,993   
                 

Average balance impaired loans

   $ 5,200,188       $ 6,189,204   
                 

Interest income recognized (collected $158,141 and $213,117, respectively)

   $ 165,131       $ 233,653   
                 

At September 30, 2010 and December 31, 2009, adversely risk rated loans evaluated for impairment in which no allowance was deemed necessary totaled $4,786,419 and $4,188,562, respectively.

At September 30, 2010 and December 31, 2009, non-accrual loans excluded from impaired loan disclosure totaled $1,314,892 and $1,559,174, respectively. If interest on these loans had been accrued, such income would have approximated $34,825 during the nine months ended September 30, 2010 and $87,155 during the year ended December 31, 2009.

Note 5: Earnings per share

The following table shows the weighted average number of shares used in computing earnings per share and the effect on the weighted average number of shares of dilutive potential common stock.

 

     Three Months Ended      Nine Months Ended  
     September 30, 2010      September 30, 2009      September 30, 2010      September 30, 2009  
(Unaudited)    Average
Shares
     Per share
Amount
     Average
Shares
     Per share
Amount
     Average
Shares
     Per share
Amount
     Average
Shares
     Per share
Amount
 

Basic earnings per share

     2,605,855       $ 0.01         2,595,625       $ 0.01         2,605,855       $ 0.11         2,589,826       $ 0.12   
                                               

Effect of dilutive securities: Stock options

     —              —              —              —        
                                               

Diluted earnings per share

     2,605,855       $ 0.01         2,595,625       $ 0.01         2,605,855       $ 0.11         2,589,826       $ 0.12   
                                                                       

As of September 30, 2010 and 2009, options on 213,594 and 183,056 shares, respectively, were not included in computing diluted earnings per share, because their effects were anti-dilutive.

 

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Note 6: Stock-Based Compensation

Incremental stock-based compensation expense recognized was $12 thousand during the first nine months of 2010 and $15 thousand for the same period in 2009. As of September 30, 2010, there was $5 thousand of unrecognized compensation expense related to stock options.

Stock option compensation expense is the estimated fair value of options granted using the Black-Scholes Model amortized on a straight-line basis over the vesting period of the award. There were 44,512 options granted and no options exercised during the nine month period ended September 30, 2010.

Stock option plan activity for the nine months ended September 30, 2010, is summarized below:

 

     Shares     Weighted Average
Exercise
Price
     Weighted Average
Remaining  Contractual
Life (in years)
     Aggregate
Intrinsic
Value (1)
 

Options outstanding, January 1

     198,002      $ 12.39         5.8       $ —     
                      

Granted

     44,512        5.50         

Forfeited

     (21,618     8.10         

Exercised

     —          —           —        

Expired

     (7,302     13.87         
                      

Options outstanding, September 30

     213,594      $ 11.34         5.9       $ —     
                            

Options exercisable, September 30

     176,882      $ 12.57         5.1       $ —     
                            

 

(1) The aggregate intrinsic value of a stock option in the table above represents the total pre-tax intrinsic value (the amount by which the current market value of the underlying stock exceeds the exercise price of the option) that would have been received by the option holders had all option holders exercised their options on September 30, 2010. This amount changes based on changes in the market value of the Company’s stock. At September 30, 2010, the exercise price of all options outstanding exceeded the market value of the Company’s stock.

The weighted average fair value of incentive stock options granted during 2010 and 2009 was $0.55 and $1.41, respectively. The weighted average fair value of non-employee director’s stock options granted during 2010 and 2009 was $0.59 and $.72, respectively.

The fair value of each grant is estimated at the grant date using the Black-Scholes Option-Pricing Model with the following weighted average assumptions:

 

     Incentive Stock Option Plan     Non-qualified Directors Plan  
December 31,    2010     2009     2009     2009  

Dividend yield

     4.73     3.54     4.73     3.54

Expected life

     5 years        5 years        5 years        5 years   

Expected volatility

     19.45     12.21     19.45     12.21

Risk-free interest rate

     2.17     3.10     2.13     3.25

Note 7: Goodwill

The Company has goodwill recorded on the consolidated financial statements relating to the purchase of five branches during the years 1994 through 2000. The balance of the goodwill at September 30, 2010 and December 31, 2009, as reflected on the consolidated balance sheets was $2,807,842. Management determined that these purchases qualified as acquisitions of businesses and that the related unidentifiable intangibles were goodwill. Therefore, amortization was discontinued effective January 1, 2002. The goodwill balance is tested for impairment at least annually. No impairment was recorded during the nine months ended September 30, 2010.

 

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Note 8: Employee Benefit Plans

The Company has a non-contributory, defined benefit pension plan for all full-time employees over 21 years of age. Historically, benefits were generally based upon years of service and average compensation for the five highest-paid consecutive years of service. Effective December 31, 2009, this plan was converted to a cash balance plan for all full-time employees over 21 years of age. Under the cash balance plan, benefits earned by participants under the prior defined benefit pension plan through December 31, 2009 were converted to an opening account balance for each participant. This account balance for each participant will grow each year with annual pay credits based on age and years of service and monthly interest credits based on an amount established each year by the Company’s Board of Directors. The Company funds pension costs in accordance with the funding provisions of the Employee Retirement Income Security Act.

The Company sponsors a postretirement benefit plan covering current and future retirees who acquire age 55 and 10 years of service or age 65 and 5 years of service. The post-retirement benefit plan provides coverage toward a retiree’s eligible medical and life insurance benefits expenses.

Components of Net Periodic Benefit Cost

(Unaudited)

 

     Pension Benefits     Post Retirement Benefits  
Nine months ended September 30,    2010     2009     2010      2009  

Service cost

   $ 186,109      $ 231,731      $ 15,481       $ 16,075   

Interest cost

     146,400        183,276        23,517         22,223   

Expected return on plan assets

     (241,801     (182,684     —           —     

Amortization of unrecognized prior service cost

     (40,471     3,499        —           —     

Amortization of unrecognized net loss

     32,200        79,486        —           139   

Amortization of transition obligation

     —          —          2,185         2,185   
                                 

Net periodic benefit cost

   $ 82,437      $ 315,308      $ 41,183       $ 40,622   
                                 

The Company estimates no contribution to its pension plan and $22,419 to its post-retirement benefit plan in 2010. The Company has contributed $10,154 toward the post-retirement plan during the first nine months of 2010.

Note 9: Long Term Debt

On September 30, 2010, the Bank had FHLB debt consisting of three advances. The FHLB holds an option to terminate any of the advances on any quarterly payment date. All advances have an early conversion option which gives the FHLB the option to convert, in whole only, into one-month LIBOR-based floating rate advances, effective on any quarterly payment date. If the FHLB elects to convert, the Company may elect to terminate, in whole or in part, without a prepayment fee.

Advances on the FHLB lines are secured by a blanket lien on qualified 1 to 4 family residential real estate loans with a lendable collateral value of $57.6 million. Immediate available credit, as of September 30, 2010, was $25.6 million. With additional collateral, the total line of credit is worth $66.7 million, with $34.7 million available.

The three advances are shown in the following table.

 

Description

   Balance      Acquired      Current
Interest Rate
    Maturity
Date
 

Convertible

   $ 15,000,000         5/18/2006         4.81     5/18/2011   

Convertible

     10,000,000         9/12/2006         4.23     9/12/2016   

Convertible

     5,000,000         5/18/2007         4.49     5/18/2012   
                
   $ 30,000,000           
                

 

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Note 10: Fair Value Measurements

The Company uses fair value to record fair value adjustments to certain assets and liabilities and to determine fair value disclosures. Authoritative accounting guidance clarifies that fair value of certain assets and liabilities is an exit price, representing the amount that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants.

Authoritative accounting guidance specifies a hierarchy of valuation techniques based on whether the inputs to those valuation techniques are observable or unobservable. Observable inputs reflect market data obtained from independent sources, while unobservable inputs reflect the Company’s market assumptions. The three levels of the fair value hierarchy based on these two types of inputs are as follows:

 

Level 1     Valuation is based on quoted prices in active markets for identical assets and liabilities.
Level 2     Valuation is based on observable inputs including quoted prices in active markets for similar assets and liabilities, quoted prices for identical or similar assets and liabilities in less active markets, and model-based valuation techniques for which significant assumptions can be derived primarily from or corroborated by observable data in the market.
Level 3     Valuation is based on model-based techniques that use one or more significant inputs or assumptions that are unobservable in the market.

The following describes the valuation techniques used by the Company to measure certain financial assets and liabilities recorded at fair value on a recurring basis in the financial statements:

Securities available-for-sale: Securities available-for-sale are recorded at fair value on a recurring basis. Fair value measurement is based upon quoted market prices, when available (Level 1). If quoted market prices are not available, fair values are measured utilizing independent valuation techniques of identical or similar securities for which significant assumptions are derived primarily from or corroborated by observable market data. Third party vendors compile prices from various sources and may determine the fair value of identical or similar securities by using pricing models that considers observable market data (Level 2).

The following table presents the balances of financial assets and liabilities measured at fair value on a recurring basis as of September 30, 2010 and December 31, 2009:

 

            Fair Value Measurements at September 30, 2010 Using  
Description (unaudited)    Balance as of
September 30, 2010
     Quoted Prices
in Active
Markets for
Identical
Assets

(Level 1)
     Significant
Other
Observable
Inputs

(Level 2)
     Significant
Unobservable
Inputs

(Level 3)
 

Available-for-sale securities

   $ 34,953,277       $ —         $ 34,953,277       $ —     
            Fair Value Measurements at December 31, 2009 Using  
Description    Balance as of
December 31, 2009
     Quoted Prices
in Active
Markets for
Identical
Assets

(Level 1)
     Significant
Other
Observable
Inputs

(Level 2)
     Significant
Unobservable
Inputs

(Level 3)
 

Available-for-sale securities

   $ 34,020,705       $ —         $ 34,020,705       $ —     
                                   

Certain assets are measured at fair value on a nonrecurring basis in accordance with accounting principles generally accepted in the United States. Adjustments to the fair value of these assets usually result from the application of lower-of-cost-or-market accounting or write-downs of individual assets.

 

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The following describes the valuation techniques used by the Company to measure certain assets recorded at fair value on a nonrecurring basis in the financial statements:

Impaired Loans: Loans are designated as impaired when, in the judgment of management based on current information and events, it is probable that all amounts due according to the contractual terms of the loan agreement will not be collected. The measurement of loss associated with impaired loans can be based on either the observable market price of the loan or the fair value of the collateral. Fair value is measured based on the value of the collateral securing the loans. Collateral may be in the form of real estate or business assets including equipment, inventory, and accounts receivable. The vast majority of the collateral is real estate. The value of real estate collateral is determined utilizing an income or market valuation approach based on an appraisal conducted by an independent, licensed appraiser outside of the Company using observable market data (Level 2). However, if the collateral is a house or building in the process of construction or if an appraisal of the real estate property is over two years old, then the fair value is considered Level 3. The value of business equipment is based upon an outside appraisal if deemed significant, or the net book value on the applicable business’s financial statements if not considered significant using observable market data. Likewise, values for inventory and accounts receivables collateral are based on financial statement balances or aging reports (Level 3). Impaired loans allocated to the Allowance for Loan Losses are measured at fair value on a nonrecurring basis. Any fair value adjustments are recorded in the period incurred as provision for loan losses on the Consolidated Statements of Income.

Other Real Estate Owned: Certain assets such as other real estate owned are measured at the lower of their carrying value or fair value less cost to sell. Management estimates the fair value of real estate acquired through foreclosure at an estimated fair value less costs to sell. At or near the time of foreclosure, the bank obtains real estate appraisals on the properties acquired through foreclosure. The real estate is then valued at the lesser of the loan balance, including interest receivable, or the appraised value at the time of foreclosure less an estimate of costs to sell the property.

The following table summarizes the Company’s assets that were measured at fair value on a nonrecurring basis during the period.

 

            Fair value measurements at September 30, 2010 using  
Description (unaudited)    Balance as of
September 30,2010
     Quoted Prices
in Active
Markets for
Identical
Assets

(Level 1)
     Significant
Other
Observable
Inputs

(Level 2)
     Significant
Unobservable
Inputs

(Level 3)
 

Impaired Loans, net of valuation Allowance

   $ 4,355,840       $ —         $ —         $ 4,355,840   
                                   

Other real estate owned

   $ 4,009,719       $ —         $ —         $ 4,009,719   
                                   
            Fair value measurements at December 31, 2009 using  

Description

   Balance as of
December 31,2009
     Quoted Prices
in Active
Markets for
Identical
Assets
(Level 1)
     Significant
Other
Observable
Inputs

(Level 2)
     Significant
Unobservable
Inputs

(Level 3)
 

Impaired Loans, net of valuation Allowance

   $ 4,588,167       $ —         $ —         $ 4,588,167   
                                   

Other real estate owned

   $ 2,193,399       $ —         $ —         $ 2,193,399   
                                   

 

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The estimated fair values of financial instruments are shown in the following table. The carrying amounts in the table are included in the balance sheet under the applicable captions.

 

     September 30, 2010      December 31, 2009  
     Carrying
Amount
     Fair Value      Carrying
Amount
     Fair Value  

Financial Assets:

           

Cash and due from banks

   $ 3,643,558       $ 3,643,558       $ 3,461,483       $ 3,461,483   

Interest-bearing deposits

     21,013,445         21,013,445         17,542,635         17,542,635   

Federal funds sold

     4,725,813         4,725,813         2,305,747         2,305,747   

Securities available-for-sale

     34,953,277         34,953,277         34,020,705         34,020,705   

Restricted securities

     2,358,500         2,358,500         2,238,500         2,238,500   

Loans, net

     246,050,250         246,041,944         247,411,853         247,907,067   

Accrued interest receivable

     1,164,527         1,164,527         1,323,492         1,323,492   

Financial Liabilities:

           

Non-interest-bearing deposits

   $ 47,769,633       $ 47,769,633       $ 40,552,937       $ 40,552,937   

Savings and interest-bearing demand deposits

     101,037,458         101,037,458         101,577,758         101,577,758   

Time deposits

     119,922,670         121,655,529         122,382,055         124,762,890   

Securities sold under repurchase agreements

     8,443,928         8,443,928         7,488,793         7,488,793   

FHLB advances

     30,000,000         32,230,166         30,000,000         32,083,525   

Accrued interest payable

     317,412         317,412         321,477         321,477   

The fair values shown do not necessarily represent the amounts which would be received on immediate settlement of the instruments. Certain financial instruments and all non-financial instruments are excluded from its disclosure requirements. Accordingly, the aggregate fair value amounts presented do not represent the underlying value of the Company.

The carrying amounts of cash and due from banks, federal funds sold or purchased, non-interest-bearing deposits, savings, and securities sold under repurchase agreements, represent items which do not present significant market risks, are payable on demand, or are of such short duration that carrying value approximates market value.

Available-for-sale securities are carried at the quoted market prices for the individual securities held. Therefore carrying value equals market value. Held-to-maturity securities are carried at book value, and fair value for these securities is obtained from quoted market prices.

The fair value of loans is estimated by discounting future cash flows using the interest rates at which similar loans would be made to borrowers.

Time deposits are presented at estimated fair value using interest rates offered for deposits of similar remaining maturities.

The fair value of FHLB advances are estimated by discounting its future cash flows using the interest rate offered for similar advances.

The fair value of commitments to extend credit is estimated using the fees currently charged to enter similar agreements, taking into account the remaining terms of the agreements and the present credit worthiness of the counter parties. For fixed-rate loan commitments, fair value also considers the difference between current levels of interest rates and the committed rates.

The fair value of standby letters of credit is based on fees currently charged for similar agreements or on the estimated cost to terminate them or otherwise settle the obligations with the counter parties at the reporting date.

At September 30, 2010 and December 31, 2009, the fair value of loan commitments and standby letters of credit was immaterial. Therefore, they are not included in the table above.

 

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The Company assumes interest rate risk (the risk that general interest rate levels will change) as a result of its normal operations. As a result, the fair value of the Company’s financial instruments will change when interest rate levels change and that change may be either favorable or unfavorable to the Company. Management attempts to match maturities of assets and liabilities to the extent believed necessary to minimize interest rate risk. However, borrowers with fixed rate obligations are less likely to prepay in a rising rate environment. Conversely, depositors who are receiving fixed rates are more likely to withdraw funds before maturity in a rising rate environment and less likely to do so in a falling rate environment. Management monitors rates and maturities of assets and liabilities and attempts to minimize interest rate risk by adjusting terms of new loans and deposits and by investing in securities with terms that mitigate the Company’s overall interest rate risk.

ITEM 2. MANAGEMENT’S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS

The following discussion is intended to assist in understanding the results of operations and the financial condition of the Company. This discussion should be read in conjunction with the above consolidated financial statements and the notes thereto.

EXECUTIVE SUMMARY

The Company has not been immune to the continued challenges presented by the current economic and financial regulatory environment. However, management is pleased to report a net after-tax profit for the third quarter even though pre-tax operations resulted in a loss, because the provision for income taxes was reduced, creating a tax benefit. A material cause of the pre-tax loss was the write-down of one of the foreclosed properties owned by the Bank. We believe our conservative philosophy is contributing to positive results relative to the community banking industry generally. We are proud of this conservative philosophy and service to our community. The Bank does not invest in non-traditional debt securities, nor does it have programs that originate Sub-Prime, Alt-A, or other types of mortgages that have a high risk profile. Additionally, our employees will participate in over 75 community events this year, not including the community programs and partnerships supported by the Company. All employees pay their ‘civic rent’ and the Bank is committed to investing in the communities it serves. Management is confident that our Company has a bright future as the economy continues its recovery from ‘the Great Recession.’

Management has successfully improved the quality of the Bank’s loan portfolio, as evidenced by a 30% reduction in past due and non-performing loans, to 2.3% of total loans as of September 30, 2010 compared to 3.3% as of December 31, 2009. Further, this 2.3% compares favorably to the most recently published national peer group average of 4.5%. Balances in other real estate owned (“OREO”) have increased by $1.8 million to $4.0 million during the nine months of 2010 and net loan charge-offs are historically high at $968 thousand for the first nine months of 2010, both due materially to one large credit. Nearly all of the charge-offs recorded in 2010 were included in the Allowance for Loan Losses (“ALL”) as specific reserves on impaired loans at December 31, 2009. Although these actions have contributed to an improvement in overall loan quality, in consideration of the large degree of economic uncertainty, historically high charge-offs, and anticipated fourth quarter events, management is maintaining a conservative level of ALL at $3.3 million, an increase of $134 thousand over the prior quarter. Net charge-offs during the third quarter were actually negative because recoveries exceeded charge-offs. Management is cautiously optimistic that the worst of the foreclosures and charge-off levels is behind us for Bank clients. For a more detailed discussion of past due and non-performing loans and non-performing assets, see the Financial Condition section later in this Item.

Like all financial institutions holding insured domestic deposits, insurance premiums for those deposits remain historically high as the Federal Deposit Insurance Corporation (“FDIC”) rebuilds the Deposit Insurance Fund. As a result, the Bank continues to experience elevated levels of FDIC assessment expense in 2010.

Interest margins continue to remain a challenge, but they are being managed effectively. Although interest rates remain at historic lows, declines in net interest income during 2010 have been greatly minimized by reductions in interest expense. Loan yields remain low, contributing to reduced interest income, which is also negatively impacted to a lesser degree by nonaccrual loans. However, management has systematically reduced deposit rates to reflect the current rate environment, creating compensating reductions in costs of funds and interest expense, and therefore minimizing declines in net interest income as noted previously. Looking forward, as time deposits mature and new instruments are issued at lower rates, reductions in interest expense are expected to continue. The result should be continued improvements in net interest income during the remainder of 2010.

The loan portfolio has declined slightly since December 31, 2009. Although the Bank originates millions of dollars in new loans each month, the level of originations has not been sufficient to mitigate loan pay downs, prepayments and foreclosures. This has also contributed to the decline in interest income. Demand for construction loans and commercial loans remains below historical levels.

The Company’s liquidity, core capital levels and regulatory ratios remain good. According to the Bank’s regulators, the Bank remains well capitalized. Given the challenging economic environment, management is closely guarding the Company’s liquidity and capital. Protection of shareholder value is paramount, as evidenced by the payment of stock dividends instead of cash dividends in 2010.

 

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Management continues to diligently manage controllable expenses. Evidence of this is the conversion to a cash balance pension plan, which is saving the Company approximately $310 thousand in benefit costs in 2010, while retaining a valuable retirement benefit for employees.

For more information, visit the Company’s website at www.baybanks.com. Information contained on the Company’s website is not a part of this report.

CRITICAL ACCOUNTING POLICIES

GENERAL. The Company’s financial statements are prepared in accordance with accounting principles generally accepted in the United States (“GAAP”). The financial information contained within our statements is, to a significant extent, financial information that is based on measures of the financial effects of transactions and events that have already occurred. A variety of factors could affect the ultimate value that is obtained either when earning income, recognizing an expense, recovering an asset or relieving a liability. Historical loss factors are one factor in determining the inherent loss that may be present in the loan portfolio. Actual losses could differ significantly from the historical factors used. In addition, GAAP itself may change from one previously acceptable method to another method. Although the economics of transactions would be the same, the timing of events that would impact those transactions could change.

ALLOWANCE FOR LOAN LOSSES. The ALL is an estimate of the losses that may be sustained in the Bank’s loan portfolio. The allowance is based on two basic principles of accounting: (1) which requires that losses be accrued when they are probable of occurring and estimable and (2) which requires that losses be accrued based on the differences between the value of collateral, present value of future cash flows or values that are observable in the secondary market and the loan balance. The ALL is increased by charges to income, through the provision for loan losses expense, and decreased by charge-offs (net of recoveries).

Management calculates the ALL and evaluates it for adequacy every quarter. This process is lengthy and thorough. The calculation is based on information such as past loan loss experience, known and inherent risks in the portfolio, adverse situations that may affect a borrower’s ability to repay, the estimated value of any underlying collateral, and current economic conditions. The quarterly process includes consideration of each borrower’s payment history compared to the terms of each loan agreement and other adverse factors such as divorce, loss of income, and bankruptcy. Each loan is then given a grade which represents the extent (or lack) of weakness. This grading process occurs dynamically throughout each quarter as new information is learned about each borrowing relationship.

During the first quarter of 2010, management enhanced the ALL calculation by increasing the number of homogenous pools, modifying the scope of loans evaluated for impairment to eliminate those with smaller balances but to include more relationships than only those with poor grades, increasing the discount factors applied to some forms of collateral, and shortening the historical average charge-off factor time frame to five quarters. These modifications are included in the ALL calculation process description which follows.

The ALL calculation has three main elements. First, large loan relationships with an adverse risk rating grade, in bankruptcy, nonaccruing, or more than 30 days past due are evaluated for impairment. For these loans, a specific allowance is provided when the loan balance exceeds its collateral value.

Second, for loans not evaluated for impairment, a historical loss factor is applied to their balances as divided into homogenous pools of loans. The historical loss factor for each pool is calculated by averaging the losses over the prior five quarters.

Finally, a set of environmental factors, such as the economy, underwriting standards, changes in levels of loan quality, and experience of lending personnel, is used to estimate the value of intrinsic risk in each of the homogenous pools.

The summation of these three elements results in the total estimated ALL. The use of these values is inherently subjective and actual losses could be greater or less than the estimates.

 

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EARNINGS SUMMATION

For the nine months ended September 30, 2010, net income was $299 thousand, a decrease of 1.6% compared to the $304 thousand for the similar period in 2009. Diluted earnings per average share for the nine months ended September 30, 2010 were $0.11 as compared to $0.12 for the nine months ended September 30, 2009. Annualized return on average assets was 0.1% for both the nine-month periods ended September 30, 2010 and 2009. Annualized return on average equity was 1.5% for the nine months ended September 30, 2010, up from 1.2% for the similar period ended September 30, 2009.

The principal source of earnings for the Company is net interest income. Net interest income is the amount by which interest income exceeds interest expense. The net interest margin is net interest income expressed as a percentage of interest-earning assets. Changes in the volume and mix of interest-earning assets and interest-bearing liabilities, the associated yields and rates, and the volume of non-performing assets have an effect on net interest income, the net interest margin, and net income. Net interest income before provision for loan losses for the nine months ended September 30, 2010 was $7.6 million and was $7.7 million for the same period in 2009. Due to decreased provision expense, net interest income after the provision for loan losses is up 2.3%, from $6.9 million to $7.1 million, for the same period comparison.

Although interest income declined by $663 thousand for the year-to-date period ended September 30, 2010 compared to the same period in 2009, decreases in interest expense of $573 thousand for the same period comparison nearly compensated, resulting in a decrease in net interest income (before provision for loan losses) of only $90 thousand. The $663 thousand decrease in interest income was driven mainly by reduced loan yields. The $573 thousand decrease in interest expense was primarily due to reductions in time deposit rates.

 

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Net Interest Income Analysis (unaudited)

 

     Average Balances, Income and Expense, Yields and Rates  
(Fully taxable equivalent basis)                                         
     Nine months ended 9/30/2010     Nine months ended 9/30/2009  
(Dollars in Thousands)    Average
Balance
     Income/
Expense
     Yield/
Cost
    Average
Balance
     Income/
Expense
     Yield/
Cost
 

INTEREST EARNING ASSETS:

                

Taxable investments

   $ 26,081       $ 700         3.58   $ 17,087       $ 534         4.17

Tax-exempt investments (1)

     9,052         380         5.60     18,278         759         5.53
                                                    

Total investments

     35,133         1,080         4.10     35,365         1,293         4.87

Gross loans (2)

     249,862         10,801         5.77     250,013         11,387         6.08

Interest-bearing deposits

     18,367         36         0.26     11,803         27         0.31

Federal funds sold

     4,012         6         0.18     5,672         8         0.19
                                                    

Total Interest Earning Assets

   $ 307,374       $ 11,923         5.17   $ 302,853       $ 12,715         5.60

INTEREST-BEARING LIABILITIES:

                

Savings deposits

   $ 45,706       $ 296         0.87   $ 45,215       $ 312         0.92

NOW deposits

     36,033         79         0.29     34,698         113         0.44

Time deposits => $100,000

     52,580         1,130         2.87     51,530         1,322         3.43

Time deposits < $100,000

     71,003         1,519         2.86     70,120         1,788         3.41

Money market deposit accounts

     19,991         130         0.87     19,222         192         1.34
                                                    

Total Deposits

   $ 225,313       $ 3,155         1.87   $ 220,785       $ 3,727         2.26

Federal funds purchased

   $ 22       $ —           0.66     24       $ —           0.25

Securities sold under repurchase agreements

     6,388         10         0.21     6,418         11         0.23

FHLB advances

     30,000         1,039         4.63     30,000         1,038         4.63
                                                    

Total Interest-Bearing Liabilities

   $ 261,723       $ 4,204         2.15   $ 257,227       $ 4,776         2.48

Net interest income and net interest margin

      $ 7,719         3.35      $ 7,939         3.50

Net interest rate spread

           3.03           3.12

Notes:

 

(1) Yield and income assumes a federal tax rate of 34%.
(2) Includes Visa Program & nonaccrual loans.

The annualized net interest margin was 3.35% for the nine months ended September 30, 2010, compared to 3.50% for the same period in 2009. The main reason for this decline is reductions in loan yield, as mentioned earlier. However, deposit rates have declined to reduce the cost of funding and hence interest expense, mitigating most of the potential decline in net interest income. Further reductions in the cost of funds are anticipated as time deposits and Federal Home Loan Bank advances mature and are replaced at lower rates. This trend is expected to continue and to have positive effects on the net interest margin.

Average interest-earning assets increased 1.5% to $307.4 million for the nine months ended September 30, 2010 as compared to $302.9 million for the nine months ended September 30, 2009. Average interest-earning assets as a percent of total average assets was 92.2% for the nine months ended September 30, 2010 as compared to 92.9% for the comparable period of 2009. As shown in the table above, for the nine months ended September 30, 2010, the loan portfolio, with $249.9 million, is the largest category of interest-earning assets.

Average interest-bearing liabilities increased 1.7% to $261.7 million for the nine months ended September 30, 2010, as compared to $257.2 million for the nine months ended September 30, 2009. The largest category of interest-bearing liabilities is time deposits, with combined average balances of $123.6 million for the nine months ended September 30, 2010, up from $121.7 million for the similar period in 2009. Noticeable increases in average balances occurred in NOW and money market account deposits.

 

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The net interest spread, which is the difference between the annualized yield on earning assets and the annualized cost of interest-bearing liabilities, decreased to 3.03% for the nine months ended September 30, 2010 compared to 3.12% for the same period in 2009.

LIQUIDITY

The Company maintains adequate short-term assets to meet its liquidity needs as anticipated by management. Federal funds sold, interest-bearing deposits at the Federal Reserve Bank of Richmond, and investments that mature in one year or less provide the major sources of funding for liquidity needs. On September 30, 2010, federal funds sold totaled $4.7 million, interest-bearing deposits at the Federal Reserve Bank totaled $21.0 million, and securities maturing in one year or less totaled $9.0 million. The liquidity ratio as of September 30, 2010 was 17.3% as compared to 13.7% as of December 31, 2009. The Company determines this ratio by dividing the sum of cash and cash equivalents, investment securities maturing in one year or less, loans maturing in one year or less and federal funds sold, by total assets.

In addition, as noted earlier, external sources of liquidity include the Bank’s line of credit with the Federal Home Loan Bank of Atlanta (“FHLB”) worth $66.7 million, with $34.7 million available, plus federal funds lines of credit with correspondent banks totaling $20.3 million.

Examples of liquidity needs include maturities of time deposits and maturities of FHLB advances. Management plans for these liquidity needs by monitoring maturity dates. For instance, there are approximately $15 million in special 60-month certificates of deposits maturing between November, 2010 and January, 2011. These time deposits have an automatic renewal feature which management anticipates will be used by the majority of the customers holding them. However, should some of these customers desire to withdraw their certificate’s cash value when it matures, there will be ample sources of funds available to accommodate them.

Similarly, one of the Bank’s FHLB advances matures in May, 2011. This will require a payment to the FHLB of $15 million. Management is allowing excess liquidity to accumulate so that the Bank may replace only as many funds as necessary with a new borrowing.

OFF BALANCE SHEET COMMITMENTS

In the normal course of business, the Company offers various financial products to its customers to meet their credit and liquidity needs. These instruments frequently involve elements of liquidity, credit and interest rate risk in excess of the amount recognized in the Consolidated Balance Sheets. The Company’s exposure to credit loss in the event of nonperformance by the other party to the financial instruments for commitments to extend credit and standby-letters of credit is represented by the contractual amount of these instruments. Subject to its normal credit standards and risk monitoring procedures, the Company makes contractual commitments to extend credit. Commitments generally have fixed expiration dates or other termination clauses and may require payment of a fee. Since many of the commitments may expire without being completely drawn upon, the total commitment amounts do not necessarily represent future cash requirements. Conditional commitments are issued by the Company in the form of performance stand-by letters of credit, which guarantee the performance of a customer to a third-party. The credit risk of issuing letters of credit is essentially the same as that involved in extending loan facilities to customers.

 

     Off Balance Sheet Arrangements  
     September 30, 2010      December 31, 2009  
(Dollars in Thousands)              

Total Loan Commitments Outstanding

   $ 33,781       $ 36,714   

Standby-by Letters of Credit

     441         617   

The Company maintains liquidity and credit facilities with non-affiliated banks in excess of the total loan commitments and stand-by letters of credit. As these commitments are earning assets only upon takedown of the instrument by the customer, thereby increasing loan balances, management expects the revenue of the Company to be enhanced as these credit facilities are utilized.

There have been no material changes to the off balance sheet items disclosed in “Management’s Discussion and Analysis of Financial Condition and Results of Operation” in the Company’s Annual Report on Form 10-K for the fiscal year ended December 31, 2009.

 

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CONTRACTUAL OBLIGATIONS

There have been no material changes outside the ordinary course of business to the contractual obligations disclosed in the Company’s Annual Report on Form 10-K for the fiscal year ended December 31, 2009.

CAPITAL RESOURCES

From December 31, 2009 to September 30, 2010, total shareholders’ equity increased from $26.9 million to $27.7 million. Several factors impact shareholder’s equity, including earnings returned to shareholders through dividends and regulatory capital requirements.

The Company’s capital resources are also impacted by net unrealized gains or losses on securities. The available-for-sale securities portfolio is marked to market monthly and unrealized gains or losses, net of taxes, are recognized as accumulated other comprehensive income or loss on the balance sheet and statement of changes in shareholders’ equity. Another factor effecting Accumulated Other Comprehensive Income or Loss is changes in the fair value of the Company’s pension and post-retirement benefit plans. Shareholders’ equity before accumulated other comprehensive income was $27.1 million on September 30, 2010 compared to $26.9 on December 31, 2009. Accumulated other comprehensive income increased $498 thousand between December 31, 2009 and September 30, 2010, a result of unrealized gains in the investment portfolio.

Book value per share, basic, decreased by 4.7% to $10.63 on September 30, 2010 from $11.16 on December 31, 2009. Book value per share, basic, before accumulated comprehensive income/(loss) on September 30, 2010, compared to December 31, 2009, decreased to $10.40 from $11.12. No cash dividends were paid for the nine-month period ended September 30, 2010, and cash dividends of $0.29 per share were paid for the comparable period ended September 30, 2009. Of the 5,000,000 common shares authorized, 2,605,855 were outstanding on September 30, 2010, which includes 196,384 shares issued in stock dividends on April 23, 2010 and August 27, 2010 at one share for every 25 shares owned.

The Company began a share repurchase program in August of 1999 and has continued the program into 2010. No repurchases were made during the first nine months of 2010 nor during the comparable period in 2009.

The Bank is subject to minimum regulatory capital ratios as defined by Federal Financial Institutions Examination Council guidelines. These ratios continue to be well in excess of regulatory minimums. As of September 30, 2010, the Bank maintained Tier 1 capital of $24.0 million, net risk weighted assets of $237.1 million, and Tier 2 capital of $3.0 million. On September 30, 2010, the Tier 1 capital to risk weighted assets ratio was 10.1%, the total capital ratio was 11.4%, and the Tier 1 leverage ratio was 7.2%.

FINANCIAL CONDITION

Total assets increased by 1.9 % to $336.7 million during the nine months ended September 30, 2010. Cash and cash equivalents, which produce no income, increased to $3.6 million on September 30, 2010 from $3.5 million at year-end 2009.

During the nine months ended September 30, 2010, gross loans declined by $1.8 million or 0.7%, to $249.4 million from $251.2 million at year-end 2009. The largest component of this decrease was in other real estate loans with a 7.6% decrease to $42.9 million.

As of September 30, 2010, loans valued at $9.9 million were adversely risk rated and evaluated for impairment, compared to $12.7 million on December 31, 2009. Of those, $5.1 million were considered impaired as of September 31, 2010, whereas $6.2 million were considered impaired as of December 31, 2009, a decrease of $1.1 million. This is a direct result of management’s efforts to improve the quality of the Bank’s loan portfolio. Management has reviewed these credits and the underlying collateral and expects no additional losses above those which are specifically reserved in the ALL.

Risk rating grades are assigned conservatively, causing some homogenous loans, like residential mortgages, to fall into the pool of adversely risk rated loans and thereby evaluated for impairment, even though they may be performing as agreed and therefore not impaired. Management anticipates the development of an expanded set of risk rating grades to be complete by December, 2010, which should address the current discrepancy between adversely risk rated loans and impaired loans.

 

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Past Due and Non-performing Loans (unaudited)

 

     September 30, 2010     December 31, 2009  
(percentages are as a percent of total loans)    $      %     $      %  

Loans past due 30 to 89 days

   $ 1,020,036         0.4   $ 2,890,441         1.2

Loans past due 90 days or more

   $ 382,922         0.2   $ 153,468         0.1

Non-accruing loans

   $ 4,206,628         1.7   $ 5,261,283         2.1
                                  

Total past due and non-performing loans

   $ 5,609,586         2.3   $ 8,305,192         3.3

Past due and non-performing loans as a percentage of total loans declined to 2.3% as of September 30, 2010 compared to 3.3% as of December 31, 2009. Past due and non-performing loans include loans no longer accruing interest (non-accruing loans) and loans past due more than 30 days. Non-accruing loans totaled $4.2 million as of September 30, 2010, down from $5.3 million as of year-end 2009. Loans still accruing interest but delinquent for 90 days or more totaled $383 thousand on September 30, 2010, as compared to $153 thousand on December 31, 2009. Loans past due for 30 days, but less than 90 days, totaled $1.0 million on September 30, 2010, up from $2.9 million on December 31, 2009.

Loans charged off during the first nine months of 2010, net of recoveries, totaled $968 thousand compared to $813 thousand for the comparable period in 2009. Materially all of these charge-offs were anticipated and specific reserves had been provided for them in the ALL in 2009. These charge-offs have had the expected effect of reducing the ALL. However, the general quality of the Bank’s loan portfolio has also improved, as evidenced by the noticeable reduction in past due and non-performing loans. Therefore, management believes the reduction in the ALL is directionally consistent with declines in past due, non-accruing, and impaired loans, with the ALL declining to 1.33% of total loans as of September 30, 2010, from 1.50% as of December 31, 2009.

The Company now maintains $4.0 million of OREO as of September 30, 2010, compared to $2.2 million at year-end 2009. OREO consists of three residences, nine separate lots, two former restaurants, one former lodging property and one former convenience store. In 2010, three OREO properties with a book value of $209 thousand have been sold for gains of $47 thousand, and seven properties with a total value of $2.5 million from three borrowers have been added through foreclosure. All properties maintained as OREO are valued at the lesser of carrying value or fair value less estimated costs to sell and are actively marketed.

As of September 30, 2010, securities available-for-sale at market value totaled $35.0 million as compared to $34.0 million on December 31, 2009. This represents a net increase of $932.6 thousand or 2.7% for the nine months. As of September 30, 2010, these securities represented 10.4% of total assets and 11.3% of earning assets. The Company’s entire investment portfolio is classified as available-for-sale and marked to market on a monthly basis. These gains or losses are booked as an adjustment to shareholders’ equity based upon market conditions, and are not realized as an adjustment to earnings until the securities are actually sold or an other than temporary impairment occurs. Management does not consider any of the securities to be other than temporarily impaired.

As of September 30, 2010, total deposits were $268.7 million compared to $264.5 million at year-end 2009. This represents an increase in balances of $4.2 million or 1.6% during the nine months. This increase was due materially to non-interest bearing deposits with a 17.8% increase to $47.8 million.

Since the Bank’s Colonial Beach office was opened on March 11, 2009, increases in depreciation and related expense are reflected in the first nine months of 2010 when compared to the same period in 2009. Management believes that improvements in customer service, efficiency and an expanded market footprint will reap benefits well in excess of costs over time, and are essential to the continued growth of the Company. A well-trained and motivated staff is present and is establishing the same long-term personal relationships provided to customers in the other eight modern and full-service offices.

RESULTS OF OPERATIONS

NON-INTEREST INCOME

Non-interest income for the nine months ended September 30, 2010, was down by $110 thousand, or 4.8%, compared to the nine months ended September 30, 2009. The main driver of this decrease is losses of $221 thousand on OREO, due mainly to write-downs in value of two properties. Gains on sales of securities of $188 thousand mitigated most of those write-downs. Income from Investment Advantage was down to $171 thousand from $266 thousand for the same period of 2009, a difference of $95 thousand. Investment Advantage contributes the majority of income to other service charges and fees, and since this income is commission-based, declines in investment activity will cause declines in the Company’s income. VISA® related fees increased by $11 thousand in the first nine months of 2010 compared to the similar period in 2009. Secondary market lending fees are derived from the origination and sale of mortgages to brokers or to the Federal National Mortgage Corporation (“FNMA”). Ongoing fees are earned for servicing of the loans sold to FNMA. These servicing fees are immaterial to the balances of the loans serviced and risks related to these servicing activities are minimal.

 

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The Company’s fiduciary income is derived from the operations of its subsidiary, Bay Trust Company, which offers a broad range of trust and related fiduciary services. Among these are estate settlement and testamentary trusts, revocable and irrevocable personal trusts, managed agency, custodial accounts, and rollover IRAs, both self-directed and managed. Fiduciary income is largely affected by changes in the performance of the stock and bond market, which directly impacts the market value of the accounts upon which fees are earned. Income from fiduciary activities was down by an immaterial $1 thousand for the first nine months of 2010 compared to the similar period of 2009.

NON-INTEREST EXPENSE

For the nine months ended September 30, 2010, non-interest expenses totaled $9.0 million, a decrease of $62 thousand, or 0.7%, compared to the same period in 2009, due mainly to the $133 thousand decrease in salaries and employee benefits expense, which is the largest component of non-interest expense. Salaries and benefits expense is down to $4.5 million for the first nine months of 2010 compared to $4.6 million for the same period in 2009. This is due primarily to decreases in compensation expense of $128 thousand and decreases in defined benefit plan expense of $221 thousand. Unfortunately, credits related to deferral of loan origination costs are detrimental to salaries and benefits by $202 thousand due to a reduced amount of real estate loan originations.

Other non-interest expenses include bank franchise taxes, which decreased to $123 thousand for the first nine months of 2010 compared to $126 thousand for the same period in 2009; expenses related to the Visa® program, which increased to $503 thousand for the first nine months of 2010 compared to $481 thousand for the same period in 2009; other expense, which decreased by $4 thousand to $1.8 million for the first nine months of 2010 compared to the same period in 2009; and telephone expenses, which increased to $138 thousand for the current period compared to $131 thousand for the same period in 2009. Telephone expenses include the cost of the Company’s Customer Care Center and data network communications.

Recent Accounting Pronouncements

In June 2009, the FASB issued new guidance relating to the accounting for transfers of financial assets. The new guidance, which was issued as SFAS No. 166, “Accounting for Transfers of Financial Assets, an amendment to SFAS No. 140”, was adopted into Codification in December 2009 through the issuance of Accounting Standards Update (ASU) 2009-16. The new standard provides guidance to improve the relevance, representational faithfulness, and comparability of the information that an entity provides in its financial statements about a transfer of financial assets; the effects of a transfer on its financial position, financial performance, and cash flows; and a transferor’s continuing involvement, if any, in transferred financial assets. ASU 2009-16 was effective for transfers on or after January 1, 2010. The adoption of the new guidance did not have a material impact on the Company’s consolidated financial statements.

In June 2009, the FASB issued new guidance relating to variable interest entities. The new guidance, which was issued as SFAS No. 167, “Amendments to FASB Interpretation No. 46(R),” was adopted into Codification in December 2009. The objective of the guidance is to improve financial reporting by enterprises involved with variable interest entities and to provide more relevant and reliable information to users of financial statements. SFAS No. 167 was effective as of January 1, 2010. The adoption of the new guidance did not have a material impact on the Company’s consolidated financial statements.

In October 2009, the FASB issued ASU 2009-15, “Accounting for Own-Share Lending Arrangements in Contemplation of Convertible Debt Issuance or Other Financing.” ASU 2009-15 amends Subtopic 470-20 to expand accounting and reporting guidance for own-share lending arrangements issued in contemplation of convertible debt issuance. ASU 2009-15 is effective for fiscal years beginning on or after December 15, 2009 and interim periods within those fiscal years for arrangements outstanding as of the beginning of those fiscal years. The adoption of the new guidance did not have a material impact on the Company’s consolidated financial statements.

In January 2010, the FASB issued ASU 2010-04, Accounting for Various Topics – Technical Corrections to SEC Paragraphs. ASU 2010-04 makes technical corrections to existing SEC guidance including the following topics: accounting for subsequent investments, termination of an interest rate swap, issuance of financial statements—subsequent events, use of residential method to value acquired assets other than goodwill, adjustments in assets and liabilities for holding gains and losses, and selections of discount rate used for measuring defined benefit obligation. The adoption of the new guidance did not have a material impact on the Company’s consolidated financial statements.

In January 2010, the FASB issued ASU 2010-06, “Fair Value Measurements and Disclosures (Topic 820): Improving Disclosures about Fair Value Measurements.” ASU 2010-06 amends Subtopic 820-10 to clarify existing disclosures, require new disclosures, and includes conforming amendments to guidance on employers’ disclosures about postretirement benefit plan assets. ASU 2010-06 is effective for interim and annual periods beginning after December 15, 2009, except for disclosures about purchases, sales, issuances, and settlements in the roll forward of activity in Level 3 fair value measurements. Those disclosures are effective for fiscal years beginning after December 15, 2010 and for interim periods within those fiscal years. The adoption of the new guidance did not have a material impact on the Company’s consolidated financial statements.

 

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In February 2010, the FASB issued ASU 2010-09, “Subsequent Events (Topic 855): Amendments to Certain Recognition and Disclosure Requirements.” ASU 2010-09 addresses both the interaction of the requirements of Topic 855 with the SEC’s reporting requirements and the intended breadth of the reissuance disclosures provisions related to subsequent events. An entity that is an SEC filer is not required to disclose the date through which subsequent events have been evaluated. ASU 2010-09 is effective immediately. The adoption of the new guidance did not have a material impact on the Company’s consolidated financial statements.

In July 2010, the FASB issued ASU 2010-20, “Disclosures about the Credit Quality of Financing Receivables and the Allowance for Credit Losses.” The new disclosure guidance will significantly expand the existing requirements and will lead to greater transparency into a company’s exposure to credit losses from lending arrangements. The extensive new disclosures of information as of the end of a reporting period will become effective for both interim and annual reporting periods ending on or after December 15, 2010. Specific disclosures regarding activity that occurred before the issuance of the ASU, such as the allowance roll forward and modification disclosures, will be required for periods beginning on or after December 15, 2010. The Company is currently assessing the impact that ASU 2010-20 will have on its consolidated financial statements.

On September 15, 2010, the SEC issued Release No. 33-9142, “Internal Control Over Financial Reporting In Exchange Act Periodic Reports of Non-Accelerated Filers.” This release issued a final rule adopting amendments to its rules and forms to conform them to Section 404(c) of the Sarbanes-Oxley Act of 2002 (SOX), as added by Section 989G of the Dodd-Frank Wall Street Reform and Consumer Protection Act. SOX Section 404(c) provides that Section 404(b) shall not apply with respect to any audit report prepared for an issuer that is neither an accelerated filer nor a large accelerated filer as defined in Rule 12b-2 under the Securities Exchange Act of 1934. Release No. 33-9142 was effective September 21, 2010.

On September 17, 2010, the SEC issued Release No. 33-9144, “Commission Guidance on Presentation of Liquidity and Capital Resources Disclosures in Management’s Discussion and Analysis.” This interpretive release is intended to improve discussion of liquidity and capital resources in Management’s Discussion and Analysis of Financial Condition and Results of Operations in order to facilitate understanding by investors of the liquidity and funding risks facing the registrant. This release was issued in conjunction with a proposed rule, “Short-Term Borrowings Disclosures,” that would require public companies to disclose additional information to investors about their short-term borrowing arrangements. Release No. 33-9144 was effective on September  28, 2010.

ITEM 3. QUANTITATIVE AND QUALITATIVE DISCLOSURES ABOUT MARKET RISK

Not required.

ITEM 4. CONTROLS AND PROCEDURES

EVALUATION OF DISCLOSURE CONTROLS AND PROCEDURES

As of the end of the period to which this report relates, the Company has carried out an evaluation, under the supervision and with the participation of the Company’s management, including the Company’s Chief Executive Officer and Principal Financial Officer, of the effectiveness of the design and operation of the Company’s disclosure controls and procedures pursuant to Rule 13a-14 of the Securities Exchange Act of 1934. In designing and evaluating its disclosure controls and procedures, management recognizes that disclosure controls and procedures, no matter how well conceived and operated, can provide only reasonable, not absolute, assurance that objectives of the disclosure controls and procedures are met. The design of any disclosure controls and procedures is also based in part upon certain assumptions about the likelihood of future events, and there can be no assurance that any design will succeed in achieving its stated goals under all potential conditions. Based upon their evaluation, the Company’s Chief Executive Officer and Principal Financial Officer concluded that the Company’s disclosure controls and procedures are effective in timely alerting them to material information relating to the Company (including its consolidated subsidiaries) required to be included in the Company’s periodic SEC filings as of September 30, 2010.

CHANGES IN INTERNAL CONTROLS OVER FINANCIAL REPORTING

There was no change to the Company’s internal control over financial reporting during the quarter ended September 30, 2010 that materially affected, or is reasonably likely to materially affect, the Company’s internal control over financial reporting.

 

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PART II - OTHER INFORMATION

ITEM 1. LEGAL PROCEEDINGS

In the ordinary course of its operations, the Company is a party to various legal proceedings. Based upon information currently available, management believes that such legal proceedings, in the aggregate, will not have a material adverse effect on the business, financial condition, or results of operations of the Company.

ITEM 1A. RISK FACTORS

Not required.

ITEM 2. UNREGISTERED SALES OF EQUITY SECURITIES AND USE OF PROCEEDS

The Company began a share repurchase program in August of 1999 and has continued the program into 2010. There are a total of 280,000 shares authorized for repurchase under the program. No shares were repurchased during the quarter ended September  30, 2010.

ITEM 3. DEFAULT UPON SENIOR SECURITIES

None to report.

ITEM 4. REMOVED AND RESERVED

ITEM 5. OTHER INFORMATION

None to report.

ITEM 6. EXHIBITS

 

31.1    Certification Pursuant to 18 U.S.C. Section 1350 as Adopted Pursuant to Section 302 of the Sarbanes-Oxley Act of 2002.
31.2    Certification Pursuant to 18 U.S.C Section 1350 as Adopted Pursuant to Section 302 of the Sarbanes-Oxley Act of 2002.
32.1    Certification Pursuant to 18 U.S.C. Section 1350 as Adopted Pursuant to Section 906 of the Sarbanes-Oxley Act of 2002.

 

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SIGNATURES

Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned thereunto duly authorized.

 

 

Bay Banks of Virginia, Inc.

 
  (Registrant)  
November 5, 2010  

By: /s/ Austin L. Roberts, III

 
 

Austin L. Roberts, III

 
 

President and Chief Executive Officer

 
 

(Principal Executive Officer)

 
 

By: /s/ Deborah M. Evans

 
 

Deborah M. Evans

 
 

Treasurer

 
 

(Principal Financial Officer)

 

 

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