10-K 1 d10k.htm FORM 10-K FOR FISCAL YEAR ENDED DECEMBER 31, 2004 Form 10-K for fiscal year ended December 31, 2004
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UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

 


 

FORM 10-K

 


 

ANNUAL REPORT UNDER SECTION 13 OR 15(d) OF THE

SECURITIES EXCHANGE ACT OF 1934

 

For the fiscal year ended December 31, 2004

 

Commission file no: 0-22955

 


 

BAY BANKS OF VIRGINIA, INC.

(Exact name of registrant as specified in its charter)

 


 

VIRGINIA   54-1838100

(State or other jurisdiction of

incorporation or organization)

 

(I.R.S. Employer

Identification No.)

 

100 SOUTH MAIN STREET, KILMARNOCK, VIRGINIA 22482

(Address of principal executive offices) (Zip Code)

 

Registrant’s telephone number, including area code: 804.435.1171

 


 

Securities registered under Section 12(b) of the Exchange Act: None

 

Securities registered under Section 12(g) of the Exchange Act:

Common Stock ($5.00 Par Value)

(Title of Class)

 


 

Indicate by check mark whether the registrant (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days.    YES  x    NO  ¨

 

Indicate by check mark if disclosure of delinquent filers pursuant to Item 405 of Regulation S-K is not contained herein, and will not be contained, to the best of the registrant’s knowledge, in definitive proxy or information statements incorporated by reference in Part III of this Form 10-K or any amendment to this Form 10-K.  x

 

Indicate by check mark whether the registrant is an accelerated filer (as defined in Rule 12b-2 of the Act).    YES  ¨    NO  x

 

The aggregate market value of voting stock held by non-affiliates of the registrant at June 30, 2004, based on the closing sale price of the registrant’s common stock on June 14, 2004, was $35,124,180.

 

The number of shares outstanding of the registrant’s common stock as of March 7, 2005 was 2,353,987.

 

DOCUMENTS INCORPORATED BY REFERENCE

 

Portions of the registrant’s definitive Proxy Statement for its Annual Meeting of Shareholders to be held on May 16, 2005 are incorporated by reference into Part III of this Form 10-K.

 



Table of Contents

BAY BANKS OF VIRGINIA

 

INDEX

 

          Page

PART I

Item 1:

  

Business

   3

Item 2:

  

Properties

   7

Item 3

  

Legal Proceedings

   7

Item 4:

  

Submission of Matters to a Vote of Security Holders

   7
PART II

Item 5:

  

Market for Registrant’s Common Equity, Related Stockholder Matters and Issuer Purchases of Equity Securities

   8

Item 6:

  

Selected Financial Data

   9

Item 7:

  

Management’s Discussion and Analysis of Financial Condition and Results of Operations

   10

Item 7A:

  

Quantitative and Qualitative Disclosures About Market Risk

   20

Item 8:

  

Financial Statements and Supplementary Data

   21

Item 9:

  

Changes in and Disagreements with Accountants on Accounting and Financial Disclosure

   47

Item 9A:

  

Controls and Procedures

   47

Item 9B:

  

Other Information

   47
PART III

Item 10:

  

Directors and Executive Officers of the Registrant

   47

Item 11:

  

Executive Compensation

   47

Item 12:

  

Security Ownership of Certain Beneficial Owners and Management and Related Stockholder Matters

   47

Item 13:

  

Certain Relationships and Related Transactions

   48

Item 14:

  

Principal Accounting Fees and Services

   48
PART IV

Item 15:

  

Exhibits, Financial Statement Schedules

   48

 

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PART I

 

ITEM 1: BUSINESS

 

GENERAL

 

Bay Banks of Virginia, Inc. “the Company” is a bank holding company that conducts substantially all of its operations through its subsidiaries, Bank of Lancaster (the “Bank”), and Bay Trust Company (the “Trust Company”). Bay Banks of Virginia, Inc., was incorporated under the laws of the Commonwealth of Virginia on June 30, 1997, in connection with the holding company reorganization of the Bank of Lancaster.

 

The Bank is a state-chartered bank and a member of the Federal Reserve System. The Bank services individual and commercial customers, the majority of which are in the Northern Neck of Virginia, by providing a full range of banking and related financial services, including checking, savings, other depository services, commercial and industrial loans, residential and commercial mortgages, home equity loans, and consumer installment loans.

 

The Bank has two offices located in Kilmarnock, Virginia, and one office each in White Stone, Warsaw, Montross, Heathsville, and Callao, Virginia. A substantial amount of the Bank’s deposits are interest bearing, and the majority of the Bank’s loan portfolio is secured by real estate. Deposits of the Bank are insured by the Bank Insurance Fund of the Federal Deposit Insurance Corporation (the “FDIC”). The Bank opened for business in 1930 and has partnered with the community to ensure responsible growth and development since that time.

 

In August of 1999, Bay Banks of Virginia formed Bay Trust Company. This subsidiary of the Company was created to purchase and manage the assets of the trust department of the Bank of Lancaster. The sale and transfer of assets from the Bank to the Trust Company was completed as of the close of business on December 31, 1999. As of January 1, 2000, the Bank of Lancaster no longer owned or managed the trust function, and thereby no longer receives an income stream from the trust department. Income generated by the Trust Company is consolidated with the Bank’s income and the Company’s income for the purposes of the Company’s consolidated financial statements. The Trust Company opened for business on January 1, 2000, in its permanent location on Main Street in Kilmarnock, Virginia.

 

The Company’s marketplace is situated on the “Northern Neck” peninsula of Virginia, plus Middlesex County. The “Northern Neck” includes the counties of Lancaster, Northumberland, Richmond, and Westmoreland. The Company’s primary trading area is dominated by smaller, retired households with relatively high per capita incomes. Growth in households, employment, and retail sales is moderate but the local economic conditions are stable as growth has been positive for several years. Health care, tourism, and related services are the major employment sectors in the “Northern Neck.”

 

The Company had total assets of $303.5 million, deposits of $261.9 million, and shareholders equity of $25.8 million as of December 31, 2004.

 

Through the Bank of Lancaster and Bay Trust Company, Bay Banks of Virginia provides a wide range of services to its customers in its market area. These services are summarized as follows.

 

Real Estate Lending. The Bank’s real estate loan portfolio is the largest segment of the loan portfolio. The Bank offers fixed and adjustable rate mortgages on one-to-four family residential properties. These mortgages are underwritten and documented within the guidelines of the regulations of the Board of Governors of the Federal Reserve System (the “Federal Reserve”). The Bank underwrites mainly adjustable rate mortgages as the marketplace allows. Construction loans with a twelve-month term are also a significant component of the Bank’s portfolio. Underwritten at 80% loan to value, and to qualified builders and individuals, these loans are disbursed as construction progresses and verified by Bank inspection. The Bank also offers commercial loans that are secured by real estate. These loans are typically written at 80% loan to value and are either variable with the prime rate of interest, or adjustable in one, three, or five year terms.

 

The Company also offers secondary market loan origination. Through the Bank, customers may apply for a home mortgage that will be underwritten in accordance with the guidelines of the Federal Home Loan Mortgage Corporation. These loans are then sold into the secondary market on a loan by loan basis. The Bank earns origination fees through offering this service. Customers, upon approval, receive a fixed or adjustable rate of interest with amortization terms up to 30 years. Since these loans are sold into the secondary market, the Company earns no future interest income, nor does it incur any interest rate or re-pricing risk.

 

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Consumer Lending. In an effort to offer a full range of services, the Bank’s consumer lending includes automobile and boat financing, home improvement loans, and unsecured personal loans. These loans historically entail greater risk than loans secured by real estate, but also offer a higher return.

 

Commercial Lending. Commercial lending activities include small business loans, asset based loans, and other secured and unsecured loans and lines of credit. Commercial lending may entail greater risk than residential mortgage lending, and is therefore underwritten with strict risk management standards. Among the criteria for determining the borrower’s ability to repay is a cash flow analysis of the business and business collateral.

 

Business Development. The Bank offers several services to commercial customers. These services include Analysis Checking, Cash Management Deposit Accounts, Wire Services, Direct Deposit Payroll Service, Internet Banking, Telephone Banking, and a full line of Commercial Lending options. The Bank also offers Small Business Administration loan products to include the 504 Program which provides long term funding for commercial real estate and long lived equipment. This allows commercial customers to apply for favorable rate loans for the development of business opportunities, while providing the Bank with a partial guarantee of the outstanding loan balance.

 

Bay Services Company, Inc. The Bank has one wholly owned subsidiary, Bay Services Company, Inc., a Virginia corporation organized in 1994 (“Bay Services”). Bay Services owns an interest in a land title insurance agency, Bankers Title of Fredericksburg, and an investment and insurance services company, Bankers Investment Group. Bankers Title of Fredericksburg sells title insurance to mortgage loan customers, including customers of the Bank of Lancaster and the other financial institutions that have an ownership interest in the agency. Bankers Investment Group provides the Bank’s non-deposit products department with insurance and investment products for marketing within the Bank’s primary marketing area.

 

Bay Trust Company. The Trust Company offers a broad range of trust and related fiduciary services. Among these are estate settlement and testamentary trusts, revocable and irrevocable personal trusts, managed agency, custodial accounts, and rollover Individual Retirement Accounts, both self-directed and managed.

 

COMPETITION

 

The Company’s marketplace is highly competitive. The Company is subject to competition from a variety of commercial banks and financial service companies, large national and regional financial institutions, large regional credit unions, mortgage companies, consumer finance companies, mutual funds and insurance companies. Competition for loans and deposits is affected by numerous factors, but mainly by interest rates and institutional reputation.

 

SUPERVISION AND REGULATION

 

Bank holding companies and banks are regulated under both federal and state law. The Company is subject to regulation by the Federal Reserve. Under the Bank Holding Company Act of 1956, the Federal Reserve exercises supervisory responsibility for any non-bank acquisition, merger or consolidation. In addition, the Bank Holding Company Act limits the activities of a bank holding company and its subsidiaries to that of banking, managing or controlling banks, or any other activity that is closely related to banking. In addition, the Company is registered under the bank holding company laws of Virginia, and as such is subject to regulation and supervision by the Virginia State Corporation Commission’s Bureau of Financial Institutions.

 

The following description summarizes the significant state and Federal laws to which the Company and the Bank are subject. To the extent statutory or regulatory provisions or proposals are set forth the description is qualified in its entirety by reference to the particular statutory or regulatory provisions or proposals.

 

The Bank is supervised and regularly examined by the Federal Reserve and the Virginia State Corporation Commission’s Bureau of Financial Institutions. These on-site examinations verify compliance with regulations governing corporate practices, capitalization, and safety and soundness. Further, the Bank is subject to the requirements of the Community Reinvestment Act (the “CRA”). The CRA requires financial institutions to meet the credit needs of the local community, including low to moderate-income needs. Compliance with the CRA is monitored through regular examination by the Federal Reserve.

 

Federal Reserve regulations permit bank holding companies to engage in non-banking activities closely related to banking or to managing or controlling banks. These activities include the making or servicing of loans, performing certain data processing services, and certain leasing and insurance agency activities.

 

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The Company owns 100% of the stock of the Bank of Lancaster. The Bank is prohibited by the Federal Reserve from holding or purchasing its own shares except in limited circumstances. Further, the Bank is subject to certain requirements as imposed by state banking statutes and regulations. The Bank is limited by the Federal Reserve regarding what dividends it can pay the Company. Any dividend in excess of the total of the Bank’s net profit for that year plus retained earnings from the prior two years must be approved by the proper regulatory agencies. Further, under the Federal Deposit Insurance Corporation Improvement Act of 1991 (the “FDICIA”), insured depository institutions are prohibited from making capital distributions, if, after making such distributions, the institution would become “undercapitalized” as defined by regulation. Based upon the Bank’s current financial position, it is not anticipated that this statute will impact the continued operation of the Bank.

 

As a bank holding company, Bay Banks of Virginia is required to file with the Federal Reserve an annual report and such additional information as it may require pursuant to the Bank Holding Company Act. The Federal Reserve may also conduct examinations of the Company and any or all of its subsidiaries.

 

CAPITAL REQUIREMENTS

 

The Federal Reserve, the Office of the Comptroller of the Currency and the FDIC have issued substantially similar risk-based and leverage capital guidelines applicable to banking organizations. In addition, those regulatory agencies may from time to time require that a banking organization maintain capital above the minimum levels because of its financial condition or actual or anticipated growth. Under the risk-based capital requirements of these federal bank regulatory agencies, the Company and the Bank are required to maintain a minimum ratio of total capital to risk-weighted assets of 8%. At least half of the total capital is required to be “Tier 1 capital”, which consists principally of common and certain qualifying preferred shareholders’ equity, less certain intangibles and other adjustments. The remainder (“Tier 2 capital”) consists of a limited amount of subordinated and other qualifying debt (including certain hybrid capital instruments) and a limited amount of the general loan loss allowance. The Tier 1 and total capital to risk-weighted asset ratios of the Company as of December 31, 2004 were 10.3% and 11.2%, respectively.

 

In addition, each of the federal regulatory agencies has established a minimum leverage capital ratio (Tier 1 capital to average risk-weighted assets) (“Tier 1 leverage ratio”). These guidelines provide for a minimum Tier 1 leverage ratio of 4% for banks and bank holding companies that meet certain specified criteria, including that they have the highest regulatory examination rating and are not contemplating significant growth or expansion. The Tier 1 leverage ratio of the Company as of December 31, 2004, was 7.4%, which is well above the minimum requirement. The guidelines also provide that banking organizations that are experiencing internal growth or making acquisitions will be expected to maintain strong capital positions substantially above the minimum supervisory levels, without significant reliance on intangible assets.

 

DEPOSIT INSURANCE

 

Pursuant to FDICIA, the FDIC adopted a risk-based assessment system for insured depository institutions that takes into account the risks attributable to different categories and concentrations of assets and liabilities. The risk-based system assigns an institution to one of three capital categories: (i) well-capitalized, (ii) adequately capitalized, or (iii) undercapitalized. The FDIC also assigns an institution to one of three supervisory subgroups within each capital group. The supervisory subgroup to which an institution is assigned is based on an evaluation provided to the FDIC by the institution’s primary federal regulator and information which the FDIC determines to be relevant to the institution’s financial condition and the risk posed to the deposit insurance funds (which may include, if applicable, information provided by the institution’s state supervisor). An institution’s insurance assessment rate is then determined based on the capital category and supervisory category to which it is assigned.

 

Under the final risk-based assessment system there are nine assessment risk classifications (i.e., combinations of capital groups and supervisory subgroups) to which different assessment rates are applied. Assessment rates for deposit insurance currently range from zero basis points ($2,000 minimum) to .27%. The capital and supervisory subgroup to which an institution is assigned by the FDIC is confidential and may not be disclosed. A bank’s rate of deposit insurance assessments will depend upon the category and subcategory to which the bank is assigned by the FDIC. Any increase in insurance assessments could have an adverse effect on the earnings of insured institutions, including the Bank.

 

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SAFETY AND SOUNDNESS REGULATIONS

 

The FDIC has adopted guidelines that establish standards for safety and soundness of banks. They are designed to identify potential safety and soundness problems and ensure that banks address those concerns before they pose a risk to the deposit insurance fund. If the FDIC determines that an institution fails to meet any of these standards, the agency can require the institution to prepare and submit a plan to come into compliance. If the agency determines that the plan is unacceptable or is not implemented, the agency must, by order, require the institution to correct the deficiency. The federal banking agencies have broad powers under current federal law to make prompt corrective action to resolve problems of insured depository institutions. The extent of these powers depends upon whether the institution in question is considered “well capitalized,” “adequately capitalized,” “under capitalized,” “significantly under capitalized,” or “critically undercapitalized.” All such terms are defined under uniform regulation defining such capital levels issued by each of the federal banking agencies. The Bank is considered well capitalized.

 

The FDIC also has safety and soundness regulations and accompanying guidelines on asset quality and earnings standards. The guidelines provide six standards for establishing and maintaining a system to identify problem assets and prevent those assets from deteriorating. The guidelines also provide standards for evaluating and monitoring earnings and for ensuring that earnings are sufficient to maintain adequate capital and reserves. If an institution fails to comply with a safety and soundness standard, the agency may require the institution to submit and implement an acceptable compliance plan, or face enforcement action.

 

THE GRAMM-LEACH BLILEY ACT OF 1999

 

The Gramm-Leach-Bliley Act of 1999 (“GLBA”) was signed into law on November 12, 1999. The main purpose of GLBA is to permit greater affiliations within the financial services industry, primarily banking, securities and insurance. The provisions of GLBA that are believed to be of most significance to the Company are discussed below.

 

GLBA repealed sections 20 and 32 of the Glass-Steagall Act, which sections separated commercial banking from investment banking, and substantially amends the Bank Holding Company Act, which prior to GLBA limited the ability of bank holding companies to engage in the securities and insurance businesses. To achieve this purpose, GLBA created a new type of company, the “financial holding company.” A financial holding company may engage in or acquire companies that engage in a broad range of financial services, including

 

    securities activities such as underwriting, dealing, brokerage, investment and merchant banking; and

 

    insurance underwriting, sales and brokerage activities.

 

A bank holding company may elect to become a financial holding company only if all of its depository institution subsidiaries are well-capitalized, well-managed and have at least a satisfactory CRA rating. While the Bank meets these criteria, the Company has not elected to be treated as a financial holding company.

 

GLBA established a system of functional regulation under which the federal banking agencies regulate the banking activities of financial holding companies and banks’ financial subsidiaries, the Securities and Exchange Commission regulates their securities activities, and state insurance regulators will regulate their insurance activities.

 

GLBA and certain regulations issued by federal banking agencies also provide protection against the transfer and use by financial institutions of consumers’ nonpublic personal information. A financial institution must provide to its customers, at the beginning of the customer relationship and annually thereafter, the institution’s policies and procedures regarding the handling of customers’ nonpublic personal financial information. The privacy provisions generally prohibit a financial institution from providing a customer’s personal financial information to unaffiliated third parties unless the institution discloses to the customer that the information may be so provided and the customer is given the opportunity to opt out of such disclosure.

 

Neither the provisions of GLBA nor the Act’s implementing regulations have had a material impact on the Company’s or the Bank’s regulatory capital ratios (as discussed above) or ability to continue to operate in a safe and sound manner.

 

USA PATRIOT ACT OF 2001

 

In October, 2001, the USA Patriot Act of 2001 was enacted in response to the terrorist attacks in New York, Pennsylvania and Northern Virginia, which occurred on September 11, 2001. The Patriot Act is intended is to

 

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strengthen U.S. law enforcements’ and the intelligence communities’ abilities to work cohesively to combat terrorism on a variety of fronts. The continuing and potential impact of the Patriot Act and related regulations and policies on financial institutions of all kinds is significant and wide ranging. The Patriot Act contains sweeping anti-money laundering and financial transparency laws, and imposes various regulations, including standards for verifying client identification at account opening, and rules to promote cooperation among financial institutions, regulators and law enforcement entities in identifying parties that may be involved in terrorism or money laundering.

 

REPORTING OBLIGATIONS UNDER SECURITIES LAWS

 

The Company is subject to the periodic reporting requirements of the Securities Exchange Act of 1934, as amended (the “Exchange Act”), including the filing of annual, quarterly and other reports with the Securities and Exchange Commission (“SEC”). As an Exchange Act reporting company, the Company is directly affected by the Sarbanes-Oxley Act of 2002 and regulations promulgated thereunder by the SEC, which are aimed at improving corporate governance and reporting procedures. The Company is complying with the new rules and regulations implemented pursuant to the Sarbanes-Oxley Act and intends to comply with any applicable rules and regulations implemented in the future.

 

ITEM 2: PROPERTIES

 

The Company, through its subsidiaries, owns or leases buildings that are used in the normal course of business. The main office is located at 100 South Main Street, Kilmarnock, Virginia, in a building owned by the Company. The Company’s subsidiaries own or lease various other offices in the counties or towns in which they operate.

 

Unless otherwise noted, the properties listed below are owned by the Company and its subsidiaries as of December 31, 2004.

 

Corporate Headquarters

 

100 South Main Street, Kilmarnock, Virginia

 

Bank of Lancaster

 

100 South Main Street, Kilmarnock, Virginia

708 Rappahannock Drive, White Stone, Virginia

432 North Main Street, Kilmarnock, Virginia

4935 Richmond Road, Warsaw, Virginia

15648 Kings Highway, Montross, Virginia

6941 Northumberland Highway, Heathsville, Virginia

18 Sandy Street, Callao, Virginia

23 West Church Street, Kilmarnock, Virginia

672 North Main Street, Kilmarnock, Virginia (leased)

 

Bay Trust Company

 

1 North Main Street, Kilmarnock, Virginia

15648 Kings Highway, Montross, Virginia

 

ITEM 3: LEGAL PROCEEDINGS

 

The Company currently is not involved in any material legal proceeding other than the ordinary and routine litigation incidental to its business.

 

ITEM 4: SUBMISSION OF MATTERS TO A VOTE OF SECURITY HOLDERS

 

There were no matters submitted to a vote of security holders during the fourth quarter of the year ended December 31, 2004.

 

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PART II

 

ITEM 5: MARKET FOR REGISTRANT’S COMMON EQUITY, RELATED STOCKHOLDER MATTERS AND ISSUER PURCHASES OF EQUITY SECURITIES

 

Bay Banks of Virginia common stock trades on the over-the-counter (“OTC”) Bulletin Board under the symbol “BAYK” and transactions generally involve a small number of shares. There were 2,354,187 shares of the Company’s stock outstanding at the close of business on December 31, 2004, which were held by 762 shareholders of record.

 

The following table summarizes the high and low closing sales prices and dividends declared for the two years ended December 31, 2004.

 

     Market Values

    
     2004

   2003

   Declared Dividends

     High

   Low

   High

   Low

   2004

   2003

First Quarter

   $ 17.00    $ 15.25    $ 15.75    $ 14.75    $ 0.15    $ 0.14

Second Quarter

     16.00      14.75      16.25      14.75      0.15      0.14

Third Quarter

     15.50      14.50      17.00      15.50      0.15      0.14

Fourth Quarter

     15.00      14.25      16.00      15.00      0.155      0.15

 

A discussion of certain restrictions and limitations on the ability of the Bank to pay dividends to the Company and the ability of the Company to pay dividends on its common stock, is set forth in Part I, Business, of this Form 10-K under the heading “Supervision and Regulation.”

 

The dividend amount on the Company’s common stock is established by the Board of Directors on a quarterly basis with dividends paid on a quarterly basis. In making its decision on the payment of dividends on the Company’s common stock, the Board considers operating results, financial condition, capital adequacy, regulatory requirements, shareholder return, and other factors.

 

The Company began a share repurchase program in August of 1999 and has continued the program into 2004. The combined plans authorize the repurchase of 180,000 shares.

 

     Total Number
of Shares
Purchased


   Average
Price Paid
per Share


   Total Number of Shares Purchased
as Part of Publicly Announced
Plans or Programs


   Maximum Number of Shares
that May Yet Be Purchased
Under the Plans or Programs


October, 2004

   —      $ —      —      39,852

November, 2004

   —      $ —      —      39,852

December, 2004

   500    $ 14.98    500    39,352
    
  

  
    

Total

   500    $ 14.98    500     
    
  

  
    

 

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ITEM 6: SELECTED FINANCIAL DATA

 

Years Ended December 31,

(Dollars in Thousands, except per share data)


   2004

    2003

    2002

    2001

    2000

 

FINANCIAL CONDITION

                                        

Total Assets

   $ 303,470     $ 290,711     $ 263,060     $ 245,594     $ 225,332  

Total Loans, net of allowance

     213,350       188,451       168,442       150,253       147,678  

Total Deposits

     261,946       257,083       231,516       219,194       200,178  

Stockholders’ Equity

                                        

before FAS 115

     25,253       24,114       23,132       22,070       21,546  

after FAS 115

     25,820       25,078       24,757       22,617       21,287  

Average Assets

     298,825       278,887       252,001       228,412       212,916  

Average Loans, net of allowance

     203,509       172,923       166,313       150,193       140,596  

Average Deposits

     261,782       245,799       229,379       202,223       183,791  

Average Equity, after FAS 115

     25,521       25,420       23,687       22,215       20,115  

Average shares outstanding

     2,337,788       2,313,596       2,301,364       2,310,522       2,318,698  

Average Diluted shares outstanding

     2,356,598       2,338,587       2,309,959       2,344,806       2,362,404  

RESULTS OF OPERATIONS

                                        

Interest Income

   $ 14,085     $ 13,329     $ 14,144     $ 15,442     $ 15,010  

Interest Expense

     4,310       4,766       5,391       7,321       8,303  

Net Interest Income

     9,775       8,563       8,753       8,121       6,707  

Provision for Loan Losses

     300       312       471       325       250  

Net Interest Income after Provision

     9,475       8,251       8,282       7,796       6,457  

Gain/(Loss) on Sales of Investments

     246       371       3       22       54  

Non-interest Income net of Securities Gains

     2,544       2,589       2,088       2,063       1,696  

Non-interest Expense

     9,323       8,536       7,203       7,043       6,020  

Income before Taxes

     2,941       2,675       3,170       2,839       2,187  

Income Taxes

     760       661       869       830       574  

Net Income

     2,181       2,013       2,301       2,009       1,613  

PER SHARE DATA

                                        

Basic Earnings per share (EPS)

   $ 0.93     $ 0.87     $ 1.00     $ 0.87     $ 0.70  

Diluted Earnings per share (EPS)

     0.93       0.86     $ 0.99       0.86       0.69  

Cash Dividends per share

     0.605       0.570       0.500       0.470       0.430  

Book Value per share

                                        

before FAS 115

     10.73       10.37       10.03       9.57       9.27  

after FAS 115

     10.97       10.78       10.73       9.81       9.16  

RATIOS

                                        

Total Capital to Risk Weighted Assets

     11.2 %     12.1 %     12.5 %     13.3 %     13.6 %

Tier 1 Capital to Risk Weighted Assets

     10.3 %     11.1 %     11.5 %     12.3 %     12.7 %

Leverage Ratio

     7.4 %     7.3 %     7.9 %     8.1 %     8.3 %

Return on Average Assets

     0.7 %     0.7 %     0.9 %     0.9 %     0.8 %

Return on Average Equity

     8.5 %     7.9 %     9.7 %     9.0 %     8.0 %

Loan Loss Reserve to Loans

     0.9 %     1.0 %     1.0 %     1.0 %     0.9 %

Dividends paid as a percent of Net Income

     64.8 %     65.5 %     50.0 %     53.6 %     61.8 %

Average Equity as a percent of Average Assets

     8.5 %     9.1 %     9.4 %     9.7 %     9.4 %

GROWTH RATES

                                        

Year end Assets

     4.4 %     10.5 %     7.1 %     9.0 %     12.8 %

Year end Loans

     13.2 %     11.9 %     12.1 %     1.7 %     13.2 %

Year end Deposits

     1.9 %     11.0 %     5.6 %     9.5 %     12.6 %

Year end Equity

                                        

before FAS 115

     4.7 %     4.2 %     4.8 %     2.4 %     1.9 %

after FAS 115

     3.0 %     1.3 %     9.5 %     6.2 %     8.0 %

Average Assets

     7.4 %     10.4 %     10.3 %     7.3 %     7.2 %

Average Loans, net of allowance

     17.7 %     4.0 %     10.7 %     6.8 %     18.3 %

Average Deposits

     6.5 %     7.2 %     13.4 %     10.0 %     4.4 %

Average Equity

     2.4 %     7.3 %     6.6 %     10.4 %     0.5 %

Net Income

     8.4 %     -12.5 %     14.5 %     24.6 %     -25.9 %

Cash Dividends declared

     7.3 %     14.0 %     7.4 %     8.3 %     10.2 %

Book Value

                                        

before FAS 115

     3.5 %     3.3 %     4.8 %     3.2 %     2.2 %

after FAS 115

     1.8 %     0.5 %     9.4 %     7.0 %     8.3 %

 

Note: All per-share data is adjusted to reflect a 2-for-1 split on June 7, 2002.

 

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ITEM 7: MANAGEMENT’S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS

 

The following discussion provides information about the major components of the results of operations and financial condition, liquidity and capital resources of Bay Banks of Virginia and its subsidiaries. This discussion and analysis should be read in conjunction with the Consolidated Financial Statements and Notes to Consolidated Financial Statements presented in Item 8, Financial Statements and Supplementary Data, in this Form 10-K.

 

CRITICAL ACCOUNTING POLICIES

 

GENERAL. The Company’s financial statements are prepared in accordance with accounting principles generally accepted in the United States (“GAAP”). The financial information contained within our statements is, to a significant extent, financial information that is based on measures of the financial effects of transactions and events that have already occurred. A variety of factors could affect the ultimate value that is obtained either when earning income, recognizing an expense, recovering an asset or relieving a liability. We use historical loss factors as one factor in determining the inherent loss that may be present in our loan portfolio. Actual losses could differ significantly from the historical factors that we use. In addition, GAAP itself may change from one previously acceptable method to another method. Although the economics of our transactions would be the same, the timing of events that would impact our transactions could change.

 

ALLOWANCE FOR LOAN LOSSES. The allowance for loan losses is an estimate of the losses that may be sustained in our loan portfolio. The allowance is based on two basic principles of accounting: (1) Statement of Financial Accounting Standards (“SFAS”) No. 5, Accounting for Contingencies, which requires that losses be accrued when they are probable of occurring and estimable and (2) SFAS No. 114, Accounting by Creditors for Impairment of a Loan, which requires that losses be accrued based on the differences between the value of collateral, present value of future cash flows or values that are observable in the secondary market and the loan balance. The use of these values is inherently subjective and our actual losses could be greater or less than the estimates.

 

The allowance for loan losses is increased by charges to income and decreased by charge-offs (net of recoveries). Management’s periodic evaluation of the adequacy of the allowance is based on past loan loss experience, known and inherent risks in the portfolio, adverse situations that may affect the borrower’s ability to repay, the estimated value of any underlying collateral, and current economic conditions.

 

OVERVIEW

 

2004 Compared to 2003

 

Bay Banks of Virginia, Inc. recorded earnings for 2004 of $2,181,360, or $.93 per share basic and $.93 per share on a diluted basis, as compared to 2003 earnings of $2,013,185 and $.87 per share basic and $.86 per share on a diluted basis. This is an increase in net income of 8.4% as compared to year end 2003. Net interest income for 2004 increased to $9,774,657, up 14.1% as compared to $8,562,995 for 2003. Non-interest income for 2004, before net securities gains, decreased to $2,543,569 as compared to 2003 non-interest income, before net securities gains, of $2,588,894, a decrease of 1.7%. Non-interest expenses increased to $9,322,862, up 9.2% over 2003 non-interest expenses of $8,536,017.

 

Performance as measured by the Company’s return on average assets (“ROA”) was .73% for the year ended December 31, 2004 compared to .72% for 2003. Performance as measured by return on average equity (“ROE”) was 8.55% for the year ended December 31, 2004, compared to 7.92% for 2003.

 

2003 Compared to 2002

 

Earnings for the Company were $2,013,185 for 2003, down 12.5% as compared to 2002 earnings of $2,301,401. The 2003 basic earnings per share were $.87 and diluted earnings per share were $.86, as compared to 2002 basic earnings per share of $1.00 and diluted earnings per share of $.99. Net interest income was $8,562,995 for 2003 as compared to $8,753,103 for 2002, a decrease of 2.2%. Non-interest income before net securities gains for 2003 was $2,588,894, up 23.9% over 2002 non-interest income before net securities gains of $2,088,624. Non-interest expenses for 2003 were $8,536,017, up 18.5% as compared to 2002 non-interest expenses of $7,202,587.

 

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Performance as measured by the Company’s ROA was .72% for the year ended December 31, 2003, compared to .91% for 2002. Performance as measured by ROE was 7.92% for the year ended December 31, 2003, compared to 9.72% for 2002.

 

Return on Equity and Assets

 

Years Ended December 31,


   2004

    2003

    2002

 

Net Income

   $ 2,181,360     $ 2,013,185     $ 2,301,401  

Average Total Assets

   $ 298,825,499     $ 278,887,000     $ 252,001,000  

Return on Assets

     0.73 %     0.72 %     0.90 %

Average Equity

   $ 25,521,263     $ 25,420,209     $ 23,687,000  

Return on Equity

     8.55 %     7.92 %     9.70 %

Dividends declared per share

   $ 0.605     $ 0.570     $ 0.500  

Average Shares Outstanding

     2,337,788       2,313,596       2,301,364  

Average Diluted Shares Outstanding

     2,356,598       2,338,587       2,309,959  

Net Income per Share

   $ 0.93     $ 0.87     $ 1.00  

Net Income per Diluted Share

   $ 0.93     $ 0.86     $ 0.99  

Dividend Payout Ratio

     64.8 %     65.5 %     50.0 %

Equity to Assets Ratio

     8.5 %     9.1 %     9.4 %

 

RESULTS OF OPERATIONS

 

Net Interest Income

 

The principal source of earnings for the Company is net interest income. Net interest income is the amount by which interest income exceeds interest expense. The net interest margin is net interest income expressed as a percentage of interest earning assets. Changes in the volume and mix of interest earning assets and interest bearing liabilities, the associated yields and rates, and the volume of non-performing assets have a significant impact on net interest income, the net interest margin, and net income.

 

Net interest income, on a fully tax equivalent basis which reflects the tax benefits of nontaxable interest income, was $10.2 million in 2004, $9.0 million in 2003 and $9.1 million in 2002. This represents an increase in net interest income of 13.5% for 2004 as compared to 2003 and a nominal decrease of 1.3% for 2003 compared to 2002. The interest rate spread on average earning assets and liabilities was 3.37%, 3.24% and 3.56 % for 2004, 2003, and 2002 respectively.

 

The Company’s net interest margin increased to 3.67 % for 2004 as compared to 3.53% for 2003. The net interest margin was 3.93% for 2002. The yield on earning assets decreased to 5.22% for 2004 as compared to 5.41% and 6.27% for years 2003 and 2002, respectively. The cost of interest bearing liabilities decreased to 1.85% for 2004 as compared to 2.17% and 2.71% for years 2003 and 2002, respectively. Average earning assets increased 9.4% to $277.5 million for 2004 as compared to $253.6 million for 2003. Average earning assets were $230.7 million for 2002. Average interest bearing liabilities increased 6.2% to $233.5 million at year end 2004 as compared to $220.0 million at year end 2003. Average interest bearing liabilities were $199.2 million at year end 2002.

 

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Average Balances, Income and Expenses, Yields and Rates

Years Ended December 31,

 

(Fully taxable equivalent basis)

 

     2004

    2003

    2002

 
     Average
Balance


   Income/
Expense


   Yield/
Rate


    Average
Balance


   Income/
Expense


   Yield/
Rate


    Average
Balance


   Income/
Expense


   Yield/
Rate


 

INTEREST EARNING ASSETS:

                                                            

Taxable Investments

   $ 37,903    $ 1,338    3.53 %   $ 32,269    $ 1,578    4.89 %   $ 34,404    $ 2,023    5.88 %

Tax-Exempt Investments (1)

     20,356      1,176    5.78 %     19,335      1,159    6.00 %     14,714      946    6.43 %
    

  

  

 

  

  

 

  

  

Total Investments

     58,259      2,514    4.31 %     51,604      2,737    5.30 %     49,118      2,969    6.04 %

Gross Loans (2)

     205,473      11,787    5.74 %     174,715      10,694    6.12 %     159,951      11,150    6.97 %

Interest-bearing Deposits

     123      2    1.42 %     162      1    0.46 %     200      1    0.55 %

Fed Funds Sold

     13,682      183    1.34 %     27,120      291    1.07 %     21,479      345    1.61 %
    

  

  

 

  

  

 

  

  

TOTAL INTEREST EARNING ASSETS

   $ 277,537    $ 14,486    5.22 %   $ 253,601    $ 13,723    5.41 %   $ 230,748    $ 14,464    6.27 %

INTEREST-BEARING LIABILITIES:

                                                            

Savings Deposits

   $ 66,724    $ 1,031    1.55 %   $ 62,258    $ 1,056    1.70 %   $ 59,506    $ 1,326    2.23 %

NOW Deposits

     46,248      230    0.50 %     41,582      307    0.74 %     33,069      420    1.27 %

Time Deposits => $100,000

     31,051      989    3.19 %     27,187      971    3.57 %     22,721      890    3.91 %

Time Deposits < $100,000

     62,616      1,922    3.07 %     67,169      2,238    3.33 %     67,730      2,519    3.72 %

Money Market Deposit Accounts

     17,014      62    0.36 %     16,650      143    0.86 %     12,739      202    1.59 %
    

  

  

 

  

  

 

  

  

Total Deposits

   $ 223,653    $ 4,234    1.89 %   $ 214,846    $ 4,715    2.19 %   $ 195,765    $ 5,357    2.74 %

Fed Funds Purchased

     3      —      1.00 %     —        —      0.00 %     —        —      0.00 %

Securities Sold to Repurchase

     5,105      26    0.51 %     5,128      51    1.00 %     3,406      34    1.00 %

FHLB Advance

     4,754      50    1.05 %     —        —      0.00 %     —        —      0.00 %
    

  

  

 

  

  

 

  

  

TOTAL INTEREST-BEARING LIABILITIES

   $ 233,515    $ 4,310    1.85 %   $ 219,974    $ 4,766    2.17 %   $ 199,171    $ 5,391    2.71 %

Net Yield on Earning Assets

          $ 10,176    3.67 %          $ 8,957    3.53 %          $ 9,072    3.93 %

Net Interest Rate Spread

                 3.37 %                 3.24 %                 3.56 %

Notes:

 

(1) - Income and yield is tax-equivalent assuming a federal tax rate of 34%
(2) - Includes Visa credit card program and nonaccrual loans.

 

The Company’s balance sheet expanded at a rate of 4.4% during 2004 with year end loans increasing by 13.2% and year end deposits increasing by 1.9% as compared to year end 2003 balances. Loan growth was primarily composed of single family residential loans with adjustment periods of one, three, or five years and variable rate commercial loans that are re-priced with adjustments in the prime rate. Deposit growth was primarily in savings, non-interest bearing and interest bearing transaction accounts. Interest bearing transaction accounts generally re-price slowly and at the discretion of Company management. The result was that the Company shifted its interest rate sensitivity position from liability sensitive to slightly asset sensitive. Being asset sensitive is favorable in a rising rate environment because assets will re-price faster than liabilities. The Company began to realize the benefit of asset sensitivity as short term interest rates began to increase during the second half of 2004.

 

During 2003, the Company experienced significant re-pricing of its loan portfolio due to record levels of loan refinancing. The yield on total earning assets declined to 5.41% in 2003 from 6.27% in 2002, a reduction of 13.7%. Refinancing continued through the first quarter of 2004, but to a much lesser extent than during 2003. Nevertheless, the impact of refinancing and a flattening yield curve further compressed the yield on total interest earning assets to 5.22% in 2004 from 5.41% in 2003, a reduction of 3.5%.

 

Downward pressure on the earning asset yield was slowed through increases in loan offering rates and by culling low-yielding bonds within the investment portfolio. The market place continues to experience significant sales of existing homes and new construction. The Company has remained competitive in its loan pricing, but has systematically been able to increase loan offering rates as the marketplace allows.

 

During 2004, the Company was able to reduce interest expense through increases in balances of non-interest bearing deposits and re-pricing of time and other deposits. Deposits grew by less than 2% as compared to 2003, however, the mix of deposits changed dramatically. Non-interest bearing deposits grew by 13.4% as compared to year end 2003 and savings and interest bearing deposit accounts grew by 6.2%. This growth in

 

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deposits allowed the Company to reduce its total yield on deposits to 1.89% from 2.19% for the prior year. Coupled with controlling the pressure on asset yields and increased loan volume, this provided an additional $1.2 million in net interest income.

 

Volume and Rate Analysis of Changes in Net Interest Income

 

Years Ended December 31,

 

   2004 vs. 2003

    2003 vs. 2002

 
     Increase (Decrease) Due to Changes in:

    Increase (Decrease) Due to Changes in:

 

(Dollars in Thousands)

 

   Volume

    Rate

    Total

    Volume

    Rate

    Total

 

Earning Assets:

                                                

Taxable securities

   $ 246     $ (486 )   $ (240 )   $ (120 )   $ (325 )   $ (445 )

Tax exempt securities

     60       (43 )     17       271       (58 )     213  

Loans

     1,796       (703 )     1,093       975       (1,431 )     (456 )

Interest-bearing deposits

     —         1       1       —         —         —    

Federal funds sold

     (168 )     60       (108 )     79       (133 )     (54 )
    


 


 


 


 


 


Total earning assets

   $ 1,934     $ (1,171 )   $ 763     $ 1,205     $ (1,947 )   $ (742 )

Interest-Bearing Liabilities:

                                                

Interest checking

     32       (109 )     (77 )   $ 90     $ (203 )   $ (113 )

Savings deposits

     73       (98 )     (25 )     58       (328 )     (270 )

Money market accounts

     3       (84 )     (81 )     51       (110 )     (59 )

Certificates of deposit < $100,000

     (147 )     (162 )     (309 )     (32 )     (249 )     (281 )

Certificates of deposit >= $100,000

     129       (111 )     18       163       (82 )     81  

Securities sold under repurchase agreements

     —         (25 )     (25 )     17       —         17  

FHLB advance

     50       —         50       —         —         —    
    


 


 


 


 


 


Total interest-bearing liabilities

   $ 140     $ (589 )   $ (449 )   $ 347     $ (972 )   $ (625 )

Change in net interest income

   $ 1,794     $ (582 )   $ 1,212     $ 858     $ (975 )   $ (117 )
    


 


 


 


 


 



Notes:

(2) Income and yields are reported on a tax-equivalent basis, assuming a federal tax rate of 34%.

 

Interest Sensitivity

 

Earnings performance and the maintenance of sufficient liquidity depend heavily on efficient management of the interest sensitivity gap. The interest sensitivity gap is the difference between interest sensitive assets and interest sensitive liabilities in a specific time interval. The interest sensitivity gap can be managed by re-pricing assets or liabilities, which are variable rate instruments, by replacing an asset or liability at maturity or by adjusting the interest rate during the life of the asset or liability. By matching the volume of assets and liabilities that mature in the same time interval, the Company can insulate against interest rate risk and minimize the impact of rising or falling rates.

 

The Company employs a variety of measurement techniques to identify and manage its exposure to changing interest rates and subsequent changes in liquidity. The Company utilizes a simulation model that estimates interest income volatility and interest rate risk. In addition, the Company utilizes an Asset Liability Committee (the “ALCO”) composed of appointed members from management and the Board of Directors. Through the use of simulation, the ALCO estimates the overall magnitude of interest rate risk and then formulates policy with which to manage asset growth and pricing, funding sources and pricing, and off-balance sheet commitments. These decisions are based on management’s expectations regarding future interest rate movements, economic conditions both locally and nationally, and other business and risk factors.

 

Earnings Simulation Analysis

 

The Company employs a simulation model that captures the impact of changing interest rates on the interest income received and interest expense paid on all assets and liabilities reflected on the balance sheet. The method is subject to the accuracy of the assumptions that underlie the process, but it provides a valuable analysis of the sensitivity of earnings to changes in interest rates.

 

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Table of Contents

The following table reflects the interest rate sensitivity, at twenty-four months, on net interest income for the Company using different rate scenarios.

 

Change in Prime Rate


  

% Change in Net

Interest Income


 

+ 200 basis points

   6.37 %

Flat

   0  

- 100 basis points

   -4.12 %

 

Unlike most industrial companies, virtually all of the assets and liabilities of a financial institution are monetary in nature. As a result, interest rates have a more significant impact on a financial institution’s performance than do general levels of inflation. Interest rates do not necessarily move in the same magnitude as the prices of goods and services. Another impact of inflation is on non-interest expenses, which tend to rise during periods of general inflation. The values of real estate held as collateral by the Company for loans and foreclosed property could be affected by inflation or changing prices due to market conditions.

 

Management believes the most significant impact on financial results is the Company’s ability to react to changes in interest rates. Management attempts to maintain a favorable position between rate-sensitive assets and rate-sensitive liabilities in order to protect against wide interest rate fluctuations.

 

Economic Value of Equity Simulation

 

Economic value of equity simulation is used to calculate the estimated fair value of assets and liabilities over different interest rate environments. Economic values are calculated based on discounted cash flow analysis with the net economic value of equity being the fair value of all assets minus the fair value of all liabilities. The change in economic value over varying rate environments is an indication of long term interest rate sensitivity of the balance sheet. The following chart reflects the change in the economic value of equity over varying rate environments:

 

Change in Prime Rate


  

Economic Value of Equity

(Dollars in Thousands)


   Change in Economic Value of Equity
(Dollars in Thousands)


+ 200 basis points

   54,412    13,088

+100 basis points

   48,317    6,994

Flat

   41,324    0

- 100 basis points

   33,224    -8,100

-200 basis points

   23,868    -17,456

 

Non-Interest Income

 

Total non-interest income decreased to $2.8 million in 2004 as compared to $3.0 million in 2003, a reduction of 5.7%. Non-interest income in 2002 was $2.1 million. The decrease in non-interest income was due to declines in secondary market lending fees, gains on sale of other real estate, and other income. For 2004, secondary market lending fees totaled $184 thousand as compared to $363 thousand for 2003. Gains on sale of other real estate were $14 thousand as compared to $192 thousand for the prior year, and other income was $127 thousand as compared to $151 for the prior year.

 

Income improved in fiduciary income, service charges on deposit accounts, and other service charges. Fiduciary income increased to $665 thousand from $622 for 2003, service charges on deposits increased to $669 thousand from $599 thousand, and other service charges increased to $885 thousand from $663 thousand.

 

The two most significantly declining non-interest income items were secondary market lending fees and gains on sale of other real estate. Secondary market lending fees declined during 2004 due to the ability of the Company’s subsidiary bank to remain competitively priced to loan rates offered in the secondary market. These loans are sold into the secondary market with servicing released. As noted above, loan growth was strong for the Company during 2004 and there was less demand for secondary market products as a result. Gains on sale of other real estate are dependent upon the volume and nature of the properties that the Company buys back through foreclosure. During 2004, the number and value of foreclosed properties was lower than 2003 which resulted in fewer income dollars from the sale of those foreclosed properties.

 

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Table of Contents

Non-Interest Expense

 

During 2004, total non-interest expenses increased 9.2% to $9.3 million from $8.5 million in 2003 and $7.2 million in 2002. Non-interest expenses are composed of salaries and benefits, occupancy expense, state bank franchise tax, Visa Program expense, telephone expense and other operating expenses.

 

Salary and benefit expense continues to be the major component of non-interest expenses. Salary and benefits expense increased 16.8% to $5.1 million in 2004, as compared to $4.4 million in 2003 and $3.6 million in 2002. The benefits component for 2004 increased 10.2% over 2003. If the effects of SFAS No. 91 loan origination setup credits, which reduce salary expense, are removed, salary and benefit expense for 2004 increased only 8.4% over 2003.

 

Occupancy expense increased 3.2% to $1.4 million during 2004 as compared to 2003. Occupancy expense was $884 thousand for 2002 State bank franchise tax expense declined 5.0% to $202 thousand as compared to $212 thousand for 2003. Expenses related to the Visa Program increased by 14.2% to $422 thousand as compared to $369 thousand for 2003. Telephone expense declined 10.3% to $167 thousand as compared to $187 thousand for 2003. Other expense declined by 0.8% to $2.0 million as compared to 2003.

 

Management continues its program of identifying variable expenses that can be reduced or eliminated. Net of salary and benefit expense, non-interest expenses increased by $50 thousand, or 1.2% during 2004, as compared to 2003.

 

Income Taxes

 

Income tax expense in 2004 was $760 thousand, $661 thousand in 2003 and $870 thousand in 2002. Income tax expense corresponds to an effective rate of 25.8%, 24.7% and 27.4% for the three years ended December 31, 2004, 2003, and 2002, respectively. Note 12 to the Consolidated Financial Statements provide a reconciliation between the amounts of income tax expense computed using the federal statutory income tax rate and actual income tax expense. Also included in Note 12 to the Consolidated Financial Statements is information regarding deferred taxes for 2004, 2003, and 2002.

 

Loans

 

Loan production remained strong during 2004 as new loan volumes were only marginally impacted by loan prepayments. During 2004, as shown below, loans increased by 13.3% to $214.1 million as compared to 2003 balances of $189.0 million. Loans secured by real estate represent the largest category, comprising 84.7% of the loan portfolio at December 31, 2004. Of these balances, 1-4 family residential, not including home equity lines, was 48.0% of total loans, down from 54.7% at year end 2003. Commercial loan balances decreased 13.3% to $21.5 million from $24.8 million at year end 2003. Commercial loan balances were 10.1% of total loans at year end 2004 as compared to 13.1% at year end 2003. Consumer installment loans decreased 6.2% to $9.9 million from $10.6 million at year end 2003.

 

Types of Loans

 

Years ended December 31,

(Dollars in Thousands)


   2004

   2003

   2002

   2001

   2000

Commercial

   $ 21,519    $ 24,819    $ 16,763    $ 11,399    $ 11,279

Real Estate – Construction

   $ 31,184    $ 24,959    $ 19,131    $ 13,914    $ 4,591

Real Estate – Mortgage

   $ 150,129    $ 127,577    $ 121,213    $ 115,029    $ 111,957

Installment and Other (includes Visa program)

   $ 11,266    $ 11,602    $ 11,795    $ 10,560    $ 20,590
    

  

  

  

  

Total

   $ 214,098    $ 188,957    $ 168,902    $ 150,903    $ 148,417
    

  

  

  

  

 

Notes:

Deferred loan costs and fees not included.

Allowance for loan losses not included.

 

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Loan Maturity Schedule of Selected Loans

as of December 31, 2004

 

     One Year or Less

   One to Five Years

   Over Five Years

(Dollars in Thousands)

 

   Fixed Rate

   Variable Rate

   Fixed Rate

   Variable Rate

   Fixed Rate

   Variable Rate

Commercial

   $ 1,802    $ 13,585    $ 2,701      —      $ 3,432    —  

Real Estate - Construction

   $ 12,603    $ 4,733    $ 12,134    $ 65    $ 1,650    —  

Real Estate – Mortgage

   $ 2,896    $ 64,790    $ 15,392    $ 53,911    $ 13,140    —  

Installment and Other

   $ 2,522    $ 1,602    $ 6,665      —      $ 477    —  
    

  

  

  

  

  

Totals

   $ 19,823    $ 84,710    $ 36,892    $ 53,976    $ 18,697    —  
    

  

  

  

  

  

 

Notes:

Loans with immediate repricing are shown in the ‘One Year or Less’ category.

Variable rate loans are categorized based on their next repricing date.

 

Asset Quality-Provision and Allowance for Loan Losses

 

The provision for loan losses is a charge against earnings that is necessary to maintain the allowance for loan losses at a level consistent with management’s evaluation of the loan portfolio’s inherent risk. The allowance for loan losses is analyzed for adequacy on a quarterly basis to determine the required amount of provision. A loan-by-loan review is conducted on all classified loans. Inherent losses on these individual loans are determined and these losses are compared to historical loss data for each loan type. Management then reviews the various analyses and determines the appropriate allowance. As of December 31, 2004, management considered the allowance for loan losses to be a reasonable estimate of potential loss exposure inherent in the loan portfolio.

 

Allowance for Loan Losses

Years Ended December 31,

 

(Dollars in Thousands)


   2004

    2003

    2002

    2001

    2000

 

Balance, beginning of period

   $ 1,902     $ 1,697     $ 1,493     $ 1,370     $ 1,198  

Loans charged off:

                                        

Commercial

   $ (14 )   $ (11 )   $ (203 )   $ (62 )   $ (27 )

Real estate - construction

     —         —         —         —         —    

Real estate - mortgage

   $ (49 )   $ (12 )   $ (22 )   $ (42 )   $ (50 )

Installment and other (including Visa program)

   $ (139 )   $ (97 )   $ (64 )   $ (117 )   $ (17 )
    


 


 


 


 


Total charge - offs

   $ (202 )   $ (120 )   $ (289 )   $ (221 )   $ (94 )

Recoveries of loans previously charged off:

                                        

Commercial

   $ 10       —       $ 4       —         —    

Real estate – construction

     —         —         —         —         —    

Real estate – mortgage

   $ 1       —       $ 1       —       $ 7  

Installment and Other (including Visa program)

   $ 21     $ 13     $ 17     $ 19     $ 9  
    


 


 


 


 


Total recoveries

   $ 32     $ 13     $ 22     $ 19     $ 16  

Net charge offs

   $ (170 )   $ (107 )   $ (267 )   $ (202 )   $ (78 )

Provision for loan losses

   $ 300     $ 312     $ 471     $ 325     $ 250  

Balance, end of period

   $ 2,032     $ 1,902     $ 1,697     $ 1,493     $ 1,370  
    


 


 


 


 


Average loans outstanding during the period

   $ 205,473     $ 174,715     $ 159,951     $ 151,668     $ 142,489  

Ratio of net charge-offs during the period to average loans outstanding during the period

     0.08 %     0.06 %     0.17 %     0.13 %     0.05 %

 

Management maintains a list of loans which have a potential weakness that may need special attention. This list is used to monitor such loans and is used in the determination of the sufficiency of the Company’s allowance for loan losses. As of December 31, 2004, the allowance for loan losses was $2.0 million or 0.9% of total loans as compared to $1.9 million or 1.0% for 2003.

 

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Table of Contents

Allocation of the Allowance for Loan Losses

 

Years Ended December 31,

 

   2004

         2003

         2002

         2001

         2000

      

(Dollars in Thousands)

 

   Allocation
of
Allowance


   Percent
of
Portfolio


    Allocation
of
Allowance


   Percent
of
Portfolio


    Allocation
of
Allowance


   Percent
of
Portfolio


    Allocation
of
Allowance


   Percent
of
Portfolio


    Allocation
of
Allowance


   Percent
of
Portfolio


 

Commercial

   $ 1,186    10.1 %   $ 924    13.1 %   $ 822    9.9 %   $ 237    7.5 %   $ 70    7.6 %

Real estate - construction

   $ 108    14.6 %   $ 83    13.2 %   $ 73    11.2 %   $ 21    9.2 %   $ 22    3.1 %

Real estate - mortgage

   $ 563    70.1 %   $ 675    67.5 %   $ 674    71.2 %   $ 1,032    75.8 %   $ 1,037    72.0 %

Installment & Other

   $ 175    5.2 %   $ 220    6.2 %   $ 128    7.7 %   $ 203    7.5 %   $ 241    17.3 %
    

  

 

  

 

  

 

  

 

  

Total

   $ 2,032    100.0 %   $ 1,902    100.0 %   $ 1,697    100.0 %   $ 1,493    100.0 %   $ 1,370    100.0 %

 

Nonperforming Assets

 

As of December 31, 2004, loans upon which the accrual of interest had been discontinued were $1.3 million. Loans upon which the accrual of interest had been discontinued at year end 2003 were $1.4 million. Potential problem loans totaled approximately $2.4 million on December 31, 2004, compared to approximately $2.8 million on December 31, 2003. Other real estate owned including foreclosed property, at year end 2004 was $17 thousand as compared to $77 thousand for 2003. After foreclosure, management periodically performs valuations and the real estate is carried at the lower of carrying amount or fair value less cost to sell. Management expects no losses on the sale of other real estate owned.

 

Non Performing Assets

 

Years Ended December 31,

(Dollars in Thousands)


   2004

    2003

    2002

    2001

    2000

 

Non-accrual Loans

   $ 1,321     $ 1,434     $ 268     $ 163     $ 25  

Restructured Loans

     —         —         —         —         —    

Foreclosed Properties

   $ 17     $ 77     $ 580     $ 614     $ 805  
    


 


 


 


 


Total Non-performing Assets

   $ 1,338     $ 1,511     $ 848     $ 777     $ 830  

Loans past due 90+ days as to principal or interest payments and accruing interest

   $ 314     $ 982     $ 673     $ 825     $ 758  

Allowance for Loan Losses

   $ 2,032     $ 1,902     $ 1,697     $ 1,493     $ 1,370  

Non-Performing Assets to Total Loans and OREO

     0.6 %     0.8 %     0.5 %     0.5 %     0.6 %

Allowance to Total Loans and OREO

     0.9 %     1.0 %     1.0 %     1.0 %     0.9 %

Allowance to Non-Performing Assets

     1.52       1.26       2.00       1.92       1.65  

For non-accrual and restructured loans, Gross interest income which would have been recorded under original loan terms for the year ended

   $ 72     $ 52     $ 10     $ 13     $ 2  

For non-accrual and restructured loans, Gross interest income recorded for the year ended

   $ 3     $ 62     $ 10     $ 13     $ 2  

 

Securities

 

As of December 31, 2004, investment securities totaled $52.3 million, a decrease of 21.3% as compared to 2003 year end balances of $66.5 million. During 2003, the Company purchased approximately $15 million in auction rate securities as an alternative to Federal Funds Sold. The sale of most of the auction rate securities comprised the majority of the reduction in investment volumes.

 

Investments by Type

 

Years Ended December 31,

(Book Values in Thousands)


   2004

   2003

   2002

U.S. Government Agencies

   $ 12,179    $ 20,644    $ 7,511

State and Municipal Governments

     30,535      36,499      25,712

Other Securities

     8,773      7,889      14,466
    

  

  

Total

   $ 51,487    $ 65,032    $ 47,690

 

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Table of Contents

Available for sale securities are carried at fair market value, with after-tax market value gains or losses being disclosed as an “unrealized” component of shareholder’s equity entitled “Accumulated other comprehensive income.” Also known as unrealized gains or losses on investments, other comprehensive income is impacted by rising or falling interest rates. As the market value of a fixed income investment will increase as interest rates fall, it will also decline as interest rates rise. The after tax unrealized gains or losses are recorded as other comprehensive income in the equity of the Company, but have no impact on earnings until such time as the investment is sold, or ‘realized.’ As of December 31, 2004, the Company had accumulated other comprehensive income of $567 thousand as compared to $964 thousand at year end 2003.

 

The Company seeks to diversify its portfolio to minimize risk and to maintain a majority of its portfolio in securities issued by states and political subdivisions due to the tax benefits such securities provide. The Company does not own any derivatives or participate in hedging activities.

 

Investment Maturities and Average Yields As

of December 31, 2004

 

(Dollars in Thousands)

 

   One Year or Less
or No Maturity


    One to Five
Years


    Five to Ten
Years


    Over Ten
Years


    Total

 

U.S. Treasury and Agency Securities

                                        

Book Value

   $ 2,257     $ 7,945     $ 1,977       —       $ 12,179  

Market Value

   $ 2,235     $ 7,913     $ 1,971       —       $ 12,119  

Weighted average yield

     2.88 %     3.58 %     4.41 %     —         3.58 %

States and Political Subdivisions Securities

                                        

Book Value

   $ 6,520     $ 10,777     $ 12,994     $ 244     $ 30,535  

Market Value

   $ 6,522     $ 11,199     $ 13,295     $ 244     $ 31,260  

Weighted average yield

     2.20 %     5.87 %     5.28 %     5.52 %     4.83 %

Other Securities:

                                        

Book Value

   $ 5,000     $ 2,540     $ 916     $ 318     $ 8,774  

Market Value

   $ 5,000     $ 2,730     $ 916     $ 318     $ 8,964  

Weighted average yield

     1.10 %     6.32 %     3.34 %     4.93 %     2.98 %

Total Securities:

                                        

Book Value

   $ 13,777     $ 21,262     $ 15,887     $ 562     $ 51,488  

Market Value

   $ 13,757     $ 21,842     $ 16,182     $ 562     $ 52,343  

Weighted average yield

     1.91 %     5.07 %     5.06 %     5.19 %     4.22 %

 

Notes:

Yields on tax-exempt securities have been computed on a tax-equivalent basis.

Average yields on securities held for sale are based on amortized cost.

 

Deposits

 

As of December 31, 2004, total deposits increased 1.9% to $261.9 million as compared to year end 2003 deposits of $257.1 million. Non-interest bearing demand deposits increased 13.4% to $38.9 million during 2004 from $34.3 million at year end 2003. Savings and interest bearing transaction account balances increased 6.2% to $133.9 million from $126.1 million at year end 2003. Time deposits decreased 7.7% to $89.2 million from $96.7 million at year end 2003.

 

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Table of Contents

Average Deposits and Rates

 

Years Ended December 31,


   2004

    2003

    2002

 

(Dollars in Thousands)

 

   Average
Balance


   Yield/
Rate


    Average
Balance


   Yield/
Rate


    Average
Balance


   Yield/
Rate


 

Non-interest bearing Demand Deposits

   $ 38,129    0.00 %   $ 30,953    0.00 %   $ 28,226    0.00 %

Interest bearing Deposits:

                                       

NOW Accounts

   $ 46,248    0.50 %   $ 41,582    0.74 %   $ 33,069    1.27 %

Regular Savings

   $ 66,724    1.55 %   $ 62,258    1.70 %   $ 59,506    2.23 %

Money Market Deposit Accounts

   $ 17,014    0.36 %   $ 16,650    0.86 %   $ 12,739    1.59 %

Time Deposits:

                                       

CD’s $100,000 or more

   $ 31,051    3.19 %   $ 27,187    3.57 %   $ 22,721    3.91 %

CD’s less than $100,000

   $ 62,616    3.07 %   $ 67,169    3.33 %   $ 67,730    3.72 %
    

  

 

  

 

  

Total Interest bearing Deposits

   $ 223,653    1.89 %   $ 214,846    2.19 %   $ 195,765    2.74 %

Total Average Deposits

   $ 261,782    1.62 %   $ 245,799    1.92 %   $ 223,991    2.39 %
    

  

 

  

 

  

 

Maturity Schedule of Time Deposits of $100,000 and Over

 

Years Ended Decmeber 31,

(Dollars in Thousands)


   2004

   2003

   2002

3 months or less

   $ 1,864    $ 3,221    $ 1,316

3-6 months

     1,733      2,843      2,602

6-12 months

     3,917      3,632      2,858

Over 12 months

     22,050      22,019      17,555
    

  

  

Totals

   $ 29,564    $ 31,716    $ 24,332
    

  

  

 

Capital Resources

 

Capital resources represent funds, earned or obtained, over which a financial institution can exercise greater or longer control in comparison with deposits and borrowed funds. The adequacy of the Company’s capital is reviewed by management on an ongoing basis with reference to size, composition, and quality of the Company’s resources and consistency with regulatory requirements and industry standards. Management seeks to maintain a capital structure that will assure an adequate level of capital to support anticipated asset growth and to absorb potential losses, yet allow management to effectively leverage its capital to maximize return to shareholders.

 

The Company is required to maintain minimum amounts of capital to total “risk weighted” assets as defined by Federal Reserve Capital Guidelines. According to Capital Guidelines for Bank Holding Companies, the Company is required to maintain a minimum Total Capital to Risk Weighted Asset ratio of 8.0%, a Tier 1 Capital to Risk Weighted Asset ratio of 4.0% and a Tier 1 Capital to Adjusted Average Asset ratio (Leverage ratio) of 4.0%. As of December 31, 2004, the Company maintained these ratios at 11.2%, 10.3%, and 7.3%, respectively. At year end 2003, these ratios were 12.1%, 11.1%, and 7.3%, respectively.

 

Total capital, before accumulated other comprehensive income, increased 4.7% to $25.3 million as of year end 2004 as compared to $24.1 million at year end 2003. Accumulated other comprehensive income was $567 thousand at year end 2004, down 41.2% from $964 thousand at year end 2003. The Company accounts for other comprehensive income in the investment portfolio by adjusting capital for any after tax effect of unrealized gains and losses at the end of a given accounting period.

 

Liquidity

 

Liquidity represents an institution’s ability to meet present and future financial obligations through either the sale or maturity of existing assets or the acquisition of additional funds through liability management. Liquid assets include cash, interest bearing deposits with banks, Federal Funds Sold, investments and loans maturing within one year. The Company’s ability to obtain deposits and purchase funds at a favorable rate determines its liability liquidity. Management believes that the Company maintains overall liquidity that is sufficient to satisfy its depositors’ requirements and to meet its customers’ credit needs.

 

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Table of Contents

At December 31, 2004, liquid assets totaled $35.8 million or 11.8% of total assets. Additional sources of liquidity available to the Company include its capacity to borrow additional funds when necessary. The subsidiary bank maintains Federal Funds lines with regional banks totaling approximately $16.8 million. In addition, the subsidiary bank has a line of credit with the Federal Home Loan Bank of Atlanta of approximately $19.0 million, with $11.5 million available.

 

Off Balance Sheet Commitments

 

In the normal course of business, the Company offers various financial products to its customers to meet their credit and liquidity needs. These instruments frequently involve elements of liquidity, credit and interest rate risk in excess of the amount recognized in the consolidated balance sheets. The Company’s exposure to credit loss in the event of nonperformance by the other party to the financial instruments for commitments to extend credit and standby letters of credit written is represented by the contractual amount of these instruments. Subject to its normal credit standards and risk monitoring procedures, the Company makes contractual commitments to extend credit. Commitments generally have fixed expiration dates or other termination clauses and may require payment of a fee. Since many of the commitments may expire without being completely drawn upon, the total commitment amounts do not necessarily represent future cash requirements. Conditional commitments are issued by the Company in the form of performance stand-by letters of credit, which guarantee the performance of a customer to a third-party. The credit risk of issuing letters of credit is essentially the same as that involved in extending loan facilities to customers.

 

Off Balance Sheet Arrangements

 

December 31,

(Dollars in Thousands)


   2004

   2003

Total Loan Commitments Outstanding

   $ 42,232    $ 35,167

Standy-by Letters of Commitment

     522      439

 

The Company maintains liquidity and credit facilities with non-affiliated banks in excess of the total loan commitments and stand-by letters of credit. As these commitments are earning assets only upon take-down of the instrument by the customer, thereby increasing loan balances, management expects the revenue of the Company to be enhanced as these credit facilities are utilized.

 

STATEMENT REGARDING FORWARD-LOOKING STATEMENTS

 

This report contains statements concerning the Company’s expectations, plans, objectives, future financial performance and other statements that are not historical facts. These statements may constitute “forward-looking statements” as defined by federal securities laws. These statements may address issues that involve estimates and assumptions made by management, risks and uncertainties, and actual results could differ materially from historical results or those anticipated by such statements. Factors that could have a material adverse effect on the operations and future prospects of the Company include, but are not limited to, changes in: interest rates, general economic conditions, the legislative/regulatory climate, monetary and fiscal policies of the U.S. Government, including policies of the U.S. Treasury and the Federal Reserve Board, the quality or composition of the loan or investment portfolios, demand for loan products, deposit flows, competition, demand for financial services in the Company’s market area and accounting principles, policies and guidelines. These risks and uncertainties should be considered in evaluating the forward-looking statements contained herein, and readers are cautioned not to place undue reliance on such statements, which speak only as of the date they are made.

 

ITEM 7A: QUANTITATIVE AND QUALITATIVE DISCLOSURES ABOUT MARKET RISK

 

This information is incorporated herein by reference from Item 7, Management’s Discussion and Analysis of Financial Condition and Results of Operations in this Form 10-K.

 

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Table of Contents

ITEM 8: FINANCIAL STATEMENTS AND SUPPLEMENTARY DATA

 

CONSOLIDATED BALANCE SHEETS

 

December 31, 2004 and 2003

 

 

     2004

   2003

ASSETS

             

Cash and due from banks

   $ 8,572,672    $ 7,762,030

Interest-bearing deposits

     104,949      102,868

Federal funds sold

     13,989,278      13,907,525

Securities available for sale, at fair value

     51,916,490      66,493,731

Securities held to maturity, at amortized cost
(fair value, $426,320)

     429,815     

Loans, net of allowance for loan losses of $2,032,185
and $1,901,576

     213,350,454      188,450,953

Premises and equipment, net

     9,086,442      8,411,776

Accrued interest receivable

     1,163,976      1,261,784

Other real estate owned

     16,601      76,514

Core deposit intangible

     2,807,842      2,807,842

Other assets

     2,031,067      1,435,602
    

  

Total assets

   $ 303,469,586    $ 290,710,625
    

  

LIABILITIES

             

Noninterest-bearing deposits

   $ 38,877,338    $ 34,290,391

Savings and interest-bearing demand deposits

     133,887,530      126,127,299

Time deposits

     89,181,113      96,665,504
    

  

Total deposits

   $ 261,945,981    $ 257,083,194

Securities sold under repurchase agreements

     6,342,456      6,478,601

Federal Home Loan Bank advances

     7,500,000     

Other liabilities

     1,861,627      2,070,426
    

  

Total liabilities

   $ 277,650,064    $ 265,632,221
    

  

SHAREHOLDERS’ EQUITY

             

Common stock ($5 par value; Authorized—5,000,000 shares; Outstanding—2,354,187 and 2,326,080 shares, respectively)

   $ 11,770,937    $ 11,630,401

Additional paid-in capital

     4,621,295      4,336,929

Retained Earnings

     8,860,506      8,146,613

Accumulated other comprehensive income, net

     566,784      964,461
    

  

Total shareholders’ equity

   $ 25,819,522    $ 25,078,404
    

  

Total liabilities and shareholders’ equity

   $ 303,469,586    $ 290,710,625
    

  

 

See Notes to Consolidated Financial Statements.

 

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Table of Contents

CONSOLIDATED STATEMENTS OF INCOME

 

Years Ended December 31, 2004, 2003 and 2002

 

     2004

   2003

   2002

 

Interest Income

                      

Loans including fees

   $ 11,786,878    $ 10,694,171    $ 11,150,289  

Securities

                      

Taxable

     1,339,455      1,578,987      2,024,013  

Tax-exempt

     776,149      765,126      624,514  

Federal funds sold

     182,669      291,172      344,951  
    

  

  


Total interest income

     14,085,151      13,329,456      14,143,767  
    

  

  


Interest Expense

                      

Deposits

     4,234,460      4,715,282      5,356,811  

Federal funds purchased

     162      0      0  

Securities sold to repurchase

     25,980      51,179      33,853  

FHLB advance

     49,892      0      0  
    

  

  


Total interest expense

     4,310,494      4,766,461      5,390,664  
    

  

  


Net interest income

     9,774,657      8,562,995      8,753,103  

Provision for loan losses

     300,000      312,000      471,000  
    

  

  


Net interest income after provision for loan losses

     9,474,657      8,250,995      8,282,103  
    

  

  


Noninterest Income

                      

Income from fiduciary activities

     664,806      621,546      635,197  

Service charges & fees on deposit accounts

     669,029      598,666      541,250  

Other service charges and fees

     884,840      663,169      633,239  

Secondary market lending fees

     184,048      362,813      260,913  

Securities gains

     246,010      370,728      2,800  

Other real estate gains / (losses)

     13,958      191,959      (22,894 )

Other income

     126,888      150,741      40,919  
    

  

  


Total noninterest income

     2,789,579      2,959,622      2,091,424  
    

  

  


Noninterest Expense

                      

Salaries and employee benefits

     5,119,549      4,382,830      3,599,689  

Occupancy expense

     1,403,372      1,359,399      884,495  

Bank franchise tax

     201,910      212,449      209,015  

Visa expense

     421,745      369,384      321,444  

Telephone expense

     167,636      186,911      169,501  

Other expense

     2,008,650      2,025,044      2,018,443  
    

  

  


Total noninterest expense

     9,322,862      8,536,017      7,202,587  
    

  

  


Net income before income taxes

     2,941,374      2,674,600      3,170,940  

Income tax expense

     760,014      661,415      869,539  
    

  

  


Net Income

   $ 2,181,360    $ 2,013,185    $ 2,301,401  
    

  

  


Basic Earnings Per Share

                      

Average basic shares outstanding

     2,337,788      2,313,596      2,301,364  

Earnings per share, basic

   $ 0.93    $ 0.87    $ 1.00  

Diluted Earnings Per Share

                      

Average diluted shares outstanding

     2,356,598      2,338,481      2,309,959  

Earnings per share, diluted

   $ 0.93    $ 0.86    $ 0.99  

 

See Notes to Consolidated Financial Statements.

 

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Table of Contents

CONSOLIDATED STATEMENTS OF CHANGES IN

SHAREHOLDERS’ EQUITY

 

Years Ended December 31, 2004, 2003 and 2002

 

 

     Common
Stock


    Additional
Paid-in
Capital


    Retained
Earnings


    Accumulated
Other
Comprehensive
Income


    Total
Shareholders’
Equity


 

Balance at December 31, 2001

   $ 5,766,405     $ 3,940,720     $ 12,363,054     $ 546,612     $ 22,616,791  

Comprehensive Income:

                                        

Net Income

                     2,301,401               2,301,401  

Other comprehensive income:

                                        

Changes in unrealized holding gains on securities arising during the period, net of taxes of $556,236

                             1,079,752          

Reclassification adjustment for securities gains included in net income, net of taxes of ($952)

                             (1,848 )        
                            


       

Total other comprehensive income, net of taxes of $555,284

                             1,077,904       1,077,904  

Cash dividends paid—$0.50/share

                 (1,150,503 )           (1,150,503 )

Stock repurchases

     (102,895 )     (142,262 )     (224,426 )           (469,583 )

2-for-1 stock split

     5,756,178             (5,756,178 )            

Sale of common stock:

                                        

Dividends Reinvested

     92,237       251,389                   343,626  

Stock Options exercised

     24,875       30,846       (18,558 )           37,163  
    


 


 


 


 


Balance at December 31, 2002

   $ 11,536,800     $ 4,080,693     $ 7,514,790     $ 1,624,516     $ 24,756,799  

Comprehensive Income:

                                        

Net Income

                 2,013,185             2,013,185  

Other comprehensive loss:

                                        

Changes in unrealized holding gains on securities arising during the period, net of taxes of ($213,980)

                             (415,375 )        

Reclassification adjustment for securities gains included in net income, net of taxes of ($126,048)

                             (244,680 )        
    


 


 


 


 


Total other comprehensive loss, net of taxes of ($340,028)

                             (660,055 )     (660,055 )

Cash dividends paid—$0.57/share

                 (1,318,104 )           (1,318,104 )

Stock repurchases

     (34,750 )     (11,350 )     (63,258 )           (109,358 )

Sale of common stock:

                                        

Dividends Reinvested

     123,351       264,836                   388,187  

Stock Options exercised

     5,000       2,750                   7,750  
    


 


 


 


 


Balance at December 31, 2003

   $ 11,630,401     $ 4,336,929     $ 8,146,613     $ 964,461     $ 25,078,404  

Comprehensive Income:

                                        

Net Income

                 2,181,360             2,181,360  

Other comprehensive loss:

                                        

Changes in unrealized holding gains on securities arising during the period, net of taxes of ($121,220)

                             (235,310 )        

Reclassification adjustment for securities gains included in net income, net of taxes of ($83,644)

                             (162,367 )        
                            


       

Total other comprehensive loss, net of taxes of ($204,864)

                             (397,677 )     (397,677 )

Cash dividends paid —$0.605/share

                 (1,414,327 )           (1,414,327 )

Stock repurchases

     (17,250 )     (6,432 )     (28,963 )           (52,645 )

Sale of common stock:

                                        

Dividends Reinvested

     132,891       267,346                   400,237  

Stock Options exercised

     24,895       23,452       (24,177 )           24,170  
    


 


 


 


 


Balance at December 31, 2004

   $ 11,770,937     $ 4,621,295     $ 8,860,506     $ 566,784     $ 25,819,522  
    


 


 


 


 


 

See Notes to Consolidated Financial Statements.

 

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Table of Contents

CONSOLIDATED STATEMENTS OF CASH FLOWS

 

Years Ended December 31, 2004, 2003, and 2002

 

     2004

    2003

    2002

 

Cash Flows From Operating Activities

                        

Net Income

   $ 2,181,360     $ 2,013,185     $ 2,301,401  

Adjustments to reconcile net income to net cash provided by operating activities:

                        

Depreciation

     770,720       701,317       543,472  

Net amortization and accretion of securities

     (46,387 )     (38,054 )     31,373  

Provision for loan losses

     300,000       312,000       471,000  

Net securities gains

     (246,010 )     (370,728 )     (2,800 )

(Gain) / loss on sale of other real estate owned

     (13,958 )     (191,959 )     22,894  

Deferred income taxes

     (21,911 )     251,178       166,684  

(Increase) / decrease in accrued income and other assets

     (497,657 )     398,607       (534,721 )

Increase / (decrease) in other liabilities

     17,976       (146,128 )     378,286  
    


 


 


Net cash provided by operating activities

     2,444,133       2,929,418       3,377,589  
    


 


 


Cash Flows From Investing Activities

                        

Proceeds from maturities of available-for-sale securities

     3,612,682       6,126,479       3,245,124  

Proceeds from sales of available-for-sale securities

     29,345,288       17,583,327       4,013,400  

Purchases of available-for-sale securities

     (19,120,688 )     (40,643,573 )     (7,811,445 )

(Increase) / decrease in interest bearing deposits

     (2,081 )     56,862       16,887  

(Increase) / decrease in Federal Funds Sold

     (81,753 )     6,071,163       5,256,792  

Loan originations and principal collections, net

     (25,199,501 )     (20,387,529 )     (18,660,600 )

Purchases of premises and equipment

     (1,445,386 )     (1,144,625 )     (1,568,446 )

Proceeds from sale of other real estate owned

     73,871       762,344       11,012  
    


 


 


Net cash (used in) investing activities

     (12,817,568 )     (31,575,552 )     (15,497,276 )
    


 


 


Cash Flows From Financing Activities

                        

Net increase in demand, savings, and other interest-bearing deposits

     12,347,178       20,264,297       11,923,592  

Net increase / (decrease) in Time Deposits

     (7,484,391 )     5,302,715       399,025  

Net increase / (decrease) in securities sold under repurchase agreements

     (136,145 )     1,996,837       1,621,490  

Increase in other short term borrowings

     7,500,000       0       0  

Proceeds from issuance of common stock

     424,407       395,937       380,789  

Dividends paid

     (1,414,327 )     (1,318,104 )     (1,150,503 )

Repurchase of common stock

     (52,645 )     (109,358 )     (469,583 )
    


 


 


Net cash provided by financing activities

     11,184,077       26,532,324       12,704,810  
    


 


 


Net increase / (decrease) in cash & due from banks

     810,642       (2,113,810 )     585,123  
    


 


 


Cash & due from banks at beginning of period

     7,762,030       9,875,840       9,290,717  

Cash & due from banks at end of period

   $ 8,572,672     $ 7,762,030     $ 9,875,840  
    


 


 


Supplemental Disclosures:

                        

Interest paid

   $ 4,310,795     $ 4,835,012     $ 5,465,179  
    


 


 


Income taxes paid

     560,000       662,129       714,266  
    


 


 


Unrealized gain (loss) on investment securities

     (602,541 )     (1,000,083 )     1,633,188  
    


 


 


Loans transferred to other real estate owned

     69,424       65,113       464,988  
    


 


 


 

See Notes to Consolidated Financial Statements.

 

24


Table of Contents

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS

 

 

Note 1. Nature of Business and Significant Accounting Policies

 

Principles of consolidation.    The consolidated financial statements of the Company include the accounts of Bay Banks of Virginia, Inc. and its subsidiaries, Bank of Lancaster, and Bay Trust Company. All significant intercompany balances and transactions have been eliminated in consolidation.

 

Nature of business.    Bay Banks of Virginia, Inc. is a bank holding company that conducts substantially all of its operations through its subsidiaries.

 

The Bank of Lancaster (the “Bank”) is state-chartered and a member of the Federal Reserve System and services individual and commercial customers, the majority of which are in the Northern Neck of Virginia. The Bank has offices in the counties of Lancaster, Northumberland, Richmond, and Westmoreland, Virginia. Each branch offers a full range of deposit and loan products to its retail and commercial customers. A substantial amount of the Bank’s deposits are interest bearing. The majority of the Bank’s loan portfolio is secured by real estate.

 

Bay Trust Company (the “Trust Company”) offers full service trust and estate planning from its office on Main Street in Kilmarnock, Virginia. The Trust Company offers testamentary trust, revocable and irrevocable trusts, personal trusts, custodial trusts, and managed agency, as well as discount brokerage services.

 

Use of estimates.    The preparation of the consolidated financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions. The amounts recorded in the consolidated financial statements may be affected by those estimates and assumptions. Actual results may vary from those estimates. Estimates are used primarily in developing the allowance for loan losses.

 

Securities.    Debt securities that management has the positive intent and ability to hold to maturity are classified as “held to maturity” and recorded at amortized cost. Securities not classified as held to maturity or trading, including equity securities with readily determinable fair values, are classified as “available for sale” and recorded at fair value, with unrealized gains and losses excluded from earnings and reported in other comprehensive income. Declines in the fair value of held-to-maturity and available-for-sale securities below their cost that are deemed to be other than temporary are reflected in earnings as realized losses. In estimating other-than-temporary impairment losses, management considers the following: (1) the length of time and the extent to which the fair value has been less than cost, (2) the financial condition and near-term prospects of the issuer, and (3) the intent and ability of the Company to retain its investment in the issuer for a period of time sufficient to allow for any anticipated recovery in fair value. Gains and losses on the sale of available-for-sale securities are determined using the specific identification method. Premiums and discounts are recognized in interest income using the interest method over the terms of the securities.

 

Securities sold under repurchase agreements.    Securities sold under repurchase agreements, which are classified as secured borrowings, generally mature within one year from the transaction date. Securities sold under repurchase agreements are reflected at the amount of cash received in connection with the transaction. The Company may be required to provide additional collateral based on the fair value of the underlying securities.

 

Loans.    The Company grants mortgage, commercial and consumer loans to customers. A substantial portion of the loan portfolio is represented by mortgage loans. The ability of the Company’s debtors to honor their contracts is dependent upon the real estate and general economic conditions in this area.

 

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Loans that management has the intent and ability to hold for the foreseeable future or until maturity or pay-off generally are reported at their outstanding unpaid principal balances adjusted for charge-offs, the allowance for loan losses, and any deferred fees or costs on originated loans. Interest income is accrued on the unpaid principal balance. Loan originations fees, net of certain direct origination costs, are deferred and recognized as an adjustment of the related loan yield using the interest method.

 

The accrual of interest on mortgage and commercial loans is generally discontinued at the time the loan is 90 days or more past due, or earlier, if collection is uncertain based on an evaluation of the net realizable value of the collateral and the financial strength of the borrower. Loans greater than 90 days past due may remain on accrual status if management determines the credit is well-secured. Past due status is based on contractual terms of the loan. For those loans that are carried on nonaccrual status, interest is recognized on the cash basis.

 

Allowance for loan losses.    The allowance for loan losses is established as losses are estimated to have occurred through a provision for loan losses charged to earnings. Loan losses are charged against the allowance when management believes the uncollectibility of a loan balance is confirmed. Subsequent recoveries, if any, are credited to the allowance.

 

The allowance for loan losses is evaluated on a regular basis by management and is based upon management’s periodic review of the collectibility of the loans in light of historical experience, the nature and volume of the loan portfolio, adverse situations that may affect the borrower’s ability to repay, estimated value of any underlying collateral and prevailing economic conditions. This evaluation is inherently subjective as it requires estimates that are susceptible to significant revision as more information becomes available.

 

The allowance consists of specific, general, and unallocated components. The specific component relates to loans that are classified as doubtful, substandard, or special mention. For such loans that are also classified as impaired, an allowance is established when the discounted cash flows (or collateral value or observable market price) of the impaired loan is lower than the carrying value of that loan. The general component covers non-classified loans and is based on historical loss experience adjusted for qualitative factors. An unallocated component is maintained to cover uncertainties that could affect management’s estimate of probable losses. The unallocated component of the allowance reflects the margin of imprecision inherent in the underlying assumptions used in the methodologies for estimating specific and general losses in the portfolio.

 

A loan is considered impaired when, based on current information and events, it is probable that the Company will be unable to collect the scheduled payments of principal or interest when due according to the contractual terms of the loan agreement. Factors considered by management in determining impairment include payment status, collateral value, and the probability of collecting scheduled principal and interest payments when due. Loans that experience insignificant payments delays and payment shortfalls generally are not classified as impaired. Management determines the significance of payment delays and payment shortfalls on a case-by-case basis, taking into consideration all of the circumstances surrounding the loan and the borrower, including the length of the delay, the reasons for the delay, the borrower’s prior payment record, and the amount of the shortfall in relation to the principal and interest owed. Impairment is measured on a loan by loan basis for commercial and construction loans by either the present value of expected future cash flows discounted at the loan’s effective interest rate, the loan’s obtainable market price, or the fair value of the collateral if the loan is collateral dependent.

 

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Table of Contents

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS (continued)

 

 

Large groups of smaller balance homogeneous loans are collectively evaluated for impairment. Accordingly, the Company does not separately identify individual consumer and residential loans for impairment disclosures, unless such loans are the subject of a restructuring agreement.

 

Premises and equipment.    Land is carried at cost. Premises and equipment are carried at cost less accumulated depreciation. Depreciation is computed principally by the straight-line method over the estimated useful lives of the premises and equipment. Estimated useful lives range from 10-40 years for buildings, and from 3-10 years for furniture, fixtures and equipment. Maintenance and repairs are charged to expense as incurred, and major improvements are capitalized.

 

Other real estate owned.    Real estate properties acquired through, or in lieu of, loan foreclosure are to be sold and are initially recorded at the lower of the carrying value or fair value on the date of foreclosure to establish a new cost basis. After foreclosure, management periodically performs valuations and the real estate is carried at the lower of carrying amount or fair value less cost to sell.

 

Income taxes.    Deferred income tax assets and liabilities are determined using the liability (or balance sheet) method. Under this method, the net deferred tax asset or liability is determined based on the tax effects of the temporary differences between the book and tax bases of the various balance sheet assets and liabilities and gives current recognition to changes in tax rates and laws.

 

Pension benefits.    The noncontributory defined benefit pension plan covers substantially all full-time employees. The plan provides benefits that are based on employees’ average compensation during the five consecutive years of highest compensation. The funding policy is to make the minimum annual contribution that is required by applicable regulations, plus such amounts as may be determined to be appropriate from time-to-time.

 

Post retirement benefits. The Company provides certain health care benefits for all retired employees that meet eligibility requirements. The Company’s share of the estimated cost of benefits that will be paid after retirement is generally being accrued by charges to expense over the employees’ service periods to the dates they are fully eligible for benefits, except that the Company’s unfunded cost that existed at the adoption date is being accrued primarily in a straight-line manner that will result in its full accrual by the end of the transition obligation amortization period.

 

Trust assets and income.    Customer assets held by the Trust Company, other than cash on deposit, are not included in these financial statements, since such items are not assets of the Trust Company. Trust fees are recorded on the accrual basis.

 

Earnings per share.    Basic earnings per share represents income available to common stockholders divided by the weighted-average number of common shares outstanding during the period. Diluted earnings per share reflects additional common shares that would have been outstanding if dilutive potential common shares had been issued. Potential common shares that may be issued by the Company relate solely to outstanding stock options. Earnings per share calculations are presented in Note 16.

 

Off-balance-sheet financial instruments.    In the ordinary course of business the Company has entered into off-balance-sheet financial instruments such as home equity lines of credit, commitments under credit card arrangements and standby letters of credit. Such financial instruments are recorded in the financial statements when they are funded or related fees are incurred or received.

 

Significant group concentration of credit risk.    Most of the Company’s business activity is with customers located in the counties of Lancaster, Northumberland, Richmond and Westmoreland, Virginia. The Company makes residential, commercial and consumer loans and a significant amount of the loan portfolio is comprised of real estate mortgage loans, which primarily are for single-family

 

27


Table of Contents

 

residences. The adequacy of collateral on real estate mortgage loans is highly dependent on changes to real estate values.

 

Advertising.    Advertising costs are expensed as incurred.

 

Reclassifications.    Certain reclassifications have been made to prior period balances to conform to the current year presentation.

 

Stock-based compensation plans.    SFAS No. 123, Accounting for Stock-Based Compensation, encourages all entities to adopt a fair value based method of accounting for employee stock compensation plans, whereby compensation cost is measured at the grant date based on the value of the award and is recognized over the service period, which is usually the vesting period. However, it also allows an entity to continue to measure compensation cost for those plans using the intrinsic value based method of accounting prescribed by Accounting Principles Board Opinion No. 25, Accounting for Stock Issued to Employees, whereby compensation cost is the excess, if any, of the quoted market price of the stock at the grant date (or other measurement date) over the amount an employee must pay to acquire the stock. The Company has elected to continue with the accounting methodology in Opinion No. 25. Stock options issued under the Company’s stock option plan have no intrinsic value at the grant date, and under Opinion No. 25 no compensation cost is recognized for them.

 

Had compensation cost for the Company’s stock option plans been determined based on the fair value at the grant dates for awards under the plan consistent with the method prescribed by SFAS No. 123, the Company’s net income and earnings per share would have been adjusted to the pro forma amounts as follows:

 

     Years Ended December 31,

 
     2004

    2003

    2002

 

Net income, as reported

   $ 2,181,360     $ 2,013,185     $ 2,301,401  

Total stock-based compensation expense determined under fair value based method for all awards, net of related tax effects

     (26,205 )     (89,199 )     (94,704 )
    


 


 


Pro forma net income

   $ 2,155,155     $ 1,923,986     $ 2,206,697  
    


 


 


Earnings per share:

                        

Basic—as reported

   $ 0.93     $ 0.87     $ 1.00  

Basic—pro forma

   $ 0.92     $ 0.83     $ 0.96  

Diluted—as reported

   $ 0.93     $ 0.86     $ 0.99  

Diluted—pro forma

   $ 0.91     $ 0.82     $ 0.96  

 

The fair value of each option granted was estimated on the date of grant using the Black-Scholes option pricing model. The assumptions used in the 2004 grants were a risk free rate of 4.24%, volatility of 8.98%, a dividend yield of 2.75%, and an expected life of ten years. The assumptions used for the 2003 grants were a risk free rate of 3.80%, volatility of 9.52%, a dividend yield of 2.58%, and an expected life of ten years. The assumptions used for the 2002 grants were a risk free rate of 4.20%, volatility of 7.32%, a dividend yield of 2.48%, and an expected life of ten years.

 

Recent Accounting Pronouncements.    In January 2003, the Financial Accounting Standards Board (“FASB”) issued FASB Interpretation No. 46, Consolidation of Variable Interest Entities (“FIN 46”). This Interpretation provides guidance with respect to the identification of variable interest entities when the assets, liabilities, non-controlling interests, and results of operations of a variable interest entity need to be included in a Company’s consolidated financial statements. Due to significant implementation issues,

 

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Table of Contents

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS (continued)

 

 

the FASB modified the wording of FIN 46 and issued FIN 46R in December of 2003. The adoption of FIN 46 and FIN 46R did not have a material effect on the Company’s consolidated financial position or consolidated results of operations.

 

Emerging Issues Task Force Issue No. (EITF) 03-1 “The Meaning of Other-Than-Temporary Impairment and Its Application to Certain Investments” was issued and is effective March 31, 2004. The EITF 03-1 provides guidance for determining the meaning of “other-than-temporarily impaired” and its application to certain debt and equity securities within the scope of Statement of Financial Accounting Standards No. 115 “Accounting for Certain Investments in Debt and Equity Securities” (“SFAS No. 115”) and investments accounted for under the cost method. The guidance requires that investments which have declined in value due to credit concerns or solely due to changes in interest rates must be recorded as other-than-temporarily impaired unless the Company can assert and demonstrate its intention to hold the security for a period of time sufficient to allow for a recovery of fair value up to or beyond the cost of the investment which might mean maturity. This issue also requires disclosures assessing the ability and intent to hold investments in instances in which an investor determines that an investment with a fair value less than cost is not other-than-temporarily impaired. On September 30, 2004, the Financial Accounting Standards Board decided to delay the effective date for the measurement and recognition guidance contained in Issue 03-1 although this delay does not suspend the requirement to recognize other-than-temporary impairments as required by existing authoritative literature. The disclosure guidance in Issue 03-1 was not delayed.

 

EITF No. 03-16, “Accounting for Investments in Limited Liability Companies” was ratified by the FASB and is effective for reporting periods beginning after June 15, 2004. Limited liability companies (LLCs) have characteristics of both corporations and partnerships, but are dissimilar from both in certain respects. Due to those similarities and differences, diversity in practice exists with respect to accounting for non-controlling investments in LLCs. The consensus reached was that an LLC should be viewed as similar to a corporation or similar to a partnership for purposes of determining whether a non-controlling investment should be accounted for using the cost method or the equity method of accounting.

 

In December 2004, the FASB issued Statement of Financial Accounting Standards No. 123 (revised 2004), “Share-Based Payment.” This Statement establishes standards for the accounting for transactions in which an entity exchanges its equity instruments for goods or services, primarily employee services, and is effective for interim or annual periods beginning after June 15, 2005. The Statement requires a public entity to measure the cost of employee services received in exchange for an award of equity instruments based on the grant-date fair value of the award (with limited exceptions). That cost will be recognized over the period during which an employee is required to provide service in exchange for the award.

 

Note 2. Unidentifiable Intangibles

 

The Company has unidentifiable intangibles recorded on the financial statements relating to the purchase of five branches. The balance of the intangibles at December 31, 2004, as reflected on the consolidated balance sheet was $2,807,842. Management has determined that these purchases qualified as acquisitions of businesses and therefore discontinued amortization, effective January 1, 2002, in accordance with Statement of Financial Accounting Standard No. 142. The core deposit intangibles balance is tested for impairment at least annually. Based on the testing, there were no impairment charges in 2004.

 

 

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Table of Contents

 

Note 3. Investment Securities

 

The aggregate amortized cost and fair values of the available for sale securities portfolio at December 31, 2004, and 2003, was as follows:

 

December 31, 2004

   Amortized
Cost


   Gross
Unrealized
Gains


   Gross
Unrealized
(Losses)


    Fair Value

U.S. Government agencies

   $ 12,178,591    $ 25,767    $ (85,636 )   $ 12,118,722

State and municipal obligations

     30,105,661      773,164      (45,322 )     30,833,503

Corporate Bonds

     7,539,474      190,791            7,730,265

Restricted Securities

     1,234,000                 1,234,000
    

  

  


 

Total

   $ 51,057,726    $ 989,722    $ (130,958 )   $ 51,916,490
    

  

  


 

December 31, 2003

   Amortized
Cost


   Gross
Unrealized
Gains


   Gross
Unrealized
(Losses)


    Fair Value

U.S. Government agencies

   $ 20,644,546    $ 66,236    $ (102,717 )   $ 20,608,065

State and municipal obligations

     36,498,604      1,196,751      (175,099 )     37,520,256

Corporate Bonds

     6,565,676      476,134            7,041,810

Restricted Securities

     1,323,600                 1,323,600
    

  

  


 

Total

   $ 65,032,426    $ 1,739,121    $ (277,816 )   $ 66,493,731
    

  

  


 

 

The aggregate amortized cost and fair values of the held to maturity securities portfolio at December 31, 2004, was as follows:

 

December 31, 2004

   Amortized
Cost


   Gross
Unrealized
Gains


   Gross
Unrealized
(Losses)


    Fair
Value


State and municipal obligations

   $ 429,815    $    $ (3,495 )   $ 426,320
    

  

  


 

 

Gross realized gains and gross realized losses on sales of securities were as follows:

 

Years Ended December 31,

   2004

   2003

   2002

Gross realized gains

   $ 246,345    $ 370,728    $ 2,800

Gross realized losses

     335          
    

  

  

Net realized gains

   $ 246,010    $ 370,728    $ 2,800
    

  

  

 

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Table of Contents

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS (continued)

 

 

The aggregate amortized cost and market values of the investment securities portfolio by contractual maturity at December 31, 2004, are shown below:

 

     Amortized Cost

   Fair Value

Due in one year or less

   $ 13,777,657    $ 13,758,442

Due after one year through five years

     21,260,523      21,841,051

Due after five through ten years

     14,971,529      15,265,485

Due after ten years

     243,832      243,832

Restricted securities

     1,234,000      1,234,000
    

  

     $ 51,487,541    $ 52,342,810
    

  

 

Securities with a market value of $11,877,145 and $12,319,466 at December 31, 2004 and 2003, respectively, were pledged as collateral for public deposits, repurchase agreements and for other purposes as required by law.

 

Securities in an unrealized loss position at December 31, 2004 and 2003, by duration of the unrealized loss, are shown below. No impairment has been recognized on any of the securities in a loss position because of management’s intent and demonstrated ability to hold securities to scheduled maturity or call dates. The unrealized loss positions at December 31, 2004 and 2003, were directly related to interest rate movements as there is minimal credit risk exposure in these investments. All securities are investment grade or better. Bonds with unrealized loss positions at 2004 year-end included 20 federal agencies and 17 municipal bonds, as shown below.

 

December 31, 2004


  Less than 12 months

  12 months or more

  Total

 

Fair

Value


  Unrealized
Loss


  Fair Value

  Unrealized
Loss


 

Fair

Value


  Unrealized
Loss


US Government agencies

  $ 7,907,795   $ 53,196   $ 1,652,560   $ 32,440   $ 9,560,355   $ 85,636

States and municipal obligations

    4,715,650     36,936     552,331     11,881     5,267,981     48,817
   

 

 

 

 

 

Total temporarily impaired securities

  $ 12,623,445   $ 90,132   $ 2,204,891   $ 44,321   $ 14,828,336   $ 134,453
   

 

 

 

 

 

December 31, 2003


  Less than 12 months

  12 months or more

  Total

 

Fair

Value


  Unrealized
Loss


 

Fair

Value


  Unrealized
Loss


 

Fair

Value


  Unrealized
Loss


US Government agencies

  $ 5,624,624   $ 102,717   $   $   $ 5,623,624   $ 102,717

States and municipal obligations

    5,170,948     175,099             5,170,948     175,099
   

 

 

 

 

 

Total temporarily impaired securities

  $ 10,794,572   $ 277,816   $   $   $ 10,794,572   $ 277,816
   

 

 

 

 

 

 

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Table of Contents

 

 

Note 4. Loans

 

The following is a summary of the balances of loans:

 

December 31,


   2004

    2003

 

Mortgage loans on real estate:

                

Construction

   $ 31,184,514     $ 24,959,214  

Secured by farmland

     2,017,226       1,134,584  

Secured by 1-4 family residential

     120,060,032       104,104,372  

Other real estate loans

     28,050,397       22,338,503  

Loans to farmers (except those secured by real estate)

     71,810       71,479  

Commercial and industrial loans (not secured by real estate)

     21,519,358       24,819,068  

Consumer installment loans

     9,897,965       10,555,735  

All other loans

     1,296,370       974,448  

Net deferred loan costs and fees

     1,284,967       1,395,125  
    


 


Total loans

   $ 215,382,639     $ 190,352,529  

Allowance for loan losses

     (2,032,185 )     (1,901,576 )
    


 


Loans, net

   $ 213,350,454     $ 188,450,953  
    


 


 

Note 5. Allowance for Loan Losses

 

An analysis of the change in the allowance for loan losses follows:

 

     2004

    2003

    2002

 

Balance, beginning of year

   $ 1,901,576     $ 1,696,914     $ 1,493,063  

Provision for loan losses

     300,000       312,000       471,000  

Recoveries

     31,874       13,032       21,467  

Loans charged off

     (201,265 )     (120,370 )     (288,616 )
    


 


 


Balance, end of year

   $ 2,032,185     $ 1,901,576     $ 1,696,914  
    


 


 


 

Information about impaired loans is as follows:

 

     2004

   2003

Impaired loans for which an allowance has been provided

   $ 979,701    $ 1,133,351

Impaired loans for which no allowance has been provided

         
    

  

Total impaired loans

   $ 979,701    $ 1,133,351
    

  

Allowance provided for impaired loans, included in the allowance for loan losses

   $ 572,930    $ 424,647
    

  

Average balance in impaired loans

   $ 983,451    $ 1,166,208
    

  

Interest income recognized

   $ 3    $ 43,790
    

  

 

At December 31, 2004, and 2003, non-accrual loans excluded from impaired loan disclosure under FASB 114 totaled $341,001 and $300,250, respectively. If interest on non-accrual loans had been accrued, such income would have approximated $71,704 in 2004 and $51,836 in 2003.

 

32


Table of Contents

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS (continued)

 

 

Note 6. Premises and Equipment, net

 

Components of premises and equipment included in the balance sheets at December 31, 2004, and 2003, were as follows:

 

December 31,


   2004

    2003

 

Land

   $ 734,430     $ 734,430  

Buildings and improvements

     7,086,141       6,333,549  

Furniture and equipment

     7,477,309       6,776,854  
    


 


Total cost

   $ 15,297,880     $ 13,844,833  

Less accumulated amortization and depreciation

     (6,211,438 )     (5,433,057 )
    


 


Premises and equipment, net

   $ 9,086,442     $ 8,411,776  
    


 


 

Amortization and depreciation expense for the years ended December 31, 2004, 2003 and 2002 totaled $770,720, $701,317 and $543,472, respectively.

 

Note 7. Deposits

 

The aggregate amount of time deposits in denominations of $100,000 or more at December 31, 2004, and 2003, was $29,563,261 and $31,716,430, respectively.

 

At December 31, 2004, the scheduled maturities of time deposits are as follows:

 

2005

   $ 26,101,081

2006

     35,553,806

2007

     14,073,613

2008

     9,528,455

2009

     3,918,990

Thereafter

     5,168
    

     $ 89,181,113
    

 

At December 31, 2004 and 2003, overdraft demand deposits reclassified to loans totaled $40,524 and $33,429, respectively.

 

33


Table of Contents

 

Note 8. Employee Benefit Plans

 

The following tables provide the reconciliation of changes in the benefit obligations and fair value of assets and a statement of funded status for the pension plan and postretirement plan of the Company.

 

     Pension Benefits

    Postretirement Benefits

 
     2004

    2003

    2002

    2004

    2003

    2002

 

Change in benefit obligation

                                                

Benefit obligation, beginning of year

   $ 2,557,250     $ 1,940,693     $ 1,469,173     $ 515,383     $ 576,206     $ 185,986  

Service cost

     237,011       187,941       154,040       15,316       13,180       13,001  

Interest cost

     166,221       135,849       110,188       32,609       39,117       13,019  

Actuarial (gain) / loss

     409,503       297,493       215,759       9,582       (91,153 )     372,165  

Benefit payments

     (72,248 )     (4,726 )     (8,467 )     (22,254 )     (21,967 )     (7,965 )
    


 


 


 


 


 


Benefit obligation, end of year

     3,297,737       2,557,250       1,940,693       550,636       515,383       576,206  
    


 


 


 


 


 


Change in plan assets

                                                

Fair value of plan assets, beginning of year

   $ 1,472,804     $ 1,098,955     $ 1,013,985           $        

Actual return on plan assets

     159,928       178,794       (70,503 )                  

Employer contributions

     771,589       199,781       163,940       22,254       21,967       7,965  

Benefits payments

     (72,248 )     (4,726 )     (8,467 )     (22,254 )     (21,967 )     (7,965 )
    


 


 


 


 


 


Fair value of plan assets, end of year

     2,332,073       1,472,804       1,098,955                    
    


 


 


 


 


 


Funded Status

                                                

Funded status

     (965,664 )     (1,084,446 )     (841,738 )     (550,636 )     (515,383 )     (576,206 )

Unrecognized prior service cost

     74,246       90,618       106,990                    

Unrecognized transition (asset) / obligation

                 (18,311 )     26,217       29,130       32,043  

Unrecognized actuarial loss

     1,410,099       1,071,063       884,819       255,925       266,343       388,033  
    


 


 


 


 


 


(Accrued) / Prepaid benefit cost

   $ 518,681     $ 77,235     $ 131,760     $ (268,494 )   $ (219,910 )     (156,130 )
    


 


 


 


 


 


Weighted-average assumptions as of December 31:

  

                               

Discount rate

     6.0 %     6.5 %     7.0 %     6.0 %     6.5 %     7.0 %

Expected return on plan assets

     8.5 %     8.5 %     9.0 %     0.0 %     0.0 %      

Rate of compensation increase

     5.0 %     5.0 %     5.0 %     5.0 %     5.0 %     5.0 %

Components of net periodic benefit cost

 

                               

Service cost

     237,011       187,941       154,040       15,316       13,180     $ 13,001  

Interest cost

     166,221       135,849       110,188       32,609       39,117       13,019  

Expected return on plan assets

     (134,758 )     (108,177 )     (98,866 )                  

Recognized net actuarial loss

     45,297       40,632       22,048       20,000       30,537       8,069  

Amortization of prior service cost

     16,372       16,372       16,372                    

Amortization of transition obligation

           (18,311 )     (18,306 )     2,913       2,913       2,913  
    


 


 


 


 


 


Net periodic benefit cost

   $ 330,143     $ 254,306     $ 185,476     $ 70,838     $ 85,747     $ 37,002  
    


 


 


 


 


 


 

The accumulated benefit obligation for the defined benefit pension plan was $1,855,516, $1,441,461, and $1,064,326 at December 31, 2004, 2003, and 2002, respectively.

 

34


Table of Contents

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS (continued)

 

 

Long-term rate of return.    The plan sponsor selects the assumption for the expected long-term rate of return on assets in consultation with their investment advisors and actuary. This rate is intended to reflect the average rate of earnings expected to be earned on the funds invested or to be invested to provide plan benefits. Historical performance is reviewed—especially with respect to real rates of return (net of inflation)—for the major asset classes held or anticipated to be held by the trust, and for the trust itself. Undue weight is not given to recent experience—that may not continue over the measurement period—with higher significance placed on current forecasts of future long-term economic conditions.

 

Because assets are held in a qualified trust, anticipated returns are not reduced for taxes. Further—solely for this purpose—the plan is assumed to continue in force and not terminate during the period during which assets are invested. However, consideration is given to the potential impact of current and future investment policy, cash flow into and out of the trust, and expenses (both investment and non-investment) typically paid from plan assets (to the extent such expenses are not explicitly estimated within periodic cost).

 

Asset allocation.    The pension plan’s weighted average asset allocations at September 30, 2004, and 2003, by asset category, are as follows:

 

Asset category


   2004

    2003

 

Mutual funds—fixed income

   41 %   48 %

Mutual funds—equity

   55 %   52 %

Other

   4 %   0 %
    

 

Total

   100 %   100 %
    

 

 

The trust fund is sufficiently diversified to maintain a reasonable level of risk without imprudently sacrificing return, with a targeted asset allocation of 50% fixed income and 50% equities. The Investment Manager selects investment fund managers with demonstrated experience and expertise, and funds with demonstrated historical performance, for the implementation of the Plan’s investment strategy. The Investment Manager will consider both actively and passively managed investment strategies and will allocate funds across the asset classes to develop an efficient investment structure.

 

It is the responsibility of the Trustee to administer the investments of the Trust within reasonable costs, being careful to avoid sacrificing quality. These costs include, but are not limited to, management and custodial fees, consulting fees, transaction costs and other administrative costs chargeable to the Trust.

 

The Company expects to contribute $324,479 to its pension plan for the Plan in 2005. Estimated future benefit payments are $2,651 for 2005, $17,285 for 2006, $28,200 for 2007, $41,134 for 2008, $52,181 for 2009 and $1,004,260 for 2010 through 2014.

 

Postretirement benefits plan.    The weighted average discount rates used for the post retirement benefits calculation was 6.0% and 6.5% at the end of 2004 and 2003. The weighted average rate of compensation increase was 5.0% for 2004 and 2003. For measurement purposes, the assumed annual rate of increase in per capita health care

 

35


Table of Contents

 

costs of covered benefits was 10.0% in 2005 and 2006, 8.0% in 2007 and 2008, and 6.0% in 2009 and thereafter. If assumed health care cost trend rates were increased by 1 percentage point each year, the accumulated postretirement benefit obligation at December 31, 2004, would be increased by $8,592, and the aggregate of the service and interest cost components of net periodic postretirement benefit cost for the year ended December 31, 2004, would be increased by $717. If assumed health care cost trend rates were decreased by 1 percentage point each year, the accumulated postretirement benefit obligation at December 31, 2004, would be decreased by $7,872, and the aggregate of the service and interest cost components of net periodic postretirement benefit cost for the year ended December 31, 2004, would be decreased by $655.

 

The Company expects to contribute $27,843 to its postretirement plan in 2005.

 

In addition, as of December 31, 2004, and 2003, the Company paid approximately $16,674 and $18,000, respectively, for employees who retired prior to adoption of FASB No. 106, Employers’ Accounting for Postretirement Benefits Other Than Pensions.

 

401(k) Retirement Plan.    The Company has a 401(k) retirement plan covering substantially all employees who have completed six months of service. Employees may contribute up to 15% of their salaries and the Company matches 100% of the first 2% and 25% of the next 2% of employee’s contributions. Additional contributions can be made at the discretion of the Board of Directors. Contributions to this plan amounted to $65,914, $60,022, and $49,530, for the years ended December 31, 2004, 2003 and 2002, respectively.

 

Note 9. Financial Instruments With Off-Balance Sheet Risk

 

In the normal course of business, the Company offers various financial products to its customers to meet their credit and liquidity needs. These instruments involve elements of credit and interest rate risk in excess of the amount recognized in the consolidated balance sheets. The Company’s exposure to credit loss in the event of nonperformance by the other party to the financial instruments for commitments to extend credit and standby letters of credit written is represented by the contractual amount of these instruments. The Company uses the same credit policies in making commitments and conditional obligations as it does for on-balance sheet instruments. Unless otherwise noted, the Company does not require collateral or other security to support financial instruments with credit risk.

 

Subject to its normal credit standards and risk monitoring procedures, the Company makes contractual commitments to extend credit. Commitments generally have fixed expiration dates or other termination clauses and may require payment of a fee. Since many of the commitments may expire without being completely drawn upon, the total commitment amounts do not necessarily represent future cash requirements. At December 31, 2004 and 2003, the Company had outstanding loan commitments approximating $42,232,000 and $35,167,000, respectively.

 

Conditional commitments are issued by the Company in the form of performance stand-by letters of credit, which guarantee the performance of a customer to a third party. At December 31, 2004 and 2003, commitments under outstanding performance stand-by letters of credit aggregated $522,358 and $439,000, respectively. The credit risk of issuing letters of credit is essentially the same as that involved in extending loan facilities to customers.

 

The Company had unused lines of credit with nonaffiliated banks totaling $28,250,000 and $35,785,000 as of December 31, 2004, and 2003.

 

36


Table of Contents

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS (continued)

 

 

Note 10. Restrictions on Cash and Due From Banks

 

The Federal Reserve requires banks to maintain cash reserves against certain categories of deposit liabilities. At December 31, 2004, and 2003, the aggregate amount of daily average required reserves for the final weekly reporting period was approximately $3,311,000, and $2,272,000, respectively.

 

The Company has approximately $2,096,292 in deposits in financial institutions in excess of amounts insured by the Federal Deposit Insurance Corporation at December 31, 2004.

 

Note 11. Long-Term Debt

 

At December 31, 2004, the Company had Federal Home Loan Bank (“FHLB”) debt consisting of one advance for $7.5 million. The interest rate is variable at the three-month London Interbank Offering Rate (“LIBOR”) minus 50 basis points until May 15, 2005, after which it is fixed at 3.92%, maturing on May 14, 2007. At December 31, 2004, the actual rate was 1.78%. Interest is payable quarterly. This instrument has an early conversion option which gives FHLB the option to convert, in whole only, into a three-month LIBOR-based floating rate advance, effective May 16, 2005. If the FHLB elects to convert, the Company may elect to terminate, in whole or in part, without a prepayment fee.

 

Advances on the FHLB line are secured by a blanket lien on qualified 1 to 4 family residential real estate loans. Immediate available credit, as of December 31, 2004, was $11.5 million.

 

Note 12. Income Taxes

 

The provision for income taxes consisted of the following for the years ended December 31, 2004, 2003, and 2002.

 

     2004

    2003

   2002

Currently payable

   $ 781,925     $ 410,237    $ 702,855

Deferred

     (21,911 )     251,178      166,684
    


 

  

     $ 760,014     $ 661,415    $ 869,539
    


 

  

 

The reasons for the differences between the statutory Federal income tax rates and the effective tax rates are summarized as follows:

 

     2004

    2003

    2002

 

Statutory rates

   34.0 %   34.0 %   34.0 %

(Decrease) resulting from:

                  

Effect of tax-exempt income

   (8.2 )   (9.3 )   (6.5 )

Other, net

           (.1 )
    

 

 

     25.8 %   24.7 %   27.4 %
    

 

 

 

37


Table of Contents

 

The components of the net deferred tax assets and liabilities included in other assets (liabilities) are as follows at December 31, 2004, 2003, and 2002.

 

     2004

    2003

    2002

 

Deferred tax assets

                        

Allowance for loan losses

   $ 567,866     $ 523,459     $ 453,874  

Interest on non-accrual loans

     42,003       17,624       3,428  

Post retirement benefits

     102,653       80,071       53,084  

Deferred compensation

     110,108       101,844       98,333  

Other

     2,257       2,674       16,692  
    


 


 


       824,887       725,672       625,411  
    


 


 


Deferred tax liabilities

                        

Unrealized gain on available-for-sale securities

     (291,980 )     (496,844 )     (836,872 )

Pension plan

     (286,674 )     (288,600 )     (112,724 )

Depreciation

     (484,874 )     (477,337 )     (378,161 )

Amortization of intangible

     (237,500 )     (158,333 )     (79,167 )

Deferred loan fees and costs

     (436,889 )     (474,343 )     (494,783 )

Other

     (78,538 )     (48,558 )     (30,897 )
    


 


 


       (1,816,455 )     (1,944,015 )     (1,932,604 )
    


 


 


Net deferred tax liabilities

   $ (991,568 )   $ (1,218,343 )   $ (1,307,193 )
    


 


 


 

Note 13. Regulatory Requirements and Restrictions

 

The primary source of funds available to the Parent Company is the payment of dividends by the subsidiary Bank. Banking regulations limit the amount of dividends that may be paid without prior approval of the Bank’s regulatory agency. As of December 31, 2004, the aggregate amount of unrestricted funds, which could be transferred from the banking subsidiary to the Parent Company, without prior regulatory approval, totaled $4,140,564 or 16.0% of consolidated net assets. The Company and Bank are subject to various regulatory capital requirements administered by the Federal banking agencies. Failure to meet minimum capital requirements can initiate certain mandatory, and possibly additional discretionary, actions by regulators that, if undertaken, could have a direct material effect on the Company and Bank’s financial statements. Under capital adequacy guidelines and the regulatory framework for prompt corrective action, the Company and the Bank must meet specific capital guidelines that involve quantitative measures of their assets, liabilities, and certain off-balance-sheet items as calculated under regulatory accounting practices. The capital amounts and classifications are also subject to qualitative judgments by the regulators about components, risk weightings, and other factors. Prompt corrective action provisions are not applicable to bank holding companies.

 

Quantitative measures established by regulation to ensure capital adequacy require the Company and the Bank to maintain minimum amounts and ratios (set forth in the table below) of total and Tier 1 capital (as defined in the regulations) to risk-weighted assets (as defined), and of Tier 1 capital (as defined) to average assets (as defined). Management believes, that as of December 31, 2004 and 2003, the Company and the Bank meet all capital adequacy requirements to which they are subject.

 

As of December 31, 2004, the most recent notification from the Federal Reserve Bank categorized the Bank as well capitalized under the framework for prompt corrective action. To be categorized as well capitalized, an institution must maintain minimum total risk-based, Tier 1 risk-based, and Tier 1 leverage

 

38


Table of Contents

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS (continued)

 

 

ratios as set forth in the table. There are no conditions or events since that notification that management believes have changed the Bank’s category.

 

The Company’s and the Bank’s actual capital amounts and ratios as of December 31, 2004, and 2003, are presented in the tables below:

 

     Actual

    Minimum
Capital Requirement


   

Minimum

To Be Well
Capitalized Under
Prompt Corrective
Action Provisions


 
(Amounts in Thousands)    Amount

   Ratio

    Amount

   Ratio

    Amount

   Ratio

 

As of December 31, 2004:

                                       

Total Capital (to Risk Weighted Assets)

                                       

Consolidated

   $ 24,477    11.24 %   $ 17,415    8.00 %     N/A    N/A  

Bank of Lancaster

   $ 22,741    10.53 %   $ 17,284    8.00 %   $ 21,605    10.00 %

Tier 1 Capital (to Risk Weighted Assets)

                                       

Consolidated

   $ 22,444    10.31 %   $ 8,708    4.00 %     N/A    N/A  

Bank of Lancaster

   $ 20,708    9.58 %   $ 8,642    4.00 %   $ 12,963    6.00 %

Tier 1 Capital (to Average Assets)

                                       

Consolidated

   $ 22,444    7.42 %   $ 12,098    4.00 %     N/A    N/A  

Bank of Lancaster

   $ 20,708    6.88 %   $ 12,039    4.00 %   $ 15,049    5.00 %

 

 

     Actual

   

Minimum

Capital Requirement


   

Minimum

To Be Well
Capitalized Under
Prompt
Corrective Action
Provisions


 
(Amounts in Thousands)    Amount

   Ratio

    Amount

   Ratio

    Amount

   Ratio

 

As of December 31, 2003:

                                       

Total Capital (to Risk Weighted Assets)

                                       

Consolidated

   $ 23,208    12.06 %   $ 15,397    8.00 %     N/A    N/A  

Bank of Lancaster

   $ 20,812    10.91 %   $ 15,264    8.00 %   $ 19,080    10.00 %

Tier 1 Capital (to Risk Weighted Assets)

                                       

Consolidated

   $ 21,306    11.07 %   $ 7,698    4.00 %     N/A    N/A  

Bank of Lancaster

   $ 18,910    9.91 %   $ 7,632    4.00 %   $ 11,448    6.00 %

Tier 1 Capital (to Average Assets)

                                       

Consolidated

   $ 21,306    7.32 %   $ 11,636    4.00 %     N/A    N/A  

Bank of Lancaster

   $ 18,910    6.59 %   $ 11,477    4.00 %   $ 14,346    5.00 %

 

Note 14. Employee Stock Ownership Plan

 

The Company has a noncontributory Employee Stock Ownership Plan (“ESOP”) for the benefit of all eligible employees who have completed twelve months of service and who have attained the age of 21 years. Contributions to the plan are at the discretion of the Board of Directors. Contributions are allocated in the ratio to which the covered compensation of each participant bears to the aggregate covered compensation of all participants for the plan year. Allocations are limited to 25% of eligible participant compensation. Participant accounts are 30% vested after three years, 40% vested after four years with vesting increasing 20% each year thereafter, until 100% vested. The plan had 126,713

 

39


Table of Contents

 

allocated shares as of December 31, 2004. Contributions to the plan were $50,000, $50,000 and $100,000 for 2004, 2003 and 2002, respectively. Dividends on the Company’s stock held by the ESOP were $77,053, $73,794 and $65,013 in 2004, 2003 and 2002, respectively. Shares held by the ESOP are considered outstanding for purposes of computing net earnings per share.

 

Note 15. Stock-Based Compensation Plans

 

The Company has four stock-based compensation plans. The 1985 and 1994 Incentive Stock Option Plans are expired and no additional shares may be granted under these plans. The 2003 Incentive Stock Option Plan was approved by shareholders on May 19, 2003, and makes 175,000 shares available for grant. The first grants from the 2003 plan occurred in 2004 for a total of 25,000 shares. Under these plans, the exercise price of each option equals the market price of the Company’s common stock on the date of grant and an option’s maximum term is ten years. Options granted are exercisable only after meeting certain performance targets during a specified time period. If the targets are not met, the options are forfeited.

 

Under the 1998 Non-Employee Directors Stock Option Plan, the Company grants an option of 250 shares to each non-employee director annually. The plan had 17,500 shares available for grant at December 31, 2004.

 

A summary of the status of the incentive stock option plans as of December 31, 2004, 2003, and 2002, and changes during the years ending on those dates is presented below:

 

     2004

   2003

   2002

     Shares

    Weighted
Average
Exercise
Price


   Shares

    Weighted
Average
Exercise
Price


   Shares

    Weighted
Average
Exercise
Price


Outstanding at beginning of year

   182,682     $ 13.58    164,872     $ 14.13    146,682     $ 13.20

Granted

   32,000       15.91    30,500       14.86    41,500       16.57

Exercised

   (7,700 )     8.70    (1,000 )     7.75    (10,000 )     7.15

Forfeited

   (14,861 )     14.80    (11,690 )     16.58    (13,310 )     16.75
    

 

  

 

  

 

Outstanding at end of year

   192,121     $ 13.57    182,682     $ 13.58    164,872     $ 14.13
    

 

  

 

  

 

Options exercisable at year-end

   167,121            158,682            129,372        
    

        

        

     

 

The weighted average fair value of options granted during 2004 and 2003 was $2.26 and $2.10, respectively.

 

The status of the options outstanding at December 31, 2004 is as follows:

 

Options Outstanding


 

Options Exercisable


Range of

Exercise

Prices


 

Number
Outstanding


  

Weighted
Average
Remaining
Contractual
Life


 

Number Exercisable


 

Weighted
Average
Exercise Price


$8.25-$13.75

  49,568    1.68 yrs   49,568   $10.20

$14.50-$17.50

  142,553    7.00 yrs               117,553   $16.15
   
  
 
 
    192,121    5.63 yrs   167,121   $14.38
   
      
   

 

40


Table of Contents

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS (continued)

 

 

Note 16. Earnings Per Share

 

The following shows the weighted average number of shares used in computing the earnings per share and the effect on weighted average number of shares of diluted potential common stock.

 

     Years Ended December 31,

     2004

   2003

   2002

Net Income available to common shareholders

   $ 2,181,360    $ 2,013,185    $ 2,301,401

Average number of common shares outstanding

     2,337,788      2,313,596      2,301,364

Effect of dilutive options

     18,810      24,885      8,595
    

  

  

Average number of common shares

     2,356,598      2,338,481      2,309,959
    

  

  

 

As of December 31, 2004, 2003, and 2002, options on 124,414 shares, 74,308 shares, and 86,304 shares, respectively, were not included in computing earnings per common share—assuming dilution, because their effects were antidilutive.

 

Note 17. Related Parties

 

The Company has entered into transactions with its directors and principal officers of the Company, their immediate families and affiliated companies in which they are the principal stockholders (related parties). The aggregate amount of loans to such related parties was approximately $2,694,486 and $2,963,803 at December 31, 2004, and 2003, respectively. All such loans, in the opinion of the management, were made in the normal course of business on the same terms, including interest rate and collateral, as those prevailing at the time for comparable transactions.

 

Balance, January 1, 2004

   $ 2,963,803  

New loans and extensions to existing loans

     471,500  

Repayments and other reductions

     (740,817 )
    


Balance, December 31, 2004

   $ 2,694,486  
    


 

Commitments to extend credit to directors and their related interests were $1,146,368 and $778,981 in 2004 and 2003, respectively.

 

41


Table of Contents

 

Note 18. Fair Value of Financial Instruments

 

The estimated fair values of financial instruments are shown in the following table. The carrying amounts in the table are included in the balance sheet under the applicable captions.

 

     December 31, 2004

   December 31, 2003

     Carrying
Amount


   Fair Value

   Carrying
Amount


   Fair Value

Financial Assets:

                           

Cash and due from banks

   $ 8,572,672    $ 8,572,672    $ 7,762,030    $ 7,762,030

Interest-bearing deposits

     104,949      104,949      102,868      102,868

Federal funds sold

     13,989,278      13,989,278      13,907,525      13,907,525

Securities available-for-sale

     51,916,490      51,916,490      66,493,731      66,493,731

Securities held-to-maturity

     429,815      426,320          

Loans, net

     213,350,454      217,070,284      188,450,953      188,947,767

Accrued interest receivable

     1,163,976      1,163,976      1,261,784      1,261,784

Financial liabilities:

                           

Noninterest-bearing deposits

   $ 38,877,338    $ 38,877,338    $ 34,290,391    $ 34,290,391

Savings and other interest- bearing deposits

     133,887,530      133,892,391      126,127,299      126,122,327

Time deposits

     89,181,113      90,479,859      96,665,504      99,096,992

Securities sold under repurchase agreements

     6,342,456      6,342,456      6,478,601      6,478,601

FHLB Advance

     7,500,000      7,498,740          

Accrued interest payable

     219,340      219,340      219,641      219,641

 

The above presentation of fair values is required by Statement on Financial Accounting Standards No. 107, Disclosures About Fair Value of Financial Instruments. The fair values shown do not necessarily represent the amounts which would be received on immediate settlement of the instruments. Statement No. 107 excludes certain financial instruments and all non-financial instruments from its disclosure requirements. Accordingly, the aggregate fair value amounts presented do not represent the underlying value of the Company.

 

The following methods and assumptions were used to estimate the fair value of each class of financial instrument.

 

The carrying amounts of cash and due from banks, federal funds sold, non-interest-bearing deposits, and securities sold under repurchase agreements, represent items which do not present significant market risks, are payable on demand, or are of such short duration that carrying value approximates market value.

 

Securities are valued at the quoted market prices for the individual securities held. Therefore carrying value equals market value.

 

The fair value of loans is estimated by discounting future cash flows using the interest rates at which similar loans would be made to borrowers as of December 31, 2004.

 

Other time deposits are presented at estimated fair value using interest rates offered for deposits of similar remaining maturities as of December 31, 2004.

 

The fair value of the FHLB Advance is estimated by discounting its future cash flows using the interest rate offered for similar advances as of December 31, 2004.

 

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Table of Contents

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS (continued)

 

 

The fair value of commitments to extend credit is estimated using the fees currently charged to enter similar agreements, taking into account the remaining terms of the agreements and the present credit worthiness of the counterparties. For fixed-rate loan commitments, fair value also considers the difference between current levels of interest rates and the committed rates.

 

The fair value of standby letters of credit is based on fees currently charged for similar agreements or on the estimated cost to terminate them or otherwise settle the obligations with the counterparties at the reporting date.

 

At December 31, 2004, and 2003, the fair value of loan commitments and standby letters of credit was immaterial.

 

Note 19. Condensed Financial Information of Parent Company

 

Financial information pertaining only to Bay Banks of Virginia, Inc. is as follows:

 

     2004

   2003

Condensed Balance Sheets

             

Assets

             

Cash and due from banks

   $ 438,152    $ 1,009,873

Investments in subsidiaries

     25,131,737      23,690,305

Premises and equipment, net

     131,811      149,147

Other assets

     372,507      416,078
    

  

Total assets

   $ 26,074,207    $ 25,265,403
    

  

Liabilities and Shareholders’ Equity

Liabilities

             

Deferred directors’ compensation

   $ 297,763    $ 274,438

Other liabilities

     51,963      7,602
    

  

Total liabilities

   $ 349,726    $ 282,040

Total shareholders’ equity

     25,724,481      24,983,363
    

  

Total liabilities and shareholders’ equity

   $ 26,074,207    $ 25,265,403
    

  

 

     2004

    2003

    2002

 
Condensed Statements of Income                         

Dividends from subsidiaries

   $ 750,000     $ 1,275,000     $ 1,225,000  

Other income

     5,825       26,043        
    


 


 


Total non-interest income

     755,825       1,301,043       1,225,000  
    


 


 


Total non-interest expense

     338,987       364,746       186,766  
    


 


 


Income before income taxes and equity in undistributed earnings of subsidiaries

     416,838       936,297       1,038,234  

Income tax benefit

     (85,413 )     (115,159 )     (63,500 )
    


 


 


Income before equity in undistributed earnings of subsidiaries

     502,251       1,051,456       1,101,734  
    


 


 


Equity in undistributed earnings of subsidiaries

     1,679,109       961,729       1,199,667  
    


 


 


Net income

   $ 2,181,360     $ 2,013,185     $ 2,301,401  
    


 


 


 

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Table of Contents

 

     2004

    2003

    2002

 
Condensed Statement of Cash Flows                         

Cash Flows from Operating Activities:

                        

Net income

   $ 2,181,360     $ 2,013,185     $ 2,301,401  

Adjustments to reconcile net income to net cash provided by operating activities:

                        

Depreciation and amortization

     24,625       25,826       28,758  

Equity in undistributed earnings of subsidiaries

     (1,679,109 )     (961,729 )     (1,199,667 )

(Increase) in other assets

     (15,905 )     (79,416 )     (16,467 )

Net change in deferred directors’ compensation

     23,325       14,771       (6,581 )

Increase / (Decrease) in other liabilities

     96,548       (275,132 )     139,865  
    


 


 


Net cash provided by operating activities

     630,844       737,505       1,247,309  
    


 


 


Cash Flows from Investing Activities:

                        

Net change in due from subsidiaries

                 136,745  

Investment in subsidiaries

     (160,000 )            

Purchases of premises and equipment

                  
    


 


 


Net cash provided by (used in) investing activities

     (160,000 )           136,745  

Cash Flows from Financing Activities:

                        

Proceeds from issuance of common stock

     424,407       395,937       380,789  

Dividends paid

     (1,414,327 )     (1,318,104 )     (1,150,503 )

Repurchase of stock

     (52,645 )     (109,358 )     (469,583 )
    


 


 


Net cash used in financing activities

     (1,042,565 )     (1,031,525 )     (1,239,297 )
    


 


 


Net increase (decrease) in cash and due from banks

     (571,721 )     (294,020 )     144,757  

Cash and due from banks at January 1

     1,009,873       1,303,893       1,159,136  
    


 


 


Cash and due from banks at December 31

   $ 438,152     $ 1,009,873     $ 1,303,893  
    


 


 


 

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Table of Contents

NOTES TO CONSOLIDATED FINANCIAL STATEMENTS (continued)

 

 

Note 20. Quarterly Condensed Statements of Income (unaudited)

 

2004 Quarter ended


   March 31

   June 30

   September 30

   December 31

(in thousands)                    

Total interest income

   $ 3,400    $ 3,435    $ 3,554    $ 3,696

Net interest income after provision for loan losses

     2,262      2,306      2,410      2,497

Other income

     691      654      685      760

Other expenses

     2,387      2,324      2,318      2,294

Income before income taxes

     565      636      776      964

Net income

     397      451      590      743
(in dollars)                    

Earnings per common share—assuming dilution

   $ 0.17    $ 0.19    $ 0.25    $ 0.32

Dividends per common share

   $ 0.15    $ 0.15    $ 0.15    $ 0.155

2003 Quarter ended


   March 31

   June 30

   September 30

   December 31

(in thousands)                    

Total interest income

   $ 3,410    $ 3,349    $ 3,244    $ 3,325

Net interest income after provision for loan losses

     2,064      2,044      2,021      2,122

Other income

     610      756      680      914

Other expenses

     2,043      2,196      2,118      2,179

Income before income taxes

     630      604      583      858

Net income

     439      439      464      671
(in dollars)                    

Earnings per common share—assuming dilution

   $ 0.19    $ 0.19    $ 0.20    $ 0.28

Dividends per common share

   $ 0.14    $ 0.14    $ 0.14    $ 0.15

 

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Table of Contents

 

 

LOGO

Yount, Hyde & Barbour, P.C.    

Certified Public Accountants    

and Consultants    

              

 

REPORT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM

 

To the Shareholders and Directors

Bay Banks of Virginia, Inc.

and Subsidiaries

Kilmarnock, Virginia

 

We have audited the accompanying consolidated balance sheets of Bay Banks of Virginia, Inc. and Subsidiaries as of December 31, 2004 and 2003, and the related consolidated statements of income, changes in shareholders’ equity and cash flows for each of the three years in the period ended December 31, 2004. These financial statements are the responsibility of the Company’s management. Our responsibility is to express an opinion on these financial statements based on our audits.

 

We conducted our audits in accordance with the standards of the Public Company Accounting Oversight Board (United States). Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits provide a reasonable basis for our opinion.

 

In our opinion, the consolidated financial statements referred to above present fairly, in all material respects, the financial position of Bay Banks of Virginia, Inc. and Subsidiaries as of December 31, 2004 and 2003, and the results of their operations and their cash flows for each of the three years in the period ended December 31, 2004, in conformity with U.S. generally accepted accounting principles.

 

LOGO

 

Winchester, Virginia

January 21, 2005

 

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Table of Contents

ITEM 9: CHANGES IN AND DISAGREEMENTS WITH ACCOUNTANTS ON ACCOUNTING AND FINANCIAL DISCLOSURE

 

None.

 

ITEM 9A: CONTROLS AND PROCEDURES

 

As of the end of the period to which this report relates, the Company has carried out an evaluation, under the supervision and with the participation of the Company’s management, including the Company’s Chief Executive Officer and Chief Financial Officer, of the effectiveness of the design and operation of the Company’s disclosure controls and procedures pursuant to Rule 13a-14 of the Exchange Act. Based upon that evaluation, the Company’s Chief Executive Officer and Chief Financial Officer concluded that the Company’s disclosure controls and procedures are effective in timely alerting them to material information relating to the Company (including its consolidated subsidiaries) required to be included in the Company’s periodic SEC filings. There have been no significant changes in the Company’s internal controls or in other factors that could significantly affect internal controls subsequent to the date the Company carried out its evaluation.

 

ITEM 9B: OTHER INFORMATION

 

None.

 

PART III

 

ITEM 10: DIRECTORS AND EXECUTIVE OFFICERS OF THE REGISTRANT

 

All required information is detailed in the Company’s 2005 definitive proxy statement for the annual meeting of shareholders (“Definitive Proxy Statement”), which is expected to be filed with the SEC within the required time period, and is incorporated herein by reference.

 

ITEM 11: EXECUTIVE COMPENSATION

 

Information on executive compensation is provided in the Definitive Proxy Statement and is incorporated herein by reference.

 

ITEM 12: SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT AND RELATED STOCKHOLDER MATTERS

 

Information on security ownership of certain beneficial owners and management is provided in the Definitive Proxy Statement, and is incorporated herein by reference.

 

47


Table of Contents

The following table summarizes information, as of December 31, 2004, relating to the Company’s stock incentive plans, pursuant to which grants of options to acquire shares of common stock may be granted from time to time.

 

At December 31, 2004


  

Number of Shares
To be Issued
Upon Exercise

Of Outstanding
Options,
Warrants and
Rights(1)


    Weighted-Average
Exercise Price of
Outstanding Options,
Warrants and Rights


   Number of Shares
Remaining Available
for Future Issuance Under
Equity Compensation Plan


Equity compensation plans Approved by shareholders

   192,121 (1)   $ 13.57    167,500

Equity compensation plans not approved by shareholders

   —         —      —  
    

 

  

Total

   192,121     $ 13.57    167,500

(1) Consists of options granted pursuant to the Company’s incentive stock option plans.

 

ITEM 13: CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS

 

Information on certain relationships and related transactions are detailed in the Definitive Proxy Statement and incorporated herein by reference.

 

ITEM 14: PRINCIPAL ACCOUNTING FEES AND SERVICES

 

Information on accounting fees and services is provided in the Definitive Proxy Statement and is incorporated herein by reference.

 

PART IV

 

ITEM 15: EXHIBITS, FINANCIAL STATEMENT SCHEDULES.

 

(a)1.    Financial Statements are included in Part II, Item 8, Financial Statements and Supplementary Data
(a)2.    All required tables are included in Part I, Item 7, Managements Discussion and Analysis of Financial Condition and Results
of Operations
(a)3.    Exhibits:
     No.

  

Description


     3.1    Articles of Incorporation, as amended, of Bay Banks of Virginia, Inc. (Incorporated by reference to previously filed Form 10-K for the year ended December 31, 2002).
     3.2    Bylaws, as amended, of Bay Banks of Virginia, Inc. (filed herewith).
     10.1    1994 Incentive Stock Option Plan (Incorporated by reference to the previously filed Form S-4EF, Commission File number 333-22579, dated February 28, 1997).
     10.2    1998 Non-Employee Directors Stock Option Plan (Incorporated by reference to the previously filed Form 10-K for the year ended December 31, 1999).
     10.3    2003 Incentive Stock Option Plan. (Incorporated by reference to Form S-8, Commission File Number 333-112947, previously filed on February 19, 2004).
     11.0    Statement re: Computation of per share earnings. (Incorporated herein by reference to Note 1 of the 2004 Annual Report to Shareholders).
     21.0    Subsidiaries of the Company (filed herewith).
     23.1    Consent of Yount, Hyde & Barbour, P.C. (filed herewith)
     31.1    Section 302 Certification (filed herewith).
     31.2    Section 302 Certification (filed herewith).
     32.0    Section 906 Certification (filed herewith).

 

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Table of Contents

SIGNATURES

 

Pursuant to the requirements of Section 13 or 15(d) of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized, on the 16th day of March, 2005.

 

Bay Banks of Virginia, Inc.

(registrant)

By:

 

/s/ Austin L. Roberts, III


   

Austin L. Roberts, III,

   

President and Chief Executive Officer

   

(Principal Executive Officer)

 

Pursuant to the requirements of the Securities Exchange Act of 1934, this report has been signed below by the following persons on behalf of the registrant, and in the capacities indicated, on the 16th day of March 2005.

 

/s/ Ammon G. Dunton, Jr.


Ammon G. Dunton, Jr.

Chairman, Board of Directors

Director

/s/ Austin L. Roberts, III


Austin L. Roberts, III

President and CEO

Director

/s/ Robert C. Berry, Jr.


Robert C. Berry, Jr.

Vice President

Director

/s/ Weston F. Conley, Jr.


Weston F. Conley, Jr.

Director

/s/ Thomas A. Gosse


Thomas A. Gosse

Director

/s/ Richard A. Farmar, III


Richard A. Farmar, III

Director

/s/ Allen C. Marple


Allen C. Marple

Director

/s/ Richard C. Abbott


Richard C. Abbott

Acting Treasurer and Principal Financial and Accounting Officer

 

49