-----BEGIN PRIVACY-ENHANCED MESSAGE----- Proc-Type: 2001,MIC-CLEAR Originator-Name: webmaster@www.sec.gov Originator-Key-Asymmetric: MFgwCgYEVQgBAQICAf8DSgAwRwJAW2sNKK9AVtBzYZmr6aGjlWyK3XmZv3dTINen TWSM7vrzLADbmYQaionwg5sDW3P6oaM5D3tdezXMm7z1T+B+twIDAQAB MIC-Info: RSA-MD5,RSA, SJAEsZjqi8uC6gi8uUfqBmbsOLoIimtSNM4K2wHs33ckujXgoCJFaRerMkeNtC6p QsiNwSkKY7vI434NJnQzZg== 0001104659-10-023360.txt : 20100429 0001104659-10-023360.hdr.sgml : 20100429 20100429162429 ACCESSION NUMBER: 0001104659-10-023360 CONFORMED SUBMISSION TYPE: 10-Q PUBLIC DOCUMENT COUNT: 4 CONFORMED PERIOD OF REPORT: 20100331 FILED AS OF DATE: 20100429 DATE AS OF CHANGE: 20100429 FILER: COMPANY DATA: COMPANY CONFORMED NAME: EPIQ SYSTEMS INC CENTRAL INDEX KEY: 0001027207 STANDARD INDUSTRIAL CLASSIFICATION: SERVICES-COMPUTER PROGRAMMING SERVICES [7371] IRS NUMBER: 481056429 STATE OF INCORPORATION: MO FISCAL YEAR END: 1231 FILING VALUES: FORM TYPE: 10-Q SEC ACT: 1934 Act SEC FILE NUMBER: 000-22081 FILM NUMBER: 10782065 BUSINESS ADDRESS: STREET 1: 501 KANSAS AVENUE CITY: KANSAS CITY STATE: KS ZIP: 66105-1309 BUSINESS PHONE: 9136219500 MAIL ADDRESS: STREET 1: 501 KANSAS AVENUE CITY: KANSAS CITY STATE: KS ZIP: 66105-1309 FORMER COMPANY: FORMER CONFORMED NAME: ELECTRONIC PROCESSING INC DATE OF NAME CHANGE: 19961116 10-Q 1 a10-6091_110q.htm 10-Q

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UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

WASHINGTON, D. C. 20549

 

FORM 10-Q

 

(Mark One)

 

x      QUARTERLY REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

 

For the quarterly period ended March 31, 2010

 

or

 

o         TRANSITION REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934

 

For the transition period from                      to                     

 

Commission File Number 0-22081

 


 

EPIQ SYSTEMS, INC.

(Exact name of registrant as specified in its charter)

 

Missouri

 

48-1056429

(State or other jurisdiction of
incorporation or organization)

 

(I.R.S. Employer
Identification No.)

 

 

 

501 Kansas Avenue, Kansas City, Kansas

 

66105-1300

(Address of principal executive offices)

 

(Zip Code)

 

913-621-9500

(Registrant’s telephone number)

 

None

(Former name, former address and former fiscal year, if changed since last report)

 

Indicate by check mark whether the registrant (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days.  Yes x No o

 

Indicate by check mark whether the registrant has submitted electronically and posted on its corporate Web site, if any, every Interactive Data File required to be submitted and posted pursuant to Rule 405 of Regulation S-T (§232.405 of this chapter) during the preceding 12 months (or for such shorter period that the registrant was required to submit and post such files).  Yes o No o

 

Indicate by check mark whether the registrant is a large accelerated filer, an accelerated filer, a non-accelerated filer, or a smaller reporting company.  See the definitions of “large accelerated filer,” “accelerated filer” and “smaller reporting company” in Rule 12b-2 of the Exchange Act.

 

Large accelerated filer o

 

Accelerated filer x

 

 

 

Non-accelerated filer o
(Do not check if a smaller reporting company)

 

Smaller reporting company o

 

Indicate by check mark whether the registrant is a shell company (as defined in Rule 12b-2 of the Act).  Yes o No x

 

Indicate the number of shares outstanding of each of the issuer’s classes of common stock, as of the latest practicable date.

 

Class

 

Outstanding at April 26, 2010

Common Stock, $0.01 par value per share

 

36,625,339 shares

 

 

 



Table of Contents

 

EPIQ SYSTEMS, INC.

FORM 10-Q

QUARTER ENDED MARCH 31, 2010

 

CONTENTS

 

 

 

Page

 

 

 

 

PART I - FINANCIAL INFORMATION

 

 

 

 

Item 1.

Financial Statements

 

 

 

 

 

Condensed Consolidated Statements of Income —
Three months ended March 31, 2010 and 2009 (Unaudited)

1

 

 

 

 

Condensed Consolidated Balance Sheets —
March 31, 2010 and December 31, 2009 (Unaudited)

2

 

 

 

 

Condensed Consolidated Statement of Changes in Stockholders’ Equity and Comprehensive Income —
Three months ended March 31, 2010 and 2009 (Unaudited)

3

 

 

 

 

Condensed Consolidated Statements of Cash Flows —
Three months ended March 31, 2010 and 2009 (Unaudited)

4

 

 

 

 

Notes to Condensed Consolidated Financial Statements (Unaudited)

5

 

 

 

Item 2.

Management’s Discussion and Analysis of Financial Condition and Results of Operations

16

 

 

 

Item 3.

Quantitative and Qualitative Disclosures about Market Risk

24

 

 

 

Item 4.

Controls and Procedures

24

 

 

 

 

PART II - OTHER INFORMATION

 

 

 

 

Item 1.

Legal Proceedings

25

 

 

 

Item 1A.

Risk Factors

25

 

 

 

Item 6.

Exhibits

26

 

 

 

Signatures

 

27

 



Table of Contents

 

PART I - - FINANCIAL INFORMATION

 

Item 1.  Financial Statements

 

EPIQ SYSTEMS, INC.
CONDENSED CONSOLIDATED STATEMENTS OF INCOME
(UNAUDITED)

(in thousands, except per share data)

 

 

 

Three Months Ended
March 31,

 

 

 

2010

 

2009

 

REVENUE:

 

 

 

 

 

Case management services

 

$

34,911

 

$

34,534

 

Case management bundled products and services

 

4,807

 

3,327

 

Document management services

 

9,393

 

14,752

 

Operating revenue before reimbursed direct costs

 

49,111

 

52,613

 

Operating revenue from reimbursed direct costs

 

6,260

 

8,215

 

Total Revenue

 

55,371

 

60,828

 

 

 

 

 

 

 

OPERATING EXPENSE:

 

 

 

 

 

Direct cost of services (exclusive of depreciation and amortization shown separately below)

 

15,304

 

19,670

 

Direct cost of bundled products and services (exclusive of depreciation and amortization shown separately below)

 

910

 

855

 

Reimbursed direct costs

 

6,204

 

8,047

 

General and administrative

 

20,213

 

18,307

 

Depreciation and software and leasehold amortization

 

5,201

 

4,514

 

Amortization of identifiable intangible assets

 

1,820

 

1,936

 

Other operating expense

 

44

 

471

 

Total Operating Expense

 

49,696

 

53,800

 

 

 

 

 

 

 

INCOME FROM OPERATIONS

 

5,675

 

7,028

 

 

 

 

 

 

 

INTEREST EXPENSE (INCOME):

 

 

 

 

 

Interest expense

 

396

 

373

 

Interest income

 

(9

)

(35

)

Net Interest Expense

 

387

 

338

 

 

 

 

 

 

 

INCOME BEFORE INCOME TAXES

 

5,288

 

6,690

 

 

 

 

 

 

 

PROVISION FOR INCOME TAXES

 

2,953

 

3,412

 

 

 

 

 

 

 

NET INCOME

 

$

2,335

 

$

3,278

 

 

 

 

 

 

 

NET INCOME PER SHARE INFORMATION:

 

 

 

 

 

Basic

 

$

0.06

 

$

0.09

 

Diluted

 

$

0.06

 

$

0.09

 

WEIGHTED AVERAGE COMMON SHARES OUTSTANDING:

 

 

 

 

 

Basic

 

36,185

 

35,686

 

Diluted

 

41,570

 

41,936

 

 

See accompanying Notes to Condensed Consolidated Financial Statements.

 

1



Table of Contents

 

EPIQ SYSTEMS, INC.

CONDENSED CONSOLIDATED BALANCE SHEETS (UNAUDITED)

(in thousands, except share data)

 

 

 

March 31, 2010

 

December 31, 2009

 

 

 

 

 

 

 

ASSETS

 

 

 

 

 

CURRENT ASSETS:

 

 

 

 

 

Cash and cash equivalents

 

$

50,809

 

$

48,986

 

Trade accounts receivable, less allowance for doubtful accounts of $3,190 and $2,928, respectively

 

51,012

 

43,471

 

Prepaid expenses

 

5,152

 

4,867

 

Other current assets

 

3,106

 

2,341

 

Total Current Assets

 

110,079

 

99,665

 

 

 

 

 

 

 

LONG-TERM ASSETS:

 

 

 

 

 

Property and equipment, net

 

39,014

 

40,005

 

Internally developed software costs, net

 

14,545

 

13,732

 

Goodwill

 

263,999

 

264,239

 

Other intangibles, net of accumulated amortization of $50,931 and $49,188, respectively

 

17,685

 

19,524

 

Other

 

914

 

776

 

Total Long-term Assets, net

 

336,157

 

338,276

 

Total Assets

 

$

446,236

 

$

437,941

 

 

 

 

 

 

 

LIABILITIES AND STOCKHOLDERS’ EQUITY

 

 

 

 

 

CURRENT LIABILITIES:

 

 

 

 

 

Accounts payable

 

$

10,547

 

$

8,260

 

Accrued compensation

 

1,737

 

4,429

 

Deposits

 

6,248

 

2,996

 

Deferred revenue

 

808

 

760

 

Other accrued expenses

 

7,235

 

4,138

 

Current maturities of long-term obligations

 

53,733

 

54,144

 

Total Current Liabilities

 

80,308

 

74,727

 

 

 

 

 

 

 

LONG-TERM LIABILITIES:

 

 

 

 

 

Deferred income taxes

 

21,428

 

22,261

 

Other long-term liabilities

 

10,134

 

9,901

 

Long-term obligations (excluding current maturities)

 

4,390

 

4,654

 

Total Long-term Liabilities

 

35,952

 

36,816

 

 

 

 

 

 

 

COMMITMENTS AND CONTINGENCIES

 

 

 

 

 

 

 

 

 

 

 

STOCKHOLDERS’ EQUITY:

 

 

 

 

 

Preferred stock - $1 par value; 2,000,000 shares authorized; none issued and outstanding

 

 

 

Common stock - $0.01 par value; 100,000,000 shares authorized; issued — 36,667,562 and 36,237,562 shares

 

367

 

362

 

Additional paid-in capital

 

250,477

 

248,937

 

Accumulated other comprehensive loss

 

(2,266

)

(1,815

)

Retained earnings

 

82,107

 

79,772

 

Treasury stock, at cost — 46,680 and 56,473 shares

 

(709

)

(858

)

Total Stockholders’ Equity

 

329,976

 

326,398

 

Total Liabilities and Stockholders’ Equity

 

$

446,236

 

$

437,941

 

 

See accompanying Notes to Condensed Consolidated Financial Statements.

 

2



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EPIQ SYSTEMS, INC.

CONDENSED CONSOLIDATED STATEMENT OF CHANGES IN STOCKHOLDERS’ EQUITY

AND COMPREHENSIVE INCOME (UNAUDITED)

(in thousands)

 

 

 

Common
Stock

 

Treasury
Stock

 

Common
Stock

 

Additional
Paid-In
Capital

 

Retained
Earnings

 

Treasury
Stock

 

AOCI (1)

 

Total

 

Balance at December 31, 2009

 

36,238

 

(56

)

$

362

 

$

248,937

 

$

79,772

 

$

(858

)

$

(1,815

)

$

326,398

 

Comprehensive income:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Net income

 

 

 

 

 

 

 

2,335

 

 

 

2,335

 

Foreign currency translation adjustment

 

 

 

 

 

 

 

 

 

(451

)

(451

)

Total comprehensive income

 

 

 

 

 

 

 

2,335

 

 

(451

)

1,884

 

Tax effect from share-based compensation

 

 

 

 

(24

)

 

 

 

(24

)

Common stock issued under share-based compensation plans

 

430

 

9

 

5

 

(72

)

 

149

 

 

82

 

Share-based compensation

 

 

 

 

1,636

 

 

 

 

1,636

 

Balance at March 31, 2010

 

36,668

 

(47

)

$

367

 

$

250,477

 

$

82,107

 

$

(709

)

$

(2,266

)

$

329,976

 

 


(1)           AOCI — Accumulated Other Comprehensive Income (Loss)

 

 

 

Common
Stock

 

Treasury
Stock

 

Common
Stock

 

Additional
Paid-In
Capital

 

Retained
Earnings

 

Treasury
Stock

 

AOCI (1)

 

Total

 

Balance at December 31, 2008

 

35,658

 

 

$

357

 

$

237,644

 

$

65,177

 

$

 

$

(2,683

)

$

300,495

 

Comprehensive income:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Net income

 

 

 

 

 

 

 

3,278

 

 

 

3,278

 

Foreign currency translation adjustment

 

 

 

 

 

 

 

 

 

(259

)

(259

)

Total comprehensive income

 

 

 

 

 

 

 

3,278

 

 

(259

)

3,019

 

Tax benefit from share-based compensation

 

 

 

 

 

155

 

 

 

 

 

 

 

155

 

Common stock issued under share-based compensation plans

 

370

 

 

3

 

554

 

 

 

 

 

 

 

557

 

Share-based compensation

 

 

 

 

1,472

 

 

 

 

1,472

 

Balance at March 31, 2009

 

36,028

 

 

$

360

 

$

239,825

 

$

68,455

 

$

 

$

(2,942

)

$

305,698

 

 


(1)           AOCI — Accumulated Other Comprehensive Income (Loss)

 

See accompanying Notes to Condensed Consolidated Financial Statements.

 

3



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EPIQ SYSTEMS, INC.

CONDENSED CONSOLIDATED STATEMENTS OF CASH FLOWS (UNAUDITED)

(In thousands)

 

 

 

Three Months Ended March 31,

 

 

 

2010

 

2009

 

 

 

 

 

 

 

CASH FLOWS FROM OPERATING ACTIVITIES:

 

 

 

 

 

Net income

 

$

2,335

 

$

3,278

 

Adjustments to reconcile net income to net cash provided by operating activities:

 

 

 

 

 

(Benefit) expense for deferred income taxes

 

(383

)

235

 

Depreciation and software amortization

 

5,201

 

4,514

 

Amortization of intangible assets

 

1,820

 

1,936

 

Expense related to embedded option

 

(403

)

(403

)

Share-based compensation expense

 

1,636

 

1,472

 

Provision for bad debts

 

413

 

173

 

Other, net

 

114

 

125

 

Changes in operating assets and liabilities:

 

 

 

 

 

Trade accounts receivable

 

(8,133

)

(14,002

)

Prepaid expenses and other assets

 

(1,731

)

198

 

Accounts payable and other liabilities

 

4,324

 

5,092

 

Excess tax benefit related to share-based compensation

 

(11

)

(107

)

Other

 

(5

)

(11

)

Net cash provided by operating activities

 

5,177

 

2,500

 

 

 

 

 

 

 

CASH FLOWS FROM INVESTING ACTIVITIES:

 

 

 

 

 

Purchase of property and equipment

 

(1,093

)

(4,703

)

Internally developed software costs

 

(2,124

)

(2,300

)

Other investing activities, net

 

6

 

52

 

Net cash used in investing activities

 

(3,211

)

(6,951

)

 

 

 

 

 

 

CASH FLOWS FROM FINANCING ACTIVITIES:

 

 

 

 

 

Payments under long-term obligations

 

(251

)

(910

)

Excess tax benefit related to share-based compensation

 

11

 

107

 

Proceeds from issuance of common stock under share-based compensation plans

 

82

 

557

 

Net cash used in financing activities

 

(158

)

(246

)

 

 

 

 

 

 

Effect of exchange rate changes on cash

 

15

 

(11

)

 

 

 

 

 

 

NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS

 

1,823

 

(4,708

)

CASH AND CASH EQUIVALENTS, BEGINNING OF YEAR

 

48,986

 

19,006

 

CASH AND CASH EQUIVALENTS, END OF PERIOD

 

$

50,809

 

$

14,298

 

 

See accompanying Notes to Condensed Consolidated Financial Statements.

 

4



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EPIQ SYSTEMS, INC.

NOTES TO CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

(UNAUDITED)

 

NOTE 1:  SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES AND NATURE OF OPERATIONS

 

The accompanying Condensed Consolidated Financial Statements have been prepared in accordance with accounting principles generally accepted in the United States of America, and with the rules and regulations for reporting on Form 10-Q for interim financial statements. Accordingly, the financial statements do not include certain disclosures required for comprehensive annual financial statements.

 

The unaudited financial information reflects all adjustments, which are, in the opinion of management, necessary to present fairly our results of operations, financial position, and cash flows for the periods presented. The adjustments consist solely of normal recurring adjustments. These Condensed Consolidated Financial Statements should be read in conjunction with the Consolidated Financial Statements and related Notes included in the Epiq Systems, Inc. (“Epiq,” “we,” “us,” or “our”) Annual Report on Form 10-K for the year ended December 31, 2009, filed with the Securities and Exchange Commission on March 1, 2010.

 

In preparing these financial statements, we have evaluated events and transactions for potential recognition or disclosure through the date the financial statements were issued.

 

The results of operations for any quarter or a partial fiscal year period are not necessarily indicative of the results to be expected for other periods or the entire year.

 

Principles of Consolidation

 

The Condensed Consolidated Financial Statements include the accounts of Epiq and its wholly-owned subsidiaries. Intercompany transactions and balances have been eliminated in consolidation.

 

Nature of Operations

 

We are a provider of integrated technology solutions for the legal profession.  Our solutions streamline the administration of bankruptcy, litigation, financial transactions and regulatory compliance matters.  We offer innovative technology solutions for eDiscovery, document review, legal notification, claims administration and controlled disbursement of funds.  Our clients include law firms, corporate legal departments, bankruptcy trustees, government agencies and other professional advisors who require innovative technology, responsive service and deep subject-matter expertise.

 

Revenue Recognition

 

We have agreements with clients pursuant to which we deliver various services each month.

 

Following is a description of significant sources of revenue:

 

·                  Fees contingent upon the month-to-month delivery of case management services defined by client contracts, such as claims processing, claims reconciliation, professional services, call center support, disbursement services, project management, collections and forensic services, document review services, and conversion of data into an organized, searchable electronic database. The amount we earn varies based primarily on the size and complexity of the engagement.

 

·                  Hosting fees based on the amount of data stored.

 

·                  Deposit-based fees, earned primarily based on a percentage of Chapter 7 total liquidated assets placed on deposit with a designated financial institution by our trustee clients, to whom we provide, at no charge, software licenses, limited hardware and hardware maintenance, and postcontract customer support services. The fees we earn are based

 

5



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on total liquidated assets placed on deposit by our trustee clients and may vary based on fluctuations in short-term interest rates.

 

·                  Legal noticing services to parties of interest in bankruptcy and class action matters, including direct notification, media campaign, and advertising management in which we coordinate notification through various media outlets, such as print, radio and television, to potential parties of interest for a particular client engagement.

 

·                  Reimbursement for costs incurred, primarily related to postage on mailing services.

 

Non-Software Arrangements

 

Services related to eDiscovery and settlement administration are billed based on volume. For these contractual arrangements, we have identified each deliverable service element.  Based on our evaluation of each element, we have determined that each element delivered has standalone value to our customers because we or other vendors sell such services separately from any other services/deliverables.  We have also obtained objective and reliable evidence of the fair value of each element based either on the price we charge when we sell an element on a standalone basis or based on third-party evidence of fair value of such similar services.  Lastly, our arrangements do not include general rights of return.  Accordingly, each of the service elements in our multiple element case and document management arrangements qualifies as a separate unit of accounting. We allocate revenue to the various units of accounting in our arrangements based on the fair value of each unit of accounting, which is generally consistent with the stated prices in our arrangements. As we have evidence of an arrangement, revenue for each separate unit of accounting is recognized each period.  Revenue is recognized as the services are rendered, our fee becomes fixed and determinable, and collectability is reasonably assured.  Payments received in advance of satisfaction of the related revenue recognition criteria are recognized as a customer deposit until all revenue recognition criteria have been satisfied.

 

Software Arrangements

 

For our Chapter 7 bankruptcy trustee arrangements, we provide our trustee clients with a software license, hardware lease, hardware maintenance, and postcontract customer support services, all at no charge to the trustee.  The trustees place their liquidated estate deposits with a financial institution with which we have an arrangement.  We earn contingent monthly fees from the financial institutions based on the dollar level of average monthly deposits held by the trustees with that financial institution related to the software license, hardware lease, hardware maintenance, and postcontract customer support services. Since we have not established vendor specific objective evidence (“VSOE”) of the fair value of the software license, we do not recognize any revenue on delivery of the software.  The software element is deferred and included with the remaining undelivered elements, which are postcontract customer support services.  This revenue, when recognized, is included as a component of “Case management services revenue”.  Revenue related to postcontract customer support is entirely contingent on the placement of liquidated estate deposits by the trustee with the financial institution.  Accordingly, we recognize this contingent usage based revenue as the fee becomes fixed or determinable at the time actual usage occurs and collectibility is probable.  This occurs monthly as a result of the computation, billing and collection of monthly deposit fees contractually agreed to. At that time, we have also satisfied the other revenue recognition criteria contained since we have persuasive evidence that an arrangement exists, services have been rendered, the price is fixed and determinable, and collectability is reasonably assured.

 

We also provide our trustee clients with certain hardware, such as desktop computers, monitors, and printers; and hardware maintenance.  We retain ownership of all hardware provided and we account for this hardware as a lease.  As the hardware maintenance arrangement is an executory contract similar to an operating lease, we use guidance related to contingent rentals in operating lease arrangements for hardware maintenance as well as for the hardware lease.  Since the payments under all of our arrangements are contingent upon the level of trustee deposits and the delivery of upgrades and other services, and there remain important uncertainties regarding the amount of unreimbursable costs yet to be incurred by us, we account for the hardware lease as an operating lease.  Therefore, all lease payments, based on the estimated fair value of hardware provided, were accounted for as contingent rentals; which requires that we recognize rental income when the changes in the factor on which the contingent lease payment is based actually occur.  This occurs at the end of each period as we achieve our target when deposits are held at the financial institution as, at that time, evidence of an arrangement exists, delivery has occurred, the amount has become fixed and determinable, and collection is reasonably assured.  This revenue, which is less than ten percent of our total revenue for the three months ended March 31, 2010 and 2009, is included in the Condensed Consolidated Statements of Income as a component of “Case management services” revenue.

 

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Reimbursements

 

We have revenue related to the reimbursement of certain costs, primarily postage. Reimbursed postage and other reimbursable direct costs are recorded gross in the Condensed Consolidated Statements of Income as “Operating  revenue from reimbursed direct costs” and as “Reimbursed direct costs”, respectively.

 

Recently Adopted Accounting Pronouncements

 

In January 2010, the FASB issued updated guidance that requires entities to disclose separately the amounts of significant transfers in and out of Level 1 and Level 2 fair value measurements and describe the reasons for the transfers. In addition, the update requires entities to present separately information about purchases, sales, issuances, and settlements in the reconciliation for fair value measurements using significant unobservable inputs (Level 3). The disclosures related to Level 1 and Level 2 fair value measurements are effective for us in 2010. The update required new disclosures only, and had no impact on our consolidated financial position, results of operations, or cash flows as we have not had any transfers out of Level 1. The disclosures related to Level 3 fair value measurements are effective for us in 2011. This update also only requires new disclosures, and will have no impact on our consolidated financial position, results of operations, or cash flows.

 

Recently Issued Accounting Pronouncements Not Yet Adopted

 

In October 2009, the FASB issued new standards for revenue recognition with multiple deliverables. These new standards require entities to allocate revenue in an arrangement using estimated selling prices of the delivered goods and services based on a selling price hierarchy. The amendments eliminate the residual method of revenue allocation and require revenue to be allocated using the relative selling price method. These new standards are effective for us beginning in the first quarter of fiscal year 2011, however early adoption is permitted. We are currently evaluating the impact of the pending adoption of these standards on our consolidated financial statements.

 

In October 2009, the FASB issued new standards for the accounting for certain revenue arrangements that include software elements. These new standards amend the scope of pre-existing software revenue guidance by removing from the guidance non-software components of tangible products and certain software components of tangible products.  These new standards are effective for us beginning in the first quarter of fiscal year 2011, however early adoption is permitted. We are currently evaluating the impact of the pending adoption of these standards on our consolidated financial statements.

 

NOTE 2:   GOODWILL AND INTANGIBLE ASSETS

 

The change in the carrying amount of goodwill for the first three months of 2010 was as follows (in thousands):

 

 

 

eDiscovery

 

Bankruptcy

 

Settlement
Administration

 

Total

 

Balance as of December 31, 2009

 

$

79,954

 

$

151,438

 

$

32,847

 

$

264,239

 

Foreign currency translation

 

(240

)

 

 

(240

)

Balance as of March 31, 2010

 

$

79,714

 

$

151,438

 

$

32,847

 

$

263,999

 

 

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Amortizing identifiable intangible assets as of March 31, 2010 and December 31, 2009 consisted of the following (in thousands):

 

 

 

March 31, 2010

 

December 31, 2009

 

 

 

Gross Carrying
Amount

 

Accumulated
Amortization

 

Gross Carrying
Amount

 

Accumulated
Amortization

 

Customer relationships

 

$

40,011

 

$

26,797

 

$

40,057

 

$

25,880

 

Trade names

 

745

 

745

 

745

 

745

 

Non-compete agreements

 

27,860

 

23,389

 

27,910

 

22,563

 

 

 

$

68,616

 

$

50,931

 

$

68,712

 

$

49,188

 

 

Customer relationships and non-compete agreements carry a weighted average remaining life of eight years and nine years, respectively. Aggregate amortization expense related to identifiable intangible assets was $1.8 million and $1.9 million for the three months ended March 31, 2010 and 2009, respectively. Amortization expense related to identifiable intangible assets for fiscal year 2010 and the following five years is estimated as follows (in thousands):

 

Year Ending
December 31,

 

Estimated
Amortization
Expense

 

2010

 

$

6,653

 

2011

 

4,844

 

2012

 

4,568

 

2013

 

3,041

 

2014

 

192

 

2015

 

192

 

 

NOTE 3:   LONG-TERM OBLIGATIONS

 

The following is a summary of long-term obligations outstanding (in thousands):

 

 

 

March 31,

 

December 31,

 

 

 

2010

 

2009

 

Contingent convertible subordinated notes, including embedded option

 

$

50,303

 

$

50,706

 

Capital leases

 

4,939

 

5,190

 

Deferred acquisition price

 

2,881

 

2,902

 

Total long-term obligations, including current portion

 

58,123

 

58,798

 

Current maturities of long-term obligations

 

(53,733

)

(54,144

)

Long-term obligations

 

$

4,390

 

$

4,654

 

 

Credit Facilities

 

Our credit facility, with KeyBank National Association as administrative agent, consists of a $100.0 million senior revolving loan. The facility matures in July 2011.  During the term of the credit facility, we have the right, subject to compliance with our covenants, to increase the senior revolving loan to $175.0 million.  The amended credit facility is secured by liens on our real property and a significant portion of our personal property.  Interest on the credit facility is generally based on a spread, not to exceed 325 basis points, over the LIBOR rate.  There were no amounts due under the senior revolving credit loan as of March 31, 2010 or December 31, 2009. To determine the amount that we may borrow, the $100.0 million available under the revolving loan is reduced by $1.8 million in outstanding letters of credit as of March 31, 2010.

 

Our credit facility contains financial covenants related to earnings before interest, provision for income taxes, depreciation, amortization and other adjustments as defined in the agreements and total debt.  In addition, our credit facility also contains financial covenants related to senior debt, fixed charges, and working capital.  As of March 31, 2010 and December 31, 2009, we were in compliance with all financial covenants.

 

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Contingent Convertible Subordinated Notes

 

During June 2004, we issued $50.0 million of contingent convertible subordinated notes (“convertible notes”) with a fixed 4% per annum interest rate and an original maturity of June 15, 2007.  The holders of the convertible notes had the right to extend the maturity date by up to three years.  In April 2007, the holders exercised this right and the maturity date of the convertible notes was extended to June 15, 2010.  If we change our capital structure (for example, through a stock dividend or stock split) while the convertible notes are outstanding, the conversion price would be adjusted on a consistent basis and, accordingly, the number of shares of common stock we would issue on conversion would be adjusted.  The convertible notes are convertible into 4.3 million shares of our common stock at a price of approximately $11.67 per share, and do not contain the right to any dividends. We have the right to require that the holders of the convertible notes convert to equity if our share price exceeds $23.33 on a weighted average basis for 20 consecutive trading days.

 

For any of the notes that are converted into shares of our common stock prior to the scheduled maturity there will be no cash requirements associated with those converted notes, other than the regular payment of interest earned prior to the conversion date. One holder of the notes converted a nominal principal amount of the notes into shares of common stock in 2009. If the note holders do not convert the remainder of the notes into shares of our common stock by the extended maturity date of June 2010, the notes will require the use of up to approximately $49.9 million of cash. If the remaining notes are not converted prior to maturity, we will use a combination of cash on hand and our revolving credit facility, if necessary, to fund the payment of these notes.

 

The right to extend the maturity of the convertible notes was accounted for as an embedded option subject to bifurcation.  The embedded option was initially valued at $1.2 million and the convertible notes balance was reduced by the same amount.  During April 2007, the holders of the convertible notes exercised their right to extend and we performed a final valuation to estimate the fair value of the embedded option as of the approximate date of the extension.  The estimated fair value of the embedded option at this date, included as a component of the convertible notes, was approximately $4.8 million. The $4.8 million estimated fair value of the embedded option is amortized as a credit to “Interest expense” on the Condensed Consolidated Statements of Income over the period to the extended maturity, which is June 15, 2010. The balance of this embedded option is included as a component of “Current maturities of long-term obligations” on the Condensed Consolidated Balance Sheet at March 31, 2010 and December 31, 2009. During 2009, a nominal principal amount of the notes were converted into shares of common stock. As a result of this conversion, we recognized a nominal gain related to the unamortized embedded option value associated with the converted notes.  The above changes related to the carrying value of the convertible notes, the estimated fair value of the embedded option, and the amortization of the fair value of the embedded option do not affect our cash flow.

 

Capital Leases

 

We lease certain property and software under capital leases that expire during various years through 2014.

 

Scheduled Principal Payments

 

Our long-term obligations, consisting of convertible notes (including the carrying value of the embedded option), deferred acquisition price, and capitalized leases, mature as follows for each twelve-month period ending March 31 (in thousands):

 

2011

 

$

53,733

 

2012

 

1,536

 

2013

 

1,033

 

2014

 

1,100

 

2015

 

721

 

Total

 

$

58,123

 

 

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NOTE 4:   NET INCOME PER SHARE

 

Basic net income per share is computed on the basis of weighted average outstanding common shares.  Diluted net income per share is computed on the basis of basic weighted average outstanding common shares adjusted for the dilutive effect of stock options and convertible debt, if dilutive. The numerator of the diluted net income per share calculation is increased by the amount of interest expense, net of tax, related to outstanding convertible debt, and the allocation of net income to nonvested shares, if the net impact is dilutive.

 

We have determined that certain nonvested share awards (also referred to as restricted stock awards) issued by the company are participating securities because they have non-forfeitable rights to dividends. Accordingly, the basic net income per share calculation below is calculated under the two-class method calculation. In determining the number of diluted shares outstanding, we are required to disclose the more dilutive earnings per share result between the treasury stock method calculation and the two-class method calculation as it relates to participating securities. For the three months ended March 31, 2010 and 2009, the two-class method calculation was more dilutive; therefore, the diluted net income per share information below is presented following the two-class method.

 

The computation of basic and diluted net income per share for the three months ended March 31, 2010 and 2009 is as follows (in thousands, except per share data):

 

 

 

Three months ended March 31, 2010

 

Three months ended March 31, 2009

 

 

 

Net Income
(Numerator)

 

Weighted
Average
Common

Shares
Outstanding (Denominator)

 

Per Share
Amount

 

Net Income
(Numerator)

 

Weighted
Average
Common

Shares
Outstanding
(Denominator)

 

Per Share
Amount

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Net income

 

$

2,335

 

 

 

 

 

$

3,278

 

 

 

 

 

Less: net income allocated to nonvested shares (1)

 

(6

)

 

 

 

 

(11

)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Basic net income available to common stockholders

 

2,329

 

36,185

 

$

0.06

 

3,267

 

35,686

 

$

0.09

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Effect of dilutive securities:

 

 

 

 

 

 

 

 

 

 

 

 

 

Stock options

 

 

1,102

 

 

 

 

1,964

 

 

 

Convertible debt

 

298

 

4,283

 

 

 

298

 

4,286

 

 

 

Add-back: net income allocated to nonvested shares(1)

 

6

 

 

 

 

11

 

 

 

 

Less: net income re-allocated to nonvested shares

 

(6

)

 

 

 

(10

)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Diluted net income available to common stockholders

 

$

2,627

 

41,570

 

$

0.06

 

$

3,566

 

41,936

 

$

0.09

 

 


(1)             Net income allocated to holders of nonvested shares is calculated based upon a weighted average percentage of nonvested shares that are participating securities in relation to total shares outstanding.

 

For the three months ended March 31, 2010 and 2009, weighted-average outstanding stock options totaling approximately 4.3 million and 1.8 million were antidilutive, and therefore not included in the computation of diluted net income per share.

 

NOTE 5:   SHARE-BASED COMPENSATION

 

The 2004 Equity Incentive Plan, as amended (the “2004 Plan”), limits the combined grant of options to acquire shares of common stock, stock appreciation rights, and restricted stock awards under the 2004 Plan to 7,500,000 shares.  Any grant under the 2004 Plan that expires or terminates unexercised, becomes unexercisable, or is forfeited will generally be available for future grants. At March 31, 2010, there were approximately 783,000 shares of common stock available for future equity-related grants under the 2004 Plan.

 

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During the three months ended March 31, 2010, we granted 430,000 nonvested share awards at a weighted-average grant date price of $11.67 per share; 230,000 of these awards vest six months after the date of grant, and 200,000 of these awards vest 12 months after the date of grant upon achievement of a performance condition for the calendar year ending December 31, 2010. As of March 31, 2010 we have assessed the likelihood that the performance condition will be met and have recorded the related expense based on the estimated outcome. We also granted 40,000 stock options with a weighted-average exercise price of $11.67 per share, which vest 20% per year over five years.

 

We have treasury stock related to the repurchase of shares of common stock to satisfy tax withholdings that result from the vesting of restricted stock awards. We use treasury stock to satisfy option exercises. As of March 31, 2010, we have 46,680 shares of treasury stock. After our treasury shares are exhausted, we will use newly issued shares to satisfy option exercises.

 

The weighted-average grant date fair value of stock options granted during the three months ended March 31, 2010 and 2009 was $4.93 per option and $7.46 per option, respectively. The weighted-average assumptions used for the calculation of these values, utilizing the Black-Scholes methodology, were as follows:

 

 

 

Three Months Ended

 

 

 

March 31, 2010

 

March 31, 2009

 

Expected volatility (%)

 

37.0

 

52.0

 

Risk-free interest rate (%)

 

2.90

 

2.03

 

Dividend yield (%)

 

 

 

Expected life of stock option (years)

 

6.5

 

6.2

 

 

The following table presents total share based compensation expense, which is a non-cash charge, included in the Condensed Consolidated Statements of Income (in thousands):

 

 

 

Three Months Ended

 

 

 

March 31, 2010

 

March 31, 2009

 

 

 

 

 

 

 

Direct costs of services

 

$

104

 

$

194

 

General and administrative

 

1,532

 

1,278

 

Pre-tax share-based compensation expense

 

1,636

 

1,472

 

Income tax benefit

 

(504

)

(425

)

Total share-based compensation expense, net of tax

 

1,132

 

1,047

 

 

As of March 31, 2010, there was $11.2 million of unrecognized compensation cost, net of estimated forfeitures, related to nonvested share-based awards, which will be recognized over a weighted-average period of 2.0 years.

 

NOTE 6:   SEGMENT REPORTING

 

We have three reporting segments: eDiscovery, bankruptcy, and settlement administration.  Our eDiscovery business provides collections and forensics, processing, search and review, and document review services to companies and the litigation departments of law firms.  Produced documents are made available primarily through a hosted environment, and our DocuMatrix™ software allows for efficient attorney review and data requests.  Our bankruptcy business provides solutions that address the needs of trustees to administer bankruptcy proceedings and of debtor corporations that file a plan of reorganization.  Our settlement administration business provides managed services including legal notification, claims administration, project administration and controlled disbursement.

 

The segment performance measure is based on earnings before interest, taxes, depreciation and amortization, other operating expense, and share-based compensation expense.  In management’s evaluation of performance, certain costs, such as compensation for administrative staff and executive management, are not allocated by segment and, accordingly, the following reporting segment results do not include such unallocated costs.

 

Assets reported within a segment are those assets that can be identified to a segment and primarily consist of trade receivables, property, equipment and leasehold improvements, software, identifiable intangible assets and goodwill.  Cash, tax-related assets, and certain prepaid assets and other assets are not allocated to our segments.  Although we can and do identify long-lived assets such as property, equipment and leasehold improvements, software, and identifiable intangible

 

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assets to reporting segments, we do not allocate the related depreciation and amortization to the segment as management evaluates segment performance exclusive of these non-cash charges.

 

Following is a summary of segment information for the three months ended March 31, 2010. The intersegment revenues in the three months ended March 31, 2010 related primarily to call center services performed by the settlement administration segment for the bankruptcy segment.

 

 

 

Three Months Ended March 31, 2010

 

 

 

eDiscovery

 

Bankruptcy

 

Settlement
Administration

 

Eliminations

 

Total

 

 

 

(in thousands)

 

Revenue:

 

 

 

 

 

 

 

 

 

 

 

Operating revenue before reimbursed direct costs

 

$

16,796

 

$

24,577

 

$

7,738

 

$

 

$

49,111

 

Intersegment revenue

 

2

 

 

397

 

(399

)

 

 

 

 

 

 

 

 

 

 

 

 

 

Operating revenue before reimbursed direct costs

 

16,798

 

24,577

 

8,135

 

(399

)

49,111

 

Operating revenue from reimbursed direct costs

 

28

 

2,367

 

3,865

 

 

6,260

 

Total revenue

 

16,826

 

26,944

 

12,000

 

(399

)

55,371

 

 

 

 

 

 

 

 

 

 

 

 

 

Direct costs, general and administrative costs

 

9,888

 

13,265

 

11,087

 

(399

)

33,841

 

Segment performance measure

 

$

6,938

 

$

13,679

 

$

913

 

$

 

$

21,530

 

 

Following is a summary of segment information for the three months ended March 31, 2009. The intersegment revenues in the three months ended March 31, 2009 related primarily to call center services performed by the settlement administration segment for the bankruptcy segment.

 

 

 

Three Months Ended March 31, 2009

 

 

 

eDiscovery

 

Bankruptcy

 

Settlement Administration

 

Eliminations

 

Total

 

 

 

(in thousands)

 

Revenue:

 

 

 

 

 

 

 

 

 

 

 

Operating revenue before reimbursed direct costs

 

$

14,049

 

$

17,328

 

$

21,236

 

$

 

$

52,613

 

Intersegment revenue

 

 

 

513

 

(513

)

 

 

 

 

 

 

 

 

 

 

 

 

 

Operating revenue before reimbursed direct costs

 

14,049

 

17,328

 

21,749

 

(513

)

52,613

 

Operating revenue from reimbursed direct costs

 

25

 

1,523

 

6,667

 

 

8,215

 

Total revenue

 

14,074

 

18,851

 

28,416

 

(513

)

60,828

 

 

 

 

 

 

 

 

 

 

 

 

 

Direct costs, general and administrative costs

 

9,126

 

10,430

 

21,614

 

(513

)

40,657

 

Segment performance measure

 

$

4,948

 

$

8,421

 

$

6,802

 

$

 

$

20,171

 

 

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Following is a reconciliation of our segment performance measure to income before income taxes (in thousands):

 

 

 

Three Months Ended March 31,

 

 

 

2010

 

2009

 

 

 

 

 

 

 

Segment performance measure

 

$

21,530

 

$

20,171

 

Corporate and unallocated expenses

 

(7,154

)

(4,750

)

Share-based compensation expense

 

(1,636

)

(1,472

)

Depreciation and software and leasehold amortization

 

(5,201

)

(4,514

)

Amortization of intangible assets

 

(1,820

)

(1,936

)

Other operating expense

 

(44

)

(471

)

Interest expense, net

 

(387

)

(338

)

Income before income taxes

 

$

5,288

 

$

6,690

 

 

Following are total assets by segment (in thousands):

 

 

 

March 31,
2010

 

December 31,
2009

 

Assets

 

 

 

 

 

eDiscovery

 

$

135,011

 

$

133,515

 

Bankruptcy

 

189,897

 

187,484

 

Settlement Administration

 

55,980

 

54,213

 

Corporate and unallocated

 

65,348

 

62,729

 

Total consolidated assets

 

$

446,236

 

$

437,941

 

 

NOTE 7:    FAIR VALUES OF ASSETS AND LIABILITIES

 

ASC 820 establishes a three-level fair value hierarchy based upon the assumptions (inputs) used to price assets or liabilities. The hierarchy requires us to maximize the use of observable inputs and minimize the use of unobservable inputs. The three levels of inputs used to measure fair value are listed below.

 

Level 1 — Unadjusted quoted prices in active markets for identical assets or liabilities.

 

Level 2 — Observable inputs other than those included in Level 1, such as quoted market prices for similar assets and liabilities in active markets or quoted prices for identical assets in inactive markets.

 

Level 3 — Unobservable inputs reflecting our own assumptions and best estimate of what inputs market participants would use in pricing an asset or liability.

 

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Assets

 

The carrying value and estimated fair value of our cash equivalents, which consist of short-term money market funds, are classified as Level 1 and are presented in the following table at March 31, 2010 and December 31, 2009. As of March 31, 2010 and December 31, 2009, the carrying value of our trade accounts receivable approximated fair value.

 

 

 

 

 

Estimated Fair Value Measurements

 

Items Measured at Fair Value on a

 

Carrying

 

Quoted
Prices in
Active
Markets

 

Significant
Other
Observable
Inputs

 

Significant
Unobservable
Inputs

 

Recurring Basis

 

Value

 

(Level 1)

 

(Level 2)

 

(Level 3)

 

 

 

(in thousands)

 

March 31, 2010:

 

 

 

 

 

 

 

 

 

Financial Assets:

 

 

 

 

 

 

 

 

 

Money market funds

 

$

47,436

 

$

47,436

 

$

 

$

 

 

 

 

 

 

 

 

 

 

 

December 31, 2009:

 

 

 

 

 

 

 

 

 

Financial Assets:

 

 

 

 

 

 

 

 

 

Money market funds

 

$

44,428

 

$

44,428

 

$

 

$

 

 

Liabilities

 

As of March 31, 2010 and December 31, 2009, the carrying value of accounts payable, deferred acquisition price payments, capital leases, and the embedded option related to our convertible notes approximated fair value. As of both March 31, 2010 and December 31, 2009, the carrying value of convertible debt was approximately $50.0 million. The fair value of our convertible debt was estimated at $53.2 million and $59.9 million as of March 31, 2010 and December 31, 2009, respectively. This amount was estimated by taking the outstanding convertible debt, divided by the conversion price of $11.67 per share, to arrive at an estimated number of shares that would be issued assuming conversion of all of the notes. The estimated number of shares was then multiplied by the closing price of our common stock on the last day of the respective reporting period to arrive at an estimate of the fair value of our convertible debt.

 

NOTE 8:    SUPPLEMENTAL CASH FLOW INFORMATION

 

Supplemental cash flow information is as follows (in thousands):

 

 

 

Three months ended
March 31,

 

 

 

2010

 

2009

 

 

 

 

 

 

 

Cash paid for:

 

 

 

 

 

Interest

 

$

703

 

$

608

 

Income taxes paid, net

 

2,774

 

6

 

Non-cash investing and financing transactions:

 

 

 

 

 

Property, equipment, and leasehold improvements accrued in accounts payable and other long-term liabilities

 

2,469

 

472

 

 

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NOTE 9:               LEGAL PROCEEDINGS

 

Purported Derivative Shareholder Complaint

 

On July 29, 2008, the Alaska Electrical Pension Fund filed a putative shareholder derivative action on behalf of Epiq Systems, Inc. in the U.S. District Court for the District of Kansas (the “Court”) (Civil Action No. 08-CV-2344 CM/JPO), alleging, among other things, improper conduct by each of our current directors and certain current and former executive officers and directors regarding stock option grants.  The company has stated consistently that the claims made in the action are meritless.

 

On April 27, 2010, on the determination of the company’s Board of Directors, the company entered into a Stipulation of Settlement (the “Settlement Agreement”) with plaintiff and defendants relating to the settlement of this litigation and mutual release of claims.  Upon the Court’s final approval, this Settlement Agreement will result in the dismissal with prejudice of the lawsuit and all claims contained therein. There can be no assurance that the Court will approve the Settlement Agreement.

 

The company has determined that the settlement is in the best interests of the company and its shareholders because, among other things, it will avoid the continuing expense and distraction involved in further defending against the claims, and it is expected to terminate this litigation in a more favorable time frame for Epiq Systems and its shareholders.

 

As set forth more fully in the Settlement Agreement, the agreement contains an express denial of liability, denial of wrongdoing, and a denial of any improper conduct by the defendants, and requires no disgorgement, no payment of damages, no cancellation of stock options nor any recovery from any of the defendants.  The company and its insurance carrier will pay plaintiff’s counsel’s fees and expenses, which plaintiff’s counsel will seek in an amount not to exceed $3.5 million.  The Settlement Agreement requires dismissal of the complaint with prejudice following final Court approval of the settlement and provides for the implementation and/or maintenance of certain corporate governance measures by the company during a specified period of time.

 

In connection with the Settlement Agreement, the company has accrued a net provision for the litigation composed of approximately $1.6 million recorded in the first quarter of 2010, in addition to approximately $0.5 million which was previously recorded in the year ended December 31, 2009 and disclosed in the company’s Annual Report on Form 10-K.  The provision for litigation includes the amounts expected to be paid to the plaintiff for its counsel’s fees and expenses as set forth in the Settlement Agreement, along with other costs incurred in 2010 related to the litigation, and is net of the amount that is expected to be paid by our insurance carrier.  The liability is included in “Other accrued expenses” and the insurance recovery is included in “Other current assets” on the Condensed Consolidated Balance Sheets.  Because there can be no assurance that the Court will provide final approval of the Settlement Agreement, the ultimate resolution of this matter may materially differ from amounts recorded as of March 31, 2010.

 

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Item 2.                           Management’s Discussion and Analysis of Financial Condition and Results of Operations

 

This discussion and analysis should be read in conjunction with the Condensed Consolidated Financial Statements and the accompanying Notes to the Condensed Consolidated Financial Statements included in this Form 10-Q.

 

Overview

 

We are a provider of integrated technology solutions for the legal profession.  Our solutions streamline the administration of bankruptcy, litigation, financial transactions and regulatory compliance matters.  We offer innovative technology solutions for eDiscovery, document review, legal notification, claims administration and controlled disbursement of funds.  Our clients include law firms, corporate legal departments, bankruptcy trustees, government agencies and other professional advisors who require innovative technology, responsive service and deep subject-matter expertise.

 

We have three reporting segments: eDiscovery, bankruptcy, and settlement administration.

 

eDiscovery

 

Our eDiscovery business provides collections and forensics, processing, search and review, and document review services to companies and the litigation departments of law firms.  Our eDataMatrix™ software analyzes, filters, deduplicates and produces documents for review.  Produced documents are made available primarily through a hosted environment, and our DocuMatrix™ software allows for efficient attorney review and data requests. Our customers are typically large corporations that use our products and services cooperatively with their legal counsel to manage the eDiscovery process for litigation and regulatory matters.

 

The substantial amount of electronic documents and other data used by businesses has changed the dynamics of how attorneys support discovery in complex litigation matters. Due to the complexity of cases, the volume of data that are maintained electronically, and the volume of documents that are produced in all types of litigation, law firms have become increasingly reliant on electronic evidence management systems to organize and manage the litigation discovery process.

 

Following is a description of the significant sources of revenue in our eDiscovery business.

 

·                  Consulting, forensics and collection service fees based on the number of hours services are provided.

 

·                  Fees related to the conversion of data into an organized, searchable electronic database. The amount we earn varies primarily on the size (number of documents) and complexity of the engagement.

 

·                  Hosting fees based on the amount of data stored.

 

·                  Document review fees based on the number of hours spent reviewing documents, the number of pages reviewed, or the amount of data reviewed.

 

In 2009 we opened new offices in Brussels and Hong Kong, established global reach for our data centers in the U.S., Europe and Asia, and expanded our offerings to include data forensics and collections services, as well as document review services. In 2009 we also launched IQ Review™, a revolutionary combination of new intelligent technology and expert services which incorporates new prioritization technology into DocuMatrix™, our flagship document management platform. Increased case activity levels and an uptake of new service offerings launched in 2009 are expected to contribute to revenue growth during 2010.

 

Bankruptcy

 

Our bankruptcy business provides solutions that address the needs of Chapter 7, Chapter 11, and Chapter 13 bankruptcy trustees to administer bankruptcy proceedings and of debtor corporations that file a plan of reorganization.

 

·                  Chapter 7 is a liquidation bankruptcy for individuals or businesses that, as measured by the number of new cases filed in the twelve-month period ended December 31, 2009, accounted for approximately 71% of all bankruptcy filings.  In a Chapter 7 case, the debtor’s assets are liquidated and the resulting cash proceeds are used by the Chapter 7 bankruptcy trustee to pay creditors.  Chapter 7 cases typically last several years.

 

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·                  Chapter 11 is a reorganization model of bankruptcy for corporations that, as measured by the number of new cases filed in the twelve-month period ended December 31, 2009, accounted for approximately 1% of all bankruptcy filings.  Chapter 11 generally allows a company, often referred to as the debtor-in-possession, to continue operating under a plan of reorganization to restructure its business and to modify payment terms of both secured and unsecured obligations.  Chapter 11 cases generally last several years.

 

·                  Chapter 13 is a reorganization model of bankruptcy for individuals that, as measured by the number of new cases filed in the twelve-month period ended December 31, 2009, accounted for approximately 28% of all bankruptcy filings.  In a Chapter 13 case, debtors make periodic cash payments into a reorganization plan and a Chapter 13 bankruptcy trustee uses these cash payments to make monthly distributions to creditors.  Chapter 13 cases typically last between three and five years.

 

As reported by the Administrative Office of the U.S. Courts, bankruptcy filings for the twelve-month period ended December 31, 2009 increased 32% versus the twelve-month period ended December 31, 2008.  During this period, Chapter 7 filings increased 41%, Chapter 11 filings increased 50%, and Chapter 13 filings increased 12%.  The quarter ended September 30, 2009 represented the highest quarterly filing period since the Bankruptcy Abuse Prevention and Consumer Protection Act of 2005 was enacted.

 

The application of Chapter 7 bankruptcy regulations has the practical effect of discouraging trustee customers from incurring direct administrative costs for computer system expenses.  As a result, we provide our Chapter 7 products and services to our trustee customers at no direct charge, and they maintain deposit accounts for bankruptcy cases under their administration at a designated banking institution.  We have arrangements with various banks under which we provide the bankruptcy trustee case management software and related services, and the bank provides the bankruptcy trustee with deposit-related banking services.

 

Chapter 11 bankruptcy engagements are generally long-term, multi-year assignments that provide revenue visibility into future periods. For the Chapter 7 trustee services component of the bankruptcy segment, the increase in filings is expected to translate into growth in client deposit balances related to asset liquidations. Our trustee services deposit portfolio exceeded $2.0 billion during the first quarter of 2010, while pricing continued at floor pricing levels under our agreements due to the low short-term interest rate environment.

 

The key participants in a bankruptcy proceeding include the debtor-in-possession, the debtor’s legal counsel, the creditors, the creditors’ legal counsel, and the bankruptcy judge. Chapter 7 and Chapter 13 cases also include a professional bankruptcy trustee, who is responsible for administering the bankruptcy case. The end-user customers of our bankruptcy business are debtor corporations that file a plan of reorganization and professional bankruptcy trustees.  The Executive Office for United States Trustees, a division of the U.S. Department of Justice, appoints all bankruptcy trustees.  A United States Trustee is appointed in most federal court districts and generally has responsibility for overseeing the integrity of the bankruptcy system.  The bankruptcy trustee’s primary responsibilities include liquidating the debtor’s assets or collecting funds from the debtor, distributing the collected funds to creditors pursuant to the orders of the bankruptcy court and preparing regular status reports for the Executive Office for United States Trustees and for the bankruptcy court.  Trustees manage an entire caseload of bankruptcy cases simultaneously.

 

Following is a description of the significant sources of revenue in our bankruptcy business.

 

·                  Data hosting fees and volume-based fees.

 

·                  Case management professional service fees and other support service fees related to the administration of cases, including data conversion, claims processing, claims reconciliation, professional services, and disbursement services.

 

·                  Deposit-based fees, earned primarily on a percentage of Chapter 7 total liquidated assets placed on deposit with a designated financial institution by our trustee clients, to whom we provide, at no charge, software licenses, limited hardware and hardware maintenance, and postcontract customer support services.  The fees we earn based on total liquidated assets placed on deposit by our trustee clients may vary based on fluctuations in short-term interest rates.

 

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·                  Legal noticing services to parties of interest in bankruptcy matters, including direct notification and media campaign and advertising management in which we coordinate notification, primarily through print media outlets, to potential parties of interest for a particular client engagement.

 

·                  Reimbursement for costs incurred, primarily related to postage on mailing services.

 

Settlement Administration

 

Our settlement administration segment provides managed services, including legal notification, claims administration, project administration and controlled disbursement.

 

The customers of our settlement administration segment are companies that require the administration of a settlement, resolution of a class action matter, or administration of a project.  We sell our services directly to those customers and other interested parties, including legal counsel, which often provide access to these customers. During the quarter ended March 31, 2010 and 2009, approximately 0.2% and 23%, respectively, of our consolidated revenue was derived from a large contract with IBM in support of the federal government’s analog to digital conversion program. This revenue was recognized in our settlement administration segment. The contract began in the fourth quarter of 2007, and, as expected, wound-down in 2009.

 

Following is a description of significant sources of revenue in our settlement administration business.

 

·                  Fees contingent upon the month-to-month delivery of case management services such as claims processing, claims reconciliation, project management, professional services, call center support, website development and administration, and controlled disbursements.  The amount we earn varies primarily on the size and complexity of the engagement.

 

·                  Legal noticing services to parties of interest in class action matters; including media campaign and advertising management, in which we coordinate notification through various media outlets, such as print, radio and television, to potential parties of interest for a particular client engagement.

 

·                Reimbursement for costs incurred related to postage on mailing services.

 

Key participants in this marketplace include law firms that specialize in representing class action and mass tort plaintiffs and other law firms that specialize in representing defendants.  Class action and mass tort refers to litigation in which class representatives bring a lawsuit against a defendant company or other persons on behalf of a large group of similarly affected persons. Mass tort refers to class action cases that are particularly large or prominent. Class action and mass tort litigation is often complex and the cases, including administration of any settlement, may last several years.

 

Results of Operations for the Three Months Ended March 31, 2010 Compared with the Three Months Ended March 31, 2009

 

Consolidated Results

 

Revenue

 

Total revenue was $55.4 million for the three months ended March 31, 2010, a decrease of $5.5 million, or 9%, as compared to the prior year. A portion of our total revenue consists of reimbursement for direct costs we incur, such as postage related to document management services.  We reflect the operating revenue from these reimbursed direct costs as a separate line item on our accompanying Condensed Consolidated Statements of Income.  Revenue originating from reimbursed direct costs was $6.3 million, a decrease of $1.9 million, or 24%, from $8.2 million in the prior year. Although operating revenue from reimbursed direct costs may fluctuate significantly from quarter to quarter, these fluctuations have a minimal effect on our income from operations as we realize little or no margin from this revenue.

 

Operating revenue exclusive of revenue originating from reimbursed direct costs was $49.1 million in the three months ended March 31, 2010, a decrease of $3.5 million, or 7%, as compared to the prior year. This decrease was driven by a $13.5 million decrease in the settlement administration segment; partially offset by a $7.3 million increase in the bankruptcy segment, and a $2.7 million increase in the eDiscovery segment. Changes by segment are discussed below.

 

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Operating Expense

 

The direct cost of services, exclusive of depreciation and amortization, was $15.3 million for the three months ended March 31, 2010, a decrease of $4.4 million, or 22%, as compared to $19.7 million in the prior year. Contributing to this decrease was a $3.5 million decrease in the expense related to outside services, primarily related to temporary help and mailing, and a $1.6 million decrease in production supplies. These decreases were partially offset by a $0.3 million increase in compensation related expense, due primarily to increases in the bankruptcy segment resulting from the growth in corporate restructuring engagements; and a $0.3 million increase in building and equipment expense. Changes by segment are discussed below.

 

The direct cost of bundled products and services, exclusive of depreciation and amortization, remained flat at $0.9 million for the three months ended March 31, 2010 and 2009. Changes by segment are discussed below.

 

Reimbursed direct costs decreased $1.8 million, or 23%, to $6.2 million for the three months ended March 31, 2010, compared with $8.0 million during the prior year.  This decrease directly corresponds to the decrease in operating revenue from reimbursed direct costs.  Changes by segment are discussed below.

 

General and administrative costs increased $1.9 million, or 10%, to $20.2 million for the three months ended March 31, 2010. The litigation provision for a shareholder derivative action increased $1.6 million, travel expense increased $0.6 million, and share-based compensation expense increased $0.3 million. These increases were partially offset by a $0.4 million decrease in compensation and benefits, and a $0.3 million decrease in outside services and professional fees. Changes by segment are discussed below.

 

Depreciation and software and leasehold amortization costs for the three months ended March 31, 2010 were $5.2 million, an increase of $0.7 million, or 15%, compared to the prior year. This increase was primarily the result of increased software amortization expense and increased depreciation on equipment related to investments in our business segments.

 

Amortization of identifiable intangible assets for the three months ended March 31, 2010 was $1.8 million, a decrease of $0.1 million, or 6%, compared to the prior year. This decrease was the result of certain non-compete and customer contract intangible assets that were fully amortized in the prior year.

 

Other operating expense for the three months ended March 31, 2010 decreased by approximately $0.4 million due to a decrease in acquisition-related expenses.

 

Interest Expense, Net

 

We recognized interest expense of approximately $0.4 million for both the three months ended March 31, 2010 and 2009.

 

Income Taxes

 

Our effective tax rate for the three months ended March 31, 2010 was 55.9% compared with 51.0% in the prior year. The increase was primarily attributable to a larger portion of our income being generated in high tax jurisdictions, additional Oregon state income taxes of $0.2 million related to a tax rate increase enacted during 2010 and made retroactive to January 1, 2009, and the expiration of the federal research credit on December 31, 2009 which had reduced our 2009 first quarter tax expense by approximately $0.1 million. These increases were partially offset by an increase in tax benefits from the U.S. manufacturer’s tax deduction which reduced our 2010 first quarter tax expense by $0.1 million.

 

As previously disclosed in our Form 10-K for the year ended December 31, 2009, our 2003 — 2007 New York state income tax returns are currently under examination and our effective tax rate may be affected favorably or unfavorably in future periods if that examination is resolved in a manner not consistent with our expectations.  In addition, Congress is currently considering legislation that would extend the research and development credit for 2010 which would result in a favorable impact on our 2010 effective tax rate.

 

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Net Income

 

Our net income was $2.3 million for the three months ended March 31, 2010 compared to $3.3 million for the prior year, a decrease of $1.0 million, or 29%. The change from the prior year was the result of growth in our bankruptcy segment and growth in our eDiscovery segment offset by a decline in our settlement administration segment, due primarily to the wind down of the analog to digital conversion contract in 2009. Also contributing to the decline in net income from the prior year were net costs related to the litigation provision for a shareholder derivative action of approximately $1.6 million.

 

Results of Operations by Segment

 

The following segment discussion is presented on a basis consistent with our segment disclosure contained in Note 6 of our Notes to Condensed Consolidated Financial Statements.

 

eDiscovery Segment

 

eDiscovery operating revenue before reimbursed direct costs for the three months ended March 31, 2010 was $16.8 million, an increase of $2.7 million, or 20%, compared to the prior year.  The change from the prior year is primarily related to an increase in hosting fees and document review services associated with new engagements and higher case activity levels.

 

eDiscovery direct and administrative costs, including reimbursed direct costs, were $9.9 million for the three months ended March 31, 2010, an increase of $0.8 million, or 8%, compared to the prior year.  This change was a result of a net increase in direct and administrative costs which primarily were in support of expanded business services compared to the prior year.

 

Bankruptcy Segment

 

Bankruptcy operating revenue before reimbursed direct costs for the three months ended March 31, 2010 was $24.6 million, an increase of $7.3 million, or 42%, compared to $17.3 million in the prior year. This increase was primarily attributable to new corporate restructuring engagements during 2009 and 2010; as well as an increase in bankruptcy trustee fees, associated with higher average deposit balances.

 

Bankruptcy direct and administrative costs, including reimbursed direct costs, increased $2.9 million, or 27%, to $13.3 million for the three months ended March 31, 2010, compared to $10.4 million in the prior year. The increases in these costs were directly related to the increase in active corporate restructuring engagements discussed above, as we expanded our capacity to support increased volumes. Compensation related expense increased $1.2 million, legal notification costs increased $0.4 million, and expense related to outside services increased $0.3 million. Also contributing to the increase in costs was a $0.8 million increase in reimbursed direct costs, which directly corresponds to the increase in operating revenue from reimbursed direct costs.

 

Settlement Administration Segment

 

Settlement administration operating revenue before reimbursed direct costs was $7.7 million in the three months ended March 31, 2010, a decrease of $13.5 million, or 64%, compared to the prior year, primarily due to the expected wind-down of the major analog to digital conversion contract during 2009. A number of new engagements were obtained during the first quarter of 2010 resulting in work which is scheduled to be processed during the remainder of the fiscal year.

 

Settlement administration direct and administrative costs, including reimbursed direct costs, for the three months ended March 31, 2010 were $11.1 million, a decrease of $10.5 million, or 49%, compared to $21.6 million in the prior year, primarily due to the direct and administrative costs associated with the major analog to digital conversion contract that wound-down during 2009.

 

Liquidity and Capital Resources

 

Cash flows from operating activities

 

During the three months ended March 31, 2010, our operating activities provided net cash of $5.2 million. Contributing to net cash provided by operating activities was net income of $2.3 million and increased non-cash expenses, such as depreciation

 

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and amortization and share-based compensation expense, of $8.4 million. These items were partially offset by a $5.6 million net use of cash resulting from changes in operating assets and liabilities. The most significant changes in operating assets and liabilities were a $4.3 million increase in accounts payable and other liabilities and an $8.1 million increase in trade accounts receivable. Trade accounts receivable will fluctuate from period to period depending on the timing of sales and collections. Accounts payable will fluctuate from period to period depending on timing of purchases and payments.

 

Cash flows from investing activities

 

During the three months ended March 31, 2010, we used cash of $1.1 million for the purchase of property and equipment, including computer hardware, purchased software licenses primarily for our eDiscovery business, and purchased computer hardware primarily for our bankruptcy trustee business. Enhancements to our existing software and the development of new software is essential to our continued growth, and, during the three months ended March 31, 2010, we used cash of $2.1 million to fund internal costs related to the development of software for which technological feasibility had been established. We believe that cash generated from operations will be adequate to fund our anticipated property, equipment, and software spending over the next year.

 

Cash flows from financing activities

 

During the three months ended March 31, 2010, we used cash to pay approximately $0.3 million for capital lease payments; this use of cash was partially offset by $0.1 million of net proceeds from stock issued in connection with the exercise of employee stock options. We also recognized a portion of the tax benefit related to the exercise of stock options as a financing source of cash.

 

As of March 31, 2010, our borrowings consisted of $50.3 million (including the fair value of the embedded option) from the contingent convertible subordinated notes, which bears interest at 4% per annum based on the $49.9 million principal amount outstanding, and approximately $7.8 million of obligations related to capital leases and deferred acquisition price payments.  The contingent convertible subordinated notes will require the use of up to approximately $49.9 million of cash at the extended maturity date of June 15, 2010 if the note holders do not convert the remainder of the notes into shares of our common stock. The holders of the notes have the right to convert at a price of approximately $11.67 per share. We will use a combination of cash on hand and our revolving credit facility, if necessary, to fund the payment of any notes that are not converted prior to maturity. For any of the notes that are converted into shares of our common stock prior to their scheduled maturity there will be no cash requirements associated with those converted notes, other than the regular payment of interest earned prior to the conversion date. One holder of the notes converted a nominal principal amount of the notes into shares of common stock in 2009.

 

As of March 31, 2010 we did not have any borrowings outstanding under our $100.0 million senior revolving loan.  During the term of the credit facility, we have the right, subject to compliance with our covenants, to increase the senior revolving loan to $175.0 million. Interest on the credit facility is generally based on a spread, not to exceed 325 basis points over the LIBOR rate.  As of March 31, 2010, significant financial covenants, all as defined within our credit facility agreement, include a leverage ratio not to exceed 3.00 to 1.00, a fixed charge coverage ratio of not less than 1.25 to 1.00, and a current ratio of not less than 1.50 to 1.00.  As of March 31, 2010, we were in compliance with all financial covenants.

 

Covenants contained in our credit facility and in our contingent convertible subordinated notes include limitations on acquisitions, should we pursue acquisitions in the future. Pursuant to the terms of our credit facility, we generally cannot incur indebtedness outside the credit facility, with the exceptions of capital leases and subordinated debt, with a limit of $100.0 million of aggregate subordinated debt. Furthermore, for any acquisition we must be able to demonstrate that, on a pro forma basis, we would be in compliance with our covenants during the four quarters prior to the acquisition and bank permission must be obtained for an acquisition for which cash consideration exceeds $80.0 million or total consideration exceeds $125.0 million.

 

We believe that funds generated from operations, plus our existing cash resources and amounts available under our credit facility, will be sufficient over the next 12 months, and for the foreseeable future thereafter, to finance currently anticipated working capital requirements, internal software development expenditures, property, equipment and third party software expenditures, deferred acquisition price agreements, capital leases, interest payments due on our outstanding borrowings, payments on any of the convertible notes that are not converted prior to maturity, and payments for other contractual obligations.

 

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Off-balance Sheet Arrangements

 

We generally do not utilize off-balance sheet arrangements in our operations; however, we enter into operating leases in the normal course of business.  Our operating lease obligations are disclosed in Note 6 of the Notes to Consolidated Financial Statements contained in our Annual Report on Form 10-K for the year ended December 31, 2009.

 

Critical Accounting Policies

 

In our Annual Report on Form 10-K for the year ended December 31, 2009, we disclose accounting policies, referred to as critical accounting policies, that require management to use significant judgment or that require significant estimates.  Management regularly reviews the selection and application of our critical accounting policies.  There have been no updates to the critical accounting policies contained in our Annual Report on Form 10-K for the year ended December 31, 2009.

 

Recently Adopted Accounting Pronouncements

 

In January 2010, the FASB issued updated guidance that requires entities to disclose separately the amounts of significant transfers in and out of Level 1 and Level 2 fair value measurements and describe the reasons for the transfers. In addition, the update requires entities to present separately information about purchases, sales, issuances, and settlements in the reconciliation for fair value measurements using significant unobservable inputs (Level 3). The disclosures related to Level 1 and Level 2 fair value measurements are effective for us in 2010, and are included in Note 8. The update required new disclosures only, and had no impact on our consolidated financial position, results of operations, or cash flows. The disclosures related to Level 3 fair value measurements are effective for us in 2011. This update also only requires new disclosures, and will have no impact on our consolidated financial position, results of operations, or cash flows.

 

Recently Issued Accounting Pronouncements Not Yet Adopted

 

In October 2009, the FASB issued new standards for revenue recognition with multiple deliverables. These new standards require entities to allocate revenue in an arrangement using estimated selling prices of the delivered goods and services based on a selling price hierarchy. The amendments eliminate the residual method of revenue allocation and require revenue to be allocated using the relative selling price method. These new standards are effective for us beginning in the first quarter of fiscal year 2011, however early adoption is permitted. We are currently evaluating both the timing and the impact of the pending adoption of these standards on our consolidated financial statements.

 

In October 2009, the FASB issued new standards for the accounting for certain revenue arrangements that include software elements. These new standards amend the scope of pre-existing software revenue guidance by removing from the guidance non-software components of tangible products and certain software components of tangible products.  These new standards are effective for us beginning in the first quarter of fiscal year 2011, however early adoption is permitted. We are currently evaluating both the timing and the impact of the pending adoption of these standards on our consolidated financial statements.

 

Forward-Looking Statements

 

In this report, in other filings with the SEC and in press releases and other public statements by our officers throughout the year, Epiq Systems, Inc. makes or will make statements that plan for or anticipate the future.  These forward-looking statements include statements about our future business plans and strategies, and other statements that are not historical in nature.  These forward-looking statements are based on our current expectations.  In this Quarterly Report on Form 10-Q, we make statements that plan for or anticipate the future.  Many of these statements are found in the “Management’s Discussion and Analysis of Financial Condition and Results of Operations” section of this report.

 

Forward-looking statements may be identified by words or phrases such as “believe,” “expect,” “anticipate,” “should,” “planned,” “may,” “estimated,” “goal,” “objective” and “potential.”  Section 27A of the Securities Act of 1933, as amended, and Section 21E of the Securities Exchange Act of 1934, as amended, provide a “safe harbor” for forward-looking statements.  Because forward-looking statements involve future risks and uncertainties, listed below are a variety of factors that could cause actual results and experience to differ materially from the anticipated results or other expectations expressed in our forward-looking statements.  These factors include (1) any material changes in our total number of client engagements and the

 

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volume associated with each engagement, (2) any material changes in our client’s deposit portfolio or the services required or selected by our clients in engagements, (3) material changes in the number of bankruptcy filings, class action filings or mass tort actions each year, (4) risks associated with handling of confidential data and compliance with information privacy laws, (5) changes in or the effects of pricing structures and arrangements, (6) risks associated with the integration of acquisitions into our existing business operations, (7) risks associated with our indebtedness, (8) risks associated with foreign currency fluctuations, (9) risks associated with developing and providing software and internet-based technology solutions to our clients, and (10) other risks detailed from time to time in our SEC filings, including our annual report on Form 10-K. In addition, there may be other factors not included in our SEC filings that may cause actual results to differ materially from any forward-looking statements. We undertake no obligation to update publicly or revise any forward-looking statements contained herein to reflect future events or developments.

 

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Item 3.    Quantitative and Qualitative Disclosures About Market Risk

 

The principal market risks to which we are exposed include interest rates under our senior revolving credit facility, foreign exchange rates giving rise to translation, and fluctuations in short-term interest rates on a portion of our bankruptcy trustee revenue.

 

Interest on our senior revolving credit facility is generally based on a spread, not to exceed 325 basis points over the LIBOR rate. There were no amounts due under our senior revolving credit facility as of March 31, 2010; therefore, we had no market risk exposure.

 

We have limited operations outside of the United States, therefore, a portion of our revenues and expenses are incurred in a currency other than U.S. dollars. We do not utilize hedge instruments to manage the exposures associated with fluctuating currency exchange rates.  The company’s operating results are exposed to changes in exchange rates between the U.S. dollar and the functional currency of the countries where we have operations. When the U.S. dollar weakens against foreign currencies, the dollar value of revenues and expenses denominated in foreign currencies increases. When the U.S. dollar strengthens, the opposite situation occurs.

 

We currently do not hold any interest rate floor options or other derivatives.

 

Item 4.            Controls and Procedures

 

An evaluation was carried out by the Epiq Systems, Inc.’s Chief Executive Officer and Chief Financial Officer of the effectiveness of the design and operations of the company’s disclosure controls and procedures as defined in Exchange Act Rule 13a-15(e).  Based on this evaluation, our management, including the CEO and CFO, concluded that our disclosure controls and procedures are effective.  Disclosure controls and procedures are designed to ensure that information required to be disclosed by the company in its periodic filings with the SEC is recorded, processed, summarized and reported, within the time periods specified in the SEC’s rules and forms.  Disclosure controls and procedures include, without limitation, controls and procedures designed to ensure that information required to be disclosed by the company in the reports that it files or submits to the SEC is accumulated and communicated to company’s management, including its principal executive and principal financial officers, or persons performing similar functions, as appropriate to allow timely decisions regarding required disclosure.

 

There have been no changes in our internal controls over financial reporting during the quarter covered by this report that have materially affected, or are reasonably likely to materially affect, our internal controls over financial reporting.

 

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PART II - - OTHER INFORMATION.

 

Item 1.            Legal Proceedings

 

Purported Derivative Shareholder Complaint

 

As previously reported, on July 29, 2008, the Alaska Electrical Pension Fund filed a putative shareholder derivative action on behalf of Epiq Systems, Inc. in the U.S. District Court for the District of Kansas (the “Court”) (Civil Action No. 08-CV-2344 CM/JPO), alleging, among other things, improper conduct by each of our current directors and certain current and former executive officers and directors regarding stock option grants.  The company has stated consistently that the claims made in the action are meritless.

 

As previously reported, on April 27, 2010, on the determination of the company’s Board of Directors, the company entered into a Stipulation of Settlement (the “Settlement Agreement”) with plaintiff and defendants relating to the settlement of this litigation and mutual release of claims.  Upon the Court’s final approval, this Settlement Agreement will result in the dismissal with prejudice of the lawsuit and all claims contained therein. There can be no assurance that the Court will approve the Settlement Agreement.

 

The company has determined that the settlement is in the best interests of the company and its shareholders because, among other things, it will avoid the continuing expense and distraction involved in further defending against the claims, and it is expected to terminate this litigation in a more favorable time frame for Epiq Systems and its shareholders.

 

As set forth more fully in the Settlement Agreement, the agreement contains an express denial of liability, denial of wrongdoing, and a denial of any improper conduct by the defendants, and requires no disgorgement, no payment of damages, no cancellation of stock options nor any recovery from any of the defendants.  The company and its insurance carrier will pay plaintiff’s counsel’s fees and expenses, which plaintiff’s counsel will seek in an amount not to exceed $3.5 million.  The Settlement Agreement requires dismissal of the complaint with prejudice following final Court approval of the settlement and provides for the implementation and/or maintenance of certain corporate governance measures by the company during a specified period of time.

 

The foregoing summary of the settlement is qualified in its entirety by reference to Exhibit 99.1, the content of which is incorporated by reference herein.

 

In connection with the Settlement Agreement, the company has accrued a net provision for the litigation composed of approximately $1.6 million recorded in the first quarter of 2010, in addition to approximately $0.5 million which was previously recorded in the year ended December 31, 2009 and disclosed in the company’s Annual Report on Form 10-K.  The provision for litigation includes the amounts expected to be paid to the plaintiff for its counsel’s fees and expenses as set forth in the Settlement Agreement, along with other costs incurred in 2010 related to the litigation, and is net of the amount that is expected to be paid by our insurance carrier.  The liability is included in “Other accrued expenses” and the insurance recovery is included in “Other current assets” on the Condensed Consolidated Balance Sheets.  Because there can be no assurance that the Court will provide final approval of the Settlement Agreement, the ultimate resolution of this matter may materially differ from amounts recorded as of March 31, 2010.

 

Item 1A.         Risk Factors

 

There have been no material changes in our Risk Factors from those disclosed in our Annual Report on Form 10-K for the year ended December 31, 2009.

 

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Item 6.            Exhibits

 

31.1

 

Certifications of Chief Executive Officer of the Company under Rule 13a-14(a), as adopted pursuant to Section 302 of the Sarbanes-Oxley Act of 2002.

 

 

 

31.2

 

Certifications of Chief Financial Officer of the Company under Rule 13a-14(a), as adopted pursuant to Section 302 of the Sarbanes-Oxley Act of 2002.

 

 

 

32.1

 

Certifications of CEO and CFO pursuant to 18 U.S.C. Section 1350.

 

 

 

99.1

 

Stipulation of Settlement (Alaska Electrical Pension Fund v. Tom W. Olofson, et al., Case No.: 08-CV-2344 CM/JPO). Incorporated by reference and previously filed as an exhibit to the current report on Form 8-K filed with the Securities and Exchange Commission on April 27, 2010.

 

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SIGNATURES
 

Pursuant to the requirements of the Securities Exchange Act of 1934, as amended, the registrant has caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.

 

 

Epiq Systems, Inc.

 

 

Date:   April 29, 2010

/s/ Tom W. Olofson

 

Tom W. Olofson

 

Chairman of the Board

 

Chief Executive Officer

 

Director

 

(Principal Executive Officer)

 

 

 

 

Date:   April 29, 2010

/s/ Elizabeth M. Braham

 

Elizabeth M. Braham

 

Executive Vice President, Chief Financial Officer

 

(Principal Financial & Accounting Officer)

 

27


EX-31.1 2 a10-6091_1ex31d1.htm EX-31.1

Exhibit 31.1

 

CERTIFICATIONS

 

I, Tom W. Olofson, certify that:

 

1.               I have reviewed this quarterly report on Form 10-Q of Epiq Systems, Inc.;

 

2.               Based on my knowledge, this quarterly report does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made, in light of the circumstances under which such statements were made, not misleading with respect to the period covered by this quarterly report;

 

3.               Based on my knowledge, the financial statements, and other financial information included in this quarterly report, fairly present in all material respects the financial condition, results of operations and cash flows of the registrant as of, and for, the periods presented in this quarterly report;

 

4.               The registrant’s other certifying officer and I are responsible for establishing and maintaining disclosure controls and procedures (as defined in Exchange Act Rules 13a-15(e) and 15d-15(e)) and internal control over financial reporting (as defined in Exchange Act Rules 13a-15(f) and 15d-15(f)) for the registrant and have:

 

(a)   designed such disclosure controls and procedures, or caused such disclosure controls and procedures to be designed under our supervision, to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this quarterly report is being prepared;

 

(b)   designed such internal control over financial reporting, or caused such internal control over financial reporting to be designed under our supervision, to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes in accordance with generally accepted accounting principles;

 

(c)   evaluated the effectiveness of the registrant’s disclosure controls and procedures and presented in this quarterly report our conclusions about the effectiveness of the disclosure controls and procedures, as of the end of the period covered by this quarterly report based on such evaluation; and

 

(d)  disclosed in this report any change in the registrant’s internal control over financial reporting that occurred during the registrant’s most recent fiscal quarter (the registrant’s fourth fiscal quarter in the case of an annual report) that has materially affected, or is reasonably likely to materially affect, the registrant’s internal control over financial reporting; and

 

5.               The registrant’s other certifying officer and I have disclosed, based on our most recent evaluation of internal control over financial reporting, to the registrant’s auditors and the audit committee of the registrant’s board of directors (or persons performing the equivalent functions):

 

(a)          all significant deficiencies and material weaknesses in the design or operation of internal control over financial reporting which are reasonably likely to adversely affect the registrant’s ability to record, process, summarize and report financial information; and

 

(b)         any fraud, whether or not material, that involves management or other employees who have a significant role in the registrant’s internal control over financial reporting.

 

Date:       April 29, 2010

 

/s/ Tom W. Olofson

 

Tom W. Olofson

 

Chairman of the Board

 

Chief Executive Officer

 

 


EX-31.2 3 a10-6091_1ex31d2.htm EX-31.2

Exhibit 31.2

 

CERTIFICATIONS

 

I, Elizabeth M. Braham, certify that:

 

1.     I have reviewed this quarterly report on Form 10-Q of Epiq Systems, Inc.;

 

2.     Based on my knowledge, this quarterly report does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made, in light of the circumstances under which such statements were made, not misleading with respect to the period covered by this quarterly report;

 

3.     Based on my knowledge, the financial statements, and other financial information included in this quarterly report, fairly present in all material respects the financial condition, results of operations and cash flows of the registrant as of, and for, the periods presented in this quarterly report;

 

4.     The registrant’s other certifying officer and I are responsible for establishing and maintaining disclosure controls and procedures (as defined in Exchange Act Rules 13a-15(e) and 15d-15(e)) and internal control over financial reporting (as defined in Exchange Act Rules 13a-15(f) and 15d-15(f)) for the registrant and have:

 

(a)   designed such disclosure controls and procedures, or caused such disclosure controls and procedures to be designed under our supervision, to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this quarterly report is being prepared;

 

(b)   designed such internal control over financial reporting, or caused such internal control over financial reporting to be designed under our supervision, to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes in accordance with generally accepted accounting principles;

 

(c)   evaluated the effectiveness of the registrant’s disclosure controls and procedures and presented in this quarterly report our conclusions about the effectiveness of the disclosure controls and procedures, as of the end of the period covered by this quarterly report based on such evaluation; and

 

(d)   disclosed in this report any change in the registrant’s internal control over financial reporting that occurred during the registrant’s most recent fiscal quarter (the registrant’s fourth fiscal quarter in the case of an annual report) that has materially affected, or is reasonably likely to materially affect, the registrant’s internal control over financial reporting; and

 

5.     The registrant’s other certifying officer and I have disclosed, based on our most recent evaluation of internal control over financial reporting, to the registrant’s auditors and the audit committee of the registrant’s board of directors (or persons performing the equivalent functions):

 

(a)   all significant deficiencies and material weaknesses in the design or operation of internal control over financial reporting which are reasonably likely to adversely affect the registrant’s ability to record, process, summarize and report financial information; and

 

(b)   any fraud, whether or not material, that involves management or other employees who have a significant role in the registrant’s internal control over financial reporting.

 

Date:     April 29, 2010

 

/s/ Elizabeth M. Braham

 

Elizabeth M. Braham

 

Executive Vice President, Chief Financial Officer

 

 


EX-32.1 4 a10-6091_1ex32d1.htm EX-32.1

Exhibit 32.1

 

CERTIFICATIONS OF CEO AND CFO PURSUANT TO 18 U.S.C. SECTION 1350.

 

I, Tom W. Olofson, Chief Executive Officer of Epiq Systems, Inc. (the “Company”), hereby certify pursuant to Section 1350, of chapter 63 of title 18, United States Code, and Section 906 of the Sarbanes — Oxley Act of 2002, that, to the best of my knowledge, (1) the quarterly report on Form 10-Q of the Company to which this Exhibit is attached (the “Report”) fully complies with the requirements of section 15(d) of the Securities Exchange Act of 1934, and (2) the information contained in the Report fairly presents, in all material respects, the financial condition and results of operations of the Company.

 

/s/ Tom W. Olofson

 

Tom W. Olofson

 

 

 

Dated:  April 29, 2010

 

 

 

I, Elizabeth M. Braham, Chief Financial Officer of Epiq Systems, Inc. (the “Company”), hereby certify pursuant to Section 1350, of chapter 63 of title 18, United States Code, and Section 906 of the Sarbanes — Oxley Act of 2002, that, to the best of my knowledge, (1) the quarterly report on Form 10-Q of the Company to which this Exhibit is attached (the “Report”) fully complies with the requirements of section 15(d) of the Securities Exchange Act of 1934, and (2) the information contained in the Report fairly presents, in all material respects, the financial condition and results of operations of the Company.

 

/s/ Elizabeth M. Braham

 

Elizabeth M. Braham

 

 

 

Dated:  April 29, 2010

 

 


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