10-Q 1 a09-18837_110q.htm 10-Q

Table of Contents

 

 

 

UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

WASHINGTON, D. C. 20549

 

FORM 10-Q

 

Quarterly Report Under Section 13 or 15(d)

of the Securities Exchange Act of 1934

 

x

 

For the Quarterly Period Ended June 30, 2009

 

OR

 

o

 

Transition Report Pursuant to Section 13 or 15(d) of the Securities Exchange Act of 1934

 

For the transition period from                to               

 

Commission File Number 0-22081

 


 

EPIQ SYSTEMS, INC.

(Exact name of registrant as specified in its charter)

 

Missouri

 

48-1056429

(State or other jurisdiction of

 

(IRS Employer Identification Number)

incorporation or organization)

 

 

 

501 Kansas Avenue, Kansas City, Kansas 66105-1300

(Address of principal executive office)

 

913-621-9500

(Registrant’s telephone number)

 

Indicate by check mark whether the registrant (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days. Yes x  No o

 

Indicate by check mark whether the registrant has submitted electronically and posted on its corporate Web site, if any, every

Interactive Data File required to be submitted and posted pursuant to Rule 405 of Regulation S-T (§232.405 of this chapter) during the

preceding 12 months (or for such shorter period that the registrant was required to submit and post such files). Yes o  No o

 

Indicate by check mark whether the registrant is a large accelerated filer, an accelerated filer, a non-accelerated filer, or a smaller reporting company.   See the definition of “large accelerated filer,” “accelerated filer,” and “smaller reporting company” in Rule 12b-2 of the Exchange Act.

 

Large Accelerated Filer o

 

Accelerated Filer x

 

 

 

Non-Accelerated Filer o

 

Smaller Reporting Company o

(Do not check if a smaller reporting company)

 

 

 

Indicate by check mark whether the registrant is a shell company (as defined in Rule 12b-2 of the Act). Yes o  No x

 

The number of shares outstanding of registrant’s common stock at July 24, 2009:

 

Class

 

Outstanding

Common Stock, $0.01 par value

 

36,156,629

 

 

 



Table of Contents

 

EPIQ SYSTEMS, INC.

FORM 10-Q

QUARTER ENDED JUNE 30, 2009

 

CONTENTS

 

 

 

 

Page

 

 

 

 

PART I - FINANCIAL INFORMATION

 

 

 

 

 

 

Item 1.

Condensed Consolidated Financial Statements

 

 

 

 

 

 

 

Condensed Consolidated Statements of Income — Three and six months ended June 30, 2009 and 2008 (Unaudited)

 

1

 

 

 

 

 

Condensed Consolidated Balance Sheets — June 30, 2009 and December 31, 2008 (Unaudited)

 

2

 

 

 

 

 

Condensed Consolidated Statement of Changes in Stockholders’ Equity and Comprehensive Income — Six months ended June 30, 2009 and 2008 (Unaudited)

 

3

 

 

 

 

 

Condensed Consolidated Statements of Cash Flows — Six months ended June 30, 2009 and 2008 (Unaudited)

 

4

 

 

 

 

 

Notes to Condensed Consolidated Financial Statements (Unaudited)

 

5

 

 

 

 

Item 2.

Management’s Discussion and Analysis of Financial Condition and Results of Operations

 

20

 

 

 

 

Item 3.

Quantitative and Qualitative Disclosures about Market Risk

 

30

 

 

 

 

Item 4.

Controls and Procedures

 

31

 

 

 

 

PART II - OTHER INFORMATION

 

 

 

 

 

 

Item 1.

Legal Proceedings

 

32

 

 

 

 

Item 1A.

Risk Factors

 

32

 

 

 

 

Item 4.

Submission of Matters to a Vote of Security Holders

 

33

 

 

 

 

Item 5.

Other Information

 

33

 

 

 

 

Item 6.

Exhibits

 

34

 

 

 

 

Signatures

 

 

35

 



Table of Contents

 

PART I - FINANCIAL INFORMATION

 

ITEM 1.  FINANCIAL STATEMENTS

 

EPIQ SYSTEMS, INC.
CONDENSED CONSOLIDATED STATEMENTS OF INCOME
(UNAUDITED)

(in thousands, except per share data)

 

 

 

Three Months Ended
June 30,

 

Six Months Ended
June 30,

 

 

 

2009

 

2008

 

2009

 

2008

 

REVENUE:

 

 

 

 

 

 

 

 

 

Case management services

 

$

35,812

 

$

35,928

 

$

70,346

 

$

64,724

 

Case management bundled products and services

 

3,476

 

4,463

 

6,803

 

9,754

 

Document management services

 

17,851

 

16,546

 

32,603

 

26,360

 

Operating revenue before reimbursed direct costs

 

57,139

 

56,937

 

109,752

 

100,838

 

Operating revenue from reimbursed direct costs

 

9,051

 

7,905

 

17,266

 

13,014

 

Total Revenue

 

66,190

 

64,842

 

127,018

 

113,852

 

 

 

 

 

 

 

 

 

 

 

OPERATING EXPENSE:

 

 

 

 

 

 

 

 

 

Direct cost of services (exclusive of depreciation and amortization shown separately below)

 

19,723

 

24,438

 

39,393

 

43,264

 

Direct cost of bundled products and services (exclusive of depreciation and amortization shown separately below)

 

855

 

908

 

1,710

 

1,855

 

Reimbursed direct costs

 

9,035

 

7,880

 

17,082

 

13,002

 

General and administrative

 

23,844

 

18,221

 

42,151

 

33,300

 

Depreciation and software and leasehold amortization

 

4,552

 

3,853

 

9,066

 

7,563

 

Amortization of identifiable intangible assets

 

1,818

 

2,325

 

3,754

 

4,603

 

Other operating expense (income)

 

13

 

859

 

484

 

(1,512

)

Total Operating Expense

 

59,840

 

58,484

 

113,640

 

102,075

 

 

 

 

 

 

 

 

 

 

 

INCOME FROM OPERATIONS

 

6,350

 

6,358

 

13,378

 

11,777

 

 

 

 

 

 

 

 

 

 

 

INTEREST EXPENSE (INCOME):

 

 

 

 

 

 

 

 

 

Interest expense

 

365

 

441

 

738

 

932

 

Interest income

 

(16

)

(36

)

(51

)

(180

)

Net Interest Expense

 

349

 

405

 

687

 

752

 

 

 

 

 

 

 

 

 

 

 

INCOME BEFORE INCOME TAXES

 

6,001

 

5,953

 

12,691

 

11,025

 

 

 

 

 

 

 

 

 

 

 

PROVISION FOR INCOME TAXES

 

3,115

 

2,799

 

6,527

 

5,214

 

 

 

 

 

 

 

 

 

 

 

NET INCOME

 

$

2,886

 

$

3,154

 

$

6,164

 

$

5,811

 

 

 

 

 

 

 

 

 

 

 

NET INCOME PER SHARE INFORMATION:

 

 

 

 

 

 

 

 

 

Basic

 

$

0.08

 

$

0.09

 

$

0.17

 

$

0.16

 

Diluted

 

$

0.08

 

$

0.08

 

$

0.16

 

$

0.15

 

WEIGHTED AVERAGE COMMON SHARES OUTSTANDING:

 

 

 

 

 

 

 

 

 

Basic

 

35,776

 

35,424

 

35,731

 

35,357

 

Diluted

 

41,854

 

41,634

 

41,895

 

41,510

 

 

See accompanying Notes to Condensed Consolidated Financial Statements.

 

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Table of Contents

 

EPIQ SYSTEMS, INC.

CONDENSED CONSOLIDATED BALANCE SHEETS (UNAUDITED)

(in thousands, except share data)

 

 

 

June 30, 2009

 

December 31, 2008

 

 

 

 

 

 

 

ASSETS

 

 

 

 

 

CURRENT ASSETS:

 

 

 

 

 

Cash and cash equivalents

 

$

28,215

 

$

19,006

 

Trade accounts receivable, less allowance for doubtful accounts of $2,540 and $2,600, respectively

 

54,445

 

48,540

 

Prepaid expenses

 

6,188

 

6,015

 

Other current assets

 

2,259

 

2,552

 

Total Current Assets

 

91,107

 

76,113

 

 

 

 

 

 

 

LONG-TERM ASSETS:

 

 

 

 

 

Property and equipment, net

 

39,419

 

39,951

 

Internally developed software costs, net

 

12,501

 

11,024

 

Goodwill

 

264,405

 

263,871

 

Other intangibles, net of accumulated amortization of $45,578 and $41,714, respectively

 

23,200

 

26,851

 

Other

 

968

 

1,136

 

Total Long-term Assets, net

 

340,493

 

342,833

 

Total Assets

 

$

431,600

 

$

418,946

 

 

 

 

 

 

 

LIABILITIES AND STOCKHOLDERS’ EQUITY

 

 

 

 

 

CURRENT LIABILITIES:

 

 

 

 

 

Accounts payable

 

$

14,378

 

$

12,781

 

Accrued compensation

 

6,243

 

7,525

 

Deposits

 

2,811

 

2,150

 

Deferred revenue

 

2,001

 

2,363

 

Other accrued expenses

 

3,034

 

2,628

 

Current maturities of long-term obligations

 

56,626

 

5,912

 

Total Current Liabilities

 

85,093

 

33,359

 

 

 

 

 

 

 

LONG-TERM LIABILITIES:

 

 

 

 

 

Deferred income taxes

 

21,427

 

20,988

 

Other long-term liabilities

 

10,371

 

8,794

 

Long-term obligations (excluding current maturities)

 

655

 

55,310

 

Total Long-term Liabilities

 

32,453

 

85,092

 

 

 

 

 

 

 

COMMITMENTS AND CONTINGENCIES

 

 

 

 

 

 

 

 

 

 

 

STOCKHOLDERS’ EQUITY:

 

 

 

 

 

Preferred stock - $1 par value; 2,000,000 shares authorized; none issued and outstanding

 

 

 

Common stock - $0.01 par value; 100,000,000 shares authorized; issued and outstanding — 36,147,978 and 35,657,823 shares

 

361

 

357

 

Additional paid-in capital

 

243,914

 

237,644

 

Accumulated other comprehensive loss

 

(1,562

)

(2,683

)

Retained earnings

 

71,341

 

65,177

 

Total Stockholders’ Equity

 

314,054

 

300,495

 

Total Liabilities and Stockholders’ Equity

 

$

431,600

 

$

418,946

 

 

See accompanying Notes to Condensed Consolidated Financial Statements.

 

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EPIQ SYSTEMS, INC.

CONDENSED CONSOLIDATED STATEMENT OF CHANGES IN STOCKHOLDERS’ EQUITY

AND COMPREHENSIVE INCOME (UNAUDITED)

(in thousands)

 

 

 

Number of
Outstanding
Shares

 

Common
Shares

 

Additional
Paid-In
Capital

 

Retained
Earnings

 

Accumulated
Other
Comprehensive
Loss

 

Total

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Balance at December 31, 2008

 

35,658

 

$

357

 

$

237,644

 

$

65,177

 

$

(2,683

)

$

300,495

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Comprehensive income:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Net income

 

 

 

 

6,164

 

 

6,164

 

Foreign currency translation adjustment

 

 

 

 

 

1,121

 

1,121

 

Total comprehensive income

 

 

 

 

 

 

7,285

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Share-based compensation plans

 

490

 

4

 

6,270

 

 

 

6,274

 

Balance at June 30, 2009

 

36,148

 

$

361

 

$

243,914

 

$

71,341

 

$

(1,562

)

$

314,054

 

 

 

 

Number of
Outstanding
Shares

 

Common
Shares

 

Additional
Paid-In
Capital

 

Retained
Earnings

 

Accumulated
Other
Comprehensive
Income

 

Total

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Balance at December 31, 2007

 

35,277

 

$

353

 

$

231,984

 

$

51,341

 

$

4

 

$

283,682

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Comprehensive income:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Net income

 

 

 

 

5,811

 

 

5,811

 

Foreign currency translation adjustment

 

 

 

 

 

35

 

35

 

Total comprehensive income

 

 

 

 

 

 

5,846

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Share-based compensation plans

 

227

 

2

 

3,000

 

 

 

3,002

 

Balance at June 30, 2008

 

35,504

 

$

355

 

$

234,984

 

$

57,152

 

$

39

 

$

292,530

 

 

See accompanying Notes to Condensed Consolidated Financial Statements.

 

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EPIQ SYSTEMS, INC.

CONDENSED CONSOLIDATED STATEMENTS OF CASH FLOWS (UNAUDITED)

(In thousands)

 

 

 

Six Months Ended June 30,

 

 

 

2009

 

2008

 

 

 

 

 

 

 

CASH FLOWS FROM OPERATING ACTIVITIES:

 

 

 

 

 

Net income

 

$

6,164

 

$

5,811

 

Adjustments to reconcile net income to net cash provided by operating activities:

 

 

 

 

 

Share-based compensation expense

 

4,256

 

1,396

 

Expense for deferred income taxes

 

510

 

419

 

Depreciation and software amortization

 

9,066

 

7,563

 

Expense related to embedded option

 

(805

)

(805

)

Amortization of intangible assets

 

3,754

 

4,603

 

Other, net

 

1,033

 

467

 

Changes in operating assets and liabilities:

 

 

 

 

 

Trade accounts receivable

 

(6,296

)

(16,543

)

Prepaid expenses and other assets

 

(186

)

74

 

Accounts payable and other liabilities

 

3,867

 

10,811

 

Excess tax benefit related to share-based compensation

 

(304

)

(27

)

Other

 

(69

)

1,364

 

Net cash provided by operating activities

 

20,990

 

15,133

 

 

 

 

 

 

 

CASH FLOWS FROM INVESTING ACTIVITIES:

 

 

 

 

 

Purchase of property and equipment

 

(6,508

)

(8,569

)

Internally developed software costs

 

(3,842

)

(2,882

)

Cash paid for business acquisition, net of cash acquired

 

 

(4,712

)

Other investing activities, net

 

57

 

10

 

Net cash used in investing activities

 

(10,293

)

(16,153

)

 

 

 

 

 

 

CASH FLOWS FROM FINANCING ACTIVITIES:

 

 

 

 

 

Proceeds from revolver

 

 

2,000

 

Payments on revolver

 

 

(2,000

)

Payments under long-term obligations

 

(3,319

)

(2,622

)

Excess tax benefit related to share-based compensation

 

304

 

27

 

Proceeds from exercise of stock options

 

1,561

 

1,429

 

Net cash used in financing activities

 

(1,454

)

(1,166

)

 

 

 

 

 

 

Effect of exchange rate changes on cash

 

(34

)

 

 

 

 

 

 

 

NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS

 

9,209

 

(2,186

)

CASH AND CASH EQUIVALENTS, BEGINNING OF YEAR

 

19,006

 

13,415

 

CASH AND CASH EQUIVALENTS, END OF PERIOD

 

$

28,215

 

$

11,229

 

 

See accompanying Notes to Condensed Consolidated Financial Statements.

 

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EPIQ SYSTEMS, INC.

NOTES TO CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

(UNAUDITED)

 

NOTE 1:  SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES AND NATURE OF OPERATIONS

 

The accompanying Condensed Consolidated Financial Statements have been prepared in accordance with accounting principles generally accepted in the United States of America, and with the rules and regulations for reporting on Form 10-Q for interim financial statements. Accordingly, the financial statements do not include certain disclosures required for comprehensive annual financial statements.

 

The unaudited financial information reflects all adjustments, which are, in the opinion of management, necessary to present fairly our results of operations, financial position, and cash flows for the periods presented. The adjustments consist solely of normal recurring adjustments. These Condensed Consolidated Financial Statements should be read in conjunction with the Consolidated Financial Statements and related Notes included in the Epiq Systems, Inc. (“Epiq,” “we,” “us,” or “our”) Annual Report on Form 10-K for the year ended December 31, 2008, filed with the Securities and Exchange Commission on March 4, 2009.

 

In preparing these financial statements, we have evaluated events and transactions for potential recognition or disclosure through July 30, 2009, the date the financial statements were issued.

 

The results of operations for any quarter or a partial fiscal year period are not necessarily indicative of the results to be expected for other periods or the entire year.

 

Principles of Consolidation

 

The Condensed Consolidated Financial Statements include the accounts of Epiq and its wholly-owned subsidiaries. Intercompany transactions and balances have been eliminated in consolidation.

 

Nature of Operations

 

We are a provider of integrated technology solutions for the legal profession.  Our solutions streamline the administration of bankruptcy, litigation, financial transactions and regulatory compliance matters.  We offer innovative technology solutions for electronic discovery, document review, legal notification, claims administration and controlled disbursement of funds.  Our clients include law firms, corporate legal departments, bankruptcy trustees and other professional advisors who require innovative technology, responsive service and deep subject-matter expertise.

 

Revenue Recognition

 

We have agreements with clients pursuant to which we deliver various services each month.

 

Following is a description of significant sources of revenue.

 

·                  Fees contingent upon the month-to-month delivery of case management services defined by client contracts, such as claims processing, claims reconciliation, professional services, call center support, and conversion of data into an organized, searchable electronic database. The amount we earn varies based primarily on the size and complexity of the engagement.

 

·                  Hosting fees based on the amount of data stored.

 

·                  Deposit-based fees, earned primarily based on a percentage of Chapter 7 total liquidated assets placed on deposit with a designated financial institution by our trustee clients, to whom we provide, at no charge, software licenses, limited hardware and hardware maintenance, and postcontract customer support services. The fees we earn are based on total liquidated assets placed on deposit by our trustee clients and may vary based on fluctuations in short-term

 

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interest rates. Interest rate fluctuations are somewhat mitigated by pricing arrangements with each financial institution that set ceilings and floors on the interest rates that we earn.

 

·                  Legal noticing services to parties of interest in bankruptcy and class action matters, including direct notification, media campaign, and advertising management in which we coordinate notification through various media outlets, such as print, radio and television, to potential parties of interest for a particular client engagement.

 

·                  Reimbursement for costs incurred, primarily related to postage on mailing services.

 

Non-Software Arrangements

 

Services related to electronic discovery and settlement administration are billed based on volume and are evaluated pursuant to Emerging Issues Task Force (“EITF”) 00-21, Revenue Arrangements with Multiple Deliverables (“EITF 00-21”).  For these contractual arrangements, we have identified each deliverable service element.  Based on our evaluation of each element, we have determined that each element delivered has standalone value to our customers because we or other vendors sell such services separately from any other services/deliverables.  We have also obtained objective and reliable evidence of the fair value of each element based either on the price we charge when we sell an element on a standalone basis or based on third-party evidence of fair value of such similar services.  Lastly, our arrangements do not include general rights of return.  Accordingly, each of the service elements in our multiple element case and document management arrangements qualifies as a separate unit of accounting under EITF 00-21.  We allocate revenue to the various units of accounting in our arrangements based on the fair value of each unit of accounting, which is generally consistent with the stated prices in our arrangements. As we have evidence of an arrangement, revenue for each separate unit of accounting is recognized each period in accordance with Staff Accounting Bulletin Topic 13, Revenue Recognition (“SAB Topic 13”).  Revenue is recognized as the services are rendered, our fee becomes fixed and determinable, and collectability is reasonably assured.  Payments received in advance of satisfaction of the related revenue recognition criteria are recognized as a customer deposit until all revenue recognition criteria have been satisfied.

 

Software Arrangements

 

For our Chapter 7 bankruptcy trustee arrangements, we provide our trustee clients with a software license, hardware lease, hardware maintenance, and postcontract customer support services, all at no charge to the trustee.  The trustees place their liquidated estate deposits with a financial institution with which we have an arrangement.  We earn contingent monthly fees from the financial institutions based on the dollar level of average monthly deposits held by the trustees with that financial institution related to the software license, hardware lease, hardware maintenance, and postcontract customer support services.  We account for the software license and postcontract customer support elements in accordance with Statement of Position 97-2, Software Revenue Recognition (“SOP 97-2”).  Since we have not established vendor specific objective evidence (“VSOE”) of the fair value of the software license, we do not recognize any revenue on delivery of the software.  The software element is deferred and included with the remaining undelivered element, which are postcontract customer support services.  This revenue, when recognized, is included as a component of “case management services revenue”.  Revenue related to postcontract customer support is entirely contingent on the placement of liquidated estate deposits by the trustee with the financial institution.  Accordingly, we recognize this contingent usage based revenue consistent with the guidance provided by the American Institute of Certified Public Accountants’ Technical Practice Aid 5100.76, Fair Value in Multiple-Element Arrangements That Include Contingent Usage-Based Fees and Software Revenue Recognition as the fee becomes fixed or determinable at the time actual usage occurs and collectibility is probable.  This occurs monthly as a result of the computation, billing and collection of monthly deposit fees contractually agreed to.  At that time, we have also satisfied the other revenue recognition criteria contained in SOP 97-2 since we have persuasive evidence that an arrangement exists, services have been rendered, the price is fixed and determinable, and collectability is reasonably assured.

 

We also provide our trustee clients with certain hardware, such as desktop computers, monitors, and printers; and hardware maintenance.  We retain ownership of all hardware provided and, based on guidance provided in EITF 01-8, Determining Whether an Arrangement Contains a Lease, we account for this hardware as a lease.  As the hardware maintenance arrangement is an executory contract similar to an operating lease, we use guidance related to contingent rentals in operating lease arrangements for hardware maintenance as well as for the hardware lease.  Since the payments under all of our arrangements are contingent upon the level of trustee deposits and the delivery of upgrades and other services, and there remain important uncertainties regarding the amount of unreimbursable costs yet to be incurred by us, we account for the hardware lease as an operating lease in accordance with Statement of Financial Accounting Standards (“SFAS”) 13,

 

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Accounting for Leases.  Therefore, all lease payments, based on the estimated fair value of hardware provided, were accounted for as contingent rentals under EITF Issue No. 98-9, Accounting for Contingent Rent and SAB Topic 13, which requires that we recognize rental income when the changes in the factor on which the contingent lease payment is based actually occur.  This occurs at the end of each period as we achieve our target when deposits are held at the depository financial institution as, at that time, evidence of an arrangement exists, delivery has occurred, the amount has become fixed and determinable, and collection is reasonably assured.  This revenue, which is less than ten percent of our total revenue, is included in the Condensed Consolidated Statements of Income as a component of “case management services” revenue.

 

Reimbursements

 

We have revenue related to the reimbursement of certain costs, primarily postage.  Consistent with guidance provided by EITF No. 01-14, Income Statement Characterization of Reimbursements Received for “Out-of-Pocket” Expenses Incurred, reimbursed postage and other reimbursable direct costs are recorded gross in the Condensed Consolidated Statements of Income as “Operating revenue from reimbursed direct costs” and as “Reimbursed direct costs”, respectively.

 

Recently Adopted Accounting Pronouncements

 

In December 2007, the Financial Accounting Standards Board (“FASB”) issued SFAS No. 141 (revised 2007), Business Combinations (“SFAS 141(R)”). SFAS 141(R) establishes guidelines for the recognition and measurement of assets, liabilities and equity in business combinations. The provisions of SFAS 141(R) were effective for us as of January 1, 2009. Due to the adoption of SFAS 141(R) we now expense, as incurred, acquisition-related costs for potential and completed acquisitions. Acquisition-related costs expensed in the first six months of 2009 were approximately $0.5 million. These costs are included in “Other operating expense (income)” in our Condensed Consolidated Statements of Income. SFAS 141(R) also amends SFAS No. 109, Accounting for Income Taxes, and now requires the recognition of changes in an acquirer’s income tax valuation allowance on deferred taxes and acquired tax contingencies associated with acquisitions that closed prior to the effective date of SFAS 141(R) to apply the provisions of SFAS 141(R). The provisions of SFAS 141(R) will primarily apply to all future acquisitions.

 

In December 2007, the FASB issued SFAS No. 160, Noncontrolling Interest in Consolidated Financial Statements (“SFAS 160”).  SFAS 160 changes the way in which noncontrolling interests in subsidiaries are measured and classified on the balance sheet.  The provisions of SFAS 160 were effective for us as of January 1, 2009. The adoption of SFAS 160 had no impact on our consolidated financial position or results of operations.

 

In February 2008, the FASB issued FASB Staff Position (“FSP”) No. FAS 157-2, Effective Date of FASB Statement No. 157, (“FSP FAS 157-2”) which, as of February 12, 2008, indefinitely delayed the effective date of SFAS No. 157, Fair Value Measurements, for nonfinancial assets and nonfinancial liabilities, except for items that are recognized or disclosed at fair value in the financial statements on a recurring basis.  The provisions of FSP FAS 157-2 were effective for us as of January 1, 2009. The adoption of FSP FAS 157-2 did not have a material impact on our financial position, results of operations, or cash flows.

 

In March 2008, the FASB issued SFAS No. 161, Disclosures about Derivative Instruments and Hedging Activities — an amendment of FASB Statement No. 133 (“SFAS 161”). SFAS 161 changes the disclosure requirements for derivative instruments and hedging activities.  The provisions of SFAS 161 were effective for us as of January 1, 2009.  The adoption of SFAS 161 had no impact on our consolidated financial position or results of operations. Disclosures required by this statement are included in Note 3.

 

In April 2008, the FASB issued FSP No. FAS 142-3, Determination of the Useful Life of Intangible Assets (“FSP FAS 142-3”).  FSP FAS 142-3 provides guidance on determining the useful life of a recognized intangible asset.  The provisions of FSP FAS 142-3 were effective for us as of January 1, 2009. The provisions of FSP FAS 142-3 had no impact on our consolidated financial position or results of operations during the six months ended June 30, 2009 as we did not renew or extend the useful lives of any of our intangible assets.

 

In June 2008, the FASB issued FSP No. EITF 03-6-1, Determining Whether Instruments Granted in Share-Based Payment Transactions Are Participating Securities (“FSP EITF 03-6-1”). FSP EITF 03-6-1 clarifies that share-based payment awards that entitle their holders to receive non-forfeitable dividends or dividend equivalents before vesting should be considered participating securities, and requires them to be included in the computation of earnings per share pursuant to the two-class

 

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method described in SFAS No. 128, Earnings per Share (“SFAS 128”). The provisions of FSP EITF 03-6-1 were effective for us as of January 1, 2009, and require all prior period income per share data presented to be adjusted retroactively. We have determined that nonvested share awards that were granted in the first quarter of 2009 are participating securities as defined by FSP EITF 03-6-1 because they have equivalent common stock dividend rights.  Accordingly, we have included these shares in our basic and diluted share calculations as appropriate.  There is no prior period impact of this guidance as there were no participating securities outstanding prior to the first quarter of 2009. Details of the income per share calculation are described in Note 4.

 

In June 2008, the FASB ratified the consensus reached by the EITF on three issues discussed at its June 12, 2008 meeting pertaining to EITF Issue No. 07-5, Determining Whether an Instrument (or an Embedded Feature) Is Indexed to an Entity’s Own Stock (“EITF 07-5”). The issues include how an entity should evaluate whether an equity-linked financial instrument (or embedded feature) is indexed to its own stock, including evaluating the instrument’s contingent exercise and settlement provisions; how the currency in which the strike price of an equity-linked financial instrument (or embedded feature) is denominated affects the determination of whether the instrument is indexed to an entity’s own stock; and how the issuer should account for market-based employee stock option valuation. The adoption of EITF 07-5 did not have an impact on our consolidated financial position.

 

In April 2009, the FASB issued FSP No. FAS 141(R)-1, Accounting for Assets Acquired and Liabilities Assumed in a Business Combination That Arise from Contingencies (“FSP FAS 141(R)-1”). FSP FAS 141(R)-1 amends and clarifies FASB No. 141 (revised 2007), Business Combinations, to address application issues raised by preparers, auditors, and members of the legal profession on initial recognition and measurement, subsequent measurement and accounting, and disclosure of assets and liabilities arising from contingencies in a business combination. FSP FAS 141(R)-1 is effective for us for business combinations completed on or after January 1, 2009.

 

In April 2009, the FASB issued FSP No. FAS 107-1 and APB 28-1, Interim Disclosures about Fair Value of Financial Instruments (“FSP FAS 107-1 and APB 28-1”). FSP FAS 107-1 and APB 28-1, amends FASB Statement No. 107, Disclosures about Fair Value of Financial Instruments, to require disclosures about the fair value of financial instruments in interim as well as in annual financial statements. This FSP also amends APB Opinion No. 28, Interim Financial Reporting, to require those disclosures in summarized financial information at interim reporting periods. These standards are effective for periods ending after June 15, 2009.  The disclosures required by this guidance are included in Note 8.

 

In May 2009, the FASB issued SFAS No. 165, Subsequent Events (“SFAS 165”). SFAS 165 establishes general standards of accounting for and disclosure of events that occur after the balance sheet date but before financial statements are issued or are available to be issued. SFAS 165 requires the disclosure of the date through which an entity has evaluated subsequent events and the basis for that date. The provisions of SFAS 165 are effective for reporting periods ending after June 15, 2009. The disclosures required by SFAS 165 are included in Note 1.

 

Recently Issued Accounting Pronouncements

 

In June 2009, the FASB issued SFAS No. 168, The FASB Accounting Standards Codification and the Hierarchy of Generally Accepted Accounting Principles — a replacement of FASB Statement No. 162 (“SFAS 168”).  SFAS 168 identifies the sources of accounting principles and the framework for selecting the principles used in the preparation of financial statements of nongovernmental entities that are presented in conformity with generally accepted accounting principles in the United States. SFAS 168 is effective for periods ending after September 15, 2009.  We do not expect the adoption of SFAS 168 in the third quarter of 2009 will have an impact on our condensed consolidated financial position, but the adoption will change the format of the references to accounting guidance within our regulatory filings.

 

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NOTE 2:   GOODWILL AND INTANGIBLE ASSETS

 

The change in the carrying amount of goodwill for the first six months of 2009 was as follows (in thousands):

 

 

 

Electronic
Discovery

 

Bankruptcy

 

Settlement
Administration

 

Total

 

Balance as of December 31, 2008

 

$

 79,586

 

$

 151,438

 

$

 32,847

 

$

 263,871

 

Foreign currency translation and other

 

534

 

 

 

534

 

Balance as of June 30, 2009

 

$

 80,120

 

$

 151,438

 

$

 32,847

 

$

 264,405

 

 

Amortizing identifiable intangible assets as of June 30, 2009 and December 31, 2008 consisted of the following (in thousands):

 

 

 

June 30, 2009

 

December 31, 2008

 

 

 

Gross Carrying
Amount

 

Accumulated
Amortization

 

Gross Carrying
Amount

 

Accumulated
Amortization

 

Customer relationships

 

$

 40,089

 

$

 24,002

 

$

 39,986

 

$

 22,039

 

Trade names

 

745

 

745

 

745

 

745

 

Non-compete agreements

 

27,944

 

20,831

 

27,834

 

18,930

 

 

 

$

 68,778

 

$

 45,578

 

$

 68,565

 

$

 41,714

 

 

Customer relationships and non-compete agreements both carry a weighted average life of eight years. Aggregate amortization expense related to identifiable intangible assets was $1.8 million and $2.3 million for the three months ended June 30, 2009 and 2008, respectively, and was $3.8 million and $4.6 million for the six months ended June 30, 2009 and 2008, respectively.  Amortization expense related to identifiable intangible assets for fiscal year 2009 and the following five years is estimated as follows (in thousands):

 

Year Ending
December 31,

 

Estimated
Amortization
Expense

 

2009

 

$

7,601

 

2010

 

6,692

 

2011

 

4,832

 

2012

 

4,652

 

2013

 

3,070

 

2014

 

192

 

 

 

$

27,039

 

 

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NOTE 3:   LONG-TERM OBLIGATIONS

 

The following is a summary of long-term obligations outstanding (in thousands):

 

 

 

June 30,

 

December 31,

 

 

 

2009

 

2008

 

Contingent convertible subordinated debt, including embedded option

 

$

51,543

 

$

52,348

 

Capital leases

 

2,863

 

4,682

 

Deferred acquisition price

 

2,875

 

4,192

 

Total long-term obligations, including current portion

 

57,281

 

61,222

 

Current maturities of long-term obligations

 

(56,626

)

(5,912

)

Long-term obligations

 

$

655

 

$

55,310

 

 

Credit Facilities

 

During July 2008, we amended and restated our credit facility.  The amended credit facility, with KeyBank National Association as administrative agent, consists of a $100.0 million senior revolving loan.  The facility matures in July 2011.  During the term of the credit facility, we have the right, subject to compliance with our covenants, to increase the senior revolving loan to $175.0 million.  The amended credit facility is secured by liens on our real property and a significant portion of our personal property.  Interest on the amended credit facility is generally based on a spread, not to exceed 325 basis points, over the LIBOR rate.  There were no amounts due under the senior revolving credit loan as of June 30, 2009 or December 31, 2008. To determine the amount that we may borrow, the $100.0 million available under the revolving loan is reduced by $1.8 million in outstanding letters of credit as of June 30,2009.

 

Our amended credit facility contains financial covenants related to earnings before interest, provision for income taxes, depreciation, amortization and other adjustments as defined in the agreements and total debt.  In addition, our credit facility also contains financial covenants related to senior debt, fixed charges, and working capital.  As of June 30, 2009, we were in compliance with all financial covenants.

 

Contingent Convertible Subordinated Notes

 

During June 2004, we issued $50.0 million of contingent convertible subordinated notes (“convertible notes”) with a fixed 4% per annum interest rate and an original maturity of June 15, 2007.  The holders of the convertible notes had the right to extend the maturity date by up to three years.  In April 2007, the holders exercised this right and the maturity date of the convertible notes was extended to June 15, 2010.  If we change our capital structure (for example, through a stock dividend or stock split) while the convertible notes are outstanding, the conversion price would be adjusted on a consistent basis and, accordingly, the number of shares of common stock we would issue on conversion would be adjusted.  The convertible notes are convertible into 4.3 million shares of our common stock at a price of approximately $11.67 per share, and do not contain the right to any dividends. We have the right to require that the holders of the convertible notes convert to equity if our share price exceeds $23.33 on a weighted average basis for 20 consecutive trading days.

 

Under SFAS No. 133, Accounting for Derivative Instruments and Hedging Activities (“SFAS 133”), the right to extend the maturity of the convertible notes was accounted for as an embedded option subject to bifurcation.  The embedded option was initially valued at $1.2 million and the convertible notes balance was reduced by the same amount.  During April 2007, the holders of the convertible notes exercised their right to extend and we performed a final valuation to estimate the fair value of the embedded option as of the approximate date of the extension.  The estimated fair value of the embedded option at this date, included as a component of the convertible notes, was approximately $4.8 million. The $4.8 million estimated fair value of the embedded option is amortized as a credit to “Interest expense” on the Condensed Consolidated Statements of Income over the period to the extended maturity, which is June 15, 2010. The balance of this embedded option is included as a component of “Current maturities of long-term obligations” on the Condensed Consolidated Balance Sheet at June 30, 2009 and is a component of “Long-term obligations (excluding current maturities)” at December 31, 2008. If any convertible notes are converted into shares of our common stock prior to June 15, 2010, the unamortized embedded option value related to those shares will be recognized as a gain in the period the conversion occurs.  The above changes related to the carrying value of the convertible notes, the estimated fair value of the embedded option, and the amortization of the fair value of the embedded option do not affect our cash flow.

 

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Capital Leases

 

We lease certain property and software under capital leases that expire during various years through 2011.

 

Scheduled Principal Payments

 

Our long-term obligations, consisting of convertible notes (including the carrying value of the embedded option), deferred acquisition price, and capitalized leases, mature as follows for each twelve-month period ending June 30 (in thousands):

 

2010

 

$

56,626

 

2011

 

605

 

2012

 

50

 

2013

 

 

2014

 

 

Total

 

$

57,281

 

 

NOTE 4:   NET INCOME PER SHARE

 

Basic net income per share is computed on the basis of weighted average outstanding common shares.  Diluted net income per share is computed on the basis of basic weighted average outstanding common shares adjusted for the dilutive effect of stock options and convertible debt, if dilutive. The numerator of the diluted net income per share calculation is increased by the amount of interest expense, net of tax, related to outstanding convertible debt, and the allocation of net income to nonvested shares, if the net impact is dilutive.

 

As prescribed in FSP EITF 03-6-1, which we adopted in the first quarter of 2009, we have determined that the nonvested share awards (also referred to as restricted stock awards) that were issued during the quarter are participating securities because they have non-forfeitable rights to dividends. Accordingly, the basic net income per share calculation below is calculated under the two-class method calculation, which is discussed in SFAS 128. In determining the number of diluted shares outstanding, we are required to disclose the more dilutive earnings per share result between the treasury stock method calculation and the two-class method calculation. For the three and six months ended June 30, 2009, the two-class method calculation was more dilutive; therefore, the diluted net income per share information below is presented following the two-class method. While FSP EITF 03-6-1 requires retrospective application, there is no impact to our prior year calculation as we did not have any participating securities outstanding during the prior year.

 

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The computation of basic and diluted net income per share for the three and six months ended June 30, 2009 is as follows (in thousands, except per share data):

 

 

 

Three months ended June 30, 2009

 

Six months ended June 30, 2009

 

 

 

Net Income
(Numerator)

 

Weighted
Average
Common

Shares
Outstanding
(Denominator)

 

Per Share
Amount

 

Net Income
(Numerator)

 

Weighted
Average
Common

Shares
Outstanding
(Denominator)

 

Per Share
Amount

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Net income

 

$

2,886

 

 

 

 

 

$

6,164

 

 

 

 

 

Less: net income allocated to nonvested shares (1)

 

(24

)

 

 

 

 

(35

)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Basic net income available to common stockholders

 

2,862

 

35,776

 

$

0.08

 

6,129

 

35,731

 

$

0.17

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Effect of dilutive securities:

 

 

 

 

 

 

 

 

 

 

 

 

 

Stock options

 

 

1,792

 

 

 

 

1,878

 

 

 

Convertible debt

 

301

 

4,286

 

 

 

599

 

4,286

 

 

 

Add-back: net income allocated to nonvested shares(1)

 

24

 

 

 

 

35

 

 

 

 

Less: net income re-allocated to nonvested shares

 

(23

)

 

 

 

(33

)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Diluted net income available to common stockholders

 

$

3,164

 

41,854

 

$

0.08

 

$

6,730

 

41,895

 

$

0.16

 

 


(1)             Net income allocated to holders of nonvested shares is calculated based upon a weighted average percentage of nonvested shares in relation to total shares outstanding.

 

The computation of basic and diluted net income per share for the three and six months ended June 30, 2008, is as follows (in thousands, except per share data):

 

 

 

Three months ended June 30, 2008

 

Six months ended June 30, 2008

 

 

 

Net Income

 

Weighted
Average
Common

Shares
Outstanding

 

Per Share Amount

 

Net Income

 

Weighted
Average
Common

Shares
Outstanding

 

Per Share
Amount

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Basic net income per common share

 

$

3,154

 

35,424

 

$

0.09

 

$

5,811

 

35,357

 

$

0.16

 

Effect of dilutive securities:

 

 

 

 

 

 

 

 

 

 

 

 

 

Stock options

 

 

1,924

 

 

 

 

1,867

 

 

 

Convertible debt

 

301

 

4,286

 

 

 

603

 

4,286

 

 

 

Diluted net income per share

 

$

3,455

 

41,634

 

$

0.08

 

$

6,414

 

41,510

 

$

0.15

 

 

For the three month period ended June 30, 2009 and 2008, weighted-average outstanding stock options totaling approximately 1.9 million for both periods were antidilutive, and therefore not included in the computation of diluted net income per share. For the six month period ended June 30, 2009 and 2008, weighted-average outstanding stock options totaling approximately 1.8 million and 1.7 million shares of common stock, respectively, were antidilutive and therefore not included in the computation of diluted net income per share.

 

NOTE 5:   SHARE-BASED COMPENSATION

 

The 2004 Equity Incentive Plan, as amended (the “2004 Plan”), limits the combined grant of options to acquire shares of common stock, stock appreciation rights, and nonvested share awards under the 2004 Plan to 7,500,000 shares.  Any grant under the 2004 Plan that expires or terminates unexercised, becomes unexercisable, or is forfeited will generally be available

 

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for future grants. At June 30, 2009, there were approximately 1,341,000 shares of common stock available for future equity-related grants under the 2004 Plan.

 

During the six months ended June 30, 2009, we granted 285,000 nonvested share awards at a weighted-average grant date price of $14.49 per share, which vest six months after the date of grant, 40,000 stock options with a weighted-average exercise price of $14.49 per share, which vest 20% per year over five years, and 171,000 stock options with a weighted-average exercise price of $16.02, which vest over a seven year period at 20% per year over the five year period beginning on the third anniversary of the grant.

 

The weighted-average grant date fair value of stock options granted during the six months ended June 30, 2009 and 2008 was $8.00 per option and $5.88 per option, respectively. The weighted-average assumptions used for the calculation of these values, utilizing the Black-Scholes methodology, were as follows:

 

 

 

Six Months Ended

 

 

 

June 30, 2009

 

June 30, 2008

 

Expected volatility (%)

 

47.0

 

41.0

 

Dividend yield (%)

 

 

 

Risk-free interest rate (%)

 

2.7

 

2.6

 

Expected life of stock option (years)

 

6.2

 

5.0

 

 

During the three months ended June 30, 2009 and 2008, we recognized share-based compensation expense, which is a non-cash charge, for stock option and nonvested share awards of approximately $2.8 million and $0.9 million, respectively, of which $0.1 million and $0.2 million, respectively, is included under the caption “Direct cost of services” and $2.7 million and $0.7 million, respectively, is included under the caption “General and administrative” on the accompanying Condensed Consolidated Statements of Income.

 

During the three months ended June 30, 2009 and 2008, we recognized a net tax benefit of approximately $0.6 million and $0.3 million, respectively, related to aggregate share-based compensation expense recognized during the same period.

 

During the six months ended June 30, 2009 and 2008, we recognized share-based compensation expense, which is a non-cash charge, for stock option and nonvested share awards of approximately $4.3 million and $1.4 million, respectively, of which $0.3 million and $0.5 million, respectively, is included under the caption “Direct cost of services” and $4.0 million and $0.9 million, respectively, is included under the caption “General and administrative” on the accompanying Condensed Consolidated Statements of Income.

 

During the six months ended June 30, 2009 and 2008, we recognized a net tax benefit of approximately $1.0 million and $0.5 million, respectively, related to aggregate share-based compensation expense recognized during the same period. As of June 30, 2009, there was $10.6 million of total unrecognized compensation cost related to nonvested share-based awards, which will be recognized over a weighted-average period of 2.9 years.

 

NOTE 6:   SEGMENT REPORTING

 

We have three reporting segments: electronic discovery, bankruptcy, and settlement administration.  Our electronic discovery business provides collections and forensics, processing, and search and review services to companies and the litigation departments of law firms.  Produced documents are made available primarily through a hosted environment, and our DocuMatrix™ software allows for efficient attorney review and data requests.  Our bankruptcy segment provides solutions that address the needs of trustees to administer bankruptcy proceedings and of debtor corporations that file a plan of reorganization.  Our settlement administration segment provides managed services including legal notification, claims administration and controlled disbursement.

 

The segment performance measure is based on earnings before interest, taxes, depreciation and amortization, other operating expense (income), and share-based compensation expense.  In management’s evaluation of performance, certain costs, such as compensation for administrative staff and executive management, are not allocated by segment and, accordingly, the following reporting segment results do not include such unallocated costs.

 

Assets reported within a segment are those assets that can be identified to a segment and primarily consist of trade receivables, property, equipment and leasehold improvements, software, identifiable intangible assets and goodwill.  Cash,

 

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tax-related assets, and certain prepaids and other assets are not allocated to our segments.  Although we can and do identify long-lived assets such as property, equipment and leasehold improvements, software, and identifiable intangible assets to reporting segments, we do not allocate the related depreciation and amortization to the segment as management evaluates segment performance exclusive of these non-cash charges.

 

Following is a summary of segment information for the three months ended June 30, 2009. The intersegment revenues in the three months ended June 30, 2009 related primarily to call center services performed by the settlement administration segment for the bankruptcy segment.

 

 

 

Three Months Ended June 30, 2009

 

 

 

Electronic
Discovery

 

Bankruptcy

 

Settlement
Administration

 

Eliminations

 

Total

 

 

 

(in thousands)

 

Revenue:

 

 

 

 

 

 

 

 

 

 

 

Operating revenue from external customers before reimbursed direct costs

 

$

14,335

 

$

24,078

 

$

18,726

 

$

 

$

57,139

 

Intersegment revenue

 

 

1

 

607

 

(608

)

 

 

 

 

 

 

 

 

 

 

 

 

 

Operating revenue before reimbursed direct costs

 

14,335

 

24,079

 

19,333

 

(608

)

57,139

 

Operating revenue from reimbursed direct costs

 

37

 

3,196

 

5,818

 

 

9,051

 

Total revenue

 

14,372

 

27,275

 

25,151

 

(608

)

66,190

 

 

 

 

 

 

 

 

 

 

 

 

 

Direct costs, general and administrative costs

 

9,981

 

14,774

 

19,953

 

(608

)

44,100

 

Segment performance measure

 

$

4,391

 

$

12,501

 

$

5,198

 

$

 

$

22,090

 

 

Following is a summary of segment information for the three months ended June 30, 2008. Intersegment revenues for this period were not considered material to the segment reporting information.

 

 

 

Three Months Ended June 30, 2008

 

 

 

Electronic
Discovery

 

Bankruptcy

 

Settlement
Administration

 

Total

 

 

 

(in thousands)

 

Revenue:

 

 

 

 

 

 

 

 

 

Operating revenue from external customers before reimbursed direct costs

 

$

16,278

 

$

12,498

 

$

28,161

 

$

56,937

 

Operating revenue from reimbursed direct costs

 

19

 

869

 

7,017

 

7,905

 

Total revenue

 

16,297

 

13,367

 

35,178

 

64,842

 

 

 

 

 

 

 

 

 

 

 

Direct costs, general and administrative costs

 

8,233

 

7,226

 

29,128

 

44,587

 

Segment performance measure

 

$

8,064

 

$

6,141

 

$

6,050

 

$

20,255

 

 

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Following is a reconciliation of our segment performance measure to income before income taxes (in thousands):

 

 

 

Three Months Ended June 30,

 

 

 

2009

 

2008

 

 

 

 

 

 

 

Segment performance measure

 

$

22,090

 

$

20,255

 

Corporate and unallocated expenses

 

(6,574

)

(5,988

)

Share-based compensation expense

 

(2,783

)

(872

)

Depreciation and software and leasehold amortization

 

(4,552

)

(3,853

)

Amortization of intangible assets

 

(1,818

)

(2,325

)

Other operating expense

 

(13

)

(859

)

Interest expense, net

 

(349

)

(405

)

Income before income taxes

 

$

6,001

 

$

5,953

 

 

Following is a summary of segment information for the six months ended June 30, 2009. The intersegment revenues in the six months ended June 30, 2009 related primarily to call center services performed by the settlement administration segment for the bankruptcy segment.

 

 

 

Six Months Ended June 30, 2009

 

 

 

Electronic
Discovery

 

Bankruptcy

 

Settlement
Administration

 

Eliminations

 

Total

 

 

 

(in thousands)

 

Revenue:

 

 

 

 

 

 

 

 

 

 

 

Operating revenue from external customers before reimbursed direct costs

 

$

28,384

 

$

41,406

 

$

39,962

 

$

 

$

109,752

 

Intersegment revenue

 

 

1

 

1,120

 

(1,121

)

 

 

 

 

 

 

 

 

 

 

 

 

 

Operating revenue before reimbursed direct costs

 

28,384

 

41,407

 

41,082

 

(1,121

)

109,752

 

Operating revenue from reimbursed direct costs

 

62

 

4,719

 

12,485

 

 

17,266

 

Total revenue

 

28,446

 

46,126

 

53,567

 

(1,121

)

127,018

 

 

 

 

 

 

 

 

 

 

 

 

 

Direct costs, general and administrative costs

 

19,107

 

25,204

 

41,567

 

(1,121

)

84,757

 

Segment performance measure

 

$

9,339

 

$

20,922

 

$

12,000

 

$

 

$

42,261

 

 

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Following is a summary of segment information for the six months ended June 30, 2008. Intersegment revenues for this period were not considered material to the segment reporting information.

 

 

 

Six Months Ended June 30, 2008

 

 

 

Electronic
Discovery

 

Bankruptcy

 

Settlement
Administration

 

Total

 

 

 

(in thousands)

 

Revenue:

 

 

 

 

 

 

 

 

 

Operating revenue from external customers before reimbursed direct costs

 

$

29,516

 

$

25,862

 

$

45,460

 

$

100,838

 

Operating revenue from reimbursed direct costs

 

121

 

1,701

 

11,192

 

13,014

 

Total revenue

 

29,637

 

27,563

 

56,652

 

113,852

 

 

 

 

 

 

 

 

 

 

 

Direct costs, general and administrative costs

 

15,178

 

14,124

 

49,893

 

79,195

 

Segment performance measure

 

$

14,459

 

$

13,439

 

$

6,759

 

$

34,657

 

 

Following is a reconciliation of our segment performance measure to income before income taxes (in thousands):

 

 

 

Six Months Ended June 30,

 

 

 

2009

 

2008

 

 

 

 

 

 

 

Segment performance measure

 

$

42,261

 

$

34,657

 

Corporate and unallocated expenses

 

(11,323

)

(10,830

)

Share-based compensation expense

 

(4,256

)

(1,396

)

Depreciation and software and leasehold amortization

 

(9,066

)

(7,563

)

Amortization of intangible assets

 

(3,754

)

(4,603

)

Other operating (expense) income

 

(484

)

1,512

 

Interest expense, net

 

(687

)

(752

)

Income before income taxes

 

$

12,691

 

$

11,025

 

 

Following are total assets by segment (in thousands):

 

 

 

June 30,
2009

 

December 31,
2008

 

Assets

 

 

 

 

 

Electronic Discovery

 

$

141,214

 

$

139,216

 

Bankruptcy

 

188,105

 

184,906

 

Settlement Administration

 

58,736

 

60,146

 

Corporate and unallocated

 

43,545

 

34,678

 

Total consolidated assets

 

$

431,600

 

$

418,946

 

 

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NOTE 7: DERIVATIVES

 

Interest Rate Floors

 

A portion of our bankruptcy trustee revenue is subject to variability based on fluctuations in short-term interest rates. During 2007, in order to limit our economic exposure to market fluctuations in interest rates, we purchased one-month LIBOR based interest rate floor options with a total notional amount of $800 million and initial contractual maturity of three years. We accounted for this transaction pursuant to the guidance contained in SFAS 133 which requires that all derivative instruments be recorded on the balance sheet at fair value. As the interest rate floor options were not designated as an accounting hedge, changes in the fair value of the derivatives were recorded each period in current earnings. In February 2008, we sold the interest rate floor options and realized a $3.5 million gain. The $2.4 million difference between the realized gain of $3.5 million and the previously unrealized gain of $1.1 million was included as a component of “Other operating expense (income)” for the six months ended June 30, 2008 on the accompanying Condensed Consolidated Statements of Income. As of June 30, 2009 we did not hold any interest rate floor options, other derivatives, or auction rate securities.

 

NOTE 8:                        FAIR VALUES OF ASSETS AND LIABILITIES

 

SFAS No. 157 establishes a three-level fair value hierarchy based upon the assumptions (inputs) used to price assets or liabilities. The hierarchy requires us to maximize the use of observable inputs and minimize the use of unobservable inputs. The three levels of inputs used to measure fair value are listed below.

 

Level 1 — Unadjusted quoted prices in active markets for identical assets or liabilities.

 

Level 2 — Observable inputs other than those included in Level 1, such as quoted market prices for similar assets and liabilities in active markets or quoted prices for identical assets in inactive markets.

 

Level 3 — Unobservable inputs reflecting our own assumptions and best estimate of what inputs market participants would use in pricing and asset or liability.

 

Assets

 

The carrying value and estimated fair value of our cash equivalents, which consist of short-term money market funds, are classified as Level 1 and are presented in the following table at June 30, 2009 and December 31, 2008. As of June 30, 2009 and December 31, 2008, the carrying value of our trade accounts receivable approximated fair value.

 

 

 

 

 

Estimated Fair Value Measurements

 

Items Measured at Fair Value on a

 

Carrying

 

Quoted
Prices in
Active
Markets

 

Significant
Other
Observable
Inputs

 

Significant
Unobservable
Inputs

 

Recurring Basis

 

Value

 

(Level 1)

 

(Level 2)

 

(Level 3)

 

June 30, 2009:

 

 

 

 

 

 

 

 

 

Financial Assets:

 

 

 

 

 

 

 

 

 

Money market funds

 

$

22,410

 

$

22,410

 

$

 

$

 

 

 

 

 

 

 

 

 

 

 

December 31, 2008:

 

 

 

 

 

 

 

 

 

Financial Assets:

 

 

 

 

 

 

 

 

 

Money market funds

 

$

19,340

 

$

19,340

 

$

 

$

 

 

Liabilities

 

As of June 30, 2009 and December 31, 2008, the carrying value of accounts payable, deferred acquisition price payments, capital leases, and the embedded option related to our convertible notes approximated fair value. As of both June 30, 2009 and December 31, 2008, the carrying value of convertible debt was approximately $50.0 million. The fair value of our convertible debt was estimated at $65.9 million and $71.6 million as of June 30, 2009 and December 31, 2008, respectively. This amount was estimated by taking the $50.0 million in outstanding debt, divided by the conversion price of $11.67 per

 

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share, to arrive at an estimated number of shares that would be issued assuming conversion of all of the notes. The estimated number of shares was then multiplied by the closing price of our common stock on the last day of the respective reporting period to arrive at an estimate of the fair value of our convertible debt.

 

NOTE 9:                        SUPPLEMENTAL CASH FLOW INFORMATION

 

Supplemental cash flow information is as follows (in thousands):

 

 

 

Six Months Ended
June 30,

 

 

 

2009

 

2008

 

 

 

 

 

 

 

Cash paid for:

 

 

 

 

 

Interest

 

$

1,570

 

$

1,489

 

Income taxes paid, net

 

4,121

 

3,427

 

Non-cash investing and financing transactions:

 

 

 

 

 

Property, equipment, and leasehold improvements accrued in accounts payable

 

1,047

 

2,188

 

 

NOTE 10:                                         ACQUISITIONS

 

On April 4, 2008, our wholly-owned subsidiary, Epiq Systems Holding B.V., acquired all of the equity of Uberdevelopments Limited and its wholly-owned operating subsidiary, Pinpoint Global Limited (collectively, “Pinpoint”), an electronic discovery business with operations in the United Kingdom. The value of the transaction was $7.1 million, consisting of $4.9 million of cash, $1.7 million of deferred payments and $0.5 million of capitalized transaction costs. Certain revenue targets were satisfied as of September 30, 2008, which required an additional payment of $0.6 million in the fourth quarter of 2008; and the accrual of an additional payment of approximately £545,000 (as of June 30, 2009 approximately $0.9 million, including interest) due in 2010. These additional payments were recorded as purchase price adjustments. If certain other revenue targets are satisfied prior to the second and third anniversary dates of the agreement, we are required to make additional payments. We have determined that it is probable that these targets will be satisfied and have been accruing a liability for total payments of approximately £400,000 (as of June 30, 2009 approximately $0.7 million). These amounts are recorded as compensation expense over the contingency period.

 

The allocation of the purchase price was as follows: $0.3 million to net assets, $1.1 million to customer contracts, $1.1 million to non-compete agreements, $0.7 million to establish a deferred tax liability related to the acquired intangible assets, and $5.3 million to goodwill. The purchase price in excess of the value of the acquired identifiable net assets reflects the strategic value we placed on Pinpoint as this acquisition facilitated the expansion of our electronic discovery business in the United Kingdom.

 

The acquisition was accounted for using the purchase method of accounting with the operating results included in the accompanying Condensed Consolidated Financial Statements from the date of acquisition. The operating results of the acquired entities are included within our electronic discovery segment. The pro forma results of the acquired entities for the period January 1, 2008 through the date of acquisition were not material to our consolidated results of operations.

 

NOTE 11:                                         LEGAL PROCEEDINGS

 

On July 29, 2008, the Alaska Electrical Pension Fund filed a putative shareholder derivative action in the U.S. District Court for the District of Kansas (Civil Action No. 08-CV-2344 CM/JPO), alleging on behalf of Epiq Systems that each of our current directors and certain current and former executive officers and directors engaged in misconduct regarding stock option grants.

 

The plaintiff complaint asserts, among other things, that the company backdated certain stock options from July 1997 through January 2006, and that the individual defendants either participated in the backdating or permitted it to occur, violations of generally accepted accounting principles as a result of the alleged backdating of options, related claims of false and misleading proxy statements and annual reports filed by the company under the Securities Exchange Act of 1934, also as a result of the alleged backdating of options, and various violations of state law, breaches of fiduciary duty of loyalty and insider trading in company stock. The plaintiff is seeking among other things, unspecified money damages, an accounting for

 

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profits obtained from the alleged backdating of options, specified changes in our corporate governance policies, punitive damages and rescission of the allegedly backdated options.

 

In October 2008, the company and the individual defendants filed a motion to dismiss the plaintiff’s complaint on a variety of grounds. The Court entered a Memorandum and Order on June 3, 2009 with respect to the dismissal motion, which Order: (i) barred certain of plaintiff’s federal securities law claims arising before July 29, 2005, leaving only the claim for the stock option grant dated June 3, 2006; (ii)  held that the statute of limitations was tolled on those federal securities law claims; (iii) barred plaintiff’s other federal securities law claims arising before December 9, 2003; (iv) declined to rule at that time on defendants’ motions to dismiss plaintiff’s state law claims based on any statute of repose or statute of limitations; (v) dismissed plaintiff’s state law claim for constructive fraud; and (vi) held that plaintiff’s complaint stated federal securities law and state law claims with sufficient particularity to avoid dismissal at this stage in the proceedings.

 

The individual defendants and the company have filed an answer denying the plaintiff’s claims. Discovery in this action is just beginning and is expected to continue until summer 2010.

 

We believe the plaintiff’s claims are without merit and will continue to defend against them vigorously. No amounts have been recorded in the accompanying Condensed Consolidated Financial Statements associated with this matter.

 

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ITEM 2.          MANAGEMENT’S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS

 

This discussion and analysis should be read in conjunction with the Condensed Consolidated Financial Statements and the accompanying Notes to the Condensed Consolidated Financial Statements included in this Form 10-Q.

 

Overview

 

We are a provider of integrated technology solutions for the legal profession. Our solutions streamline the administration of bankruptcy, litigation, financial transactions and regulatory compliance matters. We offer innovative technology solutions for electronic discovery, document review, legal notification, claims administration and controlled disbursement of funds. Our clients include law firms, corporate legal departments, bankruptcy trustees and other professional advisors who require innovative technology, responsive service and deep subject-matter expertise.

 

We have three reporting segments: electronic discovery, bankruptcy, and settlement administration.

 

Electronic Discovery

 

Our electronic discovery business provides collections and forensics, processing, and search and review services to companies and the litigation departments of law firms. Our eDataMatrix™ software analyzes, filters, deduplicates and produces documents for review. Produced documents are made available primarily through a hosted environment, and our DocuMatrix™ software allows for efficient attorney review and data requests.

 

Our customers are typically large corporations that use our products and services cooperatively with their legal counsel to manage the electronic discovery process for complex litigation matters. The impacts of current economic conditions for the electronic discovery market have resulted in customers delaying new litigation or starting-up activities related to new signed projects due to budgetary constraints, as well as pricing pressures in the industry, as discussed in more detail below.

 

The substantial increase of electronic documents by businesses has changed the dynamics of how attorneys support discovery in complex litigation matters. Due to the complexity of cases, the volume of data that are maintained electronically, and the volume of documents that are produced in all types of litigation, we anticipate that law firms will become increasingly reliant on electronic evidence management systems to organize and manage the litigation discovery process.

 

Following is a description of the significant sources of revenue in our electronic discovery business.

 

·                  Fees related to the conversion of data into an organized, searchable electronic database. The amount we earn varies primarily on the size (number of documents) and complexity of the engagement.

 

·                  Hosting fees based on the amount of data stored.

 

In the first half of 2009, we opened new offices in Brussels and Hong Kong, established global reach for our data centers in the U.S., Europe and Asia and expanded our offerings to include data forensics and collections services and document review services. We expect industry pricing pressures, as well as a slower pace in the start-up of litigation matters, both of which can be attributed to the current economic climate, to continue for the remainder of 2009.

 

Bankruptcy

 

Our bankruptcy business provides solutions that address the needs of Chapter 7, Chapter 11, and Chapter 13 bankruptcy trustees to administer bankruptcy proceedings and of debtor corporations that file a plan of reorganization.

 

·                  Chapter 7 is a liquidation bankruptcy for individuals or businesses that, as measured by the number of new cases filed in the fiscal year ended September 30, 2008, accounted for approximately 65% of all bankruptcy filings. In a Chapter 7 case, the debtor’s assets are liquidated and the resulting cash proceeds are used by the Chapter 7 bankruptcy trustee to pay creditors. Chapter 7 cases typically last several years.

 

·                  Chapter 11 is a reorganization model of bankruptcy for corporations that, as measured by the number of new cases filed in the fiscal year ended September 30, 2008, accounted for approximately 1% of all bankruptcy filings. Chapter 11

 

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generally allows a company, often referred to as the debtor-in-possession, to continue operating under a plan of reorganization to restructure its business and to modify payment terms of both secured and unsecured obligations. Chapter 11 cases generally last several years.

 

·                  Chapter 13 is a reorganization model of bankruptcy for individuals that, as measured by the number of new cases filed in the fiscal year ended September 30, 2008, accounted for approximately 34% of all bankruptcy filings. In a Chapter 13 case, debtors make periodic cash payments into a reorganization plan and a Chapter 13 bankruptcy trustee uses these cash payments to make monthly distributions to creditors. Chapter 13 cases typically last between three and five years.

 

As reported by the Administrative Office of the U.S. Courts, bankruptcy filings for the 12 month period ended March 31, 2009 increased 33% versus the same period in 2008. During this period, Chapter 7 filings increased 46%, Chapter 11 filings increased 69%, and Chapter 13 filings increased 11%. The frequently long-term, multi-year nature of corporate restructuring bankruptcy engagements provides us visibility into potential revenues in future periods. For the Chapter 7 trustee services component of the bankruptcy segment, the increase in filings is expected to translate into growth in client deposit balances related to asset liquidations taking place in a higher number of cases and pricing is not expected to change for the remainder of 2009.

 

The end-user customers of our bankruptcy business are debtor corporations that file a plan of reorganization and professional bankruptcy trustees. The Executive Office for United States Trustees, a division of the U.S. Department of Justice, appoints all bankruptcy trustees. A United States Trustee is appointed in most federal court districts and generally has responsibility for overseeing the integrity of the bankruptcy system. The bankruptcy trustee’s primary responsibilities include liquidating the debtor’s assets or collecting funds from the debtor, distributing the collected funds to creditors pursuant to the orders of the bankruptcy court and preparing regular status reports for the Executive Office for United States Trustees and for the bankruptcy court. Trustees manage an entire caseload of bankruptcy cases simultaneously.

 

Following is a description of the significant sources of revenue in our bankruptcy business.

 

·                  Data hosting fees and volume-based fees.

 

·                  Case management professional service fees and other support service fees related to the administration of cases, including data conversion, claims processing, claims reconciliation, professional consulting services, and settlement administration.

 

·                  Deposit-based fees, earned primarily on a percentage of Chapter 7 total liquidated assets placed on deposit with a designated financial institution by our trustee clients, to whom we provide, at no charge, software licenses, limited hardware and hardware maintenance, and postcontract customer support services. The fees we earn based on total liquidated assets placed on deposit by our trustee clients may vary based on fluctuations in short-term interest rates. Interest rate fluctuations are somewhat mitigated by pricing arrangements with each financial institution that set ceilings and floors on the fees that those financial institutions pay us.

 

·                  Legal noticing services to parties of interest in bankruptcy matters, including direct notification and media campaign and advertising management in which we coordinate notification, primarily through print media outlets, to potential parties of interest for a particular client engagement.

 

·                  Reimbursement for costs incurred, primarily related to postage on mailing services.

 

Settlement Administration

 

Our settlement administration segment provides managed services, including legal notification, claims administration, project administration and controlled disbursement.

 

Class action and mass tort refer to litigation in which class representatives bring a lawsuit against a defendant company or other persons on behalf of a large group of similarly affected persons. Mass tort refers to class action cases that are particularly large or prominent. The class action and mass tort marketplace is significant, with estimated annual tort claim costs of approximately $250 billion in 2007, according to a study issued in 2008 by Towers Perrin. Administrative costs, which include costs, other than defense costs, incurred by either the insurance company or self-insured entity in the administration of claims, comprise approximately 24% of this total.

 

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Key participants in this marketplace include law firms that specialize in representing class action and mass tort plaintiffs and other law firms that specialize in representing defendants. Class action and mass tort litigation is often complex and the cases, including administration of any settlement, may last several years.

 

The customers of our settlement administration segment are companies that are administering the settlement or resolution of class action cases or are administering projects. We sell our services directly to those customers and other interested parties, including legal counsel, which often provide access to these customers.

 

A large Settlement Administration contract with IBM in support of the federal government’s analog to digital television conversion program, which was launched in the fourth quarter of 2007 and contributed 22% of our consolidated revenue during the year ended December 31, 2008, was substantially completed in the second quarter of 2009 and will conclude in the third quarter of 2009.

 

Following is a description of significant sources of revenue in our settlement administration business.

 

·                  Fees contingent upon the month-to-month delivery of case management services such as claims processing, claims reconciliation, project management, professional services, call center support, and controlled disbursements. The amount we earn varies primarily on the size and complexity of the engagement.

 

·                  Legal noticing services to parties of interest in class action matters, including media campaign and advertising management, in which we coordinate notification through various media outlets, such as print, radio and television, to potential parties of interest for a particular client engagement.

 

·                  Reimbursement for costs incurred related to postage on mailing services.

 

Results of Operations for the Three Months Ended June 30, 2009 Compared with the Three Months Ended June 30, 2008

 

Consolidated Results

 

Revenue

 

Total revenue was $66.2 million for the three months ended June 30, 2009, an increase of $1.3 million, or 2%, as compared to the prior year. A portion of our total revenue consists of reimbursement for direct costs we incur, such as postage related to document management services.  We reflect the operating revenue from these reimbursed direct costs as a separate line item on our accompanying Condensed Consolidated Statements of Income.  Operating revenue from reimbursed direct costs was $9.1 million, an increase of $1.2 million, or 14%, from $7.9 million in the period year. Although operating revenue from reimbursed direct costs may fluctuate significantly from quarter to quarter, these fluctuations have a minimal effect on our income from operations as we realize little or no margin from this revenue.

 

Operating revenue before reimbursed direct costs, was $57.1 million in the three months ended June 30, 2009, an increase of $0.2 million, as compared to the prior year. The increase consists of an $11.5 million increase in the bankruptcy segment, largely offset by a $1.9 million decrease in the electronic discovery segment and a $9.4 million decrease in the settlement administration segment. Changes by segment are discussed below.

 

Operating Expense

 

The direct cost of services, exclusive of depreciation and amortization, was $19.7 million for the three months ended June 30, 2009, a decrease of $4.7 million, or 19%, as compared to $24.4 million in the prior year. Contributing to this decrease was a $3.9 million decrease in the cost of outside services, primarily related to temporary help and mailing; a $2.0 million decrease in legal noticing costs; and a $0.5 million decrease in production supplies. These decreases were partially offset by a $1.0 million increase in compensation related expense; a $0.3 million increase in software maintenance costs related to client service capabilities; a $0.2 million increase in equipment expense; and a $0.2 million increase in insurance expense. Changes by segment are discussed below.

 

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The direct cost of bundled products and services, exclusive of depreciation and amortization, remained flat at $0.9 million for the three months ended June 30, 2009 and 2008. Changes by segment are discussed below.

 

Reimbursed direct costs increased $1.1 million, or 15%, to $9.0 million for the three months ended June 30, 2009, compared with $7.9 million during the prior year.  This increase directly corresponds to the increase in operating revenue from reimbursed direct costs.  Changes by segment are discussed below.

 

General and administrative costs increased $5.6 million, or 31%, to $23.8 million for the three months ended June 30, 2009. Contributing to this increase was a $3.3 million increase in compensation, commission and benefits expense, a $2.1 million increase in share-based compensation expense for nonvested share awards granted in February 2009, and a $0.5 million increase in outside services. Changes by segment are discussed below.

 

Depreciation and software and leasehold amortization costs for the three months ended June 30, 2009 were $4.6 million, an increase of $0.7 million, or 18%, compared to the prior year. This increase was primarily the result of increased software amortization expense and increased hardware depreciation related to investments in our business segments.

 

Amortization of identifiable intangible assets for the three months ended June 30, 2009 was $1.8 million, a decrease of $0.5 million, or 22%, compared to the prior year. This decrease was the result of certain non-compete and customer contract intangible assets that were fully amortized in the first quarter of 2009.

 

Other operating expense for the three months ended June 30, 2009 decreased by approximately $0.9 million. For the three months ended June 30, 2008, we had other operating expense of $0.9 million which consisted of acquisition-related expenses.

 

Interest Expense

 

We recognized interest expense of approximately $0.4 million for the three months ended June 30, 2009 and for the three months ended June 30, 2008.

 

Effective Tax Rate

 

Our effective tax rate for the three months ended June 30, 2009 was 51.9% compared with an effective rate of 47.0% for the prior year. The increase compared to the prior year is primarily related to non-deductible equity compensation expense in 2009 for which a comparable expense did not exist in the prior year.  State taxes and non-deductible equity compensation are the primary reasons our tax rate is higher than the statutory federal rate of 35%.  We have significant operations located in New York City that are subject to state and local tax rates that are higher than the tax rates assessed by other jurisdictions where we operate.

 

It is reasonably possible that we will recognize approximately $1.0 million of previously unrecognized tax benefits as a result of anticipated lapses in the statute of limitations during 2009 within twelve months of our reporting date.  If recognized, the $1.0 million of tax benefits would affect the effective tax rate in 2009.

 

Net Income

 

Our net income was $2.9 million for the three months ended June 30, 2009 compared to $3.2 million for the prior year, a decrease of $0.3 million, or 8%. The growth in our bankruptcy segment, which was the result of an increase in corporate restructuring retentions; was offset by a decline in our settlement administration segment, due primarily to the wind-down of the digital conversion contract; and our electronic discovery segment, driven by lower revenues related to the current economic climate and increased expenses related to expansion of service offerings and geographic expansion in this segment; an increase in share based compensation expense; and an increase in our 2009 effective tax rate, resulting in higher tax expense.

 

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Results of Operations by Segment

 

The following segment discussion is presented on a basis consistent with our segment disclosure contained in Note 6 of our Notes to Condensed Consolidated Financial Statements.

 

Electronic Discovery Segment

 

Electronic discovery operating revenue from external customers before reimbursed direct costs for the three months ended June 30, 2009 was $14.3 million, a decrease of $1.9 million, or 12%, compared to the prior year.  The change from the prior year is primarily related to industry pricing pressures, the impact of which was an approximate 10% decline in the average price of services, as well as a slower pace in the start-up of litigation matters, both of which can be attributed to the current economic climate.

 

Electronic discovery direct and administrative expenses were $10.0 million for the three months ended June 30, 2009, an increase of $1.7 million, or 21%, compared to the prior year.  This increase is primarily a result of a $1.1 million increase in compensation, commission and benefits expense related to the expansion of service offerings and geographic expansion; a $0.3 million increase in software maintenance costs; a $0.1 million increase in building and equipment lease expense, primarily related to data center expansion; and an increase of $0.2 million in outside services expense.

 

Bankruptcy Segment

 

Bankruptcy operating revenue from external customers before reimbursed direct costs for the three months ended June 30, 2009 was $24.1 million, an increase of $11.5 million, or 93%, compared to $12.5 million in the prior year. This increase is primarily attributable to an increase in corporate restructuring engagements. Partially offsetting this increase was a slight decline in bankruptcy trustee fees, as an increase in average deposit balances was more than offset by lower interest rates compared to the prior year period.

 

Bankruptcy direct and administrative expenses increased $7.6 million, or 104%, to $14.8 million for the three months ended June 30, 2009, compared to $7.2 million in prior year. The increase is primarily attributable to a $2.5 million increase in compensation related expense, due primarily to expanded staffing in support of new client engagements; a $1.5 million increase in outside services expense; a $2.3 million increase in reimbursed direct costs, which directly corresponds to the increase in operating revenue from reimbursed direct costs; a $0.4 million increase in noticing expense; and a $0.6 million increase in call center services.

 

Settlement Administration Segment

 

Settlement administration operating revenue from external customers before reimbursed direct costs was $18.7 million in the three months ended June 30, 2009, a decrease of $9.4 million, or 34%, compared to the prior year. This decrease was primarily related to a decline of $7.6 million related to the digital conversion contract which was substantially completed during the second quarter of 2009, and a $2.1 million decrease in legal notification revenue.

 

Settlement administration direct and administrative expenses, including reimbursed direct costs, for the three months ended June 30, 2009 were $20.0 million, a decrease of $9.1 million, or 31%, compared to $29.1 million in the prior year. The decrease in expense is the result of a decrease in call center, outside services, and mailing supplies costs of $6.2 million, which supported the digital conversion contract referenced above in the prior year; a $1.9 million decrease in the cost of legal noticing, which is directly related to the decrease in legal notification revenue; and a $1.2 million decrease in reimbursable expenses.

 

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Results of Operations for the Six Months Ended June 30, 2009 Compared with the Six Months Ended June 30, 2008

 

Consolidated Results

 

Revenue

 

Total revenue was $127.0 million for the six months ended June 30, 2009, an increase of $13.2 million, or 12%, as compared to the prior year. A portion of our total revenue consists of reimbursement for direct costs we incur, such as postage related to document management services.  We reflect the operating revenue from these reimbursed direct costs as a separate line item on our accompanying Condensed Consolidated Statements of Income.  Operating revenue from reimbursed direct costs was $17.3 million, an increase of $4.3 million, or 33%, from $13.0 million in the period year. Although operating revenue from reimbursed direct costs may fluctuate significantly from quarter to quarter, these fluctuations have a minimal effect on our income from operations as we realize little or no margin from this revenue.

 

Operating revenue before reimbursed direct costs was $109.8 million in the six months ended June 30, 2009, an increase of $8.9 million, or 9%, as compared to the prior year. The increase consists of a $15.5 million increase in the bankruptcy segment, partially offset by a $5.5 million decrease in the settlement administration segment, and a $1.1 million decrease in the electronic discovery segment. Changes by segment are discussed below.

 

Operating Expense

 

The direct cost of services, exclusive of depreciation and amortization, was $39.4 million for the six months ended June 30, 2009, a decrease of $3.9 million, or 9%, as compared to $43.3 million in the prior year. Contributing to this decrease was a $5.1 million decrease in legal noticing costs and a $3.1 million decrease in the cost of outside services, primarily related to temporary help and mailing in the prior year period. These decreases were partially offset by an increase of $2.3 million in compensation related expense; a $1.0 million increase in production supplies; a $0.6 million increase in software maintenance costs; a $0.3 million increase in equipment expense; and a $0.2 million increase in insurance expense.

 

The direct cost of bundled products and services, exclusive of depreciation and amortization, was $1.7 million for the six months ended June 30, 2009, a decrease of $0.1 million, or 8%, compared to the prior year. Changes by segment are discussed below.

 

Reimbursed direct costs increased $4.1 million, or 31%, to $17.1 million for the six months ended June 30, 2009, compared with $13.0 million during the prior year.  This increase directly corresponds to the increase in operating revenue from reimbursed direct costs.  Changes by segment are discussed below.

 

General and administrative costs increased $8.9 million, or 27%, to $42.2 million for the six months ended June 30, 2009. Contributing to this increase was a $5.6 million increase in compensation, commission and benefits expense, and a $3.1 million increase in share-based compensation expense for nonvested share awards granted in February 2009. Changes by segment are discussed below.

 

Depreciation and software and leasehold amortization costs for the six months ended June 30, 2009 were $9.1 million, an increase of $1.5 million, or 20%, compared to the prior year. This increase was primarily the result of increased software amortization expense and increased hardware depreciation related to investments in our business segments.

 

Amortization of identifiable intangible assets for the six months ended June 30, 2009 was $3.8 million, a decrease of $0.8 million, or 18%, compared to the prior year. This decrease was the result of certain non-compete and customer contract intangible assets that were fully amortized in the current year; partly offset by an increase in non-compete amortization resulting from our acquisition of an electronic discovery business in the United Kingdom in the second quarter of 2008.

 

Other operating expense of $0.5 million for the six months ended June 30, 2009 primarily consists of expenses related to potential acquisitions. For the six months ended June 30, 2008, we had other operating income of $1.5 million which was comprised of a gain of $2.4 million that we recognized related to interest rate floor options purchased during 2007; partially offset by acquisition-related expenses of $0.9 million.

 

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Interest Expense

 

We recognized interest expense of $0.7 million for the six months ended June 30, 2009 compared with $0.9 million for the same period in the prior year.  The $0.2 million decrease in interest expense resulted from a decrease in loan fee amortization.

 

Effective Tax Rate

 

Our effective tax rate for the six months ended June 30, 2009 was 51.4% compared with an effective rate of 47.3% for the prior year. The increase compared to the prior year is primarily related to non-deductible equity compensation in 2009 for which a comparable expense did not exist in the prior year. State taxes and non-deductible equity compensation are the primary reasons our tax rate is higher than the statutory federal rate of 35%. We have significant operations located in New York City that are subject to state and local tax rates that are higher than the tax rates assessed by other jurisdictions where we operate.

 

It is reasonably possible that we will recognize approximately $1.0 million of previously unrecognized tax benefits as a result of anticipated lapses in the statute of limitations during 2009 within twelve months of our reporting date.  If recognized, the $1.0 million of tax benefits would affect the effective tax rate in 2009.

 

Net Income

 

Our net income was $6.2 million for the six months ended June 30, 2009 compared to $5.8 million for the prior year, an increase of $0.4 million, or 6%. Growth in our bankruptcy segment, resulting primarily from an increase in corporate restructuring retentions, as well as growth in our settlement administration segment, contributed to the increase in net income. These increases were offset in part by increased expenses in the electronic discovery segment related to the expansion of services and geographic expansion of the business; a decline in other operating income due to the gain on the interest rate floor options recognized in the prior year; and an increase in our 2009 effective tax rate, resulting in higher tax expense.

 

Results of Operations by Segment

 

The following segment discussion is presented on a basis consistent with our segment disclosure contained in Note 6 of our Notes to Condensed Consolidated Financial Statements.

 

Electronic Discovery Segment

 

Electronic discovery operating revenue from external customers before reimbursed direct costs decreased $1.1 million, or 4%, to $28.4 million for the six months ended June 30, 2009, compared to $29.5 million in the prior year.  The change from the prior year is primarily related to industry pricing pressures, the impact of which was an approximate 8% decline in the average price of services, as well as a slower pace in the start-up of litigation matters, both of which can be attributed to the current economic climate.

 

Electronic discovery direct and administrative expenses increased $3.9 million, or 26%, to $19.1 million for the six months ended June 30, 2009, compared with $15.2 million in the prior year.  This increase is primarily a result of a $2.3 million increase in compensation, commission and benefits expense, and $0.2 million increase in travel and entertainment expense, resulting from the expansion of services and geographic expansion of our business; a $0.5 million increase in the outside services; a $0.5 million increase in software maintenance costs; and a $0.3 million increase in building and equipment lease expense, primarily related to data center expansion.

 

Bankruptcy Segment

 

Bankruptcy operating revenue from external customers before reimbursed direct costs for the six months ended June 30, 2009 was $41.4 million, an increase of $15.5 million, or 60%, compared to $25.9 million in the prior year. This increase is primarily attributable to an increase in corporate restructuring engagements. Partially offsetting this increase was a decline in bankruptcy trustee fees, as an increase in average deposit balances was more than offset by lower interest rates compared to the prior year period.

 

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Bankruptcy direct and administrative expenses increased $11.1 million, or 78%, to $25.2 million for the six months ended June 30, 2009, compared to $14.1 million in prior year.  The increase is primarily attributable to a $3.5 million increase in compensation related expense, due to expanded staffing in support of new client engagements; a $2.5 million increase in outside services expense; a $3.0 million increase in reimbursed direct costs, which directly corresponds to the increase in operating revenue from reimbursed direct costs; a $0.4 million increase in outside services; a $0.2 million increase in production supplies; a $0.2 million increase in professional fees; and a $1.1 million increase in call center services.

 

Settlement Administration Segment

 

Settlement administration operating revenue from external customers before reimbursed direct costs was $40.0 million in the six months ended June 30, 2009, a decrease of $5.5 million, or 12%, compared to the prior year. Call center and professional services revenue increased $3.3 million compared to the prior year due to several new engagements. This increase was offset by a decline of $2.7 million related to the digital conversion contract, which was substantially completed during the second quarter of 2009; a $5.7 million decrease in legal notification revenue; and a $0.4 million decrease in legal settlements revenue.

 

Settlement administration direct and administrative expenses, including reimbursed direct costs, for the six months ended June 30, 2009 were $41.6 million, a decrease of $8.3 million, or 17%, compared to $49.9 million in the prior year. The decrease in expense is the result of a decrease in call center, outside services, and mailing supplies costs, which supported the digital conversion contract referenced above, of $4.2 million, and a $5.0 million decrease in the cost of legal noticing which is directly related to the decrease in legal notification revenue.  These decreases were partially offset by an increase of $1.0 million in call center, outside services, and mailing supplies costs related to several new engagements.

 

Liquidity and Capital Resources

 

Operating Activities

 

During the six months ended June 30, 2009, our operating activities provided net cash of $21.0 million. Contributing to net cash provided by operating activities was net income of $6.2 million and increased non-cash expenses, such as depreciation and amortization and share-based compensation expense, of $17.1 million. These items were partially offset by a $3.0 million net use of cash resulting from changes in operating assets and liabilities.  The most significant change in operating assets and liabilities was a $6.3 million increase in trade accounts receivable, related to several large matters in the bankruptcy and electronic discovery segments. Trade accounts receivable will fluctuate from period to period depending on the timing of sales and collections. Partially offsetting the increase in accounts receivable was an increase in accounts payable and other liabilities of $3.9 million. Accounts payable will fluctuate from period to period depending on timing of purchases and payments.

 

Investing Activities

 

During the six months ended June 30, 2009, we used cash of $6.5 million for the purchase of property and equipment, including computer hardware, purchased software licenses, and purchased computer hardware. Enhancements to our existing software and the development of new software is essential to client retention and continued growth, and during the six months ended June 30, 2009, we used cash of $3.8 million to fund internal costs related to the development of software for which technological feasibility had been established. We anticipate that cash generated from operations will be adequate to fund our anticipated property, equipment, and software spending for the foreseeable future.

 

Financing Activities

 

During the six months ended June 30, 2009, we used cash to pay approximately $1.8 million for capital lease payments, and $1.5 million for a deferred acquisition payment. These financing uses of cash were partially offset by $1.6 million of net proceeds from stock issued in connection with the exercise of employee stock options. We also recognized a portion of the tax benefit related to the exercise of stock options as a financing source of cash.

 

As of June 30, 2009, our borrowings consisted of $51.5 million (including the fair value of the embedded option) from the contingent convertible subordinated notes, which bears interest at 4% per annum based on the $50.0 million principal amount, and approximately $5.7 million of obligations related to capital leases and deferred acquisition price payments.  During 2007,

 

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the term of our contingent convertible subordinated notes was extended to June 2010.  The notes will require the use of $50.0 million of cash at the extended maturity date if the note holders do not convert the notes into shares of our common stock. If the notes are not converted prior to maturity, we will use a combination of cash on hand and our revolving credit facility to fund the payment of these notes. The holders of the contingent convertible subordinated notes have the right to convert at a price of approximately $11.67 per share.  If any or all notes are converted into shares of our common stock prior to the scheduled maturity of those notes, then there will be no cash requirements associated with those converted notes, other than the regular payment of interest earned prior to the conversion date. One holder of the notes converted an nominal principal amount of the notes into shares of common stock in July 2009.

 

As of June 30, 2009 we did not have any borrowings outstanding under our $100.0 million senior revolving loan.  During the term of the credit facility, we have the right, subject to compliance with our covenants, to increase the senior revolving loan to $175.0 million. Interest on the credit facility is generally based on a spread, not to exceed 325 basis points over the LIBOR rate.  As of June 30, 2009, significant financial covenants, all as defined within our credit facility agreement, include a leverage ratio not to exceed 3.00 to 1.00, a fixed charge coverage ratio of not less than 1.25 to 1.00, and a current ratio of not less than 1.50 to 1.00.  As of June 30, 2009, we were in compliance with all financial covenants.

 

Covenants contained in our credit facility and in our contingent convertible subordinated notes include limitations on acquisitions, should we pursue acquisitions in the future. Pursuant to the terms of our credit facility, we generally cannot incur indebtedness outside the credit facility, with the exceptions of capital leases and subordinated debt, with a limit of $100.0 million of aggregate subordinated debt. Furthermore, for any acquisition we must be able to demonstrate that, on a pro forma basis, we would be in compliance with our covenants during the four quarters prior to the acquisition and bank permission must be obtained for an acquisition for which cash consideration exceeds $80.0 million or total consideration exceeds $125.0 million.

 

We believe that funds generated from operations, plus our existing cash resources and amounts available under our credit facility, will be sufficient over the next 12 months, and for the foreseeable future thereafter, to finance currently anticipated working capital requirements, internal software development expenditures, property, equipment and third party software expenditures, deferred acquisition price agreements and capital leases, interest payments due on our outstanding borrowings, and payments for other contractual obligations.

 

Off-balance Sheet Arrangements

 

We generally do not utilize off-balance sheet arrangements in our operations; however, we enter into operating leases in the normal course of business.  Our operating lease obligations are disclosed in Note 6 of the Notes to Consolidated Financial Statements contained in our Annual Report on Form 10-K for the year ended December 31, 2008.

 

Critical Accounting Policies

 

In our Annual Report on Form 10-K for the year ended December 31, 2008, we disclose accounting policies, referred to as critical accounting policies, that require management to use significant judgment or that require significant estimates.  Management regularly reviews the selection and application of our critical accounting policies.  There have been no updates to the critical accounting policies contained in our Annual Report on Form 10-K for the year ended December 31, 2008.

 

Recently Adopted Accounting Pronouncements

 

In December 2007, the Financial Accounting Standards Board (“FASB”) issued SFAS No. 141 (revised 2007), Business Combinations (“SFAS 141(R)”). SFAS 141(R) establishes guidelines for the recognition and measurement of assets, liabilities and equity in business combinations. The provisions of SFAS 141(R) were effective for us as of January 1, 2009. Due to the adoption of SFAS 141(R) we now expense, as incurred, acquisition-related costs for potential and completed acquisitions. Acquisition-related costs expensed in the first quarter of 2009 were approximately $0.5 million. These costs are included in “Other operating expense (income)” in our Condensed Consolidated Statements of Income. SFAS 141(R) also amends SFAS No. 109, Accounting for Income Taxes, and now requires the recognition of changes in an acquirer’s income tax valuation allowance on deferred taxes and acquired tax contingencies associated with acquisitions that closed prior to the effective date of SFAS 141(R) to apply the provisions of SFAS 141(R). The provisions of SFAS 141(R) will primarily apply to all future acquisitions.

 

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In December 2007, the FASB issued SFAS No. 160, Noncontrolling Interest in Consolidated Financial Statements (“SFAS 160”).  SFAS 160 changes the way in which noncontrolling interests in subsidiaries are measured and classified on the balance sheet.  The provisions of SFAS 160 were effective for us as of January 1, 2009. The adoption of SFAS 160 had no impact on our consolidated financial position or results of operations.

 

In February 2008, the FASB issued FASB Staff Position (“FSP”) No. FAS 157-2, Effective Date of FASB Statement No. 157, (“FSP FAS 157-2”) which, as of February 12, 2008, indefinitely delayed the effective date of SFAS No. 157, Fair Value Measurements, for nonfinancial assets and nonfinancial liabilities, except for items that are recognized or disclosed at fair value in the financial statements on a recurring basis.  The provisions of FSP FAS 157-2 were effective for us as of January 1, 2009. The adoption of FSP FAS 157-2 did not have a material impact on our financial position, results of operations, or cash flows.

 

In March 2008, the FASB issued SFAS No. 161, Disclosures about Derivative Instruments and Hedging Activities — an amendment of FASB Statement No. 133 (“SFAS 161”). SFAS 161 changes the disclosure requirements for derivative instruments and hedging activities.  The provisions of SFAS 161 were effective for us as of January 1, 2009.  The adoption of SFAS 161 had no impact on our consolidated financial position or results of operations. Disclosures required by this statement are included in Note 3 to our Condensed Consolidated Financial Statements.

 

In April 2008, the FASB issued FSP No. FAS 142-3, Determination of the Useful Life of Intangible Assets (“FSP FAS 142-3”).  FSP FAS 142-3 provides guidance on determining the useful life of a recognized intangible asset.  The provisions of FSP FAS 142-3 were effective for us as of January 1, 2009. The provisions of FSP FAS 142-3 had no impact on our consolidated financial position or results of operations during the quarter ended June 30, 2009 as we did not renew or extend the useful lives of any of our intangible assets.

 

In June 2008, the FASB issued FSP No. EITF 03-6-1, Determining Whether Instruments Granted in Share-Based Payment Transactions Are Participating Securities (“FSP EITF 03-6-1”). FSP EITF 03-6-1 clarifies that share-based payment awards that entitle their holders to receive non-forfeitable dividends or dividend equivalents before vesting should be considered participating securities, and requires them to be included in the computation of earnings per share pursuant to the two-class method described in SFAS No. 128, Earnings per Share (“SFAS 128”). The provisions of FSP EITF 03-6-1 were effective for us as of January 1, 2009, and require all prior period income per share data presented to be adjusted retroactively. We have determined that nonvested share awards that were granted in the first quarter of 2009 are participating securities as defined by FSP EITF 03-6-1 because they have equivalent common stock dividend rights.  Accordingly, we have included these shares in our basic and diluted share calculations as appropriate.  There is no prior period impact of this guidance as there were no participating securities outstanding prior to the first quarter of 2009. Details of the income per share calculation are described in Note 4 to our Condensed Consolidated Financial Statements.

 

In June 2008, the FASB ratified the consensus reached by the EITF on three issues discussed at its June 12, 2008 meeting pertaining to EITF Issue No. 07-5, Determining Whether an Instrument (or an Embedded Feature) Is Indexed to an Entity’s Own Stock (“EITF 07-5”). The issues include how an entity should evaluate whether an equity-linked financial instrument (or embedded feature) is indexed to its own stock, including evaluating the instrument’s contingent exercise and settlement provisions; how the currency in which the strike price of an equity-linked financial instrument (or embedded feature) is denominated affects the determination of whether the instrument is indexed to an entity’s own stock; and how the issuer should account for market-based employee stock option valuation. The adoption of EITF 07-5 did not have an impact on our consolidated financial position.

 

In April 2009, the FASB issued FSP No. FAS 141(R)-1, Accounting for Assets Acquired and Liabilities Assumed in a Business Combination That Arise from Contingencies (“FSP FAS 141(R)-1”). FSP FAS 141(R)-1 amends and clarifies FASB No. 141 (revised 2007), Business Combinations, to address application issues raised by preparers, auditors, and members of the legal profession on initial recognition and measurement, subsequent measurement and accounting, and disclosure of assets and liabilities arising from contingencies in a business combination. FSP FAS 141(R)-1 is effective for us for business combinations completed on or after January 1, 2009.

 

In April 2009, the FASB issued FSP No. FAS 107-1 and APB 28-1, Interim Disclosures about Fair Value of Financial Instruments (“FSP FAS 107-1 and APB 28-1”). FSP FAS 107-1 and APB 28-1, amends FASB Statement No. 107, Disclosures about Fair Value of Financial Instruments, to require disclosures about the fair value of financial instruments in interim as well as in annual financial statements. This FSP also amends APB Opinion No. 28, Interim Financial Reporting, to

 

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require those disclosures in summarized financial information at interim reporting periods. These standards are effective for periods ending after June 15, 2009.  The disclosures required by this guidance are included in Note 8 to our Condensed Consolidated Financial Statements.

 

In May 2009, the FASB issued SFAS No. 165, Subsequent Events (“SFAS 165”). SFAS 165 establishes general standards of accounting for and disclosure of events that occur after the balance sheet date but before financial statements are issued or are available to be issued. SFAS 165 requires the disclosure of the date through which an entity has evaluated subsequent events and the basis for that date. The provisions of SFAS 165 are effective for reporting periods ending after June 15, 2009. The disclosures required by SFAS 165 are included in Note 1 to our Condensed Consolidated Financial Statements.

 

Recently Issued Accounting Pronouncements

 

In June 2009, the FASB issued SFAS No. 168, The FASB Accounting Standards Codification and the Hierarchy of Generally Accepted Accounting Principles — a replacement of FASB Statement No. 162 (“SFAS 168”).  SFAS 168 identifies the sources of accounting principles and the framework for selecting the principles used in the preparation of financial statements of nongovernmental entities that are presented in conformity with generally accepted accounting principles in the United States. SFAS 168 is effective for periods ending after September 15, 2009.  We do not expect the adoption of SFAS 168 in the third quarter of 2009 will have an impact on our condensed consolidated financial position, but the adoption will change the format of the references to accounting guidance within our regulatory filings.

 

Forward-Looking Statements

 

In this report, in other filings with the SEC and in press releases and other public statements by our officers throughout the year, Epiq Systems, Inc. makes or will make statements that plan for or anticipate the future.  These forward-looking statements include statements about our future business plans and strategies, and other statements that are not historical in nature.  These forward-looking statements are based on our current expectations.  In this Quarterly Report on Form 10-Q, we make statements that plan for or anticipate the future.  Many of these statements are found in the “Management’s Discussion and Analysis of Financial Condition and Results of Operations” section of this report.

 

Forward-looking statements may be identified by words or phrases such as “believe,” “expect,” “anticipate,” “should,” “planned,” “may,” “estimated,” “goal,” “objective” and “potential.”  Section 27A of the Securities Act of 1933, as amended, and Section 21E of the Securities Exchange Act of 1934, as amended, provide a “safe harbor” for forward-looking statements.  Because forward-looking statements involve future risks and uncertainties, listed below are a variety of factors that could cause actual results and experience to differ materially from the anticipated results or other expectations expressed in our forward-looking statements.  These factors include (1) any material changes in our total number of client engagements and the volume associated with each engagement, (2) any material changes in our client’s deposit portfolio or the services required or selected by our clients in engagements, (3) material changes in the number of bankruptcy filings, class action filings or mass tort actions each year, (4) risks associated with handling of confidential data and compliance with information privacy laws, (5) changes in or the effects of pricing structures and arrangements, (6) risks associated with the integration of acquisitions into our existing business operations, (7) risks associated with our indebtedness, (8) risks associated with foreign currency fluctuations, (9) risks associated with developing and providing software and internet-based technology solutions to our clients, and (10) other risks detailed from time to time in our SEC filings, including our annual report on Form 10-K. In addition, there may be other factors not included in our SEC filings that may cause actual results to differ materially from any forward-looking statements. We undertake no obligation to update publicly or revise any forward-looking statements contained herein to reflect future events or developments.

 

ITEM 3.          QUANTITATIVE AND QUALITATIVE DISCLOSURES ABOUT MARKET RISK

 

The principal market risks to which we are exposed include interest rates under our senior revolving credit facility, foreign exchange rates giving rise to translation, and fluctuations in short-term interest rates on a portion of our bankruptcy trustee revenue.

 

Interest on our senior revolving credit facility is generally based on a spread, not to exceed 325 basis points over the LIBOR rate. There were no amounts due under our senior revolving credit facility as of June 30, 2009; therefore, we had no market risk exposure.

 

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We have limited operations outside of the United States, therefore, a portion of our revenues and expenses are incurred in a currency other than U.S. dollars.   We do not utilize hedge instruments to manage the exposures associated with fluctuating currency exchange rates.  The company’s operating results are exposed to changes in exchange rates between the U.S. dollar and the functional currency of the countries where we have operations. When the U.S. dollar weakens against foreign currencies, the dollar value of revenues and expenses denominated in foreign currencies increases.  When the U.S. dollar strengthens, the opposite situation occurs.

 

We currently do not hold any interest rate floor options or other derivatives.

 

ITEM 4.          CONTROLS AND PROCEDURES

 

Disclosure Controls and Procedures

 

An evaluation was carried out by the Epiq Systems, Inc.’s Chief Executive Officer and Chief Financial Officer of the effectiveness of the design and operations of the company’s disclosure controls and procedures as defined in Exchange Act Rule 13a-15(e).  Based on this evaluation, our management, including the CEO and CFO, concluded that our disclosure controls and procedures are effective.  Disclosure controls and procedures are designed to ensure that information required to be disclosed by the company in its periodic filings with the SEC is recorded, processed, summarized and reported, within the time periods specified in the SEC’s rules and forms.  Disclosure controls and procedures include, without limitation, controls and procedures designed to ensure that information required to be disclosed by the company in the reports that it files or submits to the SEC is accumulated and communicated to company’s management, including its principal executive and principal financial officers, or persons performing similar functions, as appropriate to allow timely decisions regarding required disclosure.

 

Changes in Internal Control Over Financial Reporting

 

There have been no changes in our internal controls over financial reporting during the quarter covered by this report that have materially affected, or are reasonably likely to materially affect, our internal controls over financial reporting.

 

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PART II - OTHER INFORMATION.

 

ITEM 1.          LEGAL PROCEEDINGS

 

On July 29, 2008, the Alaska Electrical Pension Fund filed a putative shareholder derivative action in the U.S. District Court for the District of Kansas (Civil Action No. 08-CV-2344 CM/JPO), alleging on behalf of Epiq Systems that each of our current directors and certain current and former executive officers and directors engaged in misconduct regarding stock option grants.

 

The plaintiff complaint asserts, among other things, that the company backdated certain stock options from July 1997 through January 2006, and that the individual defendants either participated in the backdating or permitted it to occur, violations of generally accepted accounting principles as a result of the alleged backdating of options, related claims of false and misleading proxy statements and annual reports filed by the company under the Securities Exchange Act of 1934, also as a result of the alleged backdating of options, and various violations of state law, breaches of fiduciary duty of loyalty and insider trading in company stock.  The plaintiff is seeking among other things, unspecified money damages, an accounting for profits obtained from the alleged backdating of options, specified changes in our corporate governance policies, punitive damages and rescission of the allegedly backdated options.

 

In October 2008, the company and the individual defendants filed a motion to dismiss the plaintiff’s complaint on a variety of grounds. The Court entered a Memorandum and Order on June 3, 2009 with respect to the dismissal motion, which Order: (i) barred certain of plaintiff’s federal securities law claims arising before July 29, 2005, leaving only the claim for the stock option grant dated June 3, 2006; (ii)  held that the statute of limitations was tolled on those federal securities law claims; (iii) barred plaintiff’s other federal securities law claims arising before December 9, 2003; (iv) declined to rule at that time on defendants’ motions to dismiss plaintiff’s state law claims based on any statute of repose or statute of limitations; (v) dismissed plaintiff’s state law claim for constructive fraud; and (vi) held that plaintiff’s complaint stated federal securities law and state law claims with sufficient particularity to avoid dismissal at this stage in the proceedings.

 

The individual defendants and the company have filed an answer denying the plaintiff’s claims. Discovery in this action is just beginning and is expected to continue until summer 2010.

 

We believe the plaintiff’s claims are without merit and will continue to defend against them vigorously.  No amounts have been recorded in the accompanying Condensed Consolidated Financial Statements associated with this matter.

 

ITEM 1A.       RISK FACTORS

 

There have been no material changes in our Risk Factors from those disclosed in our Annual Report on Form 10-K for the year ended December 31, 2008.

 

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ITEM 4.          SUBMISSION OF MATTERS TO A VOTE OF SECURITY HOLDERS

 

Our annual meeting of shareholders was held on June 3, 2009, at which the shareholders elected the directors named below and ratified the appointment of Deloitte & Touche LLP as independent registered public accounting firm for the company for the year ending December 31, 2009. The results of the voting at the annual meeting were as follows:

 

Election of Directors

 

For

 

Withhold

 

 

 

 

 

 

 

Tom W. Olofson

 

32,836,581

 

1,622,251

 

Christopher E. Olofson

 

33,026,411

 

1,432,421

 

W. Bryan Satterlee

 

33,024,175

 

1,434,657

 

Edward M. Connolly, Jr.

 

32,060,317

 

2,398,515

 

James A. Byrnes

 

33,658,329

 

800,503

 

Joel Pelofsky

 

33,658,644

 

800,188

 

 

Ratification of auditors

 

For

 

Against

 

Abstain

 

 

 

 

 

 

 

33,628,546

 

820,679

 

9,607

 

 

ITEM 5.          OTHER INFORMATION

 

On July 27, 2009, the Company’s board of directors approved indemnification agreements between the Company and each of its independent directors, its Chairman of the Board and Chief Executive Officer, its President and Chief Operating Officer and its Executive Vice President and Chief Financial Officer.  The indemnification agreements provide certain indemnification rights to the covered persons consistent with the indemnification provisions in the Company’s Restated For Profit Articles of Incorporation and Bylaws and the Missouri general business and corporation law.  Each indemnification agreement provides, among other things, that the Company will indemnify the counterparty to that agreement to the fullest extent permitted by Missouri law or the Company’s Articles of Incorporation and Bylaws, as the same now exist or may hereafter be amended (but only to the extent any such amendment permits the Company to provide broader indemnification rights than the law or the Articles of Incorporation and Bylaws permitted prior to such amendment), including the advancement of legal fees and other expenses incurred by the directors or officers in connection with any threatened, pending or completed action, suit or proceeding, whether of a civil, criminal, administrative, regulatory, investigative or other nature, arising out of the individual’s service as a director, officer, employee or agent of the Company, subject to certain exclusions and procedures set forth in the indemnification agreement.

 

The foregoing description is qualified in its entirety by reference to the indemnification agreement, the form of which is filed as Exhibit 10.1 to this report.

 

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ITEM 6.          EXHIBITS

 

10.1

 

Form of Indemnification Agreement between the Company and each independent director, its Chairman and Chief Executive Officer, its President and Chief Operating Officer and its Executive Vice President and Chief Financial Officer.

 

 

 

12.1

 

Computation of Ratio of Earnings to Fixed Charges.

 

 

 

31.1

 

Certifications of Chief Executive Officer of the Company under Rule 13a-14(a), as adopted pursuant to Section 302 of the Sarbanes-Oxley Act of 2002.

 

 

 

31.2

 

Certifications of Chief Financial Officer of the Company under Rule 13a-14(a), as adopted pursuant to Section 302 of the Sarbanes-Oxley Act of 2002.

 

 

 

32.1

 

Certifications of CEO and CFO pursuant to 18 U.S.C. Section 1350.

 

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SIGNATURES

 

Pursuant to the requirements of the Securities Exchange Act of 1934, as amended, the registrant has caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.

 

 

Epiq Systems, Inc.

 

 

Date:    July 30, 2009

/s/ Tom W. Olofson

 

Tom W. Olofson

 

Chairman of the Board

 

Chief Executive Officer

 

Director

 

(Principal Executive Officer)

 

 

 

 

Date:    July 30, 2009

/s/ Elizabeth M. Braham

 

Elizabeth M. Braham

 

Executive Vice President, Chief Financial Officer

 

(Principal Financial & Accounting Officer)

 

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