SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of
the Securities Exchange Act of 1934
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¨ | Preliminary Proxy Statement | |
¨ | Confidential, for Use of the Commission only (as permitted by Rule 14a-6(e)(2)) | |
x | Definitive Proxy Statement | |
¨ | Definitive Additional Materials | |
¨ | Soliciting Material Pursuant to §240.14a-12 |
Edgewater Technology, Inc.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if Other than the Registrant)
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EDGEWATER TECHNOLOGY, INC.
ANNUAL MEETING OF STOCKHOLDERS
June 15, 2016
NOTICE AND PROXY STATEMENT
April 25, 2016
Dear Edgewater Technology, Inc. Stockholder:
On behalf of the Board of Directors, I am pleased to invite you to attend the Edgewater Technology, Inc. (Edgewater or the Company) 2016 Annual Meeting of Stockholders. The meeting will be held at 10:00 a.m., local time, on June 15, 2016, at Edgewater Technology, Inc., 200 Harvard Mill Square, Suite 210, Wakefield, Massachusetts 01880.
At the meeting, you and the other stockholders will be asked to vote upon the following:
| To elect eight directors, each for a one-year term; |
| To approve, by a non-binding advisory vote, the Companys named executive officer compensation; and |
| To ratify the appointment of BDO USA, LLP as our independent registered public accounting firm for the fiscal year ending December 31, 2016. |
As of April 18, 2016, the Company had 12,142,347 shares of common stock outstanding. Only shareholders of record as of the close of business on April 18, 2016 are entitled to receive notice of, to attend, and to vote at, the Annual Meeting.
The Company is pleased to continue to take advantage of the Securities and Exchange Commission rules that allow issuers to furnish proxy materials to their shareholders on the Internet. The Company believes these rules allow it to provide you with the information you need while lowering the costs of delivery and reducing the environmental impact of the Annual Meeting.
Whether or not you can attend the meeting, please read the attached proxy statement. When you have done so, please mark your vote on the proxy card, sign and date the proxy card, and return it to us. Alternatively, you may cast your vote by telephone, or through the Internet. Instructions for voting by telephone or through the Internet are included with your proxy. Your vote is important. Please act promptly by voting your shares by telephone, via the Internet, or by signing, dating and returning the proxy card.
Thank you for your continued interest in Edgewater. We look forward to seeing you at the meeting.
Sincerely, |
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Shirley Singleton |
Chairman, President and Chief Executive Officer |
200 Harvard Mill Square, Suite 210 Wakefield, MA 01880 Tel: 781-246-3343 Fax: 781-246-5903
ir@edgewater.com www.edgewater.com
EDGEWATER TECHNOLOGY, INC.
200 Harvard Mill Square, Suite 210
Wakefield, Massachusetts 01880
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
To Be Held June 15, 2016
To the Stockholders:
Edgewater Technology, Inc. (Edgewater) will hold its Annual Meeting of Stockholders at Edgewater Technology, Inc., 200 Harvard Mill Square, Suite 210, Wakefield, Massachusetts 01880, on June 15, 2016 at 10:00 a.m., Eastern Time.
We are holding this meeting for the following purposes:
| To elect eight directors to serve until the 2017 Annual Meeting of Stockholders or until their successors are duly elected and qualified; |
| To approve, by a non-binding advisory vote, Edgewaters named executive officer compensation; |
| To ratify the appointment of BDO USA, LLP as our independent registered public accounting firm for the fiscal year ending December 31, 2016; and |
| To transact any other business that may properly come before the Annual Meeting or any adjournment thereof. |
The Board of Directors selected April 18, 2016 as the record date for determining stockholders entitled to vote at the Annual Meeting. As of April 18, 2016, Edgewater had 12,142,347 shares of common stock outstanding. A list of stockholders on that date will be available for inspection at Edgewaters corporate headquarters, 200 Harvard Mill Square, Suite 210, Wakefield, Massachusetts, during normal business hours for the ten-day period prior to the Annual Meeting. Only holders of our common stock as of the close of business on April 18, 2016 are entitled to vote at the Annual Meeting or any adjournment thereof.
On or about April 25, 2016, we are mailing to our stockholders a Notice of Internet Availability of Proxy Materials containing instructions on how to access our proxy statement, proxy and 2015 Annual Report on Form 10-K and how to vote.
By Order of the Board of Directors, |
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Timothy R. Oakes |
Corporate Secretary |
Wakefield, Massachusetts
April 25, 2016
Important Notice Regarding Availability of Proxy Materials for the Stockholders Meeting to be Held on June 15, 2016: This proxy statement and our 2015 Annual Report on Form 10-K are available at www.envisionreports.com/EDGW (for registered stockholders) or www.edocumentview.com/EDGW (for beneficial stockholders).
200 Harvard Mill Square, Suite 210 Wakefield, MA 01880 Tel: 781-246-3343 Fax: 781-246-5903
ir@edgewater.com www.edgewater.com
IMPORTANT
Whether or not you expect to attend in person, we urge you to vote your shares at your earliest convenience. This will ensure the presence of a quorum at the meeting. Promptly voting your shares by telephone, via the Internet, or by signing, dating, and returning the enclosed proxy card will save the Company the expense and extra work of additional solicitation. An addressed envelope, for which no postage is required if mailed in the United States, is enclosed if you wish to vote by mail. Submitting your proxy now will not prevent you from voting your shares at the meeting if you desire to do so, as your proxy is revocable at your option.
EDGEWATER TECHNOLOGY, INC.
PROXY STATEMENT
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Number of Meetings of the Board of Directors and Attendance in 2015 |
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Beneficial Ownership of Certain Stockholders, Directors and Executive Officers |
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Role of the Chief Executive Officer in the Compensation Process |
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ITEM 2ADVISORY VOTE TO APPROVE NAMED EXECUTIVE OFFICER COMPENSATION |
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Policy on Audit Committee Pre-Approval of Audit and Non-Audit Services of Independent Auditor |
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Stockholder Proposals For 2017 Annual Meeting of Stockholders |
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This proxy statement contains information related to the Annual Meeting of Stockholders of Edgewater Technology, Inc. (the Company, Edgewater or Edgewater Technology) to be held on June 15, 2016, beginning at 10:00 a.m., Eastern Daylight Time, at Edgewater Technology, Inc., 200 Harvard Mill Square, Suite 210, Wakefield, Massachusetts 01880, and any postponements or adjournments thereof (the Annual Meeting). This proxy statement was prepared at the direction of our Board of Directors to solicit your proxy for use at the Annual Meeting. On or about April 25, 2016, we are mailing to our stockholders a Notice of Internet Availability of Proxy Materials containing instructions on how to access our proxy materials and how to vote.
Q: | Who is soliciting my proxy? |
A: | We, the Board of Directors of Edgewater Technology, Inc., are sending you this proxy statement in connection with our solicitation of proxies for use at the Annual Meeting. Certain directors, officers and employees of Edgewater may (without compensation), and Alliance Advisors LLC (our proxy solicitor) will, solicit proxies on our behalf by mail, phone, fax, Internet or in person. |
Q: | Who is paying for this solicitation? |
A: | Edgewater will pay for the solicitation of proxies, including Alliance Advisors LLCs estimated fee of $7,500, plus out-of-pocket expenses. Edgewater also will reimburse banks, brokers, custodians, nominees and fiduciaries for their reasonable charges and expenses to forward our proxy materials to the beneficial owners of Edgewater common stock. |
Q: | What am I voting on? |
A: | There are three items scheduled to be voted on at the Annual Meeting: |
| Item 1The election of Stephen Bova, Paul E. Flynn, Paul Guzzi, Nancy L. Leaming, Michael R. Loeb, Shirley Singleton, Timothy Whelan and Wayne Wilson to the Board of Directors; |
| Item 2A non-binding advisory vote to approve named executive officer compensation; and |
| Item 3The ratification of the appointment of BDO USA, LLP as our independent registered public accounting firm for the fiscal year ending December 31, 2016 (the Auditor Appointment). |
Q: | Who can vote? |
A: | Only those who owned common stock of record at the close of business on April 18, 2016, the record date for the Annual Meeting (the Record Date), can vote. If you owned common stock on the Record Date, you have one vote per share for each Item up for vote at the Annual Meeting. |
Q: | How do I vote? |
A: | You may vote your shares either in person or by proxy. To vote by proxy, you should mark, date, sign and mail the proxy card provided with this proxy statement or vote by telephone or through the Internet. |
Q: | Can I vote by telephone or electronically? |
A: | If you are a registered stockholder, you may vote by telephone, or electronically through the Internet, by following the instructions included with your proxy card. If your shares are held in street name, please check your proxy card or contact your broker or nominee to determine whether you will be able to vote by telephone or electronically. The deadline for voting by telephone or electronically is 1:00 a.m., Eastern Daylight Time, on June 15, 2016. |
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Q: | How are votes counted? |
A: | You may vote for each of the three proposals as follows: |
| FOR or WITHHOLD with respect to each nominee to our Board of Directors specified in Item 1 of this proxy statement; |
| FOR, AGAINST or ABSTAIN with respect to the non-binding advisory vote to approve named executive officer compensation described in Item 2 of this proxy statement; and |
| FOR, AGAINST or ABSTAIN with respect to the ratification and approval of the Auditor Appointment described in Item 3 of this proxy statement. |
If you return your proxy but do not mark your voting preference, the individuals named as proxies will vote your shares FOR the election of the nominees for director, FOR the non-binding advisory vote to approve named executive officer compensation and FOR the ratification and approval of the Auditor Appointment. Giving a proxy will not affect your right to vote your shares at the Annual Meeting. If you attend the Annual Meeting, you may revoke your proxy and vote in person if you wish.
Q: | What happens if I withhold my vote for an individual director? |
A: | Withheld votes are counted as NO votes for the individual director. If you wish your shares to be voted for some nominees, and not voted for others, then indicate the name(s) of the nominee(s) for whom you are withholding authority to vote by writing the name(s) of such nominee(s) in the space provided in the proxy. If you wish to withhold authority to vote for all nominees, check the box marked WITHHOLD AUTHORITY. |
Q: | What are broker non-votes and abstentions? |
A: | If you are the beneficial owner of shares held in street name by a broker, then the broker, as the record holder of the shares, is required to vote those shares in accordance with your instructions. If you do not give instructions to the broker, then the broker will be entitled to vote the shares with respect to discretionary items, but will not be permitted to vote the shares with respect to non-discretionary items (in which case, the shares will be treated a broker non-vote). An abstention is a decision by a stockholder to take a neutral position on a proposal being submitted to stockholders at a meeting. |
Q: | On which proposals do brokers have discretion to vote without instructions from beneficial owners? |
A: | If you are the beneficial owner of shares held in street name by a broker, then the broker, as the record holder of the shares, is required to vote those shares in accordance with your instructions. However, if you do not give instructions to the broker, then the broker will not be entitled to vote the shares with respect to the election of directors or the approval (by a non-binding advisory vote) of the Companys named executive officer compensation. Brokers will be able to vote on the ratification of BDO USA, LLP as our independent registered public accounting firm for the fiscal year ending December 31, 2016 in the absence of your instructions as this matter is still considered a discretionary item. |
Q: | How do broker non-votes and abstentions affect the existence of a quorum and the vote required for Items 1, 2 and 3 at the Annual Meeting? |
A: | Broker non-votes and abstentions on any matter are included in determining the number of shares represented for the purpose of determining whether a quorum is present at a stockholders meeting. Because directors will be elected by a plurality of the votes cast (i.e., the eight director nominees receiving the greatest number of votes will be elected) at the Annual Meeting, an abstention would have no effect on the vote concerning the election of directors and thus is not being offered as a voting option in the election of |
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directors under Item 1. Under Delaware law, broker non-votes are not considered to be entitled to vote on the matter and, thus, will not have any impact on the outcome of such proposal. Although abstentions are considered present and entitled to vote on a matter, abstentions are not considered to be votes cast under Delaware law, and thus will have no impact on the outcome of Items 2 and 3, each of which requires the favorable vote of a majority of the votes cast at the Annual Meeting by stockholders entitled to vote on the matter. |
Q: | Can I change my vote after I return my proxy card? |
A: | Yes. Even after you have submitted your proxy, you may change your vote at any time before the proxy is exercised by filing with the Corporate Secretary either written notice of your revocation or a duly executed proxy bearing a later date. Attendance at the Annual Meeting will not by itself revoke a previously granted proxy; however, delivery of a later dated proxy before the polls close at the Annual Meeting will revoke a proxy previously granted. |
Q: | What are the Boards recommendations? |
A: | Our Board of Directors recommends that you vote your shares as follows: |
| FOR each of the eight nominees to our Board of Directors as described in Item 1 of this proxy statement; |
| FOR the non-binding advisory vote to approve named executive officer compensation as described in Item 2 of this proxy statement; and |
| FOR the ratification and approval of the Auditor Appointment as described in Item 3 of this proxy statement. |
Q: | What constitutes a quorum? |
A: | As of April 18, 2016, we had 12,142,347 shares of common stock, $.01 par value, outstanding and 1,510 holders of record. Each share of our common stock is entitled to one vote per share. The holders of a majority of the total outstanding shares entitled to vote, present in person or represented by proxy, will constitute a quorum for the transaction of business at the Annual Meeting. |
Q: | What happens if a quorum is not present? |
A: | If a quorum is not present at the scheduled time of the Annual Meeting, then the stockholders who are represented may adjourn the Annual Meeting until a quorum is present. The time and place of an adjourned meeting, if necessary, would be announced at the time the adjournment is taken and no other notice would be given. Voting cannot take place unless a quorum is present. |
Q: | What is the voting requirement to approve each of the items? |
A: | The voting requirement to approve each of the proposals is as follows: |
| Directors are elected by a plurality of the votes cast. This means that the eight nominees will be elected if they receive more affirmative votes than any other nominees. |
| The affirmative vote of a majority of votes cast on the proposal is required to approve named executive officer compensation in Item 2, which is a non-binding proposal. |
| The affirmative vote of a majority of votes cast on the proposal is required to ratify the Auditor Appointment in Item 3. |
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Q: | Can I vote on other matters? |
A: | Our Amended and Restated Bylaws limit the matters presented at an Annual Meeting to those in a notice of Annual Meeting and those otherwise properly presented at an Annual Meeting. Since none of our stockholders provided notice for any alternative director nominees or any other business matters during the period of March 5, 2016 to April 4, 2016 (which is the 60-90 day period prior to the first anniversary of last years Annual Meeting), no director nominees or business matters, other than those included in the Notice of Annual Meeting, may properly come before the Annual Meeting. |
Q: | Can I nominate director candidates for election by stockholders or make other stockholder proposals in the future? |
A. | For a stockholder to properly present a director nomination or other business matter at an Annual Meeting, our Amended and Restated Bylaws require that both of the following conditions be satisfied: (a) the alternative director nominees or other matter(s) must be a proper subject for stockholder action under the Delaware General Corporation Law; and (b) the stockholder must have given timely written notice of the alternative director nominees or other matters to be brought before an Annual Meeting. See Advance Notice Procedures and Stockholder Proposals. |
Q: | Who will count the vote? |
A: | Representatives of Computershare Investor Services, our transfer agent, will tabulate the votes. |
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Our Board of Directors (which is sometimes referred to in this proxy statement as our Board) currently consists of eight persons, each of whose term expires at the Annual Meeting. Each of our directors, with the exception of Messrs. Stephen Bova and Timothy Whelan, began serving his or her current term at last years Annual Meeting on June 3, 2015. Messrs. Bova and Whelan were elected to the Companys Board on March 24, 2016.
You and the other stockholders are requested to vote for the nominees set forth below to serve as directors until the 2017 Annual Meeting of Stockholders or until their successors are duly elected and qualified. The individuals named as proxies will vote the enclosed proxy for the election of all nominees listed below, unless you direct them to withhold your votes. If any nominee becomes unable to serve as a director before the Annual Meeting (or decides not to serve), the individuals named as proxies may vote for a substitute or we may reduce the number of members of the Board.
If a quorum is present, individual nominees will be elected by a plurality of the votes of shares present in person or represented by proxy at the Annual Meeting. This means that the eight nominees will be elected if they receive more affirmative votes than any other nominees. If you are the beneficial owner of shares held in street name by a broker, then the broker, as the record holder of the shares, is required to vote those shares in accordance with your instructions. However, if you do not give instructions to the broker, then the broker will not be entitled to vote the shares with respect to the election of directors.
Our Board of Directors recommends that you vote FOR each of the following nominees.
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Following are the names and ages of the director nominees, the year they became directors, their principal occupations or employment for at least the past five years and certain of their other directorships.
Name |
Age | Experience | ||||
Stephen Bova |
69 | Mr. Bova has served as an independent consultant, offering business strategy advice, organization analysis and CEO mentoring, since January 2014. Mr. Bova has also served as a director of each of OPTOMI, LLC, a nationwide IT staffing company, since October 2012; Lindsey Software Systems, Inc., a public housing software developer, since November 2010; and BlueInGreen, LLC, a technology-based water quality improvement company, since November 2010. From January 2010 to December 2013, Mr. Bova served as a Partner of the Clark Bova Group, LLC, a management consulting firm. He also previously served as a Member of the Investment Committee of the Fund for Arkansas Future (FAF), an angel investor fund focused on Arkansas-based start-up companies, from January 2008 to December 2013. Mr. Bova previously served as the Chairman and Chief Executive Officer of Technisource, Inc. (f/k/a IntelliMark IT Business Solutions), an IT staffing company, from 2000 until it was successfully sold to Spherion Corporation in 2007. Technisource, Inc. was formerly a wholly owned subsidiary of Edgewater (formerly StaffMark, Inc.) until it was spun out as an independent company in 2000. Mr. Bova served as the President and Chief Operating Officer of Edgewater from 1999 to 2000, and as a director from 1999 to 2001. Mr. Bova also served as a director of Vestcom International, Inc., a leading provider of shelf-edge communications and specialized marketing services, from 1997 to 2002. From 1998 to 1999, he served as the Director of International Operations of Intelligroup, Inc., a leading provider of IT and consulting services. Mr. Bovas professional experience also includes prior service as the President of the Global Banking Division of Systematics, Inc. and later Alltel Information Services following its acquisition of Systematics (now Fidelity National Information Services, Inc.). He also previously served as the President of the Global Banking Division of Electronic Data Systems Corporation. Mr. Bovas professional career began as a software technician in 1970 and progressed to executive management roles beginning in 1983. Mr. Bova has served as a Director of our Company since March 2016. | ||||
Paul E. Flynn |
66 | Mr. Flynn currently serves as Executive Vice President and Commercial Loan Officer at Peoples United Bank, a position he has held since June 30, 2011. From 2007 to June 2011, Mr. Flynn was an Executive Vice President and Commercial Loan Officer at Danversbank. From 2000 to 2007, Mr. Flynn was an Executive Vice President of RBS Business Capital, a division of Citizens Financial Group. From 1986 to 2000, Mr. Flynn was an Executive Vice President for the United States Trust Company. Prior to his time at the United States Trust Company, Mr. Flynn was a Senior Vice President for Patriot Bank, N.A. from 1981 to 1986. From 1977 to 1981, Mr. Flynn was an Assistant Vice President at Chase Commercial Corporation and from 1974 to 1977 Mr. Flynn was an Audit Manager with New England Merchants Bank. Mr. Flynn serves as a Director of the Business Development Corporation of New England. Mr. Flynn was elected as a Director of our Company in July 2005. |
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Name |
Age | Experience | ||||
Paul Guzzi |
73 | Mr. Guzzi has been the Chairman of The Board of the Citi Performing Arts Center since June 2015. Mr. Guzzi served as the President and CEO of the Greater Boston Chamber of Commerce from 1996 to June 2015. From 1995 to 1996, Mr. Guzzi was Vice President of State and Community Affairs for Boston College. Prior to his position at Boston College, Mr. Guzzi was a consultant for Heidrick & Struggles, an international recruitment firm, from 1994 to 1995. From 1991 to 1993, Mr. Guzzi served as a Vice President at Data General Corporation. Prior to his position at Data General Corporation, Mr. Guzzi was a Senior Vice President at Wang Laboratories from 1981 to 1991. Mr. Guzzi was a State Representative in the Massachusetts Legislature from 1971 to 1974 and the Massachusetts Secretary of State from 1975 to 1978. Mr. Guzzi serves as a Trustee of the Citi Center for the Performing Arts and the Vice Chairman of Blue Cross Blue Shield of Massachusetts. Mr. Guzzi is also a Board member of the Partners HealthCare Corporation and serves as an Advisory Board member for The Boston Club. Mr. Guzzi has served as a Director of our Company since April 2004. | ||||
Nancy L. Leaming |
69 | Ms. Leaming has been an independent consultant since 2005. From June 2003 to June 2005, Ms. Leaming was the CEO and President of Tufts Health Plan, a provider of healthcare insurance. Prior to that, Ms. Leaming served as Tufts Health Plans President and Chief Operating Officer since 1998, the Chief Operating Officer from 1995 to 1998 and the Chief Operating Officer/CFO from 1986 to 1995. Prior to joining Tufts Health Plan, Ms. Leaming held a variety of management positions in managed care and banking, including CFO of Matthew Thornton Health Plan. Ms. Leaming currently serves as a director of Biogen Idec and Hologic, Inc. Ms. Leaming joined our Board in December 2005. | ||||
Michael R. Loeb |
60 | Mr. Loeb has been the President and CEO of Loeb Enterprises, a New York-based business development lab, since 2005. Mr. Loeb was the President and CEO of the Synapse Group, Inc., a wholly-owned subsidiary of Time Warner, from 1997 to December 2005. Prior to co-founding the Synapse Group, Inc. and becoming its President in 1991, Mr. Loeb had an eight-year career at Time Warner, where he held a number of positions including Consumer Marketing Director for Sports Illustrated and Vice President of Consumer Marketing of Entertainment Weekly. At Time Warner, he also helped introduce SI for Kids. Mr. Loeb was also responsible for starting the direct response division of Deutsch Agency immediately prior to co-founding the Synapse Group, Inc. Mr. Loeb has served as a Director of our Company since April 2000. | ||||
Shirley Singleton |
64 | Ms. Singleton currently serves as our Chairman, a position she was elected to in July 2005. Ms. Singleton co-founded Edgewater Technology (Delaware), Inc. (Edgewater Delaware) in 1992 and served as President of Edgewater Delaware from 1992 until January 2002. Ms. Singleton has served as President and CEO of our Company (the parent company of Edgewater Delaware) from January 2002 to the present. Prior to co-founding Edgewater Delaware, Ms. Singleton held various management positions from 1982 to 1992 at Logica North America and attained the position of Vice President and General Manager of the Northeast region. Ms. Singleton serves on the Technical Oversight Committee for Partners Healthcare, the Board of Trustees for the North Shore Medical Center and the board of The Commonwealth Institute. Ms. Singleton has served as a Director of our Company since June 2001. |
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Name |
Age | Experience | ||||
Timothy Whelan |
50 | Mr. Whelan is a Co-Founder and Managing Director of Echo Financial Business Consulting, a privately held financial and operational consulting firm that he co-founded in February 2014. Mr. Whelan has served as a director of Wireless Telecom Group, Inc. (NYSE MKT:WTT), a global designer and manufacturer of radio frequency and microwave-based products, since March 2015, where he is the Chair of its Compensation Committee and a member of its Audit Committee. From June 2009 to August 2013, Mr. Whelan served as the Chief Operating Officer of IPC Systems, Inc. (IPC Systems), a global leading provider of communications networks, systems and solutions to the financial services industry. Mr. Whelan previously served as the Chief Financial Officer of IPC Systems from December 2001 to June 2009. From July 2000 to December 2001, Mr. Whelan served as Divisional Chief Financial Officer of Global Crossings Financial Markets division. From May 1999 to June 2000, he was Vice President of Finance at IPC Information Systems, Inc. and IXnet, Inc. Mr. Whelan is a certified public accountant and previously worked for Ernst & Young from 1992 to 1999. He also previously served four years as a U.S. Naval Officer. He has a Bachelor of Science degree in Accounting from Villanova University. Mr. Whelan has served as a Director of our Company since March 2016. | ||||
Wayne Wilson |
67 | Mr. Wilson currently serves as our Lead Independent Director, a position he was elected to in September 2005. Mr. Wilson has been an independent business advisor since 2002. From 1995 to 2002, Mr. Wilson served in various roles, including President, Chief Operating Officer and Chief Financial Officer at PC Connection, Inc., a Fortune 1000 direct marketer of information technology products and services. From 1986 until 1995, he was a partner in the assurance and advisory services practice of Deloitte & Touche LLP. Mr. Wilson also serves as a director of ARIAD Pharmaceuticals, Inc. and FairPoint Communications, Inc. He retired as a director of Hologic, Inc. in March 2016 and previously served as a director of Cytyc Corporation. Mr. Wilson received a Bachelor of Arts degree in political science from Duke University and a Master of Business Administration degree from the University of North Carolina at Chapel Hill. He is a certified public accountant in New Hampshire and North Carolina. Mr. Wilson has served as a Director of our Company since May 2003. |
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Board and Board Committee Matters
The Board currently consists of eight directors. Stephen Bova, Paul E. Flynn, Paul Guzzi, Nancy L. Leaming, Michael R. Loeb, Timothy Whelan and Wayne Wilson are all Independent directors under the NASDAQ listing standards.
As required by the NASDAQ listing standards and our Companys Corporate Governance Guidelines, the Board must be composed of a majority of Independent directors. The Corporate Governance Guidelines and committee charters are reviewed annually and updated as necessary to reflect changes in regulatory requirements and evolving oversight practices. Mr. Wilson serves as the Companys lead independent director. The lead independent director is responsible for coordinating the activities of the non-management directors, coordinating with the Chairman to set the agenda for Board meetings, chairing meetings of the non-management directors, and leading the Boards review of the Chief Executive Officer (CEO).
The Board currently has three standing committees consisting of: the Governance and Nominating Committee, the Compensation Committee and the Audit Committee. No member of the Audit, Compensation or Governance and Nominating Committee is an employee of the Company or its subsidiaries, and all are independent as defined by the NASDAQ listing standards. Each of the Audit, Compensation and Governance and Nominating Committees has a written charter approved by the Board of Directors. The Board has also adopted Corporate Governance Guidelines, which along with the committee charters provide the framework for the governance of the Company. The committee charters and the Guidelines as well as the Companys Code of Conduct and Ethics, which applies to all directors, officers and employees, are available under Corporate Governance in the Investor Relations section of our Companys website at www.edgewater.com.
The current members of the Committees are identified below:
Director |
Governance and Nominating |
Compensation | Audit | |||
Stephen Bova |
X | |||||
Paul E. Flynn |
X | X | ||||
Paul Guzzi |
X (Chair) | |||||
Michael Loeb |
X | |||||
Nancy L. Leaming |
X | X (Chair) | ||||
Timothy Whelan |
X | |||||
Wayne Wilson |
X | X (Chair) | X |
Governance and Nominating Committee. The current members of the Governance and Nominating Committee are directors Guzzi, who chairs the committee, Loeb and Wilson. Each of these directors is Independent as defined under applicable NASDAQ listing requirements. This Committees responsibilities include the selection of potential candidates for the Board and the development and annual review of our Companys Corporate Governance Guidelines.
Compensation Committee. The current members of the Compensation Committee are directors Wilson, who chairs the committee, Bova, Flynn and Leaming. Each of these directors is Independent as defined under applicable NASDAQ listing requirements. The Compensation Committee is responsible for discharging the responsibilities of the Board with respect to the compensation of our executive officers. The Compensation Committee sets performance goals and objectives for the Chief Executive Officer and the other executive officers, evaluates their performance with respect to those goals and sets their compensation based upon the evaluation of their performance. In evaluating executive officer pay, the Compensation Committee has retained the services of a compensation consultant and considers recommendations from the Chief Executive Officer with respect to goals and compensation of the other executive officers. The Compensation Committee assesses the
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information it receives in accordance with its business judgment. The Compensation Committee also periodically reviews director compensation. All decisions with respect to executive and director compensation are approved by the Compensation Committee and, in the case of director compensation, ratified by the Board.
Audit Committee. The current members of the Audit Committee are directors Leaming, who chairs the committee, Flynn, Whelan and Wilson. The Board of Directors has determined that all members of the Audit Committee satisfy the financial literacy requirements of the NASDAQ listing standards and are Independent as defined under the NASDAQ listing requirements and applicable Securities and Exchange Commission (SEC) rules. In addition, our Board of Directors has determined that each Audit Committee member qualifies as an Audit Committee Financial Expert as defined under SEC rules. The Audit Committee is primarily concerned with the accuracy and effectiveness of the audits of our Companys financial statements by our independent registered public accountants. Its duties include, among other things: (1) selecting and retaining our independent registered public accounting firm; (2) reviewing the scope of the audit to be conducted by our independent registered public accountants, as well as the results of their audit; (3) approving non-audit services provided to our Company by the independent registered public accountants; and (4) appraising our financial reporting activities, including our Annual Report on Form 10-K and the accounting standards and principles followed. The Audit Committees procedures for the pre-approval of audit and permitted non-audit services are described in Item 3: Ratification of the Auditor Appointment. For more information on the Audit Committee, refer to the Report of the Audit Committee included elsewhere herein.
Number of Meetings of the Board of Directors and Attendance in 2015
During fiscal 2015, our Board and various Board Committees held the following number of meetings and took the following action by written consent: Board of Directors, sixteen meetings (three of which were regular meetings, twelve were special meetings and one was the annual meeting) and no action by written consent; Audit Committee, seven meetings and no action by written consent; Compensation Committee, four meetings and one action by written consent; Governance and Nominating Committee, four meetings and no action by written consent. No director attended fewer than 75% of the aggregate Board meetings and Board Committee meetings on which that director served. In addition, the Board met four times during 2015 in executive session without Ms. Singleton or other members of management present.
Compensation Committee Interlocks and Insider Participation
During 2015, Messrs. Flynn and Wilson and Ms. Leaming served as members of the Compensation Committee. No member of the Compensation Committee during 2015 has ever been one of our officers or an employee of the Company. None of our executive officers serves as a member of the board of directors or compensation committee of any entity that has one or more of its executive officers serving as a member of our Board of Directors or Compensation Committee.
Our Board of Directors has adopted a Governance and Nominating Committee Charter and Corporate Governance Guidelines, each of which includes director nomination policies and provisions that are intended to describe the process by which candidates for possible inclusion in the Companys recommended slate of director nominees are selected. The nomination policies are administered by the Governance and Nominating Committee of the Board of Directors. The Corporate Governance Guidelines are posted on the Companys website at www.edgewater.com.
The Board of Directors does not currently prescribe any minimum qualifications for director candidates. Consistent with the criteria for the selection of directors approved by the Board of Directors, the Governance and Nominating Committee will take into account our current needs and the expertise needed for board service, including experience and achievement in business, finance, technology or other areas relevant to our activities;
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reputation, ethical character and maturity of judgment; diversity of viewpoints, backgrounds and experiences; absence of conflicts of interest including competitive conflict that might impede the proper performance of the responsibilities of a director; independence under SEC and NASDAQ listing standards; service on other boards of directors; sufficient time to devote to Board matters; and ability to work effectively and collegially with other Board members. In the case of incumbent directors, the Governance and Nominating Committee will review such directors overall service during their term, including the number of meetings attended, level of participation, and quality of performance during their term. For those potential new director candidates who appear upon first consideration to meet the Boards selection criteria, the Governance and Nominating Committee will conduct appropriate inquiries into their background and qualifications and, depending on the result of such inquiries, arrange for in-person meetings with the potential candidates. Although the Company does not maintain a separate policy regarding the diversity of the Board, during the director selection process the Governance and Nominating Committee does consider issues of diversity, such as occupation, gender, race and origin, when evaluating directors for nomination.
The Governance and Nominating Committee may use multiple sources for identifying director candidates, including its own contacts and referrals from other directors, members of management, the Companys advisors, and executive search firms. The Governance and Nominating Committee will consider director candidates recommended by stockholders and will evaluate such director candidates in the same manner in which it evaluates candidates recommended by other sources. In making recommendations for director nominees for the Annual Meeting of Stockholders, the Governance and Nominating Committee will consider any written recommendations of director candidates by stockholders received by the Corporate Secretary of the Company in accordance with our Amended and Restated Bylaws. Recommendations must include the candidates name and contact information and a statement of the candidates background and qualifications, and must be mailed to Governance and Nominating Committee, Edgewater Technology, Inc., 200 Harvard Mill Square, Suite 210, Wakefield, MA 01880, Attn: Corporate Secretary.
The nomination policies are intended to provide a flexible set of guidelines for the effective functioning of our director nominations process. The Governance and Nominating Committee reviews periodically the nomination policies and anticipates that modifications may be necessary from time to time as our needs and circumstances evolve, and as applicable legal or listing standards change. The Governance and Nominating Committee may amend, with the approval of our Board of Directors, the nomination policies included in the Corporate Governance Guidelines at any time, in which case the most current version will be available on our website at www.edgewater.com.
Lone Star Value Settlement Agreement
On March 24, 2016, the Company entered into an Agreement (the Lone Star Value Agreement) with Lone Star Value Investors, LP and others, including Stephen Bova and Timothy Whelan (collectively, Lone Star Value), in connection with the expansion of the Board and the addition of Messrs. Bova and Whelan to fill the newly created directorships, effective March 24, 2016.
Under the terms of the Lone Star Value Agreement, the Company agreed, among other things, that it would take all necessary actions to increase the size of the Board from six to eight directors, elect Messrs. Bova and Whelan to fill the resulting vacancies and nominate Messrs. Bova and Whelan to be elected as directors at the Annual Meeting. Pursuant to the Lone Star Value Agreement, Lone Star Value will vote all of the shares of the Companys common stock that it beneficially owns for the election of the Boards nominees for director at the Annual Meeting. Lone Star Value will also vote in accordance with the recommendation of the Board on all other matters submitted for stockholder vote at the Annual Meeting; provided, however, that to the extent the recommendation of both Institutional Shareholder Services Inc. (ISS) and Glass, Lewis & Co., LLC (Glass Lewis) differs from the Boards recommendation with respect to any matter, other than nominees for election as directors to the Board, Lone Star Value shall have the right to vote in accordance with the recommendation of ISS and Glass Lewis with respect to such matters.
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The Lone Star Value Agreement further provides that Lone Star Value will not nominate any person for election at or submit any proposal for consideration at the Annual Meeting, nor will Lone Star Value initiate, encourage or participate in any withhold or similar campaign with respect to the Annual Meeting. Lone Star Value is also subject to standstill provisions under the Lone Star Value Agreement. Such provisions generally remain in effect until the date that is 30 days prior to the expiration of the Companys advance notice period for the nomination of directors at the Companys 2017 Annual Meeting of Stockholders. See Advance Notice Procedures and Stockholder Proposals. These provisions restrict Lone Star Values ability to engage in certain proxy solicitations, make certain stockholder proposals, call meetings of stockholders, solicit consents from stockholders, obtain additional representation on the Board or seek to remove any of the Companys directors.
The Governance and Nominating Committee reviews annually with the Board the composition of the Board as a whole and recommends, if necessary, measures to be taken so that the Board reflects the appropriate balance of knowledge, experience, skills, expertise and diversity required for the Board as a whole and contains at least the minimum number of independent directors required by applicable laws and regulations. The Governance and Nominating Committee is responsible for ensuring that the composition of the Board accurately reflects the needs of the Companys business and, in furtherance of this goal, proposing the addition of members and the necessary resignation of members for purposes of achieving this goal. The Committee also considers the nominees roles in assisting with development and implementation of the Companys strategic plan.
The Board of Directors believes that each director nominee brings a strong and unique background and set of skills to the Board, giving the Board as a whole competence and experience in a wide variety of areas, including corporate governance and board service, executive management, private equity, finance, marketing and international business. Set forth below are the particular experiences, qualifications, attributes or skills, which led the Companys Board of Directors to conclude that each director nominee should serve as a director of the Company.
Mr. Bova, a director since March 2016, has worked as an independent consultant and in executive management roles in the information technology industry. Mr. Bovas more than 40 years of experience in the information technology, consulting and high-end technology services industries and his prior service and distinct familiarity with Edgewater led the Governance and Nominating Committee to conclude that his skills and background fit the needs of the Board of Directors and qualified him to continue to serve as a director of the Company. Stockholders of the Company recommended Mr. Bova as a director nominee, as described above under Lone Star Value Settlement Agreement.
Mr. Flynn, a director since 2005, has worked in the banking industry since 1974, most recently as an Executive Vice President of Peoples United Bank, a publicly traded financial services company. He also qualifies as an audit committee financial expert as defined under SEC rules. Mr. Flynns extensive banking background, understanding of financial matters and broad operational experience led the Governance and Nominating Committee to conclude that his skills and background fit the needs of the Board of Directors and qualified him to continue to serve as a director of the Company.
Mr. Guzzi, a director since 2004, currently serves as the Chairman of the Board of the Citi Performing Arts Center and has an extensive business background. Mr. Guzzis long-standing history with, and knowledge of, the Company, as well as his experience with other technology companies and extensive business network led the Governance and Nominating Committee to conclude that his managerial and operational experience coupled with his access to business and community leaders fit the needs of the Board of Directors and qualified him to continue to serve as a director of the Company.
Ms. Leaming, a director since 2005, has extensive management and leadership experience, having served as an executive officer of various companies and on the boards of other public companies. She has served in various
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executive management positions, including being the President and Chief Executive Officer of Tufts Health Plan, a provider of healthcare insurance. Ms. Leaming has well-developed leadership skills and provides insights into the healthcare reimbursement and payor market. Additionally, she qualifies as an audit committee financial expert as defined under SEC rules. Ms. Leamings extensive management experience, understanding of financial issues and knowledge of matters affecting public companies led the Governance and Nominating Committee to conclude that her skills fit with the needs of the Board of Directors and qualified her to continue to serve as a director of the Company.
Mr. Loeb, a director since 2000, has extensive management and leadership experience in business. Currently, Mr. Loeb is the President and CEO of Loeb Enterprises, a New York-based business development lab. Prior to this, he was the co-founder, President and Chief Executive Officer of the Synapse Group, Inc., a wholly-owned subsidiary of Time Warner. Mr. Loebs solid foundation in strategic development combined with extensive experience in executing initiatives for growth led the Governance and Nominating Committee to conclude that his skills and background fit the needs of the Board of Directors and qualified him to continue to serve as a director of the Company.
Ms. Singleton, a director since 2001 and the Companys President and Chief Executive Officer, is the co-founder of Edgewater and has extensive knowledge of the Companys business, personnel and strategic direction. Ms. Singletons long-standing history with, and knowledge of, the Company and more than 30 years of information technology industry experience, led the Governance and Nominating Committee to conclude that her skills and background continue to fit the needs of the Board of Directors and qualified her to continue to serve as a director of the Company.
Mr. Whelan, a director since March 2016, is the managing director of Echo Financial Business Consulting, a privately held financial and operational consulting firm that he co-founded in February 2014. Mr. Whelan has an extensive background in business, public accounting, mergers and acquisitions and corporate governance matters. Additionally, Mr. Whelan currently serves on the board of a public company and chairs its audit committee. He qualifies as an audit committee financial expert as defined under SEC rules. Mr. Whelans wealth of financial, accounting and operational experience in information technology services and the technology and telecommunications industries led the Governance and Nominating Committee to conclude that his skills and background continue to fit the needs of the Board of Directors and qualified him to continue to serve as a director of the Company. Stockholders of the Company recommended Mr. Whelan as a director nominee, as described above under Lone Star Value Settlement Agreement.
Mr. Wilson, a director since 2003 and the Companys Lead Independent Director, has an extensive background in business, public accounting and corporate governance matters. He was a partner in one of the worlds largest accounting firms and the President of PC Connection, Inc., a Fortune 1000 direct marketer of information technology products and services. Additionally, Mr. Wilson has served on the boards of several public companies and has chaired several audit committees. He qualifies as an audit committee financial expert as defined under SEC rules. Mr. Wilsons executive management experience in the information technology industry, long-standing history with, and knowledge of, the Company, leadership abilities and substantial knowledge of the financial, corporate governance and other matters affecting public companies led the Governance and Nominating Committee to conclude that his skills and background continue to fit the needs of the Board of Directors and qualified him to continue to serve as a director of the Company.
Combining Chairman and Chief Executive Officer Roles. Our Board of Directors is committed to the principle of independence from management and to the highest standards of corporate governance. All of our directors other than Ms. Singleton are independent under NASDAQ listing rules. Our Governance and Nominating, Audit and Compensation Committees are composed entirely of independent directors. Our Corporate Governance Guidelines further reflect our strong commitment to independence. In these Guidelines,
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our Board of Directors has adopted a flexible policy regarding the issue of whether the positions of Chairman and Chief Executive Officer should be separate or combined. This policy allows the Board to evaluate regularly whether the Company is best served at any particular time by having our Chief Executive Officer or another director hold the position of Chairman. If the position of Chairman is not held by an independent director, an independent lead director is elected with powers virtually identical to those of an independent Chairman.
When the Board selected Ms. Singleton as Chairman, it also reaffirmed the strong role of the lead independent director, whose specific duties are described in the Corporate Governance section of this proxy statement. The powers and duties of Chairman and lead independent director differ only in that the Chairman presides over the normal business portion of the meetings of the Board. Since the lead independent director may call for an executive session of independent directors at any time, and has joint control over the agenda and the information provided to directors for Board meetings, the Board does not believe that the ability to preside over the normal Board meeting business sessions limits the ability of the Board to have open exchanges of views, and to address any issues the Board chooses, independently of the Chairman. In addition, much of the work of the Board is conducted through its committees, none of which is chaired by the Chairman of the Board.
At this time, the Board believes there are a number of important advantages to combining the positions of Chairman and Chief Executive Officer. The Chief Executive Officer is the director most familiar with our business and industry and is most capable of effectively identifying strategic priorities and leading the discussion and execution of strategy. The Companys independent directors bring experience, oversight and expertise from outside the Company and industry, while the Chief Executive Officer brings Company-specific experience and expertise. Combining the Chief Executive Officer and Chairman positions creates a firm link between management and the Board, promotes the development and implementation of corporate strategy and facilitates information flow between management and the Board, which are essential to effective governance. The Board currently believes that combining the roles of Chairman and Chief Executive Officer contributes to a more efficient and effective Board, does not undermine the independence of the Board, and certainly has no bearing on the ethical integrity of the directors.
Board of Directors Oversight of Risk
Our management bears responsibility for the management and assessment of risk at the Company on a daily basis. Management is also responsible for communicating the most material risks to the Board and its committees, who provide oversight of the risk management practices implemented by management. Our full Board provides oversight for risk management, except for the oversight of risks that have been specifically delegated to a committee. Even when the oversight of a specific area of risk has been delegated to a committee, the full Board may maintain oversight over such risks through the receipt of reports from the committee. In addition, the full Board may assume oversight over a particular risk, even if the risk was initially overseen by a committee, when the Board deems it appropriate. The Board and committee reviews occur principally through the receipt of regular reports from Company management on these areas of risk and discussions with management regarding risk assessment and risk management.
Committees. The Audit Committee maintains initial oversight over risks related to the integrity of the Companys financial statements, internal control over financial reporting and disclosure controls, the performance of the Companys independent registered public accounting firm and the operation of the Companys ethics program. The Companys Compensation Committee maintains initial oversight of risks related to the Companys compensation practices, including practices related to equity programs, other executive or Company-wide incentive programs and hiring and retention. The Governance and Nominating Committee assists the Board of Directors in fulfilling its oversight responsibilities with respect to independence of Board members and compliance with SEC rules and NASDAQ listing standards with respect to Board and committee composition.
Full Board. At its regularly scheduled meetings, the Board generally receives a number of reports which include information relating to specific risks faced by the Company. As appropriate, the Companys Chief
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Executive Officer or other members of senior management provide operational reports, which include risks relating to the Companys business. At each regularly scheduled Board meeting, the full Board also receives reports from committee chairpersons, which may include a discussion of risks initially overseen by the committees for discussion and input from the full Board. As noted above, in addition to these regular reports, the Board receives reports on specific areas of risk from time-to-time, such as cyclical or other risks that are not covered in the regular reports given to the Board.
Compensation of Outside Directors
Annual Cash Compensation. Each of the Companys non-employee directors receives an annual cash retainer of $20,000, payable in four quarterly installments. Each Board member is eligible to receive an additional $1,500 meeting fee for attendance at each meeting above six (6) Board meetings per year. In addition, the following Committee retainer amounts are payable to Committee members.
The Audit Committee Chair receives an annual retainer of $30,000 per year, while Audit Committee members are entitled to receive an annual retainer of $12,500. Each Audit Committee member is eligible to receive an additional $1,000 meeting fee for attendance at each meeting above eight (8) Audit Committee meetings per year. The annual retainers are paid in four quarterly installments and are in addition to the annual cash retainer for non-employee directors described above.
The Compensation Committee Chair receives an annual retainer of $25,000 per year, while Compensation Committee members are entitled to receive an annual retainer of $12,500. Each Compensation Committee member is eligible to receive an additional $1,000 meeting fee for attendance at each meeting above six (6) Compensation Committee meetings per year. The annual retainers are paid in four quarterly installments and are in addition to the annual cash retainer for non-employee directors described above.
The Governance and Nominating Committee Chair receives an annual retainer of $20,000 per year, while Governance and Nominating Committee members are entitled to receive an annual retainer of $7,500. Each Governance and Nominating Committee member is eligible to receive an additional $1,000 meeting fee for attendance at each meeting above the estimated four (4) Governance and Nominating Committee meetings per year. The annual retainers are paid in four quarterly installments and are in addition to the annual cash retainer for non-employee directors described above.
The Boards Lead Independent Director receives a cash retainer of $10,000, payable in four quarterly installments, in addition to the annual cash retainer for non-employee directors described above. Additionally, the Lead Independent Director is entitled to receive all applicable Committee fees, as described above.
Stock Options and Share-Based Awards. Following initial election to the Companys Board of Directors, non-employee directors are eligible to receive a nonqualified stock option to purchase shares (set at a fixed amount of 20,000 stock options). The Board has historically made equity awards to directors, on the date of the annual meeting, following their reelection to the Companys Board. At the annual meeting in June 2015, each outside director that was reelected received additional nonqualified stock options (set at a fixed amount of 5,400 stock options) and share-based awards (set at 2,700 shares) (the 2015 Board Grant).
The 2015 Board Grant combination of stock options and share-based awards serves to better align the interests of our directors with the interests of our stockholders and the mix of equity grants provided to the Companys Named Executive Officers, as well as reduce the annual burn rate of equity awards from existing equity plans and mitigate stock option overhang.
In March 2016, the Companys Board and Compensation Committee, due to insufficient share availability necessary to provide competitive and meaningful awards, voted to forego annual equity grants (stock options and share-based awards) to non-employee directors. The Companys Board and Compensation Committee believe
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that equity-based awards are essential to our continued success. Equity-based awards are necessary to attract, retain and motivate highly-qualified directors to serve Edgewater and to improve Edgewaters business results and earnings by providing these individuals an opportunity to acquire or increase a direct proprietary interest in Edgewaters operations and future success while further aligning the recipients interests with those of stockholders.
The Board compensation guidelines described above are designed to (a) compensate Committee members through Committee cash retainers in order to provide compensation commensurate with relevant service level commitments for Committee service and (b) set overall Board compensation at a level that is competitive with market norms and peer group median levels, in order to enable the Company to attract potential new directors and provide market-based remuneration for existing directors.
Non-Equity Incentive Plan Compensation. We do not provide Non-Equity Incentive Compensation to our directors.
Pension Benefits. We do not have a pension plan and therefore, do not offer any such pension arrangements to our directors.
Outside Directors Compensation Table for 2015
The following table provides compensation information for the year ended December 31, 2015 for non-employee members of our Board of Directors:
Director |
(1) Fees Earned or Paid In Cash |
(2) (3) Stock Awards |
(2) (3) Option Awards |
Non-Equity Incentive Plan Compensation |
Change In Pension Value and Nonqualified Deferred Compensation Earnings |
All Other Compensation |
Total | |||||||||||||||||||||
Stephen Bova (4) |
$ | | $ | | $ | | $ | | $ | | $ | | $ | | ||||||||||||||
Paul E. Flynn |
57,000 | 19,224 | 12,258 | | | | 88,482 | |||||||||||||||||||||
Paul Guzzi |
53,500 | 19,224 | 12,258 | | | | 84,982 | |||||||||||||||||||||
Nancy L. Leaming |
77,500 | 19,224 | 12,258 | | | | 108,982 | |||||||||||||||||||||
Michael R. Loeb |
41,000 | 19,224 | 12,258 | | | | 72,482 | |||||||||||||||||||||
Timothy Whelan (4) |
| | | | | | | |||||||||||||||||||||
Wayne Wilson |
90,000 | 19,224 | 12,258 | | | | 121,482 |
(1) | Represents the aggregate dollar amount of all fees earned or paid in cash for services as a director, including quarterly retainer fees and committee membership, chairmanship and/or Lead Independent Director fees as described above. |
(2) | On June 3, 2015, each of the non-employee directors received both an option award to purchase 5,400 shares of the Companys common stock with a grant date fair value of $2.27 per share and a restricted share award representing 2,700 shares of the Companys common stock with a grant date fair value of $7.13 per share. The amounts in these columns represent the grant date fair value of such share-based awards (the only awards issued in 2015 to our non-employee directors). The reported amounts are calculated in accordance with the provisions of Financial Accounting Standards Board (FASB) Accounting Standard Codification Topic 718, CompensationStock Compensation (ASC Topic 718). See Note 10 to the audited consolidated financial statements in the Companys Annual Report on Form 10-K for the year ended December 31, 2015 regarding assumptions underlying the valuation of the Companys equity awards. |
(3) | As of December 31, 2015, the aggregate number of unvested stock awards and unexercised stock option awards outstanding for Msssrs. Flynn, Guzzi, Loeb and Wilson totaled 1,350 and 60,400, respectively, for each non-employee director. The aggregate number of unvested stock awards and unexercised stock option awards outstanding for Ms. Leaming totaled 1,350 and 54,400, respectively, as of December 31, 2015. |
(4) | Messrs. Bova and Whelan were appointed to the Board in March 2016. |
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Stockholder Communications with the Board
The Board of Directors welcomes communications from stockholders. Parties interested in the Company and the operation of the Board or its Committees, in addition to contacting management, may contact the Chairman of the Board, the Lead Independent Director or the Independent directors as a group by directing requests for such contact through the Companys Corporate Secretary at Board of Directors/Non-Employee Directors, Edgewater Technology, Inc., 200 Harvard Mill Square, Suite 210, Wakefield, MA 01880, Attn: Corporate Secretary. Communications by e-mail should be addressed to board@edgewater.com and marked Attention: Corporate Secretary in the Subject field. Requests for contact, except for those stockholder communications that are outside the scope of Board matters or duplicative of other communications by the applicable stockholder and previously forwarded to the intended recipient, shall be directed by the Companys Corporate Secretary to (a) the intended recipient or (b) the Lead Independent Director (or Chairman of the Board, if such Chairman is an Independent director), who shall, subject to advice and assistance from the Companys legal advisors, (i) be primarily responsible for monitoring communications from shareholders and other interested parties and (ii) provide copies or summaries of such communications to the other directors as he or she considers appropriate.
Directors are required, absent compelling circumstances, to attend our Annual Meeting of Stockholders. All directors attended our 2015 Annual Meeting of Stockholders.
The Company has adopted a code of ethics that applies to our directors, officers and employees. This code of ethics (which we refer to as a code of conduct) may be accessed and reviewed through the Companys website at www.edgewater.com. Any amendments to, or waivers from, any provisions of the code of conduct which apply to our principal executive officer, principal financial officer, principal accounting officer or controller, or any person performing similar functions, will be disclosed on our website promptly following the date of any such amendment or waiver.
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Beneficial Ownership of Certain Stockholders, Directors and Executive Officers
The following table provides information, as of April 18, 2016, about the beneficial ownership of our Companys common stock by: (1) the persons known to us to be beneficial owners of more than 5% of our Companys outstanding common stock; (2) our directors; (3) each Named Executive Officer (as defined under Compensation of Named Executive Officers); and (4) our directors and executive officers as a group. To the best of our knowledge, each such person has sole voting and investment power over the shares shown in this table, except as otherwise indicated. As of April 18, 2016, there were 1,510 record holders and 12,142,347 outstanding shares of our Companys common stock.
Beneficial Ownership | ||||||||
Principal Stockholders |
Number of Shares | Percent of Total (1) | ||||||
GAMCO Investors, Inc., et al. (2) One Corporate Center Rye, New York 10580-1435 |
2,196,672 | 18.1 | % | |||||
Ariel Investments, LLC (3) 200 E. Randolph Street, Suite 2900 Chicago, Illinois 60601 |
1,827,347 | 15.0 | % | |||||
Dimensional Fund Advisors LP (4) Building One 6300 Bee Cave Road Austin, Texas 78746 |
983,974 | 8.1 | % | |||||
Directors and Executive Officers (5) |
||||||||
Shirley Singleton (6) |
907,981 | 7.2 | % | |||||
David Clancey (6) |
863,881 | 6.8 | % | |||||
Robin Ranzal-Knowles (6) |
497,519 | 4.0 | % | |||||
Timothy R. Oakes (6) |
369,911 | 3.0 | % | |||||
Michael R. Loeb (6) |
144,530 | 1.2 | % | |||||
Wayne Wilson (6) |
141,530 | 1.2 | % | |||||
Paul E. Flynn (6) |
115,230 | * | ||||||
Kristin Zaepfel (6) |
107,850 | * | ||||||
Nancy L. Leaming (6) |
88,530 | * | ||||||
Paul Guzzi (6) |
78,530 | * | ||||||
Stephen Bova (6) |
7,367 | * | ||||||
Timothy Whelan (6) |
6,667 | * | ||||||
All Directors and Executive Officers as a Group (12 persons) |
3,329,526 | 23.54 | % |
* | Less than 1%. |
(1) | The percentages shown with respect to any identified individual or group are calculated by dividing: (i) the sum of (a) the number of shares of common stock actually owned as of April 18, 2016 plus (b) the number of shares of common stock that may be acquired through the exercise of stock options within 60 days thereof (Currently Exercisable Options) by (ii) the sum of 12,142,347 shares of common stock outstanding as of April 18, 2016, plus the amount referenced in clause (i)(b) for such individual or group. |
(2) | These securities are owned by various institutional investors, which include Mario J. Gabelli, Gabelli Funds, LLC, GAMCO Asset Management, Inc., MJG Associates, Inc., GGCP, Inc., GAMCO Investors, Inc., Associated Capital Group, Inc. and Teton Advisors, Inc. (collectively Gabelli). Each of these entities holds certain of the shares for investment for one or more accounts over which it has shared, sole or both investment and/or voting power for its own account, or both. Information set forth above and in this note (2) is based on Gabellis Schedule 13D/Amendment No. 29 filing with the SEC on April 4, 2016. |
(3) | These securities are owned by investment companies, trusts and accounts, to which Ariel Investments, LLC (Ariel) serves as investment advisor and manager with power to direct investments and/or sole power to |
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vote the securities. For purposes of the reporting requirements of the Securities Exchange Act of 1934, as amended (the Exchange Act), Ariel is deemed to be a beneficial owner of such securities. Information set forth above and in this note (3) is based upon Ariels Schedule 13G/Amendment No. 7 filing with the SEC on February 12, 2016. |
(4) | These securities are owned by investment companies, trusts and accounts, to which Dimensional Fund Advisors Inc. (Dimensional) serves as investment advisor and manager with power to direct investments and/or sole power to vote the securities. For purposes of the reporting requirements of the Exchange Act Dimensional is deemed to be a beneficial owner of such securities; however, Dimensional expressly disclaims the fact that it is, in fact, the beneficial owner of such securities. Information set forth above and in this note (4) is based upon Dimensionals Schedule 13G/Amendment No. 14 filing with the SEC on February 9, 2016. |
(5) | The address of each of the directors and executive officers listed above is c/o Edgewater Technology, Inc., 200 Harvard Mill Square, Suite 210, Wakefield, Massachusetts 01880. |
(6) | Includes the following shares subject to Currently Exercisable Options: Ms. Singleton 547,5011; Mr. Clancey 547,501; Ms. Ranzal-Knowles 309,243; Mr. Oakes 316,667; Mr. Loeb 60,400; Mr. Wilson 60,400; Mr. Flynn 60,400; Ms. Zaepfel 65,000; Ms. Leaming 54,400; Mr. Guzzi 60,400; Mr. Bova 6,667; and Mr. Whelan 6,667. |
The Companys Compensation Committee has established stock ownership guidelines for the Companys Directors and Named Executive Officers, which are described in detail under Compensation Discussion and AnalysisStock Ownership Guidelines.
Section 16(a) Beneficial Ownership Reporting Compliance
Under the U.S. securities laws, directors, executive officers and persons holding more than 10% of the Companys common stock must report their initial ownership of the common stock and any changes in that ownership to the SEC. The SEC has designated specific due dates for these reports and we must identify in this proxy statement those persons who did not file these reports when due. Based solely on our review of the copies of these forms received by us or written representations furnished to us, we believe that, for the reporting period covering our 2015 fiscal year, our executive officers and directors complied with all their reporting requirements under Section 16(a) for this fiscal year.
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Equity Compensation Plan Information
The Edgewater Technology, Inc. Amended and Restated 1996 Stock Option Plan (the 1996 Plan) allowed for grants of incentive and non-qualified stock options covering up to fifteen percent (15%) of our outstanding common stock. The 1996 Plan expired on June 30, 2006; thus, no further grants may be awarded, but options awarded under the 1996 Plan remain outstanding, subject to the terms of the 1996 Plan and any related option agreements.
The Edgewater Technology, Inc. Amended and Restated Plan (the 2000 Plan) allows for grants of non-qualified stock options of up to 4,000,000 shares of our common stock. All employees and officers of our Company and its subsidiaries and directors of our Company, including outside directors, are eligible for grants of stock options under the 2000 Plan. Shares covering awards that are forfeited, expire, or canceled will again be available for issuance under the 2000 Plan. The exercise price of stock options granted under the 2000 Plan must be at least the fair market value of a share of stock on the date of grant. Since the 2000 Plan, as initially adopted, and as amended and restated in 2002, is a Broad-Based Plan under prior NASDAQ rules, stockholder approval was not required with respect to the 2000 Plan. However, if there is a material amendment to the 2000 Plan, stockholder approval with respect to such amendment would be required under current NASDAQ listing requirements.
The Edgewater Technology, Inc. 2003 Incentive Plan (the 2003 Plan) allows for grants of non-qualified stock options and restricted share awards of up to 500,000 shares of our common stock. All employees and officers of our Company and its subsidiaries, but none of our Companys outside directors, are eligible for the grant of non-qualified stock options or awards of restricted shares under the 2003 Plan. Since the 2003 Plan, as initially adopted, was a Broad Based Plan under prior NASDAQ rules, stockholder approval was not required with respect to the 2003 Plan. The 2003 Plan expired on May 22, 2013; thus, no further grants may be awarded, but stock options issued under the 2003 Plan remain outstanding, subject to the terms of the 2003 Plan and any related option agreements.
The Edgewater Technology, Inc. 2008 Omnibus Incentive Plan (the 2008 Plan) allows for grants of stock options and other equity awards of up to 1,500,000 shares of our common stock. All employees and officers of our Company and its subsidiaries and directors of our Company, including outside directors, are eligible for grants of stock options under the 2008 Plan. The 2008 Plan was approved by our stockholders on June 11, 2008.
The 2008 ESPP allows for employee stock purchases of our Companys common stock at eighty-five percent (85%) of the lower of our common stock price as of the first or last trading day of each quarter. The 2008 ESPP currently authorizes purchases for up to 1,700,000 shares of our common stock by our employees and continues in effect until October 1, 2018, unless earlier terminated. The 2008 ESPP was approved by our stockholders on June 11, 2008, and a subsequent amendment to the 2008 ESPP (Amendment No. 3) was approved on June 3, 2015.
The Edgewater Technology, Inc. 2012 Omnibus Incentive Plan (the 2012 Omnibus Plan) currently allows for grants of stock options and other equity awards of up to 1,100,000 shares of our common stock. All employees and officers of our Company and its subsidiaries and directors of our Company, including outside directors, are eligible for grants of stock options and other equity awards under the 2012 Omnibus Plan. The 2012 Omnibus Plan was approved by our stockholders on June 6, 2012.
For additional information regarding the above plans, see Note 10 to our audited consolidated financial statements in the Companys Annual Report on Form 10-K for the year ended December 31, 2015.
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Equity Compensation Plan Table
The following table sets forth certain information as of December 31, 2015, for all of our Companys equity compensation plans, which consist of the 1996 Plan, the 2000 Plan, the 2003 Plan, the 2008 Plan, the 2008 ESPP and the 2012 Omnibus Plan:
Plan Category |
(A) Number of Shares to be Issued upon Exercise of Outstanding Stock Options |
(B) Weighted-Average Exercise Price of Outstanding Stock Options |
(C) Number of Shares Remaining Available for Issuance under Equity Compensation Plans (Excluding Shares Reflected in Column (A)) |
|||||||||
Equity Compensation Plans Approved by Stockholders: |
||||||||||||
1996 Plan (1) |
28,250 | $ | 6.57 | | ||||||||
2008 Plan (2) |
1,051,180 | $ | 3.26 | 21,702 | ||||||||
2008 ESPP (3) |
| | 572,418 | |||||||||
2012 Omnibus Plan (4) |
541,500 | $ | 4.69 | 28,197 | ||||||||
Equity Compensation Plans Not Approved by Stockholders: |
||||||||||||
2000 Plan (5) |
2,092,853 | $ | 4.44 | 100,175 | ||||||||
2003 Plan (6) |
36,000 | $ | 3.73 | | ||||||||
|
|
|
|
|||||||||
Total |
3,749,783 | $ | 4.15 | 722,492 | ||||||||
|
|
|
|
(1) | Grants for shares of our common stock under the 1996 Plan were limited to 15% of our outstanding common stock. The 1996 Plan expired on June 30, 2006; thus, no further grants may be awarded, but options awarded prior to that date remain outstanding subject to the terms of the 1996 Plan and any related option agreements. |
(2) | The 2008 Plan provides for grants of stock options, awards of restricted shares and other equity and non-equity awards. The 2008 Plan is limited to awards covering up to 1,500,000 shares of our Companys common stock. No shares of restricted stock have been issued since the 2008 Plan was approved by the stockholders on June 11, 2008. |
(3) | The 2008 ESPP, which became effective for the purchase period beginning October 1, 2008 and which was subsequently amended on June 3, 2015 (Amendment No. 3), provides for purchases by our employees of up to 1,700,000 shares of our common stock. As of December 31, 2015, a total of 1,127,582 shares of our common stock were purchased under the 2008 ESPP. Of the 572,418 shares remaining available for issuance as of December 31, 2015, 30,576 shares were issued in connection with the purchase period ended December 31, 2015. |
(4) | The 2012 Omnibus Plan provides for grants of stock options, awards of restricted shares and other equity and non-equity awards. The 2012 Omnibus Plan is limited to awards covering up to 1,100,000 shares of our Companys common stock. 216,180 shares of restricted stock have been issued since the 2012 Omnibus Plan was approved by the stockholders on June 6, 2012. |
(5) | The 2000 Plan provides for grants of nonqualified stock options of our common stock. The 2000 Plan is limited to grants covering up to 4,000,000 shares of our common stock. |
(6) | The 2003 Plan provided for grants of nonqualified stock options and restricted share awards for up to 500,000 shares of our common stock. The 2003 Plan expired on May 22, 2013; thus, no further grants may be awarded, but stock options issued prior to that date remain outstanding subject to the terms of the 2003 Plan and any related share-based award agreements. |
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Provided below are the names, ages and principal occupation or employment, for at least the last five years, for all of the persons who are our executive officers, including our Named Executive Officers.
Name |
Age | Experience | ||||
Shirley Singleton |
64 | Chairman, President and Chief Executive Officer. For full biographical information, consult Item 1Election of DirectorsNominees for Election. | ||||
David Clancey |
60 | Executive Vice President, Chief Strategy Officer and Chief Technology Officer of our Company since June 2006. Before assuming his current title, Mr. Clancey served as our Executive Vice PresidentChief Technology Officer from 2001 to 2006 and as Edgewater Delawares Senior Vice PresidentChief Technology Officer from 1992 until 2001. Mr. Clancey co-founded Edgewater Delaware in 1992 with Ms. Singleton. Prior to co-founding Edgewater Delaware, Mr. Clancey was a Systems Architect and Chief Technology Officer at Logica North America. | ||||
Timothy R. Oakes |
48 | Chief Financial Officer, Treasurer and Corporate Secretary of our Company since September 2009 and Chief Accounting Officer of our Company since July 2008. Mr. Oakes joined our Company as a Director of Finance in August 2004. Prior to joining Edgewater, Mr. Oakes was a Senior Director of Finance at Microsemi Corporation (formerly Symmetricom, Inc.) from September 2001 to August 2004. Prior to Microsemi, Mr. Oakes held various financial management and operational reporting positions with companies in the biotechnology, manufacturing and consulting services industries. | ||||
Robin Ranzal-Knowles |
48 | President of Edgewater Technology-Ranzal, Inc., a subsidiary of the Company (Ranzal), since October 2004. Prior to joining Edgewater, Ms. Ranzal-Knowles was the founder, owner and President of Ranzal and Associates, Inc., from March 1996 to October 2004. | ||||
Kristin Zaepfel |
52 | Vice President of Human Resources of our Company since September 2003. Prior to joining our Company, Ms. Zaepfel served as Senior Vice President of Human Resources for Xchange, Inc. from 1998 to 2003. Ms. Zaepfel has also held various Human Resources positions at such organizations as HPR, Inc., Mellon Bank Corporation and The Boston Company. |
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The Compensation Committee of the Board of Directors oversees the Companys compensation program on behalf of the Board. In fulfilling its oversight responsibilities, the Compensation Committee has reviewed and discussed the Compensation Discussion and Analysis (the CD&A) for the year ended December 31, 2015 with management. In reliance on the reviews and discussions referred to above, the Committee recommended to the Board of Directors, and the Board has approved, that the CD&A be included in this proxy statement and in the Companys Annual Report on Form 10-K for the year ended December 31, 2015.
The Compensation Committee:
Wayne Wilson, Chairman
Paul E. Flynn
Nancy L. Leaming
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COMPENSATION DISCUSSION AND ANALYSIS
The following Compensation Discussion and Analysis describes the material elements of compensation for the Edgewater Technology, Inc. executive officers identified in the Summary Compensation Table (the Named Executive Officers) presented under Compensation of Named Executive Officers, provides an overview and analysis of our compensation programs, the compensation decisions we have made under those programs, and the factors we considered in making those decisions with respect to the compensation earned by our Named Executive Officers. The Compensation Committee of the Board (the Compensation Committee) makes all decisions for the total direct compensationthat is, the annual base salaries and benefits; annual incentive compensation; and long-term incentives of the Companys executive officers, including the Named Executive Officers.
Edgewaters operating strategy is based on the philosophy that success in its business sector is best measured by performance in a marathon, not a sprint. Our compensation policies and practices mirror this operating strategy, as compensation incentives are implemented as a direct extension of our operating strategy, and payouts are made only when fundamental operating objectives, including satisfaction of revenue or Adjusted EBITDA-based goals, have been achieved.
The Companys operating performance has varied from year to year, primarily due to volatile industry demand for information technology-related products and services. Management and the Board annually review Edgewaters business for the purpose of developing and updating a rolling three-year strategic plan focused on continually improving and broadening the Companys scale of operations and driving consistent growth in revenue and Adjusted EBITDA over the planning horizon.
As part of our 2015 operating plan, the Company set, and subsequently achieved, several significant goals envisioned in our current three-year strategic plan, including:
| Achieving growth in both service revenue and total revenue, increasing the overall scale of our business; |
| Completing three strategic acquisitions, further expanding the Companys depth and breadth of service offerings and domestic footprint; and |
| Achieving an increase in the Companys stock price (7% in 2015). |
Despite the achievement of the above objectives, the Company did not achieve several of the profitability-based financial performance goals outlined in the three-year strategic plan. Accordingly, as the Companys compensation incentive programs for its Named Executive Officers are based upon fundamental operating objectives, including the satisfaction of certain revenue and/or Adjusted EBITDA-based goals, the under-performance in 2015 revenue and profitability measures resulted in substantially lower incentive compensation payouts in 2015 (20% of target), as discussed below.
For 2015, the Compensation Committee retained the focus of our annual cash incentive program on achieving targeted annual levels of service revenue and Adjusted EBITDA. The Compensation Committee also determined in consultation with its compensation consultant that for 2015, the most appropriate and efficient long-term equity vehicles for incentivizing our Named Executive Officers were time-based stock options and restricted stock awards. The Compensation Committee included a restricted stock award component in the March 2015 equity grants made to Named Executive Officers as a means of better aligning Named Executive Officer ownership positions with the interests of stockholders, as well as reducing the annual burn rate of equity awards from existing equity plans and mitigating stock option overhang.
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At the beginning of 2015, the Compensation Committee established 2015 target bonus opportunities premised on specified service revenue and Adjusted EBITDA levels tied to our budget and individual executive management objectives, as described in greater detail under Individual Elements of Compensation; 2015 Compensation DecisionsAnnual Incentive Compensation.
Of the total 2015 bonus opportunities for Named Executive Officers, 80% were tied to service revenue and Adjusted EBITDA performance against targets and 20% were tied to other specific individual management performance objective goals. The Company did not exceed the minimum service revenue and Adjusted EBITDA thresholds for 2015 for the management team.
Ms. Ranzal-Knowles Financial Performance Bonus Opportunity was established by the Committee based on the service revenues and Adjusted EBITDA contribution of the Ranzal Division of our EPM business (Ranzal); employees of Ranzal generally have a bonus opportunity that is calculated utilizing Ranzal service revenue and Adjusted EBITDA contribution. The Ranzal Divisions 2015 service revenue and Adjusted EBITDA levels did not meet the minimum established Financial Performance Targets (as described under Elements of the 2015 Incentive Bonus Plan Opportunity).
The combined effects of 2015 service revenue and Adjusted EBITDA under-performance resulted in target bonus payouts at 20% of target for all Named Executive Officers, including Ms. Ranzal-Knowles. The Compensation Committee approved 2015 bonus payouts for all Named Executive Officers at its meeting on March 9, 2016.
At its meeting on March 6, 2015, the Compensation Committee approved grants of options and restricted stock awards to our Named Executive Officers as follows:
Name |
Grant Date | Stock Options Granted |
Restricted Stock Awards Granted |
Exercise or Purchase Price |
||||||||||||
Shirley Singleton |
3/6/15 | 40,000 | | $ | 6.99 | |||||||||||
Shirley Singleton |
3/6/15 | | 20,000 | 0.01 | ||||||||||||
David Clancey |
3/6/15 | 40,000 | | $ | 6.99 | |||||||||||
David Clancey |
3/6/15 | | 20,000 | 0.01 | ||||||||||||
Robin Ranzal-Knowles |
3/6/15 | 25,000 | | $ | 6.99 | |||||||||||
Robin Ranzal-Knowles |
3/6/15 | | 12,500 | 0.01 | ||||||||||||
Timothy R. Oakes |
3/6/15 | 37,500 | | $ | 6.99 | |||||||||||
Timothy R. Oakes |
3/6/15 | | 18,750 | 0.01 | ||||||||||||
Kristin Zaepfel |
3/6/15 | 12,500 | | $ | 6.99 | |||||||||||
Kristin Zaepfel |
3/6/15 | | 6,250 | 0.01 |
The amount of restricted stock and option awards was based on the Compensation Committees review and consideration of various factors, including individual performance, annual competitive long-term incentive delivery, total share distribution, constraints within the existing equity compensation plans, wealth creation and total holdings for each specific Named Executive Officer.
Notwithstanding the Companys compensation philosophy of targeting long-term incentives for our Named Executive Officers near the 50th percentile of peer group and survey market data, the above long-term incentives were delivered between the 25th and 50th percentile because of the Compensation Committees consideration of our limited equity plan availability and comparative peer group equity grant burn rates. The long-term incentive awards were granted as a combination of stock options (with a three-year vesting period and a seven year term) and restricted stock awards (with a three-year, service-based vesting period), which the Compensation Committee believes provides the appropriate incentive based upon long-term stock price appreciation.
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All of these actions, as described in more detail in the following sections, have been designed to provide our Named Executive Officers with competitive compensation while aligning their incentives with the achievement of substantial improvement in value for our shareholders.
No stock option or restricted share awards were granted by the Board to the Companys Named Executive Officers in March 2016 due to an insufficient number of shares available to provide competitive and meaningful awards. The Compensation Committee and the Board also decided not to request shareholder approval at the Annual Meeting for an increase in the shares available for grant under our equity plans as the Company is currently in the process of considering various strategic alternatives to enhance shareholder value.
The Companys Board and Compensation Committee believe that equity-based awards are essential to our continued success. Equity-based awards are necessary to attract and retain highly-qualified officers, directors, key employees and other key individuals and to motivate these individuals to serve Edgewater and to expend maximum effort to improve Edgewaters business results and earnings by providing these individuals with an opportunity to acquire or increase a direct proprietary interest in Edgewaters operations and future success.
Consideration of 2015 Say-On-Pay Voting Results
The Compensation Committee, when reviewing and determining compensation policies and deciding upon compensation strategies for the Companys Named Executive Officers, considered the results of stockholder voting on the 2015 non-binding advisory vote to approve Named Executive Officer compensation. With 90% of the votes cast approving the compensation program for our Named Executive Officers, the Compensation Committee concluded that the Companys stockholders were generally supportive of the Companys executive compensation decisions and policies and that the Company would continue to adhere to such decisions and policies.
Our compensation programs are designed to attract, retain and compensate Edgewaters executive employees, while motivating them to achieve superior performance. Different programs are geared to short- and longer-term performance with the goal of increasing stockholder value over the long term. Executive compensation programs affect all employees by setting general levels of compensation and helping to create an environment of goals, expectations and rewards. Because we believe the performance of every employee is important to our success, we are mindful of the effect executive compensation and incentive programs have on all of our employees.
We believe that the compensation of our executives primarily should reflect their success as a management team, in attaining key operating objectives, such as growth in revenue and growth in earnings before interest, taxes, stock-based compensation expense, depreciation and amortization and other non-recurring charges (or benefits) (Adjusted EBITDA), the development of long-term competitive advantage, and, to a lesser extent, individual performance goals and objectives. We believe that the performance of the executives in managing our Company, considered in light of general economic and specific company, industry and competitive conditions, should be the basis for determining their overall compensation. We also believe that their compensation should not be based on the short-term performance of our stock, whether favorable or unfavorable, but rather that the price of our stock will, in the long-term, reflect our operating performance, and ultimately, the management of the Company by our executives. We seek to have the long-term performance of our stock reflected in executive compensation through our stock option and other equity incentive programs.
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Overview of Executive Compensation Components
The Companys executive compensation program consists of several components, the most important elements of which are set forth in the table below.
Pay Element |
What the Pay Element Rewards |
Why Edgewater Uses the Element | ||||
Base Salary |
Base Salary | Pay for market performance in the executive role. Base salary adjustments allow the Committee to reflect an individuals performance or changed responsibilities. | Market practice and competitive factors. To attract and retain executive talent. | |||
Short-Term Incentives |
Annual Executive Incentive Bonuses | Provides benefits for achievement of objective goals and financial success, mainly through revenue growth and Adjusted EBITDA-based objectives, and to a lesser extent individual performance. | Market practice and competitive factors. To motivate performance and meet annual goals. | |||
Long-Term Incentives |
Stock Options | Focus executives on increasing stock price over a minimum three-year vesting period and a maximum seven-year option term. | Stock options reward executives for increases in stockholder value. | |||
Restricted Stock | Retain executives over a vesting period (typically over three to five years) by granting underlying shares of Edgewater stock on continued employment during vesting period. | Restricted Stock awards reward past success and can help retain executives in a challenging business environment, and they further align the interests of executives with those of shareholders through direct share ownership. | ||||
Stock Ownership Guidelines | The Company expects its CEO and other Named Executive Officers to satisfy stock ownership guidelines equal to three-times and one-times their base salary, respectively. | Fosters long-term stock ownership and aligns executives interests with those of stockholders. |
For more detail regarding these components, see Individual Elements of Compensation; 2015 Compensation Decisions included elsewhere herein.
The Company engaged Radford, an Aon Hewitt Company (Radford), as an independent compensation consultant (the Compensation Consultant) to assist the Committee in the discharge of its duties. Our Compensation Consultant does not perform any services for us other than for the Compensation Committee, and the Compensation Committee retains the right to terminate or replace the Compensation Consultant at any time.
During 2015, our Compensation Consultant provided the Compensation Committee with:
| evaluation and refinement of the peer group to reflect the Companys financial profile and current market conditions; |
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| a review of the Boards compensation, specific to ongoing equity guidelines; |
| comprehensive reviews of our executive compensation programs, including tally sheets reflecting all components of executive compensation; |
| peer group and market survey benchmarking data; |
| advice regarding competitive levels of executive base salaries, annual performance incentive awards, and long-term equity compensation; and |
| recommendations for long-term equity incentives. |
In preparing its compensation analyses for 2015, our Compensation Consultant analyzed compensation data from the companies included in our peer group, as well as the published compensation surveys of software products/services and professional/technical services firms with a primary focus on comparable companies with revenues less than $350 million and market capitalizations less than $250 million and a secondary focus on companies having a similar employee headcount profile.
The following is a list of all the companies in our peer group:
Cartesian (formerly The Management Network Group, Inc.) |
CSP, Inc. | GSE Systems, Inc. | ||
Guidance Software, Inc. |
Information Services Group | Innodata Isogen, Inc. | ||
Limelight Networks, Inc. |
Masstech Holdings, Inc. | Mattersight Corp. | ||
NCI Information Systems, Inc. |
NetSol Technologies, Inc. | Perficient, Inc. | ||
QAD, Inc. |
RCM Technologies, Inc. | Smith Micro Software, Inc. | ||
Synacor, Inc. |
The Hackett Group, Inc. | Widepoint Corp. |
There were no changes to the Companys 2015 peer group from the peer group for the prior year. The 2015 peer group was developed by the Compensation Consultant, with management input, and was formally reviewed with and approved by the Compensation Committee in September 2015, at which time the Company was positioned at the median of the peer group in trailing twelve-month revenues and market capitalization. The Compensation Consultants recommendations with respect to base salary, bonus and equity incentive compensation were based on a combination of the broader survey information and available published data for the companies in the peer group.
The Compensation Committee generally seeks to target all elements of direct compensation at or near the 50th percentile of the peer group data and industry market survey data. Base salaries for Mr. Clancey and Ms. Ranzal-Knowles in 2015 were targeted either at the 75th percentile (for Mr. Clancey) or between the 50th and 75th percentile (for Ms. Ranzal-Knowles) compared to available peer group and market survey data based on their experience, roles and responsibilities in our Company. Actual long-term equity incentive compensation awards were set at lower levels based on the current limited availability of shares for granting under the Companys equity incentive plans.
Role of the Chief Executive Officer in the Compensation Process
As described elsewhere in this proxy statement, the Compensation Committee makes all decisions for the total direct compensationthat is, the annual base salaries and benefits; annual incentive compensation; and long-term incentives of the Companys executive officers, including the Named Executive Officers, which includes Ms. Singleton, the Companys President and Chief Executive Officer. As it relates to compensation
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matters for the Companys other Named Executive Officers (excluding Ms. Singleton), the Compensation Committee solicits recommendations from Ms. Singleton with regards to information that may be considered by the Compensation Committee in either the development of compensation programs or the awarding of objective and/or discretionary bonus amounts. The Compensation Committee, however, makes the final decision with respect to executive officer compensation.
The goals of our executive compensation program are to:
| compensate executive employees in a manner that realistically aligns the employees interests with the interests of our stockholders; |
| encourage continuation of our Companys entrepreneurial spirit; |
| reward executives for successful long-term strategic management; |
| recognize outstanding performance; and |
| attract and retain highly qualified and motivated executives. |
The Compensation Committee seeks to achieve these goals by setting base salaries for our executives that are competitive with those of our peers and providing incentives that enable total compensation to be in line with peer total compensation levels. Further, we place an important emphasis on pay for performance, as we believe that meaningful portions of a total compensation opportunity should be at risk. In addition, Edgewater believes that total compensation should reflect and properly reward outstanding performance, including performance above targeted levels.
We believe the mix of base salary, bonuses, stock option grants and restricted stock awards described below furthers our objectives, is consistent with our philosophy described previously and effectively links executive compensation to our Companys operational performance.
Consideration Given to Individual Elements of Compensation
The Companys compensation program for its Named Executive Officers is based upon various individual compensation elements such as base salary, annual incentive compensation and long-term stock awards. When reviewing compensation programs, the Compensation Committee views each of the compensation elements independently, as well as collectively as total direct compensation.
The Compensation Committee annually determines the compensation levels for our Named Executive Officers by considering several factors, including each executive officers roles and responsibilities, how the executive officer is performing those responsibilities, our historical and anticipated future financial performance and the compensation practices of companies in our peer group and where appropriate, survey data from a broader index of comparable public companies. The Compensation Committee does not maintain a specific policy or formula when establishing the allocation of total compensation among the various compensation elements (i.e., cash and non-cash compensation). The overall goal of the Compensation Committee is to establish individual compensation elements for its Named Executive Officers that align with the goals described under Overall Compensation Goals above, and align the interests of our Named Executive Officers with the interests of our stockholders.
Individual Elements of Compensation; 2015 Compensation Decisions
The current compensation program for the Named Executive Officers is composed of three primary elements: annual base salaries and benefits; annual incentive compensation, in the form of cash bonus awards made under the incentive bonus program, which is technically part of our 2012 Omnibus Plan; and long-term incentives, consisting of stock options and restricted stock grants.
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Annual Base Salaries and Benefits
Annual compensation consists of base salaries and benefits. These elements of Edgewaters compensation program are intended to provide a degree of compensation certainty to executives by providing a reasonable amount of compensation that is not at-risk for performance.
Base Salaries. In June 2007, the Company entered into employment agreements with Ms. Singleton and Mr. Clancey, which were subsequently amended in December 2010 (as amended, the Employment Agreements).
In December 2013, the Company entered into Second Amendments to the Employment Agreements with Ms. Singleton and Mr. Clancey (the Second Amendments). The Second Amendments further amended the term, salary and severance provisions in the Employment Agreements. The Second Amendments extended the term of the respective Employment Agreements for an additional term commencing on January 1, 2014 and continuing until December 31, 2016, unless terminated sooner in accordance with the termination provisions of the applicable Employment Agreement.
The Second Amendments also established the following minimum annual base salary levels, subject to potential future increases based upon the review and determination of the Companys Compensation Committee: Ms. Singleton, $425,000 and Mr. Clancey, $375,000. Ms. Singletons revised base salary was set slightly below the 50th percentile compared to our peer group and market survey data. We do not have employment agreements establishing minimum base salaries with any other Named Executive Officer.
Our executive compensation strategy generally is for executives to receive a salary in line with the market, while being eligible for bonuses, stock option grants or restricted stock awards that generally generate value based on Company and individual performance. We believe that competitive base salary levels in combination with performance and stock-based incentives provide our executives with the potential to earn competitive industry total executive compensation levels, if corporate financial performance goals and individual performance goals are achieved.
Base salaries are designed to help attract and retain management talent. To ensure that salary ranges are competitive in the overall marketplace, salary ranges are periodically compared to the salaries paid for comparable positions within companies that compete with our Company for executive talent, including industry competitors, companies of comparable size in our key geographic markets, competitive industry practices, and companies with comparable revenues or profitability in other industries. Our compensation assessment efforts have been assisted by our Compensation Consultant, which conducted benchmark reviews of our Company to a peer group of companies as well as a broader survey of technology industry firms with less than $350 million in revenue (with a median of $168 million). These analyses compared the individual compensation elements, as well as total direct compensation, for each of our Named Executive Officers with peer group and market survey data at the market 25th, 50th and 75th percentiles.
The Compensation Committee generally reviews salaries of the Named Executive Officers in the first calendar quarter of each year to determine if any adjustment is appropriate. In reviewing and establishing salaries for the Named Executive Officers, the Committee considers the Companys past performance, individual performance and experience and, with respect to the Named Executive Officers other than the Chief Executive Officer, recommendations made by Ms. Singleton. Additional factors considered in setting salary levels are the Committee members business judgment about the appropriate level of salary to retain, motivate and reward individual executives and to a certain extent, recommendations by our Compensation Consultant. Baseline amounts under employment agreements also influence base salary compensation levels.
In March 2015, the Compensation Committee authorized an increase in base salary, effective January 1, 2015, for Ms. Singleton (from $425,000 to $450,000), Mr. Clancey (from $375,000 to $400,000), Ms. Ranzal-Knowles (from $350,000 to $375,000), Mr. Oakes (from $300,000 to $325,000) and Ms. Zaepfel (from $200,000 to $215,000). The revised base salaries were set at a level in line with the 50th percentile (for Ms. Singleton,
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Mr. Oakes and Ms. Zaepfel) and closer to the 75th percentile (for Mr. Clancey and Ms. Ranzal-Knowles) for both peer group and market survey data for similar executive roles. Mr. Clanceys base salary was set at the 75th percentile in connection with his overall experience and the nature of the multi-faceted roles he maintains within the Company (as they relate to strategy, risk management and technology). Ms. Ranzal-Knowles base salary was set between the 50th and 75th percentile in recognition of her significant contributions to the continuing growth and development of the Companys business.
Benefits. The Companys Named Executive Officers receive limited benefits that would be considered executive benefits. Most benefits are consistent with those offered generally to employees, which consist of life insurance, travel accident insurance, health insurance, dental insurance, flexible spending accounts, short-term and long-term disability, fitness club reimbursement, and opportunities to participate in Edgewaters employee stock purchase program and 401(k) plan. Benefits and perquisites include a monthly automobile allowance that is provided to each of our Named Executive Officers (other than Ms. Zaepfel). In general, we believe the benefits described above are competitive with the marketplace. Please refer to Compensation of Named Executive OfficersSummary Compensation Table and the related footnotes for additional information about benefits.
Annual Incentive Compensation
Incentive compensation consists of cash bonuses and awards made under the incentive bonus plan, and its objective is to motivate executives annually, and to promote long-term growth. We refer to these opportunities as bonus opportunities consistent with historical practice. However, for Summary Compensation Table purposes, awards and payouts appear under the column Non-Equity Incentive Plan Compensation and not under the Bonus column, consistent with SEC rules.
Executive Incentive Bonuses. Future cash bonus payments will be made in accordance with our incentive bonus plan, under which we set annual incentive goals at meetings of the Compensation Committee in conjunction with the release of our prior year financial results. Our incentive bonus plan represents an important element of our compensation strategy, since achieving performance targets enables our executives to attain total current compensation in line with peer pay levels. In contrast, failure to achieve performance targets may result in total current compensation for our executives falling below, possibly substantially below, peer compensation levels.
Elements of the 2015 Incentive Bonus Plan Opportunity. For the 2015 fiscal year, the Committee established the following cash bonus opportunities and objectives for the Named Executive Officers:
Component |
Minimum Financial Performance Target |
Financial Performance Target |
Maximum Financial Performance Target |
Weighting of Applicable Components for All Named Executive Officers, Excluding Ms. Ranzal- Knowles |
Weighting of Applicable Components for Ms. Ranzal- Knowles |
|||||||||||||||
(Amounts In Millions) | ||||||||||||||||||||
Company service revenue (1) |
$ | 97.5 | $ | 108.4 | $ | 119.2 | 40 | % | | % | ||||||||||
Company Adjusted EBITDA (1) |
$ | 9.6 | $ | 10.6 | $ | 11.7 | 40 | % | | % | ||||||||||
Divisional service revenue (1) |
$ | 54.9 | $ | 61.0 | $ | 67.2 | | % | 40 | % | ||||||||||
Divisional Adjusted EBITDA (1) |
$ | 11.3 | $ | 12.6 | $ | 13.8 | | % | 40 | % | ||||||||||
Individual Performance Bonus Opportunity (2) |
20 | % | 20 | % |
(1) | 80% of the aggregate bonus opportunity was authorized for satisfaction of financial-based performance objectives (the Financial Performance Bonus Opportunity), for which |
| up to 50% of the Financial Performance Bonus Opportunity was dependent upon the satisfaction of Adjusted EBITDA goals; and |
31
| up to 50% of the Financial Performance Bonus Opportunity was dependent upon the satisfaction of service revenue goals, and |
in furtherance of this objective goal, the Committee established specified performance target levels for service revenue and for Adjusted EBITDA, which we refer to collectively as Financial Performance Targets and individually as the Financial Performance Target.
Service revenue and EBITDA Thresholds for Named Executive Officers, Excluding Ms. Ranzal-Knowles:
In fiscal year 2014, our service revenue was $96.6 million. The minimum performance threshold related to service revenue in our 2015 Financial Performance Bonus Opportunity ($97.5 million) represented a year-over-year increase in service revenue of approximately 1%, while the maximum performance threshold for our 2015 Financial Performance Bonus Opportunity ($119.2 million) represented a year-over-year increase in service revenue of approximately 23%.
In fiscal year 2014, our Adjusted EBITDA was $9.0 million. The minimum performance threshold related to Adjusted EBITDA in our 2015 Financial Performance Bonus Opportunity ($9.6 million) represented a year-over-year decrease of approximately 7%, while the maximum performance threshold related to Adjusted EBITDA in our 2014 Financial Performance Bonus Opportunity ($11.7 million) represented a year-over-year increase of approximately 31%.
Service revenue and EBITDA Thresholds for Ms. Ranzal-Knowles:
The performance of Ms. Ranzal-Knowles with respect to divisional service revenue and Adjusted EBITDA performance was measured against targets established by the Compensation Committee. Ms. Ranzal-Knowles divisional revenue target applicable to the Companys Ranzal Division was $61.0 million. Ms. Ranzal-Knowles divisional Adjusted EBITDA target applicable to the Companys Ranzal Division was $12.6 million.
(2) | 20% of the aggregate bonus opportunity is discretionary, and was authorized for satisfaction of individual management performance objectives (the Individual Performance Bonus Opportunity) that were specifically set for each executive. The Committee established the following individual management objectives for the Named Executive Officers: |
Ms. Singleton |
Individual management objectives were designed to reward the expansion of investor relations activities and increasing the brand awareness of the Company. | |
Mr. Clancey |
Individual management objectives were designed to reward the strategic development of the Companys go forward corporate headquarters lease strategy. | |
Ms. Ranzal-Knowles |
Individual management objectives were designed to reward the development of new EPM-related revenue streams and the hiring of a new practice manager to drive growth. | |
Mr. Oakes |
Individual management objectives were designed to reward the expansion of investor relations activities and increasing the brand awareness of the Company. | |
Ms. Zaepfel |
Individual management objectives were designed to reward the strategic hiring of key personnel, while reducing recruitment costs. |
2015 Financial Performance Bonus Opportunity. The 2015 Financial Performance Bonus Opportunity was established to reward executives for achieving certain goals for (1) service revenue (targeted at $108.4 million) and (2) Adjusted EBITDA (targeted at $10.6 million). In accordance with the bonus plan, the established goals could be achieved independently, such that a payout could be made for exceeding the minimum service revenue
32
goal, but not the minimum Adjusted EBITDA goal. Conversely, a payout could be made for exceeding the minimum Adjusted EBITDA goal, but not the minimum service revenue goal. The bonus plan was also designed to provide additional incentives for overachievement beyond target goals, so that more than 100% of each target goal could be paid out if overachievement occurred.
2015 Individual Performance Bonus Opportunity. The 2015 Individual Performance Bonus Opportunity was established on an individual basis for each Named Executive Officer based upon the expected professional contribution of each functional executive position and the impact of such contribution on the overall strategic and operational goals of the Company. This constituted 20% of the aggregate total eligible bonus opportunity of each of our Named Executive Officers.
Total Eligible Bonus Opportunity. The aggregate total eligible bonus opportunity for each of the Named Executive Officers was determined in relation to a percentage of base salary.
For 2015, the total eligible bonus opportunity for the Named Executive Officers was as follows:
Executive |
Aggregate Eligible Bonus as a % of Salary |
$ Amount of Aggregate Eligible Bonus Opportunity |
||||||
Shirley Singleton |
100 | % | $ | 450,000 | ||||
David Clancey |
100 | % | 400,000 | |||||
Robin Ranzal-Knowles |
100 | % | 375,000 | |||||
Timothy R. Oakes |
75 | % | 243,750 | |||||
Kristin Zaepfel |
40 | % | 86,000 |
2015 Bonus Award Payments. In March 2016, the Compensation Committee evaluated the extent to which individual elements of the 2015 Incentive Bonus Plan Opportunity had been earned and determined the amount of bonuses payable. In 2015, Financial Performance Bonus Opportunities were focused on the attainment of service revenue and Adjusted EBITDA targets; for these purposes, Adjusted EBITDA includes all applicable incentive bonus plan expense accruals. The Compensation Committees review was based on its knowledge of the Company, its contact with the executives throughout the year and reviews of Company and individual executive officer performance. An executive officer must be employed by the Company as of the date any bonus is paid, in order to be eligible to receive it.
Financial Performance Bonus Opportunity |
||||||||||||||||||||
Named Executive Officer |
Company/ Divisional Service Revenue |
Company/ Divisional Adjusted EBITDA |
Individual Performance Bonus Opportunity |
Total Bonus Opportunity |
Bonus as % of Target |
|||||||||||||||
Shirley Singleton: |
||||||||||||||||||||
At Target |
$ | 180,000 | $ | 180,000 | $ | 90,000 | $ | 450,000 | 100 | % | ||||||||||
Achieved |
| | 90,000 | 90,000 | 20 | % | ||||||||||||||
David Clancey: |
||||||||||||||||||||
At Target |
160,000 | 160,000 | 80,000 | 400,000 | 100 | % | ||||||||||||||
Achieved |
| | 80,000 | 80,000 | 20 | % | ||||||||||||||
Robin Ranzal-Knowles: |
||||||||||||||||||||
At Target |
150,000 | 150,000 | 75,000 | 375,000 | 100 | % | ||||||||||||||
Achieved |
| | 75,000 | 75,000 | 20 | % | ||||||||||||||
Timothy R. Oakes: |
||||||||||||||||||||
At Target |
97,500 | 97,500 | 48,750 | 243,750 | 100 | % | ||||||||||||||
Achieved |
| | 48,750 | 48,750 | 20 | % | ||||||||||||||
Kristin Zaepfel: |
||||||||||||||||||||
At Target |
34,400 | 34,400 | 17,200 | 86,000 | 100 | % | ||||||||||||||
Achieved |
| | 17,200 | 17,200 | 20 | % |
33
The Companys Named Executive Officers, including Ms. Ranzal-Knowles, did not qualify for a bonus payment under the Financial-based Performance Bonus Opportunity. During 2015, service revenue and Adjusted EBITDA levels did not exceed the established minimum Financial Performance Targets necessary to qualify the Named Executive Officers for a bonus payout under the 2015 Financial-based Performance Bonus Opportunity.
Each of the Named Executive Officers qualified for a bonus payment under the Individual Performance Bonus Opportunity. The Compensation Committee, based on consideration of input from Ms. Singleton, its knowledge of the Company, its contact with the executives throughout the year and a review of each individual Named Executive Officers performance, determined each individual Named Executive Officer qualified for a bonus payment in connection with the satisfactory achievement of each officers individual management objectives.
2016 Bonus Authorization. On March 9, 2016, the Compensation Committee established and approved the Financial Performance Bonus Opportunity targets and Individual Performance Bonus Opportunity objectives for Named Executive Officers for 2016. The Compensation Committee established aggregate total eligible target bonus opportunities for the Named Executive Officers at the following amounts: Ms. Singleton, $450,000; Mr. Clancey, $400,000; Ms. Ranzal-Knowles, $375,000; Mr. Oakes, $243,750; and Ms. Zaepfel, $86,000. These authorizations were made after due consideration of managements assessment of market conditions and the Companys prospects and business plans for 2016. Financial Performance Bonus Opportunities and Individual Performance Bonus Opportunities for 2016 will be weighted in a fashion similar to that described above (for 2015) under Elements of the 2015 Incentive Bonus Plan Opportunity. The Companys 2016 Financial Performance Bonus Opportunities for our Named Executive Officers will continue to have an evenly distributed emphasis between service revenue growth and Adjusted EBITDA expansion. Payouts, if any, under the 2016 incentive bonus plan will require year-over-year growth in both service revenue and Adjusted EBITDA as set forth in the Companys 2016 business plan, which was approved by the Board in January 2016.
For 2016, the total eligible bonus opportunity for the Named Executive Officers will be as follows:
Component |
Weighting of Applicable Components for All Named Executive Officers, Excluding Ms. Ranzal- Knowles |
Weighting of Applicable Components for Ms. Ranzal-Knowles |
||||||
Company service revenue |
40 | % | | % | ||||
Company Adjusted EBITDA |
40 | % | | % | ||||
Divisional service revenue |
| % | 40 | % | ||||
Divisional Adjusted EBITDA |
| % | 40 | % | ||||
Individual Performance Bonus Opportunity |
20 | % | 20 | % |
Long-Term Stock Awards
We have granted in the past, and we intend to grant or award in the future, to our executives and other key employees, stock options and restricted stock awards. Options have been, and will be, granted at an exercise price equal to the closing sales price of our common stock, as reported on NASDAQ, on the date of grant, and on such dates consistent with the policy described under Timing Stock-Based Incentive Awards. Options have no monetary value to the executives unless the market price of our common stock increases above the exercise price. Restricted stock awards, although having immediate value upon the date of the award, are subject to time vesting provisions, which generally require an executive to remain with our Company during the time vesting period, before being able to access the value of any such awards. Although we have not done so in the past, we may base vesting of future option grants or restricted stock awards on an objective analysis of various performance criteria. Restricted stock awards have historically been awarded at the par value of our Companys common stock, which is $0.01 per share.
34
The value of long-term stock awards is primarily based on the performance of Edgewater common stock and therefore is designed to align the executives interests with those of the Companys stockholders. A stock option is the right to purchase shares of common stock of the Company generally within seven to ten years after the date of grant.
In general, the Companys long-term stock awards are based on each executives historical contributions, experience and tenure with the Company, past and expected future contributions to the Company, and in part after examining the competitive marketplace.
As part of its review of Named Executive Officer compensation, the Compensation Committee reviewed tally sheets, prepared by its Compensation Consultant, showing total 2015 compensation, the estimated value of equity awards at their grant date and the realized value from equity awards and severance benefits in connection with termination of the executives employment under various scenarios. As part of this review, the Compensation Committee also considered the potential value of outstanding equity awards over a range of stock prices and the value of any retirement benefits. In addition, the benchmark data provided by our Compensation Consultant indicated that the long-term equity component of our executive compensation program was lower than the median value of long-term incentives provided to peer group executives.
At its meeting in March 2015, the Compensation Committee awarded each of Ms. Singleton and Mr. Clancey options to acquire 40,000 shares of our common stock, Mr. Oakes options to acquire 37,500 shares of our common stock, Ms. Ranzal-Knowles options to acquire 25,000 shares of our common stock and Ms. Zaepfel options to acquire 12,500 shares of our common stock, all at an exercise price of $6.99 per share. Additionally, the Compensation Committee awarded each of Ms. Singleton and Mr. Clancey restricted stock awards of 20,000 shares of our common stock, Mr. Oakes restricted stock awards of 18,750 shares of our common stock, Ms. Ranzal-Knowles restricted stock awards of 12,500 shares of our common stock and Ms. Zaepfel restricted stock awards of 6,250 shares of our common stock, all at a purchase price of $0.01 per share. The Compensation Committee included a restricted stock award component in the March 2015 equity grants made to Named Executive Officers as a means of better aligning Named Executive Officer ownership positions with the interests of stockholders, as well as reducing the annual burn rate of equity awards from existing equity plans and mitigating stock option overhang.
The Compensation Committee anticipates making additional equity awards to each of our Named Executive Officers in order to bring their long-term compensation in line with market benchmarks and to further align their interests with our stockholders interests. In general, the Compensation Committee anticipates that future equity awards to Named Executive Officers will be made annually in March in conjunction with establishing annual performance goals for cash and equity incentive programs and at such other times as the Compensation Committee may deem appropriate based upon the availability of shares for granting under the Companys equity incentive plans.
No stock option or restricted share awards were granted by the Board to the Companys Named Executive Officers in March 2016 due to an insufficient number of shares available to provide competitive and meaningful awards. The Compensation Committee and the Board also decided not to request shareholder approval at the Annual Meeting for an increase in the shares available for grant under our equity plans as the Company is currently in the process of considering various strategic alternatives to enhance shareholder value.
The Companys Board and Compensation Committee believe that equity-based awards are essential to our continued success. Equity-based awards are necessary to attract and retain highly-qualified officers, directors, key employees and other key individuals and to motivate these individuals to serve Edgewater and to expend maximum effort to improve Edgewaters business results and earnings by providing these individuals with an opportunity to acquire or increase a direct proprietary interest in Edgewaters operations and future success.
35
Please refer to the Grants of Plan-Based Awards and Outstanding Equity Awards at Fiscal Year-End tables and the related footnotes for additional information about long-term stock awards.
Consideration Given to Annual and Long-Term Incentive Awards
After reviewing the Companys prior year-end financial results, the Committee decides whether to grant individual cash bonuses and long-term stock awards, and determines the amount of these bonuses and awards, based on the factors previously discussed. The Committees review of total compensation opportunities is based on its knowledge of the Company, its contact with the executives throughout the year and a review of performance, with a primary focus on overall Company performance and a secondary focus on individual performance, as well as market and competitive factors.
The Committee also compares the Companys performance to that of its peer competitors. Additionally, companies with comparable revenues in our industry, as well as similar industries, are also surveyed to ensure that executive compensation is competitive in the overall marketplace. The Compensation Committee believes that the Company should provide total compensation to its executives that is competitive among its peers in order to continue attracting and retaining the most talented people. The Compensation Committee considers the foregoing performance factors in making individual compensation decisions. The Committee also applies its own business judgment in light of these factors (and in certain circumstances, the recommendations made by its Compensation Consultant) in making final incentive award determinations.
Potential Payments Upon Termination and/or Change in Control
The Second Amendments to the Employment Agreements with Ms. Singleton and Mr. Clancey amended certain severance and change in control provisions of the Employment Agreements. Each Second Amendment provides that, if the executive is terminated without cause or terminates his or her employment for good reason (in each case, absent a change of control of the Company), then the Company is required to pay to the executive a lump sum payment equal to two (2) times the executives annual base salary in effect at the time of such termination plus an amount equal to the executives bonus target for the calendar year immediately preceding the calendar year in which termination of employment occurs. In no event will the bonus paid exceed one (1) years annual base salary for the executive. The total amounts due will be payable in two installments: (a) thirty (30) days after the date of such termination, a first payment equal to the greater of (i) $510,000 or (ii) two (2) times the executives annual base salary in effect at the time of such termination; and (b) six months after the date of such termination, a second payment equal to the excess of (i) the amount of the severance payment, over (ii) the amount paid under section (a) above (the Severance Payment Provisions). Prior to the Second Amendments, each Employment Agreement provided that, under such circumstances of termination, the Company would pay a lump sum amount equal to two (2) times the executives annual base salary in effect at the time of such termination plus an amount equal to the executives cash bonus paid for the year immediately preceding the year in which termination of employment occurs.
Each Second Amendment also provides that, if the executives employment with the Company is terminated following a change in control, either by the Company, which is not for cause, or by the employee for good reason, then the Company is required to pay to the executive a lump sum payment equal to two (2) times the executives annual base salary in effect at the time of such termination plus an amount equal to the executives bonus target for the calendar year immediately preceding the calendar year in which termination of employment occurs. In no event will the bonus paid exceed one (1) years annual base salary for the employee. The total amounts due will be paid in accordance with the Severance Payment Provisions. Prior to the Second Amendments, each Employment Agreement provided that, under such circumstances of termination following a change in control or by the executive for good reason, then the Company would be required to pay the executive a lump sum amount equal to two (2) times the executives annual base salary in effect at the time of such termination plus an amount equal to the executives cash bonus paid for the year immediately preceding the year in which termination of employment occurs.
36
In December 2013, the Company also made technical amendments to the change in control agreements with each of Mr. Oakes, the Companys Chief Financial Officer, and Ms. Ranzal-Knowles, the President of Edgewater Technology-Ranzal, Inc. The amended language provides that if, at the time of termination, the employee is a specified employee, as defined in Treasury Regulations, Sec 1.409A-1(i), then severance payments will be delayed for a period of six months after the date of termination. Additional information regarding severance and other change in control benefits is provided in the section entitled Compensation of Named Executive OfficersEmployment, Severance and Change in Control Agreements elsewhere in this proxy statement.
The Company provides a level of severance benefits that the Compensation Committee believes is necessary to provide a competitive compensation package to these senior executives. Maintaining these arrangements enables the Company to attract and retain senior executives, provide senior executives with a degree of certainty regarding their future employment relationship, and ensure the continued commitment of senior executives in the event of a potential or actual change in control. Payments upon a change in control also further align the interests of the executives with those of the stockholders. Providing change in control benefits is designed to reduce the reluctance of management to pursue potential change in control transactions that may be in the best interests of the stockholders, and helps ensure stability in the event of a change in control of the Company.
The Compensation Committee further believes that the level of severance benefits and vesting of outstanding equity awards under the employment agreements, including multiples of pay, are consistent with market practice and necessary for the Company to be competitive in attracting and retaining talent in the Companys industry, and are also commensurate with each senior executives level of responsibility.
Tax Considerations
The Compensation Committee intends to structure grants of equity and annual bonuses to certain Named Executive Officers, who may be subject to Code Section 162(m), in a manner that qualifies these grants as performance-based compensation under that Section. Section 162(m) generally disallows a tax deduction to public corporations for compensation over $1.0 million paid to certain of the corporations Named Executive Officers in any fiscal year. However, Section 162(m) exempts qualifying performance-based compensation from the deduction limit, if the compensation plan is approved by the corporations shareholders and if other specified requirements are met. The 1996 Plan, as amended, 2008 Plan and 2012 Omnibus Plan were approved by the Companys stockholders at our May 8, 1998, June 11, 2008 and June 6, 2012 Annual Stockholders Meetings, respectively, and were designed to meet the requirements of Section 162(m) with respect to stock option awards. The 2000 Plan and the 2003 Plan, however, have not been approved by the Companys stockholders. As a result, stock option grants or restricted stock awards to certain executive officers under the 2000 and 2003 Plans (if they cause the executives compensation to exceed $1.0 million in any one year) might not be fully deductible under Section 162(m). Since December 2009, stock options have been granted to Ms. Singleton and Mr. Clancey from the 2000 Plan; these options will be treated for tax purposes as compensation paid in the year of their exercise. Because the 2000 Plan was not approved by the Companys stockholders, the compensation expense arising upon the exercise of the options held by Ms. Singleton and Mr. Clancey may not be fully deductible by the Company. For 2015, compensation paid to our employees was fully deductible under Section 162(m). The Committee reserves the authority to award non-deductible compensation in certain circumstances as it deems appropriate. Further, because of ambiguities and uncertainties as to the application and interpretation of Section 162(m) and the regulations issued there under, no assurance can be given, notwithstanding our efforts, that compensation intended by the Company to satisfy the requirements for deductibility under Section 162(m) does in fact do so.
Accounting Considerations
The Compensation Committee also considers the effects certain types of equity awards have on the financial statements of the Company. The Company reports share-based compensation expense related to all equity awards in accordance with the fair value recognition provisions of ASC Topic 718.
37
Risk Assessment
The Compensation Committee annually evaluates whether our executive and broad-based compensation programs contribute to unnecessary risk-taking and has concluded that our compensation programs do not motivate imprudent risk taking and the risks arising from these programs are not reasonably likely to have a material adverse effect on Edgewater.
Timing of Stock-Based Incentive Awards
The Company historically has not formalized a set program, plan or practice to time equity awards, including option grants, to its Named Executive Officers or directors in coordination with the release of material non-public information. Commencement of Service Awards are typically timed to coincide within 90 days of the start date of such new employee or director or promoted employee. Aside from Commencement of Service Awards, the grant date of option awards to a Named Executive Officer typically occurs after the public release of prior year-end financial results.
Restricted stock awards have been made at the discretion of the Compensation Committee; they have been awarded in tandem with the grant of options in 2015, 2014, 2013, 2007 and 2006. In general, future equity awards, if any, made to Named Executive Officers are expected to be authorized in a given fiscal year during the first quarter, after the release of prior year financial results and at the regularly scheduled March meeting of the Board of Directors and Compensation Committee.
In March 2005, the Companys Compensation Committee established stock ownership guidelines, as ratified by the Companys Board, for the Companys directors and Named Executive Officers (the Management Group). The objective of the stock ownership guidelines was to increase the Management Groups equity stake in the Company and more closely align their interests with those of our stockholders.
For Named Executive Officers, the guidelines required, within a three-year period, each Named Executive Officer, excluding the Companys Chief Executive Officer (or CEO), to attain an investment position representative of a weighted combination of directly owned shares, vested in-the-money stock options and/or restricted stock awards, in Edgewater stock equal to the sum of their annual base salary. The guidelines further required, within the same three-year period, the Companys CEO attain an investment position equal to three times her annual base salary. Once attained, an executives guideline does not change as a result of changes in his or her base salary or fluctuations in the Companys common stock price.
For directors, the guidelines provide that each director must own 5,000 shares of the Companys common stock. Each new Director elected to the Companys Board has two years from the effective date of his or her appointment to directly own 5,000 shares of the Companys stock. Apart from the above, we have created no incentives, disincentives or facilitative programs in connection with the stock ownership guidelines.
Each Director and Named Executive Officer currently required to be compliant with the ownership guidelines has attained compliance with applicable stock ownership guidelines and no other actions are required now or in the future. Messrs. Bova and Whelan, who joined the Board in March 2016, will have two years (until March 2018) to meet the stock ownership requirement.
38
COMPENSATION OF NAMED EXECUTIVE OFFICERS
This section describes the compensation paid, or payable, for the last three fiscal years to our President and Chief Executive Officer (CEO), our Chief Financial Officer (CFO) and each of our three most highly compensated executive officers (other than our CEO and CFO) serving in such positions on December 31, 2015.
Name and Principal Position |
Year | Salary | (1) Stock Awards |
(1) Option Awards |
(2) Non-Equity Incentive Plan Compensation |
(3) All Other Compensation |
Total | |||||||||||||||||||||
Shirley Singleton Chairman, President and Chief Executive Officer |
|
2015 2014 2013 |
|
$
|
449,215 425,000 424,418 |
|
$
|
139,600 137,600 131,147 |
|
$
|
100,400 100,000 92,500 |
|
$ |
90,000 483,084 |
|
$
|
23,518 23,129 23,650 |
|
$
|
802,733 1,168,813 967,488 |
| |||||||
David Clancey Executive Vice President, Chief Strategy Officer and Chief Technology Officer |
|
2015 2014 2013 |
|
|
399,216 375,000 374,418 |
|
|
139,600 137,600 131,147 |
|
|
100,400 100,000 92,500 |
|
|
80,000 426,250 260,976 |
|
|
30,632 28,577 28,048 |
|
|
749,848 1,067,427 887,089 |
| |||||||
Robin Ranzal-Knowles President of Edgewater Technology-Ranzal, Inc. |
|
2015 2014 2013 |
|
|
374,216 350,000 348,836 |
|
|
87,250 86,000 78,772 |
|
|
62,750 62,500 55,500 |
|
|
75,000 292,538 307,117 |
|
|
22,997 23,661 23,005 |
|
|
622,213 814,699 813,230 |
| |||||||
Timothy R. Oakes Chief Financial Officer, Chief Accounting Officer, Treasurer and Secretary |
|
2015 2014 2013 |
|
|
324,215 300,000 298,836 |
|
|
130,875 86,000 78,772 |
|
|
94,125 62,500 55,500 |
|
|
48,750 255,750 156,586 |
|
|
25,717 24,291 23,749 |
|
|
623,682 728,541 613,443 |
| |||||||
Kristin Zaepfel Vice President, Human Resources |
|
2015 2014 2013 |
|
|
214,529 200,000 199,418 |
|
|
43,625 43,344 36,872 |
|
|
31,375 31,250 25,900 |
|
|
17,200 90,933 55,675 |
|
|
19,420 18,086 17,195 |
|
|
326,149 383,613 335,060 |
|
(1) | Amounts are based on the aggregate grant date fair value of stock awards and stock option awards made to the Named Executive Officers in the applicable year. The reported amounts are calculated in accordance with the provisions of ASC Topic 718. See Item 8Financial Statements and Supplementary DataNote 10 in the Companys Annual Report on Form 10-K for the year ended December 31, 2015 regarding assumptions underlying the valuation of the Companys equity awards. |
(2) | Represent amounts earned by each Named Executive Officer under the Companys performance-based annual incentive plan. Refer to Compensation Discussion and Analysis elsewhere herein. |
(3) | Items include (a) matching contributions made to the Companys 401(k) plan on behalf of the Named Executive Officers; (b) medical, dental and disability insurance; (c) excess life insurance for Mr. Clancey; and (d) a monthly automobile allowance that was provided to our Chief Executive Officer, President of Edgewater Technology-Ranzal, Inc., Chief Strategy and Technology Officer and Chief Financial Officer. |
39
The following table sets forth information concerning grants of plan-based awards to the Named Executive Officers during 2015.
Name |
Grant Date (4)(5) |
(1) |
Estimated Possible Payouts Under Equity Incentive Plan Awards |
(2) All Other Stock Awards: Number of Shares of Stock or Units |
All
Other Option Awards: Number of Securities Underlying Options |
(3) Exercise or Base Price of Option Awards |
Closing Price of Stock on Grant Date |
Grant Date Fair Value of Stock and Option Awards |
||||||||||||||||||||||||||||||||||||||||
Threshold | Target | Maximum | Threshold | Target | Maximum | |||||||||||||||||||||||||||||||||||||||||||
Shirley Singleton |
| $ | 270,000 | $ | 450,000 | $ | 630,000 | $ | | $ | | $ | | | | $ | | $ | | $ | | |||||||||||||||||||||||||||
3/6/15 | | | | | | | | 40,000 | 6.99 | 6.99 | 100,400 | |||||||||||||||||||||||||||||||||||||
3/6/15 | | | | | | | 20,000 | | | 6.99 | 139,600 | |||||||||||||||||||||||||||||||||||||
David Clancey |
| 240,000 | 400,000 | 560,000 | | | | | | | | | ||||||||||||||||||||||||||||||||||||
3/6/15 | | | | | | | | 40,000 | 6.99 | 6.99 | 100,400 | |||||||||||||||||||||||||||||||||||||
3/6/15 | | | | | | | 20,000 | | | 6.99 | 139,600 | |||||||||||||||||||||||||||||||||||||
Robin Ranzal - Knowles |
| 225,000 | 375,000 | 525,000 | | | | | | | | | ||||||||||||||||||||||||||||||||||||
3/6/15 | | | | | | | | 25,000 | 6.99 | 6.99 | 62,750 | |||||||||||||||||||||||||||||||||||||
3/6/15 | | | | | | | 12,500 | | | 6.99 | 87,250 | |||||||||||||||||||||||||||||||||||||
Timothy R. Oakes |
| 146,250 | 243,750 | 341,250 | | | | | | | | | ||||||||||||||||||||||||||||||||||||
3/6/15 | | | | | | | | 37,500 | 6.99 | 6.99 | 94,125 | |||||||||||||||||||||||||||||||||||||
3/6/15 | | | | | | | 18,750 | | | 6.99 | 130,875 | |||||||||||||||||||||||||||||||||||||
Kristin Zaepfel |
| 51,600 | 86,000 | 120,400 | | | | | | | | | ||||||||||||||||||||||||||||||||||||
3/6/15 | | | | | | | | 12,500 | 6.99 | 6.99 | 31,375 | |||||||||||||||||||||||||||||||||||||
3/6/15 | | | | | | | 6,250 | | | 6.99 | 43,625 |
(1) | These awards are described in detail under Compensation Discussion and AnalysisAnnual Incentive Compensation; Total Eligible Bonus Opportunity. |
(2) | Each Named Executive Officer paid $0.01 per share of restricted stock. |
(3) | The exercise price of the stock option awards is equal to the closing price of the Companys common stock as reported on NASDAQ Global Market on the date of grant. |
(4) | Stock option grants made to Named Executive Officers on March 6, 2015 were issued from the 2000 Plan. |
(5) | Restricted share awards issued to Named Executive Officers on March 6, 2015 were issued from the 2012 Omnibus Plan. |
Option Exercises and Stock Vested
The following table sets forth information concerning option exercises and the vesting of stock awards for Named Executive Officers during 2015.
Option Awards | Stock Awards | |||||||||||||||
Name |
Number of Shares Acquired on Exercise |
(1) Value Realized on Exercise |
Number of Shares Acquired on Vesting |
(2) Value Realized on Vesting |
||||||||||||
Shirley Singleton |
| $ | | 17,100 | $ | 118,825 | ||||||||||
David Clancey |
| | 17,100 | 118,825 | ||||||||||||
Robin Ranzal-Knowles |
| | 10,434 | 72,496 | ||||||||||||
Timothy R. Oakes |
| | 10,434 | 72,496 | ||||||||||||
Kristin Zaepfel |
| | 5,033 | 34,962 |
(1) | Value realized is calculated as the aggregate market value on the exercise date of the shares of the common stock received upon exercise of options, less the aggregate exercise price of options (calculated before payment of any applicable withholding or income taxes). |
(2) | Value realized is calculated as the aggregate market value on the date of vesting of the shares with respect to which restrictions lapsed during 2015 (calculated before payment of any applicable withholding or income taxes). |
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Outstanding Equity Awards at Fiscal Year End
The following table sets forth outstanding equity awards for Named Executive Officers as of December 31, 2015.
Option Awards | Stock Awards | |||||||||||||||||||||||||||||||
Name |
Grant Date (1) |
Vesting Period (In Years) |
Number of Securities Underlying Unexercised Options |
Option Exercise Price |
Option Expiration Date |
Number of Shares of Stock That Have Not Vested |
Market Value of Shares of Stock That Have Not Vested |
|||||||||||||||||||||||||
Exercisable | Unexercisable | |||||||||||||||||||||||||||||||
Shirley Singleton |
3/10/06 | 3.00 | 90,000 | | $ | 6.18 | 3/10/16 | | $ | | ||||||||||||||||||||||
12/10/09 | 3.00 | 185,000 | | 2.84 | 12/10/16 | | | |||||||||||||||||||||||||
6/16/10 | 3.00 | 75,000 | | 2.84 | 6/16/17 | | | |||||||||||||||||||||||||
3/9/11 | 3.00 | 100,000 | | 3.15 | 3/9/18 | | | |||||||||||||||||||||||||
3/26/12 | 3.00 | 85,000 | | 3.73 | 3/26/19 | | | |||||||||||||||||||||||||
3/6/13 | 3.00 | 41,667 | 20,833 | 4.20 | 3/6/20 | | | |||||||||||||||||||||||||
3/5/14 | 3.00 | 13,334 | 26,666 | 6.89 | 3/5/21 | | | |||||||||||||||||||||||||
3/6/15 | 3.00 | | 40,000 | 6.99 | 3/6/22 | | | |||||||||||||||||||||||||
3/6/13 | 3.00 | | | | | 10,433 | 83,568 | |||||||||||||||||||||||||
3/5/14 | 3.00 | | | | | 13,333 | 106,797 | |||||||||||||||||||||||||
3/5/14 | 3.00 | | | | | 20,000 | 160,200 | |||||||||||||||||||||||||
David Clancey |
3/10/06 | 3.00 | 59,000 | | 6.18 | 3/10/16 | | | ||||||||||||||||||||||||
12/10/09 | 3.00 | 185,000 | | 2.84 | 12/10/16 | | | |||||||||||||||||||||||||
6/16/10 | 3.00 | 75,000 | | 2.84 | 6/16/17 | | | |||||||||||||||||||||||||
3/9/11 | 3.00 | 100,000 | | 3.15 | 3/9/18 | | | |||||||||||||||||||||||||
3/26/12 | 3.00 | 85,000 | | 3.73 | 3/26/19 | | | |||||||||||||||||||||||||
3/6/13 | 3.00 | 41,667 | 20,833 | 4.20 | 3/6/20 | | | |||||||||||||||||||||||||
3/5/14 | 3.00 | 13,334 | 26,666 | 6.89 | 3/5/21 | | | |||||||||||||||||||||||||
3/6/15 | 3.00 | | 40,000 | 6.99 | 3/6/22 | | | |||||||||||||||||||||||||
3/6/13 | 3.00 | | | | | 10,434 | 83,576 | |||||||||||||||||||||||||
3/5/14 | 3.00 | | | | | 13,333 | 106,797 | |||||||||||||||||||||||||
3/6/15 | 3.00 | | | | | 20,000 | 160,200 | |||||||||||||||||||||||||
Robin Ranzal-Knowles |
12/10/09 | 3.00 | 50,000 | | 2.84 | 12/10/16 | | | ||||||||||||||||||||||||
6/16/10 | 3.00 | 15,000 | | 2.84 | 6/16/17 | | | |||||||||||||||||||||||||
3/9/11 | 3.00 | 42,526 | | 3.15 | 3/9/18 | | | |||||||||||||||||||||||||
3/7/12 | 3.00 | 14,396 | | 3.52 | 3/7/19 | | | |||||||||||||||||||||||||
3/26/12 | 3.00 | 42,500 | | 3.52 | 3/26/19 | | | |||||||||||||||||||||||||
9/26/12 | 3.00 | 82,500 | | 4.04 | 9/26/19 | | | |||||||||||||||||||||||||
3/6/13 | 3.00 | 25,000 | 12,500 | 4.20 | 3/6/20 | | | |||||||||||||||||||||||||
3/5/14 | 3.00 | 8,334 | 16,666 | 6.89 | 3/5/21 | | | |||||||||||||||||||||||||
3/6/15 | 3.00 | | 25,000 | 6.99 | 3/6/22 | | | |||||||||||||||||||||||||
3/6/13 | 3.00 | | | | | 6,267 | 50,199 | |||||||||||||||||||||||||
3/5/14 | 3.00 | | | | | 8,333 | 66,747 | |||||||||||||||||||||||||
3/6/15 | 3.00 | | | | | 12,500 | 100,125 | |||||||||||||||||||||||||
Timothy R. Oakes |
12/10/09 | 3.00 | 50,000 | | 2.84 | 12/10/16 | | | ||||||||||||||||||||||||
3/9/11 | 3.00 | 75,000 | | 3.15 | 3/9/18 | | | |||||||||||||||||||||||||
3/26/12 | 3.00 | 42,500 | | 3.73 | 3/26/19 | | | |||||||||||||||||||||||||
9/26/12 | 3.00 | 82,500 | | 4.04 | 9/26/19 | | | |||||||||||||||||||||||||
3/6/13 | 3.00 | 25,000 | 12,500 | 4.20 | 3/6/20 | | | |||||||||||||||||||||||||
3/5/14 | 3.00 | 8,334 | 16,666 | 6.89 | 3/5/21 | | | |||||||||||||||||||||||||
3/6/15 | 3.00 | | 37,500 | 6.99 | 3/6/22 | | | |||||||||||||||||||||||||
3/6/13 | 3.00 | | | | | 6,267 | 50,199 | |||||||||||||||||||||||||
3/5/14 | 3.00 | | | | | 8,333 | 66,747 | |||||||||||||||||||||||||
3/6/15 | 3.00 | | | | | 18,750 | 150,188 | |||||||||||||||||||||||||
Kristin Zaepfel |
3/10/06 | 3.00 | 14,500 | | 6.18 | 3/10/16 | | | ||||||||||||||||||||||||
3/9/11 | 3.00 | 5,000 | | 3.15 | 3/9/18 | | | |||||||||||||||||||||||||
3/26/12 | 3.00 | 10,500 | | 3.73 | 3/26/19 | | | |||||||||||||||||||||||||
9/26/12 | 3.00 | 19,500 | | 4.04 | 9/26/19 | | | |||||||||||||||||||||||||
3/6/13 | 3.00 | 11,667 | 5,833 | 4.20 | 3/6/20 | | | |||||||||||||||||||||||||
3/5/14 | 3.00 | 4,167 | 8,333 | 6.89 | 3/5/21 | | | |||||||||||||||||||||||||
3/6/15 | 3.00 | | 12,500 | 6.99 | 3/6/22 | | | |||||||||||||||||||||||||
3/6/13 | 3.00 | | | | | 2,934 | 23,501 | |||||||||||||||||||||||||
3/5/14 | 3.00 | | | | | 4,200 | 33,642 | |||||||||||||||||||||||||
3/6/15 | 3.00 | | | | | 6,250 | 50,063 |
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(1) | Options granted to the Named Executive Officers prior to April 13, 2007 are ten-year options. Options granted to the Named Executive Officers on or after April 13, 2007 are seven-year options. Options granted vest in equal annual installments over a three-year period. Restricted share awards vest in equal annual installments over a three-year period. |
Employment, Severance and Change in Control Agreements
The Compensation Committee believes that it is in the Companys best interest as well as the interests of its stockholders to offer severance and change in control benefits to certain of its Named Executive Officers. Edgewater competes for talent in a highly competitive market in which companies routinely offer similar benefits to senior executives. The Compensation Committee believes that providing severance and change in control benefits to its Named Executive Officers reduces any reluctance of senior management to pursue potential change in control transactions that may be in the best interests of stockholders. In addition, the income security provided by competitive severance and change in control arrangements helps minimize distractions caused by uncertain personal financial circumstances during the negotiation of a potential change in control transaction, a period of time requiring focused and thoughtful leadership to ensure a successful outcome.
Employment Agreements for Ms. Singleton and Mr. Clancey: On June 12, 2007, the Company entered into three-year employment agreements with Ms. Singleton and Mr. Clancey. On December 17, 2010, each employment agreement was amended to update salary and severance provisions and extend the term for an additional three years. On December 4, 2013, each employment agreement was further amended to update salary and severance provisions and extend the term for an additional three years. The employment agreements, as amended, for Ms. Singleton and Mr. Clancey are collectively referred to as the Employment Agreements and separately as an Employment Agreement. Ms. Singletons Employment Agreement currently provides for and governs her services as the Companys President and Chief Executive Officer through December 31, 2016, unless terminated sooner in accordance with its terms. Mr. Clanceys Employment Agreement currently provides for and governs his services as the Companys Executive Vice President, Chief Strategy Officer and Chief Technology Officer through December 31, 2016, unless terminated sooner in accordance with its terms.
The Employment Agreements provide for a minimum annual base salary and a bonus to be determined annually based on incentives and performance targets with respect to the Company, as determined by the Compensation Committee. Annual bonuses, if any, will be paid in cash.
The Employment Agreements establish the following minimum annual base salary levels, subject to potential future increases based upon the review and determination of the Companys Compensation Committee: Ms. Singleton, $425,000 and Mr. Clancey, $375,000.
The Employment Agreements contain a covenant not to compete with the Company, concerning its business, non-solicitation of employees and customers during the term of the agreement and for the twelve-month period immediately following termination with the Company; provided, however, that the period is reduced to a six-month period if the Company terminates the employee without cause or the employee resigns for Good Reason following a Change in Control (each as defined below).
In accordance with the terms of the Employment Agreements, if either Ms. Singleton or Mr. Clancey is terminated without cause or either Ms. Singleton or Mr. Clancey terminates his or her respective employment for Good Reason (as defined below) in the absence of a Change in Control involving the Company, then the Company is required to (i) make a lump sum payment equal to two (2) times the employees annual base salary in effect at the time of such termination plus an amount equal to the employees bonus target for the calendar year immediately preceding the calendar year in which termination of employment occurs (in no event will the bonus paid exceed one (1) years annual base salary for the employee), (ii) accelerate the vesting of all options and restricted stock awards so that all unvested options and restricted stock awards shall become immediately vested and exercisable, and (iii) continue employees healthcare, life insurance and disability coverage for a period of two years following such termination.
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Good Reason generally means the assignment of any duties inconsistent with his or her position, authority, duties or responsibilities, a change in location of employment or requirement to travel, other actions involving a material diminution in position, authority, duties or responsibilities, a material reduction in compensation and/or benefits or Company non-compliance with material provisions of the agreement. A Change in Control includes the following events: (1) any person, other than the Company or an employee benefit plan of the Company, acquiring 50% or more of the voting power of the Companys outstanding voting securities; (2) certain specified majority changes in Board composition; and (3) stockholder approval of specified mergers, business combinations, reorganizations or plans of liquidation.
If either Ms. Singleton or Mr. Clancey is terminated without cause or if either of these officers terminates his or her employment for Good Reason during the term of the Employment Agreement after a Change in Control, then as to the affected officer, the Company is required to (i) make a lump sum payment equal to two (2) times the employees annual base salary in effect at the time of such termination plus an amount equal to the employees bonus target for the calendar year immediately preceding the calendar year in which termination of employment occurs (in no event will the bonus paid exceed one (1) years annual base salary for the employee), (ii) accelerate the vesting of all options and restricted stock awards so that all unvested options and restricted stock awards shall become immediately vested and exercisable, and (iii) continue employees healthcare, life insurance and disability coverage for a period of two years following such termination.
Change in Control Agreement for Ms. Ranzal-Knowles: On September 15, 2010, the Company entered into a severance agreement with Ms. Ranzal-Knowles (the Original Knowles Severance Agreement) under which the Company would be obligated to pay, in certain circumstances, (i) severance pay for a period of six months of her annual base salary then in effect, together with six months continued coverage under the Companys medical and dental plans, (ii) a lump sum payment in an amount equal to one-half of the annual performance bonus paid by the Company during the preceding fiscal year and (iii) full vesting of all stock option grants in the event Ms. Ranzal-Knowles employment were terminated by the Company without cause within one year following a change in control of the Company.
On December 4, 2013, the Company entered into a restated severance agreement with Ms. Ranzal-Knowles (the Restated Knowles Severance Agreement), which provided for the modification of the payment provisions associated with amounts due to Ms. Ranzal-Knowles under the provisions of the Original Knowles Severance Agreement in the event she is deemed to be a specified employee, as defined in the Treasury Regulations.
Under the Restated Knowles Severance Agreement, cause is defined as (1) the employees material breach of any provision of the Companys Confidentiality and Non-Disclosure Agreement, (2) following notice and an opportunity to be heard on the subject, a determination that the employee has willfully failed and refused to comply with the material and reasonable directives of the Company or breached her fiduciary duties to the Company, (3) employees failure to meet written performance standards established by the President and Chief Executive Officer of the Company from time to time which the employee has failed to cure within 90 days after receipt of written notice of nonperformance from the Company, (4) the employees gross negligence or willful or intentional misconduct, or (5) the conviction of, or the entering of a guilty plea or plea of no contest with respect to, a felony with respect to the employee, or any other criminal activity which materially affects the employees ability to perform her duties or materially harms the reputation of the Company.
Change in Control Agreement for Mr. Oakes: On July 21, 2008, the Company entered into a severance agreement with Mr. Oakes (the Original Oakes Severance Agreement) under which the Company would be obligated to pay Mr. Oakes, in certain circumstances, his annual base pay then in effect, for a period of six months, together with six months of continued coverage under the Companys medical and dental plans, in the event his employment were terminated by the Company without cause within one year following a Change in Control of the Company.
On December 4, 2013, the Company entered into a restated severance agreement with Mr. Oakes (the Restated Oakes Severance Agreement), which provided for the modification of the payment provisions
43
associated with amounts due to Mr. Oakes under the provisions of the Original Oakes Severance Agreement in the event he is deemed to be a specified employee, as defined in the Treasury Regulations.
Under the Restated Oakes Severance Agreement, cause is defined as (1) the employees material breach of any provision of the Companys Confidentiality and Non-Disclosure Agreement, (2) following notice and an opportunity to be heard on the subject, a determination that the employee has willfully failed and refused to comply with the material and reasonable directives of the Company or breached his fiduciary duties to the Company, (3) employees failure to meet written performance standards established by the President and Chief Executive Officer of the Company from time to time which the employee has failed to cure within 90 days after receipt of written notice of nonperformance from the Company, (4) the employees gross negligence or willful or intentional misconduct, or (5) the conviction of, or the entering of a guilty plea or plea of no contest with respect to, a felony with respect to the employee, or any other criminal activity which materially affects the employees ability to perform his duties or materially harms the reputation of the Company.
Potential Termination Payments and Equity Awards
The Employment Agreements for certain of our Named Executive Officers, as described above, generally provide for cash payment in the event that their employment with the Company is terminated in certain circumstances by the Company without cause or by such Named Executive Officer for Good Reason (1) outside of a Change in Control and (2) in connection with a Change in Control. Similarly, the severance agreements for Ms. Ranzal-Knowles and Mr. Oakes provides for cash payment in event his or her employment with the Company is terminated without cause or in connection with a Change in Control. The potential payouts each Named Executive Officer may be eligible to receive in either instance under their respective employment agreements is calculated based upon the measurement criteria described above.
If the Named Executive Officers covered by employment agreements or severance agreements had their employment terminated as of December 31, 2015, the Named Executive Officers would have been eligible to receive payments, depending upon whether the termination was for Good Reason or based upon a Change in Control, as set forth in the following table.
The following table sets forth information concerning termination payouts for Named Executive Officers as of December 31, 2015. These disclosed amounts are estimates only and do not necessarily reflect the actual amounts that would be paid to the Named Executive Officers, which would only be known at the time that they become eligible for payment and would only be payable if the events set forth in the table below occur.
Potential Termination Payments | ||||||||||||||||||||||||||||||||
Without Cause or for Good Reason (2) |
Change of Control | |||||||||||||||||||||||||||||||
Termination (3) | Other | Total | ||||||||||||||||||||||||||||||
Name |
Salary and Bonus |
(4) Benefits |
(5) Option Award Acceleration |
Total | Salary and Bonus |
(4) Benefits |
(5) Option Award Acceleration |
Total | ||||||||||||||||||||||||
Shirley Singleton (1) |
$ | 1,350,000 | $ | 17,702 | $ | 500,605 | $ | 1,868,307 | $ | 1,350,000 | $ | 17,702 | $ | 500,605 | $ | 1,868,307 | ||||||||||||||||
David Clancey (1) |
1,200,000 | 46,571 | 500,605 | 1,747,176 | 1,200,000 | 46,571 | 500,605 | 1,747,176 | ||||||||||||||||||||||||
Robin Ranzal-Knowles |
| | | | 333,769 | 11,229 | 308,862 | 653,860 | ||||||||||||||||||||||||
Timothy R. Oakes |
| | | | 162,500 | 11,138 | 371,674 | 545,312 | ||||||||||||||||||||||||
Kristin Zaepfel |
| | | | | | 151,513 | 151,513 |
(1) | Potential termination payments for Ms. Singleton and Mr. Clancey as of December 31, 2015 are calculated in connection with the terms and provision of the Employment Agreements. |
(2) | Represents circumstances involving termination Without Cause or for Good Reason outside of any Change in Control. |
(3) | Represents circumstances involving termination Without Cause or for Good Reason in connection with a Change in Control. |
44
(4) | Consists of health, dental and life insurance coverage for a period of twenty-four months, as provided for under Ms. Singletons and Mr. Clanceys Employment Agreement and for a period of six months under Ms. Ranzal-Knowles and Mr. Oakes respective change in control agreements. The reported value is based upon the type of insurance coverage we carried for each Named Executive Officer as of December 31, 2015 and is valued at the premiums in effect on December 31, 2015. |
(5) | Certain unvested outstanding equity awards contain acceleration provisions, and assuming the applicability and operation of such provisions as of December 31, 2015, the Named Executive Officer could have realized the following values from acceleration (based on the closing price of $8.01 on December 31, 2015 over any applicable exercise price or par value payment obligation for such accelerated awards). |
45
ITEM 2ADVISORY VOTE TO APPROVE NAMED EXECUTIVE OFFICER COMPENSATION
The Dodd-Frank Wall Street Reform and Consumer Protection Act of 2010 (the Dodd-Frank Act) enables our stockholders to vote to approve, on an advisory (nonbinding) basis, the compensation of our Named Executive Officers as disclosed in this proxy statement in accordance with the SECs rules.
As described in detail under the heading Compensation Discussion and Analysis, our executive compensation programs are designed to help us attract and retain superior executive talent, while providing competitive and differentiated levels of pay based on corporate and individual performance that reinforce the alignment of the interests of the members of our executive management team with those of our stockholders. Please read Compensation Discussion and Analysis and Compensation of Named Executive Officers for additional details about our executive compensation programs, including information about the fiscal year 2015 compensation of our Named Executive Officers.
We are asking our stockholders to indicate their support for our named executive officer compensation as described in this proxy statement. This proposal, commonly known as a say-on-pay proposal, gives you as a stockholder the opportunity to express your views on our Named Executive Officers compensation. This vote is not intended to address any specific element of our compensation programs, but rather to address our overall approach to the compensation of our Named Executive Officers described in this proxy statement. To that end we will ask our stockholders to vote FOR the following resolution at the Annual Meeting:
RESOLVED, that the Companys stockholders approve, on an advisory basis, the compensation of the Named Executive Officers, as disclosed in the Companys proxy statement for the 2016 Annual Meeting of Stockholders pursuant to the compensation disclosure rules of the Securities and Exchange Commission, including the Compensation Discussion and Analysis, the compensation tables and the related disclosure.
The affirmative vote of a majority of the votes cast on the proposal is required to approve the executive compensation as disclosed in this proxy statement. Abstentions and broker non-votes are included in the number of shares present or represented for purposes of a quorum, but are not considered as shares voting or as votes cast with respect to any matter presented at the Annual Meeting. As a result, abstentions and broker non-votes will not have any effect on the proposal to approve executive compensation as disclosed in this proxy statement.
Because your vote is advisory, it will not be binding upon the Company, the Compensation Committee or our Board. However, our Compensation Committee and our Board value the opinions of our stockholders and to the extent there is any significant vote against our compensation practices for our Named Executive Officers as disclosed in this proxy statement, we will consider our stockholders concerns and the Compensation Committee will evaluate whether any actions are necessary to address those concerns when considering future executive compensation arrangements.
We submitted our named executive officer compensation to an advisory vote of our stockholders at our 2015 Annual Meeting of Stockholders, and it received the support of 90% of the total votes cast on the proposal. In accordance with the stockholder voting results from our 2011 Annual Meeting of Stockholders, our Board of Directors has determined that stockholder advisory votes on named executive officer compensation will occur every year. The next stockholder advisory vote on the frequency of the advisory vote on executive compensation will be held at our 2017 Annual Meeting of Stockholders.
Our Board of Directors recommends that you vote FOR the approval of this resolution.
46
The Audit Committee of the Board of Directors is responsible for assisting the Board of Directors in its oversight of the integrity of the Companys consolidated financial statements, the qualifications and independence of the Companys independent registered public accounting firm (which is also referred to in this document as the independent auditors), and the Companys internal financial and accounting controls. The Audit Committee has the sole authority and responsibility to select, evaluate and replace the Companys independent registered public accounting firm. Management is responsible for the financial reporting process, including the system of internal controls, and for the preparation of consolidated financial statements in accordance with generally accepted accounting principles. The Companys independent auditors are responsible for auditing those financial statements and expressing an opinion as to their conformity with generally accepted accounting principles. The Audit Committees responsibility is to oversee and review these processes. The Audit Committee is not, however, professionally engaged in the practice of accounting or auditing and does not provide any expert or other special assurance as to such financial statements concerning compliance with laws, regulations or generally accepted accounting principles or as to auditor independence. The Audit Committee relies, without independent verification, on the information provided to it and on the representations made by management and the independent auditors.
The Audit Committee met seven times during 2015. The meetings were designed, among other things, to facilitate and encourage communication among the Audit Committee, management and the Companys independent auditors. The Audit Committee discussed with the independent auditors the overall scope and plans for its audits. The Audit Committee regularly met privately with the independent auditors, who have unrestricted access to the Audit Committee.
The Audit Committee has reviewed the audited consolidated financial statements of the Company for the fiscal year ended December 31, 2015 and has discussed them with both management and the independent auditors. The Audit Committee also discussed with management and the independent auditors the process used to support certifications by the Companys Chief Executive Officer and Chief Financial Officer that are required by the Securities and Exchange Commission and the Sarbanes-Oxley Act of 2002 to accompany the Companys periodic filings with the Securities and Exchange Commission.
The Audit Committee has also discussed with the independent registered public accounting firm the matters required to be discussed by Auditing Standard No. 16, Communications with Audit Committees, as currently in effect and as adopted by the Public Company Accounting Oversight Board (PCAOB). The Audit Committee has received the written disclosures and the letter from the independent auditors required by applicable requirements of the PCAOB regarding the independent auditors communications with the Audit Committee concerning independence, and the Audit Committee has discussed with the independent auditors its independence from the Company. When considering the auditors independence, the Audit Committee considered whether their provision of services to the Company, beyond those rendered in connection with their audit of the Companys consolidated financial statements and review of the Companys Quarterly Reports on Form 10-Q and Annual Report on Form 10-K, were compatible with maintaining their independence. The Audit Committee also reviewed, among other things, the audit and non-audit services performed by the independent auditors, and approved the amount of fees paid for such services.
Based on the reviews and discussions described above, and subject to the limitations on the Audit Committees role and responsibilities referred to above and in the Audit Committee charter, the Audit Committee concluded that it would be reasonable to recommend, and on that basis did recommend, to the Board of Directors that the audited consolidated financial statements be included in the Companys Annual Report on Form 10-K for the fiscal year ended December 31, 2015.
The Audit Committee:
Nancy L. Leaming, Chairman
Paul E. Flynn
Wayne Wilson
47
ITEM 3RATIFICATION OF THE AUDITOR APPOINTMENT
The Audit Committee of the Board of Directors has selected BDO USA, LLP (BDO) as our independent registered public accounting firm for the fiscal year ending December 31, 2016 and has further directed that management submit the selection of our accountants for ratification by our stockholders at the Annual Meeting. BDO has served as the Companys independent registered public accounting firm since the Companys fiscal year ended December 31, 2011.
Before selecting BDO, the Audit Committee carefully considered the qualifications of BDO as independent auditors. This included a review of the qualifications of the engagement team, the quality control procedures the firm has established, and any issues raised by the most recent quality control review of the firm, as well as its reputation for integrity and competence in the fields of accounting and auditing. The Audit Committees review also included matters required to be considered under the SECs rules on auditor independence, including the nature and extent of non-audit services.
We expect representatives of BDO to be present at the Annual Meeting with the opportunity to make a statement if they desire to do so and to be available to respond to appropriate questions.
Selection of our Companys independent registered public accounting firm is not required by our Bylaws or otherwise to be submitted to a vote of the stockholders of our Company for ratification. In addition, the Sarbanes-Oxley Act of 2002 requires the Audit Committee of our Board of Directors to be directly responsible for the appointment, compensation and oversight of the audit work of our independent auditors. If our stockholders fail to ratify the selection, the Audit Committee will reconsider whether to retain BDO, and may retain that firm or another without re-submitting the matter to our stockholders. Even if the selection is ratified, the Audit Committee in its discretion may direct the appointment of a different independent registered public accounting firm at any time during the year if it determines that such a change would be in the best interests of our Company and its stockholders.
The affirmative vote of a majority of the votes cast on the ratification of the appointment of BDO as the Companys independent registered public accounting firm at our Annual Meeting is required to ratify the appointment of BDO. Abstentions and broker non-votes are included in the number of shares present or represented for purposes of quorum, but are not considered as shares voting or as votes cast with respect to any matter presented at the Annual Meeting. As a result, abstentions and broker non-votes will not have any effect on the proposal to ratify the appointment of BDO. If the stockholders do not ratify the selection of BDO, the Audit Committee will review the Companys relationship with BDO and take such action as it deems appropriate, which may include continuing to retain BDO as the Companys independent registered public accounting firm.
Our Board of Directors unanimously recommends that you vote FOR the ratification of the appointment of BDO USA, LLP.
48
Audit Fees and Non-Audit Services
The following table sets forth the aggregate fees billed by BDO for professional services rendered during the fiscal years ended December 31, 2015 and 2014:
2015 | 2014 | |||||||
Types of Fees |
||||||||
Audit Fees |
$ | 558,500 | $ | 470,000 | ||||
Tax Fees |
78,697 | 95,443 | ||||||
|
|
|
|
|||||
Total Fees |
$ | 637,197 | $ | 565,443 | ||||
|
|
|
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In the table above, Audit Fees are fees our Company paid to BDO for professional services rendered connection with the audit of the Companys consolidated financial statements and the operating effectiveness of internal control over financial reporting included in the Companys Annual Report on Form 10-K, the review of financial statements included in our Quarterly Reports on Form 10-Q filed with the SEC, or for services that are normally provided by the auditors in connection with statutory and regulatory filings or engagements, net of out of pocket expenses; and Tax Fees are fees billed by BDO either for corporate income tax return preparation and filing services and/or individual expatriate income tax services and advice.
Policy on Audit Committee Pre-Approval of Audit and Non-Audit Services of Independent Auditor
The Audit Committee has adopted policies and procedures relating to the approval of all audit and non-audit services that are performed by our independent registered public accounting firm. This policy generally provides that we will not engage our independent registered public accounting firm to render audit or non-audit services unless the service is specifically approved in advance by the Audit Committee or the engagement is entered into pursuant to pre-approval procedures. On an ongoing basis, management communicates specific projects and categories of services for which the advance approval of the Audit Committee is requested. The Audit Committee reviews these requests and advises management if the Committee approves the engagement of the independent registered public accountants. On a periodic basis, management reports to the Audit Committee regarding the actual spending for such projects and services compared to the approved amounts.
The Audit Committee considers whether the provisions of these services is compatible with maintaining the auditors independence, and has determined such services for 2015 and 2014 were compatible.
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CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
We have entered into indemnity agreements with our directors and Named Executive Officers which provide, among other things, that we will indemnify such executive officer or director, under the circumstances and to the extent provided for therein, for expenses, damages, judgments, fines and settlements he or she may be required to pay in actions or proceedings which he or she is or may be made a party by reason of his or her position as a director, executive officer or other agent of our Company, and otherwise to the full extent permitted under Delaware law and our Companys amended and restated bylaws.
In order to identify and address concerns regarding related party transactions and their disclosures, the Company uses Director and Officer Questionnaires and its conduct and ethics policies. The Company also considers the independence of its directors. The discussion of the independence of the directors is included under Corporate GovernanceBoard and Board Committee Matters elsewhere in this proxy statement.
Director and Officer Questionnaires are distributed to executive officers and directors at the beginning of each fiscal year to identify any potential related-party transactions. Within the questionnaire, executive officers and directors are asked to describe any transaction, arrangement or relationship or any series of similar transactions, arrangements or relationships, occurring since the beginning of the prior fiscal year, in which the Company was or is to be a participant and the amount involved exceeds $120,000, and in which any of the following had or will have a direct or indirect interest: (i) the individual; (ii) any director or executive officer of the Company; (iii) a nominee for director; (iv) an immediate family member of a director or executive officer of the Company; (v) an immediate family member of a nominee for director; (vi) a security holder of more than 5% of the common stock; or (vii) an immediate family member of the security holder. Responses provided within the questionnaire are reviewed by management of the Company to determine any necessary course of action. No such transaction was entered into since January 1, 2015.
It is the policy of the Company that all employees, directors and agents maintain the highest ethical standards and comply with all applicable legal requirements when conducting Company business. Guidelines regarding conflicts of interest are detailed in the Companys Code of Conduct, which was adopted by the Board. The Companys Code of Conduct policy is available on the Companys website at www.edgewater.com. All Company employees must deal with vendors, customers and others doing business with the Company in a manner that avoids even the appearance of conflict between personal interests and those of the Company. Potential conflicts of interest may arise from any of the following:
| a direct or indirect financial interest in any business or organization that is a Company vendor or competitor, if the employee or director can influence decisions with respect to the Companys business with respect to such business or organization; and |
| serving on the board of directors of, or being employed in any capacity by, a vendor, competitor or customer of the Company. |
The Audit Committee is authorized to review all conflicts of interest involving directors and executive officers.
Relationships, including business, financial, personal, and family, may give rise to conflicts of interest or the appearance of a conflict. Employees should carefully evaluate their relationships as they relate to Company business to avoid conflict or the appearance of a conflict. To avoid conflicts of interest or the appearance of a conflict:
| An employee should not work in a position in which he or she has the authority to hire, directly supervise or attempt to influence the employment actions of an immediate family member or romantic partner. Any individual in a supervisory position should not pursue a romantic relationship with any person with whom there is a reporting relationship. |
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| Employees and directors should not have an undisclosed relationship with, or financial interest in, any business that competes or deals with the Company; provided that the ownership of less than 1% of the outstanding shares, units or other interests of any class of publicly traded securities is acceptable. |
| Employees are prohibited from directly or indirectly competing, or performing services for any person or entity in competition with, the Company. |
| Employees should comply with the policies set forth in this Code of Conduct regarding the receipt or giving of gifts, favors or entertainment. |
| A full-time employee should obtain the approval of his or her supervisor before serving as a trustee, regent, director or officer of a philanthropic, professional, national, regional or community organization, or educational institution. This policy applies where significant time spent in support of these functions may interfere with time that should be devoted to the Companys business. |
| Employees may not sell or lease equipment, materials or property to the Company without appropriate corporate authority. |
| Employees should purchase Company equipment, materials or property only on terms available to the general public. |
Any employee or director who becomes aware of a conflict is required to bring it to the attention of a supervisor, management or other appropriate personnel.
Directors are expected and required to uphold the same dedication to corporate ethics as the Companys employees.
If a conflict of interest arises involving an executive officer or director, the Board must approve a waiver to the Code of Conduct and if a director has the conflict, that director must abstain from the approval. Waivers are made on a case-by-case basis. The Board has not adopted a formal written policy with respect to waiving conflict of interests or approving related party transactions. In making this determination, the Board considered the infrequency in occurrence of these transactions. Any waivers to the Code of Conduct granted to an executive officer or director shall be disclosed by the Company on its website at www.edgewater.com.
The Board is not aware of any other matter to be presented for action at the Annual Meeting. If any other matter requiring a vote of stockholders should arise, then the proxies (or their substitutes) will vote in accordance with their best judgment.
ADVANCE NOTICE PROCEDURES AND STOCKHOLDER PROPOSALS
Nominations of persons for election to the Board and the proposal of business to be considered by the stockholders may be made at an annual meeting of stockholders (1) by or at the direction of the Board pursuant to a resolution adopted by a majority of the total number of directors which the Company at the time would have if there were no vacancies or (2) by any stockholder of the Company who is entitled to vote at the meeting with respect to the election of directors or the business to be proposed by such stockholder, as the case may be, who complies with the notice procedures set forth below and who is a stockholder of record at the time such notice is delivered to the secretary of the Company as provided below.
For nominations or other business to be properly brought before an annual meeting by a stockholder pursuant to clause (2) of the preceding paragraph, the stockholder must have given timely notice thereof in
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writing to the secretary of the Company and such business must be a proper subject for stockholder action under the Delaware General Corporation Law. To be timely, a stockholders notice shall be delivered to the secretary of the Company at the principal executive office of the Company not less than sixty days nor more than ninety days prior to the first anniversary of the preceding years annual meeting; provided, however, that in the event that the date of the annual meeting is advanced by more than 30 days, or delayed by more than 30 days, from such anniversary date, notice by the stockholder to be timely must be so delivered not earlier than the ninetieth day prior to such annual meeting and not later than either the close of business on the tenth day following the earlier of (1) the day on which notice of the date of such meeting was mailed or (2) the day on which public announcement of the date of such meeting is first made. Such stockholders notice shall set forth (x) as to each person whom the stockholder proposes to nominate for election or reelection as a director all information relating to such person that is required to be disclosed in solicitations of proxies for election of directors, or is otherwise required, in each case pursuant to Regulation 14A under the Exchange Act, including such persons written consent to being named in the proxy statement as a nominee and to serving as a director if elected; (y) as to any other business that the stockholder proposes to bring before the meeting, a brief description of the business desired to be brought before the meeting, the reasons for conducting such business at the meeting and any material interest in such business of such stockholder and the beneficial owner, if any, on whose behalf the proposal is made; and (z) as to the stockholder giving the notice and the beneficial owner, if any, on whose behalf the nomination or proposal is made (A) the name and address of such stockholder, as they appear on the Companys books, and of such beneficial owner and (B) the class and number of shares of the Company which are owned beneficially and of record by such stockholder and such beneficial owner.
Notwithstanding anything in the second sentence of the preceding paragraph to the contrary, in the event that the number of directors to be elected to the Board is increased and there is no public announcement naming all of the nominees for director or specifying the size of the increased Board made by the Company at least eighty days prior to the first anniversary of the preceding years annual meeting, a stockholders notice required by the preceding paragraph shall also be considered timely, but only with respect to nominees for any new positions created by such increase, if it shall be delivered to the secretary of the Company at the principal executive offices of the Company not later than the close of business on the tenth day following the day on which such public announcement is first made by the Company.
These requirements are separate and distinct from the SECs requirements that a stockholder must meet in order to have a stockholder proposal included in the Companys proxy statement pursuant to Rule 14a-8 under the Exchange Act.
Stockholder Proposals For 2017 Annual Meeting of Stockholders
To be considered for presentation at our 2017 Annual Meeting of Stockholders, inclusion in the proxy statement and on the proxy card, a stockholder proposal must be received at our offices no later than December 26, 2016. For stockholder proposals or other business matters that may be raised at the 2017 Annual Meeting of Stockholders, but not included in the proxy statement or on the proxy card that are submitted outside the proposal process identified in the preceding sentence, if we do not receive notice of any such matter that a stockholder wishes to raise at the 2017 Annual Meeting of Stockholders during the period commencing March 17, 2017 and ending April 16, 2017, then no business matters, other than those included in the notice of Annual Meeting for the 2017 Annual Meeting of Stockholders, may properly come before the 2017 Annual Meeting of Stockholders. All proposals and notifications for the 2017 Annual Meeting of Stockholders should be addressed in writing to the attention of the Corporate Secretary, Edgewater Technology, Inc., 200 Harvard Mill Square, Suite 210, Wakefield, Massachusetts 01880 and should satisfy the particular requirements of our Amended and Restated Bylaws.
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Our 2015 Annual Report on Form 10-K accompanies this proxy statement (the Form 10-K). The Form 10-K for the year ended December 31, 2015 was filed with the SEC on March 11, 2016. We will furnish, upon written request of any stockholder and the payment of an appropriate processing fee, copies of the exhibits to our Annual Report on Form 10-K. Please address all such requests to Edgewater Technology, Inc., 200 Harvard Mill Square, Suite 210, Wakefield, Massachusetts 01880, Attention: Corporate Secretary.
Householding of Annual Meeting Materials
Some banks, brokers and other nominee record holders may be participating in the practice of householding proxy statements, annual reports and notices of Internet availability of proxy materials. This means that only one copy of such materials may have been sent to multiple stockholders in your household. We will promptly deliver a separate copy of any such document to you if you write or call us at the following address or telephone number: Edgewater Technology, Inc., 200 Harvard Mill Square, Suite 210, Wakefield, MA 01880, Attention: Timothy R. Oakes, Corporate Secretary, (781) 246-3343, or you can request a copy of any such document by visiting the 2016 Annual Meeting page of our Internet website at www.envisionreports.com/EDGW (for registered stockholders) or www.edocumentview.com/EDGW (for beneficial stockholders). If you want to receive separate copies of the annual report, proxy statement or notice of Internet availability of proxy materials in the future, or if you are receiving multiple copies and would like to receive only one copy for your household, you should contact your bank, broker or other nominee record holder, or you may contact us at the above address and telephone number.
YOUR VOTE IS IMPORTANT
PLEASE SIGN, DATE AND RETURN YOUR PROXY CARD
IN THE ENVELOPE PROVIDED OR VOTE BY TELEPHONE
OR VOTE THROUGH THE INTERNET AS SOON AS POSSIBLE
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Electronic Voting Instructions | ||||||||
You can vote by Internet or telephone! Available 24 hours a day, 7 days a week! | ||||||||
Instead of voting in person at the Annual Meeting or mailing your proxy, you may choose one of the two voting methods outlined below to vote your proxy. | ||||||||
VALIDATION DETAILS ARE LOCATED BELOW IN THE TITLE BAR.
Proxies submitted by the Internet or telephone must be received by 1:00 a.m., Eastern Time, on June 15, 2016. | ||||||||
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Vote by Internet | |||||||
Go to www.envisionreports.com/EDGW | ||||||||
Or scan the QR code with your smartphone | ||||||||
Follow the steps outlined on the secure website | ||||||||
Vote by telephone | ||||||||
Call toll free 1-800-652-VOTE (8683) within the USA, US territories & Canada on a touch tone telephone
Follow the instructions provided by the recorded message | ||||||||
Using a black ink pen, mark your votes with an X as shown in this example. Please do not write outside the designated areas. | x | |||||||
q IF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE, FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE. q
A | Proposals The Board of Directors recommends a vote FOR all nominees and FOR Proposals 2 and 3. |
1. Election of Directors: |
For | Withhold | For | Withhold | For | Withhold | + | |||||||||||||||
01 - Stephen Bova |
¨ |
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02 - Paul E. Flynn |
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03 - Paul Guzzi |
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04 - Nancy L. Leaming |
¨ |
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05 - Michael R. Loeb |
¨ |
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06 - Shirley Singleton |
¨ |
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07 - Timothy Whelan |
¨ |
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08 - Wayne Wilson |
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For | Against | Abstain | For | Against | Abstain | |||||||||||
2. Say on Pay - An advisory vote to approve named executive officer compensation. |
¨ |
¨ |
¨ |
3. Ratify the appointment of BDO USA, LLP as independent registered public accounting firm of the Company. |
¨ |
¨ |
¨ | |||||||||
4. In their discretion, the Board may vote upon any other matters which may properly come before the meeting or any adjournment thereof. |
B | Non-Voting Items |
Change of Address Please print new address below. |
C | Authorized Signatures This section must be completed for your vote to be counted. Date and Sign Below |
Please sign exactly as name(s) appears hereon. Joint owners should each sign. When signing as attorney, executor, administrator, corporate officer, trustee, guardian, or custodian, please give full title.
Date (mm/dd/yyyy) Please print date below. | Signature 1 Please keep signature within the box. | Signature 2 Please keep signature within the box. |
/ / |
2016 Annual Meeting Admission Ticket
2016 Annual Meeting of
Edgewater Technology, Inc. Stockholders
June 15, 2016, 10:00 AM, Eastern Time
Edgewater Technology, Inc.
200 Harvard Mill Square, Suite 210, Wakefield, Massachusetts 01880
Upon arrival, please present this admission ticket
and photo identification at the registration desk.
q IF YOU HAVE NOT VOTED VIA THE INTERNET OR TELEPHONE, FOLD ALONG THE PERFORATION, DETACH AND RETURN THE BOTTOM PORTION IN THE ENCLOSED ENVELOPE. q
Proxy Edgewater Technology, Inc.
Notice of 2016 Annual Meeting of Stockholders
Edgewater Technology, Inc.
200 Harvard Mill Square, Suite 210, Wakefield, Massachusetts 01880
Proxy Solicited on behalf of the Board of Directors for the Annual Meeting of Stockholders on June 15, 2016
KNOW ALL MEN BY THESE PRESENTS that I, the undersigned stockholder of Edgewater Technology, Inc., a Delaware corporation (the Company), do hereby nominate, constitute, and appoint Shirley Singleton, Timothy Oakes and David Clancey, or any one or more of them, my true and lawful attorney(s) with full power of substitution for me and in my name, place and stead, to vote all of the Common Stock, par value $.01 per share, of the Company, standing in my name on its books on April 18, 2016 at the Annual Meeting of its Stockholders to be held on June 15, 2016 at Edgewater Technology, Inc. 200 Harvard Mill Square, Suite 210, Wakefield, Massachusetts 01880 at 10:00 a.m., Eastern Time, and at any and all adjournments thereof.
Shares represented by this proxy will be voted by the stockholder. If no such directions are indicated, the Proxies will have authority to vote FOR all nominees and FOR Proposals 2 and 3.
In their discretion, the Proxies are authorized to vote upon such other business as may properly come before the meeting.
Please mark, sign, date and return this proxy card promptly using the enclosed self-addressed, postage prepaid envelope.
(Items to be voted appear on reverse side.)
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