Organization and Summary of Significant Accounting Policies
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Jan. 28, 2012
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Organization and Summary of Significant Accounting Policies |
NOTE 1. Organization and Summary of Significant Accounting
Policies
Organization and Business Activities We
are a mall and web-based specialty retailer of apparel,
accessories, music and gift items for young men and women whose
lifestyles reflect a passion for music, fashion and pop
culture. We operate under two concepts: Hot Topic and
Torrid. Music is the overriding inspiration at Hot Topic
and Torrid is focused on providing the best in fashion to young
plus-size women. We generate revenues primarily through
our retail stores in the United States of America, Puerto Rico and
Canada, and online through our websites. We were
incorporated in California in 1988. We currently have one
reportable segment given the similarities of the economic
characteristics among the Hot Topic and Torrid
concepts. During the second quarter of fiscal 2011, the
operations of ShockHound, our online digital music website launched
in fiscal 2008, were discontinued. Refer to “NOTE
2 – Recent Business Events” contained in these
consolidated financial statements and notes for more information
concerning the discontinuation of ShockHound’s
operations.
Principles of Consolidation Our consolidated financial
statements are prepared in accordance with accounting principles
generally accepted in the United States. The
consolidated financial statements include the accounts of Hot
Topic, Inc. and our wholly-owned subsidiaries. All
significant intercompany transactions and balances have been
eliminated in consolidation.
Fiscal Year Our fiscal year ends on the
Saturday nearest to January 31. References to
fiscal 2012 refer to the 53-week period ending February 2,
2013. References to fiscal 2011, 2010, 2009, 2008 and
2007 refer to the 52-week periods ended January 28, 2012, January
29, 2011, January 30, 2010, January 31, 2009 and February 2,
2008.
Use of Estimates We are required to make certain
estimates and assumptions in order to prepare consolidated
financial statements in conformity with generally accepted
accounting principles. Such estimates and assumptions
affect the reported amounts of assets, liabilities, revenues and
expenses and disclosure of contingent assets and liabilities in the
financial statements and accompanying notes. Our most
significant estimates relate to the valuation of inventory
balances, the valuation of our auction rate securities, the
determination of sales returns, the assessment of expected cash
flows used in evaluating long-lived assets for impairment, the
determination of gift card breakage and estimates related to
certain strategic business changes made during the
year. The estimation process required to prepare our
consolidated financial statements requires assumptions to be made
about future events and conditions, and as such, is inherently
subjective and uncertain. Our actual results could
differ materially from those estimates.
Cash and Cash Equivalents We consider all highly liquid
investments with maturities of less than three months when
purchased to be cash equivalents. All credit and debit
card transactions that process in less than seven days are
classified as cash and cash equivalents. The amounts due
from third party financial institutions for these transactions
classified as cash totaled $2.9 million and $3.0 million
as of the
end of fiscal 2011 and 2010, respectively. Cash
used primarily for working capital purposes is maintained
with various major financial institutions in amounts which are in
excess of the Federal Deposit Insurance Corporation, or FDIC,
insurance limits. We are potentially exposed to a
concentration of credit risk when cash deposits in banks are in
excess of FDIC limits. Excess cash and cash
equivalents, which represent the majority of our cash and cash
equivalents balance, are held primarily in diversified money market
funds.
Fair Value of Financial Instruments We consider
carrying amounts of cash and cash equivalents, receivables and
accounts payable to approximate fair value because of the short
maturity of these financial instruments.
Short-Term and Long-Term Investments Our short-term
investments consist of highly-rated interest-bearing municipal
bonds that have maturities that are less than one year and are
accounted for as available for sale. As of the end of
fiscal 2011, short-term investments consisted of municipal bonds of
$16.5 million. As of the end of fiscal 2010, short-term
investments consisted of $5.0 million of certificates of deposit
that were guaranteed by the Federal Deposit Insurance Corporation,
classified as held to maturity and had maturities that were less
than one year, and municipal bonds of $20.2
million. Refer to “NOTE 7 – Fair Value
Measurements” contained in these consolidated
financial statements and notes for further discussion
on how we determined the fair value of our short-term
investments. The associated unrealized net losses and
gains in fiscal 2011 and 2010, respectively, were immaterial and
have been recorded in accumulated other comprehensive loss, or OCL,
reflected in the shareholders’ equity section of the
consolidated balance sheet.
As of the end of fiscal 2011, our long-term investments were
comprised of auction rate securities. As of the end of fiscal
2010, our long-term investments were comprised of auction rate
securities and highly-rated interest-bearing municipal bonds that
had maturities that were more than one year and were accounted for
as available for sale. As of the end of fiscal 2010, the fair
value of our long-term municipal bonds was $0.5 million
and the
associated unrealized losses were immaterial and recorded in OCL
reflected in the shareholders’ equity section of the
consolidated balance sheet.
Our auction rate securities are AAA/A3-rated debt instruments with
maturities of 26 years. They are accounted for as
available for sale and backed by pools of student loans guaranteed
by the U.S. Department of Education. Their interest
rates are reset through an auction process, most commonly at
intervals of approximately 4 weeks. This same auction
process is designed to provide a means by which these securities
can be sold and prior to 2008 had provided a liquid market for
them. There continues to be uncertainty in the global
credit and capital markets, which has resulted in the failure of
auctions representing the auction rate securities we hold as the
amount of securities submitted for sale in those auctions exceed
the amount of bids. While we have continued to earn and
receive interest on our auction rate securities through the date of
this report, we concluded that their estimated fair value no longer
approximates par value. Due to the lack of availability
of observable market quotes on our auction rate securities, the
fair market value of these securities has been based on a valuation
model using current assumptions. Refer to “NOTE 7
– Fair Value Measurements” contained in these
consolidated financial statements and notes for further discussion
on how we determined the fair value of our investment in auction
rate securities.
As of the end of fiscal 2011 and 2010, the fair value of our
auction rate securities was $1.7 million and $2.5 million,
respectively. The $0.8 million decline in fair value
from the beginning of the fiscal year represents a $0.1 million,
$0.7 million and a $50,000 redemption of certain auction rate
securities at par during the first, second and third quarters of
fiscal 2011, respectively, as well as a decrease in fair value of
the remaining auction rate securities of $50,000. The
decrease is offset by the recovery in fair value of $0.1 million
which was previously temporarily impaired. The fair
value of our remaining auction rate securities as of the end of
fiscal 2011 reflects a cumulative decline of $0.4 million from the
par value. This cumulative $0.4 million decline ($0.2
million net of tax) is deemed temporary as we have the ability to
hold these securities and we do not have the intent to sell them
below par value. Furthermore, it is not likely that we
will be required to sell the securities before the recovery of
their amortized cost basis. If uncertainties in the
credit and capital markets continue, we may incur additional
losses, some of which may be other-than-temporary, which could
negatively affect our financial condition or results of
operations. In addition, in the event that we decide to
sell these securities and it becomes likely that we will be
required to sell the securities before the recovery of their
amortized cost basis, we may be required to recognize impairment
charges against income. We have classified all auction
rate securities as non-current assets on our consolidated balance
sheet, as we do not expect them to successfully auction and recover
their full or par value within the next 12
months.
In
fiscal 2011 and 2010, we recorded unrealized gains of $0.1 million
($0.1 million net of tax) and $0.2 million ($0.1 million net of
tax), respectively, for our auction rate securities in accumulated
OCL reflected in the shareholders’ equity section of the
consolidated balance sheet. The $0.1 million unrealized
gain in fiscal 2011 primarily represents a $149,000 recovery in
fair value which was previously temporarily impaired, offset by a
$52,000 decrease in fair value of the remaining auction rate
securities.
Accumulated
OCL is comprised of unrealized gains and losses from short-term and
long-term investments, net of all related taxes, as well as foreign
currency translation adjustments and are reflected in the
shareholders’ equity section of the consolidated financial
statements.
Inventories Inventories are valued
at the lower of average cost or market, on a weighted average cost
basis, using the retail method. Under the retail method,
inventory is stated at its current retail selling value and then is
converted to a cost basis by applying an average cost factor that
represents the average cost-to-retail ratio based on beginning
inventory and the purchase activity for the
month. Throughout the year, we review our inventory
levels in order to identify slow-moving merchandise and use
permanent markdowns to sell through selected
merchandise. We record a charge to cost of goods sold
for permanent markdowns. Inherent in the retail method
are certain significant management judgments and estimates
including initial merchandise markup, future sales, markdowns and
shrinkage, which significantly impact the ending inventory
valuation at cost and the resulting gross margins. To
the extent our estimated markdowns at period-end prove to be
insufficient, additional future markdowns will need to be
recorded. Physical inventories are conducted during the
year to determine actual inventory on hand and
shrinkage. We accrue our estimated inventory shrinkage
for the period between the last physical count and current balance
sheet date. Thus, the difference between actual and
estimated shrink amounts may cause fluctuations in quarterly
results, but not for the full fiscal year
results.
Property and Equipment Property and equipment are
recorded at cost less accumulated depreciation, or in the case of
capitalized leases, at the present value of future minimum lease
payments. Major renewals and improvements are
capitalized, while routine maintenance and repairs are expensed as
incurred. Application and development costs associated
with internally developed software such as salaries of employees
and payments made to third parties and consultants working on the
software development are capitalized. Subsequent
additions, modifications or upgrades to internal-use software are
capitalized only to the extent that they allow the software to
perform a task it previously did not
perform. Capitalized internal use software costs are
amortized using the straight-line method over their estimated
useful lives, generally three years. In fiscal 2011,
2010 and 2009, we amortized approximately $1.5 million, $1.8
million and $1.1 million, respectively. Additionally, as
of the end of fiscal 2011 and 2010, the net book value of
capitalized internal use software totaled approximately $2.5
million and $3.5 million, respectively.
Depreciation
expense is calculated using the straight-line method over the
estimated useful lives of the related assets (3 to 20
years).
Leasehold
improvements are amortized using the straight-line method over the
shorter of the respective lease terms or the 10 year estimated
useful life of the assets.
We
assess property and equipment for impairment whenever
events or changes in circumstances indicate that an asset’s
carrying value may not be
recoverable.
Valuation of Long-Lived Assets We assess the
impairment of long-lived assets whenever events or changes in
circumstances indicate that the carrying value may not be
recoverable. For our Hot Topic and Torrid concepts, we
group and evaluate long-lived assets for impairment at the
individual store level, which is the lowest level at which
individual cash flows can be identified. Factors we consider
important that could trigger an impairment review of our stores or
online operations include a significant underperformance relative
to expected historical or projected future operating results, a
significant change in the manner of the use of the asset or a
significant negative industry or economic trend. When we
determine that the carrying value of long-lived assets may not be
recoverable based upon the existence of one or more of the
aforementioned factors, impairment is measured based on a projected
discounted cash flow method using a discount rate determined by
management. These cash flows are calculated by netting
future estimated sales against associated merchandise costs and
other related expenses such as payroll, occupancy and
marketing. The estimated sales, net of the
aforementioned costs and expenses, used for this nonrecurring fair
value measurement is considered a Level 3 input as defined in
“NOTE 7 – Fair Value Measurements” contained in
these consolidated financial statements and notes. In
the event future store performance is lower than forecasted
results, future cash flows may be lower than expected, which could
result in future impairment charges. While we believe
recently opened stores will provide sufficient cash flow, material
changes in results could result in future impairment
charges.
In fiscal 2011, 2010 and 2009, we recorded store impairment charges
of $2.4 million (of which $0.9 million related to the cost
reduction plan described in “NOTE 2 – Recent Business
Events” contained in these consolidated financial
statements and notes), $3.1 million (of which
$1.2 million related to the cost reduction plan described in
“NOTE 2 – Recent Business Events”
contained in these consolidated financial statements and
notes) and
$0.9 million, respectively, which are included in selling, general
and administrative expenses in our consolidated statements of
operations. During the third quarter of fiscal 2010, we
concluded that ShockHound’s assets had become impaired due to
its slower than expected revenue growth. Revenues from
partnerships entered into in the earlier part of fiscal 2010, as
well as other revenues, did not build as much as we had
anticipated. In the third quarter of fiscal 2010, we
recorded an impairment charge of $3.0 million to selling, general
and administrative expenses in our consolidated statements of
operations. We did not record an impairment charge for
ShockHound in fiscal 2011 or 2009.
Self-Insurance We are self-insured
for certain losses related to medical and workers compensation
claims although we maintain stop loss coverage with third party
insurers to limit our total liability exposure. The
estimate of our self-insurance liability involves uncertainty since
we must use judgment to estimate the ultimate cost that will be
incurred to settle reported claims and unreported claims for
incidents incurred but not reported as of the balance sheet
date. When estimating our self-insurance liability, we
consider a number of factors, which include historical claim
experience and valuations provided by independent third party
actuaries. As claims develop, the actual ultimate losses
may differ from actuarial estimates. Therefore, an
analysis is performed quarterly to determine if modifications to
the accrual are required.
Revenue Recognition Revenue is generally
recognized at our retail store locations at the point at which the
customer receives and pays for the merchandise at the
register. For online sales, revenue is recognized upon
delivery to the customer. Sales are recognized net of
merchandise returns, which are reserved for based on historical
experience. As of the end of fiscal 2011, 2010 and 2009,
net merchandise returns were $22.8 million, $22.4 million and $24.0
million, respectively. Revenue from gift cards, gift
certificates and store merchandise credits is recognized at the
time of redemption. Shipping and handling revenues from
our websites are included as a component of net
sales.
We recognize estimated gift card breakage as a component of net
sales in proportion to actual gift card redemptions over the period
that remaining gift card values are redeemed. Gift card
breakage is income recognized due to the non-redemption of a
portion of gift cards sold by us for which liability was recorded
in prior periods. While customer redemption patterns
result in estimated gift card breakage, which approximates 5 to 6%,
changes in our customers’ behavior could impact the amount
that ultimately is unused and could affect the amount recognized as
a component of net sales. In fiscal 2011, 2010 and 2009, we
recognized $0.9 million, $1.1 million and $1.1 million,
respectively, as a component of sales in proportion to actual gift
card redemptions over the period that remaining gift card values
are redeemed.
Cost of Goods Sold, Including Buying, Distribution and Occupancy
Costs Cost of goods sold, including buying,
distribution and occupancy costs includes: merchandise costs;
freight; inventory shrink; payroll expenses associated with the
merchandising and distribution departments; distribution center
expenses including rent, common area maintenance charges, real
estate taxes, depreciation, utilities, supplies and maintenance;
and store expenses including rents, common area maintenance
charges, real estate taxes and depreciation.
Vendor Allowances We
receive certain allowances from our vendors primarily related to
damaged merchandise, markdowns and pricing. Allowances
received from vendors related to damaged merchandise and pricing
are reflected as a reduction of inventory in the period they are
received and allocated to cost of sales during the period in which
the items are sold. Markdown allowances received from
vendors are reflected as reductions to cost of sales in the period
they are received as these allowances are received after goods have
been sold or marked down. In fiscal 2011, 2010
and 2009, we received vendor allowances of $8.3 million, $8.5
million and $8.3 million, respectively, of which $8.3 million, $8.4
million and $8.2 million, respectively, were accounted for as a
reduction of cost of goods sold. Most of the vendor
allowances that we receive are based on on-going agreements and
negotiations with vendors. We receive vendor allowances
from substantially all of our vendors.
Selling, General and Administrative
Expenses Selling, general and administrative
expenses include: payroll expenses associated with stores; store
operating expenses; store pre-opening costs; marketing expenses;
and payroll and other expenses associated with headquarters and
administrative functions.
Store Pre-Opening Costs These are costs incurred in
connection with the opening of a new store and are expensed as
incurred.
Shipping and Handling Costs We classify shipping and
handling costs in costs of goods sold, including buying,
distribution and occupancy costs in the accompanying consolidate
statements of operations.
Rent Expense Rent
expense under our operating leases typically provides for fixed
non-contingent rent escalations. We recognize rent
expense on a straight-line basis over the non-cancelable term of
the lease, commencing when we take possession of the
property. Construction allowances are recorded as a
deferred rent liability, which we amortize as a reduction of rent
expense over the non-cancelable term of each lease. Our
leases are discussed in more detail in “NOTE 9 –
Commitments and Contingencies” contained in these
consolidated financial statements and notes.
Advertising Costs Advertising costs are expensed
the first time the event occurs or as incurred. During
fiscal 2011, 2010 and 2009, advertising expenses were $7.4 million,
$8.5 million and $7.3 million, respectively, and advertising
reimbursements from vendors for these years were
immaterial. As of the end of fiscal 2011 and 2010, the
amount of advertising costs reported as prepaid advertising was
immaterial.
Income Taxes
We account
for income taxes using the liability method. Under this
method, deferred tax assets and liabilities are determined based on
differences between financial reporting bases and tax bases of
assets and liabilities and are measured using the enacted tax rates
expected to apply to taxable income in the periods in which the
deferred tax asset or liability is expected to be realized or
settled. Deferred tax assets are reduced by valuation
allowances if we believe it is more likely than not that some
portion or the entire asset will not be
realized.
We prescribe a recognition threshold and a measurement attribute
for the financial statement recognition and measurement of tax
positions taken or expected to be taken in a tax
return. For those benefits to be recognized, a tax
position must be more likely than not to be sustained upon
examination by taxing authorities. The amount recognized
is measured as the largest amount of benefit that has a greater
than 50% likelihood of being realized upon ultimate
settlement. We include interest and penalties related to
uncertain tax positions in income tax expense.
Stock-Based Payments We account for
stock-based compensation expense by estimating the fair value of
stock options granted, except for certain stock options granted in
March 2011 that are subject to the vesting determination described
in “NOTE 3– Stock-Based Compensation” contained
in these consolidated financial statements and notes,
using the
Black-Scholes option-pricing formula and a single option award
approach. We estimated the fair value of the stock
options granted in March 2011 that are subject to the vesting
determination using a Monte Carlo simulation valuation
model. Both of the option-pricing models used require
the input of highly subjective assumptions, including the
option’s expected life, price volatility of the underlying
stock, risk free interest rate, early exercise behavior and
expected dividend rate. As stock-based compensation
expense is based on awards ultimately expected to vest, it has been
reduced for estimated forfeitures. Forfeitures are
estimated at the time of grant and revised, if necessary, in
subsequent periods if actual forfeitures differ from those
estimates. Forfeitures are estimated based on historical
experience.
(Loss) Earnings Per Share Basic earnings or loss per share
is computed by dividing net income or net loss, respectively, by
the weighted average number of common shares outstanding for the
period. Diluted earnings per share is applicable only in
periods of net income and is computed by dividing net income by the
weighted average number of common shares outstanding for the period
and potentially dilutive common stock equivalents outstanding for
the period. Periods of net loss require the diluted
computation to be the same as the basic computation.
Comprehensive (Loss) Income Comprehensive (loss)
income includes all changes in equity during a period except those
that resulted from investments by or distributions to
shareholders. Other comprehensive (loss) income refers
to revenues, expenses, gains and losses that, under generally
accepted accounting principles, are included in comprehensive
(loss) income, but excluded from net (loss) income as these amounts
are recorded directly as an adjustment to shareholders’
equity. Components of our comprehensive (loss) income
include net (loss) income and gains/losses associated with our
short-term and long-term investments.
Comprehensive
(loss) income as of the end of fiscal 2011, 2010 and 2009 is as
follows (in thousands):
During
fiscal 2011, we recognized a $30,000 tax expense for the $97,000
unrealized gain on auction rate securities. The
resulting $67,000 net gain is recorded in other comprehensive
loss. Unrealized loss on short-term and long-term
marketable securities during fiscal 2011 was $43,000 and the
related tax expense on this activity was not
material. During fiscal 2011, we also recognized a loss
on foreign currency translation adjustments in connection with our
stores in Canada. During fiscal 2010, we recognized an
$85,000 tax expense for the $155,000 unrealized gain on auction
rate securities. The resulting $70,000 net gain is
recorded in other comprehensive loss. Unrealized gain on
short-term marketable securities during fiscal 2010 was $51,000 and
the related tax expense on this activity was not
material. During fiscal 2010, we also recognized a gain
on foreign currency translation adjustments in connection with our
stores in Canada. During fiscal 2009, we recognized a
$0.5 million tax expense for the $1.3 million unrealized gain on
auction rate securities resulting in a $0.8 million net
gain. Unrealized gain on short-term marketable
securities during fiscal 2009 was $132,000 and the related tax
expense on this activity was not material. We did not
have any foreign currency translation adjustments in fiscal
2009.
Impact of Recently Issued Accounting
Pronouncements
In May 2011, the FASB issued new guidance that results in a
consistent definition of fair value and common requirements for
measurement of and disclosure about fair value between U.S. GAAP
and International Financial Reporting Standards, or
IFRS. The new guidance changes some fair value
measurement principles and disclosure requirements under U.S.
GAAP. Among the changes, the new guidance states that
the concepts of highest and best use and valuation premise are only
relevant when measuring the fair value of nonfinancial assets (that
is, it does not apply to financial assets or any
liabilities). Additionally, the new guidance extends the
prohibition of applying a blockage factor (that is, premium or
discount related to size of the entity’s holdings) to all
fair value measurements. A fair value measurement that
is not a Level 1 measurement may include premiums or discounts
other than blockage factors. The new guidance is
effective for interim or fiscal years beginning on or after
December 15, 2011, with early adoption
prohibited. The adoption of this new guidance is not
expected to have a material impact on our financial condition or
results of operations.
In June 2011, the FASB issued a final standard requiring entities
to present net (loss) income and other comprehensive
(loss) income in either a single continuous statement or
in two separate, but consecutive, statements of net (loss) income
and other comprehensive (loss) income. The new standard
eliminates the option to present items of other comprehensive
(loss) income in the statement of changes in equity. The
new requirements do not change which components of comprehensive
(loss) income are recognized in net (loss) income or other
comprehensive (loss) income, or when an item of other comprehensive
(loss) income must be reclassified to net (loss)
income. Also, (loss) earnings per share computations do
not change. The new requirements are effective for
interim and fiscal years beginning after December 15, 2011,
with early adoption permitted. Full
retrospective application is required. As this standard
relates only to the presentation of other comprehensive (loss)
income, the adoption of this new guidance is not expected to have a
material impact on our financial condition or results of
operations.
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