A.
|
The
Trust is registered as an open-end management investment company
under the
1940 Act (as defined in Schedule B
hereto).
|
B.
|
The
Trust and PFPC (formerly, First Data Investor Services Group, Inc.)
were
parties to an Investment Company Services Agreement dated October
1, 1997,
as amended (the “Superseded Agreement”), which is hereby terminated as of
the date of this Agreement.
|
C.
|
The
Trust wishes to continue to retain PFPC to provide fund accounting
and
administration, regulatory administration and transfer agent services
to
its investment portfolios listed on Schedule A attached hereto and
made a
part hereof (each a “Fund” and collectively, the “Funds”), as such
Schedule A may be amended from time to time, and PFPC wishes to continue
to furnish such services.
|
D.
|
The
Trust desires that, in accordance with Schedule C hereto, PFPC use
the
Fair Value Prices (as defined in Section 2.2 below) that are provided
by a
third-party pricing vendor selected by the Trust from time to time
(“Pricing Vendor”) in connection with certain foreign equity securities,
and subject to the terms of this Agreement, PFPC is willing to receive
and
use such Fair Value Prices from the Pricing Vendor.
|
E.
|
This
Background section and all of the Schedules to this Agreement are
hereby
incorporated by reference in and made a part of this
Agreement.
|
1. |
Definitions. Capitalized
terms not otherwise defined herein have the respective meanings
as set
forth on Schedule B hereto.
|
2.
|
Appointment.
|
2.1
|
Services.
The Trust hereby reappoints PFPC as its administrator, fund accountant
and
transfer agent with respect to each of the Funds, in accordance with
the
terms set forth in this Agreement. PFPC acknowledges such appointment
and
agrees to continue to furnish such services described herein and
on
Schedules C and D hereto (the “Services”). In addition, PFPC shall provide
to the Funds the internet access services as set forth on Schedule
E
attached hereto and made a part hereof, as such Schedule E may be
amended
from time to time.
|
2.2
|
Fair
Valuation Services.
The Trust has entered into an agreement with the Pricing Vendor for
the
Pricing Vendor to provide fair value prices (“Fair Value Prices”) to PFPC
for the relevant foreign equity securities that meet the parameters
set
forth in the Trust’s Pricing Policies, as amended from time to time (the
“Pricing Policies”). A copy of the current Pricing Policies has been
provided to PFPC. The Trust will promptly notify PFPC in writing
of any
material changes to the Pricing Policies and will promptly provide
PFPC
with a copy of the amended Pricing Policies reflecting those changes.
The
Trust will also notify PFPC in writing if it desires to select a
different
Pricing Vendor, and the parties will work together in good faith
to
determine, as between the Trust and PFPC, (i) whether additional
compensation to PFPC is necessary in light of the new Pricing Vendor,
and
(ii) if applicable, the terms and fees of such additional compensation.
The parties further agree that the Trust shall at no time be required
to
obtain PFPC’s consent to the selection of a different Pricing Vendor, with
the understanding that at no time will be PFPC required perform the
fair
valuation services if the Trust selects a Pricing Vendor for which
PFPC
does not then-currently have in effect all necessary (i) contractual
arrangements and (ii)
interconnectivity.
|
3.
|
Compliance
with Rules and Regulations.
PFPC
undertakes to comply with all applicable requirements of the Securities
Laws, and any laws, rules and regulations of governmental authorities
having jurisdiction with respect to the duties to be performed by
PFPC
hereunder. Except as specifically set forth herein, PFPC assumes
no
responsibility for such compliance by the Trust, the Funds or other
entity.
|
4. |
Instructions.
|
4.1
|
Unless
otherwise provided in this Agreement, PFPC shall act only upon Oral
Instructions or Written
Instructions.
|
4.2
|
PFPC
shall be entitled to rely upon any Oral Instruction or Written Instruction
it receives from an Authorized Person (or from a person reasonably
believed by PFPC to be an Authorized Person) pursuant to this Agreement.
PFPC may assume that any Oral Instruction or Written Instruction
received
hereunder is not in any way inconsistent with the provisions of
organizational documents or this Agreement or of any vote, resolution
or
proceeding of the Trust’s Board of Trustees or of the Trust’s
shareholders, unless and until PFPC receives Written Instructions
to the
contrary.
|
4.3
|
The
Trust agrees to forward to PFPC Written Instructions confirming Oral
Instructions (except where such Oral Instructions are given by PFPC
or its
affiliates) so that PFPC receives the Written Instructions by the
close of
business on the same day that such Oral Instructions are received.
The
fact that such confirming Written Instructions are not received by
PFPC or
differ from the Oral Instructions shall in no way invalidate the
transactions or enforceability of the transactions authorized by
the Oral
Instructions or PFPC’s ability to rely upon such Oral
Instructions.
|
5. |
Right
to Receive Advice.
|
5.1
|
Advice
of the Trust.
If PFPC is in doubt as to any action it should or should not take,
PFPC
may request directions or advice, including Oral Instructions or
Written
Instructions, from the Trust.
|
5.2
|
Advice
of Counsel.
If PFPC shall be in doubt as to any question of law pertaining to
any
action it should or should not take, PFPC may request advice from
counsel
of its own choosing (who may be counsel for the Trust, the Trust’s
investment adviser or PFPC, at the option of PFPC). PFPC shall solely
be
responsible for the associated counsel fees unless PFPC consults
with the
Trust prior to requesting advice of counsel concerning a material
question
of law, in which case, the parties shall use good faith efforts to
properly allocate the expense of any such counsel fees between the
parties.
|
5.3
|
Conflicting
Advice.
In the event of a conflict between directions or advice or Oral
Instructions or Written Instructions PFPC receives from the Trust
and the
advice PFPC receives from counsel, PFPC may rely upon and follow
the
advice of counsel.
|
5.4
|
Protection
of PFPC.
Subject to Section 12 of this Agreement, PFPC shall be indemnified
by the
Trust and without liability for any action PFPC takes or does not
take in
reliance upon directions or advice or Oral Instructions or Written
Instructions PFPC receives from or on behalf of the Trust or from
counsel
and which PFPC believes, in good faith, to be consistent with those
directions or advice and Oral Instructions or Written Instructions.
Nothing in this section shall be construed so as to impose an obligation
upon PFPC (i) to seek such directions or advice or Oral Instructions
or
Written Instructions, or (ii) to act in accordance with such directions
or
advice or Oral Instructions or Written
Instructions.
|
6. |
Records;
Visits.
|
6.1
|
The
books and records pertaining to the Trust and the Funds that are
in the
possession or under the control of PFPC shall be the property of
the
Trust. Such books and records shall be prepared and maintained as
required
by the 1940 Act and other applicable securities laws, rules and
regulations. The Trust and Authorized Persons shall have access to
such
books and records at all times during PFPC’s normal business hours. Upon
the reasonable request of the Trust, copies of any such books and
records
shall be provided by PFPC to the Trust or to an Authorized Person,
at the
Trust’s expense.
|
6.2
|
PFPC
shall keep the following records:
|
(i)
|
all
books and records with respect to each Fund’s books of
account;
|
(ii)
|
records
of each Fund’s securities transactions;
and
|
(iii)
|
all
other books and records as PFPC is required to maintain pursuant
to Rule
31a-1 of the 1940 Act, as such Rule is amended from time to time,
in
connection with the services provided
hereunder.
|
7.
|
Confidentiality.
Each party shall keep confidential any information relating to the
other
party’s business (“Confidential Information”). Confidential Information
shall include (a) any data or information that is competitively sensitive
material, and not generally known to the public, including, but not
limited to, information about product plans, marketing strategies,
finances, operations, customer relationships, customer profiles,
customer
lists, sales estimates, business plans, and internal performance
results
relating to the past, present or future business activities of the
Trust,
the Funds or PFPC, their respective subsidiaries and affiliated companies
and the customers, clients and suppliers of any of them; (b) any
scientific or technical information, design, process, procedure,
formula,
or improvement that is commercially valuable and secret in the sense
that
its confidentiality affords the Trust, the Funds, or PFPC a competitive
advantage over their competitors; (c) all confidential or proprietary
concepts, documentation, reports, data, specifications, computer
software,
source code, object code, flow charts, databases, inventions, know-how,
and trade secrets, whether or not patentable or copyrightable; and
(d)
anything designated as confidential.
|
8.
|
Liaison
with Accountants.
PFPC shall act as liaison with the Trust’s independent public accountants
and shall provide account analyses, fiscal year summaries, and other
audit-related schedules with respect to each Fund. PFPC shall take
all
reasonable action in the performance of its duties under this Agreement
to
assure that the necessary information is made available to such
accountants for the expression of their opinion, as required by the
Trust.
|
9.
|
PFPC
System. PFPC
shall retain title to and ownership of any and all data bases, computer
programs, screen formats, report formats, interactive design techniques,
derivative works, inventions, discoveries, patentable or copyrightable
matters, concepts, expertise, patents, copyrights, trade secrets,
and
other related legal rights utilized by PFPC in connection with the
services provided by PFPC to the
Trust.
|
10.
|
Disaster
Recovery.
PFPC shall enter into and shall maintain in effect with appropriate
parties one or more agreements making reasonable provisions for emergency
use of electronic data processing equipment to the extent appropriate
equipment is available. In the event of equipment failures, PFPC
shall, at
no additional expense to the Trust, take reasonable steps to minimize
service interruptions. PFPC shall have no liability with respect
to the
loss of data or service interruptions caused by equipment failure,
provided such loss or interruption is not caused by PFPC’s own willful
misfeasance, bad faith, negligence or reckless disregard of its duties
or
obligations under this Agreement.
|
11.
|
Compensation.
As
compensation for services rendered by PFPC during the term of this
Agreement, the Trust, on behalf of each Fund, will pay to PFPC a
fee or
fees as may be agreed to in writing by the Trust and
PFPC.
|
12.
|
Indemnification.
The Trust, on behalf of each Fund, agrees to indemnify, defend and
hold
harmless PFPC and its affiliates, including their respective officers,
directors, agents and employees, from all taxes, charges, expenses,
assessments, claims and liabilities (including, without limitation,
attorneys’ fees and disbursements and liabilities arising under the
Securities Laws and any state and foreign securities and blue sky
laws)
arising directly or indirectly from any action or omission to act
which
PFPC takes in connection with the provision of services to the Trust.
Neither PFPC, nor any of its affiliates, shall be indemnified against
any
liability (or any expenses incident to such liability) caused by
PFPC’s or
its affiliates’ own willful misfeasance, bad faith, negligence or reckless
disregard in the performance of PFPC’s activities under this Agreement.
Any amounts payable by the Trust hereunder shall be satisfied only
against
the relevant Fund’s assets and not against the assets of any other
investment portfolio of the Trust. The provisions of this Section
12 shall
survive termination of this
Agreement.
|
13.
|
Responsibility
of PFPC.
|
13.1
|
PFPC
shall be under no duty to take any action hereunder on behalf of
the Trust
or any Fund except as specifically set forth herein or as may be
specifically agreed to by PFPC and the Trust in a written amendment
hereto. PFPC shall be obligated to exercise care and diligence in
the
performance of its duties hereunder and to act in good faith in performing
services provided for under this Agreement. PFPC shall be liable
only for
any damages arising out of PFPC’s failure to perform its duties under this
Agreement to the extent such damages arise out of PFPC’s willful
misfeasance, bad faith, negligence or reckless disregard of such
duties.
|
13.2
|
Notwithstanding
anything in this Agreement to the contrary, (i) PFPC shall not be
liable
for losses, delays, failure, errors, interruption or loss of data
occurring directly or indirectly by reason of circumstances beyond
its
reasonable control, including without limitation acts of God; action
or
inaction of civil or military authority; public enemy; war; terrorism;
riot; fire; flood; sabotage; epidemics; labor disputes; civil commotion;
interruption, loss or malfunction of utilities, transportation, computer
or communications capabilities; insurrection; elements of nature;
or
non-performance by a third party; and (ii) PFPC shall not be under
any
duty or obligation to inquire into and shall not be liable for the
validity or invalidity, authority or lack thereof, or truthfulness
or
accuracy or lack thereof, of any instruction, direction, notice,
instrument or other information which PFPC reasonably believes to
be
genuine.
|
13.3
|
Notwithstanding
anything in this Agreement to the contrary, (i) neither PFPC nor
its
affiliates shall be liable for any consequential, special or indirect
losses or damages, whether or not the likelihood of such losses or
damages
was known by PFPC or its affiliates and (ii) PFPC’s cumulative liability
to the Trust for all losses, claims, suits, controversies, breaches
or
damages for any cause whatsoever (including but not limited to those
arising out of or related to this Agreement) and regardless of the
form of
action or legal theory shall not exceed the lesser of $1,000,000
or the
fees received by PFPC for services provided hereunder during the
12 months
immediately prior to the date of such loss or
damage.
|
13.4
|
No
party may assert a cause of action against PFPC or any of its affiliates
that allegedly occurred more than 12 months immediately prior to
the
filing
of the suit (or, if applicable, commencement of arbitration proceedings)
alleging such cause of action.
|
13.5
|
Each
party shall have a duty to mitigate damages for which the other party
may
become responsible.
|
13.6
|
The
provisions of this Section 13 shall survive termination of this
Agreement.
|
14.
|
Duration
and Termination.
This Agreement shall continue until terminated by the Trust or by
PFPC on
sixty (60) days’ prior written notice to the other party. In the event the
Trust gives notice of termination, all expenses associated with movement
(or duplication) of records and materials and conversion thereof
to a
successor accounting and administration services agent(s) (and any
other
service provider(s)), and all trailing expenses incurred by PFPC,
will be
borne by the Trust.
|
15.
|
Change
of Control.
Notwithstanding any other provision of this Agreement, in the event
of an
agreement to enter into a transaction that would result in a Change
of
Control of the Trust’s adviser or sponsor, the Trust’s ability to
terminate the Agreement pursuant to Section 14 above will be suspended
from the time of such agreement until one year after the Change of
Control.
|
16.
|
Notices.
Notices shall be addressed (a) if to PFPC, at 301 Bellevue Parkway,
Wilmington, Delaware 19809, Attention: President; (b) if to the Trust,
at
Four Embarcadero Center, Suite 550, San Francisco, California 94111,
Attention: G. Paul Matthews, President; or (c) if to neither of the
foregoing, at such other address as shall have been given by like
notice
to the sender of any such notice or other communication by the other
party. If notice is sent by confirming telegram, cable, telex or
facsimile
sending device, it shall be deemed to have been given immediately.
If
notice is sent by first-class mail, it shall be deemed to have been
given
three days after it has been mailed. If notice is sent by messenger,
it
shall be deemed to have been given on the day it is
delivered.
|
17.
|
Amendments.
This Agreement, or any term thereof, may be changed or waived only
by
written amendment, signed by the party against whom enforcement of
such
change or waiver is sought.
|
18.
|
Assignment.
PFPC may assign this Agreement to any majority-owned direct or indirect
subsidiary of PFPC or of The PNC Financial Services Group, Inc.,
provided
that PFPC gives the Trust sixty (60) days’ prior written notice of such
assignment. In addition, PFPC may delegate certain of its duties
under
this Agreement to its affiliates as PFPC deems it necessary to provide
the
services set forth in this
Agreement.
|
19. |
Counterparts.
This Agreement may be executed in two or more counterparts, each
of which
shall be deemed an original, but all of which together shall constitute
one and the same instrument.
|
20.
|
Further
Actions.
Each party agrees to perform such further acts and execute such further
documents as are necessary to effectuate the purposes
hereof.
|
21.
|
Miscellaneous.
|
21.1
|
Notwithstanding
anything in this Agreement to the contrary, the Trust agrees not
to make
any modifications to its registration statement or adopt or modify
any
policies which would affect materially the obligations or responsibilities
of PFPC hereunder without the prior written approval of PFPC, which
approval shall not be unreasonably withheld or
delayed.
|
21.2
|
Except
as expressly provided in this Agreement, PFPC hereby disclaims all
representations and warranties, express or implied, made to the Trust
or
any other person, including, without limitation, any warranties regarding
quality, suitability, merchantability, fitness for a particular purpose
or
otherwise (irrespective of any course of dealing, custom or usage
of
trade), of any services or any goods provided incidental to services
provided under this Agreement. PFPC disclaims any warranty of title
or
non-infringement except as otherwise set forth in this
Agreement.
|
21.3
|
This
Agreement embodies the entire agreement and understanding between
the
parties and supersedes all prior agreements (including the Superseded
Agreement) and understandings relating to the subject matter hereof,
provided that the parties may embody in one or more separate documents
their agreement, if any, with respect to delegated duties. The captions
in
this Agreement are included for convenience of reference only and
in no
way define or delimit any of the provisions hereof or otherwise affect
their construction or effect.
Notwithstanding any provision hereof, the services of PFPC are not,
nor
shall they be, construed as constituting legal advice or the provision
of
legal services for or on behalf of the Trust or any other
person.
|
21.4
|
The
Trust will provide such information and documentation as PFPC may
reasonably request in connection with services provided by PFPC to
the
Trust.
|
21.5
|
This
Agreement shall be deemed to be a contract made in Delaware and governed
by Delaware law, without regard to principles of conflicts of law.
|
21.6
|
If
any provision of this Agreement shall be held or made invalid by
a court
decision, statute, rule or otherwise, the remainder of this Agreement
shall not be affected thereby. This Agreement shall be binding upon
and
shall inure to the benefit of the parties hereto and their respective
successors and permitted assigns.
|
21.7
|
The
facsimile signature of any party to this Agreement shall constitute
the
valid and binding execution hereof by such
party.
|
21.8
|
To
help the U.S. government fight the funding of terrorism and money
laundering activities, U.S. Federal law requires each financial
institution to obtain, verify, and record certain information that
identifies each person who initially opens an account with that financial
institution on or after October 1, 2003. Certain of PFPC’s affiliates are
financial institutions, and PFPC may, as a matter of policy, request
(or
may have already requested) the Trust’s name, address and taxpayer
identification number or other government-issued identification number,
and, if such party is a natural person, that party’s date of birth. PFPC
may also ask (and may have already asked) for additional identifying
information, and PFPC may take steps (and may have already taken
steps) to
verify the authenticity and accuracy of these data
elements.
|
PFPC INC. | ||
|
|
|
By: | /s/ Neal J. Andrews | |
Name:
Neal J. Andrews
Title:
Senior Vice President
|
||
MATTHEWS INTERNATIONAL FUNDS | ||
|
|
|
By: | /s/ John P. McGowan | |
Name:
John P. McGowan
Title:
Chief Operating Officer
|
||
1.1
|
Journalize
investment, capital share and income and expense
activities;
|
1.2
|
Verify
investment buy/sell trade tickets when received from a Fund’s
Adviser;
|
1.3
|
Maintain
individual ledgers for investment
securities;
|
1.4
|
Maintain
historical tax lots for each
security;
|
1.5
|
Reconcile
cash and investment balances of the Trust with the Custodian,
and provide
the Adviser with the beginning cash balance available for investment
purposes;
|
1.6
|
Post
to and prepare the Statement of Assets and Liabilities and
the Statement
of Operations;
|
1.7
|
Calculate
various contractual expenses (e.g., advisory and custody
fees);
|
1.8
|
Monitor
the expense accruals and notify Trust management of any proposed
adjustments;
|
1.9
|
Control
all disbursements, authorize such disbursements and act as
paying agent
for such disbursements upon Written
Instructions;
|
1.10
|
Calculate
capital gains and losses;
|
1.11
|
Determine
net income;
|
1.12
|
Subject
to Section 1.16 below, obtain security market quotes from independent
pricing services approved by the Adviser, or if such quotes
are
unavailable, then obtain such prices from the Adviser, and
in either case
calculate the market value of each Fund’s
investments;
|
1.13
|
Transmit
to or make available a copy of the daily portfolio valuation
to the
Adviser;
|
1.14
|
Compute
net asset value;
|
1.15
|
As
appropriate, compute yields, total return, expense ratios,
and portfolio
turnover rate; and
|
1.16
|
Perform
foreign equity fair value procedures as outlined in Scheduled
D.
|
2.1
|
Supply
various normal and customary Fund statistical data (e.g. period
surveys to
survey and database companies, daily NAV transmission to NASDAQ)
as
requested by the Fund on an ongoing basis;
|
2.2
|
Prepare
for execution and file each Fund’s Federal and state tax
returns;
|
2.3
|
Prepare
and file with the SEC the Fund’s quarterly, semi-annual and annual
shareholder reports, N-SARs, and 24f-2
filings;
|
2.4
|
Assist
in the preparation of registration statements and other filings
relating
to the registration of Shares;
|
2.5
|
Monitor
each Fund’s status as a regulated investment company under Sub-chapter M
of the Internal Revenue Code of 1986, as amended;
|
2.6
|
Assist
in the selection of and coordinate contractual relationships and
communications between the Trust and its contractual service providers;
|
2.7
|
Provide
employees or officers to serve as Assistant Treasurer of the Trust;
|
2.8
|
Prepare
expense budgets in accordance with Trust management
specifications;
|
2.9
|
Beginning
November 1, 2004, provide twice monthly distribution estimates
for excise
distributions; and
|
2.10
|
Complete
and file the Trust’s excise returns (Form 8613) and corporate tax return
(1120-RIC) after review and approval by the Trust’s independent auditors.
Sign Form 8613 and 1120-RIC as paid
preparer.
|
3.1
|
PFPC
shall perform the following corporate secretarial services and
regulatory
administration:
|
3.1.1
|
Assist
in maintaining corporate records;
|
3.1.2
|
Develop
and maintain calendar of annual and quarterly board approvals and
regulatory filings;
|
3.1.3
|
Prepare
and coordinate with the Trust and the Trust’s counsel, notice, agenda, and
resolutions for quarterly board meetings and committee meetings;
attend
meetings; make presentations where appropriate; and prepare
minutes;
|
3.1.4
|
Prepare
and coordinate with the Trust and the Trust’s counsel, and the Trust’s
annual Post-Effective Amendment;
|
3.1.5
|
Communicate
significant regulatory or legislative developments to Trust management
and
directors and provide related planning assistance where
needed;
|
3.1.6
|
Maintain
effective communication with outside counsel and review legal bills
of
outside counsel;
|
3.1.7
|
Arrange
D&O/E&O insurance and fidelity bond coverage for the Trust;
|
3.1.8
|
Provide
Trust documentation required in connection with SEC audits;
and
|
3.1.9
|
Prepare
the Trust’s filings on Forms N-CSR, N-Q and N-PX, and with respect to each
filing (i) use commercially reasonable efforts to obtain the necessary
certifications from the appropriate Trust officers, and (ii) coordinate
the relevant Form’s edgarization with the Trust’s financial
printer.
|
3.1.10
|
Provide
compliance policies and procedures for fund accounting and administration
and transfer agency services, summary procedures thereof and a
related
annual certification letter; and
|
3.1.11
|
If
mutually agreed in writing, provide additional compliance support
services, which may include one or more of the following
services:
|
·
|
Load
the Trust’s and the Trust’s service providers’ policies and procedures
into PFPC’s Compliance Fund
Library;
|
·
|
Assist
in preparing chief compliance officer’s annual written
report;
|
·
|
Present
PFPC’s compliance policies and procedures to the Trust’s Board and respond
to questions related thereto;
|
·
|
Meet
on a quarterly basis with the Trust’s chief compliance
officer;
|
·
|
Provide
written regulatory updates on a quarterly basis to the Trust’s chief
compliance officer;
|
·
|
Assist
in regulatory/compliance training of portfolio managers and advisory
personnel; and
|
·
|
Prepare
a customized report of PFPC’s adherence to PFPC’s compliance
policies.
|
3.2
|
PFPC
shall perform such special regulatory services on such terms and
for such
fees as the parties may mutually agree in writing, which may include
without limitation:
|
3.2.1
|
Assist
in new Fund and class start-up (to the extent reasonably
requested);
|
3.2.2
|
Respond
to, negotiate SEC comments with the Trust, and assist in managing
SEC
audits with the Trust;
|
3.2.3
|
Assist
in developing compliance guidelines and procedures to improve overall
compliance by the Trust and service
providers;
|
3.2.4
|
Prepare
notices, agendas and background materials for special board meetings,
make
presentations where appropriate, prepare minutes and follow up
on
issues;
|
3.2.5
|
Assist
in the preparation of proxy material for special meetings of shareholders
(including fund merger documents);
|
3.2.6
|
Prepare
Post-Effective Amendments for special purposes (e.g.,
new Funds or classes, changes in advisory relationships, mergers,
restructurings);
|
3.2.7
|
Prepare
special prospectus supplements where needed;
and
|
3.2.8
|
Assist
in extraordinary non-recurring projects; and such other services
as
mutually agreed upon by the Trust and
PFPC.
|
4.1
|
Sales
Data:
PFPC will perform the following:
|
4.1.1
|
Receive
daily sales figures from appropriate entities with PFPC BlueWin
System;
|
4.1.2
|
Produce
daily warning report for sales in excess of pre-determined percentage;
and
|
4.1.3
|
Analyze
sales data to determine trends within certain
states.
|
4.2
|
Filings:
PFPC will produce and mail the following filings as
required:
|
4.2.1
|
Initial
Filings: Produce all required forms and follow-up on any comments,
including notification of SEC
effectiveness;
|
4.2.2
|
Renewals:
Produce all renewal documents and mail to states, includes follow-up
to
ensure blue sky requirements are in order to continue selling
in
states;
|
4.2.3
|
Sales
Reports: Produce relevant sales reports for the states and complete
necessary documents to properly file sales reports with
states;
|
4.2.4
|
Annual
Report Filings: File copies of all annual reports with
states;
|
4.2.5
|
Prospectus
Filings: File copies of the Trust’s definitive Statement of Additional
Information and prospectuses with the states;
and
|
4.2.6
|
Post-Effective
Amendment Filing: File Post-Effective Amendments with the states,
as well
as, any other required documents.
|
4.3
|
On
demand additional states: PFPC will complete required filings for
any
states the Trust adds - this task includes all of the items set
forth in
Section 4.2.1 above.
|
4.4
|
Amendments
to current permits: PFPC will file in a timely manner any required
amendment to registered share
amounts.
|
4.5
|
PFPC
will update and file hard copy of all required data pertaining
to
individual permits.
|
4.6
|
Consulting
and Analysis: PFPC will supply the most current fee structure for
each
state and aid in minimizing the amount of money spent on Blue Sky
registration.
|
5.1
|
Services
Provided on an Ongoing Basis.
PFPC shall perform the following services on an ongoing basis,
if
applicable:
|
5.1.1
|
Calculate
12b-1 payments;
|
5.1.2
|
Maintain
shareholder registrations;
|
5.1.3
|
Review
new applications and correspond with shareholders to complete or
correct
information;
|
5.1.4
|
Direct
payment processing of checks or wires;
|
5.1.5
|
Prepare
and certify stockholder lists in conjunction with proxy
solicitations;
|
5.1.6
|
Prepare
and mail to shareholders confirmation of
activity;
|
5.1.7
|
Provide
toll-free lines for direct shareholder use, plus customer liaison
staff
for on-line inquiry response;
|
5.1.8
|
Mail
duplicate confirmations to broker-dealers of their clients’ activity,
whether executed through the broker-dealer or directly with
PFPC;
|
5.1.9
|
Provide
periodic shareholder lists and statistics to the
Trust;
|
5.1.10
|
Provide
detailed data for underwriter/broker
confirmations;
|
5.1.11
|
Prepare
periodic mailing of year-end tax and statement
information;
|
5.1.12
|
Notify
on a timely basis the Adviser, accounting agent, and Custodian
of Fund
activity;
|
5.1.13
|
Perform
other participating broker-dealer shareholder services as may be
agreed
upon from time to time;
|
5.1.14
|
Accept
and post daily Share purchases and redemptions;
and
|
5.1.15
|
Accept,
post and perform shareholder transfers and
exchanges.
|
5.2
|
Purchase
of Shares.
PFPC shall issue and credit an account of an investor, in the manner
described in the Trust’s prospectus, once PFPC receives:
|
5.2.1
|
A
purchase order in completed proper
form;
|
5.2.2
|
Proper
information to establish a shareholder account;
and
|
5.2.3
|
Confirmation
of receipt or crediting of funds for such order to the
Custodian.
|
5.3
|
Redemption
of Shares.
PFPC shall process requests to redeem Shares as
follows:
|
5.3.1
|
All
requests to transfer or redeem Shares and payment therefor shall
be made
in accordance with the Trust’s prospectus, when the shareholder tenders
Shares in proper form, accompanied by such documents as PFPC
reasonably
may deem necessary.
|
5.3.2
|
PFPC
reserves the right to refuse to transfer or redeem Shares until
it is
satisfied that the endorsement on the instructions is valid and
genuine
and that the requested transfer or redemption is legally authorized,
and
it shall incur no liability for the refusal, in good faith, to
process
transfers or redemptions which PFPC, in its good judgment, deems
improper
or unauthorized, or until it is reasonably satisfied that there
is no
basis to any claims adverse to such transfer or
redemption.
|
5.3.3
|
When
Shares are redeemed, PFPC shall deliver to the Custodian and
the Trust or
its designee a notification setting forth the number of Shares
redeemed.
Such redeemed Shares shall be reflected on appropriate accounts
maintained
by PFPC reflecting outstanding Shares of the Trust and Shares
attributed
to individual accounts.
|
5.3.4
|
PFPC
shall, upon receipt of the monies provided to it by the Custodian
for the
redemption of Shares, pay such monies as are received from the
Custodian,
all in accordance with the procedures established from time to
time
between PFPC and the Trust.
|
5.3.5
|
When
a broker-dealer notifies PFPC of a redemption desired by a customer,
and
the Custodian provides PFPC with funds, PFPC shall prepare and
send the
redemption check to the broker-dealer and made payable to the
broker-dealer on behalf of its customer, unless otherwise instructed
in
writing by the broker-dealer.
|
5.3.6
|
PFPC
shall not process or effect any redemption requests with respect
to Shares
of a Fund after receipt by PFPC of notification of the suspension
of the
determination of the net asset value of the Fund; provided that
PFPC shall
be afforded a reasonable time to act after receipt of any such
notification.
|
5.4
|
Dividends
and Distributions.
Upon receipt of a resolution of the Trust’s Board of Trustees authorizing
the declaration and payment of dividends and distributions, PFPC
shall
issue dividends and distributions declared by the Trust in Shares,
or,
upon shareholder election, pay such dividends and distributions
in cash,
if provided for in the Trust's prospectus. Such issuance or payment,
as
well as payments upon redemption as described above, shall be made
after
deduction and payment of the required amount of funds to be withheld
in
accordance with any applicable tax laws or other laws, rules or
regulations. PFPC shall mail to the Trust’s shareholders such tax forms
and other information, or permissible substitute notice, relating
to
dividends and distributions paid by the Trust as are required to
be filed
and mailed by applicable law, rule or regulation. PFPC shall prepare,
maintain and file with the IRS and other appropriate taxing authorities
reports relating to all dividends above a stipulated amount paid
by the
Trust to its shareholders as required by tax or other law, rule
or
regulation.
|
5.5
|
Shareholder
Account Services.
|
5.5.1
|
PFPC
may arrange, in accordance with the prospectus, for issuance
of Shares
obtained through:
|
-
|
Any
pre-authorized check plan; and
|
-
|
Direct
purchases through broker wire orders, checks and applications.
|
5.5.2
|
PFPC
may arrange, in accordance with the prospectus, for a shareholder’s:
|
-
|
Exchange
of Shares for shares of another fund with which the Fund has exchange
privileges;
|
-
|
Automatic
redemption from an account where that shareholder participates
in a
automatic redemption plan; and/or
|
-
|
Redemption
of Shares from an account with a checkwriting
privilege.
|
5.6
|
Communications
to Shareholders.
Upon timely Written Instructions, PFPC shall mail all communications
by
the Trust to its shareholders, including:
|
5.6.1
|
Reports
to shareholders;
|
5.6.2
|
Confirmations
of purchases and sales of Shares;
|
5.6.3
|
Monthly
or quarterly statements;
|
5.6.4
|
Dividend
and distribution notices; and
|
5.6.5
|
Tax
form information.
|
5.7
|
Records.
PFPC shall maintain records of the accounts for each shareholder
showing
the following information:
|
5.7.1
|
Name,
address and United States Tax Identification or Social Security
number;
|
5.7.2
|
Number
and class of Shares held and number and class of Shares for which
certificates, if any, have been issued, including certificate numbers
and
denominations;
|
5.7.3
|
Historical
information regarding the account of each shareholder, including
dividends
and distributions paid and the date and price for all transactions
on a
shareholder’s account;
|
5.7.4
|
Any
stop or restraining order placed against a shareholder’s
account;
|
5.7.5
|
Any
correspondence relating to the current maintenance of a shareholder’s
account;
|
5.7.6
|
Information
with respect to withholdings; and
|
5.7.7
|
Any
information required in order for PFPC to perform any calculations
required by this Agreement.
|
5.8
|
Lost
or Stolen Certificates.
PFPC shall place a stop notice against any certificate reported
to be lost
or stolen and comply with all applicable federal regulatory requirements
for reporting such loss or alleged misappropriation. A certificate
shall
be cancelled and book shares issued only
upon:
|
5.8.1
|
The
shareholder’s pledge of a lost instrument bond or such other appropriate
indemnity bond issued by a surety company approved by PFPC;
and
|
5.8.2
|
Completion
of a release and indemnification agreement signed by the shareholder
to
protect PFPC and its affiliates.
|
5.9
|
Shareholder
Inspection of Share Records.
Upon a request from any Trust shareholder to inspect share records,
PFPC
will notify the Trust and the Trust will issue instructions granting
or
denying each such request. Unless PFPC has acted contrary to the
Trust’s
instructions, the Trust agrees to and does hereby release PFPC
from any
liability for refusal of permission for a particular shareholder
to
inspect the Trust’s share records.
|
5.10
|
Withdrawal
of Shares and Cancellation of Certificates.
Upon receipt of Written Instructions, PFPC shall cancel outstanding
certificates surrendered by the Trust to reduce the total amount
of
outstanding shares by the number of shares surrendered by the
Trust.
|
5.11
|
Lost
Shareholders.
PFPC shall perform such services as are required in order to comply
with
rule 17Ad-17 of the 1934 Act (the “Lost Shareholder Rule”), including, but
not limited to, those set forth below. PFPC may, in its sole discretion,
use the services of a third party to perform some of or all such
services.
|
5.11.1
|
documentation
of search policies and procedures;
|
5.11.2
|
execution
of required searches;
|
5.11.3
|
tracking
results and maintaining data sufficient to comply with the Lost
Shareholder Rules; and
|
5.11.4
|
preparation
and submission of data required under the Lost Shareholder
Rules.
|
5.12
|
Retirement
Plans.
|
5.12.1
|
In
connection with the individual retirement accounts, simplified
employee
pension plans, rollover individual retirement plans, educational
IRA’s and
ROTH individual retirement accounts (“IRA Plans”), 403(b) Plans and money
purchase and profit sharing plans (“Qualified Plans”) (collectively, the
“Retirement Plans”) within the meaning of Section 408 of the Internal
Revenue Code of 1986, as amended (the “Code”) sponsored by the Trust for
which contributions of the Trust’s shareholders (the “Participants”) are
invested solely in Shares of the Trust, PFPC shall provide
the following
administrative services:
|
(A)
|
Establish
a record of types and reasons for distributions (i.e.,
attainment of age 59-1/2, disability, death, return of excess
contributions, etc.);
|
(B)
|
Record
method of distribution requested and/or
made;
|
(C)
|
Receive
and process designation of beneficiary forms
requests;
|
(D)
|
Examine
and process requests for direct transfers between custodians/trustees,
transfer and pay over to the successor assets in the account and
records
pertaining thereto as requested;
|
(E)
|
Prepare
any annual reports or returns required to be prepared and/or filed
by a
custodian of a Retirement Plan, including, but not limited to,
an annual
fair market value report, Forms 1099R and 5498; and file same with
the IRS
and provide same to Participant/Beneficiary, as applicable;
and
|
(F)
|
Perform
applicable federal withholding and send Participants/Beneficiaries
an
annual TEFRA notice regarding required federal tax
withholding.
|
5.12.2
|
PFPC
shall arrange for PFPC Trust Company to serve as custodian for
the
Retirement Plans sponsored by the
Trust.
|
5.12.3
|
With
respect to the Retirement Plans, PFPC shall provide the Trust with
the
associated Retirement Plan documents for use by the Trust and PFPC
shall
be responsible for the maintenance of such documents in compliance
with
all applicable provisions of the Code and the regulations promulgated
thereunder.
|
5.13
|
Print
Mail.
The Trust hereby engages PFPC as its exclusive print/mail service
provider
with respect to those items and for such fees as set forth on
the
then-current fee letter, and with respect to such other items,
if any, and
for such fees as the parties may mutually agree in
writing.
|
7.1
|
To
help the Trust comply with its Customer Identification Program
(which the
Trust is required to have under regulations issued under Section
326 of
the USA PATRIOT Act) PFPC will do the
following:
|
7.1.1
|
Implement
procedures under which new accounts in the Trust are not established
unless PFPC has obtained the name, date of birth (for natural persons
only), address and government-issued identification number (collectively,
the “Data Elements”) for each corresponding Customer (as defined in 31 CFR
103.131).
|
7.1.2
|
Use
collected Data Elements to attempt to reasonably verify the identity
of
each new Customer promptly before or after each corresponding new
account
is opened. Methods may consist of non-documentary methods (for
which PFPC
may use unaffiliated information vendors to assist with such
verifications) and documentary methods (as permitted by 31 CFR
103.131),
and may include procedures under which PFPC personnel perform enhanced
due
diligence to verify the identities of Customers the identities
of whom
were not successfully verified through the first-level (which will
typically be reliance on results obtained from an information vendor)
verification process(es).
|
7.1.3
|
Record
the Data Elements and maintain records relating to verification
of new
Customers consistent with 31 CFR
103.131(b)(3).
|
7.1.4
|
Regularly
report to the Trust about measures taken under Sections 7.1.1 to
7.1.3
above.
|
7.1.5
|
If
PFPC provides services by which prospective Customers may subscribe
for
shares in the Trust via the Internet or telephone, work with the
Trust to
notify prospective Customers, consistent with 31 CFR 103.(b)(5),
about the
Trust’s CIP.
|
7.1.6
|
Set
forth on a separate fee schedule compensation amounts due for these
CIP
Services.
|
7.2
|
Notwithstanding
anything to the contrary, and without expanding the scope of the
express
language above, PFPC need not collect the Data Elements for (or
verify)
prospective customer (or accounts) beyond the requirements of relevant
regulation (for example, PFPC will not verify customers opening
accounts
through NSCC) and PFPC need not perform any task that need not
be
performed for the Trust to be in compliance with relevant
regulation.
|
7.3
|
The
Trust hereby represents and warrants that each of the Funds serviced
by
PFPC, and each legal entity of which such Fund is a part, has,
and will at
all times during which this Agreement is in effect maintain in
place, a
written agreement with each such other Fund and entity, under which
all
such parties may rely upon the Customer Identification Programs
of any
other with respect to prospective investors who are then existing
customers of such other. Given such inter-company (or inter-fund)
agreement(s), PFPC need not perform steps under Sections 7.1.1
to 7.1.6
above with respect to any subscriber who is then a customer of
any other
fund within the same “fund family” as the Trust. To the extent PFPC Trust
Company acts as custodian for retirement account assets of the
Trust’s
investors, it may rely upon the CIP work that PFPC performs hereunder
for
the Trust.
|
8.1
|
PFPC
shall provide the Trust with performance data related to the Trust
prepared by Lipper Analytical Services Inc. (the “Data”).
|
8.2
|
Notwithstanding
anything to the contrary in the Agreement, a party may terminate
the
provision of the Data upon the earlier to occur
of:
|
8.2.1
|
a
party’s written notice to the other party of its intent not to renew
the
provision of Data services, provided that such termination takes
effect on
May 31, 2005, or the annual anniversary
thereof;
|
8.2.2
|
the
termination of this Agreement;
or
|
8.2.3
|
the
termination of PFPC’s right to redistribute the Data to the
Trust.
|
8.3
|
Termination
of the provision of Data services shall not terminate the Agreement.
|
9.1
|
Make
available a toll-free telephone line for prospective shareholders,
and
track the number of inbound calls.
|
9.2
|
Answer
calls to such toll-free line with the name “Matthews Asian
Funds.”
|
9.3
|
Utilize
pre-approved scripts mutually agreed with the
Trust.
|
9.4
|
Respond
to inquiries using publicly available information concerning the
Funds,
including:
|
9.4.1
|
Requests
for literature / prospectuses;
|
9.4.2
|
Yields,
Distribution rates;
|
9.4.3
|
Performance;
|
9.4.4
|
Advisor
/ Management experience;
|
9.4.5
|
Dividends;
|
9.4.6
|
Portfolio
holdings; and
|
9.4.7
|
Account
attributes.
|
9.5
|
Log
requests for literature/prospectuses into a database.
|
9.6
|
Prepare
monthly fulfillment analysis report, typically sorted by source
of
referral.
|
9.7
|
Provide
literature fulfillment services as
follows:
|
9.7.1
|
Receive
requests from potential shareholders for Fund information and literature
fulfillment.
|
9.7.2
|
Prepare,
package and mail fulfillment
kits.
|
9.7.3
|
Assist
with special direct mail programs for fees to be mutually agreed
in
writing.
|