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UNITED STATES SECURITIES AND EXCHANGE COMMISSION (Mark One) X ANNUAL REPORT PURSUANT TO SECTION
13 or 15(d) OF THE SECURITIES For the transition period from to GULLEDGE REALTY INVESTORS II Virginia 54-1191237 Registrant's telephone number: 314-955-3000
Securities registered pursuant to Section 12(b) of the Act: None Limited Partnership Interests ________________ Indicate by
check mark if disclosure of delinquent filers pursuant to Item 405 of Regulation
S-K is not contained herein, and will not be contained, to the best of registrant's
knowledge, in definitive proxy or information statements incorporated by reference
in Part III of this Form 10-K or any amendment to this Form 10-K. X
Indicate by check mark whether the registrant (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days. Yes X No Indicate by check mark whether the registrant is an accelerated
filer (as defined in Rule 12b-2 of the Act). Yes No
X Documents Incorporated by Reference: 1. Registration Statement (No. 2-89185) of Registrant effective April 30, 1984 (the "Registration Statement"). 2. Prospectus of Registrant dated April 30, 1984 (the "Prospectus"). 3. Supplement No. 1 dated October 8, 1984 to Prospectus. 4. Supplement No. 2 dated February 6, 1985 to Prospectus. 5. Supplement No. 3 dated April 18, 1985 to Prospectus. TABLE OF CONTENTS PART I Item 1. Business Item 2. Properties Item 3. Legal Proceedings Item 4. Submission of Matters to a Vote of Security Holders PART II Item 5. Market for the Registrant's Common Equity and Related Item 6. Selected Financial Data Item 7. Management's Discussion and Analysis of Financial Item 8. Financial Statements and Supplementary Data Item 9. Changes in and Disagreements with Accountants on Accounting Item 9A. Disclosure Controls and Procedures PART III Item 10. Directors and Executive Officers of the Registrant Item 11. Executive Compensation Item 12. Security Ownership of Certain Beneficial Owners Item 13. Certain Relationships and Related Transactions Item 14. Principal Accounting Fees and Services PART IV SIGNATURES CERTIFICATIONS PART I Item 1. Business. Gulledge Realty
Investors II, L.P., ("Registrant" or "Partnership") is a Virginia limited partnership
formed to invest as a limited partner in other limited partnerships ("Project
Partnerships") that own and operate apartment complexes ("Projects") that are
financed and/or operated under federal or state housing assistance programs.
Part of the original objective of the Registrant was to generate tax losses for
investors. However, due to changes in the tax regulations, the use of these losses
has been restricted for most investors. The Registrant is attempting
to sell its assets and liquidate. Though the Registrant's current investment
balance in these Project Partnerships is zero, the impact on future operations
could be significant as distributions from Project Partnerships are the primary
source of revenue for the Registrant. Proceeds, if any, from the sale of the
Project Partnerships will be used to pay Registrant liabilities. The Registrant
does not anticipate the sales to generate sufficient proceeds to make a distribution
to partners. Any sale of the assets will cause capital gains to be passed through
to partners as a result of negative tax basis in each of the investments from
the accumulation of previous years' losses. The partners will also realize ordinary
income to the extent liabilities are not satisfied by the sales proceeds. The ability to sell the Registrant's
assets, i.e. the Project Partnerships, is limited by the overall market conditions
in the geographic areas where the Projects operate and, potentially, by the ability
of the Projects to qualify for Low Income Housing Tax Credits. For those Project
Partnerships for which the Registrant's ownership interest is pledged as collateral
in connection with promissory notes, the Registrant must also consider the outstanding
balances of the notes and in some cases negotiate a reduced payoff on the notes.
As of December 31,
2003, the Registrant has investments in Project Partnerships which own the Projects
listed below: Housing Original Offering Acquisition Government Completed Units Mortgages Proceeds Fees Programs 1. Hawthorn Ridge Apts. 1977 176 $ 4,196,243 $1,836,000 $164,700 HUD Section 223(F) 2. Colony Place Apts. 1970 100 $ 1,744,265 $ 598,750 $ 53,950 HUD Sections 8 and 236 ______ __________ _________ ________ 276 $5,940,508 $2,434,750 $218,650 Although each
Project must compete in the market place for tenants, interest subsidies and/or
rent supplements from governmental agencies make it possible to offer certain
of these dwelling units to eligible tenants at a cost significantly below the
market rate for comparable conventionally-financed dwelling units. The Project
Partnerships previously included Olympic Village Apts., which assets were sold
in 2003, Country Oaks Apts., which limited partner interests were sold in 2003
and Pine West Ltd. and Rancho Vista Associates, which limited partner interests
were sold in 2001. Item 2. Properties. Other than its interests in the Project Partnerships, the Registrant does not own any property. The General Partner believes that the Projects described below are all in satisfactory physical condition. Average Effective Average Monthly Project 2003 2002 2003 2002 Hawthorn Ridge Apts. 83% 97% $872 $838 Colony Place Apts. 89% 92% $376 $338 Item 3. Legal Proceedings. The Registrant is not currently
subject to any pending material legal proceeding. Item 4. Submission of Matters to a Vote of Security Holders. No matters were submitted to a vote of security holders. PART II Item 5. Market
for the Registrant's Common Equity and Related Security Holder
Matters. As of December 31,
2003, the number of holders of units was 998. The Registrant
is a limited partnership and thus has no common stock. There is no ready market
for the Units and it is not anticipated that there will be any market. Any acquisitions
or dispositions of Units that have occurred have been the result of private transactions,
usually between related parties, and the Registrant has no knowledge of the prices
bid for or asked with respect to the Units. The General Partner has no plans
to offer any services that would match prospective buyers with prospective sellers
of Units. Item 6. Selected Financial Data. $ 313,858 $ 410,492 $ 162,241 $ 200,007 $ 582,499 Expenses (584,362) (530,977) (492,210) (509,105) (498,059) Net (Loss)/Income $ (270,504) $(120,485) $ (329,969) $(309,098) $ 84,440 Investment in Project Partnerships $ - $ - $ - $ 254,246 $ 487,199 Total Assets $ 65,179 $ 91,813 $ 94,197 $ 296,286 $ 511,571 Net (Loss)/Income per partnership unit $ (23) $ (10) $ (28) $ (26) $ 7 Item 7. Management's
Discussion and Analysis of Financial Condition and Result of Operations. The Registrant
is a limited partnership formed to acquire limited partner interests in real
estate limited partnerships (Project Partnerships). Part of the original objective
of the Registrant was to generate tax losses for investors. However, due to changes
in the tax regulations, there are some restrictions on the use of these losses. The Registrant
is attempting to sell its assets and liquidate the Partnership. The ability
to sell the Registrant's assets, i.e. the Project Partnerships, is limited by
the overall market conditions in the geographic areas where the Projects operate
and, potentially, by the ability of the Projects to qualify for Low Income Housing
Tax Credits. For those Project Partnerships for which the Registrant's ownership
interest is pledged as collateral in connection with promissory notes, the Registrant
must also consider the outstanding balances of the notes and in some cases negotiate
a reduced payoff on the notes. The sale of the assets will cause capital gains
to be passed through to its partners as a result of negative tax basis in each
of the investments from the accumulation of previous years' losses. The partners
will also realize ordinary income to the extent liabilities are not satisfied
by sales proceeds. The accounting for an investment
in a Project Partnership involves increasing and decreasing the Registrant's
investment in each Project Partnership by the Registrant's share of the Project
Partnership's income and loss, respectively. If losses accumulate greater than
gains plus capital contributions and less distributions to date, the investment
is reduced until that investment reaches zero. Losses incurred by a Project
Partnership subsequent to the Registrant's investment reaching zero are not
reflected in the Registrant's financial statements until such time as the Project
Partnership reports net income. Losses reported from the Project Partnerships
are primarily the result of depreciation expense and interest expense incurred
on non-recourse government backed debt and sole-recourse secondary financing
loans. These losses, in and of themselves, do not accurately portray the surplus
cash or excess cash (as defined by the United States Department of Housing and
Urban Development ("HUD")) generating potential of the projects, such
surplus cash being available for distribution to the partners of the Project
Partnerships. The Registrant treats distributions as income, if the investment
in the Project Partnership is zero, or as a return or withdrawal of capital
invested in the Project Partnership, if the investment is above zero. Results of Operations The net loss for 2003 was $270,504
compared to net loss of $120,485 for 2002 and net loss for 2001 of $329,969
(see Items 6 and 15(a)1) due to the changes in revenues and expenses noted below.
Distributions
from zero-basis Project Partnerships were $237,076 in 2003 compared to $399,314
in 2002 and $96,370 in 2001. The decrease in distributions from zero-basis Project
Partnerships in 2003 as compared to 2002 was mainly the result of a decrease
in occupancy for Hawthorn. The increase in distributions from zero-basis Project
Partnerships in 2002 as compared to 2001 was mainly the result of the accounting
treatment of distributions from limited liability partnerships under the equity
method (see Note A to the Financial Statements). In 2003 and 2002, the Registrant
received distributions of $233,136 and $399,314, respectively, from Hawthorn
which were recognized as distributions from zero-basis Project Partnerships.
In 2001, the Registrant recognized only $86,912 of its $373,481 distribution
received from Hawthorn as distributions from zero-basis Project Partnerships
as it first reduced its $286,570 investment balance in Hawthorn to zero. Equity in income of Project
Partnerships was $0 in 2003 and 2002 as compared to $32,323 in 2001. The decrease
in equity in income of Project Partnerships in 2002 was also due to the accounting
treatment of investments in limited liability partnerships under the equity
method. In 2003 and 2002, the Registrant did not recognize equity in income
of Project Partnerships from Hawthorn, because Hawthorn's operating results
along with distributions did not result in a write up of the investment value
above its beginning balance of zero. In 2001, the beginning investment balance
in Hawthorn was above zero. The Registrant recognized $32,323 as equity in income
of Project Partnerships, which represented its pro-rata share of the earnings
of Hawthorn prior to receipt of a distribution. The distribution reduced the
investment balance to zero and the remaining amount was recognized as distributions
from zero-basis project partnerships as explained above. Subsequent to receipt
of the distribution and reduction of the investment balance to zero, equity
income in Hawthorn was no longer recognized. The gain on sale of Project
Partnerships of $76,000 in 2003 was due to the sale of the limited partner interests
of Country Oaks. The limited partnership interests in Country Oaks were sold
to GULL-AGE Properties, Inc. ("GAP"). The proceeds from the sale of
$26,000 were used to make a payment on the amount owed to the General Partner.
The remaining gain of $50,000 was due to the write-off of a contribution payable
to Country Oaks. The partners of the Partnership will recognize capital gains
on the sale of approximately $834,000. The gain on sale of Project Partnerships
of $31,867 in 2001 was due to the sale of the limited partner interests of Rancho
Vista Associates and Pine West, Ltd. In April 2003, the Partnership
sold the assets of Olympic. As part of the terms of the sale, the purchaser
assumed the primary mortgage on Olympic and all of the operating liabilities.
A reduced payoff was negotiated on a secondary note which was collateralized
by the Partnership's ownership interest in Olympic. The Partnership did not
receive a distribution from the sale as all proceeds were used to pay expenses
related to the sale. The Partnership did not recognize a gain or loss on the
sale in the Statement of Operations as no proceeds were received and the Partnership
had a zero basis in Olympic. As a result of the sale, partners of the Partnership
will realize tax consequences including capital gains of approximately $3,500,000
and ordinary income to the extent of the reduced payoff on the secondary note
in the approximate amount of $8,400,000.
The decrease in miscellaneous
income in 2003 compared to 2002 was due to a $10,000 deposit received in 2002
under the terms of a contract for the sale of Colony. The prospective buyer
exercised its right under the sales contract to terminate the sale, forfeiting
the deposit to the Registrant. Interest expense increased
in 2003 and 2002, compared to 2001 as the result of a 2 percent increase in
the interest rate on the note payable that became effective July 1, 2002. Professional fees increased
in 2003 compared to 2002 as a result of an increase in audit fees. Operating expenses in 2003
compared to 2002 increased as the result of state taxes paid on behalf of two
of the Project Partnerships and legal fees being incurred in connection with
the disposition of the Project Partnerships. Operating expenses increased in
2002 compared to 2001 due to state taxes being paid on behalf of two of the
Project Partnerships. Liquidity and Capital Resources The Registrant
is liable for a promissory note that bears simple interest at a rate of 11 percent
and is collateralized by the Registrant's ownership interest in Hawthorn. Principal
and interest payable totaled $3,940,854 at December 31, 2003. Principal and
interest can only be paid from distributions received from Hawthorn. The Registrant
is not required to use distributions from other Project Partnerships to make
payments on this promissory note. The promissory note along with accrued interest
was due on June 30, 2002 and is currently in default. As a result, the Registrant's
ownership interest in Hawthorn may revert to the noteholder (see Note E to Financial
Statements). The noteholder has not notified the Registrant of a demand for
payment or a claim on the collateral. In January
of 2004, the Registrant sold the assets of Hawthorn. The Registrant recognized
a gain on the sale of $3,401,551. Under the terms of the sale, the purchaser
assumed the primary mortgage and all of the operating liabilities of Hawthorn.
Proceeds of $3,301,551 from the sale were used to make a partial payment on
the note payable which was collateralized by the Partnership's limited partner
interests in Hawthorn. The remaining proceeds of $100,000 were used to pay Partnership
liabilities owed to the general partner per the partnership agreement. The remaining
balance of the note payable, including accrued interest to the date of the sale,
of $597,363 was forgiven as part of the terms of a negotiated reduced payoff
entered into prior to the sale.
As a result
of the sale of the assets of Hawthorn, capital gains of approximately $6,100,000
and ordinary income, to the extent of the debt forgiveness on the note payable,
will be allocated to the partners based on the terms of the partnership agreement.
The Registrant's
ownership interest in Colony is pledged as collateral in connection with a promissory
note issued by Colony. The Colony promissory note was due June 30, 1997 and
had been extended to November 30, 1999, while the General Partner attempted
to locate a buyer. A buyer was not located before November 30, 1999. This note
is currently in default. Therefore, the Colony noteholder may demand payment
and Colony may revert to its noteholder. In 2003, the Registrant entered into
an agreement, subject to HUD approval, with a third-party purchaser to sell
the limited partner interest in Colony. Under the terms of the agreement, the
purchaser will acquire all of the assets as well as assume all of the liabilities
of Colony, including the primary mortgage and operating liabilities, except
for the secondary note. Immediately prior to the sale, $225,000 of proceeds
will be used to make a negotiated reduced payoff on the secondary note, and
approximately $10,000 will be used to pay expenses of the sale. The partners
will be allocated capital gains of approximately $583,000 as a result of the
gain on the sale of the limited partner interests in Colony, and ordinary income
of approximately $756,000, resulting from the debt forgiveness on the promissory
note, based on the terms of the partnership agreement.
Due to the
sales of Hawthorn and Country Oaks, the Partnership will no longer have a reliable
source of operating cash, as Colony, its sole remaining project partnership,
has not made a significant distribution to the Partnership since its purchase.
Additionally, the sale of Colony is not expected to provide any proceeds to
the Partnership. Also, as a result of the sale of Hawthorn, the Partnership
will have no future obligations under the note payable agreement including the
interest payments and annual consulting fees of $19,000 to GAP and $25,000 to
the noteholder. Given the aforementioned sales and the pending sale of Colony,
the Partnership will have limited operations going forward. Accordingly, the
Partnership will not have sufficient cash to pay the liability to the General
Partner, of approximately $997,000. To the extent existing cash balances are
not sufficient, the Partnership will be unable to pay the liability to the General
Partner and the partners will realize ordinary income to the extent of debt
forgiveness. When the Partnership receives regulatory approval from HUD for
its sale of Colony, the Partnership will dissolve. Since the ultimate dissolution
is subject to the final sale of Colony, which is contingent upon HUD approval,
no adjustments have been made to the accompanying financial statements to reflect
the potential impact of liquidation. Recent Accounting Pronouncements In January
2003, the Financial Accounting Standards Board ("FASB") issued Interpretation
No. 46, "Consolidation of Variable Interest Entities" ("FIN
46"), an interpretation of Accounting Research Bulletin No. 51,
" Consolidated Financial Stements," which requires the
consolidation by a business enterprise of variable interest entities if the
business enterprise is the primary beneficiary. FIN 46 was effective January
31, 2003 for the Partnership with respect to interests in variable interest
entities obtained after that date. With respect to interests in variable interest
entities existing prior to February 1, 2003, the FASB issued FASB Interpretation
No. 46 (revised December 2003), which extends the effective date of FIN 46 to
the interim period ending March 31, 2004. The Partnership currently does not
believe it will be required to consolidate any material interests in variable
interest entities. Item 7A. Quantitative
and Qualitative Disclosures About Market Risk. The Partnership
is exposed to interest rate risk related to changes in fair value on its fixed
rate debt. As of December 31, 2003, the partnership had $3,940,854 of principal
and accrued interest on a fixed rate note bearing interest at 11% (See Note
E to the Financial statements). Item 8. Financial
Statements and Supplementary Data. Financial statements
of the Registrant are filed herewith (See Item 15(a)1). The supplementary
financial information specified by Item 302 of Regulation S-K is not applicable. Item 9. Changes
in and Disagreements with Accountants on Accounting and Financial
Disclosure. None. Item 9A. Disclosure
Controls and Procedures. The management
of the General Partner including Mr. Douglas L. Kelly as President and Mr. Joseph
G. Porter as Vice President have evaluated the Registrant's disclosure controls
and procedures. Under rules promulgated by the SEC, disclosure controls and
procedures are defined as those "controls or other procedures of an issuer that
are designed to ensure that information required to be disclosed by the issuer
in the reports filed or submitted by it under the Exchange Act is recorded,
processed, summarized and reported, within the time periods specified in the
Commission's rules and forms." Based on the evaluation of the Registrant's disclosure
controls and procedures, it was determined that such controls and procedures
were effective as of December 31, 2003. Further, there
were no significant changes in the internal controls over financial reporting
or in other factors that could significantly affect these controls after December
31, 2003. PART III Item 10. Directors
and Executive Officers of the Registrant. The Registrant has no officers or directors. The General Partner is Gull-AGE Properties, Inc. The following is information concerning the officers and directors of the General Partner, all of which are compensated by A.G. Edwards & Sons, Inc., an affiliate of the General Partner: Name Position Douglas L. Kelly Director, President, Treasurer and Secretary Robert J. Herleth Vice President and Assistant Secretary Joseph G. Porter Vice President, Assistant Treasurer and Assistant Secretary Douglas L.
Kelly, age 55, is President, Secretary and Treasurer of the General Partner.
Mr. Kelly succeeded Robert L. Proost who retired March 1, 2001.
Mr. Kelly joined A.G. Edwards & Sons, Inc. on January 1,
1994 and serves as Director, Executive Vice President, Corporate Secretary,
Director of Law and Compliance, Director of Administration and Chief Financial
Officer. Robert J.
Herleth, age 51, is a Vice President and Assistant Secretary of the General
Partner. Mr. Herleth joined A.G. Edwards & Sons, Inc. in 1980.
Since then he has specialized in the areas of real estate and finance. He is
also Vice President of A.G.E. Realty Corp., the Special Limited Partner, which
owns other real estate properties and interests. Joseph G.
Porter, age 43, is a Vice President, Assistant Treasurer and Assistant Secretary
of the General Partner. Mr. Porter manages the operations of the General
Partner. Mr. Porter succeeded Eugene J. King who retired on February 28,
1999. Mr. Porter joined A.G. Edwards & Sons, Inc. in 1982 and
serves as Senior Vice President, Assistant Director of Administration and Principal
Accounting Officer. The General Partner does not have any standing audit, nominating or compensation committees. Item 11. Executive
Compensation. Under the provisions
of the Registrant's Limited Partnership Agreement, the General Partner is entitled
to receive an asset management fee (an annual cumulative amount of $114,580)
and a program management fee (an annual noncumulative amount up to $59,250).
During 2003, $26,000 of asset management fees were paid versus $0 in 2002. The
accumulated amount of these fees accrued but not paid to the General Partner
at December 31, 2003 are $978,040 of asset management fees and $0 of program
management fees. The ability to pay the program management fee is limited by
payment of priority items as outlined in the Registrant's Limited Partnership
Agreement. The General
Partner is also to receive a fee of 1% of the gross capital proceeds generated
by the Project Partnerships for services connected with the disposition of Partnership
investments. This payment is limited by payment of priority items as outlined
in the Registrant's Limited Partnership Agreement. In addition, the General Partner
will receive any fees to which the prior General Partners would be entitled for
performing services with respect to the Project Partnerships of which the Registrant
is the limited partner. Please refer
to Note D of the financial statements referenced under Item 15(a)1
for additional information. Item 12. Security
Ownership of Certain Beneficial Owners and Management and Related
Stockholders Matters. The General
Partner owns a 1.1% interest in the Registrant and its affiliate, A.G.E. Realty
Corporation, owns a 0.1% interest in the Partnership as Special Limited Partner.
As of December 31, 2003, no person was known by the Registrant to
be the beneficial owner of more than a 5% interest in the Partnership. Item 13. Certain
Relationships and Related Transactions. An affiliate
of Gull-AGE Properties, Inc., A.G.E. Realty Corporation holds a 0.1% interest
in the Registrant as a Special Limited Partner. Please refer
to Item 12 for additional information. Item 14. Principal
Accounting Fees and Services. The Registrant
has no Audit Committee of its own, but relies upon the officers and directors
of the General Partner (Committee). The Committee has adopted a policy relating
to engagement of the Registrant's independent auditors. The policy provides
that in addition to the audit of the financial statements, related quarterly
reviews and other audit services, Deloitte & Touche LLP may be engaged to
provide non-audit services as described herein. Prior to engagement, all services
to be rendered by the independent auditors must be authorized by the Committee
in accordance with pre-approval procedures which are defined in the policy.
The pre-approval procedures require (i) the annual review and pre-approval by
the Committee of all anticipated audit and non-audit services; and (ii) the
quarterly pre-approval by the Committee of services, if any, not previously
approved and the review of the status of previously approved services. The Committee
may also approve certain on-going non-audit services not previously approved
in the limited circumstances provided for in the SEC rules. All services performed
by the independent auditor were pre-approved. Individual
Project Partnerships retain their own independent auditors. Project Partnership
independent auditors are not included in the Committee's policy relating to
the engagement of the Registrant's independent auditors.
For the years
ended December 31, 2003 and 2002, audit fees billed to the Registrant by Deloitte
& Touche LLP were $15,000 and $10,200, respectively. Audit Fees Audit Fees
consist of fees for services necessary to perform the annual audit and review
Securities and Exchange Commission filings.
PART IV Item 15. Exhibits, Financial Statements, Schedules and Reports on Form 8-K (a) The following financial statements are included: 1. Financial Statements of the Registrant (filed herewith as Exhibit 1). Independent Auditors' Report. Balance Sheets as of December 31, 2003 and 2002. Statements of Operations for the three years in the period
ended December 31, 2003. Statements of Changes in Partners' Deficit for the three years
in the period ended December 31, 2003. Statements of Cash Flows for the three years in the period
ended December 31, 2003. Notes to Financial Statements. Financial Statements of Unconsolidated Limited Partnership and Independent Auditors' Report meeting requirements of significant subsidiary/investee (Exhibit 2). No financial schedules are applicable. Management will provide, without charge, a copy of the Registrant's annual report on Form 10-K. Exhibits 99 (i) President, Secretary, Treasurer and Director Certification Pursuant to 18 U.S.C. Section 1350, as Adopted Pursuant to Section 906 of the Sarbanes-Oxley Act of 2002. 99 (ii) Vice President and Assistant Treasurer Certification Pursuant to 18 U.S.C. Section 1350, as Adopted Pursuant to Section 906 of the Sarbanes-Oxley Act of 2002. 99 (iii) President, Secretary, Treasurer and Director Certification Pursuant
to 18 U.S.C. Section 1350, as Adopted Pursuant to Section 302 of the Sarbanes-Oxley
Act of 2002. 99 (iv) Vice President and Assistant Treasurer Certification Pursuant to 18
U.S.C. Section 1350, as Adopted Pursuant to Section 302 of the Sarbanes-Oxley
Act of 2002. (b) Reports on Form 8-K: There were no reports filed on Form 8-K for the year ended December 31,
2003 SIGNATURES Pursuant to the requirements of Section 13 or 15(d) of the Securities Exchange Act of 1934, the Registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized. March 29, 2004 GULLEDGE
REALTY INVESTORS II By: Gull-AGE Properties, Inc. By: /s/Douglas
L. Kelly By: /s/Robert
J. Herleth By: /s/Joseph
G. Porter
Washington, DC 20549
FORM 10-K
EXCHANGE ACT OF 1934 [FEE REQUIRED]
TRANSITION REPORT PURSUANT
TO SECTION 13 OR 15(D) OF THE
SECURITIES EXCHANGE ACT OF 1934 [NO
FEE REQUIRED]
Commission file number 2-89185
(State of incorporation) (I.R.S. Employer Identification No.)
One North Jefferson, St. Louis, Missouri 63103
Securities registered pursuant to Section 12(g) of the Act: None
(Title of class)
Security Holder Matters
Condition and Results of Operations
Item 7A.
Quantitative and Qualitative Disclosure About
Market Risk
and Financial Disclosure
and Management and Related Stockholder Matters
Item 15.
Exhibits, Financial Statements, Schedules and Reports on
Form 8K
Year
PROJECT
Woodbridge, IL
Fayetteville, NC
Occupancy Per Unit
Rental Per Unit
2003
2002
2001
2000
1999
Revenue and equity in Project
(Registrant)
(General Partner)
Douglas
L. Kelly
President,
Secretary,
Treasurer
& Director
Robert
J. Herleth
Vice
President & Assistant Secretary
Joseph
G. Porter
Vice
President, Assistant Treasurer
&
Assistant Secretary
GULLEDGE REALTY INVESTORS II
(A Virginia Limited Partnership)
FINANCIAL STATEMENTS
FOR THE THREE YEARS ENDED DECEMBER 31, 2003
INDEPENDENT AUDITORS' REPORT
To the Partners of
Gulledge Realty Investors II:
We have audited the accompanying balance sheets of Gulledge Realty Investors II (a limited Partnership) (the "Partnership") as of December 31, 2003 and 2002, and the related statements of operations, changes in partners' deficit and cash flows for each of the three years in the period ended December 31, 2003. These financial statements are the responsibility of the Partnership's management. Our responsibility is to express an opinion on these financial statements based on our audits. We did not audit the financial statements of Hawthorn Housing Limited Partnership, a majority owned Limited Partnership ("the Project Partnership"), the Partnership's investment in which is accounted for by use of the equity method. The Partnership's investment in the Project Partnership's net assets of $0 and $0 at December 31, 2003 and 2002, respectively, and its share of Project Partnership's net income of $0, $0 and $32,323 for each of the three years in the period ended December 31, 2003 are included in the accompanying financial statements. The financial statements of the Project Partnership were audited by other auditors whose reports have been furnished to us, and our opinion, insofar as it relates to amounts included for such Project Partnership is based solely on the reports of the other auditors.
We conducted our audits in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audits and the reports of the other auditors provide a reasonable basis for our opinion.
In our opinion, based on our audits and the reports of the other auditors, such financial statements present fairly, in all material respects, the financial position of Gulledge Realty Investors II as of December 31, 2003 and 2002, and the results of its operations and its cash flows for each of the three years in the period ended December 31, 2003 in conformity with accounting principles generally accepted in the United States of America.
As discussed in Note A to the financial statements, subject to regulatory approval from the United States Department of Housing and Urban Development, the Partnership is in the process of selling Colony Place Associates, Ltd. ("Colony") the sole remaining Project Partnership. Once approval is obtained and Colony is sold, the Partnership intends to liquidate its assets and liabilities and dissolve.
/s/Deloite & Touche
March 26, 2004
RBG&CO.
Independent Auditors' Report
S2100-020
To The Partners
Hawthorn Housing Limited Partnership
We have audited the accompanying balance sheet of Hawthorn Housing Limited Partnership, Project No. 071-11069, a limited partnership, as of December 31, 2003 and the related statements of profit and loss, partners' equity (deficit) and cash flows for the year then ended. These financial statements are the responsibility of the Partnership's management. Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Hawthorn Housing Limited Partnership as of December 31, 2003 and the results of its operations and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued our report dated January 29, 2004 on our consideration of Hawthorn Housing Limited Partnership's internal control and on our tests of its compliance with certain provisions of laws, regulations, contracts and grants. Those reports are an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. Our audit was conducted for the purpose of forming an opinion on the basic financial statements taken as a whole. The accompanying supplementary information (shown on Pages 13 through 15) is presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole.
/s/Rubin, Brown, Gornstein & Co. LLP
January 29, 2004
Rubin, Brown, Gornstein & Co. LLP 230 South Bemiston Avenue
Certified
Public Accountants/Business Consultants
St. Louis, MO 63105
314/727-8150 TEL www.rbgco.com 314/727-9195 FAX
GULLEDGE REALTY INVESTORS II
(A Virginia Limited Partnership)
Balance Sheets
|
December 31, |
||
| Assets |
2003 |
2002 |
| Cash and cash equivalents |
$ 57,640 |
$ 71,610 |
| Advances to Project Partnerships |
7,539 |
20,203 |
| Total Assets |
$ 65,179 |
$ 91,813 |
| Liabilities and Partners' Deficit |
||
| Accounts payable |
$ 40,000 |
$ 35,200 |
| Payable to General Partner (Note D) |
997,040 |
908,460 |
| Capital contributions payable |
- |
50,000 |
| Note Payable (Note E) |
3,940,854 |
3,740,364 |
| Total Liabilities |
4,977,894 |
4,734,024 |
| Partners' Deficit (Note B) |
(4,912,715) |
(4,642,211) |
| Total Liabilities and |
||
| Partners' Deficit |
$ 65,179 |
$ 91,813 |
See Notes to Financial Statements.
GULLEDGE REALTY INVESTORS II
(A Virginia Limited Partnership)
Statements of Operations
|
Year Ended December 31, |
|||
|
2003 |
2002 |
2001 |
|
|
Revenue and equity in |
|||
|
Project Partnerships' operations: |
|||
|
Interest |
$ 782 |
$ 1,178 |
$ 1,681 |
|
Distributions from zero-basis |
|||
|
Project Partnerships |
237,076 |
399,314 |
96,370 |
|
Equity in income of |
|||
|
Project Partnerships |
- |
- |
32,323 |
|
Gain on sale of Project |
|||
|
Partnerships |
76,000 |
- |
31,867 |
|
Miscellaneous Income |
- |
10,000 |
- |
|
313,858 |
410,492 |
162,241 |
|
|
Expenses: |
|||
|
Asset management fee (Note D) |
114,580 |
114,580 |
114,580 |
|
Interest expense |
382,496 |
348,409 |
314,424 |
|
Professional fees |
15,000 |
10,200 |
10,200 |
|
Consulting fees (Note E) |
44,000 |
44,000 |
44,000 |
|
Operating expenses |
28,286 |
13,788 |
9,006 |
|
584,362 |
530,977 |
492,210 |
|
|
Net Loss |
$ (270,504) |
$ (120,485) |
$ (329,969) |
|
Net loss per partnership unit |
$ (23) |
$ (10) |
$ (28) |
See Notes to Financial Statements.
GULLEDGE REALTY INVESTORS II
(A Virginia Limited Partnership)
Statements of Changes in Partners' Deficit
Three Years Ended December 31, 2003
| Special | ||||
|
Total |
General |
Limited |
Limited |
|
|
Balances at January 1, 2001 |
$ (4,191,757) |
$ (54,730) |
$ (95,813) |
$ (4,041,214) |
|
Net loss for 2001 |
(329,969) |
(3,630) |
(6,269) |
(320,070) |
|
Balances at December 31, 2001 |
(4,521,726) |
(58,360) |
(102,082) |
(4,361,284) |
|
Net loss for 2002 |
(120,485) |
(1,326) |
(2,289) |
(116,870) |
|
Balances at December 31, 2002 |
(4,642,211) |
(59,686) |
(104,371) |
(4,478,154) |
|
Net loss for 2003 |
(270,504) |
(2,975) |
(5,140) |
(262,389) |
|
Balances at December 31, 2003 |
$ (4,912,715) |
$ (62,661) |
$(109,511) |
$ (4,740,543) |
See Notes to Financial Statements.
GULLEDGE REALTY INVESTORS II
(A Virginia Limited Partnership)
Statements of Cash Flows
|
Year Ended December 31, |
|||
|
2003 |
2002 |
2001 |
|
| Cash Flows From Operating Activities: |
|||
| Net loss |
$ (270,504) |
$ (120,485) |
$ (329,969) |
| Adjustments to reconcile net loss to |
|||
| net cash from operating activities: |
|||
| Provision for bad debts |
- |
- |
600 |
| Equity in income of Project Partnership |
- |
- |
(32,323) |
| Distributions from zero-basis |
|||
| Project Partnerships |
(237,076) |
(399,314) |
(96,370) |
| Gain on sale of Project Partnerships |
(76,000) |
- |
(31,867) |
| Change in assets and liabilities: |
|||
| Advances to Project Partnerships |
12,664 |
(2,551) |
(11,501) |
| Escrow deposit |
- |
(10,000) |
10,000 |
| Accounts Payable |
4,800 |
- |
- |
| Payable to general partner |
88,580 |
114,580 |
114,580 |
| Accrued interest note payable |
200,490 |
29,880 |
3,300 |
| Net Cash From Operating Activities |
(277,046) |
(387,890) |
(373,550) |
| Cash Flows From Investing Activities: |
|||
| Proceeds from Sale of Project Partnerships |
26,000 |
- |
31,867 |
| Distributions from all Project Partnerships |
237,076 |
399,314 |
403,488 |
| Net Cash From Investing Activities |
263,076 |
399,314 |
435,355 |
| Cash Flows From Financing Activities - |
|||
| Payment on Note Payable |
- |
(16,359) |
- |
| Net Change In Cash and Cash Equivalents |
(13,970) |
(4,935) |
(61,805) |
| Cash and Cash Equivalents-Beginning of Year |
71,610 |
76,545 |
14,740 |
| Cash and Cash Equivalents-End of Year |
$ 57,640 |
$ 71,610 |
$ 76,545 |
| Additional Cash Flow Information: |
|||
| Interest Payments |
$ 182,006 |
$ 318,529 |
$ 311,124 |
See Notes to Financial Statements.
GULLEDGE REALTY INVESTORS II
(A Virginia Limited Partnership)
Notes To Financial Statements
Three Years Ended December 31, 2003
Note A Summary of Significant Accounting Policies
Partnership Organization
Gulledge Realty Investors II (the "Partnership") is a limited partnership organized on December 1, 1983 under the laws of the Commonwealth of Virginia for the purpose of acquiring limited partner interests in real estate limited partnerships ("Project Partnerships"). At December 31, 2003, these Project Partnerships include Colony Place Associates, Ltd. ("Colony") and Hawthorn Housing Limited Partnership ("Hawthorn"). Hawthorn was sold in January 2004 (see Note F). The Project Partnerships previously included Olympic Housing Limited Partnership ("Olympic") which assets were sold in April 2003, Country Oaks Apartments Limited Partnership ("Country Oaks") which limited partner interests were sold in December 2003 and Pine West, Ltd., ("Pine West") and Rancho Vista Associates ("Rancho Vista"), which limited partner interests were sold in 2001. Each of the remaining Project Partnerships is an operating real estate project which receives mortgage interest subsidies and/or rental assistance from the United States Department of Housing and Urban Development (HUD). The Registrant commenced operations in March 1984. GULL-AGE Properties, Inc. ("GAP") is the General Partner of the Partnership. GAP is an indirectly owned subsidiary of A.G. Edwards, Inc.
The Partnership owns 100% of the limited partner interests in the Project Partnerships, which represents 99.0% and 99.0% of the total ownership interests in Colony and Hawthorn, respectively. GULL-AGE Realty Advisors, Inc., ("GARA") an entity related to GAP, is the General Partner or the agent for the General Partner or Special General Partner of Colony and Hawthorn. GARA owns or controls through its agency agreement .10% and .01% of Colony and Hawthorn, respectively. The remaining partnership interests of the Project Partnerships are owned by unrelated individuals or entities.
In January 2004, the Partnership completed the sale of Hawthorn (See Note F). Absent Hawthorn, the Partnership’s sole remaining project partnership is Colony. In 2003, the Partnership entered into an agreement with a third-party purchaser to sell the limited partner interests in Colony. The ability to sell the Partnership’s limited partner interests in Colony, i.e., the Project Partnership, is limited by the overall market conditions in the geographic area where the Project operates and, potentially, the ability of the Project to qualify for Low Income Housing Tax Credits and regulatory approval from HUD. The Partnership’s limited partner interest in Colony is pledged as collateral in connection with a promissory note issued by Colony (See Note E). Therefore, the Partnership must also consider the outstanding balance of the note and negotiate a reduced payoff on the note.
Due to the sales of Hawthorn and Country Oaks, the Partnership will no longer have a reliable source of operating cash, as Colony, its sole remaining project partnership, has not made a significant distribution to the Partnership since its purchase. Additionally, the sale of Colony is not expected to provide any proceeds to the Partnership. Also, as a result of the sale of Hawthorn, the Partnership will have no future obligations under the note payable agreement including interest payments and annual consulting fees of $19,000 to GAP and $25,000 to the noteholder. Given the aforementioned sales and the pending sale of Colony, the Partnership will have limited operations going forward. Accordingly, the Partnership will not have sufficient cash to pay the liability to the General Partner, of approximately $997,000. To the extent existing cash balances are not sufficient, the Partnership will be unable to pay the liability to the General Partner and the partners will realize ordinary income to the extent of debt forgiveness. When the Partnership receives regulatory approval from HUD for its sale of Colony, the Partnership will dissolve. Since the ultimate dissolution is subject to the final sale of Colony, which is contingent upon HUD approval, no adjustments have been made to the accompanying financial statements to reflect the potential impact of liquidation.
Partner's Activities
The financial statements include only those assets, liabilities, and results of operations which relate to the business of the Partnership and do not include any assets, liabilities, or operating results attributable to the partners' individual activities.
Cash and Cash Equivalents
The Partnership considers interest bearing money market account balances to be cash equivalents.
Investment in Project Partnerships
The investment in Project Partnerships is accounted for using the equity method of accounting. Under the equity method, investments are reflected at cost, adjusted for the Partnership's share of the Project Partnerships' income or loss. The Partnership is under no obligation to contribute additional capital, or to lend monies necessary to fund cash flow deficiencies of the Project Partnerships, because the Partnership is a limited partner in such partnerships. The investment account for a Project Partnership will not be reduced below zero because the Partnership is not liable for Project Partnership losses in excess of such investment. Any distributions received from the Project Partnerships subsequent to reducing the investment account to zero, will be recognized as income in the year received.
Income Taxes
No provision has been made for current or deferred income taxes since they are the responsibility of each partner. Profits (or gains) and losses of the Partnership are allocated to the partners in accordance with the partnership agreement.
Comprehensive Income
Comprehensive income for the year ended December 31, 2003 and 2002 were equal to the Partnership net loss.
Use of Estimates
The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period. Actual results could differ significantly from those estimated.
Segment Reporting
The Partnership's principal line of business is investing in Project Partnerships that own and operate low-income housing Projects that are financed and/or operated under federal or state housing assistance programs. Management believes that the Partnership operates in one business segment.
Reclassifications
Where appropriate, prior years' financial information has been reclassified to conform with the current year presentation.
Recent Accounting Pronouncements
In January 2003, the Financial Accounting Standards Board ("FASB") issued Interpretation No. 46, "Consolidation of Variable Interest Entities" ("FIN 46"), an interpretation of Accounting Research Bulletin No. 51, "Consolidated Financial Statements", which requires the consolidation by a business enterprise of variable interest entities if the business enterprise is the primary beneficiary. FIN 46 was effective January 31, 2003, for the Partnership with respect to interests in variable interest entities obtained after that date. With respect to interests in variable interest entities existing prior to February 1, 2003, the FASB issued FASB Interpretation No. 46 (revised December 2003), which extends the effective date of FIN 46 to the interim period ending March 31, 2004. The Partnership currently does not believe it will be required to consolidate any material interests in variable interest entities.
Note B Partners' Deficit
Profits and losses of the Partnership are allocated pro-rata to the partners in accordance with their interest as follows:
|
General partner (131 units) |
1.1% |
|
Special limited partners (225 units) |
1.9 |
|
Investor limited partners (11,458 units) |
97.0 |
|
100.0% |
Upon dissolution and termination of the Partnership, the net proceeds resulting from the sale of Partnership assets are first used to pay all debts and liabilities of the Partnership; next, to repay capital contributions of the partners less any prior cash distributions from capital proceeds; then, to the payment of a cumulative disposition fee to the General Partner, with any remaining funds allocated as follows:
|
General partner |
4.0% |
|
Special limited partners |
6.0 |
|
Investor limited partners |
90.0 |
|
100.0% |
In the event that net operating revenues, as defined, are realized during any fiscal year, an annual noncumulative program management fee of up to $59,250 is payable to the managing General Partner. The fee represents compensation for maintaining the Partnership's books, records and accounts per the Partnership agreement. The amount of the program management fee plus the asset management fee accrued each year shall not exceed .5% of invested assets, as defined in the Partnership's Limited Partnership Agreement (the "Agreement").
Upon the distribution of capital proceeds by the Partnership, the General Partner is authorized to receive a cumulative disposition fee equal to 1% of the capital proceeds generated through the sale of Project Partnerships to the extent such proceeds exceed priority payments as defined in the Agreement.
Note C Reconciliation of Operations: Financial Statement Versus Income Tax Return
The financial statement (loss)/income is reconciled to income tax loss for the years ended December 31, 2003, 2002 and 2001 as follows:
|
2003 |
2002 |
2001 |
|
| Net (loss)/income per financial statements |
$ (270,504) |
$ (120,485) |
$ (329,969) |
| Less: equity in income of Project |
|||
| Partnership for financial statement |
|||
| purposes |
|
(32,323) |
|
| Less: gain on sale of Project Partnerships |
(76,000) |
|
(31,867) |
| Less: distributions received from |
|||
| zero-basis Project Partnership |
(237,076) |
(399,314) |
(96,370) |
| Add: equity in income/(losses) of |
|||
| Project Partnerships for tax |
|||
| return purposes (unaudited) |
13,126,469 |
(145,887) |
1,335,563 |
| Net income/(loss) per income tax return |
$12,542,889 |
$ (665,686) |
$ 845,034 |
Note D Payable To General Partner
In accordance with the Agreement, the Partnership is required to pay to the General Partner an annual asset management fee of $114,580. Amounts due in accordance with the Agreement at December 31, 2003 and 2002 are $978,040 and $889,460, respectively. The Partnership also pays annual consulting fees of $19,000 out of the distributions from Hawthorn to GAP. Amounts due for consulting fees at December 31, 2003 and 2002 are $19,000.
Note E Project Partnerships
The Partnership's limited partner interests in Colony serve as collateral in connection with a promissory note issued by Colony as described below:
| Project Partnership |
Promissory Note, |
|
| Colony |
$1,021,355 |
9% interest due annually. |
| Principal plus unpaid interest |
||
| due on November 30, 1999. |
||
| Note is currently in default. |
||
Colony's promissory note was originally due December 31, 1995, but was extended until June 30, 1997, while a sale of the project was being pursued under the Low Income Housing Preservation and Resident Homeownership Act ("LIHPRHA"). LIHPRHA was a program administered by the Department of Housing and Urban Development ("HUD"). Unfortunately, funds are no longer available under the LIHPRHA program. The promissory note had been extended to November 30, 1999, while the General Partner attempted to locate a buyer for the project. A buyer was not located before November 30, 1999. This note is currently in default. Therefore, the Colony noteholder may demand payment and Colony may revert to its noteholder at any time. In 2003, the Registrant entered into an agreement, subject to HUD approval, with a third-party purchaser to sell the limited partner interest in Colony. Under the terms of the agreement, the purchaser will acquire all of the assets as well as assume all of the liabilities of Colony, including the primary mortgage and operating liabilities, except for the secondary note. Immediately prior to the sale, $225,000 of proceeds will be used to make a negotiated reduced payoff on the secondary note, and approximately $10,000 will be used to pay expenses of the sale.
Hawthorn refinanced its mortgage during 1997. Proceeds from the refinancing were used to make a partial payment on the promissory note which had come due December 31, 1996. The remaining balance of the promissory note was renegotiated. The mortgage was refinanced under HUD regulations which limit the amount of debt that can be collateralized by the project. Accordingly, HUD would not approve the mortgage refinance unless the promissory note was no longer a liability of the project. Therefore, the General Partner of the Partnership and the noteholder agreed to have the promissory note assumed by the Partnership. The promissory note is now collateralized by the Partnership's interest in Hawthorn. Principal and interest are only payable from surplus cash received by the Partnership from Hawthorn. The Partnership is not required to make any payments from surplus cash it receives from any other project. Under the terms of the promissory note, the Partnership pays an annual consulting fee of $19,000 to GAP and $25,000 to the noteholder. The consulting fees are only payable out of distributions from Hawthorn.
The promissory note plus accrued interest totaled $3,940,854 at December 31, 2003, and bears simple interest at a rate of 11%. The note bore simple interest at a rate of 9% until the note expired on June 30, 2002, at which time, the interest rate increased to 11%.
In conjunction with assuming the liability for the promissory note, the Partnership recorded a corresponding investment in Hawthorn. The investment account was then reduced by previously unrecorded losses of Hawthorn in accordance with the equity method of accounting. The investment account was adjusted in subsequent years by the Partnership's share of any additional income or loss from Hawthorn. This investment account was also reduced when the Partnership received distributions from Hawthorn. In 2003 and 2002, the Partnership did not recognize equity in income of Project Partnerships from Hawthorn, because the beginning investment balance was zero. In 2001, the Partnership's share of income and distributions from Hawthorn were $105,970 and $373,481, respectively. Income of $32,323 was recorded as equity in income of Project Partnerships in the Statements of Operations, prior to receipt of the distribution. The distribution was recorded as a reduction of investment in Project Partnerships of $286,569 on the Balance Sheet and distributions from zero-basis Project Partnerships of $86,912 in the Statement of Operations.
During the fourth quarter of 2003, the limited partnership interests in Country Oaks were sold to GAP. The gain on the sale of the interest of $76,000 is included in gain on sale of Project Partnerships in the Statement of Operations. The proceeds from the sale of $26,000 were used to make a payment on the amount owed to the General Partner. The remaining gain of $50,000 was due to the write-off of a contribution payable to Country Oaks. The partners of the Partnership will recognize capital gains on the sale of approximately $834,000.
In April 2003, the Partnership sold the assets of Olympic. As part of the terms of the sale, the purchaser assumed the primary mortgage on Olympic and all of the operating liabilities. A reduced payoff was negotiated on a secondary note which was collateralized by the Partnership's ownership interest in Olympic. The Partnership did not receive a distribution from the sale as all proceeds were used to pay expenses related to the sale. The Partnership did not recognize a gain or loss on the sale in the Statement of Operations as no proceeds were received and the Partnership had a zero basis in Olympic. As a result of the sale, partners of the Partnership will realize tax consequences including capital gains of approximately $3,500,000 and ordinary income to the extent of the reduced payoff on the secondary note in the approximate amount of $8,400,000.
The Partnership's limited partner interests in Pine West and Rancho Vista were sold in 2001. The gains on the sale of the interests are included in gain on sale of Project Partnerships in the Statement of Operations.
Notwithstanding the balances owed on the defaulted notes, none of the Project Partnerships are experiencing significant operating cash flow deficiencies.
Note F Subsequent Events
In January 2004, the Registrant sold the assets of Hawthorn. The Registrant recognized a gain on the sale of $3,401,551. Under the terms of the sale, the purchaser assumed the primary mortgage and all of the operating liabilities of Hawthorn. Proceeds of $3,301,551 from the sale were used to make a partial payment on the note payable which was collateralized by the Partnership's limited partner interests in Hawthorn. The remaining proceeds of $100,000 were used to pay Partnership liabilities owed to the General Partner per the Partnership Agreement. The remaining balance of the note payable, including accrued interest to the date of the sale, of $597,363 was forgiven as part of the terms of a negotiated reduced payoff entered into prior to the sale.
As a result of the sale of the assets of Hawthorn, capital gains of approximately $6,100,000 and ordinary income, to the extent of the debt forgiveness on the note payable, will be allocated to the partners based on the terms of the partnership agreement.
Note G Condensed Financial Data of Project Partnership
The following is a summary of the condensed financial position and results of operations of Hawthorn (dollars in thousands):
Hawthorn Housing Limited Partnership
Condensed Balance Sheets
|
December 31, |
||
|
2003 |
2002 |
|
| Assets: |
||
| Rental Property (Net) |
$ 3,151 |
$ 3,371 |
| Other Assets |
1,065 |
1,216 |
|
$ 4,216 |
$ 4,587 |
|
| Liabilities and Partners' Capital: |
||
| Mortgage Notes Payable |
$ 4,633 |
$ 4,684 |
| Other Liabilities |
269 |
276 |
| Partners' Capital |
(686) |
(373) |
|
$ 4,216 |
$ 4,587 |
|
Condensed Statements of Operations
|
For the Year Ended December 31, |
|||
|
2003 |
2002 |
2001 |
|
| Revenues: |
|||
| Rental Income |
$ 1,504 |
$ 1,539 |
$ 1,591 |
| Interest Income |
7 |
12 |
36 |
| Other Income |
17 |
18 |
29 |
| Total Revenue |
$ 1,528 |
1,569 |
1,656 |
| Expenses: |
|||
| Operating Expenses |
1,039 |
958 |
967 |
| Financial Expenses |
331 |
334 |
339 |
| Depreciation |
234 |
235 |
243 |
| Total Expenses |
1,604 |
1,527 |
1,549 |
| Net (Loss)/Income |
$ (76) |
$ 42 |
$ 107 |
Exhibit 2
FINANCIAL STATEMENTS
OF
UNCONSOLIDATED LIMITED PARTNERSHIPS
MEETING REQUIREMENTS OF SIGNIFICANT
SUBSIDIARY/INVESTEE
HAWTHORN HOUSING
LIMITED PARTNERSHIP
071-11069
FINANCIAL STATEMENTS
DECEMBER 31, 2003
Independent Auditors' Report.......................................................................... 1
Balance Sheet.............................................................................................2 - 3
Statement Of Profit And Loss.................................................................... 4 - 5
Statement Of Partners' Equity (Deficit)............................................................ 6
Statement Of Cash Flows............................................................................. 7 - - 8
Notes To Financial Statements................................................................ 9 - - 12
Supporting Data Required By HUD..................................................... 13 - - 15
Independent Auditors' Report On Internal Control
(Combined Report Applicable To Internal Control
Over Financial Reporting Based On An Audit Of
Financial Statements And Internal Control Over
Compliance For HUD-Assisted Programs)...................................... 16 - - 17
Independent Auditors' Report On Compliance With
Specific Requirements Applicable To Major HUD
Programs................................................................................................ 18 - - 19
Independent Auditors' Report On Compliance With
Specific Requirements Applicable To Fair Housing
And Non-Discrimination............................................................................. 20
Mortgagor's Certification................................................................................ 21
Management Agent's Certification ............................................................... 22
Auditor's Transmittal Letter.......................................................................... 23
S2100-020 Independent Auditors' Report
To The Partners
Hawthorn Housing Limited Partnership
We have audited the accompanying balance sheet of Hawthorn Housing Limited Partnership, Project No. 071-11069, a limited partnership, as of December 31, 2003 and the related statements of profit and loss, partners' equity (deficit) and cash flows for the year then ended.These financial statements are the responsibility of the Partnership's management.Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States.Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Hawthorn Housing Limited Partnership as of December 31, 2003 and the results of its operations and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued our reports dated January 29, 2004 on our consideration of Hawthorn Housing Limited Partnership's internal control and on our tests of its compliance with certain provisions of laws, regulations, contracts and grants.Those reports are an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit. Our audit was conducted for the purpose of forming an opinion on the basic financial statements taken as a whole. The accompanying supplementary information (shown on pages 13 to 15) is presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole.
/s/ RUBIN, BROWN, GORNSTEIN & CO. LLP
January 29, 2004
HAWTHORN HOUSING LIMITED PARTNERSHIP
071-11069
|
Assets |
|||
|
|
|
|
|
|
|
|
|
|
|
Current Assets |
|
|
|
|
1120 |
Cash - operations |
$ 175,683 |
|
|
1125 |
Cash - entity |
2,079 |
|
|
1130 |
Tenant accounts receivable |
15,092 |
|
|
1200 |
Miscellaneous prepaid expenses |
50,093 |
|
|
1100T |
Total Current Assets |
|
$ 242,947 |
|
|
|
|
|
|
Deposits Held In Trust - Funded |
|
|
|
|
1191 |
Tenant deposits held in trust |
|
39,539 |
|
|
|
|
|
|
Restricted Deposits And Funded Reserves |
|
|
|
|
1310 |
Escrow deposits |
117,406 |
|
|
1320 |
Replacement reserve |
243,092 |
|
|
1300T |
Total Deposits |
|
360,498 |
|
|
|
|
|
|
Fixed Assets (Note 2) |
|
|
|
|
1410 |
Land |
620,000 |
|
|
1420 |
Buildings |
6,607,108 |
|
|
1440 |
Building equipment - portable |
488,841 |
|
|
1400T |
Total Fixed Assets |
7,715,949 |
|
|
1495 |
Less: Accumulated depreciation |
4,564,990 |
|
|
1400N |
Net Fixed Assets |
|
3,150,959 |
|
|
|
|
|
|
Other Assets |
|
|
|
|
1520 |
Intangible assets |
417,862 |
|
|
1590 |
Miscellaneous other assets - easement fee receivable |
4,000 |
|
|
1500T |
Total Other Assets |
|
421,862 |
|
|
|
|
|
|
1000T |
Total Assets |
|
$ 4,215,805 |
|
|
|
|
|
HAWTHORN HOUSING LIMITED PARTNERSHIP
071-11069
|
Liabilities |
|||
|
|
|
|
|
|
Current Liabilities |
|
|
|
|
2110 |
Accounts payable - operations |
$ 24,782 |
|
|
2113 |
Accounts payable - entity |
7,539 |
|
|
2120 |
Accrued wages payable |
6,510 |
|
|
2123 |
Accrued management fee payable (Note 4) |
7,548 |
|
|
2150 |
Accrued property taxes |
183,623 |
|
|
2170 |
Mortgage payable - first mortgage (short-term) (Note 2) |
55,213 |
|
|
2210 |
Prepaid revenue |
1,655 |
|
|
2122T |
Total Current Liabilities |
|
$ 286,870 |
|
|
|
|
|
|
Deposit And Prepayment Liabilities |
|
|
|
|
2191 |
Tenant deposits held in trust (contra) |
|
37,157 |
|
|
|
|
|
|
Long-Term Liabilities |
|
|
|
|
2320 |
Mortgage payable - first mortgage (Note 2) |
|
4,577,297 |
|
|
|
|
|
|
2000T |
Total Liabilities |
|
4,901,324 |
|
|
|
|
|
|
Partners' Equity (Deficit) |
|||
|
|
|
|
|
|
3130 |
Partners' equity (deficit) |
|
(685,519) |
|
|
|
|
|
|
2033T |
Total Liabilities And Partners' Equity |
|
$ 4,215,805 |
|
|
|
|
|
HAWTHORN HOUSING LIMITED PARTNERSHIP
071-11069
For The Year Ended December 31, 2003
|
Part 1 |
Description of Account |
Acct. No. |
|
Amount |
||
|
Rent Revenue 5100 |
Rent Revenue - Gross Potential |
5120 |
$ |
1,298,024 |
|
|
|
Tenant Assistance Payments |
5121 |
$ |
543,920 |
|
|
|
|
Rent Revenue - Stores and Commercial |
5140 |
$ |
- |
|
|
|
|
Garage and Parking Spaces |
5170 |
$ |
- |
|
|
|
|
Flexible Subsidy Revenue |
5180 |
$ |
- |
|
|
|
|
Miscellaneous Rent Revenue |
5190 |
$ |
- |
|
|
|
|
Excess Rent |
5191 |
$ |
- |
|
|
|
|
Rent Revenue/Insurance |
5192 |
$ |
- |
|
|
|
|
Special Claims Revenue |
5193 |
$ |
- |
|
|
|
|
Retained Excess Income |
5194 |
$ |
- |
|
|
|
|
Total Rent Revenue |
5100T |
|
|
$ |
1,841,944 |
|
|
Vacancies 5200 |
Apartments |
5220 |
$ |
310,794 |
|
|
|
Stores and Commercial |
5240 |
$ |
- |
|
|
|
|
Rental Concessions |
5250 |
$ |
26,878 |
|
|
|
|
Garage and Parking Space |
5270 |
$ |
- |
|
|
|
|
Miscellaneous |
5290 |
$ |
- |
|
|
|
|
Total Vacancies |
5200T |
|
|
$ |
337,672 |
|
|
Net Rental Revenue Rent Revenue Less Vacancies |
5152N |
|
|
$ |
1,504,272 |
|
|
5300 |
Nursing Homes/Assisted Living/Board and Care/Other |
|
|
|
|
|
|
Elderly Care/Coop/ and Other Revenues |
5300 |
|
|
$ |
- |
|
|
Financial Revenue 5400 |
Financial Revenue - Project Operations |
5410 |
$ |
2,749 |
|
|
|
Revenue from Investments - Residual Receipts |
5430 |
$ |
- |
|
|
|
|
Revenue from Investments - Replacement Reserve |
5440 |
$ |
4,433 |
|
|
|
|
Revenue from Investments - Miscellaneous |
5490 |
$ |
- |
|
|
|
|
Total Financial Revenue |
5400T |
|
|
$ |
7,182 |
|
|
Other Revenue 5900 |
Laundry and Vending Revenue |
5910 |
$ |
3,394 |
|
|
|
Tenant Charges |
5920 |
$ |
13,102 |
|
|
|
|
Interest Reduction Payments Revenue |
5945 |
$ |
- |
|
|
|
|
Miscellaneous Revenue |
5990 |
$ |
- |
|
|
|
|
Total Other Revenue |
5900T |
|
|
$ |
16,496 |
|
|
Total Revenue |
5000T |
|
|
$ |
1,527,950 |
|
|
Administrative Expenses 6200/6300 |
Conventions and Meetings |
6203 |
$ |
- |
|
|
|
Management Consultants |
6204 |
$ |
- |
|
|
|
|
Advertising and Marketing |
6210 |
$ |
17,053 |
|
|
|
|
Other Renting Expenses |
6250 |
$ |
- |
|
|
|
|
Office Salaries |
6310 |
$ |
30,149 |
|
|
|
|
Office Expenses |
6311 |
$ |
23,624 |
|
|
|
|
Office or Model Apartment Rent |
6312 |
$ |
9,704 |
|
|
|
|
Management Fee |
6320 |
$ |
90,825 |
|
|
|
|
Manager or Superintendent Salaries |
6330 |
$ |
48,190 |
|
|
|
|
Administrative Rent Free Unit |
6331 |
$ |
- |
|
|
|
|
Legal Expense - Project |
6340 |
$ |
8,819 |
|
|
|
|
Audit Expense |
6350 |
$ |
10,775 |
|
|
|
|
|
6351 |
$ |
7,392 |
|
|
|
|
Bad Debts |
6370 |
$ |
9,103 |
|
|
|
|
Miscellaneous Administrative Expenses |
6390 |
$ |
5,469 |
|
|
|
|
Total Administrative Expenses |
6263T |
|
|
$ |
261,103 |
|
|
Utilities Expense 6400 |
Fuel Oil/Coal |
6420 |
$ |
- |
|
|
|
Electricity |
6450 |
$ |
29,332 |
|
|
|
|
Water |
6451 |
$ |
34,223 |
|
|
|
|
Gas |
6452 |
$ |
100,612 |
|
|
|
|
Sewer |
6453 |
$ |
16,321 |
|
|
|
|
Total Utilities Expense |
6400T |
|
|
$ |
180,488 |
|
|
Total Expenses (Carry Forward to Page 2) |
|
|
|
$ |
441,591 |
|
|
|
|
|
|
|
|
|
|
Page 1 of 2 |
||||||
|
|
Project Name: |
Hawthorn Housing Limited Partnership |
|
|
|
|
|
|
|
|
|
|
Balance Carried Forward |
$ |
441,591 |
|||
|
Operating Maintenance Expenses 6500 |
Payroll |
6510 |
$ |
126,713 |
|
|
|
|
|
Supplies |
6515 |
$ |
41,429 |
|
|
|
||
|
Contracts |
6520 |
$ |
114,422 |
|
|
|
||
|
Operating and Maintenance Rent Free Unit |
6521 |
$ |
- |
|
|
|
||
|
Garbage and Trash Removal |
6525 |
$ |
9,991 |
|
|
|
||
|
Security Payroll/Contract |
6530 |
$ |
- |
|
|
|
||
|
Security Rent Free Unit |
6531 |
$ |
- |
|
|
|
||
|
Heating/Cooling Repairs and Maintenance |
6546 |
$ |
1,088 |
|
|
|
||
|
Snow Removal |
6548 |
$ |
9,222 |
|
|
|
||
|
Vehicle and Maintenance Equipment Operation and Repairs |
6570 |
$ |
- |
|
|
|
||
|
Miscellaneous Operating and Maintenance Expenses |
6590 |
$ |
2,061 |
|
|
|
||
|
Total Operating and Maintenance Expenses |
6500T |
|
|
|
$ |
304,926 |
||
|
Taxes and Insurance 6700 |
Real Estate Taxes |
6710 |
$ |
185,200 |
|
|
|
|
|
Payroll Taxes (Project's Share) |
6711 |
$ |
16,443 |
|
|
|
||
|
Property and Liability Insurance (Hazard) |
6720 |
$ |
50,356 |
|
|
|
||
|
Fidelity Bond Insurance |
6721 |
$ |
1,283 |
|
|
|
||
|
Workmen's Compensation |
6722 |
$ |
13,509 |
|
|
|
||
|
Health Insurance and Other Employee Benefits |
6723 |
$ |
15,179 |
|
|
|
||
|
Miscellaneous Taxes, Licenses, Permits and Insurance |
6790 |
$ |
3,101 |
|
|
|
||
|
Total Taxes and Insurance |
6700T |
|
|
|
$ |
285,071 |
||
|
Financial Expenses 6800 |
Interest on Mortgage Payable |
6820 |
$ |
307,877 |
|
|
|
|
|
Interest on Notes Payable (Long-Term) |
6830 |
$ |
- |
|
|
|
||
|
Interest on Notes Payable (Short-Term) |
6840 |
$ |
- |
|
|
|
||
|
Mortgage Insurance Premium/Service Charge |
6850 |
$ |
23,040 |
|
|
|
||
|
Miscellaneous Financial Expenses |
6890 |
$ |
102 |
|
|
|
||
|
Total Financial Expenses |
6800T |
|
|
|
$ |
331,019 |
||
|
6900 |
Nursing Homes/ Assisted Living/ Board and Care/ Other |
|
|
|
|
|
|
|
|
Elderly Care Expenses |
6900 |
|
|
|
$ |
- |
||
|
|
Total Cost of Operations before Depreciation and Amortization |
6000T |
|
|
|
$ |
1,362,607 |
|
|
Profit (Loss) before Depreciation and Amortization |
5060T |
|
|
|
$ |
165,343 |
||
|
Depreciation Expense |
6600 |
$ |
219,840 |
|
|
|
||
|
Amortization Expense |
6610 |
$ |
14,400 |
|
|
|
||
|
Total Depreciation and Amortization |
|
|
|
|
$ |
234,240 |
||
|
Operating Profit or (Loss) |
5060N |
|
|
|
$ |
(68,897) |
||
|
Corporate or Mortgagor Entity Expenses 7100 |
Officer's Salaries |
7110 |
$ |
- |
|
|
|
|
|
Legal Expenses |
7120 |
$ |
7,539 |
|
|
|
||
|
Federal, State, and Other Income Taxes |
7130 |
$ |
- |
|
|
|
||
|
Interest Income |
7140 |
$ |
- |
|
|
|
||
|
Interest on Notes Payable |
7141 |
$ |
- |
|
|
|
||
|
Interest on Mortgage Payable |
7142 |
$ |
- |
|
|
|
||
|
Other Expenses |
7190 |
$ |
- |
|
|
|
||
|
Net Entity Expenses |
7100T |
|
|
|
$ |
7,539 |
||
|
Profit or Loss (Net Income or Loss) |
3250 |
|
|
|
$ |
(76,436) |
||
|
Miscellaneous or other Income and Expense Sub-account Groups. If miscellaneous or other income and/or expense sub-accounts (5190, 5290, 5490, 5990, 6390, 6590, 6790, 6890 and 7190) exceed the Account Groupings by 10% or more, attach a separate schedule describing or explaining the miscellaneous income or expense. |
||||||||
|
Part II |
|
|
|
|
|
|
|
|
|
1. |
Total mortgage principal payments required during the audit year (12 monthly payments). This applies to all direct loans and HUD-held and fully insured mortgages. Any HUD approved second mortgages should be included in the figures. (Account S1000-010) |
$ |
51,413 |
|||||
|
2. |
Total of 12 monthly deposits in the audit year into the Replacement Reserve account, as required by the Regulatory Agreement even if payments may be temporarily suspended or reduced. (Account S1000-020) |
$ |
18,600 |
|||||
|
3. |
Replacement Reserve or Residual Receipts releases which are included as expense items on this Profit and Loss Statement. (Account S1000-030) |
$ |
56,897 |
|||||
|
4. |
Project Improvement Reserve Releases under the Flexible Subsidy Program that are included as expense items on this Profit and Loss Statement. (Account S1000-040) |
$ |
- |
|||||
|
Page 2 of 2 |
||||||||
HAWTHORN HOUSING LIMITED PARTNERSHIP
071-11069
|
|
|
|
|
|
|
|
|
|
|
|
|
S1100-010 |
Beginning Of Year |
$ (373,591) |
|
|
|
|
|
3250 |
Net Loss |
(76,436) |
|
|
|
|
|
S1200-420 |
Distributions |
(235,492) |
|
|
|
|
|
3130 |
December 31, 2003 |
$ (685,519) |
|
|
|
|
HAWTHORN HOUSING LIMITED PARTNERSHIP
071-11069
|
|
|
|
|
|
Cash Flows From Operating Activities |
|
||
|
|
Receipts: |
|
|
|
S1200-010 |
|
Rental receipts |
$ 1,494,208 |
|
S1200-020 |
|
Interest receipts |
7,182 |
|
S1200-030 |
|
Other operating receipts |
16,496 |
|
S1200-040 |
|
Total Receipts |
1,517,886 |
|
|
|
|
|
|
|
Disbursements: |
|
|
|
S1200-050 |
|
Administrative |
169,585 |
|
S1200-070 |
|
Management fee |
91,374 |
|
S1200-090 |
|
Utilities |
179,098 |
|
S1200-100 |
|
Salaries and wages |
124,859 |
|
S1200-110 |
|
Operating and maintenance |
176,032 |
|
S1200-120 |
|
Real estate taxes |
183,168 |
|
S1200-140 |
|
Property insurance |
85,108 |
|
S1200-150 |
|
Miscellaneous taxes and insurance |
19,544 |
|
S1200-160 |
|
Tenant security deposits |
(18,463) |
|
S1200-180 |
|
Interest on mortgage |
307,877 |
|
S1200-210 |
|
Mortgage insurance premium (MIP) |
23,040 |
|
S1200-220 |
|
Miscellaneous financial |
104 |
|
S1200-225 |
|
Entity Disbursements: |
|
|
S1200-226 |
|
Entity legal fees |
17,069 |
|
S1200-230 |
|
Total Disbursements |
1,358,395 |
|
S1200-240 |
|
Net Cash Provided By Operating Activities |
159,491 |
|
|
|
|
|
|
Cash Flows From Investing Activities |
|
||
|
S1200-245 |
|
Net deposits to the mortgage escrow account |
(2,457) |
|
S1200-250 |
|
Net releases from the reserve for replacement account |
33,864 |
|
S1200-340 |
|
Other investing activities - collection of easement receivable |
3,000 |
|
S1200-350 |
|
Net Cash Provided By Investing Activities |
34,407 |
|
|
|
|
|
|
Cash Flows From Financing Activities |
|
||
|
S1200-360 |
|
Mortgage principal payments |
(51,413) |
|
S1200-420 |
|
Distributions |
(235,492) |
|
S1200-460 |
|
Net Cash Used By Financing Activities |
(286,905) |
|
|
|
|
|
|
S1200-470 |
|
Net Decrease In Cash |
(93,007) |
|
|
|
|
|
|
S1200-480 |
|
Beginning Of Period Cash |
270,769 |
|
|
|
|
|
|
S1200T |
|
End Of Period Cash |
$ 177,762 |
|
|
|
|
|
HAWTHORN HOUSING LIMITED PARTNERSHIP
071-11069
Page 2 Of 2
For the Year Ended December 31, 2003
|
Reconciliation Of Net Loss To Net Cash |
|
||
|
Provided By Operating Activities |
|
||
|
3250 |
Net loss |
$ (76,436) |
|
|
|
Adjustments to reconcile net loss to net cash |
|
|
|
|
provided by operating activities |
|
|
|
6600 |
Depreciation |
219,840 |
|
|
6610 |
Amortization |
14,400 |
|
|
|
Change in assets and liabilities: |
|
|
|
S1200-490 |
|
Increase in tenant accounts receivable |
(8,016) |
|
S1200-520 |
|
Increase in prepaid expenses |
(4,782) |
|
S1200-530 |
|
Decrease in cash restricted for tenant security deposits |
21,891 |
|
S1200-540 |
|
Decrease in accounts payable |
(5,266) |
|
S1200-560 |
|
Increase in accrued liabilities |
3,337 |
|
S1200-580 |
|
Decrease in tenant security deposits held in trust |
(3,428) |
|
S1200-590 |
|
Decrease in prepaid revenue |
(2,049) |
|
|
|
|
|
|
S1200-610 |
|
Net Cash Provided By Operating Activities |
$ 159,491 |
|
|
|
|
|
HAWTHORN HOUSING LIMITED PARTNERSHIP
071-11069
December 31, 2003
1. Organization And Summary Of Significant Accounting Policies
Organization (S3100-010)
Hawthorn Housing Limited Partnership (the Partnership) was organized as a limited partnership during June 1984 for the purpose of constructing and operating a rental housing project (the Project) pursuant to a regulatory agreement with the Illinois Housing Development Authority (IHDA). In November 1997, the Project was refinanced under Section 223(f) of the National Housing Act. The Project consists of 176 units located in Woodridge, Illinois, operating under the name of Hawthorn Ridge Apartments. The Project is regulated by the U.S. Department of Housing and Urban Development (HUD) and IHDA, as administrator of the housing assistance contract, as to rent charges and operating methods.
The regulatory agreement with HUD limits annual distributions of net operating receipts to surplus cash. At December 31, 2003, there was surplus cash in the amount of $137,570 available for distribution.
Significant Accounting Policies (S3100-040)
The following significant accounting policies have been followed in the preparation of the financial statements:
The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reported period. Actual results could differ from those estimates.
The Partnership considers all temporary cash investments as cash equivalents. These temporary cash investments are securities held for cash management purposes, having maturities of three months or less.
The Partnership deposits its cash in financial institutions. At times, deposits exceed federally insured limits. The Partnership has not experienced losses in such accounts.
Tenant accounts receivable are stated at the amount management expects to collect from outstanding balances. Based on management's assessment of the credit history with tenants having outstanding balances and current relationships with them, it has concluded that realization losses on balances outstanding at year end would be immaterial.
Rental property is carried as cost. Depreciation is provided using straight-line and accelerated methods over estimated useful lives ranging from 5 to 40 years.
The replacement reserve can only be used for improvements to buildings upon prior approval of HUD.
Intangible assets consist of deferred loan costs of $506,303, incurred for obtaining the HUD insured mortgage loan, which are being amortized using the straight‑line method over the life of the mortgage loan. Accumulated amortization amounted to $88,441 at December 31, 2003.
Income or loss of the Partnership is allocated .01 % to the general partner and 99.99 % to the limited partners. No income tax provision has been included in the financial statements since income or loss of the Partnership is required to be reported by the partners on their respective income tax returns.
2. Mortgage Payable (S3100-050)
The mortgage payable is insured by the Department of Housing and Urban Development and collateralized by a deed of trust on the rental property. The mortgage is payable to P/R Mortgage & Investment Corp. and bears interest at the rate of 6.6% per annum. Principal and interest are payable by the Partnership in monthly installments of $29,940 through December 2032.
Under agreements with the mortgage lender and HUD, the Partnership is required to make monthly escrow deposits for property taxes, insurance, mortgage insurance and replacement of Project assets.
The scheduled maturities of the mortgage payable at December 31, 2003 are as follows: (S3100-x1x)
|
Year |
Account |
Amount |
|
|
|
|
|
2004 |
S3100-060 |
$ 55,213 |
|
2005 |
S3100-070 |
58,647 |
|
2006 |
S3100-080 |
62,637 |
|
2007 |
S3100-090 |
66,898 |
|
2008 |
S3100-100 |
71,450 |
|
Thereafter |
S3100-110 |
4,317,665 |
|
|
|
|
|
|
|
$ 4,632,510 |
3. Commitments (S3100-x3x) (S3100-240)
The Partnership has entered into a regulatory agreement with HUD which regulates, among other things, the rents which may be charged for apartment units in the Project, prohibits the sale of the Project without HUD consent, limits the annual distribution of cash flow to the partners and otherwise regulates the relationship between the Partnership and HUD.
The Department of Housing and Urban Development, through a program administered by the Illinois Housing Development Authority, has contracted with the Partnership, effective December 1976, under Section 8 of the National Housing Act of 1968, to make housing assistance payments to the Project on behalf of qualified tenants. The term of the agreement is 5 years with renewal options for terms not to exceed 40 years.
4. Related-Party Transactions (S3100-200)
The Project is managed by Alan A. Fox Real Estate Investment and Management Co., Inc., an affiliate of the special limited partner. The management contract provides for a management fee of 6% of gross collections. Total fees incurred for 2003 were $90,825. At December 31, 2003, management fees of $7,548 are payable to Alan A. Fox Real Estate Investment and Management Co., Inc. (S3100‑230)
Alan A. Fox Real Estate Investment and Management Co., Inc. also receives a monthly accounting services fee of $3.50 per unit. This fee is charged for services which are not included in the monthly management fee. Total fees incurred during 2003 were $7,392. At December 31, 2003, fees of $616 are payable to Alan A. Fox Real Estate Investment and Management Co., Inc.
S3100-210 Company Name Alan A. Fox Real Estate Investment and Management Co, Inc.
S3100-220 Amount Received $98,766
5. Subsequent Event (S3100-x3x) (S3100-240)
On June 6, 2003, the Partnership entered into an agreement to sell its operating assets. Effective January 21, 2004, the operating assets, including property and equipment, were sold in exchange for cash of approximately $3,434,000 plus assumption of the mortgage payable having a principal balance of approximately $4,632,000 on the date of sale.
PROJECT NO. 071-11069
SUPPORTING DATA REQUIRED BY HUD
Replacement Reserve
In accordance with the provisions of the regulatory agreement, restricted cash is held by P/R Mortgage & Investment Corp. to be used for replacement of property with the approval of HUD as follows:
|
1320P Balance at beginning of year |
|
|
1320DT Total monthly deposits |
|
|
($1,550 x 12) |
|
|
1320ODT Other deposits |
|
|
1320OD-010 Interest income |
|
|
1320OD-020 $4,433 |
|
|
1320WT Approved withdrawals |
|
|
|
|
|
1320 Balance at end of year, confirmed |
|
|
by mortgagee |
$ 243,092 |
|
Computation of Surplus Cash, |
|
|
|
|
|
|
|
Distributions and Residual |
|
|
|
|
|
|
|
Receipts |
|
|
|
|
|
|
|
PROJECT NAME |
FISCAL PERIOD ENDED: |
|
PROJECT NUMBER |
|||
|
Hawthorn Housing Limited Partnership |
12/31/2003 |
|
071-11069 |
|
|
|
|
Part A - Compute Surplus Cash |
|
|
|
|
|
|
|
Cash |
|
|
|
|
|
|
|
1. |
Cash (Accounts 1120, 1170, 1191 minus Account 2105) (S1300-010) |
$ |
215,222 |
|
|
|
|
2. |
Tenant subsidy due for period covered by financial statement (1135) |
$ |
|
|
|
|
|
3. |
Other (accounts and notes receivable - entity) (S1300-030) |
$ |
|
|
|
|
|
|
(a) Total Cash (Add Lines 1, 2, and 3) (S1300-040) |
|
|
|
$ |
215,222 |
|
Current Obligations |
|
|
|
|
|
|
|
4. |
Accrued mortgage interest payable (S1300-050) |
|
$ |
|
|
|
|
5. |
Delinquent mortgage principal payments (S1300-060) |
|
$ |
|
|
|
|
6. |
Delinquent deposits to reserve for replacements (S1300-070) |
$ |
|
|
|
|
|
7. |
Accounts payable - 30 days (S1300-075) |
|
$ |
24,782 |
|
|
|
8. |
Loans and notes payable (due within 30 days) (S1300-080) |
$ |
|
|
|
|
|
9. |
Deficient tax insurance or MIP escrow deposits (S1300-090) |
$ |
|
|
|
|
|
10. |
Accrued expenses (not escrowed) (S1300-100) |
|
$ |
14,058 |
|
|
|
11. |
Prepaid revenue (2210) |
|
$ |
1,655 |
|
|
|
12. |
Tenant security deposits liability (2191) |
|
$ |
37,157 |
|
|
|
13. |
Other current obligations (Describe) (S1300-110) |
|
$ |
|
|
|
|
|
(b) Total Current Obligations (Add Lines 4 through 13) (S1300-140) |
|
|
$ |
77,652 |
|
|
|
(c) Surplus Cash (Deficiency) [Line (a) minus Line (b)] (S1300-150) |
|
|
$ |
137,570 |
|
|
Part B - Compute Distributions to Owners and Required Deposit to Residual Receipts |
|
|
|
|
||
|
1. |
Surplus Cash |
|
|
|
$ |
|
|
Limited Dividend Projects |
|
|
|
|
|
|
|
2a. |
Annual distribution earned during fiscal period covered by the statement (S1300-160) |
$ |
|
|
|
|
|
2b. |
Distribution accrued and unpaid as of the end of the prior fiscal period (S1300-170) |
$ |
|
|
|
|
|
2c. |
Distributions and entity expenses paid during fiscal period covered by statement (S1300-180) |
$ |
|
|
|
|
|
3. |
Distribution earned but unpaid (Line 2a plus 2b minus 2c) (S1300-190) |
$ |
|
|
|
|
|
4. |
Amount available for distribution during next fiscal period (S1300-200) |
|
|
$ |
|
|
|
5. |
Deposit due residual receipts (S1300-210) |
|
|
|
$ |
|
|
|
|
|
|
|
|
|
HAWTHORN HOUSING LIMITED PARTNERSHIP
071-11069
Schedule Of Fixed Assets
|
|
Assets |
|||
|
|
Balance |
|
|
Balance |
|
|
January 1, |
|
|
December 31, |
|
|
2003 |
Additions |
Deductions |
2003 |
|
|
|
|
|
|
|
1410 Land |
$ 620,000 |
$ - |
$ - |
$ 620,000 |
|
1420 Buildings |
6,607,108 |
- |
- |
6,607,108 |
|
1440 Building equipment - portable |
488,841 |
- |
- |
488,841 |
|
Total |
7,715,949 |
- |
- |
7,715,949 |
|
|
|
|
|
|
|
Accumulated depreciation |
4,345,150 |
219,840 |
- |
4,564,990 |
|
|
|
|
|
|
|
Net Book Value |
$ 3,370,799 |
$ (219,840) |
$ - |
$ 3,150,959 |
S2200-020 Independent Auditors' Report On Internal
Control (Combined Report Applicable To Internal
Control Over Financial Reporting Based On An Audit
Of Financial Statements And Internal Control
Over Compliance For HUD-Assisted Programs)
To The Partners
Hawthorn Housing Limited Partnership
We have audited the financial statements of Hawthorn Housing Limited Partnership as of and for the year ended December 31, 2003, and have issued our report thereon dated January 29, 2004. We have also audited Hawthorn Housing Limited Partnership's compliance with requirements applicable to HUD-assisted programs and have issued our reports thereon dated January 29, 2004.
We conducted our audits in accordance with auditing standards generally accepted in the United States of America, the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of the Inspector General. Those standards and the Guide require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement and about whether Hawthorn Housing Limited Partnership complied with laws and regulations, noncompliance with which would be material to a HUD-assisted program.
The management of Hawthorn Housing Limited Partnership is responsible for establishing and maintaining internal control. In planning and performing our audit of the financial statements, we considered Hawthorn Housing Limited Partnership's internal control over financial reporting and its internal control over compliance with requirements that would have a direct and material effect on a major HUD-assisted program in order to determine our auditing procedures for the purpose of expressing our opinions on the financial statements and on compliance and not to provide assurance on the internal control over financial reporting and the internal control over compliance.
Our consideration of internal control would not necessarily disclose all matters in internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements that would be material in relation to the financial statements or that noncompliance with applicable requirements of laws and regulations that would be material in relation to a major HUD-assisted program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving internal control and its operation that we consider to be material weaknesses as defined above.
This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.
/s/ RUBIN, BROWN, GORNSTEIN & CO. LLP
January 29, 2004
S2300-020 Independent Auditors' Report On Compliance
With Specific Requirements Applicable To Major HUD Programs
To The Partners
Hawthorn Housing Limited Partnership
We have audited Hawthorn Housing Limited Partnership's compliance with the specific program requirements governing federal financial reports, mortgage status, replacement reserve, distributions to owners, cash receipts and disbursements, tenant application, eligibility and recertification, and management functions that are applicable to each of its major HUD-assisted programs for the year ended December 31, 2003. The management of Hawthorn Housing Limited Partnership is responsible for compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America, the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of Inspector General. Those standards and the Guide require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above that could have a direct and material effect on a major HUD-assisted program occurred. An audit includes examining, on a test basis, evidence about Hawthorn Housing Limited Partnership's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of Hawthorn Housing Limited Partnership's compliance with those requirements.
In our opinion, Hawthorn Housing Limited Partnership complied, in all material respects, with the requirements referred to above that are applicable to each of its major HUD-assisted programs for the year ended December 31, 2003.
This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.
/s/ RUBIN, BROWN, GORNSTEIN & CO. LLP
January 29, 2004
S2500-020 Independent Auditors' Report On
Compliance With Specific Requirements
Applicable To Fair Housing And Non-Discrimination
To The Partners
Hawthorn Housing Limited Partnership
We have applied procedures to test Hawthorn Housing Limited Partnership's compliance with the Fair Housing and Non-Discrimination requirements applicable to its HUD-assisted programs for the year ended December 31, 2003.
Our procedures were limited to the applicable compliance requirement described by the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of Inspector General. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on Hawthorn Housing Limited Partnership's compliance with the Fair Housing and Non-Discrimination requirements. Accordingly, we do not express such an opinion.
The results of our tests disclosed no instances of noncompliance that are required to be reported herein under the Guide.
This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.
/s/ RUBIN, BROWN, GORNSTEIN & CO. LLP
January 29, 2004
HAWTHORN HOUSING
LIMITED PARTNERSHIP
071-11069
FINANCIAL STATEMENTS
DECEMBER 31, 2002
|
Contents |
|
|
Independent Auditor's Report |
1 |
|
Balance Sheet |
2 - 3 |
|
Statement of Profit and Loss |
4 - 5 |
|
Statement of Partners' Equity (Deficit) |
6 |
|
Statement of Cash Flows |
7 - 8 |
|
Notes to Financial Statements |
9 - 12 |
|
Supporting Data Required by HUD |
13 - 15 |
|
Independent Auditors' Report on Internal Control |
16 - 17 |
|
Independent Auditors' Report on Compliance With Specific Requirements Applicable to Major HUD Programs |
18 - 19 |
|
Independent Auditors' Report on Compliance With Specific Requirements Applicable to Fair Housing and Non-Discrimination |
20 |
|
Auditors' Comment on Audit Resolution Matters Relating To The HUD Programs |
21 |
RBG&CO.
S2100-020 Independent Auditors' Report
To The Partners
Hawthorn Housing Limited Partnership
We have audited the accompanying balance sheet of Hawthorn Housing Limited Partnership, Project No. 071-11069, a limited partnership, as of December 31, 2002 and the related statements of profit and loss, partners' equity (deficit) and cash flows for the year then ended. These financial statements are the responsibility of the Partnership's management. Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Hawthorn Housing Limited Partnership as of December 31, 2002 and the results of its operations and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America.
In accordance with Government Auditing Standards, we have also issued our reports dated January 28, 2003 on our consideration of Hawthorn Housing Limited partnership's internal control and on our tests of its compliance with certain provisions of laws, regulations, contracts and grants. Those reports are an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit.
Our audit was conducted for the purpose of forming an opinion on the basic financial statements taken as a whole. The accompanying supplementary information (shown on Pages 13 through 15) is presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole.
/s/Rubin, Brown, Gornstein & Co. LLP
January 28, 2003
|
Rubin, Brown, Gornstein & Co. LLP |
One North Brentwood |
|
Certified Public Accountants/Business Consultants |
St. Louis, MO 63105 |
|
314/290-3300 TEL www.rbgco.com |
314/290-3400 FAX |
BALANCE SHEET
Page 1 of 2
December 31, 2002
Assets
|
Current Assets |
||
|
1120 Cash - operations |
$ 268,690 |
|
|
1125 Cash - entity |
2,079 |
|
|
1130 Tenant accounts receivable |
7,076 |
|
|
1200 Miscellaneous prepaid expenses |
45,311 |
|
|
1100T Total Current Assets |
$ 323,156 |
|
|
Deposits Held In Trust - Funded |
||
|
1191 Tenant deposits held in trust |
61,430 |
|
|
Restricted Deposits And Funded Reserves |
||
|
1310 Escrow deposits |
114,949 |
|
|
1320 Replacement reserve |
276,956 |
|
|
1300T Total Deposits |
391,905 |
|
|
Fixed Assets (Note 2) |
||
|
1410 Land |
620,000 |
|
|
1420 Buildings |
6,607,108 |
|
|
1440 Building equipment - portable |
488,841 |
|
|
1400T Total Fixed Assets |
7,715,949 |
|
|
1495 Less: Accumulated depreciation |
4,345,150 |
|
|
1400N Net Fixed Assets |
3,370,799 |
|
|
Other Assets |
||
|
1520 Intangible assets |
432,262 |
|
|
1590 Miscellaneous other assets |
7,000 |
|
|
1500T Total Other Assets |
439,262 |
|
|
1000T Total Assets |
$ 4,586,552 |
BALANCE SHEET
Page 2 of 2
December 31, 2002
Liabilities
|
Current Liabilities |
||
|
2110 Accounts payable - operations |
$ 20,518 |
|
|
2113 Accounts payable - entity |
17,069 |
|
|
2120 Accrued wages payable |
4,656 |
|
|
2123 Accrued management fee payable (Note 4) |
8,097 |
|
|
2150 Accrued property taxes |
181,591 |
|
|
2170 Mortgage payable - first mortgage (short-term) (Note 2) |
51,413 |
|
|
2210 Prepaid revenue |
3,704 |
|
|
2122T Total Current Liabilities |
$ 287,048 |
|
|
Deposit And Prepayment Liabilities |
||
|
2191 Tenant deposits held in trust (contra) |
40,585 |
|
|
Long-Term Liabilities |
||
|
2320 Mortgage payable - first mortgage (Note 2) |
4,632,510 |
|
|
2000T Total Liabilities |
4,960,143 |
|
|
Partners' Equity (Deficit) |
||
|
3130 Partners' equity (deficit) |
(373,591) |
|
|
2033T Total Liabilities And Partners' Equity (Deficit) |
$ 4,586,552 |
|
STATEMENT OF PROFIT AND LOSS
For The Year Ended December 31, 2002
| Part 1 | Description of Account | Acct. No. | Amount | |
|
Rent Revenue - Gross Potential |
5120 |
$ 1,242,742 |
||
|
Tenant Assistance Payments |
5121 |
$ 470,011 |
||
|
Rent Revenue - Stores and Commercial |
5140 |
$ |
||
|
Garage and Parking Spaces |
5170 |
$ |
||
|
Rental |
Flexible Subsidy Revenue |
5180 |
$ |
|
|
Revenue |
Miscellaneous Rent Revenue |
5190 |
$ |
|
|
5100 |
Excess Rent |
5191 |
$ |
|
|
Rent Revenue/Insurance |
5192 |
$ |
||
|
Special Claims Revenue |
5193 |
$ |
||
|
Retained Excess Income |
5194 |
$ |
||
|
Total Rent Revenue |
5100T |
$ 1,712,753 |
||
|
Apartments |
5220 |
$ 160,354 |
||
|
Stores and Commercial |
5240 |
$ |
||
|
Vacancies |
Rental Concessions |
5250 |
$ 13,709 |
|
|
5200 |
Garage and Parking Spaces |
5270 |
$ |
|
|
Miscellaneous |
5290 |
$ |
||
|
Total Vacancies |
5200T |
$ 174,063 |
||
|
Net Rental Revenue Rent Revenue Less Vacancies |
5152N |
$ 1,538,690 |
||
|
5300 |
Nursing Homes/ Assisted Living/ Board and Care/ Other Elderly Care/ Coop/ and Other Revenues |
|
||
|
Financial Revenue - Project Operations |
5410 |
$ 6,199 |
||
|
Financial |
Revenue from Investments - Residual Receipts |
5430 |
$ |
|
|
Revenue |
Revenue from Investments - Replacement Reserve |
5440 |
$ 6,174 |
|
|
5400 |
Revenue from Investments - Miscellaneous |
5490 |
$ |
|
|
Total Financial Revenue |
5400T |
$ 12,373 |
||
|
Laundry and Vending Revenue |
5910 |
$ 430 |
||
|
Other |
Tenant Charges |
5920 |
$ 17,909 |
|
|
Revenue |
Interest Reduction Payments Revenue |
5945 |
$ |
|
|
5900 |
Miscellaneous Revenue |
5990 |
$ |
|
|
Total Other Revenue |
5900T |
$ 18,339 |
||
|
Total Revenue |
5000T |
$ 1,569,402 |
||
|
Conventions and Meetings |
6203 |
$ |
||
|
Management Consultants |
6204 |
$ |
||
|
Advertising and Marketing |
6210 |
$ 16,400 |
||
|
Other Renting Expenses |
6250 |
$ |
||
|
Office Salaries |
6310 |
$ 26,548 |
||
|
Administrative |
Office Expenses |
6311 |
$ 23,500 |
|
|
Expenses |
Office or Model Apartment Rent |
6312 |
$ 9,352 |
|
|
6200/6300 |
Management Fee |
6320 |
$ 88,233 |
|
|
Manager or Superintendent Salaries |
6330 |
$ 43,890 |
||
|
Administrative Rent Free Unit |
6331 |
$ |
||
|
Legal Expenses - Project |
6340 |
$ 2,959 |
||
|
Audit Expense |
6350 |
$ 9,850 |
||
|
Bookkeeping Fees/Accounting Services |
6351 |
$ 7,392 |
||
|
Bad Debts |
6370 |
$ 10,008 |
||
|
Miscellaneous Administrative Expenses |
6390 |
$ 8,812 |
||
|
Total Administrative Expenses |
6263T |
$ 246,944 |
||
|
Fuel Oil/Coal |
6420 |
$ |
||
|
Utilities |
Electricity |
6450 |
$ 27,434 |
|
|
Expense |
Water |
6451 |
$ 35,385 |
|
|
6400 |
Gas |
6452 |
$ 82,411 |
|
|
Sewer |
6453 |
$ 15,920 |
||
|
Total Utilities Expense |
6400T |
$ 161,150 |
||
|
Total Expenses (Carry forward to Page 2) |
$ 408,094 |
Page 1 of 2
Project Name: Hawthorn Housing Limited Partnership
| Balance Carried Forward | $ 408,094 | |||
|
Part 1 |
Description of Account |
Acct. No. |
Amount |
|
|
Payroll |
6510 |
$ 116,930 |
||
|
Supplies |
6515 |
$ 38,336 |
||
|
Contracts |
6520 |
$ 132,913 |
||
|
Operating |
Operating and Maintenance Rent Free Unit |
6521 |
$ |
|
|
Maintenance |
Garbage and Trash Removal |
6525 |
$ 9,428 |
|
|
Expenses |
Security Payroll/Contract |
6530 |
$ |
|
|
6500 |
Security Rent Free Unit |
6531 |
$ |
|
|
Heating/Cooling Repairs and Maintenance |
6546 |
$ 95 |
||
|
Snow Removal |
6548 |
$ 8,048 |
||
|
Vehicle and Maintenance Equipment Operation and Repairs |
6570 |
$ |
||
|
Miscellaneous Operating and Maintenance Expenses |
6590 |
$ 235 |
||
|
Total Operating and Maintenance Expenses |
6500T |
$ 305,985 |
||
|
Real Estate Taxes |
6710 |
$ 175,200 |
||
|
Payroll Taxes (Project's Share) |
6711 |
$ 15,148 |
||
|
Taxes |
Property and Liability Insurance (Hazard) |
6720 |
$ 35,188 |
|
|
and |
Fidelity Bond Insurance |
6721 |
$ 1,160 |
|
|
Insurance |
Workmen's Compensation |
6722 |
$ 4,686 |
|
|
6700 |
Health Insurance and Other Employee Benefits |
6723 |
$ 9,402 |
|
|
Miscellaneous Taxes, Licenses, Permits and Insurance |
6790 |
$ 3,095 |
||
|
Total Taxes and Insurance |
6700T |
$ 243,879 |
||
|
Interest on Mortgage Payable |
6820 |
$ 310,887 |
||
|
Financial |
Interest on Notes Payable (Long-Term) |
6830 |
$ |
|
|
Expenses |
Interest on Notes Payable (Short-Term) |
6840 |
$ |
|
|
6800 |
Mortgage Insurance Premium/Service Charge |
6850 |
$ 23,100 |
|
|
Miscellaneous Financial Expenses |
6890 |
$ 190 |
||
|
Total Financial Expenses |
$ 334,177 |
|||
|
6900 |
Nursing Homes/ Assisted Living/ Board and Care/ Other Elderly Care Expenses |
6900 |
$ |
|
|
Total Cost of Operations before Depreciation and Amortization |
6000T |
$ 1,292,135 |
||
|
Profit (Loss) before Depreciation and Amortization |
5060T |
$ 277,267 |
||
|
Depreciation Expense |
6600 |
$ 220,120 |
||
|
Amortization Expense |
6610 |
$ 14,400 |
||
|
Total Depreciation and Amortization |
$ 234,520 |
|||
|
Operating Profit or (Loss) |
5060N |
$ 42,747 |
||
|
Officer's Salaries |
7110 |
$ |
||
|
Corporate or |
Legal Expenses |
7120 |
$ 703 |
|
|
Mortgagor |
Federal, State, and Other Income Taxes |
7130 |
$ |
|
|
Entity |
Interest Income |
7140 |
$ |
|
|
Expenses |
Interest on Notes Payable |
7141 |
$ |
|
|
7100 |
Interest on Mortgage Payable |
7142 |
$ |
|
|
Other Expenses Amortization of organization costs |
7190 |
$ |
||
|
Net Entity Expenses |
7100T |
$ 703 |
||
|
Profit or Loss (Net Income or Loss) |
3250 |
$ 42,044 |
||
Miscellaneous or other Income and Expense Sub-account Groups. If miscellaneous or other income and/or expense sub-accounts (5190, 5290, 5490, 5990, 6390, 6590, 6790, 6890 and 7190) exceed the Account Groupings by 10% or more, attach a separate schedule describing or explaining the miscellaneous income or expense.
Part II
|
1. |
Total mortgage principal payments required during the audit year (12 monthly payments). This applies to all direct loans and HUD-held and fully insured mortgages. Any HUD approved second mortgages should be included in the figures. (S1000-010) |
$ 48,404 |
|
2. |
Total of 12 monthly deposits in the audit year into the Replacement Reserve account, as required by the Regulatory Agreement even if payments may be temporarily suspended or reduced. (Account S1000-020) |
$ 18,600 |
|
3. |
Replacement Reserve or Residual Receipts releases which are included as expense items on this Profit and Loss Statement. (Account S1000-030) |
$ 59,754 |
|
4. |
Project Improvement Reserve Releases under the Flexible Subsidy Program that are included as expense items on this Profit and Loss Statement. (Account S1000-040) |
$ |
Page 2 of 2
STATEMENT OF PARTNERS' EQUITY (DEFICIT)
For The Year Ended December 31, 2002
|
S1100-010 |
Beginning Of Year |
$ (12,288) |
|
3250 |
Net Income |
42,044 |
|
S1200-420 |
Distributions |
(403,347) |
|
3130 |
End Of Year |
$(373,591) |
STATEMENT OF CASH FLOWS
Page 1 of 2
For The Year Ended December 31, 2002
|
Cash Flows From Operating Activities |
Amount |
|
|
Receipts: |
||
|
S1200-010 Rental receipts |
$ 1,530,545 |
|
|
S1200-020 Interest receipts |
12,373 |
|
|
S1200-030 Other operating receipts |
18,339 |
|
|
S1200-040 Total Receipts |
1,561,257 |
|
|
Disbursements: |
||
|
S1200-050 Administrative |
165,847 |
|
|
S1200-070 Management fee |
88,024 |
|
|
S1200-090 Utilities |
162,845 |
|
|
S1200-100 Salaries and wages |
116,547 |
|
|
S1200-110 Operating and maintenance |
189,595 |
|
|
S1200-120 Real estate taxes |
165,178 |
|
|
S1200-140 Property insurance |
45,181 |
|
|
S1200-150 Miscellaneous taxes and insurance |
33,491 |
|
|
S1200-160 Tenant security deposits |
9,860 |
|
|
S1200-180 Interest on mortgage |
310,887 |
|
|
S1200-210 Mortgage insurance premium (MIP) |
23,100 |
|
|
S1200-220 Miscellaneous financial |
190 |
|
|
S1200-230 Total Disbursements |
1,310,745 |
|
|
S1200-240 Net Cash Provided By Operating Activities |
250,512 |
|
|
Cash Flows From Investing Activities |
||
|
S1200-245 Net deposits to the mortgage escrow account |
(12,057) |
|
|
S1200-250 Net releases from the reserve for replacement account |
56,327 |
|
|
S1200-330 Net purchases of fixed assets |
(21,347) |
|
|
S1200-340 Other investing activities |
3,000 |
|
|
S1200-350 Net Cash Provided By Investing Activities |
25,923 |
|
|
Cash Flows From Financing Activities |
||
|
S1200-360 Mortgage principal payments |
(48,404) |
|
|
S1200-420 Distributions |
(403,347) |
|
|
S1200-460 Net Cash Used In Financial Activities |
(451,751) |
|
|
S1200-470 Net Decrease In Cash And Cash Equivalents |
(175,316) |
|
|
S1200-480 Beginning Of Period Cash and Cash Equivalents |
446,085 |
|
|
S1200T End of Period Cash And Cash Equivalents |
$ 270,769 |
STATEMENT OF CASH FLOWS
Page 2 of 2
For The Year Ended December 31, 2002
|
Reconciliation Of Net Income To Net Cash Provided By Operating Activities |
Account |
Amount |
|
3250 Net income |
$ 42,044 |
|
|
Adjustments to reconcile net income to net cash provided by operating activities: |
||
|
6600 Depreciation |
220,120 |
|
|
6610 Amortization |
14,400 |
|
|
Change in assets and liabilities: |
||
|
S1200-490 Increase in tenant accounts receivable |
(2,227) |
|
|
S1200-520 Increase in prepaid expenses |
(9,993) |
|
|
S1200-530 Increase in cash restricted for tenant security deposits |
(3,600) |
|
|
S1200-540 Decrease in accounts payable |
(9,371) |
|
|
S1200-560 Increase in accrued liabilities |
10,614 |
|
|
S1200-580 Decrease in tenant security deposits held in trust |
(6,260) |
|
|
S1200-590 Decrease in prepaid revenue |
(5,918) |
|
|
S1200-605 Increase in entity liability accounts: |
||
|
S1200-606 Increase in accounts payable - entity |
S1200-607 |
703 |
|
S1200-610 Net Cash Provided By Operating Activities |
$ 250,512 |
NOTES TO FINANCIAL STATEMENTS
December 31, 2002
1. Organization And Summary Of Significant Accounting Policies
Organization (S3100-010)
Hawthorn Housing Limited Partnership (the Partnership) was organized as a limited partnership during June 1984 for the purpose of constructing and operating a rental housing project (the Project) pursuant to a regulatory agreement with Illinois Housing Development Authority (IHDA). In November 1997, the Project was refinanced under Section 223(f) of the National Housing Act. The Project consists of 176 units located in Woodridge, Illinois, operating under the name of Hawthorn Ridge Apartments. The Project is regulated by the U.S. Department of Housing and Urban Development (HUD) and IHDA, as administrator of the housing assistance contract, as to rent charges and operating methods.
The regulatory agreement with HUD limits annual distributions of net operating receipts to surplus cash. At December 31, 2002, there was surplus cash in the amount of $252,560 available for distribution.
Significant Accounting Policies (S3100-040)
The following significant accounting policies have been followed in the preparation of the financial statements:
The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reported period. Actual results could differ from those estimates.
The Partnership considers all temporary cash investments as cash equivalents. These temporary cash investments are securities held for cash management purposes, having maturities of three months or less.
The Partnership deposits its cash in financial institutions. At times, deposits exceed federally insured limits. The Partnership has not experienced losses in such accounts.
Tenant accounts receivable are stated at the amount management expects to collect from outstanding balances. Management provides an allowance for doubtful accounts equal to the estimated collection losses that will be incurred in collection of all receivables. The estimated losses are based on a review of the current status of the existing receivables. No allowance for doubtful accounts was provided for at December 31, 2002 as none was deemed necessary by management.
Rental property is carried as cost. Depreciation is provided using straight-line and accelerated methods over estimated useful lives ranging from 5 to 40 years.
The replacement reserve can only be used for improvements to buildings upon prior approval of HUD.
Deferred loan costs of $506,303 consist of fees for obtaining the HUD insured mortgage loan and are being amortized using the straight-line method over the life of the mortgage loan. Accumulated amortization amounted to $74,041 at December 31, 2002.
Income or loss of the Partnership is allocated .01% to the general partner and 99.99% to the limited partners. No income tax provision has been included in the financial statements since income or loss of the Partnership is required to be reported by the partners on their respective income tax returns.
2. Mortgage Payable (S3100-050)
The mortgage payable is insured by the Department of Housing and Urban Development and collateralized by a deed of trust on the rental property. The mortgage is payable to P/R Mortgage & Investment Corp. and bears interest at the rate of 6.6% per annum. Principal and interest are payable by the Partnership in monthly installments of $29,940 through December 2032.
Under agreements with the mortgage lender and HUD, the Partnership is required to make monthly escrow deposits for property taxes, insurance, mortgage insurance and replacement of Project assets.
The scheduled maturities of the mortgage payable at December 31, 2002 are as follows: (S3100-x1x)
|
Year |
Amount |
|
|
2003 |
S3100-060 |
52,413 |
|
2004 |
S3100-070 |
54,911 |
|
2005 |
S3100-080 |
58,647 |
|
2006 |
S3100-090 |
62,637 |
|
2007 |
S3100-100 |
66,898 |
|
Thereafter |
S3100-110 |
4,389,417 |
|
$ 4,683,923 |
3. Commitments (S3100-x3x) (S3100-240)
The Partnership has entered into a regulatory agreement with HUD which regulates, among other things, the rents which may be charged for apartment units in the Project, prohibits the sale of the project without HUD consent, limits the annual distribution of cash flow to the partners and otherwise regulates the relationship between the Partnership and HUD.
The Department of Housing and Urban Development, through a program administered by the Illinois Housing Development Authority, has contracted with the Partnership, effective December 1976, under Section 8 of the National Housing Act of 1968, to make housing assistance payments to the project on behalf of qualified tenants. The term of the agreement is five years with renewal options for terms not to exceed 40 years.
4. Related Party Transactions (S3100-200)
The Project is managed by Alan Fox Real Estate Investment and Management Co., Inc., an affiliate of the special limited partner. The management contract provides for a management fee of 5.4% of gross collections. The management contract was amended effective July 1, 2002 to provide for a management fee of 6% of gross collections. Total fees incurred for 2002 were $88,233. At December 31, 2002, management fees of $7,481 are payable to Alan A. Fox Real Estate Investment and Management Co., Inc. (53100-230).
Alan A. Fox Real Estate Investment and Management Co., Inc. also receives a monthly accounting services fee of $3.50 per unit. This fee is charged for services which are not included in the monthly management fee. Total fees incurred during 2002 were $7,392. At December 31, 2002, fees of $616 are payable to Alan A. Fox Real Estate Investment and Management Co., Inc.
|
S3100-210 |
Company Name |
Alan A. Fox Real Estate Investment and Management Co., Inc. |
|
S3100-220 |
Amount Received |
$95,416 |
SUPPORTING DATA REQUIRED BY HUD
December 31, 2002
Replacement Reserve
In accordance with the provisions of the regulatory agreement, restricted cash is held by P/R Mortgage & Investment Corp. to be used for replacement of property with the approval of HUD as follows:
|
1320P |
Balance at beginning of year |
$ 333,283 |
|
1320DT |
Total monthly deposits |
|
|
($1,550 x 12) |
18,600 |
|
|
1320ODT |
Other deposits |
6,174 |
|
1320OD-010 |
Interest income |
|
|
1320OD-020 |
$6,174 |
|
|
1320WT |
Approved withdrawals |
(81,101) |
|
1320 |
Balance at end of year, confirmed by mortgagee |
$ 276,956 |
|
PROJECT NAME Hawthorne Housing Limited Partnership |
FISCAL PERIOD ENDED: 12/31/02 |
PROJECT NUMBER: 071-11069 |
|||
|
Part A - Compute Surplus Cash |
|||||
|
Cash |
|||||
|
1. |
Cash (Accounts 1120, 1170, 1191 minus Account 2105) (S1300-010) |
$ 330,120 |
|||
|
2. |
Tenant subsidy due for period covered by financial statement (1135) |
$ |
|||
|
3. |
Other (describe) (S1300-030) |
$ |
|||
|
(a) Total Cash (Add Lines 1, 2, and 3) (S1300-040) |
$ 330,120 |
||||
|
Current Obligations |
|||||
|
4. |
Accrued mortgage interest payable (S1300-050) |
$ |
|||
|
5. |
Delinquent mortgage principal payments (S1300-060) |
$ |
|||
|
6. |
Delinquent deposits to reserve for replacements (S1300-070) |
$ |
|||
|
7. |
Accounts payable - 30 days (S1300-075) |
$ 20,518 |
|||
|
8. |
Loans and notes payable (due within 30 days) (S1300-080) |
$ |
|||
|
9. |
Deficient tax insurance or MIP escrow deposits (S1300-090) |
$ |
|||
|
10. |
Accrued expenses (not escrowed) (S1300-100) |
$ 12,753 |
|||
|
11. |
Prepaid revenue (2210) |
$ 3,704 |
|||
|
12. |
Tenant security deposits liability (2191) |
$ 40,585 |
|||
|
13. |
Other current obligations (Describe) (S1300-110) |
$ |
|||
|
(b) Total Current Obligations (Add Lines 4 through 13) (S1300-140) |
$ 77,560 |
||||
|
(c) Surplus Cash (Deficiency) [Line (a) minus Line (b)] (S1300-150) |
$ 252,560 |
||||
|
Part B - Compute Distributions to Owners and Required Deposit to Residual Receipts |
|||||
|
1. |
Surplus Cash |
$ |
|||
|
Limited Dividend Projects |
|||||
|
2a. |
Annual distribution earned during fiscal period covered by the statement (S1300-160) |
$ |
|||
|
2b. |
Distribution accrued and unpaid as of the end of the prior fiscal period (S1300-170) |
$ |
|||
|
2c. |
Distributions and entity expenses paid during fiscal period covered by statement (S1300-180) |
$ |
|||
|
3. |
Distribution earned but unpaid (Line 2a plus 2b minus 2c) (S1300-190) |
$ |
|||
|
4. |
Amount available for distribution during next fiscal period (S1300-200) |
$ |
|||
|
5. |
Deposit due residual receipts (S1300-210) |
$ |
|||
SUPPORTING DATA REQUIRED BY HUD (CONTINUED)
DECEMBER 31, 2002
|
Assets |
|||||
|
Balance January 1, 2002 |
Additions |
Deductions |
Balance December 31, 2002 |
||
|
1410 |
Land |
$ 620,000 |
$ - |
$ - |
$ 620,000 |
|
1420 |
Buildings |
6,595,513 |
11,595 |
- |
6,607,108 |
|
1410 |
Building equipment - portable |
479,089 |
9,752 |
- |
488,841 |
|
Total |
7,694,602 |
21,347 |
- |
7,715,949 |
|
|
Accumulated depreciation |
4,125,030 |
220,120 |
- |
4,345,150 |
|
|
Net Book Value |
$ 3,569,572 |
$(198,773) |
$ - |
$ 3,370,799 |
|
RBG&CO.
S2200-020 Independent Auditors' Report On Internal Control
(Combined Report Applicable To Internal Control Over
Financial Reporting Based On An Audit Of Financial
Statements And Internal Control Over Compliance For
HUD-Assisted Programs)
To The Partners
Hawthorn Housing Limited Partnership
We have audited the financial statements of Hawthorne Housing Limited Partnership as of and for the year ended December 31, 2002, and have issued our report thereon dated January 28, 2003. We have also audited Hawthorn Housing Limited Partnership's compliance with requirements applicable to HUD-assisted programs and have issued our reports thereon dated January 28, 2003.
We conducted our audits in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of the Inspector General. Those standards and the Guide require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement and about whether Hawthorn Housing Limited Partnership complied with laws and regulations, noncompliance with which would be material to a major HUD-assisted program.
The management of Hawthorn Housing Limited Partnership is responsible for establishing and maintaining internal control. In planning and performing our audit of the financial statements, we considered Hawthorn Housing Limited Partnership's internal control over financial reporting and its internal control over compliance with requirements that would have a direct and material effect on a major HUD-assisted program in order to determine our auditing procedures for the purpose of expressing our opinions on the financial statements and on compliance and not to provide assurance on the internal control over financial reporting and the internal control over compliance.
To the Partners
Hawthorn Housing Limited Partnership
Our consideration of internal control would not necessarily disclose all matters in internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements that would be material in relation to the financial statements or that noncompliance with applicable requirements of laws and regulations that would be material in relation to a major HUD-assisted program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving internal control and its operation that we consider to be material weaknesses as defined above.
This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.
/s/Rubin, Brown, Gornstein & Co. LLP
January 28, 2003
RBG&CO.
S2300-020
Independent Auditors' Report On Compliance With
Specific Requirements Applicable To Major HUD Programs
To The Partners
Hawthorn Housing Limited Partnership
We have audited Hawthorn Housing Limited Partnership's compliance with the specific program requirements governing federal financial reports, mortgage status, replacement reserve, security deposits, cash receipts and disbursements, tenant application, eligibility and recertification, and management functions that are applicable to each of its major HUD-assisted programs for the year ended December 31, 2002. The management of Hawthorn Housing Limited Partnership is responsible for compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit.
We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America, the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of Inspector General. Those standards and the Guide require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above that could have a direct and material effect on a major HUD-assisted program occurred. An audit includes examining, on a test basis, evidence about Hawthorn Housing Limited Partnership's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of Hawthorn Housing Limited Partnership's compliance with those requirements.
To The Partners
Hawthorn Housing Limited Partnership
In our opinion, Hawthorn Housing Limited Partnership complied, in all material respects, with the requirements described above that are applicable to each of its major HUD-assisted programs for the year ended December 31, 2002.
This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.
/s/Rubin, Brown, Gornstein & Co. LLP
January 28, 2003
|
Rubin, Brown, Gornstein & Co. LLP |
One North Brentwood |
|
Certified Public Accountants/Business Consultants |
St. Louis, MO 63105 |
|
314/290-3300 TEL www.rbgco.com |
314/290-3400 FAX |
RBG&CO.
S2500-020
Independent Auditors' Report On Compliance With Specific
Requirements Applicable To Fair Housing and Non-Discrimination
To The Partners
Hawthorn Housing Limited Partnership
We have applied procedures to test Hawthorn Housing Limited Partnership's compliance with Fair Housing and Non-Discrimination requirements applicable to its HUD-assisted programs for the year ended December 31, 2002.
Our procedures were limited to the applicable compliance requirement described by the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of Inspector General. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on Hawthorn Housing Limited Partnership's compliance with Fair Housing and Non-Discrimination requirements. Accordingly, we do not express such an opinion.
The results of our tests disclosed no instances of noncompliance that are required to be reported herein under the Guide.
This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.
/s/Rubin, Brown, Gornstein & Co. LLP
January 28, 2003
|
Rubin, Brown, Gornstein & Co. LLP |
One North Brentwood |
|
Certified Public Accountants/Business Consultants |
St. Louis, MO 63105 |
|
314/290-3300 TEL www.rbgco.com |
314/290-3400 FAX |
HAWTHORN HOUSING LIMITED PARTNERSHIP
PROJECT NO. 071-11069
Auditors' Comment On Audit Resolution
Matters Relating To The HUD Programs (S2800-x1x)
|
S2800-005 |
Previous Finding Reference Number - 2001 - 1 |
|
S2800-010 |
Narrative - Fidelity bond coverage amount is less than two months potential collections. |
|
S2800-020 |
Status CLEARED |
|
S2800-030 |
Reporting Period December 31, 2001 |
HAWTHORN HOUSING
LIMITED PARTNERSHIP
071-11069
FINANCIAL STATEMENTS
DECEMBER 31, 2001
|
Contents |
|
|
Independent Auditor's Report |
1 |
|
Balance Sheet |
2 - 3 |
|
Statement of Profit and Loss |
4 - 5 |
|
Statement of Partners' Equity (Deficit) |
6 |
|
Statement of Cash Flows |
7 - 8 |
|
Notes to Financial Statements |
9 - 11 |
|
Supporting Data Required by HUD |
12 - 14 |
|
Independent Auditors' Report on Internal Control |
15 - 16 |
|
Independent Auditors' Report on Compliance With Specific Requirements Applicable to Major HUD Programs |
17 - 18 |
|
Independent Auditors' Report on Compliance With Specific Requirements Applicable to Fair Housing and Non-Discrimination |
19 |
|
Schedule of Findings and Questioned Costs |
20 |
|
Auditors' Comment on Audit Resolution Matters Relating To The HUD Programs |
21 |
RBG&CO.
S2100-020 Independent Auditors' Report
To The Partners
Hawthorn Housing Limited Partnership
We have audited the accompanying balance sheet of Hawthorn Housing Limited Partnership, Project No. 071-11069, a limited partnership, as of December 31, 2001 and the related statements of profit and loss, partners' equity (deficit) and cash flows for the year then ended. These financial statements are the responsibility of the Partnership's management. Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Hawthorn Housing Limited Partnership as of December 31, 2001 and the results of its operations and its cash flows for the year then ended in conformity with accounting principles generally accepted in the United States of America.
In accordance with Government Auditing Standards and the Consolidated Audit Guide for Audits of HUD Programs issued by the U.S. Department of Housing and Urban Development, we have also issued a report dated January 29, 2002 on our consideration of Hawthorn Housing Limited Partnership's internal control and reports dated January 29, 2002 on its compliance with specific requirements applicable to major HUD programs and specific requirements applicable to Fair Housing and Non-Discrimination. Those reports are an integral part of an audit performed in accordance with Government Auditing Standards and should be read in conjunction with this report in considering the results of our audit.
Our audit was conducted for the purpose of forming an opinion on the basic financial statements taken as a whole. The accompanying supplementary information (shown on Pages 14 through 16) is presented for purposes of additional analysis and is not a required part of the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the financial statements and, in our opinion, is fairly stated in all material respects in relation to the financial statements taken as a whole.
/s/Rubin, Brown, Gornstein & Co. LLP
January 29, 2002
|
Rubin, Brown, Gornstein & Co. LLP |
230 South Bemiston Avenue |
|
Certified Public Accountants/Business Consultants |
St. Louis, MO 63105 |
|
314/727-8150 TEL www.rbgco.com |
314/727-9195 FAX |
BALANCE SHEET
Page 1 of 2
December 31, 2001
Assets
|
Current Assets |
||
|
1120 Cash - operations |
$ 444,034 |
|
|
1125 Cash - entity |
2,051 |
|
|
1130 Tenant accounts receivable |
4,849 |
|
|
1200 Miscellaneous prepaid expenses |
35,318 |
|
|
1100T Total Current Assets |
$ 486,252 |
|
|
Deposits Held In Trust - Funded |
||
|
1191 Tenant deposits held in trust |
57,830 |
|
|
Restricted Deposits And Funded Reserves |
||
|
1310 Escrow deposits |
102,892 |
|
|
1320 Replacement reserve |
333,283 |
|
|
1300T Total Deposits |
436,175 |
|
|
Fixed Assets (Note 2) |
||
|
1410 Land |
620,000 |
|
|
1420 Buildings |
6,595,513 |
|
|
1440 Building equipment - portable |
479,089 |
|
|
1400T Total Fixed Assets |
7,694,602 |
|
|
1495 Less: Accumulated depreciation |
4,125,030 |
|
|
1400N Net Fixed Assets |
3,569,572 |
|
|
Other Assets |
||
|
1520 Intangible assets |
446,662 |
|
|
1590 Miscellaneous other assets |
10,000 |
|
|
1500T Total Other Assets |
456,662 |
|
|
1000T Total Assets |
$ 5,006,491 |
BALANCE SHEET
Page 2 of 2
December 31, 2001
Liabilities
|
Current Liabilities |
||
|
2110 Accounts payable - operations |
$ 29,889 |
|
|
2113 Accounts payable - entity |
16,366 |
|
|
2120 Accrued wages payable |
4,273 |
|
|
2123 Accrued management fee payable |
7,888 |
|
|
2150 Accrued property taxes |
171,569 |
|
|
2170 Mortgage payable - first mortgage (short-term) (Note 2) |
48,138 |
|
|
2210 Prepaid revenue |
9,622 |
|
|
2122T Total Current Liabilities |
$ 287,745 |
|
|
Deposit And Prepayment Liabilities |
||
|
2191 Tenant deposits held in trust (contra) |
46,845 |
|
|
Long-Term Liabilities |
||
|
2320 Mortgage payable - first mortgage (Note 2) |
4,684,189 |
|
|
2000T Total Liabilities |
5,018,779 |
|
|
Partners' Equity (Deficit) |
||
|
3130 Partners' equity (deficit) |
(12,288) |
|
|
2033T Total Liabilities And Partners' Equity (Deficit) |
$ 5,006,491 |
|
STATEMENT OF PROFIT AND LOSS
For The Year Ended December 31, 2001
| Part 1 | Description of Account | Acct. No. | Amount | |
|
Rent Revenue - Gross Potential |
5120 |
$ 1,208,889 |
||
|
Tenant Assistance Payments |
5121 |
$ 442,164 |
||
|
Rent Revenue - Stores and Commercial |
5140 |
$ |
||
|
Garage and Parking Spaces |
5170 |
$ |
||
|
Rental |
Flexible Subsidy Revenue |
5180 |
$ |
|
|
Revenue |
Miscellaneous Rent Revenue |
5190 |
$ |
|
|
5100 |
Excess Rent |
5191 |
$ |
|
|
Rent Revenue/Insurance |
5192 |
$ |
||
|
Special Claims Revenue |
5193 |
$ |
||
|
Retained Excess Income |
5194 |
$ |
||
|
Total Rent Revenue |
5100T |
$ 1,651,053 |
||
|
Apartments |
5220 |
$ 53,762 |
||
|
Stores and Commercial |
5240 |
$ |
||
|
Vacancies |
Rental Concessions |
5250 |
$ 5,878 |
|
|
5200 |
Garage and Parking Spaces |
5270 |
$ |
|
|
Miscellaneous |
5290 |
$ |
||
|
Total Vacancies |
5200T |
$ 59,640 |
||
|
Net Rental Revenue Rent Revenue Less Vacancies |
5152N |
$ 1,591,413 |
||
|
5300 |
Nursing Homes/ Assisted Living/ Board and Care/ Other Elderly Care/ Coop/ and Other Revenues |
|
||
|
Financial Revenue - Project Operations |
5410 |
$ 15,126 |
||
|
Financial |
Revenue from Investments - Residual Receipts |
5430 |
$ |
|
|
Revenue |
Revenue from Investments - Replacement Reserve |
5440 |
$ 21,178 |
|
|
5400 |
Revenue from Investments - Miscellaneous |
5490 |
$ |
|
|
Total Financial Revenue |
5400T |
$ 36,304 |
||
|
Laundry and Vending Revenue |
5910 |
$ 5,893 |
||
|
Other |
Tenant Charges |
5920 |
$ 22,677 |
|
|
Revenue |
Interest Reduction Payments Revenue |
5945 |
$ |
|
|
5900 |
Miscellaneous Revenue |
5990 |
$ |
|
|
Total Other Revenue |
5900T |
$ 28,570 |
||
|
Total Revenue |
5000T |
$ 1,656,287 |
||
|
Conventions and Meetings |
6203 |
$ |
||
|
Management Consultants |
6204 |
$ |
||
|
Advertising and Marketing |
6210 |
$ 15,456 |
||
|
Other Renting Expenses |
6250 |
$ |
||
|
Office Salaries |
6310 |
$ 23,596 |
||
|
Administrative |
Office Expenses |
6311 |
$ 18,677 |
|
|
Expenses |
Office or Model Apartment Rent |
6312 |
$ 8,996 |
|
|
6200/6300 |
Management Fee |
6320 |
$ 85,820 |
|
|
Manager or Superintendent Salaries |
6330 |
$ 39,503 |
||
|
Administrative Rent Free Unit |
6331 |
$ |
||
|
Legal Expenses - Project |
6340 |
$ 10,172 |
||
|
Audit Expense |
6350 |
$ 9,650 |
||
|
Bookkeeping Fees/Accounting Services |
6351 |
$ 7,392 |
||
|
Bad Debts |
6370 |
$ 21,729 |
||
|
Miscellaneous Administrative Expenses |
6390 |
$ 8,467 |
||
|
Total Administrative Expenses |
6263T |
$ 249,458 |
||
|
Fuel Oil/Coal |
6420 |
$ |
||
|
Utilities |
Electricity |
6450 |
$ 26,706 |
|
|
Expense |
Water |
6451 |
$ 33,749 |
|
|
6400 |
Gas |
6452 |
$ 109,481 |
|
|
Sewer |
6453 |
$ 16,350 |
||
|
Total Utilities Expense |
6400T |
$ 186,286 |
||
|
Total Expenses (Carry forward to Page 2) |
$ 435,744 |
Page 1 of 2
Project Name: Hawthorn Housing Limited Partnership
|
Balance Carried Forward |
$ 435,744 |
|||
|
Part 1 |
Description of Account |
Acct. No. |
Amount |
|
|
Payroll |
6510 |
$ 111,355 |
||
|
Supplies |
6515 |
$ 35,493 |
||
|
Contracts |
6520 |
$ 133,730 |
||
|
Operating |
Operating and Maintenance Rent Free Unit |
6521 |
$ |
|
|
Maintenance |
Garbage and Trash Removal |
6525 |
$ 9,099 |
|
|
Expenses |
Security Payroll/Contract |
6530 |
$ |
|
|
6500 |
Security Rent Free Unit |
6531 |
$ |
|
|
Heating/Cooling Repairs and Maintenance |
6546 |
$ |
||
|
Snow Removal |
6548 |
$ 4,730 |
||
|
Vehicle and Maintenance Equipment Operation and Repairs |
6570 |
$ |
||
|
Miscellaneous Operating and Maintenance Expenses |
6590 |
$ 429 |
||
|
Total Operating and Maintenance Expenses |
6500T |
$ 294,836 |
||
|
Real Estate Taxes |
6710 |
$ 169,720 |
||
|
Payroll Taxes (Project's Share) |
6711 |
$ 13,938 |
||
|
Taxes |
Property and Liability Insurance (Hazard) |
6720 |
$ 21,720 |
|
|
and |
Fidelity Bond Insurance |
6721 |
$ 888 |
|
|
Insurance |
Workmen's Compensation |
6722 |
$ 3,218 |
|
|
6700 |
Health Insurance and Other Employee Benefits |
6723 |
$ 8,748 |
|
|
Miscellaneous Taxes, Licenses, Permits and Insurance |
6790 |
$ 3,095 |
||
|
Total Taxes and Insurance |
6700T |
$ 221,327 |
||
|
Interest on Mortgage Payable |
6820 |
$ 313,970 |
||
|
Financial |
Interest on Notes Payable (Long-Term) |
6830 |
$ |
|
|
Expenses |
Interest on Notes Payable (Short-Term) |
6840 |
$ |
|
|
6800 |
Mortgage Insurance Premium/Service Charge |
6850 |
$ 23,786 |
|
|
Miscellaneous Financial Expenses |
6890 |
$ 791 |
||
|
Total Financial Expenses |
$ 338,547 |
|||
|
6900 |
Nursing Homes/ Assisted Living/ Board and Care/ Other Elderly Care Expenses |
|
|
|
|
Total Cost of Operations before Depreciation and Amortization |
|
|
||
|
Profit (Loss) before Depreciation and Amortization |
5060T |
$ 365,833 |
||
|
Depreciation Expense |
6600 |
$ 228,035 |
||
|
Amortization Expense |
6610 |
$ 14,465 |
||
|
Total Depreciation and Amortization |
$ 242,500 |
|||
|
Operating Profit or (Loss) |
5060N |
$ 123,333 |
||
|
Officer's Salaries |
7110 |
$ |
||
|
Corporate or |
Legal Expenses |
7120 |
$ 16,366 |
|
|
Mortgagor |
Federal, State, and Other Income Taxes |
7130 |
$ |
|
|
Entity |
Interest Income |
7140 |
$ (73) |
|
|
Expenses |
Interest on Notes Payable |
7141 |
$ |
|
|
7100 |
Interest on Mortgage Payable |
7142 |
$ |
|
|
Other Expenses Amortization of organization costs |
7190 |
$ |
||
|
Net Entity Expenses |
7100T |
$ 16,293 |
||
|
Profit or Loss (Net Income or Loss) |
3250 |
$ 107,040 |
||
Miscellaneous or other Income and Expense Sub-account Groups. If miscellaneous or other income and/or expense sub-accounts (5190, 5290, 5490, 5990, 6390, 6590, 6790, 6890 and 7190) exceed the Account Groupings by 10% or more, attach a separate schedule describing or explaining the miscellaneous income or expense.
Part II
|
1. |
Total mortgage principal payments required during the audit year (12 monthly payments). This applies to all direct loans and HUD-held and fully insured mortgages. Any HUD approved second mortgages should be included in the figures. (S1000-010) |
|
|
2. |
Total of 12 monthly deposits in the audit year into the Replacement Reserve account, as required by the Regulatory Agreement even if payments may be temporarily suspended or reduced. (Account S1000-020) |
$ 18,600 |
|
3. |
Replacement Reserve or Residual Receipts releases which are included as expense items on this Profit and Loss Statement. (Account S1000-030) |
$ 104,164 |
|
4. |
Project Improvement Reserve Releases under the Flexible Subsidy Program that are included as expense items on this Profit and Loss Statement. (Account S1000-040) |
$ |
Page 2 of 2
STATEMENT OF PARTNERS' EQUITY (DEFICIT)
For The Year Ended December 31, 2001
|
S1100-010 |
Beginning Of Year |
$ 257,927 |
|
3250 |
Net Income |
107,040 |
|
S1200-420 |
Distributions |
(377,255) |
|
3130 |
End Of Year |
$ (12,288) |
STATEMENT OF CASH FLOWS
Page 1 of 2
For The Year Ended December 31, 2001
|
Cash Flows From Operating Activities |
Account |
Amount |
|
Receipts: |
||
|
S1200-010 Rental receipts |
$ 1,599,866 |
|
|
S1200-020 Interest receipts |
36,377 |
|
|
S1200-030 Other operating receipts |
28,570 |
|
|
S1200-040 Total Receipts |
1,664,813 |
|
|
Disbursements: |
||
|
S1200-050 Administrative |
157,148 |
|
|
S1200-070 Management fee |
85,514 |
|
|
S1200-090 Utilities |
199,192 |
|
|
S1200-100 Salaries and wages |
110,652 |
|
|
S1200-110 Operating and maintenance |
184,407 |
|
|
S1200-120 Real estate taxes |
148,151 |
|
|
S1200-140 Property insurance |
21,940 |
|
|
S1200-150 Miscellaneous taxes and insurance |
29,887 |
|
|
S1200-160 Tenant security deposits |
(4,679) |
|
|
S1200-180 Interest on mortgage |
313,970 |
|
|
S1200-210 Mortgage insurance premium (MIP) |
23,786 |
|
|
S1200-220 Miscellaneous financial |
791 |
|
|
S1200-225 Entity disbursements: |
||
|
S1200-226 Payment of entity accounts payable |
S1200-227 |
1,972 |
|
S1200-230 Total Disbursements |
1,272,731 |
|
|
S1200-240 Net Cash Provided By Operating Activities |
392,082 |
|
|
Cash Flows From Investing Activities |
||
|
S1200-245 Net releases from the mortgage escrow account |
(10,318) |
|
|
S1200-250 Net releases from the reserve for replacement account |
64,386 |
|
|
S1200-340 Other investing activities |
3,000 |
|
|
S1200-350 Net Cash Provided By Investing Activities |
57,068 |
|
|
Cash Flows From Financing Activities |
||
|
S1200-360 Mortgage principal payments |
(45,320) |
|
|
S1200-420 Distributions |
(377,255) |
|
|
S1200-460 Net Cash Used In Financial Activities |
422,575 |
|
|
S1200-470 Net Increase In Cash And Cash Equivalents |
26,575 |
|
|
S1200-480 Beginning Of Period Cash and Cash Equivalents |
419,510 |
|
|
S1200T End of Period Cash And Cash Equivalents |
$ 446,085 |
STATEMENT OF CASH FLOWS
Page 2 of 2
For The Year Ended December 31, 2001
|
Reconciliation Of Net Income To Net Cash Provided By Operating Activities |
Account |
Amount |
|
3250 Net income |
$ 107,040 |
|
|
Adjustments to reconcile net income to net cash provided by operating activities: |
||
|
6600 Depreciation |
228,035 |
|
|
6610 Amortization |
14,465 |
|
|
Change in assets and liabilities: |
||
|
S1200-490 Decrease in tenant accounts receivable |
4,418 |
|
|
S1200-520 Increase in prepaid expenses |
(220) |
|
|
S1200-530 Decrease in cash restricted for tenant security deposits |
6,170 |
|
|
S1200-540 Decrease in accounts payable |
(7,342) |
|
|
S1200-560 Increase in accrued liabilities |
22,578 |
|
|
S1200-580 Decrease in tenant security deposits held in trust |
(1,491) |
|
|
S1200-590 Increase in prepaid revenue |
4,035 |
|
|
S1200-605 Increase in entity liability accounts: |
||
|
S1200-606 Increase in accounts payable - entity |
S1200-607 |
14,394 |
|
S1200-610 Net Cash Provided By Operating Activities |
$ 392,082 |
NOTES TO FINANCIAL STATEMENTS
December 31, 2001
1. Organization And Summary Of Significant Accounting Policies
Organization (S3100-010)
Hawthorn Housing Limited Partnership (the Partnership) was organized as a limited partnership during June 1984 for the purpose of constructing and operating a rental housing project (the Project) pursuant to a regulatory agreement with Illinois Housing Development Authority (IHDA). In November 1997, the Project was refinanced under Section 223(f) of the National Housing Act. The Project consists of 176 units located in Woodridge, Illinois, operating under the name of Hawthorn Ridge Apartments. The Project is regulated by the U.S. Department of Housing and Urban Development (HUD) and the Illinois Housing Development Authority (IHDA), as administrator of the housing assistance contract, as to rent charges and operating methods.
The regulatory agreement with HUD limits annual distributions of net operating receipts to surplus cash. At December 31, 2001, there was "surplus cash" in the amount of $403,347 available for distribution.
Significant Accounting Policies (S3100-040)
The following significant accounting policies have been followed in the preparation of the financial statements:
The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reported period. Actual results could differ from those estimates.
The Partnership considers all temporary cash investments as cash equivalents. These temporary cash investments are securities held for cash management purposes, having maturities of three months or less.
The Partnership deposits its cash in financial institutions. At times, deposits exceed federally insured limits. The Partnership has not experienced losses in such accounts.
The Partnership provides an allowance for doubtful accounts equal to the estimated collection losses that will be incurred in collection of all receivables. The estimated losses are based on a review of the current status of the existing receivables. No allowance for doubtful accounts was provided for at December 31, 2001 as none was deemed necessary by management.
Rental property is carried as cost. Depreciation is provided using straight-line and accelerated methods over estimated useful lives ranging from five to forty years.
The replacement reserve can only be used for improvements to buildings upon prior approval of HUD.
Deferred loan costs of $506,303 consist of fees for obtaining the HUD insured mortgage loan and are being amortized using the straight-line method over the life of the mortgage loan. Accumulated amortization amounted to $59,641 at December 31, 2001.
Income or loss of the Partnership is allocated .01% to the general partner and 99.99% to the limited partners. No income tax provision has been included in the financial statements since income or loss of the Partnership is required to be reported by the partners on their respective income tax returns.
2. Mortgage Payable (S3100-050)
The mortgage payable is insured by the Department of Housing and Urban Development and collateralized by a deed of trust on the rental property. The mortgage is payable to P/R Mortgage & Investment Corp. and bears interest at the rate of 6.6% per annum. Principal and interest are payable by the Partnership in monthly installments of $29,940 through December 2032.
Under agreements with the mortgage lender and HUD, the Partnership is required to make monthly escrow deposits for property taxes, insurance, mortgage insurance and replacement of Project assets.
The scheduled maturities of the mortgage payable at December 31, 2001 are as follows: (S3100-x1x)
|
Year |
Amount |
|
|
2002 |
S3100-060 |
48,138 |
|
2003 |
S3100-070 |
51,413 |
|
2004 |
S3100-080 |
54,911 |
|
2005 |
S3100-090 |
58,647 |
|
2006 |
S3100-100 |
62,637 |
|
Thereafter |
S3100-110 |
4,456,581 |
|
$ 4,732,327 |
3. Commitments (S3100-x3x) (S3100-240)
The Partnership has entered into a regulatory agreement with HUD which regulates, among other things, the rents which may be charged for apartment units in the Project, prohibits the sale of the project without HUD consent, limits the annual distribution of cash flow to the partners and otherwise regulates the relationship between the Partnership and HUD.
The Department of Housing and Urban Development, through a program administered by the Illinois Housing Development Authority, has contracted with the Partnership, effective December 1976, under Section 8 of the National Housing Act of 1968, to make housing assistance payments to the project on behalf of qualified tenants. The term of the agreement is five years with renewal options for terms not to exceed forty years.
4. Related Party Transactions (S3100-200)
The Project is managed by Alan Fox Real Estate Investment and Management Co., Inc., an affiliate of the special limited partner. The management contract provides for a management fee of 5.4% of gross collections. Total fees incurred for 2001 were $85,820. At December 31, 2001, management fees of $7,272 are payable to Alan A. Fox Real Estate Investment and Management Co., Inc. (53100-230).
Alan A. Fox Real Estate Investment and Management Co., Inc. also receives a monthly accounting services fee of $3.50 per unit. This fee is charged for services which are not included in the monthly management fee. Total fees incurred during 2001 were $7,392. At December 31, 2001, fees of $616 are payable to Alan A. Fox Real Estate Investment and Management Co., Inc.
|
S3100-210 |
Company Name |
Alan A. Fox Real Estate Investment and Management Co., Inc. |
|
S3100-220 |
Amount Received |
$93,522 |
SUPPORTING DATA REQUIRED BY HUD
December 31, 2001
Replacement Reserve
In accordance with the provisions of the regulatory agreement, restricted cash is held by P/R Mortgage & Investment Corp. to be used for replacement of property with the approval of HUD as follows:
|
1320P |
Balance at beginning of year |
$ 397,669 |
|
1320DT |
Total monthly deposits |
|
|
($1,550 x 12) |
18,600 |
|
|
1320ODT |
Other deposits |
21,178 |
|
1320OD-010 |
Interest income |
|
|
1320OD-020 |
$21,178 |
|
|
1320WT |
Approved withdrawals |
(104,164) |
|
1320 |
Balance at end of year, confirmed by mortgagee |
$ 333,283 |
|
PROJECT NAME Hawthorne Housing Limited Partnership |
FISCAL PERIOD ENDED: 12/31/01 |
PROJECT NUMBER: 071-11069 |
|||
|
Part A - Compute Surplus Cash |
|||||
|
Cash |
|||||
|
1. |
Cash (Accounts 1120, 1170, 1191 minus Account 2105) (S1300-010) |
$ 501,864 |
|||
|
2. |
Tenant subsidy due for period covered by financial statement (1135) |
$ |
|||
|
3. |
Other (describe) (S1300-030) |
$ |
|||
|
(a) Total Cash (Add Lines 1, 2, and 3) (S1300-040) |
$ 501,864 |
||||
|
Current Obligations |
|||||
|
4. |
Accrued mortgage interest payable (S1300-050) |
$ |
|||
|
5. |
Delinquent mortgage principal payments (S1300-060) |
$ |
|||
|
6. |
Delinquent deposits to reserve for replacements (S1300-070) |
$ |
|||
|
7. |
Accounts payable - 30 days (S1300-075) |
$ 29,889 |
|||
|
8. |
Loans and notes payable (due within 30 days) (S1300-080) |
$ |
|||
|
9. |
Deficient tax insurance or MIP escrow deposits (S1300-090) |
$ |
|||
|
10. |
Accrued expenses (not escrowed) (S1300-100) |
$ 12,161 |
|||
|
11. |
Prepaid revenue (2210) |
$ 9,622 |
|||
|
12. |
Tenant security deposits liability (2191) |
$ 46,845 |
|||
|
13. |
Other current obligations (Describe) (S1300-110) |
$ |
|||
|
(b) Total Current Obligations (Add Lines 4 through 13) (S1300-140) |
$ 98,517 |
||||
|
(c) Surplus Cash (Deficiency) [Line (a) minus Line (b)] (S1300-150) |
$ 403,347 |
||||
|
Part B - Compute Distributions to Owners and Required Deposit to Residual Receipts |
|||||
|
1. |
Surplus Cash |
$ |
|||
|
Limited Dividend Projects |
|||||
|
2a. |
Annual distribution earned during fiscal period covered by the statement (S1300-160) |
$ |
|||
|
2b. |
Distribution accrued and unpaid as of the end of the prior fiscal period (S1300-170) |
$ |
|||
|
2c. |
Distributions and entity expenses paid during fiscal period covered by statement (S1300-180) |
$ |
|||
|
3. |
Distribution earned but unpaid (Line 2a plus 2b minus 2c) (S1300-190) |
$ |
|||
|
4. |
Amount available for distribution during next fiscal period (S1300-200) |
$ |
|||
|
5. |
Deposit due residual receipts (S1300-210) |
$ |
|||
SUPPORTING DATA REQUIRED BY HUD (CONTINUED)
DECEMBER 31, 2001
|
Assets |
|||||
|
Balance January 1, 2001 |
Additions |
Deductions |
Balance December 31, 2001 |
||
|
1410 |
Land |
$ 620,000 |
$ - |
$ - |
$ 620,000 |
|
1420 |
Buildings |
6,595,513 |
- |
- |
6,595,513 |
|
1410 |
Building equipment - portable |
479,089 |
- |
- |
479,089 |
|
Total |
7,694,602 |
- |
- |
7,694,602 |
|
|
Accumulated depreciation |
3,896,995 |
228,035 |
- |
4,125,030 |
|
|
Net Book Value |
$ 3,797,607 |
$(228,035) |
$ - |
$ 3,569,572 |
|
RBG&CO.
S2200-020
Independent Auditors' Report On Internal Control
To The Partners
Hawthorn Housing Limited Partnership
We have audited the financial statements of Hawthorne Housing Limited Partnership as of and for the year ended December 31, 2001, and have issued our report thereon dated January 29, 2002. We have also audited Hawthorn Housing Limited Partnership's compliance with requirements applicable to HUD-assisted programs and have issued our reports thereon dated January 29, 2002.
We conducted our audits in accordance with auditing standards generally accepted in the United States of America, Government Auditing Standards, issued by the Comptroller General of the United States, and the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of the Inspector General. Those standards and the Guide require that we plan and perform the audits to obtain reasonable assurance about whether the financial statements are free of material misstatement and about whether Hawthorn Housing Limited Partnership complied with laws and regulations, noncompliance with which would be material to a major HUD-assisted program.
The management of Hawthorn Housing Limited Partnership is responsible for establishing and maintaining internal control. In fulfilling this responsibility, estimates and judgments by management are required to assess the expected benefits and related costs of controls. The objectives of internal control are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance with management authorization and recorded properly to permit the preparation of financial statements in accordance with accounting principles generally accepted in the United States of America, and that HUD-assisted programs are managed in compliance with applicable laws and regulations. Because of inherent limitations in any internal control, errors, irregularities or instances of noncompliance may nevertheless occur and not be detected. Also, projection of any evaluation of internal control to future periods is subject to the risk that procedures may become inadequate because of changes in conditions or that the effectiveness of the design and operation of controls may deteriorate.
|
Rubin, Brown, Gornstein & Co. LLP |
230 South Bemiston Avenue |
|
Certified Public Accountants/Business Consultants |
St. Louis, MO 63105 |
|
314/727-8150 TEL www.rbgco.com |
314/727-9195 FAX |
To the Partners
Hawthorn Housing Limited Partnership
In planning and performing our audits, we obtained an understanding of the design of relevant controls and determined whether they had been placed in operation, and we assessed control risk in order to determine our auditing procedures for the purpose of expressing our opinions on the financial statements of Hawthorn Housing Limited Partnership and on its compliance with specific requirements applicable to its major HUD-assisted programs and to report on internal control in accordance with the provisions of the Guide and not to provide any assurance on internal control.
We performed tests of controls, as required by the Guide, to evaluate the effectiveness of the design and operation of controls that we considered relevant to preventing or detecting material noncompliance with specific requirements applicable to Hawthorn Housing Limited Partnership's major HUD-assisted programs. Our procedures were less in scope than would be necessary to render an opinion on internal control. Accordingly, we do not express such an opinion.
Our consideration of internal control would not necessarily disclose all matters in internal control that might be material weaknesses under standards established by the American Institute of Certified Public Accountants. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that errors or irregularities in amounts that would be material in relation to the financial statements or that noncompliance with laws and regulations that would be material to a HUD-assisted program may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving internal control and its operation that we consider to be material weaknesses as defined above.
This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.
/s/Rubin, Brown, Gornstein & Co. LLP
January 29, 2002
RBG&CO.
S2300-020
Independent Auditors' Report On Compliance With
Specific Requirements Applicable To Major HUD Programs
To The Partners
Hawthorn Housing Limited Partnership
We have audited the financial statements of Hawthorn Housing Limited Partnership as of and for the year ended December 31, 2001 and have issued our report thereon dated January 29, 2002. We have also audited Hawthorn Housing Limited Partnership's compliance with the specific program requirements governing federal financial reports, mortgage status, replacement reserve, security deposits, cash receipts and disbursements, tenant application, eligibility and recertification, and management functions that are applicable to each of its major HUD-assisted programs for the year ended December 31, 2001. The management of Hawthorn Housing Limited Partnership is responsible for compliance with those requirements. Our responsibility is to express an opinion on compliance with those requirements based on our audit.
We conducted our audit of compliance with those requirements in accordance with auditing standards generally accepted in the United States of America, Government Auditing Standards, issued by the Comptroller General of the United States, and the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of Inspector General. Those standards and the Guide require that we plan and perform the audit to obtain reasonable assurance about whether material noncompliance with the requirements referred to above occurred. An audit includes examining, on a test basis, evidence about Hawthorn Housing Limited Partnership's compliance with those requirements. We believe that our audit provides a reasonable basis for our opinion.
The results of our audit procedures disclosed an immaterial instance of noncompliance with the requirements referred to above, which is described in the accompanying Schedule of Financings and Questioned Costs. We considered this instance of noncompliance in forming our opinion on compliance, which is expressed in the following paragraph.
In our opinion, Hawthorn Housing Limited Partnership complied, in all material respects, with the requirements described above that are applicable to each of its major HUD-assisted programs for the year ended December 31, 2001.
|
Rubin, Brown, Gornstein & Co. LLP |
230 South Bemiston Avenue |
|
Certified Public Accountants/Business Consultants |
St. Louis, MO 63105 |
|
314/727-8150 TEL www.rbgco.com |
314/727-9195 FAX |
To The Partners
Hawthorn Housing Limited Partnership
This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.
/s/Rubin, Brown, Gornstein & Co. LLP
January 29, 2002
RBG&CO.
S2500-020
Independent Auditors' Report On Compliance With Specific
Requirements Applicable To Fair Housing and Non-Discrimination
To The Partners
Hawthorn Housing Limited Partnership
We have audited the financial statements of Hawthorn Housing Limited Partnership as of and for the year ended December 31, 2001, and have issued our report thereon dated January 29, 2002.
We have also applied procedures to test Hawthorn Housing Limited Partnership's compliance with Fair Housing and Non-Discrimination requirements applicable to its HUD-assisted programs for the year ended December 31, 2001.
Our procedures were limited to the applicable compliance requirement described by the Consolidated Audit Guide for Audits of HUD Programs (the Guide) issued by the U.S. Department of Housing and Urban Development, Office of Inspector General. Our procedures were substantially less in scope than an audit, the objective of which is the expression of an opinion on Hawthorn Housing Limited Partnership's compliance with Fair Housing and Non-Discrimination requirements. Accordingly, we do not express such an opinion.
The results of our tests disclosed no instances of noncompliance that are required to be reported herein under the Guide.
This report is intended solely for the information and use of management, the Illinois Housing Development Authority and the Department of Housing and Urban Development and is not intended to be and should not be used by anyone other than these specified parties.
/s/Rubin, Brown, Gornstein & Co. LLP
January 29, 2002
|
Rubin, Brown, Gornstein & Co. LLP |
230 South Bemiston Avenue |
|
Certified Public Accountants/Business Consultants |
St. Louis, MO 63105 |
|
314/727-8150 TEL www.rbgco.com |
314/727-9195 FAX |
HAWTHORN HOUSING LIMITED PARTNERSHIP
PROJECT NO. 071-11069
Schedule Of Findings and Questioned Costs (S2700-xlx)
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S2700-005 |
Finding Reference Number - 2001 - 1 |
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S2700-010 |
Statement of Condition - Fidelity bond coverage amount is less than two months potential collections. |
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S2700-020 |
Criteria - HUD requires fidelity bond coverage be equal to at least two months potential collections. |
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S2700-050 |
Recommendation - Project management should obtain increased fidelity bond coverage. |
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S2700-055 |
Auditor Non-Compliance Code - Other |
|
S2700-065 |
Amount of Questioned Costs - $0 |
HAWTHORN HOUSING LIMITED PARTNERSHIP
PROJECT NO. 071-11069
Auditors' Comment On Audit Resolution
Matters Relating To The HUD Programs (S2800-x1x)
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S2800-005 |
Previous Finding Reference Number - 2000 - 1 |
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S2800-010 |
Narrative - Management of the Project has no formal move-out inspection process. |
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S2800-020 |
Status CLEARED |
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S2800-030 |
Reporting Period December 31, 2000 |
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*S2900-030 |
Name of Signatory #2 (if required) |
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* For all owning entities other than a sole proprietor or a limited partnership, this field is required. |
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S2900-040 |
Auditee Telephone Number |
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S2900-050 |
Date of Certification |
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EXHIBIT 99(i)
GULLEDGE REALTY INVESTORS II, L.P.
(A Limited
Partnership)
CERTIFICATION PURSUANT TO 18 U.S.C. SECTION 1350, AS
ASDOPTED
PURSUANT TO SECTION 906 OF THE SARBANES-OXLEY ACT OF
2002
| In connection with the Annual Report of Gulledge Realty Investors II, L.P. (the "Registrant") on Form 10-K for the period ended December 31, 2003 as filed with the Securities and Exchange Commission on March 29, 2004 and as amended on the date hereof, (the "Report"), the undersigned officers certify, pursuant to 18 U.S.C. section 1350, as adopted pursuant to section 906 of the Sarbanes-Oxley Act of 2002, that: | |
|
(1) |
The Report fully complies with the requirements of Section 13(a) or 15(d) of the Securities Exchange Act of 1934, as amended; and |
| (2) | The information contained in the Report fairly presents, in all material respects, the financial condition and results of operations of the Registrant. |
| GULLEDGE REALTY INVESTORS II, L.P. | |||||
| By: | GULL-AGE Properties, Inc. | ||||
| Managing General Partner | |||||
| Date: |
March 29, 2004 |
By: |
/s/ Douglas L. Kelly |
||
| Douglas L. Kelly | |||||
| President, Secretary, Treasurer | |||||
| and Director | |||||
EXHIBIT 99(ii)
GULLEDGE REALTY INVESTORS II, L.P.
(A Limited Partnership)
CERTIFICATION PURSUANT TO 18 U.S.C. SECTION 1350, AS ADOPTED
PURSUANT TO SECTION 906 OF THE SARBANES-OXLEY ACT OF 2002
| In connection with the Annual Report of Gulledge Realty Investors II, L.P. (the "Registrant") on Form 10-K for the period ending December 31, 2003 as filed with the Securities and Exchange Commission on March 29, 2004 and as amended on the date hereof (the "Report"), the undersigned officer certifies pursuant to 18 U.S.C. section 1350, as adopted pursuant to section 906 of the Sarbanes-Oxley Act of 2002, that: | |
| (1) | The Report fully complies with the requirements of Section 13(a) or 15(d) of the Securities Exchange Act of 1934, as amended; and |
| (2) | The information contained in the Report fairly presents, in all material respects, the financial condition and results of operations of the Registrant. |
| GULLEDGE REALTY INVESTORS II, L.P. | |||||
| By: | GULL-AGE Properties, Inc. | ||||
| Managing General Partner | |||||
| Date: | March 29,
2004 |
By: | /s/ Joseph G. Porter |
||
| Joseph G. Porter | |||||
| Vice President and | |||||
| Assistant Treasurer | |||||
EXHIBIT 99(iii)
GULLEDGE REALTY INVESTORS II, L.P.
(A Limited
Partnership)
CERTIFICATION PURSUANT TO 18 U.S.C. SECTION 1350, AS
ASDOPTED
PURSUANT TO SECTION 302 OF THE SARBANES-OXLEY ACT OF
2002
I, Douglas L. Kelly, certify that:
| /s/ Douglas L. Kelly |
|
| Douglas L. Kelly |
|
| President, Secretary, |
|
| Treasurer and Director |
|
| of Gull-AGE Properties, Inc. |
EXHIBIT 99(iv)
GULLEDGE REALTY INVESTORS II, L.P.
(A Limited
Partnership)
CERTIFICATION PURSUANT TO 18 U.S.C. SECTION 1350, AS
ASDOPTED
PURSUANT TO SECTION 302 OF THE SARBANES-OXLEY ACT OF
2002
I, Joseph G. Porter, certify that:
| /s/ Joseph G. Porter |
|
| Joseph G. Porter |
|
| Vice President and Assistant Treasurer |
|
| of Gull-AGE Properties, Inc. |