EX-4.16 6 bplcfy2019index416.htm EX-4.16
 
 
 
 
 
 
 
 
Exhibit 4.16
 
 
6 November
 
2018
 
Dear Nigel,
 
Following our
 
recent discussions, I am writing to confirm the terms of your appointment as a non-executive director
 
and, in due course, Chairman
of Barclays PLC (the ‘Company’
 
or ‘BPLC’)
.
 
 
1.
 
Appointment
 
 
(a)
 
This letter and its enclosures are a
 
contract for services and not a contract of employment. Reference
 
to your appointment
 
in this
 
letter
means to the office of non
 
-executive director of BPLC
 
and, save where the context requires otherwise, to the roles set out in 1(b) and (c)
below.
 
(b)
 
With effect from
 
1 March 2019,
 
subject to formal regulatory approval, you
 
will be appointed as
 
a non-executive director
 
of BPLC and
from the conclusion of BPLC's AGM
 
on 2 May 2019
 
('2019
 
AGM') you will be appointed as the independent Chairman of BPLC.
 
 
(c)
 
As agreed
 
you will also
 
serve as the Chairman of the BPLC Bo
 
ard Nominations Committee with effect
 
from the conclusion of the 2019
AGM
 
2.
 
Term
 
 
(a)
 
Subject to the termination provisions in section 3 below,
 
your appointment
 
will be for an initial term of three years from the date of your
appointment and subject to the annual re-
 
election by shareholders (see below). On or before
 
the expiry of your initial term, and subject
to the needs of the Board
 
at the
 
time, you may be invited to serve for
 
a further term of up to three years. Non
 
-executive directors will not
usually serve for more
 
than six
 
years, however
 
this is
 
subject to the discretion of the Board
 
Nominations Committee.
 
(b)
 
Your
 
appointment, including any extension of your
 
term, is
 
subject to the following:
 
 
i.
 
the Company’s Articles of Association, a copy
 
of which was included in your original appointment
 
pack;
 
ii.
 
initial election and annual re-election by shareholders
 
at the
 
BPLC AGM,
 
in accordance with the UK Corporate
 
Governance
Code;
iii.
 
your ongoing
 
ability to
 
satisfy the standards and obligations applicable to directors of public companies, and, in particular,
 
any
regulatory
 
standards expected of directors of banks and financial services firms, including if applicable, the need for regulatory
approval
 
and other requirements placed on
 
directors under
 
the Senior Managers Regime including the Senior Manager and
Individual Conduct
 
Rules (together 'the Regime');
 
iv.
 
your ongoing
 
fitness
 
to serve as a company director
 
and/or,
 
if applicable,
 
in a senior manager function under
 
the Regime
('Senior Manager');
v.
 
your ongoing
 
performance and contribution to the Board as assessed
 
by the BPLC Board
 
having regard
 
to relevant
information, including the annual review of the effectiveness
 
of the Board and individual directors; and
vi.
 
the needs of the Board
 
having regard
 
to the skills
 
and experience required
 
to oversee the business,
 
which may change
 
over
time.
 
 
(c)
 
You
 
undertake to inform
 
the Company Secretary or
 
Senior Independent Director of BPLC or
 
relevant regulatory authority of any change
in your personal or
 
professional circumstances that might impact your ability to continue in your role as a director
 
of BPLC,
 
as
independent Chairman
 
of BPLC or as a Senior Manager.
 
This includes, but is not limited to:
i.
 
you being charged
 
with and/or convicted of a criminal offence (other than an offence under
 
any road traffic legislation in
 
the
United Kingdom
 
or elsewhere for which
 
a fine or non-custodial penalty is
 
imposed);
ii.
 
you becoming
 
bankrupt
 
(or its
 
equivalent status in any other jurisdiction) or becoming
 
insolvent or entering into any
arrangements or
 
composition with your creditors;
iii.
 
you being subject to personal sanction in respect of any of your
 
other roles, or guilty of any serious misconduct, or of any
conduct which is calculated or likely to bring
 
the Barclays Group
 
or any of its directors or subsidiaries into
 
disrepute, or
 
which
conflicts with the Barclays Values
 
(a copy of which was included in your
 
original appointment pack); or
iv.
 
you being unable, or
 
unlikely to be able,
 
to perform
 
your role
 
due to ill
 
health or other personal circumstances for
 
a material
period of time.
 
 
3.
 
 
Termination
 
(a)
 
Your
 
appointment is conditional upon you
 
satisfying
 
and maintaining on an ongoing
 
basis,
 
the requirements of section 2(b) above.
 
 
(b)
 
Your
 
appointment may be terminated at any time by either party giving
 
notice in writing to the other or in accordance
 
with the
Company's Articles of Association or the Companies Act 2006.
 
Both parties agree that, in order
 
to facilitate
 
an orderly exit and
succession, and where circumstances permit, they will provide
 
reasonable notice to the other of their intentions to terminate the
appointment. Reasonable notice is agreed to be six months (save where
 
you fail to continue to satisfy the requirements
 
set out in
sections 2(b)(ii) to 2(b)(iv)
 
above or
 
on the occurrence of the circumstances set
 
out in section 2(c) above
 
where, in each case,
immediate termination by the Company
 
will be permitted).
 
(c)
 
There is no entitlement to any payment
 
for loss of office. Regard
 
less
 
of the reason for
 
termination, you will only be entitled to such fees
and expenses as have accrued and
 
are due to you as at the date of termination.
 
 
(d)
 
The Company
 
reserves the option, in its absolute discretion, to terminate your appointment
 
with immediate effect and to pay you your
Fees (as applicable, and defined below)
 
subject to deductions, in equal instalments at such time(s) as you would have
 
received such
 
 
 
 
 
 
 
 
payments(s) of Fees (as
 
applicable) had you been
 
required
 
to remain in your appointment for the whole or remainder
 
of your notice
period.
 
 
(e)
 
Your
 
appointment as Chairman and as a director would
 
automatically terminate
 
without any entitlement to notice or payment
 
if the
BPLC shareholders
 
do not re-elect you at the BPLC AGM or if you
 
are removed
 
from office by the BPLC shareholders.
 
(f)
 
On termination of your
 
appointment, you will immediately deliver to the Company all documents, records, papers
 
or other company
property
 
which may be in your possession or under
 
your control and which relate in any way to the business affairs of the Company or
the Barclays Group.
 
You
 
agree not to retain any copies or duplicates in any format.
 
 
(g)
 
On termination of your
 
appointment and whether
 
or not you have formally resigned
 
from your office as
 
a director, you
 
will be deemed to
have done so and you
 
agree that BPLC is entitled to issue any announcements
 
and make any other filings required
 
as a
 
result of you
ceasing to be a director.
 
 
4.
 
Fees
 
 
(a)
 
In respect of your appointment
 
as a
 
non-executive
 
director of BPLC from
 
1 March 2019
 
until the conclusion of the 2019 AGM,
 
you will
receive a fee ('NED Fee') of £80,000
 
per year (pro rated, accordingly).
 
 
(b)
 
In respect of your appointment
 
as Chairman of BPLC and from the conclusion of the 2019
 
AGM, you will receive a fee (‘Chairman Fee’
and together with the NED Fee, the 'Fees') of £800,000
 
per year.
 
You
 
will not be entitled
 
to an additional fee in respect of your role
 
as
Chairman of the BPLC Board
 
Nominations
 
Committee.
 
(c)
 
The Fees will be payable
 
monthly in arrears by direct credit
 
into your nominated
 
bank account less any tax and any other statutory
deductions. On termination, you will only be entitled to such amount
 
of the Fees as has accrued
 
at the
 
date of termination.
 
(d)
 
Any reasonable out of pocket
 
expenses that you incur in performing
 
your duties will
 
be reimbursed
 
in accordance with our
 
standard
expenses policy, a copy
 
of which is available on request.
 
(e)
 
The Fees may be subject to any amendment
 
or qualification as required
 
by any law, regulation
 
or regulatory
 
authority including but not
limited to tax and national insurance deductions
 
as applicable.
 
(f)
 
To ensure
 
alignment with the Group’s
 
interests, all directors of BPLC are encouraged
 
to hold shares in BPLC. All
 
dealings are subject to the
Barclays Group
 
Securities Dealing Code, a copy of which is available on request. Following
 
the commencement of your
 
appointment as
Chairman of BPLC, you will be required
 
to take £100,000
 
of your Chairman Fee, after tax
 
and any other statutory deductions, in Shares.
The Shares will be purchased
 
twice a
 
year after the announcement
 
of the BPLC full and half-year financial
 
results. The Shares will
 
be held
on your
 
behalf until the
 
termination of your appointment;
 
enclosed is an agreement setting out the details, please sign and return.
 
(g)
 
There is no contractual
 
entitlement to any increase in your
 
Fees during your
 
appointment. Directors’ fees
 
are reviewed periodically
 
by the
BPLC Remuneration
 
Committee having regard
 
to the Company's remuneration
 
policy and benchmarked to the market.
 
 
(h)
 
Aside from the Fees, subject to the rules
 
of the relevant Barclays scheme from
 
time to time in force, you are eligible to receive private
medical insurance to cover you
 
under the terms of the Barclays scheme. Your
 
spouse will
 
be eligible to participate in the Barclays scheme
for dependents under
 
the terms of that
 
scheme from time to time in force, with monthly
 
premium payable
 
at your cost. As
 
a non-
executive director,
 
you are not eligible to participate in any
 
other benefit schemes, including but not limited to the Barclays Group’s
incentive award, long term incentive schemes
 
and the Barclays Group’
 
s
 
pension scheme, or to receive any payment
 
or cash allowances in
lieu.
 
 
5.
 
Directors Share Qualification
 
In accordance
 
with the Company's Articles of Association, you are required
 
to hold £500 in nominal value (2,000 Ordinary shares of 25p
each) of BPLC within two months of your
 
appointment subject to the provisions set out therein. In accordance
 
with the Barclays Group
Securities Dealing Code, you must obtain clearance to deal before
 
you acquire
 
these or any BPLC shares. If you would like assistance in
purchasing
 
these shares, please let me know and I will arrange this for you.
 
 
6.
 
Role as Chairman
 
(a)
 
The attached role profile will form
 
part of your contract
 
for services. The role profile may be changed
 
from time to time, and once notified
to you, shall be deemed
 
to replace the attached and form part of your
 
contract for services.
 
(b)
 
As Chairman, your
 
primary responsibilities include leading the BPLC Board and
 
ensuring its overall effectiveness in directing the
Company.
 
You
 
will provide objective judgement and
 
promote
 
a culture of openness and debate by facilitating constructive board
relations and ensuring
 
each non-executive
 
director contributes effectively to the BPLC Board to help develop
 
proposals on strategy and
then fully empower
 
the executive directors to
 
implement the strategy.
 
 
(c)
 
The Chairman and all non
 
-executive directors have the same legal responsibilities and duties as any other
 
director and are
 
required
 
to
take decisions in the best interests of the Company.
 
The Board
 
as a
 
whole is collectively responsible for promoting
 
the long-term
sustainable success of the Company
 
and for supervising the Company's
 
affairs by providing
 
effective and entrepreneurial
 
leadership
within a framework
 
of prudent and effective controls
 
and risk management; establishing the Company's purpose,
 
values and strategy
and ensuring that these align with the Company's culture; ensuring
 
that the necessary resources are in place for the Company to meet its
objectives and measure performance
 
against them;
 
and providing
 
constructive challenge and strategic guidance, offering specialist
advice and holding management
 
to account.
 
 
 
 
 
 
 
 
 
 
(d)
 
During your
 
appointment you agree to perform such duties, responsibilities and functions (whether statutory, fiduciary or common
 
law)
with diligence and in a manner consistent with your position and role
 
profile as Chairman, the UK Corporate
 
Governance Code and
 
with
any relevant Barclays
 
Group
 
policies and procedures.
 
 
7.
 
Time Commitment
 
 
(a)
 
In accepting this appointment, you
 
confirm that you are able to allocate sufficient time to meet the expectations of your role
 
on the BPLC
Board
 
including being available to devote additional time to the role during
 
periods of increased activity or in response to market
developments. You
 
agree that these services must take priority over
 
other commitments and the particular need for your
 
availability
 
in the
event of a significant matter arising. As Chairman you
 
are also expected to attend the BPLC AGM, usually held in April
 
/ May and be
available afterwards to meet with and answer questions
 
from shareholders.
 
(b)
 
The agreement of the Company
 
Secretary or the Senior Independent
 
Director of BPLC must be sought prior to accepting additional
engagements, offices or appointments
 
(paid or unpaid)
 
with any other company,
 
corporate body, or
 
entity, during your tenure
 
that might
affect the time that you are able to
 
devote to your role
 
or could give rise to a conflict of
 
interest.
 
 
(c)
 
As Chairman you
 
are expected to chair all Board meetings. The BPLC Board
 
is expected to
 
formally meet up to eight times a year,
including an annual one to two day strategy session and
 
on an ad-hoc basis as required.
 
Some of the meetings may be held overseas.
You
 
will also be required
 
to chair the BPLC Board Nominations Committee meetings.
 
 
(d)
 
You
 
are expected to set aside sufficient time to consider the papers in advance
 
of BPLC Board
 
and Committee meetings. Papers are
normally circulated to directors in the week prior
 
to the relevant meeting.
 
 
(e)
 
Your
 
average expected
 
time commitment as
 
Chairman is up to four days per week (calculated on
 
the basis of an averaged
 
time
commitment over
 
the course of the financial year).
 
 
(f)
 
In any holiday year
 
(being the period
 
from 1 April to end of March)
 
you are entitled to
 
30 days holiday in addition to statutory holidays.
 
8.
 
Conflicts of interests and outside interests
 
 
(a)
 
As a statutory director
 
you have a duty to avoid conflicts of interest and to disclose personal interests in contracts.
 
 
(b)
 
It is accepted and acknowledged
 
that you have business and other interests
 
outside the Company.
 
Subject to such interests not giving
rise to a conflict, the Company
 
does not object to you continuing with such interests provided
 
they have been fully disclosed and
accepted by the Company
 
prior to your
 
appointment. Should you become aware
 
of any actual or potential conflicts
 
of interest in the
course of your
 
appointment, these should be discussed with the Company Secretary or Senior Independent
 
Director of BPLC
 
as soon as
possible and authorised by
 
the BPLC Board. All conflicts must be recorded
 
in accordance with the BPLC Board’s
 
stated
 
policy.
 
 
 
(c)
 
As set out above, you
 
must seek permission from the Company Secretary
 
or Senior Independent
 
Director of BPLC before taking on any
additional outside interests.
 
9.
 
Induction, Values and Support
 
(a)
 
To assist Board
 
members in making a contribution to the BPLC Board
 
as quickly as
 
possible, all directors
 
are offered
 
a comprehensive
induction programme.
 
We will also
 
provide
 
briefings on the details of procedures
 
regarding the disclosure of any conflicts of interest,
data protection, the control
 
of inside information and for obtaining clearance
 
to deal in BPLC shares.
 
(b)
 
The Barclays Values
 
(Respect, Integrity, Service, Excellence and Stewardship)
 
are a central part of everything
 
we do. The Values form
 
a
critical part of how Barclays is changing,
 
as well as our purpose
 
and behaviours. You
 
will be expected to act
 
in accordance
 
with the
Values as Chairman of the Company,
 
and, in particular, to follow our Code
 
of Conduct (known
 
as the
 
Barclays Way).
 
 
(c)
 
On-going training
 
and briefings on particular topics will be made available, including any topics that you may request.
 
 
(d)
 
 
As Company
 
Secretary, I am available to all directors to support
 
the effective discharge of their duties and to assist with any queries.
 
The
Barclays Group
 
General Counsel is also available to assist you with legal queries.
 
 
(e)
 
Occasions may arise when you
 
consider that you need professional advice in the furtherance
 
of your duties as Chairman. Accordingly if,
after consultation with the Company
 
Secretary, it is deemed appropriate
 
for you to seek advice from independent legal advisers, you may
seek independent
 
advice at Barclays’ reasonable expense.
 
 
(f)
 
As Chairman of BPLC you
 
will:
 
i.
 
have a private office;
 
ii.
 
have access to a car and a driver from
 
the Executive Chauffeur pool for
 
business purposes, to the
 
extent such a service
continues to be made available to Barclays Executives;
 
and
 
iii.
 
receive dedicated support
 
equivalent to that available to executive directors in respect of your
 
information technology
 
and
communications requirements.
 
 
10.
 
Confidentiality
 
(a)
 
You
 
will appreciate that the business of the Company
 
and the Barclays Group
 
is a
 
specialised and competitive business. In the course of
your appointment
 
you will have access to and knowledge of, the trade secrets, confidential information and other
 
commercially valuable
information of the Company
 
and the Barclays Group
 
('Confidential Information').
 
You acknowledge that the
 
disclosure of Confidential
Information
 
to actual or potential
 
competitors of the Company
 
and/or any
 
Barclays Group
 
company would place the Company and/or
 
 
 
 
 
 
 
 
the Barclays Group
 
at a
 
serious competitive disadvantage and would
 
do serious damage, financial and/or otherwise, to its or their
business and business development
 
and would cause immeasurable harm.
 
 
(b)
 
You
 
must neither during the term of your appointment
 
(except in the proper
 
performance of the duties
 
of your office or with the expre
 
ss
written consent of the BPLC Board)
 
nor at any time (without limit) after the termination of your appointment except where
 
disclosure is
required
 
by law, by an order
 
of a competent court or by a regulatory
 
body, directly or indirectly:
 
 
i.
 
publish, divulge or communicate to any person,
 
company,
 
business entity
 
or other organisation
 
or to the media or any social
media;
 
ii.
 
use for your
 
own purposes or for
 
any purposes other than those of the Company or the Barclays Group;
 
or
iii.
 
through
 
any failure to exercise due care and diligence, permit or cause any unauthorised
 
disclosure of,
 
any Confidential Information.
 
(c)
 
These restrictions shall not apply to any information
 
which shall become available to the public generally otherwise than through
 
any
breach by
 
you of the provisions of this letter or other default of yours.
 
(d)
 
All notes, memoranda,
 
records and documents (in whatever form
 
or media held) that you make during the term of your appointment in
performing
 
your duties as Chairman will
 
belong to the Barclays Group
 
and will be handed over to Barclays together
 
with any copies
promptly from
 
time to time on reasonable request of any Barclays Group
 
Company
 
and at the end of your appointment.
 
 
(e)
 
Nothing in this letter, including
 
but not limited to the provision
 
s
 
on confidentiality above, is intended to or shall prevent you
 
from raising
concerns in line with Barclays’ internal reporting
 
processes or making any disclosure to governmental bodies, law enforcement
authorities and/or
 
regulators as permitted or require
 
d
 
under applicable law or regulation (including but not limited to
 
a “protected
disclosure” within the meaning of Part 43A
 
(Protected Disclosures) of the Employment Rights Act 1996
 
and to any protected disclosures
made about matters previously
 
disclosed to another recipient).
 
11.
 
Dealing in Barclays Securities
 
 
(a)
 
Your
 
attention is drawn to the requirements
 
under both
 
law and regulation regarding
 
the disclosure of price sensitive
 
information.
Matters relating to BPLC
 
may from time to time give rise to price sensitive information
 
which must be held under strict confidentiality
conditions.
 
 
(b)
 
Your
 
responsibilities will be explained to you as part of your induction.
 
You
 
should avoid taking any action that might risk a breach of
these requirements. If you
 
need any assistance in understanding
 
your obligations, please contact
 
me.
 
 
(c)
 
Any dealings in Barclays securities will be subject to the
 
Barclays Group
 
Securities Dealing
 
Code.
 
 
12.
 
Indemnification and insurance
 
 
(a)
 
As a statutory director
 
of BPLC you will have the benefit of and are able to rely upon
 
an indemnity from BPLC, including
 
the indemnity
under article 147
 
of the Company's Articles of Association.
 
Your
 
indemnity is,
 
of course, in addition to any other protection
 
available to
you by virtue of the provisions of statute, common
 
law or indeed any specific contract.
 
(b)
 
To formalise
 
the indemnification arrangements referred
 
to above, you will be issued with
 
a deed of indemnity from
 
BPLC and instructions
on what steps you need to take to enter into the deed and to accept its terms and conditions.
 
 
(c)
 
As a UK statutory director you
 
will be deemed to be an insured person for the purpose
 
of the Barclays Group’s current
 
policy of Directors’
and Officers’ Liability Insurance
 
subject to its
 
terms and conditions.
 
 
 
13.
 
Data Privacy
 
 
(a)
 
The Company
 
and any Barclays Group
 
company
 
shall process your personal information for administrative and other purposes related to
your appointment
 
and the conduct of the business of the
 
Barclays
 
Group
 
(the 'Agreed
 
Purposes'). Processing includes obtaining, holding,
editing, destroying
 
or disclosing your personal
 
information to any Barclays Group
 
company and/or any third
 
parties (for example,
insurers, banks and new Barclays
 
Group
 
companies following a business transfer or merger)
 
for the Agreed Purposes (‘Processing’ or
‘Process’).
 
Barclays may also transfer
 
your information
 
to any Barclays Group
 
company and/or any third
 
parties (for example, insurers,
banks and new Barclays Group
 
companies following a business transfer or merger)
 
in order
 
to Process your personal information for the
Agreed
 
Purposes.
 
 
(b)
 
You
 
agree to provide
 
your personal information
 
to the Company and the Barclays Group
 
and consent to the
 
Processing of that
information for
 
the Agreed Purposes. This may include transfers to recipients based
 
in another country
 
to your place of appointment
(either within or outside the EEA).
 
This letter and enclosures
 
set out the main terms of your appointment and
 
on acceptance will constitute
 
a contract for
 
services.
 
 
Please confirm your
 
acceptance of the appointment as set
 
out in this letter by
 
signing and returning
 
the enclosed duplicate letter.
 
If I can help with
any further information,
 
please do not hesitate to contact me.
 
 
Yours
 
sincerely,
 
 
 
Stephen Shapiro
 
 
 
 
 
 
 
 
Group Company Secretary
Barclays PLC
 
Enclosures:
 
Role Profile for BPLC Chairman
 
and non
 
-executive directors
 
Dates for 2018
 
and 2019
 
BPLC Board and Committee meetings
 
 
 
I agree to the terms and conditions of my appointment
 
as set out in this letter dated _____________ 2018.
 
 
 
Signed:
 
Name:
 
Date: